Southgate, ON

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Mon Nov 16, 2026 · 6:00 PM

Council Meeting - Special

No agenda items were listed for this special council meeting

The Southgate, Ontario council special meeting scheduled for November 16, 2026 has no agenda items listed. The agenda appears to contain only placeholders and no substantive items. No decisions or discussions are detailed in the provided document.

councilmeetingprocedural

Holstein Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Wed Nov 18, 2026 · 9:00 AM

Council-Elect Training

Southgate Council-Elect Training scheduled for November 18, 2026

The provided agenda contains no substantive items, discussion topics, or decisions. It consists of procedural boilerplate and empty data fields.

governmenttraining

Holstein Council Chambers

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Title This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Details History Meeting Type Meeting Date Stage Status Number Vote Vote Result 1 ( 0 )

Thu Nov 19, 2026 · 9:00 AM

Council-Elect Training

Southgate Council-Elect Training scheduled for November 19, 2026

The provided agenda contains no substantive items, discussion topics, or decisions. The document consists of procedural boilerplate and empty data fields.

governmenttraining

Holstein Council Chambers

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Title This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Details History Meeting Type Meeting Date Stage Status Number Vote Vote Result 1 ( 0 )

Thu Nov 19, 2026 · 6:00 PM

Southgate Public Library Board

Southgate Library Board meets to discuss agenda items

The Southgate Public Library Board is scheduled to meet on November 19, 2026. The agenda is currently procedural and does not list specific decisions or topics.

Meeting scheduled for November 19, 2026
Agenda is procedural and currently empty

libraryboard-meetingsouthgate

Library - Mill Room

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Wed Dec 2, 2026 · 9:00 AM

Council Meeting

No substantive items listed for Southgate Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

procedural

Holstein Council Chambers

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Wed Dec 16, 2026 · 10:30 AM

Public Planning

Agenda contains no substantive items; procedural only

This meeting agenda contains only boilerplate and embedded content placeholders with no listed agenda items, decisions, or discussions. The document provides no substantive information for residents; it is purely procedural.

proceduralmeeting-agenda

Electronic Participation

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Title This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Details History Meeting Type Meeting Date Stage Status Number Vote Vote Result 1 ( 0 )

Wed Dec 16, 2026 · 9:00 AM

Committee of Adjustment

Committee of Adjustment meeting agenda contains no substantive items

This agenda for the Southgate Committee of Adjustment meeting on December 16, 2026, contains only procedural boilerplate with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

committee-of-adjustmentprocedural

Electronic Participation

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Wed Dec 16, 2026 · 1:00 PM

Council Meeting

No substantive items listed for Southgate Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

procedural

Holstein Council Chambers

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Thu Dec 17, 2026 · 6:00 PM

Southgate Public Library Board

Southgate Public Library Board meeting scheduled for Dec 17, 2026

The Southgate Public Library Board has scheduled a meeting for December 17, 2026. The agenda is currently procedural and contains no specific decisions or items for discussion.

Meeting scheduled for December 17, 2026
Agenda is procedural and contains no specific decisions
No items for discussion listed in the agenda

librarysouthgateontariomeeting-scheduledprocedural

Library - Mill Room

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Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Thu Oct 15, 2026 · 6:00 PM

Southgate Public Library Board

No consequential items on library board agenda

This meeting agenda contains only procedural boilerplate with no specific discussion or action items.

libraryprocedural

Library - Mill Room

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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

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Wed Oct 7, 2026 · 9:00 AM

Committee of Adjustment

Committee of Adjustment meeting agenda contains no substantive items

This agenda for the Southgate Committee of Adjustment meeting on October 7, 2026, contains only procedural boilerplate with no listed agenda items, decisions, or discussions. The document provides no details on any applications, hearings, or actions to be considered.

committee-of-adjustmentprocedural

Electronic Participation

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Wed Oct 7, 2026 · 10:30 AM

Public Planning

Agenda contains no substantive items; procedural only

This agenda contains only boilerplate and embedded content placeholders with no listed agenda items, decisions, or discussions. The meeting appears to be procedural in nature with no concrete business to report.

proceduralmeeting-agenda

Electronic Participation

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Title This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Details History Meeting Type Meeting Date Stage Status Number Vote Vote Result 1 ( 0 )

Wed Oct 7, 2026 · 9:00 AM

Council Meeting

Meeting agenda contains only procedural boilerplate

The agenda for this meeting consists solely of procedural elements with no substantive items for discussion or decision.

No substantive items listed.

procedural

Holstein Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Wed Oct 7, 2026 · 1:00 PM

Council Meeting

Council meeting agenda contains no substantive items

This agenda for the Southgate Council meeting on 2026-10-07 contains only procedural boilerplate and embedded content placeholders. No specific decisions, proposals, or discussion items are listed.

council-meetingprocedural

Holstein Council Chambers

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Wed Sep 23, 2026 · 9:00 AM

Committee of Adjustment

No substantive items on the agenda

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions or discussion topics listed for this meeting.

procedural

Electronic Participation

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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Wed Sep 23, 2026 · 10:30 AM

Public Planning

No substantive items; meeting is procedural only.

This agenda contains only technical boilerplate and no actionable items. The meeting appears to be routine without any decisions or discussions of public interest.

proceduralempty-agenda

Electronic Participation

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Thu Sep 17, 2026 · 6:00 PM

Southgate Public Library Board

No business items listed for Southgate Public Library Board meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. It is essentially empty of substantive content.

libraryprocedural

Library - Mill Room

📄 From the agenda

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Wed Sep 16, 2026 · 1:00 PM

Council Meeting

No substantive agenda items provided

The provided text contains only software interface elements and metadata placeholders. There are no specific city business items, ordinances, or discussions listed for this meeting.

procedural

Holstein Council Chambers

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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

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Wed Sep 2, 2026 · 1:00 PM

Council Meeting - Special

No substantive items listed for Special Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

procedural

✓ Decided: Council receives visioning sessions for Downtown Dundalk and 5 Keppel Street

The special council meeting on September 2, 2026, was largely procedural, with the main substantive action being the receipt of interactive visioning sessions for Downtown Dundalk and 5 Keppel Street for information. No decisions were made on the content of the sessions; they were simply received. The meeting also confirmed the agenda, moved into and out of Committee of the Whole, passed a confirming by-law, and adjourned.

Received interactive visioning sessions for Downtown Dundalk and 5 Keppel Street for information (carried)
Confirmed the agenda as presented (carried)
Recessed into Committee of the Whole for discussion (carried)
Resolved back to special Council meeting (carried)
Passed by-law 2026-074 to confirm proceedings (carried)
Adjourned meeting at 3:12 PM (carried)

Holstein Council Chambers

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📄 From the minutes

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1 Township of Southgate Minutes of Special Council Meeting September 2, 2026 1 PM Holstein Council Chambers Members Present: Mayor Brian Milne Deputy Mayor Barbara Dobreen Councillor Jason Rice Councillor Jim Ferguson Councillor Martin Shipston Councillor Joan John Members Absent: Councillor Monica Singh Soares Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Kevin Green, Recreation Manager Derek Malynyk, Fire Chief Kayla Best, HR Manager Taylor McMann, Treasurer Lacy Russell, Librarian CEO John Watson, Public Works Manager - Waste and Roads Cory Henry, Public Works Manager - Water Operations Ken Melanson, Director of Development Services Phil Schram, Chief Building Official Brenna Carroll, Economic Development Officer Victoria Mance, Junior Planner Holly Malynyk, Deputy Clerk Elisha Milne, Legislative Coordinator Renee Knowles, Deputy Treasurer 2 Others Present Bill White, Senior Planning Consultant Triton Engineering Services Ltd. Dustin Lyttle, Senior Engineer, Triton Engineering Services Ltd. Chloe McNabb, Planning Assistant, Triton Engineering Services Ltd. 1. Call to Order Mayor Milne called the meeting to order at 1:00PM. 2. Confirmation of Agenda No. 2026-324 Moved By Councillor Ferguson Seconded By Councillor Rice Be it resolved that Council confirm the agenda as presented. Carried 3. Declaration of Pecuniary Interest No one declared a pecuniary interest related to any item on …

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Wed Sep 2, 2026 · 9:00 AM

Council Meeting

Agenda contains only procedural boilerplate

The meeting agenda consists entirely of technical interface text and software branding (eSCRIBE). No substantive items such as rezonings, contracts, ordinances, or public hearings are listed. The meeting appears to have no actionable business.

proceduralagenda-only

✓ Decided: Southgate Council approves new school crosswalk and development extension

Council approved the installation of a school crosswalk and crossing guard at Hagan Street and Young Street. The board also granted a final development timeline extension for a property in Dundalk and passed an amending agreement for 2634312 Ontario Inc.

Approved school crosswalk and crossing guard at Hagan Street and Young Street (Carried)
Approved funding for Hagan Street crosswalk via Dundalk Sidewalk Capital budget savings (Carried)
Approved second and final development timeline extension for Plan 852, Block 58-59, Dundalk (Carried)
Passed By-law 2026-062 regarding 2634312 Ontario Inc Well D3 Fire Pump (Carried)
Supported Clearview Council request for traffic calming and speeding mitigation techniques (Carried)
Directed staff to provide OPA comments for 772082 Highway 10 to the County and applicant (Carried)

Holstein Council Chambers

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📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Council Meeting September 2, 2026 9:00 AM Holstein Council Chambers Members Present: Mayor Brian Milne Deputy Mayor Barbara Dobreen Councillor Jason Rice Councillor Jim Ferguson Councillor Martin Shipston Councillor Joan John Councillor Monica Singh Soares Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Derek Malynyk, Fire Chief Taylor McMann, Treasurer John Watson, Public Works Manager - Waste and Roads Cory Henry, Public Works Manager - Water Operations Ken Melanson, Director of Development Services Phil Schram, Chief Building Official Victoria Mance, Junior Planner Holly Malynyk, Deputy Clerk Elisha Milne, Legislative Coordinator Others: Bill White, Senior Planning Consultant Triton Engineering 1. Call to Order Mayor Milne called the meeting to order at 9:00AM. 2. National Anthem 3. Land Acknowledgement 2 As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum No members of the public spoke at open forum. 5. Confirmation of Agenda No. 2026-307 Moved By Councillor Rice …

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Wed Aug 26, 2026 · 9:00 AM

Committee of Adjustment

No substantive items on agenda

The agenda for this Committee of Adjustment meeting appears to contain only procedural boilerplate and no actionable items or decisions.

committee-of-adjustmentprocedural

✓ Decided: Southgate Committee of Adjustment approves two minor variance applications

The Southgate Committee of Adjustment approved two minor variance applications during its August 26, 2026 electronic meeting. The committee approved a reduced front yard setback for a porch addition at 392158 Grey Road 109, and approved an accessory structure containing an Additional Residential Unit in the Agricultural-1 Zone. The committee also adopted the minutes from the July 22, 2026 meeting.

Approved agenda as presented
Approved July 22, 2026 minutes
Approved Minor Variance A8-26 for a reduced front yard setback for a porch at 392158 Grey Road 109
Approved Minor Variance A9-26 for an accessory structure with an Additional Residential Unit
Adjourned meeting at 9:34 AM

Electronic Participation

📄 From the agenda

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📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Committee of Adjustment August 26, 2026 9:00 AM Electronic Participation Members Present: Member Brian Milne Member Barbara Dobreen Member Martin Shipston Member Jim Ferguson Member Monica Singh Soares Member Joan John Members Absent: Member Jason Rice Staff Present: Elisha Milne, Secretary-Treasurer Holly Malynyk, Deputy Clerk Ken Melanson, Director of Development Services Victoria Mance, Junior Planner John Waton, Public Works Manager – Roads and Waste Cory Henry, Public Works Manager – Water Operations 1. Call to Order Chair Shipston called the meeting to order at 9:01 AM. 2. Confirmation of Agenda Moved By Member Milne Seconded By Member Dobreen Be it resolved that the Committee confirm the agenda as presented. Carried 3. Declaration of Pecuniary Interest 2 No one declared a pecuniary interest related to any item on the agenda. 4. Adoption of Minutes Moved By Member John Seconded By Member Singh Soares Be it resolved that the Committee approve the minutes from the July 22, 2026 Committee of Adjustment meeting as presented. Carried 5. Hearing 5.1 A8-26 - Tracy McCannell, Con 2 Pt Lot 37, Geographic Township of Egremont, Township of Southgate 5.1.1 Application and Notice of Public Hearing Click here for the link to the application documents on the Township website. 5.1.2 Comments Received from Agencies and the Public Junior Planner Victoria Mance reviewed comments received …

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Wed Aug 26, 2026 · 10:30 AM

Public Planning

Agenda contains only procedural boilerplate

This meeting agenda for the Southgate Public Planning session on August 26, 2026, consists solely of technical placeholders and system-generated content from eSCRIBE. No specific agenda items, decisions, or discussions are listed.

public-planningproceduralboilerplate

Electronic Participation

📄 From the agenda

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Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Fri Aug 14, 2026 · 9:00 AM

Council Meeting - Special

No substantive items listed for Special Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

procedural

✓ Decided: Council awards $468,300 architect/engineering contract for Keppel facilities

Council awarded the Architect and Engineering Services contract for the Keppel Municipal Facilities to R.J. Burnside & Associates Limited in the amount of $468,300.00 plus HST, with a recorded vote of 6 to 1. The meeting was otherwise procedural, including agenda confirmation, a confirming by-law, and adjournment.

Awarded Architect and Engineering Services for Keppel Municipal Facilities to R.J. Burnside & Associates Limited for $468,300.00 plus HST (6-1)
Confirmed the agenda as presented
Passed by-law 2026-072 to confirm the proceedings of the special meeting

Electronic Participation

📄 From the agenda

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Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Special Council Meeting August 14, 2026 9 AM Electronic Participation Members Present: Mayor Brian Milne Deputy Mayor Barbara Dobreen Councillor Jason Rice Councillor Jim Ferguson Councillor Martin Shipston Councillor Joan John Councillor Monica Singh Soares Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Holly Malynyk, Deputy Clerk Elisha Milne, Legislative Coordinator Derek Malynyk, Fire Chief Taylor McMann, Treasurer John Watson, Public Works Manager - Waste and Roads Ken Melanson, Director of Development Services 1. Call to Order Mayor Milne called the meeting to order at 9:00AM. 2. Confirmation of Agenda No. 2026-303 Moved By Deputy Mayor Dobreen Seconded By Councillor Ferguson Be it resolved that Council confirm the agenda as presented. Carried 2 3. Declaration of Pecuniary Interest No one declared a pecuniary interest related to any item on the agenda. 4. Reports and Associated By-laws 4.1 Chief Administrative Officer 4.1.1 CAO2026-018 - RFT Award for Architect and Engineering Services for Keppel Municipal Facilities No. 2026-304 Moved By Deputy Mayor Dobreen Seconded By Councillor Shipston Be it resolved that Staff Report CAO2026-018 be received for information; and That Council award the Architect and Engineering Services for the Keppel Municipal Facilities to R.J. Burnside & Associates Limited in the amount of $468,300.00 plus HST. Yay (6): …

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Wed Aug 5, 2026 · 9:00 AM

Council Meeting

Council meeting 2026-08-05, no substantive items listed.

This agenda contains only procedural boilerplate from the meeting management system. No specific agenda items, decisions, or discussions are identified.

council-meetingprocedural

✓ Decided: Council approves land exchange with Grey County and sale to co-op

Council approved a land exchange with Grey County for parcels in Proton Township and authorized the sale of other surplus lands to Mid West Co-operative Inc., including acquisition of 75 Holland Street, Dundalk. A site alteration permit for Glenelg Phase 3 was approved 6-1. Council also approved a $291,046 backhoe purchase, a $5,000 CIP grant for Dundalk Team Town Hall façade improvements, and several new policies including an exotic animal by-law.

Approved land exchange with Grey County for Proton Township parcels (carried)
Approved land sale to Mid West Co-operative Inc. and acquisition of 75 Holland Street, Dundalk (carried)
Approved Glenelg Phase 3 site alteration permit (6-1)
Approved $291,046 backhoe purchase from Toromont Caterpillar (carried)
Approved $5,000 CIP grant for Dundalk Team Town Hall façade improvements (carried)
Approved exotic animal by-law (carried)
Approved video surveillance policy (carried)
Approved short-term disability policy (carried)

Holstein Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Township of Southgate Council Meeting Agenda Wednesday, August 05, 2026 9 :00 A . m . - 12 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations 7.1 Connor, Clark and Lunn Infrastructure - Southgate Solar LP Presentation 1. Southgate Solar LP - Presentation.pdf Be it resolved that Council receive the Connor, Clark and Lunn Southgate Solar LP Presentation for information. 7.2 Social Point - Digital Engagement Platform Presentation Live Demonstration of Social Point Be it resolved that Co …

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📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Council Meeting August 5, 2026 9:00 AM Holstein Council Chambers Members Present: Mayor Brian Milne Deputy Mayor Barbara Dobreen Councillor Jason Rice Councillor Jim Ferguson Councillor Martin Shipston Councillor Joan John Councillor Monica Singh Soares Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Holly Malynyk, Deputy Clerk Derek Malynyk, Fire Chief Kayla Best, HR Manager Taylor McMann, Treasurer John Watson, Public Works Manager - Waste and Roads Cory Henry, Public Works Manager - Water Operations Phil Schram, Chief Building Official Victoria Mance, Junior Planner Elisha Milne, Legislative Coordinator Others: Bill White, Senior Planning Consultant Triton Engineering 1. Call to Order Mayor Milne called the meeting to order at 9:00AM. 2. National Anthem 3. Land Acknowledgement 2 As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum No members of the public spoke at open forum. 5. Confirmation of Agenda No. 2026-268 Moved By Councillor Ferguson Seconded By Councillor Ri …

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Wed Jul 22, 2026 · 9:00 AM

Committee of Adjustment

Committee of Adjustment meeting scheduled for July 22, 2026

This is a procedural meeting for the Committee of Adjustment in Southgate, Ontario. The agenda details are currently unavailable.

committee-of-adjustmentsouthgateontarioprocedural

✓ Decided: Committee of Adjustment approves two land severances

The Committee approved two consent applications for land severances. A third application regarding a new barn and manure storage was discussed, but the provided minutes end before a final decision was recorded.

Approved consent File B11-25 for Raylene Martell (175 and 185 Gold Street)
Approved consent File B4-26 for Joseph and Salome Martin (026453 Highway 89) subject to a $3,650 parkland dedication fee

Electronic Participation

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Township of Southgate Committee of Adjustment Agenda Wednesday, July 22, 2026 9 :00 A . m . - 10 :00 A . m . Electronic Participation 1. Call to Order 2. Confirmation of Agenda Be it resolved that the Committee confirm the agenda as presented. 3. Declaration of Pecuniary Interest 4. Adoption of Minutes 1. 2026-06-24 Committee of Adjustment Minutes.pdf Be it resolved that the Committee approve the minutes from the June 24, 2026 Committee of Adjustment meeting as presented. 5. Hearing 5.1 B11-25 - Raylene Martell, PLAN 480 BLK T LOT 15 to 16, Geographic Township of Dundalk, Township of Southgate 5.1.1 Application and Notice of Public Hearing 1. B11-25 Application_Redacted.pdf 2. B11-25 Applicant Letter.pdf 3. B11-25 Site Plan_Updated.pdf 4. B11-25 Consent Notice of Hearing - Final.pdf Click here for the link to the application documents on the Township website. 5.1.2 Comments Received from Agencies and the Public 1. B11-25 County Comments_Redacted.pdf 2. B11-25 Enbridge Comments_Redacted.pdf 3. B11-25 GRCA Comments2_Redacted.pdf 4. B11-25 Public Works Comments_Redacted.pdf 5.1.3 Applicant or Agent 5.1.4 Committee Member Questions 5.1.5 Comments and Planning Report 1. PL2026-044 - …

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📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Committee of Adjustment July 22, 2026 9:00 AM Electronic Participation Members Present: Member Brian Milne Member Barbara Dobreen Member Jason Rice Member Monica Singh Soares Member Joan John Members Absent: Member Martin Shipston Member Jim Ferguson Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Holly Malynyk, Deputy Clerk Elisha Milne, Secretary-Treasurer Ken Melanson, Director of Development Services Victoria Mance, Junior Planner Cory Henry, Public Works Manager - Water Operations John Watson, Public Works Manager - Roads and Waste Others Present Bill White, Senior Planning Consultant, Triton Engineering 1. Call to Order Vice Chair John called the meeting to order at 9:01AM. 2. Confirmation of Agenda Moved By Member Milne Seconded By Member Dobreen 2 Be it resolved that the Committee confirm the agenda as presented. Carried 3. Declaration of Pecuniary Interest No one declared a pecuniary interest related to any item on the agenda. 4. Adoption of Minutes Moved By Member Milne Seconded By Member Dobreen Be it resolved that the Committee approve the minutes from the June 24, 2026 Committee of Adjustment meeting as presented. Carried 5. Hearing 5.1 B11-25 - Raylene Martell, PLAN 480 BLK T LOT 15 to 16, Geographic Township of Dundalk, Township of Southgate 5.1.1 Application and Notice of Public Hearing Click here for the link to the application …

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Wed Jul 22, 2026 · 10:30 AM

Public Planning

Southgate public planning meeting scheduled for July 22, 2026

This is a procedural boilerplate agenda for a public planning meeting. No specific agenda items, resolutions, or decisions are listed.

southgateontarioplanningpublic-meeting

✓ Decided: Southgate Public Planning Meeting reviews three development applications

The meeting served as a public forum to review proposals for an official plan amendment, a parochial school rezoning, and a townhouse development. No votes were taken and no final decisions were recorded in the minutes.

Electronic Participation

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Township of Southgate Public Planning Meeting Agenda Wednesday, July 22, 2026 10 :30 A . m . - 1 :30 P . m . Electronic Participation 1. Call to Order 2. Public Meeting 2.1 OPA1-26 - 772082 HIGHWAY 10 INC., 1 SWTSR, S Pt. Lot 236, Pt. Lot 237, RP17R1178 Part 2, Geographic Township of Proton, Township of Southgate 2.1.1 Background The Purpose of the proposed County Official Plan Amendment is to redesignate the lands from the ‘Rural’, ‘Provincially Significant Wetlands’, and ‘Hazard Lands’ designations to the ‘Primary Settlement Area’, ‘Provincially Significant Wetlands’, and ‘Hazard Lands’ designations. The Effect of the amendment would be that these lands would now be included within the settlement area boundaries, and permit the broad range of permitted uses included in the ‘Primary Settlement Area’ designation. The Purpose of the proposed Township of Southgate Official Plan Amendment is to redesignate the lands from the ‘Special Policy Area’, ‘Wetlands’, and ‘Hazard Lands’ designations to ‘Arterial Commercial’, ‘Neighbourhood Area’, ‘Hazard Lands’, and ‘Wetlands’ designations. The Effect of the amendment would be to permit a broad range of residential uses in the ‘Neighbourhood Area’ designation and commercial uses in the ‘Arterial Commercial’ designation. 2.1.2 Application and Notice of Public Meeting 1. OPA1-26 Application Form - 772 …

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📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 Township of Southgate Minutes of Public Planning Meeting July 22, 2026 10:30 AM Electronic Participation Members Present: Mayor Brian Milne Deputy Mayor Barbara Dobreen Councillor Jason Rice Councillor Joan John (Joined at 10:47 AM) Councillor Monica Singh Soares Members Absent: Councillor Jim Ferguson Councillor Martin Shipston Staff Present: Jim Ellis, Chief Administrative Officer Lindsey Green, Clerk Holly Malynyk, Deputy Clerk Elisha Milne, Legislative Coordinator Victoria Mance, Junior Planner Ken Melanson, Director of Development Services John Watson, Public Works Manager – Roads & Waste Others Present: Scott Taylor, County of Grey Director of Planning Bill White, Senior Planning Consultant Triton Engineering 1. Call to Order Mayor Milne called the meeting to order at 10:44 AM 2. Public Meeting 2.1 OPA1-26 - 772082 HIGHWAY 10 INC., 1 SWTSR, S Pt. Lot 236, Pt. Lot 237, RP17R1178 Part 2, Geographic Township of Proton, Township of Southgate 2 2.1.1 Background The Purpose of the proposed County Official Plan Amendment is to redesignate the lands from the ‘Rural’, ‘Provincially Significant Wetlands’, and ‘Hazard Lands’ designations to the ‘Primary Settlement Area’, ‘Provincially Significant Wetlands’, and ‘Hazard Lands’ designations. The Effect of the amendment would be that these lands would now be included within the settlement area boundaries, and permit the broad range of permitted uses included in …

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Thu Jul 2, 2026 · 9:00 AM

Council Meeting

Council to vote on hybrid planning model with Grey County

Council will consider opting into the Grey County Hybrid Planning Model, effective January 2027. They will also approve a $97,349 culvert supply tender, a library geothermal unit replacement at $18,839, and a firework by-law exemption. Several policy updates and a closed session for a CAO performance review are on the agenda.

Opt-in to Grey County Hybrid Planning Model (effective Jan 1, 2027)
Award culvert supply tender to Carson Supply for $97,349
Replace library geothermal unit with Zeke Air for $18,839
Firework by-law exemption for Jackie Beacon (Sept 5/6)
Noise exemption for Lynda Amorgowich (Aug 8-9, 11pm-1am)

planninginfrastructurefireworksnoisepurchasinghuman-resourcesclosed-session

✓ Decided: Council opts into Grey County hybrid planning model effective 2027

Council approved several operational and financial items, including a culvert supply contract worth $97,349 and library HVAC replacement funding. The council formally opted into the Grey County Hybrid Planning Model for municipal services starting January 1, 2027. Additional actions included approving updates to the hiring policy, granting noise and firework exemptions, and authorizing an RFT for Keppel Street facility upgrades.

Opted into Grey County Hybrid Planning Model effective Jan 1, 2027 (5-1)
Awarded $97,349 culvert supply tender to Carson Supply
Approved $18,839 library HVAC replacement funded from reserves
Released RFT for architect and engineering services at Keppel Street facilities
Approved updates to municipal hiring policy (Policy #8)
Granted firework by-law exemption for September 5-6 event
Granted noise by-law exemption for August 8-9 residential event
Directed staff to explore water and wastewater public corporation model

Holstein Council Chambers

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Township of Southgate Council Meeting Agenda Thursday, July 02, 2026 9 :00 A . m . - 12 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations None. 8. Adoption of Minutes 1. 2026-06-17 Council Minutes.pdf Be it resolved that Council approve the minutes from the June 17, 2026 Council meeting as presented. 9. Reports of Municipal Officers 9.1 Emergency Services 9.1.1 FIRE2026-007 - Firework By-law Exemption - Beacon 1. FIRE2026-007 - Firework By-law Exempti …

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Wed Jun 24, 2026 · 9:00 AM

Committee of Adjustment

Committee to decide on property severance consent B2-26

The Committee of Adjustment will hold a public hearing and decide on consent application B2-26 by Philip Holst for a severance at 244341 Southgate Road 24. Conditions include a $3,650 parkland dedication fee and road widening.

Consent application B2-26 by Philip Holst for severance at Con 20 Lot 18-19
Public hearing on the application
$3,650 parkland dedication fee required
Road widening of 3 metres along Southgate Road 24
Conditions include reference plan, tax clearance, and building envelope compliance

zoningland-usepublic-hearingplanningconsent

✓ Decided: Committee approves lot severance for Philip Holst at Southgate Road 24

The Committee approved consent file B2-26 for Philip Holst, severing a lot at 244341 Southgate Road 24, subject to 8 conditions including parkland dedication fee, road widening, and compliance with zoning. No public comments were received.

Approved consent B2-26 for Philip Holst (unanimous) with 8 conditions including $3,650 parkland fee, road widening, and survey requirements

Electronic Participation

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Township of Southgate Committee of Adjustment Agenda Wednesday, June 24, 2026 9 :00 A . m . - 10 :00 A . m . Electronic Participation 1. Call to Order 2. Confirmation of Agenda Be it resolved that the Committee confirm the agenda as presented. 3. Declaration of Pecuniary Interest 4. Adoption of Minutes 1. 2026-05-27 Committee of Adjustment Minutes.pdf Be it resolved that the Committee approve the minutes from the May 27, 2026 Committee of Adjustment meeting as presented. 5. Hearing 5.1 B2-26 - Philip Holst, Con 20 Lot 18 to 19, Geographic Township of Egremont, Township of Southgate 5.1.1 Application and Notice of Public Hearing 1. B2-26 Application Updated_Redacted.pdf 2. B2-26 Site Plan.pdf 3. B2-26 Consent Notice of Public Hearing - Final.pdf Click here for the link to the application documents on the Township website. 5.1.2 Comments Received from Agencies and the Public 1. B2-26 Enbridge Gas Comments.pdf 2. B2-26 Public Works Coments_Redacted.pdf 3. B2-26 County Comments_Redacted.pdf 4. B2-26 HydroOne Comments.pdf 5. B2-26 SVCA_comments_.pdf 5.1.3 Applicant or Agent 5.1.4 Committee Member Questions 5.1.5 Comments and Planning Report 1. PL2026-039 B2-26 Philip Holst.pdf 2. PL2026- …

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Thu Jun 18, 2026 · 6:00 PM

Southgate Public Library Board

Library Board to vote on new planning and volunteer policies

The Southgate Public Library Board will meet to approve a new Planning Policy and updates to the Volunteer Policy. The board will also review a draft Legacy Document and monthly financial and CEO reports.

Approval of Draft Planning Policy
Updates to Volunteer Policy
Review of Draft Legacy Document
Monthly Finance Report
Rescheduling November meeting to November 26, 2026

librarypolicyvolunteersadministration

Library - Mill Room

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Southgate Public Library Board Agenda Thursday, June 18, 2026 6 :00 P . m . - 9 :00 P . m . Library - Mill Room 1. Call to Order 2. Approval of the Agenda Be it resolved that the Board confirm the agenda as presented. 3. Declaration of Pecuniary Interest 4. Adoption of Minutes Be it resolved that the Board approve the minutes from the May 21, 2026 meeting as presented. 5. Business Arising from the Minutes 5.1 Legacy Document Be it resolved that the Board receive the Draft Legacy Document for information; and That the Board direct staff to proceed with all necessary administrative actions. 6. Consent Agenda Be it resolved that the Board receive the items of Consent dated June 18, 2026 (save and except items ____) as information. 6.1 Monthly Finance Report 6.2 CEO Report 7. New Business 7.1 Draft Planning Policy Be it resolved that the Board approve the Planning Policy as presented. 7.2 Volunteer Policy Be it resolved that the Board approve the updates to the Volunteer Policy as presented. 7.3 Proposed Change to November Meeting Date Be it resolved that the Board approve rescheduling the November Board meeting to November 26 …

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Wed Jun 17, 2026 · 1:00 PM

Council Meeting

Council to vote on buying 5 Keppel Street, Dundalk land

Council will decide on purchasing multiple lots at 5 Keppel Street, Dundalk, and authorize a loan for the purchase. They will also consider banning roosters and fowl in backyard chicken regulations, and discuss opting into a county hybrid planning model.

Purchase of 5 Keppel Street, Dundalk – multiple lots; loan authorized; By-law 2026-055
Backyard chickens: direct staff to prohibit roosters, hens, ducks, other fowl via by-law amendment
County Hybrid Planning Model: staff to bring final report on opting in or out
Development Charge Reduction Program: recommend not to apply at this time
Petition for drainage works by Joseph Hoover Inc. and JHM Inc.

land acquisitionzoningby-lawschickensplanningdrainagefinance

✓ Decided: Council approves $? land purchase at 5 Keppel Street (6-0)

Council approved the purchase of 5 Keppel Street, Dundalk, for an undisclosed amount (6-0), directing the treasurer to secure a loan. They voted 4-1 to maintain current zoning on backyard chickens and instead prohibit roosters, hens, ducks, and other fowl via the Exotic Animal By-law. Council also accepted a drainage works petition, endorsed Dundalk water/wastewater reserve capacity reports, and declined to apply for the Development Charge Reduction Program.

Approved purchase of 5 Keppel Street, Dundalk (6-0)
Directed staff not to amend backyard chicken zoning, but prepare by-law to prohibit roosters, hens, ducks (4-1)
Approved Dundalk Water and Wastewater Treatment Reserve Capacity reports
Accepted petition for drainage works, appointed engineer, directed combining with Sideroad 75 work
Declined to apply for Development Charge Reduction Program
Received Rotary Club presentation as information
Received County of Grey presentation as information

Holstein Council Chambers

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Township of Southgate Council Meeting Agenda Wednesday, June 17, 2026 1 :00 P . m . - 4 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations 7.1 Rotary Club of Southgate - Introduction of New Rotary Club of Southgate 1. Southgate_Rotary_Club_Introduction_to_Council_Final-2.pdf Be it resolved that Council receive the presentation from the Rotary Club of Southgate as information. 7.2 County of Grey - County Initiatives and Project Updates Presentation 1. Grey County Update - Southgate P …

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Wed Jun 3, 2026 · 9:00 AM

Council Meeting

Council to review 2024 financial statements and approve subdivision agreement

The Township Council will review the 2024 audit findings and consolidated financial statements. They are also deciding on a subdivision agreement for Edgewood Greens Phase 9 and funding for bridge repairs.

Approval of Edgewood Greens Phase 9 Subdivision Agreement (By-law 2026-053)
Funding of $17,297.99 from Roads Reserves for Bridge S103 repairs
Approval of 2024 Consolidated Financial Statements
Proposal to provide subsidies for cemetery plot purchases via social service agencies
Review of 2024 Audit Findings Report by KPMG LLP

financezoninginfrastructureauditcemeteries

✓ Decided: Council approves Signature Homes Phase 9 subdivision (4-2)

Council approved the subdivision agreement for Edgewood Greens Phase 9, authorizing the Mayor and Clerk to sign upon solicitor approval. A recorded vote showed 4 in favor, 2 opposed. Council also approved $17,297.99 in bridge repair funding from Roads Reserves and directed staff to work with social service agencies on subsidized cemetery plot purchases.

Approved Edgewood Greens Phase 9 subdivision agreement (4-2 recorded vote)
Approved $17,297.99 for Bridge S103 repairs from Roads Reserves
Directed staff to collaborate on subsidized cemetery plot purchases
Received 2024 audit findings from KPMG as information
Approved 2024 consolidated financial statements
Approved posting Treasurer's Statement for development charges
Called on federal government to maintain library postal rate reductions
Opposed proposed FIPPA changes, urging provincial consultation

Holstein Council Chambers

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Township of Southgate Council Meeting Agenda Wednesday, June 03, 2026 9 :00 A . m . - 12 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations 7.1 KPMG LLP - 2024 Audit Findings Report 1. The Corporation of the Township of Southgate_ Audit Findings Report_26 May 2026.pdf Be it resolved that Council receive the presentation from KPMG LLP related to the 2024 Audit Findings Report as information. 8. Adoption of Minutes 1. 2026-05-20 Council Minutes.pdf Be it resolved that Council approve th …

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Wed May 27, 2026 · 9:00 AM

Committee of Adjustment

Committee to rule on contested dairy barn variance

The Committee of Adjustment will hold public hearings on five applications: three minor variances for agricultural buildings and two consents for lot severances. A key item is a proposed dairy barn with liquid manure storage where staff recommend deferral pending further planning rationale. Other items include a large livestock barn, an indoor storage facility, and two land severances with conditions.

Minor variance A3-26 for dairy barn and manure storage at 185526 Grey Road 9; staff recommend deferral
Minor variance A4-26 for 1,507 sq m livestock barn at 045474 Southgate Road 4; staff recommend approval with MDS reduction to 183m
Minor variance A5-26 for indoor/outdoor storage at 311049 Grey Road 8; staff recommend approval with use restrictions
Consent B3-26 for lot severance at 552839 Grey Road 23; conditions include $3,650 parkland dedication fee
Consent B9-25 for lot severance at 346 Victoria Street East, Dundalk; conditions include removal of existing buildings

committee-of-adjustmentminor-varianceconsentzoningagriculturelivestocklot-severancesouthgate

✓ Decided: Committee defers dairy barn minor variance pending more planning rationale

The Committee deferred Minor Variance A3-26 for a dairy barn and liquid manure storage at 185526 Grey Road 9, requiring further planning justification. It approved Minor Variance A4-26 for a livestock barn with reduced setback, Minor Variance A5-26 for indoor/outdoor storage, and Consent B3-26 for a land severance. All decisions were carried.

Deferred A3-26: dairy barn and manure storage variance pending rationale (carried)
Approved A4-26: livestock barn with reduced setback from 202m to 183m (carried)
Approved A5-26: 464.5 m² indoor and 35.5 m² outdoor storage, prohibited from workshop use (carried)
Approved B3-26: consent for two 40-hectare parcels with conditions (carried)

Electronic Participation

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Township of Southgate Committee of Adjustment Agenda Wednesday, May 27, 2026 9 :00 A . m . - 10 :00 A . m . Electronic Participation 1. Call to Order 2. Confirmation of Agenda Be it resolved that the Committee confirm the agenda as presented. 3. Declaration of Pecuniary Interest 4. Adoption of Minutes 1. 2026-04-22 Committee of Adjustment Minutes.pdf Be it resolved that the Committee approve the minutes from the April 22, 2026 Committee of Adjustment meeting as presented. 5. Hearing 5.1 A3-26- Stephen and Veronica Martin, Con 12 Lot 14, Geographic Township of Proton 5.1.1 Application and Notice of Public Hearing 1. A3-26 Application Letter_Redacted.pdf 2. A3-26 Application_Redacted.pdf 3. A3-26 Site Plan 1.pdf 4. A3-26 Site Plan 2.pdf 5. A3-26 MDS II 25_Redacted.pdf 6. A3-26 Nutrient Management Strategy.pdf 7. A3-26 Minor Variance Notice of Public Hearing - Final.pdf Click here for the link to the application documents on the Township website. 5.1.2 Comments Received from Agencies and the Public 1. A3-26 County Comments_Redacted.pdf 2. A3-26 Fire Department Comments.pdf 3. A3-26 Public Works Comments_Redacted.pdf 4. A3-26 Public Comment - N. Benson_Redacted(1).pdf 5.1.3 Applicant or Agent 1. A3-26 Age …

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Thu May 21, 2026 · 6:00 PM

Southgate Public Library Board

No consequential items on library board agenda

This meeting agenda contains only procedural boilerplate and no substantive items for discussion or decision.

libraryprocedural

✓ Decided: Board approves draft Legacy Document, directs staff action

The Board approved a motion to receive the Draft Legacy Document and direct staff to proceed with all necessary administrative actions. Consent items including the monthly finance report and CEO report were received as information. No action was taken on correspondence regarding Alberta Bill 28.

Approved agenda as presented (carried)
Adopted minutes of April 23 and May 4, 2026 meetings (carried)
Received Draft Legacy Document and directed staff to proceed with administrative actions (carried)
Received consent agenda: Monthly Finance Report and CEO Report (carried)
Adjourned meeting at 7:33 PM (carried)

Library - Mill Room

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Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Wed May 20, 2026 · 1:00 PM

Council Meeting

Council debates LCBO outlet crisis and approves zoning changes

Council will hear delegations on asset management software, Holstein General Store's LCBO concerns, and Dundalk Meadows Phase 9 subdivision. They will vote on several reports including zoning by-laws, public works vehicle purchases totaling over $538,000, and a motion addressing LCBO policy changes that threaten rural convenience outlets.

Approve $7,412 transfer for arena structural inspection at Dundalk Community Centre
Award $33,275 sport flooring contract to Advantage Sport for auditorium
Award $430,131 single axle plow truck, $66,663 pickup, and $41,800 SUV tenders
Suspend curbside recycling collection from May 28 until new contract signed
Deny $335,346 development charge deferral for Southgate Renewables project

council-meetingzoningpublic-workslcborecyclingbudgeteconomic-development

✓ Decided: Denied $335K development charge deferral, set anti-deferral policy

Council denied a $335,346.25 development charge deferral request from Southgate Renewables and adopted a policy against supporting non-residential development charge deferrals. They also prohibited Bring-Your-Own events and chose not to renew the MOU with the South Grey Chamber of Commerce. Multiple operational approvals and land-use bylaws were passed.

Denied $335,346.25 DC deferral request for Southgate Renewables
Council will not support non-residential DC deferrals
Prohibited Bring-Your-Own (BYO) events in the township
Will not renew MOU with South Grey Chamber of Commerce (effective Dec 31, 2026)
Awarded capital vehicle tenders: plow truck $430,130.81, pickup $66,663, SUV $41,800.25 (all excl. HST)
Approved two rezoning by-laws for on-farm diversified uses (Noah S Martin and Eli M Bauman)
Approved updates to Policy 22 Vehicle Use and Safety and Policy 55 Volunteer and Student Placement
Waived facility fees and deemed Dundalk Homecoming 2027 a municipally significant event

Holstein Council Chambers

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Township of Southgate Council Meeting Agenda Wednesday, May 20, 2026 1 :00 P . m . - 4 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations 7.1 PSD CityWide Presentation - Asset Management Module 1. PSD Citywide Asset Module Value Proposition.pdf 2. Township of Southgate - Citywide Assets Proposal 1 with Financial Balancing and CRV Feb 2026.pdf 3. Township of Southgate - Citywide Assets Proposal 1 with no value adds Feb 2026.pdf Be it resolved that Council receive the presentation from PSD CityWide regarding Asset Man …

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Wed May 6, 2026 · 9:00 AM

Council Meeting

Council awards $2.14M in road tenders, adopts 2026 tax rates

Council considers awarding three road construction contracts totaling over $2.14 million. They also vote on adopting 2026 tax rates, approving an arena inspection, and submitting comments on provincial planning changes. A closed session will discuss land acquisition and litigation.

Award $1,557,050.51 to Cox Construction for culverts, cold-in-place paving
Award $397,578 to Cox Construction for cold-in-place and double surface treatment
Award $186,110 to Duncor Enterprises for micro-surfacing
Approve $7,412 transfer for Dundalk arena structural inspection
Adopt By-law 2026-044 to set 2026 tax rates

roadsinfrastructurebudgettaxesfinanceplanning

✓ Decided: Council awards $2.14M in road construction tenders

Council awarded three road construction tenders totaling $2,140,738.51 for culverts, paving, surface treatment, and micro-surfacing. Staff were directed to submit comments on provincial planning and water/wastewater regulation changes. The arena structural inspection funding request was referred back to staff for more information.

Approved $1,557,050.51 culverts and paving tender to Cox Construction Ltd.
Approved $397,578.00 cold-in-place and double surface treatment tender to Cox Construction Ltd.
Approved $186,110.00 micro-surfacing tender to Duncor Enterprises Inc.
Referred arena structural inspection funding request back to staff (May 20 meeting)
Approved $900 grant for Young At Heart Dundalk-Club 561
Authorized tax write-offs totaling $4,503.97 under Municipal Act sections 357 and 358
Approved issuance of RFP for Integrity Commissioner services, joint or independent
Adopted 2026 tax rates by-law 2026-044

Holstein Council Chambers

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Township of Southgate Council Meeting Agenda Wednesday, May 06, 2026 9 :00 A . m . - 12 :00 P . m . Holstein Council Chambers 1. Call to Order 2. National Anthem 3. Land Acknowledgement As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people. 4. Open Forum If you wish to speak at Open Forum please register in advance of the meeting by email to [email protected] 5. Confirmation of Agenda Be it resolved that Council confirm the agenda as presented. 6. Declaration of Pecuniary Interest 7. Delegations & Presentations None. 8. Adoption of Minutes 1. 2026-04-15 Council Minutes.pdf Be it resolved that Council approve the minutes from the April 15, 2026 Council and Closed Session meetings as presented. 9. Reports of Municipal Officers 9.1 Recreation Department 9.1.1 REC2026-004 - Arena Structural Inspection Funding Request 1. REC202 …

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Mon May 4, 2026 · 5:00 PM

Southgate Public Library Board - Special

No substantive items listed for Southgate Public Library Board meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. It appears to be an empty or technical placeholder document.

libraryprocedural

✓ Decided: Library Board approves strategic plan workshop, directs staff actions

The board received the Library Strategic Plan and Legacy Document workshop for information and directed staff to proceed with all necessary administrative actions. The motion was carried.

Approved Library Strategic Plan and Legacy Document workshop and directed staff actions (carried)

Library - Mill Room

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

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Thu Apr 23, 2026 · 6:00 PM

Southgate Public Library Board

No substantive items on library board agenda

This agenda contains only procedural boilerplate with no actionable items or discussions listed.

libraryprocedural

✓ Decided: Library board approves new Meeting Room and Study Spaces Policy

The board approved a Statement of Authority By-law and a new Meeting Room and Study Spaces Policy, rescinding two older policies. Staffing changes were noted, including a new Library Assistant and a returning summer student.

Approved Statement of Authority By-law (unanimous)
Approved Meeting Room and Study Spaces Policy, rescinding old Meeting Room and Quiet Study Room policies (unanimous)

Library - Mill Room

📄 From the agenda

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Wed Apr 22, 2026 · 10:30 AM

Public Planning

Council to consider two rezoning applications for on-farm diversified uses

This public planning meeting will consider two applications to rezone farmland for on-farm diversified uses. One application proposes a custom metal works facility and a sow barn with reduced wetland setback. The other proposes a dry manufacturing workshop with storage. Council will hear from applicants, agencies, and the public before making a decision.

C4-26: Rezone ±7,980 sq m for custom metal works and sow barn with reduced wetland setback
C5-26: Rezone for 750 sq m dry manufacturing workshop and 460 sq m storage with reduced wetland setback
Public hearing for both applications
Agency comments from Enbridge, GRCA, SVCA, Grey County

zoningagriculturepublic-hearingwetlandson-farm-diversified-use

✓ Decided: No decisions made at Southgate planning meeting

The meeting was a public hearing for two rezoning applications to permit on-farm diversified uses (custom metal works, dry manufacturing). No votes or decisions were taken; only staff presentations, agency comments, and council questions were recorded.

Electronic Participation

📄 From the agenda

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Township of Southgate Public Planning Meeting Agenda Wednesday, April 22, 2026 10 :30 A . m . - 1 :30 P . m . Electronic Participation 1. Call to Order 2. Public Meeting 2.1 C4-26 - Noah S Martin, Southgate 10 Inc., Con 6 Lot 36, Geographic Township of Proton 2.1.1 Background The Purpose of the application is to rezone ±7,980 square metres of the subject lands to permit an On-Farm Diversified Use (custom metal works) with ±420 square metres floor area, a 75 square metre power room, and ±455 square metres outdoor storage. A farmhouse, sow barn, and other farm buildings are proposed. The sow barn, OFDU zoned area and associated structures will be less than the 120 metre setback required from a Wetland zoning boundary. The Effect is to allow development of the agricultural site with an On-Farm Diversified Use (custom metal works) and future farm cluster including a sow barn with less than a 120 metre setback from the Wetland Zone on-site. 2.1.2 Application and Notice of Public Meeting 1. C4-26 Application_Redacted.pdf 2. C4-26 MDS II Calculations_Redacted.pdf 3. C4-26 Site Plan and Drawings (Jan. 19, 2026).pdf 4. C4-26 Site Plan and Drawings (Jan. 22, 2026).pdf 5. C4-26 Notice of Public Meeting Final.pdf 2.1.3 Comments Received from Agencies and the Public 1. C4-26 Enbridge Comments_Redacted.pdf 2. C4-26 GRCA Comm …

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Wed Apr 22, 2026 · 9:00 AM

Committee of Adjustment

Committee considers large storage variance for Southpoint MFG Ltd.

The Committee of Adjustment is holding public hearings and deciding on three applications: a minor variance for indoor/outdoor storage at a manufacturing site, a variance to expand a home industry, and a consent for a lot severance. Members will hear from applicants and public, then vote to approve or refuse each.

A1-26: Minor variance for ±223m² indoor and 125m² outdoor storage at 045663 Southgate Road 04 (Enos B. Martin / Southpoint MFG Ltd.)
A2-26: Minor variance to expand home industry on Grey Road 109 from 100m² to ±293m² and reduce parking requirement (Corey and Kim Rae)
B9-25: Consent (lot severance) application for 346 Victoria Street East, Dundalk (C Black Construction) with conditions including municipal water/sewer fees
Public hearings and agency comments for all three applications
Adoption of March 25, 2026 minutes

committee-of-adjustmentzoningminor-variancehome-industrystorageconsentsouthgate-ontario

✓ Decided: Committee approves home industry floor area increase and parking reduction

The Committee of Adjustment approved two minor variance applications and deferred one. A2-26 allowed expansion of a home industry from 143 to 293 square metres with reduced parking. A1-26 permitted indoor and outdoor storage with conditions.

Approved A2-26 home industry expansion to 293 sqm and parking reduction (carried)
Approved A1-26 for 223 sqm indoor and 125 sqm outdoor storage (carried)
Deferred B9-25 to May 27, 2026 meeting

Electronic Participation