Southgate public meetings in 2024

Southgate Public Library Board

The Southgate Public Library Board has scheduled a meeting for December 19, 2024. The agenda is currently procedural and contains no specific decisions or items for discussion.

• Meeting scheduled for December 19, 2024
• Agenda is procedural and contains no decisions

The Southgate Public Library Board approved the Board-CEO Partnership policy as presented. The board also received the Strategic Plan Update, monthly finance report, and CEO report as information. No other substantive decisions were made.

• Approved Board-CEO Partnership policy (carried)
• Received Strategic Plan Update as information (carried)
• Received monthly finance report and CEO report as information (carried)

Council Meeting

The Southgate Council will authorize internet and telephone voting for the 2026 municipal and school board elections by passing By-law 2024-154. It also appoints an interim Chief Administrative Officer (By-law 2024-156) and a Deputy Clerk (By-law 2024-157). Several site‑plan agreements and a rezoning of Ida Street are approved in the same meeting.

• By-law 2024-154 – authorizes internet and telephone voting for the 2026 election
• By-law 2024-156 – appoints an Interim Chief Administrative Officer
• By-law 2024-157 – appoints a Deputy Clerk
• By-law 2024-142 – rezones 752334 Ida Street for on‑farm diversified use
• By-law 2024-149 – site‑plan amending agreement for 146024 Southgate Road 14

Council appointed Jim Ellis as Interim Chief Administrative Officer by a recorded vote of 5-2, with Councillors Rice and Singh Soares opposed. Council also authorized internet and telephone voting for the 2026 municipal election (6-1), approved several site plan agreements and zoning amendments, and launched a Downtown Revitalization Program for Dundalk.

• Appointed Jim Ellis as Interim CAO (5-2)
• Authorized internet and telephone voting for 2026 election (6-1)
• Approved site plan agreement for Trustees of Old Order Mennonite Conference at 144668 Southgate Road 14
• Removed holding provision for Trustees of Old Order Mennonite Conference
• Approved rezoning at 752334 Ida Street for on-farm diversified use
• Approved site plan agreement for Southgate Renewables at 150 Eco Parkway
• Approved commencement of Downtown Revitalization Program for Dundalk
• Appointed Mark Robins as building inspector

Council Meeting - Special

The Township of Southgate Council called a special meeting after a majority petition. The agenda includes a closed session to address labour relations or employee negotiations. The council will also confirm by-law 2024-152 that records the meeting proceedings before adjourning.

• Petition of Majority of Council requesting a special meeting (received Dec 3, 2024)
• Closed session to consider labour relations or employee negotiations (HR matters)
• Confirmation of by-law 2024-152 to record the special council meeting
• Adjournment of the meeting

The special council meeting was called solely for a closed session to discuss a human resources matter under labour relations. Council entered closed session at 1:01 PM and returned at 3:15 PM, with no substantive decisions made in open session. A confirming by-law was passed to formalize the meeting's proceedings, and the meeting adjourned at 3:16 PM.

• Confirmed agenda as presented (Carried)
• Proceeded into closed session for HR matters (Carried)
• Came out of closed session at 3:15 PM (Carried)
• Passed by-law 2024-152 to confirm proceedings (Carried)
• Adjourned meeting at 3:16 PM (Carried)

Council Meeting

The Township of Southgate Council is meeting to discuss a major loan for road rehabilitation and various zoning and administrative approvals. The body will also review a 2025 meeting schedule and staff pay increases.

• Proposed $4,066,295.00 loan for Victoria Street Rehabilitation Phase 2
• Public meeting for rezoning 7,918 square metres at Con 3 SWTSR Lot 224 to 225 for a manufacturing workshop
• Proposed $10,500 Community Improvement Plan funding for Southgate Eye Care at 20 Main St E, Dundalk
• Transfer of $150,000.00 in the 2024 capital budget for IT infrastructure upgrades
• Proposed 2% COLA increase for 2025 Staff, Council, and Volunteer Firefighter pay grids

Public Planning

The Township of Southgate is holding a public planning meeting to discuss a rezoning application for a disability care centre and three separate proposals for 45-meter communication towers by Xplore Inc.

• Rezoning application C25-24 for a Recreation Community Care Centre and Group Home at Con 5 Pt Lot 12 RP 17R189
• Xplore Tower proposal C27-24: 45.0m steel lattice tower at 084231 Southgate Road 8
• Xplore Tower proposal C28-24: 45.0m steel lattice tower at 245019 Southgate Road 24
• Xplore Tower proposal C29-24: 45.0m steel lattice tower at 223044 Southgate Road 22

Committee of Adjustment

The Committee of Adjustment is holding a public hearing regarding an application by Peter Salinovic. The body will decide whether to permit the use of an existing cabin and accessory structures on an unopened section of Sideroad 19 north of Southgate Road 26.

• Application A12-24: Request for permission under Section 45(2) of the Planning Act for a 66 square metre cabin and shed for outdoor recreation
• Proposed conditions for approval include compliance with the Ontario Building Code and private water and sewage arrangements
• Proposed requirement for an agreement with Township Public Works regarding the use and maintenance of the unopened Sideroad 19 road allowance

Southgate Public Library Board

The Southgate Public Library Board will approve the schedule of its 2025 meetings. The board will receive a resignation from the By‑law and Policy Committee and appoint a replacement. Consent agenda items, including the monthly finance report and CEO report, will be received as information. Routine items such as agenda approval, minutes adoption, and adjournment will also be addressed.

• Resignation of committee member Watson from the By‑law and Policy Committee
• Appointment of Leigh Gorman to the By‑law and Policy Committee
• Approval of 2025 Library Board meeting dates
• Receipt of monthly finance report (consent agenda)
• Receipt of CEO report (consent agenda)

Council Meeting

The Southgate Council will vote on several by‑laws, including the removal of part lot control for Flato East Phase 11. It will also consider an amendment to the Community Improvement Plan and appoint members to the Committee of Adjustment for 2025. Staff reports on Wilder Lake growth management and the 2025 council meeting schedule will be received for information and feedback.

• By‑law 2024‑136 – removal of part lot control for Blocks 97‑105 and 115‑117, Plan 16M‑98 (Flato East Phase 11)
• By‑law 2024‑137 – amendment to the Community Improvement Plan (CIP)
• By‑law 2024‑135 – appointment of Committee of Adjustment members for 2025
• Planning report PL2024‑096 – ZBA Wilder Lake Growth Management (information only)
• Staff report CL2024‑038 – preliminary 2025 council meeting schedule (feedback requested)

Council Meeting

The Township of Southgate Council will consider several items, including funding $17,425 plus HST for technical studies of the Holstein Pit Expansion. It will adopt the 2024‑2027 Communications and Community Engagement Strategy and select a new branding option for the 25th anniversary. The council will also approve rezoning by‑laws for on‑farm diversified use on Southgate Sideroad 75 and 71, and authorize a site‑plan agreement with Tubegate Inc. for land at 260219 Southgate Road 26.

• Approve $17,425 plus HST for Holstein Pit Expansion technical studies
• Adopt By‑law 2024‑126 to rezone Southgate Sideroad 75 for on‑farm diversified use
• Adopt By‑law 2024‑127 to rezone Southgate Sideroad 71 for on‑farm diversified use
• Authorize By‑law 2024‑128 for a site‑plan agreement with Tubegate Inc. at 260219 Southgate Road 26
• Adopt the 2024‑2027 Communications and Community Engagement Strategy

Property Standards Appeal Committee

The Property Standards Appeal Committee will hold hearings to review appeals against orders to comply. The committee will discuss by-law enforcement reports and make decisions regarding two specific properties.

• Property Standards Order Appeal for 71 Osprey St, Dundalk
• Property Standards Order Appeal for 146345 Southgate Rd 14, Dundalk

Southgate Public Library Board

The Southgate Public Library Board agenda for October 24, 2024 contains no listed items. The document consists only of boilerplate headings and software credits. No decisions, proposals, or discussions are detailed in the agenda.

Committee of Adjustment

The Southgate Committee of Adjustment held a hearing on application A9-24 submitted by Jamie and John Allen for a property on Cedar Lane, Plan 815 Lot 4. The committee approved two of the three requested minor variances, covering the required front yard and north side yard, subject to specific setback and parking conditions. The approval requires a minimum 2.1 m front yard setback, a 0.5 m garage setback, a 3.0 m south side yard, and a permit from the Saugeen Valley Conservation Authority if needed.

• Approval of two minor variances for the required front yard and north side yard
• Condition: no porch projection into the front yard; front yard setback of 2.1 m
• Condition: attached garage must be set back at least 0.5 m from the front building face
• Condition: maintain a minimum south side yard of 3.0 m to allow one parking space
• Requirement to obtain a permit from the Saugeen Valley Conservation Authority if needed

Public Planning

The Township of Southgate is holding a public meeting to discuss several rezoning applications and Official Plan amendments. These include proposals for on-farm diversified uses and updates to residential unit allowances to comply with provincial law.

• C22-24: Rezoning 4,832 sq m for a 750 sq m metal works workshop and 500 sq m storage (Pt Lot 205-206 Con 2 SWTSR Proton)
• C26-24: Rezoning 6,744 sq m for a 750 sq m workshop and 500 sq m outdoor storage (Con 4 SWTSR Lot 234 to 235)
• C9-24: Zoning By-law amendment to allow additional residential units across the township
• OPA2-24: Official Plan amendment to delegate certain planning application decisions from Council to Staff

Council Meeting

The Southgate Council will vote on several development items, including three road‑widening bylaws (2024-122, 2024-123, 2024-124) that establish highways in former townships. It will also approve site‑plan agreements for Ian Martin, Brooklane Industries, and Saugeen Roofing Supply, and disband the Recreation Advisory Committee. Additional actions include a $500 allocation for the 2025 Hawks Nest sponsorship and the creation of a senior manager position in Corporate Services.

• By‑law 2024-122 – road widening (Consent files B4‑23, B5‑23, B6‑23) for former Township of Egremont
• By‑law 2024-123 – road widening (Consent file B5‑24) for former Township of Proton
• By‑law 2024-124 – road widening (Consent file B6‑24) for former Township of Proton
• By‑law 2024-119 – site‑plan agreement with Ian Martin at 712457 Southgate Sideroad
• Resolution to disband the Township of Southgate Recreation Advisory Committee effective Oct 16 2024

Council Meeting

Council will consider and vote on By‑law 2024‑116 to rezone parcels at 212475 Southgate Sideroad 21, establishing minimum lot areas and applying Agricultural‑1 zone regulations. Council will also consider By‑law 2024‑117 to rezone 146024 Southgate Road 14 for on‑farm diversified use with specific square‑metre allowances. The meeting includes approval of a permanent part‑time waste attendant position at an annual cost of about $15,000. Additional items are approval of up to $800 for a Volunteer and Community Member Appreciation event and funding of a $15,045 insurance renewal overage.

• By‑law 2024‑116: rezoning 212475 Southgate Sideroad 21 with minimum lot areas of 3.5 ha and 11.5 ha
• By‑law 2024‑117: rezoning 146024 Southgate Road 14 for 750 m² on‑farm diversified use and 500 m² outdoor storage
• Approval of a permanent part‑time waste attendant position costing approximately $15,000 annually
• Approval of Volunteer and Community Member Appreciation event costing up to $800
• Approval of $15,045 insurance renewal overage funded from gapping dollars and tax stabilization reserve

Committee of Adjustment

The Committee of Adjustment is meeting to review two property applications. The body will decide on a land severance request in Proton and a minor variance application for a residence on Cedar Lane.

• A9-24: Minor variance request for Jamie and John Allen at Cedar Lane regarding front and north side yard setbacks
• B7-24: Consent application for Dennis and Jackie Groves at 212475 Southgate Sideroad 21 to transfer a 207.38m by 195.145m parcel to an abutting landowner

Public Planning

The Township of Southgate Public Planning Committee will review rezoning application C23-24 for a lot line adjustment that transfers approximately 4.04 hectares from the retained lands at 212475 Southgate Sideroad 21 to an adjacent lot, changing lot sizes to about 11.8 hectares and 3.75 hectares. The committee will also consider rezoning application C24-24, which seeks to expand an on‑farm diversified use by adding a metal workshop and office up to 750 m² and removing the current limit of four non‑resident employees. Agency comments from Bell, County of Grey, Public Works, and Enbridge Gas are attached for each application, and the public may speak during the meeting.

• C23-24 lot line adjustment transferring ~4.04 ha from 212475 Southgate Sideroad 21, altering lot sizes to ~11.8 ha and ~3.75 ha
• C24-24 rezoning to permit a 750 m² metal workshop and office on‑farm, removing employee limit
• Application and planning justification documents attached for C23-24
• Application drawings and notice of public meeting attached for C24-24
• Agency comments (Bell, County of Grey, Public Works, Enbridge Gas) submitted for both applications

Recreation Advisory Committee

The Southgate Recreation Advisory Committee will discuss the 2025 Capital Project and associated budget. It will review the Recreation Action Plan for a sports field complex. Members will consider adopting new fees and charges under By-law 2023-109 Schedule K. Updates will be given on the Hopeville Pavilion, Dundalk Arena food booth, and pool accessibility at Dundalk Memorial Park.

• 2025 Capital Project Discussion (2025 Capital Budget - Discussion.pdf)
• Recreation Action Plan / Sports Field Complex (Recreation AP 2024 Current.pdf, Rec Site Picture Version 3.pdf)
• 2025 Fees and Charges Discussion (By-law 2023-109 - Adopt Fees and Charges - Schedule K - Recreation.pdf)
• Hopeville Pavilion verbal update (image attachments)
• Dundalk Memorial Park Pool accessibility verbal update (Dundalk Memorial Park Pool.pdf)

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on 2024-09-19 contains no listed items. It appears to be a procedural placeholder with no decisions, contracts, or discussions recorded.

Council Meeting

The council will review the Ida Street Subdivision application, which proposes 321 residential units and new municipal infrastructure, and hear comments from agencies and the public. It will also adopt the draft Communications and Community Engagement Strategy and approve By‑law 2024‑112 to sign a site‑plan agreement with Mel‑Mar Industries for land at 126282 Southgate Road 12. Additionally, the council will disband the Community Fund Management Committee and pass By‑law 2024‑113 confirming the meeting proceedings.

• Ida Street Subdivision – 321 units (266 single‑detached, 52 townhouses, 3 future), new roads, roundabout at County Road 9/Ida Street, water/sewer, park blocks (~0.8 ha and 1.2 ha) and open space
• By‑law 2024‑112 – authorizes Mayor and Clerk to sign a site‑plan agreement with Mel‑Mar Industries Inc. for 126282 Southgate Road 12, Concession 8, Lot 28‑29
• Adoption of Draft Communications and Community Engagement Strategy (SIO2024‑06)
• Disbandment of the Southgate Community Fund Management Committee effective Sept 18, 2024 and appointment of a new committee member with compensation per Policy #21
• By‑law 2024‑113 – confirms the proceedings of the September 18, 2024 regular council meeting

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee will confirm the meeting agenda, approve the minutes from the July 8, 2024 meeting, and receive staff report CL2024-033 for information. No delegations, presentations, or correspondence are scheduled. The meeting will conclude with an adjournment.

• Resolution to confirm the agenda as presented
• Adoption of the July 8, 2024 Community Fund Management Committee minutes
• Receipt of staff report CL2024-033 – Southgate Community Fund Management Committee Update
• No delegations or presentations submitted
• Adjournment of the meeting

The Southgate Community Fund Management Committee held its final meeting on September 9, 2024, and will be disbanded. The committee endorsed in principle the draft Terms of Reference for a new committee to be administered by Community Foundation Grey Bruce. No other substantive decisions were made.

• Confirmed agenda as presented (carried)
• Approved minutes from July 8, 2024 meeting (carried)
• Received staff report CL2024-033 on committee transition (carried)
• Endorsed in principle draft Terms of Reference for new committee (carried)

Council Meeting

The council will receive delegations on an outdoor pool project, water‑sanitary strategy, and development updates. It will adopt recent meeting minutes and approve several by‑laws, including a $184,900 contract to replace culverts on Southgate Sideroad 49, a rezoning of 260219 Southgate Road 26 for on‑farm use, and the removal of holding provisions for Flato Phase 11. Additional approvals include a $25,000 budget for the township’s 25th anniversary, a $7,440 library funding allocation, and a memorandum of understanding with the South Grey Chamber of Commerce. The council also authorizes the installation of ten new murals in downtown Dundalk.

• Award contract to 12473020 Canada Inc o/a Rice Construction for culvert replacements on Sideroad 49 – $184,900 plus HST
• By‑law 2024‑109 rezoning 260219 Southgate Road 26 for on‑farm diversified use (750 m² shop, storage)
• By‑law 2024‑108 MOU with South Grey Chamber of Commerce (effective Jan 1 2024‑Dec 31 2026)
• Approve $25,000 budget for the township’s 25th anniversary events
• Allocate $7,440 from reserve funds to the Wellington County Library Board agreement

Council approved the tender award for SDR 49 culvert replacements to Rice Construction Contracting for $184,900 plus HST, with Councillor Rice declaring a conflict. They also approved a rezoning at 260219 Southgate Road 26 for a 750 sq m on-farm diversified use, and removed a holding provision for Flato Phase 11. Several other items were approved, including a mural installation in Dundalk, a library services agreement, and a resolution urging provincial action on physician shortages.

• Approved $184,900 culvert replacement contract to Rice Construction (carried)
• Approved rezoning at 260219 Southgate Road 26 for on-farm diversified use (carried)
• Approved removal of holding provision for Flato Phase 11 (carried)
• Approved 10 murals in downtown Dundalk and festival, including on Library and Pool Building (carried)
• Approved library services agreement with Wellington County, funding $7,440 from reserves (carried)
• Endorsed resolution urging Ontario to address physician shortage (carried)
• Endorsed resolution supporting 3,000 OINP spots for Northern Ontario (carried)
• Approved 25th anniversary events and activities, with $25,000 budget to be considered in 2025 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review and decide on five minor variance applications. These requests include farm expansions, a welding shop, and residential modifications.

• A6-24: Minor variance for a welding shop and outdoor storage limited to 150 square metres at Ventry Acres
• A7-24: Farm expansion for a 1,901 square metre dairy barn and storage facilities at 391311 Grey Road 109
• A8-24: Reduction of Minimum Distance Separation to 118 metres for a barn and bunker at 04547 Southgate Road 04
• A10-24: Rear yard minor variance for an attached garage at 185 Russell Street, Dundalk
• A11-24: Reduced minimum gross floor area of 92.16 square metres for a mobile home at 032106 Southgate Sideroad 03

Public Planning

The Southgate Public Planning Committee will discuss two items: a rezoning application (C21-24) to allow a 750‑square‑metre metal workshop, office, lunchroom and power room with 500 sq m of outdoor storage on PT Lot 198‑200, and an Official Plan amendment (C20-24 and OPA1-24) that would add policies limiting where large‑scale renewable energy and battery storage projects can be sited and require site‑specific zoning amendments. The committee will hear comments from agencies and the public on both items before any decision is made.

• C21-24 rezoning for Tubegate Inc. to permit on‑farm diversified use (metal workshop) on PT Lot 198‑200, Con 2 SWTSR
• C20-24 and OPA1-24 Official Plan amendment to restrict land‑use designations for renewable energy facilities and energy storage systems
• Requirement that any new renewable energy or storage project obtain a site‑specific zoning amendment
• Agency comments received for both items (Bell, County of Grey, Enbridge Gas, Fire Department, Public Works, SVCA, etc.)
• Public meeting notices and application documents attached to the agenda

The meeting was a public planning session with no decisions made. Council heard two applications: a rezoning for a metal workshop on a farm in Proton and a township-wide Official Plan and Zoning By-Law amendment to restrict large-scale renewable energy projects. Both items were discussed but not voted on.

• No decisions made; public meeting only
• Heard rezoning application C21-24 for metal workshop (Tubegate Inc.)
• Heard Official Plan Amendment OPA1-24 and Zoning By-Law C20-24 for renewable energy restrictions

Council Meeting

The Southgate Council will consider several items, including authorizing By-law 2024-105 to formalize an aerial fire‑protection agreement with the Shelburne and District Fire Department Joint Board of Management. Other matters include a noise‑bylaw exemption for the Grey County Truck Show, a request to transfer Woodland Cemetery operations to the township, street‑naming approvals for Aitken and Gardiner, and a website migration agreement with GHD Digital that allocates $18,200 in the 2025 budget.

• By‑law 2024-105: authorize Southgate‑Shelburne aerial fire‑operations agreement
• Noise By‑law exemption (CL2024-027) for Grey County Truck Show, Aug 10‑11, 2024, 11 p.m.–1 a.m.
• Cemetery Transfer Request (CL2024-030) to assume Woodland Cemetery operations Jan 1 2025
• Street‑naming approvals for Aitken and Gardiner (CL2024-028) and update of Policy 69 schedule
• Website migration agreement with GHD Digital, budgeted $18,200 for 2025 (SIO2024-005)

Council Meeting - Special

The Southgate Township Council convened a special meeting on August 6, 2024. After confirming the agenda, the Council entered a closed session to address labour relations and employee negotiations under the HR matters provision. The meeting also included the adoption of By-law 2024-107 to record the proceedings and concluded with adjournment.

• Petition for special meeting submitted by a majority of Council members (received August 1, 2024)
• Closed session to discuss labour relations or employee negotiations (HR matters)
• Confirmation of agenda as presented
• Adoption of By-law 2024-107 confirming the special council meeting
• Adjournment of the meeting

Public Planning

The Southgate Public Planning Committee will review four applications: a 45‑metre Xplore communications tower at 240245 Southgate Road 24, a rezoning for on‑farm diversified use with a 750 m² workshop and 500 m² outdoor storage at Con 12 Lot 16, a rezoning of a 0.82‑hectare surplus farm lot fronting Highway 6 (C19‑24), and a rezoning to permit 24 stacked townhouses at 271 Main St E. Each item includes background documents, agency comments, and a presentation to council. The meeting will include public comments and council questions on each proposal.

• 45.0 m Xplore communications tower at 240245 Southgate Road 24 (C16‑24)
• Rezoning for on‑farm diversified use (750 m² workshop, 500 m² storage) at Con 12 Lot 16 (C18‑24)
• Rezoning of 0.82‑ha surplus farm lot fronting Highway 6 (C19‑24)
• Rezoning to allow 24 stacked townhouses at 271 Main St E (C17‑24)
• Environmental Protection Zone adjustment for the Con 12 Lot 16 site (C18‑24)

Council Meeting - Special

The special council meeting will consider three by‑laws. By‑law 2024‑096 appoints Deputy Treasurers Dina Lundy, Lindsey Green and Kayla Best. By‑law 2024‑098 authorizes a security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc. and Flato Developments Inc. By‑law 2024‑099 confirms the proceedings of this July 18 meeting.

• By‑law 2024‑096 – appoint Deputy Treasurers Dina Lundy, Lindsey Green and Kayla Best
• By‑law 2024‑098 – authorize security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc. and Flato Developments Inc.
• By‑law 2024‑099 – confirm the July 18, 2024 special council meeting proceedings

Southgate Community Fund Management Committee

The Committee will receive an announcement regarding Neighbourhood Small Grants and Spring 2024 Community Grants recipients. Stuart Reid from the Community Foundation Grey Bruce will also present on the 2024 Ambassador Forum. Additionally, the Committee will review the 2023 Fiscal Year Fund Statement.

• Announcement of Neighbourhood Small Grants and Spring 2024 Community Grants recipients
• Presentation regarding the 2024 Ambassador Forum
• Review of the 2023 Fiscal Year Fund Statement from Community Foundation Grey Bruce

Southgate Public Library Board

The provided document contains only procedural software interface elements. No specific items for discussion or decision are listed in the text.

Council Meeting - Special

This special meeting consists of procedural items, including a closed session for Council and Staff Relations Training. The agenda also includes By-law 2024-090 to confirm the proceedings of this meeting.

• Closed session for Council and Staff Relations Training
• By-law 2024-090 to confirm meeting proceedings

Council Meeting

Council will review several zoning amendments for on-farm manufacturing and storage. The agenda also includes adopting a new electric vehicle charging station policy and a canine control by-law. Additionally, the council will review business retention reports and property surplus declarations.

• Adoption of By-law 2024-078 for canine control and licensing
• Rezoning at 079268 Southgate Sideroad 7 for on-farm diversified use
• Approval of the Electric Vehicle Charging Station Policy
• Declaration of surplus property on Uncle Tom Crescent
• Site plan agreement for NB Martin MFG Inc at Southgate Sideroad 19

Committee of Adjustment

The Committee is reviewing a minor variance application for Ventry Acres Inc. at Con 13 Pt Lot 33. The proposal includes a welding shop and a single detached dwelling subject to specific size and screening conditions. The committee will also consider a cancellation certificate request for 2669552 Ontario Inc.

• Minor variance application A6-24 (Ventry Acres Inc.)
• Cancellation certificate PL2024-054 (2669552 Ontario Inc.)
• 150 square meter limit for welding shop and outdoor storage

Council Meeting - Special

The Southgate Council is meeting to appoint a Chief Building Official and Building Inspectors through By-law 2024-086. The agenda also includes confirming the proceedings of this special meeting via By-law 2024-087.

• By-law 2024-086: Appointment of Chief Building Official and Building Inspectors
• By-law 2024-087: Confirming June 26, 2024 Special Council Meeting proceedings

Public Planning

The Public Planning meeting will discuss three rezoning applications in the Township of Proton. These proposals involve allowing various on-farm diversified uses, such as metal works and workshops, alongside new or modified farm clusters.

• Rezoning for Nelson H Bauman to permit dry metal works and a second dwelling unit
• Rezoning for Joseph & Emerson Bowman to reduce minimum lot area from 40 to 20 hectares
• Rezoning for Brookelane Industries Inc. to allow an on-farm workshop and storage

Council Meeting

The Council will consider the adoption of a new Canine Control By-law and several rezoning applications. The meeting also includes proposals for Community Improvement Plan funding and updates to municipal personnel policies.

• Adoption of the new Canine Control By-law (By-law 2024-078)
• $3,060 Community Improvement Plan funding for 392098 Grey Road 109
• $2,305 Community Improvement Plan funding for 772194 Hwy 10, Dundalk
• Rezoning of 712457 Southgate Sideroad 71 for on-farm diversified use
• Updates to municipal Personnel Policy and Health Care Spending Account

Council Meeting - Special

The Southgate Special Council meeting includes a closed session regarding Essentials of Municipal Firefighting Training. The council will also pass By-law 2024-077 to confirm the proceedings of this special meeting.

• Closed session for Essentials of Municipal Firefighting Training
• By-law 2024-077 to confirm meeting proceedings

Council Meeting

The meeting includes decisions on the 2024 property tax rates and updates to the Tile Drainage Loan Policy. Council will also review zoning amendments for commercial use and residential garden suites. Other items include road renaming feedback and a land purchase agreement for the Proton Pit.

• Adoption of 2024 property tax rates via By-law 2024-059
• Zoning amendment to permit restaurants and convenience stores in Highway Commercial-3 Zone
• Purchase and sale agreement for 'Proton Pit' lands with Pallister Farms Ltd.
• Approval of $25,000 for Holstein Sand Shed roofing replacement
• Release of $50,000 in securities for Flato Edgewood Greens Phase 2B

Public Planning

The Township of Southgate Public Planning Meeting on May 22, 2024, will consider five zoning bylaw amendment applications (C7-24, C8-24, C10-24, C11-24, C12-24). Each application seeks to rezone agricultural land to permit on-farm diversified uses, such as small-scale manufacturing or metal works, or to accommodate lot severances. The meeting will include public comments and council questions on each application.

• C7-24: Rezone portion of Con 4 SWTSR Lots 218/219 from Agriculture (A1) to exception zone for 730 sq m dry manufacturing shop and 500 sq m outdoor storage
• C8-24: Rezone Con 3 SWTSR Pt Lots 218-220 for 750 sq m metal works/dry manufacturing shop and 750 sq m outdoor storage
• C10-24: Rezone Fairbanks Creek School lot (0.84 ha, 90 m frontage on Southgate Road 8) to Community Facility zone for future expansion
• C11-24: Rezone Con 19 Lot 4 to recognize surplus farmhouse lot (1.137 ha, 95 m frontage on Southgate Road 26) and prohibit new dwelling on remaining 46 ha
• C12-24: Rezone Con 8 Lots 28-29 to permit 750 sq m workshop/office/power room and 500 sq m outdoor storage on severed lot

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear four consent (land severance) applications and one request to extend conditions for a previously approved consent. The committee will receive staff reports, hear from applicants and the public, and vote on whether to approve each severance with conditions. One item is a routine extension for Ted Acheson's consent file B1-22.

• B4-24: Edwin and Ellen Bearinger (Fairbanks Creek School), Con 7 N Pt Lot 1 Gore A RP 16R6693 Part 1, Egremont – proposed severance with conditions including rezoning to recognize existing school
• B3-24: Kevin Gerber, Concession 1, Pt Lot 27 Pt Div 1 Lot 28, Egremont – proposed severance with conditions including rezoning to prohibit residential use on retained lot
• B5-24: Dennis Haw, Vicki Haw, Douglas Haw, Alan Haw, Con 19, Lot 4, Proton – proposed severance with conditions including rezoning in Agricultural-1 zone
• B6-24: Mel-Mar Industries Inc., Con 8, Lot 28 to 29, Proton – proposed severance with standard conditions
• PL2024-043: Consent File B1-22 – Ted Acheson – request to extend conditions of consent to December 31, 2024

Police Service Board

The Southgate Police Service Board is meeting to consider dissolving the board effective April 1, 2024, on the date the Community Safety and Policing Act comes into force, and to cancel all future meetings. The agenda also includes routine items: confirming the agenda, declaring pecuniary interests, adopting the March 19, 2024 minutes, and receiving a detachment commander's report. No correspondence is listed.

• Dissolution of the Township of Southgate Police Services Board effective April 1, 2024
• Cancellation of all future Police Services Board meetings
• Adoption of 2024-03-19 meeting minutes
• Detachment Commander's Report (no details provided)
• No correspondence listed

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on 2024-05-16 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Recreation Advisory Committee

The Recreation Advisory Committee will elect a chair and vice-chair for 2024, confirm the agenda, and adopt minutes from the September 2023 meeting. They will hear a 2024 work plan from Recreation Manager Kevin Green and discuss the future use of the arena booth and a possible ban on portable airhorns in the Dundalk Arena. No delegations or correspondence are listed.

• Election of chair and vice-chair for 2024
• Adoption of 2023-09-21 minutes
• 2024 Work Plan presented by Recreation Manager Kevin Green
• Discussion of Arena Booth future use (contract attached)
• Possible ban of portable airhorns in Dundalk Arena

Council Meeting

Southgate Council is meeting to decide on several staff recommendations, including zoning bylaw amendments, a land purchase and sale agreement, and a tender award for upgrades to the Hopeville Depot cold shed. The agenda also includes adoption of an Asset Retirement Obligation policy, agreements with the Dundalk Agricultural Society, and a draft flag protocol for comment. A closed session is scheduled to discuss a property sale update.

• Tender award of $114,480 plus HST to Domm Construction Ltd. for Hopeville Depot Cold Shed Upgrades
• Zoning amendment for 112017 Grey Road 9 to permit 18.5 ha minimum lot area in Agricultural-1 Zone
• Zoning amendment for 221 Doyle Street to permit 8 rental residential units with holding provisions
• Purchase and sale agreement with 2821921 Ontario Inc. for Blocks 58-59, Plan 852, Dundalk
• Official Plan Amendment and zoning bylaw for Township Cemetery land swap

Council Meeting - Special

This is a special council meeting with a closed session to address security of municipal property and a training session on standard of care for the municipal water system. The only public action is confirming the agenda and passing a by-law to confirm the meeting's proceedings. No other substantive decisions are on the public agenda.

• Closed session under Sec 239(2)(a) for security of municipal property
• Education/training session on standard of care for municipal water system
• By-law 2024-047 to confirm proceedings of the May 15, 2024 special meeting

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, declaring interests, and approving the March 11, 2024 minutes. No delegations, staff updates, or correspondence are listed. The main items are verbal updates from the Chair and from Stuart Reid of Community Foundation Grey Bruce on the Grey Highlands Home and Garden Show, spring grant intake, the granting process, the Neighbourhood Small Grant, and an Ambassador Forum. The next meeting is scheduled for July 8, 2024.

• Verbal update on Grey Highlands Home and Garden Show by Chair Deputy Mayor Dobreen
• Verbal update on Spring Grant Intake by Stuart Reid, Community Foundation Grey Bruce
• Verbal update on Neighbourhood Small Grant intake and granting process
• Verbal update on Community Foundation Grey Bruce Ambassador Forum
• Approval of March 11, 2024 meeting minutes

Council Meeting

The Council will consider a new by-law to regulate the sale and use of fireworks. Additionally, staff are directed to begin public consultation regarding amendments to renewable energy project policies.

• Approval of Fireworks By-law 2024-040
• Endorsement of John Fruin to the Source Protection Committee
• Public consultation for renewable energy official plan and zoning amendments
• Site Plan Agreement for 125517 Southgate Road 12 (Minerva Sherk)
• Support for Glenelg Phase 3 draft plan conditions

Public Planning

The Township of Southgate is holding a public planning meeting to hear two rezoning applications. The first would allow eight back-to-back rental townhouse units in Dundalk, and the second would rezone a small triangle of land in Egremont to permit a garden suite. Council will hear presentations, agency comments, and public input before deciding.

• C3-24: Rezone from Residential 2 and Residential 3-390 to Residential 3 exception to permit 8 back-to-back townhouse units at Doyle Street and Artemesia Street North, Dundalk
• C3-24: Proposed definition of 'Dwelling, Back-to-back townhouses' and up to 44% lot coverage
• C6-24: Rezone 864 sq m triangle from Open Space -129 to Residential Type 5 (R5) to allow a garden suite (granny flat) in Egremont
• C6-24: Land being purchased from the Township
• Agency comments received from Enbridge Gas, GRCA, County of Grey, and Public Works

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear four applications: two minor variances (A4-24 Kevin Martin, A5-24 Timothy Frey) for barn expansions, one consent (B2-24 Manassa Martin) for a severance, and one consent (B1-24 Paul Sherk) that may be refused or approved with conditions. The committee will receive staff reports and decide on each application.

• A4-24 Kevin Martin: minor variance for barn expansion, Con 2, Lot 28, Egremont
• A5-24 Timothy Frey: minor variance for barn expansion, Con 1 SWTSR Pt Lots 221-222, Proton
• B2-24 Manassa Martin: consent/severance, Con 4 SWTSR Lot 231-233, Proton
• B1-24 Paul Sherk: consent, Con 9, Lot 13, Proton; refusal or approval with conditions

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on April 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Council Meeting

Southgate Council will consider awarding several contracts, including a $411,479 tandem plow truck, road maintenance tenders, and an after-hours bylaw and canine control services contract. They will also review a zoning amendment for highway commercial properties, a site plan agreement, and a community improvement plan grant for a local business. The meeting includes routine items like minutes, consent agenda, and a closed session for litigation and negotiations.

• Award tandem plow truck tender to Lewis Motors Sales Inc. for $411,479 (2025 International HV61 5)
• Award double surface treatment tender to Duncor Enterprises Inc. for $633,002.60
• Award microsurfacing tender to Miller Paving Limited for $136,890.38
• Approve $15,000 CIP funding for Canadian Fence and Hardware warehouse at 151 Eco Parkway, Dundalk
• Consider zoning amendment to allow restaurants, taverns, convenience stores in Highway Commercial-3 Zone

Council Meeting

Council will consider declaring two parcels of land surplus for sale, including a property on Eco Park Way with a minimum bid of $200,000 per acre. It will also vote on several by-laws, including a purchase and sale agreement with Gregory and Margot Ford for land on Uncle Tom Crescent, and site plan and capacity allocation agreements with Greenlid. The agenda includes routine items like minutes, consent agenda, and a closed session for a property sale update.

• Declare surplus unopened road allowance between Lot 17 and Lot 18, Concession 14, Proton for sale
• Declare surplus property at Part of Lot 236, Concession 2, SWTSR, Proton (Eco Park Way) with minimum bid of $200,000.00 per acre
• Approve By-law 2024-035: purchase and sale agreement with Gregory and Margot Ford for Part of Block 40, Plan 16M-5 (Uncle Tom Crescent)
• Consider By-laws 2024-032 and 2024-033: site plan amending and capacity allocation agreements with 2137569 Ontario Inc. (Greenlid) at 101 Eco Parkway
• Appoint Tom Pridham, P. Eng. of R.J. Burnside & Associates as engineer for drainage petition (Martin-Bauman-McDonald)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on four applications in the Geographic Township of Proton: one consent (B1-24, Paul H Sherk) and three minor variances (A1-24, A2-24, A3-24) related to farm diversified uses and storage. The committee will also consider adopting standard conditions wording for consent applications. All items are scheduled for decision at this meeting.

• B1-24: Consent application by Paul H Sherk, Con 9 Lot 13, Proton Twp.
• A1-24: Minor variance for Solomon and Salinda Martin, Con 2 SWTSR Pt Lots 198-200, Proton Twp.
• A2-24: Minor variance for Cutway Inc., Con 2 SWTSR Pt Lot 221 Pt Lot 222, Proton Twp.
• A3-24: Minor variance for RS MAR INC., Con 3 SWTSR Pt Lots 201 and 202, Proton Twp.
• PL2024-019: Staff report on standard conditions wording for consent applications.

Public Planning

The Township of Southgate Public Planning Meeting on March 27, 2024, will hold public hearings on two zoning bylaw amendments. The first (C4-24) would allow a farm lot severance on Grey Road 14 and Southgate Road 12 with lot areas below the 40-hectare minimum. The second (C5-24) would rezone the wellhead protection area around Dundalk Wells D3, D4, and D5 to restrict activities that could threaten the water supply. Council will hear comments from agencies and the public before deciding.

• C4-24: Zoning amendment to allow 18.5 ha severed farm lot and 20 ha retained lot, below 40 ha minimum, at Grey Road 14 and Southgate Road 12
• C5-24: Rezoning of Dundalk wellhead protection area to restrict waste disposal, sewage systems over 10,000 L/day, road salt storage, fuels, and other hazardous activities
• Public comments received from County of Grey, Enbridge Gas, HSM, Public Works, and GRCA
• Both items are public hearings; no decisions listed on the agenda

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on March 21, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Council Meeting

Southgate Council is meeting to decide on several planning matters, including four zoning by-law amendments for properties in Cedarville, Southgate Sideroad 75, Grey Road 8, and Hagan Street West. They will also consider a $10,000 Community Improvement Plan grant for AC Capital Rentals, adopt the 2024 budget, and enter closed session for litigation and negotiations.

• Rezone six lots on Feairs Drive, Cedarville from Agricultural-2 to Residential Type 5 (By-law 2024-025)
• Zoning amendment for retained lot at 752618 Southgate Sideroad 75 (By-law 2024-026)
• Zoning amendment for lots at Southgate Road 8/County Road 8 and 311343 Grey Road 8 (By-law 2024-027)
• Zoning amendment for four semi-detached units at 191 Hagan Street West (By-law 2024-028)
• $10,000 CIP grant to AC Capital Rentals for roof replacement at 66 Main St E, Dundalk

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving January minutes, and receiving the Detachment Commander's March 2024 interim report. Members will also get a verbal update on the Community Safety and Policing Act 2019. No correspondence is listed. The next meeting is set for May 21, 2024.

• Approve minutes from January 16, 2024 meeting
• Receive Detachment Commander's March 2024 interim report
• Verbal update on Community Safety and Policing Act 2019
• Next meeting scheduled for May 21, 2024 at 9:00 AM via Zoom

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting to approve prior minutes, receive correspondence, and discuss the Southgate Neighbourhood Small Grants program and upcoming Community Foundation Grey Bruce events. No staff updates or delegations are scheduled.

• Approve minutes from January 8, 2024 meeting
• Discussion of Southgate Neighbourhood Small Grants via Community Foundation Grey Bruce
• Upcoming events: Not for Profit Workshop (Mar 7), Financial Professionals Lunch and Learn (May 30), Spring Ambassador Forum (Jun 13)
• Receive February 2024 Community Foundation Grey Bruce newsletter as information

Council Meeting - Special

This special council meeting includes a public information meeting on the 2024 draft budget, followed by committee discussions. Council will consider a renewal motion to add health benefits for eligible council members effective April 1, 2024, and will receive the 2024 budget report for information and direct staff to proceed with administrative actions.

• 2024 Budget Presentation (FIN2024-007)
• Renewal motion for Council Health Benefits (Resolution 2024-067)
• Proposed addition of health benefits for eligible council members effective April 1, 2024
• Direct staff to update Policy 21 to include health benefits
• Direct staff to add cost of council benefits to 2024 budget

Committee of Adjustment

The Committee of Adjustment will hold public hearings for three minor variance applications. Staff recommend approval for all three, with conditions for two of them. The meeting also includes adoption of previous minutes and standard procedural items.

• A3-23 Southgate Sheep: minor variance for covered storage, condition that it counts toward 600 sq m outdoor storage from rezoning bylaw 2020-096
• A6-23 Jim Junker: minor variance subject to Saugeen Valley Conservation Authority fill and construction permit requirements
• A8-23 Brian and Ashley Maes: minor variance on Plan 321 Lot 4 Main E, Proton, recommended for approval
• Public comments received, including a letter from Doris and Keith Aitken regarding A6-23
• Adoption of minutes from Nov 22, 2023 and Jan 24, 2024 meetings

Public Planning

The Township of Southgate Public Planning Meeting on February 28, 2024, will consider three applications: an official plan and zoning amendment for cemetery lands near Dundalk, a zoning amendment for the Acheson property, and a zoning amendment for JFAB MFG Inc. The meeting is for public input and council questions; no decisions are listed on the agenda.

• C19-23/OPA2-23: Rezone 0.87 ha from Rural to Neighbourhood Area and 2.29 ha to Residential Exception (RX-XXX) near Dundalk cemetery lands
• C1-24: Reduce minimum lot area from 40 ha to 12 ha for retained parcel (Acheson property, Con 3 SWTSR LOT 211-213)
• C2-24: Reduce minimum lot area to 18.5 ha and allow On Farm Diversified (Dry Industrial) Use up to 750 m² floor area (JFAB MFG Inc.)
• Public comments from agencies (HSM, County of Grey, GRCA, Enbridge Gas, etc.) are attached for each application

Council Meeting

Southgate Council's February 21, 2024 meeting includes several zoning by-law amendments, approval of community grants, and acceptance of annual water/wastewater reports. The agenda also includes a closed session to discuss a potential land sale. Most items are routine approvals or information reports.

• Grants: $5,000 to Holstein Cemetery Board, $2,500 to Holstein Agro Expo & Rodeo, $3,000 to Dundalk Agricultural Society, $1,500 to Southgate Community Connection, $500 to Grey County Farm Safety Association
• Zoning by-law 2024-014 for NB Martin MFG Inc. (CON 16, PT LOT 27, Proton)
• Zoning by-law 2024-015 for Cleon Martin (Woodland Springs School) at 491233 Southgate Side Road 49
• Zoning by-law 2024-016 for Southgate Renewables Holdings Corp at 150 Eco Parkway
• Deferral of rezoning for 191 Hagan Street West to March 6, 2024

Council Meeting - Special

This is a special council meeting focused on the 2024 draft budget. Council will discuss and potentially approve several budget items, including training funds, fire department wages, and new health benefits for council members. The meeting includes a Committee of the Whole session for detailed budget discussion.

• $6,000 for Clerk's Department training and conferences
• $5,610 for public education/community event wages, $4,834.80 for truck check/hall maintenance, and recruit emergency call-out wage increase to $16.55/hour
• Add health benefits for eligible council members effective April 1, 2024
• 2024 Draft Budget presented for consideration

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to elect a Chair and Vice Chair for 2024, confirm the agenda, and approve minutes from September 2023. They will also review the Recreation Department work plan, management and programming plans, a 2024 budget update, and the future use of the arena booth contract. No delegations or correspondence are scheduled.

• Election of Chair and Vice Chair for 2024
• Adoption of September 21, 2023 minutes
• Recreation Department Work Plan - February 2024
• 2024 Budget Update with Budget Summary Rec Meeting.pdf
• Arena Booth Future Use with Arena Booth Contract.pdf

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on February 15, 2024, contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

Council Meeting

Southgate Council will consider awarding road maintenance contracts, including a $1,487,673.60 paving project, and declare two properties surplus for sale. They will also appoint a council member to the Grey Bruce Detachment Joint Board and discuss a recreation agreement with Wellington North. A notice of motion calls on the province to review municipal finances.

• Award Cox Construction $1,487,673.60 for Cold in Place - Hot Mix Asphalt Paving
• Declare Hopeville Pit lands surplus and issue RFP with minimum bid $475,000
• Declare Concession 15, Part Lot 15, Proton surplus for sale
• Appoint one council member to Grey Bruce Detachment Joint Board
• Approve recreation agreement with Township of Wellington North

Council Meeting - Special

The Township of Southgate Council will hold a special meeting to discuss the 2024 Draft Budget. The meeting includes a Committee of the Whole session to allow for fuller discussion of Staff Report FIN2024-003.

• Discussion of 2024 Draft Budget (Staff Report FIN2024-003)
• Review of Staff Report FIN2024-003 by Committee of the Whole

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear and decide on four applications: a minor variance and a consent for Tubegate Inc., a minor variance for Grey 9 Enterprise Inc., and three consents for 1000124408 Ontario Inc. The agenda includes public hearings, staff reports, and proposed approval conditions for each item.

• A5-23: Minor variance for Tubegate Inc., Con 2 SWTSR PT LOT 198 TO PT LOT 200, Proton, with conditions including completing conveyance under B7-23.
• B17-23: Consent for Tubegate Inc., same location, with conditions including completion of B7-23 conveyance and approval of A5-23.
• A7-23: Minor variance for Grey 9 Enterprise Inc., Con 12 PT LOTS 28 and 29, Proton, with conditions prohibiting woodworking in covered storage and limiting storage to 302 sq m.
• B14-23, B15-23, B16-23: Consents for 1000124408 Ontario Inc., Lot 28 Plan 480 BLK T, Dundalk, with conditions including rezoning for four-unit dwellings, footing verification, and Gold Street extension.

Public Planning

The Township of Southgate Public Planning Meeting on January 24, 2024, will hear four rezoning and official plan amendment applications. These include a small-scale industrial use on agricultural land, a fourplex residential building in Dundalk, an anaerobic digester facility, and a community facility zone for a school property. Council will receive presentations, agency comments, and public input before making decisions.

• C9-23 & OPA1-23: Rezone Part Lot 27, CON 16, Proton to allow small-scale industrial use and redesignate to Agricultural - Site Specific for on-farm diversified use on 10 ha.
• C17-23: Rezone Lot 28, Plan 480, Dundalk from R2 to R3 to permit a fourplex with access to Gold and Hagan Streets, plus future severance into four lots.
• C18-23: Rezone CON 2 SWTSR PT LOT 237, Proton to allow an anaerobic digester with 18.5 m max height, 53% lot coverage, 14 parking spaces, and holding symbol conditions.
• C20-23: Rezone 044037 Southgate Road 4 and abutting parcel to Community Facility Zone for future school improvements on private water and sewer.

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on January 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Council Meeting

Southgate Council will consider approving 2024 community grants and donations totaling $18,700, a borrowing by-law, an interim tax levy, and a subdivision agreement with Flato Dundalk Meadows Inc. They will also discuss a boundary road agreement with West Grey, a CIP funding request from Dunwood Signs and Textiles, and a notice of motion to develop a proclamation policy.

• Approve grants: $2,500 Dundalk Dance Association, $6,700 Holstein Cemetery Board, $4,500 Optimist Club Maple Fest, $2,000 Canada Day Fireworks, $1,000 Dundalk Young at Heart, plus $500 donations to four local groups
• By-law 2024-002: authorize borrowing for current expenditures
• By-law 2024-003: interim tax levy for 2024
• By-law 2024-004: subdivision agreement with Flato Dundalk Meadows Inc (Flato East Phase 11)
• CIP funding of $7,000 to Dunwood Signs and Textiles for signage/façade at 99 Proton Street North, Dundalk

Police Service Board

The Southgate Police Service Board is meeting to receive updates and reports, including a staff report on the Community Safety and Policing Act, 2019 and a recommendation to appoint a council member to the Grey Bruce Detachment Joint Board. The board will also receive the Detachment Commander's year-end report and Crime Stoppers reports. The agenda is largely routine, with no major decisions beyond the joint board appointment recommendation.

• Staff Report PSB2024-01 on Community Safety and Policing Act, 2019 Grey Bruce Detachment Joint Board update
• Recommendation to appoint one council member to Grey Bruce Detachment Joint Board
• Detachment Commander's Year End Report for Grey Bruce 2024
• Crime Stoppers of Grey Bruce Coordinator Report (Q4 2023) and Winter 2024 Tipster

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, approving prior minutes, and receiving staff updates. Key discussion items include the 2024 meeting schedule, Southgate's contribution to Community Foundation Grey Bruce, and updates on the Neighbourhood Small Grants and Ambassador Forum programs. No delegations or correspondence are listed.

• Approve minutes from November 13, 2023 meeting
• 2024 meeting schedule: Jan 8, Mar 11, May 13, Jul 8, Sep 9, Nov 12
• Funding update: Southgate's contribution to Community Foundation Grey Bruce
• Proposed Neighbourhood Small Grants update
• Ambassador Forum update