Region of Waterloo, ON

Licensing and Hearings

Community and Health Services

The Region of Waterloo will hold a meeting to discuss the Community and Health Services budget for 2026. The agenda is currently procedural and does not list specific decisions or items for discussion.

• Community and Health Services budget discussion
• Procedural agenda item

Sustainability, Infrastructure, and Development

The posted agenda for the Region of Waterloo Sustainability, Infrastructure, and Development meeting on 2026-09-08 contains no listed items—only generic placeholders and interface elements. No decisions, proposals, or discussions are detailed in the document.

Administration and Finance

The provided document contains only procedural software information and no meeting content. There are no specific topics, decisions, or discussions listed for this administration and finance meeting.

Special Council

The Special Council meeting agenda contains no listed items or decisions; it appears to be a procedural placeholder with no substantive business.

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is scheduled to meet on September 15, 2026, to review agenda items and departmental updates.

• Review of agenda items and departmental updates
• Committee meeting scheduled for September 15, 2026

Waterloo Regional Heritage Foundation

The provided document contains no substantive agenda items, descriptions, or topics. It consists of empty procedural fields and software interface text.

Council Meeting

The provided document contains no specific meeting details, topics, or decisions. It consists of placeholder text and software interface elements.

Community and Health Services

The Community and Health Services agenda for October 6, 2026 contains no listed items. No decisions, proposals, or discussions are detailed in the provided agenda. The document appears to be a placeholder or procedural record.

Administration and Finance

The provided agenda text contains only boilerplate web interface elements (e.g., video window, title fields, attachment placeholders) with no actual agenda items, decisions, or discussions listed. This appears to be an empty or template agenda for the Region of Waterloo Administrative and Finance committee meeting scheduled for October 6, 2026.

• No agenda items are present in the source document.

Sustainability, Infrastructure, and Development

The Region of Waterloo Sustainability, Infrastructure, and Development meeting on October 6, 2026 contains no specific agenda items. The agenda appears to consist only of placeholders and procedural headings. No decisions, contracts, or public hearings are detailed.

Special Council

The Region of Waterloo Special Council meeting is scheduled for October 7, 2026. The agenda is currently procedural and does not list specific items for discussion or decision.

• Meeting scheduled for Oct 7, 2026
• Agenda is procedural and currently empty

Council Meeting

This is a procedural agenda with no substantive items for discussion or decision. The meeting may involve routine approvals or administrative matters.

Library Committee

The provided document contains no specific discussion topics, proposals, or decisions. It consists of empty procedural fields and software interface text.

Active Transportation Advisory Committee

The provided document contains no substantive agenda items or discussion topics. It consists of empty procedural fields and software interface text.

Waterloo Regional Heritage Foundation

The agenda for the Waterloo Regional Heritage Foundation meeting on October 27, 2026, is procedural and does not list specific decisions or agenda items.

• Meeting date: 2026-10-27
• Meeting type: Regular
• Department: Waterloo Regional Heritage Foundation

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Community and Health Services

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Sustainability, Infrastructure, and Development

The provided agenda text is a template or corrupted output with no listed items. No decisions, proposals, or discussions are recorded for this meeting.

• No substantive items found in the agenda text

Administration and Finance

The Region of Waterloo Administration and Finance Committee is scheduled to meet on November 3, 2026. The agenda text provided is procedural boilerplate with no specific decisions or items listed.

• Meeting scheduled for Nov 3, 2026
• Administration and Finance Committee
• No agenda items listed in source

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation will meet on November 24, 2026. The posted agenda contains no listed items, only procedural placeholders, and no decisions or proposals are detailed.

Community and Health Services

The Region of Waterloo Community and Health Services meeting on December 8, 2026 does not list any agenda items. The agenda appears to contain only procedural placeholders without specific decisions or discussions.

Administration and Finance

The agenda for the Region of Waterloo Administration and Finance meeting on 2026-12-08 contains no listed items. It appears to be a placeholder with no decisions or discussions scheduled.

Sustainability, Infrastructure, and Development

The posted agenda for the Region of Waterloo Sustainability, Infrastructure, and Development meeting on 2026-12-08 contains no listed items. It appears to be a placeholder with no decisions, proposals, or discussions recorded.

Library Committee

The agenda for the Region of Waterloo Library Committee meeting on 2026-12-10 contains no listed items or decisions. It appears to be a placeholder agenda without substantive proposals or discussions.

Strategic Planning and Budget Committee

The agenda does not list any specific items for discussion or decision. Therefore, no concrete actions, contracts, or policy changes are documented. The meeting is scheduled for December 16, 2026, but the agenda details are empty.

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Licensing and Hearings

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Library Committee

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council

The agenda contains only procedural boilerplate and no substantive items for decision or discussion. No reports, motions, or public hearings are listed.

Administration and Finance

The provided document contains only administrative software interface elements and no meeting content. There are no specific topics, decisions, or discussions listed for this meeting.

Sustainability, Infrastructure, and Development

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Community and Health Services

The agenda for this Region of Waterloo Community and Health Services meeting contains only procedural boilerplate and no actionable items, decisions, or discussions. No rezonings, contracts, ordinances, fee changes, or public hearings are listed.

• No substantive items listed.

Special Council

The Regional Council will consider a motion to waive competitive procurement and section 35 of By‑Law 16‑032 for identified water‑capacity projects, giving the CAO delegated authority to approve such waivers. It will also vote on endorsing a Forward Looking Servicing Agreement framework and on reviewing the 10‑year capital plan to assess accelerating two major water‑treatment projects. Additional items include routine by‑law approvals and a closed‑session request for solicitor‑client advice on a water‑capacity constraint.

• Motion to waive competitive procurement and section 35 of By‑Law 16‑032 for water capacity projects (Item 8.2).
• Endorsement of the Forward Looking Servicing Agreement framework and delegation of signing authority (Item 8.3).
• Notice of motion directing staff to review the 10‑year water and wastewater capital plan and report on accelerating the Maple Grove and Cambridge booster projects (Item 9).
• Approval of By‑law 26‑039 to confirm council proceedings (Item 11.1).
• Motion to hold a closed session for solicitor‑client advice on the Mannheim Service Area water capacity constraint (Item 4).

Council endorsed the Forward Looking Servicing Agreement Framework, which will make 60% of future water supply capacity available for development agreements, with 50% reserved for Area Municipalities and 10% for Regional agreements. Council also approved temporary waivers to the purchasing by-law to expedite water capacity projects, with the authority expiring June 30, 2027. Staff reported that 30L/s of water capacity is ready to be allocated in July 2026, supporting up to 5,400 homes and 5,000 jobs.

• Endorsed Forward Looking Servicing Agreement Framework (16-0)
• Approved temporary waiver of purchasing by-law for water capacity projects, expiring June 30, 2027 (15-1)
• Directed staff to report on feasibility of advancing Maple Grove and Cambridge 2W Booster Pumping Stations by end of August 2026 (15-0)
• Received update on Mannheim Service Area water capacity constraint for information
• Received water financial update for information
• Directed staff to report on water usage from data centers
• Directed staff to report on each well system following MECP technical review
• Approved By-law 26-039 to confirm proceedings (15-0)

Special Council

This special council meeting focuses on the transition and stabilization of A Better Tent City (ABTC). The key report recommends approving the transition plan, adding $2.50 million to the 2025 Housing Services Capital program, increasing the 2026 operating budget by $2.56 million with no regional levy impact, and creating three new positions (one Support Worker and two Program Analysts). The agenda includes 10 delegations from community members and stakeholders.

• Approve ABTC Stabilization and Transition Plan per report CSD-HOU-26-003
• Add $2.50M to 2025 Housing Services Capital program financed through reserves
• Increase 2026 Housing Services Operating Budget by $2.56M financed through reserves
• Add one Support Worker and two Program Analysts positions in 2026
• Closed session scheduled for June 25, 2026 on water matters

Council approved the A Better Tent City Stabilization and Transition Plan (report CSD-HOU-26-003), including $2.50M in capital funding and a $2.56M operating budget increase, both financed through reserves with no regional levy impact. The motion also adds one Support Worker and two Program Analysts positions and requires regular reporting on the transition's progress. A separate amendment to direct staff to develop a parallel investment strategy for Cambridge was withdrawn.

• Approved A Better Tent City Stabilization and Transition Plan with $5.76M total operating investment (12-2)
• Amended 2025 Housing Services Capital program to add $2.50M financed through reserves
• Increased 2026 Housing Services Operating Budget by $2.56M, $0 regional levy impact, financed through reserves
• Approved addition of one Support Worker and two Program Analysts positions in 2026
• Required regular reporting on transition plan including expenditures, resident transitions, and site compliance
• Withdrawn amendment to support A Better Tent City in principle and develop Cambridge investment strategy
• Approved By-law 26-038 to confirm proceedings (12-0)
• Scheduled closed session for June 25, 2026 education session on water matters (12-0)

Waterloo Regional Heritage Foundation

The board is meeting to ratify five regional appointments and elect a Chair and Vice-Chair for a one-year term. The session includes a review of accounts and grants and a call for volunteers for three committees.

• Ratification of appointments for Heidi Peller-Oliver, Kevin Twomey, Philippe Elsworthy, Robert Shipley, and Samir Sharma
• Election of Foundation Chair and Vice-Chair
• Review of Accounts and Grants Summary
• Call for volunteers for Allocations and Finance, Heritage Advisory and Communications, and Strategic Planning committees

The Waterloo Regional Heritage Foundation deferred the selection of its Chair and Vice-Chair until the September 22, 2026 meeting. The board approved the minutes from May 26, 2026, and received a finance report and a newsletter for information. No other substantive decisions were made.

• Deferred election of Chair and Vice-Chair to September 22, 2026 meeting (carried)
• Approved minutes of May 26, 2026 meeting (carried)
• Received Accounts and Grants Summary for information
• Received Maryhill Historical Society Newsletter for information

Public Art Advisory Committee

The Public Art Advisory Committee will consider approving the minutes from its April 20, 2026 meeting. It will present a conflict‑of‑interest reference sheet, discuss a recent public‑art refurbishment, and conduct a tour of University of Waterloo student installations. The next meeting is scheduled for October 9, 2026.

• Approval of Public Art Advisory Committee minutes – April 20, 2026
• Conflict of interest presentation (reference sheet)
• Review of recent public art refurbishment
• Tour of University of Waterloo student installations
• Next meeting scheduled for October 9, 2026

The Public Art Advisory Committee approved its April 20, 2026 minutes (6-0) and received a presentation on conflicts of interest under the Municipal Conflict of Interest Act. Members also reviewed recent refurbishment of the 'Field of Winds' artwork at YFK Airport and toured University of Waterloo student installations. No other substantive decisions were made.

• Approved April 20, 2026 minutes (6-0)

Library Committee

The Library Committee will receive the 2027 Library Business Plan and a draft legacy document, both for information only. No decisions are scheduled. The meeting also includes a tracking list update.

• PDL-CUL-26-013, 2027 Library Business Plan (for information)
• PDL-CUL-26-014, Region of Waterloo Library Draft Legacy Document (for information)
• Council/Committee Tracking List update

The Library Committee received two reports for information: the 2027 Library Business Plan, which outlines eight focus area projects with costs to be included in the draft 2027 Library budget, and a Draft Legacy Document to support transition of new Committee members after the 2026 municipal election. No formal decisions were made; both items were received for information only.

• Received 2027 Library Business Plan for information
• Received Draft Legacy Document for information
• Received Council/Committee Tracking List update for information
• Adjourned meeting at 4:19 p.m. (3-0)

Council Meeting

Regional Council is deciding on several high-value procurement contracts and infrastructure projects. The meeting includes a mid-year police update and multiple public delegations regarding water capacity issues.

• Procurement of 19 hybrid transit buses from New Flyer Industries Canada for an estimated $29,530,576.91
• Addition of $1,007,400 for the Grand Water System project, including a $625,000 proposal for GEI Consultants
• Contract increase of $297,588.47 for L82 East Construction Inc for housing underground services replacement
• Proposal to apply for the Canada-Ontario Development Charge Reduction Program for a 30% to 40% residential charge reduction
• Land lease agreement with Central Ontario Co-operative Housing Federation for 30 Lauris Avenue, Cambridge

Council approved a Servicing Agreement Transfer Framework (9-7) to allow new servicing agreements in the Mannheim Service Area, where a water capacity constraint had halted development. It also assigned 20 L/s of water to area municipalities starting July 1, 2026, available for use no earlier than September 30, 2026, and adopted a multi-year allocation schedule. Additionally, Council approved the procurement of 19 hybrid transit buses for $29.5 million and accepted a proposal for affordable housing on surplus land at 30 Lauris Avenue, Cambridge.

• Approved Servicing Agreement Transfer Framework for Mannheim Service Area (9-7)
• Assigned 20 L/s water allocation to area municipalities effective July 1, 2026 (16-0)
• Adopted multi-year water allocation schedule up to 60 L/s by 2030 (16-0)
• Approved procurement of 19 hybrid transit buses from New Flyer for $29.5 million (16-0)
• Accepted Central Ontario Co-operative Housing Federation proposal for affordable housing at 30 Lauris Avenue, Cambridge (16-0)
• Approved expropriation of lands for Fountain Street North improvements in Cambridge (16-0)
• Approved right-turn-on-red prohibitions at 12 intersections as pilot project (16-0)
• Approved Street Design Guidelines with added rural-context principle (15-0)

Special Council

Regional Council will convene to discuss the 100 Victoria Street encampment, including a closed committee summary and delegations on safe tenting protocols and housing.

• Delegations on 100 Victoria Street encampment and safe tenting protocols
• Closed Committee Summary - June 2, 2026
• Correspondence from residents and ACORN
• By-law 26-031 to confirm council proceedings
• Public delegations regarding the Gibson decision and safe camping

Council voted 10-5 to appeal Justice Gibson's May 21, 2026 Ontario Superior Court ruling regarding the 100 Victoria Street encampment, authorizing the CAO to take necessary steps. The decision followed extensive delegations, mostly opposing the appeal and supporting a safe tenting protocol. A by-law confirming council proceedings was also passed 12-3.

• Appealed Justice Gibson's ruling on 100 Victoria Street encampment to Ontario Court of Appeal (10-5)
• Authorized CAO to execute all steps for the appeal (10-5)
• Passed By-law 26-031 confirming council proceedings (12-3)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive presentations on the Kitchener Central Transit Hub and transportation outreach. Members will also discuss a summer infrastructure tour and approve minutes from the previous meeting.

• Presentation on Kitchener Central Transit Hub by Senior Project Manager Dave Pawelko
• Transportation Outreach presentation by Engineering Intern Natalie Wennyk
• Discussion of ATAC Summer Infrastructure Tour
• Approval of minutes from May 19, 2026 meeting

The committee received presentations on the Kitchener Central Transit Hub design and Transportation outreach, with no formal decisions made. Members expressed concerns about bike storage capacity and stairwell safety at the hub, and discussed priorities for transportation engagement. The committee agreed to add e-bike regulations and parking minimums discussions to future agendas.

• Approved minutes of May 19, 2026 meeting (10-0)
• Received Kitchener Central Transit Hub presentation for information
• Received Transportation Outreach presentation for information
• Agreed to add e-bike regulation discussion to next ATAC meeting
• Agreed to add parking minimums discussion to September ATAC agenda
• Adjourned meeting at 6:25 p.m. (11-0)

All Councils

The All Councils meeting on June 12, 2026 will include three presentations. Council members will receive an update on regional water capacity. A presentation will cover the impact of Bill 17 on development charges. An economic development update will be provided by Waterloo EDC.

• Water Capacity Update – presentation from the Region of Waterloo
• Development Charges – Bill 17 Impacts – presentation from Watson and Associates
• Economic Development Update – presentation from Tony LaMantia, Waterloo EDC

The meeting was informational only; no formal decisions, approvals, or votes were recorded. Presentations covered the Mannheim Service Area water capacity constraint and the Interim Risk Management Framework, the impacts of Bill 17 on development charges including the new Development Charges Reduction Program, and a regional economic development update. Council members expressed concerns about water capacity constraints affecting housing availability and affordability.

• No formal decisions, approvals, or votes recorded — meeting was informational only
• Received water capacity update presentation on Mannheim Service Area and Interim Risk Management Framework
• Received development charges presentation on Bill 17 impacts and Development Charges Reduction Program
• Received economic development update from Waterloo Region Economic Development Corporation

Waterloo Regional Heritage Foundation AGM

The Waterloo Regional Heritage Foundation will hold its Annual General Meeting on June 10, 2026, at Castle Kilbride Museum. The agenda includes approving minutes from the previous year, adopting the 2025 Annual Report and Financial Statements, and electing directors.

• Approval of minutes from June 11, 2025 AGM
• Adoption of 2025 Annual Report
• Adoption of 2025 Financial Statements
• Election of Directors for terms ending June ___

The Waterloo Regional Heritage Foundation held its annual general meeting, adopting the 2025 annual report and audited financial statements. Five directors were acclaimed for terms ending June 2029, pending ratification by Regional Council. Awards were presented to three individuals, and the meeting adjourned at 6:25 p.m.

• Approved minutes of June 11, 2025 AGM (carried)
• Adopted 2025 Annual Report (carried)
• Adopted 2025 audited financial statements (carried)
• Acclaimed five directors for terms ending June 2029 (carried)

Special Council

This special council meeting focuses on water capacity constraints in the Mannheim Service Area. Council is considering adopting an Interim Risk Management Framework (Scenario 2) that would defer planned shutdowns of water facilities and allocate an additional 15 L/s from the Wilmot Centre wellfield. The meeting includes ten delegations from developers, builders, and associations regarding water constraints and development approvals.

• Recommended adoption of Scenario 2 from report EES-WIM-26-012 to defer water plant shutdowns until sidestream treatment is operational
• Proposed interim allocation of an additional 15 L/s from Wilmot Centre wellfield
• Report EES-WIM-26-011 providing update on work underway for Mannheim water capacity constraint
• Ten delegations including Waterloo Region Home Builders’ Association, Activa, and Grand Valley Construction Association on water supply issues
• Closed session to receive legal advice on potential litigation related to Mannheim water capacity constraint

Council approved an interim allocation of an additional 15 L/s from the Wilmot Centre Well Supply to the Mannheim Service Area as a bridge measure until a side stream capacity solution is operational, at which point the allocation automatically terminates. Council also adopted Scenario 2 of the Interim Risk Management Framework, which defers planned shutdowns of water supply facilities until the Mannheim Water Treatment Plant sidestream treatment is fully in service. A motion to immediately adopt a maximum 10% resiliency target was deferred to the June 17, 2026 Council meeting, pending a request to the provincial land facilitation office for review. Council also directed staff to report by July 8, 2026 on a framework for transferring existing water servicing allocations within unbuilt developments.

• Adopted Scenario 2 of Interim Risk Management Framework (12-0)
• Approved interim 15 L/s allocation from Wilmot Centre Well Supply (12-0)
• Deferred 10% resiliency target decision to June 17, 2026 meeting (11-1)
• Directed staff to report by July 8, 2026 on water allocation transfer framework (11-0)
• Directed staff to report by June 17, 2026 on forward-looking servicing policy (12-0)
• Deferred Form 1 sign-off and conditional permits decision to June 17, 2026 (12-0)
• Approved conservation measures with development sectors (12-0)
• Approved engaging OCWA for independent capital plan review (12-0)

Administration and Finance

The Administration and Finance Committee is meeting to review the first quarter 2026 financial progress and propose adjustments to the 2026 Capital Budget. The body is also discussing the approach and timetable for the 2027 Plan and Budget.

• Approval of 2026-2030 Revised Municipal Elections Compliance Audit Committee Terms of Reference
• Amendments to the 2026 Capital Budget as part of the Q1 2026 Plan and Financial Update
• Proposed By-law to delegate authority for the potential adoption of the prudent investor standard
• Direction for the 2027 Plan and Budget timetable schedule
• Closed session discussions regarding CUPE 1883 negotiations and land acquisitions in Cambridge and Woolwich

The Administration and Finance Committee approved several items, including a bylaw to match OMERS contributions for employees on reservist leave, a delegation bylaw for adopting the prudent investor standard, and the 2027 budget timetable. The committee also received the Q1 2026 financial update and an update on development charges. All votes were unanimous.

• Approved consent agenda including revised Municipal Elections Compliance Audit Committee Terms of Reference and Q1 2026 financial update (13-0)
• Adopted OMERS Reservist Leave Bylaw to match employer contributions for reservist leave (16-0)
• Approved bylaw to delegate authority to adopt prudent investor standard (16-0)
• Approved 2027 Plan and Budget timetable schedule (16-0)
• Received Development Charges Update as information
• Directed staff to provide data on WRPS hires and explore budget scenarios and auditor general concept
• Closed session authorized for labour relations, legal advice, and land acquisitions (15-0)

Sustainability, Infrastructure, and Development

The committee is reviewing a proposal to expropriate lands for road improvements on Fountain Street North in Cambridge. Other items include updates to the 2026 Airport Growth Plan, street design guidelines, and transit fare prices.

• Expropriation of lands for road improvements on Fountain Street North, Cambridge
• Approval of the Region of Waterloo International Airport 2026 Growth Plan
• Amendment of 2026 Fees and Charges By-law for Grand River Transit Affordable Transit Program fares
• Approval of Street Design Guidelines
• Review of 2025 Population and Household Estimates

The committee approved the Region of Waterloo International Airport 2026 Growth Plan (12-0), a 20-year strategy with a $120 million 10-year capital plan. It also approved expropriations for road improvements on Fountain Street North in Cambridge and University Avenue East in Waterloo, and endorsed the 2025 Waterloo Region Economic Development Strategy (15-0). The Street Design Guidelines were referred back to staff for revisions, with a return date of June 17, 2026.

• Approved Airport Growth Plan (12-0)
• Approved expropriation for Fountain St N road improvements, Cambridge
• Approved authorization to expropriate for University Ave E improvements, Waterloo (13-0)
• Endorsed 2025 Waterloo Region Economic Development Strategy (15-0)
• Referred Street Design Guidelines back to staff for revisions
• Approved GRT Affordable Transit Program fare updates ($1.35 stored value, $47 monthly pass)
• Approved no-right-turn-on-red pilot at 12 intersections (10-0)
• Approved consent agenda items (15-0)

Special Council

The Regional Municipality of Waterloo will consider approving bylaws to authorize borrowing $30.6 million in debentures for capital works in Cambridge and delegate authority to the outgoing council to issue further debentures.

• By-law 26-027: Authorizes $30.6M in debentures for Cambridge capital works
• By-law 26-028: Delegates authority to outgoing council for future debentures
• By-law 26-029: Confirms proceedings of the June 2, 2026 meeting
• Report COR-TRY-26-018: Regional Debenture Issue dated June 4, 2026
• Report COR-TRY-26-017: 2026 Fall Debenture Issue - Council Delegation By-law

Special Council approved a $30.6 million debenture for City of Cambridge capital works and delegated authority to the outgoing council to issue future debentures. All motions carried unanimously (13-0). No other substantive decisions were made.

• Approved By-law 26-027 authorizing $30,600,000 in debentures for Cambridge capital works (13-0)
• Approved By-law 26-028 delegating authority to outgoing council to pass debenture by-laws (13-0)
• Approved By-law 26-029 confirming council proceedings (13-0)
• Received report COR-TRY-26-018 on June 4, 2026 debenture issue for information

Community and Health Services

The Community and Health Services Committee will meet on June 2, 2026, to receive an Infectious Diseases Report and discuss changing demographics and case management surge preparedness. No decisions are scheduled.

• Infectious Diseases Report (PHP-IDS-26-001) for information
• Appendix A: Changing Demographics and Case Management
• Appendix B: Case and Contact Management Surge Preparedness and Response
• Written correspondence from Laura Pin, Erin Dej, and Regan Sunshine Brussé
• Next meeting scheduled for August 11, 2026

The committee received an update on infectious disease trends and highlighted recent reductions in unvaccinated school pupils. Members discussed tick‑testing recommendations and the current status of wastewater monitoring. No motions other than adjournment were presented. The meeting was adjourned at 9:29 a.m. with a unanimous vote.

• Adjourn meeting at 9:29 a.m. – motion moved by D. McCabe, seconded by M. Harris, carried 15‑0

Jack Young Civic Award Committee

The Jack Young Civic Award Committee will hold a closed session to discuss identifiable individuals for the selection of award recipients. The rest of the agenda consists of procedural items: call to order, land acknowledgement, declarations of conflict, and adjournment.

• Motion to go into closed session under Section 239 of the Municipal Act to discuss identifiable individuals for Jack Young Civic Award recipients

The Jack Young Civic Award Committee met and immediately moved into closed session to discuss identifiable individuals for the selection of award recipients. No substantive decisions were made in open session; the only action was the unanimous vote to go into closed session and then adjourn.

• Unanimously approved motion to enter closed session (3-0)
• Unanimously approved adjournment (3-0)

Special Council

This special meeting is dedicated to water-related matters. Council will consider endorsing expanded industrial, commercial, institutional, and residential water conservation programs starting in 2027, and launching a consultant review of the Water Conservation Bylaw. A report on the Mannheim Service Area water capacity constraint and short-term growth forecast will be presented for information. The meeting also includes a closed session for solicitor-client advice on an internal review of the Mannheim constraint.

• Report EES-WIM-26-010: endorse expanded ICI and residential water conservation programs starting 2027, with increased communications
• Consultant review of Water Conservation Bylaw 07-069 to consider progressive restrictions before a full watering ban
• Report PDL-GDS-26-013: Mannheim Service Area water capacity constraint and 2026–2031 short-term growth forecast (for information)
• Closed session under Section 239 of the Municipal Act for solicitor-client advice on the Mannheim Water Capacity Constraint internal review
• Enactment of By-law 26-026 to confirm proceedings of the meeting

Council endorsed water conservation policy recommendations from Report EES-WIM-26-010, including expanding conservation programs starting in 2027 and reviewing the Water Conservation Bylaw with public consultation. A motion to continue the Water Conservation Working Group with semi-annual reporting was carried. Council also received a short-term growth forecast for the Mannheim Service Area and directed staff to provide a more detailed assessment.

• Endorsed water conservation policy recommendations (13-0)
• Approved review of Water Conservation Bylaw with consultant and public consultation (11-2)
• Approved continuation of Water Conservation Working Group with semi-annual reporting (13-0)
• Directed staff to report on re-establishing Water Efficiency Advisory Committee
• Directed staff to bring back detailed population and economic growth assessment per Area Municipality
• Approved By-law 26-026 to confirm proceedings (13-0)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will review its finance reports and vote on two motions: approving the 2025 draft audited financial statements and approving the minutes from the April 28, 2026 meeting. The board will also receive a brief update on grant applications and discuss progress on strategic‑planning targets for the 2027 grant window.

• Approve the 2025 draft audited financial statements (motion recommended).
• Approve the April 28, 2026 meeting minutes (motion recommended).
• Staff to provide a brief update on grant applications received.
• Discuss strategic‑planning target changes for the 2027 grant window.
• Review accounts and grants summary (information only).

The board approved the draft audited financial statements for May 26, 2026. The meeting also discussed upcoming grant application windows and strategic planning for the next cycle. No other substantive decisions were made.

• Approved draft audited financial statements (Carried)
• Approved minutes from April 28, 2026 (Carried)
• Adjourned meeting at 5:49 p.m. (Carried)
• Noted Cambridge Heritage Committee increased grant budget to $100,000
• Discussed inviting community groups to meetings before next grant window
• Discussed creating a protocol for applicant support

Council Meeting

Council will decide on a $7,879,158 operating budget increase for children's services with no net tax levy impact, approve a $829,153.70 bridge rehabilitation contract, and consider fee exemptions for the RetrofitWR program. Delegations on a well interference committee and employment services are also scheduled.

• $829,153.70 contract to KB Civil Constructors Inc. for Herrgott Road (Regional Road 10) Boomer Creek Bridge Rehabilitation
• $7,879,158 increase to 2026 children's services operating budget (no tax levy impact) due to Ministry of Education funding changes
• Expropriation of lands along Victoria Street South between Lawrence Avenue and Fischer-Hallman Road in Kitchener for road improvements
• Permanent exemption from RetrofitWR program $450 fee for income-eligible households and temporary exemption for first 50 non-income-eligible households
• 100-year land lease with Chartright Properties Inc. at the Region of Waterloo International Airport

Council directed staff to bring forward a report and draft revised policy to the August 12, 2026 Special Council Water meeting to replace the current groundwater interference appeal process with a Council-appointed Well Interference Appeal Committee. The motion, which passed unanimously, includes provisions for independent review, enhanced transparency, and options to revise the current $4,000 compensation limit. Council also approved several infrastructure and budget items, including a $4.5 million resurfacing of Ira Needles Boulevard and a $829,153.70 bridge rehabilitation contract.

• Directed staff to create a Council-appointed Well Interference Appeal Committee (15-0)
• Approved $4.5M Ira Needles Blvd resurfacing from Transportation Capital Reserve (14-1)
• Approved $829,153.70 Herrgott Road Boomer Creek Bridge Rehabilitation contract to KB Civil Constructors Inc.
• Approved CCTV camera agreement with Waterloo Regional Police Service Board, with amendment requiring area municipality agreements (14-1)
• Approved expropriation of lands for Victoria Street South improvements in Kitchener (15-0)
• Approved $7,879,158 increase to 2026 Children's Services budget with $0 net tax levy impact (14-0)
• Approved waiving admission to Doon Heritage Village re-opening on July 1, 2026, with optional donation (15-0)
• Defeated motion to reconsider Standing Committee Chair remuneration increase (7-8)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive presentations on transportation project updates and active transportation improvements, including civil drawings. Members will also discuss Spur Line Trail road crossings and accessible pathways via roundtable presentations. The meeting includes approval of previous minutes and a review of the committee tracking list.

• Presentation on transportation project updates (for information)
• Presentation and civil drawings for active transportation improvements (for information)
• Discussion of Spur Line Trail road crossings (member presentation)
• Discussion of accessible pathways (member presentation)
• Review of committee tracking list

The committee approved the minutes from the March 17, 2026 meeting with a unanimous 10‑0 vote. A motion to adjourn the May 19, 2026 meeting was passed unanimously with an 8‑0 vote. No other formal decisions were recorded.

• Approved March 17, 2026 meeting minutes (10‑0)
• Adjourned meeting at 6:51 p.m. (8‑0)

Audit Committee

The Audit Committee will review and consider approving the Regional Municipality of Waterloo's financial statements for the fiscal year ended December 31, 2025, including audit findings.

• Review of Financial Statements for Fiscal Year ended December 31, 2025
• Review of Sinking Fund Financial Statements for Fiscal Year ended December 31, 2025
• Review of Sunnyside Trust Financial Statements for Fiscal Year ended December 31, 2025
• Review of Audit Findings Report for Fiscal Year ended December 31, 2025

The Audit Committee approved the Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements for the fiscal year ending December 31, 2025. Committee members discussed the impact of development charge collection timing and WSIB liability increases for police and paramedics.

• Approved Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements for fiscal year ending December 31, 2025 (5-0)

Special Council

The Regional Municipality of Waterloo Council will consider adopting a Water Supply Capacity Allocation Policy for the Mannheim Service Area and directing staff to implement it. A motion will also be voted on to hold a closed session for solicitor‑client privileged advice on potential litigation related to the Mannheim water capacity constraint. By‑law 26‑023 to confirm the council's proceedings will be read for first, second and third readings.

• Adopt Water Supply Capacity Allocation Policy for the Mannheim Service Area (PDL‑GDS‑26‑012)
• Direct staff to implement the provisions of the Allocation Policy
• Hold a closed session to receive solicitor‑client privileged advice on potential litigation concerning the Mannheim Service Area Water Capacity Constraint
• Read By‑law 26‑023 (confirming council proceedings) for first, second and third readings
• Presentations from Urban Initiatives, Urban Insights Inc., Solowave Investments Ltd., and WRHBA on water capacity and allocation

Administration and Finance

The Administration and Finance Committee will consider a motion to establish a special hospital local share levy equal to 0.5% of the annual tax‑supported budget, creating a reserve fund for the Waterloo Region Health Network (WRHN) hospital project. The committee will also vote on exemptions to the $450 RetrofitWR program administration fee for eligible households and for the first 50 non‑eligible households. Information items include a quarterly summary of tenders and quotations, and a report on the Hidden Disabilities Sunflower Program. A closed session is scheduled to discuss solicitor‑client privileged matters such as a land acquisition in Cambridge, transfer of provincial offences prosecutions, a lease at the Region’s International Airport, and employee negotiations with Unifor Local 4304.

• Approve permanent $450 RetrofitWR program administration fee exemption for income‑eligible households and temporary $450 exemption for the first 50 non‑eligible households
• Approve special hospital local share levy of 0.5% of the annual tax‑supported budget, establishing a reserve fund for WRHN hospital contributions
• Review Q1 2026 quarterly summary of tenders, quotations and RFP awards (information only)
• Review Hidden Disabilities Sunflower Program (information only)
• Closed session to consider solicitor‑client privileged advice on Cambridge land acquisition, provincial offences prosecutions transfer, airport land lease, and Unifor Local 4304 negotiations

The committee approved a 0.5% levy on the annual tax-supported budget to fund a reserve for the WRHN hospital project, beginning in the 2026 fiscal year. The committee also approved fee exemptions for the RetrofitWR program and received information on the Sunflower Program. Staff were directed to report on the reserve fund's progress and bring back options for the Doon Pioneer Village reopening event.

• Approved 0.5% Special Hospital Local Share Levy (15-0)
• Approved $450 fee exemption for RetrofitWR program (14-0)
• Approved temporary $450 fee exemption for first 50 non-income eligible households (14-0)
• Directed staff to report on Special Hospital Local Share Reserve Fund (15-0)
• Directed staff to return with options for Doon Pioneer Village admission models
• Received information on Hidden Disabilities Sunflower Program
• Received information on quarterly tenders and proposals
• Approved closed session for land acquisition and legal advice (14-0)