Region of Waterloo public meetings in 2024

Special Council

The Special Council will consider and vote on the 2025 operating and capital budgets for the Region of Waterloo, including the libraries and police service. It will also direct Grand River Transit to update child fare definitions, allocate $25,000 for a pilot EasyGO 2‑Fare card program for not‑for‑profit agencies, and delay the Walker Road project with a $465,000 reduction to the transportation capital reserve. Finally, the Council will enact By‑law 24‑052 to establish new fees and charges and By‑law 24‑053 to confirm the meeting proceedings.

• Approve 2025 Region of Waterloo Libraries Operating Budget – net expenditure $3,599,351 and net property tax levy $3,182,053.
• Approve 2025 Waterloo Regional Police Service Operating Budget – net expenditure $278,467,629 and property tax levy $252,468,301.
• Allocate $25,000 from GRT deferred revenue for a pilot program providing discounted EasyGO 2‑Fare cards to eligible not‑for‑profit agencies.
• Amend the 2025 Capital Budget to delay the Walker Road project and reduce transportation capital reserve contributions by $465,000.
• Enact By‑law 24‑052 to establish new fees and charges (repealing By‑law 24‑028) and By‑law 24‑053 to confirm council proceedings.

Council approved the 2025 Plan and Budget, including a $1.68B operating budget and $831.8M property tax levy, along with the police and library budgets. It also approved a $25,000 pilot to subsidize EasyGO 2-Fare cards for not-for-profit agencies, directed GRT to update child fare definition to '6 & under', and passed the new Fees and Charges by-law. The vote was 13-1, with N. Salonen opposed.

• Approved 2025 Operating Budget with $1,684,964,914 net expenditure and $831,778,942 property tax levy (13-1)
• Approved 2025 Waterloo Regional Police Service Operating Budget with $278,467,629 net expenditure and $252,468,301 levy
• Approved 2025 Region of Waterloo Libraries Operating Budget with $3,599,351 net expenditure and $3,182,053 levy
• Directed GRT to update Fees & Charges bylaw to define child fare as '6 & under' with implementation in July 2025
• Allocated $25,000 in deferred revenue to subsidize EasyGO 2-Fare cards for not-for-profit agencies (pilot program)
• Amended 2025 Capital budget to delay Walker Road project and reduce transportation capital reserve contributions by $465,000
• Capped increase for certain operating expense categories at 5%, reducing 2025 operating budget by $6,938,000
• Passed By-law 24-052 to establish Fees and Charges, repealing By-law 23-062 (13-1)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will consider several motions affecting the 2025 operating and capital budgets. Items include caps on operating‑budget growth, a 1 % annual reduction to the 10‑year capital budget, the phase‑out of funding for TheMuseum, and changes to user‑fees by‑law. The committee will also vote on adopting the Municipal Budget Regulation and on the main budget motion that formally approves the 2025 plan, operating budget and capital forecast.

• Councillor B. Vrbanovic motion to cap the 2025 operating‑budget increase at 5%, setting total expenditure at $194,622,000 and reducing the budget by $8,008,000.
• Councillor B. Vrbanovic motion to reduce the 10‑year capital budget by 1 % each year, affecting the proposed $6,773,503,000 2025‑2034 capital budget and the $652,995,000 2025 capital budget.
• Councillor D. McCabe motion to phase out TheMuseum’s regional funding in 2025 and remove it completely in 2026.
• Motion to repeal By‑Law 24‑028 and adopt a new Fees and Charges By‑law incorporating the 2025 fee adjustments (report COR‑CFN‑24‑028).
• Motion to adopt the Municipal Budget Regulation (report COR‑CFN‑24‑027) as required by Ontario Regulation 284/09.

The committee approved the 2025 operating and capital budgets, with a net expenditure of $1,684,964,914 and a property tax levy of $831,778,942, resulting in a 9.48% tax levy increase. A motion to cap certain departmental spending increases at 5% was carried, but a motion to defer the capital budget to 2026 was defeated. The 2025 user fees and charges by-law was also approved unanimously.

• Approved 2025 operating budget with $831,778,942 tax levy (11-4)
• Approved 2025 capital budget and 2026-2034 forecast (11-4)
• Carried motion capping certain departmental increases at 5% (9-6)
• Defeated motion to defer capital budget to 2026 (5-9)
• Adopted 2025 User Fees and Charges By-law (14-0)
• Adopted Municipal Budget Regulation report (13-1)
• Defeated motion to defer entire budget to January 29, 2025 (3-12)
• Approved amendment for staff to report on 4.1 reductions (15-0)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to receive information updates on local infrastructure projects. The session includes a presentation on Arthur Street improvements and a verbal update on the Laurel Trail crossing.

• Arthur Street Improvements and Potential Elmira Bypass Class Environmental Assessment
• Laurel Trail Crossing of Columbia Street verbal update
• Approval of October 15, 2024 meeting minutes

The Active Transportation Advisory Committee received information updates on the Laurel Trail crossing of Columbia Street and the Arthur Street improvements/Elmira bypass environmental assessment. No formal decisions were made; the only action was approving the October 15, 2024 minutes.

• Approved minutes of October 15, 2024 meeting (carried)
• Received Laurel Trail crossing update for information
• Received Arthur Street/Elmira bypass EA presentation for information
• Received Committee tracking list update for information

Audit Committee

The Audit Committee is meeting to receive information on internal audit updates and data security compliance. The body will also review the 2024 year-end work plan and a planning report from KPMG LLP.

• Internal Audit Update (COR-TRY-24-040)
• Payment Card Industry Data Security Standards Compliance update (COR-TRY-24-041)
• Audit Committee 2024 Year-end Work Plan (COR-TRY-24-042)
• KPMG LLP Audit Planning Report for the year ended December 31, 2024

The Audit Committee received three reports for information: an internal audit update with no issues, Payment Card Industry Data Security Standards compliance with no issues, and the 2024 year-end work plan presented by KPMG. The committee also held a closed session to discuss potential risks that may disclose personal matters, then reconvened and adjourned. No substantive decisions were made.

• Received internal audit update COR-TRY-24-040 for information
• Received PCI compliance report COR-TRY-24-041 for information
• Received 2024 year-end work plan presentation for information
• Held closed session under Municipal Act, 2001, Section 239 (carried)
• Reconvened into open session (carried 3-0)
• Adjourned meeting at 8:59 a.m. (carried 3-0)

Council Meeting

Council will vote on several reports, including the approval of a new priority affordable rental housing project. The main motion authorizes a $17,998,300 contract with Dawson Contract Services for bulk waste transfer from the Cambridge and Waterloo facilities. Additional motions cover lease agreements for child‑care centres, the sale of Region lands at 16 Victoria Street North to Metrolinx for $1,434,000, and a series of by‑law amendments related to traffic, parking and road ownership.

• Accept tender of Dawson Contract Services Inc. for bulk transfer of waste materials ($17,998,300 total, $2,998,050 annual) for a six‑year term
• Approve priority project under P2024‑31 New Affordable Rental Housing as outlined in Appendix A
• Authorize five‑year lease for Tender Loving Daycare at 99 Beechwood Drive, Cambridge
• Approve sale of Region lands at 16 Victoria Street North, Kitchener to Metrolinx for $1,434,000
• Amend Traffic and Parking By‑law 16‑023 to modify Duke Street parking zones and support the municipal speed‑camera program

Regional Council approved a $17,998,300 tender for bulk waste transfer services, a new affordable rental housing project, and several property transactions including a $1,434,000 land sale to Metrolinx. Council also authorized leases for two new child care centres and approved various traffic and parking by-law amendments. All decisions were carried unanimously (13-0).

• Approved $17,998,300 waste transfer tender to Dawson Contract Services Inc. (13-0)
• Approved new affordable rental housing project under P2024-31 (13-0)
• Authorized 5-year lease with Tender Loving Daycare at 99 Beechwood Drive, Cambridge (13-0)
• Authorized 5-year lease with The Healing of the Seven Generations at 30 Christopher Drive, Cambridge (13-0)
• Approved $1,434,000 land sale to Metrolinx for part of 16 Victoria Street North, Kitchener (13-0)
• Approved Victoria Street North preliminary design between Weber and King Streets (13-0)
• Approved transfer of Duke Street West from City of Kitchener to Region (13-0)
• Approved by-laws 24-049, 24-050, and 24-051 (13-0)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will vote on the 2025 Plan, Operating Budget and Capital Program for the Region of Waterloo. The budget proposes a net expenditure of $1,693,675,894 and a property tax levy of $834,717,114 for 2025. The committee will also consider a series of amendment motions that adjust funding for housing, transit, children’s services and other programs, as well as a range of service‑expansion motions with associated tax‑levy impacts.

• Approve the 2025 Operating Budget with net spending $1,693,675,894 and property tax levy $834,717,114
• Increase 2025 Housing Services funding by $1,708,636
• Decrease 2025 Transit Services user‑fee revenues by $2,028,550
• Amendments to reduce GRT Route 55 frequency saving $210,000 and to delay Doon Village reopening saving $356,000
• Service expansion to add an Accessibility/REDI Advisor with a $114,000 tax‑levy impact

The committee approved the 2025 operating budget and 2025-2034 capital program, with a final regional tax increase of 10.24% including police. Several service expansions were approved, including $4.685M for the Plan to End Chronic Homelessness, while many proposed cuts were defeated. The meeting was recessed and will reconvene on December 20 to address outstanding items.

• Approved 2025 operating budget and capital program (15-0)
• Approved $4.685M for Plan to End Chronic Homelessness (13-1)
• Approved $1.5M grant to Food Bank of Waterloo Region (10-5)
• Approved WRPS operating budget of $278.5M (11-4)
• Approved library budget with $3.18M levy (14-0)
• Approved GRT monthly pass increase to $104 (9-4)
• Defeated reduction of GRT Route 26 trips (7-8)
• Defeated elimination of downtown waste collection (2-13)

Public Art Advisory Committee

The Public Art Advisory Committee will approve the minutes from its September 11, 2024 meeting and consider the 2025 meeting calendar. It will vote to endorse a temporary public art installation along the ION Rapid Transit corridor and GRT bus route as part of the CAFKA 2025 Festival, allocating up to $20,000 from the Public Art Reserve. The committee will also receive an informational review of the Langs Drive call for submissions.

• Approve minutes of the September 11, 2024 meeting
• Endorse temporary public art project for CAFKA 2025 Festival with funding up to $20,000
• Review Langs Drive call for submissions (information only)
• 2025 meeting calendar (information only)

All Councils

The All Councils meeting will feature presentations on four topics: the Reconciliation Action Partnership strategic directions, an overview of the Bill 23 transition, the region's High‑Performance Development Standards, and an update to the Community Safety and Well‑Being Plan for 2024. No items are listed for formal decision at this session.

• Reconciliation Action Partnership – Strategic Directions presentation
• Bill 23 Transition Overview presentation
• High‑Performance Development Standards for Waterloo Region presentation
• Community Safety and Well‑Being Plan Update 2024 presentation

The meeting was informational only, with no formal decisions made. Presentations covered the Reconciliation Action Partnership, the Bill 23 transition of planning authority, proposed High-Performance Development Standards, and the Community Safety and Well-Being Plan update.

• No formal decisions were made; all items were presentations only

Administration and Finance

The Administration and Finance Committee is meeting to review property assessment growth and a motion regarding the police budget. A proposed motion seeks to reduce the net levy impact of the Waterloo Regional Police Service 2025 Operating Budget Estimate.

• Proposed motion to reduce Waterloo Regional Police Service 2025 Operating Budget net levy impact by $4 million
• Proposed limit of $248,468,301 for the police net levy impact
• Information item on 2024 Property Assessment Growth (COR-CFN-24-026)

Special Council

The Region of Waterloo Special Council is set to approve three by-laws authorizing the borrowing of $74 million in debentures for capital works in Kitchener and the Region, and to authorize attendance at an All Councils meeting.

• By-law 24-045: Authorizes $35.66M in debentures for Kitchener capital works
• By-law 24-046: Authorizes $38.34M in debentures for Region capital works
• By-law 24-047: Authorizes $74M in debentures combining previous two by-laws
• Motion to attend All Councils meeting at Centre in the Square on Dec 6
• Motion to enter closed session to discuss union negotiations and land lease agreements

Community and Health Services

The Community and Health Services Committee will consider two recommended motions. The first authorizes a five‑year lease, with two renewable five‑year terms, for The Healing of the Seven Generations to operate an Indigenous‑led child care centre at 30 Christopher Drive in Cambridge. The second authorizes staff to explore partnership opportunities for affordable housing development with non‑profit and private sectors. Informational presentations on Canada‑wide early learning, a 2024 point‑in‑time housing count, and the Waterloo Region Housing Revitalization Plan will also be reviewed.

• Motion to authorize a five‑year lease (with two renewable five‑year terms) for The Healing of the Seven Generations to create an Indigenous‑led child care centre at 30 Christopher Drive, Cambridge (CSD‑CHS‑24‑006).
• Motion to authorize staff to explore affordable housing partnership opportunities with non‑profit and private sectors (CSD‑HOU‑24‑021).
• Information presentation on Canada‑Wide Early Learning and Child Care Directed Growth Update (CSD‑CHS‑24‑004).
• Information presentation on 2024 Point in Time Count Preliminary Overview (CSD‑HOU‑24‑020).
• Information presentation on Waterloo Region Housing Revitalization Plan Update (CSD‑HOU‑24‑021).

Strategic Planning and Budget Public Input Committee

The Strategic Planning and Budget Public Input Committee will hear delegations on topics such as the Upstream Fund, a pilot housing project for refugee claimants, Grand River Transit business plans, the 2025 regional budget, and proposed transit service changes. Written submissions on the budget will also be presented. No formal decisions are listed; the meeting is for public input.

• Delegation by Robyn Schwarz supporting the Upstream Fund and Community Capacity Building Fund
• Babur Mawladin's proposal for a pilot housing project for refugee claimants in Waterloo Region
• Autumn Cheon's presentation of the Grand River Transit 2025‑2030 Business Plan
• Cameron Dearlove's presentation on the 2025 Regional Budget
• Tera Dargavel's proposal for public transit service increases for budget 2025

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee is considering the sale of surplus lands in Kitchener to Metrolinx and updates to the Kitchener Central Transit Hub. The body is also reviewing road modifications, parking by-law changes, and a water system charge by-law for Petersburg.

• Sale of lands at 16, 50, and 60 Victoria Street North and Waterloo Street to Metrolinx for $1,434,000
• Preferred preliminary design for Victoria Street North between Weber Street West and King Street West
• Transfer of Duke Street West between CN Railway tracks and Breithaupt Street from the City of Kitchener to the Region
• By-law amendments to Traffic and Parking By-law 16-023 to support Municipal Speed Cameras
• Assignment of Tax Increment Grant for 49 Queen St E, Cambridge to Skyline Real Estate Holdings Inc.

Strategic Planning and Budget Public Input Committee

The Strategic Planning and Budget Public Input Committee heard a series of public delegations on the upcoming 2025 Regional Budget. Speakers addressed the police services budget, the proposed half‑billion‑dollar tax increase, community housing, the 100 Vic encampment, transit plans, and social‑service funding. The committee will consider this input as it finalizes the budget and strategic plan.

• Delegation on the 2025 Police Services budget (Mark Egers)
• Presentation on the half‑billion‑dollar tax increase (Sarah Shafiq)
• Input on Grand River Transit 2025‑2030 Business Plan (multiple presenters)
• Concerns about living conditions at the 100 Vic encampment (Natasha Page, Ed Edwards, etc.)
• Requests for community housing and mental‑health funding in the 2025 budget (John McVicar, Kathy Eckert, etc.)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will review the 2025 Plan and Budget, including presentations and community‑engagement updates. It will consider motions to remove or defer numerous service expansions from the 2025 budget unless they generate net revenue within five years. A key motion asks the Waterloo Regional Police Services Board to limit the 2025 police budget increase to keep the net levy impact at or below $248,468,301, reducing it by about $4 million.

• Motion to remove multiple service expansions (transit, climate, housing, etc.) from the 2025 budget
• Motion to defer service expansions that will not generate net revenue or offset costs within five years
• Motion to move selected service expansions to final budget day on Dec 11 (e.g., resilient services, homes for all, climate‑aligned growth)
• Motion requesting the police budget be limited to reduce the net levy impact by $4 million, targeting a maximum of $248,468,301
• Motion to hold a closed session at 10:00 a.m. for labour‑relations and personal matters

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will consider a motion to approve the minutes from its October 22, 2024 meeting. It will receive an accounts and grants summary report for information. Committee chairs will give verbal updates on allocations and finance, heritage advisory and communications, and strategic planning. The board will also receive the Maryhill Historical Society Autumn 2024 newsletter.

• Approve minutes from October 22, 2024 meeting
• Review accounts and grants summary (as of Oct 31, 2024)
• Verbal update from Allocations and Finance Committee
• Verbal update from Heritage Advisory and Communications Committee
• Receive Maryhill Historical Society Autumn 2024 newsletter

Library Committee

The Library Committee will consider the 2025 Region of Waterloo Library Budget, including an operating budget with a net expenditure of $3,699,351 and a net property tax levy of $3,282,053. It will also review the capital budget and the 2025‑2033 capital forecast. The committee will refer the budget to the Region’s Strategic Planning and Budget Committee. A presentation on a partnership with the Ayr Library Branch and the North Dumfries Historical Preservation Society will be discussed.

• Approve 2025 operating budget with net expenditure $3,699,351 and net property tax levy $3,282,053
• Approve 2025 library capital budget and 2025‑2033 capital forecast (Appendix B)
• Refer the 2025 library budget to the Region of Waterloo Strategic Planning and Budget Committee
• Presentation on partnership with Ayr Library Branch and North Dumfries Historical Preservation Society
• Review of budget documents: Report COR-CFN-24-025 and Appendices A‑C

Strategic Planning and Budget Committee

The committee will receive a presentation of the Waterloo Regional Police Services 2025 approved operating and capital estimates. It will consider a motion to enter a closed session at 9:05 a.m. to discuss solicitor‑client privileged advice, and a second motion to enter a closed session at 1:00 p.m. to address personal matters related to the Jack Young Civic Award. A motion to reconvene the meeting into an open session will also be considered.

• Waterloo Regional Police Services 2025 approved operating and capital estimates presentation
• Motion to hold a closed session at 9:05 a.m. for solicitor‑client privileged advice
• Motion to hold a closed session at 1:00 p.m. for personal matters about the Jack Young Civic Award
• Motion to reconvene the meeting into an open session

Council Meeting

Council will first vote on motions to enter a closed session, reconvene, and approve minutes from prior meetings. It will then consider several committee reports, including a finance recommendation to take no action on a long‑term‑care grant request. The Sustainability, Infrastructure, and Development Committee recommends traffic safety measures, road transfers, and funding for a pedestrian bridge over the Conestogo River. The Administration and Finance Committee proposes a new lobbyist registry by‑law and updates to the capital budget.

• Approve an all‑way stop at Fischer‑Hallman Road (RR 58) and Roseville Road (RR 46)
• Reduce the posted speed limit on Weber Street to 50 km/h between Allen Street and 20 m south of King Street
• Advance funding for the Conestogo River pedestrian bridge: $500,000 in 2025 and $7,500,000 in 2026
• Transfer three road segments from the Township of Wilmot to the Region (Oxford Road 5, Road 101 A, Perth Road 101)
• Adopt a by‑law for the Region’s Lobbyist Registry and amend the 2024 capital budget

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is reviewing the 2025 draft budget and the Grand River Conservation Authority 2025 draft budget. The committee will also consider a motion regarding provincial funding requests for the region.

• Grand River Conservation Authority 2025 Draft Budget presentation
• 2025 Plan and Budget presentation
• CAO--24-007 Review of 2025 Draft Budget
• Motion by Councillor D. Craig to request a monetary deal from provincial MPPs similar to agreements reached for Toronto and Ottawa
• Closed session to discuss labour relations or employee negotiations

Strategic Planning and Budget Public Input Committee

The Strategic Planning and Budget Public Input Committee will receive several public delegations on topics such as the House of Friendship whistleblower report, the Erb's Road report, conditions at the 100 Vic encampment, and continued public‑transit investments. A TriTAG presentation on public‑transit funding and a Children and Youth Planning Table data briefing will also be presented. The meeting is primarily for input; no formal decisions are listed on the agenda.

• Delegation on House of Friendship whistleblower report and 2025 regional budget
• Delegation on the Erb's Road report and 2025 regional budget
• Delegation on living conditions at the 100 Vic encampment and 2025 regional budget
• Delegation on public‑transit investments, including service to Reuter, Doon Transit Terminal, bus‑stop infrastructure, and the LRT
• TriTAG presentation: Public Transit Funding – GRT operations, fares, Phase 2 ION, transit hub, Vision Zero

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider approving separated cycling network extensions in Waterloo and Kitchener, a pedestrian bridge project over the Conestogo River, and the assumption of Oxford County Road 5 from the Township of Wilmot.

• Separated cycling network extension in Waterloo and Kitchener
• Kissing Bridge Trailway pedestrian bridge over Conestogo River
• Assumption of Oxford County Road 5 from Township of Wilmot
• All-way stop control at Fischer-Hallman Road and Roseville Road
• Speed limit reduction on Weber Street from Allen Street to King Street

Community and Health Services

The Community and Health Services Committee will consider a notice of motion from Councillor C. Huinink urging the Province of Ontario to raise or at least maintain ODSP rates for qualified individuals when the Canada Disability Benefit begins in July 2025. The motion cites the expected $200 per month benefit, the Low Income Measure of $2,330 per month in 2022, and the average one‑bedroom rent of $1,359 per month in Waterloo Region in 2023. The meeting also includes an informational item on the Building Safer Communities project under the strategic priority of Equitable Services and Opportunities.

• Notice of Motion – call on Ontario to raise or maintain ODSP rates for the Canada Disability Benefit starting July 2025
• Strategic Priority – Equitable Services and Opportunities: Building Safer Communities (PHP‑SPS‑24‑002) – information only
• Council/Committee Tracking List – information document

Administration and Finance

The Administration and Finance Committee will consider a motion to approve the Region of Waterloo’s Lobbyist Registry By‑Law and Code of Conduct (PDL‑CAS‑24‑006). It will also consider a motion to receive the third‑quarter 2024 financial update and to amend the 2024 Capital Budget and the 2025‑2035 Capital Forecast as set out in Appendix D of report COR‑CFN‑24‑021. The meeting includes standard procedural items such as a call to order, land acknowledgement, and declarations of pecuniary interest.

• Approve Lobbyist Registry By‑Law and Code of Conduct (PDL‑CAS‑24‑006)
• Receive Q3 2024 financial update (COR‑CFN‑24‑021)
• Amend 2024 Capital Budget and 2025‑2035 Capital Forecast per Appendix D
• Motion to reconvene the committee into an open session
• Schedule next meeting for December 3 2024

Library Committee

The Library Committee will review the Region of Waterloo’s 2025 library budget, including the preliminary budget, capital forecast, and 10‑year reserve projection. It will also consider a proposal to increase branch open hours for 2025. Both items are presented for information only, with no formal motions to approve or reject.

• Review of 2025 Region of Waterloo Library Budget (COR-CFN-24-018) with budget and capital forecast documents
• Review of Library Open Hours – Budget 2025 (PDL-CUL-24-019) with comparison of current and proposed hours
• Library Committee Budget Review presentation (PDF)
• Library Committee Tracking List (information)
• 2025 Library Committee meeting schedule (information)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will present the 2025 Strategic Plan and Budget and review the preliminary 2025 draft budget. It will also consider the 2025 User Fees and Charges proposals. Two motions request the Waterloo Region Police Service to provide current staffing numbers, hiring projections, and cost details for a 2025 staffing request.

• Presentation of the 2025 Strategic Plan and Budget (Slide deck October 30 2024.pdf)
• Review of Preliminary 2025 Draft Budget (CAO-REC-24-002.pdf)
• 2025 User Fees and Charges proposal (COR-CFN-24-020.pdf) with by‑law amendment appendices
• Motion requesting WRPS staffing numbers and hiring projections as of Sep 30 2024
• Motion requesting cost details for the 2025 WRPS staffing request (18 officers, 1.9 FTEs, 10.5 civilians)

Council Meeting

The Regional Municipality of Waterloo is deciding on land expropriations for the Scheifele Bridge replacement and approving several business and newcomer support programs. Council is also reviewing community safety zone warrants and homelessness strategies.

• Expropriation of lands at 698 Northfield Drive, 230 Glasgow Street, and 535 Northfield Drive for Scheifele Bridge replacement
• Approximately $80,000 for Healthcare & Physician Recruitment Program
• Approximately $249,000 for Food Bank Volunteer Pilot Program
• Estimated $50,000 for Waterloo Region Newcomer Ecosystem Mapping Project
• Funding for Erb’s Road Hybrid Emergency Shelter operation until at least 2030

Special Council

The Special Council will hear a presentation on the Region’s Code of Conduct from Aird & Berlis LLP. It will also consider a motion to move to a closed session to discuss solicitor‑client privileged matters, including proposed purchases of property in Wilmot Township and the City of Cambridge, staff directions on land negotiations, a challenge to a Regional by‑law, and ongoing litigation before the Ontario Land Tribunal.

• Presentation from Aird & Berlis LLP on the Code of Conduct
• Motion to enter closed session for solicitor‑client privileged advice on a proposed purchase of property in Wilmot Township
• Closed‑session discussion of solicitor‑client privileged advice on a potential purchase of property in the City of Cambridge
• Review of privileged advice regarding a challenge to a Regional by‑law
• Review of privileged advice on ongoing litigation before the Ontario Land Tribunal

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to discuss workplans for finalizing grant application criteria and updating its website. The board will also review a finance report and a strategic planning update.

• Discussion on workplan for finalizing grant application and criteria
• Discussion on workplan for website updates and announcing the resumption of grant applications
• Review of Accounts and Grants Summary as of September 30, 2024
• Approval of September 24, 2024 meeting minutes
• Review of 2025 meeting schedule

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will present the Growing with Care Plan and the 2025 budget. It will consider a motion to hold a closed session on personal matters and labour‑relations options for the 2025 budget guideline, followed by a motion to reconvene in open session. A motion by Councillor C. James establishes a November 29, 2024 deadline for written submissions to amend the final budget and outlines how later amendments may be handled.

• Staff presentation of the Growing with Care Plan and 2025 Budget (2025 Budget Oct 16 2024.pdf)
• Motion to hold a closed session to discuss personal matters about identifiable individuals and labour relations related to the 2025 budget guideline
• Motion to reconvene the committee into open session after the closed session
• Councillor C. James' motion setting a Nov 29, 2024 deadline for written budget amendment submissions and procedures for further amendment
• Report CAO--24-006 titled “Setting the Stage for 2025 Plan and Budget”

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will consider a motion to have regional staff initiate a multi‑use trail replacing the sidewalk along University Avenue from Lincoln Road to the Hillside Park entrance. The committee will also approve the minutes from the September 17, 2024 meeting and receive an update on winter maintenance of active‑transportation facilities. Additional discussion will cover three priority projects slated for the November 7, 2024 meeting, and the November 19 meeting has been cancelled.

• Approve minutes of the September 17, 2024 ATAC meeting
• Winter maintenance update for active‑transportation facilities (information only)
• Motion to recommend a multi‑use trail on University Ave from Lincoln Rd to Hillside Park entrance
• Discussion of three top‑priority projects for the November 7, 2024 meeting
• Cancellation of the November 19, 2024 meeting

Administration and Finance

The Administration and Finance Committee will consider enacting bylaws to establish an Administrative Penalty Program for camera-based enforcement and approve a warrant process for Community Safety Zones. The meeting also includes presentations on expanding safety zones and a long-term financial sustainability update.

• Enact Administrative Penalty Program Bylaw
• Enact Hearing Officer Bylaw
• Adopt Two-Step Community Safety Zone Warrant
• Expand safety zones to older adult communities
• Review long-term financial sustainability

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider a motion to authorize expropriation of land for the proposed replacement of the Scheifele Bridge on Northfield Drive East (Regional Road 22). It will also vote on a source‑water protection incentive for septic pump‑out rebates, approve preliminary designs for Franklin Boulevard (Regional Road 36) improvements, and adopt funding for three business‑support programs totaling about $379,000. Finally, staff will be directed to prepare the 2026‑2030 bus procurement plan with multiple propulsion options.

• Expropriation of lands for Scheifele Bridge reconstruction on Northfield Drive East (Regional Road 22)
• Approval of Source Protection Plan Incentive Program – Septic Pump‑out Rebate
• Approval of preliminary design alternative for Franklin Boulevard (Regional Road 36) improvements from Bishop Street to Avenue Road
• Funding of business‑support programs: approx $80,000 for healthcare recruitment, approx $249,000 for Food Bank Volunteer Pilot, and $50,000 plus taxes for newcomer ecosystem mapping
• Directive to prepare 2026‑2030 conventional bus procurement considering clean‑diesel, hybrid, and battery‑electric options

Community and Health Services

The Community and Health Services Committee is meeting to discuss strategies for ending chronic homelessness and the operation of the Erb's Road Hybrid Emergency Shelter. The body will also receive reports on seasonal illnesses and public health dental programs.

• Proposed funding and coordination of Erb’s Road Hybrid Emergency Shelter until at least 2030
• Proposed six-month extension for waste water disposal at Erb’s Road Hybrid Emergency Shelter from the Township of Wilmot Chief Building Official
• Prioritization and Engagement Strategies for The Plan to End Chronic Homelessness (PECH)
• Waterloo Region Fall and Winter Seasonal Illness Report 2023-2024
• Region of Waterloo Public Health Dental Program Update

Strategic Planning and Budget Sub-committee

The committee will present the 2025 Strategic Plan and Budget slide deck and review the 2025 Budget Update report with its appendices. A closed session is scheduled to consider personal matters about identifiable individuals and labour‑relations issues related to potential budget options. After the closed session, the committee will move to reconvene in an open session before adjourning.

• Presentation of 2025 Plan and Budget slide deck
• Review of 2025 Budget Update report (CAO‑24‑004) and appendices
• Closed session to discuss personal matters about identifiable individuals and labour‑relations budget options
• Motion to reconvene the committee into an open session
• Other business and adjournment

Council Meeting

The Regional Municipality of Waterloo Council will consider several committee reports and motions. It will vote on a $150,000 public art purchase for the Langs Drive redevelopment, adopt a 2025 ambulance response time performance plan, and pass a resolution urging continued funding for Consumption and Treatment Sites. The council will also approve the expropriation of lands for road widening at the Fischer Hallman Road–New Dundee Road and Roseville Road–Edworthy Side Road intersections.

• Approve up to $150,000 from the Public Art Reserve for a permanent artwork at 589 Langs Drive, Cambridge
• Adopt the 2025 Response Time Performance Plan for ambulance services with specific target times
• Pass a resolution urging the Ontario government to continue funding all operating Consumption and Treatment Sites
• Approve expropriation of lands for improvements at the intersection of Fischer Hallman Road (RR 50) and New Dundee Road (RR 12)
• Approve expropriation of lands for improvements at the intersection of Roseville Road (RR 46) and Edworthy Side Road (RR 71)

Special Council

The Special Council will hear a presentation on community safety zones and municipal speed cameras. After the presentation, members will consider a motion to move to a closed session to receive information on potential litigation, regional property security, and labour‑relation risks. The meeting runs from 4:00 p.m. to 6:00 p.m. in the Council Chambers.

• Education Session – Community Safety Zones and Municipal Speed Cameras (presentation PDF)
• Motion to go into Closed Session – to consider potential litigation, security of regional property, and labour‑relations risks

Waterloo Regional Heritage Foundation

The Board will consider a motion to resume the Heritage Foundation’s grant funding process as a pilot project beginning November 1 2024. The pilot would run a submission period from Nov 1 2024 to Jan 15 2025 and an evaluation period from Jan 16 2025 to Mar 31 2025. The Board will also approve the minutes from the June 25 2024 meeting and review a finance accounts and grants summary for September 24 2024. Additional items include a Doors Open 2024 event summary and a request for board members to join sub‑committees.

• Approve June 25, 2024 Board minutes
• Review September 24, 2024 Accounts and Grants Summary
• Discuss Doors Open 2024 event highlights (held Sept 21, 2024)
• Motion to resume grant funding pilot starting Nov 1 2024 (submission Nov 1‑Jan 15 2025; evaluation Jan 16‑Mar 31 2025)
• Request for Board members to serve on sub‑committees

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will hear staff introductions and informational presentations on several projects. Items include the Victoria Street modifications between King Street West and Weber Street West, a Phase 1 cycling study on Benton and Frederick Streets in Kitchener, and an expansion of the separated cycling network in Waterloo and Kitchener. No motions or decisions are listed for these items.

• Victoria Street Modifications (King Street West to Weber Street West)
• Benton and Frederick Street Cycling Study – Phase 1, Kitchener
• Separated Cycling Network Expansion in Waterloo and Kitchener
• Staff Introduction – Mike Henderson, Director of Transportation Services
• Committee Tracking List

The Active Transportation Advisory Committee received information on several active transportation projects, including Victoria Street modifications, the Benton-Frederick cycling study, and a separated cycling network expansion. No formal decisions were made; all items were received for information only. The committee also agreed to hold a joint meeting in lieu of the November 19, 2024 regular meeting.

• Approved minutes of June 18, 2024 meeting (carried)
• Received staff introduction from Director of Transportation Services for information
• Received Victoria Street modifications presentation for information
• Received Benton-Frederick cycling study presentation for information
• Received separated cycling network expansion presentation for information
• Agreed joint meeting can replace November 19, 2024 regular meeting

Strategic Planning and Budget Sub-committee

The Strategic Planning and Budget Sub‑committee will hear a presentation on the September 11 plan and budget. It will receive reports on administrative costs and efficiency programs and on the base budget allocation to legislatively mandated services. Both reports are provided for information only, with no decisions indicated.

• Presentation: Sept 11 Plan and Budget Sub‑committee (PDF)
• Report: Administrative Costs and Efficiency Programs (PDF)
• Report: Summary of Base Budget Allocation to Legislatively Mandated Services (PDF)

Public Art Advisory Committee

The Public Art Advisory Committee will approve the minutes from its June 24, 2024 meeting. It will receive updates on the call for Indigenous artists at YKF and review submissions for the Langs Drive redevelopment. The primary decision is to endorse the Region of Waterloo Public Art Policy update (Report PDL-CUL-24-017). The meeting will conclude with setting the next meeting date.

• Approve June 24, 2024 meeting minutes
• Update on Call for Indigenous Artists at YKF
• Review Call for Submissions for Langs Drive redevelopment
• Endorse Public Art Policy Update (Report PDL-CUL-24-017, Appendix A)
• Schedule next meeting for November 18, 2024

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote on authorizations to expropriate land for roundabout improvements at Fischer Hallman Road & New Dundee Road and at Roseville Road & Edworthy Side Road. A consent agenda covering strategic priority climate‑aligned growth items will also be approved. Information items include a proposed pedestrian bridge on the Kissing Bridge Trailway and a Grand River Transit ridership update for Q2 2024.

• Authorization to expropriate lands for roundabout at Fischer Hallman Road and New Dundee Road (PDL‑LEG‑24‑023)
• Authorization to expropriate lands for roundabout at Roseville Road and Edworthy Side Road (PDL‑LEG‑24‑022)
• Consent agenda items under Strategic Priority – Climate Aligned Growth
• Kissing Bridge Trailway – Proposed Pedestrian Bridge (PDL‑GDS‑24‑017)
• Grand River Transit – Q2 2024 Ridership Update (TSD‑TRS‑24‑009)

The committee approved a motion directing staff to prioritize design and construction analysis for a pedestrian bridge over the Conestogo River on the Kissing Bridge Trailway, with the intent of possible construction in 2025. The motion does not commit funding but allows the Region to apply for provincial funding and pursue fundraising. Staff were also directed to report on cost breakdowns and timelines on November 5, 2024, and on provincial funding on September 25, 2024. The committee also approved two land expropriations for roundabout projects.

• Approved motion to prioritize Conestogo River Bridge design/construction analysis, apply for provincial funding, and report back (15-0)
• Approved expropriation of lands for roundabout at Fischer Hallman Road and New Dundee Road
• Approved expropriation of lands for roundabout at Roseville Road and Edworthy Side Road
• Received and approved consent agenda items (15-0)

Administration and Finance

The Administration and Finance Committee will consider a motion to approve up to $150,000 from the Public Art Reserve for a permanent artwork at the Langs Drive Redevelopment, 589 Langs Drive, Cambridge. The committee will also receive a Moody’s credit rating update (COR-TRY-24-033) and a Development Charge Adequacy Report (COR-CFN-24-017) for information. Items on the consent agenda will be approved in a single motion unless a member requests separate votes. The meeting includes routine items such as delegations, other business, and scheduling the next meeting.

• Approve up to $150,000 for public artwork at 589 Langs Drive, Cambridge
• Review Moody’s Credit Rating Update (COR-TRY-24-033) for information
• Review Development Charge Adequacy Report (COR-CFN-24-017) for information
• Approve consent agenda items in one motion
• Delegations and other business

The committee approved spending up to $150,000 from the Public Art Reserve for a permanent public artwork at the Langs Drive Redevelopment, 589 Langs Drive, Cambridge. The motion carried 14-1. Other items, including a Moody's credit rating update and a development charge adequacy report, were received for information only.

• Approved up to $150,000 from Public Art Reserve for public art at Langs Drive Redevelopment (14-1)
• Received Moody's Credit Rating Update for information
• Received Development Charge Adequacy Report for information

Community and Health Services

The Community and Health Services Committee will consider a consent agenda item on the 2023/24 Immunization of School Pupils Act compliance report. It will vote to approve the 2025 Paramedic Services Response Time Performance Plan. A notice of motion will be considered urging the Ontario government to continue funding all operating consumption and treatment sites and proposed HART hubs. A closed session will follow for solicitor‑client privileged and personal matters.

• Consent agenda: PHP-IDS-24-003 – Immunization of School Pupils Act and School Compliance Report (for information)
• Approval of PHP-PSV-24-004 – Paramedic Services 2025 Response Time Performance Plan
• Information: PHP-PSV-24-005 – Paramedic Services' Key Performance Measurement Indicators Update Jan‑Jun 2024
• Notice of Motion by Councillor R. Deutschmann urging continued funding for consumption and treatment sites and HART hubs
• Closed session to discuss solicitor‑client privileged advice and personal matters

The committee passed a motion urging the Ontario government to continue funding all operating Consumption and Treatment Sites beyond March 2025 and to maintain funding for proposed HART hubs, with a 12-3 vote. It also approved the 2025 Response Time Performance Plan for paramedic services (14-0). The committee received reports on immunization compliance and paramedic key performance indicators for information only.

• Approved motion urging province to fund Consumption and Treatment Sites beyond March 2025 (12-3)
• Approved 2025 Response Time Performance Plan for paramedic services (14-0)
• Received 2023/24 Immunization of School Pupils Act compliance report for information
• Received Paramedic Services Key Performance Measurement Indicators update for information

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee is reviewing proposals for a passenger rail connection from Cambridge to Union. The body is also discussing changes to downtown waste collection and the establishment of Community Safety Zones on regional roads.

• Proposed Cambridge to Union Passenger Rail Connection Initial Business Case and Concept Design
• Proposed conversion to automated cart collection for organics and garbage in designated downtown areas
• Proposed adoption of a Two-Step Community Safety Zone Warrant for regional roads
• Proposed amendment to waste collection contract with Halton Recycling Ltd. dba. Emterra Environmental
• Proposal to request GO bus service between Cambridge and Guelph

Administration and Finance

The Administration and Finance Committee will vote on several items, including funding for tourism incentives, a grant for a major esports event, and new administrative penalty bylaws. It will also consider the pre‑budget 2025 vehicle procurement plan and receive the 2024 Mid‑Year Report with capital budget adjustments. All motions are presented for approval in this regular session.

• Approve $213,550 funding for the Cultural Drivers of Tourism Incentive Program (PDL-CUL-24-012)
• Approve $200,000 grant from the Municipal Accommodation Tax Reserve for a major esports event (PDL-CUL-24-014)
• Enact Administrative Penalty Program Bylaw and Hearing Officer Bylaw (PDL-CAS-24-005)
• Approve pre‑budget 2025 vehicle procurement plan (COR-TRY-24-030)
• Receive 2024 Mid‑Year Report and amend capital budget and forecast (COR-CFN-24-013)

Council Meeting

Council is deciding on several high-cost infrastructure projects and land use policies. The meeting includes discussions on a new residential development, paramedic services funding, and road repurposing for bicycles.

• Tender for 589 Langs 7-storey residential development to Norlon Builders for $52,064,640.17
• Debenture authority of $12,600,000 for a Paramedic Services station at 651 Concession Road, Cambridge
• External Audit Services contract with KPMG LLP for $944,790.00 over five years
• Road repurposing on Benton Street and Frederick Street to reduce travel lanes and add bicycle lanes
• Resolution regarding crop harvesting on farms purchased through the Wilmot Township Land Assembly

Strategic Planning and Budget Sub-committee

The Strategic Planning and Budget Sub‑committee will hear a presentation on the region’s strategic plan and budget (Agenda item 4.1). It will also review a summary of current Region of Waterloo grant programs (Agenda item 5.1). No formal decisions are listed; the meeting is primarily informational. The next meeting is scheduled for September 11, 2024.

• Strategic Plan and Budget Sub‑Committee presentation (Agenda item 4.1)
• Summary of Current Region of Waterloo Grant Programs report (Agenda item 5.1)
• Declarations of Pecuniary Interest under the Municipal Conflict of Interest Act (Agenda item 3)
• Other Business (Agenda item 6)
• Next meeting scheduled for September 11, 2024 (Agenda item 7)

Licensing and Hearings

The Licensing and Hearings Committee will consider three woodland removal permit applications: one from Conestoga Meats, one from Richard Steinmann for 3413 Erbs Road West, and one from Donald Medeiros for 51 Moorefield Street, Cambridge. For the Conestoga Meats application, members will vote on either issuing a conditional permit or declining the request. The other two applications have recommended motions to issue permits. The meeting also includes verbal updates on the taxi by‑law and the 2025 meeting schedule.

• Vote on Conestoga Meats woodland removal permit – issue conditional permit or decline
• Recommend issuing woodland removal permit to Richard Steinmann for ~3.8 ha at 3413 Erbs Road West
• Recommend issuing woodland removal permit to Donald Medeiros for ~1 ha at 51 Moorefield Street, Cambridge
• Verbal update on the taxi by‑law
• Verbal update on the 2025 meeting schedule

The Licensing and Hearings Committee referred the Conestoga Meats woodland removal permit application to the September 25, 2024 Council meeting for further consideration, allowing delegates to speak again. The Committee approved two other woodland removal permits: one for 3.8 hectares of conifer plantation at 3413 Erbs Road West and one for 1 hectare at 51 Moorefield Street, Cambridge. No other substantive decisions were made.

• Referred Conestoga Meats woodland removal permit to Council (5-0)
• Approved woodland removal permit for 3413 Erbs Road West (5-0)
• Approved woodland removal permit for 51 Moorefield Street, Cambridge (4-0)

Audit Committee

The Audit Committee is scheduled to consider a proposal to appoint KPMG LLP as the Region of Waterloo's external auditor for the 2024 through 2028 fiscal years.

• Appointment of KPMG LLP as external auditor for 2024-2028
• Contract amount: $944,790.00 (average annual cost of $188,958.00)

Strategic Planning and Budget Sub-committee

The Regional Municipality of Waterloo Strategic Planning and Budget Sub‑committee will receive a presentation titled “2025 Plan and Budget Overview.” The agenda lists this item for information only, with no decisions or votes recorded. All other agenda items are procedural (call to order, land acknowledgement, conflict‑of‑interest declarations, other business, next meeting, adjournment).

• 2025 Plan and Budget Overview presentation (information only)

Library Committee

The Library Committee is reviewing the 2025 preliminary budget estimate and accessibility updates for several library branches. The body is also considering approvals for a new microfilm reader and revised committee terms of reference.

• Preliminary 2025 budget estimate and proposed increase in library hours
• Accessibility reviews for Library HQ, North Dumfries, Wellesley Township, Wilmot Township, and Woolwich Township branches
• Proposed purchase of a microfilm reader for the Ayr Branch using North Dumfries Library Capital Reserve (Taylor Bequest) funds
• Proposed revised Terms of Reference for the Library Committee

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee is reviewing proposals for downtown waste collection changes and cycling improvements on Benton and Frederick Streets. The body is also discussing the implementation of Community Safety Zones and a business case for passenger rail expansion.

• Proposed reduction of travel lanes from four to two to add bicycle lanes on Benton Street and Frederick Street
• Proposed conversion to automated cart collection for organics and garbage in designated downtown areas
• Proposed 'No Parking' restriction on both sides of Snyder’s Road East from 1.2 km east of Notre Dame Road to 1.8 km west of Trussler Road
• Adoption of a Two-Step Community Safety Zone Warrant for identifying safety zones along regional roads
• Endorsement of the Cambridge to Union Passenger Rail Connection Initial Business Case and Concept Design

Community and Health Services

The committee will consider a recommended motion to approve a debenture authority of $12,600,000 for up to 20 years to fund a Paramedic Services station on the regionally‑owned property at 651 Concession Road in Cambridge (former Kinsmen Children’s Centre). The motion also seeks Regional Council’s support for the proposed use of the property. A closed session is recommended to receive solicitor‑client privileged advice on land acquisitions and service negotiations, and several delegations will discuss women’s shelter issues.

• Approve $12.6 M debenture for Paramedic Services station at 651 Concession Road, Cambridge
• Closed session to receive solicitor‑client privileged advice on land acquisition and service negotiations
• Delegations on the closure of the only women’s shelter and need for a dedicated women’s, trans, and gender‑diverse shelter
• Presentation of 84 Frederick Street emergency shelter operating model (information only)
• Strategic priority reports on homes for all, immigration profile 2024, and other initiatives (information)

Waterloo Regional Heritage Foundation

The Board will meet to elect a new Chair and Vice Chair. The agenda includes ratifying recent appointments for three directors and reviewing accounts and grants summaries. Committee updates on finance, heritage advisory, and strategic planning are also scheduled.

• Election of Chair and Vice Chair
• Ratification of appointments for David Emberly, Thirstan Falconer, and Naema Baskanderi
• Review of Accounts and Grants Summary
• Approval of May 28, 2024 minutes
• Committee updates on finance, heritage, and strategic planning

Special Council

This Special Council meeting is a workshop focused on the New Municipal Fiscal Funding Framework. The session includes staff presentations and a presentation from the Association of Municipalities of Ontario regarding social and economic prosperity.

• Staff presentation on investing in a growing community
• Association of Municipalities of Ontario presentation on social and economic prosperity review
• Discussion exploring a new deal for Waterloo Region

Public Art Advisory Committee

The committee will review staff presentations regarding several public art initiatives. Topics include the Public Art Policy, a call for submissions for Langs Drive, and an update on Indigenous art at YFK.

• Public Art Policy report
• Langs Drive Call for Submissions overview
• READI Principles overview
• Indigenous Art at YFK update and discussion
• Approval of May 13, 2024 minutes

All Councils

The All Councils meeting features presentations regarding the future of hospital healthcare in Waterloo Region. The agenda also includes updates on Blue Box transition, curbside contracts, and downtown service level reviews for waste management.

• Presentation: The Future of Hospital Healthcare in Waterloo Region
• Updates: Blue Box Transition, Next Curbside Contract, and Downtown Service Level Review

Council Meeting

The Council is reviewing several large infrastructure contracts and service expansions. This includes decisions on road improvements, bridge reconstruction increases, and traffic management technology acquisitions. The agenda also features presentations from the Regional Police and public delegations regarding community safety.

• $11,575,000.00 tender for Fischer-Hallman/Bearinger Road improvements
• $4,005,223.20 acquisition of Miovision Technologies for traffic management expansion
• $780,600.00 increase to the Scheifele Bridge reconstruction agreement
• $90,000 allocation from the Community Environmental Fund for sustainability projects
• Waterloo Regional Police Services mid-year presentation

Community and Health Services

The Community and Health Services Committee will receive reports on drug use in the region and 2023 infectious disease highlights for information. The agenda also includes the 10-Year Housing and Homelessness Plan 2023 Annual Report. A motion is proposed to enter a closed session regarding a potential land purchase.

• 10-Year Housing and Homelessness Plan 2023 Annual Report
• 2023 Infectious Disease Highlights
• Understanding Drug Use in Waterloo Region report
• Proposed closed session regarding a land purchase

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will review a staff presentation regarding the Transportation Equity Assessment Methodology Tool. The meeting also includes the approval of minutes from May 21, 2024, and a review of the committee tracking list.

• Staff presentation on Transportation Equity Assessment Methodology Tool
• Approval of May 21, 2024 meeting minutes
• Review of Committee Tracking List

Waterloo Regional Heritage Foundation AGM

The Waterloo Regional Heritage Foundation is holding its Annual General Meeting. The meeting includes the approval of June 7, 2023 minutes and the adoption of the 2023 annual report and financial statements. The agenda also includes an election of directors.

• Approval of June 7, 2023, minutes
• Adoption of the 2023 Annual Report
• Adoption of the 2023 Financial Statements
• Election of Directors

Planning and Works

The Planning and Works Committee is reviewing design refinements and a contract extension for Victoria Street improvements in Kitchener. The agenda also includes approving guiding principles for the Long-Term Waste Management Strategy update. Additionally, the committee will consider land transfers to Woolwich Township and updates on regional climate action plans.

• Design refinements and $245,320 contract extension for Victoria Street improvements in Kitchener
• Transfer of daylight triangles at Menno Street and Fountain Street North to Woolwich Township
• Approval of guiding principles for the Long-Term Waste Management Strategy review
• Proposed $5,000 developer fee for infrastructure agreements on Regional Roads
• Petition for safety lights at the Beverley and Dundas roundabout

Administration and Finance

The Administration and Finance Committee is reviewing proposed funding for arts, environment, and entrepreneurship programs. The committee will also consider options regarding Regional Council remuneration and support. Presentations from the Waterloo Regional Heritage Foundation and THEMUSEUM are also scheduled.

• $306,000 in grant recommendations for Major Arts and Culture Organizations
• Up to $90,000 for 16 Community Environmental Fund projects
• $68,400 in allocations for Entrepreneurial Grants 2024
• Potential $50,000 budget allocation for a Council remuneration review

Library Committee

The Region of Waterloo Library Committee will review updates to the library capital program and reserve projections through 2033. Members will also consider a revision to the committee's terms of reference. The primary decision involves endorsing a memorandum of understanding for maintaining library facilities, which was deferred from an April meeting.

• Endorsement of a maintenance memorandum of understanding for library facilities (PDL-CUL-24-002)
• Review of the 2024–2033 Library Capital Program and reserve projections (COR-CFN-24-010)
• Revision of the Library Committee's terms of reference (PDL-CUL-24-009)
• Receipt of the June 4, 2024 committee tracking list

Special Council

Council will meet in a closed session to discuss advice regarding a potential land acquisition. The agenda also includes proposals for by-laws to authorize $40,000,000 in debentures for capital works.

• Potential acquisition of lands (closed session)
• By-law 24-022: $40,000,000 in instalment debentures for capital works
• $20,684,000 five-year instalment debenture
• $9,316,000 ten-year instalment debenture
• $10,000,000 fifteen-year instalment debenture

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will consider approving the draft audited financial statements for the year ended December 31, 2023, and review an accounts and grants summary. The board will also receive final documents from the strategic planning review, including updates on the heritage definition, equity funding stream, and grant window.

• Recommended motion to approve the Auditor Draft Financial Statements as dated May 28, 2024
• Accounts and Grants Summary for 2024 presented for information
• Strategic Planning Review final documents on Heritage Definition, Equity Funding Stream, and Grant Window
• Proposed delegation presentation for the Administration and Finance Committee on June 4, 2024
• Approval of minutes from the April 23, 2024 meeting

Council Meeting

Council will consider approving a $10.1 million tender for Ottawa Street improvements from Fischer-Hallman Road to Mowat Boulevard, along with several other financial items and committee recommendations. The agenda also includes delegations on housing insecurity and land assembly in Wilmot Township, and a closed session for land disposition and acquisition matters.

• Accept $10,117,000 tender from Capital Paving Inc. for Ottawa Street Improvements (Regional Road No.4) from Fischer-Hallman Road to Mowat Boulevard
• Approve $2,228,400 replacement of three Volvo L150 Loaders from Strongco Corporation
• Declare 555 Conestoga Boulevard in Cambridge surplus and sell to Skyline Commercial Real Estate Holdings Inc. for $50,000
• Approve $284,691,880 eight-year waste collection contract with Halton Recycling Ltd. (Emterra Environmental)
• Approve taxi meter drop rate increase from $3.50 to $4.50

Active Transportation Advisory Committee

The committee will receive two staff presentations for information: one on GRT active transportation success stories and another on the GRT business plan. No decisions or public hearings are scheduled; the agenda is largely informational and procedural.

• GRT Active Transportation Success Stories presentation (for information)
• GRT Business Plan Information Update presentation (for information)
• Approval of minutes from April 16, 2024 meeting
• Committee tracking list update (for information)

Audit Committee

The Audit Committee will consider approving the Region of Waterloo's consolidated, sinking fund, and trust fund financial statements for the year ending December 31, 2023. Members will also review the audit findings report and a request for proposals for external audit services covering fiscal years 2024-2028.

• Approval of Consolidated Financial Statements for fiscal year ending Dec. 31, 2023
• Approval of Sinking Fund Financial Statements for fiscal year ending Dec. 31, 2023
• Approval of Trust Fund Financial Statements for fiscal year ending Dec. 31, 2023
• Review of Audit Findings Report for the year ended Dec. 31, 2023
• Request for Proposal for External Audit Services (2024-2028 fiscal years)

Public Art Advisory Committee

The committee is meeting to approve minutes from March 11, 2024, and discuss several items including a presentation, an update to the terms of reference, a public art policy discussion, Langs Drive art selection criteria, a REDI methodology session, and an update on a University of Waterloo partnership. The agenda is largely discussion-oriented with no binding decisions listed.

• Terms of Reference Update
• Public Art Policy Discussion
• Langs Drive Art Selection Criteria Discussion
• REDI Methodology with Steph Bryenton and Neb Zachariah (3pm)
• Update on UW Partnership

Administration and Finance

The Administration and Finance Committee will receive the Q1 2024 Plan and Financial Update for information. A motion deferred from April 24, 2024, seeks approval of preliminary 2023 financial results and application of the Surplus Allocation Policy. The agenda also includes several information items related to Waterloo Regional Police Service financial variance reports.

• Q1 2024 Plan and Financial Update (COR-CFN-24-008) presented for information
• Motion to approve preliminary 2023 financial results and apply Surplus Allocation Policy
• Questions regarding Q4 2023 WRPS Financial Variance Report
• Waterloo Regional Police Service Board response to inquiries from Council (May 6, 2024)
• Review of 2022 WRPS Financial Variance Reports

Planning and Works

The Planning and Works Committee is deciding on a proposed $284.7 million, eight-year waste collection contract with Emterra Environmental, and approving designs for roundabouts at Strasburg/New Dundee and Fischer Hallman/New Dundee roads. They will also consider expropriating land for the Fischer Hallman/New Dundee roundabout, selling surplus land at 555 Conestoga Boulevard in Cambridge for $50,000, and hear delegations on tree planting and transit changes.

• Proposed $284,691,880 contract with Emterra Environmental for automated cart-based waste collection (8 years, starting 2026)
• Approval of multi-lane roundabout design at Strasburg Road and New Dundee Road, Kitchener
• Authorization to expropriate lands for roundabout at Fischer Hallman Road and New Dundee Road
• Surplus declaration and sale of 555 Conestoga Boulevard, Cambridge to Skyline Commercial Real Estate Holdings Inc. for $50,000
• Approval of 2024 Grand River Source Protection Plan Amendment

Special Council

This special council meeting will consider a report recommending a $666,719 increase to the contract with Capital Paving Inc. for the Herrgott Road (Regional Road 10) rehabilitation project, bringing the total to $4,187,732.67. The meeting also includes a recommendation to approve a by-law confirming the proceedings.

• Increase to T2023-144 – Regional Road 10 (Herrgott Road) Rehabilitation: $666,719.47 contract increase with Capital Paving Inc.
• Budget increase of $678,700 for Project #05758 – Herrgott Rd, N Limits of St Clements to Ament Line
• By-law 24-014 to confirm proceedings of the meeting

Community and Health Services

The Community and Health Services Committee will consider approving a Rent Framework for Waterloo Region Housing Community Spaces, which would set terms for lease agreements. The committee will also receive updates on the 2023 Rabies Program, the Youth IMPACT Project, and proposed changes to the Public Art Advisory Committee's terms of reference.

• Approve Rent Framework for Waterloo Region Housing Community Spaces (report CSD-HOU-24-009)
• Authorize commissioners to execute community space lease agreements
• Receive 2023 Rabies Program Report (PHP-HPI-24-003)
• Receive Youth IMPACT Project update (PDL-ECD-24-002)
• Approve revised Public Art Advisory Committee Terms of Reference (PDL-CUL-24-006)

Licensing and Hearings

The Licensing and Hearings Committee will consider a proposed amendment to the Taxi By-law (By-law 16-044) that would increase the initial meter drop rate from $3.50 to $4.50. The committee will also hear a delegation from Waterloo Taxi Ltd. regarding a taxi meter increase and has received correspondence from United Taxi Ltd. concerning maximum and minimum taxi fare rates.

• Recommended motion to increase meter drop rate from $3.50 to $4.50
• Delegation by Robert Heinbecker, Vice President, Waterloo Taxi Ltd. re: taxi meter increase
• Correspondence from United Taxi Ltd. re: maximum and minimum taxi fare rates
• Amendment to By-law 16-044 (Taxi By-law) referred by Regional Council

Administration and Finance

The Administration and Finance Committee will consider setting 2024 property class tax ratios, review 2023 year-end financial results, and approve the 2025 budget timetable. It will also receive reports on development charges, investments, and tenders. The meeting includes a closed session for land acquisition advice.

• Proposed 2024 tax ratios: residential 1.0000, commercial/industrial 1.9500, farmland 0.2500
• 2023 Plan Update and Year End Financial Results (COR-CFN-24-006)
• 2025 Plan and Budget Timetable approval (COR-CFN-24-005)
• 2023 Development Charge Transaction Report (COR-CFN-24-004)
• Closed session for proposed land acquisition

Planning and Works

The Planning and Works Committee will consider a notice of motion directing staff to study a truck ban on Northumberland St. in downtown Ayr, following safety and infrastructure complaints. The committee will also discuss a proposed transfer of ownership of Oxford Road 5 from the Township of Wilmot to the Region, and a recommendation to assign a new project manager to accelerate MobilityPLUS scheduling software updates for Grand River Transit.

• Notice of motion to study a truck ban on Northumberland St. (Cedar Creek to Stanley St.) in Ayr, including interim signage and speed reductions
• Proposed transfer of ownership of Oxford Road 5 from Township of Wilmot to Region of Waterloo (for information)
• Recommendation to assign a new project manager to accelerate MobilityPLUS scheduling software updates for Grand River Transit
• Correspondence from Ayr resident Stephanie Filsinger regarding Ayr truck traffic

Council Meeting

This is a regular Council meeting with a heavy focus on night transit, including 15 delegations and a notice of motion to reinstate GRT Routes 91 and 92. Council will also consider reports on road construction, homelessness, childcare, tax increment grants, and expropriation, along with several by-laws.

• 15 delegations and a notice of motion to reinstate GRT night transit Routes 91 and 92
• Tender acceptance of $20,071,877 for Regional Road 56 (Bleams Road) improvements, Fischer-Hallman Road to Trussler Road, Kitchener
• Plan to End Chronic Homelessness accepted in principle; staff directed to develop detailed plan for 2025 budget
• Tax Increment Grant of up to $4,285,430 for 99, 103, and 107 Roger St, Waterloo
• Expropriation of lands for Roseville Road and Edworthy Side Road intersection improvements, North Dumfries

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board is meeting to discuss and potentially approve a formal definition of heritage, a new equity funding stream for grants, and next steps for strategic planning. The board will also review accounts and grants summary, approve previous minutes, and discuss Doors Open 2024.

• Proposed approval of a formal definition of heritage
• Proposed approval of a new Equity Funding Stream for grants
• Discussion on next steps including regaining Regional funding and resuming grant funding
• Accounts and Grants Summary for information
• Congratulatory letter for WRHF 50th Anniversary

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to approve minutes from March 19, 2024, and discuss several new business items, including a GRAAC information session, Victoria Street improvements (Fischer-Hallman Rd to Lawrence Ave), a Lancaster St W / Highway 85 ramp closure study, a region-wide committee discussion, a bicycle ride discussion, and a summary from the Ontario Bike Summit. The agenda is largely informational and discussion-focused, with no decisions or votes listed.

• Victoria Street Improvements (Fischer-Hallman Rd to Lawrence Ave) presentation
• Lancaster St W / Highway 85 Ramp Closure Study discussion
• GRAAC Information Session overview
• Ontario Bike Summit representative summary
• Approval of March 19, 2024 meeting minutes

Planning and Works

The Planning and Works Committee will consider several items, including a notice of motion to study a potential truck ban in downtown Ayr, authorization to expropriate lands for a roundabout, and approval of a brownfield tax increment grant. They will also receive information on the Region's 2022 greenhouse gas emissions inventory and a proposed road ownership transfer.

• Approve phasing of $4,285,430 Tax Increment Grant for 99-107 Roger St., Waterloo
• Authorize expropriation for roundabout at Roseville Rd and Edworthy Side Rd, North Dumfries
• Extend 50 km/h speed limit on Swan St. to Brant-Waterloo Rd
• Adopt revised Storm Sewer Cost Sharing Policy
• Notice of motion to study truck ban in downtown Ayr

Community and Health Services

The Community and Health Services Committee will consider adopting the Plan to End Chronic Homelessness Final Report as the official regional plan. The agenda includes 18 delegations, most speaking in support of the plan. Staff are also recommended to develop a funding and advocacy strategy for the 2025 budget.

• Adoption of the Plan to End Chronic Homelessness Final Report (CSD-HOU-24-006)
• 18 delegations registered, most regarding the homelessness plan
• Staff directed to explore leasing 30 Christopher Drive, Cambridge and 104 Stirling Avenue South, Kitchener for culturally responsive Indigenous childcare
• Consent item: Paramedic Services 2023 Community Paramedicine Program report (PHP-PSV-24-003)
• Written correspondence from Barbara Hill, Adam Cressler, Cathy Baer

Waterloo Regional Heritage Foundation

The board will consider a report on accounts and grants, approve minutes from February 27, 2024, and receive a verbal update from the Strategic Planning Committee. The meeting is largely procedural.

• Accounts and Grants Summary for information
• Approval of minutes from February 27, 2024
• Verbal update from Strategic Planning Committee (meeting held March 20, 2024)

Council Meeting

Council will consider creating a Property Tax Exemption Program for Affordable Housing and a Multi-Unit Rental Acquisition Program to preserve existing affordable housing. A motion also directs staff to report on the scope of the drug overdose crisis in the region.

• Property Tax Exemption Program for Affordable Housing (report CSD-HOU-24-004)
• Multi-Unit Rental Acquisition Program to preserve existing affordable housing
• Increase of $1,542,836 to 2024 Homelessness and Supportive Housing Operating Budget
• Motion to report on drug overdose and addictions data by Q2 2024
• By-law to amend taxi meter fare maximum (By-Law 24-007)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will meet to discuss the Ainslie Street Reconstruction Project and receive a staff update on the Duke Street project in downtown Kitchener. The agenda also includes approval of previous minutes and a verbal overview of the Grand River Transit Severe Weather Plan.

• Ainslie Street Reconstruction Project (staff presentation)
• Duke Street Project from Frederick Street to Francis Street (staff update)
• Grand River Transit Severe Weather Plan (staff verbal overview)

Public Art Advisory Committee

The committee will hear a staff presentation covering updates to the Terms of Reference, Public Art Policy, Langs Drive public art timeline, UW Fine Arts Exhibition, and the 'From Old Bones, New Life Begins' project. They will also approve minutes from January 22, 2024, and set the next meeting for May 13, 2024.

• Staff presentation on Terms of Reference update
• Public Art Policy update
• Langs Drive public art timeline
• UW Fine Arts Exhibition update
• Introduction to YKF Initiative

Community and Health Services

The Community and Health Services Committee will consider two major affordable housing reports: one proposing a new Property Tax Exemption Program for affordable housing (repealing an old by-law), and another directing staff to explore a Multi-Unit Rental Acquisition Program and tenant displacement protections. The committee will also vote on an additional $1,542,836 in federal homelessness funding with no property tax impact, and receive updates on food safety, seniors' dental care, and paramedic response times.

• Property Tax Exemption Program for Affordable Housing (CSD-HOU-24-004) — repeals By-law 02-035, creates new program for 2025 taxation year
• Affordable Housing Policy and Program Incentives (CSD-HOU-24-003) — directs staff to explore rental acquisition program and right of first refusal policy
• Additional Reaching Home Funding of $1,542,836 for winter 2023-2024 unsheltered homelessness response (COR-CFN-24-001)
• Paramedic Services 2023 Response Time Performance Plan Results (PHP-PSV-24-001) — for information
• Ontario Seniors Dental Care Program Expansion Update (PHP-CFH-24-001) — for information

Planning and Works

The Planning and Works Committee will consider endorsing the 2023 Drinking Water Summary Report, which includes a management review of the Drinking Water Quality Management System and an infrastructure maintenance plan update. The committee will also vote on creating a new full-time Regulatory and Program Assistant position in the Water Operations team to support the Petersburg (Knipfel) drinking water system. For information only, members will receive updates on the Blue Box transition and 2023 year-end ridership for Grand River Transit.

• Endorsement of 2023 Drinking Water Summary Report, DWQMS review, and infrastructure maintenance plan
• Creation of a new full-time Regulatory and Program Assistant position for the Petersburg (Knipfel) water system
• Blue Box Transition Details Update (for information)
• Grand River Transit 2023 year-end ridership update (for information)

Administration and Finance

The agenda is largely procedural, including a delegation on arts funding and a motion to enter closed session for legal and labour matters. No substantive decisions or proposals are listed.

• Delegation by Sam Nabi on Region of Waterloo Arts Fund and general municipal support for the arts
• Council/Correspondence Tracking List for information
• Motion to hold closed session for solicitor-client advice on land acquisition and labour relations

Waterloo Regional Heritage Foundation

The board will receive a finance report on accounts and grants, approve minutes from January 23, 2024, and discuss the future of the Chair and Vice-Chair positions after a deferral at the previous meeting.

• Accounts and Grants Summary for information
• Approval of January 23, 2024 minutes
• Discussion on future Chair/Vice-Chair positions

Council Meeting

Waterloo Regional Council will consider awarding an $11,771,530.55 tender to J-AAR Excavating Limited for the River Road/Bleams Road (Regional Road 56) Extension. The council will also vote on $840,603 in 2024 Key Cultural Institution grants, a taxi meter drop increase from $3.50 to $4.50, and a motion to collect outcome data from A Better Tent City. A delegation from A Better Tent City is scheduled to speak on outcomes and accountabilities.

• Tender award of $11,771,530.55 to J-AAR Excavating Limited for River Road/Bleams Road (Regional Road 56) Extension
• Approval of $840,603 in Key Cultural Institution grants: Kitchener Waterloo Art Gallery ($100,000), Canadian Clay and Glass Gallery ($93,587), Drayton Entertainment ($261,291), THEMUSEUM ($385,725)
• Taxi meter drop rate increase from $3.50 to $4.50, plus new 5-year accessible taxi fund disbursement program
• Motion to direct staff to collect outcomes, data, and metrics from A Better Tent City aligning with existing homelessness outreach agreements
• Extension of Every Child Matters bus mural through September 29, 2024

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive a staff presentation on the Integrated Mobility Plan and discuss road reallocation projects. The meeting also includes approval of previous minutes and updates on committee tracking and organizational structure.

• Integrated Mobility Plan (IMP) introduction via staff presentation
• Road reallocation projects staff strategy discussion
• Approval of minutes from January 18, 2024 meeting
• Committee tracking list update
• Organizational structure update for 2023-2024

Licensing and Hearings

The Licensing and Hearings Committee is considering a report to amend taxi fares and update how accessibility funds are distributed. The proposal includes increasing the meter drop rate and adjusting funding for several accessibility programs over five years.

• Increase taxi meter drop rate from $3.50 to $4.50
• Increase Taxi Scrip program funds from $40,000/year to $55,000/year
• Increase Vehicle Conversion Project funding to $40,000 over 5 years
• Increase Fare Subsidy program support from $2.00/trip to $5.00/trip

Administration and Finance

The Administration and Finance Committee will consider approving the Terms of Reference for the annual Community Capacity Building Fund and allocating $347,153 in 2024 funding under the Key Cultural Institutions grant program. Delegations from KW Oktoberfest, THEMUSEUM, and the Region of Waterloo Arts Fund are also scheduled.

• Approve Terms of Reference for the 2024 Community Capacity Building Fund
• Approve $347,153 in 2024 Key Cultural Institutions grant allocations
• Delegation from KW Oktoberfest providing an update
• Delegation from THEMUSEUM regarding Key Cultural Institution grants
• Delegation from Region of Waterloo Arts Fund on defunding of arts and culture

Special Council

The Council is reviewing a deferred motion regarding the Plan to End Chronic Homelessness 2024 Budget Update. Members will decide how to allocate $10.2 million between priority activities and fee for service requests. The meeting also includes a summary from a previous Closed Council session.

• $10.2 million allocation for the Plan to End Chronic Homelessness
• Proposed $3.1 million for Fee for Service Requests
• By-Law 24-002 regarding meeting proceedings

Planning and Works

The Planning and Works Committee will consider approving the recommended rehabilitation design for the West Montrose Covered Bridge in Woolwich Township, which would also trigger a 30-day public review of the Environmental Study Report. The committee will also receive updates on the shared micromobility program and new bus stop design guidelines, and hear a delegation from Neuron Mobility supporting the micromobility report.

• Project approval for West Montrose Covered Bridge rehabilitation (EES-DCS-24-002)
• Update on Shared Micromobility Program 2023 riding season (TSD-TRS-24-001)
• Grand River Transit Bus Stop Design Guidelines (TSD-TRS-24-003)
• Delegation from Neuron Mobility re: micromobility program
• Correspondence from Tony Dowling re: West Montrose Covered Bridge

Community and Health Services

The Community and Health Services Committee will discuss a report directing staff to explore developing community-based non-profit child care spaces on Regionally owned land, surplus lands, and in Waterloo Region Housing redevelopments. A notice of motion from Councillor M. Harris seeks to require A Better Tent City to report outcomes and metrics aligned with existing homelessness outreach agreements before receiving a $236,390 grant. The committee will also receive a report on the 2023 Infection Prevention and Control Inspection Program.

• Direct staff to explore non-profit child care spaces on Regionally owned land and surplus lands
• Direct consultation with area municipalities, school boards, and hospitals for affordable child care spaces
• Notice of motion to require A Better Tent City to provide outcome data before receiving $236,390 grant
• 2023 Infection Prevention and Control Inspection Program report for information

Library Committee

The Library Committee will receive a report titled PDL-CUL-24-001, Library Service Review, for information. The agenda also includes a Council/Committee Tracking List for review. No decisions are scheduled; the meeting is primarily informational.

• PDL-CUL-24-001, Library Service Review (for information)
• Council/Committee Tracking List - Library Committee - Feb. 1, 2024

Council Meeting

Council will consider approving the pre-budget procurement of 36 hybrid transit buses for $43.2 million and allocating $10.2 million to the Plan to End Chronic Homelessness. Other items include a new universal transit pass for Conestoga College students, a tender for utility work in Doon Village, and two notices of motion on affordable housing and regional governance.

• Procurement of 36 hybrid transit buses from Nova Bus Inc. for $43,181,964
• Allocation of $10.2 million for the Plan to End Chronic Homelessness 2024 budget
• New universal transit pass (U-Pass) program with Conestoga College and renewal of existing U-Pass agreements through August 2027
• Tender acceptance for Doon Village Utility Replacement to AVERTEX Utility Solutions Inc. for $1,233,656
• Notice of motion to include region-owned parking lots and vacant properties in affordable housing plans

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation will consider adopting two grant funding application windows per year, with an allocated percentage of funding per window. The board will also vote on renewing its 2024 insurance policy at an annual premium of $2,707.56, a 19% increase from 2023. Other business includes electing a vice chair and discussing the annual general meeting.

• Proposal to switch to two grant application windows per year with allocated funding per window
• 2024 insurance policy renewal at $2,707.56 from Intact Insurance, up 19% from 2023
• Election of Vice Chair
• Accounts and grants summary for 2023 and 2024 presented for information
• Discussion of annual general meeting

Public Art Advisory Committee

The Public Art Advisory Committee is meeting to approve minutes from December 18, 2023, and to discuss new business including an overview of the Public Art Reserve, a review of the Region's Public Art Policy, volunteer recruitment for a University of Waterloo art selection jury, and the Langs Drive Redevelopment Project's public art component. No decisions are listed on the agenda; items are for discussion or information.

• Approval of minutes from December 18, 2023
• Public Art Reserve overview
• Review of Region of Waterloo Public Art Policy
• Volunteers for University of Waterloo Art Selection Jury
• Langs Drive Redevelopment Project public art overview

Community and Health Services

The Community and Health Services Committee will discuss a notice of motion directing staff to create a wind-down plan for the 1001 Erb's Rd. shelter, with relocation by April 2025. The agenda also includes a refinancing policy review for affordable housing and an update on infectious disease mobile outreach services.

• Notice of motion to direct staff to wind down and relocate the 1001 Erb's Rd. shelter by April 2025, with a report due May 2024
• Proposed housekeeping amendments to the Affordable Housing Refinancing Policy Framework, setting total encumbrances at 90% for affordable housing projects
• Delegation from Zayra Giulianna Sanguino on settlement and social development (withdrawn)
• Information item: 2023 Infectious Diseases Mobile Outreach Clinical Services report

Administration and Finance

The Administration and Finance Committee will consider approving an addendum to the 2023-2027 Multi-Year Accessibility Plan and writing off $31,181.52 in uncollectible accounts for 2023. No public presentations or delegations are scheduled. The meeting also includes a quarterly summary of tenders and consultant selections for information only.

• Approval of addendum to the 2023-2027 Multi-Year Accessibility Plan
• Write-off of uncollectible accounts totaling $31,181.52 for the year ended December 31, 2023
• Quarterly summary of tenders, quotations, and consultant selections approved by the Chief Administrative Officer (for information)

Planning and Works

The Planning and Works Committee will consider approving the design concept for a new Grand River Transit hub at Conestoga College's Doon Campus and increasing a consulting contract by $357,000 for detailed design. The committee will also discuss renewing universal transit pass (U-Pass) agreements with local universities and Conestoga College through August 2027, with interim fee increases.

• Approve design concept for Conestoga College Transit Hub and increase Arcadis contract by $357,000 to $590,100
• Enter into U-Pass agreement with Conestoga College and renew agreements with UW, WLU, and Renison through 2027 with fee increases
• Notice of motion to set 2.5% target for undelivered Mobility Plus trips in 2024
• Notice of motion to accelerate Mobility Plus scheduling software upgrade
• Notice of motion to upload Oxford Road 5 from Wilmot Township to Region of Waterloo