Elizabethtown-Kitley, ON

Committee of Adjustment

The Committee of Adjustment will review a minor variance application for the Greaves property. The applicant is seeking permission to build a detached second dwelling that deviates from current zoning bylaws regarding sewage, size, and distance from the main house.

• Application A10/26: Request for a second detached dwelling at 10834 Jellyby Rd
• Proposed variance to allow a separate sewage disposal system instead of a shared one
• Proposed variance for a floor area of 100m2, exceeding the 95m2 maximum
• Proposed variance to place the second dwelling 65m from the principal dwelling, exceeding the 9m limit

Special

The Council will meet in a special session to discuss several closed items. These include personnel matters regarding the Fire Department and issues related to privacy and potential litigation.

• Closed session: Personnel Matter - Fire Department
• Closed session: Privacy Concerns
• Closed session: Potential litigation regarding Privacy Concerns
• Bylaw 26-58: By-law to Confirm Proceedings of Council's Special Meeting on October 20, 2026

Planning Advisory Committee

The Planning Advisory Committee will consider a proposed zoning by-law amendment and two land severance applications. The body will also review decisions regarding land divisions for Jobo Farms Inc. properties.

• Proposed Zoning By-law 13-21 amendment for 409 Wanda Drive (File No. Z-09-26)
• Severance application for Kloosterman Property at Vacant Lot Rudl Rd (B-58-26)
• Severance application for Melchers Property at 24 Perth Street (B-63-26)
• Land division decisions for Jobo Farms Inc. properties (B-32-26 and B-33-26)
• Notice of passing for Zoning By-law Amendment Z-06-26 at 1804 County Rd 2

Regular Council

The Elizabethtown-Kitley Council will review several staff reports, including updates on fire services and building permits. The body is deciding on a one-year extension for Integrity Commissioner services and a recreation cost-sharing agreement with the Town of Smiths Falls.

• Proposed stop up, closure and conveyance of road allowance adjoining 2558 Old Red Road
• One-year extension for Integrity Commissioner Services
• One-year extension for Town of Smiths Falls Recreation Cost Sharing Agreement
• Draft HR policies regarding overtime, vacation, payroll, and personal information
• Q3 2026 updates for Fire Services and the Strategic Plan

Committee of the Whole

The Committee of the Whole meets Monday, October 5, 2026 at 6:00 PM in Council Chambers. Members will receive staff reports on 2026 facilities management capital items, a chain of office, water system consultations, HR policies, and a tax collection policy. The agenda also includes adoption of the September 8, 2026 minutes and a public question period. No decisions are recorded in this agenda; items are for committee review and recommendation to Council.

• FM-26-02: 2026 Facilities Management Capital Items Update, including Spring Valley Library front entrance ramp design and Frankville Public School draft architectural design
• A-26-44: Township of Elizabethtown-Kitley Water System Consultations, with public meeting notes from March 23, April 20, and May 19, 2026
• A-26-45: HR Policies, including Electronic Monitoring, Health and Safety, and Employee Conduct policies
• F-26-30: Tax Collection Policy, referencing By-Law 20-37
• A-26-43: Chain of Office report

Regular Council

The Township of Elizabethtown-Kitley Regular Council meets Monday, September 28, 2026 at 7:00 PM in Council Chambers. Staff reports cover the United Counties Growth Management Strategy update, a draft Council Remuneration Policy, Integrity Commissioner services, a site-specific bylaw for 7554 County Road 28 (Cleroux Kennels), and HR policies. Council will also receive correspondence on Buy Ontario procurement and a resident email about a tax bill, and is asked to confirm the meeting's proceedings by bylaw.

• Staff report P-26-28: United Counties Growth Management Strategy Update (Michael Michaud, Director of Development Services)
• Staff report A-26-39: draft Council Remuneration Policy POL.HR.26.021 (Rob Nolan, CAO/Deputy Clerk)
• Staff report A-26-40: Integrity Commissioner Services, with a letter from Tony Fleming
• Staff report A-26-41: site-specific bylaw for 7554 County Road 28 (Cleroux Kennels / A. Cleroux exemption)
• Correspondence: Ministry of Municipal Affairs and Housing on Buy Ontario procurement policies; R. Bycroft email re tax bill

Heritage Elizabethtown-Kitley Committee

The Heritage Elizabethtown-Kitley Committee discussed the history of heritage inventories and the challenges of protecting buildings from deterioration. The meeting also addressed a resolution to proceed with restoration at Fulford Pioneer Cemetery.

• Resolution passed to proceed with restoration at Fulford Pioneer Cemetery
• Discussion of OHA Designation deadline
• Inquiry regarding Methodist Churches of Kitley
• Inquiry regarding Oral History Cassette Collection
• Inquiry regarding Railway Photograph

Regular Council

Elizabethtown-Kitley Council will hold public meetings for proposed zoning by-law amendments at 4823 County Road 6 and 409 Wanda Drive, then consider staff reports on building permits, drainage, council pay, cemetery repairs, a legal opinion, and a road closure. The meeting includes a closed session for solicitor-client privileged advice on the Alto information sharing agreement.

• Public meeting: Zoning By-law Amendment Z-04-26 at 4823 County Road 6
• Public meeting: Zoning By-law Amendment Z-09-26 at 409 Wanda Drive
• Staff report PW-26-35: Greenbush Lane drainage improvements
• Staff report A-26-35: Fulford Cemetery wall repair (Stonelock Masonry quote)
• Staff report A-26-37: Proposed closure and conveyance of road allowance adjoining 2558 Old Red Road

Economic Development Committee

The Economic Development Committee is meeting to discuss the Bill Thake Memorial Award for Economic Development Leadership, an appointment to the St. Lawrence Corridor Economic Development Commission, and a verbal update on North Augusta property development studies. The committee will also enter a closed session to select the 2026 Business of the Year.

• Bill Thake Memorial Award for Economic Development Leadership - deadline September 18
• St. Lawrence Corridor Economic Development Commission - Industrial Representative Appointment
• North Augusta Property Development Studies (verbal update)
• Closed meeting: 2026 Business of the Year selection
• Adoption of minutes from June 2 and August 11, 2026

Committee of the Whole

The Committee of the Whole will review several public works and administrative items. Key discussions include a proposed 50 km/h speed limit for the Hamlet of Greenbush and various infrastructure updates.

• By-law 26-51 to establish a 50 km/h maximum speed limit in the Hamlet of Greenbush
• Survey and geotechnical services for the New Dublin Public Works Garage
• Engineering services for roof repairs at Frankville School Property
• Emergency preparedness regarding the Township Office generator
• Burnbrae Farms Community Volunteer Day at Clifford E. Hall Park

Heritage Elizabethtown-Kitley Committee

The committee will review correspondence regarding heritage designations and property inquiries. Members will also discuss the sale of the Greenbush Wesleyan Church and updates on the Fulford Pioneer Cemetery pathway repairs.

• Fulford Pioneer Cemetery pathway repair update from CAO Rob Nolan
• Discussion of Greenbush Wesleyan Church property listed for sale
• Review of Ministry of Citizenship and Multiculturalism letter regarding OHA designation deadlines
• Community Heritage Membership renewal confirmation
• Discussion of committee term conclusion and 2026 municipal election

Special Meeting of Council

Planning Advisory Committee

The Planning Advisory Committee will review a proposed amendment to Zoning By-law 13-21 for the Brockville Correctional Centre property at 1804 County Rd 2. The agenda also includes adoption of the June 18, 2026 minutes and routine procedural items. No decisions are made at this meeting; it is a discussion and recommendation stage.

• Proposed zoning amendment for Brockville Correctional Centre, 1804 County Rd 2, Con. 1, Pt. Lots 5 & 6, Elizabethtown (File Z-06-26)
• Adoption of Planning Advisory Committee minutes from June 18, 2026
• Public question period and next meeting scheduled for September 24, 2026

Economic Development Committee

The Economic Development Committee is meeting to discuss several economic development topics, including a growth study, community improvement plan opportunities, community identity and tourism, trail and recreation, and heritage routes. These are discussion items, not decisions. The committee will also receive updates on the Business of the Year Award and the Counties' website.

• UCLG Growth Study discussion
• Community Improvement Plan opportunities (beautification, façade improvements, streetscaping)
• Community branding, gateways, and tourism promotion
• Trail development and active transportation
• Heritage and tourism routes

Regular Council

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications regarding Zoning By-law 13-21. Decisions will be made on requests for setback relief for a porch and sewage system requirements for a detached second dwelling.

• Application A08/26: Request for setback relief to build an attached unenclosed porch at 5273 County Rd 46
• Application A09/26: Request to permit a detached second dwelling unit at 6464 New Dublin Rd to use a separate sewage disposal system

Special

The council will consider the fire department's recommendation on the invoice issued to the owner of 6657 Nash Side Road for unauthorized open‑air burning. They will also receive and approve the Drinking Water Quality Management System financial plan for the County Road 2 West waterline for 2026‑2031. Both items will be voted on during the special meeting.

• Invoice of $22,491.56 to 6657 Nash Side Road for fire response costs (By‑Law 24‑66)
• Three options for invoice relief: no relief, payment plan, or revised invoice
• Approval of DWQMS financial plan for water system #26000777, County Road 2 West (2026‑2031)
• Confirmatory By‑law 26‑46 to formalize the special meeting proceedings
• Public Question Period (15‑minute limit) for resident inquiries

Economic Development Committee

Regular Council

The Council reviewed several public works updates including a waste management master plan and landfill cell development. Discussions also covered water line communication failures, recycling collection concerns, and the New Dublin Garage project.

• Waste Management Master Plan Update (F-26-24)
• Asphalt Paving, Patching, and Shouldering RFT-PW-2026-01
• Winter Control Route Optimization Review (PW-26-27)
• Kitley Recycling Collection resident frustrations (A-26-27)
• Lily Bay Waterline communications link failure (A-26-29)

Closed Council

Lyn Bandshell Ad Hoc Committee

Frankville School Consultations

Lyn Bandshell Ad Hoc Committee

The Lyn Bandshell Ad Hoc Committee will meet primarily to adopt previous minutes and discuss fundraising and staff updates. At the May 13 meeting, the committee recommended ordering bricks (no blank bricks) and adding a plaque near the bricks. Construction is underway; the foundation has been poured and eight loads of gravel were used. Total funds collected to date are $59,264.39, including $3,775 for bricks.

• Adoption of May 13 minutes recommending brick order with no blank bricks
• Discussion of fundraising efforts
• Staff update on bandshell construction (foundation poured; completion date unknown)
• Total funds collected $59,264.39; $3,775 for bricks
• Plaque for Sherril Mitchell proposed near bricks

Committee of Adjustment

The Committee of Adjustment will hold public hearings on four minor variance applications. These include requests for second dwellings with separate water/sewage and larger setbacks, a swimming pool closer to the water, and an expansion of a non-conforming veterinarian clinic. The meeting also includes adoption of prior minutes and procedural items.

• Public hearing for A01/26 (4669 Airport Rd) – second dwelling with separate water/sewage, separate driveway, and 43 m from primary dwelling (deferred from February)
• Public hearing for A05/26 (159 Brockmere Cliff) – swimming pool with 24 m water setback (required 30 m)
• Public hearing for A06/26 (135 County Rd 7) – second dwelling with separate systems and floor area of 107 m² (max 95 m²)
• Public hearing for A07/26 (2819 2nd Concession Rd) – expansion of non-conforming vet clinic with reduced front and side yard setbacks
• Adoption of Committee of Adjustment minutes from February 26 and March 26, 2026

Closed Council

Regular Council

The Council will review several staff reports including a request for a one-year extension for the Deerbourne Subdivision. Discussions include an open burning bylaw, waste site development, and water servicing options for North Augusta Road.

• One year extension of the draft approval of the Deerbourne Subdivision
• Open Burning Bylaw (FES-26-8)
• New Dublin Garage Project delivery model
• North Augusta Road water and wastewater servicing options RFP results
• Zoning amendments for County Road 29, Anchorage Bay Road, and County Road 46

Special

The council is meeting in a special session that will immediately go into closed session to discuss a forced road matter under solicitor-client privilege and two personnel matters (planning and clerks departments). Following the closed session, the council will adopt a confirmatory by-law to ratify any decisions made.

• Closed session: forced road (solicitor-client privilege, Section 239(2)(f))
• Closed session: personal matter about planning department employee
• Closed session: personal matter about clerks department employee
• Adoption of confirmatory by-law 26-38 to confirm proceedings of the special meeting

Planning Advisory Committee

The Planning Advisory Committee will discuss and potentially recommend approval of three zoning by-law amendments to permit a self-storage facility on County Road 29, and other uses on Anchorage Bay Road and County Road 46. It will also consider two severance applications to create new lots on Jellyby Road and decide on previously recommended land division decisions.

• Zoning amendment for vacant lot on County Road 29 (Gill property) to allow self-storage facility (MR-Special Exception)
• Zoning amendment for 317 Anchorage Bay Rd (Roth property) - File Z-05-26
• Zoning amendment for 4208 County Rd 46 (Steele property) - File Z-08-26
• Severance applications B-32-26 and B-33-26 (Oosterhof property) at 9511 Jellyby Rd for new lots
• Land division decisions on Branscombe and McCaw properties for new lots

Frankville School Public Consultation Meeting

Public Meeting / Open House

The Township of Elizabethtown-Kitley is holding a public meeting and open house to consider a proposed zoning by-law amendment for a correctional facility at 1804 County Road 2. The amendment would reduce the required parking from 812 to 606 spaces and allow a driveway up to 16 metres wide. The property is owned by the Ontario Minister of Infrastructure.

• Proposed Zoning By-law Amendment (Z-06-26) for 1804 County Road 2
• Reduce parking requirement from 812 to 606 spaces (including 11 accessible)
• Increase driveway width from 9m to 16m
• Site-specific exception zone I-XX for correctional facility redevelopment
• Property owned by Ontario Minister of Infrastructure