Elizabethtown-Kitley public meetings in 2023
53 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning Advisory Committee
The Planning Advisory Committee is reviewing staff reports regarding land severances in Elizabethtown and Kitley. The meeting includes discussions on creating new residential lots through the severance of existing rural parcels.
- Staff Severance Report B-20-22 for Perkins Property at 5101 County Rd 29
- Staff Severance Report B-128-23 for Monaghan Property at 33 Kitley South Elmsley Townline Rd
- Proposed $500 parkland contribution or 5% appraisal-based payment for new lots
- Proposed $700 fee to initiate a Development Agreement for the Perkins property severance
Regular Council
The Council will review proposed changes to planning fees and a staff report regarding North Augusta Road property results. Additionally, a motion was introduced to create a policy framework for large-scale utility projects requiring advance notice.
- Proposed changes to Planning Fees (F-23-21)
- Library Board Lease Agreement with Lyn Masonic Lodge (A-23-109)
- Amended Sewage System Program Agreement (A-23-110)
- North Augusta Road Property Phase 1 ESA Results (A-23-112)
- By-law 23-73 regarding OPP MCRT Enhancement Grant
Committee of the Whole
The Committee of the Whole is reviewing several administrative reports, including the formation of a Fire Chief Recruitment Committee. Members are also discussing potential shared Chief Building Official services with Front of Yonge.
- Establishment of a Fire Chief Recruitment Committee including Mayor Burrow and Councillors Oosterhof and Brayton
- Proposal for shared Chief Building Official services with Front of Yonge
- Request to stop up and close Pearl Street in Lyn
- Appointment of an Integrity Commissioner
- Review of 2023 year-end operating and capital budget projections
Regular Council
The proposed Crystal Energy Storage LP battery energy storage system (BESS) project has been withdrawn from the November 28 meeting agenda. The withdrawal follows the proponent's decision to retract their delegation.
- Withdrawal of Report P-23-15 regarding Crystal Energy Storage LP
- Withdrawal of Crystal Energy Storage Project overview
- By-law 23-69 to confirm proceedings
Committee of Adjustment
The Committee of Adjustment is considering application A05/23 to permit a new 15m2 shed and an existing 14m2 gazebo. The request seeks to reduce the required side yard setback from 3.0m to 1.8m and increase maximum lot coverage from 10% to 11%.
- Minor variance for side yard setback reduction at 306 Watrus Bay Road
- Increase of maximum lot coverage from 10% to 11% for application A05/23
- Staff report P-2023-14 recommending approval of the variances
Economic Development Committee
The committee is reviewing follow-up reports from the 2023 OEMC Conference and the annual Business Luncheon. Members are also reviewing the 2023 Business of the Year scoring matrix and the year-to-date budget.
- Review of 2023 OEMC Conference expenses including $795 registration, $120 mileage, and $762.71 accommodation
- Follow-up on Business Luncheon costs totaling approximately $1,678.00
- Discussion of the 2023 Business of the Year Program scoring matrix
- Review of the year-to-date budget to actual report
Regular Council
Council is reviewing a proposal to temporarily amend procedural by-laws to accommodate a delegation from Baseload Power Corp. regarding a proposed battery energy storage project. The amendment would change the November 28 meeting location to the Toledo Legion and increase the number of permitted delegations.
- Temporary Procedural By-law Amendment (A-23-100) regarding meeting date, venue, and delegation limits
- Community Emergency Preparedness Grant (A-23-101)
- By-law 23-67: Adoption of a Roadside Mailbox Policy
- Review of Cataraqui Conservation 2024 Draft Budget
- Discussion of speeding and signage concerns on Rudl Road at McMillan
Committee of the Whole
The committee is reviewing several staff reports regarding public works, including safety clothing allowances and a draft mailbox policy. Discussions also include updated fire chief job descriptions and updates on emergency service equipment.
- Updated Fire Chief Job Description (Report FES-23-09)
- Proposed updates to Public Works Department Safety Clothing Allowance (Report PW-23-36)
- Draft Mailbox Policy (Report PW-23-37)
- Landfill Grinding Contract (Report PW-23-38)
- Purchase of 52 pieces of bunker gear for $46,438.38
Regular Council
The Council will discuss the Kitley Line 3 reconstruction and paving project and an extension of a tree harvesting agreement for North Augusta Road property. The meeting also includes a budget request presentation from the Frontenac Arch Biosphere Network.
- Kitley Line 3 Reconstruct & Pave Project staff report
- North Augusta Road property Extension of Tree Harvesting Agreement
- Frontenac Arch Biosphere Network 2024 Budget Request delegation
- By-law 23-66: Appointment of a Temporary Fire Chief
- August and September 2023 Building Activity Reports
Planning Advisory Committee
The Planning Advisory Committee met to review staff severance reports for the Perkins and Dentz properties. The meeting also included decisions on several land division applications that comply with Township recommendations.
- Staff Severance Report P-2023-12 regarding new lots at 5101 County Rd 2 (Perkins Property)
- Severance application B-51-23 for a residential lot on Addison Greenbush Rd
- Severance application B-67-23 for a residential and agricultural lot on Kilkenny Rd
- Land division decision B-65-22 for the Leeder Property
- Land division decision B-41-23 for the Hewitt Property
Regular Council
The Elizabethtown-Kitley Council is reviewing the new 2023-2026 Strategic Plan and a summary of the 2023 bridge inspections. The agenda also includes discussions on road allowance closures, appointments for a Deputy Chief Building Official, and a request regarding engine brake use in residential areas.
- Review of 2023-2026 Strategic Plan (Report A-23-83)
- 2023 Bridge Inspection OSIM Reporting Summary (Report A-22-84)
- By-law 23-59: Dedicating lands as a public highway/road allowance at Bains Rd
- By-law 23-61: Closing and transferring a portion of road allowance at Con 10, Pt Lots 15 & 16
- Appointment of a Deputy Chief Building Official (By-law 23-60)
Special
The meeting will primarily address HR-related matters and potential litigation in a closed session.
- Closed meeting for HR negotiations under Section 239
Regular Council
The Council met to discuss several staff reports, including telecommunication tower installations and cemetery trust funds. During a public meeting regarding an amendment to regulate outdoor solid fuel combustion, Council voted against the proposal for 2912 2nd Concession Road.
- Denied amendment to By-law 07-08 for 2912 2nd Concession Road
- Approved telecommunication tower installation at 458 Mother Barnes Road with specific conditions
- Directed staff to investigate municipal practices regarding Cemetery Care and Maintenance Trust Funds
- Received report on Invasive Phragmites from Cataraqui Conservation
- Reviewed 2023 Year to Date Financials (Report F-23-17)
Public Works/Waste Management Committee of the Whole
The Public Works and Waste Management Committee is reviewing a final report on the Township's comprehensive road needs. The meeting also includes discussions on vehicle equipment repairs, waste site updates, and a resident petition regarding Mother Barnes Road.
- Review of Comprehensive Road Needs Study by The Greer Galloway Group Inc.
- Report on Mother Barnes Road resident petition
- Report on fleet and equipment significant repairs
- Update on yearly sign inspection results
- Waste site update and curbside collection resident survey update
Committee of Adjustment
The Committee of Adjustment is reviewing two minor variance applications. The first involves a new storage structure at 217 Fulford Point Rd, and the second concerns a detached garage with a loft suite at 2912 2nd Concession Rd.
- Application A03/23: Request to build a 40.1m2 storage structure at 217 Fulford Point Rd with reduced setbacks
- Application A04/23: Request to build a 111.5m2 detached garage with a secondary dwelling at 2912 2nd Concession Rd
- Public concern raised by neighbors regarding potential commercial business impacts at 2912 2nd Concession Rd
Economic Development Committee
The Economic Development Committee is reviewing potential changes to the trades scholarship program and discussing options for updating the Township Map. The meeting also includes discussions on skilled trades talent and hamlet signage.
- Discussion of scholarship revisions, including potential changes to award amounts or frequency
- Review of municipal mapping options based on feedback from five surrounding municipalities
- Discussion regarding targeting talent for the skilled trades
- Renewed discussion regarding Hamlet Signs
- Information regarding the 1000 Islands CDC Annual General Meeting
Planning Advisory Committee
The committee is reviewing several proposed zoning by-law amendments and staff severance reports for various properties. The meeting also includes decisions on multiple land division applications in the Kitley and Elizabethtown areas.
- Zoning By-law Amendment Z-01-23 for 1524 County Rd 2
- Zoning By-law Amendment Z-03-23 for 514 County Rd 1
- Severance application B-51-23 at 9210 Addison Greenbush Rd
- Severance application B-67-23 at 4512 Kilkenny Rd
- Land division decisions for Oosterhof, Sargent, Gledhill & Wammes properties
Regular Council
The Elizabethtown-Kitley Council is reviewing several zoning amendments, including a request for an outdoor furnace at 2912 2nd Concession Road. The meeting also includes motions to provide multi-year financial support for local long-term care capital campaigns.
- $20,000 annual contribution for five years to Sherwood Park Manor's capital campaign
- $10,000 annual contribution for three years to Maple View Landings fundraising
- Zoning amendment for 514 County Road 1 to change designation from Rural to Open Space Special Exception
- Proposed amendment to By-law 07-08 regarding outdoor solid fuel combustion at 2912 2nd Concession Road
- Request for amendment to Kennel By-law 18-16 at 1345 North Augusta Road
Special
The Special Meeting of Council includes a closed session regarding personal matters about an identifiable individual. The discussion will specifically address a follow-up on a Public Works Department incident and 6-month corporate observations.
- Closed meeting regarding Public Works Department Incident Follow-up
- Review of 6-month Corporate Observations
Regular Council
Council is holding a public meeting regarding a zoning by-law amendment to allow a pet cemetery on a 0.38-hectare lot owned by the City of Brockville. The proposal seeks to permit this use and allow for a lot size smaller than the standard requirement in the Rural zone.
- Zoning By-law Amendment for 1524 County Road 2 (Pet Cemetery)
- Kennel By-law Amendment for 1345 North Augusta Road
- By-law 23-39 to establish new township fees
- Report on truck replacement for Truck 10 (2009 International)
- Road Naming Update report
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing a proposal to purchase lightweight Innotex bunker gear for 60 members using department reserves. The meeting also includes an overview of recent ORNGE training and a report on department activities from January to May 2023.
- Proposed $66,000 purchase of secondary Innotex bunker gear from AJ Stone
- Report on 87 fire department incidents occurring between January and May 2023
- Overview of joint training session with ORNGE and Leeds Grenville partners
- Review of February 21, 2023, Committee meeting minutes
Planning Advisory Committee
The Planning Advisory Committee is reviewing staff reports for three new severance applications involving the Hewitt, McGregor, and Griffith properties. The committee will also receive several completed land division decisions that comply with Township recommendations.
- Severance application B-41-23 (Hewitt Property) at 6074 County Rd 29
- Severance application B-42-23 (Hewitt Property) at 6074 County Rd 29
- Severance application B-50-23 (McGregor Property) at 228 Kitley Line 3
- Seven completed land division decisions including properties on Kitley Line 8 and County Road 2
Regular Council
Council will review and potentially adopt a new Building Permit Fee Schedule that revises existing fees and introduces new categories.
- Proposed Building Permit Fee Schedule Revisions
Public Works/Waste Management Committee of the Whole
The committee is reviewing a draft survey intended to gather resident input on expanding curbside waste and recycling services to geographic Elizabethtown. The report also addresses potential costs for distributing the survey via mail or tax bills.
- Resident survey regarding expansion of curbside collection to Elizabethtown
- Review of waste bag tag/sticker pricing, currently $1.30 with a potential increase to $1.60
- Discussion of the $96 annual tax levy for existing Kitley curbside services
- Tender results for the supply and delivery of petroleum fuel products and propane gas
- Closed meeting regarding a road base exchange offer for land acquisition/disposition
Regular Council
The Council will review proposed policies for managing nuisance beavers and dams. The agenda also includes updates on municipally maintained cemeteries and reviews of 2022 building permit activity and year-end budget variances.
- By-law 23-35: Policy for managing nuisance beavers and beaver dams
- By-law 23-36: Appointment of an Emergency Information Officer
- Report A-23-56: Update on municipally maintained cemeteries
- Report F-23-10: 2022 Year End Variance Report
- Public hearing regarding Sherwood Park Municipal Ask presentation
CANCELLED Community Development Committee
The scheduled meeting for the Community Development Committee on May 16, 2023, has been cancelled. The provided documents contain minutes from a previous meeting held on March 21, 2023.
- Park project progress reports for Greenbush Clifford E. Hall Park and Blaine Healey Park
- Proposed facility rental rate increases to $150 per day per diamond and $250 per day at Rows Corners
- Estimated cost of approximately $5,000 per net for Blaine Healey Park baseball nets
- Estimated cost of approximately $40,000 per pickleball court
- Potential 9-hole frisbee golf course installation estimated at $10,000
Public Works/Waste Management Committee of the Whole
The committee will review waste management financial statements and staff reports regarding truck repairs, shared projects with United Counties of Leeds & Grenville, and a nuisance beaver by-law. Additionally, the meeting includes a delegation from Food Cycle Science Corporation regarding food waste diversion solutions.
- Delegation: Jacob Heinlein of Food Cycle Science Corporation
- Report PW/WM-23-19: Repairs to Truck 9
- Report PW/WM-23-20: Future Shared Projects with the United Counties of Leeds & Grenville
- Report PW/WM-23-21: Nuisance Beaver By-Law
- Financial Statement: Waste & Recycling (as of May 10, 2023)
Economic Development Committee
The Economic Development Committee is reviewing updates to the local business directory and discussing necessary corrections for the Township Map. The committee is also beginning initial planning for the 2023 Business of the Year Luncheon.
- Business Directory Review: 61 logos added, 6 new businesses added, and 4 removals due to closures or retirement
- Township Map Update: Discussion regarding corrections to office hours, library location, and fire station locations
- 2023 Business of the Year Luncheon: Initial discussion on potential venues including Brockville Country Club, Cedar Valley Golf & Country Club, and Toledo Legion
- New Resident Guide: Verbal update provided regarding the guide previously recommended for adoption
Regular Council
The Elizabethtown-Kitley Council will review legislative changes to land use planning and consider multiple by-laws regarding road allowances and building officials. The meeting also includes a presentation from the Maple View Landings Redevelopment Fund Raising Committee.
- By-law 23-27: Amended lease for Bellamy Park Campground operation
- By-law 23-30: Appointment of a Building Inspector and Acting Chief Building Official
- By-laws 23-31, 23-32, and 23-33: Dedication of lands as public highway/road allowances
- Staff Report A-23-47: Legislative changes to land use planning
- Public hearing/delegation: Maple View Landings Redevelopment Fund Raising Committee
Regular Council
The Council is reviewing several staff reports regarding infrastructure and land use. Items include a request for a master plan for the Rows Corners Fairgrounds and various public works awards.
- Road Naming By-law 05-60
- RFT PW2023-01 'Road Work' award
- RFT PW2023-02 'Supply of Pick-up Trucks for Public Works & Fire Services' award
- Proposed streetlight at Riverview Lane & County Road 2
- By-law 23-27 regarding Bellamy Park Campground lease amendment
Planning Advisory Committee
The committee is reviewing several staff reports regarding property severances for new residential lots. The agenda also includes multiple land division decisions that comply with Township recommendations.
- Severance B-24-23 & B-25-23: Gledhill & Wammes Property, 27 Kitley South Elmsley Townline
- Severance B-175-22: Griffith Property, 514 County Road 1
- Land Division B-28-22: 4551 Airport Rd
- Land Division B-77-22: 10714 Jellyby Rd, McLaughlin Property
- Land Division B-99-22: 1532 County Road 2, 6315232 Ontario Limited Property
Economic Development Committee
The committee is reviewing the 2023 Ontario Economic Report, which highlights low business confidence due to inflation and labour shortages. The meeting also covers updates on trades scholarships, agricultural census planning, and a review of the New Resident Guide.
- Review of Ontario Economic Report Summary (2023)
- Trades Scholarship Overview
- Census of Agriculture & Succession Planning report
- Annual Review of the New Resident Guide
- Regional Tourism Product Development: Food Self-Drive Route
Regular Council
The Council approved multiple land severance applications and passed five municipal by-laws, including the 2023 tax rate adoption. Additionally, a decision on transferring ball park operations was postponed until fall 2023.
- Approval of severances for Rocksprings Rd, Foster Hall Rd, and County Rd 28
- Approval of Zoning and Official Plan amendments for 65 County Road 16
- Passage of By-law 23-20 to adopt 2023 revenue estimates and tax rates
- Passage of By-law 23-23 regarding an agreement with Rideau Lakes ATV Club
- Granting of a two-year concurrence for Rogers Communications build site C8266
Committee of Adjustment
The Committee of Adjustment will consider two applications for zoning relief in Elizabethtown-Kitley. The first involves converting a garage into a residential unit, and the second concerns building a new commercial office and storage facility.
- Application A05/22: Request to permit a 109m2 residential unit in an existing garage at 801 Grandview Terrace
- Application A01/22: Request to build a 2400 sq. ft. commercial office and storage building at 25 Main St. West, Lyn
- Review of previous meeting minutes from November 8, 2022
Regular Council
The Council is reviewing the 2023 Budget Package and preparing to adopt municipal tax rates via by-law. Discussion items include a Rogers Tower concurrence extension, an easement agreement on County Road 7, and a Bellamy Park lease proposal.
- 2023 Budget Package review
- Rogers Tower Concurrence Extension (7214 Temperance Lake Rd)
- Proposed Easement Agreement for County Road 7
- Bellamy Park Lease Update and Proposal
- By-law 23-20: Adoption of 2023 revenue, expenditure estimates, and tax rates
Community Development Committee
The Community Development Committee is reviewing proposed rental rate increases for baseball diamonds and the Rows Corners Fairgrounds. Staff also presented updates on various municipal parks, funding grant applications, and upcoming event bookings.
- Proposed increase of diamond rental rates to $150 per day
- Proposed increase of Rows Corners rental rates to $250 per day plus a $10 overnight camper fee
- $25,000 grant application to Hydro One for electrical upgrades at Rows Corners
- $9,000 grant application to Tree Canada for tree replacement in Lyn Heights and Eleanor Fulford Parks
- $3,000 grant application to MuniSoft for promotional event items
Planning Advisory Committee
The committee is reviewing multiple requests to sever properties into new residential lots across Elizabethtown and Kitley. Discussions include a deferred application for the Sargent property due to drainage concerns and a proposed official plan amendment for 65 County Road 16.
- Severance B-05-23: Oosterhof Property, Rocksprings Road (New Lot)
- Severance B-06-23: Trolley Property, 6210 Foster Hall Road (New Lot)
- Severances B-07-23 & B-08-23: Jonker Property, 6228 Foster Hall Road (Two New Lots)
- Severance B-12-23: Cleroux Property, 7554 County Road 28 (New Lot)
- Severance B-157-22: Sargent Property, 328 Kitley Line 8 (New Lot - Deferred)
Regular Council
Council will review the 2023 budget, a development charges study, and several staff reports including the 2022 annual water quality report and appointments to conservation authority boards. A delegation from the Frontenac Arch Biosphere Network is also scheduled.
- Presentation by Watson & Associates Economists Ltd. on development charges
- Report A-23-26: 2022 Annual Water Quality Report
- Report F-23-09: Budget 2023
- Report A-23-25: Appointments to Conservation Authority Boards
- Delegation from Frontenac Arch Biosphere Network
Public Works/Waste Management Committee of the Whole
The Public Works and Waste Management Committee is discussing the implementation of a resident survey to gauge interest in adding curbside waste collection to geographic Elizabethtown. The committee is also reviewing additional capital expenditures for 2023 and a guiderail project on New Dublin Road.
- Proposed resident survey on curbside collection costs and bag limits
- Report PW/WM-23-12: Additional Capital Expenditures for 2023
- Report PW/WM-23-14: New Dublin Road Guiderail
- Waste Management and Public Works financial statements dated March 2, 2023
- Discussion of a $96 annual tax levy and $1.60 bag tag fees for waste services
Regular Council
Council holds a public meeting on a proposed Official Plan and Zoning By-law amendment at 65 County Road 16 to allow a boat sales, service and marine storage business. The regular meeting also considers reports on delegating site plan control authority, corporate email for council, a No Mow May program, and a Seniors Community Grant. Several by-laws are up for readings, including one to repeal the COVID-19 vaccination policy.
- Public meeting on Official Plan Amendment No. 2 and Zoning By-law amendment to allow boat sales/service at 65 County Road 16
- Report A-23-21: Delegation of Authority for Site Plan Control
- Report A-23-23: No Mow May program
- By-law 23-16 to repeal COVID-19 Vaccination Policy (By-law 21-69)
- Notice of Motion to reconsider electronic participation by council and remote work for staff
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee will discuss two staff reports: one on cancelled emergency responses and another proposing a new user fee for the online burn permit system. Staff recommend Council choose between a $10 or $5 fee per registered user, which could generate up to $20,670 annually. The committee will also receive a report on 92 person-hours lost to cancelled EMS and OPP responses in 2022.
- Staff propose a $10 or $5 annual user fee for the Burning App, currently free; 2,067 residents registered in 2022
- Report FES-23-01 details 12 cancelled fire responses in 2022, costing $1,840 in honorarium and 92 volunteer hours
- Financial statement shows $107,115.57 in expenses year-to-date against a budget of $107,115.57 for Fund 211
- Minutes from January 16, 2023 meeting to be adopted; Councillor Oosterhof elected Chair at that meeting
- Fire Chief notes ongoing volunteer recruitment challenges and fleet replacement needs in year-end report
Special
This special meeting of Elizabethtown-Kitley Council will receive four staff reports covering development charges, a fees and charges review, reserves and reserve funds, and the 2023 budget. No decisions are listed on the agenda; the items are presented for discussion and receipt.
- Report F-23-05: Development Charges reserve fund update and background study
- Report F-23-06: Proposed fees and charges review with consolidated fee schedule
- Report F-23-07: Reserves and Reserve Funds policy draft
- Report F-23-08: 2023 Budget including CRCA flood plain mapping costs and main office work
Planning Advisory Committee
The Planning Advisory Committee will elect a chair, adopt minutes from October 2022, and consider three staff reports recommending new lot severances: two for the Bell property at 5118 Graham Lake Rd and one for the Sargent property at 328 Kitley Line 8. The committee will also receive a notice of a public meeting for a proposed official plan and zoning by-law amendment at 65 County Road 16, and a letter requesting an extension of a subdivision draft plan approval.
- Report PLN-11-2023: Severance B-131-22 (new lot) at 5118 Graham Lake Rd, Bell property
- Report PLN-12-2023: Severance B-132-22 (new lot) at 5118 Graham Lake Rd, Bell property
- Report PLN-10-2022: Severance B-157-22 (new lot) at 328 Kitley Line 8, Sargent property
- Notice of public meeting for Official Plan Amendment No. 2 and Zoning By-law Amendment at 65 County Road 16
- United Counties of Leeds and Grenville letter requesting extension of subdivision draft plan approval
Economic Development Committee
The committee will receive reports on Business Park lot sales (all lots sold except two with environmental issues), telecommunications and broadband options, and an Ontario tourism industry report. They will also discuss a New Resident Guide tabled from the previous meeting and a resolution from the Town of Prescott supporting a staycation extension.
- Report A-23-11: Business Park Information — all lots sold or conditionally sold except Lots 20 and 7 (wetland/flood risks); asking price increased from $5,500/acre to $15,000/acre
- Report A-23-12: Telecommunications and Broadband — includes EORN summary and comparison
- Report A-23-15: Ontario Tourism Industry Report
- Report A-23-04: New Resident Guide — tabled from January 10, 2023 meeting for further review
- Town of Prescott Resolution 09-2023: Extension of Staycation — correspondence item
Regular Council
Council will consider rescinding its COVID-19 vaccination policy, approve a planning application, and set the interim tax levy. Delegations from the Cooperative Care Centre and CABN will present. Several by-laws are up for first, second, and third readings.
- Report A-23-16: Rescind COVID-19 Vaccination Policy
- Report A-23-18: Planning approval for Application B-122-22
- By-law 23-12: Interim tax levy for 2023
- By-law 23-13: Extension of agreement with Ontario for Municipal Modernization funding
- Delegation from CABN (CEO Jackson Wyatt and COO Alex Kelly)
Public Works/Waste Management Committee of the Whole
The committee is reviewing options for the provincial blue box program transition occurring in 2025. Discussions also include proposed changes to bag tag fees and curbside waste collection services.
- Blue Box Transition Update: decision to 'opt in' or 'opt out' of service control for 2025
- Proposed Bag Tag Increase: update regarding a potential increase to $1.75 per tag
- Curbside Waste Collection: discussion on expanding roadside collection services
- Proposed Capital Expenditures for 2023: including Hallecks Road South and waste site assessments
Special
Council is reviewing the first draft of the 2023 combined operating and capital budget, which totals $7,323,452 — a 6.53% increase over 2022. The draft includes proposed tax rate changes that would increase the residential tax rate by 5.31%, adding $64.35 to the annual tax bill for a median-value home. No decisions have been made; this is a discussion item.
- Proposed 2023 budget totals $7,323,452, up 6.53% from 2022
- Residential tax rate proposed to rise 5.31%, adding $64.35 per median home
- Capital spending includes $425,000 for Hallecks Road South reconstruction and $375,000 for Airport Road asphalt overlay
- Fire services capital budget proposed at $313,443, up 9.61%
- Policing operating budget proposed at $1,428,181, down 1.36%
Regular Council
Council will receive a delegation from the Perth and Smiths Falls District Hospital and review the first draft of the 2023 operating budget. Several committee minutes and by-laws for appointments are also on the agenda. The meeting includes a closed session for committee member selections.
- Delegation from Perth and Smiths Falls District Hospital on core capital needs
- First draft of 2023 operating budget presented for review
- By-law 23-06 to appoint an Administrator and repeal By-law 01-04
- By-law 23-08 to appoint members to the Committee of Adjustment and amend By-law 22-79
- Closed meeting under Section 239(2)(b) for committee member selections
Community Development Committee
The Community Development Committee will discuss proposed capital projects for parks in 2023, including new playgrounds, pavilions, and fencing, funded largely by Canada Community Building Fund (gas tax) and Ontario Trillium Foundation grants. They will also review the 2023 Lyn Pit Swim Program, which faces lifeguard staffing shortages and proposes wage increases, and consider guidance on facility rental fees, which have not increased in several years.
- Proposed $30,000 fence replacement at Rows Corners park
- New playground installations at Heather Heights ($50,552.67) and Kitley Soccer Park ($60,958.73)
- New pavilions at Blaine Healey ($132,712.66) and Clifford E. Hall ($159,057.66)
- Lifeguard wage increases: head lifeguard from $18.00 to $20.00 per hour, returning lifeguards from $17.00 to $18.00 per hour
- Facility rental fees currently at $35.00 per game, $125.00 per day per diamond for tournaments, $200.00 per day for special events
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee of the Whole is meeting to review the 2022 Year End Report and a January 12, 2023 financial statement. The agenda also includes adopting previous minutes and electing a chair. No major decisions or public hearings are scheduled.
- 2022 Year End Report from Fire Chief Andy Guilboard
- Financial Statement dated January 12, 2023 (Budgetary Control Fire 2022)
- Election of Chair for the committee
- Adoption of minutes from September 19, 2022 meeting
Public Works/Waste Management Committee of the Whole
The Public Works/Waste Management Committee of the Whole will discuss proposed changes to waste site fees, including increasing the household bag tag cost from $1.30 to $1.75 and eliminating the separate charge for shingle disposal. The committee will also receive updates on electronic payments at the waste site and curbside waste collection, as well as review proposed capital expenditures and the 2023 operating budget for public works.
- Proposed increase of waste bag tag fee from $1.30 to $1.75 per tag (Report PW/WM-23-03)
- Elimination of separate disposal fee for shingles, merging them into regular construction load rates
- Update on electronic payment implementation at the waste site, with upfront hardware costs now estimated at $800
- Proposed capital expenditures for 2023 (Report PW/WM-23-01)
- 2023 operating budget significant changes review (Report PW/WM-23-02)
Economic Development Committee
The Economic Development Committee will elect a chair, then review several staff reports including a 2022 activity summary, an annual update to the New Resident Guide, and a budget overview. The committee will also discuss a regional economic development summit and a business survey report. No votes on ordinances or contracts are scheduled.
- Election of Chair for the new committee term
- Report A-23-03: 2022 activity summary including support for sale of lots in Township Business Park north of Tincap and revamped Business of the Year awards
- Report A-23-04: Annual review of the New Resident Guide with additions for child care, doctors/clinics, and expanded 'Newly Immigrated' section
- Report A-23-08: Budget overview with attachments showing spending as of Dec 31, 2022
- Report A-23-05: Leeds Grenville Economic Development Summit
Regular Council
Council will consider borrowing funds to cover 2023 operating costs until taxes are collected, and approve a recreation services agreement with neighbouring Athens Township. Other items include adopting a street lighting policy, appointing a by-law enforcement officer, and receiving an update on Business Park Creek flood plain analysis.
- By-law 23-01: borrowing up to $3.5 million for 2023 current expenditures
- By-law 23-02: recreation services agreement with Township of Athens
- By-law 23-03: adopting a municipal street lighting policy
- Report A-23-01: Business Park Creek flood plain analysis update
- Report A-23-02: lottery licensing request to waive trust fund requirement