Oak Bay, BC

Council Meeting

Heritage Commission

Advisory Design Panel

Advisory Planning Commission

Council Meeting

Board of Variance

Council Meeting

Heritage Commission

Council Meeting

Advisory Design Panel

Committee of the Whole

Advisory Planning Commission

Council Meeting

Board of Variance

Board of Variance

The July 28, 2026, meeting of the Board of Variance has been cancelled. No decisions or discussions will take place.

Council Meeting (Closed)

The Council is meeting to discuss a closed item regarding labour or employee relations. The meeting is scheduled to be closed in accordance with Section 90(1)(c) of the Community Charter.

• Discussion of labour relations or other employee relations under Community Charter Section 90(1)(c)

Notice of Time Change Council Meeting (Closed)

Council Meeting

Council will review several land-use permits and zoning amendments, including a proposal for municipal offices at 1538 Monterey Avenue. The body is also deciding on a series of bylaws related to blasting and rock breaking regulations.

• Temporary Use Permit for 1538 Monterey Avenue for municipal offices and police/fire training
• Zoning Bylaw Amendment for 2630 Margate Avenue
• Zoning Bylaw Amendment for 310 King George Terrace
• Adoption of Blasting and Rock Breaking Bylaw No. 4958, 2026
• Development Variance Permit for 2088 Hampshire Lane

Special Council Meeting

The Special Council meeting will approve the agenda and hear the mayor's remarks. Council will vote to direct staff to develop the 2027‑2031 Financial Plan using the 2027 Financial Planning Guidelines, which include a baseline 3% inflation increase. The council will also receive the Heritage Commission 2025 Annual Report, amend its work plan to drop plaque funding, and approve updates to home‑based business regulations with specific limits and a waived public hearing. Finally, an amendment bylaw (No. 4975, 2026) for the 1587 York Place heritage revitalization agreement will be adopted.

• Direct staff to prepare the 2027‑2031 Financial Plan per the 2027 Financial Planning Guidelines (3% inflation baseline) – recommendation by Jennifer Lockhart, Director of Finance.
• Receive the 2025 Heritage Commission Annual Report and amend the work plan to remove funding for heritage plaques – recommendation by Andre Boel, Director of Community Building and Planning.
• Approve home‑based business regulation changes: reduce Type 3 customer limit from 7 to 4, change hours to 9 am‑5 pm, ban Sundays/holidays, limit Type 2 and 3 to infill housing, and waive the public hearing – recommendation by Colin Brown, Senior Planner – Housing Policy.
• Adopt Amendment Bylaw No. 4975 (2026) for the 1587 York Place/1562 Prospect Heritage Revitalization Agreement.
• Report pending items from the July 20 Committee of the Whole meeting (First Trimester Report, Emergency Program Update, CPP#78 outcomes, Correspondence Management Policy updates).

Committee of the Whole

The Committee of the Whole will approve the agenda and adopt minutes from the June 15 meeting. It will consider delegations on a Community Green Map partnership and the Heritage Foundation's draft constitution and bylaws. The committee will receive the 2026 First Trimester financial report, an Emergency Program update with a community preparedness survey, and a report on optimizing development processes. New business includes presentations from respondents to the Oak Bay Marina request for expressions of interest, with recommendations to forward these items to a Special Council meeting for ratification.

• Community Green Map partnership proposal
• Heritage Foundation draft constitution and bylaws
• 2026 First Trimester Report for period ending April 30, 2026
• Oak Bay Emergency Program Update and Community Preparedness Survey
• Oak Bay Marina Request for Expressions of Interest respondent presentations

Notice of Special Council Meeting

The council will consider the 2027 Financial Planning Guidelines. It will review the Heritage Commission’s 2025 Annual Report and the 2026‑2027 Work Plan. Council members will receive engagement results and proposed options for updating home‑based business regulations under Council Priority Project #98. An amendment application for the Heritage Revitalization Agreement at 1587 York Place will also be considered.

• 2027 Financial Planning Guidelines
• Heritage Commission 2025 Annual Report and 2026/2027 Work Plan
• Council Priority Project #98 – Update to Home‑Based Business Regulations (engagement results and proposed options)
• 1587 York Place: Heritage Revitalization Agreement Amendment Application (HRA00017)

Advisory Planning Commission

The Advisory Planning Commission is reviewing a request for a site-specific zoning amendment to allow a new three-level dwelling and elevated patio. The proposal aims to protect a municipal Atlas cedar tree by positioning the house further back on the sloping lot. Staff recommend the application as it maintains the residential character of the neighborhood.

• Zoning Bylaw Amendment (ZON00071) for 2630 Margate Avenue
• $3,000 application fee paid by applicant

Advisory Design Panel

The Advisory Design Panel meeting scheduled for July 14, 2026, has been cancelled.

Council Meeting (Closed)

Council is meeting to discuss items that require a closed session under the Community Charter. The meeting covers personnel information, employee relations, and land acquisition or disposition.

• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of labour or employee relations
• Discussion of land acquisition, disposition, or expropriation

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council will hold a closed meeting on Monday, July 13, 2026. The meeting will start at 5:30 PM, as noted in the notice. No agenda items are listed.

Council Meeting

Council will consider first, second, third reading and adoption of a zoning amendment for 2579 Cadboro Bay Road. A separate proposal for an OCP and zoning amendment at 2090 Cadboro Bay Road is recommended to be referred back to staff with conditions on parking, design, and affordable housing. Council will also appoint a new Chief Financial Officer and vote on several development variance permits and a heritage revitalization agreement amendment.

• Zoning bylaw amendment (first, second, third reading, adoption) for 2579 Cadboro Bay Road
• Referral back to staff of OCP and zoning amendment for 2090 Cadboro Bay Road with conditions
• Appointment of Jennifer Lockhart as Chief Financial Officer, rescinding interim appointment
• Approval of development variance permits for 3280 Uplands Road, 3160 Exeter Road, and 1059 Roslyn Road
• Heritage revitalization agreement amendment for 1587 York Place/1562 Prospect Place

Heritage Commission

The Oak Bay Heritage Commission will meet to discuss a BC Heritage Webinar on Heritage Conservation Areas, receive staff and council liaison updates, and approve the agenda and minutes from the previous meeting. No formal decisions or public hearings are scheduled; the meeting is largely procedural.

• Discussion of BC Heritage Webinar: Heritage Conservation Areas in BC
• Staff Liaison Updates (no specifics listed)
• Council Liaison Updates (no specifics listed)
• Approval of agenda and adoption of June 3, 2026 minutes

Board of Variance

The Board of Variance meeting scheduled for June 30, 2026, has been cancelled. No items were discussed or decided.

Notice of Time Change Council Meeting (Closed)

This notice announces that the June 22, 2026 closed council meeting will start at 5:00 PM instead of the previously scheduled time. The agenda contains only procedural information; no public business or decisions are listed.

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the session under Community Charter sections 90(1)(c), (e) and (k), which cover labour relations, land acquisition, and preliminary service negotiations. Finally, the council will vote to adjourn the meeting.

• Approve Regular Council Meeting Agenda – June 22, 2026
• Motion to close meeting under Community Charter sections 90(1)(c), (e), (k)
• Motion to adjourn the meeting

Council Meeting

The council will consider an amendment to the Heritage Revitalization Agreement for the property at 1587 York Place (also identified as 1562 Prospect Place). The amendment is presented as Bylaw No. 4975, 2026, modifying the original Bylaw No. 4885, 2025. Council will read the amendment for the first, second, and third times during the meeting.

• Heritage Revitalization Agreement Amendment for 1587 York Place/1562 Prospect Place (Bylaw No. 4975, 2026)
• Oak Bay Marina Request for Expressions of Interest – Committee of the Whole recommendation
• Outstanding & On Hold Council Resolutions – status update and directive to remove identified resolutions
• 2026 Mid-Year Council Priorities Update and Review – report to be received
• Public comment period on non‑land‑use items

Advisory Planning Commission

The Advisory Planning Commission will make a recommendation to Council on an application to amend the Official Community Plan and Zoning Bylaw for 2090 Cadboro Bay Road. The proposal would allow a five-storey, 16-unit mixed-use building with commercial ground floor, replacing an existing single-family dwelling. The meeting also includes routine procedural items.

• 2090 Cadboro Bay Road: Official Community Plan Amendment (OCP00012) and Zoning Bylaw Amendment (ZON00061) for a 16-unit, five-storey mixed-use building with ground-floor commercial space.
• Approval of agenda for June 17, 2026 meeting.
• Adoption of minutes from May 20, 2026 meeting.
• Staff and Council liaison updates.

Special Council Meeting

Oak Bay Council will consider approving the Active Transportation Strategy Implementation Plan and three projects for 2027: Cedar Hill Cross Road Route 3 Phase 1 ($100,000), Lansdowne Road Route 7 Phase 1 ($25,000), and Henderson Road Route 8 Phase 1 ($100,000). Council will also decide whether to participate in the CRD Beyond the Curb Initiative by providing a site for recycling drop-off and to sign off on the Parks Master Plan.

• Approve Cedar Hill Cross Road ATS Route 3 Phase 1 (Gordon Head to Henderson) – $100,000
• Approve Lansdowne Road ATS Route 7 Phase 1 (Beach Drive to Cadboro Bay Road) – $25,000
• Approve Henderson Road ATS Route 8 Phase 1 (Foul Bay Road to Gordon Head Road) – $100,000
• Direct staff to engage community on Bowker Avenue ATS Route 2 and Central Oak Bay Corridor Route 4
• Participate in CRD Beyond the Curb Initiative and submit Temporary Use Permit for Cadboro Bay Road and Cranmore Road parking lot

Committee of the Whole

The Committee of the Whole will receive a report and hear presentations from respondents to the Oak Bay Marina Request for Expressions of Interest. The report was authored by Signe Bagh, Director of Strategic Initiatives & Communications, dated June 15, 2026. The remainder of the agenda is procedural, including approval of the agenda and adoption of previous minutes.

• Oak Bay Marina RFEOI respondent presentations and report from Director of Strategic Initiatives Signe Bagh

Notice of Special Council Meeting

This Special Council meeting will consider three items: the Active Transportation Strategy 2027 Projects, a sign-off on the Parks Master Plan (Council Priority Project #14), and Oak Bay's participation in the CRD Beyond the Curb Initiative. The agenda is preliminary and additional items may be added before finalization.

• Active Transportation Strategy 2027 Projects
• Council Project Sign-Off: Parks Master Plan (Council Priority Project #14)
• CRD Beyond the Curb Initiative - Oak Bay Participation

Notice of Time Change Committee of the Whole

This is a procedural notice that the Committee of the Whole meeting scheduled for June 15, 2026, will now begin at 6:00 PM. No other business or decisions are listed in the agenda.

• Notice of time change for the Committee of the Whole meeting to 6:00 PM on June 15, 2026

Accessibility Advisory Committee

The Accessibility Advisory Committee will continue discussion on the Accessibility Plan Implementation Strategy and a proposed Accessibility Lens and Framework, both postponed from the previous meeting. The committee may provide feedback to Council on these documents, which aim to improve accessibility in Oak Bay.

• Receive feedback on the Accessibility Plan Implementation Strategy 2026–2030, including actions on physical environment, communications, employee practices, and procurement.
• Receive feedback on the proposed Accessibility Lens and Framework to guide future policies and projects.
• Committee may forward recommendations to Council regarding inclusive hiring and a comprehensive parking review with bylaw amendments (from prior meeting).

Advisory Design Panel

The Advisory Design Panel will meet to review three development applications and provide recommendations to the Oak Bay Council. The applications include an Uplands Siting and Design Permit for a renovation at 3160 Exeter Road, a Development Permit for 867 Transit Road, and another Development Permit for 2090 Cadboro Bay Road. The panel may recommend approval, approval with conditions, or denial. The meeting will also adopt minutes from the previous meeting.

• 3160 Exeter Road: Uplands Siting and Design application for renovation and minor addition, with a requested variance for interior side lot line setback (2.13 m difference from required 4.3 m)
• 867 Transit Road: Development Permit application (DP000067)
• 2090 Cadboro Bay Road: Development Permit application (DP00061) presented by Senior Planner Julie Cooke
• Adoption of Advisory Design Panel minutes from May 12, 2026
• Staff and council liaison updates

Council Meeting

Council will discuss a regulatory phase-out of gas-powered garden equipment on residential properties and approve the 2025 Annual Report. The body is also considering several zoning amendments and development permits for specific local properties.

• Review of phasing out gas-powered garden equipment on residential properties
• Zoning Bylaw Amendment for 2579 Cadboro Bay Road
• Official Community Plan Amendment and Heritage Revitalization Agreement for 960 Foul Bay Road
• Uplands Siting and Design applications for 3250 Norfolk Road and 2560 Dorset Road
• Adoption of Parks, Recreation and Culture Fees and Charges Bylaw Amendment No. 4969

Council Meeting (Closed)

The Oak Bay Council will approve its agenda, then move to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i). The closure covers labour relations, land acquisition, litigation, and solicitor‑client privileged advice. After the closed session, the council will adjourn.

• Approval of the June 8, 2026 regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i)
• Adjournment of the council meeting

Heritage Commission

The Oak Bay Heritage Commission will review a revised letter offering centennial plaques to homeowners of 1925–1926 houses at a reduced cost of $100, and discuss a draft annual report and work plan for 2026. The commission will also hear a webinar on Heritage Property Management Plans and receive staff and council liaison updates on recent heritage applications and a new delegated approval process for minor alteration permits.

• Review of revised letter for Centennial Homeowners offering plaques at $100 (tax included) through Dec. 31, 2026
• Discussion of REVISED Draft Annual Report and Work Plan 2026
• Continued discussion on speakers and presentations for 2026 meetings
• BC Heritage Webinar on Heritage Property Management Plan
• Staff liaison update on Council referral of 1587 York Place HRA amendment and 960 Foul Bay Road applications

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive and provide feedback on the Accessibility Plan Implementation Strategy and the proposed Accessibility Lens and Framework, both previously presented to Council. The committee will also consider endorsing or recommending additional considerations for the draft scope of the Parks Master Plan. The meeting includes routine approval of the agenda and adoption of minutes from September 2025.

• Feedback on Accessibility Plan Implementation Strategy (link to May 19, 2026 Council meeting)
• Feedback on proposed Accessibility Lens and Framework
• Endorsement or recommendations on Draft Scope of Parks Master Plan
• Council Liaison updates
• Adoption of minutes from September 25, 2025

Notice of Time Change Parks, Recreation, and Culture Committee

This agenda is a notice that the Parks, Recreation, and Culture Committee meeting on May 26, 2026, will begin at 3:30 PM. No decisions or discussions are listed; the document only announces the time change.

• Meeting start time moved to 3:30 PM on May 26, 2026

Board of Variance

The Board of Variance meeting scheduled for May 26, 2026, has been cancelled. No items were discussed or decided.