Oak Bay, BC

Council Meeting

This is an inaugural meeting to swear in the 2026-2030 Oak Bay Council. The agenda consists of procedural ceremonies and introductory addresses.

• Swearing in of Council members by the Honourable Karina Sacca
• Inaugural address from Mayor Murdoch

Heritage Commission

Council Meeting

Advisory Design Panel

Committee of the Whole

Advisory Planning Commission

Council Meeting

Board of Variance

The Board of Variance meeting scheduled for November 24, 2026, at 10:00 AM has been cancelled.

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will hear a presentation on the Community Arts Volunteer Team and Oak Bay Arts Jury, and consider recommendations to Council on relocating the Salmon Cycle sculpture and changing the Arts Alive People's Choice Award. The committee provides advice to Council; all items are forwarded for final decision.

• Recommendation to temporarily relocate Salmon Cycle sculpture to 1975 Bee Street garden
• Recommendation to change Arts Alive People's Choice Award from acquisition to monetary recognition after 2026
• Presentation on Community Arts Volunteer Team and Oak Bay Arts Jury
• Adoption of minutes from May 26, 2026 meeting

Board of Variance

The Oak Bay Board of Variance meeting scheduled for September 29, 2026, at 10:00 AM has been cancelled, as announced by Director of Corporate Services Crystal Anderson. No other business or discussions will take place at this time.

Notice of Time Change Council Meeting (Closed)

This notice announces that the closed Council meeting scheduled for Monday, September 21, 2026, will now begin at 4:00 PM. The agenda contains only this time change and no other business items.

• Closed Council meeting time changed to 4:00 PM on September 21, 2026

Council Meeting (Closed)

This is the agenda for a closed (in-camera) Council meeting on September 21, 2026. The only listed action is a motion to close the meeting to the public under the Community Charter, citing exemptions for land acquisition/disposition, solicitor-client advice, preliminary service negotiations, and confidential First Nations negotiations. No substantive decisions or discussions are listed on the public agenda.

• Motion to close meeting under Community Charter Sections 90(1)(e), 90(1)(i), 90(1)(k), 90(2)(b)(iii), and 90(2)(d)
• Closed session topics: land acquisition/disposition, solicitor-client advice, preliminary municipal service negotiations, confidential First Nations negotiations
• Meeting held at Council Chambers, 2167 Oak Bay Avenue, Victoria BC

Council Meeting

This is a procedural meeting. Council will approve the agenda, adopt minutes from previous meetings, and receive minutes from advisory committees. No substantive decisions or discussions are listed.

• Approve September 21, 2026 agenda
• Adopt minutes from Special Council Oct 6, 2025 and Regular Council Sept 8, 2026 (two sessions)
• Receive minutes from Advisory Planning Commission (May 20, June 17, July 15, 2026)
• Receive minutes from Advisory Design Panel (June 9, 2026)
• Receive minutes from Heritage Commission (July 8, 2026)

Advisory Planning Commission

The Oak Bay Advisory Planning Commission will consider two development permit applications and provide recommendations to Council. The commission will also adopt minutes from previous meetings and receive staff and council liaison updates.

• 2657 Cranmore Road: Development Permit (DP000075)
• 1732 Armstrong Avenue: Development Permit (DP000076)
• Adoption of minutes from June 17 and July 15, 2026 meetings

Heritage Commission

The Heritage Commission will meet to discuss its 2026-2027 Work Plan as approved by Council. The agenda also includes a webinar on Indigenous intangible heritage and updates from staff and Council liaisons.

• Discussion of 2026-2027 Heritage Commission Work Plan
• Review of BC Heritage webinar: 'Living Threads: Practical Ways to Engage with Indigenous Intangible Heritage'
• Approval of July 8, 2026 meeting minutes

Council Meeting (Closed)

This is a procedural agenda for a closed (in-camera) Council meeting. The only substantive item is a motion to close the meeting to the public under the Community Charter to discuss labour relations, solicitor-client privileged advice, and confidential negotiations with a First Nation. No decisions or public discussions are listed.

• Motion to close meeting under Community Charter Section 90(1)(c), 90(1)(i), and 90(2)(b)(iii)
• Closed discussion topics: labour/employee relations, solicitor-client advice, and negotiations with a First Nation
• Approval of the agenda
• Motion to adjourn

Notice of Time Council Meeting (Closed)

This notice announces a time change for a closed Council meeting scheduled for Tuesday, September 8, 2026, which will now begin at 5:30 PM. The agenda contains only this procedural notice and no substantive items for discussion or decision.

• Closed Council meeting time changed to 5:30 PM on September 8, 2026

Council Meeting

This is the agenda for the Oak Bay Council meeting on September 8, 2026. The council will approve the agenda, adopt minutes from previous meetings, hear mayor's remarks, and take public comments. The agenda lists council priorities for 2022-26, including housing, livability, transportation, climate change, accessibility, and truth and reconciliation, but no specific decisions or proposals are detailed in this portion of the agenda.

• Approval of agenda for September 8, 2026 Regular Council Meeting
• Adoption of minutes from Special Council Meeting July 20, 2026
• Adoption of minutes from Regular Council Meeting July 27, 2026 at 6:00 PM (closed)
• Adoption of minutes from Regular Council Meeting July 27, 2026 at 7:00 PM
• Public comment and question period

Advisory Design Panel

The Advisory Design Panel will evaluate design applications for properties at 2999 Beach Drive, 2851 Foul Bay Road, and 2465 Chiltern Place. The panel will provide recommendations to Council regarding the approval, conditional approval, or denial of these projects.

• 2999 Beach Drive: Siting of a pergola, sauna, outdoor shower, and hot tub on an existing second-storey deck
• 2851 Foul Bay Road: Commercial mixed-use development permit application
• 2465 Chiltern Place: Uplands siting and design application

Board of Variance

The July 28, 2026, meeting of the Board of Variance has been cancelled. No decisions or discussions will take place.

Council Meeting

Council will review several land-use permits and zoning amendments, including a proposal for municipal offices at 1538 Monterey Avenue. The body is also deciding on a series of bylaws related to blasting and rock breaking regulations.

• Temporary Use Permit for 1538 Monterey Avenue for municipal offices and police/fire training
• Zoning Bylaw Amendment for 2630 Margate Avenue
• Zoning Bylaw Amendment for 310 King George Terrace
• Adoption of Blasting and Rock Breaking Bylaw No. 4958, 2026
• Development Variance Permit for 2088 Hampshire Lane

Council Meeting (Closed)

The Council is meeting to discuss a closed item regarding labour or employee relations. The meeting is scheduled to be closed in accordance with Section 90(1)(c) of the Community Charter.

• Discussion of labour relations or other employee relations under Community Charter Section 90(1)(c)

Notice of Time Change Council Meeting (Closed)

Committee of the Whole

The Committee of the Whole will approve the agenda and adopt minutes from the June 15 meeting. It will consider delegations on a Community Green Map partnership and the Heritage Foundation's draft constitution and bylaws. The committee will receive the 2026 First Trimester financial report, an Emergency Program update with a community preparedness survey, and a report on optimizing development processes. New business includes presentations from respondents to the Oak Bay Marina request for expressions of interest, with recommendations to forward these items to a Special Council meeting for ratification.

• Community Green Map partnership proposal
• Heritage Foundation draft constitution and bylaws
• 2026 First Trimester Report for period ending April 30, 2026
• Oak Bay Emergency Program Update and Community Preparedness Survey
• Oak Bay Marina Request for Expressions of Interest respondent presentations

Special Council Meeting

The Special Council meeting will approve the agenda and hear the mayor's remarks. Council will vote to direct staff to develop the 2027‑2031 Financial Plan using the 2027 Financial Planning Guidelines, which include a baseline 3% inflation increase. The council will also receive the Heritage Commission 2025 Annual Report, amend its work plan to drop plaque funding, and approve updates to home‑based business regulations with specific limits and a waived public hearing. Finally, an amendment bylaw (No. 4975, 2026) for the 1587 York Place heritage revitalization agreement will be adopted.

• Direct staff to prepare the 2027‑2031 Financial Plan per the 2027 Financial Planning Guidelines (3% inflation baseline) – recommendation by Jennifer Lockhart, Director of Finance.
• Receive the 2025 Heritage Commission Annual Report and amend the work plan to remove funding for heritage plaques – recommendation by Andre Boel, Director of Community Building and Planning.
• Approve home‑based business regulation changes: reduce Type 3 customer limit from 7 to 4, change hours to 9 am‑5 pm, ban Sundays/holidays, limit Type 2 and 3 to infill housing, and waive the public hearing – recommendation by Colin Brown, Senior Planner – Housing Policy.
• Adopt Amendment Bylaw No. 4975 (2026) for the 1587 York Place/1562 Prospect Heritage Revitalization Agreement.
• Report pending items from the July 20 Committee of the Whole meeting (First Trimester Report, Emergency Program Update, CPP#78 outcomes, Correspondence Management Policy updates).

Notice of Special Council Meeting

The council will consider the 2027 Financial Planning Guidelines. It will review the Heritage Commission’s 2025 Annual Report and the 2026‑2027 Work Plan. Council members will receive engagement results and proposed options for updating home‑based business regulations under Council Priority Project #98. An amendment application for the Heritage Revitalization Agreement at 1587 York Place will also be considered.

• 2027 Financial Planning Guidelines
• Heritage Commission 2025 Annual Report and 2026/2027 Work Plan
• Council Priority Project #98 – Update to Home‑Based Business Regulations (engagement results and proposed options)
• 1587 York Place: Heritage Revitalization Agreement Amendment Application (HRA00017)

Advisory Planning Commission

The Advisory Planning Commission is reviewing a request for a site-specific zoning amendment to allow a new three-level dwelling and elevated patio. The proposal aims to protect a municipal Atlas cedar tree by positioning the house further back on the sloping lot. Staff recommend the application as it maintains the residential character of the neighborhood.

• Zoning Bylaw Amendment (ZON00071) for 2630 Margate Avenue
• $3,000 application fee paid by applicant

Advisory Design Panel

La réunion du Comité consultatif de conception prévue pour le 14 juillet 2026 a été annulée.

Council Meeting (Closed)

Le Conseil se réunit pour discuter d'éléments nécessitant une session à huis clos en vertu de la Loi sur les collectivités (Community Charter). La réunion porte sur des informations relatives au personnel, les relations avec les employés, ainsi que l'acquisition ou la disposition de terres.

• Discussion d'informations personnelles concernant les agents, employés ou représentants municipaux
• Discussion des relations de travail ou avec les employés
• Discussion de l'acquisition, de la disposition ou de l'expropriation de terres

Council Meeting

Le Conseil examinera la première, deuxième, troisième lecture et l'adoption d'un amendement de zonage pour le 2579 Cadboro Bay Road. Une proposition distincte pour un amendement du PCO (Plan officiel de communauté) et de zonage au 2090 Cadboro Bay Road est recommandée pour être renvoyée au personnel avec des conditions sur le stationnement, la conception et le logement abordable. Le Conseil nommera également un nouveau directeur financier et votera sur plusieurs permis de dérogation d'aménagement ainsi qu'un amendement à une entente de revitalisation du patrimoine.

• Amendement au règlement de zonage (première, deuxième, troisième lecture, adoption) pour le 2579 Cadboro Bay Road
• Renvoi au personnel de l'amendement du PCO et de zonage pour le 2090 Cadboro Bay Road avec conditions
• Nomination de Jennifer Lockhart au poste de directeur financier, annulant la nomination par intérim
• Approbation de permis de dérogation d'aménagement pour le 3280 Uplands Road, le 3160 Exeter Road et le 1059 Roslyn Road
• Amendement à l'entente de revitalisation du patrimoine pour le 1587 York Place/1562 Prospect Place

Notice of Time Change Council Meeting (Closed)

Le Conseil d'Oak Bay tiendra une réunion à huis clos le lundi 13 juillet 2026. La réunion commencera à 17h30, comme indiqué dans l'avis. Aucun point de l'ordre du jour n'est répertorié.

Heritage Commission

La Commission du patrimoine d'Oak Bay se réunira pour discuter d'un webinaire de BC Heritage sur les zones de conservation du patrimoine, recevoir les mises à jour des agents de liaison du personnel et du conseil, et approuver l'ordre du jour ainsi que le procès-verbal de la réunion précédente. Aucune décision formelle ni aucune audience publique n'est prévue ; la réunion est largement procédurale.

• Discussion du webinaire de BC Heritage : Zones de conservation du patrimoine en Colombie-Britannique
• Mises à jour des agents de liaison du personnel (aucune précision listée)
• Mises à jour des agents de liaison du conseil (aucune précision listée)
• Approbation de l'ordre du jour et adoption du procès-verbal du 3 juin 2026

Board of Variance

La réunion du Board of Variance prévue pour le 30 juin 2026 a été annulée. Aucun élément n'a été discuté ou décidé.

Notice of Time Change Council Meeting (Closed)

Cet avis annonce que la réunion à huis clos du conseil du 22 juin 2026 débutera à 17h00 au lieu de l'heure prévue précédemment. L'ordre du jour ne contient que des informations procédurales ; aucun dossier public ou décision n'est répertorié.

Council Meeting

Le conseil examinera un amendement à l'Accord de revitalisation du patrimoine pour la propriété située au 1587 York Place (également identifiée comme le 1562 Prospect Place). L'amendement est présenté sous la forme du Règlement n° 4975, 2026, modifiant le règlement original n° 4885, 2025. Le Conseil procédera à la première, deuxième et troisième lecture de l'amendement pendant la séance.

• Amendement à l'Accord de revitalisation du patrimoine pour le 1587 York Place/1562 Prospect Place (Règlement n° 4975, 2026)
• Demande d'expressions d'intérêt pour Oak Bay Marina – recommandation du Comité plénier
• Résolutions du Conseil en suspens et en attente – mise à jour du statut et directive de retrait des résolutions identifiées
• Mise à jour et examen des priorités du Conseil à la mi-année 2026 – rapport à recevoir
• Période de commentaires du public sur les éléments ne concernant pas l'utilisation des sols

Council Meeting (Closed)

Le conseil approuvera d'abord l'ordre du jour de la réunion ordinaire. Il passera ensuite à la clôture de la séance en vertu des articles 90(1)c), e) et k) de la Loi sur les collectivités, qui portent sur les relations de travail, l'acquisition de terrains et les négociations préliminaires de services. Enfin, le conseil votera la levée de la séance.

• Approbation de l'ordre du jour de la réunion ordinaire du conseil – 22 juin 2026
• Motion de clôture de la réunion en vertu des articles 90(1)c), e), k) de la Loi sur les collectivités
• Motion de levée de la séance

Advisory Planning Commission

La Commission consultative d'urbanisme fera une recommandation au Conseil concernant une demande de modification du Plan officiel de la communauté (OCP) et du Règlement de zonage pour le 2090 Cadboro Bay Road. La proposition permettrait un immeuble à usage mixte de cinq étages et 16 unités avec un rez-de-chaussée commercial, remplaçant une habitation unifamiliale existante. La réunion comprend également des points de procédure habituels.

• 2090 Cadboro Bay Road : Modification du Plan officiel de la communauté (OCP00012) et modification du Règlement de zonage (ZON00061) pour un immeuble à usage mixte de cinq étages et 16 unités avec espace commercial au rez-de-chaussée.
• Approbation de l'ordre du jour pour la réunion du 17 juin 2026.
• Adoption du procès-verbal de la réunion du 20 mai 2026.
• Mises à jour de la liaison entre le personnel et le Conseil.

Notice of Time Change Committee of the Whole

Il s'agit d'un avis de procédure indiquant que la réunion du Comité plénier prévue le 15 juin 2026 commencera désormais à 18h00. Aucun autre ordre du jour ou décision n'est inscrit à l'ordre du jour.

• Avis de changement d'heure pour la réunion du Comité plénier à 18h00 le 15 juin 2026