Oak Bay public meetings in 2021
99 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Notice - Special Council Meeting
The District of Oak Bay is holding a special council meeting on December 13, 2021, at 5:15 p.m. in Council Chambers. The entire meeting will be closed to the public under Community Charter provisions for labour relations and solicitor-client privileged advice. No public decisions or discussions are scheduled.
- Special council meeting closed to the public under Community Charter Section 90(1)(c) and (i)
- Closed session topics: labour relations or other employee relations
- Closed session topics: receipt of solicitor-client privileged advice
Cancelled - Committee of the Whole
The regular Committee of the Whole meeting scheduled for December 13, 2021, has been cancelled. A Special Council Meeting will be held at 6:00 p.m. in its place, followed by a regular Council Meeting at 7:00 p.m.
- Cancellation of Committee of the Whole meeting
- Special Council Meeting scheduled for 6:00 p.m.
- Regular Council Meeting scheduled for 7:00 p.m.
Council Meeting
Oak Bay Council is meeting to decide on several items, including reallocating Gas Tax funds from the Uplands Sewer Separation Project to general infrastructure, approving a new mixed-use building at 713 St. Patrick Street, and adopting several bylaw amendments. They will also consider waiving a $700 subdivision application fee at 592 Island Road and a house relocation at 3150 Tarn Place.
- Reallocate Gas Tax funds from Uplands Sewer Separation Project to general infrastructure
- Approve development permit and variance for 3-storey mixed-use building at 713 St. Patrick Street
- Adopt Housing Agreement Bylaw No. 4799 for 713 St. Patrick Street
- Waive $700 re-application fee for subdivision at 592 Island Road
- Adopt amendments to Streets and Traffic, Driveway Access, Water Rate, Sewer User Charge, and Refuse Collection bylaws
Virtual Town Hall
Oak Bay Council is hosting a virtual town hall on December 9, 2021, at 6:00 p.m. to hear questions and ideas from community members. The meeting is an open forum with no formal decisions or agenda items listed. Residents can participate via Zoom or in person at Municipal Hall, and can submit questions in advance by email.
- Open-mic forum for community questions and ideas
- Virtual participation via Zoom (Meeting ID: 838 5334 0133, Passcode: 330917)
- In-person attendance at Municipal Hall with registration required due to COVID-19 limits
- Questions can be submitted in advance to obcouncil@oakbay.ca
- Meeting will be recorded for those unable to attend
Notice - Special Council Meeting
The District of Oak Bay is holding a special council meeting that will be closed to the public under Community Charter Section 90(1)(k). The closed session concerns negotiations and related discussions about the proposed provision of a municipal service at preliminary stages. No other business is listed on the agenda.
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
- Meeting held at Council Chambers, 2167 Oak Bay Avenue
- In-person attendance requires registration due to COVID-19 limits
Heritage Commission Special Meeting
The Oak Bay Heritage Commission is holding a special meeting to discuss the heritage values of 3150 Tarn Place, which the owners want to relocate off the property. Council referred the matter to the commission for possible heritage designation. The commission will also review its 2022 work plan and training opportunities.
- Discussion of heritage designation for 3150 Tarn Place, a 1935 Tudor-Revival house
- Council referral to consider possible heritage designation of the property
- Heritage Commission Work Plan for 2022
- Training opportunities via Heritage BC Webinars
Special Council Meeting
This special council meeting includes presentations and decisions on the Oak Bay Community Coolkit program and a deer management update with a provincial grant application. Council will also consider allowing early lease termination for the Victoria Immigrant and Refugee Centre Society and adopt the 2022 Acting Mayor rotation.
- Deer management grant application up to $30,400 from provincial PUDAC program, with $40,650 District funding if approved
- Presentation and report on launching the Oak Bay Community Coolkit Program by UBC's Dr. Stephen Sheppard
- Allow six-month early lease termination for VIRCS at 1531 Hampshire Road and 1538 Monterey Avenue, effective May 8, 2022
- Adopt 2022 Acting Mayor Rotation schedule
- Adoption of minutes from November 16 and November 29 special council meetings
Special Advisory Design Panel
The Advisory Design Panel is holding a special meeting to consider Uplands Siting and Design Application ADP00142 for a new two-storey single-family home at 3300 Exeter Road. The panel will review the proposal against Uplands design guidelines and OCP policies, including tree removal and canopy coverage. The agenda also includes routine approval of minutes and a closed session for Allan Cassidy Award nominations.
- New 506.8 m2 (5,457 ft2) single-family home at 3300 Exeter Road
- Demolition of existing 1959 home
- Removal of 3 bylaw-protected trees (1 Japanese maple, 2 snake bark maples)
- 4 replacement trees proposed (1 Garry oak, 3 evergreen magnolias)
- Closed session for Allan Cassidy Award nominations
Special Council Meeting
This special council meeting will decide on the 2021 Oak Bay Police Department provisional budget, consent to a CRD climate action bylaw, and give readings to multiple 2022 utility rate bylaws (water, sewer, solid waste). Council will also consider a housing agreement bylaw, development variance permit, and amendments to streets, traffic, and driveway access bylaws. Several items are procedural, such as approving the agenda and minutes.
- 2021 Oak Bay Police Department provisional budget approval
- Consent to CRD Bylaw No. 4468 (Climate Action and Adaptation Service)
- Housing Agreement Bylaw No. 4799 for 713 St. Patrick Street
- 2022 Water Utility Rates with $116,000 transfer to reserve
- 2022 Municipal and Regional Sewer Rates with $50,500 transfer to reserve
Notice - Special Council Meeting - 6:00PM 29 Nov 2021
This is a special Council meeting that will be closed to the public under Community Charter Section 90(1)(a), meaning the subject matter relates to personal information about an identifiable individual being considered for a municipal position. No other business is listed on the agenda.
- Closed meeting under Section 90(1)(a) of the Community Charter
- Discussion of personal information about a candidate for a municipal position
Public Art Advisory Committee
The Public Art Advisory Committee will review and discuss its draft 2022 annual work plan, which includes projects like the ArtsAlive sculpture program, painted pianos, the Acorn Arts Award, and a proposed Spring Arts Festival. Time permitting, the committee will also review the Oak Bay Public Art Policy. The meeting includes routine approval of the agenda and adoption of the previous meeting's minutes.
- Review of draft 2022 work plan, including ArtsAlive sculpture program (up to $15,000 for up to 10 sculptures)
- Discussion of Painted Pianos project (5 existing pianos; new pianos cost $700-$900 each)
- Acorn Arts Award (up to $1,000 for advertising and ceremony)
- Proposed Spring Arts Festival (new initiative for 2022)
- Review of Oak Bay Public Art Policy (time permitting)
Police Board
The Oak Bay Police Board is meeting to receive updates on the strategic plan, accountability, and department reports, and to review new or updated policies on bombs and explosives, COVID-19 vaccination requirements, and promotions. The board will also receive information on reserve fund balances and discuss new issues raised by members. The meeting will then move into a closed session for personnel matters.
- Policy updates: OA 070 Bombs & Explosives, AB 290 COVID-19 Vaccination Requirements, AB 150 Promotion
- Reserve fund balances as of Nov 1, 2021: Major Crimes $807,000; Police Equipment & Communications $107,917; Structural Repairs $145,757; Vehicles $152,922
- Strategic Plan 2023-2026 timeline update
- Accountability Report: 1 new complaint, 2 ongoing, 8 YTD; 3 inadmissible, 1 not substantiated
- Overtime Report for October 2021: 142.5 hours worked, 1,741.3 YTD
22 Nov 2021 - Council Meeting
Oak Bay Council will review a staff report recommending notice for a Development Variance Permit at 3050 Beach Drive, allowing a second-storey addition within the rear setback. Council will also review and potentially reaffirm its 2019-2022 priorities, and consider a motion to review historical monuments and plaques on District land for respectful Indigenous language.
- Development Variance Permit DVP00116 for 3050 Beach Drive to allow second-storey addition within rear setback (variance of 1.52 m)
- 2019-2022 Council Priorities review and potential reaffirmation
- Notice of motion to review historical monuments and plaques on District land, including 1925 plaque in Walbran Park
Special Council Meeting
Oak Bay council is holding a special meeting that is closed to the public. The only item is a discussion about acquiring, disposing of, or expropriating land, under a provincial law that allows secrecy when disclosure could harm municipal interests.
- Closed meeting under Community Charter Section 90(1)(e)
- Discussion of land acquisition, disposition, or expropriation
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(i) and (k). Council will receive solicitor-client privileged advice and hold preliminary negotiations about a proposed municipal service. No decisions or public discussion are on the agenda.
- Closed meeting under Section 90(1)(i) for solicitor-client privilege advice
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
Special Council Meeting
Council is reviewing draft guiding attributes to implement a secondary suites program in Oak Bay. The proposal includes regulations for both new and existing suites in all One-Family Residential zones.
- Proposal to allow secondary suites or boarding uses in all RS zones
- Requirement for owner occupancy in single-family dwellings with suites
- Requirement for one additional off-street parking space per suite
- Proposed complaint-based enforcement program
- Proposed registration program for tracking suites
Special Council Meeting
This is a special council meeting that will be entirely closed to the public under Community Charter provisions. The council will discuss personnel matters, labour relations, and potential land transactions. No public decisions or discussions are scheduled.
- Closed session under Section 90(1)(a): personal information about a candidate for a municipal position
- Closed session under Section 90(1)(c): labour relations or employee relations
- Closed session under Section 90(1)(e): acquisition, disposition, or expropriation of land
Committee of the Whole
The Committee of the Whole is receiving reports and discussing a new Communications & Public Engagement Framework, a one-year review of the Committee and Commission Policy, and results of a business survey on single-use plastics. Council will also hear a delegation from the Stewardship Centre for BC about the Green Shores program. The meeting includes adoption of previous minutes and public comment.
- Public Engagement Framework and Toolkit presented by CAO Lou Varela and Communications Specialist Hayley Goodgrove
- Committee and Commission Policy: One-Year Review with proposed amendments to Council Procedure Bylaw
- Single-Use Plastics Business Survey Results and Situational Update with staff recommending Option 1 or Option 2
- Delegation: Stewardship Centre for BC - Green Shores Program presentation
- Adoption of Committee of the Whole Minutes from October 18, 2021
Special Council Meeting
This is a special council meeting that will be entirely closed to the public under Community Charter Section 90(1)(i) to receive solicitor-client privileged advice. No decisions or discussions are open to the public, and the agenda contains no other items.
- Closed meeting under Section 90(1)(i) for solicitor-client privilege
Council Meeting
Oak Bay Council will consider an appeal of a denied tree removal permit for a Leyland Cypress at 880 Island Road, and will vote on a development variance permit for a second-storey addition at 3005 Devon Road. The agenda also includes routine approvals of minutes and committee reports, plus a presentation on Indigenous relations that has been rescheduled.
- Appeal of decision to deny Leyland Cypress tree removal at 880 Island Road
- Uplands Siting and Design ADP00139 & Development Variance Permit DVP00117 for renovations and second storey addition at 3005 Devon Road
- Heritage Alteration Permit HAP00019 for restorative works to Annandale Rock Walls at 1561 York Place (rescheduled)
- 2022 appointments to external committees
- Receipt of Public Art Advisory Committee minutes from September and October 2021
Advisory Planning Commission
The Advisory Planning Commission will discuss and provide input on three proposed guiding attributes for Oak Bay's Secondary Suites program: owner occupancy requirement, one additional off-street parking space (with variance possible), and a voluntary registration program. This follows Council's request for further discussion on these items. The Commission may endorse the proposed attributes or offer an alternative recommendation for Council's consideration at its November 9, 2021 meeting.
- Review of Secondary Suites Study Final Strategy (Urban Systems, September 2021)
- Discussion on owner occupancy requirement for secondary suites in single-family dwellings
- Discussion on requiring one additional off-street parking space per suite, with case-by-case variance
- Discussion on voluntary registration program for tracking suites
- Adoption of September 7, 2021 minutes
Advisory Design Panel
The Advisory Design Panel will consider a development variance permit and siting/design application for a second-storey addition to a single-family home at 3050 Beach Drive. The proposal requires a rear setback variance of 1.52 metres. The panel will also approve the agenda and minutes, and may enter a closed session to discuss an award nomination.
- DVP00116/ADP00138: 3050 Beach Drive - second storey addition, variance to rear setback from 7.62m to 6.10m
- Approval of agenda and adoption of October 5, 2021 minutes
- Closed session under Section 90(1)(b) for Allan Cassidy Award nomination
- Next meeting scheduled for January 4, 2021
Special Council Meeting
This is a special council meeting that will be closed to the public under Community Charter provisions for solicitor-client privileged advice and preliminary negotiations on a proposed municipal service. No decisions or discussions are open to the public.
- Closed meeting under Community Charter Section 90(1)(i) for solicitor-client privilege
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
Public Art Advisory Committee
The Public Art Advisory Committee is meeting to approve its agenda and minutes, receive updates from staff and council liaisons, and discuss development of its 2022 work plan. The committee will also review the Oak Bay Public Art Policy, which outlines funding, governance, and selection processes for public art. This is a regular business meeting with no major decisions expected.
- Review of Oak Bay Public Art Policy
- Discussion of 2022 work plan development
- Staff and Council liaison updates
- Approval of October 20, 2021 minutes
- Next meeting scheduled for November 24, 2021
Council Meeting
Oak Bay Council is meeting to consider several items, including whether to keep temporary sidewalk widenings on Oak Bay Avenue and remove them on Crescent Road, approve development permits and variances for properties on St. Patrick Street, Beach Drive, Devon Road, and Linkleas Avenue, and review the third quarter budget. The agenda also includes a report on renewing a confined space rescue agreement with the University of Victoria and a policy review for committees and commissions.
- Temporary sidewalk widening on Oak Bay Avenue to be maintained with concrete planting boxes; Crescent Road widening to be removed
- Development Permit DP000030 and Variance DVP00115 for 713 St. Patrick Street
- Uplands Siting and Design ADP00140 for renovations at 3040 Beach Drive
- Development Variance Permit DVP00114 for 875 Linkleas Avenue to reduce front yard setback and increase paved area
- Third Quarter Budget Report 2021
Special Council Meeting
This is a special council meeting closed to the public under Community Charter provisions for discussing personal information about a candidate or holder of a municipal position and labour or employee relations. No decisions or public business are on the agenda.
- Closed meeting under Section 90(1)(a) — personal information about a municipal officer, employee, or appointee
- Closed meeting under Section 90(1)(c) — labour relations or other employee relations
Public Art Advisory Committee
The Oak Bay Public Art Advisory Committee is meeting to approve the agenda and adopt minutes from the previous meeting, then discuss the development of the 2022 work plan. The meeting includes updates from staff and council liaisons. The agenda is largely procedural, with the main substantive item being the work plan discussion.
- Discussion of Public Art Advisory Committee work plan (2022) development
- Staff Liaison Update
- Council Liaison Update
- Approval of agenda and adoption of minutes
Cancelled - Heritage Commission
This agenda is a cancellation notice. The Heritage Commission meeting scheduled for Tuesday, October 19, 2021 at 2:00pm has been cancelled. No items were discussed or decided.
- Meeting cancelled
Committee of the Whole
The Committee of the Whole is receiving the final Secondary Suites Study strategy, which outlines possible regulations for secondary suites in single-family homes. Council will not make final decisions at this meeting but will later consider endorsing guiding attributes and directing staff to draft bylaws. The agenda also includes a presentation on a new Development Tracker and a delegation on energy conservation.
- Secondary Suites Study - Final Strategy (September 2021) received for information
- Presentation on Development Tracker by staff
- Delegation from Olson Energy Management on energy conservation in Oak Bay
- No financial impact from receiving the report; future implementation costs to be reported later
Council Meeting
Oak Bay Council is meeting to hear results of public consultation on the redevelopment of the former Oak Bay Lodge property, and to discuss the Sustainable Infrastructure Replacement Plan. Council will also consider several reports and bylaws, including a reserves policy amendment, an earthquake insurance deductible increase, and development variance permits.
- Public consultation results on Oak Bay Lodge redevelopment (CRHD presentation)
- Reserves and Surplus Policy Amendment for Major Crimes Reserve
- Increase earthquake insurance deductible to $250,000 or 15% of insurable value
- Development Variance Permit for 875 Linkleas Avenue
- Adoption of Animal Control Bylaw Amendment No. 4797 and Ticket Information Utilization Bylaw Amendment No. 4798
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(a) and (c), meaning the council is discussing personal information about a candidate or employee and labour or employee relations. No decisions or public items are on the agenda.
- Closed meeting under Section 90(1)(a): personal information about an individual considered for a municipal position
- Closed meeting under Section 90(1)(c): labour relations or other employee relations
Cancelled - Advisory Planning Commission
This meeting of the Advisory Planning Commission, scheduled for October 5, 2021, has been cancelled. No business will be conducted.
- Meeting cancelled
Advisory Design Panel
The Advisory Design Panel will consider two applications for home additions and renovations, including a variance request for one property. The panel will also approve the agenda and minutes from the previous meeting. Public attendance is limited and pre-registration is required.
- 3005 Devon Road: addition to existing house and new accessory building, with variance for interior side setback (4.57m required, 2.80m requested)
- 3040 Beach Drive: addition and renovations to existing house
- Adoption of July 6, 2021 minutes
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(k) to discuss preliminary negotiations about a proposed municipal service. No decisions or public discussion are on the agenda; the meeting is solely for confidential talks.
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
- Meeting held at Council Chambers, 2167 Oak Bay Avenue
Police Board
The Oak Bay Police Board is meeting to discuss new provincial policing standards on unbiased policing, a digital evidence management system, and policy updates. The board will also receive reports on strategic planning, accountability, overtime, and special municipal constables. The meeting includes a closed session for personnel issues.
- Provincial Policing Standards on the Promotion of Unbiased Policing (effective dates to 2023)
- PRIME CORP Digital Evidence Management System update
- Policy updates: Sudden Deaths draft and Victim Services draft
- Overtime reports for June-August 2021 (total YTD 1,401.3 hours)
- Special Municipal Constables YTD overview ($20,112.92 total)
Special Council Meeting
Oak Bay Council is holding a special meeting on September 28, 2021, at 6:30 p.m. in Council Chambers. The entire meeting will be closed to the public under Community Charter Section 90(1)(k) to discuss preliminary-stage negotiations about a proposed municipal service, as public discussion could harm the municipality's interests. No other business is listed on the agenda.
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
Council Meeting
Oak Bay Council will receive an update on the Asset Management Program and Sustainable Infrastructure Replacement Plan, which may affect future tax and utility rates. They will also consider a development variance permit for a fence at Glenlyon Norfolk School and confirm several staff appointments.
- Asset Management Program Update - Sustainable Infrastructure Replacement Plan
- Development Variance Permit DVP00113 for fence height at 1701 Beach Drive (Glenlyon Norfolk School)
- Appointments: Lou Varela as CAO, Sarah Morden, Kathy McLennan, and Bruce Anderson as Approving Officer
- Third Quarter Council Priorities Update 2021
Special Council Meeting
The District of Oak Bay is holding a special council meeting on September 27, 2021, at 5:00 p.m. in Council Chambers. The entire meeting will be closed to the public under Community Charter Section 90(1)(k) to discuss preliminary negotiations for a proposed municipal service, as public disclosure could harm the municipality's interests. No other agenda items are listed.
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
Public Art Advisory Committee
The Oak Bay Public Art Advisory Committee is meeting electronically to approve its agenda and adopt minutes from July 28, 2021. Members will receive staff, council, and regional arts updates, and discuss development of the 2022 work plan, including ideas for an arts festival and smaller pop-up event, and which past projects to carry forward or drop.
- Discussion of 2022 work plan, including ArtsAlive, Painted Piano, and Acorn Arts Award
- Staff Liaison Update
- Council Liaison Update
- Regional Arts/Culture Update and member round table
Special Council Meeting
Oak Bay Council is holding a special meeting to decide on several items, including a $3,000 grant request from the Oak Bay Business Improvement Association for a sidewalk music pilot, first readings of two bylaw amendments (animal control and ticket information), and two licence of occupation agreements. They will also consider a development permit for a parking lot and boat storage area at 3475 Ripon Road.
- Grant in Aid of $3,000 to Oak Bay Business Improvement Association for Music in the Village pilot
- Animal Control Bylaw No. 4013, 1999, Amendment Bylaw No. 4797, 2021 for first three readings
- Ticket Information Utilization Bylaw No. 3952, 1997, Amendment Bylaw No. 4798, 2021 for first three readings
- Licence of Occupation for Girl Guides of Canada at Girl Guides' Hall
- Development Permit DP000035 for repaving parking lot and boat storage at 3475 Ripon Road
Special Council Meeting (In Camera)
This is a special council meeting closed to the public under Community Charter Section 90(1)(a) to consider personal information about an individual holding or being considered for a municipal position. The agenda contains no other business items.
- Closed meeting under Community Charter Section 90(1)(a) regarding personal information about a position holder or candidate
CANCELLED - Committee of the Whole
The September 21, 2021, Committee of the Whole meeting has been cancelled. A special council meeting will be held in its place at the same time.
- Committee of the Whole meeting cancelled
- Special council meeting scheduled for September 21, 2021, at 7:00 p.m.
Heritage Commission
The Oak Bay Heritage Commission is meeting to consider a heritage alteration permit for restoring the Annandale rock walls at 1561 York Place, including widening driveway openings and adding a pedestrian entrance. The agenda also includes routine approval of the agenda and adoption of previous minutes. The meeting is electronic due to provincial health orders.
- Heritage Alteration Permit HAP00019 for 1561 York Place to restore rock walls, widen driveway openings to 4.88 m, and add a pedestrian entrance on Prospect Place
- Proposed installation of new metal gates, intercoms, and address signage along York Place and Prospect Place
- Restoration will use salvaged granite and concrete pillar caps, with repointing to match original detailing
- Adoption of minutes from June 15, 2021 Heritage Commission meeting
- Next meeting scheduled for October 19, 2021
Advisory Planning Commission
The Advisory Planning Commission is considering a proposed regulatory framework for secondary suites in Oak Bay, including zoning, parking, registration, and utility fee changes, and will provide feedback for a final report to Council. The commission will also review a development permit application for repaving and landscaping at 3475 Ripon Road. The meeting is electronic only due to provincial health orders.
- Secondary suites framework: zoning amendments, parking requirements, registration options, and utility fees
- DP000035 - 3475 Ripon Road: repaving parking lot and boat storage, new drainage, underground services, landscaping
- Potential Zoning Bylaw No. 3531 text amendments for secondary suites
- Potential Parking Facilities Bylaw No. 3540 amendment for one additional off-street parking space per suite
- Solid waste fee of $286 annually; extra bins for suites at cost-recovery
Board of Variance
The Oak Bay Board of Variance will hold an electronic meeting on September 1, 2021, to consider three variance applications for residential properties. The board will decide whether to grant minor variances for renovations and additions at 1101 Beach Drive, 575 St. Patrick Street, and 520 Island Road. The agenda also includes adoption of minutes from the November 25, 2020 meeting, which denied two variances and approved one.
- 1101 Beach Drive: variance to increase building height from 7.32 m to 10.20 m and roof height from 9.14 m to 12.61 m for renovations to a 1913 home
- 575 St. Patrick Street: variance to permit construction of an accessory building
- 520 Island Road: variance to permit renovations including an exterior stairwell and hot tub siting
- Adoption of November 25, 2020 minutes, which denied variances at 2617 Cadboro Bay Road and 2507 Wootton Crescent, and approved structural alterations at 1917 Hampshire Road
Public Art Advisory Committee
The Public Art Advisory Committee will review recommendations for painted piano locations and discuss the development of the 2022 work plan. The meeting also includes updates on regional arts and culture.
- Approval/recommendation of Painted Piano locations including Cattle Point, Turkey Head, Loon Bay Park, McNeill Bay, and Willows Beach
- Discussion of the 2022 Public Art Advisory Committee work plan
- Regional Arts/Culture update and member round table discussion
- Staff and Council liaison updates
Council Meeting
Oak Bay Council is meeting to decide on several items, including awarding construction contracts for the Windsor Sanitary Sewer Phase 1 (up to $370,000) and Cadboro/Bowker Intersection Upgrades (up to $425,000), endorsing a summer music pilot project, and receiving reports on the second quarter budget and heritage designation. Council will also consider multiple development variance permits and siting and design applications for new homes, including a major University of Victoria project.
- Authorize construction contract for Windsor Sanitary Sewer Phase 1, not to exceed $370,000
- Authorize construction contract for Cadboro/Bowker Intersection Upgrades, not to exceed $425,000
- Endorse Oak Bay Business Improvement Association's 'Music in the Village' summer 2021 pilot project and waive anti-noise bylaw enforcement
- Approve Development Variance Permit DVP00106 for University of Victoria Engineering and Computer Science buildings at 3800 Finnerty Road
- Approve new single-family home siting and design applications at 2780 Beach Drive, 2021 Brighton Avenue, and 2031 Brighton Avenue
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(g) and (k). The council will discuss litigation or potential litigation affecting the municipality, and preliminary negotiations for a proposed municipal service. No decisions or public actions are listed on the agenda.
- Meeting closed to the public under Section 90(1)(g) for litigation or potential litigation
- Meeting closed under Section 90(1)(k) for preliminary municipal service negotiations
CANCELLED - Committee of the Whole
This meeting of the Committee of the Whole, originally scheduled for July 19, 2021, has been cancelled. No items were discussed or decided.
- Meeting cancelled
Special Council Meeting
At this special meeting, Council will receive a presentation on the Secondary Suites Study, including community survey results, and provide direction for a final report to be considered in September 2021. The agenda also includes routine approval of the agenda and adoption of minutes from the July 12 meeting.
- Secondary Suites Study – Community Survey/Draft Strategy presentation by Urban Systems
- Direction for preparation of Final Report on Secondary Suites Study for September 2021
- Adoption of minutes from July 12, 2021 Regular Council Meeting
Advisory Planning Commission
The Advisory Planning Commission is reviewing a presentation on the Secondary Suites Study by Urban Systems Ltd. The presentation includes a summary of community survey results regarding potential regulations for secondary suites in the District.
- Presentation of Secondary Suites Study by Dan Huang, Urban System Ltd.
- Review of Secondary Suites Community Survey Summary containing 995 responses
- Discussion of four potential secondary suite regulatory scenarios (A, B, C, and D)
Council Meeting
The Council is reviewing several infrastructure and community items, including a chiller replacement at the Oak Bay Recreation Centre and funding for public art. They are also discussing potential changes to dog leash rules at Willows Beach and park resurfacing.
- Awarding $403,424.93 contract to Fraser Valley Refrigeration Ltd. for OBRC chiller replacement
- Proposed $88,950 for resurfacing four tennis courts at Carnarvon Park
- Request from Saanich for $60,000 to $90,000 to protect Kings Road Community Nature Green Space
- Allocation of $20,000 annual Public Art Fund plus $7,000 from Municipal Hall renovations
- Approval of development permits for 2230 Cadboro Bay Road and 3220 Exeter Road
Special Council Meeting
This is a special council meeting closed to the public under Community Charter provisions. Council will discuss personnel information, a municipal award or gift, solicitor-client privileged advice, and preliminary negotiations for a municipal service. No public decisions or discussions are scheduled.
- Closed session under Section 90(1)(a) for personnel information
- Closed session under Section 90(1)(b) for award or gift matters
- Closed session under Section 90(1)(i) for solicitor-client privileged advice
- Closed session under Section 90(1)(k) for preliminary municipal service negotiations
Advisory Design Panel
The Oak Bay Advisory Design Panel is meeting electronically to review four siting and design applications for new single-family homes and a renovation, and to approve the agenda and minutes from the previous meeting. The panel will make recommendations to Council on these applications.
- 2031 Brighton Avenue: new single-family home, detached garage, and pool
- 2021 Brighton Avenue: new single-family home
- 2780 Beach Drive: new single-family home
- 3170 Beach Drive: renovations and additions to existing home
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(i) and (k). The council will discuss solicitor-client privileged advice and preliminary negotiations for a proposed municipal service. No public decisions or discussions are scheduled.
- Closed meeting under Section 90(1)(i) for solicitor-client privilege
- Closed meeting under Section 90(1)(k) for preliminary municipal service negotiations
Council Meeting
Oak Bay Council is meeting electronically to receive and approve the District's 2020 Annual Report, along with updates on Council priorities and the asset management program. The agenda also includes routine items like approving the previous meeting's minutes and receiving committee minutes.
- Receive and approve the District of Oak Bay 2020 Annual Report
- Receive Second Quarter Council Priorities Update 2021 and rename Corporate Plan to Council Priorities Plan
- Receive Asset Management and Infrastructure Capital Program Update
- Approve agenda and adopt minutes from June 14, 2021 meeting
- Receive Committee of the Whole minutes from May 17, 2021
Public Art Advisory Committee
The Oak Bay Public Art Advisory Committee is meeting electronically to approve the agenda, adopt the May 26, 2021 minutes, and receive updates from staff, council, and regional arts/culture. The main discussion item is the development of the committee's 2022 work plan. The meeting is open to the public via Zoom.
- Discussion of the Public Art Advisory Committee work plan (2022) development
- Staff Liaison Update
- Council Liaison Update
- Regional Arts/Culture Update, including a member round table discussion
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(i) to receive solicitor-client privileged advice. No decisions or public business are on the agenda.
- Meeting closed under Section 90(1)(i) for solicitor-client privileged advice
Committee of the Whole
The Committee of the Whole is meeting to receive updates and discuss three main items: the Bowker Creek Initiative (including a daylighting feasibility study and possible stormwater service level increase), a proposed two-hour parking restriction near St. Michael's School, and potential resurfacing of four tennis courts at Carnarvon Park. The meeting also includes a delegation from Friends of Bowker Creek and public comment.
- Bowker Creek Initiative update with daylighting feasibility study and implementation framework
- Proposed Traffic Control Order No. 2020-23: two-hour parking on Falkland Road and Victoria Ave between Central Ave and McNeill Ave
- Discussion on resurfacing four tennis courts at Carnarvon Park
- Delegation from Friends of Bowker Creek on salmon recovery and restoration work
- Referral of stormwater management service level increase to 2022 Strategic Priorities and Financial Planning
Heritage Commission
The Oak Bay Heritage Commission is meeting electronically to discuss a condition assessment of Tod House, a municipally designated heritage site at 2564 Heron Street, and to consider recommending it for provincial heritage designation. The commission will also receive updates from staff and council liaisons and may make recommendations to council. The agenda includes routine items like approving the agenda and adopting previous minutes.
- Presentation on Tod House Condition Assessment (Oct. 2020) and potential Provincial Heritage Designation
- Tod House is in fair condition with deferred maintenance; report recommends designation and conservation plan
- Adoption of April 14, 2021 minutes
- Committee recommendations to Council per Section 12(b) of Committee and Commission Policy
Special Council Meeting
This is a special council meeting convened solely to hold an in camera (closed) session. The council will discuss items permitted under Community Charter Sections 90(1)(a), (c), and (g), which cover personal information about potential municipal appointees, labour or employee relations, and litigation or potential litigation. No public decisions or discussions are on the agenda.
- In camera discussion under Section 90(1)(a): personal information about a candidate for a municipal position
- In camera discussion under Section 90(1)(c): labour relations or other employee relations
- In camera discussion under Section 90(1)(g): litigation or potential litigation affecting the municipality
Council Meeting
The Council will review several development variance permits and a new loading zone on Estevan Avenue. They will also discuss deferring municipal action on single-use plastics pending federal regulations.
- Proposed time-limited loading zone on Estevan Avenue
- Development Variance Permit DVP00110 - 3800 Finnerty Road
- Approval of 2020 Statement of Financial Information
- Development Variance Permit DVP00105 - 1069 Beach Drive
- Development Variance Permit DVP00108 - 2576 Margate Avenue
Advisory Design Panel
The Advisory Design Panel is reviewing two development applications for exterior alterations. One involves renovations to a single-family home on Exeter Road, and the other concerns updates to a 43-unit apartment building on Cadboro Bay Road.
- ADP00136: Renovations to a single-family home at 3220 Exeter Road
- DP000034: Exterior alterations to a 43-unit multifamily building at 2230 Cadboro Bay Road
- Election of a new Vice Chair
Public Art Advisory Committee
The Public Art Advisory Committee is meeting to discuss and potentially recommend permanent locations for two donated sculptures, Portal and Jelly, and to review the Public Art Policy and work plan. The meeting includes updates from staff and council liaisons, and a discussion of the committee's annual work plan for 2022.
- Recommendation for permanent location of 'Portal' by Heather Passmore at Willows Beach, Esplanade
- Recommendation for permanent location of 'Jelly' by Nathan Smith at 2527 Estevan Avenue
- Review of draft Public Art Policy with committee comments
- Discussion of 2022 work plan and Council priorities for arts
- Update on 2020/2021 ArtsAlive sculpture program
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(a) and (i). The council will discuss personal information about a candidate or holder of a municipal position, and receive solicitor-client privileged advice. No public decisions or discussions are scheduled.
- Closed meeting under Section 90(1)(a): personal information about an individual for a municipal position
- Closed meeting under Section 90(1)(i): receipt of solicitor-client privileged advice
Council Meeting
The Council is reviewing several development variance permits and discussing grant awards. Key decisions include adopting the 2021-2025 Financial Plan and establishing new parks, recreation, and culture fees.
- Awarded $35,000 grant to Oak Bay Volunteer Society
- Adopted Parks, Recreation, and Culture Fees and Charges Bylaw No. 4777
- Adopted 2021-2025 Financial Plan Bylaw No. 4792
- Adopted 2021 Tax Rates Bylaw No. 4793
- Awarded $252,070 contract for Animal Control Services to Victoria Animal Control Services
Special Council Meeting
This is a special council meeting closed to the public under Community Charter Section 90(1)(i) to receive solicitor-client privileged advice. No decisions or public business are on the agenda.
- Closed meeting under Section 90(1)(i) for solicitor-client privilege
Committee of the Whole
Oak Bay's Committee of the Whole meets May 17, 2021 to receive a staff report on single-use plastics and consider Council direction on restricting or banning them. The committee will also consider a time-limited loading zone on Estevan Avenue and hear presentations from 2021 Grant in Aid applicants. A report on parking restrictions near St. Michael's School is deferred to June 21, 2021.
- Single-Use Plastics: Current Situation and Options Analysis report from Deputy Director of Corporate Services Sarah Morden, requesting Council direction on Option 1 or Option 2
- Estevan Avenue Loading Zone: recommendation to adopt a time-limited loading zone per Traffic Control Order 2021-01
- Presentations from 2021 Grant in Aid Applications
- Parking Restrictions in the Vicinity of St. Michael's School deferred to June 21, 2021 Committee of the Whole
- Public comment and question period, max 30 minutes, for non-agenda matters
Council Meeting
Oak Bay Council reviewed the 2020 Financial Statements and approved several bylaws, including the 2021-2025 Financial Plan and 2021 Tax Rates. Key decisions included approving the relocation of pickleball courts at Carnarvon Park for up to $65,000 and awarding a three-year animal control contract for $252,070. Council also discussed amendments to the animal bylaw regarding trapping and urban wildlife management.
- Approved relocation of pickleball courts at Carnarvon Park to the lacrosse box area, cost not to exceed $65,000
- Awarded three-year Animal Control Services contract to Victoria Animal Control Services for $252,070 (excluding GST)
- Adopted Financial Plan Bylaw 2021-2025 (No. 4792) and Tax Rates Bylaw 2021 (No. 4793)
- Proposed amendments to Animal Control Bylaw 4013 to restrict trapping methods and define 'trap'
- Received 2020 Financial Statements presented by Director of Financial Services Christopher Paine
Special Council Meeting
The District of Oak Bay Council is holding a special meeting via MS Teams. The meeting is closed to the public because it involves confidential discussions about land acquisition or disposition, legal advice, and preliminary negotiations for municipal services.
- Closed meeting under Community Charter Sections 90(1)(e)(i) and (k)
- Topics include land acquisition/disposition, solicitor-client privileged advice, and preliminary service negotiations
Advisory Planning Commission
Oak Bay's Advisory Planning Commission meets May 4, 2021 by electronic meeting to approve its agenda and adopt minutes from January 7, 2020. The main items are verbal updates on secondary suites and on infill housing options for neighbourhoods, plus a Council liaison update. No new bylaws, rezonings, contracts, or public hearings appear on this agenda.
- Verbal update on Secondary Suites Overview (unfinished business)
- Staff verbal update on Infill Housing Options for Neighbourhoods
- Council Liaison Update
- Adoption of January 7, 2020 APC minutes
- Next meeting scheduled for June 1, 2021
Council Meeting
Oak Bay Council is holding a Special Council meeting on Monday, May 3, 2021 at 6:00 p.m. by electronic MS Teams. The entire meeting is closed to the public under Community Charter Sections 90(1)(e) and (k). The closed subjects concern land or improvements acquisition, disposition or expropriation, and preliminary negotiations about a proposed municipal service. No public agenda items are listed in the notice.
- Special Council meeting, May 3, 2021, 6:00 p.m., electronic via MS Teams
- Meeting closed to the public under Community Charter Section 90(1)(e) — land or improvements acquisition, disposition or expropriation
- Meeting closed under Community Charter Section 90(1)(k) — preliminary negotiations on a proposed municipal service
- Notice signed by S. Williams, Director of Corporate Services
- No public agenda items or dollar amounts stated in the notice
Special Council Meeting
Oak Bay Council is holding a special meeting to decide whether to launch a 12-month, $120,000 study of infill housing options in neighbourhoods, and whether to proceed with tree replacement and sidewalk rehabilitation on Oak Bay Avenue. Council will also consider keeping Willows Beach parking as-is and restricting Esplanade to local traffic during the pandemic. The meeting is held electronically via Zoom with no in-person attendance.
- Infill Housing Options for Neighbourhoods project charter: study of duplexes, triplexes, laneway houses, detached suites, heritage home conversions, small lot subdivision and townhouses, with a $120,000 approved budget and 12-month timeline
- Oak Bay Avenue Tree and Sidewalk Rehabilitation: replace four Norway Maple stumps with four new trees and do associated sidewalk and underground work
- Esplanade and Willows Beach Parking: keep Willows Beach public parking in its normal configuration and restrict Esplanade to local traffic until indoor dining restrictions are lifted
- Public input accepted in writing or by phone before noon on the day of the meeting; no in-person attendance permitted
- Reports authored by B. Anderson (Building and Planning) and D. Horan (Engineering and Public Works), both dated April 29, 2021
Public Art Advisory Committee
Oak Bay's Public Art Advisory Committee meets electronically to elect a chair, adopt minutes from 2020, and begin work on its annual work plan and a review of the Public Art Policy. The committee also receives an update on the Arts Laureate position, for which the District is accepting applications. The meeting is advisory; any recommendations require Council approval.
- Election of a PAAC Chair, with term ending date still to be determined
- Adoption of minutes from March 10, 2020 and October 14, 2020 meetings
- Update on the Arts Laureate position; District of Oak Bay accepting applications
- Discussion of the Annual Work Plan process, described as the start of several discussions
- Review of the Public Art Policy, if time permits
Police Board
The Oak Bay Police Board meets to adopt March minutes, receive the Chief's accountability report (unchanged from March), and review Q1 financial and overtime reports. The Board is finalizing its submission to BC's Special Committee on Reforming the Police Act, due April 30. The Chief's monthly update covers Covid vaccination priority for first responders, a new hire, security cameras, and a training room. The meeting ends with a recommendation to adjourn the open portion and convene a closed session on personnel issues.
- Q1 operating expenses were $1,106,108, or 21.2% of the $5,219,500 annual budget
- Q1 police salaries and overtime totaled $559,071, 23.36% of the $2,392,900 budget
- Board finalizing its Police Act reform submission, due April 30, 2021
- Chief's update: first responders given Covid vaccination priority; new hire; security cameras; training room
- Closed session recommended to discuss personnel issues under the Police Act
Council Meeting
Oak Bay Council meets April 26, 2021 to consider several Uplands siting and design applications for new homes, a heritage matter at 2072 Hampshire Road, and financial items including the 2021-2025 Financial Plan Bylaw and 2021 Tax Rates Bylaw. Council will also decide on a $350,115 CRD trunk sewer refund and a $15,000 UBCM asset management grant application. Several items are subject to public input, though the meeting is held electronically via Zoom.
- Uplands siting and design approvals for new single-family homes at 3175 Exeter Road, 3115 Beach Drive, 3125 Beach Drive, and 3255 Norfolk Road
- Heritage referral for 2072 Hampshire Road, including rescinding a temporary protection order
- $350,115 one-time refund from the CRD for regional trunk sewer capital reserve contributions, to be transferred to the District's Capital Works Reserve
- Application for a $15,000 UBCM Asset Management Planning Program grant for the Infrastructure Replacement Plan
- First, second and third readings of the 2021-2025 Financial Plan Bylaw No. 4792 and Tax Rates Bylaw No. 4793
Special Council Meeting
The District of Oak Bay has called a Special Council meeting for Monday, April 26, 2021 at 6:00 p.m., held electronically via MS Teams. The notice states the meeting will be closed to the public under Community Charter Sections 90(1)(b) and (i), covering personal information about an identifiable individual being considered for a municipal award or honour, and receipt of advice subject to solicitor-client privilege. The agenda text provided contains no public business items, motions, contracts, or dollar amounts.
- Special Council meeting set for April 26, 2021, 6:00 p.m. via MS Teams
- Meeting closed to the public under Community Charter Section 90(1)(b) — personal information about an identifiable individual being considered for a municipal award or honour
- Meeting closed under Community Charter Section 90(1)(i) — receipt of advice subject to solicitor-client privilege
- Notice signed by S. Williams, Director of Corporate Services
- No public agenda items, contracts, or dollar amounts appear in the supplied text
Committee of the Whole
Oak Bay's Committee of the Whole meets April 19, 2021 to receive a staff report on pickleball at Carnarvon Park and a consultant report on managing urban wildlife. The pickleball recommendation would close the park's pickleball and tennis courts from 6:00 pm to 9:00 am daily, May 1 to October 1, 2021. The committee will also adopt minutes from four special financial plan meetings held in February and March 2021.
- Pickleball at Carnarvon Park: staff recommend closing pickleball and tennis courts 6:00 pm to 9:00 am daily, May 1 to October 1, 2021
- Managing Urban Wildlife: consultant report by Joanna Winter received; committee may recommend accepting any recommendations to Council
- Adoption of minutes from Special Committee of the Whole meetings on February 4, 11, 18 and March 1, 2021
- Public comment and question period by phone, 3 minutes per speaker, 30 minutes total
- Meeting held electronically; in-person attendance not permitted under Provincial Health Officer guidance
Heritage Commission
The Heritage Commission is reviewing a temporary protection order placed by Council on the 1880s farmhouse at 2072 Hampshire Road, which is listed on the Community Heritage Register but not heritage designated. The owner's estate has applied to move the house to Metchosin as part of a property sale closing June 30, 2021, and has submitted a response disputing inaccuracies in the District's Statement of Significance. The Commission will also adopt minutes from its September 15, 2020 meeting and approve the agenda.
- Temporary Protection Order (BP013525) on 2072 Hampshire Road, an 1880s farmhouse on the Community Heritage Register, to allow Council to consider heritage value
- Building permit application to move the house from 2072 Hampshire Road to Metchosin as part of a property sale closing June 30, 2021
- Owner's estate submission disputing inaccuracies in the District's Statement of Significance for the property
- Adoption of Heritage Commission minutes from September 15, 2020
- Next meeting scheduled for May 18, 2021
Advisory Design Panel
Oak Bay's Advisory Design Panel meets to review five Uplands siting and design applications: renovations to an existing home at 3125 Weald Road (with a requested setback variance), plus four new single-family home proposals on Exeter Road, Beach Drive, and Norfolk Road. The panel also adopts minutes from its November 3, 2020 meeting and approves the agenda. The meeting is held electronically under provincial health orders, with no in-person public attendance.
- 3125 Weald Road: renovations to a 1930 home with a requested interior side setback variance from 4.57 m to 0.01 m
- 3175 Exeter Road: new single-family home application (ADP00129)
- 3115 Beach Drive: new single-family home application (ADP00132)
- 3125 Beach Drive: new single-family home application (ADP00133)
- 3255 Norfolk Road: new single-family home application (ADP00134)
Council Meeting
Oak Bay Council meets electronically on April 12, 2021 to decide an alternative tax collection scheme for 2021, approve Arts Laureate terms, and give first three readings to amendments to the Streets and Traffic Bylaw and Public Sewer Bylaw. Council will also adopt an amendment to the Reserve Funds Bylaw and receive correspondence from the District of Saanich about a 40 km/h residential speed pilot. Most items are routine approvals; the tax collection scheme sets the due date and a 10% penalty on unpaid current taxes.
- Alternative Tax Collection Scheme: due date first business day after Canada Day, 10% penalty on unpaid current taxes, no penalty on Home Owner Grant portion if submitted before first business day after Labour Day, and no penalty for class 6 business/other properties in 2021
- Streets and Traffic Bylaw No. 4100, 2000, Amendment Bylaw No. 4778, 2021 to be given first three readings
- Public Sewer Bylaw No. 3891, 1996, Amendment Bylaw No. 4779, 2021 to be given first three readings
- Reserve Funds Bylaw No. 4747, 2020, Amendment Bylaw No. 4780, 2021 to be adopted
- Arts Laureate Terms of Reference and recruitment advertisement to be approved; correspondence from District of Saanich on a Motor Vehicle Act pilot for 40 km/h speeds on residential streets without a continuous yellow centerline
Council Meeting
The District of Oak Bay has called a Special Council meeting for Wednesday, March 31, 2021 at 6:00 p.m., held electronically via MS Teams. The notice states the meeting will be closed to the public under Community Charter Sections 90(1)(e), (g), (i) and (k) and 91(2)(i). The cited reasons cover land acquisition or disposition, litigation or potential litigation, solicitor-client privileged advice, and preliminary negotiations about a proposed municipal service. The agenda text provided contains no public business items, motions, contracts, or dollar amounts.
- Special Council meeting, March 31, 2021, 6:00 p.m., electronic via MS Teams
- Meeting closed to the public under Community Charter Sections 90(1)(e), (g), (i) and (k) and 91(2)(i)
- Closed-session topics cited: land acquisition/disposition, litigation, solicitor-client advice, preliminary service negotiations
- Notice signed by S. Williams, Director of Corporate Services
- No public agenda items, contracts, or dollar amounts appear in the supplied text
Police Board
The Oak Bay Police Board meets by Zoom to receive the Chief Constable's monthly update, an accountability report from Deputy Chief Constable Fisher, and a strategic plan update, and to discuss the provincial Police Act reform process. The agenda also includes adoption of draft minutes from the February 23, 2021 meeting and a planned closed session on personnel issues. Most items are reports received for information rather than decisions on new policies or spending.
- Discussion of the Police Act reform process led by Chair Murdoch
- Accountability Report for February 2021 from Deputy Chief Fisher, listing 6 ongoing OPCC complaint files
- Strategic Plan update, with consulting bids to be reviewed in camera
- Adoption of draft minutes from the February 23, 2021 regular meeting
- Closed session to discuss personnel issues under the Police Act
Council Meeting
Oak Bay Council meets electronically on March 22, 2021 to work through reports, bylaws, and notices of motion. Council will consider sending a letter of concurrence to Innovation, Science and Economic Development Canada for a proposed 22m telecommunications tower at 2251 Cadboro Bay Road, and will decide on the 2021 Oak Bay Business Improvement Association budget. Other items include driveway access bylaw amendments, a ten-year lease renewal for the Oak Bay Lawn Bowling Club at Carnarvon Park, and first three readings of Reserve Bylaw Amendment No. 4780, 2021.
- Proposed 22m Rogers communications tower at 2251 Cadboro Bay Road; staff recommend a letter of concurrence to Innovation, Science and Economic Development Canada
- 2021 budget for the Oak Bay Business Improvement Association up for approval
- Driveway Access Bylaw No. 3550 amendments, including a 12-month non-enforcement of section 7(3) for 2594 Heron Street
- Ten-year lease renewal for the Oak Bay Lawn Bowling Club at Carnarvon Park
- Reserve Bylaw No. 4747, 2020 Amendment Bylaw No. 4780, 2021 for first three readings
Council Meeting
Oak Bay Council is considering a Temporary Protection Order to block a building permit application that would move the 1880s farmhouse at 2072 Hampshire Road to Metchosin. The home is on the Community Heritage Register but is not heritage-designated. Council will also receive the Draft 2021-2025 Financial Plan, an infill housing and village area plans update, an asset management presentation, and a capital budget report on the active transportation program.
- Temporary Protection Order for 2072 Hampshire Road: 60-day hold on moving the 1880s farmhouse, referred to Heritage Commission
- Draft 2021-2025 Financial Plan (Version 4) overview and budget presentation
- Council priority initiatives on infill housing and village area plans
- Capital budget: staff to proceed with 2021 transportation safety/active transportation program, with Q2 2021 progress briefing
- Notice of Motion from Councillor Paterson on harmonizing the Draft Financial Plan with the Asset Management Strategy
Special Committee of the Whole
Oak Bay's Special Committee of the Whole meets March 1, 2021 to receive two community amenity proposals for a new 30-year lease of the municipally owned Oak Bay Marina lands at 1327 Beach Drive. Council is not choosing a proponent at this meeting; it is inviting public feedback on the two proposals, which were the only submissions to clear the 70% technical threshold. Council will later score the amenity proposals, and only those scoring 70% or higher will have their financial proposals evaluated.
- Two proposals (Proponent 1 and Proponent A) for a new 30-year lease of Oak Bay Marina lands at 1327 Beach Drive
- Current marina leases with the Province and the District both expire December 2022
- RFP issued September 18, 2020; proposals due November 30, 2020
- Public feedback invited; online questionnaire on connect.oakbay.ca runs February 9 to March 2, 2021
- Staff report states the recommendation has no new budget implications
Police Board
The Oak Bay Police Board meets by Zoom to receive the January 2021 accountability report, the Q4 2020 expense report, and 2020 calls-for-service and crime statistics. It will also discuss the strategic plan, a BC Association of Police Boards update, and new business on appointing a board representative to the GVLRA and regional policing. The meeting opens by welcoming newly appointed board member Christine Hall and ends with a closed session on personnel issues.
- Welcome of newly appointed Police Board member Christine Hall
- Adoption of draft minutes from the January 26, 2021 regular meeting
- Q4 2020 expense report: total expenses $4,718,480 of $5,265,400 budget (89.6% used)
- 2020 crime statistics: overall file count 4,159, down from 4,986 in 2019; residential break and enters 17, down from 36
- New business: appointment of a board representative to the GVLRA and regional policing discussion
Council Meeting
Oak Bay Council meets electronically on February 22, 2021 to consider a 10-year lease of buildings and lawn bowling greens at Carnarvon Park to the Oak Bay Lawn Bowling Club, and a temporary sidewalk widening on Crescent Road from Foul Bay Road to King George Terrace. Council will also receive an animal control contract and bylaw review for information, and consider a notice of motion on the Help Cities Lead climate campaign. Several items are procedural, including approval of the agenda and minutes.
- Ten-year lease of Carnarvon Park buildings and lawn bowling greens to the Oak Bay Lawn Bowling Club, with notice under Community Charter Sections 24 and 26
- Temporary sidewalk widening on Crescent Road from Foul Bay Road to King George Terrace, to be removed by December 31, 2021 unless Council directs otherwise
- Animal Control Services Contract and Bylaw Review received for information; RFP for a new three-year contract to start July 2021, with up to $10,000 in short-term costs and $50,000 over 2023/2024 for consulting
- Notice of motion from Councillor Ney endorsing the Help Cities Lead campaign and requesting provincial action on building GHG requirements, PACE financing, and home energy labelling
- AVICC resolution requesting a moratorium on recreational wolf hunting on Vancouver Island pending a scientific study
Special Committee of the Whole - Financial Plan
Oak Bay's Special Committee of the Whole meets to review the Draft 2021 Financial Plan (Version 3) and hear capital budget presentations from Corporate Administration, Finance & IT, Fire and Emergency Services, Engineering & Public Works, and Parks, Recreation, and Culture. The draft plan projects a 6.49% tax increase for 2021 (about $208 for the median home) and over $220M in five-year operating and $84M in five-year capital expenditures. Council also received correspondence from residents on McNeill Avenue about repeated basement flooding and stormwater/sewer infrastructure concerns.
- Draft 2021 Financial Plan (Version 3) presentation, with a 6.49% tax increase in 2021 and 4.95% in 2023-2025
- Five-year capital expenditures of $84M; $16.8M grant-contingent funding and $5.0M borrowing
- Capital budget presentations from Corporate Administration, Finance & IT, Fire and Emergency Services, Engineering & Public Works, and Parks, Recreation, and Culture
- Reserves projected to drop from $56.7M in 2020 to $38.0M by 2025, a net decrease of $12.5M
- Resident correspondence requesting stormwater and sewer drainage remediation along McNeill Avenue after repeated basement floods
Special Committee of the Whole - Financial Plan
Oak Bay's Committee of the Whole meets February 11, 2021 to review Draft Version 2 of the 2021-2025 Financial Plan, covering revenue, departmental operating budgets, and capital budgets. The meeting is held electronically with no in-person attendance, and residents can submit written comments or pre-register to speak by phone. No specific spending decisions, tax rates, or dollar figures are stated in the agenda itself; those details are contained in the attached draft plan document.
- Draft 2021 Financial Plan (Version 2) presentation and overview
- Revenue presentation and discussion
- Operating budget presentations: Finance and IT, Fire and Emergency Services, Building and Planning, Engineering and Public Works (including Sewer and Water utilities), Parks, Recreation and Culture
- Capital budget presentations: Corporate Administration, Finance and IT, Fire and Emergency Services (time permitting)
- Public participation by written comment or pre-registered phone line; meeting streamed live online
Council Meeting
Oak Bay Council meets electronically on February 8, 2021 to consider endorsing the Capital Regional District's draft Solid Waste Management Plan and to decide several traffic control orders, including stop signs on Orchard Avenue, Beaverbrooke Street, Hewlett Place, Mitchell Street, Theatre Lane, Woodlawn Court, and 2-hour parking on Oak Bay Avenue. Council will also vote on a new single-family dwelling and two accessory buildings at 2740 Beach Drive, and receive correspondence from Saanich on the $10aDay Child Care Plan. Several items are routine, including approval of minutes and an Arts Laureate annual report.
- Endorsement of the Capital Regional District Draft Solid Waste Management Plan, with a letter to the CRD
- Traffic Control Orders: stop signs on Orchard Avenue, Beaverbrooke Street, Hewlett Place, Mitchell Street, Theatre Lane, and Woodlawn Court; 2-hour parking on 2001-2013 Oak Bay Avenue
- Application to construct a new single-family dwelling and two accessory buildings at 2740 Beach Drive
- Support for the Songhees Nation's application to the Clean Coast, Clean Waters Initiative Fund for derelict vessel cleanup in the Salish Sea
- Correspondence from the District of Saanich regarding the $10aDay Child Care Plan
Financial Planning Meeting
Oak Bay's Special Committee of the Whole meets electronically on February 4, 2021, for a Financial Plan meeting. Council will consider amending the agenda to allow public input, then hear a draft 2021-2025 Financial Plan overview and operating budget presentations from the Greater Victoria Public Library and South Island Prosperity Partnership, followed by departmental presentations including police, fire, and building and planning. The meeting is held electronically with public participation by written comment or pre-registered phone.
- Draft 2021-2025 Financial Plan overview presentation (pages 5-150)
- Greater Victoria Public Library budget and five-year financial plan presentation (pages 151-180)
- South Island Prosperity Partnership request for renewal (pages 181-182)
- Motion to amend the agenda to include public participation at this Special Meeting
- Operating budget presentations for police services, police capital, fire and emergency services, and building and planning (time-permitting)
Special Council Meeting
Oak Bay Council is holding a special meeting on February 1, 2021, with one substantive item: adopting Heritage Commission Establishment Bylaw No. 4770, 2020, which creates a volunteer commission to advise Council on heritage matters. The meeting then moves to adjourn into a closed session to discuss personal information about an identifiable individual and labour or employee relations. The agenda is otherwise procedural.
- Adoption of Heritage Commission Establishment Bylaw No. 4770, 2020, replacing Bylaw No. 4550 (2011)
- New commission: up to 7 volunteer members, no more than 2 residing outside Oak Bay
- Commission mandate includes advising on the Community Heritage Register, heritage designations, and development applications in Heritage Conservation Areas
- Members serve without remuneration but may be reimbursed for pre-approved expenses
- Closed session under Section 90(1)(a) and (c) of the Community Charter on personal information and labour relations
Special Council Meeting
Oak Bay Council is holding a special meeting to review its 2019-2022 Council Priorities ahead of 2021 budget approvals and the Five Year Financial Plan. Staff recommend reaffirming the priorities, receiving 2021 Budget Questionnaire results, and adjusting timelines for 11 of 45 initiatives due to COVID-19 capacity pressures. Council will decide whether to add, delete, or change projects and how to address staff workloads exceeding 120% in many departments.
- Staff recommend delaying completion of 11 initiatives (24% of Council's 45 priorities) per Attachment 4
- 2021 Budget Questionnaire results to be received; 320 responses returned, down from 341 last year
- Council to identify additions/deletions/changes to projects for the Five Year Financial Plan
- New initiatives require CAO to report back on staff, budgetary and work plan implications before Council decision
- Public budget feedback scheduled for February Committee of the Whole meetings
Police Board Meeting
The Oak Bay Police Board meets by Zoom to review a draft terms of reference for hiring a facilitator to update the department's values, vision and mission statements, with a budget of $3,000. The Board will also receive accountability, overtime and crime-trend reports, and hear the Chief's monthly update covering building renovations, Covid-19 and electric vehicles. A new board member, Christine Hall, was appointed by Order in Council for a term ending December 31, 2021. The meeting ends with a closed session on personnel issues under the Police Act.
- Terms of Reference for a facilitator to update the police department's values, vision and mission statements, budgeted at $3,000
- Q4 2020 salaries and overtime report: overtime at $194,186, 182.85% of the $106,200 budget
- Monthly overtime reports for October, November and December 2020
- Order in Council appointing Christine Hall to the Oak Bay Police Board for a term ending December 31, 2021
- BC Association of Police Boards virtual AGM scheduled for March 6, 2021, with a call for resolutions
Council Meeting
Oak Bay Council meets January 25, 2021 to vote on a zoning amendment bylaw, approve electric vehicle charging stations with a $1/hour user fee, and authorize two $25,000 emergency preparedness grant applications. Council will also consider a fire services mutual aid agreement with Victoria and Saanich, a $16,600 development tracker software purchase, and first reading of a Heritage Commission establishing bylaw. In-person attendance is not permitted under provincial health orders; residents may submit written comments or pre-register to speak by phone.
- Zoning Amendment Bylaw 2020 No. 3531.105 up for third reading and adoption
- Staff to procure 3 EV charging stations with $1/hour user fee, reviewed end of 2021
- Two $25,000 grant applications authorized for Community Emergency Preparedness Fund streams
- $16,600 allocated for Development Tracker software in 2021 Budget
- Heritage Commission Establishing Bylaw No. 4770, 2020 to receive first three readings
Committee of the Whole
Oak Bay's Committee of the Whole meets January 18, 2021 to consider referring an updated draft Heritage Commission Establishing Bylaw to Council for first three readings, and to review Traffic Control Orders and possible amendments to the Streets and Traffic Bylaw. The committee will also receive City of Victoria correspondence about the Jubilee Cycling Route and hear public comment by phone. In-person attendance is not permitted under provincial health guidance.
- Updated draft Heritage Commission Establishing Bylaw recommended for referral to Council for first three readings
- Traffic Control Orders from the Manager of Engineering Services proposed for approval
- Staff may be directed to draft amendments to the Streets and Traffic Bylaw giving officers more powers without a Council order
- City of Victoria correspondence on the Jubilee Cycling Route received for information and direction
- Public comment and question period by phone only; in-person attendance not permitted
Public Hearing
Oak Bay Council held a public hearing on January 14, 2021, to consider Zoning Amendment Bylaw No. 3531.105, which would allow congregate housing for up to eight residents and two support staff at 1538 Monterey Avenue. The bylaw received first and second reading on November 23, 2020. Written submissions from residents both supporting and opposing the project were received, and the hearing was held by phone due to pandemic restrictions on in-person attendance.
- Zoning Amendment Bylaw No. 3531.105 would permit congregate housing for up to 8 persons plus 2 domestic support staff at 1538 Monterey Avenue
- Bylaw received first and second reading November 23, 2020; public hearing held January 14, 2021
- Written submissions included support from the Rotary Club of Oak Bay and several residents, and an objection from a resident citing parking and single-family neighbourhood concerns
- In-person attendance barred under Provincial Health Officer guidance and Ministerial Order No. M192; participation by written comment or phone
- Public comment phone line: 1-855 703 8985, Meeting ID 831 1737 8405
Council Meeting
Oak Bay Council meets January 11, 2021 to consider awarding a $470,000 renovation contract for Municipal Hall's Granite Room, receive a draft Secondary Suites Study strategy, and decide three development variance permits on Beach Drive and King George Terrace. Council will also adopt minutes from December meetings and receive an AVICC call for resolutions. In-person attendance is not permitted under provincial health orders; residents may submit written comments or pre-register to speak by phone.
- Contract for Municipal Hall/Granite Room Renovation awarded to Aral Construction at $470,000 excluding GST
- Secondary Suites Study Draft Strategy by Urban Systems received for information
- DVP00102 at 2740 Beach Drive recommended for denial; Uplands siting application ADP00126 referred back to staff
- DVP00103 at 388 King George Terrace recommended for approval for home renovations
- DVP00104 at 2690 Beach Drive recommended for approval for accessory building alterations