Smooth Rock Falls public meetings in 2024
33 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Council
Council will discuss several by-laws including a new Cemetery By-Law and agreements for waste collection and recycling. The meeting also includes a delegation regarding vacant municipally owned lots and reports on water and wastewater systems.
- By-Law No. 2024-51: Cemetery By-Law (First and Second Reading)
- By-Law No. 2024-53: Agreement with GFL Environmental Inc. for Non-Eligible Sources Recycling Services
- By-Law No. 2024-52: Agreement with Circular Materials for Promotion & Education Services
- By-Law No. 2024-45: Shared Services Agreement for Waste Collection
- By-Law No. 2024-50: Amended Lease Agreement with Detox
Regular Council
Council will discuss the Integrity Commissioner's findings regarding Mayor Patrick Roberts' conduct. The body is also deciding on several waste management by-laws and agreements, including a cart purchase from GFL Environmental Inc.
- Integrity Commissioner's report recommending a 30-day remuneration suspension for Mayor Roberts
- By-Law #2024-44: Waste Management By-Law
- By-Law No. 2024-48: Cart Purchase Agreement with GFL Environmental Inc.
- By-Law No. 2024-45: Shared Services Agreement with Fauquier-Strickland for waste collection
- By-Law No. 2024-46: Agreement with OPP for PPSAP services
Special Council
The council will accept the 2025 budget second‑draft presentation and give direction to the CAO‑Treasurer to prepare a third draft by December 10. The meeting also includes updates on capital projects such as a new columbarium, arena bleacher railings, senior housing on Catharine Street, and a multi‑use court renovation. These items are presented for discussion and possible future action.
- 2025 budget 2nd draft presentation – council accepts and orders 3rd draft
- New columbarium purchase – pricing pending before decision
- Arena bleacher railings – building permit required; engineering estimate $5,000‑$6,000
- Senior housing 14‑unit project on Catharine Street – total cost $12,059,592 (100% funded)
- Multi‑use court renovation – total $198,200, seeking 90% funding ($178,380)
Planning Board
The Planning Board is meeting to discuss a business case for funding the review of the town's Official Plan. The proposal seeks $18,600 specifically to cover the review of unincorporated areas on the outskirts of town.
- Funding request of $18,600 for Unincorporated Areas Official Plan Review
- Total estimated cost for complete Official Plan review of $46,500
- Quotation from Fotenn Consultants Inc. for Township of Haggart totaling $51,700
Regular Council
The Regular Council will consider and vote on several items, including the adoption of By-Law No. 2024-42 for signing authorities and By-Law No. 2024-43 as a confirmatory by-law. A report on the Electrical Update for Holiday Street Lighting requests $5,000 to install connections on the south side of Main St and possibly extend to the north/west side if budget permits. Other business includes a proposal to replace the Cloudpermit planning module with a licensing module and an update on the municipal land inventory and asset management planning.
- Electrical Update for Holiday Street Lighting – $5,000 allocated; council to direct administration to proceed with south‑side Main St connections and consider north/west side extension if within budget
- By‑Law No. 2024-42 – Signing Authorities for Banking Purposes (adopted)
- By‑Law No. 2024-43 – Confirmatory By‑law (adopted)
- Proposal to switch from Cloudpermit Planning Module to Licensing Module (discussion)
- Asset Management Planning for Municipal Infrastructure – O. Reg. 588/17 (discussion)
Special Council
The council will accept the first draft of the 2025 municipal budget as presented. They will direct the CAO‑Treasurer to prepare a second draft for further discussion. The draft includes a $846,200 increase in Ontario Municipal Partnership Fund funding and a $59,210 rise in the Ontario Provincial Police billing, which could affect the municipal tax levy. It also allocates $20,000 for accessibility upgrades at Town Hall and proposes a 5.5% increase in water and sewer rates.
- $846,200 Ontario Municipal Partnership Fund allocation increase
- $59,210 increase in OPP annual billing (≈2.5% tax levy rise)
- $10,000 reduction in municipal insurance costs
- $200,341 annual repayment on Main St/Kelly Rd/Dupont St/Catharine St construction loan
- 5.5% increase in water and sewer rates for 2025
Planning Board
The Planning Board is meeting to discuss a Transfer Payment Agreement for the Annual Assistance Allocation from the Province of Ontario. The agreement outlines the terms for receiving funds from the Minister of Municipal Affairs and Housing to support the board's projects.
- Transfer Payment Agreement for the Annual Assistance Allocation with the Minister of Municipal Affairs and Housing
Regular Council
The Smooth Rock Falls council will discuss a review of the Waste & Recycling Shared Services Agreement with Fauquier‑Strickland and consider options for non‑eligible source services under the Blue Box transition. The meeting also includes the adoption of three by‑laws: amending Agreement #3 with NOHFC, adopting a General Complaint Handling Policy, and a confirmatory by‑law. Routine items such as the land acknowledgement, approval of the agenda, adoption of minutes, and reports from committees are also on the agenda.
- Review of Waste & Recycling Shared Services Agreement with Fauquier‑Strickland
- Blue Box Transition – Non‑Eligible Source Service Options
- By‑Law No. 2024‑39 – Amending Agreement #3 with NOHFC
- By‑Law No. 2024‑40 – Adopt a General Complaint Handling Policy
- By‑Law No. 2024‑41 – Confirmatory By‑Law
Regular Council
The Smooth Rock Falls Council will discuss infrastructure loans and agreements with local organizations. The meeting includes reports from the Fire Chief and various municipal committees.
- By-Law No. 2024-36: Infrastructure Ontario Long-Term Loan for resurfacing Main St, Dupont St and Kelly Rd
- By-Law #2024-37: Agreement with the Smooth Rock Falls Curling Club
- Terms of Reference for the Senior Housing Committee
- OPP Municipal Policing 2025 Annual Billing Statement
- Approval for additional rental space at Mattagami Centre
Regular Council
The Smooth Rock Falls council adopted several by‑laws, including a revised volunteer policy and a temporary borrowing by‑law. It approved amendments to the Concession Lease Agreement, extending the lease term, lengthening the cancellation notice to 60 days, and linking fees to the municipality’s Fees Policy, and delegated authority to the mayor and CAO to sign the agreement. The council also directed a fire‑protection grant application for bunker suits and denied a resident’s request to add a parking spot at 103 Pine Ave.
- Amendment and execution of the Concession Lease Agreement – changes to cancellation notice, long‑term lease term, and fee reference
- Fire Protection Grant direction to purchase bunker suits for the fire department
- Denial of parking alteration request for 103 Pine Ave and restoration of the site
- Adoption of By‑law 2024‑34 to revise the Volunteer Policy
- Adoption of By‑law 2024‑33 for temporary borrowing
Planning Board
The Smooth Rock Falls Planning Board will adopt the Financial Statements for the fiscal years ending December 31, 2022 and December 31, 2023. Adoption fulfills the Transfer Payment Agreement reporting requirement to the Ministry of Municipal Affairs and Housing. The meeting will also cover routine items such as roll call, agenda approval, minutes approval, and other business.
- Adoption of the 2022 Financial Statements
- Adoption of the 2023 Financial Statements
- Roll Call and Declaration of Pecuniary Interest
- Approval of Agenda and Minutes
- Other Business items as listed
Regular Council
The Smooth Rock Falls Council will adopt a new water and wastewater billing, payments and collections policy and confirm a prior by‑law. It will declare Highway 11 (km 23) surplus, approve an amendment to the town's concession lease agreement, and direct an application for a fire‑protection grant for bunker suits. Additional items include a parking request denial and updates on arena operations and budget timelines.
- By‑Law #2024‑31 – Adopt a Water & Wastewater Billing, Payments and Collections Policy
- By‑Law #2024‑32 – Confirmatory By‑Law adopted
- Declaration that Highway 11 (km 23) is surplus
- Amendment to the Concession Lease Agreement (cancellation notice changed to 60 days, long‑term lease provision, reference to Municipal Fees Policy)
- Direction to apply for a Fire Protection grant to purchase bunker suits for the fire department
Regular Council - 03 Sep 2024 - Cancelled
The Regular Council meeting scheduled for September 3, 2024 in Smooth Rock Falls was cancelled. Because the meeting was cancelled, no agenda items were presented or decided.
Emergency Council
The Emergency Council will receive a verbal update from the CAO/Treasurer about the chiller failure at the Reg Lamy Cultural Centre. Council will consider providing direction on how to respond to the failure. This item appears under Other Business on the agenda.
- Chiller failure at the Reg Lamy Cultural Centre – verbal update and direction request
Regular Council
The Town of Smooth Rock Falls Council will discuss several new by-laws, including a CAO performance evaluation policy and a confidentiality policy. The meeting includes presentations on the arena canteen and municipal blue box transitions, as well as a request regarding parking.
- By-Law #2024-29: CAO Performance Evaluation Policy
- By-Law #2024-26: Confidentiality Policy
- By-Law #2024-28: Amendment to Procedural By-Law regarding Council Question Period
- By-Law #2024-30: Confirmatory By-law
- Discussion on Fire Protection Grant and a resident request to add parking
Regular Council
The Smooth Rock Falls Town Council will adopt several by‑laws, including a social media policy, a backyard chicken pilot, and a contract with Batisseurs Strategik Builders Inc. for repairs to the Reg Lamy Cultural Centre. The council will also consider arena canteen tender results and an update on the walking trails feasibility study. Additional resolutions address municipal conflict‑of‑interest training and other community matters.
- By‑Law #2024‑23 authorizes a stipulated‑price contract with Batisseurs Strategik Builders Inc. for Reg Lamy Cultural Centre repairs
- By‑Law #2024‑22 adopts a Social Media Policy for the town
- By‑Law #2024‑24 establishes a Backyard Chicken Pilot Project in residential zones
- Resolution #2024‑237 accepts arena canteen tender results and requests detailed proposals
- Resolution #2024‑236 accepts the Walking Trails Feasibility Study update
Special Council
Council will review the 2023 Consolidated Financial Statements and appoint KPMG as the Town's auditors for the 2024 year-end.
- Review 2023 Consolidated Financial Statements
- Appoint KPMG as financial auditors for 2024 year-end
- KPMG to finalize December 31, 2023 Consolidated Financial Statements
Regular Council
Council will consider a by-law to regulate a backyard chickens pilot project and authorize a contract for repairs to the Reg Lamy Cultural Centre. The meeting also includes a report on the SRFEDC mid-year activities and a request to name a highway bridge.
- By-law to regulate backyard chickens pilot project
- Contract for Reg Lamy Cultural Centre repairs
- By-law to authorize Social Media Policy
- By-law to authorize Tree Canada MOU
- Request to name Highway 11 Bridge
Regular Council
The Smooth Rock Falls Council will review traffic control options for properties on Main Street. The meeting also includes a presentation regarding the naming of a bridge and updates on public works resource shortages.
- Delegation from Guy Rochon regarding the naming of a bridge
- Review of traffic control options for Main Street properties
- By-Law #2024-18: Appointment of Chief Building Official and inspectors
- By-Law #2024-19: New signing authorities for banking purposes
- Discussion regarding Public Works resource shortages
Special Council
The Special Council meeting includes a closed session regarding labour relations or employee negotiations. Council will also consider By-Law #2024-16 to appoint Nathalie Vachon as the Town Clerk.
- By-Law #2024-16 to appoint Nathalie Vachon as Clerk
- Closed session regarding labour relations or employee negotiations
Regular Council
The council will receive an update from Ontario Power Generation regarding the Little Long and Smoky Falls dam safety projects. Discussions include annual salary increases, food vending vehicle by-laws, and a street sweeper rental agreement with Cochrane. The meeting also covers potential changes to speed bumps on Third Avenue East.
- OPG project update for Little Long and Smoky Falls dam safety
- By-law 2024-15 regarding food vending vehicles
- Agreement with Cochrane for street sweeper rental
- Review of the Jake Brake By-Law
- Declaration of 7-9 Dupont St as surplus property
Regular Council
The Town Council will discuss updates to the 2024 budgeted projects and water and wastewater systems. The body is deciding on by-laws regarding municipal user fees and the regulation of food vending vehicles.
- By-Law 2024-11: Adoption of schedules for user fees and service charges
- By-Law 2024-15: Licensing and regulation of food vending vehicles
- Delegation request from Mike Granger regarding a proposed lot purchase
- Discussion on Concession Lease RFP for the Arena Canteen
- Review of Energy Conservation and Demand Management (CDM) Municipal Plan
Regular Council
The Town Council will discuss the implementation of a Transient Municipal Accommodation Tax and a registration system for short-term rentals. The body is also reviewing a proposal to allow backyard chickens in residential areas and updating user fee schedules.
- By-Law #2024-13: Transient Municipal Accommodation Tax
- By-Law 2024-12: Registration of Short Term Rentals
- By-Law 2024-11: Adoption of user fees and service charges
- By-Law #2024-14: Lease agreement with Smooth Rock Falls Golf Club
- Delegation request from Jason Elliott regarding backyard chickens
Regular Council
The Council is reviewing the 2024 first quarter operating costs and various administrative reports. Discussion items include a short-term rental by-law, industrial park updates, and infrastructure requests.
- By-Law 2024-12: Registering Short Term Rentals
- Lambton County Motion for Municipal Highway Infrastructure Request
- Industrial Park Project Update
- Main Street and Ross Road intersection improvements
- 2024 1st Quarter Operating Costs Financial Report
Regular Council
Council is meeting to discuss the adoption of user fees and service charges and the authorization of municipal signing officers. The body will also decide whether to proceed with a food waste diversion pilot program involving 50 households.
- By-Law #2024-11 to adopt schedules of user fees and service charges
- By-Law #2024-10 to authorize signing officers for the municipal Corporation
- Proposed Food Cycler Program pilot costing $5,000 plus $1,500 estimated shipping
- Planning Services RFP tender results
- Discussion on use of municipal lands for commercial purposes
Regular Council
The Town of Smooth Rock Falls Council will discuss a proposed agreement for the purchase and sale of land. The meeting includes a presentation on a municipal food waste diversion program and a review of water system compliance.
- By-Law #2024-08 to amend procedures for the sale and disposition of town-owned lands
- By-Law #2024-09 to authorize an agreement of purchase and sale for land
- Delegation from Food Cycle Science Corp. regarding a food waste diversion program
- Smooth Rock Falls Drinking Water System 2023 Annual Compliance and Summary Report
- Housing-Enabling Water Systems Fund for Eighth Avenue Cresent Sanitary
Police Services Board
The Police Services Board will meet to review quarterly statistics and discuss Section 10 policing and support. The agenda also includes correspondence regarding provincial appointees and a scheduled Zone 1A meeting.
- Quarterly statistics report
- Section 10 policing and support
- OPP Memorial Bridge
- Provincial Appointees on OPP Boards correspondence
- Zone 1A meeting scheduled for March 20, 2024
Emergency Council
The Town of Smooth Rock Falls is holding an emergency meeting to address a leaking public utility infrastructure that is depleting the town's water supply. Council is considering a by-law to authorize an indemnity agreement for remedial work.
- By-law #2024-07 to authorize an indemnity agreement with Villeneuve Construction for emergency watermain repair
Regular Council
The Town Council is meeting to approve final tax rates and ratios for 2024. The body will also consider an agreement with Hôpital Smooth Rock Falls Hospital and a non-disclosure agreement for the Claybelt Agriculture Development Project.
- By-Law #2024-04: 2024 Final Tax Rates and Current Estimates Approval
- By-Law #2024-05: Tax Ratios
- By-Law #2024-06: Agreement with Hôpital Smooth Rock Falls Hospital
- NeCN Agriculture Development Project Non-Disclosure Agreement
- OTF Capital Grant for Multi-Use Court
Regular Council
The Council is reviewing the 2024 budget draft and a report on water and wastewater systems for the fourth quarter of 2023. Discussions include the development of a Municipal Accommodation Tax and updates on various municipal projects.
- 2024 Budget - 4th Draft Presentation
- By-Law #2024-03: 2024 Water and Sewer Rates and Charges
- By-Law #2024-04: Amendment to the Smooth Rock Falls Library board composition
- Municipal Accommodation Tax (MAT) implementation and registration by-law
- Water and Wastewater Systems Report for 2023 - Q4
Regular Council
Council will discuss the implementation of a Transient Municipal Accommodation Tax and review a related presentation on short-term rentals. The meeting also includes discussions on employee salary grids and facility use documents.
- By-Law #2024-XX to impose a Transient Municipal Accommodation Tax
- Employee Salary Grid Change resolution
- Fees By-Law update
- Request regarding Textile Donation Box Drop Off / Collection
- Presentation on Short Term Rental / Municipal Accommodation Tax
Regular Council
The Town Council will discuss the third draft of the 2024 budget and the 2024 Interim Tax By-Law. The meeting also includes decisions on cemetery regulations and trailer park arrears write-offs.
- By-Law #2024-02: 2024 Interim Tax By-Law
- By-Law #2023-28: Town of Smooth Rock Falls' Cemeteries
- 2024 Budget - 3rd Draft Presentation
- Trailer Park Arrears Write-Offs
- Annual Salary Increase resolution
Regular Council
The Town Council will discuss a by-law to authorize an agreement with the Township of Fauquire-Strickland for Community Emergency Management Coordinator Services. Members will also review winter road maintenance standards and a request for support regarding rising municipal insurance costs.
- By-Law #2024-01: Agreement with Township of Fauquire-Strickland for Community Emergency Management Coordinator Services
- Proposed $2,000 partnership for the Northern Corridor Chamber of Commerce 2024 Information / Tourist Guide
- Report on Winter Conditions - Minimum Maintenance Standards for roads and sidewalks
- Request to support Township of Asphodel-Norwood in calling for a reduction in provincial insurance costs
- Discussion of Policy #POL-M03-01 regarding Performance Review