Thompson-Nicola Regional District public meetings in 2023

Thompson Regional Hospital District

The Thompson Regional Hospital District Board is reviewing the 2024-2028 Provisional Five Year Plan for approval. The meeting also includes an update on the Kamloops Cancer Centre public advocacy campaign and a review of previous meeting minutes.

• Approval of the 2024-2028 Provisional Five Year Plan
• Update on the Kamloops Cancer Centre public advocacy campaign contract with Santis Health
• Review of Interior Health Regional District notification letter regarding regional services
• Adoption of November 9, 2023, meeting minutes

Committee of the Whole

The Committee of the Whole is reviewing a proposal to initiate a Parks and Trails Strategy with an expected completion in 2025. The committee also received information regarding a $5.3 million estimated cost for fire department radio system improvements.

• Proposed Parks and Trails Strategy costing up to $100,000 funded by the regional parks reserve fund
• Estimated $5.3 million cost for Fire Department Dispatch Radio Telecommunication System upgrades
• Identification of a $3.1 million funding gap for radio system improvements
• Review of TNRD land assets and disposal processes
• Update on TNRD ongoing initiatives

Board of Directors Regular

The Board will hold a public hearing to consider rezoning 920 and 934 Harrwood Drive from residential to recreational commercial. The change would allow the Mike Wiegele Heli-Ski Resort to use the property for traveller accommodation.

• Rezoning of 920 & 934 Harrwood Drive, Blue River to allow Traveller Accommodation Use
• Approval of the Provisional 2024-2028 Five Year Financial Plan with $64,604,819 in 2024 operating expenditures
• Authorization to register section 57 notices on title for building infractions at 40 Edith Lake Rd and 9209 Kealty Rd
• Adoption of Septage Disposal Services Repeal Bylaw 2023
• Proposed rezoning of 2037 Martin Prairie Road, Pritchard to a Small Holding zone

Utility Systems Committee

The Utility Systems Committee is reviewing various scenarios to address funding gaps in thirteen community utility systems. The committee will provide input on potential rate increases for user fees and changes to annual parcel taxes.

• Proposal to increase annual parcel taxes for all TNRD systems to $250/year, excluding Paul Lake sewer systems
• Review of three user fee scenarios ranging from inflation-based increases to those covering capital replacement
• Recommendation to end early payment discounts and set a year-round base user fee
• Capital Projects Update report from General Manager of Operations J. Vieira
• Adoption of October 12, 2023, meeting minutes

Accessibility Advisory Committee

The committee will discuss the mission statement and ongoing development of the Accessibility Plan. Members will also receive updates on public feedback forms and an accessibility checklist review.

• Discussion regarding the Accessibility Plan Mission Statement
• Verbal update on the Public Feedback Form from Communications & Marketing Manager C. Davies
• Presentation of the Accessibility Checklist Review by Deputy Corporate Officer M. Jeremiah
• Verbal update from TNRL Accessibility Intern M. Rye

Electoral Area Directors

The Electoral Area Directors will consider options for continuing the economic development function. The committee will also receive updates on Tiny House Village discussions and changes to firefighter remuneration for 2024.

• Discussion regarding the continuation of the economic development function
• Information regarding 2024 changes to TNRD firefighter remuneration
• Verbal report on Tiny House Village
• Review of November 7, 2023, Special Electoral Area Directors Meeting minutes

Board of Directors Regular

The Thompson-Nicola Regional District Board is reviewing several bylaw amendments regarding solid waste fees and mandatory recycling materials. The agenda also includes decisions on Agricultural Land Commission applications for subdivisions and residential uses, as well as authorization for building infraction notices.

• Amendment Bylaw 2827, 2023 to update weight and volume-based solid waste user fees
• Bylaw 2829, 2023 to expand the list of mandatory recyclable materials
• Authorization to register section 57 notices on titles for building infractions at 2412 Willow Dr and Electoral Area 'O'
• Proposed 4% increase to annual Director indemnities retroactive to January 1, 2023
• ALC Application ALR 224 for a road dedication subdivision of Highway 5A near Merritt

Finance Committee

The committee is reviewing the 2024 Provisional Budget and 2024-2028 Financial Plan for discussion before it goes to the Board. The report includes a projected global tax requisition increase of approximately $1,777,297 for the 2024 Draft Budget.

• Review of 2024 Provisional Budget and 2024-2028 Five Year Financial Plan
• Projected global tax requisition increase of approximately $1,777,297 for the 2024 Draft Budget
• Proposed $120,000 yearly expenditure increase for Director base pay and communication costs
• Approval of September 6, 2023, Finance Committee Meeting Minutes

Thompson-Nicola Invasive Plant Management Committee

The committee is reviewing the 2023 Annual Report regarding education, outreach, and operational outcomes. The meeting also includes discussion of correspondence from the Ministry of Environment and Climate Change Strategy and the Ministry of Forests regarding long-term invasive plant management funding.

• Review of 2023 Annual Report - Education, Outreach & Coordination Outcomes
• Review of 2023 Annual Report - Operational Outcomes
• Correspondence from Hon. Minister Heyman regarding funding for crown lands
• Correspondence from Deputy Minister O'Donoghue regarding provincial public lands funding
• Approval of 2024 meeting dates: March 20, May 15, and October 16

Thompson Regional Hospital District

The Thompson Regional Hospital District Board is reviewing a contract award to Santis Health for an advocacy campaign. The project aims to promote the development of a cancer centre in Kamloops to reduce patient travel for radiation treatment.

• Contract award to Santis Health for up to $75,000 for cancer care advocacy
• Approval of proposed 2024 Thompson Regional Hospital Board meeting dates
• Scheduling of an additional meeting for December 15, 2023, to review the 2024-2028 Provisional Budget
• Presentation from Royal Inland Hospital Foundation CEO Heidi Coleman

Board of Directors Regular

The Thompson-Nicola Regional District Board will hold its annual election for Chair and Vice-Chair. The agenda also includes decisions on multiple zoning amendments, building infraction notices, and the adoption of new refuse collection bylaws.

• Election of Board Chair and Vice-Chair
• Zoning Amendment Bylaw No. 2814, 2023 for a secondary suite at 240 Holloway Drive, Tobiano
• Authorization of section 57 notices on title regarding building infractions at 5265 Merritt-Spences Bridge Highway 8 and 183 Green Lake South Rd
• Adoption of Automated Refuse & Recyclables Collection Bylaw No. 2794, 2023
• Review of $10,000 in regional grants for five community organizations

Special Committee of the Whole

The Committee of the Whole reviewed the first draft of the 2024 Budget and 2024-2028 Five-Year Financial Plan. The workshop included departmental SWOT analyses and a discussion on a projected $1,777,297 global tax requisition increase. The committee recommended bringing the draft budget to the Regular Board meeting on December 14, 2023.

• Projected global tax requisition increase of approximately $1,777,297 for the 2024 Draft Budget
• Proposed addition of one full-time FTE in People and Culture to support payroll and HRIS transition
• $150,000 allocated for planned software upgrades for invoice management, budgeting, and contract work
• Utility Services rates increased by approximately 2% year over year
• Total TNRD expenditures projected at $80,743,932 for the 2024 Draft Budget

Special Electoral Area Directors

Electoral Area Directors are meeting to provide feedback on proposed amendments to the current Bylaw and Board Policies regarding remuneration and expenses. The discussion focuses on streamlining multiple existing policies into a single guiding bylaw to improve transparency and efficiency.

• Proposed replacement of Bylaw 2711, 2022 with new Bylaw 2825, 2023
• Proposed repeal of Board Policy 1.1.4 regarding accommodation remuneration
• Proposed repeal of Board Policy 1.1.5 regarding airline tickets
• Proposed repeal of Board Policy 1.1.12 regarding conference and meeting cancellations
• Proposed repeal of Board Policy 1.1.16 regarding board expense reimbursement

Agricultural Advisory Commission

The Agricultural Advisory Commission is reviewing multiple applications to the Agricultural Land Commission, including road dedications and residential use changes. The meeting also includes a discussion on a zoning amendment for property in Blackpool.

• ALC Application ALR 224: Dedicating 0.62 km of Highway 5A through a private parcel
• ALC Application ALR 225: Request for non-adhering residential use to build a single-family dwelling at 1688 Nicolls Road
• ALC Application ALR 227: Application for property at 1480 Old North Thompson Hwy, Blackpool
• ALC Application ALR 228: Application for property at 1840 / 2149 Marriot Road, Big Bar Lake
• Zoning Amendment BA 253: Application for property at 1256 Hern Road, Blackpool

Board of Directors Regular

The TNRD Board of Directors will review several infrastructure and policy items, including a $263,500 funding request for Smith Pioneer Park. The meeting also includes discussions on building infractions and a new contract for hazardous waste services.

• Request to fund up to $263,500 for infrastructure improvements at Smith Pioneer Park
• Contract award of up to $1,000,000 to North-Wood Environmental Services Ltd. for household hazardous waste services
• Authorization to register section 57 notices on titles for building infractions at 3028 McCreight Road and 9641 Tranquille-Criss Creek Road
• $6,750 sponsorship for the 2024 SILGA convention
• Notice of Motion to examine options for limiting cabin sizes in resort zones

Regional Solid Waste Management Committee

The committee will discuss and support a proposed Mandatory Recyclable Materials Amendment Bylaw, as well as amendments to user fees for solid waste management facilities. Other items include presentations from Grassland Organics and the South Cariboo Sportsmen Association.

• Proposed Mandatory Recyclable Materials Amendment Bylaw
• Amendments to Solid Waste Management Facilities Bylaw No. 2681 with Amendment Bylaw No. 2731
• Presentation by Grassland Organics on new waste management facility
• Presentation by South Cariboo Sportsmen Association regarding recycling impacts

Committee of the Whole

The Committee of the Whole is reviewing a proposal to consolidate multiple board policies and bylaws into a single new bylaw. The report recommends replacing Bylaw 2711, 2022 and several existing expense policies with the proposed Bylaw 2825, 2023 to increase transparency and efficiency.

• Proposed adoption of Bylaw 2825, 2023 Board Remuneration & Expenses
• Proposed repeal of Bylaw 2711, 2022 Board of Directors Remuneration
• Proposed repeal of Board Policy 1.1.4 regarding accommodation remuneration
• Proposed repeal of Board Policy 1.1.5 regarding airline tickets
• Proposed repeal of Board Policy 1.1.12 regarding cancellation of attendance

Board of Directors Regular

The Thompson-Nicola Regional District Board is reviewing several zoning bylaw amendments for Birch Island and Logan Lake. The meeting also includes discussions on authorizing notices against property titles due to building infractions and approving grant applications for emergency preparedness.

• Zoning Amendment Bylaw 2823 to redevelop a shooting range near Logan Lake
• Authorization of Section 57 notices on titles for building infractions at 232 Vavenby Bridge Road, 5885 Tranquille-Criss Creek Road, and 9677 Hwy 97C
• Approval of up to $22,000 plus a 5% fee for Knutsford Community Hall energy efficiency upgrades
• Proposal to increase the 2024 Regional Grants & Sponsorship annual budget from $20,000 to $50,000
• Zoning Amendment Bylaw 2817 to resolve a zoning anomaly in Birch Island

Board of Variance

The Board of Variance will consider application BOV 60, which requests a reduced front yard setback for a single-family dwelling at 3206 Powell Rd. The applicant seeks to reduce the required 6-metre setback to 4.5 metres due to a steep lot and a retaining wall.

• Application BOV 60: Request for 4.5m front yard setback at 3206 Powell Rd, Pinantan Lake
• Review of minutes from the August 30, 2023, Board of Variance meeting

Accessibility Advisory Committee

The committee is reviewing feedback from 138 respondents regarding accessibility in TNRD physical and digital spaces. Members will use these results to identify focus areas for the upcoming Accessibility Plan Framework.

• Review of 2023 Accessibility Survey responses from 26 different communities
• Presentation on the Accessibility Plan Framework
• Presentation on the TNRD Audit Plan
• Adoption of June 13, 2023, meeting minutes

Wells Gray Country Services Committee

The Wells Gray Country Services Committee is reviewing potential capital projects for the 2024 budget planning process. Items for discussion include cemeteries, community parks, economic development, and streetlights. The committee will also receive updates on the Vavenby Annex fund and upcoming committee position vacancies.

• Discussion of future capital projects for Area A cemeteries, parks, and streetlights
• Review of District of Clearwater resolutions suspending Wells Gray Community Forest Commission operations
• Update on Vavenby Annex funds
• Process for filling Committee positions expiring December 31, 2023
• Receipt of Tourism Wells Gray minutes from June 8 and July 6, 2023

Thompson Regional Hospital District

The Thompson Regional Hospital District Board is reviewing a request to fund an outsourced regional campaign. The campaign aims to advocate for the creation of a cancer centre at Royal Inland Hospital to provide local radiation treatment.

• Funding request of up to $75,000 for a Cancer Care Advocacy Campaign
• Proposal to outsource a contract for campaign preparation and delivery
• Adoption of June 16, 2023, meeting minutes
• Notice of a closed meeting regarding provincial government negotiations

Board of Directors Regular

The Board of Directors will review rezoning requests for properties in Blue River and Birch Island, as well as a proposal to rebuild a shooting range near Logan Lake. Additionally, the Board will consider allocating $8,500 for a new dock at Blue River Community Park and reallocating $45,751 for park maintenance.

• Zoning Amendment Bylaw 2:: Rezoning 5914 Angus Horne St and 857 Spruce St in Blue River to legalize residential use and allow horticultural use
• Zoning Amendment Bylaw 2817: Rezoning two properties in Birch Island to residential to resolve a zoning anomaly
• Zoning Amendment Bylaw 2823: Rezoning 7781 Highway 97D near Logan Lake to enable outdoor sport shooting range redevelopment
• $8,500 allocation from Canada Community Building Fund for a new dock at Blue River Community Park
• $45,751 reallocation of Electoral Area B park funds for maintenance and brushing of luge hill at Herb Bilton Way Park

Policy and Governance Committee

The Policy and Governance Committee is reviewing updates to the Flag Protocol Policy to allow for flying First Nations flags. The committee is also considering amendments to the Regional Grants and Sponsorship Policy and discussing whistleblower policy updates.

• Amendment to Flag Protocol Policy (No. 1.4.1) to include flags of hosting First Nations
• Amendment to Regional Grants and Sponsorship Policy (No. 5.1.1)
• Update to Disclosure (Whistleblower) Policy
• Discussion on Indigenous Cultural Safety and Cultural Humility training for the Board

Electoral Area Directors

The meeting will review the minutes from a previous session and hear updates on various community initiatives and emergency operations. No major decisions are expected.

Finance Committee

The committee is reviewing a first draft of a 10-year capital plan intended to improve asset management and long-term funding strategies. The presentation also covers budget engagement planning, a new budget variance tool, and surplus discussions.

• Review of the draft 10-year Capital Plan and Funding Strategy
• Presentation on 2024 Budget Engagement Planning
• Demonstration of a Budget Variance Tool
• Discussion regarding surplus levels

Board of Variance

The Board of Variance will review two applications regarding property variances in Savona. The items include a request for an increased fence height and a request to decrease a required front setback.

• Application BOV 58: Request to increase front setback fence height from 1 metre to 1.8288 metres at 6524 Savona Access Rd
• Application BOV 59: Request to decrease required front setback from 6 metres to 4.5 metres at 6289 Savona Access Road

Board of Directors Regular

The Thompson-Nicola Regional District Board is reviewing several bylaws, including a temporary use permit for commercial motocross in Westwold and rezoning in Blue River. The Board is also considering a $36,096 annual lease for a storefront library at Aberdeen Mall.

• Temporary Use Permit for commercial motocross at 7229 Douglas Lake Road
• Rezoning of 5914 Angus Horne Street and 857 Spruce Street in Blue River
• $36,096 annual lease for a storefront library at Aberdeen Mall
• $10,000 grant application to host reconciliation forums with Simpcw and Tk’emlúps
• $146,164.97 total distribution of Search and Rescue grants

Board of Directors Regular

The Board of Directors is reviewing several bylaw amendments regarding zoning, floodplain management, and dog control. The meeting also includes decisions on funding for Pritchard water and wastewater plants and building infraction notices.

• Allocation of up to $1,050,000 for a new Pritchard Water Treatment Plant
• Allocation of up to $705,000 for a new Pritchard Wastewater Plant
• Approval of up to $60,000 to drill a new well at Pritchard Fire Hall
• Zoning Amendment Bylaw 2804 for 284 Jenkins Road, Blackpool
• Authorization to file Section 57 notices for building infractions at 50-7540 Russel Creek FSR and 5111 Railway Dr

Thompson Regional Hospital District

The Thompson Regional Hospital District Board is reviewing the 2022 audited financial statements and the Statement of Financial Information. The board will also review director remuneration and expense reports for the 2022 fiscal year.

• Approval of 2022 Audited Financial Statements
• Approval of 2022 Statement of Financial Information
• Approval of 2022 Directors and Committee Members Remuneration and Expense Report
• Closed meeting regarding provincial government negotiations

Committee of the Whole

The Committee of the Whole is reviewing the Thompson-Nicola Regional Library Facilities Master Plan. The report proposes adopting a revised 2023 plan and pursuing a third library location in southwest Kamloops.

• Adoption of the 'Foundation for the Future 2023' Facilities Master Plan
• Pursuit of site and development options for a third Kamloops library
• Search for major capital funding for a third Kamloops library
• Development of a public consultation strategy for the new Kamloops library
• Update on regional and community parks

Board of Directors Regular

The Board of Directors is considering several zoning amendments, including a rezoning for traveller accommodation in Blue River. The meeting also addresses building infractions at Green Lake South Rd and Holding Rd, and discusses the allocation of $5,441,000 from the Growing Communities Fund.

• Zoning Amendment Bylaw 2716 for 878 Harrwood Drive to allow traveller accommodation
• Authorization to register section 57 notices for building infractions at 1051 Green Lake South Rd and 8655 Holding Rd
• Allocation of $5,441,000 from the Growing Communities Fund to TNRD core infrastructure
• Approval of $10,000 in regional grants to groups including Kamloops Food Policy Council and Kamloops Aboriginal Friendship Society
• ALC application for a commercial food scrap compost facility in Electoral Area 'I'

Policy and Governance Committee

The Policy and Governance Committee is reviewing amendments to the Dangerous Dog Control Policy to reflect new in-house enforcement. The committee is also considering the repeal of the Community Assistance Fund policy and updates to the Board Code of Conduct.

• Amendment to Dangerous Dog Control Policy 9.1.2 regarding in-house enforcement
• Proposal to repeal and delete Policy 5.1.6 Community Assistance Fund
• Review of amended Board Code of Conduct Policy 1.1.13
• Adoption of April 19, 2023, meeting minutes

Wells Gray Country Services Committee

The Wells Gray Country Services Committee will review three options regarding the future of Vavenby Riverside Park. The committee will also receive updates on streetlight installation requests in Blackpool and a proposed fire display structure for Vavenby.

• Review of three options for Vavenby Riverside Park, including potential designation as a dog park or property disposal
• Update on streetlight installation request for Blackpool and the draft Streetlight Policy
• Presentation on the proposed Vavenby Fire Display Structure
• Receipt of Tourism Wells Gray Association minutes from April and May 2023
• Update on Electoral Area 'A' operational and capital projects in the 2023 budget

Accessibility Advisory Committee

The committee is reviewing its 2023 draft work plan and discussing the meeting schedule. Members will also review a draft public feedback survey designed to identify accessibility barriers in TNRD facilities and digital spaces.

• Review of 2023 Draft Work Plan
• Discussion of Accessibility Public Feedback Survey
• Overview of Accessibility Legislation
• Review of Committee Terms of Reference

Agricultural Advisory Commission

The Agricultural Advisory Commission is reviewing several applications to the Agricultural Land Commission regarding non-farm uses and land use changes. The meeting also includes updates on previous ALC decisions and a response from the Ministry of Agriculture.

• ALR 218: Application for an expanded commercial compost facility at 2990 Trans-Canada Highway
• ALR 219: Application regarding 2501 Shuswap Road and 2932 Hale Vinnie Road
• ALR 220: Application for 6104 Beaton Road, Cherry Creek
• ALR 221: Application for 6089 Buckhorn Road, Cherry Creek
• ALR 222: Application regarding 844 Miner Road, Stobbart Creek

Electoral Area Directors

The committee will receive updates on community services and the Emergency Operations Center flood response. Additionally, staff will present on roles and responsibilities during EOC activation.

• Community Services update by S. Madden and J. Kang
• Emergency Operations Center flood response update by J. Vieira and K. Skrepnek
• Roles and responsibilities during EOC activation presentation by S. Hildebrand

Board of Directors Regular

The Board of Directors will consider several zoning amendment bylaws for Blue River and Blackpool properties. Additional items include reviewing 2022 audited financial statements, awarding regional grants up to $10,000, and a $348,000 fire dispatch service contract with the City of Kamloops.

• Zoning Amendment Bylaw 2716: 878 Harrwood Drive, Blue River
• Zoning Amendment Bylaw 2804: 284 Jenkins Road, Blackpool
• Fire Dispatch Services contract award to City of Kamloops for $348,000
• Regional Grant and Sponsorship Program awards up to $10,000
• Green Lake and Area OCP Amendment Bylaw 2792 second reading

Thompson-Nicola Invasive Plant Management Committee

The committee reviewed updates to the Operational Plan for Terrestrial Invasive Plant Management in the Thompson-Nicola Region. Discussions included species list changes, education work plans, and funding strategies for managing invasive plants in flood and fire-impacted areas.

• Update to the Operational Plan for Terrestrial Invasive Plant Management
• $90,000 allocated for invasive plant management in flood and fire impacted areas
• $26,000 annual grant received from the Ministry of Forests
• TNIPMC 2022 Education & Outreach Work Plan report
• Addition of species including chameleon plant, Chinese boxthorn, and Italian arum to priority lists

Utility Systems Committee

The Utility Systems Committee will review a verbal report and presentation regarding the financial status of TNRD Utility Systems. The meeting also includes the adoption of minutes from the March 29, 2023, meeting.

• Financial Status of TNRD Utility Systems report by Manager of Utility Services T. McCabe
• Adoption of March 29, 2023, Utility Systems Committee meeting minutes

Board of Directors Regular

The Board is reviewing two five-year contracts for solid waste facility operations and maintenance. Additionally, the Board will consider repealing bylaws related to septage disposal services.

• Award of $16,987,081 contract for Thompson Valley Solid Waste Management Facilities
• Award of $16,535,300 contract for Nicola Valley and Western TNRD Solid Waste Management Facilities
• Third reading of Septage Disposal Services Repeal Bylaw No. 2808, 2023
• Appointment of Directors to the TNRD Boundary & Governance Review Committee
• Request for support regarding Siwash Lake Wilderness Resort mining project

Committee of the Whole

The Committee of the Whole is reviewing proposed changes to the TNRD Emergency Program to ensure sustainable service delivery. The committee will also discuss whether to begin an update and amendment process for the Regional Growth Strategy.

• Review of proposed shifts in the TNRD Emergency Program
• Discussion on initiating a Regional Growth Strategy update and amendment
• Seasonal briefing from BC Wildfire Service and Ministry of Emergency Management
• Proposed repeal and replacement of Bylaws 2017 and 2211
• Proposed amendments to Bylaws 1818 and 2484

Board of Directors Regular

The Board of Directors will review several building infractions to authorize notices on property titles. The meeting also includes discussions on rezoning properties in Blue River and Blackpool, and adopting a new Advisory Planning Commission Bylaw.

• Authorization of Section 57 notices for building infractions at 9781 Finlay Rd, 3296 Barriere Lakes Rd, and 8240 Loakin-Bear Creek Rd
• Zoning Amendment Bylaw 2716, 2023 to allow traveller accommodation in Blue River
• Adoption of Advisory Planning Commission (APC) Bylaw 2800, 2023
• Zoning Amendment Bylaw 2804, 2023 for a small hobby farm in Blackpool
• Application to the Community Emergency Preparedness Fund for evacuation route planning

Regional Solid Waste Management Committee

The Regional Solid Waste Management Committee is reviewing a new policy for amending the Regional Solid Waste Management Plan. The committee is also considering a proposed bylaw for automated refuse and recyclables collection in Electoral Areas A and B.

• Proposed Regional Solid Waste Management Plan Amendment Policy
• Proposed Automated Refuse & Recyclables Collection Bylaw No. 2794
• Research on Alternative Options to Share Shed Concept
• Presentation from Timicw Good Earth Recycling Waste Facility

Policy and Governance Committee

The Policy and Governance Committee is reviewing multiple policy amendments for recommendation to the Board of Directors. These include updates to Search & Rescue funding, privacy and confidentiality protocols, and the Canada Community Building Fund.

• Amendment to Search & Rescue Capital, Training and Operating Funds Policy No. 14.2.2
• Amendment to Privacy and Confidentiality Policy No. 1.2.2
• New Privacy Breach Investigation Policy No. 1.2.5
• Amendment to Community Works Fund Policy No. 5.1.5
• Approval of February 23, 2023, meeting minutes

Finance Committee

The Finance Committee will review the minutes from the February 2, 2023, meeting. Chief Financial Officer C. Fox is scheduled to provide a verbal presentation and update.

• Adoption of February 2, 2023, Finance Committee meeting minutes
• CFO Update and Discussion by C. Fox

Board of Directors Regular

The Board of Directors is reviewing the 2023-2027 Financial Plan Bylaw and multiple infrastructure contracts. The meeting also includes discussions on building infractions, zoning amendments, and establishing an accessibility committee.

• Adoption of the 2023-2027 Five-Year Financial Plan Bylaw No. 2811
• $326,060 contract award to Forsite Consultants Ltd. for Community Wildfire Resiliency Plans
• $661,286.55 contract award to West Alliance Construction Ltd. for McLure Fire Hall renovations
• Loon Lake Fire Hall Temporary Borrowing Bylaw for up to $653,000
• Authorization of section 57 notices on titles for building infractions at Sunshine Valley Rd, Disdero Rd, and Botanie Creek Rd

Thompson Regional Hospital District

The Thompson Regional Hospital District Board is reviewing Bylaw No. 159, 2023, to fund major capital equipment requests from Interior Health. The proposal includes a 40% cost share for various health facility needs in Kamloops, Chase, and Lillooet. Additionally, the Board will consider adopting a five-year financial plan for 2023-2027.

• Capital Bylaw No. 159, 2023: $5,036,000 for major capital equipment
• Bylaw No. 160, 2023: Five-Year Financial Plan for 2023-20raget
• Funding request for Operating Room Expansion Project in Kamloops ($1,880,000 TRHD portion)
• Presentation on new funding request for operating room expansion
• Updates regarding Royal Inland Hospital and Regional Interior Health

Board of Variance

The Board of Variance will consider two applications for property variances. The first involves a request to reduce the front yard setback at 2205 Loon Lake Road, and the second concerns an application for 6524 Buie Street.

• Application BOV 56: Request to reduce front yard setback from 6 metres to 0.87 metres at 2205 Loon Lake Road
• Application BOV 57: Variance request for 6524 Buie Street, Savona
• Review of minutes from the January 18, 2023, meeting

Utility Systems Committee

The committee will hold an election for a Chair and Vice Chair. Staff will also provide verbal reports regarding the department overview, an overview of thirteen TNRD utility systems, and the financial status of those systems.

• Election of Committee Chair and Vice Chair
• Review of October 5, 2022, meeting minutes
• Department overview and background report
• Overview of thirteen (13) TNRD Utility Systems
• Financial status report of TNRD Utility Systems

Electoral Area Directors

The Electoral Area Directors will receive a report on the structure, history, and challenges of the Advisory Planning Commissions (APCs), which have been on hiatus since February 2022 due to no reappointments. The report discusses potential improvements but no decisions are scheduled. The meeting also includes adoption of previous minutes and a verbal update on Federal Gas Tax Funds.

• Report on Advisory Planning Commission (APC) structure, history, and Bylaw 2517 — APCs on hiatus since Feb 2022
• Verbal presentation on Federal Gas Tax Funds – Community Works Fund Policy
• Adoption of January 19, 2023 Electoral Area Directors Meeting minutes
• Closed session under Community Charter Section 90(1) for litigation or potential litigation

Board of Directors Regular

The Thompson-Nicola Regional District Board will hold public hearings and consider final readings for three land-use applications: rezoning a Pritchard parcel to allow a second dwelling for a family member awaiting supported housing, rezoning a Monte Lake property to rebuild a fire-destroyed home, and issuing a temporary permit for a long-term rental in Whitecroft. The board will also vote on a new Freedom of Information and Privacy bylaw and a Privacy Management Program.

• Rezoning of 1585 Lance Road, Pritchard, to SH-1 zone and temporary permit for a second dwelling to house a family member awaiting supported housing
• Rezoning of 3962 Highway 97, Monte Lake, from C-4 to LR-1 to allow reconstruction of a single-family dwelling lost to fire
• Temporary Use Permit TUP 65 for 6952 Upper Louis Creek Road, Whitecroft, to enable a long-term rental for up to three years
• Adoption of Freedom of Information and Protection of Privacy Bylaw No. 2803
• Support for adding 86.2 hectares to Quaaout Indian Reserve No. 1-A, with a request for a meeting to discuss access concerns

Thompson-Nicola Invasive Plant Management Committee

The Thompson-Nicola Invasive Plant Management Committee will discuss updates to the Operational Plan for Terrestrial Invasive Plants, including adding nine new species to the priority list. The committee will also review 2023 treatment plans, funding allocations, and areas for collaboration, and elect a chair and vice-chair.

• Adding nine new species to the invasive plant priority list: chameleon plant, Chinese boxthorn, Italian arum, Japanese butterbur, meadow knapweed, myrtle spurge, Persian cornflower, shiny geranium, and Fernleaf yarrow
• Reviewing 2023 regional invasive plant treatment plans and funding allocations
• Election of committee chair and vice-chair
• Adoption of May 18, 2022 meeting minutes
• Coordinator's verbal report on invasive plant management activities

Wells Gray Country Services Committee

The Wells Gray Country Services Committee will discuss the draft 2023-2027 financial plan for Electoral Area A services, including economic development, streetlighting, community hall, cemetery, and parks. The committee will also receive updates on Vavenby Riverside Park options and Tourism Wells Gray minutes. The meeting includes routine adoption of previous minutes and committee member reports.

• Draft 2023-2027 Financial Plan for Area A services including Economic Development & Tourism, Blackpool Streetlighting, Vavenby Community Hall, Area A Cemetery, and Area A Community Parks
• Update on Vavenby Riverside Park options (leave as is, transform to dog park, or dispose of property) to be reported at June meeting
• Tourism Wells Gray Association draft minutes from September 2022, October 2022, January 2023, and February 2023 received for information
• 2023 meeting schedule confirmed: March 7, June 13, September 12 (budget), December 12

Committee of the Whole

The Committee of the Whole will hear a verbal presentation on a site feasibility study from the Film Commissioner and Allnorth consultants, followed by a presentation from the Ministry of Transportation and Infrastructure. The board will also consider adopting the minutes from the January 18, 2023 meeting.

• Site feasibility study presentation from Film Commissioner T. Hadwin and Allnorth consultants
• Presentation from MOTI District Manager Graeme Schimpf and Operations Manager Samuel Pantaleo
• Adoption of January 18, 2023 Committee of the Whole meeting minutes

Board of Directors Regular

The Thompson-Nicola Regional District Board will consider authorizing Section 57 notices on three properties for building infractions, discuss a boundary review and study, and vote on several funding allocations from the Canada Community-Building Fund for community projects. The agenda also includes adoption of minutes, bylaw readings, and letters of support.

• Building infraction notices for 6348 Pinecrest Dr, 4221 Dixon Mountain Rd, and 1557 Birch Island-Lost Creek Rd
• Revenue Anticipation Bylaw No. 2802, 2023 for adoption
• Up to $363,500 from Canada Community-Building Fund for Smith Pioneer Park improvements
• Up to $235,000 for Kamloops Library renovations
• Additional $25,200 for Loon Lake Community Hall upgrades

Policy and Governance Committee

The Policy and Governance Committee will consider recommending a change to Board Policy 9.1.1 to stop pursuing enforcement on building permits issued before 2013. The committee will also receive verbal updates on the new Policy and Governance Committee and policy review progress. The meeting includes election of a chair and vice-chair and adoption of previous minutes.

• Recommendation to amend Board Policy 9.1.1 to shift the cut-off for building permit enforcement from pre-1999 to pre-2013
• Verbal presentation on background and overview of the Policy and Governance Committee
• Verbal presentation on policy review progress
• Election of committee chair and vice-chair
• Adoption of September 21, 2022 meeting minutes

Regional Solid Waste Management Committee

The Regional Solid Waste Management Committee will consider adopting defined Levels of Service for TNRD-operated Eco-Depots, transfer stations and landfills ahead of contract procurement. Current operations and maintenance contracts expire June 30, 2023, and new five-year contracts would incorporate the approved service standards. The committee's recommendation will go to the Board of Directors on February 23, 2023.

• Solid Waste Facility Levels of Service report recommends adopting defined service parameters for 27 facilities (11 Eco-Depots, 16 transfer stations) before new contract procurement
• Current facility operations contracts expire June 30, 2023; new 5-year contracts would run 2023-2028
• Committee to elect a Chair and Vice Chair at this meeting
• Recycle BC Extended Producer Responsibility draft stewardship plan response from Minister of Environment received as correspondence
• Solid waste service represents 16% of total TNRD service expenditures in the draft 2023-2027 Financial Plan

Board of Directors Regular

The board will consider second reading of OCP and zoning amendments for a 4.3-hectare parcel at 1585 Lance Road in Pritchard to maintain residential/agricultural uses and allow a temporary second dwelling for a family member awaiting supported housing. It will also consider first and second reading of a zoning amendment for 3962 Highway 97 in Monte Lake to enable reconstruction of a principal dwelling lost to fire. Other items include a development variance permit for a temporary dwelling at 2405 Lloyd Road in Birch Island and a building infraction notice for 4248 Dixon Creek Road.

• OCP amendment bylaw 2767 and zoning amendment bylaw 2768 for 1585 Lance Road, Pritchard (4.3 ha)
• Zoning amendment bylaw 2798 for 3962 Highway 97, Monte Lake (fire rebuild)
• Development variance permit DVP 111 for 2405 Lloyd Road, Birch Island (temporary dwelling on 7,140 sq m parcel)
• Building infraction notice for 4248 Dixon Creek Road (expired permit)
• Letter of support request for Connecting Communities BC program to bring fibre internet to Green Lake

Finance Committee

The Finance Committee will elect a chair and vice chair, receive a presentation on its terms of reference, and discuss future capital planning and the budget process. An annual audit planning update from BDO is also scheduled. The meeting includes adoption of previous minutes and is largely procedural.

• Election of committee chair and vice chair
• Presentation on Finance Committee terms of reference
• Budget presentation and discussion on future capital planning and budget process
• Annual audit planning update from BDO

Thompson Regional Hospital District

The Thompson Regional Hospital District Board will consider three readings and adoption of Capital Bylaw No. 158, 2023, which authorizes $940,256 for minor capital equipment at hospitals and health centres across the region. The board will also review 2022 minor capital funding requests under $100,000 and consider a $1,000,000 temporary borrowing resolution. Interior Health representatives will present 2023/2024 capital funding requests.

• Capital Bylaw No. 158, 2023 — $940,256 for minor equipment at Royal Inland Hospital and facilities in Barriere, Chase, Ashcroft, Lillooet, Nicola Valley, and Merritt
• Temporary Borrowing Resolution No. 23-24 — up to $1,000,000 if needed
• Review of 2022 Minor Capital Funding Requests under $100,000 from Interior Health
• Presentation of 2023/2024 Capital Funding Requests by Interior Health Director Dianne Kostachuk

Electoral Area Directors

The Thompson-Nicola Regional District Electoral Area Directors are meeting to elect a committee chair and vice-chair, and to receive presentations from the Ministry of Transportation and Infrastructure and Fire Marque. They will also get an update on the TNRD Fire Smart Grant Application and Program. The meeting includes adoption of previous minutes and a closed session for legal matters.

• Election of Committee Chair and Acting Chair
• Presentation from Ministry of Transportation and Infrastructure
• Presentation from Fire Marque
• TNRD Fire Smart Grant Application and Program Update
• Closed meeting for litigation and solicitor-client privilege (Community Charter Section 90 (1) (g) and (i))

Board of Directors Regular

The Thompson-Nicola Regional District Board will consider several zoning amendments, including rezoning for a lot line adjustment and a residential subdivision, and decide on registering building infraction notices on three properties. The board will also vote on a $282,669 contract extension for 9-1-1 call answering and consider grant applications for emergency preparedness and trail signage.

• Zoning amendment for 1520 & 1548 Heffley-Louis Creek Road to enable a lot line adjustment
• Zoning amendment for 5005 Clearwater Valley Rd to allow a residential subdivision
• Building infraction notices for properties at 3301/3425 Tunkwa Lake Rd, 4248 Dixon Creek Rd, and 3831 Water St
• Contract extension with Regional District of Central Okanagan for $282,669 for 9-1-1 call answering
• Application to BC Destination Development Fund for trail signage at Blue River Trails Network

Committee of the Whole

The Committee of the Whole is reviewing the Draft 2023-2027 Financial Plan and will provide input before the Board adopts it by the March 31, 2023 deadline. The draft budget requires a 5.68% increase in the global taxation requisition and a 6.5% increase in operating costs, driven by inflation, wage increases, and new services like the Monte Creek Fire Protection Service. Staff note that reserves used to offset tax increases during COVID are now insufficient to continue that practice.

• Draft 2023-2027 Financial Plan presented for review and input before adoption
• Global taxation requisition increase of 5.68% and operating increase of 6.5%
• New costs include Monte Creek Fire Protection Service and Hall, Deputy Chief Financial Officer position, and cyber security technology
• Budget incorporates 2% wage increases, 10% property insurance increase, and 2-3% inflation on supplies
• Minutes from the December 16, 2022 Committee of the Whole meeting to be adopted

Board of Variance

The Board of Variance will consider Application BOV 55 for 7229 Elliot Park Way in Clinton, seeking a reduced rear yard setback from 6 metres to 5.4 metres to permit an existing deck. The applicant replaced a deck unaware it encroached into the required setback. The board will also elect a chair and approve minutes from the June 29, 2022 meeting.

• Application BOV 55: variance to reduce rear setback from 6m to 5.4m for a deck at 7229 Elliot Park Way, Clinton
• Election of Chair for the Board of Variance
• Adoption of June 29, 2022 meeting minutes