Whitby public meetings in 2023

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on December 21, 2023, contains only procedural boilerplate and no substantive items. There are no listed applications, public hearings, or decisions to report.

Regular Council Meeting

Whitby Council is meeting to decide on several planning matters, including zoning amendments and a draft subdivision, and to set the 2024 budget target. They will also consider endorsing correspondence on provincial housing legislation and autism support, and direct staff to study various by-laws and park improvements.

• Zoning amendment for 1 Ferguson Avenue (Inuka Developer Inc.)
• Draft plan of subdivision and zoning amendment for Garrard Road and Eric Clarke Drive (Frontdoor Developments)
• 2024 budget target set at 5% for operating budget
• Temporary borrowing by-law up to $64,798,000 for 2024
• Direct staff to report on encampment by-law and prohibiting loitering/panhandling

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee meets December 12, 2023, in hybrid format. It will hear presentations on the Zero Carbon Whitby initiative and a property removal application at 1716 Dufferin Street, and will vote to approve its September 12, 2023 minutes.

• Presentation: Zero Carbon Whitby by Sarah Shields and Christian Jackson
• Presentation: 1716 Dufferin Street application to remove property by Bob Martindale
• Approval of September 12, 2023 minutes
• Next meeting: January 9, 2024

Committee of the Whole

The Committee of the Whole is reviewing staff recommendations to deny a by-law exemption for the animal shelter Nova's Ark at 7505 Cedarbrook Trail. The body is also considering amendments to Traffic By-law 1862-85 regarding parking near Brooklin High School and pedestrian crossovers. Additionally, the agenda includes the 2024 Temporary Borrowing By-law and an expression of interest from Habitat for Humanity for affordable housing sites.

• Denial of Prohibited and Regulated Animals By-law exemption for Nova's Ark at 7505 Cedarbrook Trail
• Approval of 2024 Temporary Borrowing By-law for up to $64,798,000
• Amendment to Traffic By-law 1862-85 for No Parking near Brooklin High School
• Amendment to Traffic By-law 1862-85 for Pedestrian Crossovers
• Acceptance of Region of Durham modifications to Official Plan Amendment 126 for Downtown Whitby

Special Council Meeting

This is a special council meeting with one substantive item: a staff report (CAO 30-23) providing an update on the Housing Accelerator Fund application, with a recommendation that the report be received for information only. The rest of the agenda consists of routine procedural items (call to order, roll call, declarations of conflict, confirmatory by-law, and adjournment). No decisions or votes are scheduled on the housing item.

• CAO 30-23: Housing Accelerator Fund application update (received for information)
• Confirmatory by-law to confirm proceedings of the December 11, 2023 special meeting

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting in a hybrid format to handle routine business, including approving previous minutes and discussing upcoming plans. The main items are a review of Days of Significance for 2024, a recap of fall 2023 community outreach, and a look at the committee's 2024 activities. No decisions on specific projects or funding are listed on this agenda.

• Approval of September 7, 2023 minutes
• Days of Significance 2024 review
• Community Outreach Fall 2023 recap (Harvest Festival, New Resident Bus Tour, National Day for Truth and Reconciliation, Indigenous Beading Red Dress Program)
• Upcoming community outreach opportunities
• Committee activities 2024 review

Public Meetings

Whitby's Planning Act public meetings will consider four planning applications: a draft plan of subdivision and zoning amendment at 780 Garden Street, a zoning amendment at 1650 Halls Road North, housekeeping amendments to the Official Plan, and an official plan amendment, subdivision, and zoning change at 400 Palmerston Avenue. The meetings are statutory public hearings where residents can comment in person or virtually.

• Draft Plan of Subdivision and Zoning By-law Amendment, See Path Group Inc., 780 Garden Street (DEV-23-23)
• Zoning By-law Amendment, Halls-Lake Ridge Limited Partnership, 1650 Halls Road North (DEV-24-23)
• Housekeeping and Technical Amendments to Whitby Official Plan / Part 2 Secondary Plans (OPA-2023-W/01)
• Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment, Frontdoor Developments (Palmerston) Inc., 400 Palmerston Avenue (DEV-25-23)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on December 6, 2023. The agenda includes a presentation by a committee member on his household's journey toward zero carbon, introductions of new members, a work plan review, and planning for 2024 sustainability events. The meeting is largely routine and procedural, with no major decisions or public hearings listed.

• Presentation: The Kelly Household's Journey Towards Zero Carbon and Sustainability Finance Forum
• Approval of October 4, 2023 minutes
• Introductions of new members
• Project planning and work plan review
• 2024 sustainability events planning

Committee of the Whole

The Committee of the Whole will consider endorsing the Climate Emergency Response Plan Phase 2: Mitigation, setting a 6.5% budget target for 2024, and receiving a culture plan update. It will also hear delegations and vote on two zoning/subdivision applications, plus several motions from Councillor Bozinovski regarding park improvements, encampment bans, and regional consultation.

• Endorse Climate Emergency Response Plan Phase 2: Mitigation and integrate into departmental work plans
• Approve 2024 budget process and set 6.5% operating budget target
• Zoning amendment for 1 Ferguson Avenue (Inuka Developer Inc.)
• Draft plan of subdivision and zoning amendment at Garrard Road and Eric Clarke Drive (Frontdoor Developments)
• Direct staff to report on 'no tent, no encampment' by-law and prohibiting outdoor resting/sleeping

Audit Committee

The Audit Committee will consider a Financial Services report on the 2022 year-end communication and audited financial statements. The recommendation is to receive the report, approve the Town of Whitby's audited consolidated financial statements for 2022, and engage Deloitte LLP to audit the 2023 statements. The agenda is otherwise procedural, with only this one substantive item.

• Approval of the Corporation of the Town of Whitby's Audited Consolidated Financial Statements for the year ended December 31, 2022
• Engagement of Deloitte LLP to perform the audit for the year ending December 31, 2023
• Receipt of Report FS 22-23 and the Year End Communication from Deloitte LLP

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on November 30, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Regular Council Meeting

Whitby Council is meeting to decide on several items, including a zoning amendment for 4330 Coronation Road, a traffic by-law update for Watson Street, and the designation of 780 Garden Street as a heritage property. Council will also consider a lease agreement with Feed the Need for a market model food bank at Iroquois Park Sports Centre, and a resolution supporting funding for schools in West Whitby. The agenda includes presentations on the Durham Meadoway Visioning Study and an Ontario Power Generation update, as well as a closed session for confidential matters.

• Zoning by-law amendment for 4330 Coronation Road (DEV-20-23, Z-05-23)
• Traffic by-law update for Watson Street (PDE 13-23)
• Heritage designation of Mayfield House at 780 Garden Street
• Lease agreement with Feed the Need for market model food bank at Iroquois Park Sports Centre (CAO 28-23)
• Resolution supporting Durham District School Board funding for West Whitby schools

Special Council Meeting

This is a special virtual council meeting held during a labour disruption, with the main item being a closed session to discuss collective bargaining with CUPE Local 53 (full-time employees). The meeting also includes routine procedural items such as roll call, declarations of conflict, and a confirmatory by-law.

• Closed session under Municipal Act Section 239(2)(d) for labour relations/employee negotiations
• Confidential verbal report from CAO M. Gaskell and Head of Organizational Effectiveness J. Long re: CUPE Local 53 collective bargaining
• Confirmatory by-law to adopt proceedings of the meeting

Heritage Whitby Advisory Committee

This agenda for the Heritage Whitby Advisory Committee meeting on November 14, 2023, contains only procedural boilerplate and no substantive items for discussion or decision. The document provides no details on specific heritage matters, reports, or actions.

Committee of the Whole

The Committee of the Whole is meeting virtually to consider several staff reports and a council motion. Key items include a zoning by-law amendment for 4330 Coronation Road, an update to the traffic by-law on Watson Street, a heritage designation for 780 Garden Street, and a report on 2026 municipal election voting methods. Two planning items were withdrawn from the agenda. The meeting is being held virtually due to a labour disruption.

• Zoning by-law amendment (Z-05-23) for Whitby Taunton Holdings at 4330 Coronation Road
• Traffic by-law update for Watson Street, including no parking restrictions and a community safety zone
• Notice of intention to designate Mayfield House at 780 Garden Street under the Ontario Heritage Act
• 2026 Municipal Election voting method: reaffirm vote tabulators, add mail-in ballots, $710,000 cost estimate
• Motion supporting Durham District School Board's request for capital funding for West Whitby schools

Special Council Meeting

This is a special virtual Council meeting held during a labour disruption. The agenda is almost entirely a closed session, with Council moving in-camera to discuss a collective bargaining update and a proposed lease of the Iroquois Park Sports Centre restaurant space. The only public business is routine: confirming the meeting's proceedings and adjourning.

• Closed session under Municipal Act 239(2)(d), (c), (i) for labour relations, land disposition, and confidential information
• Confidential verbal update on collective bargaining from CAO M. Gaskell and J. Long
• FS 26-23: confidential joint report on proposed lease of Iroquois Park Sports Centre restaurant space
• Confirmatory by-law to adopt proceedings of the November 6, 2023 special meeting

Special Council Meeting

Whitby Town Council is holding a special virtual meeting to consider a negotiated agreement with the Region of Durham regarding the use of 1635 Dundas Street East as a shelter. The item was deferred from September to allow time for negotiations. Council will also hear from 30 residents registered as delegations on this matter.

• Consideration of Correspondence #2023-533: Agreement between Town of Whitby and Region of Durham related to 1635 Dundas
• 30 resident delegations registered to speak on the 1635 Dundas agreement
• Confirmatory by-law to adopt proceedings of the October 30, 2023 special meeting

Heritage Whitby Advisory Committee

This agenda for the Heritage Whitby Advisory Committee meeting on October 10, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory and Whitby Diversity and Inclusion Advisory Committee is meeting virtually to approve previous minutes, hear a presentation from the Congress of Black Women, review committee mandates, and brainstorm joint initiatives including a disability inclusion workshop. The committee will also plan priorities and joint projects for 2024. Public participation is allowed virtually or in-person with prior registration.

• Presentation by Akuah Frempong, Secretary, Congress of Black Women - Oshawa/Whitby Chapter, on the role of the organization
• Review of committee mandates for both the Accessibility Advisory Committee and the Whitby Diversity and Inclusion Advisory Committee
• Brainstorming session for joint initiatives, including a Disability Inclusion Workshop at the Abilities Centre
• Planning for 2024 priorities and joint projects
• Approval of minutes from March 7, 2023

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting in a hybrid format to approve previous minutes and discuss its annual report, project planning and work plan, and 2023 sustainability events, including Waste Reduction Week. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of September 6, 2023 minutes
• Discussion of annual report
• Project planning and work plan
• 2023 sustainability events, including Waste Reduction Week (October 16-22)

Special Council Meeting

This is a special council meeting called as an education/training session under Procedure By-law #7462-18, so no decisions will be made. Council will hear presentations on the Traffic Calming Plan and school zone parking enforcement, followed by roundtable discussions with Durham Regional Police and school boards.

• Traffic Calming Plan presentation by P. Angelo, Director of Engineering
• School Zone Parking Enforcement presentation by A. Gratton, Manager of Enforcement Services
• DRPS Q&A with Inspector Mitch Martin
• Whitby School Community Councils feedback from DDSB and DCDSB

Regular Council Meeting

This is a regular Council meeting with several significant decisions. Council will vote on a draft plan of subdivision and zoning changes for 4400 & 4440 Garden Street, approve a $1.3 million design for a new Animal Services Centre, and consider a motion about noise at Oshawa Executive Airport. They will also hear a final report on the My Main Street Whitby program and receive updates on a proposed shelter at 1635 Dundas Street East.

• Draft Plan of Condominium for 1450 Victoria Street East (Sixfive (VICDEV) Inc.)
• Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment for 4400 & 4440 Garden Street (Mansouri Group)
• New Animal Services Centre and Enforcement Services Facility at McKinney Road and Broadleaf Avenue, $1,300,000 for design
• Canadian Tire naming rights sponsorship for Arena 1 at McKinney Centre, 3-year agreement
• Motion on noise at Oshawa Executive Airport, requesting Transport Canada implement noise abatement procedures

Committee of Adjustment

This agenda is only procedural boilerplate from the eSCRIBE system; it contains no listed agenda items, decisions, or discussion topics for the Committee of Adjustment meeting.

Special Council Meeting

This is a special council meeting with a single substantive item: a closed-session confidential verbal update from the Chief Administrative Officer and Head of Organizational Effectiveness regarding collective bargaining. The rest of the agenda is procedural (call to order, roll call, declarations, adjournment). The public portion will not include discussion of the bargaining update.

• Closed session under Municipal Act Section 239(2)(d) for labour relations/employee negotiations
• Confidential verbal update from M. Gaskell (CAO) and J. Long (Head of Organizational Effectiveness) on collective bargaining

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on an interim control by-law that would temporarily restrict new low-barrier shelters and transitional housing in Whitby while a study reviews land-use policies. The agenda includes numerous resident delegations on this item, as well as reports on fees, a cemetery name change, and the 2024 meeting schedule. Two traffic-related items were withdrawn from the agenda.

• Interim control by-law on new low-barrier shelters and transitional housing, with $100,000 for consultants and $400,000 for legal defense
• Proposed CLI-ECA fees for consolidated linear infrastructure, to update Fees and Charges By-law 7220-17
• 2024 Council, Committee, and Public Meeting Schedule approval
• Proposed name change of Pioneer Baptist Cemetery to Dryden Cemetery
• Withdrawn: No parking near Brooklin High School and Watson Street traffic by-law updates

Committee of the Whole

The Committee of the Whole is deciding on several planning applications, including a draft plan of condominium at 1450 Victoria Street East and a subdivision with official plan and zoning amendments at 4400 & 4440 Garden Street. Council will also consider starting a town-wide Official Plan review, approving a new animal services centre design, and a naming rights sponsorship for McKinney Centre arena.

• Draft Plan of Condominium approval for Sixfive (VICDEV) Inc. at 1450 Victoria Street East (DEV-11-23)
• Official Plan Amendment 132, Draft Plan of Subdivision, and Zoning By-law Amendment for Mansouri Group at 4400 & 4440 Garden Street (DEV-17-22)
• Authorize staff to commence Official Plan review and issue RFP for consultants
• Proceed with detailed design for new Animal Services Centre at McKinney Road and Broadleaf Avenue, with $1,300,000 capital project
• Approve 3-year naming rights sponsorship with Canadian Tire for Arena 1 at McKinney Centre

Active Transportation and Safe Roads Advisory Committee

This agenda contains only procedural boilerplate and no substantive items. The meeting is for the Active Transportation and Safe Roads Advisory Committee, but no decisions or discussions are listed.

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting in hybrid format to approve previous minutes, hear a presentation on Zero Carbon Whitby, and receive an update from the Heritage Register Subcommittee. The agenda is mostly routine with one substantive presentation.

• Presentation by Sarah Shields and Jackson Christian on Zero Carbon Whitby
• Approval of July 18, 2023 minutes
• Heritage Register Subcommittee update
• Next meeting set for October 10, 2023

The Heritage Whitby Advisory Committee approved the minutes from the July 18, 2023 meeting. A presentation on Zero Carbon Whitby was postponed to a future meeting. The Committee discussed reinstating the Municipal Heritage Register but took no formal action. The meeting was adjourned at 7:40 p.m.

• Approved July 18, 2023 minutes (motion by Rick McDonnell, carried)
• Postponed Zero Carbon Whitby presentation to a future meeting
• Adjourned meeting at 7:40 p.m. (motion by Paul Rolland, carried)

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to discuss a proposed or pending disposition of land by the municipality, citing legal exemptions for land deals and confidential commercial information. The rest of the agenda is procedural (call to order, roll call, declarations, adjournment). No public decisions or discussions are listed.

• Closed session under Municipal Act 2001, Section 239(2)(c) and (i) for a proposed or pending disposition of land
• Meeting held hybrid in-person and virtual format
• Procedure By-law #7462-18 and Closed Meeting Policy G 040 cited

Council met in a special session and moved into a closed portion of the meeting to discuss a proposed disposition of land and confidential commercial and financial information. No public decisions were recorded.

• Approved motion to move in-camera for land disposition and confidential information discussion
• Approved motion to rise from the closed portion of the meeting
• Approved motion to adjourn

Public Meetings

The meetings served as forums for presentations and public comment regarding two zoning and subdivision applications. No formal decisions, approvals, or denials were recorded in the minutes.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to approve previous minutes, hear a presentation from the Town's Inclusion, Diversity, Equity, and Anti-Racism Specialist, and review its work plan and community outreach activities. The agenda includes updates on completed and upcoming events, and a joint meeting with the Accessibility Advisory Committee is scheduled for October 5, 2023.

• Presentation by Ade Idemudia, Senior Inclusion, Diversity, Equity, and Anti-Racism Specialist, on the role at the Town of Whitby
• Review of completed outreach: National Indigenous Peoples Day and Emancipation Day Event
• Upcoming outreach: Harvest Festival (Sept 16), New Resident Bus Tour (Sept 23), National Day for Truth and Reconciliation (Sept 30), Islamic Heritage Month (October), International Day of Persons with Disabilities (Dec 3)
• Joint meeting with Accessibility Advisory Committee on October 5, 2023
• Approval of minutes from June 1, 2023 meeting

The committee approved the minutes from June 1, 2023. Members received a presentation on the Town of Whitby's Inclusion, Diversity, Equity, and Anti-Racism (IDEA) Specialist role and reviewed upcoming community outreach events for the remainder of 2023.

• Approved June 1, 2023 meeting minutes (Carried)

Committee of Adjustment

This agenda for the Committee of Adjustment meeting on September 7, 2023 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

• No substantive items listed on the agenda

The Committee of Adjustment approved four applications for minor variances related to porch encroachment, lot coverage, pool deck setbacks, and parking requirements. One application for an addition at 26 Queen St remained under discussion at the end of the record.

• Approved porch encroachment increase from 1.5 m to 1.8 m at 36 Waterfront Cres
• Approved lot coverage increase from 40% to 45% at 226 Carnwith Dr W, conditioned on Building Division approval and Ontario Building Code compliance
• Approved pool deck side lot setback reduction from 2.0 m to 1.5 m at 81 Prentice Dr, conditioned on grading and drainage requirements
• Approved two adjacent parking spaces on a 4.5 m wide driveway at 4 Peter Hogg Ct

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to discuss several sustainability items, including updates on the Roebuck Street project, a final report from the LEAF tree-planting program, and the committee's annual report. They will also review Phase 2 of Whitby's Climate Emergency Response Plan and plan upcoming sustainability events.

• Roebuck Street Project Update
• Local Enhancement and Appreciation of Forests (LEAF) - Year 3 Final Report
• Whitby Sustainability Advisory Committee Annual Report
• Whitby's Climate Emergency Response Plan, Phase 2: Mitigation
• 2023 Sustainability Events: National Forest Week (Sept 17-23), Energy Efficiency Day (Oct 4), Waste Reduction Week (Oct 16-22)

The Committee approved the minutes from June 7, 2023. Members received updates on the LEAF tree planting program and the Climate Emergency Response Plan, and discussed strategies for public engagement on sustainability.

• Approved June 7, 2023 meeting minutes (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to discuss the 2022-2026 Accessibility Plan consultation and next steps, along with a work plan update and an accessibility award nominee. They will also plan a joint meeting with the Diversity and Inclusion Advisory Committee and a regional joint meeting. The agenda is mostly routine business with no major decisions listed.

• 2022-2026 Accessibility Plan consultation and next steps
• Work plan update
• Accessibility award nominee
• Joint meeting with Diversity and Inclusion Advisory Committee planned for October 5, 2023
• Regional Joint Accessibility Advisory Committee meeting on November 7, 2023

The committee approved the minutes from June 6, 2023, and cancelled its regular November 7, 2023 meeting to allow members to attend the Regional Joint Accessibility Advisory Committee meeting. Members discussed vision statements for accessibility standards and planning for a joint meeting with the Diversity and Inclusion Advisory Committee.

• Approved June 6, 2023 meeting minutes
• Cancelled regular November 7, 2023 meeting

Municipal Licensing and Standards Committee

The Committee heard an appeal regarding a Property Standards Order for an abandoned hot tub in disrepair. The appellant requested an extension to the compliance date due to personal circumstances and access issues. The Committee approved the request to extend the deadline.

• Extended compliance date for Property Standards Order # 23-104337 (65 Knotty Pine Drive) to September 30, 2023

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on August 17, 2023, contains only procedural boilerplate and no substantive items. No applications, hearings, or decisions are listed.

The Committee approved three applications for minor variances related to building height, driveway length, and home-based business operations. All three requests were granted, with some including specific engineering and architectural conditions.

• Approved building height increase from 8.0 m to 10.0 m at 2 Franklin Crescent (Carried)
• Approved reduction of driveway parking space length from 5.8 m to 5.3 m at 19 Lacroix Court (Carried)
• Approved home-based business use and one non-occupant employee in an accessory structure at 605 Euclid Street (Carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on July 27, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee approved several applications for residential variances, including lot area, setbacks, and building height. Decisions were made regarding a new dwelling at 122 Queen St, a deck at 11 Treen Cres, a circular driveway at 369 Fairview Dr, and a porch at 116 Kent St.

• Approved variances for 2-storey dwelling at 122 Queen St (Carried)
• Approved rear yard setback reduction for deck at 11 Treen Cres (Carried)
• Approved setback and width variances for circular driveway at 369 Fairview Dr (Carried)
• Approved development in Holding (H) zone for covered porch at 116 Kent St (Carried)
• Moved application A/34/23 for indoor golf simulation at 701 Brock St N to bottom of agenda (Carried)

Special Council Meeting

Council approved the construction of the Whitby Sports Complex and a physician recruitment pilot program. To fund a $43.4M shortfall for the sports complex, all planned 2024 growth-related parks and recreation capital projects will be deferred by one year.

• Approved $154,853,886 revised cost estimate for Whitby Sports Complex (8-1)
• Awarded $125,655,001 construction contract to Ledcor Construction Limited (8-1)
• Approved $300,000 for Family Physician Recruitment Incentive Partnership Pilot Program (8-0)
• Authorized partnership agreement with Oshawa Clinic Group for physician recruitment (8-0)
• Approved removal of 5515 Garrard Road from Heritage Register and consented to demolition
• Authorized expropriation proceedings for land at 5345 Thickson Road North for Mid-Block Arterial Roadway
• Awarded $2,700,000 fee adjustment for architectural services to Perkins + Will Architecture (8-1)
• Deferred all planned 2024 new Parks and Recreation growth-related capital projects by one year (8-1)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to discuss a notice of intent to demolish a property at 5515 Garrard Road under the Ontario Heritage Act, along with a heritage impact assessment. The committee will also approve minutes from its June 13, 2023 meeting. Public comments and delegation requests must be submitted by noon the day before the meeting.

• Notice of Intent to Demolish - 5515 Garrard Road under Part IV, Section 27(9) of the Ontario Heritage Act
• Heritage Impact Assessment for 5515 Garrard Road
• Approval of previous minutes from June 13, 2023

The Heritage Whitby Advisory Committee reviewed a notice of intent to demolish 5515 Garrard Road and remove it from the heritage register. The committee decided to request a deferral of the demolition permit to allow for adaptive reuse considerations and an archaeological examination.

• Approved minutes of June 13, 2023
• Requested deferral of demolition permit for 5515 Garrard Road to consider adaptive reuse and archaeological examination

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on July 6, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

The Committee of Adjustment approved four applications for minor variances related to residential additions, parking rates, and accessory apartments. The committee also appointed R. Chow as the new Secretary-Treasurer.

• Appointed R. Chow as Secretary-Treasurer (Carried)
• Approved driveway width and side yard setback variances at 602 Perry St (Carried)
• Approved reduction of parking rate from 1 space per 19 m2 to 1 space per 23 m2 at 4150 Garden St (Carried)
• Approved four variances for driveway dimensions and side yard setback for an accessory apartment at 37 Hahn St (Carried)
• Approved lot coverage and front yard setback variances for a 2-storey addition at 21 Duke St (Carried)

Regular Council Meeting

Whitby Council is meeting to decide on several planning and development items, including terminating the Highway 7/12 Alternate Route Environmental Assessment and adding Columbus Road to its scope. They will also consider draft plans for subdivisions and condominiums, zoning by-law amendments, and a new parkland dedication framework. The agenda includes multiple delegations from residents and groups on these matters.

• Terminate Highway 7/12 Alternate Route EA and add Columbus Road (Country Lane to Lake Ridge Road) to scope
• Approve draft plan of condominium for Brooklin Meadow Limited at Baldwin Street North and Carnwith Drive East
• Approve draft plan of subdivision and zoning amendment for 5095, 5125, 5245 Anderson Street (Conland Development)
• Approve zoning by-law amendments for 5380 Baldwin Street South and 918 Brock Street South
• Adopt Bill 23 Parkland Dedication Framework changes and direct staff to find land for sports fields

Council approved the minutes from the May 15, June 12, and May 29, 2023 meetings. The session included presentations from Lakeridge Health and the Durham Regional Police Service, as well as resident delegations regarding the Highway 7/12 Alternative Route EA.

• Approved Regular Council Minutes of May 15, 2023 (Carried)
• Approved Special Council Minutes of May 29, 2023 (Carried)
• Approved Special Council Minutes of June 12, 2023 (Carried)

Special Council Meeting

This special council meeting focuses on a single substantive item: a recommendation to endorse the 2023-2026 Community Strategic Plan, direct staff to report annually on its progress, and implement its actions through annual budgets and work plans. A presentation on the plan is scheduled, followed by a confirmatory by-law and adjournment.

• Endorsement of 2023-2026 Community Strategic Plan (CAO 18-23)
• Annual progress reporting on the plan directed to staff
• Implementation of plan actions via annual budgets and work plans
• Presentation by S. Klein and K. Wianecki on the plan

Council approved the 2023-2026 Community Strategic Plan, which includes 62 identified action items. Staff are directed to implement these actions through annual budget presentations and work plans, and must report on progress annually.

• Endorsed 2023-2026 Community Strategic Plan (8-0)
• Directed staff to report annually on Community Strategic Plan progress (8-0)
• Directed staff to implement Community Strategic Plan actions via annual budgets and work plans (8-0)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on June 15, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

The Committee of Adjustment granted three applications for zoning variances regarding residential and mixed-use developments. These decisions allow for modifications to building heights, setbacks, and parking requirements. The minutes from the May 25, 2023 meeting were also adopted.

• Approved variance for 120 Maple St E to increase accessory structure height to 5.3m and size to 70.3 sq.m
• Approved variance for 1 Calais St to reduce second storey side yard setback to 1.2m and garage parking space width to 2.9m
• Approved variance for 3425 Coronation Rd to reduce live/work dwelling setback, townhouse lot depth, and retail parking requirements
• Approved interpretation of Building 8 (Units 38-46) at 3425 Coronation Rd as a back-to-back townhouse block
• Adopted minutes from the May 25, 2023 meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to hear presentations on two heritage matters: a request to remove 7261 Cochrane Street from the Heritage Register and a heritage permit application for 44 Baldwin Street. The committee will also approve previous minutes and receive an update on its Farmers' Market booth. Public attendance is allowed in person or virtually with prior registration.

• Presentation on application to remove 7261 Cochrane Street from Heritage Register
• Heritage permit application presentation for 44 Baldwin Street
• Approval of May 9, 2023 minutes
• Farmers' Market HWAC Booth update

The committee reviewed an application to remove 7261 Cochrane Street from the Heritage Register. It requested that the property be incorporated into the subdivision plan and the Maw family be commemorated before a final delisting decision is made. A heritage permit application for 44 Baldwin Street was postponed.

• Approved minutes of May 9, 2023
• Requested further opportunities to incorporate 7261 Cochrane Street into the subdivision plan and commemorate the Maw family name prior to a final delisting decision
• Postponed heritage permit application for 44 Baldwin Street

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on several items, including zoning by-law amendments for two properties, a proposed fireworks by-law update, and an application for the federal Housing Accelerator Fund. The committee will also hear delegations from residents and industry representatives on these matters.

• Zoning by-law amendment for 5380 Baldwin Street South (Winash Developments)
• Zoning by-law amendment for 918 Brock Street South (2844542 Ontario Inc.)
• Proposed fireworks by-law changes with effective date of January 1, 2024
• Approval of $255,000 for Columbus Road Environmental Assessment Study
• Motion to reinstall Forest Heights Park basketball court net and pole

The Committee decided to terminate the Highway 7/12 Alternate Route Environmental Assessment and its associated consulting obligations. Additionally, the Committee approved two zoning by-law amendments and a traffic by-law change for Kirkland Place.

• Terminated the Highway 7/12 Alternate Route Environmental Assessment (Carried)
• Approved amendment to Traffic By-law # 1862-85 for no stopping restrictions on Kirkland Place (Carried)
• Approved Zoning By-law # 1784 amendment for 5380 Baldwin Street South (Carried)
• Approved Zoning By-law # 2585 amendment for 918 Brock Street South (Carried)
• Denied change order to incorporate Columbus Road into Highway 7/12 EA and $255,000 capital project (Motion Lost)

Special Council Meeting

This is a special council meeting that is almost entirely closed to the public. Council will move in-camera to receive a confidential verbal update on litigation and a confidential joint report on litigation or potential litigation. After the closed session, council will rise and report, pass a by-law to confirm the meeting's proceedings, and adjourn.

• Closed session under Municipal Act, 2001, Section 239(2)(a), (e), and (f) for property security, litigation, and solicitor-client privilege
• Confidential verbal update from Joanna Vince, Partner, Wilms & Shier LLP, on litigation or potential litigation
• Confidential report LS 08-23 from Legal and Enforcement Services and Financial Services on litigation or potential litigation
• Confirmatory by-law to confirm proceedings of the June 12, 2023 special meeting

Council met in a closed session to discuss potential litigation, municipal property security, and solicitor-client privileged advice. Council provided direction to staff regarding Report LS 08-23. No substantive public decisions were made.

• Moved into closed session to discuss litigation and property security (Carried)
• Provided direction to staff regarding Report LS 08-23 (Carried)
• Passed Resolution # 139-23 to confirm proceedings of the special meeting (Carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to hear a presentation on the Durham Meadoway Visioning Study and to discuss updates on Bike Month, Mary Street, the Water Street Environmental Assessment, summer construction, and bike counters. The committee will also consider adopting its work plan and approving the previous meeting's minutes.

• Presentation: Durham Meadoway Visioning Study by Alia Tulloch and Chris Leitch
• Bike Month Update
• Mary Street Update
• Water Street Environmental Assessment
• Work Plan Adoption

The Active Transportation and Safe Roads Advisory Committee approved its 2023-2026 Work Plan and the minutes from May 11, 2023. The meeting included staff updates on the Durham Meadoway Visioning Study, Mary Street bike lane options, and summer construction schedules.

• Approved May 11, 2023 meeting minutes
• Approved 2023-2026 Work Plan

Whitby Sustainability Advisory Committee

The Committee approved the minutes from the May 3, 2023 meeting. Members received presentations on the LEAF Whitby Community Greening Program and climate change perspectives, and discussed potential summer research and community survey initiatives.

• Approved May 3, 2023 meeting minutes (Carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is holding a routine virtual meeting on June 6, 2023. The agenda includes approving previous minutes, receiving updates on the work plan, a regional accessibility award nominee, working group and subcommittee updates, and a council update. No specific decisions or proposals are detailed in the agenda.

• Approval of May 2, 2023 minutes
• Work Plan Update
• Regional Accessibility Award Nominee
• Accessibility Working Group Update
• Council and Standing Committee Summer Recess

The Committee approved the amended minutes from May 2, 2023. Members discussed nominations for the Regional Accessibility Awards and received updates on the Committee's Work Plan and the Accessibility Working Group.

• Approved amended May 2, 2023, minutes (Carried)

Committee of the Whole

The Committee of the Whole will consider several planning and general government items. Key decisions include approving a draft plan of condominium for Brooklin Meadow Limited and a draft plan of subdivision with a zoning by-law amendment for Conland Development Corporation. The committee will also discuss housekeeping amendments to the Official Plan, a dust permit program review, property standards by-law amendments regarding hedge heights, and a parkland dedication framework update.

• Draft Plan of Condominium, Brooklin Meadow Limited, Baldwin Street North and Carnwith Drive East (DEV-06-23)
• Draft Plan of Subdivision and Zoning By-law Amendment, 5095, 5125, and 5245 Anderson Street, Conland Development Corporation (DEV-13-21)
• Housekeeping and technical amendments to the Whitby Official Plan and Secondary Plans
• Review of Residential Construction Dust Permit Program - recommendation not to implement a permit system
• Proposed amendments to Property Standards By-law #6874-14 regarding hedge heights

The Committee approved a draft plan of condominium and a draft plan of subdivision with a zoning by-law amendment. Council also authorized technical amendments to the Official Plan and directed staff to amend the Property Standards By-law regarding hedge heights.

• Authorized technical and housekeeping amendments to the Whitby Official Plan (Carried)
• Approved Draft Plan of Condominium for Baldwin Street North and Carnwith Drive East (Carried)
• Approved Draft Plan of Subdivision and Zoning By-law # 1784 amendment for 5095, 5125, and 5245 Anderson Street (Carried)
• Appointed Williams and Stewart Associates Ltd. as Control Architect for the Anderson Street subdivision (Carried)
• Decided not to implement a permit system to regulate dust from private residential construction (Carried)
• Directed staff to bring forward a by-law amending Property Standards By-law # 6874-14 regarding hedge heights (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Committee approved its Work Plan for 2023-2026 and the minutes from the May 4, 2023 meeting. Members discussed upcoming activities, including the National Indigenous Peoples Day event and the Harvest Festival.

• Approved 2023-2026 Committee Work Plan (Carried)
• Approved May 4, 2023 meeting minutes (Carried)

Compliance Audit Committee

The Compliance Audit Committee reviewed five cases of apparent contribution limit contraventions under the Municipal Elections Act, 1996. In all five instances, the committee decided not to commence legal proceedings against the contributors.

• Appointed Kelly Gravelle as Chair of the Compliance Audit Committee (Carried)
• Decided not to commence legal proceedings against contributor Nicola Cortellucci (Carried)
• Decided not to commence legal proceedings against contributor Kenneth Rovinelli (Carried)
• Decided not to commence legal proceedings against contributor Harpreet Taggar (Carried)
• Decided not to commence legal proceedings against contributor Karamjit Taggar (Carried)
• Decided not to commence legal proceedings against contributor Onkar Taggar (Carried)

Public Meetings

Whitby's Town Council is holding statutory public meetings under the Planning Act to hear input on two zoning by-law amendment applications. The first concerns 5380 Baldwin Street South (Winash Developments Limited), and the second concerns 918 Brock Street South (2844542 Ontario Inc.). No decisions are being made at this meeting; it is for public comment only.

• Zoning by-law amendment for 5380 Baldwin Street South (Winash Developments Limited)
• Zoning by-law amendment for 918 Brock Street South (2844542 Ontario Inc.)
• Public comments accepted in writing or as delegations
• Hybrid in-person and virtual meeting format

The town held public meetings to review zoning by-law amendment applications for 5380 Baldwin Street South and 918 Brock Street South. No public submissions were received for either application. No decisions were recorded during these meetings.

Special Council Meeting

Whitby Town Council is holding a special meeting on May 29, 2023, at 5:30 PM in a hybrid format. The main item is a motion to move into closed session under the Municipal Act for a confidential verbal update on collective bargaining from the CAO and Head of Organizational Effectiveness. The meeting is expected to include only procedural items: call to order, roll call, declarations, closed session, rising and reporting, and adjournment.

• Closed session under Municipal Act, 2001, Section 239(2)(d) for labour relations or employee negotiations
• Confidential verbal update from Matt Gaskell, CAO, and Jacqueline Long, Head of Organizational Effectiveness, re: collective bargaining
• Hybrid in-person and virtual meeting format
• Meeting held in Committee Room 1, Whitby Town Hall

Council met for a special session to receive a confidential verbal update regarding collective bargaining. No public decisions or votes on policy were recorded.

• Approved motion to move in-camera for labour relations and employee negotiations
• Approved motion to rise from the closed portion of the meeting

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on May 25, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no details on any applications, hearings, or actions to be considered.

The Committee of Adjustment granted four applications for variances from local by-laws. These decisions allow for a detached garage, a car wash expansion, an additional apartment unit, and a pool cabana.

• Approved variance for detached garage at 55 Torian Ave to reduce side yard setback from 4.5m to 1.2m
• Approved variance for car wash at 800 Brock St N to reduce queuing spaces and front yard setback
• Approved variance at 9620 Baldwin St N to permit 4 self-contained apartment units instead of 3
• Approved variance at 21 Lofthouse Dr to increase maximum lot coverage from 33% to 38%
• Adopted minutes from the May 4, 2023 meeting

Regular Council Meeting

Whitby Council is meeting to decide on several planning applications, including draft plans of condominium and subdivision, as well as various operational items. The agenda includes approvals for new developments, a heritage property removal, traffic by-law changes, and a significant truck purchase. Council will also consider a lease for the Iroquois Park Sports Centre pro shop and a license agreement for a pop-up brewery.

• Draft Plan of Condominium approvals for 1601-1605 Dufferin Street and 1300 Giffard Street
• Draft Plan of Subdivision approval for 201 Hopkins Street
• Removal of 305 Mary Street East from the Municipal Heritage Register
• Award of $3,696,000 for supply and delivery of dump trucks
• Five-year license agreement with Town Brewery for pop-up at 269 Water Street

Council approved three major land development applications, including two condominium plans and one subdivision. Other key actions included authorizing pipeline upgrades in North Brooklin and approving a pro shop lease for the Iroquois Park Sports Centre.

• Approved Draft Plan of Condominium for 1601-1605 Dufferin Street
• Approved Draft Plan of Condominium for 1300 Giffard Street
• Approved Draft Plan of Subdivision for 201 Hopkins Street
• Removed 305 Mary Street East from the Municipal Heritage Register
• Authorized pipeline upgrade agreements with Trans Canada Pipelines for North Brooklin roadway crossings
• Approved lease with Hemy Hockey Pro Shop for Iroquois Park Sports Centre
• Approved 3-year naming rights sponsorship with Booster Juice Inc. for McKinney Centre Youth Rooms
• Approved amendments to Traffic By-law # 1862-85 regarding parking and Dryden Boulevard speed limits

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to approve previous minutes, appoint a vice-chair, and receive updates on several active transportation projects. The agenda includes a terms of reference overview, a draft work plan, and subcommittee sign-ups. Updates will cover Bike Month, the Durham Active Transportation Committee, Cochrane Street closure, on-road cycling on Cochrane/Annes Streets, the Water Street Environmental Assessment, and winter maintenance of rural paved shoulders.

• Appointment of Vice-Chair
• Approval of March 9, 2023 minutes
• Draft Work Plan and subcommittee sign-up
• Cochrane Street closure and on-road cycling update (Cochrane/Annes Streets)
• Water Street Environmental Assessment update

The committee appointed a new Vice-Chair and approved the minutes from the March 9, 2023 meeting. Members received staff updates on Bike Month activities, road closures, and cycling infrastructure projects.

• Appointed Greg Frankson as Vice-Chair for a term ending December 31, 2023 (Carried)
• Approved March 9, 2023 meeting minutes (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting in hybrid format on May 9, 2023. They will hear a presentation from property owner Colin Burton about an application for a rear addition at 918 Byron Street South, review the 2022 annual report, and discuss the summer newsletter. The committee will also approve minutes from the April 11, 2023 meeting.

• Presentation by Colin Burton re: rear addition application at 918 Byron Street South
• Approval of April 11, 2023 meeting minutes
• 2022 Heritage Whitby Advisory Committee Annual Report overview
• Summer newsletter content discussion
• Next meeting scheduled for June 13, 2023

The Heritage Whitby Advisory Committee approved the minutes from April 11, 2023, and supported a rear addition application for 918 Byron Street South. The committee also reviewed the 2022 Annual Report and discussed content for a summer newsletter and farmers' market booths.

• Approved April 11, 2023 minutes as amended (Carried)
• Supported rear addition application for 918 Byron Street South with specific design requirements (Carried)

Committee of the Whole

Council approved a contract for new dump trucks and a five-year pilot license for a pop-up brewery at 269 Water Street. The committee also approved updates to traffic by-laws regarding parking and speed limits, and authorized pipeline upgrade agreements in North Brooklin.

• Approved $3,696,000 award to Premier Truck Group for dump trucks
• Approved $1,281,969.60 to cover dump truck budget shortfall from reserves
• Authorized five-year license agreement with Town Brewery Inc. for 269 Water Street
• Approved amendments to Traffic By-law # 1862-85 regarding parking restrictions
• Approved reduced speed limits on Dryden Boulevard via Traffic By-law # 1862-85
• Authorized agreements with Trans Canada Pipelines for upgrades at Columbus Road and Cedarbrook Trail
• Authorized future pipeline upgrade agreements for Ashburn Road and Brawley Road
• Received Parks and Recreation Master Plan summary report for information

Committee of Adjustment

The Whitby Committee of Adjustment held a virtual public hearing on May 4, 2023, and approved three minor variance applications. Each application was granted unanimously with conditions, including a setback reduction at 808 Vernon Street, a lot coverage increase at 40 Heber Down Crescent, and a setback reduction at 2 Cahill Court.

• Granted variance to reduce interior side yard setback from 3.0m to 1.2m at 808 Vernon St, subject to Engineering Services condition (carried)
• Granted variance to increase maximum lot coverage from 30% to 33% at 40 Heber Down Cres (carried)
• Granted variance to reduce exterior side yard setback from 4.5m to 1.2m at 2 Cahill Ct, subject to Engineering Services condition (carried)
• Adopted minutes of the April 13, 2023 meeting (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee received a presentation from the National Council of Canadian Muslims on municipal recommendations to address Islamophobia, discussed a successful poetry event, and reviewed its 2023 work plan. No formal decisions were made beyond approving previous minutes.

• Approved minutes of April 6, 2023 meeting (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to discuss sustainability topics, including a presentation on the North Whitby Sports Complex, the IPCC Sixth Assessment Report, project planning, and 2023 sustainability events. The agenda also includes routine items like approving previous minutes and a public nuisance by-law discussion.

• Presentation by Steve Walo on North Whitby Sports Complex
• Discussion of IPCC Sixth Assessment Report
• Project planning and work plan development
• 2023 sustainability events: Litter Day (May 9), World Environment Day (June 5), Pollinator Week (June 19-25)
• Public Nuisance By-law #6714-13

The Whitby Sustainability Advisory Committee approved the minutes from its April 5, 2023 meeting. Members received a presentation on sustainable features of the North Whitby Sports Complex, including a geoexchange system and EV charging spaces. The committee discussed developing a work plan focused on climate education and outreach, and noted upcoming sustainability events. No substantive decisions were made beyond approving the previous minutes.

• Approved minutes of April 5, 2023 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee appointed Paul Scott as Chair and Liam Lacy as Vice-Chair for the term ending December 31, 2023. Both appointments were carried by motion. The committee also approved the minutes from October 4, 2022, and discussed work plan priorities including a community survey, accessibility improvement grants, and a parks audit.

• Appointed Paul Scott as Chair for term ending Dec 31, 2023 (carried)
• Appointed Liam Lacy as Vice-Chair for term ending Dec 31, 2023 (carried)
• Approved minutes of Oct 4, 2022 (carried)

Committee of the Whole

The Committee of the Whole is meeting to consider staff recommendations on four planning applications. These include draft plans of condominium for 1601-1605 Dufferin Street and 1300 Giffard Street, a draft plan of subdivision for 201 Hopkins Street, and removing 305 Mary Street East from the Municipal Heritage Register. The committee will also receive reports on the Streamline Development Approval Fund, the 2022 Sustainability and Climate Change Report, and a proposed naming rights sponsorship for McKinney Centre youth rooms.

• Draft Plan of Condominium, Block Andrin (Whitby) Developments Ltd., 1601-1605 Dufferin Street, File DEV-02-23 (CW-2023-01)
• Draft Plan of Condominium, The Inverlynn Estate Ltd., 1300 Giffard Street, File DEV-04-23 (CW-2023-02)
• Draft Plan of Subdivision, Stylux Whitby Ventures Inc., 201 Hopkins Street, File DEV-38-21 (SW-2021-13)
• Removal of 305 Mary Street East from the Municipal Heritage Register
• Three-year naming rights sponsorship with Booster Juice Inc. for McKinney Centre Youth Rooms, effective May 16, 2023

The Committee approved two condominium plans and one subdivision plan. Council also voted to remove a property from the Municipal Heritage Register and renewed a sponsorship agreement for the McKinney Centre.

• Approved Draft Plan of Condominium for 1601-1605 Dufferin Street (Carried)
• Approved Draft Plan of Condominium for 1300 Giffard Street (Carried)
• Approved Draft Plan of Subdivision for 201 Hopkins Street (Carried)
• Approved removal of 305 Mary Street East from Municipal Heritage Register (Carried)
• Approved 3-year naming rights sponsorship with Booster Juice Inc. for McKinney Centre Youth Rooms (Carried)
• Received Streamline Development Approval Fund Final Report for information (Carried)
• Received 2022 Annual Sustainability and Climate Change Report for information (Carried)

Regular Council Meeting

Whitby Council is meeting to decide on several planning applications, including a major Official Plan and Zoning By-law Amendment for 3 Cassels Road East in Brooklin, which was referred from the April 3 Committee of the Whole. The agenda also includes adoption of the Mature Neighbourhoods Study Official Plan Amendment 130, zoning amendments for Champlain Avenue and 1621 McEwen Drive, a draft plan of condominium at 201 Brock Street South, and extensions for two Brookfield subdivision approvals. Council will also set 2023 property tax rates and final billing due dates, approve a $250,000 soccer dome replacement project, and consider a motion on the homelessness crisis.

• Official Plan Amendment 131 and Zoning By-law Amendment for 3 Cassels Road East, Brooklin (DEV-36-22)
• Adoption of Official Plan Amendment 130 – Whitby Mature Neighbourhoods Study
• 2023 property tax rates and final billing due dates (June 26 and September 25, 2023)
• Soccer Dome Replacement Project approved at $250,000 from reserve fund
• Removal of 301 Colborne Street East from Municipal Heritage Register

Council approved Amendment 130 to the Official Plan regarding the Mature Neighbourhoods Study and authorized several zoning by-law amendments and condominium plans. The meeting also included a project update on the Whitby Water Supply Plant expansion.

• Adopted Official Plan Amendment 130 for the Whitby Mature Neighbourhoods Study
• Approved removal of Holding (H) Symbol for Champlain Avenue (Z-23-21)
• Approved Zoning By-law amendment for 1621 McEwen Drive (Z-01-23)
• Approved Draft Plan of Condominium for 201 Brock Street South
• Removed 301 Colborne Street East from the Municipal Heritage Register
• Extended Draft Approved Plan of Subdivision for Brock Street South to June 17, 2026
• Extended Draft Approved Plan of Subdivision for 1900 Brock Street South to June 17, 2026
• Approved Official Plan Amendment 131 and Zoning By-law amendment for 3 Cassels Road East

Special Council Meeting

Whitby Town Council is holding a special meeting to receive a staff report on the draft Community Strategic Plan, which outlines the town's priorities for 2023-2026. Council will consider endorsing the draft and directing staff to proceed with Phase 2 of the public engagement process, with a final plan expected in June 2023. The meeting also includes a presentation on the draft plan and a confirmatory by-law to formalize the meeting's proceedings.

• Presentation on Draft Community Strategic Plan by S. Klein and K. Wianecki
• CAO 12-23 report recommending endorsement of draft plan and Phase 2 engagement
• Draft Community Strategic Plan 2023-2026 to be finalized by June 2023
• Confirmatory by-law to confirm proceedings of the April 24, 2023 special meeting

Council received Report CAO 12-23 and endorsed the draft Community Strategic Plan. Staff were directed to proceed with Phase 2 of the engagement process and prepare a final plan for presentation in June 2023.

• Endorsed draft Community Strategic Plan and directed Staff to proceed with Phase 2 engagement (Carried)
• Directed Staff to prepare final Community Strategic Plan 2023-2026 for June 2023 presentation (Carried)
• Received Report CAO 12-23 for information (Carried)

Special Council Meeting

This special council meeting is largely procedural, with the main substantive item being a closed-session discussion of a strategic update from Elexicon, the local utility. The public portion includes call to order, roll call, and declarations of conflict, followed by a motion to move in-camera. No decisions are listed for the open session.

• Closed session under Municipal Act sections 239(2)(i), (j), (k) for trade secrets and negotiation positions
• Item 4.1: Elexicon Strategic Update presented by Commissioner F. Wong

Council met for a special session that was primarily conducted in-camera. No substantive public decisions were recorded in the minutes.

• Approved motion to move into closed session to discuss Elexicon Strategic Update
• Approved motion to rise from closed session

Committee of Adjustment

The Committee of Adjustment granted two variance applications regarding industrial parking and the definition of a service shop. Both decisions were based on the determination that the variances were minor and maintained the intent of the By-law and Official Plan.

• Approved parking variances for Forest Group Ltd. at Tricont Ave to reduce industrial parking rates and allow non-visitor parking in the front yard (Carried)
• Approved variance for 100012130 ONTARIO LIMITED at 151 Brock St N to include electronic mobility device repair and charging in the definition of a service shop (Carried)
• Adopted minutes from the March 23, 2023 meeting (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to approve prior minutes, discuss general business including a mural jury panel representative, a heritage register subcommittee update, and a heritage newsletter, plus receive a council update. The agenda is mostly routine administrative items with no major decisions or public hearings listed.

• 2023 Roebuck Street Mural Jury Panel - appoint committee representative
• Municipal Heritage Register Subcommittee update
• Heritage Newsletter discussion
• Approval of March 14, 2023 minutes

The committee approved the minutes from the March 14, 2023 meeting. Members discussed the Municipal Heritage Register, the 2023 budget, and the demolition of 404 Ontario Street. No other formal motions were decided.

• Approved March 14, 2023 meeting minutes (Carried)
• Paul Rolland volunteered for the 2023 Roebuck Street Mural Jury Panel

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting in hybrid format to discuss several general business items, including 2023 dates of significance, Region of Durham Pride Day, a joint meeting with the Accessibility Advisory Committee, Drag Queen Story Time, and preparation of its work plan. The committee will also consider approving minutes from its February 2, 2023 meeting. No votes on policy or spending are listed on this agenda.

• Approval of February 2, 2023 minutes
• Discussion of 2023 Dates of Significance
• Region of Durham Pride Day
• Joint meeting with Accessibility Advisory Committee to review initiatives
• Drag Queen Story Time discussion

The Whitby Diversity and Inclusion Advisory Committee approved support for several community events and materials. The committee also reviewed 2023 dates of significance and discussed potential neurodiversity workshops.

• Approved minutes from February 2, 2023
• Supported sponsorship for Drag Queen Story Time
• Supported sponsorship for Youth Pride Day
• Supported sponsorship for Indigenous Beading Workshop
• Supported sponsorship for New Resident Bus Tour
• Supported purchase of a committee roll-up banner
• Deferred consideration of Emancipation Day, a fall New Resident Bus Tour, and an Accessibility Advisory Committee workshop for future sponsorship

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve its March 1, 2023 minutes and hear a presentation on the Whitby Green Standard. The agenda includes reports on sustainability initiatives such as Bee City and Tree Cities, a list of 2023 environmental events, and correspondence regarding Durham Meadoway green energy projects. No specific dollar amounts or binding decisions are listed in the agenda text.

• Approval of Whitby Sustainability Advisory Committee minutes from March 1, 2023
• Presentation on the Whitby Green Standard by Sarah Shields, Project Manager
• Reports on Bee City, Tree Cities of the World, Seeds to Bees, and Direct Energy System
• Review of 2023 Sustainability Events including Provincial Day of Action on Litter and World Environment Day
• Correspondence regarding Durham Meadoway - Green Energy Projects

The Committee approved the amended minutes from March 1, 2023. Members received presentations on the Whitby Green Standard and updates on various sustainability initiatives and 2023 event planning.

• Approved amended March 1, 2023 minutes (Carried)

Accessibility Advisory Committee

This is an educational session, not an official Accessibility Advisory Committee meeting, because the committee's composition does not yet meet the requirements of the Accessibility for Ontarians with Disabilities Act, 2005. The agenda includes a presentation on the planning process and site plan review, plus discussion of the work plan, committee priorities, and a council update. The first official meeting will occur once the committee composition complies with the Act.

• Presentation by Carl Geiger, Supervisor, Development and Principal Planner, on planning process and site plan review
• Discussion of work plan and committee priorities
• Council update
• Next meeting scheduled for Tuesday, May 2, 2023 at 7:00 p.m.

Committee of the Whole

Council approved Amendment 130 to the Official Plan regarding the Mature Neighbourhoods Study and established the 2023 general municipal tax rates and billing dates. The committee also authorized a $250,000 project for soccer dome replacement and extended several subdivision plans. A request for Official Plan and Zoning amendments for 3 Cassels Road East was referred to a future meeting.

• Adopted Amendment 130 to the Official Plan for the Mature Neighbourhoods Study
• Approved 2023 General Municipal Town Levies and Downtown Whitby BIA tax rates
• Approved $250,000 for Soccer Dome Replacement Project from reserve fund
• Approved continuation of after-hours parking and by-law enforcement pilot at cost of $17,558
• Approved demolition of existing dwelling at 404 Ontario Street West
• Removed 301 Colborne Street East from the Municipal Heritage Register
• Extended Draft Approved Plans of Subdivision for Brock Street South to June 17, 2026
• Tabled consideration of 3 Cassels Road East applications to April 24, 2023

Public Meetings

Whitby's Planning Act public meeting will hear a staff report and delegations on applications by Whitby 108 Victoria Inc. for an Official Plan Amendment and Zoning By-law Amendment at 106 & 110 Victoria Street West. The meeting is hybrid in-person and virtual, with written and oral comments accepted. Two delegations are listed: Marshall Smith for the applicant and resident Wenda Abel.

• Official Plan Amendment and Zoning By-law Amendment applications for 106 & 110 Victoria Street West
• File DEV-33-22 (OPA-2022-W/04, Z-22-22)
• Applicant: Whitby 108 Victoria Inc.
• Delegations: Marshall Smith (applicant) and Wenda Abel (resident)

The meeting served as a public forum for Official Plan and Zoning By-law Amendment applications for 108 Victoria Inc. Residents expressed concerns regarding building height, traffic congestion, and the displacement of current tenants. No formal decisions were made during this session.

Special Council Meeting

Council met for a special session that primarily consisted of a closed-door presentation. No substantive public decisions were made during the meeting.

• Approved motion to move in-camera for a strategic update from Elexicon Group
• Approved motion to rise from the closed portion of the meeting

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on March 23, 2023, contains only procedural boilerplate and no substantive agenda items. The document lists no specific applications, hearings, or decisions for the committee to consider.

The Committee of Adjustment granted five variance applications related to building heights, parking requirements, and setbacks. These decisions facilitate the North Whitby Sports Complex and several residential and commercial developments.

• Approved lot coverage and rear yard setback variances for 11 Juneau Crescent (Carried)
• Approved reduced parking rate and stall depth for 601 Dundas St E (Carried)
• Approved reduced rear yard setback for Lots 11, 12, and 13 at 1 Inverlynn Way (Carried)
• Approved building height increase and reduced parking for North Whitby Sports Complex (Carried)
• Approved use of 200 Carnwith Dr E for golf simulators and instruction services (Carried)
• Adopted minutes from the March 2, 2023 meeting (Carried)

Special Council Meeting

Council received a presentation from Senior Project Engineer Paul Bumstead regarding the status of the Highway 7/12 Alternative Route. The session included a review of technical studies, alternative corridors, and estimated capital costs. No formal decisions or votes were made regarding the route options.

Regular Council Meeting

Whitby Council is meeting to decide on several planning and development items, including adopting a Municipal Housing Pledge to facilitate 18,000 new homes by 2031, approving an Official Plan amendment for Downtown Whitby, and endorsing various zoning and condominium applications. The agenda also includes routine items like minutes, proclamations, and reports on community funds and public art.

• Adopt Amendment 126 to the Whitby Official Plan for the Downtown Whitby Community Secondary Plan
• Approve removal of Holding (H) symbol at 901 Hopkins Street (NF Hopkins Ltd.)
• Direct staff to list municipal properties at Hickory Street and Dunlop Street East for affordable housing
• Approve extension of temporary use for Town Brewery at 1632 Charles Street for three years
• Approve semi-permanent closure of Roebuck Street in Downtown Brooklin for placemaking

Council adopted a Municipal Housing Pledge to meet provincial targets through policy updates and a new Housing Acceleration Strategy. Other key actions included approving a downtown secondary plan and awarding a streetlight installation contract.

• Adopted Municipal Housing Pledge to facilitate 18,000 new homes by 2031
• Adopted Amendment 126 to the Official Plan for the Downtown Whitby Community Secondary Plan
• Awarded $354,825.33 streetlight installation contract to Hard-Co Construction Ltd.
• Approved 2023 Downtown Whitby BIA Budget including a $210,000 special tax levy
• Approved semi-permanent closure of Roebuck Street in Downtown Brooklin (June to mid-September)
• Approved three-year Memorandum of Understanding with the Canadian Musicians Co-operative
• Approved Zoning By-law Amendment to extend temporary use for Town Brewery at 1632 Charles Street
• Appointed Michael Hickey as Fire Chief

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to hear presentations on several heritage-related applications, including a request to remove a property from the municipal heritage register, a demolition application, and proposed official plan and zoning amendments. The committee will also receive updates on a community garden, a cemetery name change, and park improvements. The agenda is largely informational, with no decisions listed for this meeting.

• 305 Mary Street East: application to remove property from Municipal Heritage Register
• 404 Ontario Street West: application for demolition by DeNoble Homes
• 3 Cassels Road East: OPA-2022-W/05 and Z-23-22 applications for official plan and zoning amendments
• King Street Community Garden update
• Pioneer Baptist Cemetery proposed name change

The Heritage Whitby Advisory Committee approved the removal of one property from the Municipal Heritage Register and supported the demolition of another. The committee also supported planning applications for 3 Cassels Road East.

• Approved removal of 305 Mary Street East from the Municipal Heritage Register
• Supported demolition of 404 Ontario Street West with requests for design and material alterations
• Supported proposed applications for 3 Cassels Road East
• Approved February 14, 2023 minutes as amended

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to discuss and receive updates on various active transportation and road safety items, including Bike Month events, 2023 budget approvals and deferrals, a multi-use path centreline project, a gate at Gordon Street near Ontario Shores, a waterfront trail closure and boardwalk project, parks survey results, citizen requests, trail signage, mid-block crossings, and the Meadoway visioning study. The agenda is largely informational with no major decisions listed.

• Bike Month and Town Events Update
• 2023 Budget Approvals and Deferrals
• Multi-Use Path (MUP) Centreline and User Icons Project
• Gordon Street Gate at Whitby Ontario Shores
• Waterfront Trail Closure and Boardwalk Project Update

The committee approved the minutes from February 9, 2023. Members received updates on 2023 budget approvals for traffic calming and multi-use paths, as well as progress on the Parks and Recreation Master Plan Study.

• Approved February 9, 2023 meeting minutes (Carried)

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees are meeting virtually to approve previous minutes, review their mandates, and brainstorm joint initiatives. The agenda is largely procedural, with no specific decisions or proposals listed beyond approving the February 3, 2022 minutes.

• Approval of February 3, 2022 joint committee minutes
• Committee member introductions
• Review of Accessibility Advisory Committee mandate
• Review of Whitby Diversity and Inclusion Advisory Committee mandate
• Brainstorming joint initiatives

The Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees approved the minutes from February 3, 2022. Members reviewed their respective committee mandates and discussed potential joint initiatives to promote accessibility and diversity. No formal votes were taken on specific new projects.

• Approved minutes of February 3, 2022 (Carried)

Special Council Meeting

Whitby Council is holding a special meeting to consider a staff recommendation to declare surplus and sell approximately two acres of town-owned land at the south-east corner of Garden Street and Burns Street East to Town Brewery Inc. The meeting includes a public delegation on the matter, followed by a closed session to discuss confidential items including vacant property updates and an appointment.

• Sale of ~2 acres (min 1 acre) at Garden St & Burns St E to Town Brewery Inc.
• Public delegation by Moe Pringle re: FS 08-23 surplus declaration
• Closed session: 580 Water St vacant property update
• Closed session: 16 and 18 Durham St
• Closed session: appointment to Ashburn Community Centre Board

Council authorized the sale of approximately one to two acres of land at Garden Street and Burns Street East to Town Brewery Inc. Additionally, Council approved negotiations for the disposition of 580 Water Street and declined the acquisition of 16 and 18 Durham Street.

• Approved sale of 1-2 acres at Garden St and Burns St E to Town Brewery Inc. (Resolution # 55-23)
• Authorized land appraisal and negotiations with Taggar Family Trust for 580 Water Street (Resolution # 56-23)
• Denied acquisition of 16 and 18 Durham Street (Resolution # 57-23)
• Appointed Nicole Emanuel to the Ashburn Community Centre Board of Directors (Resolution # 58-23)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several planning and financial items. Key items include draft plan approvals for a condominium development at 4335 Garden Street, a temporary use extension for Town Brewery at 1632 Charles Street, a streetlight installation contract, and the Downtown Whitby BIA 2023 budget. The committee will also consider several new business motions, including a request to study refrigerated outdoor ice rinks.

• Draft Plan of Condominium approval for Garden Street Developments Inc., 4335 Garden Street (Files CW-2022-02, CW-2022-03)
• Temporary use zoning by-law extension for Town Brewery Inc., 1632 Charles Street, for an additional three years
• Award Tender T-25-2022 to Hard-Co Construction Ltd. for streetlight installation at various locations, $354,825.33 plus taxes
• Approve Downtown Whitby BIA 2023 budget including $210,000 special tax levy
• Motions to study refrigerated outdoor ice rinks, Ocean Pearl Park shade structure, and school zone parking enforcement

Council approved a new Procurement Policy, a $354,825 streetlight installation contract, and a $210,000 special tax levy for the Downtown Whitby BIA. The committee also approved a condominium plan for 4335 Garden Street and a temporary zoning extension for Town Brewery Inc.

• Approved Draft Plan of Condominium for 4335 Garden Street
• Endorsed comments on Envision Durham draft Regional Official Plan
• Approved 3-year temporary use zoning extension for Town Brewery Inc. at 1632 Charles Street
• Approved Downtown Whitby BIA 2023 Budget including $210,000 special tax levy
• Awarded $354,825.33 streetlight installation contract to Hard-Co Construction Ltd.
• Approved new Procurement Policy (Policy # F 080) and repealed existing Purchasing Policy
• Approved revised Council Expense Policy (Policy # G050)
• Requested Province of Ontario require Safe-Arrival Policy for licensed child care providers

Special Council Meeting

This is a special Council meeting in Whitby, ON, held primarily for a closed session dedicated to council education and training on collaborative, strategic, and transformative leadership. No decisions are expected, as the closed session is for education/training purposes only, and the rest of the agenda is procedural (call to order, roll call, declarations, adjournment).

• Closed session for Council Education and Training on governing through collaborative, strategic, and transformative leadership
• Meeting held at Iroquois Park Sports Centre, Mezzanine Boardroom, 500 Victoria Street West
• Closed session authorized under Procedural By-law #7462-18, Closed Meeting Policy G 040, and Municipal Act, 2001, Section 239 (3.1)

Council met for a special session focused on member education and training. The meeting consisted of a closed teambuilding session regarding collaborative, strategic, and transformative leadership.

• Approved move to closed session for Council education and training
• Approved rising from the closed portion of the meeting

Committee of Adjustment

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document is essentially empty of actionable content.

The Committee of Adjustment granted four applications for zoning variances related to residential additions and a commercial take-out establishment. All approved applications were deemed minor in nature and consistent with the Official Plan.

• Approved variances for accessory apartment structure at 110 Crawforth Street (Carried)
• Approved variances for garage and porch additions at 156 Garrard Road (Carried)
• Approved variance for increased accessory structure lot coverage at 40 Meadow Crescent (Carried)
• Approved variances for a take-out eating establishment at 928 Brock Street North (Carried)
• Adopted minutes from the February 9, 2023 meeting (Carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to hear presentations from Region of Durham staff on the Durham Greener Homes Program and the Durham Meadoway Visioning Study. The committee will also review its sustainability initiatives, plan 2023 sustainability events, and approve the previous meeting's minutes.

• Presentation: Durham Greener Homes Program by Ian McVey, Manager of Sustainability, Region of Durham
• Presentation: Durham Meadoway Visioning Study by Alia Tulloch and Chris Leitch, Region of Durham Transportation Planning
• Review of sustainability initiatives including LEAF programs, Bee City, Tree Cities of the World, and Whitby Green Standards
• 2023 sustainability events list including Earth Hour (March 25), Earth Day (April 22), and Waste Reduction Week (October 16-22)
• Approval of February 1, 2023 meeting minutes

The committee approved the amended minutes from the February 1, 2023 meeting. Members received presentations on regional home energy retrofits and the Durham Meadoway Visioning Study, and reviewed upcoming town sustainability events.

• Approved amended February 1, 2023 meeting minutes (Carried)

Special Council Meeting

Council approved the final design for the Whitby Sports Complex and park, with a facility cost estimate of $129 million. Staff are now authorized to issue design documentation to pre-qualified general contractors for bid submission. Council also confirmed the appointment of Michael Hickey as Fire Chief.

• Approved final design for Whitby Sports Complex and park (7-2)
• Authorized staff to issue final design documentation to pre-qualified general contractors for bid submission (7-2)
• Confirmed appointment of Michael Hickey as Fire Chief effective February 27, 2023

Committee of the Whole

The Committee of the Whole is deciding on several planning and development items, including adopting the updated Downtown Whitby Community Secondary Plan (Amendment 126), removing a holding symbol on a Hopkins Street property, and directing staff to list municipal lands for affordable housing. Council will also consider a Municipal Housing Pledge to facilitate 18,000 new homes by 2031, plus general government items like a Roebuck Street closure and a musicians' co-op agreement.

• Adopt Official Plan Amendment 126 for Downtown Whitby Community Secondary Plan (DEV-21-20)
• Remove Holding (H) symbol at 901 Hopkins Street (Z-20-22)
• List Hickory Street and Dunlop Street East properties for affordable housing
• Municipal Housing Pledge: 18,000 new homes by 2031
• Semi-permanent closure of Roebuck Street in Downtown Brooklin (June to mid-September)

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee is meeting virtually to hold an appeal hearing regarding an Order to Restrain a Dog issued for 38 Haverhill Crescent (Appeal # ASA 23-01). The agenda also includes routine items such as calling the meeting to order, appointing a chair, and declaring conflicts of interest. No other substantive business is listed.

• Appeal hearing: Order to Restrain a Dog, 38 Haverhill Crescent, Appeal # ASA 23-01
• Virtual meeting format; public attendance requires emailing by noon the prior business day
• Written correspondence and delegation requests due by noon the prior business day

The Committee appointed a new Chair for the 2023 term. It also heard an appeal regarding an Order to Restrain a dog and decided to modify the duration of the order's conditions.

• Appointed Justin Crichlow as Chair of the Municipal Licensing and Standards Committee (Carried)
• Amended Order to Restrain a Dog for 38 Haverhill Crescent to remain in effect until November 1, 2023 (Carried)

Special Council Meeting

Council approved a 2023 operating budget of $165,105,004 and a capital budget of $185,342,283. The plan includes a 5.8% average residential increase to the Town levy, resulting in an estimated 2% increase to the overall residential tax bill.

• Approved 2023 Operating Budget with 5.8% average residential Town levy increase (9-0)
• Approved 2023 Capital Budget of $185,342,283 (9-0)
• Approved $757,568 for Zero Carbon Whitby one-time funding
• Approved $150,000 for a Traffic Calming Action Plan
• Approved $70,000 increase for pedestrian crossovers, including Dryden Blvd and Steele Valley Ct/Bakerville St
• Approved $45,000 for Cullen Central Park pickleball court surfacing and windscreens
• Approved increasing Low-Income Seniors and Persons with Disabilities tax rebate to $472.00
• Removed Community Engagement Specialist and Community IDEA Specialist positions from budget

Special Council Meeting

This is a special council meeting devoted to a closed education and training session. The only substantive item is a media and social media training presentation by Brian Lambie of Redbrick Communications. No decisions will be made during the closed portion, and the meeting is expected to adjourn afterward.

• Closed session for education and training under Municipal Act, 2001, Section 239 (3.1)
• Media and social media training by Brian Lambie, President, Redbrick Communications
• Meeting held at Whitby Public Library, Central Branch, Room 1B, 405 Dundas Street West

Council held a special meeting to receive training on managing media inquiries and using social media from Redbrick Communications. No substantive legislative decisions were made during the session.

• Approved motion to move in-camera for education and training
• Approved motion to rise from the closed portion of the meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to discuss heritage matters, including an overview of the committee, an application to remove 301 Colborne Street East from the Municipal Heritage Register, and a demolition application for 404 Ontario Street West. The committee will also appoint a chair and vice-chair, approve previous minutes, and receive updates.

• Application to remove 301 Colborne Street East from the Municipal Heritage Register
• Application for demolition at 404 Ontario Street West
• Heritage Whitby Advisory Committee overview by Planner II David Johnson
• Appointment of Chair and Vice-Chair
• Approval of minutes from June 14, 2022

The Heritage Whitby Advisory Committee approved the removal of one property from the Municipal Heritage Register and recommended the designation of another. A demolition application for 404 Ontario Street West was deferred to allow for a redesign.

• Appointed Deanna Hollister as Chair (Carried)
• Appointed Paul Rolland as Vice-Chair (Carried)
• Approved minutes of June 14, 2022 (Carried)
• Supported application to remove 301 Colborne Street East from Municipal Heritage Register (Carried)
• Deferred demolition application for 404 Ontario Street West to March 14, 2023, for redesign (Carried)
• Recommended Council designate 780 Garden Street under Part IV of the Ontario Heritage Act (Carried)

Special Council Meeting

This is a special council meeting called solely for education and training of council members; no decisions will be made. Presentations will cover the purchasing policy and the council expense policy.

• Presentation by M. Trudel, Senior Manager of Procurement, on Purchasing Policy
• Presentation by F. Wong, Commissioner of Financial Services/Treasurer, on Council Expense Policy
• Meeting held in accordance with Procedural By-law #7462-18, Section 3.16.5

Council received presentations on proposed revisions to the Town's Procurement Policy and Council Expense Policy. No votes were taken to approve or deny the proposed changes during this meeting.

Public Meetings

Whitby's Council is holding statutory public meetings under the Planning Act to hear three separate zoning by-law and official plan amendment applications. The meetings are for public input on proposed developments at 1 Ferguson Avenue, 1621 McEwen Drive, and 3 Cassels Road East. No decisions are being made at these meetings; they are for gathering public feedback.

• Zoning by-law amendment by Inuka Developer Inc. for 1 Ferguson Avenue (DEV-25-22, Z-17-22)
• Zoning by-law amendment by 1351789 Ontario Limited for 1621 McEwen Drive (DEV-01-23, Z-01-23)
• Official plan and zoning by-law amendments by 2738183 Ontario Inc. for 3 Cassels Road East (DEV-36-22, OPA-2022-W/05, Z-23-22)
• Public delegations scheduled for each application

The meeting served as a public forum for three development applications. No votes were taken and no decisions were made regarding the approvals or denials of the applications.

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on February 9, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

The Committee of Adjustment approved two variance applications for property developments. One allows for a covered porch and garage at a residential address, and the other permits a warehouse distribution centre with specific height and parking adjustments.

• Approved variances for porch projection and building permit at 45 Station Road (Carried)
• Approved height, parking ratio, and side yard parking variances for 901 Hopkins St (Carried)
• Adopted minutes from the January 19, 2023 meeting (Carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to hear a presentation on the Durham Meadoway Visioning Study, approve previous minutes, and discuss the Active Transportation Plan, the 2022 annual report, and 2023 budget timelines for active transportation elements. The agenda is largely procedural, with no votes on specific projects or contracts listed.

• Presentation on Durham Meadoway Visioning Study by Region of Durham staff
• Approval of June 9, 2022 committee minutes
• Discussion of 2022 ATSRAC annual report
• 2023 budget timelines for active transportation elements in Engineering Services and Community Services
• Committee member introductions and subcommittee updates

Accessibility Advisory Committee

This is an orientation and training session for the Accessibility Advisory Committee, not an official meeting, because the committee's composition does not yet meet the requirements of the Accessibility for Ontarians with Disabilities Act. The agenda includes introductions, orientation by the Council and Committee Coordinator, accessibility training by the Accessibility Coordinator, and scheduling the next meeting for April 4, 2023.

• Orientation session for committee members
• Training on serving on a municipal accessibility advisory committee
• Next meeting scheduled for April 4, 2023

Special Council Meeting

This is a special council meeting convened as a public meeting to present and receive input on the proposed 2023 operating and capital budget. The agenda includes a budget overview presentation by the Commissioner of Financial Services/Treasurer and five scheduled delegations from residents and community groups. No decisions are listed on the agenda; it is primarily a forum for public comment.

• Public meeting for the 2023 Operating and Capital Budget
• Presentation by F. Wong, Commissioner of Financial Services/Treasurer
• Delegation from Bryan Widner, Chair of Whitby Sustainability Advisory Committee
• Delegation from Akuah Frempong, Congress of Black Women - Oshawa/Whitby Chapter
• Delegation from Ashley Collins, North Pringle Creek Residents Association

Council heard a presentation on the proposed 2023 Budget and accepted delegations regarding sustainability, diversity, and infrastructure. No formal votes were taken on budget items during this meeting; the session focused on review and discussion.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to handle routine business: appointing a chair and vice-chair, approving previous minutes, and discussing upcoming initiatives including Black Poetry Night and a New Resident Bus Tour. The agenda is largely procedural with no major decisions or public hearings listed.

• Appointment of Chair and Vice-Chair
• Approval of minutes from June 9, 2022
• Black Poetry Night on April 6, 2023 at 7:00 p.m.
• New Resident Bus Tour discussion
• 2023 Dates of Significance

The committee appointed its Chair and Vice-Chair for the 2023 term and approved the minutes from June 2022. Members also voted to move the committee's meeting start time from 7:15 p.m. to 7:00 p.m.

• Appointed Lynn Collins as Chair for term ending December 31, 2023 (Carried)
• Appointed Jamil Qamar as Vice-Chair for term ending December 31, 2023 (Carried)
• Approved minutes of June 9, 2022 (Carried)
• Changed meeting start time from 7:15 p.m. to 7:00 p.m. (Carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to hear presentations on the Climate Emergency Response Plan (CERP) and the Zero Carbon Whitby Plan, and to discuss various sustainability initiatives and 2023 events. The meeting is largely informational and procedural, with no major decisions or public hearings listed.

• Presentation on Climate Emergency Response Plan (CERP) Phase
• Presentation on Zero Carbon Whitby Plan
• Discussion of sustainability initiatives including LEAF programs, Bee City, Tree Cities of the World, Mayors' Monarch Pledge, Seeds to Bees, Whitby Green Standards, and District Energy System
• 2023 sustainability events list (e.g., Earth Hour, Earth Day, Waste Reduction Week)
• Approval of previous minutes from June 1, 2022

The committee appointed its 2023 leadership and approved the June 2022 minutes. Members voted to advocate for Council to approve a one-time funding request of $720,000 for Zero Carbon projects. Several sustainability initiatives and a recommendation regarding the Durham Meadoway project were deferred.

• Appointed Bryan Widner as Chair for the term ending December 31, 2023 (Carried)
• Appointed Sara Best as Vice-Chair for the term ending December 31, 2023 (Carried)
• Approved minutes from June 1, 2022 (Carried)
• Approved recommendation to advocate for Council to approve $720,000 one-time funding request (Carried)
• Deferred consideration of recommendation to urge Region of Durham to include green energy in Durham Meadoway Visioning Study
• Deferred discussion on sustainability initiatives including Bee City and Whitby Green Standards
• Deferred discussion on 2023 sustainability events

Regular Council Meeting

Council reaffirmed its support for placing a new Durham hospital at Lake Ridge Road and Winchester Road and backed a $3 million provincial planning grant. Other key actions included approving several zoning amendments, a new street name, and the lease of town properties to the Region of Durham.

• Unanimously supported new hospital site at Lake Ridge Road and Winchester Road (9-0)
• Approved lease of 312 Colborne Street West and 117 King Street to Region of Durham
• Approved $375,000 for traffic signals at Lake Ridge Road South and Churchill Avenue
• Approved $14.75M funding shift for Des Newman Blvd. grade separation to Reserve Fund
• Pre-approved $6M for Trans Canada Pipelines facility upgrades in North Brooklin
• Approved renaming Gordon Street (north of Victoria Street West) to Jim Flaherty Street
• Approved 3-year naming rights agreement for 'Booster Juice Arena 6' at Iroquois Park Sports Centre
• Approved Draft Plan of Subdivision and Zoning amendment for Lakeview Homes (Ashburn Rd & Columbus Rd W)

Special Council Meeting

This is a special council meeting called solely for an education and training session on the 2023 budget. No decisions will be made or considered. The agenda includes a presentation by the Commissioner of Finance and the Director of Finance, followed by adjournment.

• 2023 Budget – Council Education Session presentation by F. Wong and A. McCullough
• Meeting held under Procedural By-law #7462-18, Section 3.16.5
• No decisions or considerations permitted

Council received a presentation regarding the proposed 2023 Budget, which includes a 6% increase to the Town's portion of the property tax bill. The session consisted of a staff presentation and a question-and-answer period; no votes were taken on budget items.

Special Council Meeting

This is a special council meeting called solely for education or training; no decisions will be made. Staff will present on the Downtown Whitby Secondary Plan Update and the Mature Neighbourhoods Study.

• Presentation by L. Tesolin and K. Kram on Downtown Whitby Secondary Plan Update
• Presentation on Mature Neighbourhoods Study
• Meeting held in hybrid in-person and virtual format

Council received a staff presentation regarding the Downtown Whitby Secondary Plan Update and the Mature Neighbourhoods Study. The session included a review of land use concepts, policy changes, and public consultation feedback. No formal votes or decisions were recorded regarding the plans.

Committee of the Whole

Whitby's Committee of the Whole will consider several staff recommendations, including approving temporary and permanent traffic signals at Lake Ridge Road South and Churchill Avenue, and a revised strategic direction for the Des Newman Blvd. grade separation that defers full construction. The committee will also review a zoning by-law amendment for 305 St. John Street West, a lease of two town-owned properties to the Region of Durham, and a naming rights sponsorship for Arena 6 at Iroquois Park Sports Centre.

• Approve $200,000 (2023) and $175,000 (2024) for traffic signals at Lake Ridge Road South and Churchill Avenue, plus $8,000 annual operating costs
• Approve partial-height embankment for Des Newman Blvd./CP Rail grade separation, deferring bridge works, and reallocate $14,750,000 from long-term debt to DC reserve
• Pre-approve $6,000,000 capital project for Trans Canada Pipelines upgrades at Columbus Road in North Brooklin
• Approve zoning by-law amendment for 305 St. John Street West (DEV-26-22/Z-18-22)
• Authorize lease agreements with Region of Durham for 312 Colborne Street West and 117 King Street

Council authorized lease agreements with the Region of Durham for properties at 312 Colborne Street West and 117 King Street to provide shelter and warming services. The meeting also included approvals for road infrastructure funding and a naming rights deal for Iroquois Park Sports Centre.

• Approved leases for 312 Colborne Street West and 117 King Street to Region of Durham
• Approved $200,000 (2023) and $175,000 (2024) for Lake Ridge Road South and Churchill Avenue traffic signals
• Approved $8,000 annual operating cost for non-warrant traffic signals starting 2024
• Approved partial-height embankment and access road for Des Newman Blvd. / CP Rail Grade Separation
• Reallocated $14,750,000 for Des Newman project from long-term debt to DC-Roads Reserve Fund
• Pre-approved $6,000,000 for Columbus Road – Trans Canada Pipelines project
• Approved 3-year naming rights agreement for 'Booster Juice Arena 6' at Iroquois Park Sports Centre
• Approved support for Region of Durham's motion to investigate alternate revenue sources to mitigate Bill 23

Committee of Adjustment

The Committee appointed its 2023 Chair and Vice-Chair and approved four applications for zoning variances related to residential and retail properties. All approved applications were subject to specific engineering or site conditions.

• Appointed N. Chornobay as Chair for the 2023 term (Carried)
• Appointed J. Cardwell as Vice-Chair (Carried)
• Granted variance for accessory structure and setback at 7632 Cochrane St (Carried)
• Granted variance for circular driveway frontage at 44 Garrard Rd (Carried)
• Granted variance for retail uses at 20 Cassels Rd E (Carried)
• Granted variances for lot coverage, setbacks, FSI, and driveway at 700 Green St (Carried)
• Adopted minutes from the December 1, 2022 meeting (Carried)

Committee of the Whole

The Committee approved a draft plan of subdivision and zoning by-law amendment for Lakeview Homes at Ashburn Road and Columbus Road West. It also approved a zoning amendment for Hwy6773 Inc. on Woodrow Court and recommended two appointments to regional advisory committees.

• Approved Draft Plan of Subdivision and Zoning By-law amendment for Lakeview Homes (File No. SW-2020-06, Z-14-20)
• Authorized the repeal of designation By-law # 1998-86 under the Ontario Heritage Act
• Approved Zoning By-law amendment for Hwy6773 Inc. on Woodrow Court (File No. Z-15-21)
• Referred request to rename Gordon Street to Jim Flaherty Street to Jan 30 Council meeting
• Recommended Tim Ralph to the Durham Transit Advisory Committee
• Recommended Bryan Widner to the Durham Environment Climate Advisory Committee

Special Council Meeting

This is a special council meeting called solely for education and training; no decisions will be made. The agenda includes a presentation by Jeff Macpherson and Sumita Matta of J. Macpherson and Associates on an overview of the Workforce Plan Study, followed by adjournment.

• Presentation: Overview of Workforce Plan Study by J. Macpherson and Associates

Council received a presentation from J. Macpherson and Associates regarding a Workforce Plan Study. The presentation detailed staffing needs, benchmarking against 16 municipalities, and a preliminary 2023-2025 staffing forecast. No formal decisions or votes on the study's recommendations were recorded.

• Received presentation on Workforce Planning Project and staffing forecasts
• Adjourned meeting (Carried)

Special Council Meeting

This is a special council meeting with a closed session to discuss two confidential reports: an update on food and beverage lease agreements at town arenas and community centres, and litigation involving the Town of Whitby and Liza Homes. The only public actions are procedural: confirming the meeting's proceedings and adjourning.

• Closed session under Municipal Act sections 239(2)(c), (e), (f), (i)
• Confidential report CMS 02-23: Food and Beverage Operations at Arenas and Community Centres – Lease Agreement Update
• Confidential report LS 01-23: Litigation update re Town of Whitby v. Liza Homes et al.
• Confirmatory by-law to adopt proceedings of the meeting

Council approved a resolution to seek competitive procurement for food and beverage services at the Iroquois Park Sports Centre following a lease termination. Staff were also authorized to secure short-term agreements for concessions at three town facilities and explore inclusive service provider options.

• Directed staff to explore competitive procurement for food and beverage services at Iroquois Park Sports Centre (Carried)
• Authorized staff to negotiate short-term agreements (up to one year) for concessions and vending at Iroquois Park Sports Centre, McKinney Centre, and Luther Vipond Memorial Arena (Carried)
• Authorized staff to explore service providers that contribute to a culture of inclusion for people with intellectual and developmental disabilities at Iroquois Park Sports Centre and McKinney Centre (Carried)
• Approved by-law to confirm proceedings of the January 9, 2023 special meeting (Carried)

Special Council Meeting

This special council meeting focuses on administrative decisions: terminating the town's contract with ADR Chambers for ombudsman services and repealing By-law 7212-16, instead using the Provincial Ombudsman. Council will also appoint members to the Whitby 55+ Recreation Advisory Committee and approve revised terms of reference for the Sustainability Advisory Committee. A closed session covers appointments to numerous boards and committees.

• Terminate ADR Chambers ombudsman contract and repeal By-law 7212-16, per report CLK 01-23
• Appoint Tom McNown, Jane Hilton, Joanne Smith, Mary Poirier, Lise Watt to Whitby 55+ Recreation Advisory Committee
• Approve revised Terms of Reference for Whitby Sustainability Advisory Committee (CLK 02-23)
• Closed session for board and committee appointments under Municipal Act 239(2)(b)
• Introduce By-law 7951-23 to repeal municipal ombudsman appointment by-law

Council appointed citizens to 17 different advisory committees and boards, including the Public Library Board and Committee of Adjustment. Council also voted to terminate its municipal ombudsman services in favor of the Provincial Ombudsman.

• Approved appointments to 17 boards and committees (Carried)
• Terminated ombudsman services with ADR Chambers and repealed By-law #7212-16 (Carried)
• Voted to utilize the services of the Provincial Ombudsman (Carried)
• Appointed five members to the Whitby 55+ Recreation Advisory Committee (Carried)
• Approved revised Terms of Reference for the Whitby Sustainability Advisory Committee (Carried)
• Passed By-law # 7951-23 to repeal the Municipal Ombudsman appointment (Carried)