West Elgin public meetings in 2023

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider two applications for minor variances from the zoning by-law. The committee will hear public comments and vote on whether to grant the variances, as recommended by the planner.

• Minor Variance D13 5-2023: reduce front yard from 7.5m to 3.5m, side yard from 7.5m to 3m, rear setback from 10m to 3m for a replacement structure with sunroom addition
• Minor Variance D13 6-2023: permit an accessory building in the front yard, subject to LTVCA lake bluff setback and permitting
• Public comments accepted in writing or at the meeting
• Notice mailed to property owners within 60m of subject properties

Council Meeting

West Elgin Council will hold a public meeting to revisit a zoning by-law amendment for a property on Marsh Line, rezoning it from R1-H-1 to R1-9 for the Creeks Edge subdivision. Council will also vote on several 2024 administrative items including employee and council remuneration, fees and charges, and a new Reserve and Reserve Fund Policy. A report on a potential off-leash dog park directs staff to conduct a resident survey before proceeding.

• Public meeting and vote on Zoning By-law Amendment D-14 21-2023 for Marsh Line (Creeks Edge subdivision) to rezone from R1-H-1 to R1-9
• Approval of 2024 Employee and Council Remuneration with a 3.3% wage increase
• Approval of 2024 Fees and Charges Schedule A
• Creation of new reserve funds including Arena Facility Upgrades ($150,000 from prior year capital) and Playground Equipment – Rodney Park
• Staff directed to initiate a resident survey on establishing an off-leash dog park

Old Town Hall Committee

The Old Town Hall Committee is meeting to adopt the agenda and minutes from November 22, 2023, and to discuss new business items including a library agreement, funding from federal/provincial/municipal sources, grants, and demolition of the old/back part of the building. No decisions are listed on the agenda; items are for discussion.

• Library Agreement discussion
• Funding (Federal, Provincial & Municipal) discussion
• Grants discussion
• Demolition of Old/Back part of the Building discussion

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt the agenda and previous minutes, review arena financials as of November 30, 2023, and receive updates from the skating club, minor hockey, and an arena renaming proposal. The meeting is largely procedural with no major decisions or public hearings listed.

• Adoption of minutes from November 8, 2023
• Arena financials as of November 30, 2023
• Skating club update
• Minor hockey update
• Arena renaming update

Special Council Meeting

West Elgin Council is holding a special meeting to consider two $200 donations to local programs, then will move into closed session to discuss personal matters, land acquisition, and litigation. The meeting also includes adopting the agenda, confirming the meeting's proceedings via by-law, and adjourning.

• Donation of $200 to Quad County Support Services for holiday gift baskets
• Donation of $200 to West Elgin Community Health Centre Kitchen Kids program
• Closed session under Section 239(2)(b), (c), and (e) of the Municipal Act
• By-law 2023-102 to confirm proceedings of the December 7 special meeting

Recreation Committee

The West Elgin Recreation Committee will meet electronically to adopt minutes, discuss business arising from previous meetings including a Canada Day grant and a Holiday Decorating Contest, and review staff reports on the Rec Center and West Lorne Playground Equipment. New business includes proposed Rec Rental/Program Policies and Agreements and a meeting calendar for 2024.

• Canada Day Grant discussion
• Holiday Decorating Contest discussion
• Rec Center staff report
• West Lorne Playground Equipment staff report
• Rec Rental/Program Policies and Agreements review

Four Counties Transit Committee

The Four Counties Transportation Services Committee will receive financial statements and consider a staff report requesting a six-month pilot project to provide subsidized transit for Brooke-Alvinston residents. The committee will also vote on declining a request from the Thames Valley Community Stroke Rehabilitation Team for transportation to a stroke program. Other items include approving previous meeting minutes and setting the 2024 meeting schedule.

• Staff report requesting a six-month pilot project for Brooke-Alvinston transit subsidy
• Recommendation to decline transportation request from Thames Valley Community Stroke Rehabilitation Team
• Income statement for transit operations as of November 27, 2023
• Approval of minutes from October 17, 2023 meeting
• 2024 meeting schedule proposed for January 24, April 24, July 15, and October 21

Court of Revision

The Court of Revision is meeting to consider and potentially approve the schedule of assessments for the Lamont Drain, as recommended by an engineering report. The meeting includes adopting previous minutes and hearing appeals or comments from landowners.

• Consideration of written appeals for the Lamont Drain
• Public comments from landowners on the drain assessment
• Recommendation to approve the Schedule of Assessment for the Lamont Drain per Spriet & Associates report dated September 6, 2023
• Adoption of minutes from the August 10, 2023 Court of Revision meeting

Council Meeting

West Elgin Council will vote on several operational and planning items, including a $17,755 snow plow purchase, a recommendation on a severance application, and direction on the Rodney South redevelopment. The meeting also includes reports on a community emergency preparedness grant, a flu clinic fee waiver, and a letter of support for the Rodney Aldborough Fair. Council will also consider declaring a transit bus surplus and discuss a potential dog park and the municipality's 25-year anniversary.

• Purchase of one Metal Pless 6' Plow from Colvoy Equipment for $17,755.00 plus taxes
• Recommendation to approve severance application E81-23 subject to conditions
• Discussion on direction and options for Rodney South redevelopment planning approvals
• Consideration of declaring the Four Counties Transit Bus surplus for auction or disposal
• Approval of Payment Voucher #11A for $688,865.93

Old Town Hall Committee

This is a routine procedural meeting of the Old Town Hall Committee. The agenda includes adopting the agenda, disclosing pecuniary interests, adopting the minutes from the November 8, 2023 meeting, and discussing any business arising from those minutes. No substantive decisions or discussions are listed.

• Adoption of the November 8, 2023 meeting minutes
• Disclosure of pecuniary interests
• Business arising from previous minutes

Recreation Committee

The West Elgin Recreation Committee will meet to adopt the agenda and minutes from October 18, 2023, and discuss new business items including a Canada Day grant, the 2024 budget, a posting for a new member, and a holiday decorating contest. No decisions are recorded in the agenda; all items are listed for discussion.

• Canada Day Grant
• 2024 Budget
• Posting for New Member
• Holiday Decorating Contest

Council Meeting

West Elgin Council will hold a public meeting and vote on a zoning by-law amendment for a parcel on Marsh Line, changing it from Residential First Density, Holding One (R1-H-1) to Residential First Density Special Regulation 9 (R1-9) for the Creeks Edge subdivision. Council will also consider approving the 2024 meeting schedule, a security camera policy for municipal vehicles, and authorizing the signing of a police services agreement with the County of Elgin. Other items include accepting a tender for the Lamont Drain and approving payment vouchers totaling $547,942.25.

• Zoning by-law amendment for Creeks Edge subdivision on Marsh Line (D-14 21-2023)
• Approval of 2024 Council and Committee meeting schedule
• Adoption of Security Camera Policy for municipal vehicles (By-law 2023-99)
• Authorization to sign police services agreement with County of Elgin
• Acceptance of low tender from McNally Excavating Ltd for Lamont Drain work starting February 15, 2024

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management will consider adopting the minutes of October 9, 2023, and review financials including arena figures as of October 31 and proposed 2024 fees. The main decision is a recommendation to approve the draft 2024 arena budget for Dutton-Dunwich and West Elgin Councils. Updates will be given on the skating club, minor hockey, arena renaming, and Kraft Hockeyville.

• Recommendation to adopt 2024 draft arena budget for council approval
• Review of arena financials as of October 31, 2023
• Review of proposed 2024 arena fees and charges
• Update on arena renaming process
• Update on Kraft Hockeyville initiative

Old Town Hall Committee

This agenda for the West Elgin Old Town Hall Committee meeting on November 8, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

Council Meeting

West Elgin Council will hold a public meeting and vote on a zoning bylaw amendment for 24377 Gray Line, and consider a delegation from Calvary United Church regarding electronic sign advertising. The meeting also includes approval of a $207,289.85 payment voucher, a request for a major drain improvement, and a directive to apply for the Electric Vehicle ChargeON program.

• Zoning bylaw amendment for 24377 Gray Line from Lakeshore Development (LD) to LD-1 zone
• Payment voucher #10A for $207,289.85 for general, road, water, and arena accounts
• Request for major improvement of Government #1 Drain by three landowners
• Directive to apply for Electric Vehicle ChargeON program by January 31, 2024
• Donation of $50 for Remembrance Day wreath and consideration of sound system and seating for ceremonies

Tri County Water Board

The Tri-County Water Board of Management met on October 19, 2023, in a hybrid format at the West Elgin Community Complex. The board approved the 2024 budget, including capital and reserves, and a service agreement with the Ontario Clean Water Agency. It also acknowledged financial reports and an operations report, and elected Corey Pemberton as Chair and Bill Denning as Vice Chair for the remainder of 2024.

• Approved 2024 Budget and Multi-Year Forecast, Capital and Maintenance, and Reserves
• Approved Services Agreement with Ontario Clean Water Agency
• Elected Corey Pemberton as Chair and Bill Denning as Vice Chair until end of 2024
• Acknowledged financials as of September 30, 2023
• Acknowledged Q3 2023 Operations Report from OCWA

Recreation Committee

The West Elgin Recreation Committee is meeting to adopt the agenda and minutes from September 20, 2023, and to receive staff reports on pickleball lines and recreation center rentals. New business includes a Canada Day grant, holiday decorating contest, playground equipment decommissioning, and park vision. The meeting is a hybrid session at the West Elgin Community Complex, 160 Main St, West Lorne.

• Staff report on pickleball lines
• Staff report on recreation center rentals
• Discussion of Canada Day grant
• Discussion of holiday decorating contest
• Discussion of playground equipment decommissioning and park vision

Four Counties Transit Committee

The committee approved the 2024 budget as presented, authorized up to $6,000 for security cameras on the transit bus, and decided to maintain current transit services for Quad County Support Services. It also elected Mark McGill as Chair and Michelle Navackas as Vice Chair for the remainder of 2024.

• Approved 2024 budget (documents attached)
• Approved purchase of dash cameras for transit bus, max $6,000 plus taxes
• Declined to expand service; maintained status quo for Quad County Support Services request
• Approved logo proposal placing municipal logos on rear of transit bus only
• Elected Mark McGill (Chair) and Michelle Navackas (Vice Chair) through end of 2024

Special Council Meeting

West Elgin Council held a special meeting to correct a clerical error in a previous agenda package and to approve a zoning by-law amendment for lands on Finney Street. The amendment rezones the property from Future Residential to a site-specific Residential Second Density and permits reduced setbacks. Council also directed staff to provide a resolution of support for the related Draft Plan of Subdivision to the County of Elgin.

• Approved zoning by-law amendment (D-14 12-2023) for Finney Street, rezoning from Future Residential (FR) to Residential Second Density Special Use Regulation 1 (R2-1)
• Permitted reduced exterior side yard setback along Finney Street, reduced setback from municipal drain centre line, and reduced side yard setback of 1.2 m
• Directed staff to provide a resolution of support for Draft Plan of Subdivision 34T WE 2302 to the County of Elgin
• Adopted By-law 2023-74 to amend the Comprehensive Zoning By-law for the Finney Street lands
• Adopted By-law 2023-94 to confirm the proceedings of the special meeting

Council Meeting

West Elgin Council is meeting to hold public meetings under the Drainage Act and Planning Act, consider three zoning by-law amendments, a severance recommendation, approve a $44,000 electric boom lift purchase, declare surplus equipment, and discuss housing affordability recommendations. They will also vote on several by-laws, including a provisional drainage by-law and a land transfer agreement.

• Public meeting and provisional by-law 2023-92 for Lamont Drain reconstruction
• Rezoning of 26321 Crinan Line, 22830 Kintyre Line, and 25785 McMurchy Line from A1 to A2/A3 zones
• Purchase of one JLG T350 electric boom lift from CanLift Equipment Ltd. for $44,000 plus tax
• Declare Loader #6 and Miller Park Playground 1 equipment surplus for disposal
• Authorize payment voucher #10 totaling $1,794,630.84

Bo Horvat Community Centre Board of Management

The board will meet to elect a vice chair, approve minutes, and receive updates from the West Elgin Minor Hockey Association and the Kraft Hockeyville sub-committee. Arena renaming and other operational matters are also on the agenda.

• Election of Vice Chair
• West Elgin Minor Hockey Association delegation on U18LL ice time
• Kraft Hockeyville sub-committee update
• Arena renaming sub-committee update

Council Meeting

West Elgin Council is meeting to hold a statutory public meeting on a zoning by-law amendment and draft plan of subdivision for lands on Finney St., and to receive a supplementary planning report. Council will also consider staff reports on Housing Affordability Task Force recommendations and electronic meeting procedures, approve accounts totaling $764,490.97, and receive draft financial statements from the auditor.

• Public meeting for Zoning Amendment D-14 12-2023 and Draft Plan of Subdivision 34T WE2302 on Finney St.
• Payment Voucher #9A for $764,490.97 covering General, Road, Water and Arena accounts
• Report on Housing Affordability Task Force recommendations with options to submit or defer
• Draft Consolidated Financial Statements and Draft Trust Fund Financial Statements for year ended Dec. 31, 2022
• Closed session under Section 239(2)(b) for personal matters about identifiable individuals

Council Meeting

The agenda for the September 22, 2023, West Elgin council meeting contains only boilerplate elements (video, title, description, category, number, stage, department, attachments, and history fields) with no substantive items, decisions, or proposals listed. No rezonings, contracts, ordinances, fee changes, or public hearings are present.

Recreation Committee

The Recreation Committee will adopt the agenda and minutes from June 21, 2023, then receive a recap of the Canada Day celebration and discuss new business including a youth drop-in program. Correspondence will be received and filed. The meeting is scheduled to adjourn by 8:00 p.m.

• Canada Day Celebration Recap
• Youth Drop-In discussion under New Business
• Adoption of minutes from June 21, 2023
• Receive and file correspondence

Council Meeting

West Elgin Council will decide on dissolving municipal participation in the Port Glasgow Trailer Park Committee, approve low tender for Stricker and Calixte & Primak drains, and consider a new Animal Control by-law with set fines. The meeting also includes reports on fire department equipment replacement and a response to an Ombudsman complaint about a closed meeting.

• Dissolution of Port Glasgow Trailer Park Committee (report 2023-53-Clerks)
• Approval of low tender from McNally Excavating Ltd. for Stricker Drain and Calixte & Primak Drain
• New Animal Control by-law with set fines, repealing by-law 2020-74
• Response to Ombudsman of Ontario letter regarding March 23, 2023 meeting complaint
• Payment Voucher #9 totaling $1,093,589.73 for General, Road, Water and Arena accounts

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt previous minutes, receive arena financials as of August 31, 2023, and discuss updates from the skating club, minor hockey, and the Act-i-Pass program. The agenda is largely procedural with no major decisions or public hearings listed.

• Adoption of minutes from August 16, 2023
• Receive and file Arena Financials as of August 31, 2023
• Skating Club Update
• Minor Hockey Update
• Act-i-Pass Program update

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to review financials as of August 31, 2023, discuss a transit request from Brooke-Alvinston, and receive an update on a new transit bus expected to arrive in October or November 2023. The committee will also consider approving the June 26, 2023 minutes and may enter closed session for personal matters about an individual.

• New transit bus estimated to arrive October-November 2023
• Follow-up discussion on transit request from Brooke-Alvinston
• Financial report as of August 31, 2023
• Approval of June 26, 2023 minutes
• Closed session under Section 239(2)(b) for personal matters

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management will meet to adopt previous minutes, receive arena financials as of July 31, 2023, and hear updates from the Skating Club and Minor Hockey. The agenda is largely procedural with no major decisions or public hearings listed.

• Receive and file Arena Financials as of July 31, 2023
• Skating Club update
• Minor Hockey update
• Adoption of April 19, 2023 meeting minutes

The Board of Management received and filed the financial reports as of July 31, 2023. Staff provided updates on ice preparation, upcoming NHL installations, and capital work including completed roof painting.

• Adopted the agenda (Carried)
• Adopted the April 19, 2023 minutes (Carried)
• Received and filed Financials as of July 31, 2023 (Carried)

Council Meeting

Council will consider adopting a new Official Plan after a five-year review, and vote on three zoning by-law amendments, including rezoning on Finney St. and Queen's Line. Other items include approving a $97,000 storm sewer study for West Lorne, extending the Elgin Group Policing Agreement by two years, and appointing committee members.

• Adoption of new Official Plan (By-law 2023-75) after five-year review
• Zoning amendment for Finney St. from Future Residential to site-specific R2-1
• Zoning amendment for 26338 Queen's Line from A1 to A2 and RR zones
• Approval of up to $97,000 for West Lorne Storm Sewer Study with Spriet Associates
• Extension of Elgin Group Policing Agreement for two additional years

Council adopted a new Official Plan following a five-year review and approved a $97,000 storm sewer study for West Lorne. A zoning amendment for Finney Street was deferred pending further impact studies, while a rezoning for 26338 Queen’s Line was approved.

• Adopted new Official Plan (Resolution 2023-213)
• Deferred zoning amendment for Finney Street pending impact studies (Resolution 2023-214)
• Approved rezoning of 26338 Queen’s Line from General Agricultural (A1) to Agricultural (A2) and Rural Residential (RR) (Resolution 2023-215)
• Approved $97,000 proposal from Spriet Associates for West Lorne Storm Sewer Study (Resolution 2023-227)
• Approved two-year extension of Elgin Group Policing Agreement (Resolution 2023-225)
• Approved $1,000 donation to Dutton Dunwich Softball Association (Resolution 2023-229)
• Approved use of Rodney Recreation Centre for a mobile dental service (Resolution 2023-220)
• Authorized payment voucher #8 for $840,187.64 (Resolution 2023-228)

Court of Revision

The Court of Revision is meeting to hear appeals and decide on the Schedule of Assessments for the Eastlake, Wright, Stricker, and Calixte & Primak municipal drains under the Drainage Act. The meeting will also appoint a chair and adopt previous minutes. Decisions will be made on each drain's assessment as recommended by the engineering report.

• Appointment of Richard Leatham as chair of the Court of Revision
• Decision on Schedule of Assessments for Eastlake Drain (Spriet & Associates, April 20, 2023)
• Decision on Schedule of Assessments for Wright Drain (Spriet & Associates, March 7, 2023)
• Decision on Schedule of Assessments for Stricker Drain (Spriet & Associates, April 28, 2023)
• Decision on Schedule of Assessments for Calixte & Primak Drain (Spriet & Associates, May 2, 2023)

Tri County Water Board

The Tri-County Water Board will consider a pilot project proposal from OCWA to address colored water events. The board may approve the $31,500 project for 2023, defer it to 2024, or reject it. Other agenda items include adopting previous meeting minutes and routine correspondence.

• Report from Sam Smith, OCWA, on a Pilot Project Proposal for dyed water at a cost of $31,500
• Board to choose among approving, deferring to 2024, or rejecting the pilot project
• Adoption of minutes from the July 4, 2023 meeting

The Board approved a $31,500 pilot project for a dyed water event in 2023. Additionally, the Board agreed to participate in a three-year study with York University and OCWA regarding the use of AI and machine learning for water filtration.

• Approved $31,500 Pilot Project Proposal for dyed water (8-3)
• Approved participation in three-year NSERC Alliance Proposal study (Carried)

Council Meeting

West Elgin Council is holding a special meeting to interview eight applicants for the vacant Ward 1 Councillor position and appoint a replacement. The agenda also includes several statutory public meetings and decisions on zoning by-law amendments, including a proposed multi-residential development on Furnival Road and a mixed-use subdivision near Havens Lake Road.

• Public meeting to fill Ward 1 Councillor vacancy; applicants include Mike Howard, Ryan Statham, Dawn Maziak, David St. Clair, Rosemary Sealy, Andrei Kovalevskii, Trevor Lee, Mike Robinson
• Severance application E41-23 for 22830 Kintyre Line - Council to comment to Elgin County
• Zoning amendment for 257 Graham Street to remove Holding (H) symbol
• Zoning amendment for 13941 Colley Road to rezone from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3)
• Official Plan Amendment and Zoning By-law Amendment for 12450 Furnival Road to allow 4 semi-detached and 32 townhouse units

Council appointed Ryan Statham to fill the Ward 1 Councillor vacancy for the remainder of the 2022-2026 term. The body also approved several zoning amendments and a land severance recommendation. Additionally, Council adopted an Official Plan amendment to allow multi-residential development at 12450 Furnival Road.

• Appointed Ryan Statham to fill the Office of Councillor, Ward 1 (Carried)
• Recommended approval to Elgin County for severance application E41-23 at 22830 Kintyre Line (Carried)
• Approved removal of Holding symbol (H-3) at 257 Graham St (Carried)
• Approved rezoning of 13941 Colley Road to Agricultural (A2) and Restricted Agricultural (A3) zones (Carried)
• Adopted Official Plan Amendment #4 and approved rezoning of 12450 Furnival Road to Residential Third Density Special Regulation (R3-3) Zone (Carried)
• Directed administration to modify procedural or authorizing by-laws regarding site plan agreement approvals (Carried)
• Confirmed proceedings of the June 29, 2023, Special Meeting via By-law 2023-62 (Carried)

Tri County Water Board

The Tri-County Water Board of Management is meeting to adopt the agenda and previous minutes, hear a presentation on the draft 2022 financial statements, and receive reports on first-quarter 2023 operations and a proposed service agreement with the Ontario Clean Water Agency (OCWA) effective January 1, 2024. The board will also consider accepting an OCWA proposal for a Conservation and Demand Management (CDM) plan and receive correspondence, including MECP inspection results.

• Presentation of draft financial statements for year ended December 31, 2022
• Receive Q1 2023 Tri County Drinking Water System Operations Report
• Authorize Municipality of West Elgin to enter into OCWA service agreement effective Jan 1, 2024
• Consider accepting OCWA proposal for Conservation and Demand Management (CDM) Plan
• Receive MECP inspection results via correspondence

The Board approved draft financial statements and accepted a proposal for Conservation and Demand Management (CDM) consulting services. Members discussed a potential pilot project for coloured water testing. A draft service agreement for West Elgin was received and will be returned as a final copy at the next meeting.

• Approved Draft Financial Statements from Scrimgeour & Company (Carried)
• Adopted March 28, 2023 meeting minutes (Carried)
• Received First Quarter 2023 Drinking Water System Operations Report (Carried)
• Received draft Service Agreement between OCWA and Municipality of West Elgin as information only (Carried)
• Accepted scope of work and provided permission to proceed with OCWA Conservation and Demand Management (CDM) Plan proposal (Carried)

Special Council Meeting

This special council meeting focuses on declaring a vacancy for the Ward 1 councillor seat and deciding how to fill it. Council will also consider a minor reduction in landfill operating hours. The meeting is held electronically via Zoom.

• Declaration of vacancy for Councillor Ward 1 under Municipal Act, 2001 s. 262(1)
• Options to fill the Ward 1 vacancy (appointment or by-election) to be chosen by Council
• Proposed minor reduction in landfill hours to meet operational demands

Council declared the office of Councillor for Ward 1 vacant and selected 'Option #1' to fill the position. Council also supported a minor reduction in landfill operating hours to meet operational demands.

• Declared the office of Councillor, Ward 1, to be vacant (Carried)
• Approved filling the Ward 1 vacancy through Option #1 (Carried)
• Supported a minor reduction in landfill hours of operations (Carried)

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting to discuss an expression of interest from the Municipality of Brooke-Alvinston regarding transit services, and a presentation on expanding the catchment area. The agenda also includes approval of previous minutes and review of financial statements as of June 23, 2023.

• Municipality of Brooke-Alvinston, Expression of Interest, Four Counties Transit Services
• Presentation from Magda Badura, CAO/Treasurer Re: Expansion Catchment Area
• Income Statement, as of June 23, 2023

Council Meeting

West Elgin Council is meeting to consider several items, including a zoning amendment for an agricultural-related business at 24424 Pioneer Line, reconstruction of four municipal drains, and the appointment of a new deputy mayor. They will also vote on by-laws for these items and other agreements, and discuss a strategic plan survey and a humane society contract extension.

• Public hearing and potential approval of zoning amendment D-14 9-2023 for 24424 Pioneer Line to permit an agriculture-related service use (lift kit manufacturing).
• Consideration of engineers' reports and provisional by-laws for drainage works on Calixte, Primak, Eastlake, Wright, and Stricker Drains.
• Appointment of Councillor Tellier as Deputy Mayor for the remainder of the 2022-2026 term (By-law 2023-60).
• Approval of $195,038.78 in accounts payable (Payment Voucher #6A).
• Direction to enter an 18-month agreement with the Humane Society of London and Middlesex at $10,000 per year.

Council approved a zoning amendment to allow an agriculture-related service use at 24424 Pioneer Line. The board also authorized tender processes for several municipal drains and appointed a new Deputy Mayor.

• Approved zoning amendment for 24424 Pioneer Line to permit agriculture-related service use (Carried)
• Authorized tender process for reconstruction of Calixte, Primak, Eastlake, Wright, and Stricker Drains (Carried)
• Appointed Spriet Associates to prepare an Engineers report for the Lamont Drain (Carried)
• Appointed Councillor Tellier to the office of Deputy-Mayor for the remainder of the 2022-2026 term (Carried)
• Approved the West Elgin Strategic Plan Survey for public distribution (Carried)
• Authorized an 18-month agreement with The Humane Society of London and Middlesex for $10,000 per year plus taxes (Carried)
• Authorized payment voucher #6A for $195,038.78 (Carried)
• Changed Council meeting start time to 4:00 pm (Carried)

Recreation Committee

The West Elgin Recreation Committee is meeting to adopt previous minutes, receive correspondence, and discuss updates on the Canada Day celebration and Rodney Park. No decisions are recorded in the agenda beyond routine procedural items.

• Canada Day Celebration update and discussion with attached events list
• Rodney Park discussion under new business
• Adoption of minutes from May 17, 2023
• Adoption of agenda and disclosure of pecuniary interests

The committee adopted the agenda and the minutes from the May 17, 2023 meeting. Staff provided an update on Canada Day Celebration planning. The committee discussed the formation of a Rodney Park Committee to revitalize the park.

• Adopted agenda as circulated
• Adopted May 17, 2023 minutes

Committee of Adjustment

The West Elgin Committee of Adjustment will hold a public meeting to consider Minor Variance Application D-13 4-2023 for 11061 Graham Road and an adjacent vacant lot. The applicant seeks to reduce the required lot area for two proposed lots and to reduce the side yard setback for an existing shed on the retained farm parcel.

• Reduce lot area for lot created via consent E-86-22 from 2,000 sq m to 1,711 sq m
• Reduce lot area for lot created via consent E-87-22 from 2,000 sq m to 1,885 sq m
• Reduce side yard setback of an existing shed from 15 m to 1.8 m
• Public hearing for Minor Variance Application D-13 4-2023 at 11061 Graham Road
• Written comments accepted by Secretary-Treasurer

The Committee of Adjustment approved Minor Variance Application D-13 4-2023. The decision allows for reduced lot areas for two parcels and a reduced side yard setback for an existing shed.

• Approved reduction of required lot area from 2,000 sq. m to 1,711 sq. m for lot created via consent E 86-22 (Carried)
• Approved reduction of required lot area from 2,000 sq. m to 1,885 sq. m for lot created via consent E-87-22 (Carried)
• Approved reduction of required side yard setback for an existing shed on the retained farm parcel from 15 m to 1.8 m (Carried)

Council Meeting

West Elgin Council will hold a statutory public meeting on the municipality's draft Official Plan, followed by public meetings on three zoning by-law amendments. The Council will also decide on filling the Deputy Mayor vacancy, approve a mileage policy update, and authorize payments totaling $444,894.79.

• Statutory public meeting on the draft Official Plan under Section 26(3) and (4) of the Planning Act
• Zoning amendment for Fleming Line property to increase home occupation size limit from 100 sq. m to 500 sq. m
• Zoning amendments for 24365 Crinan Line and 20387 Pioneer Line to rezone retained farmland and severed surplus farm dwelling parcels
• Council to decide method for filling the Deputy Mayor vacancy
• Approval of Payment Voucher #6 totaling $444,894.79

Council approved three zoning by-law amendments for properties on Fleming Line, Crinan Line, and Pioneer Line. The board also approved a revised mileage policy and authorized a payment voucher for municipal accounts.

• Approved rezoning of Fleming Line parcel from General Agricultural (A1) to General Agricultural Special Regulation 8 (A1-8)
• Approved rezoning of 24365 Crinan Line to Agricultural (A2) and Restricted Agricultural (A3)
• Approved rezoning of 20387 Pioneer Line to Agricultural (A2) and Restricted Agricultural Special Regulation 7 (A3-7)
• Recommended approval to Elgin County for severance applications E35-23 and E37-23
• Approved amended HR-1.6 Mileage Policy and 2023 CRA rate of $0.68 per kilometer
• Decided to fill the Deputy Mayor vacancy using Option #1
• Approved in principle the amended Elgin County Roads Maintenance agreement
• Authorized Payment Voucher #6 for $444,894.79

Council Meeting

Council will hold a public hearing on rezoning 21179 Clachan Road from General Agricultural to Agricultural zones, then vote on the by-law. They will also consider a $35,381.12 loan for the Arvai Drain, a borrowing by-law, procurement policy updates, a video surveillance policy, and a by-law declaring the Deputy Mayor office vacant.

• Public hearing and rezoning vote for 21179 Clachan Road (A1 to A2/A3-6 zones)
• Loan of $35,381.12 from Salus Mutual for Arvai Drain construction
• Borrowing by-law (2023-40) for current expenditures
• By-law 2023-43 declaring the Office of the Deputy Mayor vacant
• Approval of video surveillance policy and procurement policy revisions

Council approved the rezoning of 21179 Clachan Road from General Agricultural to Agricultural and Restricted Agricultural zones. The board also approved a $35,381.12 loan for the Arvai Drain and adopted new policies for video surveillance and purchasing. Additionally, Richard Leatham was appointed Mayor and the Office of the Deputy Mayor was declared vacant.

• Approved rezoning of 21179 Clachan Road (Carried)
• Approved $35,381.12 loan from Salus Mutual for Arvai Drain (Carried)
• Approved revisions to Purchasing Policy and Procedure AD-1.2 (Carried)
• Approved Video Surveillance Policy and Procedures (Carried)
• Appointed Richard Leatham as Mayor via By-Law 2023-38 (Carried)
• Declared the Office of the Deputy Mayor Vacant via By-Law 2023-43 (Carried)
• Authorized payment voucher #5A for $309,721.87 (Carried)
• Passed Borrowing By-Law 2023-40 for current expenditures (Carried)

Special Council Meeting

West Elgin Council is holding a special meeting to fill the vacancy for the Office of the Mayor. Five applicants—Richard Leatham, Andrei Kovalevskii, Kevin W. Fawcett, Christhian Hernan Rueda Yepes, and Trevor Lee—will each address Council for up to five minutes, followed by questions and a nomination vote. A simple majority is required for appointment.

• Five applicants for Mayor vacancy: Richard Leatham, Andrei Kovalevskii, Kevin W. Fawcett, Christhian Hernan Rueda Yepes, Trevor Lee
• Each applicant will speak for up to five minutes and face up to two questions per Council member
• Appointment requires a simple majority vote; process repeats if no majority on first nominee
• Confirming by-law 2023-37 to be read three times and passed

Council held a special meeting to fill the vacancy of the Mayor's office. After hearing from five applicants, Council voted to appoint Richard Leatham to the position.

• Appointed Richard Leatham to fill the Vacancy of the Office of the Mayor (Carried)
• Adopted the meeting agenda (Carried)
• Passed By-law 2023-37 to confirm the proceedings of the May 18, 2023 meeting (Carried)

Recreation Committee

The West Elgin Recreation Committee is meeting to adopt the agenda and minutes from April 19, 2023, and to discuss Canada Day planning. The meeting is procedural with one substantive discussion item.

• Canada Day discussion

Council Meeting

West Elgin Council will consider a request to proceed with a major improvement to the Lamont Drain under the Drainage Act, and will vote on amending insurance coverage for the Old Town Hall building. The meeting also includes a presentation on the 2023-2026 Strategic Plan, a delegation on a municipal food waste diversion program, and a recommendation to approve a severance at 25785 McMurchy Line. Council will authorize payment of $421,594.54 in accounts and may enter closed session to discuss security of municipal property.

• Lamont Drain major improvement request under Section 78 of the Drainage Act
• Severance application E24-23 at 25785 McMurchy Line recommended for approval
• 2023 Old Town Hall insurance premiums report with option to amend coverage
• Payment voucher #5 for $421,594.54 to be authorized
• Delegation on municipal food waste diversion program by J. Hanlon

Council decided to proceed with the Lamont Drain improvement request and recommended approval for a severance application at 25785 McMurchy Line. They also approved increased insurance coverage for the Old Town Hall and authorized over $421,000 in municipal payments.

• Approved Lamont Drain improvement request under Section 78 of the Drainage Act (Carried)
• Recommended approval to County of Elgin for Severance Application E24-23 at 25785 McMurchy Line (Carried)
• Approved Old Town Hall insurance Option #1 ($1,205,800 settlement basis), increasing annual premium by $11,530 (Carried)
• Authorized Payment Voucher #5 for $421,594.54 for General, Road, Water and Arena Accounts (Carried)
• Approved investigation into selling or donating former rail corridor between Blacks Road and Furnival Road to LTVCA (Carried)
• Adopted April 27, 2023 meeting minutes (Carried)
• No decision made regarding FoodCycler municipal food waste pilot program

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting to approve the agenda, minutes from March 28, 2023, and financials as of April 30, 2023. New business includes a verbal update on driver recruitment, a verbal update on new bus delivery timeline, and a request from the Four Counties Health Services Foundation for a transit bus at an open house and a fee waiver. The committee will also discuss the appointment of a chair.

• Approval of Transit Financials as of April 30, 2023
• Verbal update on driver recruitment
• Verbal update on new bus delivery timeline
• Four Counties Health Services Foundation request for transit bus at open house and fee waiver
• Discussion on appointment of chair

Council Meeting

West Elgin Council is meeting to consider several by-laws, including adopting the 2023 operating and capital budgets, setting 2023 tax ratios and rates, and establishing water and wastewater rates. Council will also decide on a minor development agreement for a second dwelling at 24665 Pioneer Line, an investment policy, and how to fill the vacant Mayor's office. The meeting includes a closed session for labour negotiations.

• By-law 2023-31 to adopt 2023 operating and capital budgets
• By-law 2023-30 to set 2023 tax ratios and levy taxes
• By-law 2023-32 to set 2023 water and wastewater rates
• Minor development agreement to temporarily permit a second dwelling at 24665 Pioneer Line
• Payment voucher #4A for $206,813.17 for general, road, water, and arena accounts

Council approved the 2023 operating and capital budgets, tax ratios, and municipal water and wastewater rates. The board also established a procedure to fill the vacant Mayor's office and approved a new municipal investment policy.

• Adopted 2023 Operating and Capital Budgets (By-law 2023-31)
• Established 2023 Municipal Water and Wastewater rates (By-law 2023-32)
• Approved 2023 Transition Ratios and Tax Levy (By-law 2023-30)
• Adopted Municipal Investment Policy (By-law 2023-29)
• Approved appointment procedure to fill Mayor's vacancy by May 19, 2023
• Approved minor development agreement for second dwelling at 24665 Pioneer Line
• Declared Inaugural Farmers Market on July 14, 2023, as a municipally significant event
• Authorized $206,813.17 in payments for General, Road, Water, and Arena accounts

Recreation Committee

The West Elgin Recreation Committee is meeting to adopt the agenda and minutes from March 22, 2023, and to discuss business arising, including the Terms of Reference and the Recreation Master Plan. The committee will also hold a discussion about Canada Day and consider new business before adjourning.

• Adoption of March 22, 2023 minutes
• Discussion of Terms of Reference
• Discussion of Recreation Master Plan
• Canada Day discussion

Council Meeting

West Elgin Council is meeting to consider the draft Official Plan update, three severance applications, a site alteration by-law, and several administrative items. They will also vote on by-laws for technology services, appointing a Clerk and Deputy Treasurer, and authorizing $2,023,707.43 in payments.

• Draft Official Plan update presented by Dillon Consulting; council to direct public engagement sessions
• Severance applications E12-23 (20387 Pioneer Line), E14-23/E15-23 (25361 Talbot Line), E19-23 (13941 Colley Road) recommended for approval to Elgin County
• Site Alteration By-law information and recommendation report
• By-law 2023-25: Technology Maintenance and Support Agreement with Zouling Technologies Inc.
• Payment Voucher #4 totaling $2,023,707.43 for General, Road, Water, and Arena Accounts

Council authorized over $2 million in municipal payments and established a committee to discuss repurposing the Old Town Hall in Rodney. The board also recommended approval for three severance applications to Elgin County and directed staff to hold public sessions for the Draft Official Plan.

• Approved Payment Voucher #4 for $2,023,707.43 (Carried)
• Created Old Town Hall Ad Hoc Committee to review repurposing options (Carried)
• Recommended approval for severance applications E12-23, E14-23, E15-23, and E19-23 (Carried)
• Directed staff to host public engagement sessions for the Draft Official Plan (Carried)
• Approved application for 2023 Inclusive Community Grant for Miller Park pathways (Carried)
• Granted permission to accept funds from Rodney Cemetery Board to establish a trust fund (Carried)
• Requested County of Elgin designate a Community Safety Zone on Furnival Road (Carried)
• Passed By-law 2023-25 for technology maintenance services with Zouling Technologies Inc (Carried)

Committee of Adjustment

The West Elgin Committee of Adjustment will hold a public meeting to consider two minor variance applications. The first seeks relief to allow an accessory building in the front yard at 26188 Pioneer Line. The second requests reduced side and rear yard setbacks for additions at 22832 McLean Line.

• Minor Variance D13 02-2023: relief from Section 4.1(c) to permit an accessory building in the front yard at 26188 Pioneer Line
• Minor Variance D13 03-2023: reduce east side yard setback from 7.5 m to 6 m, west side yard from 7.5 m to 1.8 m, and rear yard from 10 m to 8 m at 22832 McLean Line
• Public comments and committee decision on each application

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt the agenda and prior minutes, receive arena financials as of March 31, 2023, and hear updates from the skating club, minor hockey, and staff operations. The meeting is largely routine administrative business with no major decisions or proposals listed.

• Adoption of March 22, 2023 meeting minutes
• Receive and file arena financials as of March 31, 2023
• Skating club update
• Minor hockey update
• Staff operations update

Committee of the Whole

The West Elgin Committee of the Whole is meeting to consider an updated draft of the 2023 budget, including reserves, summary, and capital budget documents. Changes from the March 30 version are highlighted in yellow. The meeting also includes routine procedural items such as agenda adoption and disclosure of interests.

• Updated 2023 Budget with highlighted changes from March 30 version
• 2023 Budget - Reserves document
• 2023 Budget - Summary Page
• 2023 Capital Budget document

The Committee of the Whole reviewed an updated 2023 budget featuring a 0.2% decrease from the previous version. Staff were directed to bring forward adopting by-laws for the budget on April 27, 2023. The Committee also requested a resolution to create an Ad Hoc committee for the Old Town Hall.

• Directed staff to bring forward budget adopting by-laws on April 27, 2023
• Directed staff to present a resolution at the next Council meeting to create an Ad Hoc committee for the Old Town Hall
• Adopted the meeting agenda (Carried)

Committee of the Whole

The Committee of the Whole will complete its review of the 2023 operating budget and consider multiple council grant applications from local organizations. The meeting includes adoption of the agenda and disclosure of pecuniary interests, followed by adjournment.

• Complete review of 2023 operating budget
• Council grant applications from WL Optimist (road race and fee waiver), Quad County Support Services, WECHC, WL Horticultural Society (flower beds and arena rental), WL Lawn Bowling Club, Kiwanis Club of Rodney, and FCHS

The Committee of the Whole conducted a departmental review of the operating budget and viewed a presentation on proposed water and wastewater rate increases. The CAO/Treasurer was directed to provide an updated draft budget with discussed changes at the next meeting. Council grant requests were accepted as part of the budget.

• Directed CAO/Treasurer to bring back updated Draft Budget with discussed changes
• Accepted submitted council grants as part of the Budget
• Directed that the Council Grant amount remain the same

Tri County Water Board

The Tri-County Water Board will consider adopting the agenda and minutes from February 21, 2023, and receive the 2022 Schedule 22 Summary Report and Annual Report for the Tri-County Primary Drinking Water System. Members will also discuss an updated 2023-2025 capital forecast, a contract renewal update, and a coloured water proposal with a staff presentation on costs and funding.

• Receive 2022 Schedule 22 Summary Report for Tri-County Primary Drinking Water System
• Receive 2022 Annual Report for Tri-County Primary Drinking Water System under O'Reg 170/03
• Discuss updated 2023-2025 capital forecast
• Update on contract renewal
• Staff presentation on coloured water proposal costs and funding

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting to approve the agenda, minutes from January 27, 2023, and financials as of February 28, 2023. New business includes verbal updates on driver recruitment and new bus delivery, as well as a discussion on client ride times. Correspondence from the Lambton County Seniors Advisory Board will also be reviewed.

• Approval of Transit Financials as of February 28, 2023
• Verbal update on driver recruitment
• Verbal update on new bus delivery
• Discussion regarding client ride times
• Correspondence from Lambton County Seniors Advisory Board

Special Council Meeting

West Elgin Council is holding a special meeting to consider two staff reports from the Manager of Operations and Community Services. They will vote on granting pre-budget approval for $25,000 to repair the concrete deck of Bridge #1 on Fleming Line and $15,000 for upgrades to the bingo hall in Port Glasgow Trailer Park. The meeting is electronic via Zoom.

• Pre-budget approval of $25,000 for concrete deck repairs to Bridge #1 on Fleming Line
• Pre-budget approval of $15,000 for upgrades to the bingo hall at Port Glasgow Trailer Park
• Meeting held electronically via Zoom

Council granted pre-budget funding for infrastructure repairs and facility upgrades. Deputy Mayor Richard Leatham was appointed as the municipality's representative on Elgin County Council.

• Approved $25,000 pre-budget for concrete deck repairs to Bridge #1 on Fleming Line
• Approved $15,000 pre-budget for upgrades to the bingo hall in Port Glasgow Trailer Park
• Appointed Deputy Mayor Richard Leatham to Elgin County Council until the Mayor's office is permanently filled

Council Meeting

Council will discuss options to fill the vacancy left by the passing of Mayor Duncan McPhail and consider pre-budget approval for a $213,750 dust suppressant contract and a $323,700 gravel contract. They will also receive a police services board update, consider a strategic plan proposal, and hear a request to support Kraft Hockeyville.

• Pre-budget approval of $213,750 plus taxes to Eastern Oilfield Services Ltd. for dust suppressant
• Pre-budget approval of $323,700 plus taxes to Johnston Brothers Ltd. for maintenance gravel
• Report on options for filling the vacancy of the Office of the Mayor
• Proposal to approve $21,500 plus taxes for a strategic plan from Jennifer Kirkham, Michevious Cat Productions
• Authorization of Payment Voucher #3A totaling $245,443.73

Council passed a by-law declaring the Office of the Mayor vacant following the passing of Mayor Duncan McPhail. The board approved several infrastructure tenders and professional service contracts for strategic planning and compensation reviews.

• Passed By-law 2023-23 to declare the Office of the Mayor Vacant
• Approved $213,750.00 plus taxes to Eastern Oilfield Services Ltd. for dust suppressant
• Approved $323,700.00 plus taxes to Johnston Brothers Ltd. for maintenance gravel
• Approved $21,500.00 plus taxes to Jennifer Kirkham for a Strategic Plan (Option 2)
• Approved $25,200.00 plus travel expenses to ML Consulting for Pay Equity and Compensation review
• Approved up to $150,000 from reserves for West Lorne Arena upgrades if Kraft Hockeyville 2023 is won
• Approved up to $7,100.00 for Ontario Clean Water Agency to complete a sewage system application
• Directed CAO to initiate an Organizational Review of workplace environment and recruitment

Committee of Adjustment

The West Elgin Committee of Adjustment will hold a public meeting to consider a minor variance application for a property at 22202 Douglas Line. The applicant seeks to reduce the required lot frontage on the severed parcel from 25 m to 17 m and on the retained parcel from 25 m to 23 m. The committee will receive a planner's report and public comments before making a decision.

• Minor variance application D-13-1-2023 for 22202 Douglas Line
• Proposed reduction of lot frontage on severed parcel from 25 m to 17 m
• Proposed reduction of lot frontage on retained parcel from 25 m to 23 m
• Public meeting with opportunity for written and oral comments

Recreation Committee

The West Elgin Recreation Committee is meeting to elect a chair and vice chair, adopt its agenda and previous minutes, and review its responsibilities. The main business is receiving a draft Terms of Reference for the committee and recommending council approval, along with a municipal update and setting future meeting dates.

• Election of Chair & Vice Chair
• Review of Committee and Board Orientation Manual
• Adoption of minutes from June 15, 2022
• Draft Terms of Reference for Recreation Committee to be recommended to Council
• Municipal Update report from Jana Nethercott

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management will discuss a proposed $2,000 donation to the West Lorne Kraft Hockeyville Committee, along with updates from the skating club and minor hockey. The board will also receive financial statements as of February 28, 2023, and consider adopting the previous meeting's minutes.

• Proposed $2,000 donation to West Lorne Kraft Hockeyville Committee
• Skating Club update
• Minor Hockey update
• Arena financials as of February 28, 2023
• Adoption of February 8, 2023 meeting minutes

The Board of Management approved a $2,000 donation to support the West Lorne Kraft Hockeyville Committee. The board also received updates on the skating club and minor hockey activities.

• Approved $2,000 donation to the West Lorne Kraft Hockeyville Committee (Carried)
• Adopted the agenda (Carried)
• Adopted the February 08, 2023 minutes (Carried)
• Received financials as of February 28, 2023 (Carried)

Council Meeting

West Elgin Council is meeting to decide on closing and selling a portion of O'Malley Road, awarding a drainage contract, and approving several other items. They will also receive reports on water system compliance, planning severances, and routine staff updates.

• Public meeting to stop up and close 713.044 meters of O'Malley Road from Gibb Line east to 23855 Gibb Line, declare surplus, and negotiate sale to adjacent owner
• Award DK Andrews Drain tender to McNally Excavating Ltd. for $112,900 plus taxes
• Approve drainage assessment re-apportionments for Garlick, Hampton, Head, Kruppe, Lusty & McKenzie, McKenzie, and Schweitzer drains
• Approve payment voucher #3 for $881,100.96 covering General, Road, Water, and Arena accounts
• Consider fee waiver requests: $70 for West Elgin Community Health Centre and $224 for Rodney and District Horticultural Society

Council voted to permanently close a portion of O'Malley Road and authorize negotiations to sell the land to an adjacent owner. The board also awarded a drainage tender to McNally Excavating Ltd. and approved several land severance recommendations.

• Approved permanent closure of O'Malley Road from Gibb Line east to 23855 Gibb Line
• Authorized sale negotiations for O'Malley Road lands to roll number 343400011044000000
• Awarded DK Andrews Drain tender to McNally Excavating Ltd. for $112,900.00 plus taxes
• Recommended approval for severance applications E1-23 and E6-23 to Elgin County
• Approved drainage assessment apportionments for Garlick, Hampton, Head, Kruppe, Lusty & McKenzie, and Schweitzer drains
• Authorized payment voucher #3 for $881,100.96
• Approved fee waivers for West Elgin Community Health Centre ($70) and Rodney and District Horticultural Society ($224)
• Passed By-law 2023-20 for Safe Restart Grant Phase 4 Municipal Transit Funding

Committee of the Whole

The Committee of the Whole is meeting to receive a presentation on the draft 2023 budget, including summary, reserves, operating, and capital budget documents. No decisions are listed on the agenda; the meeting is primarily for discussion and review of the budget materials.

• Presentation on draft 2023 budget
• 2023 Budget - Summary document
• 2023 Budget - Reserves document
• 2023 Operating Budget document
• 2023 Capital Budget document

The Committee of the Whole received a PowerPoint presentation from CAO/Treasurer Magda Badura regarding the draft 2023 Budget. The presentation covered the budget summary, reserves, operating budget, and capital budget. No formal decisions were made on the budget figures during this meeting.

• Adopted the agenda as circulated

Council Meeting

West Elgin Council is meeting to consider several items, including a public hearing and potential approval of a zoning amendment for 23727 Beattie Line to allow a second dwelling and larger home occupation. Council will also vote on by-laws for fireworks regulation, an electronic sign policy, and a master service agreement for blue box collection, along with routine reports and payments.

• Public meeting and potential approval of zoning amendment for 23727 Beattie Line (second dwelling, larger home occupation)
• By-law 2023-16 to regulate sale and discharge of fireworks
• By-law 2023-15 to adopt Electronic Sign Policy
• By-law 2023-18 authorizing Master Service Agreement with Circular Materials Ontario for blue box collection
• Payment voucher #2 for $1,448,672.43

Court of Revision

The Court of Revision, acting under the Drainage Act, will convene to hear appeals and decide on the Schedule of Assessments for the DK Andrews Municipal Drain, based on a report by Spriet & Associates Engineering Limited dated October 13, 2022. The meeting includes appointing a chair, receiving written and late appeals, and hearing comments from landowners before making a decision.

• Decision on Schedule of Assessments for DK Andrews Municipal Drain
• Report by Spriet & Associates Engineering Limited dated October 13, 2022
• Appointment of chair for the Court of Revision
• Hearing of written and late appeals from landowners

Tri County Water Board

The Tri-County Water Board is meeting to elect a chair and vice chair, adopt minutes, and receive staff reports. Key items include an OCWA coloured water study and a related proposal, plus the fourth quarter operations report and 2023 meeting dates.

• Election of Chair and Vice Chair by secret ballot if needed
• Receive and file OCWA Coloured Water Study Report
• Consider OCWA Coloured Water Proposal (no recommendation stated)
• Receive and file Fourth Quarter Operations Report for Tri-County Drinking Water System
• Set 2023 meeting dates: May 16, September 19, November 21

Council Meeting

West Elgin Council is meeting to consider routine administrative items, including adopting minutes and receiving staff reports. The main decisions are whether to pass a new noise by-law (By-law 2023-13) and an amendment to the fees and charges by-law (By-law 2023-12) affecting transit and LTVCA fees. Council will also vote on recommending approval of three severance applications to Elgin County.

• By-law 2023-13 to prohibit and regulate noise and vibration
• By-law 2023-12 amending fees and charges for transit and LTVCA
• Recommend approval of severance applications E86-22, E87-22, E91-22, E103-22 to Elgin County
• Receive draft noise by-law for review and comments
• Receive communications from Petrolia, Huron County, OPP, and MPAC

Council passed a new by-law to regulate noise and vibration and amended the 2023 fees and charges by-law. The council also recommended approval for three separate severance applications to the County of Elgin and rescheduled the 2023 budget meeting.

• Approved By-law 2023-13 to prohibit and regulate noise and vibration
• Approved By-law 2023-12 to amend 2023 fees and charges
• Recommended approval for severance applications E86-22 and E87-22
• Recommended approval for severance application E91-22
• Recommended approval for severance application E103-22
• Rescheduled the February 16 Committee of the Whole budget meeting to March 2, 2023

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to elect a chair and vice chair, adopt its code of conduct, and receive orientation. The board will also consider adopting previous minutes, discuss the Dutton Dunwich 2023 operating and capital budget, and hear updates from the skating club and minor hockey. This is a routine administrative and operational meeting.

• Election of Chair and Vice Chair
• Adoption of minutes from January 11, 2023
• Dutton Dunwich 2023 Operating and Capital Budget Approval
• Skating Club Update
• Minor Hockey Update

Committee of the Whole

The Committee of the Whole is meeting to receive training from John Mascarin of Aird & Berlis on the Council Code of Conduct, the role of the Integrity Commissioner, and the Municipal Conflict of Interest Act. The agenda also includes routine items: adoption of the agenda, disclosure of pecuniary interests, and adjournment. No decisions or public hearings are scheduled.

• Integrity Commission training by John Mascarin (Aird & Berlis) on Council Code of Conduct and Municipal Conflict of Interest Act
• Adoption of agenda
• Disclosure of pecuniary interest
• Adjournment

Council Meeting

West Elgin Council is holding a hybrid meeting on January 26, 2023, with three public meetings under the Planning Act to consider rezoning applications on Gray Line, 242 Furnival Road, and 22100 Downie Line. They will also hold a public meeting under the Drainage Act for the DK Andrews Municipal Drain, and consider several by-laws including the 2023 interim tax levy and fees and charges. The agenda includes routine items like adopting minutes and receiving reports, but the main decisions are the rezoning approvals and by-law readings.

• Public meeting and conditional approval of DK Andrews Municipal Drain engineers report, with tender process authorization
• Rezoning on Gray Line from Lakeshore Residential to Recreational Vehicle Park (consent E60-22)
• Rezoning at 242 Furnival Road to permit a ground floor residential unit in the Village Core (C1) zone
• Rezoning at 22100 Downie Line from Agricultural to Highway Commercial (consent E75-22)
• By-laws for 2023 interim tax levy and 2023 fees and charges

Council approved three zoning by-law amendments for properties on Gray Line, Furnival Road, and Downie Line. The council also conditionally approved the DK Andrews Municipal Drain report and appointed engineers for the Eastlake and Wright Drains. Additionally, an interim tax levy and 2023 fees and charges by-laws were passed.

• Approved rezoning of Gray Line parcel to Recreation Vehicle Park (Carried)
• Approved zoning amendment for 242 Furnival Road to permit a ground floor residential unit (Carried)
• Approved rezoning of 22100 Downie Line parcel from General Agricultural to Highway Commercial (Carried)
• Conditionally approved DK Andrews Municipal Drain Engineers Report (Carried)
• Appointed Spriet Associates Engineers & Architects for Eastlake and Wright Drains reports (Carried)
• Approved 10% fee reduction for Shuffle Board Group if paid annually (Carried)
• Waived $125 +HST rental fees for West Lorne Optimist Club Kids Craft Program (Carried)
• Passed By-law 2023-09 for 2023 Interim Tax Levy and By-law 2023-10 for 2023 Fees and Charges (Carried)

Four Counties Transit Committee

The Four Counties Transportation Services Committee meets electronically to elect a chair and vice-chair, then considers several routine items. Members will vote on adopting the December 2022 minutes, receiving 2022 transit statistics and year-end financials, approving 2023 transit rates and the proposed 2023 budget, and setting meeting dates for the year. Staff will also provide a committee orientation covering duties and the code of conduct.

• Approval of 2023 Four Counties Transit Rates
• Approval of 2023 Transit Proposed Budget
• Receipt of 2022 Transit Statistics
• Receipt of financials as of December 31, 2022
• Approval of 2023 meeting dates: March 20, May 15, August 28, November 20

Council Meeting

West Elgin Council meets January 12, 2023, to hold a public meeting on proposed 2023 Building Department fees, consider closing an unopened portion of O'Malley Road, and approve a $2,759,683.53 payment voucher. Council will also vote on appointments, road closures for Kiwanis events, and several by-laws.

• Public meeting on proposed 2023 Building Department fees
• Road allowance closure request for O'Malley Road from Gibb Line east to 23855 Gibb Line
• Payment voucher #1 for $2,759,683.53 covering General, Road, Water, and Arena accounts
• Approve Rodney Kiwanis Club road closures for Furnival Road on Aug 8, Aug 29, and Nov 18, 2023
• Appoint Spriet Associates for Primak, Stricker, and Calixte municipal drains and new drain for S. Mohan

Council authorized a shared services agreement with the Township of Southwold for Building Code Act Administration and Enforcement Services. The board also approved several road and drain projects and waived fees for the Rodney Kiwanis Club.

• Approved By-Law 2023-04 for shared Building Code and Enforcement services with Southwold
• Approved road closure of Furnival Road for Rodney Kiwanis Club events (Aug 8, Aug 29, Nov 18)
• Waived $1,445 in fees for Rodney Kiwanis Club events and meetings
• Directed administration to begin formal road closure process for O’Malley Road
• Appointed Spriet Associates Engineers & Architects for Primak, Stricker, Calixte, and a new municipal drain
• Appointed Ida McCallum to the Elgin Group Police Services Board
• Authorized payment voucher #1 for $2,759,683.53
• Approved By-Law 2023-01 to appoint a Committee of Adjustment

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to review the arena financials as of December 31, 2022, and to consider the 2023 draft arena budget and proposed fees and charges. The board will also receive updates from the skating club and minor hockey, and adopt the minutes from the November 9, 2022 meeting.

• Receive arena financials as of December 31, 2022
• Review 2023 fees and charges for the arena
• Recommend 2023 draft arena budget for approval by Dutton-Dunwich and West Elgin Councils
• Adopt minutes of November 9, 2022 meeting
• Updates from skating club and minor hockey

The Board recommended the 2023 draft arena budget for approval by Dutton-Dunwich and West Elgin Councils. This recommendation includes a reduction of the Dutton Dunwich transfer to reserves from $60,000 to $40,000.

• Adopted the agenda
• Adopted the November 09, 2022 minutes
• Received financials as of December 31, 2022
• Recommended 2023 draft arena budget for council approval (amended to reduce Dutton Dunwich reserve transfer from $60,000 to $40,000)