Whitchurch-Stouffville public meetings in 2024

Special Council Meeting

The agenda for the Whitchurch-Stouffville Special Council Meeting on 2024-12-23 contains no listed items, descriptions, or attachments. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder without substantive content.

The special council meeting was largely procedural, with council moving into closed session to discuss a personnel matter under the Municipal Act exception for labour relations. Upon reconvening, council directed staff to proceed as instructed in closed session, passed the confirmatory by-law, and adjourned. No substantive public decisions were made.

• Directed staff to proceed as directed in closed session (carried)
• Passed Confirmatory By-law 2024-148-MS (carried)

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities, York Region, and provincial/federal agencies for council review.

• Correspondence from multiple municipalities regarding the redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• York Regional Forest SmartCone installation update
• Correspondence from Guelph and Stratford regarding fees for gas utilities using municipal property
• Correspondence from Toronto and Stratford regarding local democracy and cities
• AMO Policy Update on pre-budget messages, conservation authority fees, and energy supply plans

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a range of York Region, municipal, and provincial/federal letters for public comment. Council members may request any item to be placed on a future agenda, but no decisions are made at this session.

• York Region – Automated Speed Enforcement Program
• York Region – Transit Service Changes for Dec 22 2024 and Jan 5 2025
• York Region – Development Charges Deferral for Affordable Rental Buildings policy update
• York Region – Implementation update of the Community Safety and Well‑Being Plan 2022‑2026
• Association of Municipalities of Ontario – Policy update on Homelessness Encampments legislation

Committee of Adjustment

The Committee of Adjustment will consider several minor variance and consent applications for properties at 6165 Vivian Road, 45 Lloyd Street, 130 Westlawn Crescent, 429 Elm Road, 6101 Hillsdale Drive, 6060 Hillsdale Drive, and 11737 McCowan Road. The items are listed for discussion and possible approval. No other business is scheduled.

• Application for Minor Variance (CA-24-44) – 6165 Vivian Road
• Application for Minor Variance (CA-24-47) – 45 Lloyd Street
• Consent and Minor Applications (CA-24-41, CA-24-42 & CA-24-43) – 130 Westlawn Crescent and 429 Elm Road
• Consent and Minor Applications (CA-24-36 & CA-24-37) – 6101 Hillsdale Drive
• Consent and Minor Applications (CA-24-49 & CA-24-50) – 11737 McCowan Road

The Committee of Adjustment denied minor variance application CA-24-44 for 6165 Vivian Road due to concerns about environmental impacts and non-compliance with zoning. It also denied CA-24-45 and CA-24-46 for consent and minor variance, and deferred CA-24-49 and CA-24-50 for lack of information. Approved were CA-24-41, CA-24-42, CA-24-43, CA-24-36, and CA-24-37, with conditions.

• Denied minor variance CA-24-44 at 6165 Vivian Road (carried)
• Denied consent and minor variance CA-24-45 & CA-24-46 (defeated, then amendment carried)
• Deferred consent and minor variance CA-24-49 & CA-24-50 (carried)
• Approved consent and minor variances CA-24-41, CA-24-42, CA-24-43 subject to conditions (carried)
• Approved consent CA-24-36 and minor variance CA-24-37 subject to conditions (carried, opposed by N. Bresser)

Council Meeting

The council will approve the final design and move forward with tendering for the joint Fire Station 5‑2 and Paramedic Response Station at 4902 Aurora Road. It will also authorize up to $9.75 million in loan and debenture financing for the project and declare surplus land at 15400 ON‑48. Additional items include a $228,000 funding reallocation to O’Brien Avenue reconstruction, a parking‑lot lease at 6311 Main Street, and a zoning amendment for 6835 Main Street and 447 Loretta Crescent.

• Approve final design and tender for joint Fire Station 5‑2 & Paramedic Response Station at 4902 Aurora Road
• Authorize up to $9.75 million in loans and debentures with the Regional Municipality of York and Infrastructure Ontario for the fire station project
• Reallocate $228,000 from the Lloyd Street Reconstruction project to the O’Brien Avenue Reconstruction project
• Approve lease for municipal parking lot behind 6311 Main Street for $5,315.24 per year plus $18,558.25 past payments
• Approve draft plan of subdivision and zoning by‑law amendment for 6835 Main Street and 447 Loretta Crescent

Council approved the final design and financing for the new Joint Fire Station 5-2 & Paramedic Response Station at 4902 Aurora Road, authorizing staff to proceed with the tender package and financing up to $9.75 million. Council also approved a draft plan of subdivision and zoning by-law amendment at 6835 Main Street and 447 Loretta Crescent, with amendments to building heights and setbacks. Several other items were approved, including a speed management strategy, a heritage permit, and a resolution requesting redistribution of Land Transfer Tax and GST to municipalities.

• Approved final design and financing for Joint Fire Station 5-2 & Paramedic Response Station at 4902 Aurora Road, including $9.75M financing (carried)
• Approved draft plan of subdivision and zoning by-law amendment at 6835 Main Street and 447 Loretta Crescent, with amendments to building heights and setbacks (carried as amended)
• Approved Speed Management and Traffic Calming Strategy (carried)
• Approved Heritage Permit HP24.003 for 54 Lloyd Street (carried)
• Approved zoning by-law amendment at 15021 Woodbine Avenue (carried)
• Approved draft plan of subdivision and zoning by-law amendment at 12724 and 12822 Tenth Line in principle (carried)
• Approved resolution requesting redistribution of Land Transfer Tax and GST to municipalities (carried)
• Approved 2025 Interim Tax Levy By-law 2024-145-FI (carried)

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from various municipal, provincial, and federal agencies for council members to review.

• Correspondence regarding the redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• Requests for the establishment of an Ontario Rural Road Safety Program from the Township of Champlain, Township of East Garafraxa, and County of Lambton
• AMO policy updates on pre-budget submissions, water advocacy, and a Gender Based Violence Toolkit
• Correspondence from the Town of Kearney regarding critical infrastructure
• ROMA 2025 Conference programming information

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive updates on a customer service desk plan refresh and changes to the CAC Procedural By-law. The committee will also review the meeting schedule for 2025.

• Customer Service Desk Plan Refresh update
• CAC Procedural By-law updates
• 2025 Committee Meeting Schedule

The Accessibility Advisory Committee approved the 2025 meeting schedule, which will shift to bi-monthly meetings with additional sessions as needed. The committee also received updates on the Customer Service Desk Plan Refresh and CAC Procedural By-law Updates for information. No other substantive decisions were made.

• Approved 2025 Committee Meeting Schedule (carried)
• Received Customer Service Desk Plan Refresh update for information (carried)
• Received CAC Procedural By-law Updates for information (carried)

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities and agencies for council members to review.

• Temporary road closure on Ninth Line at Main St for the Dec 7 Holiday Parade
• Correspondence regarding the establishment of an Ontario Rural Road Safety Program
• Requests for redistribution of Provincial Land Transfer Tax and GST for infrastructure funding
• Correspondence regarding Ontario Provincial Police (OPP) billing and costs
• Information on Indigenous Community Awareness Training and Municipal Codes of Conduct workshops

Heritage Advisory Committee

The Heritage Advisory Committee will review a resubmitted heritage permit application for 54 Lloyd Street. It will also discuss a recommendation to designate the William Smith House at 2816 Stouffville Road as a heritage property. Additional items include updates to the CAC procedural by‑law and the 2025 committee meeting schedule.

• Heritage Permit Application – 54 Lloyd Street (resubmission)
• Recommendation for Designation – 2816 Stouffville Road (William Smith House)
• CAC Procedural By‑law Updates
• 2025 Committee Meeting Schedule
• Adoption of Heritage Advisory Committee Minutes from November 4, 2024

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, other municipalities, and provincial or federal agencies for council members to review.

• York Region Total Population and Household Estimate (Oct 31)
• Requests from Township of King, Township of Russell, Municipality of Wawa, and Township of Essa regarding redistribution of Provincial Land Transfer Tax and GST
• Resolutions from Township of North Dumfries, Township of Terrace Bay, and Municipality of Val Rita-Harty regarding the Ontario Rural Road Safety Program
• Association of Municipalities of Ontario (AMO) policy updates on 2024 Housing Targets, cybersecurity, and mental health
• Resolutions from Town of Grimsby and Municipality of Wawa urging the government to resume the assessment cycle

Public Planning Meeting

The Council is holding a Public Planning Meeting to review proposed Official Plan and Zoning By-law amendments. The meeting includes a staff report regarding specific properties on Aurora Road and Highway 48.

• Proposed Official Plan and Zoning By-law Amendment Applications (OPA15.001 & ZBA15.008) for 5194, 5208, 5222, and 5232 Aurora Road
• Proposed Official Plan and Zoning By-law Amendment Applications (OPA15.001 & ZBA15.008) for 5288, 15300, 15310, and 15322 Highway 48

Council Meeting

The council will extend the draft plan approval for the Bloomington South subdivision (File No. 19T83.015) by one year to March 2, 2026. It will receive a report on the West Lawn Crescent and Millard Street roundabout enhancements. It will adopt several by‑laws, including a heritage designation for 15336 Ninth Line, an addressing by‑law for 27 Elmvale Boulevard, and an amendment to the development charges by‑law to add growth studies.

• Extend Draft Plan Approval for Subdivision File No. 19T83.015 (Bloomington South) to March 2 2026 (Item 8.3).
• Approve 2024 Development Charge Update Study and amend Development Charges By‑law 2024‑137‑FI to add growth studies (Item 8.5).
• Amend By‑law 97‑88‑MU to designate 15336 Ninth Line (Churchill Baptist Church) as having cultural heritage value (Item 11.1).
• Adopt addressing By‑law 2024‑136‑RD for building numbers at 27 Elmvale Boulevard (formerly part of 29 Elmvale Blvd) (Item 11.2).
• Direct staff to prepare an amendment to the AMPS By‑law 2024‑039‑RE for consideration at the December 11, 2024 meeting (Item 8.1).

Council Information Index

The Council Information Index is an informational package, not a council meeting. It presents staff correspondence and a series of inter‑municipal items, including motions and resolutions from neighboring towns and regional bodies. Council members may request any of these items for future agenda discussion, but no decisions are made at this time.

• Town of Aurora – Motion – Fair Share
• Township of McGarry – Establishment of an Ontario Rural Road Safety Program
• Township of McGarry – Request redistribution of Provincial Land Transfer Tax and GST
• Association of Municipalities of Ontario – Land Use Planning Training for Elected Officials
• Ontario's Big City Mayors – Motion in support of SolvetheCrisis.ca campaign

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application and adopt previous meeting minutes. The primary item of business involves a property on Vivian Road.

• Minor Variance application CA-24-44 for 6165 Vivian Road

Council Information Index

The Town of Whitchurch-Stouffville provides a Council Information Index that is an informational package, not a council meeting. It includes staff correspondence and a series of municipal, provincial and regional correspondence items for public comment. No decisions or votes are scheduled at this session.

• Municipality of Wawa – Support Green Roads Pilot Project
• Town of Parry Sound – Request province to implement a Rural Road Safety Program
• Township of North Glengarry – AMCTO recommendations for updates to the Municipal Elections Act
• Township of Puslinch – Council Resolution No.2024-378 on Provincial Projects and Excess Soil Management
• Town of Midland – Letter to Premier regarding sustainable funding for small urban municipalities

Council Meeting

The council will consider and act on several items, including approving a lease agreement for a modular daycare facility at 110 Weldon Rd. It will also adopt zoning by-law amendments for properties at 6835 Main Street and 447 Loretta Crescent, and extend a temporary use by-law for 2005 Bethesda Road. Additional actions include supporting a Minister’s Zoning Order request for 120 Lake Woods Drive and adopting a motion to update the town’s flag policy and approve symbolic lighting for Violence Against Women Day.

• Approve lease agreement for Country Casa Montessori daycare at 110 Weldon Rd. (Report No. CS-010-24)
• Approve By-law 2024-126-ZO amending the Comprehensive Zoning By-law for 6835 Main St and 447 Loretta Crescent (Report No. DS-052-24)
• Approve By-law 2024-132-ZO extending temporary use zoning at 2005 Bethesda Road (Report No. DS-054-24)
• Support request for a Minister’s Zoning Order for 120 Lake Woods Drive (Report No. DS-053-24)
• Adopt member motion to update flag policy and approve symbolic lighting for Violence Against Women Day (Member Motion)

Public Planning Meeting

The Public Planning Council will consider two zoning by‑law amendment proposals: DS‑056‑24 for 4597 Aurora Road (ZBA22.014) and DS‑057‑24 for 15021 Woodbine Avenue (ZBA24.010). Public and agency comments on each proposal will be referred to staff for inclusion in a future report. The meeting also includes adoption of the September 25, 2024 minutes and a confirmatory by‑law.

• DS‑056‑24 Proposed Zoning By‑law Amendment and Plan of Subdivision for 4597 Aurora Road (ZBA22.014)
• DS‑057‑24 Zoning By‑law Amendment at 15021 Woodbine Avenue to permit industrial office and warehouse use (ZBA24.010)
• Adoption of Public Planning Meeting minutes from September 25, 2024
• Confirmatory By‑law
• Public comments on the agenda items

Committee of Adjustment

The Whitchurch‑Stouffville Committee of Adjustment will meet to adopt the October 9, 2024 minutes and acknowledge Indigenous land. The primary agenda item is a minor variance application (CA‑24‑48) for the property at 29 Elmvale Boulevard. No decisions are recorded in the agenda; the committee will discuss the application at this meeting.

• Application for Minor Variance (CA‑24‑48) – 29 Elmvale Boulevard
• Adoption of Committee of Adjustment minutes – October 9, 2024

Heritage Advisory Committee

The Heritage Advisory Committee will review two heritage permit applications: HP24.002 for 70 Burkholder Street and HP24.003 for 54 Lloyd Street. The committee will also discuss a historical plaque for the Sanders Block at 6286‑6292 Main Street and consider updates to the CAC Procedural By‑law. Additional items include setting the 2025 committee meeting schedule and an invitation to the Township of Scugog Residential HCD.

• Heritage Permit Application HP24.002, 70 Burkholder Street
• Heritage Permit Application HP24.003, 54 Lloyd Street
• Historical Plaque for Sanders Block – 6286‑6292 Main Street
• CAC Procedural By‑law Updates
• 2025 Committee Meeting Schedule

Council Information Index

The Council Information Index is an informational package, not a council meeting, and contains no items scheduled for decision. It includes staff correspondence and several pieces of correspondence from York Region, the federal government, and municipal associations for the council’s information. Council members may request any of these items for future discussion, but none are being acted upon at this time.

• York Region – Actions to Increase Affordable and Community Housing Supply
• York Region – 2024-2027 Agriculture and Agri-Food Sector Strategy
• York Region – Development Charges Deferral Policy for Large Office Buildings
• Government of Canada – Consultations on the Taxation of Vacant Lands
• Ontario Good Roads Association – Establishment of an Ontario Rural Road Safety Program

Council Information Index

The Council Information Index is an informational package, not a council meeting. It shares staff and regional correspondence for public comment, including a notice that York Region Transit service changes will take effect on Sunday, November 3 2024. The agenda also lists letters and resolutions from other municipalities for residents to review.

• York Region, Transit (YRT) service changes will take effect on Sunday, November 3, 2024
• Northumberland County resolution supporting public sector salary disclosure
• Municipality of St Charles – Asset Retirement Obligation
• Municipality of St Charles – Green Roads Pilot Project
• Municipality of St Charles – Sustainable Funding for OPP in Small Rural Municipalities

Council Information Index

The Council Information Index is an information package, not a Council meeting. It includes staff correspondence and several external correspondences from York Region, other municipalities, and provincial/federal agencies. No items are selected for action or discussion at this meeting.

• York Region – Total Population and Household Estimate Q3 (attachment)
• Township of Smiths Falls – Updates to the Municipal Elections Act (attachment)
• Township of McGarry – Updates to the Municipal Elections Act (attachment)
• Township of Georgian Bluffs – Solve the Crisis Campaign to Address Homelessness and Mental Health (attachment)
• AMO Policy Update – Province to Introduce Legislation Governing Bicycle Lanes (attachment)

Council Meeting

The council will vote on several contracts and by‑law changes, including a $502,600 annual sidewalk winter maintenance and windrow clearing contract with Todd Brothers Contracting Limited. It will also approve a $60,120 per‑year telephone services contract with Bell Canada and adopt by‑laws for the Official Plan amendment, the Village of Stouffville Advisory Committee terms of reference, and a new street name on Woodbine Avenue. Additional items include approval of the Housing Action Plan and acceptance of a $1,604,380 in‑kind contribution for the Community Benefits Charge at 5945 Main Street.

• Sidewalk Winter Maintenance & Windrow Clearing contract: $502,600 annual cost (Todd Brothers Contracting Limited)
• Telephone Services contract: $60,120 per year for five years (Bell Canada Inc.)
• Automated Speed Enforcement Program – approval to install speed cameras
• Housing Action Plan approved and resubmitted to CMHC for Housing Accelerator Fund
• LivGreen in‑kind contribution valued at $1,604,380 for CBC at 5945 Main Street

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities and government agencies for council review.

• Correspondence from Township of Springwater and Township of Puslinch regarding the AMO OMA Joint Health Resolution Campaign
• Correspondence from Town of Halton Hills regarding Provincial Updates to the Municipal Elections Act
• Correspondence from Township of Nairn and Hyman opposing the transportation of Naturally Occurring Radioactive Material (NORM)
• Correspondence from Township of Puslinch regarding The Canada Community-Building Fund
• Correspondence from Township of Tillsonburg regarding funding for Southwest Community Transit

Committee of Adjustment

The Committee of Adjustment will adopt the September 18, 2024 meeting minutes. It will then consider Application CA‑24‑40, a minor variance request for the property at 3036 St. John’s Side Road. No other agenda items are listed.

• Adopt Committee of Adjustment minutes from September 18, 2024
• Application for Minor Variance (CA‑24‑40) – 3036 St. John’s Side Road

Heritage Advisory Committee

The Whitchurch‑Stouffville Heritage Advisory Committee meets on October 7, 2024 to consider heritage matters. The committee will examine a heritage permit application for 6162 Main Street and a proposed amendment to By‑law 97‑88‑MU affecting the Churchill Baptist Church at 15336 Ninth Line. It will also adopt the minutes from its September 9, 2024 meeting.

• Heritage permit application for 6162 Main Street
• Proposed amendment to By‑law 97‑88‑MU for 15336 Ninth Line – Churchill Baptist Church
• Adoption of Heritage Advisory Committee minutes from September 9, 2024

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence and notices for council members to review.

• Notice of construction for Ballantrae Water Supply Upgrades from York Region
• York Region decisions on 2024 Speed Limit Revisions
• York Region update on the Paramedic Services Master Plan 2021-2031
• York Region update on the Medical Priority Dispatch System implementation for November 2024
• Correspondence from other municipalities regarding physician shortages, nicotine pouches, and rideshare services

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider the CAPP Phase 2 (SPA) application for the property at 100 Norman Jones (reference PRE21.049). The meeting also includes routine items such as adopting the August 1, 2024 minutes and other procedural matters. No decisions or vote outcomes are recorded in the agenda.

• CAPP Phase 2 (SPA) application for 100 Norman Jones (PRE21.049) – includes site plan, architectural package, grading plan, exterior lighting
• Adoption of Accessibility Advisory Committee minutes from August 1, 2024

Council Meeting

The council approved a consent agenda that includes an Official Plan amendment (No. 167) and a Zoning By‑law amendment for parcels at 5262, 5270, 5286, 5318 Main Street and 12371 Highway 48. It also authorized the conveyance of lands at 4721 and 5061 Stouffville Road from Times 4750 Inc. for a future trail and adopted a member motion to issue a Request for Tender for rail‑crossing safety upgrades at Hoover Park Drive and Reeves Way Boulevard. Additional by‑laws on council appointments, committee procedures, animal sheltering and health‑and‑safety certification were also adopted.

• Adopt Official Plan Amendment No. 167 for Main Street and Highway 48 parcels (DS‑047‑24)
• Amend Zoning By‑law 2010‑001‑ZO for the same parcels (DS‑047‑24)
• Authorize conveyance of lands at 4721 and 5061 Stouffville Road for a future trail (DS‑046‑24)
• Approve Member Motion to issue a Request for Tender for rail‑crossing safety upgrades at Hoover Park Drive and Reeves Way Boulevard (referencing $250 K budget)
• Endorse the Infrastructure Health and Safety Management System (COR) for construction contracts (EPW‑017‑24)

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence, York Region population and household estimates, and a series of correspondences and resolutions from other municipalities and provincial/federal bodies. No items are scheduled for decision at this session.

• York Region – Population and Household Estimates for York Region (attachment)
• Township of Amaranth – Provincial Updates to the Municipal Elections Act (attachment)
• Municipality of Casselman – Resolution to support AMCTO provincial updates to the Municipal Elections Act (attachment)
• Municipality of East Ferris – Resolution – Combined ROMA/AMO Annual Conference (attachment)
• Tay Valley Township – Resolution for public sector salary disclosure (attachment)

Public Planning Meeting

The Town of Whitchurch-Stouffville Council will consider a staff report regarding the limitation of office uses and the introduction of new uses on Main Street between Albert Street and Park Drive. The meeting will also adopt minutes from previous public planning sessions.

• Review of office use limits on Main Street (File No. ZBA24.007)
• Adoption of Public Planning Meeting Minutes - June 5, 2024
• Adoption of Public Planning Meeting Minutes - June 19, 2024
• Council Chambers at 111 Sandiford Drive
• Meeting held Wednesday, September 25, 2024 at 7:00 p.m.

Council Meeting

Council is deciding on proposed user fees and charges for 2025 and amendments to the 2025 budget timetable under Strong Mayor powers. The body is also considering by-law amendments for short-term rentals and community safety zones. Additionally, staff are seeking direction to apply for sport and recreation infrastructure funding.

• Proposed 2025 User Fees and Charges (Report No. FI-012-24)
• Short-Term Rental By-law Amendment (By-law 2024-109-LI)
• Amendments to Community Safety Zones on Town roads adjacent to schools and parks (By-law 2024-110-TR)
• Applications for Community Sport and Recreation Infrastructure Fund Stream 1 and Stream 2
• Establishment of an Insurance Claim Reserve (Report No. FI-014-24)

Council Information Index

This document is a Council Information Index (CII), which is an information package and not a meeting of Council or Committee. It provides correspondence and resolutions from other municipalities and agencies for council members to review.

• Town of Georgina resolution for Ontario Long Service Medals
• Town of Tillsonburg cellular coverage resolution letter
• Municipality of Tweed AMO resolution regarding Canada Community-Building Funds
• Township of Hilliard support resolution for Tweed sustainable funding
• City of Kitchener resolution for Renovictions and Safe and Adequate Housing

Committee of Adjustment

The Committee of Adjustment will review three applications: two minor variance requests (CA-24-35 and CA-24-39) and one consent application (CA-24-38). The requests involve properties at 4228 Vivian Road, 12891 Highway 48, and 15018 & 14994 Highway 48. The committee will discuss and decide on these items at the September 18 meeting.

• Minor variance application CA-24-35 for 4228 Vivian Road
• Minor variance application CA-24-39 for 12891 Highway 48
• Consent application CA-24-38 for 15018 & 14994 Highway 48

The Committee of Adjustment approved all three applications on the agenda: two minor variances (CA-24-35 and CA-24-39) and one consent application (CA-24-38). Each approval was carried by motion, with conditions attached to CA-24-39 and CA-24-38. No applications were denied or tabled.

• Approved minor variance CA-24-35 at 4228 Vivian Road (motion carried)
• Approved minor variance CA-24-39 at 12891 Hwy 48, subject to TRCA conditions (motion carried)
• Approved consent application CA-24-38 at 15018 & 14994 Hwy 48, subject to 7 conditions (motion carried)

Council Information Index

The Council Information Index (CII) is an informational package, not a Council or Committee meeting. It includes staff correspondence and a series of inter‑municipal and provincial/federal correspondence items. Council members may request items from the CII to be placed on a future agenda, but no items are being acted on today.

• Brudenell, Lyndoch and Raglan Township – Regulations for the Importation and Safe Use of Lithium‑ion Batteries (attachment)
• Brudenell, Lyndoch and Raglan Township – Immediate Action Needed To Support Ontario's Forest Sector (attachment)
• Tay Valley Township – Resolution: Province Removes Wetlands Protection for Eastern Ontario (attachment)
• City of Stratford – Requesting the Province to Support Family Physicians (attachment)
• Association of Municipalities of Ontario – Watchfile (attachment)

Council Meeting

The council will review and vote on a proposed amendment to the Comprehensive Zoning By-law that applies a site‑specific zone to 6745 Main Street. Additional items include updates to the Committee of Adjustment composition, an AMO policy motion on municipal fiscal sustainability, and a member motion urging changes to federal/provincial childcare quotas. Several by‑laws covering addressing, parking, traffic, voting methods, and procedural matters will also be considered.

• Proposed Zoning By‑law Amendment (File No. ZBA20.010) for 6745 Main Street – DS‑044‑24
• By‑law 2024‑098‑RD to assign building numbers on 32 Montreal Street
• By‑law 2024‑103‑PR to amend parking regulations (No Parking Stalwart Industrial)
• By‑law 2024‑106‑RE amendment to Procedural By‑law 2022‑131‑RE for council‑appointed committees
• Member Motion requesting federal and provincial adjustment of childcare For‑Profit/Not‑For‑Profit quotas

Council approved a site-specific zoning by-law amendment for 6745 Main Street, expanding the Committee of Adjustment from five to seven members and appointing two councillors to it. They also passed several administrative by-laws, including one authorizing vote tabulation and internet voting for the 2026 election, and endorsed motions urging provincial and federal action on municipal finances and childcare funding.

• Approved zoning by-law amendment at 6745 Main Street (DS-044-24)
• Expanded Committee of Adjustment from 5 to 7 members (DS-042-24)
• Appointed Councillors Kroon and Upton to Committee of Adjustment
• Passed by-law authorizing vote tabulation and internet voting for 2026 election
• Passed by-law amending parking regulations (2024-103-PR)
• Passed by-law amending traffic regulations (2024-104-TR)
• Adopted motion urging provincial review of municipal finances (AMO)
• Adopted motion requesting adjustment of childcare for-profit/not-for-profit quotas

Council Information Index

The Council Information Index package will review staff correspondence and a series of municipal, provincial and federal letters. Items include a York Region notice of a road closure on Woodbine Avenue, a Kirkland Lake resolution on exotic animals, and updates from the Association of Municipalities of Ontario on elections, energy procurement and supportive housing. No decisions are scheduled; the package is for informational purposes only.

• York Region notice of road closure, Woodbine Avenue, Town of Whitchurch-Stouffville
• Town of Kirkland Lake resolution on exotic animals
• City of Quinte West AMCTO updates to the Municipal Elections Act
• AMCTO 2025 Conference call for workshop sessions and speakers
• AMO policy update on energy procurements and supportive housing event

Heritage Advisory Committee

The Heritage Advisory Committee will review several heritage matters. It will update the town on the Whitchurch‑Stouffville Heritage Awards, approve commemorative plaques for 22 Montreal Street and 196 Second Street, consider a request to remove 6727 Main Street from the Heritage Inventory, and discuss a recommendation to designate 5387 Main Street (the Wideman House) as a heritage property.

• Heritage Awards update (presentation by Melissa Vella Singh)
• Approval of commemorative plaque for 22 Montreal Street
• Approval of commemorative plaque for 196 Second Street
• Request to remove 6727 Main Street from the Heritage Inventory
• Recommendation to designate 5387 Main Street (Wideman House) as a heritage property

The Heritage Advisory Committee supported the recommendation to designate 5387 Main Street under Part IV of the Ontario Heritage Act, as it meets six criteria for cultural heritage value. The committee also approved commemorative plaques for 22 Montreal Street and 196 Second Street, and had no objection to removing 6727 Main Street from the Built Heritage Inventory. All decisions were carried unanimously.

• Supported designation of 5387 Main Street under Part IV of the Ontario Heritage Act (carried)
• Approved commemorative plaque at 22 Montreal Street (carried)
• Approved commemorative plaque at 196 Second Street (carried)
• No objection to removal of 6727 Main Street from Built Heritage Inventory (carried)

Council Meeting

This meeting is a closed session to discuss personal matters, employee negotiations, and council education. No public items are scheduled.

• Recommendation for Council-Appointed Committee (CM-010-24)
• Revised Bargaining Mandate for WSPFFA (CM-011-24)
• Council Education and Training Session
• Council Procedural By-law and Chambers Technology Upgrades
• Council Code of Conduct Education

Council Information Index

The Council Information Index is an informational package, not a Council meeting. It includes staff and public correspondence from York Region, other municipalities, and provincial/federal agencies. No items are selected for discussion or decision at this time.

• York Region – July 31, 2024 total population and household estimate (PDF)
• City of Markham – Development Services Committee Community Notice (PDF)
• Township of Russell – Resolution to support AMCTO updates to the Municipal Elections Act (PDF)
• Town of Plympton‑Wyoming – Support for City of Quinte West for Canada Community Building Fund (PDF)
• City of Brantford – Legislative amendments to improve municipal codes of conduct (PDF)

Council Information Index

The Council Information Index (CII) is an informational package, not a council meeting. It includes staff correspondence and a series of letters and notices from York Region, neighboring municipalities, and provincial/federal bodies. No items are scheduled for decision at this session; the material is for staff and public awareness.

• York Region – Notice of Amendment to the Water and Wastewater Master Plan
• Town of Grimsby – Resolution to increase funding for public libraries and community museums
• Town of Essex – Letter declaring intimate partner violence an epidemic in Ontario
• Township of Stirling-Rawdon – Public sector salary disclosure
• Township of Nairn and Hyman – Notice of radioactive material being transported to the township

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a series of municipal, regional and provincial letters and notices. Items include York Region's amendment to the Water and Wastewater Master Plan, a YRT service change notice, and several municipalities' letters supporting health and community initiatives. No decisions are being taken at this session.

• York Region – Notice of Amendment for Water and Wastewater Master Plan
• York Region – YRT September Service Change Notice
• Town of Bradford West Gwillimbury – Correspondence on AMO/OMA Joint Health Resolution Campaign
• Township of Lake of Bays – Request to recognize physician shortage
• Association of Municipalities of Ontario – Policy update on homelessness and opioids

Committee of Adjustment

The Committee of Adjustment is meeting to consider several applications for minor variances and one application for consent. The body will also review a memorandum regarding a change of conditions for a previous consent application.

• Minor Variance (CA-24-24) and Consent (CA-24-25) for 5901 & 5907 Lakeshore Road
• Minor Variance (CA-24-32) for 30 Ratcliff Drive
• Minor Variance (CA-24-33) for 3179 Vandorf Side Road
• Minor Variance (CA-24-34) for 448 Watson Drive
• Minor Variance (CA-24-31) for 13873 Hwy 48

Council Information Index

The August 12, 2024 Council Information Index is an informational package, not a Council meeting. It provides staff correspondence and several external letters and reports for council members' awareness. No items are scheduled for decision or vote at this session.

• Staff correspondence
• York Region correspondence
• Letter from Brudenell, Lyndoch and Raglan Township urging prompt resumption of the assessment cycle
• Association of Municipalities of Ontario policy update on municipal infrastructure, gender‑based violence and unlicensed event spaces
• AMCTO 2025 conference proposal call for workshop sessions and speakers

Council Information Index

The Council Information Index is an informational package, not a Council meeting. It provides staff correspondence and a series of letters, resolutions and policy updates from other municipalities, York Region and provincial agencies. No items are selected for action at this time.

• Township of Schreiber – Letter on wastewater dechlorination
• Township of Pelee – Letter of support for phasing out water testing
• Municipality of Wawa – Resolution of support regarding asset retirement obligations
• Association of Municipalities of Ontario – Policy update on Social and Economic Prosperity Review
• Association of Municipalities of Ontario – Launch of AMO's Workforce Development Project Roadmap

Accessibility Advisory Committee

The Whitchurch‑Stouffville Accessibility Advisory Committee will consider grant applications intended to fund accessibility improvements in the community. The committee will also discuss the proposed 401 Baker Hill play site and the Aspen Parkette project, reviewing concept images and equipment lists. Routine business includes adopting the July 11, 2024 meeting minutes and other procedural items.

• Grant applications to fund accessibility within the community
• 401 Baker Hill Play Site concept images and equipment list
• Aspen Parkette plans (Annex H Chart)
• Adoption of Accessibility Advisory Committee minutes – July 11, 2024
• Procedural items: call to order, land acknowledgement, public comments

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence, a York Region notice of construction on Bloomington Road, and several pieces of correspondence from municipal, regional, and provincial bodies. No decisions or votes are recorded for this agenda.

• York Region – Notice of Construction on Bloomington Road
• Municipal Engineers Association – Ontario Provincial Standards letter
• Lake Simcoe Region Conservation Authority – Board of Directors meeting short agenda
• Bradford West Gwillimbury – Ontario Long Service Medals resolution
• Toronto and Region Conservation Authority – 2023‑2024 policy consultation submission

Council Information Index

The Council Information Index is an information package, not a council meeting, and contains items for staff and public awareness only. It includes a York Region notice of construction on Bloomington Road, a notice that PRESTO is now available in Apple Wallet, and mid‑year population and household estimates. Additional items are resolutions and correspondence from other municipalities and provincial/federal agencies. No decisions or votes are taken at this session.

• York Region – Notice of Construction on Bloomington Road, Town of Whitchurch‑Stouffville
• York Region – PRESTO now available in Apple Wallet for transit customers
• York Region – June 30 2024 mid‑year total population and household estimates
• Township of Larder Lake – Council Resolution for Social and Economic Prosperity Review
• City of Brantford – Home Heating Sustainability Resolution

Council Information Index

The July 15, 2024 Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a series of items from other municipalities, provincial agencies and the Association of Municipalities of Ontario. Each item is accompanied by attachments and an opportunity for public comments. No decisions or votes are recorded in this agenda.

• Township of Emo – Operational Budget Funding
• Township of Emo – Request to Province of Ontario for new fiscal framework
• Municipality of Central Manitoulin – Public Health phasing out free water testing
• Tay Valley Township – Request for support of national basic income
• Association of Municipalities of Ontario – Policy update, resolution campaign, and advocacy updates

Accessibility Advisory Committee

The committee will review the March 7, 2024, meeting minutes and receive an update on the site plan control application for 180 Mostar Street. Members will also discuss accessibility at the Stouffville Leisure Centre Pool and potential funding initiatives like the RBC Foundation Community Infrastructure Fund.

• Site plan control update for 180 Mostar Street
• Discussion on accessible changeroom and ceiling at Stouffville Leisure Centre Pool
• Review of funding initiatives, such as the RBC Foundation Community Infrastructure Fund
• Discussion regarding York Region's 2024 National AccessAbility Week Forum
• Adoption of March 7, 2024, meeting minutes

Committee of Adjustment

The Committee of Adjustment will consider several applications for minor variances and consents. These items involve properties on Warden Avenue and Balson Boulevard. The meeting also includes the adoption of minutes from June 12, 2024.

• Minor variance (CA-24-30) at 14467 Warden Avenue
• Minor variance (CA-24-21) at 25 Balson Boulevard
• Consent application (CA-24-22) at 25 Balson Boulevard
• Minor variance (CA-24-28) at 17360 Warden Avenue
• Consent application (CA-24-29) at 17360 Warden Avenue

Council Information Index

This document is a Council Information Index, which serves as an information package rather than a meeting for Council decisions. It contains various updates from York Region and correspondence from other municipalities regarding housing, infrastructure, and public services.

• York Region Housing Solutions 2023 Progress Report
• Notice of intersection improvements in Stouffville
• York Region 2024 to 2027 Homelessness Service System Plan
• York Region 2023 Paramedable Response Time Performance Plan Results
• AMO advocacy on homelessness, opioids, and water infrastructure

Heritage Advisory Committee

The committee is reviewing a recommendation for the heritage designation of 6328 Main Street. Members will also discuss updates to the Whitchurch Stouffville Heritage Awards and consider approving commemorative plaques for 34 Victoria Street and 18 Albert Street.

• Recommendation for designation of 6328 Main Street
• Whitchurch Stouffville Heritage Awards updates
• Commemorative plaque approval for 34 Victoria Street
• Commemorative plaque approval for 18 Albert Street

Council Information Index

This document is an information package rather than a formal meeting of Council or Committee. It contains various pieces of correspondence from other Ontario municipalities and agencies for review. The items cover topics such as infrastructure funding, water testing updates, and battery safety regulations.

• Bonnechere Valley resolution to increase infrastructure funding
• New Tecumseth update on phasing out free water testing for private wells
• St Catharines Green Roads Pilot Project information
• Regulations for the importation and safe use of lithium-ion batteries
• Association of Municipalities of Ontario (AMO) Watchfile update

Council Meeting

The Council met to review the 2023 audited financial statements and discuss voting methods for the 2026 election. Key decisions included implementing new development charge rates and allocating $110,000 for a water service vehicle. The meeting also addressed energy conservation plans and zoning amendments.

• Implementation of full 100% development charge rates effective July 1, 2024
• $110,000 for the replacement of a specialty water/wastewater service vehicle
• Authorization of internet and paper ballot voting for the 2026 municipal election
• Removal of the holding symbol at 211 Sam Miller Way
• Adoption of the Town Energy Conservation and Demand Management Plan

Council Information Index

This Council Information Index is an information package rather than a formal meeting of Council or Committee. It contains correspondence from York Region and other municipalities regarding construction, population estimates, and funding resolutions.

• Construction notice for Bloomington Road and Stouffville Road
• York Region population and household estimates
• Tweed resolution on OPP funding
• West Nipissing support for Champlain Bridge replacement
• Northumberland County correspondence regarding justice and infrastructure

Council Meeting

Council is deciding on zoning by-law amendments to allow additional residential units town-wide and reviewing several subdivision approvals. The meeting includes updates on regional crime trends and a proposed asset management plan for non-core assets.

• By-law 2024-078-ZO to implement regulations for Additional Residential Units
• Draft plan approval and zoning amendment for 5731 Bethesda Road
• Revision to Draft Plan of Subdivision for 12131 Woodbine Avenue
• Extension of draft approval for subdivision at 11776 Highway 48
• Proposed parking exemptions for Brown Lane and Betula Gate

Public Planning Meeting

This meeting includes discussions regarding proposed Official Plan and Zoning By-law amendments for 6031 and 6037 Main Street. The agenda also features a zoning by-law amendment application for 6460 Main Street. Council will refer all public and agency comments from these items to staff for inclusion in future reports.

• Official Plan and Zoning By-law Amendment - 6031 and 6037 Main Street
• Zoning By-law Amendment application – 6460 Main Street

Council Information Index

This Council Information Index is an information package rather than a formal meeting of Council or Committee. It contains notices regarding York Region construction on Woodbine Avenue and various municipal correspondences. Included items cover topics such as water testing, cemetery management, and the Homeowner Protection Act.

• Notice of construction and road closure for Woodbine Ave
• Resolutions regarding the phase-out of free well water testing
• Town of Tweed Exotic Animal Resolution
• AMO policy update on Bill 200, Homeowner Protection Act
• Correspondence regarding national fire fighting strategy

Mock Council Meeting

The provided text contains only software interface elements and boilerplate information for a meeting on June 12, 2024. There are no specific agenda items, discussions, or decisions listed in this document.

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will consider several applications for minor variances and land consent. The agenda includes a memorandum regarding a consent file for 12184 Tenth Line. The committee will also adopt minutes from the May 8, 2024 meeting.

• Minor variance application for 2327 Bethesda Rd.
• Consent application for 56 Rose Avenue
• Minor variance application for 49 Connor Drive
• Minor variance application for 15 Woodlot Court
• Memorandum regarding consent file CA-22-14 at 12184 Tenth Line

Council Information Index

The Council Information Index is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, King Township, and Brudenell, Lyndoch and Raglan Township.

• York Region notice of construction for the Stouffville Groundwater Monitoring Well
• King Township notice of passing of a Zoning By-law Amendment
• Brudenell, Lyndoch and Raglan Township letter of support regarding mental health and addictions

Council Meeting

Council will vote to adopt the 2024 Transportation and Water/Wastewater Master Plans. The agenda also includes establishing new Heritage Conservation Districts and discussing development charge deferrals for affordable rental buildings. Additionally, members will consider a motion regarding ground-floor office use on Main Street.

• Adoption of 2024 Transportation Master Plan
• Adoption of 2024 Water and Wastewater Master Plan
• Establishment of Heritage Conservation Districts for Church Street, O'Brien Avenue, and Main Street West
• By-law to establish 2024 rates and taxes
• Motion to study prohibiting ground-floor office use on Main Street

Public Planning Meeting

The Public Planning Meeting will discuss the Community Benefits Charge Strategy and By-law. Council intends to refer all public and agency comments on this report back to staff for a future report. The agenda also includes the adoption of minutes from May 15, 2024.

• Community Benefits Charge Strategy and By-law (Report DS-028-24)
• Adoption of May 15, 2004, Public Planning Meeting minutes
• Reading of Confirmatory By-law 2024-0XX-MS

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider a demolition request for a property at 13090 Warden Avenue, along with several heritage-related updates. The agenda also includes discussion of a draft by-law amendment regarding delegation of authority, and updates on Doors Open and Heritage Awards events. Most items are for discussion or information, with no final decisions listed on the agenda.

• Request for demolition of property at 13090 Warden Avenue, with presentation by Heritage Planner Trevor Alkema
• Consultation on draft by-law 2024-067-RE (DS-026-24) to amend the Delegation By-law
• Doors Open Whitchurch-Stouffville post-event update and acknowledgements
• Whitchurch-Stouffville Heritage Awards updates
• Adoption of minutes from May 6, 2024 meeting

Council Information Index

This is a Council Information Index (CII), an information package, not a meeting of Council or Committee. It lists correspondence and reports from York Region, other municipalities, and provincial bodies for Council's information. Members may request items be added to a future Council agenda for discussion.

• York Region decisions on water/wastewater capital infrastructure, transportation capital, and 2024 property tax rate and policy
• York Region Transit summer service changes and fare increase
• King Township reviews of Bill 185 and Provincial Planning Statement
• Resolutions from Mattawan on sustainable infrastructure funding and exotic animal regulations
• Ontario Ministry of Transportation construction notification 2024-2012

Council Information Index

This is a Council Information Index (CII), an information package, not a meeting of Council or Committee. It contains correspondence and attachments for review, with no decisions or discussions scheduled. Members of Council may request items be added to a future agenda.

• York Region Roads District Boundaries Map correspondence
• Lake Simcoe Region Conservation Authority meeting agenda
• Township of Cochrane correspondence on operational budget funding
• Township of Cochrane correspondence on returning to combined ROMA and OGRA conference
• Township of Cochrane correspondence on increasing Ontario Community Infrastructure Fund

Council Information Index

This is an information package, not a meeting. Council members may request items be added to a future agenda. The package includes correspondence from other Ontario municipalities on topics such as exotic animals, water testing, and blue box regulations.

• Township of Larder Lake resolution on exotic animals
• Municipality of Casselman resolution on regulatory changes under the Conservation Authorities Act
• Township of The Archipelago resolution on Public Health Ontario phasing out free water testing for private wells
• Township of Lanark Highlands letter of support for amending Blue Box regulations
• Ontario Heritage Trust newsletter

Council Meeting

Council will consider adopting a new Official Plan, several zoning by-law amendments, and draft plan approvals for subdivisions and condominiums. It will also hear member motions on stop signs and reconsidering a cenotaph relocation decision. The agenda includes routine items like minutes and by-laws.

• Adoption of new Official Plan 'Re-Imagine Stouffville' (By-law 2024-057-OP)
• Temporary use zoning extension for 14245 & 14395 Ninth Line (By-law 2024-058-ZO)
• Draft plan approval and zoning for 5481 & 5551 Bethesda Sideroad (By-law 2024-059-ZO)
• Draft plan approvals and zoning for Cam Fella Boulevard properties (By-laws 2024-060-ZO and 2024-061-ZO)
• Member motion to install stop signs at Glad Park Avenue and John Davis Gate

Public Planning Meeting

This is a public planning meeting where Council will hear comments and consider a staff report on proposed Heritage Conservation District plans for Church Street, O'Brien Avenue, and Main Street West. The only scheduled business item is a motion to refer public and agency comments to staff for a future report. The rest of the agenda is procedural (minutes, confirmatory by-law, adjournment).

• Report DS-024-24: Heritage Conservation District Plans for Church Street, O'Brien Avenue, and Main Street West
• Motion to refer all public and agency comments on the heritage plans to staff for a future report
• Adoption of minutes from May 1, 2024 public planning meeting
• Confirmatory By-law 2024-___-MS to be read and passed

Council Information Index

This is a Council Information Index, an information package rather than a formal Council or Committee meeting. It includes staff correspondence on Official Plan modifications, York Region construction notices for Warden Avenue, and numerous resolutions from other municipalities on topics like firefighting strategy, budget funding, and housing affordability. No decisions are being made at this meeting.

• Official Plan Modifications in Response to Deputations (Staff Report No. DS-017-24)
• York Region Notice of Construction for Warden Avenue (Markham-Stouffville MAP)
• Resolution of support for a Provincial National Fire Fighting Strategy
• Resolution regarding Lake Simcoe Phosphorus Pollution
• Resolution to help end the National Housing Affordability Crisis

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will meet on May 8, 2024, to consider six applications for minor variances at residential and commercial properties. The agenda includes routine procedural items such as confirmation of the agenda, adoption of minutes, and declarations of interest. No other substantive business is listed.

• Minor variance application CA-24-13 at 46 Westwind Crescent
• Minor variance application CA-24-14 at 40 Northway Avenue
• Minor variance application CA-24-15 at 174 Church Street North
• Minor variance application CA-24-16 at 13358 Highway 48
• Minor variance application CA-24-17 at 6424 Main Street and CA-24-20 at 14022 McCowan Road

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider the demolition of a listed non-designated property at 12494 Kennedy Road and to receive notification of a public meeting on Heritage Conservation District Plans. The agenda also includes routine items: confirming the agenda, adopting minutes from March 4, 2024, and adjournment.

• Demolition of a listed non-designated property at 12494 Kennedy Road
• Notification of public meeting on Heritage Conservation District Plans
• Adoption of minutes from March 4, 2024

Council Meeting

Council will vote on adopting the town's new Official Plan, 'Re-Imagine Stouffville', and on a suite of bylaws to license and regulate short-term rentals. Other items include a zoning amendment at 15450 Woodbine Avenue, a lease agreement for the BMX track at Bruce's Mill Conservation Area, and reconstruction of Brierbush Hospital commemorative columns.

• Adoption of new Official Plan 'Re-Imagine Stouffville' (Report DS-017-24)
• Short-Term Rental licensing bylaw (Bylaws 2024-049-LI, 2024-050-LI, 2024-051-RE)
• Zoning bylaw amendment at 15450 Woodbine Avenue for Galatia Lane Estates (Bylaw 2024-048-ZO)
• Five-year lease agreement with TRCA for BMX track at Bruce's Mill Conservation Area (Report CS-004-24)
• Reconstruction of Brierbush Hospital commemorative masonry columns (Report CS-003-24)

Public Planning Meeting

This is a public planning meeting where Council will consider a staff report on proposed town-wide zoning by-law amendments regarding additional residential units (File No. ZBA24.003). The only substantive action is to refer public and agency comments to staff for a future report; no final decision is being made at this meeting. The rest of the agenda is procedural, including adoption of prior minutes and a confirmatory by-law.

• Report No. DS-019-24: Proposed Town-Wide Zoning By-law Amendments - Additional Residential Units (File No. ZBA24.003)
• Referral of public and agency comments to staff for future report
• Adoption of minutes from January 31, 2024 and February 7, 2024 public planning meetings
• Passing of Confirmatory By-law 2024-______-MS

Council Meeting

Council will consider two motions aimed at increasing housing density: one to permit up to four residential units on fully serviced lots, and another to reduce minimum parking requirements in strategic growth areas along Main Street and the Stouffville GO station area. Council will also vote on implementing an Administrative Monetary Penalty System (AMPS) for by-law violations, with a start date of May 8, 2024, and a shared hearing officer agreement with Newmarket at $2,000 per year plus per diem. Other items include a motion to amend the Temporary Sign By-law to allow up to five permits per year for certain signs, and several routine reports on housing indicators, memorial street names, the 2025 budget timetable, and fourth quarter financial results.

• Motion to approve in principle four residential dwelling units on fully serviced residential lots
• Motion to evaluate reducing minimum parking requirements for new residential developments in Main Street growth areas and Stouffville GO MTSA
• Authorization to enter Shared Hearing Officer Agreement with Town of Newmarket at $2,000/year plus per diem for AMPS hearings
• Implementation of Administrative Monetary Penalty System (AMPS) with May 8, 2024 start date and related by-laws
• Motion to amend Temporary Sign By-law to allow up to 5 permits per year for feather banner, inflatable, and mobile roadway signs

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will meet on April 10, 2024, to consider six applications: one for consent (land severance) and five for minor variances. Properties include 2 Wylie Lane (consent and minor variance), 28 Beach Road, 10 McCowan Lane (deferred), 13369 Highway 48, and 80 Norman Jones Place. The meeting will also adopt minutes from March 13, 2024.

• Application for Consent (CA-24-06) at 2 Wylie Lane, Ballantrae-Musselman’s Lake
• Application for Minor Variance (CA-24-07) at 2 Wylie Lane, Ballantrae-Musselman’s Lake
• Application for Minor Variance (CA-24-09) at 28 Beach Road, Whitchurch-Stouffville
• Application for Minor Variance (CA-24-10) at 10 McCowan Lane — noted as deferred
• Application for Minor Variance (CA-24-11) at 13369 Highway 48

Council Meeting

Council is meeting to consider several administrative items, including a new procurement by-law, increased parking fines, and an updated procedural by-law. The agenda also includes routine items like adopting minutes and a closed session for legal and personnel matters.

• Enact By-law 2024-032-FI to replace the 2017 procurement by-law
• Increase 'No Stopping' parking fines from $40 to $60
• Raise fire route fines from $125 to $250 and fire hydrant fines from $75 to $100
• Adopt By-law 2024-033-RE to govern council meeting procedures, effective May 2, 2024
• Pass By-law 2024-034-RD for building numbering on private streets including Kenneth Kirby Lane and Baker Hill Boulevard

Council Meeting

Council will vote on authorizing a $1.8M fire pumper purchase and a resolution urging federal infrastructure funding. Other items include assuming municipal roads in subdivisions, awarding an $80,084 mini excavator contract, and designating 6162 Main Street as a heritage property.

• Authorize purchase of one new Fire Pumper Apparatus within $1.8M budget (FES-003-24)
• Resolution from Mayor Lovatt urging federal government to maintain infrastructure funding and create a Municipal Growth Framework
• Award $80,084.09 contract to Oaken Holdings Inc. for a 4.0-ton mini excavator (CS-002-24)
• Assume municipal infrastructure for McKean Lands Phase 1 subdivision, retaining $61,210 in security (EPW-010-24)
• Designate 6162 Main Street (Mansion House Hotel) as having cultural heritage value (By-law 2024-028-DS)

Committee of Adjustment

The Committee of Adjustment will consider four items: two applications for consent and minor variance at 29 Elmvale Blvd., a minor variance at 2327 Bethesda Rd., and a memorandum on consent files for 47 Orchard Park Blvd. The meeting includes adoption of previous minutes and standard procedural items.

• Application for Consent at 29 Elmvale Blvd. (File CA-24-01)
• Application for Minor Variance at 29 Elmvale Blvd. (File CA-24-02)
• Application for Minor Variance at 2327 Bethesda Rd. (File CA-24-05)
• Memorandum on Consent Files CA-21-01 and CA-21-02 (47 Orchard Park Blvd.)

Accessibility Advisory Committee

The committee will consider the Stouffville Annual Accessibility Status Report 2023 and adopt minutes from the December 7, 2023 meeting. No other substantive items are listed.

• Stouffville Annual Accessibility Status Report 2023

Council Meeting

Council will discuss and potentially approve several items, including introducing an automated speed enforcement program, amending the site alteration and fill by-law, removing 6343 Main Street from the heritage inventory, and authorizing a $122,136 ice resurfacer purchase and a $156,376 council chamber technology upgrade. A presentation on the town's IT and digital strategic plan is also scheduled.

• Report No. CPS-004-24: Introduction to an Automated Speed Enforcement Program
• Report No. CPS-005-24: Amendment to the Town’s Site Alteration & Fill By-law
• Report No. DS-013-24: 6343 Main Street removal from Built Heritage Inventory
• Report No. CS-001-24: Replacement of Zamboni 525 for $122,136.05
• Report No. CPS-006-24: Council Chamber Technology Upgrades for $156,376.88

Heritage Advisory Committee

The Heritage Advisory Committee will review three specific items: recruiting volunteers for the Doors Open event, selecting members for the Heritage Awards panel, and approving a commemorative plaque for a historic property. The meeting is primarily procedural, with the plaque approval being the only substantive decision listed. No dollar amounts or new ordinances are proposed in this agenda.

• Approval of historic property commemorative plaque at 44 Albert Street
• Recruitment of volunteers for Doors Open Whitchurch-Stouffville historic walking tour
• Call for selection panel members for Whitchurch-Stouffville Heritage Awards

Council Meeting

Council will consider directing staff to hold a public open house and a statutory public meeting on zoning by-law amendments for additional residential units, as required by Bill 23. Other items include updates to the municipal flag policy, heritage inventory review, and a request to exempt a proposed industrial condominium at 185 & 195 Mostar Street from draft plan approval.

• Direct staff to hold a non-statutory open house on March 4, 2024, for input on additional residential units
• Direct staff to proceed with a statutory public meeting for a town-wide zoning by-law amendment for additional residential units
• Approve amendments to the Municipal Flag Policy (AP No. 96)
• Grant exemption from draft plan of condominium for industrial development at 185 & 195 Mostar Street
• Receive update on the town's built heritage inventory review due to Bill 23 changes to the Ontario Heritage Act

Committee of Adjustment

The Committee of Adjustment is meeting to consider four applications for minor variances to zoning bylaws at properties on Highway 48, Elmvale Boulevard, Lakeshore Road, and Connor Drive. The meeting also includes adoption of previous minutes and a memorandum on a prior application. No decisions are made at this meeting; it is a public hearing for discussion.

• Minor variance application at 13873 Hwy 48 (Pt Lot 11, Conc 8, File CA-23-73)
• Minor variance application at 29 Elmvale Blvd. (Lots 43-45, Plan 330, File CA-24-02)
• Minor variance application at 5619 Lakeshore Rd. (Pt Lot 18, Conc 8, File CA-24-03)
• Minor variance application at 27 Connor Dr. (Pt Lot 21, Conc 7, File CA-24-04)
• Memorandum on prior application File CA-20-05

Public Planning Meeting

Council will hold a public meeting to hear comments on a proposed zoning by-law amendment for three properties. Staff will refer all public and agency comments to a future report. The meeting also includes routine procedural items like agenda confirmation and minutes adoption.

• Proposed zoning by-law amendment at 338 Elm Road, 124 Fairview and 340 Glad Park Avenue (File ZBA23.003)
• Public and agency comments to be referred to staff for a future report

Council Meeting

Council will discuss and vote on a zoning by-law amendment for 6082 Main Street, and consider resolutions to create a Youth Council and to urge federal and provincial governments to protect public-private college partnerships. The meeting also includes routine adoption of minutes and consent agenda items.

• Zoning by-law amendment (ZBA23.009) for 6082 Main Street to apply a site-specific zone
• Resolution to direct staff to develop terms of reference for a Whitchurch-Stouffville Youth Council
• Resolution urging federal government to exempt public-private college partnerships from international student policy changes
• Report on Whitchurch-Stouffville Public Library 2023 strategic plan accomplishments
• Policy for Fire and Emergency Services attendance at motor vehicle incidents

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss several heritage matters, including further commemoration of Brierbush Hospital, a demolition request for 6343 Main Street, an update on listed properties with designation potential outside Stouffville, and an update on the Heritage Conservation District. No decisions are recorded in the agenda; items are listed for discussion.

• Brierbush Hospital further commemoration - discussion
• Request to demolish 6343 Main Street
• Update on listed properties with designation potential outside Stouffville
• Update on Heritage Conservation District

Public Planning Meeting

This is a public planning meeting where Council will receive public and agency comments on several proposed zoning and official plan amendments. No final decisions are being made; all comments will be referred to staff for future reports.

• Proposed zoning by-law amendment at 6835 Main Street & 447 Loretta Crescent (Elite Class Developments)
• Proposed official plan and zoning by-law amendments at 5964 Main Street and 28 Fairview Avenue
• Proposed zoning by-law amendment at 6082 Main Street for a commercial daycare
• Presentation on the Master Environmental Servicing Plan (MESP) Study for the Highway 48 Block

Special Council Meeting

Council will consider two staff reports: one recommending approval of a draft plan of subdivision at 14622 Ninth Line by Eco Lake Homes, and another to remove a holding symbol from zoning at 150 Sandiford Drive. A by-law enacting the holding symbol removal is also on the agenda for passage.

• Report DS-001-24: Application for Draft Plan of Subdivision – 14622 Ninth Line by Eco Lake Homes
• Report DS-002-24: Removal of Holding (H) Symbol (EBP-h) at 150 Sandiford Drive (Block 2, Registered Plan 65M-4444)
• By-law 2024-008-ZO to amend zoning by removing the holding symbol at 150 Sandiford Drive

Council Meeting

Council will consider declaring vacant lands at Ninth Line and Main Street surplus and authorizing their sale at market value. The agenda also includes several subdivision assumption by-laws, a speed limit reduction on Tenth Line, and a motion to review the Town's fireworks by-law.

• Declare vacant lands at Ninth Line and Main Street surplus and authorize sale at market value
• Enact by-laws to assume public works in subdivisions including Norman Jones Place and Fairgate Ronco Phase 1
• Lower speed limit on a portion of Tenth Line
• Direct staff to review the Town's Fireworks By-law
• Support Muddy York Brewing Co.'s AGCO license application for a tasting room at 50 Innovator Drive

Committee of Adjustment

The Committee of Adjustment will consider nine applications for minor variances and one consent application at its January 10, 2024 meeting. The agenda includes items at 3546 Vivian Road, 13482 Woodbine Avenue, 2437 Vandorf Sideroad, 1 Preston Ave., 13873 Hwy 48, 1020 Hoover Park Dr., 17468 Warden Ave., 351 South St., and 174 Church St. No dollar amounts or specific zoning changes are listed in the agenda text.

• Minor variance application for 3546 Vivian Road (CA-22-26)
• Minor variance application for 13482 Woodbine Avenue (CA-23-38)
• Consent application for 2437 Vandorf Sideroad (CA-23-71)
• Minor variance application for 1020 Hoover Park Dr. (CA-23-74)
• Minor variance and permission application for 17468 Warden Ave. (CA-23-75)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider a request to demolish a property at 5061 Stouffville Road (also listed as 5137 Stouffville Road), along with setting its 2024 meeting schedule and key dates for heritage services initiatives. The agenda also includes routine items such as adopting previous minutes and declarations of interest.

• Request to demolish at 5061 Stouffville Road (5137 Stouffville Road)
• Draft 2024 meeting schedule
• Key dates for Heritage Services initiatives 2024
• Adoption of November 6, 2023 minutes

Special Council Meeting

This special council meeting will consider a single staff report proposing amendments to the parking by-law. The key item is a by-law to update Schedule III (Three Hour Parking Exemptions) on Hoppington Avenue, Dougherty Crescent, and Jamesway Crescent. The meeting also includes standard procedural items like agenda confirmation and a confirmatory by-law.

• Report No. PW-001-24: Parking By-law Amendment for Hoppington Avenue, Dougherty Crescent, and Jamesway Crescent
• Proposed By-law 2024-001-PR to amend Schedule III of the Parking By-law
• Public may attend in person or electronically by registering with the Town Clerk