Whitchurch-Stouffville public meetings in 2023

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will consider two minor variance applications and two consent applications for properties on Vivian Road, Montreal Street, Stouffer Street, and Aurora Road. The meeting includes procedural items such as adopting previous minutes and declarations of interest.

• Minor variance application for 3546 Vivian Road (File CA-22-26)
• Consent application for 32 Montreal St., Stouffville (File CA-23-68)
• Consent application for 377 Stouffer St., Stouffville (File CA-23-69)
• Minor variance application for 4035 Aurora Rd. (File CA-23-70)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to handle routine procedural items and will consider the Stouffville Annual Accessibility Status Report 2023. The meeting includes adoption of prior minutes and standard agenda items. No other substantive decisions are listed.

• Consideration of Stouffville Annual Accessibility Status Report 2023
• Adoption of December 7, 2023 minutes

Council Meeting

Council will consider several major items including updated development charges, endorsement of water/wastewater and transportation master plans, and contract awards for winter sand and granular materials. The agenda also includes proposed fee changes for planning services in Musselman's Lake, a cenotaph relocation, and a request to support Enbridge's push to expedite natural gas expansion.

• Contract award to James Dick Construction for winter sand services, estimated $238,850 over 3 years
• Contract award to Rice Aggregates for granular material supply, estimated $475,905 over 2 years
• Proposed amendments to fees for Official Plan Amendment applications in Musselman's Lake Community Area
• Endorsement of Draft 2022 Water and Wastewater Master Plan and Draft 2022 Transportation Master Plan
• Cenotaph relocation from Stouffville Legion to Memorial Park and donation of a demilitarized Leopard Tank

Public Planning Meeting

This is a public planning meeting where Council will receive public and agency comments on two proposed developments. No final decisions will be made; comments will be referred to staff for future reports.

• Proposed Official Plan Amendment and Zoning By-law Amendment at 5991 Main Street and 12388 Ninth Line (Stouffville Main Properties Ltd.)
• Applications for Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision at 5262, 5270, 5286, 5318 Main Street and 12371 Highway 48

Special Council Meeting (Immediately following Public Meeting)

Council will consider a staff report on amending the licensing bylaw to allow winter occupancy at Pine Plaza Trailer Park, 5619 Lakeshore Road, Stouffville, for November 1, 2023 to March 31, 2024, contingent on the owner applying for a minor variance by December 1, 2023. The meeting also includes procedural items such as agenda confirmation and a confirmatory bylaw.

• Report CS-010-23: Pine Plaza Trailer Park, 5619 Lakeshore Road – proposed amendment to By-law 2022-032-LI to permit winter occupancy from Nov 1 to Mar 31
• Authorization of winter occupancy subject to owner submitting a minor variance application by Dec 1, 2023
• Staff directed to include a full review of tourist camp and trailer camp licensing in the upcoming Licensing By-law Review

Special Council Meeting - Budget Consultation

This is a special council meeting focused on the 2024 budget. Staff will present the 2024 operating and capital budget for council's consideration. The agenda includes only the budget presentation, a confirmatory by-law, and standard procedural items.

• 2024 Budget Presentation by Jeremy Harness, Director of Finance/Treasurer, and Clayton Pereira, Manager of Budgets and Financial Planning/Deputy Treasurer
• 2024 Operating & Capital Budget Book attached
• Confirmatory By-law 2023-___-MS to be read and passed

Council Meeting

Council will receive the 2024-2026 Capital and Operating Budget for information, and consider authorizing a $1.8M fire apparatus purchase. A delegation will address parking restrictions on Montreal Street. A notice of motion proposes safety signage and raised crosswalks at the West Lawn Crescent and Millard Street roundabout.

• 2024-2026 Capital and Operating Budget presentation (FTS-015-23)
• Authorization to negotiate single-source purchase of one fire pumper and refurbish a 2008 tanker, within $1.8M budget (FR-006-23)
• Delegation from resident Wilf Morley on parking restrictions on Montreal Street
• Notice of motion for roundabout safety improvements at West Lawn Crescent and Millard Street
• Parks addressing by-law (2023-133-RD) for naming and numbering parklands

Committee of Adjustment

The Committee of Adjustment will consider eight applications for minor variances at properties across Whitchurch-Stouffville. The meeting includes adoption of previous minutes and standard procedural items.

• Minor variance at 17050 McCowan Rd. (Pt Lot 32, Conc 7)
• Minor variance at 231 West Lawn Cres., Stouffville
• Minor variance at 6 John Davis Gate, Stouffville
• Minor variance at 7 John Davis Gate, Stouffville
• Minor variance at 40 Durhamview Cres., Stouffville

Public Meeting - Development Charges

This is a public meeting where the Town of Whitchurch-Stouffville Council will consider the 2023 Development Charges Background Study, presented by a consultant. The meeting includes a presentation and opportunity for public input, followed by a confirmatory by-law and adjournment.

• Presentation of the 2023 Development Charges Background Study by Watson & Associates Economists Ltd.
• Public hearing on development charges, which affect fees paid by developers for growth-related infrastructure
• Confirmatory by-law to formalize any decisions made at the meeting

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider several heritage items, including potential property designations outside Stouffville, an update on a plaque for Shaffer House, and approvals for commemorative plaques at three historic properties. The agenda also includes routine items like adopting minutes from July 31, 2023.

• Listed properties with designation potential outside Stouffville
• Commemorative plaque update for Shaffer House
• Commemorative plaque approval for 6699 Main Street
• Commemorative plaque approval for 6 Church Street South
• Commemorative plaque approval for 2 Wylie Lane

Accessibility Advisory Committee

The Whitchurch-Stouffville Accessibility Advisory Committee is meeting to review two development applications for accessibility considerations. The agenda includes adoption of previous minutes and discussion of applications at 5262/5272 Aurora Road and 5211/5223/5241 Stouffville Road.

• Development application review at 5262 and 5272 Aurora Road
• Development application review at 5211, 5223 and 5241 Stouffville Road
• Adoption of July 6, 2023 minutes

Council Meeting

Council will decide on a request to exempt a proposed mixed-use development at 5917 Main Street from the draft plan of condominium process, allowing it to proceed as a standard condominium. The meeting also includes items on a well-monitoring agreement with York Region, adjustments to the 2024 budget timeline under strong mayor powers, adoption of a new emergency response plan, and several by-laws.

• DS-055-23: Request for exemption from draft plan of condominium for 91 residential units, 3 commercial units at 5917 Main Street (LivGreen I)
• LCS-014-23: Agreement with York Region to monitor and maintain monitoring wells on town property
• CS-009-23: Proposed reduction of budget amendment timeline from 30 to 21 days and veto override from 15 to 9 days under strong mayor powers
• FR-005-23: Adoption of new Emergency Response Plan and By-law 2023-129-FR, repealing 2021-017-FR
• By-laws: Building numbering for 2 Gormley Industrial Avenue and 36 Elmvale Boulevard; civic marriage solemnization; delegation by-law amendment

Council Meeting

Council will consider a proposed Official Plan and Zoning By-law Amendment for three properties on Stouffville Road, along with a land transfer from TRCA for sanitary servicing of the Stouffville Meadows development. Other items include updates to the Master Fire Plan, museum admission policies, and housekeeping amendments to the zoning by-law.

• Proposed Official Plan Amendment and Zoning By-law Amendment at 5211, 5223, and 5241 Stouffville Road for FLATO Development Inc.
• Land transfer from TRCA to the Town for temporary sanitary servicing of Stouffville Meadows development.
• Adoption of a Future Fire Station Location Analysis as an addendum to the Fire Master Plan.
• Free general admission for the Whitchurch-Stouffville Museum and Community Centre.
• Update to fees and charges for planning services (By-law 2023-112-FI).

Compliance Audit Committee Meeting

The Compliance Audit Committee is meeting to review auditor's reports on the election campaign finances of three candidates: Keith Singer, Juliette Deonarain, and Justin Altmann. The committee will hear presentations from the auditor and addresses from the applicants and candidates before deliberating. The agenda is otherwise procedural, including roll call and conflict of interest disclosures.

• Auditor's report on candidate Keith Singer's campaign finances
• Auditor's report on candidate Juliette Deonarain's campaign finances
• Auditor's report on candidate Justin Altmann's campaign finances

Appeals Committee

The Whitchurch-Stouffville Appeals Committee is meeting to consider one appeal: an order to muzzle a dog under Animal Services By-law 2019-047-RE, involving a property at 54 Felcher Blvd. The committee will hear presentations from the investigating officer, the defendant, the applicant, and other interested persons, then make a decision. The rest of the agenda is procedural (call to order, land acknowledgement, agenda confirmation, declarations of interest, adjournment).

• Appeal of an Order to Muzzle under Animal Services By-law 2019-047-RE
• Property involved: 54 Felcher Blvd
• Public comments allowed in person or electronically; contact Secretary at 905-640-1910 x 2236
• Meeting held in Council Chambers, 111 Sandiford Drive

Appeals Committee

The Appeals Committee is meeting to consider a presentation from Clerks and Municipal Law Enforcement staff. No other substantive items are on the agenda.

• Presentation from Staff - Clerks and Municipal Law Enforcement

Committee of Adjustment

The Committee of Adjustment will review six applications for minor variances across Whitchurch-Stouffville and Stouffville. The meeting also includes the adoption of the 2024 schedule of meetings.

• Minor variance: 65 Fairview Ave., Stouffville (CA-23-53)
• Minor variance: 7 Island Court, Whitchurch-Stouffville (CA-23-55)
• Minor variance: 4328 Bethesda Rd., Whitchurch-Stouffville (CA-23-56)
• Minor variance: 3303 Davis Dr., Whitchurch-Stouffville (CA-23-58)
• Minor variance: 317 Sunset Blvd., Stouffville (CA-23-59)

Council Meeting

Council will consider approving a Housing Action Plan to support a federal Housing Accelerator Fund application, and will also review proposed 2024 fees, a multi-level fine schedule for noise bylaw violations, and a deeming bylaw for two lots. A closed meeting is scheduled for land acquisition and member training.

• Report DS-045-23: Housing Accelerator Fund application and Housing Action Plan approval
• Report FTS-013-23: 2023 Development Charges Background Study and by-laws
• Report CS-002-23: Proposed 2024 fees and charges for Corporate Services
• Report CS-005-23: Multi-level fine schedule for Noise Bylaw 2019-092-RE
• By-law 2023-108-PR: Amendment to parking by-law 2008-114-PR

Public Planning Meeting

This is a public planning meeting where Council will receive public and agency comments on three development applications. No final decisions will be made; comments will be referred to staff for future reports.

• Proposed zoning by-law amendment at 15450 Woodbine Avenue for Galatia Lane Estates (File ZBA23.005)
• Zoning by-law amendment, draft plan of subdivision and condominium for 268, 276, 284, 296 Cam Fella Boulevard (west of Mohawk Gate)
• Zoning by-law amendment, draft plan of subdivision and condominium for 316, 328, 340, 352, 364, 376, 386 Cam Fella Boulevard (east of Mohawk Gate)

Council Meeting

Council will decide on several contracts and fee schedules, including a $968,828 contract for two plow units and a $305,100 water meter system deal. They will also consider 2024 fee increases for public works, development services, and fire services, and a request to deny an address change at 140 Markview Road. A delegation from Eco Lakes Homes Inc. will request a flat fee for Official Plan Amendments.

• Contract award of $968,828.10 to Viking-Cives Ltd. for one single axle and one tandem axle plow unit
• Proposed 2024 fees and charges for Public Works, Development Services, and Fire and Emergency Services
• Single-source award of $305,100 to Neptune Technology Group for water meter and AMI system operation
• Request to deny address change at 140 Markview Road
• Site alteration by-law exemption for 15450 Woodbine Avenue (Galatia Lane Estates Inc.)

Council Meeting

Council will consider adopting a provincially allocated housing target of 6,500 new dwelling units by 2031 and endorsing a Municipal Housing Pledge. They will also vote on awarding a $980,840 contract for architectural design services for a joint fire and paramedic station, plus several other reports and by-laws. The meeting includes a closed session for legal and personnel matters.

• Adopt housing target of 6,500 new dwelling units by 2031 and endorse Municipal Housing Pledge
• Award $980,840 contract to Thomas Brown Architects Inc. for joint fire station and paramedic response station design
• Approve alternate procurement for two pickup trucks, with $9,700 funded from Fire Capital Program
• Enact by-laws to establish and assume roads, including Azimuth Lane and Harding Gate reserve
• Approve 2024 council meeting schedule and municipal office closures

Committee of Adjustment

The Committee of Adjustment will consider six applications for minor variances at properties across Whitchurch-Stouffville, including on Cardico Dr., Coultice Dr., Vivian Rd., Island Court, Bethesda Rd., and Balson Blvd. The meeting also includes adoption of the August 9, 2023 minutes and standard procedural items.

• Minor variance application for 16 Cardico Dr. (File CA-20-20)
• Minor variance application for 6 Coultice Dr., Ballantrae-Musselman’s Lake (File CA-23-48)
• Minor variance application for 5738 Vivian Rd. (File CA-23-54)
• Minor variance application for 7 Island Court (File CA-23-55)
• Minor variance application for 4328 Bethesda Rd. (File CA-23-56)

The Committee of Adjustment approved minor variances for four property applications regarding setbacks, lot coverage, and lot area. Two applications were deferred, and application fees were waived for one property in Ballantrae-Musselman’s Lake.

• Granted variances for setbacks and landscaping at 16 Cardico Dr. (Carried)
• Granted variance for minimum lot area at 6 Coultice Dr. (Carried)
• Waived application fees for File No. CA-23-48 (Carried)
• Granted variance for dwelling addition in ENV Zone at 5738 Vivian Rd. (Carried)
• Deferred Application File No. CA-23-55 for 7 Island Court (Carried)
• Deferred Application File No. CA-23-56 for 4328 Bethesda Rd. (Carried)
• Granted variances for lot coverage, setbacks, and height at 25 Balson Blvd. (Carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider six applications: one for consent (lot addition) and five for minor variances at properties on Victoria St., Lakeshore Rd., Mostar St., Boundary Rd., McCowan Rd., and Fairview Ave. The meeting includes adoption of previous minutes and standard procedural items.

• Minor variance at 46 Victoria St., Stouffville (CA-23-45)
• Consent (lot addition) at Lakeshore Rd., Ballantrae-Musselman’s Lake (CA-23-49)
• Minor variance at 185 and 195 Mostar St., Stouffville (CA-23-50)
• Minor variance at 176 Boundary Rd., Stouffville (CA-23-51)
• Minor variance at 17482 McCowan Rd., Whitchurch-Stouffville (CA-23-52)

The Committee of Adjustment approved several minor variances for property setbacks, driveway widths, and accessory buildings. One application for provisional consent was granted subject to five conditions, while two other variance requests were deferred.

• Deferred minor variance application for 46 Victoria St. (CA-23-45)
• Granted provisional consent for Lakeshore Rd. (CA-23-49) subject to five conditions
• Granted minor variance for 1.5m landscape strip at 185 and 195 Mostar St. (CA-23-50)
• Granted minor variance for 5.15m driveway width at 176 Boundary Rd. (CA-23-51)
• Granted minor variance for accessory building in ENV zone and 2.09m side yard setback at 17482 McCowan Rd. (CA-23-52)
• Deferred minor variance application for 65 Fairview Ave. (CA-23-53)

Heritage Advisory Committee

The Heritage Advisory Committee will meet to consider two demolition requests at 4951 Aurora Road and 16085 Woodbine Avenue. The agenda also includes adoption of minutes from July 10, 2023, and standard procedural items.

• Request to demolish at 4951 Aurora Road
• Request to demolish at 16085 Woodbine Avenue
• Adoption of July 10, 2023 minutes

The Heritage Advisory Committee reviewed and approved two requests to demolish structures listed on the Town’s Heritage Register. Both properties were noted as not being designated.

• Approved demolition request for 4951 Aurora Road (Carried)
• Approved demolition request for 16085 Woodbine Avenue (Carried)

Committee of Adjustment

The Committee of Adjustment will review several applications for minor variances. These include requests regarding properties on Cherry St., Ninth Line, and Highway 48.

• Minor variance application: 4615 Cherry St. (CA-23-43)
• Minor variance application: 11750 & 11782 Ninth Line, Stouffville (CA-23-44)
• Minor variance application: 16670 Highway 48, Whitchurch-Stouffville (CA-23-46)
• Minor variance application: 14635 Ninth Line, Ballantrae-Musselman’s Lake (CA-23-47)

The Committee of Adjustment approved four minor variance applications regarding residential expansions, parking dimensions, temporary dwelling occupancy, and commercial use. All motions were carried.

• Granted minor variance for dwelling expansion at 4615 Cherry St. (Carried)
• Granted minor variance for 2.70m wide parking spaces at 11750 & 11782 Ninth Line (Carried)
• Granted temporary minor variances for a second dwelling and 6.8% lot coverage at 16670 Highway 48 (Carried)
• Granted minor variances for a café/take-out use and 12 parking spaces at 14635 Ninth Line (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee will discuss several heritage-related items, including the potential removal of a property from the Built Heritage Inventory at 2125 Vivian Sideroad, an intent to demolish a barn at 13291 Warden Avenue, and approval of a commemorative plaque at 3015 Bethesda Sideroad. The committee will also review development applications and updates on the Heritage Conservation District and Official Plan.

• Removal from Built Heritage Inventory, 2125 Vivian Sideroad
• Intent to Demolish Barn, 13291 Warden Avenue
• Historic Property Commemorative Plaque Approval, 3015 Bethesda Sideroad
• Development Application Review, 6461-6487 Main Street
• Heritage Conservation District Update

The Heritage Advisory Committee approved the removal of 2125 Vandorf Sideroad from the Built Heritage Inventory and the demolition of a barn at 13291 Warden Avenue. A request to demolish structures at 4951 Aurora Road was deferred pending a current CHIA. The committee also approved a commemorative plaque installation at 3015 Bethesda Sideroad.

• Approved removal from Built Heritage Inventory and demolition at 2125 Vandorf Sideroad (Carried)
• Approved installation of Historic Property Commemorative Plaque at 3015 Bethesda Sideroad (Carried)
• Approved demolition of barn at 13291 Warden Avenue (Carried)
• Deferred demolition request for 4951 Aurora Road pending CHIA completion (Carried)
• Received Heritage Awards Update for information (Carried)
• Received Patterson House Plaque Update for 6060 Main Street for information (Carried)
• Received Official Plan Review 3rd Draft Comments for information (Carried)
• Received Site Plan Application and Plaque Update for 6461-6487 Main Street for information (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to handle routine business, including adopting minutes from May 4, 2023, and to consider one development application review at the southwest corner of Sam's Way and Rougeview Ave. No other substantive items are listed.

• Development application review, SW corner Sam's Way and Rougeview Ave
• Adoption of May 4, 2023 minutes

The Accessibility Advisory Committee received a site plan application for the southwest corner of Sam's Way and Rougeview Ave for information and provided comments to staff. The committee also adopted the minutes from the May 4, 2023 meeting.

• Approved agenda as circulated
• Adopted May 4, 2023 meeting minutes
• Received Site Plan Application for SW Corner Sam's Way and Rougeview Ave for information and provided comments to Staff

Public Planning Meeting

This is a public planning meeting where Council will consider a staff report proposing housekeeping amendments to the Comprehensive Zoning By-law 2010-001-ZO. The only substantive item is a motion to refer public and agency comments on the amendments to staff for a future report. The rest of the agenda is procedural, including adoption of minutes and a confirmatory by-law.

• Report DS-039-23: Proposed Housekeeping Amendments to Comprehensive Zoning By-law 2010-001-ZO (File ZBA23.006)
• Motion to refer public and agency comments on the amendments to staff for future report
• Adoption of minutes from May 31, 2023 public meeting
• Passing of Confirmatory By-law 2023-___-MS

Council held a public meeting to introduce proposed housekeeping amendments to Comprehensive Zoning By-law 2010-001-ZO. No immediate decision was made on the amendments; instead, all public and agency comments were referred to staff for a future report. Council also passed Confirmatory By-law 2023-058-MS.

• Referred public and agency comments on Zoning By-law amendments to staff for a future report (Carried)
• Passed Confirmatory By-law 2023-058-MS through first, second, and third readings (Carried)
• Confirmed the meeting agenda (Carried)
• Adopted minutes from the May 31, 2023 Public Meeting (Carried)

Council Meeting

Council will consider the 3rd draft of a new Official Plan, award contracts for Lloyd Street reconstruction ($2.56M) and asphalt road repair ($1.43M), and vote on zoning amendments for several properties including 5945-5947 Main Street and 6461-6487 Main Street. A pilot disc golf course at Greenwood Park and a $200,000 revitalization of 6343 Main Street are also on the agenda.

• Contract award of $2,560,163.66 to Kore Infrastructure Group for Lloyd Street reconstruction
• Contract award of $1,425,702.83 to IPAC Paving Limited for asphalt roadway repair and rehabilitation
• Zoning by-law amendments for 5945-5947 Main Street and 6461-6487 Main Street
• Pilot disc golf course at Greenwood Park
• $200,000 revitalization project at 6343 Main Street

Council approved several infrastructure and development projects, including a major roadway repair contract and a pilot disc golf course. The body also updated its development application review process in response to Bill 109 and approved the 2022 audited financial statements.

• Awarded $1,425,702.83 asphalt roadway repair contract to IPAC Paving Limited
• Approved $188,368.74 contract to Hub International Equipment Ltd. for farm tractor groomers
• Authorized $200,000 for the 6343 Main Street Project
• Approved $75,000 for a consultant to review the Town's Built Heritage Inventory
• Directed staff to proceed with a pilot disc golf course at Greenwood Park
• Approved 2022 Draft Audited Consolidated Financial Statements
• Enacted By-laws 2023-080-RE and 2023-081-FI to update development application processes and fees
• Endorsed the Town’s Preliminary Growth Management Strategy

Committee of Adjustment

The Committee of Adjustment is meeting to consider 14 applications, mostly for minor variances, and one consent application. The agenda includes items at 41 Windsor Dr., 6284 Main St., 47 Rosehill Dr., 40 Connor Dr., 6 Coultice Dr., 6371 St. John’s Sideroad, 3 David Wright Court, 13482 Woodbine Avenue, 4324 St. John’s Sideroad, 1 Blue Ridge Trail, 53 Elia Dr., and 4962 Cherry St. The meeting will also adopt minutes from May 10, 2023.

• Minor variance at 41 Windsor Dr., Ballantrae-Musselman’s Lake (CA-23-04)
• Minor variance at 6284 Main St., Stouffville (CA-23-22)
• Consent application at 6 Coultice Dr., Ballantrae-Musselman’s Lake (CA-23-34)
• Minor variance at 13482 Woodbine Avenue (CA-23-38)
• Memorandum re: Application CA-23-28

The Committee of Adjustment approved several minor variance requests regarding setbacks, lot coverage, and construction within Environmental (ENV) Zones. One application was deferred to a future meeting.

• Granted minor variances for setbacks and lot coverage at 41 Windsor Drive
• Granted parking requirement variances at 6284 Main Street
• Granted setbacks, lot coverage, and breezeway variances at 47 Rosehill Dr
• Granted setbacks and lot coverage variances at 40 Connor Drive
• Granted provisional consent and variances for lot area and coverage at 6 Coultice Drive
• Granted variance for garage addition in ENV Zone at 6371 St. John’s Sideroad
• Granted variance for sunroom addition in ENV Zone at 3 David Wright Court
• Deferred application CA-23-38 (13482 Woodbine Avenue) to a future meeting

Council Meeting

Council will consider a new private tree preservation bylaw, award contracts for light-duty vehicles, and set policy on stormwater management facilities. They will also vote on extending a subdivision draft approval and authorizing fill permits at two properties.

• Award $249,343 contract for four light-duty vehicles to Blue Mountain Chrysler Ltd.
• Enact private tree preservation and protection bylaw (2023-060-RE)
• Deny extension of draft plan approval for Gateway North Inc. subdivision (File 19T-90022)
• Authorize $75,000 budget for cost consultant on stormwater management facilities
• Motion to create Community Safety Zone on Ninth Line near Coultice Park

Council passed a new private tree preservation and protection by-law and approved a $249,343 contract for light duty vehicles. The Town also applied for Bee City Canada designation and denied a draft plan extension for a Gormley subdivision. Several infrastructure assumptions and fee amendments were approved via the consent agenda.

• Approved $249,343 contract to Blue Mountain Chrysler Ltd. for four light duty vehicles
• Enacted By-law 2023-060-RE for private tree preservation and protection
• Denied further extension to Draft Plan Approval for Subdivision File 19T-90022 (Gormley)
• Authorized application to Bee City Canada to be declared a Bee City
• Directed staff to not fund the Town-Wide CIP Program in 2023
• Enacted By-law 2023-066-RD to assume storm infrastructure at Pettet Road and Tranmer Road
• Enacted By-law 2023-062-RD to assume public works at Plan 65M-4598 Block 48
• Directed staff to work with York Region on a Community Safety Zone on Ninth Line near Coultice Park

Compliance Audit Committee Meeting

The Compliance Audit Committee will meet to consider applications for compliance audits regarding the campaign finances of candidates Keith Singer, Juliette Deonarain, and Justin Altmann. The committee will hear from participants and deliberate on each application.

• Notice and application for a compliance audit: Candidate Keith Singer
• Notice and application for a compliance audit: Candidate Juliette Deonarain
• Notice and application for a compliance audit: Candidate Justin Altmann

The Compliance Audit Committee approved applications to audit the election campaign finances of candidates Keith Singer, Juliette Deonarain, and Justin Altmann. The committee appointed Nick Gaetano of Lekadir LLP to conduct all three audits.

• Approved compliance audit of Keith Singer's campaign finances (Carried)
• Appointed Nick Gaetano of Lekadir LLP to audit Keith Singer (Carried)
• Approved compliance audit of Juliette Deonarain's campaign finances (Carried)
• Appointed Nick Gaetano of Lekadir LLP to audit Juliette Deonarain (Carried)
• Approved compliance audit of Justin Altmann's campaign finances (Carried)
• Appointed Nick Gaetano of Lekadir LLP to audit Justin Altmann (Carried)
• Appointed Kelly Gravelle as Chair for the meeting (Carried)

Public Planning Meeting

This is a public planning meeting where Council will receive public and agency comments on two development applications. No final decisions are being made; comments will be referred to staff for future reports.

• Zoning by-law amendment and site plan control at 188 Sandiford Drive (ZBA23.002 & SPA23.004)
• Official plan amendment, zoning by-law amendment, and site plan applications at 5211, 5223, and 5241 Stouffville Road for FLATO Development Inc. (OPA 23.001, ZBA 23.001, SPA 23.002)

Council held a public meeting to review proposals for a seniors' care facility and a commercial development. No final decisions were made on the applications; instead, Council referred public and agency comments to staff for inclusion in future reports. Confirmatory by-law 2023-058-MS was passed.

• Referred public and agency comments for 188 Sandiford Drive seniors' care facility to staff (Carried)
• Referred public and agency comments for 5211, 5223 and 5241 Stouffville Road commercial development to staff (Carried)
• Passed Confirmatory by-law 2023-058-MS (Carried)
• Confirmed agenda as circulated (Carried)
• Adopted minutes from March 29, 2023 and April 26, 2023 (Carried)

General Council Appointed Committee Training

This is a training session for the General Council Appointed Committee, not a decision-making meeting. No votes or binding actions will be taken; the only substantive item is a presentation from the Integrity Commissioner.

• Presentation from the Integrity Commissioner - Jeffrey A. Abrams, Principles Integrity

Council Meeting

Council will consider enacting by-laws to establish 2023 tax rates for the town and the Downtown Stouffville Area, and to temporarily close Burkholder Street in Memorial Park on summer weekends for recreation. It will also award a contract for a wood chipper, discuss a disc golf course site, and hear a York Region Transit presentation.

• By-law 2023-052-TX: establish 2023 tax rates for the Town
• By-law 2023-053-TX: establish 2023 tax rates for Downtown Stouffville Area
• By-law 2023-055-RD: temporarily close Burkholder Street between Leisure Centre driveway and Park Drive on weekends May–September
• Contract award WS-PB-23-40: diesel engine wood chipper to Vermeer Canada Inc. for $132,347.41 plus HST
• Disc golf course site selection at Ken Laushway Woodlot for public consultation

Council passed by-laws to establish 2023 tax rates for the town and the Downtown Stouffville Area. The board also approved a contract for a wood chipper and seasonal weekend closures of Burkholder Street for recreation activities.

• Approved $132,347.41 contract with Vermeer Canada Inc. for a diesel engine wood chipper
• Enacted By-law 2023-052-TX to establish 2023 rates and levy taxes for the town
• Enacted By-law 2023-053-TX to levy special tax for the Downtown Stouffville Area
• Approved By-law 2023-055-RD to close Burkholder Street on weekends from May to September and for year-round special events
• Directed staff to conduct public consultation for a disc golf course at Ken Laushway Woodlot
• Authorized staff to revise the Commemorative Plaque Program with the Heritage Advisory Committee
• Passed By-law 2023-054-MS regarding Part Lot Control for Block 19 Plan 65M-4419
• Denied proposal to keep Burkholder Street open with additional speed calming measures

Committee of Adjustment

The Committee of Adjustment is meeting to consider 12 applications for minor variances and consents on properties across Whitchurch-Stouffville. Items include requests at 265 Second St., 107 Gladys Clarkson Dr., 6641 Main St., 104 Park Dr., Lakeshore Rd., 99 Cedarvale Blvd., 31 Lakeview Ave., and 47 Rosehill Dr. The meeting will also adopt minutes from April 12, 2023, and address a staff report (CA-23-17).

• Application for minor variance at 265 Second St., Stouffville (File CA-22-57)
• Application for minor variance at 107 Gladys Clarkson Dr., Stouffville (File CA-23-17)
• Application for consent and minor variance at 6641 Main St. (Files CA-23-24, CA-23-25)
• Application for consent and minor variance at 104 Park Dr., Stouffville (Files CA-23-26, CA-23-27)
• Two consent applications for Lakeshore Rd., Ballantrae-Musselman’s Lake (Files CA-23-28, CA-23-29)

The Committee granted several minor variances for residential properties and provided provisional consent for a land severance at 6641 Main St. to allow for a new single detached dwelling. Other approved variances concerned garage setbacks and driveway placements.

• Approved minor variances for garage addition and lot coverage at 265 Second St. (Carried)
• Approved minor variance for 0-metre driveway side yard setback at 107 Gladys Clarkson Dr. (Carried)
• Granted provisional consent for land severance of approx. 1372 sq metres at 6641 Main St. (Carried)
• Approved four minor variances for setbacks and parking at 6641 Main St. (Carried)

Heritage Advisory Committee

The Whitchurch-Stouffville Heritage Advisory Committee is meeting to discuss updates from staff on museum and heritage services, the 2023 commemorative plaque program, and a proposal to remove 16085E Woodbine Avenue from the Built Heritage Inventory. The agenda includes adoption of previous minutes and standard procedural items.

• Removal from Built Heritage Inventory, 16085E Woodbine Avenue
• Commemorative Plaque Program, 2023 Update
• Update from Staff Liaisons, Museum and Heritage Services and Development Planning

The Heritage Advisory Committee endorsed a new Commemorative Plaque Program for a staff recommendation report to Council. The Committee also stated it has no objection to the demolition of a non-designated Georgian farmhouse at 16085E Woodbine Avenue, provided materials are considered for salvage.

• Endorsed new Commemorative Plaque Program in principal (Carried)
• No objection to demolition of two-storey Georgian farmhouse at 16085E Woodbine Avenue (Carried)
• Requested consideration for salvage of materials at 16085E Woodbine Avenue (Carried)
• Adopted March 6th, 2023 meeting minutes (Carried)
• Confirmed agenda as circulated (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review the 2022 Multi-Year Accessibility Plan and the annual accessibility report, and to consider a development application at 188 Sandiford Drive. The agenda also includes routine items such as adoption of minutes and declarations of interest.

• Review of 2022 Multi-Year Accessibility Plan and Annual Accessibility Report
• Development application review for 188 Sandiford Drive
• Adoption of March 30, 2023 minutes

The committee received the 2022 Multi-Year Accessibility Plan Annual Report for information and reviewed a site plan application for 188 Sandiford Drive, providing comments to staff. No binding decisions were made; all items were received as information.

• Received 2022 Multi-Year Accessibility Plan Annual Report for information (carried)
• Received site plan application for 188 Sandiford Drive for information and provided comments to staff (carried)

Council Meeting

Council will consider several items including a zoning by-law amendment and official plan amendment for 6482 Bloomington Road, a $900,000 pre-budget approval for a fire tanker, and a contract award for a mini excavator. A motion supporting Bill 5, which addresses harassment by local leaders, is also on the agenda.

• Official Plan Amendment and Zoning By-law Amendment at 6482 Bloomington Road
• Pre-budget approval of $900,000 for Fire Tanker Apparatus from 2025 Capital forecast
• Contract award of $168,800 plus HST to Strongco Limited Partnership for a 7.5-ton mini excavator
• Motion supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)
• Exemption from Site Alteration By-law for Mon Sheong Foundation at 162 Sandiford Drive

Council approved pre-budget spending of $900,000 for a new fire tanker apparatus and authorized procurement. It also adopted Official Plan Amendment 162 and a zoning by-law amendment for 6482 Bloomington Road, and awarded a $168,800 contract for a mini excavator. A motion supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act) was carried.

• Approved $900,000 pre-budget for Fire Tanker Apparatus (consent agenda)
• Awarded $168,800 contract for 7.5-ton mini excavator to Strongco Limited Partnership (consent agenda)
• Adopted Official Plan Amendment 162 and zoning by-law amendment for 6482 Bloomington Road (consent agenda)
• Exempted Mon Sheong Foundation at 162 Sandiford Drive from Site Alteration By-law (consent agenda)
• Carried motion supporting Bill 5, the Stopping Harassment and Abuse by Local Leaders Act
• Received delegation from WS Butterflyway Project, referred to staff for June 7 meeting
• Received delegation from Hike for Hospice for information
• Adopted minutes of April 19, 2023, and confirmatory by-law

Public Planning Meeting

Council is holding a public planning meeting to hear comments on an application by LivGreen Developments for an Official Plan Amendment, Zoning By-law Amendment, and Site Plan Approval at 5945 Main Street. The only substantive item is this application; the rest of the agenda is procedural (land acknowledgement, roll call, minutes, confirmatory by-law, adjournment). Council will refer all public and departmental comments to staff for a future report.

• Public hearing for Official Plan Amendment OPA22.002, Zoning By-law Amendment ZBA22.007, and Site Plan Approval SPA22.012 at 5945 Main Street
• Applicant: LivGreen Developments
• Council to refer all comments to staff for future report on the application

Council passed Confirmatory By-law 2023-047-MS. The meeting included a public presentation for a proposed mixed-use development at 5945 Main Street, though no final decision on the application was made.

• Passed Confirmatory By-law 2023-047-MS (Carried)
• Referred public and agency comments regarding 5945 Main Street development to staff for a future report (Carried)

Council Meeting

Council will vote on a motion to review the town's business licensing program, which currently only covers short-term rentals, second suites, kennels, tourist camps, and trailer camps. The review would benchmark other York Region municipalities and consider expanding the by-law. Council will also decide on a condominium exemption, a new collections clerk, and several by-laws.

• Motion to review business licensing program, report due September 2023
• Request for exemption from draft plan of condominium for 77 townhouse units at 11742 Tenth Line
• Approval of 2024 budget timetable
• Addition of one full-time Collections Clerk to Finance Department
• By-law 2023-045-AP appointing Jeff Bignell as Deputy Fire Chief

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will consider 13 applications for minor variances at its April 12, 2023 meeting. Each application seeks relief from zoning bylaws for properties across the town. The committee will also adopt minutes from its March 28, 2023 meeting.

• Minor variance application CA-20-08 for 4259 Bethesda Rd.
• Minor variance application CA-22-57 for 265 Second St., Stouffville
• Minor variance application CA-23-13 for 66 Lakeview Dr., Vandorf - Preston Lake
• Minor variance application CA-23-14 for 5917 Main St., Stouffville
• Minor variance application CA-23-15 for 3 Heron Trail

The Committee of Adjustment granted several minor variances for residential construction and commercial parking. Three applications were deferred for further review or discussion. Decisions included approvals for dwellings in Environmental zones and a parking reduction for a residential project.

• Approved residential variances for 4259 Bethesda Rd (Carried)
• Approved residential variances for 66 Lakeview Dr (Carried)
• Approved reduction to 142 parking spaces at 5917 Main St (Carried)
• Approved residential construction in ENV zone at 3 Heron Trail (Carried)
• Approved residential variances for 36 Elia Dr (Carried)
• Approved residential expansion in ENV zone at 15131 Kennedy Rd (Carried)
• Approved residential construction in ENV zone at 4984 Cherry St (Carried)
• Approved residential variances for 94 Lakeview Ave (Carried)

Council Meeting

Council will consider awarding a three-year contract for catch basin and oil grit separator cleaning to P.A. Catch Basin Cleaning Services Inc. for $822,075 including HST. They will also vote on assuming public works for a subdivision phase, receive a report on the proclamation process, and direct staff to implement an administrative monetary penalty system for by-law violations. Several by-laws are scheduled for adoption, including appointing a new CAO and Fire Chief.

• Contract award WS-RFT-23-08 to P.A. Catch Basin Cleaning Services Inc. for $822,075 over 3 years
• Subdivision assumption by-law 2023-038-RD for Ken Betz Court, Bert Bell Court, Baker Hill Boulevard, Brownsberger Road, Buttonleaf Crescent
• Direct staff to implement Administrative Monetary Penalty System for by-law violations
• By-law 2023-039-AP appointing Sunny Bains as Chief Administrative Officer
• By-law 2023-040-AP appointing William Snowball as Fire Chief

Council awarded a three-year cleaning contract to P.A. Catch Basin Cleaning Services Inc. and authorized the implementation of an Administrative Monetary Penalty System for by-law violations. The meeting also included the appointment of a Chief Administrative Officer and Fire Chief.

• Approved $822,075 contract for Catchbasin & Oil Grit Separators (OGS) Cleaning (2023-2025) to P.A. Catch Basin Cleaning Services Inc.
• Authorized implementation of the Administrative Monetary Penalty System for by-law violations
• Enacted By-law 2023-038-RD to assume public works and services within Plan 65M-4582
• Passed By-law 2023-037-RD to establish Blocks 277 to 282 on Plan 65M-4582 as public highway
• Appointed Sunny Bains as Chief Administrative Officer (By-law 2023-039-AP)
• Appointed William Snowball as Fire Chief (By-law 2023-040-AP)
• Authorized staff and external counsel to proceed on two HR matters following a closed meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive updates from the Associate Director of Human Resources and the Manager of Development Planning. The agenda is largely procedural, including adoption of minutes and declarations of interest, with no specific decisions or proposals listed.

• Update from Associate Director, Human Resources - Claudette Banks
• Update from Manager, Development Planning - Hena Kabir
• Adoption of March 2, 2023 minutes

The committee met to receive informational updates from the Associate Director of Human Resources and the Manager of Development Planning. No policy changes or new ordinances were decided.

• Confirmed the agenda
• Adopted the March 2, 2023 meeting minutes
• Received update from Associate Director, Human Resources for information
• Received update from Manager, Development Planning for information

Public Planning Meeting

This is a public planning meeting where Council will hear comments on three staff reports: an Official Plan and Zoning By-law Amendment at 6482 Bloomington Road, a combined Official Plan, Zoning By-law Amendment and Site Plan Approval for 6461-6487 Main Street, and a proposed large fill pit operation at 14204 York-Durham Line. No decisions will be made; all comments will be referred to staff for future reports. The agenda also includes routine items like adopting previous minutes and passing a confirmatory by-law.

• Public hearing for Official Plan and Zoning By-law Amendment at 6482 Bloomington Road
• Public hearing for Official Plan, Zoning By-law Amendment and Site Plan Approval at 6461-6487 Main Street (File OPA21.006, ZBA21.008, SPA21.032)
• Public hearing for proposed large fill pit operation at 14204 York-Durham Line
• Adoption of minutes from September 28, 2022 public meetings
• Passing of Confirmatory By-law 2023-______-MS

Council held a public meeting to solicit community feedback on three development applications. No final decisions were made on the proposals; instead, all public and agency comments were referred to staff for inclusion in future reports. A confirmatory by-law was passed.

• Referred comments on Official Plan and Zoning amendments for 6482 Bloomington Road to staff (Carried)
• Referred comments on proposed large fill pit operation at 14204 York-Durham Line to staff (Carried)
• Referred comments on Official Plan, Zoning, and Site Plan applications for 6481 Main Street to staff (Carried)
• Passed Confirmatory by-law after first, second, and third readings (Carried)
• Confirmed agenda as circulated (Carried)
• Adopted minutes from September 28, 2022 (Carried)

Special Committee of Adjustment

This is a special meeting of the Committee of Adjustment for an orientation and training session. The agenda includes a staff presentation and appointments, with no substantive decisions or public hearings listed.

• Orientation presentation by staff
• Appointments to the Committee of Adjustment

The Committee of Adjustment appointed its Chair, Vice-Chair, and treasury officers for the 2022-2026 term. The committee also received an orientation presentation from staff.

• Appointed Thomas E. Winters as Chair for the 2022-2026 Term (Carried)
• Appointed Joanne Burnett as Vice-Chair for the 2022-2026 Term (Carried)
• Appointed Rachael Thompson as Secretary-Treasurer for the 2022-2026 Term (Carried)
• Appointed Kristina Lepik as Deputy Secretary-Treasurer for the 2022-2026 Term (Carried)
• Received staff Orientation Presentation for information (Carried)

Council Meeting

Council will vote on awarding a $2.64 million contract for the Memorial Park skating trail and fieldhouse, discuss a proposed transfer of Highway 48 jurisdiction from the province, and consider several by-laws including fee changes and housekeeping amendments. They will also hear a Metrolinx GO Expansion update and motions on the Town Offices Gallery and delinquent tax accounts.

• Bid award WS-RFP-22-72 to Pine Valley Corporation for Memorial Park Skating Trail and Fieldhouse Construction, with $2,643,797 transfer from reserves
• Memorandum seeking direction on MTO transfer of Highway 48 jurisdiction (southern town line to Bethesda Road)
• By-law 2023-032-FI amending water/wastewater fees (Schedule M)
• Motion directing Treasurer to report on delinquent tax accounts by April 19, 2023
• By-laws for building numbering at 292 North Street, 15599 and 15635 Warden Avenue

Council approved the construction contract for the Memorial Park Skating Trail and Fieldhouse and authorized a budget transfer from internal reserves. The meeting also included the passage of several by-laws regarding building numbering, land designation, and service fees.

• Awarded Memorial Park Skating Trail and Fieldhouse construction to Pine Valley Corporation
• Authorized transfer of $2,643,797 plus contingency from internal reserves for Memorial Park project
• Enacted By-law 2023-033-RE to allow Town Solicitor to perform administrative and legislative functions
• Directed staff to respond to MTO regarding jurisdiction transfer of Highway 48 (Southern Town Line to Bethesda Road)
• Endorsed Version 7 of the Town’s Operational Plan for drinking water quality management
• Authorized Whitchurch-Stouffville Museum to curate the remaining space in The Town Offices Gallery
• Directed Treasurer to report on delinquent tax accounts and collection strategies by April 19, 2023
• Passed By-law 2023-032-FI to amend Public Works-Water/Wastewater service fees

Council Meeting

Council will decide on several staff reports, including endorsing traffic calming in the Burkholder neighbourhood, extending a speed hump pilot project, and approving an MOU for enforcing on-leash rules in York Regional Forest. They will also receive a preliminary growth management strategy presentation and consider a motion to review secondary suite licensing. The agenda includes routine items like minutes, by-laws, and a closed session.

• Endorse Burkholder Neighbourhood Municipal Class Environmental Assessment Alternative 5 (traffic calming)
• Direct staff to implement extended speed hump pilot project (one year, up to one location per ward)
• Approve MOU with York Region for on-leash enforcement in 12 forest tracks
• Receive Preliminary Growth Management Strategy (Report DS-010-23)
• Motion to review secondary suite licensing in By-law 2022-032-LI

Council approved the expansion of a speed hump pilot project and a memorandum of understanding for on-leash dog enforcement in regional forests. Members also appointed new committee members and directed staff to review secondary suite licensing requirements.

• Approved expansion of speed humps to up to two locations per Ward (Carried)
• Endorsed Burkholder Neighbourhood Municipal Class Environmental Assessment Alternative 5 for traffic calming (Carried)
• Approved MOU with Regional Municipality of York for on-leash enforcement in 12 forest tracks (Carried)
• Directed staff to examine Licensing By-law 2022-032-LI regarding secondary suite licensing (Carried)
• Enacted By-law 2023-019-RE to update Heritage Advisory Committee Terms of Reference (Carried)
• Appointed members to Accessibility, Adjustment and Appeals, and Heritage Advisory Committees (Carried)
• Authorized staff and external counsel to proceed regarding litigation with 1398493 Ontario Inc. (Carried)
• Authorized staff to proceed with CAO recruitment (Carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider 10 applications for consent (land severance) and minor variances at properties across Whitchurch-Stouffville, including on Main Street, Tenth Line, Cherry Street, and Lakeview Drive. The agenda includes staff reports for each application and public comment is invited. No decisions are listed in the agenda itself.

• Consent and minor variance for 6432 Main St., Stouffville (CA-22-52, CA-22-53)
• Consent for 2 Wylie Lane, Ballantrae-Musselman's Lake (CA-23-06)
• Consent and minor variance for 12221 Tenth Line, Stouffville (CA-23-07, CA-23-08)
• Minor variances for 4835 Cherry St., 5158 Cherry St., 8 Shalom St., 49 Sherrick Dr., and 66 Lakeview Dr.
• Adoption of February 8, 2023 minutes

The Committee granted provisional consent for three land severances and approved several minor variances for residential additions and accessory buildings. One application for a residential dwelling and shed was deferred.

• Approved land severance and minor variances for 6432 Main Street (CA-22-52/53)
• Approved land severance to 58 Windsor Dr. from 2 Wylie Lane (CA-23-06)
• Approved land severance and minor variances for 12221 Tenth Line (CA-23-07/08)
• Approved minor variance for two-storey addition at 4835 Cherry St. (CA-23-09)
• Approved minor variances for greenhouse at 5158 Cherry St. (CA-23-10)
• Approved minor variances for garage at 8 Shalom St. (CA-23-11)
• Approved minor variance for dwelling at 49 Sherrick Dr. (CA-23-12)
• Deferred minor variance application for 66 Lakeview Dr. (CA-23-13)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider updates on Heritage Awards nominations and a legislative changes update regarding Bill 23, as reported to Council on February 15, 2023. The agenda also includes routine items like adoption of minutes and declarations of interest.

• Update on Whitchurch-Stouffville Heritage Awards nominations
• Legislative changes update re: Bill 23 (Feb 15, 2023 report to Council)
• Adoption of February 6, 2023 minutes

The Committee received an update on nominations for the Whitchurch-Stouffville Heritage Awards and provided input to staff. Members also received an information update regarding the February 15, 2023, report to Council concerning Bill 23 legislative changes.

• Approved agenda as circulated
• Adopted February 6, 2023, minutes as amended
• Received Heritage Awards nominations update and provided input to staff
• Received legislative changes update regarding Bill 23 report

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review updates on playground revitalization and to provide input on five development applications across the town. The agenda also includes adoption of previous minutes and scheduling of 2023 meetings.

• Revitalization of Playgrounds update
• Development application review at 150 Sandiford Drive
• Development application review at 6424 Main Street
• Development application review at NW corner of Automall Blvd. and Millard St.
• Development application review at 1020 Hoover Park Drive

The committee received updates on playground revitalization and reviewed several development applications. One site plan application was deferred to staff, while others were received for information. The committee also adopted its 2023 meeting schedule.

• Adopted the November 3, 2022 meeting minutes
• Received Revitalization of Playgrounds update for information
• Received Site Plan Application for 150 Sandiford Drive for information
• Deferred Site Plan Application for 6424 Main Street to Staff
• Received Site Plan Application for NW corner of Automall Blvd. and Millard St. for information
• Received Site Plan Application for 1020 Hoover Park Drive for information
• Adopted the 2023 Schedule of Meetings

Council Meeting (Budget Meeting)

This is a budget meeting where Council will consider and likely approve the 2023 Operating Budget of $66,513,180, a Capital Budget of $27,495,500, and a $2,751,080 grant to the public library. Council will also vote on proposed water and wastewater fee increases of 3.4% and a 1% capital infrastructure fixed charge increase, effective April 1, 2023. The meeting includes a closed session for litigation matters.

• 2023 Operating Budget expenditures of $66,513,180 (excluding water/wastewater and library grant)
• 2023 Capital Budget of $27,495,500
• Library grant of $2,751,080 including Latcham Art Centre
• 3.4% water and wastewater rate increase effective April 1, 2023
• 1% increase to annual capital infrastructure fixed charge by meter size

Council approved 2023 operating expenditures of $67,443,950 and a capital budget of $26,776,000. A 3.4% rate increase for water and wastewater services was approved effective April 1, 2023. The town also approved a 3% capital levy.

• Approved 2023 Operating Budget expenditures of $67,443,950
• Approved 2023 Capital Budget of $26,776,000
• Approved 3.4% rate increase for Water & Wastewater services
• Approved 3% Capital Levy
• Approved $2,795,220 grant to Whitchurch-Stouffville Public Library
• Approved hiring of four Suppression Firefighters and a Deputy Fire Chief
• Approved 6343 Main Street Court Yard / Park Space and directed staff to hold a public meeting
• Deferred WSPL Ballantrae Branch Design to the 2024 Budget

Special Council Meeting

This special council meeting focuses on administrative appointments. Council will consider three by-laws: repealing the current CAO appointment, appointing Trevor Wawryk as Interim Fire Chief, and appointing William Snowball as Interim Chief Administrative Officer. The agenda also includes a land acknowledgement, roll call, and confirmatory by-law.

• By-law 2023-013-AP to repeal CAO Appointment By-law 2022-089-AP
• By-law 2023-014-AP to appoint Trevor Wawryk as Interim Fire Chief and repeal By-law 2019-055-AP
• By-law 2023-015-AP to appoint William Snowball as Interim Chief Administrative Officer

Council passed three by-laws to manage senior leadership appointments. This included the appointment of interim officials for the fire department and town administration, as well as the repeal of a previous CAO appointment by-law.

• Repealed Chief Administrative Officer Appointment By-law 2022-089-AP (4-1)
• Appointed Trevor Wawryk as Interim Fire Chief (Carried)
• Appointed William Snowball as Interim Chief Administrative Officer (Carried)
• Passed Confirmatory By-law 2023-016-MS (Carried)

Council Meeting

Council will consider approving the 2023 operating budget of $66,513,180 and capital budget of $27,495,500, along with a $2,751,080 library grant. The agenda also includes several planning items, a heritage review triggered by Bill 23, and a motion on rural railway whistle cessation.

• 2023 Operating Budget $66,513,180 and Capital Budget $27,495,500 approval
• Library grant of $2,751,080 to Whitchurch-Stouffville Public Library including Latcham Art Centre
• Official Plan Amendment and Zoning By-law Amendment at 14622 Ninth Line
• Exemption from Draft Plan of Condominium for 245 units at 11750 & 11782 Ninth Line
• Motion to include rural grade crossing whistle cessation safety audits in capital budget

Council enacted by-laws to amend the Official Plan and Zoning By-law for 14622 Ninth Line. Other key actions included approving a condominium exemption for 11750 & 11782 Ninth Line and initiating a heritage inventory review. The 2023 Operating and Capital Budget was deferred to a March 1 meeting.

• Approved Official Plan Amendment 161 and Zoning By-law 2023-009-ZO for 14622 Ninth Line
• Approved condominium exemption for 245 residential units at 11750 & 11782 Ninth Line
• Authorized site alteration by-law exemption for 12131 Woodbine Avenue
• Directed staff to review Built Heritage Inventory due to Bill 23
• Proclaimed International Women’s Day on March 8th moving forward
• Deferred 2023 Operating and Capital Budget to March 1, 2023
• Approved fundraising 5K run/walk for Markham Stouffville Hospital on June 18, 2023
• Directed staff to hold a Statutory Public Meeting for 5964 Main Street and 28 Fairview Avenue

Committee of Adjustment

The Committee of Adjustment is meeting to consider one application for consent and seven applications for minor variance at various properties across Whitchurch-Stouffville. The agenda includes staff reports for each application. Public comments may be submitted or made in person or electronically.

• Consent application CA-22-52 at 6432 Main St., Stouffville
• Minor variance CA-22-53 at 6432 Main St., Stouffville
• Minor variance CA-22-54 at 33 Sawmill Lane
• Minor variance CA-22-57 at 265 Second St., Stouffville
• Minor variance CA-23-01 at 15418 McCowan Rd.

The Committee approved four minor variance applications for residential construction and lot coverage. Three other applications, including a land severance and two residential variances, were deferred.

• Approved construction of dwelling and pool at 33 Sawmill (CA-22-54)
• Approved construction of new dwelling at 15418 McCowan Rd. (CA-23-01)
• Approved lot coverage increase to 20.8% at 15124 Woodbine Ave. (CA-23-02)
• Approved one-storey addition at 22 Greenvalley Circle (CA-23-03)
• Deferred land severance and minor variance at 6432 Main Street (CA-22-52, CA-22-53)
• Deferred minor variance for garage and cabana at 265 Second St. (CA-22-57)
• Deferred minor variance for three-story detached home at 41 Windsor Dr. (CA-23-04)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider routine items including heritage awards nominations, an installation at Town Hall, and an update on legislative changes. The agenda is largely procedural with no major decisions or public hearings listed.

• Heritage Awards - Nomination Panel
• Heritage Awards - Installation at Town Hall
• Legislative Changes Update
• Adoption of January 9, 2023 minutes

The Committee received information updates regarding the Heritage Awards nomination panel and the installation of awards at Town Hall. Members also received an update on legislative changes to the Ontario Heritage Act.

• Received update on Heritage Awards - Nomination Panel (Carried)
• Received update on Heritage Awards Installation at Town Hall (Carried)
• Received Legislative Changes Update regarding the Ontario Heritage Act (Carried)

Council Education and Training

The Special Council meeting is designated for an education and training session. The agenda includes a resolution to hold a closed meeting for the purpose of educating or training Members.

• Resolution to hold a closed meeting for Member education and training

Council convened for a special session focused on member education and training. The meeting included a closed session for a presentation from Finance and Technology Services, though no substantive decisions resulted from that session.

• Approved agenda as circulated
• Approved recess for closed meeting for member education and training
• Passed Confirmatory By-law 2023-008-MS (first, second, and third reading)

Council Meeting

Council will consider endorsing the Lincolnville (Old Elm) GO Station Land Use Study and Urban Design Guidelines, and enacting Official Plan Amendment 155. They will also vote on several consent agenda items, including a streetlight maintenance contract, a pedestrian crossover on Main Street, and a site alteration exemption for Treasure Hill. A presentation on automated speed enforcement from York Region is scheduled.

• Endorse Lincolnville (Old Elm) GO Station Land Use Study and enact Official Plan Amendment 155
• Award streetlight repair contract to Montgomery Industrial Services for $462,863.41 over 3 years
• Direct staff to include pedestrian crossover on Main Street between Lloyd Street and Freel Lane in 2023 capital budget
• Exempt Treasure Hill development at 5481-5551 Bethesda Side Road from Site Alteration By-law
• Receive update on whistle cessation at Main Street, Hoover Park Drive, and Reeves Way Boulevard rail crossings

Council approved the Lincolnville GO Station Land Use Study and enacted By-law 2023-001-OP to adopt Official Plan Amendment 155. Other decisions included awarding a streetlight maintenance contract and approving a Reconciliation & Engagement Plan.

• Adopted Official Plan Amendment 155 via By-law 2023-001-OP
• Approved Reconciliation & Engagement Plan in principle
• Awarded streetlight repair and maintenance contract to Montgomery Industrial Services for $462,863.41
• Directed staff to include whistle cessation improvements at three urban rail crossings in draft 2023 Capital Budget
• Directed staff to include a Main Street pedestrian crossover project in draft 2023 Capital Budget
• Authorized site alteration by-law exemption for Treasure Hill Property Development (5481-5551 Bethesda Sd Rd)
• Referred Regional Municipality of York Automated Speed Enforcement presentation to staff for report back
• Passed By-law 2023-002-MS regarding Part Lot Control for Plan 65M-4687

Special Council Meeting

This is a special council meeting with a largely procedural agenda. Council will confirm the agenda, hold a closed meeting to discuss personal matters about an identifiable individual (likely a municipal employee), and then pass a confirmatory by-law to ratify decisions made in the closed session. No substantive public decisions or discussions are listed.

• Closed meeting under Municipal Act Sec. 239(2)(b) for personal matters about an identifiable individual
• Passage of Confirmatory By-law 2023-___-MS

Council held a closed meeting to discuss personal matters regarding an identifiable individual. No items arose from that session. Council also passed Confirmatory By-law 2023-006-MS.

• Approved recess for Closed Meeting to consider personal matters (7-0)
• Passed Confirmatory By-law 2023-006-MS (first, second, and third reading)

Committee of Adjustment

The Committee of Adjustment is meeting to consider seven applications for minor variances and one consent, all involving specific properties in Whitchurch-Stouffville. The agenda includes routine procedural items such as adoption of minutes and declarations of interest. No decisions are made in the agenda itself; the committee will hear and decide on these applications during the meeting.

• Minor variance at 54 Ringwood Drive, Stouffville (CA-22-28)
• Minor variance at 5778 Lakeshore Rd., Ballantrae-Musselman's Lake (CA-22-39)
• Consent application at 6432 Main St., Stouffville (CA-22-52)
• Minor variance at 6432 Main St., Stouffville (CA-22-53)
• Minor variance at 33 Sawmill Lane (CA-22-54), 2197 Stouffville Rd. (CA-22-55), and 15 Loggers Trail (CA-22-56)

The Committee approved landscaping variances for a church and residential setbacks for two homes. Three other applications, including a land severance and a home build in an environmental zone, were deferred.

• Approved landscaping variances for institutional use at 54 Ringwood Drive (Carried)
• Approved rear yard setback and lot coverage variances for residential use at 5778 Lakeshore Rd (Carried)
• Deferred land severance (CA-22-52) and minor variance (CA-22-53) at 6432 Main Street (Carried)
• Deferred minor variance for residential build in ENV Zone at 33 Sawmill Lane (Carried)
• Deferred residential setback and coverage variances at 2197 Stouffville Rd (Carried)
• Approved side yard setback and building height variances at 15 Loggers Trail (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider several heritage matters, including a proposal to remove 97 Rose Avenue from the Built Heritage Inventory, a draft calendar for the 2023 Heritage Awards, and a review of the draft Official Plan. The meeting is open to the public in person or online.

• Removal from Built Heritage Inventory, 97 Rose Avenue
• 2023 Heritage Awards Proposed Calendar
• Draft Official Plan Review

The Heritage Advisory Committee denied a request to remove 97 Rose Avenue from the Built Heritage Inventory. The committee also received the 2023 Heritage Awards Proposed Calendar and the Draft Official Plan Review for information.

• Denied removal request for 97 Rose Avenue from Built Heritage Inventory
• Received 2023 Heritage Awards Proposed Calendar for information
• Received Draft Official Plan Review for information and provided comments to Staff