Strathroy-Caradoc public meetings in 2023

Caradoc Housing Corporation Meeting

The board will review the proposed 2024 budget presented by the Director of Financial Services. The meeting also includes discussions on policies for Caradoc Place and property tax exemptions for Caradoc Place and Parkview Manor.

• Presentation of the proposed 2024 Budget
• Discussion on parking, smoking, pets, and common room for Caradoc Place
• Discussion regarding property tax exemptions for Caradoc Place and Parkview Manor
• Closed session to discuss personal matters and confidential financial information

Police Service Board

The Board will receive a presentation on the Police Station Expansion, including a recommendation to refer Class C pricing to Council for the 2024 Capital Budget. Members will also review November 2023 police service reports and communications from the Ministry of the Solicitor General.

• Police Station Expansion presentation by Mike Holt (a+LiNK Architecture Inc.)
• Recommendation to refer station expansion pricing to Council for the 2024 Capital Budget
• Review of November 2023 monthly activity and overtime reports
• Police Ceremonial Presentations
• December hiring update

Council Meeting

Council will consider rezoning 599 Albert Street for residential use and approving the assumption of South Creek Phase 3 and 4. The agenda includes a $425,290 purchase for a new tandem truck and updates to the local fence by-law. Councillors also proposed reports regarding bike lane requirements and housing project financing.

• Rezoning of 599 Albert Street (Buchanan Crossing)
• Purchase of a 2024 Tandem Truck for $425,290 plus HST
• Renewal of Joint Use Agreement with TVDSB and LDCSB for 10 years
• Amendment to Pool Fence By-law to increase fines
• Assumption of South Creek Phase 3 and 4 in Mount Brydges

Caradoc Housing Corporation Meeting

The board will review several financial documents including balance sheets and budget reports. Additionally, the board is scheduled to consider a furniture purchase for the Mount Brydges Affordable Housing Project.

• Approval of furniture purchase from Lovers atWork Office Furniture for Mount Brydges Affordable Housing Project
• Review of November 2023 financial reports including balance sheet, profit and loss, and trial balance
• Discussion regarding First National Mortgage Rates
• Closed session discussion regarding personal matters about an identifiable individual

Community Development Advisory Committee (CDAC)

The provided document contains only procedural boilerplate and software interface elements. No specific topics, motions, or decisions are listed for this meeting.

Finance Committee Meeting

The Finance Committee is reviewing the municipality's budget foundations and priorities for 2024. The meeting includes a review of the draft capital budget spanning from 2024 to 2030.

• 2024 Budget - Strathroy-Caradoc Budget Foundations & Priorities
• Strathroy-Caradoc Draft Capital Budget 2024-2030

Mt Brydges Arena Building Committee

The committee will review the minutes from the July 10, 2023, meeting. New business includes a discussion regarding options and their pros and cons.

• Review of July 10, 2023, meeting minutes
• Discussion of Options - Pros and Cons

Committee of Adjustment

The Committee of Adjustment is reviewing multiple minor variance and consent applications. These include requests for property changes at Adelaide Road, Glengyle Drive, Troops Road, and Adair Boulevard.

• Minor variance application (A30-2023) for 21624 Adelaide Road
• Minor variance application (A31-2023) for 8607 Glengyle Drive, subject to a drainage plan by Bos Engineering and Environmental Services Inc.
• Minor variance application (A32-2023) at the corner of Troops Road and Parkhouse Drive
• Consent and minor variance applications (B20-2023, A28-2023, A29-2023) for 700 Adair Blvd.

Caradoc Housing Corporation- CHC Special Meeting

The Board is meeting to discuss property management and a furniture purchase for Mount Brydges affordable housing. The agenda includes a recommendation to approve the purchase of furniture from Lovers atWork Office Furniture.

• Furniture purchase from Lovers atWork Office Furniture

Council Meeting

The Council is reviewing several rezoning applications for Cooks Road and Calvert Drive. Additionally, the agenda includes decisions on drainage reports, a zoning by-law update, and a large fire hall construction tender.

• Rezoning of 21861 Cooks Road to allow two dwellings for up to one year
• Denial of rezoning application for 6919 Calvert Drive to expand contractor yard
• Awarding of Fire Hall - Station 1 construction tender to Tradition Construction Inc. for $7,428,200.00 plus HST
• Awarding of Zoning By-law Update Project to GL Richards for $60,035.11 excluding HST
• Purchase of 4 Station Protect Air Purifiers from Task Force Tips for $26,616.00 plus HST

Caradoc Housing Corporation- CHC Special Meeting

The board will receive a verbal report regarding the progress of the MTB affordable housing waitlist. Members will also discuss next steps for a single source search for a Property Manager and procedures for rent-up.

• MTB Affordable Housing Waitlist progress report
• Single source search for Property Manager discussion
• Rent-up next steps discussion

Finance Committee Meeting

The provided document contains only procedural software interface text. It lacks any specific agenda items, reports, or topics for discussion.

Special Meeting of Council

The Council is meeting for a special session to conduct the first workshop regarding the municipality's strategic plans. This includes reviewing the current 2020-2029 Strategic Plan and a revised document from November 22, 2023.

• Strategic Plans Workshop #1

Police Service Board

The Strathroy-Caradoc Police Services Board will receive an oral presentation from Constable Ian Frape regarding the impact of informants on solving community crimes. The meeting includes reviews of monthly activity, overtime, and staffing reports.

• Presentation by Constable Ian Frape on informant use and crime detection
• Review of October 2023 Monthly Activity Reports
• Review of October 2023 Overtime Reports
• 2023 Staffing Update report
• Population to Municipal Officer Ratio, CSI and Cost per Capita report

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to consider approving draft 2023 policies for exhibitions and education. The committee will also review the 2022-2026 Strategic Plan and an updated Code of Conduct for members. Additionally, reports from the curator and collections sub-committee will be presented.

• Approval of Exhibition Policy 2023 DRAFT
• Approval of Interpretation & Education Policy 2023 DRAFT
• Review of Strategic Plan 2022-2026
• Updated Code of Conduct for Committee Members
• November 2023 Curatorial Report

Council Meeting

The Council is reviewing several municipal matters including the establishment of a Fire Services Advisory Board and updates to 2024 water and wastewater rates. Discussions also include energy storage support at 131 English Street and various drainage and road projects.

• Establishment of the Strathroy-Caradoc Fire Services Advisory Board
• Support for Nexus Renewables BESS Project at 131 English Street
• 2024 Water and Wastewater rate updates effective February 1, 2024
• Engineering services award to Spriet Associates London Limited for $222,552.00 for Thorne Drive Extension
• Loan application for Fire Apparatus – Pumper-Tanker replacement

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation is reviewing the proposed 2024 budget for the Mount Brydges Affordable Housing Project. The meeting also includes receiving October 2023 financial reports and cheque details for information. Additionally, the board will enter a closed session to discuss personal matters regarding an identifiable individual.

• Proposed 2024 budget for Mount Brydges Affordable Housing Project
• Review of October 2023 financial reports including Balance Sheet and Profit and Loss
• Review of October 2023 cheque detail report
• Approval of October 30, 2023 meeting minutes

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will review previous minutes and receive departmental reports. The agenda includes discussions on customer surveys regarding facilities and programs, as well as the evaluation of community events program applications.

• Review of October 10, 2023 meeting minutes
• Customer surveys for facilities and programs
• PTP list of projects report
• Community Events Program Application Evaluation

Council Meeting

Strathroy-Caradoc Council is reviewing several land use and policy updates. Items include rezoning 599 Albert Street and updating the local servicing oversizing policy. The agenda also includes updates on the former Senior Centre sale and fire station conditions.

• Rezoning 599 Albert Street to high-density residential
• Approval of Local Servicing – Oversizing Policy (By-law 86-23)
• Update on the sale of the former Senior Centre at 137 Frank Street
• Establishment of the Fire Services Advisory Board
• Proposed amendments to Fence and Pool Fence By-laws

Committee of Adjustment

The Committee is considering several applications for minor variances and property consents. These include requests for residential lot changes at Queen Street, Lucas Avenue, and Olde Drive.

• Minor variance A25-2023: 2584 Lucas Ave., Mount Brydges
• Minor variance A27-2023: 8148 Olde Drive
• Consent and minor variance B17-B19-2023 & A26-2023: 267 & 269 Queen Street
• $1,000 cash-in-lieu of parkland dedication for 267 & 269 Queen Street

Caradoc Housing Corporation Meeting

The board will review construction updates and general reports for the Mount Brydges Affordable Housing Project. Members are scheduled to discuss and provide direction on rental rates and eligibility for affordable and market units. The meeting also includes a proposal for a new corporation website.

• Mount Brydges Affordable Housing Project construction update
• Discussion of affordable and market unit rental rates and eligibility
• Proposal for a Caradoc Housing Corporation website linked to the Municipality's website
• Review of September 2023 financial reports and cheque details

Finance Committee Meeting

The Finance Committee will receive a presentation regarding debt and reserves as part of the 2024 Multi Year Budget. The committee will also review reserves, reserve funds, and trust funds for 2022/2023.

• Debt and Reserve Presentation by Gail Koehler of BDO Canada LLP
• Review of 2022/2023 Reserves, Reserve Funds, and Trust Funds
• Review of Bylaw 62-18 Reserves and Reserve Fund Policy

Special Meeting of Council

The Council will meet to discuss one item regarding labour relations in a closed session. The agenda also includes the consideration of By-law No. 82-23.

• Closed session discussion regarding labour relations pursuant to Section 239(2)(d) of the Municipal Act, 2001
• By-law No. 82-23 - Confirming By-law

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to review several operational reports and upcoming financial plans. Key discussions include an overview of the police station expansion and a presentation on traffic safety. The Board will also consider approving the proposed budget for 2024.

• Overview of Police Station Expansion by Mike Holt (a+LiNK Architecture Inc.)
• 2023 Traffic Safety Presentation
• Proposed 2024 Police Services Budget
• 2024 Fees for Service Report
• Review of September 2023 monthly police activity reports

Council Meeting

The meeting includes decisions on adopting engineer's reports for several drainage projects. Council will also consider financial recommendations regarding the Caradoc Housing Corporation affordable housing project. Additionally, motions were introduced to request updates on fire station repairs and the sale of 137 Frank Street.

• Adoption of Engineer's Reports for Carruthers-Hetzel Drain 2023 and Boersma-Burwell Road Drain 2023
• Approval of independent financial and project management audits for Caradoc Housing Corporation
• Purchase of a Graco Paint Machine for $28,055 plus HST
• Authorization of land donation at 61 Brennan Drive to Strathroy Middlesex General Hospital Foundation
• Request for an update on the sale of the former Senior Centre at 137 Frank Street

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Board of Directors is considering a request regarding the financing of an Affordable Housing project. The board proposes that the Municipality pay project vendors through a recoverable account to avoid interest payments. Additionally, the corporation would direct all related grants and mortgage draw payments to the Municipal recoverable account.

• Request for Municipality to pay Affordable Housing project vendors via recoverable account
• Direction of all project grants, mortgage draws, and other funds to the Municipal recoverable account

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation will hold a special meeting to discuss various matters. The agenda includes provisions for a closed session to discuss legal, personal, and financial information.

• In Camera Session regarding property security, personal matters, solicitor-client privilege, and commercial/financial information

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will review various departmental reports and new business items. Discussion topics include the Community Events Program, a list of special events, and an updated Code of Conduct for members.

• Review of the Community Events Program approved June 19, 2023
• Discussion of an updated Code of Conduct for Members by-law
• Review of customer surveys regarding facilities and programs
• Report on the PTP list of projects

Committee of Adjustment

The Committee of Adjustment is considering a minor variance application for an accessory building at 22456 Troops Road. The proposed approval includes conditions regarding building setbacks and the submission of a stormwater grading plan.

• Minor variance application (A24-2023) for 22456 Troops Road

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation will hold a special meeting to address notice requirements and potential in-camera matters. The board may move into a closed session to discuss property security, personal matters, or legal and financial information.

• Motion to waive notice requirements for the special meeting per By-law 97-18
• Potential closed session regarding property security, personal matters, and solicitor-client privilege

Council Meeting

The Council is reviewing rezoning applications for properties on Caradoc Street North and Walkers Drive. The agenda also includes discussions on new drainage petitions and a request to investigate reducing train whistles.

• Rezoning of 40 Caradoc Street North from commercial to residential
• Rezoning of 8028 Walkers Drive for agricultural use
• $83,528.44 tax refund for 1822039 Ontario Ltd.
• Authorization of engineer reports for new drainage petitions
• Request to consult CN Rail regarding train whistles

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation will review financial reports and discuss the 2024 budget. The meeting includes a review of the Mount Brydges Affordable Housing Project, including tenant criteria and property taxes.

• Mount Brydges Affordable Housing Project General Review Report No. 29
• Tenant application criteria for new affordable housing
• Discussion on property taxes for Caradoc Housing buildings
• Update on RFP for Property Manager
• Review of August 2023 financial reports and cheque details

Police Service Board

The Strathroy-Caradoc Police Services Board will review August activity, overtime, and use of force reports. The board is also considering a contract for the development of a new police services strategic plan.

• Contract award to Cash and Associates Inc. for $65,575 plus HST for strategic plan facilitation
• Review of August 2023 Monthly Activity Reports
• Review of August 2023 Overtime and Lost Hours Reports
• Review of August 2023 Use of Force Reports

Museum Advisory Committee (MAC)

The committee will review the Exhibition Policy and the Interpretation & Education Policy. Members will also receive a curatorial report for information.

• Review of Exhibition Policy
• Review of Interpretation & Education Policy
• Receipt of Curatorial Report
• Approval of June 20, 2023 meeting minutes

Council Meeting

The Council is reviewing several financial and land-use items, including a municipal borrowing by-law and a contract for a strategic plan. They are also considering drainage reports for Saulsbury West Drain and various development applications.

• Municipal borrowing up to $3,630,000 (Jan-Sept 2023) and $1,870,000 (Oct-Dec 2023)
• Strategic Planning Consultant contract for Cash and Associates Inc. at $65,575 plus HST
• Saulsbury West Drain 2022 addendum report and by-law 59-23
• Part Lot Control Exemption By-law 65-23 for Timberview subdivision lands
• Request to consult with CN Rail regarding stopping train whistles

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is reviewing several proposals for Council approval. Items include an updated Ice Allocation Policy, a Community Garden Proposal, and an Event Safety Plan Checklist.

• Event Safety Plan Checklist recommendation
• Ice Allocation Policy recommendation
• Community Garden Proposal recommendation
• 2023 PTP List of Projects report

The committee recommended that Council approve the Ice Allocation Policy and the Event Safety Plan Checklist. Members also recommended Council support the concept of a community garden at PLAN M18 BLK A and direct staff to develop a plan. The committee decided not to add new members following two resignations.

• Recommended Council approve the Event Safety Plan Checklist (Carried)
• Recommended Council approve the Ice Allocation Policy (Carried)
• Recommended Council support community garden concept at PLAN M18 BLK A and direct staff to develop a plan (Carried)
• Decided not to add new members to the committee at this time
• Approved meeting minutes of June 12, 2023 (Carried)

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for minor variances and land consent. These include requests for property changes at Wellington Street, Metcalfe Street East, and Thorne Drive.

• Minor variance application for 2343 Wellington St., Mt Brydges
• Minor variance application for 271 Metcalfe Street East, Strathroy
• Minor variance application for 335 Thorne Drive, Strathroy
• Consent application for 8028 Walkers Drive

The Committee approved three minor variance requests for lot coverage and retail size, and one application for land consent to sever a farm dwelling. All decisions followed staff recommendations and complied with the Planning Act and Official Plans.

• Approved minor variance A21-2023 for 33% lot coverage at 2343 Wellington St. Mt Brydges (Carried)
• Approved minor variance A22-2023 for a 530 m² retail store at 271 Metcalfe Street East (Carried)
• Approved minor variance A23-2023 for 44.4% lot coverage at 335 Thorne Drive (Carried)
• Approved application B13-2023 to sever a surplus farm dwelling at 8028 Walkers Drive subject to 11 conditions (Carried)
• Approved August 3, 2023 meeting minutes (Carried)

Council Meeting

The Council is considering a rezoning application for 7620 Walkers Drive and the adoption of an engineer's report for the Funk South Drain. Additionally, several service contracts and tender awards are up for approval across various municipal departments.

• Rezoning application for 7620 Walkers Drive
• Funk South Drain 2023 Engineer's Report and By-law #56-23
• Tender award to EXP Services Inc. for $6,537.05 for Fire Station air quality testing
• Tender award to PINCHIN for $53,486.25 plus HST for 565 Lions Park Drive investigation
• Engineering services award to GM BluePlan Engineering for $74,660.00 plus $10,000 contingency

Council approved rezoning for properties on Walkers Drive and Thorn Drive, as well as a one-year subdivision extension for Westdell. Several engineering and testing contracts were awarded for fire stations, sewer extensions, and road intersections.

• Approved rezoning for 7620 Walkers Drive
• Approved rezoning for 9213 Thorn Drive
• Recommended one-year extension for draft plan of subdivision 39T-SC1702 (Westdell)
• Adopted Engineers Report and gave first/second reading to By-law #56-23 for Funk South Drain 2023
• Awarded $6,537.05 tender to EXP Services Inc. for fire station air quality testing
• Awarded $53,486.25 (plus HST) tender to PINCHIN for site testing at 565 Lions Park Drive
• Awarded $74,660.00 (plus $10,000 HST/contingency) to GM BluePlan Engineering for Parkhouse Drive & Troops Road intersection
• Awarded $145,546 (plus $15,000 HST/contingency) to Spriet Associates for Adelaide Road Sewer Extension

Caradoc Housing Corporation Meeting

The board will review the 2024 budget and recent financial reports. Members are also reviewing a report on the Mount Brydges Affordable Housing Project and discussing governance matters with Middlesex County Solicitor Wayne Meagher.

• Posting of Property Management RFP for at least two weeks
• Review of Mount Brydges Affordable Housing Project General Review Report No. 27
• Governance review discussion with Middlesex County Solicitor Wayne Meagher
• Receipt of July 2023 financial reports and 2024 budget

The board received the 2024 budget and a draft property management RFP for information. Members discussed concerns regarding budget costs and RFP terms, and noted the resignation of Member Laura Healey.

• Approved July 20, 2023 meeting minutes (Carried)
• Received July 2023 cheque detail for information (Carried)
• Received July 2023 financial reports for information (Carried)
• Received 2024 Budget for information (Carried)
• Received General Review Report No. 27 for Mount Brydges Affordable Housing Project for information (Carried)
• Accepted draft Property Management RFP FIN-2023-35 for information (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to approve July minutes, receive communications from the Ministry of the Solicitor General (including grant programs), and review monthly police service reports. The board will also consider moving into closed session to discuss labour relations and approve in-camera minutes. Most items are routine approvals or information items.

• Approve minutes of July 18, 2023 general meeting
• Receive communications on Proceeds of Crime Front-Line Policing Grant Program (2023-24 to 2025-26)
• Receive communications on Ontario Anti-Hate Security and Prevention Grant
• Review July 2023 monthly reports (activity, overtime, use of force, FOIPPA, budget)
• Move into closed session for collective bargaining and in-camera minutes

The Board approved the minutes from the July 18, 2023 meeting. Members received several communications from the Ministry of the Solicitor General and reviewed monthly police service reports for July 2023. The Board also entered a closed session to discuss labour relations and collective bargaining agreements.

• Approved July 18, 2023 General Meeting minutes (Carried)
• Received communication items 3.1.1 to 3.1.6 for information (Carried)
• Received monthly reports 4.1 to 4.6 for information (Carried)
• Approved motion to move into closed session at 10:22 a.m. (Carried)

Council Meeting

Strathroy-Caradoc Council will hold public meetings and vote on rezoning applications for 130 Beech Street, 8157 Inadale Drive, and 599 Albert Street. They will also consider awarding a $424,800 contract for the Strathroy Library roof replacement, approve a multi-year budget framework, and adopt a revised code of conduct.

• Public hearing and decision on rezoning at 130 Beech Street (ZBA 11-2023)
• Public hearing and decision on temporary rezoning at 8157 Inadale Drive (ZBA 16-2023)
• Public hearing on Official Plan and Zoning By-law Amendment at 599 Albert Street (OPA 2-2023, ZBA 4-2023)
• Award tender to Bullock Roofing Inc. for $424,800 plus HST for library roof replacement
• Waive sewer non-connect fee for Mount Brydges residents on Adelaide Rd, Queens St, and Lions Park Drive until Jan 1, 2024

Council approved two rezoning applications for a townhouse block in Strathroy and temporary farm worker dwellings in Mt Brydges. A report for a proposed 85-unit apartment building was received for information, and an engineers report for the Saulsbury West Drain was adopted.

• Approved rezoning application ZBA 11-2023 for 4 dwelling townhouse block at 130 Beech Street
• Approved temporary rezoning for farm worker dwellings at 8157 Inadale Drive for 3 years
• Received report BBP-2023-90 for OPA 2-2023 and ZBA 4-2023 (599 Albert Street) for information
• Adopted Engineers Report and gave first and second reading to provisional By-law No. 59-23 for Saulsbury West Drain 2022
• Approved meeting minutes from July 17 and July 26, 2023
• Received 2022 Financial Statement Audit report from BDO Canada LLP for information
• Approved Section 357 applications for processing (FIN-2023-30)

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will hold a hybrid meeting on August 3, 2023, to consider three minor variance applications and a revised refund policy. Staff recommend denying two applications and approving one with conditions. The committee will also vote on an amended refund policy.

• Minor variance A18-2023 at 274 Ellor Street, Strathroy – staff recommend denial
• Minor variance A19-2023 at 346 Caradoc Street North (County Road 81) – staff recommend approval with conditions on stormwater and shed placement
• Minor variance A20-2023 at 8607 Glengyle Drive – staff recommend denial
• Committee of Adjustment Refund Request Policy – amended policy for approval

The Committee approved variance requests for accessory structures at 274 Ellor Street and 346 Caradoc Street North. A request for a secondary suite and accessory building at 8607 Glengyle Drive was denied. The Committee also approved an amended Refund Request Policy.

• Approved minor variance A18-2023 for 274 Ellor Street to allow a 434.7 m² accessory building with a height of 6.1 m
• Approved minor variance A19-2023 for 346 Caradoc Street North to permit a front yard shed and total accessory area of 61.6 m²
• Denied minor variance A20-2023 for 8607 Glengyle Drive regarding a secondary suite and accessory building
• Approved the recommended Committee of Adjustment Refund Policy
• Approved July 6, 2023 meeting minutes

Special Meeting of Council

This is a special meeting of Strathroy-Caradoc Council with a single substantive item: a motion to move into closed session to discuss a legal matter regarding a servicing agreement with the Township of Adelaide-Metcalfe. The rest of the agenda is procedural, including a report on the closed session, a schedule of upcoming meetings, and adjournment.

• Motion to enter closed session for legal matter on servicing agreement with Township of Adelaide-Metcalfe
• Report on in-camera session
• Upcoming meetings: Aug 8, Sep 5, Sep 18, 2023

Council met for a special session and moved into a closed session to discuss a legal matter regarding a servicing agreement with the Township of Adelaide-Metcalfe. No substantive decisions were recorded in the open session.

• Moved into closed session at 6:01pm (Carried)
• Adjourned meeting at 6:06pm (Carried)

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation board is meeting to approve minutes from June, receive June financial reports and cheque details, and discuss moving into closed session for personnel and procedural matters. The board will also review General Review Report No. 25 on the Mount Brydges Affordable Housing Project and discuss the schedule of future meetings.

• Approval of June 15, 2023 meeting minutes and June 29, 2023 annual general meeting minutes
• Receive June 2023 cheque detail (June 2 to July 5, 2023) for information
• Receive June 2023 financial reports: balance sheet, profit and loss, trial balance, budget vs actual (Jan–June 2023)
• Possible closed session for personnel matters and in-camera minutes under Section 239 of the Ontario Municipal Act
• Review of General Review Report No. 25 on the Mount Brydges Affordable Housing Project

The board approved the minutes from June 15 and June 29, 2023, and received financial reports for June 2023. The board decided to change its meeting date to the third Wednesday of every month. Director of Financial Services Bill Dakin was tasked with bringing a Request for Proposals (RFP) for property management to the next meeting.

• Approved June 15, 2023 meeting minutes (Carried)
• Approved June 29, 2023 Annual General Meeting minutes (Carried)
• Received June 2023 accounts and financial reports for information (Carried)
• Approved request to summarize caretaker's report for open session discussion (Carried)
• Changed meeting schedule to every third Wednesday of the month at 11:30 a.m.

Police Service Board

The Strathroy-Caradoc Police Services Board will receive a verbal presentation from the Street Crimes Unit on its mandate and initiatives. The board will also review and receive monthly police service reports for June 2023, including activity, overtime, use of force, and budget updates. Several communications from the Ministry of the Solicitor General on grants and policy changes will be received for information.

• Presentation by Sergeant Jason Cartwright and Detective Constable Jordan Schut on the Street Crimes Unit's mandate and projects
• Review of June 2023 monthly activity, community services, overtime, use of force, and FOIPPA reports
• 2023 budget update – Police Service Profit and Loss for end of PP12
• Communication items from Ministry of the Solicitor General on Preventing Auto Thefts Grant Program and Bail Compliance and Warrant Apprehension Grant (2023-24 to 2025-26)
• Board may move into closed session to discuss a legal matter regarding a claim and approve In-Camera Meeting Minutes

The board approved the minutes from the June 20, 2023 meeting. Members received several communications from the Ministry of the Solicitor General and monthly police service reports for information. The board also entered a closed session to discuss a legal claim and procedural minutes.

• Approved June 20, 2023 General Meeting minutes (Carried)
• Received communication items 4.1.1 to 4.1.7 for information (Carried)
• Received monthly police service reports 5.1 to 5.6 for information (Carried)
• Moved into closed session at 10:57 am to discuss a legal claim and procedural minutes (Carried)

Council Meeting

Strathroy-Caradoc Council will hold public meetings and vote on rezoning applications for properties at 9202 Oriole Drive, 8120 Irish Drive, 999 Wright Street, and 22661 Troops Road. They will also consider approving the 2022 audited financial statements, a $688,000 sports field lighting upgrade, and several other contracts and by-laws.

• Rezoning applications for 9202 Oriole Drive, 8120 Irish Drive, 999 Wright Street, and 22661 Troops Road
• Approval of 2022 draft audited financial statements
• Sport field lighting upgrade contract with Musco Sports Lighting for $688,000 plus HST
• 2023 Sidewalk Program tender award to DPA Contracting Ltd for $70,292.50 plus HST
• By-laws to appoint Deputy Chief Building Officials and authorize temporary CBO services

Council approved the 2022 draft audited financial statements and authorized an updated engineer's report for the Saulsbury West Drain. Four separate rezoning applications were approved for properties on Oriole Drive, Irish Drive, Wright Street, and Lot 22 Concession 2. Council also expressed support for resolutions from the City of Port Colborne and the Municipality of Chatham-Kent.

• Approved December 31, 2022 draft audited financial statements (Carried)
• Authorized Spriet Associates to prepare updated engineer's report for Saulsbury West Drain 2022 (Carried)
• Approved temporary rezoning extension for 9202 Oriole Drive (Carried)
• Approved rezoning for 8120 Irish Drive (Carried)
• Approved rezoning for 999 Wright Street to permit an asphalt/concrete/ready mix batching plant (Carried)
• Approved Zoning By-law amendment for Part of Lot 22, Concession 2 (Caradoc) (Carried)
• Supported resolution from the City of Port Colborne (Carried)
• Supported resolution from the Municipality of Chatham-Kent (Carried)

Mt Brydges Arena Building Committee

The Mt Brydges Arena Building Committee is meeting to handle routine business: approving the June 12, 2023 minutes, reviewing the public open house, and discussing unfinished and new business. No specific decisions or dollar amounts are listed on the agenda.

• Approval of June 12, 2023 committee minutes
• Review of public open house
• Schedule of future meetings (TBD)

The committee approved the minutes from the June 12, 2023 meeting. Following a review of public open house feedback, the committee directed staff to proceed with background work and design for the facility.

• Approved June 12, 2023 meeting minutes
• Directed staff to continue background work with a+LiNK Architecture, including geotechnical, site survey, ESS for both facilities, design, layout, and 3D renderings

Committee of Adjustment

The Committee of Adjustment is meeting to consider five applications: two minor variances and three consents (land severances). Staff recommend approval for all, with conditions on several. The most notable is a minor variance for 6733 Andrews Drive that would allow up to 20 dogs on-site, subject to a site plan agreement.

• Minor variance A17-2023 at 7404 Calvert Drive (County Road 10) - recommended approval
• Minor variance A33-2022 at 6733 Andrews Drive - recommended approval with condition allowing max 20 dogs on-site
• Consent B4-2023 at 7620 Walkers Drive (Jaslo Farms Ltd.) - recommended approval with conditions including rezoning and 911 address changes
• Consent B8-2023 at 17 Hull Road - recommended approval with conditions including road dedication and utility relocations
• Consents B10/B11-2023 and minor variance A16-2023 at 785 Wright Street - recommended approval with conditions including easements and development agreement

The Committee approved a minor variance for a pole barn and a dog kennel, as well as two consent applications for land severing and lot addition. All approved requests were subject to specific municipal conditions and planning requirements.

• Approved minor variance (A17-2023) for a detached pole barn at 7404 Calvert Drive
• Approved minor variance (A33-2022) for a dog kennel at 6733 Andrews Drive with a 25-dog limit and site plan agreement
• Approved consent (B4-2023) to sever a 1.3 ac surplus farm dwelling at 7620 Walkers Drive subject to 13 conditions
• Approved consent (B8-2023) for a lot addition at 17 Hull Road to merge lands with 79 Hull Road subject to 11 conditions
• Approved June 1, 2023 meeting minutes

Council Meeting

Council will decide on several infrastructure and policy items, including installing traffic signals at Glendon Drive and Bond Street in Mt. Brydges, awarding a $48,300 drainage project, sole-sourcing a $612,810.90 tar-and-chip program, and directing staff to apply for the federal Housing Accelerator Fund. They will also consider zoning and temporary-use by-laws for 311 Ellor Street, an easement agreement for 8584 Walkers Drive, and a petition for new drainage works. Several communications and reports from boards and committees are scheduled for receipt.

• Approve $40,000 from 2024 capital budget for traffic signals at Glendon Drive and Bond Street in Mt. Brydges
• Award Gabriel-Olde Drive Drain 2023 project to Van Bree Drainage and Bulldozing Ltd. for $48,300
• Sole-source 2023 Tar and Chip Program to Middlesex Centre Public Works for $612,810.90
• Direct staff to complete action plan and apply for Housing Accelerator Fund
• Final readings of by-laws for zoning amendment and temporary use agreement at 311 Ellor Street

Council awarded several infrastructure contracts, including road work and drainage projects. They also approved the installation of pedestrian traffic signals in Mount Brydges and authorized an application for the Housing Accelerator Fund.

• Approved $612,810 plus HST for 2023 Tar and Chip program sole sourced to Municipality of Middlesex Centre (Carried)
• Approved $40,000 from 2024 Capital Budget for traffic signals at Glendon Drive and Bond Street in Mt. Brydges (Carried)
• Awarded Gabriel - Olde Drive Drain 2023 project to Van Bree Drainage and Bulldozing Ltd. for $48,300 excluding HST (Carried)
• Approved by-law for Easement Agreement with Eric Goncalves Inc. and Eric Goncalves (Carried)
• Directed staff to apply for the Housing Accelerator Fund (Carried)
• Authorized Spriet Associates Ltd. to prepare a report on a petition for new drainage works from Integral Farms Holdings Inc. (Carried)
• Passed By-laws No. 38-23, 39-23, 40-23, 41-23, 42-23, and 43-23 (Carried)
• Deferred motion for forensic audit of last 3 years of financials until September (Carried)

Annual General Meeting - Caradoc Housing Corporation

The Caradoc Housing Corporation board will hold its annual general meeting to receive the 2022 financial statements and the 2023 budget for information. The board will also elect officers (President, Secretary, Treasurer) and appoint auditors. The meeting is scheduled for June 29, 2023, at the Caradoc Community Centre.

• Receive 2022 financial statements (balance sheet and income statement)
• Elect officers: President, Secretary, Treasurer
• Appoint auditors used by the Municipality of Strathroy-Caradoc
• Receive 2023 budget for information
• Set schedule for future meetings (July 20, Aug 17, Sep 21, 2023)

The board appointed new officers for the corporation and selected the Municipality of Strathroy Caradoc's auditors. The 2022 financial statements and 2023 budget were received for information. Discussion included the Adelaide Road housing project and potential by-law updates regarding tenant representation.

• Appointed Councillor Donna Pammer as President (Carried)
• Appointed Councillor Frank Kennes as Treasurer (Carried)
• Appointed Mayor Colin Grantham as Secretary (Carried)
• Appointed the auditors used by the Municipality of Strathroy Caradoc (Carried)
• Received 2022 Financial Statements for information (Carried)
• Received 2023 Budget for information (Carried)

Special Meeting of Council

This is a special meeting of Strathroy-Caradoc Council with a single substantive item: a motion to move into closed session to discuss a personnel matter under s. 239 of the Municipal Act regarding the recruitment of the Chief Administrative Officer. The agenda is otherwise procedural, with items for declaration of interest, a report on the closed session, and adjournment.

• Motion to enter closed session to discuss CAO recruitment
• Closed session authorized under s. 239 of the Municipal Act and Council's Procedure By-law

Council met in a special session to discuss the recruitment of the Chief Administrative Officer and a legal matter involving the Township of Adelaide Metcalfe. These discussions took place in a closed session, and no public decisions were recorded.

• Approved motion to waive notice requirements to discuss a legal matter regarding the Township of Adelaide Metcalfe
• Approved motion to move into closed session for CAO recruitment and Adelaide Metcalfe legal matters

Museum Advisory Committee (MAC)

The Museum Advisory Committee will consider approving the 2022 Year in Review draft and a Collections Management Policy. They will also receive a curatorial report and consider a Collections Sub-Committee report. The meeting includes standard procedural items like roll call and approval of previous minutes.

• Approval of 2022 Year in Review draft
• Approval of Collections Management Policy
• Receipt of June 2023 Curator's Report
• Approval of Collections Sub-Committee Report

The committee approved the museum's Year in Review and the updated Collections Management Policy. The Collections Sub-Committee Report was approved, and the Curatorial Report was received for information.

• Approved April 18, 2023 meeting minutes (Carried)
• Approved Year in Review (Carried)
• Approved Collections Management Policy (Carried)
• Received Curatorial Report for information (Carried)
• Approved Collections Sub-Committee Report (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to approve minutes from May 23, 2023, and receive several communications from the Ministry of the Solicitor General, including a 2023-24 Victim Support Grant call for applications. The board will also review monthly police service reports for May 2023, covering activity, community services, overtime, use of force, FOIPPA, and a budget update. The agenda is largely procedural with no major decisions or public hearings.

• Approval of May 23, 2023 general meeting minutes
• 2023-24 Victim Support Grant (VSG) call for applications from Ministry of the Solicitor General
• Monthly police activity, CID, court, and UCR violations reports for May 2023
• May 2023 overtime, lost hours, and training reports
• 2023 budget update – police service profit and loss end of PP10

The Board approved the minutes from the May 23, 2023 meeting. Members received communications from the Ministry of the Solicitor General and reviewed monthly police service reports for May 2023, including budget and overtime data.

• Approved May 23, 2023 General Meeting minutes (Carried)
• Received Ministry of the Solicitor General communication item 3.1 for information (Carried)
• Received monthly police service reports 4.1 to 4.6 for information (Carried)

Council Meeting

Council will hold a public meeting to consider a draft plan of subdivision, official plan amendment, and zoning by-law amendment for the property at the northeast corner of County Lane and Albert Street. Other items include approving a $409,201 asphalt resurfacing tender, updating the sanitary sewer connection charge to $18,555.25, and adopting a condominium agreement for a 40-unit development at 50 Carroll Street. Council will also consider a by-law for the Mill Road Drain 2018 construction and appoint new Caradoc Housing Corporation directors.

• Public meeting for Buchanan Subdivision at County Lane and Albert Street (draft plan, OPA, zoning amendment)
• Award 2023 Asphalt Resurfacing Tender to Dufferin Construction for $409,201 plus HST
• Approve updated Sanitary Sewer Private Drain Connection Charge of $18,555.25 effective July 1, 2023
• Adopt by-law for condominium agreement at 50 Carroll Street (40-unit condominium)
• Third reading of by-law for Mill Road Drain 2018 construction

Council approved a new sanitary sewer private drain connection charge and awarded an asphalt resurfacing contract. They also approved a condominium agreement for 50 Carroll Street and the hiring of a cemetery assistant. A proposal to relocate Fire Department administration from Station 1 was defeated.

• Approved $18,555.25 sanitary sewer connection charge for new connections (9-0)
• Maintained $17,500 connection charge for specific Queen St and Adelaide Rd residents (9-0)
• Awarded 2023 Asphalt Resurfacing Tender to Dufferin Construction Company for $409,201.00 plus HST
• Approved condominium agreement by-law for 50 Carroll Street with 2799758 Ontario Inc.
• Approved hiring of a Cemetery Assistant as per 2023 operating budget
• Adopted Engineer’s Report and gave final reading to By-law No.15-23 for Mill Road Drain 2018
• Approved firefighter exposure reports for HR files after significant events
• Denied motion to move Fire Department administration out of Station 1

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation board is meeting to approve prior minutes, receive May 2023 financial reports and cheque details for information, and potentially move into closed session for a personal matter. They will also review General Review Report No. 23 regarding the Mount Brydges Affordable Housing Project. The meeting is largely routine financial oversight with one project update.

• Approval of May 18, 2023 meeting minutes
• Receipt of May 2023 cheque detail (May 3 to June 1, 2023)
• Receipt of May 2023 balance sheet, profit and loss, trial balance, and budget vs actual reports
• Possible closed session under Section 239 of the Ontario Municipal Act
• Review of General Review Report No. 23 on Mount Brydges Affordable Housing Project

Mt Brydges Arena Building Committee

The Mt Brydges Arena Building Committee is meeting to hear a presentation from Mike Holt of a+LiNK regarding public consultation. The committee will also consider approving minutes from its May 24 meeting. A public open house is scheduled for June 20 at Caradoc Community Centre.

• Presentation from Mike Holt a+LiNK re: public consultation
• Approval of committee meeting minutes from May 24, 2023
• Public Open House scheduled for June 20, 2023 at Caradoc Community Centre
• Next regular meeting set for July 10, 2023

The committee approved the minutes from the May 24, 2023 meeting. Mike Holt of a+LiNK Architecture Inc. presented details regarding the upcoming public consultation. A public open house is scheduled for June 20, 2023.

• Approved May 24, 2023 meeting minutes (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will consider recommending to Council the approval of a Special Events Fire Safety and Emergency Guide and an Event Safety Plan Checklist. The committee will also receive a verbal update on customer surveys and recreation updates.

• Recommendation to Council to approve the Special Events Fire Safety and Emergency Guide
• Recommendation to Council to approve the Event Safety Plan Checklist
• Verbal update on customer surveys
• Verbal update on recreation updates

The committee recommended that Council approve the Special Events Fire Safety and Emergency Guide. Members also updated the PTP project list to include women's hygiene products in washrooms. Other items were received for information.

• Recommended approval of Special Events Fire Safety and Emergency Guide to Council (Carried)
• Received Event Safety Plan Checklist for information (Carried)
• Received PTP List of Projects for information (Carried)
• Added women hygiene products in washrooms to the PTP List of Projects (Carried)
• Approved meeting minutes of May 8, 2023 (Carried)

Council Meeting

Council will consider approving the 2023 recommended municipal budget, which includes a 2.95% tax rate increase. They will also decide on a $10 million allocation for a new fire station at 220 East Centre St., award contracts for drainage and fencing repairs, and consider expanding medical tiered response for fire stations. Several by-laws are up for final reading, including the 2023 tax rate by-law and a municipal alcohol policy.

• Approve 2023 Municipal Budget with 2.95% tax rate increase
• Allocate $10,000,000 for New Fire Station 1 at 220 East Centre St.
• Award Philps Drain 2022 improvement tender ($41,233.70) and road culvert replacement ($60,387.00)
• Approve Community Improvement Plan grant of up to $3,520.54 for David Vandenberg and Amanda Konash
• Expand medical tiered response agreement to include Station 1 Strathroy and Station 2 Mount Brydges

Council approved the 2023 Recommended Municipal Budget and the corresponding Tax Rate By-law. The board also authorized $10 million for a new fire station and approved several infrastructure and service contracts.

• Approved 2023 Recommended Municipal Budget with 2.95% tax rate increase
• Approved $10M for New Fire Station 1 at 220 East Centre St. (5-3)
• Approved 2023 Tax Rate By-law
• Awarded Philps Drain 2022 tenders to Robert Robinson Willemse Drainage Inc. ($41,233.70) and JLH Excavating Inc. ($60,387.00)
• Approved $75,000 purchase of MYCOM 2M ammonia refrigeration compressor from Black and Macdonald
• Authorized Fire Department to negotiate medical tiered response expansion for Stations 1 and 2
• Directed $5,000 for Canada Day celebrations to Del-Ko-Brydge Fireworks Committee
• Approved funding for Additional Unit Program for David Vandenberg and Amanda Konash ($3,520.54) and 52 Hickory Boulevard ($801.15)

Council Workshop

This is a procedural workshop agenda. The main item is a motion to move into closed session for councillor education/training under the Municipal Act. No substantive decisions or public hearings are scheduled.

• Motion to move into closed session for training by Amberley Gavel Ltd.
• Schedule of upcoming regular council meetings on June 5 and June 19, 2023

Council met for a workshop featuring a presentation from Amberley Gavel Ltd. on municipal legislation, meeting procedures, and finance. The session was conducted in a closed session.

• Approved moving into closed session for Councillor education/training (Carried)

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will consider four minor variance applications and several consent (land severance) applications, each with staff recommendations for approval, some with conditions. The committee will also review a proposed refund policy for application fees and receive information on provincial planning reforms and member training. The meeting includes approval of minutes from May 4 and May 11, 2023.

• Minor variance A9-2023 at 288 Dominion Street (owners: Denton and Tina Hackney) – recommended approval with stormwater condition
• Minor variance A11-2023 at 7895 Irish Drive (owners: Christopher and Cynthia Weyler) – recommended approval
• Minor variance A13-2023 at 7476 Glendon Drive (owner: Steve Versteegen) – recommended approval with accessory building setback of 105 m from front lot line
• Consent B7-2023 (deferred) at Troops Road – recommended approval with conditions including $1000 cash-in-lieu of parkland and road dedication
• Consents B1-2023, B2-2023, B3-2023 at 100 Second St. – recommended approval with conditions including 5% parkland cash-in-lieu and road widening to 18 m

The Committee approved four applications for minor variances regarding accessory building sizes, heights, and locations. It also approved a request to sever one residential lot from an agricultural parcel on Troops Road subject to 16 conditions.

• Approved minor variance A9-2023 for 288 Dominion Street (accessory structure size and height) subject to stormwater condition
• Approved minor variance A11-2023 for 7895 Irish Drive (accessory structure size)
• Approved minor variance A13-2023 for 7476 Glendon Drive (front yard accessory building) subject to 100m setback
• Approved minor variance A14-2023 for 24931 Amiens Road (accessory structure size and height) subject to 20m setback
• Approved consent application B7-2022 to sever one residential lot from agricultural land on Troops Road subject to 16 conditions
• Approved meeting minutes from May 4, 2023
• Approved meeting minutes from May 11, 2023

Mt Brydges Arena Building Committee

The Mt Brydges Arena Building Committee is meeting to approve previous minutes and hear a presentation from Mike Holt a+Link as unfinished business. The agenda also includes facility tours and standard procedural items.

• Presentation from Mike Holt a+Link
• Facility tours
• Approval of May 8, 2023 meeting minutes

The committee reviewed a presentation on the Mount Brydges Arena concept and site plans. Members decided to provide a cost update to Council on June 5 before proceeding with public outreach.

• Approved May 8, 2023 meeting minutes
• Scheduled public consultation for June 20 from 7:00-9:00pm at Caradoc Community Centre
• Agreed to bring arena update to Council on June 5
• Scheduled facility tours of Listowel and Lambton Shores for May 29

Finance Committee Meeting

The Finance Committee is reviewing the combined proposed 2023 operating and capital budget and will recommend it to Council for approval at the June 5 meeting. The committee will also consider moving into closed session to discuss a legal matter regarding a former servicing agreement with Adelaide-Metcalfe.

• 2023 Proposed Municipal Budget (FIN-2023-22) with operating and capital components
• Recommendation to forward the 2023 budget to Council on June 5, 2023
• Closed session for litigation regarding former Servicing Agreement with Adelaide-Metcalfe

The Finance Committee received the Combined Proposed 2023 Operating and Capital Budget and recommended it for Council approval on June 5, 2023. The committee also decided that new hires in the Operating Budget require approval from Council or the new CAO.

• Recommended 2023 Proposed Municipal Budget to Council (Carried)
• Required Council or new CAO approval for new hires in the Operating Budget (Carried)
• Moved into closed session to discuss litigation regarding former Servicing Agreement with Adelaide-Metcalfe (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board will meet to approve April minutes, receive numerous communications from the Ministry of the Solicitor General, and review monthly police service reports including activity, overtime, use of force, and budget. The board will also consider appointing the Municipal Clerk as Police Board Secretary and may move into closed session for labour negotiations.

• Approve April 18, 2023 general meeting minutes
• Receive 17 communications from Ministry of the Solicitor General (e.g., firearm data, auto theft initiatives, CCTV grant)
• Review April 2023 monthly reports (activity, CID, court, UCR, community services, overtime, use of force, FOIPPA)
• Receive 2023 budget update – Police Service Profit and Loss – End of PP8
• Appoint Municipal Clerk as Police Services Board Secretary

The Board appointed the Municipal Clerk to the position of Police Services Board Secretary. The Board also received various reports and communications for information, including a hiring update for a new officer.

• Appointed Municipal Clerk to the position of Police Services Board Secretary (Carried)
• Approved April 18, 2023 General Meeting minutes (Carried)
• Received Ministry of the Solicitor General and Inquest Jury communications for information (Carried)
• Received April 2023 monthly activity, community services, overtime, use of force, FOIPPA, and budget reports for information (Carried)
• Received hiring update POL-2023-08 for information (Carried)

Finance Committee Meeting

The Finance Committee will receive report FIN-2023-18 on the proposed 2023 combined budget and direct staff to incorporate changes discussed at this meeting into a revised version for the next meeting on May 23, 2023. No final decisions are expected; the item is for discussion and direction only.

• Combined Proposed 2023 Budget (FIN-2023-18) with operating and capital components
• Staff directed to include changes discussed tonight into the budget for the May 23 meeting

The Committee approved several spending cuts to the Proposed 2023 Budget to reduce the tax burden. Staff were directed to bring a revised budget to the next meeting targeting a 2.95% tax increase. Some proposed staffing and salary reductions were defeated.

• Deferred $100,000 trails allocation to a future year (Carried)
• Removed $550,000 for Wayfinding and Gateway signage from budget (Carried)
• Removed $100,000 donation for Strathroy Middlesex General Hospital Foundation (Carried)
• Removed HR Generalist position and extended part-time HR Student until Dec 31, 2023 (Carried)
• Set target for 2.95% tax increase, with further fund eliminations used to reduce borrowing (Carried)
• Proposal to remove HR Generalist and Planning Assistant positions (Defeated)
• Proposal to remove 50% of allocated full-time salaries to reduce borrowing (Defeated)

Council Meeting

Council will decide on donating building lots at 61 Brennan Drive to the SMGH Foundation, consider a temporary rezoning at 311 Ellor Street, and discuss a drainage project on Mill Road. A motion also directs the fire chief to report on health and safety measures for firefighters.

• Donation of building lots at 61 Brennan Drive to SMGH Foundation for 'Building Foundations' project
• Temporary zoning by-law amendment for 311 Ellor Street (Burnbrae Processco Holdings)
• Removal of 'H' holding zone for Timberview Subdivision (Cirrus Developments Inc.)
• Consideration of Engineer's Report for Mill Road Drain 2018 construction
• Temporary noise permit for Strathroy Hometown Festival, June 16-18 at Alexandra Park

Council directed staff to donate the remaining building lots at 61 Brennan Drive to the SMGH Foundation's Building Foundations Project. This land donation replaces a $100,000 annual financial commitment through the end of 2031. Other actions included approving a temporary rezoning for Burnbrae Processco Holdings 19 Inc.

• Approved donating remaining building lots at 61 Brennan Drive to SMGH Foundation to fulfill $100,000 annual commitment through 2031
• Approved temporary rezoning for 311 Ellor Street (ZBA 2-2023) for two years
• Approved removal of 'H' Holding Zone for Timberview Subdivision (ZBA 9-2023)
• Approved Temporary Noise Permit for Strathroy Hometown Festival (June 16-18, 2023)
• Adopted Engineer’s Report and gave first and second reading to By-law No. 15-23 for Mill Road Drain 2018
• Passed By-law No. 28-23 for collection of repairs on certain drains
• Passed By-law No. 29-23 regarding Timberview subdivision zoning
• Deferred decision on freezing Water and Wastewater Not Connected Fee until next annual rates report

Committee of Adjustment

The Committee of Adjustment will consider one application for a minor variance at 700 King Street. Staff recommend approval of the application. The meeting also includes declarations of interest and scheduling of future meetings.

• Application for Minor Variance (A8-2023) at 700 King Street
• Owner: G. Allan Kok; Agent: George Kok
• Staff recommendation: approve the minor variance

The Committee of Adjustment approved a minor variance request for 700 King Street. The decision allows for a cumulative floor area of 172 m² for accessory structures, exceeding the permitted 104 m². This allows the owner to keep an existing garage with a secondary suite while building a new single-storey dwelling.

• Approved Application A8-2023 for Minor Variance at 700 King Street (Carried)

Mt Brydges Arena Building Committee

The committee will receive a presentation from Mike Holt of a+Link regarding public consultation, discuss facility tours, and consider minutes from the previous meeting. The agenda is largely procedural with one substantive item.

• Presentation from Mike Holt a+Link re Public Consultation
• Facility Tours discussion
• Approval of minutes from April 11, 2023 meeting

The committee agreed to eliminate a walking track from the Mount Brydges Arena plans after a presentation from a+LiNK Architecture Inc. on programming, scope, site, public consultation, and next steps. No formal vote was recorded; the decision was reached by consensus during discussion. The meeting was adjourned early due to a scheduling conflict, and a follow-up meeting was set for May 24, 2023.

• Eliminated walking track from arena plans (consensus, no formal vote recorded)
• Approved minutes of April 11, 2023 (carried)
• Scheduled next meeting for May 24, 2023 at 5:00pm

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to discuss and vote on recommendations to Council, including approving the Community Events Program, the Rzone Policy, new outdoor court fees, and fire safety guides for special events. They will also receive updates on customer surveys, recreation, and a list of PTP projects.

• Recommend Council approve the Community Events Program
• Recommend Council approve the Rzone Policy
• Recommend Council approve addition to Schedule of Fees for Outdoor Court Fees
• Recommend Council approve Special Events Fire Safety/Emergency Planning Guide
• Recommend Council approve Event Safety Plan Checklist

The Community Development Advisory Committee recommended Council approve a new Community Events Program and the Rzone Policy with a $25 appeal fee. It also approved $3,000 from the PTP fund for movie screen equipment and recommended adding outdoor court fees for tournaments at $88.49 plus HST. A motion to receive the Event Safety Plan Checklist failed due to a non-voting member moving it.

• Recommended Council approve Community Events Program (carried)
• Recommended Council approve Rzone Policy with $25 appeal fee (carried)
• Approved $3,000 from PTP for movie screen equipment (carried)
• Recommended Council add outdoor court fees for tournaments at $88.49 plus HST (carried)
• Received Special Events Fire Safety/Emergency Planning Guide for information (carried)
• Motion to receive Event Safety Plan Checklist failed (non-voting member moved it)

Committee of Adjustment

The Committee of Adjustment approved three consent applications (B5-2023, B6-2023, B7-2023) for land severances at 8120 Irish Drive and 8702 Walkers Drive, and one minor variance (A10-2023) for an accessory building at 7115 Inadale Drive. One application (A8-2023) for a minor variance at 700 King Street was deferred due to technical difficulties that prevented virtual participation. All decisions were carried unanimously.

• Approved consent B5-2023 for surplus farm dwelling severance at 8120 Irish Drive, with 12 conditions (carried)
• Approved consent B6-2023 for hydro easement at 8120 Irish Drive, with 7 conditions (carried)
• Approved consent B7-2023 for surplus farm dwelling severance at 8702 Walkers Drive, with 13 conditions (carried)
• Approved minor variance A10-2023 for front-yard accessory building at 7115 Inadale Drive, with conditions (carried)
• Deferred minor variance A8-2023 for 700 King Street to a later date due to technical issues (carried)

Council Meeting

Strathroy-Caradoc Council is meeting to handle routine business, including approving minutes, receiving reports, and considering several by-laws. Key decisions include final approval of By-law 11-23 for the Gabriel-Olde Drive Drain 2023 project and entering into an Extra Strength Sewer Surcharge agreement with KML Windows Inc. Council will also consider a request to deny a zoning fee refund for 8388 Scotchmere Dr and receive a fleet review study.

• Third and final reading of By-law 11-23 for Gabriel-Olde Drive Drain 2023
• Extra Strength Sewer Surcharge agreement with KML Windows Inc. (By-law 27-23)
• Deny refund request for zoning fee ZBA7-2023 at 8388 Scotchmere Dr
• Receive Municipal Fleet Review and Study, partnering with Enterprise Fleet Management
• Proclamation of May 3, 2023 as World Press Freedom Day

Council passed By-law No. 11-23 for the Gabriel-Olde Drive Drain project and entered into a sewer surcharge agreement with KML Windows Inc. A request for a zoning fee refund at 8388 Scotchmere Dr was denied. Council also voted to support Bill 5, the Stopping Harassment and Abuse by Local Leaders Act.

• Approved By-law No. 11-23 for Gabriel-Olde Drive Drain (Carried)
• Denied zoning fee refund/reduction for 8388 Scotchmere Dr (Carried)
• Approved Extra Strength Sewer Surcharge agreement with KML Windows Inc. (Carried)
• Approved support for Bill 5, Stopping Harassment and Abuse by Local Leaders Act (Carried)
• Denied support for Regional Municipality of Waterloo resolution on candidate/donor info (Loss)
• Approved partnership with Enterprise Fleet Management for vehicles one tonne and below (Carried)
• Passed By-law No. 26-23 and By-law No. 27-23 (Carried)
• Directed staff to create an Application Refund Request Policy (Carried)

Finance Committee Meeting

The Finance Committee is meeting to consider the 2023 proposed capital budget, which is the main item on the agenda. The meeting also includes declarations of pecuniary interest, unfinished business, scheduling, and adjournment. No other substantive items are listed.

• Consideration of the 2023 Proposed Capital Budget (attachment: 2023 Proposed Capital 19-04-2023BD.pdf)

The committee set a spending limit of $3 million in taxation funds and $5 million in debt for the 2023 Capital Budget. Several specific funding requests were approved, denied, or referred back for further review.

• Limited Capital Budget to $3 million in taxation funds and $5 million in debt (Carried)
• Approved $50,000 for Fire Technical Rescue Equipment (Carried)
• Sent budget back to Police Services Board for review of small equipment and vehicles (Carried)
• Removed $15,000 for drone purchase (Carried)
• Removed $65,000 for Cultural Master Plan (Carried)
• Removed $250,000 for Rod Iron Fence Replacement (Carried)
• Removed $100,000 for Municipal Offices Lower Level AODA Washroom (Carried)
• Removed $700,000 for sport field lighting replacement strategy (Carried)

Finance Committee Meeting

The Finance Committee will consider recommending Council approval of the 2023 Consolidated Operating Budget. It will also review a proposed 2023 headcount report that recommends including new full-time positions in the budget.

• Updated Proposed 2023 Operating Budget (FIN-2023-16) with recommendation for Council approval
• Proposed 2023 Headcount Report (HR-2023-07) recommending inclusion of new full-time positions in the budget

The Finance Committee reviewed the updated proposed 2023 operating budget and a headcount report. Members decided to direct staff to reduce the operating budget increase to 6% for the next meeting.

• Directed staff to trim 2023 operating budget increase to 6% (Carried)

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to handle routine business: approving minutes, appointing a new member and officers, and reviewing several policies. The committee will vote on appointing Alla Shevchuk, selecting a Chair and Vice Chair, and approving revised policies for public art exhibitions, accessibility, physical plant, and community engagement.

• Appointment of Alla Shevchuk to the Museum Advisory Committee
• Appointment of Chair and Vice Chair
• Approval of revised Public Art Exhibition Policy
• Approval of Accessibility Plan 2023
• Approval of Physical Plant Policy and Community Policy

Police Service Board

The Strathroy-Caradoc Police Services Board will meet to approve minutes, appoint a board secretary, receive communications from the Ministry of the Solicitor General, and review monthly police reports. The board will also consider a recommendation to approve a feasibility study for expanding police headquarters, and receive the 2022 annual report on the use of the Missing Persons Act.

• Approve feasibility study to explore expanding police headquarters (POL-2023-06)
• Receive 2022 annual report on use of Missing Persons Act (POL-2023-07)
• Receive 2023-24 Mobile Crisis Response Team Enhancement Grant memo
• Receive March 2023 monthly activity, overtime, use of force, and FOIPPA reports
• Receive 2023 budget update (Police Service Profit and Loss, end of PP6)

The Board approved the March 21, 2023 meeting minutes and rescheduled the May 16 meeting to May 23. Members requested additional reports regarding the hiring of a Board Secretary and the costs of a feasibility survey for a Police Headquarters Annex.

• Approved March 21, 2023 General Meeting minutes (Carried)
• Requested report on internal vs external hiring for Board Secretary
• Received communications 4.1.1 to 4.1.8 for information (Carried)
• Received monthly police reports 5.1 to 5.6 for information (Carried)
• Received 2022 Annual report of Use of Missing Persons Act (Carried)
• Requested cost report for Police Headquarters Annex feasibility survey
• Rescheduled May 16, 2023 meeting to May 23, 2023 (Carried)

Council Meeting

Council will hold public meetings and vote on rezoning applications for 9213 Thorn Drive and 8338 Scotchmere Drive. They will also consider a $500,000 community improvement grant for Norbec Architectural Inc., award a $29,121.71 irrigation contract, and approve a $324,840 master plan contract. Other items include a drainage improvement request, a building by-law amendment, and an update on the COVID-19 vaccination policy.

• Rezoning application for 9213 Thorn Drive (ZBA6-2023) recommended for approval
• Rezoning application for 8338 Scotchmere Drive (ZBA12-2022) recommended for temporary approval
• Community Improvement Plan grant of up to $500,000 for Norbec Architectural Inc. at 990 Wright Street
• Award of Bantam Diamond Irrigation tender to Blue Jay Irrigation for $29,121.71 plus HST
• Award of Water, Wastewater and Stormwater Master Plans contract to RV Anderson Associates Limited for $324,840 plus HST

Council approved rezoning for a contractor's yard at 9213 Thorn Drive and a temporary second dwelling at 8338 Scotchmere Drive. The municipality also rescinded mandatory COVID-19 vaccination policies for staff, council members, appointees, and volunteers. Additionally, several infrastructure contracts and funding applications were approved.

• Approved rezoning of 9213 Thorn Drive to allow a contractor's yard
• Approved temporary rezoning of 8338 Scotchmere Drive for two dwellings
• Rescinded COVID-19 vaccination policy for staff, council, appointees, and volunteers
• Approved $500,000 maximum funding for Norbec Architectural Inc via CIP
• Awarded $324,840 contract to RV Anderson Associates Limited for water/wastewater/stormwater plans
• Awarded $29,121.71 contract to Blue Jay Irrigation for Bantam Diamond irrigation
• Approved use of $75,400.01 from OMCC Program for Yorkview Community Park trail connections
• Authorized Spriet Associates to prepare an engineer's report for Leitch Drain 1948

Finance Committee Meeting

The Finance Committee is meeting to consider the preliminary 2023 Capital Budget report. If accepted, staff will be directed to include this report in the 2023 Draft Municipal Budget.

• Consideration of Proposed 2023 Capital Budget

The Finance Committee received the Preliminary 2023 Capital Budget report. Members requested that the preliminary tax rate and an updated project spreadsheet be presented at the next meeting. The committee directed staff to incorporate the capital budget into the 2023 Draft Municipal Budget.

• Approved receiving the Preliminary 2023 Capital Budget report and directing staff to include it in the 2023 Draft Municipal Budget (Carried)

Mt Brydges Arena Building Committee

The Recreation Facility Infrastructure Renewal Committee (Mt. Brydges Arena Building Committee) is meeting to organize itself by appointing a chair and vice-chair, selecting meeting dates, and reviewing a draft Terms of Reference. The committee will also receive an update on the project's history, including a space needs analysis and draft site plans, and discuss potential locations.

• Appointment of Chair and Vice-Chair
• Review and recommendation of Mt. Brydges Arena Building Committee Terms of Reference
• Introduction of project history including Space Needs Analysis and DRAFT Site Plans
• Discussion of potential location(s) for the arena

The committee recommended that Council locate the new Mount Brydges arena at 565 Lions Park Drive. Members also appointed a Chair and Vice-Chair and approved amended Terms of Reference. The group reviewed draft site plans and a space needs analysis provided by a+LiNK Architecture.

• Appointed Steve Pelkman as Chair (Carried)
• Appointed Colin Grantham as Vice-Chair (Carried)
• Approved amended Terms of Reference including meeting dates and spokesperson rules (Carried)
• Recommended to Council that the new arena be located at 565 Lions Park Drive (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will consider recommending Council approve a revised Municipal Alcohol Policy, a new Community Events Program, and adding pickleball lines at Caradoc Community Centre. The committee will also discuss customer surveys, recreation updates, and the RZone policy.

• Recommendation to approve the revised Municipal Alcohol Policy (MAP Revised April 2023)
• Recommendation to approve the Community Events Program Information and Application Package
• Recommendation to approve pickleball lines at Caradoc Community Centre
• Discussion of RZone Policy and related documents (warning letter, trespass notice)
• Approval of March 21, 2023 meeting minutes

The Community Development Advisory Committee recommended that Council approve the Municipal Alcohol Policy and the installation of pickleball lines at the Caradoc Community Centre. The committee tabled the Rzone Policy for further input and deferred the Community Events Program.

• Recommended Council approve the Municipal Alcohol Policy (Carried)
• Recommended Council approve pickleball lines at Caradoc Community Centre (Carried)
• Tabled Rzone Policy to next meeting and requested Police Chief review (Carried)
• Deferred Community Events Program to next meeting
• Approved March 21, 2023 meeting minutes as amended (Carried)

Committee of Adjustment

The Committee of Adjustment is considering several applications for minor variances and consents (land severances) at this meeting. Items include a consent and variance for properties on Walkers Drive and Glengyle Drive, a variance for a development on Saxton Road, and variances for properties on Colborne Street and Avro Drive. A refund request for a previous application on Connor Avenue is also on the agenda.

• Consent applications B20-2022 and B21-2022 and minor variance A41-2022 for 8584 and 8606 Walkers Drive and 8585 Glengyle Drive, with conditions including pond easements and fire safety agreements
• Minor variance A32-2022 for 24605 Saxton Road, allowing increased building height for architectural features
• Minor variance A3-2023 for 32 Colborne Street, Strathroy, requiring on-site stormwater management
• Minor variance A6-2023 for 9382 Avro Drive
• Refund request for application A31-2022 at 15 Connor Ave, Strathroy

The Committee of Adjustment approved a minor variance for a four-storey mixed-use building with a hotel and residential units. It also granted approvals for a farm land severance and several residential accessory structure variances.

• Approved minor variance (A32-2022) for a hotel and residential building at 24605 Saxton Road
• Approved minor variance (A41-2022) for lot area at 8584 Walkers Drive/8585 Glengyle Drive
• Approved consent applications (B20-2022 & B21-2022) for farm land severance
• Approved minor variance (A3-2023) for a detached garage at 32 Colborne Street
• Approved minor variance (A6-2023) for a covered porch at 9382 Avro Drive
• Approved fee refund for a minor variance application at 15 Connor Ave
• Approved March 2, 2023 meeting minutes
• Directed staff to develop a policy for processing refund requests

Council Meeting

Council will consider awarding a $4.4 million contract for Queen Street reconstruction to Omega Contractors Inc. and a $415,000 contract administration to BM Ross and Associates. They will also vote on endorsing a 2022 Residential Land Needs Study to guide future growth, and on a new Site Alteration By-law regulating fill and grading. Several reports and routine items are also on the agenda.

• Queen Street Reconstruction tender award to Omega Contractors Inc. for $4,429,295.62
• Endorsement of 2022 Residential Land Needs Assessment and Stage 1 Evaluation Matrix for Comprehensive Review
• First and second reading of provisional By-law 15-23 for Mill Road Drain 2018 construction
• First, second, and third reading of By-law 19-23, a Site Alteration By-law
• Council to approve job description and recruitment timeline for new Chief Administrative Officer

Council approved a major road reconstruction contract and endorsed the 2022 Residential Land Needs Study. The board also approved the job description for a new Chief Administrative Officer and directed staff to continue wastewater upgrades in Mt. Brydges.

• Awarded Queen Street Reconstruction to Omega Contractors Inc. for $4,429,295.62 (excl. HST)
• Awarded Queen Street Contract Administration to BM Ross and Associates Limited for $415,000 (excl. HST)
• Endorsed 2022 Residential Land Needs Assessment Report and Stage 1 Evaluation Matrix
• Approved job description for Chief Administrative Officer
• Directed staff to continue Mt. Brydges Wastewater Treatment Facility Upgrade project (6-1)
• Approved By-law No. 19-23 (first, second, and third readings)
• Approved By-law No. 21-23 (first, second, and third readings)
• Deferred Mill Road Drain 2018 report and associated By-law 15-23 to a future meeting

Striking Committee

The Striking Committee will consider appointing one community member to the Museum Advisory Committee and one to the Community Development Advisory Committee. The agenda includes a declaration of pecuniary interest and adjournment. No other substantive items are listed.

• Appointment of one community member to the Museum Advisory Committee
• Appointment of one community member to the Community Development Advisory Committee

The Striking Committee appointed one community member to the Museum Advisory Committee and one community member to the Community Development Advisory Committee.

• Appointed Irma Stephenson to the Museum Advisory Committee (Carried)
• Appointed Evan Lee to the Community Development Advisory Committee (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board will meet to approve minutes from February 22, 2023, and receive several monthly reports including activity, overtime, use of force, and budget updates. The board will also receive communications from the Ministry of the Solicitor General on topics such as a DNA canvass protocol, digital disclosure hub delay, and expansion of basic constable training. No major decisions or public hearings are scheduled; the agenda is largely procedural.

• Approval of February 22, 2023 general meeting minutes
• Receipt of monthly activity, overtime, use of force, and FOIPPA reports for February 2023
• 2023 budget update – Police Service Profit and Loss end of PP4
• Motor vehicle collisions Q4 report (Jan 01–Dec 31, 2023)
• Contracted IT support item (POL-2023-05) for information

The Board approved the amended minutes from February 22, 2023. Members received several reports for information, including monthly police activity, budget updates, and a report on contracted IT support. No new policies or expenditures were decided.

• Approved February 22, 2023 General Meeting minutes as amended
• Received Ministry of the Solicitor General and conference communications for information
• Received monthly police activity, community services, overtime, use of force, FOIPPA, budget, motor vehicle collision, and MCRT reports for information
• Received report POL-2023-05 regarding contracted IT support for information

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to review a draft update to the Municipal Alcohol Policy, discuss recreation updates, and consider new community programs and sponsorship opportunities. The agenda also includes routine items like approving minutes and receiving department reports.

• Draft Municipal Alcohol Policy (MAP) revised February 2023 for review
• PTP project scoring list totals
• Illumination of Municipal Offices proposal
• Community Events Program draft
• Key Event Sponsorship Opportunities Program final package

The Community Development Advisory Committee recommended that Council approve the illumination of the Municipal Office. The committee also proposed a specific timing for stopping alcohol sales during hockey games. Staff will revise the PTP project list for future ranking by the committee.

• Recommended to Council the approval of the Illumination of Municipal Office (Carried)
• Recommended stopping alcohol sales in tiered seating ten minutes into the third period (Carried)
• Approved meeting minutes from February 13, 2023 (Carried)
• Received reports from committees and departments for information (Carried)

Council Meeting

Strathroy-Caradoc Council will hold public meetings and vote on rezoning applications for 7870 Falconbridge Drive, 9388 Scotchmere Drive, and 7938 Inadale Drive. They will also consider awarding contracts for the Drury Lane Reconstruction, Agnes Drive Extension, and Albert Street Pumping Station Upgrades, along with appointing an Acting CAO and other administrative matters.

• Rezoning applications for 7870 Falconbridge Drive, 9388 Scotchmere Drive, and 7938 Inadale Drive
• Tender award for Agnes Drive Extension and DeGroot Drain 2022 to Birnam Excavating Ltd. for $2,362,060.26 plus HST
• Tender award for Albert Street Pumping Station Upgrades to Birnam Excavating Ltd. for $2,225,707.77 (excl HST) plus $138,492 contract administration
• Drury Lane Reconstruction tender award with $245,870 contract administration and $100,000 contingency
• Appointment of Acting Chief Administrative Officer and recruitment process for new CAO

Council approved several road and pumping station contracts totaling over $8.5M and appointed Bill Dakin as Acting Chief Administrative Officer. Three rezoning applications were approved, and Council supported a $1.1M loan application for affordable housing. A recruitment committee was formed to hire a permanent CAO.

• Appointed Bill Dakin as Acting Chief Administrative Officer
• Approved rezoning for 7870 Falconbridge Drive, 9388 Scotchmere Drive, and 7938 Inadale Drive
• Awarded Drury Lane Reconstruction to Schouten Excavating Inc. for $3,709,115.40
• Awarded Agnes Drive Extension and DeGroot Drain to Birnam Excavating Ltd. for $2,362,060.26
• Awarded Albert Street Pumping Station Upgrades to Birnam Excavating Ltd. for $2,225,707.77
• Approved $1.1M loan application to Middlesex County for affordable housing project
• Directed staff to tell MECP that a waste disposal site at 6953 Falconbridge Drive is not a permitted use
• Formed CAO recruitment committee consisting of Mayor Grantham, Deputy Mayor McGuire, and Councillor Kennes

Test Meeting (Webcasting)

This is a test meeting for webcasting with no substantive agenda items. The agenda contains only procedural boilerplate and no decisions or discussions are scheduled.

Finance Committee Meeting

This agenda for the Strathroy-Caradoc Finance Committee meeting on March 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content for residents to review.

Council Meeting

Council will consider several staff recommendations, including awarding engineering services for Head Street reconstruction and a tender for the West Middlesex Memorial Arena header replacement. They will also review a draft plan of subdivision extension for Westdell in Mt. Brydges, approve road closures for a car show, and receive various reports and communications.

• Award engineering services for Head Street Reconstruction to BM Ross and Associates Limited for $160,512 (excluding HST), plus $35,000 for hydrogeological investigation and $20,000 for HST and contingency
• Award WMMC Header Replacement tender to Cimco Refrigeration for $65,040.75 plus HST
• Recommend approval of six-month extension for draft plan of subdivision 39T-SC1702 (Westdell, Edgewood, Mt. Brydges)
• Approve road closures for Hometown Festival Show and Shine Car Show on June 16, 2023
• Support resolution from Town of Petrolia regarding compensation for school board elections

Council awarded engineering services for the Head Street reconstruction and approved a budget increase for the 2023 Community Partnership Program. Other key actions included reducing the speed limit on Century Drive and awarding a header replacement contract for the WMMC.

• Awarded Head Street Reconstruction engineering services to BM Ross and Associates Limited for $160,512 (excluding HST)
• Approved $35,000 for Hydrogeological Investigation and $20,000 for HST and Contingency for Head Street project
• Increased budget to fund the total amount of 2023 Community Partnership Program requests
• Reduced speed limit on Century Drive from 80km/hr to 50km/hr between McEvoy to Springwell Rd
• Approved a four-way stop at the intersection of Head Street N at Steven Street and Thorn Drive
• Awarded WMMC Header Replacement contract to Cimco Refrigeration for $65,040.75 plus HST
• Approved expansion of Pete’s Sport Pro Shop at the Gemini Sportsplex
• Recommended a six-month extension for the draft plan of subdivision for 39T-SC1702 (Edgewood in Mt. Brydges)

Committee of Adjustment

The Committee of Adjustment is meeting to consider five applications for minor variances at properties across Strathroy-Caradoc. Staff recommend approval for all five, with conditions attached to two of them. The meeting also includes approval of previous minutes and scheduling of future meetings.

• Minor variance A40-2022 at 554 Agnes Drive, Strathroy, with condition on stormwater management
• Minor variance A1-2023 at 70 Carroll Street, Strathroy, for Skyline Retail Real Estate Holdings Inc.
• Minor variance A2-2023 at 7167 Walkers Drive for Dana and Shaun Puddester
• Minor variance A4-2023 at 184 Hull Road, Strathroy, for Navina Chettiar
• Minor variance A5-2023 at 22502 Adelaide Road, Mount Brydges, with condition on commercial unit size

The Committee approved five minor variance requests related to residential setbacks, commercial office size, and secondary suites. Decisions included permitting a smaller professional office in a commercial plaza and allowing a ground-floor residential unit in a commercially zoned building.

• Approved minor variance A40-2022 for pool shed setbacks at 554 Agnes Drive (carried)
• Approved minor variance A1-2023 for a 111 m² professional office at 70 Carroll Street (carried)
• Approved minor variance A2-2023 for a storage shed side yard width at 7167 Walkers Drive (carried)
• Approved minor variance A4-2023 for a 105 m² secondary suite at 184 Hull Road (carried)
• Approved minor variance A5-2023 for a ground-floor residential unit at 22502 Adelaide Road (carried)
• Approved February 2, 2023 meeting minutes (carried)

Finance Committee Meeting

The Finance Committee is meeting to discuss the preliminary 2023 capital budget and will consider a recommendation to accept it and include it in the draft municipal budget. The agenda also includes declarations of interest, unfinished business, other business, and scheduling. No other substantive items are listed.

• Preliminary 2023 Capital Budget report (FIN-2023-12) with recommendation to accept and include in draft budget
• Attachments: Proposed 2023 Capital Budget.pdf and 2023 Proposed Capital 15-02-2023BD.pdf

Finance Committee Meeting

This agenda for the Strathroy-Caradoc Finance Committee meeting on 2023-02-22 contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed.

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to approve January minutes, receive communications from the Ministry of the Solicitor General, and review monthly police service reports for January 2023. The board will also receive the 2022 Annual Public Complaints Report and a proposal to extend a secondment to the Ontario Police College. Most items are for information or approval, with no major decisions or public hearings scheduled.

• Approval of January 17, 2023 meeting minutes
• Receive 2022 Annual Public Complaints Report (POL-2023-03)
• Receive 2023 Ontario Police College secondment extension (POL-2023-04)
• Review January 2023 monthly activity, overtime, use of force, and FOI reports
• Receive 2023 budget update (End of PP2 and Accrual)

The Board renewed its membership for OAPSB Zone 6. Members received reports on 2022 public complaints and a secondment extension for Sergeant Victoria Butler. Monthly police activity, overtime, and use of force reports for January 2023 were also received.

• Approved renewal of OAPSB Zone 6 membership for 2023 (Carried)
• Approved January 17, 2023 meeting minutes (Carried)
• Received 2022 Annual Public Complaints Report POL-2023-03 for information (Carried)
• Received report POL-2023-04 regarding Sergeant Victoria Butler's secondment extension to July 2024 for information (Carried)
• Received January 2023 monthly activity, community services, overtime, use of force, and FOIPPA reports for information (Carried)
• Received 2023 Budget Update Police Service Profit and Loss for information (Carried)

Council Meeting

Council will hold a public meeting to consider a zoning by-law amendment for 311 Ellor Street, Strathroy (File No. ZBA 2-2023). They will also decide on compensation adjustments for non-union staff and council, approve a housekeeping amendment to the zoning by-law, and receive several reports and communications. The meeting includes a closed session for legal and procedural matters.

• Public meeting on zoning by-law amendment for 311 Ellor Street (ZBA 2-2023)
• Compensation adjustments: 2.5% COLA for non-union salary grid Bands 2-10 and council remuneration, effective Jan 1, 2023
• Approval of housekeeping amendment to Zoning By-law No. 43-08 (ZBA 22-2022)
• By-law 08-23 to appoint Mark Brown as Weed Inspector for 2023-2026
• By-law 09-23 to amend Zoning By-law No. 43-08

Council approved cost-of-living adjustments for non-union staff and council remuneration. A building committee was established for the Mt. Brydges Arena, and a new Public Art Exhibition Policy was adopted. A zoning amendment for 311 Ellor Street was received for information following a public meeting.

• Approved 2.5% COLA increase for non-union salary grid Bands 2-10 and council remuneration
• Approved wage adjustment for non-union salary grid Band 1
• Approved ZBA 22-2022 housekeeping amendment to Zoning By-law No. 43-08
• Established a five-member Council building committee for Mt. Brydges Arena
• Approved Public Art Exhibition Policy as amended to permit alcohol
• Appointed Mark Brown as Weed Inspector for 2023-2026 (By-law No. 08-23)
• Approved amended By-law No. 09-23 regarding common amenity areas for lots with 7+ dwelling units
• Approved up to $5,000 + HST for a report on Mount Brydges Waste Water Treatment Plant effectiveness

Finance Committee Meeting

This agenda for the Strathroy-Caradoc Finance Committee meeting on 2023-02-15 contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

Finance Committee Meeting

The Finance Committee is considering the proposed 2023 Consolidated Operating Budget, with discussion planned over two sessions on February 14 and 15. The committee will recommend approval to Council. The agenda also includes declarations of interest, new business, and scheduling of future meetings.

• Consideration of the Proposed 2023 Consolidated Operating Budget
• Recommendation to approve the 2023 Consolidated Operating Budget
• Budget discussion scheduled over two sessions (Feb 14 and 15)
• Attachments: Staff Report and Proposed 2023 Consolidated Operating Budget PDFs

The committee approved amendments to a multi-year budget policy and recommended it to Council for final approval. The proposed 2023 consolidated operating budget was received for information, but further review is pending additional data on human resources and capital budgets.

• Amended Multi-Year Budget Policy Appendix A Point 3.3 regarding tax levy adjustments (Carried)
• Recommended amended Multi-Year Budget Policy to Council for approval (Carried)
• Received proposed 2023 consolidated operating budget for information (Carried)
• Cancelled February 15, 2023 meeting and rescheduled for February 22, 2023 (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to discuss several items, including a request from the Strathroy Jets to sell alcohol at games, a review of the Municipal Alcohol Policy, and a request from the MB Lions Club to extend By-law 72-18. The committee will also appoint a chair and vice chair, and receive updates on projects and the museum.

• Presentation by Matt Laberge on sale of alcohol at Strathroy Jets games
• Review of draft Municipal Alcohol Policy (MAP Revised February 2023)
• MB Lions Club request to extend By-law 72-18
• Pete's Sports addition request
• Appointment of Chair and Vice Chair

The committee appointed a Chair and Vice Chair and approved a by-law extension request for the CCC and MB Lions Club. It also approved an addition to Pete's Sports and agreed to review the Municipal Alcohol Policy and project priorities in future meetings.

• Appointed Chris Soares as Chair (Carried)
• Appointed Adrienne Griffin as Vice Chair (Carried)
• Approved by-law extension request for CCC and MB Lions Club to be brought to Council (Carried)
• Approved addition to Pete's Sports and directed staff to speak with the skating club (Carried)
• Approved January 9, 2023 meeting minutes with one amendment (Carried)
• Received reports from committees and departments for information (Carried)

Finance Committee Meeting

The Finance Committee is meeting to receive a Budget 101 presentation on municipal budgeting, review sample operating and capital budgets, and consider a recommendation to approve a Multi-Year Budget Policy for Council's approval. The meeting is largely informational and procedural, with one substantive policy recommendation.

• Budget 101 presentation on municipal budgeting
• Sample Consolidated Operating Budget (2022)
• Sample Consolidated Capital Budget (2022)
• Consolidated Audited Financial Statements for year ended Dec 31, 2021
• Recommendation to approve Multi-Year Budget Policy

The committee received a 'Budget 101' presentation covering municipal budgeting and the annual auditing process. No substantive decisions were made during the meeting.

• Deferred consideration of Multi-Year Budget Proposal - Policy to February 14, 2023

Council Meeting

Council will hear a presentation from Philippe Abergel on the proposed Barley Energy Storage Project and consider a resolution of support. They will also hold a public meeting on a zoning by-law amendment for 390 Second Street, and vote on several staff recommendations including speed reductions, a drain project, and building by-law amendments.

• Presentation and requested resolution of support for Barley Energy Storage Project
• Public meeting for Zoning By-law Amendment at 390 Second Street (ZBA 17-2022)
• Adopt Engineer's Report and give first/second reading to By-law 02-23 for Philps Drain 2022
• Approve 40 km/h speed zones on multiple streets and adopt Community Safety Zones
• Allocate funds for Gemini Expansion Program and direct staff to work with a+LiNK Architecture Inc.

Council approved speed limit reductions to 40 km/h for specific sections of Bowan St, Thompson Dr, Front St, Head St, Arthur St, McKellar St, Keefer St, Beattie St, Middlesex Dr, and Darcy Dr. The body also authorized funding and architectural planning for the Gemini Expansion Program and supported the Barley Energy Storage Project proposal.

• Approved non-binding support for the Barley Energy Storage Project proposal
• Received for information the zoning by-law amendment report for 390 Second Street
• Adopted Engineers Report for Philps Drain 2022 and gave first and second reading to provisional By-law No. 02-23
• Requested staff report regarding backyard chickens
• Directed staff to finalize amendments to Site Alteration and Building By-laws related to Bill 23
• Allocated funds for Gemini Expansion Program and directed staff to work with a+LiNK Architecture Inc. for tender documents
• Approved 40 km/h speed zones and Community Safety Zones in designated school and downtown areas
• Endorsed the Water Distribution System DWQMS Operational Plan

Committee of Adjustment

The Committee of Adjustment will consider four minor variance applications, each with staff recommendations for approval subject to conditions. The meeting also includes approval of previous minutes and scheduling of future meetings.

• A34-2022: 450 Dominion Street, Strathroy — minor variance for dwelling and shed, stormwater management condition
• A35-2022: 7115 Inadale Drive — accessory building and secondary suite, conditions on setback, stormwater, and 9-1-1 address
• A36-2022: 36 Westgate Ave., Strathroy — shed variance, eaves/trough and stormwater condition
• A37-2022: 21357 Wilson Street — garage variance, stormwater condition
• Next meetings: March 2, April 6, May 4, 2023

The Committee of Adjustment approved four applications for minor variances related to setbacks, lot coverage, and accessory building sizes. One approval was granted despite a recommendation for deferral from the St. Clair Region Conservation Authority.

• Approved minor variance A34-2022 for 450 Dominion Street regarding rear yard setback and lot coverage (Carried)
• Approved minor variance A35-2022 for 7115 Inadale Drive to permit a front yard accessory building and secondary suite (Carried)
• Approved minor variance A36-2022 for 36 Westgate Ave. regarding side yard setbacks for a storage shed (Carried)
• Approved minor variance A37-2022 for 21357 Wilson Street to permit increased cumulative floor area for accessory structures (Carried)
• Approved minutes from January 19, 2023 (Carried)

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to handle routine business: approving previous minutes, appointing a chair and vice chair, and reviewing orientation. The committee will vote on approving its 2023 Terms of Reference and a revised Public Art Exhibition Policy. A curatorial report is also on the agenda.

• Appointment of Chair and Vice Chair
• Approval of Terms of Reference - MAC 2023 DRAFT
• Approval of Public Art Exhibition Policy REVISED 2023 DRAFT
• Curatorial Report
• Next meeting scheduled for February 22, 2023

The committee approved the January 2023 Terms of Reference and the Public Art Exhibition Policy. Appointments for Chair and Vice Chair were deferred to the next meeting.

• Approved September 15, 2022 meeting minutes
• Deferred appointment of Chair
• Deferred appointment of Vice Chair
• Approved January 2023 Terms of Reference
• Approved January 2023 Public Art Exhibition Policy

Special Meeting of Council - Public Information Meeting

This is a public information meeting where Council receives a staff report on the draft 2022 Residential Lands Needs Study and a draft Stage 1 Evaluation Matrix for residential land needs. Presentations will be made by consultants Watson and Associates and WSP, followed by delegations from four property owners/developers. No decisions are being made; the report is for information only.

• Draft 2022 Residential Lands Needs Study presented by Watson and Associates
• Draft Stage 1 Evaluation Matrix presented by WSP
• Delegation: Cirrus Developments Inc. – 8525 Parkhouse Drive
• Delegation: Farhi Holdings Corporation – 430 Carroll St E, Caradoc Development Lands
• Delegation: Lupine Properties Ltd – 8792 Glendon Drive; Foxwood Developments – 751 Thomas Street & 22661 Troops Road

Council held a public information meeting to review the 2022 Residential Lands Needs Study and Draft Stage 1 Evaluation Matrix. No decisions were made during the meeting; the reports were received for information and will be returned for final consideration after a public comment period ending February 6, 2023.

• Received Report BBP-2023-12 (2022 RLNA and Draft Stage 1 Evaluation Matrix) for information purposes

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will consider four applications for consent (land severances) and one minor variance, plus a refund request. The committee is also appointing officers and approving previous minutes. Decisions are made through recommendations in the agenda.

• Consent applications B16-2021 & B17-2021 for 9388 Scotchmere Drive (Integral Farms Inc.)
• Consent application B18-2022 for 7938 Inadale Drive (1787956 Ontario Inc.)
• Consent application B19-2022 for 22323 Adelaide Road, Mount Brydges (Christina Loyens) with $1,000 cash-in-lieu of parkland
• Minor variance A38-2022 for 23 Zimmerman Street, Strathroy (owner: Municipality of Strathroy-Caradoc)
• Refund request for fees at 28 Concord St. (Maria Bettencourt) recommended for denial

The Committee approved four applications for land consent and one minor variance for a future fire hall. A request for a refund of application fees for a property on Concord Street was denied.

• Approved Consent B16-2021 to sever 38.65 ha from 9388 Scotchmere Drive
• Approved Consent B17-2021 to sever a surplus residence at 9388 Scotchmere Drive
• Approved Consent B18-2022 to sever a surplus farm dwelling at 7938 Inadale Drive
• Approved Consent B19-2022 to create a new residential lot at 22323 Adelaide Road
• Approved minor variance A38-2022 for front yard depth at 23 Zimmerman Street for a new fire hall
• Denied $2,050 refund request for fees at 28 Concord Street
• Appointed Jesse Terpstra as Chairperson
• Appointed Frank Kennes as Vice Chairperson

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting electronically to approve December 2022 meeting minutes, receive monthly police service reports (activity, community services, overtime, use of force, FOI, and budget), and hear an update from Chief M. Campbell on hiring. The board will also consider moving into closed session to discuss labour relations and a procedural matter related to meeting minutes. Several communications from the Ministry of the Solicitor General are on the agenda for information only.

• Approval of December 20, 2022 general meeting minutes
• Closed session for labour relations and procedural matter (per s. 239 Municipal Act)
• Receive Ministry of Solicitor General communications on modernized Use of Force Report, Basic Constable Training Program fee increase, and Highway Traffic Act amendments
• Receive December 2022 monthly reports including activity, overtime, use of force, FOI, and 2022 budget update
• Receive hiring update from Chief M. Campbell (POL-2023-02)

The Board approved the minutes from the December 20, 2022 meeting and received several reports for information. Chief Mark Campbell announced that Ryan Simpson, an experienced officer from the OPP, joined the service on January 16, 2023.

• Approved December 20, 2022 General Meeting minutes
• Received Ministry of the Solicitor General communications for information
• Received monthly police service reports (6.1 to 6.6) for information
• Received hiring update POL-2023-02 for information

Council Meeting

Council will hold two public meetings: one to consider a zoning by-law amendment for 29 James Street, Strathroy, and another for a housekeeping amendment to Zoning By-law 43-08 covering emergency care shelters, accessory buildings, driveway widths, and other items. Council will also vote on several by-laws, including water and wastewater rates, a planning pre-consultation requirement, a community improvement grant, and the 2023 interim tax levy. Reports on the 2023 capital budgets and a Mt. Brydges subdivision development update will be received.

• Public meeting for zoning amendment at 29 James Street (ZBA20-2022)
• Public meeting for housekeeping zoning by-law amendment (ZBA22-2022)
• By-law 01-23: water and wastewater rates for Strathroy and Mount Brydges systems
• By-law 05-23: 2023 interim tax levy
• Approve $13,482.90 grant to Rebecca and Rogelio Mendoza for secondary suite at 497 Saulsbury Street

Council approved a Community Improvement Plan grant for a residential rental unit. They also received several preliminary capital budget reports and denied a temporary zoning extension for a dwelling on a farm property. Five by-laws were passed through three readings.

• Approved $13,482.90 funding for secondary suite at 497 Saulsbury Street
• Denied temporary zoning extension for second dwelling on farm property
• Approved tri-party cost-sharing agreement for Parkhouse Drive services
• Approved 2022 Municipal Election Report on Accessibility for information
• Approved Report FIN-2023-01 to formulate annual budgets
• Passed By-laws No. 01-23, 03-23, 04-23, 05-23, and 06-23
• Supported motion from Lanark County
• Approved amended minutes from December 19, 2022

Special Meeting of Council

This is a special meeting of Council with a presentation from David Evans of RV Anderson and an information session on the Mount Brydges Water and Wastewater Treatment Facility. Council will receive reports on the facility update and conceptual design upgrades for information only. The agenda also includes a schedule of upcoming regular meetings and adjournment.

• Presentation by David Evans, RV Anderson
• Mount Brydges WWTF Update report
• Mount Brydges WWTP Upgrades Conceptual Design Report (2021-12-01)
• Recommendation to receive reports for information
• Upcoming regular Council meetings: Jan 16, Feb 6, Feb 21, 2023

Council held an information session regarding upgrades for the Mount Brydges Water and Wastewater Treatment Facility. A presentation by RV Anderson outlined three cost options for restoring plant capacity and handling solids. No funding or construction was approved during this meeting.

• Received reports for information regarding Mount Brydges Water and Wastewater Treatment Facility (Carried)

Striking Committee

The Striking Committee is meeting to consider community appointments to fill one vacancy each on the Committee of Adjustment and the Museum Advisory Committee. The agenda contains only these two appointment items plus declarations of interest and adjournment, so it is otherwise procedural.

• Committee of Adjustment - one community vacancy to be filled
• Museum Advisory Committee - one community vacancy to be filled

The Striking Committee appointed Randeep Kumar to a vacancy on the Committee of Adjustment. The committee also decided to re-advertise a vacancy for the Museum Advisory Committee.

• Appointed Randeep Kumar to the Committee of Adjustment (Carried)
• Approved re-advertising the vacancy for one additional community member on the Museum Advisory Committee (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to handle routine administrative business: approving prior minutes, appointing a chair and vice chair, and reviewing its terms of reference. No substantive policy decisions or public hearings are on the agenda.

• Appointment of Chair
• Appointment of Vice Chair
• Review of CDAC Terms of Reference (December 2022)
• Approval of September 27, 2022 meeting minutes

The Community Development Advisory Committee approved the minutes from September 27, 2022. The committee decided to postpone the appointment of a Chair and Vice Chair until the February meeting to allow new members to review roles and responsibilities.

• Approved meeting minutes of September 27, 2022 (Carried)
• Delayed appointment of Chair and Vice Chair until next meeting (Carried)