Saugeen Shores public meetings in 2024

Regular Council Meeting

Council will vote to approve the second phase of Zoning By‑law Amendment Z‑2024‑025 for Saugeen Shores and Zoning By‑law Amendment Z‑2023‑056 for Carson. The meeting also includes adoption of By‑laws 100‑2024 through 105‑2024, covering zoning changes, a planning services agreement with the County of Bruce, stormwater works assumption for Summerside, and a pre‑servicing agreement for Northport Meadows Phase 2B. Additionally, the Council will endorse comments on the new Bruce County Official Plan and adopt the Cenotaph ad hoc Committee mandate.

• Approve Zoning By‑law Amendment Z‑2024‑025 (Saugeen Shores)
• Approve Zoning By‑law Amendment Z‑2023‑056 (Carson)
• Adopt By‑law 102‑2024 authorizing County of Bruce Planning Services Agreement
• Adopt By‑law 103‑2024 authorizing assumption of Summerside stormwater works
• Adopt By‑law 104‑2024 authorizing pre‑servicing agreement for Northport Meadows Phase 2B

Council approved a zoning by-law amendment (Z-2023-056) to rezone part of 5331 Bruce Road 3 for a concrete and PVC manufacturing facility, and approved the second phase of a housekeeping zoning amendment (Z-2024-025), deferring electric vehicle parking sections. Council also adopted several other by-laws, including a planning services agreement with the County of Bruce, assumption of stormwater works in Summerside, and a pre-servicing agreement for Northport Meadows Phase 2B. All motions carried unanimously.

• Approved Zoning By-law Amendment Z-2023-056 (Carson) for concrete/PVC facility at 5331 Bruce Road 3 (carried)
• Approved Zoning By-law Amendment Z-2024-025 (Saugeen Shores) phase 2, as amended (carried)
• Deferred electric vehicle parking sections from Z-2024-025 to future meeting (carried)
• Adopted By-law 102-2024 for County of Bruce planning services agreement (carried)
• Adopted By-law 103-2024 for Summerside stormwater works assumption (carried)
• Adopted By-law 104-2024 for Northport Meadows Phase 2B pre-servicing agreement (carried)
• Approved Urban Tree Canopy Plan in principle (carried)
• Appointed Cenotaph ad hoc Committee members (carried)

Committee of Adjustment

The Committee of Adjustment will adopt the minutes from its August 26 and September 16 meetings. It will note the cancellation of the public hearing for the minor variance at 91 Grosvenor Street South. It will hold a public hearing and decide on a minor variance application (A-2024-042) for 574 Harbour Street, which seeks to rebuild the cottage with a full second storey and extend a legal non‑conforming use.

• Adopt minutes from the August 26, 2024 Committee meeting
• Adopt minutes from the September 16, 2024 Committee meeting
• Cancel public hearing for Minor Variance A-2024-011 at 91 Grosvenor Street South
• Public hearing and decision on Minor Variance A-2024-042 at 574 Harbour Street (extension of legal non‑conforming use)
• Approval conditioned on removal or correction of a concrete paver patio encroachment

The Committee of Adjustment approved a minor variance application (A-2024-042) for 574 Harbour Street, allowing an extension to a legal non-conforming use to rebuild the existing cottage with a full second storey, subject to conditions. The application was approved as recommended, with conditions including removal or resolution of a concrete paver patio encroachment. The public hearing for another application (A-2024-011) was cancelled. The meeting also approved previous minutes and set the next meeting date.

• Approved minor variance A-2024-042 for 574 Harbour Street (carried)
• Cancelled public hearing for A-2024-011 (91 Grosvenor Street South)
• Approved minutes of August 26, 2024 (carried)
• Approved minutes of September 16, 2024 (carried)
• Set next meeting for January 13, 2025 at 4:30 p.m. (carried)

Striking Committee

The Striking Committee will adopt the minutes from the November 13, 2024 meeting and receive reports from municipal officers. It will consider new business to endorse the formation of a Cenotaph ad hoc Committee, including its mandate and member appointments. The Committee will then move into a closed session to discuss updates to the Accessibility Advisory Committee before resuming the public meeting.

• Adopt Striking Committee minutes from November 13, 2024
• Endorse creation of a Cenotaph ad hoc Committee with mandate and member appointments
• Closed‑to‑public session to discuss Accessibility Advisory Committee appointment updates
• Resume public meeting after closed session

Committee of the Whole

The Committee of the Whole will consider the Town of Saugeen Shores’ Final Budget Report 2025, which proposes a $24,494,116 tax levy, a 4.1% blended tax rate increase, and associated operating and capital figures. Council is asked to approve the 2025 operating budget with net operating income of $11,717,240, capital expenses of $10,317,910, and debt proceeds of $44,047,727. The agenda also includes approval of the 2025 Fees and Charges By‑Law and the Tax Levy By‑Law, as well as a one‑time $30,000 allocation for the SSTC/Pumpkinfest event. Additionally, staff will present the draft Energy Conservation and Demand Management Plan 2024‑2029 for information only.

• Approval of 2025 Operating Budget with net operating income of $11,717,240
• Approval of 2025 Capital Expenses of $10,317,910
• Increase of 2025 Tax Levy to $24,494,116 (4.1% blended rate increase, $183 average household increase)
• Adoption of the 2025 Fees and Charges By‑Law
• Adoption of the 2025 Tax Levy By‑Law

The Committee of the Whole approved the 2025 Business Plan and Budget, setting the tax levy at $24,494,116, which results in a 4.1% blended tax rate increase and an estimated $183 increase for the average household. The budget includes $30,000 in one-time funding for SSTC/Pumpkinfest from the Tax Stabilization Reserve, and the committee also received the Energy Conservation and Demand Management Plan for information. A request to waive rental fees for the 2025 Winterama was honoured, and a letter of interest for an inflatable water park was referred to staff.

• Approved 2025 Business Plan and Budget with $24,494,116 tax levy (carried, as amended)
• Approved $30,000 one-time SSTC/Pumpkinfest funding from Tax Stabilization Reserve (carried)
• Received Energy Conservation and Demand Management Plan for information (carried)
• Endorsed City of Toronto resolution on family physicians, forwarded to Premier, Minister of Health, and AMO (carried)
• Honoured request to waive rental fees for 2025 Winterama at Port Elgin Community Complex and Rotary Hall
• Referred letter of interest for inflatable water park at Port Elgin Main Beach to staff

Regular Council Meeting

The council will adopt several by‑laws, including By‑law 95‑2024 authorizing the 2025‑2035 Saugeen Shores Fire Master Plan, By‑law 96‑2024 for 2025 fees and charges, By‑law 97‑2024 for an Ontario Clean Water Agency agreement, By‑law 98‑2024 for a Walker House encroachment, and By‑law 99‑2024 appointing enforcement officers. Council will also approve a single‑source purchase of a Parks Garbage Truck from Nexgen Municipal Inc. as part of the 2025 Business Plan. A closed‑to‑public session will consider a proposed land acquisition for parkland north of the Saugeen River. Additional items include directing a formal appraisal of Innovation Park lands and designating the Saugeen Shores Lawn Bowling Club as a heritage property.

• Adoption of By‑laws 95‑2024 to 99‑2024 covering fire master plan, fees, water agency, Walker House encroachment, and enforcement officer appointments
• Approval of single‑source purchase of a Parks Garbage Truck from Nexgen Municipal Inc.
• Closed‑to‑public discussion of a proposed parkland acquisition north of the Saugeen River
• Directive for formal appraisal of Innovation Park land parcels (Parts 1‑18, 20 on Plan 3R‑10829)
• Heritage designation request for the Saugeen Shores Lawn Bowling Club at 34 Victoria Street North

Council approved the 2025-2035 Fire Master Plan and adopted the Public Art Policy, among other decisions. It also appointed members to various committees for 2025-2026, approved the final design for High Street reconstruction and cenotaph upgrade, and passed several by-laws including fees and charges and an encroachment agreement for Walker House.

• Approved 2025-2035 Fire Master Plan and By-law 95-2024 (carried)
• Adopted Public Art Policy (carried)
• Approved final design for High Street Reconstruction and Cenotaph Upgrade, with parallel parking retained (carried)
• Appointed 2025-2026 committee members as recommended (carried)
• Adopted By-law 98-2024 for Walker House encroachment agreement (carried)
• Approved single source purchase of Parks Garbage Truck from Nexgen Municipal Inc. (carried)
• Directed formal appraisal for Innovation Park lands (carried)
• Directed heritage designation for Saugeen Shores Lawn Bowling Club (carried)

Airport Advisory Committee

The Airport Advisory Committee will meet to adopt the draft minutes from the May 23, 2024 meeting and discuss unfinished and new business. The meeting is scheduled for 2:30 p.m. on November 27, 2024, in the Green Room at the Southampton Coliseum.

• Adoption of draft minutes from May 23, 2024
• Review of unfinished business
• Discussion of new business
• Committee communications
• Adjournment

Business Plan Meeting

Council is reviewing departmental operating and capital overviews to finalize the town's business plan. The meeting includes discussions on budget changes, reserves, and fee schedules for 2025.

• Review of Operating Budget (2024-2025)
• Review of Operating Business Plan (2024-2033)
• Review of Capital Business Plan (2024-2033)
• Review of Fees and Charges Schedules 2025
• By-law 90-2024 to confirm Council proceedings

Council directed staff to develop a Short-Term Rental Licensing Program with $20,000 from Tax Stabilization, and removed the Municipal Accommodation Fee from the 2025 Business Plan. Several other budget items were approved, including $75,000 for a Recreation Master Plan Update, while a proposal to add three full-time ice operators was defeated. Council also approved directing staff to develop a motion for Bruce County to coordinate Source Separated Organics.

• Approved Short-Term Rental Licensing Program development with $20,000 from Tax Stabilization; Municipal Accommodation Fee removed from 2025 Business Plan (Carried)
• Approved $75,000 for Recreation Master Plan Update and surplus lands analysis (Carried)
• Defeated motion to keep one full-time and two seasonal ice operators instead of adding three new full-time Operators (Defeated)
• Approved $150,000 Community Planning Permit System in plan, anticipating grant funding (Carried)
• Removed $15,000 Spruce the Bruce Grant Supplement from Business Plan (Carried)
• Approved directing staff to develop motion for Bruce County to coordinate Source Separated Organics (Carried)
• Moved $40,000 Wi-Fi platform for Lamont Sports Park to Medium Priority, funded by Tax Stabilization Reserve (Carried)
• Defeated removal of Legislative and Council Coordinator from 2025 budget (Defeated)

Regular Council Meeting

The council will adopt the minutes from the November 11 regular and committee meetings. It will then move into a closed‑to‑public session to consider the CAO performance review finalization, a proposed disposition of land for the Innovation Park, and directions on negotiations with Practice Ready Ontario and the OCWA contract renewal. Public items include a motion recognizing intimate partner violence as a serious issue and a confirmatory by‑law to seal the council's proceedings. Several committee reports will be received for information, including a request for Ontario to implement a rural road safety program.

• Adopt minutes of the November 11 regular council and committee of the whole meetings
• Closed session to discuss CAO performance review, Innovation Park land disposition, Practice Ready Ontario negotiations, and OCWA contract renewal
• Motion recognizing intimate partner violence and urging provincial action
• Confirmatory By‑law 91‑2024 to confirm council proceedings
• Committee resolution requesting Ontario implement a rural road safety program

Council adopted the revised Integrated Accessibility Standards Policy and passed resolutions requesting provincial action on rural road safety and intimate partner violence. It also received reports on the Aquatic and Wellness Centre, asset management levels of service, and the Ontario Community Infrastructure Fund. The meeting included a closed session for the CAO performance review, Innovation Park land disposition, and contract negotiations.

• Adopted revised Integrated Accessibility Standards Policy (carried)
• Requested Ontario implement rural road safety program (carried)
• Declared intimate partner violence a serious issue, urged passage of Bill 173 (carried)
• Received Aquatic and Wellness Centre operations plan for information (carried)
• Received asset management levels of service report for information (carried)
• Received Ontario Community Infrastructure Fund update for information (carried)
• Moved into closed session for CAO review, land disposition, and negotiations (carried)
• Adopted confirmatory by-law 91-2024 (carried)

Committee of the Whole

The Committee of the Whole is reviewing a long-term fire service plan and the final design for High Street reconstruction. The body will also consider a new Public Art Policy and review third-quarter budget variances.

• Approval of the 2025-2035 Saugeen Shores Fire Master Plan and By-law 95-2024
• Final design approval for High Street Reconstruction and Cenotaph Upgrade
• Adoption of the Public Art Policy for municipally owned spaces
• 2024 Quarter 3 Variance to Budget report showing forecasted net income of $16.4 million
• Annual reports and 2025 draft budgets from Port Elgin BIA and Southampton BIA

The Committee of the Whole approved the 2025-2035 Fire Master Plan, adopted the Public Art Policy, and approved the final design for the High Street Reconstruction and Cenotaph Upgrade, including retaining parallel parking from Huron to Front Street. A motion to re-add two electric charging parking spaces was defeated. Budget requests from heritage and BIA delegations were referred to the November 27 Business Plan meeting.

• Approved 2025-2035 Fire Master Plan and By-law 95-2024 (carried)
• Adopted Public Art Policy (carried)
• Approved High Street Reconstruction and Cenotaph Upgrade final design, as amended (carried)
• Directed staff to retain parallel parking from Huron Street to Front Street (carried)
• Referred cenotaph matter to Striking Committee to appoint Ad Hoc Committee (carried)
• Defeated motion to re-add two electric charging parking spaces (defeated)
• Received Q3 2024 Variance to Budget report (carried)
• Endorsed Bruce County CANDU reactor resolution (carried)

Municipal Heritage Committee

The Municipal Heritage Committee will adopt the minutes from October 21 and November 12, 2024. It will approve the wording for a 25th Anniversary interpretive plaque. It will recommend that Council designate the Saugeen Shores Lawn Bowling Club at 34 Victoria Street North, Southampton, under the Ontario Heritage Act. It will discuss appointing presenters for a summer student position and solicit historic points of interest for a joint map with Saugeen First Nation.

• Approve content for the 25th Anniversary Interpretive Plaque
• Recommend Council designate 34 Victoria Street North, Southampton (Saugeen Shores Lawn Bowling Club) under Part 4 Section 29 of the Ontario Heritage Act
• Appoint presenters for the Heritage Summer Student Position request at the November 25 Committee of the Whole meeting
• Consider committee suggestions for 6–12 historic points of interest for a joint map with Saugeen First Nation
• Adopt minutes of the October 21 and November 12, 2024 meetings

The Saugeen Shores Municipal Heritage Committee approved minutes and agenda additions, and recommended that Council designate the Saugeen Shores Lawn Bowling Club at 34 Victoria Street North under the Ontario Heritage Act. The Committee also approved the 25th Anniversary Interpretive Plaque content, recommended a delegation presentation for a summer student position to the Committee of the Whole, and forwarded historical points of interest suggestions to the Economic Development Division.

• Added Item 9.4 Historical Points of Interest Request to the agenda (Carried)
• Added Item 9.5 Workplan Discussion for 2025-2026 Committee to the agenda (Carried)
• Approved minutes of October 23 and November 12, 2024 (Carried)
• Approved content for the 25th Anniversary Interpretive Plaque (Carried)
• Recommended Council direct staff to designate 34 Victoria Street North (Saugeen Shores Lawn Bowling Club) under Part 4 Section 29 of the Ontario Heritage Act (Carried)
• Recommended Chair C. Grace and N. Menage present the Heritage Summer Student Position request at the November 25, 2024, Committee of the Whole meeting (Carried)
• Recommended Historic Points of Interest suggestions be considered by the Economic Development Division (Carried)
• Adjourned the meeting at 1:59 pm (Carried)

Public Information Centre

The Town of Saugeen Shores will hold a Public Information Centre on November 20, 2024. The meeting includes a Project Overview that will present the Proposed Levels of Service Project Notice. The session is for informational purposes and includes a land acknowledgement, next steps discussion, and a Q&A period.

• Project Overview – presentation of the Proposed Levels of Service Project Notice

Business Plan Meeting

The Corporation of the Town of Saugeen Shores will hold a two-day Business Plan meeting to review departmental operating and capital budgets. The meeting includes presentations from the Police Service and Council directed changes, and concludes with the adoption of the 2024-2025 Operating Budget.

• Police Service Budget Presentation
• Departmental Operating and Capital Budgets
• Adoption of 2024-2025 Operating Budget
• Fees and Charges Schedules 2025
• Confirmatory By-law 90-2024

Council reviewed the proposed 2025 Business Plan and departmental budgets. Decisions were made regarding operating support for the Southampton Art Society and funding for the Southampton Tennis Club.

• Approved funding of $50,000 for two years to the Southampton Tennis Club, contingent on a public access agreement
• Directed staff to negotiate an agreement with the Southampton Art Society for potential operating support
• Adopted Business Plan Meeting minutes from November 22 and 29, 2023

Regular Council Meeting

The Saugeen Shores Council will consider and vote on a Local Official Plan Amendment (L-2024-008) and a Zoning By‑law Amendment (Z-2024-039) to allow a six‑unit residential building at 176 Leeder Lane, Southampton. The Council will also adopt Community Toolkits for Port Elgin and Southampton and the 2025 Destination Development Plan. A by‑law to remove the Holding “h” provision on Peel Street (PLAN 3M170, LOTS 1‑11) will be adopted, and the three related by‑laws (89‑2024, 92‑2024, 93‑2024) will be read and sealed. Finally, a Confirmatory By‑law (94‑2024) will be passed.

• Adopt Local Official Plan Amendment L-2024-008 and Zoning By‑law Amendment Z-2024-039 for a six‑unit building at 176 Leeder Lane, Southampton
• Adopt Community Toolkits for Port Elgin and Southampton and the Saugeen Shores Destination Development Plan 2025
• Adopt By‑law 93‑2024 to remove the Holding “h” provision on Peel Street (PLAN 3M170, LOTS 1‑11)
• Read and seal By‑laws 89‑2024, 92‑2024, and 93‑2024
• Adopt Confirmatory By‑law 94‑2024

Council approved a zoning by-law amendment to permit a six-unit apartment building at 176 Leeder Lane in Southampton, removing the need for a separate official plan amendment. Council also adopted the Community Toolkits for Port Elgin and Southampton and the Destination Development Plan, and removed a holding provision on Peel Street lands. All decisions were carried unanimously.

• Approved Zoning By-law Amendment Z-2024-039 for six-unit apartment at 176 Leeder Lane (carried)
• Adopted Community Toolkits for Port Elgin and Southampton and Destination Development Plan (carried)
• Removed holding 'h' provision on Peel Street lands via By-law 93-2024 (carried)
• Passed By-laws 92-2024 and 93-2024 (carried)
• Passed confirmatory By-law 94-2024 (carried)

Committee of Adjustment - CANCELLED

The meeting scheduled for 2024-11-18 was cancelled. The provided agenda contains only procedural boilerplate and no substantive items.

Striking Committee

The Striking Committee is meeting to finalize the 2024 CAO performance review and discuss 2025-2026 committee appointments. These items are scheduled to be discussed in a session closed to the public.

• 2024 CAO Performance Review Finalization
• 2025-2026 Committee Appointments

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility concerns on the main streets of Port Elgin and Southampton. The body will also review updates regarding the Aquatic and Wellness Centre and the Integrated Accessibility Standards Policy.

• Main Street Accessibility Inspections report for Port Elgin and Southampton
• Aquatic and Wellness Centre Follow Up report
• Integrated Accessibility Standards Policy Update
• Sub-Committee report on Accessibility Webpage Content

Special Municipal Heritage Committee

The Municipal Heritage Committee is meeting to review a proposed work plan and job description for a summer student. The committee is considering a recommendation to Council to include this position in the 2025 Business Plan.

• Proposed Heritage Summer Student Position for the 2025 Business Plan

The Municipal Heritage Committee approved a recommendation requesting Town Council include a Heritage Summer Student Position in the 2025 Business Plan. The committee also recommended moving forward with recruitment regardless of whether Canada Summer Jobs funding is approved. The request is scheduled to go before Council on November 25, 2024.

• Recommended Council include a Heritage Summer Student position in the 2025 Business Plan regardless of Canada Summer Jobs funding (Carried)

Regular Council Meeting

The Saugeen Shores Council meeting focused on adopting minutes, approving a capital budget of $2,321,548, and passing a procedural by-law. The session also included discussions on landfill optimization and the Ontario Deposit Return Program.

• Adoption of Regular Council and Committee of the Whole minutes
• Approval of Capital Budget Pre-approval totaling $2,321,548
• Endorsement of resolution regarding Ontario Deposit Return Program
• Notice of Motion on Intimate Partner Violence
• Passage of By-law 87-2024 (Procedural By-law)

Council approved a capital budget pre-approval totaling $2,321,548, received the Environmental Ad Hoc Committee Final Report for information, and endorsed a resolution on the Ontario Deposit Return Program. Council also gave direction in closed session on labour negotiations, land disposition with the Bluewater District School Board, and Bruce C Municipal Capacity Funding.

• Approved Capital Budget Pre-approval totaling $2,321,548 (carried)
• Received Environmental Ad Hoc Committee Final Report and referred to staff for implementation report (carried)
• Endorsed Ontario Deposit Return Program resolution to be circulated to provincial and federal officials (carried)
• Adopted minutes of October 21 and 28, 2024 meetings (carried)
• Passed By-law 87-2024 (Procedural By-law) (carried)
• Passed By-law 88-2024 (Confirmatory By-law) (carried)
• Moved into closed session for labour, land, and funding negotiations (carried)
• Gave staff direction on collective bargaining, school board land disposition, and Bruce C funding (reported)

Committee of the Whole

The Committee of the Whole will receive reports for information on three major items: a draft Operations and Management Plan for the Aquatic and Wellness Centre, a proposal for new Levels of Service in the town’s Asset Management Plan, and the 2025 Ontario Community Infrastructure Fund allocation of $1,263,455. Additional updates will be presented from local groups including the Saugeen Memorial Hospital Foundation Gran Fondo, the Saugeen Rail Trail Association, and the Canadian Federation of University Women Southport. Council will provide feedback on the draft plans but no formal decisions are listed.

• Draft Aquatic and Wellness Centre Operations and Management Plan (review for information)
• Introduction to Proposed Levels of Service for Asset Management (review for information)
• Ontario Community Infrastructure Fund (OCIF) Allocation 2025 – $1,263,455 (review for information)
• Saugeen Memorial Hospital Foundation – 2024 Gran Fondo update
• Saugeen Rail Trail Association – annual update

The Committee of the Whole received three staff reports for information: the draft Aquatic and Wellness Centre Operations and Management Plan, proposed Levels of Service for Asset Management, and an Ontario Community Infrastructure Fund update. Delegations from the Saugeen Memorial Hospital Foundation, Saugeen Rail Trail Association, and Canadian Federation of University Women Southport were heard, with their requests referred to staff. No substantive decisions were made; all items were received for information only.

• Received draft Aquatic and Wellness Centre Operations and Management Plan for information (carried)
• Received Introduction to Proposed Levels of Service for Asset Management report for information (carried)
• Received Ontario Community Infrastructure Fund Update report for information (carried)
• Referred Gran Fondo awareness and rental fee waiver requests to staff
• Referred Saugeen Rail Trail Association 2025 requests to staff
• Referred request to lower Town flags for Dec 6 vigil to staff

Regular Council Meeting

The Saugeen Shores Regular Council will consider several approvals, including adopting a Procedural By-law presented by the Striking Committee. The council will also pass a Confirmatory By-law that formally records the meeting's actions. Additional items include adopting the October 15 minutes and noting a second Southampton Sidewalk Plow as a high priority in the 2025 Business Plan. Reports on the Urban Tree Canopy Plan and the 2025 Business Plan will be received for information.

• Adopt Procedural By-law as presented by the Striking Committee
• Pass By-law 86-2024 to confirm the council's proceedings
• Adopt the October 15, 2024 Committee of the Whole and Regular Council minutes
• Include the second Southampton Sidewalk Plow as a “high” priority in the 2025 Business Plan
• Receive reports: Q3 Update, Draft Urban Tree Canopy Plan, 2025 Business Plan, Solicitor Update

Council adopted the Procedural By-law as amended, including original wording for Section 14.6 on Open Forum, Delegations and Public Meetings. It also received several reports for information, including the Q3 update, Urban Tree Canopy Plan discussion paper, 2025 Business Plan, and Municipal Solicitor Position update. The second Southampton Sidewalk Plow was prioritized as 'high' in the 2025 Business Plan. No other substantive decisions were made.

• Adopted Procedural By-law as amended (carried)
• Received Q3 2024 update report for information
• Received Urban Tree Canopy Plan discussion paper for information
• Received 2025 Business Plan report for information
• Included second Southampton Sidewalk Plow as 'high' priority in 2025 Business Plan
• Received Municipal Solicitor Position update for information
• Adopted minutes of October 15, 2024, meetings
• Passed confirmatory by-law 86-2024

Committee of the Whole

The Committee of the Whole will consider a pre-approval of $2,321,548 for capital projects and review public feedback on High Street reconstruction. The meeting also includes a public presentation on a landfill optimization environmental assessment.

• Capital Budget Pre-Approval ($2,321,548)
• High Street Reconstruction and Cenotaph Improvements
• Landfill Optimization Environmental Assessment
• Water/Wastewater Generator Projects Update
• Community Donation Policy Update

The Committee approved a $2,321,548 Capital Budget Pre-approval to allow early tendering for 2025 projects. Council endorsed resolutions supporting the Ontario Deposit Return Program and the establishment of an Ontario Rural Road Safety Program, directing staff to circulate these to provincial officials. The Landfill Optimization Environmental Assessment Terms of Reference were received for information following a public meeting, and a request for $100,000 annual funding for the Southampton Arts Centre was referred to staff for 2025 Business Plan consideration.

• Approved Capital Budget Pre-approval totaling $2,321,548
• Endorsed resolution supporting Ontario Deposit Return Program
• Endorsed resolution requesting Ontario Rural Road Safety Program
• Received Landfill Optimization EA Terms of Reference for information
• Received High Street Reconstruction and Cenotaph feedback report for information
• Referred Southampton Arts Centre $100,000 funding request to staff for 2025 Business Plan
• Received Community Donation Policy Update for information

Municipal Heritage Committee

The Municipal Heritage Committee is meeting to receive reports on summer interns and heritage walking tours. The body will also discuss interpretive plaques and a sun shade inquiry from the Saugeen Shores Lawn Bowling Club.

• Walking Tour 1 presentation for Mill and Green Streets west of Goderich Street in Port Elgin
• Interpretive Plaques update and master list
• Saugeen Shores Lawn Bowling Club sun shade inquiry
• Summer Intern Program report
• Architectural Conservancy of Ontario Award update for Marine Heritage Society, Southampton

The Municipal Heritage Committee approved the previous meeting's minutes and formed a sub-committee to consider a 2025 Summer Intern to assist with research and a heritage app. The Committee also scheduled a special meeting for November 12, 2024, and referred walking tour updates back to the sub-committee. Additionally, members recommended that staff consider establishing a policy for Council approval regarding interpretive plaque research.

• Approved minutes of September 25, 2024
• Formed a sub-committee consisting of F. Barrick, M. Fergusson, and C. Grace to consider a 2025 Summer Intern
• Approved a Special Meeting of the Municipal Heritage Committee for November 12, 2024 at 10:00 a.m. in the Community Complex Rotary Hall
• Referred proposed Walking Tour Updates to the Sub-Committee for consideration
• Recommended that staff consider establishing an Interpretive Plaque Policy for approval by Council, and circulated plaque research for Town records
• Adjourned the meeting at 3:23 p.m.

Regular Council Meeting

The council will consider and vote on several by‑laws, including an Official Plan Amendment (L‑2024‑007) and a Zoning By‑law Amendment (Z‑2024‑025). It will also vote to lift the holding provision on Kovac Lane (By‑law 83‑2024). The council will adopt a by‑law to assume services for Phase 7 Stage 2 of the Summerside Subdivision (By‑law 84‑2024). Finally, By‑laws 81‑2024, 82‑2024, 83‑2024, 84‑2024 and Confirmatory By‑law 85‑2024 will be read and passed.

• Adopt Official Plan Amendment L‑2024‑007 and Zoning By‑law Amendment Z‑2024‑025 (By‑law 81‑2024, 82‑2024)
• Lift holding provision on Kovac Lane (By‑law 83‑2024)
• Assume services for Summerside Phase 7 Stage 2 (By‑law 84‑2024)
• Pass Confirmatory By‑law 85‑2024
• Read and pass By‑laws 81‑2024, 82‑2024, 83‑2024, 84‑2024

Council adopted By-law 81-2024 (Official Plan Amendment L-2024-007) and By-law 82-2024 (Zoning By-law Amendment Z-2024-025), forwarding the Official Plan amendment to Bruce County for approval. They also directed staff to bring back all Zoning By-law Amendments recommended as of August 26, 2024, in phases. Additionally, Council lifted the holding provision on Kovac Lane (By-law 83-2024) and assumed services for Summerside Phase 7, Stage 2 (By-law 84-2024). All motions carried unanimously.

• Adopted By-law 81-2024 for Official Plan Amendment L-2024-007 (carried)
• Approved Zoning By-law Amendment Z-2024-025 via By-law 82-2024 (carried)
• Directed staff to bring back all Zoning By-law Amendments recommended as of Aug 26, 2024, in phases (carried)
• Lifted holding provision on Kovac Lane lots via By-law 83-2024 (carried)
• Assumed services for Summerside Phase 7, Stage 2 via By-law 84-2024 (carried)
• Passed confirmatory By-law 85-2024 (carried)

Committee of Adjustment - CANCELLED

The Saugeen Shores Committee of Adjustment meeting scheduled for 2024-10-21 was cancelled. As a result, no rezoning proposals, contracts, ordinances, or other items will be considered at this time.

Environmental Ad Hoc Committee

The Environmental Ad Hoc Committee is meeting to review a draft committee report and several sub-committee reports. Discussions include climate protection, urban tree canopy, and community engagement strategies.

• Environmental Ad Hoc Committee Draft Report
• Partners for Climate Protection Sub-Committee Revised Report
• Draft Environmental Champion Award Policy
• Urban Tree Canopy Plan Sub-Committee verbal report
• Grey-Bruce Youth Climate Action Conference funding support letter

The Environmental Ad Hoc Committee held its final meeting, approving recommendations for the Urban Tree Canopy Plan, including education, native species, and a tree inventory. It also endorsed the Environmental Champion Award Policy for Council adoption, incorporated the Partners for Climate Protection report into its final report, and supported a $500 funding request for youth climate conference transportation.

• Approved recommendations for the Draft Urban Tree Canopy Plan (carried)
• Approved inclusion of Partners for Climate Protection Program Report in final report (carried)
• Recommended Council adopt the Environmental Champion Award Policy (carried)
• Approved incorporating recommendations into Final Report for Council (carried)
• Approved $500 funding for Youth Climate Action Conference from Environmental Ad Hoc Budget (carried)

Committee of the Whole

The Committee of the Whole will review the Quarter 3 update on 43 major initiatives and 51 capital highlights. Council will also discuss an Urban Tree Canopy Plan and prepare for 2025 Business Plan deliberations scheduled for November.

• Proposal to designate a second Southampton Sidewalk Plow as a high priority for the 2025 Business Plan
• Review of the Urban Tree Canopy Plan Discussion Paper
• Quarter 3 update on 43 Major Initiatives, 76 Division Highlights, and 51 Capital Highlights
• Report on the contributions of the Municipal Solicitor role created in 2024
• Delegation from the Chantry Island Cham-Bettes regarding the 5th Annual Sharecrows Food Drive Event

The Committee of the Whole received several reports for information, including the Q3 2024 Major Initiatives update, the Urban Tree Canopy Plan Discussion Paper, and a preview of the 2025 Business Plan. It also approved including a second Southampton sidewalk plow as a high priority in the 2025 Business Plan and referred two items to committees or staff for further review. No formal decisions were made on the reports received for information.

• Received Q3 2024 Major Initiatives, Division and Capital Highlights report for information (carried)
• Received Urban Tree Canopy Plan Discussion Paper for information (carried)
• Received 2025 Business Plan – What to Expect report for information (carried)
• Approved second Southampton sidewalk plow as high priority in 2025 Business Plan (carried)
• Received Municipal Solicitor Position Update report for information (carried)
• Referred Town of South Bruce Peninsula resolution on Bruce County Official Plan to staff (carried)
• Referred Grey-Bruce Youth Climate Action Conference funding letter to Environmental Ad Hoc Committee (carried)

Regular Council

The Saugeen Shores Regular Council will adopt the minutes from the September 16 and 23 meetings and note the Committee of the Whole minutes. A closed‑to‑public session will be held to discuss a confidential legal matter before the council resumes. The council will receive reports on the Bruce County Official Plan Review, Aquatic and Wellness Centre fundraising, and the 2024 AMO Delegation recap, and will endorse a resolution on AMCTO provincial updates. Finally, By‑law 80‑2024 will be read, passed, and sealed.

• Adopt September 16 and 23 Regular Council minutes and note Committee of the Whole minutes
• Closed‑to‑public session on a confidential legal matter involving potential litigation
• Receive Bruce County Official Plan Review and Aquatic and Wellness Centre fundraising reports
• Endorse Township of Russell resolution on AMCTO Provincial Updates to the Municipal Elections Act
• Adopt By‑law 80‑2024 confirming council proceedings

Council endorsed a resolution from the Township of Russell regarding AMCTO provincial updates to the Municipal Elections Act, to be forwarded to provincial officials. Council also received reports on the Bruce County Official Plan Review, Aquatic and Wellness Centre fundraising, and the 2024 AMO Delegation Recap. The meeting included a closed session for a confidential legal matter, with no substantive decisions made publicly beyond the endorsement and routine approvals.

• Endorsed resolution on AMCTO Municipal Elections Act updates (carried)
• Received Bruce County Official Plan Review report (carried)
• Received Aquatic and Wellness Centre Fundraising Update (carried)
• Received 2024 AMO Delegation Recap report (carried)
• Adopted minutes of September 16 and 23, 2024 meetings (carried)
• Moved into closed session for confidential legal matter (carried)
• Adopted closed minutes and provided direction on legal matter (carried)
• Passed confirmatory by-law 80-2024 (carried)

Striking Committee

The Striking Committee is meeting to discuss updates to the proposed Procedural By-law. The agenda also includes a closed session to review the Chief Administrative Officer's performance.

• Recommendation to Council to adopt the updated Procedural By-law
• Closed session for Chief Administrative Officer Performance Review results

The Striking Committee adopted previous minutes, held a closed session regarding the CAO performance review, and reviewed the proposed Procedural By-law. The Committee recommended that Council adopt the Procedural By-law with several amendments.

• Adopted August 28, 2024 Striking Committee minutes
• Moved into closed session for CAO performance review
• Recommended that Council adopt the Procedural By-law as amended

Environmental Ad Hoc Committee

The Environmental Ad Hoc Committee will adopt the August 29, 2024 minutes, receive a presentation on the town’s Urban Tree Canopy Plan, and review draft reports from the Partners for Climate Protection and Recognition Award sub‑committees. It will also consider related news articles and newsletters. The agenda includes unfinished business, new business, and setting the date for the next meeting.

• Adopt the Draft Environmental Ad Hoc Committee Minutes – August 29, 2024
• Urban Tree Canopy Plan presentation
• Partners for Climate Protection Sub‑Committee draft report (Sept 17, 2024)
• Recognition Award/Community Events/Awareness Raising Sub‑Committee report (May 7, 2024)
• CBC News article on Waterloo planting 10,000 trees over three years

The Environmental Ad Hoc Committee formed a sub-committee to provide feedback on the draft Urban Tree Canopy Plan, and received reports from climate and recognition sub-committees for further revision. The committee also updated its timeline to bring a final report to Council in November 2024. No final decisions were made on the plan or reports; they are pending further review.

• Formed sub-committee to provide feedback on draft Urban Tree Canopy Plan (carried)
• Nominated Dan Dychuck, Odette Bartnicki, and Victoria Sandre or Cheryl Grace to sub-committee (carried)
• Received Partners for Climate Protection Sub-Committee report for information; revisions to be brought back for approval (carried)
• Directed Recognition Award Sub-Committee to return with final Environmental Sustainability Champion Award Policy for feedback (carried)
• Added agenda item 6.4 Committee's Final Report Timeline Update (carried)
• Approved minutes of August 29, 2024 (carried)

Public Information Centre

The Town of Saugeen Shores will hold a public information centre meeting on September 25, 2024. Attendees will receive an invitation to a neighbourhood information session for Adelaide Street and hear a project overview. The meeting will discuss next steps for the Adelaide Street initiative before adjourning.

• Invitation to Neighbourhood Information Session – Adelaide Street (PDF attachment)
• Project Overview of Adelaide Street neighbourhood initiative
• Discussion of next steps for the Adelaide Street project

Municipal Heritage Committee

The Municipal Heritage Committee is reviewing a draft Cultural Heritage Master Plan and a historical context report. The body is also considering the creation of a sub-committee for a 25th anniversary plaque and a specific property plaque application.

• Presentation of the Draft Cultural Heritage Master Plan
• Proposal to form a sub-committee for the 25th Anniversary interpretive plaque
• Plaque program application for 20 Beach Road, Southampton
• Presentation on Heritage Lighthouses by the Marine Heritage Society

The Municipal Heritage Committee approved a heritage plaque application for 20 Beach Road in Southampton. Members also formed a sub-committee to design a plaque commemorating the town's 25th anniversary and provided feedback on the draft Cultural Heritage Master Plan.

• Approved minutes from August 22, 2024 (Carried)
• Recommended additions to the Draft Cultural Heritage Master Plan (Carried)
• Formed 25th Anniversary plaque sub-committee (Carried)
• Appointed C. Grace, N. Menage, and L. Doll to sub-committee (Carried)
• Approved heritage plaque for 20 Beach Road, Southampton (Carried)

Committee of the Whole

The Committee of the Whole will receive several staff reports for information, including a review of Bruce County’s draft Official Plan, an update on the Aquatic and Wellness Centre fundraising effort, and a recap of the Association of Municipalities of Ontario delegation. No motions or decisions are proposed on these items. The meeting also includes community recognitions and public notices.

• Bruce County Official Plan Review and Consultation – staff report for information
• Aquatic and Wellness Centre Fundraising Update – $3,000,000 goal, $1,736,912 raised to date
• 2024 AMO Delegation Recap – staff report for information
• Community Watch Recognition with Police Services Board – acknowledgment
• SB Dance Studio Recognition – acknowledgment

The Committee of the Whole received several reports and presentations, including updates on the Bruce County Official Plan review and the Aquatic and Wellness Centre fundraising. Council endorsed a resolution from the Township of Russell regarding AMCTO provincial updates to the Municipal Elections Act, which will be forwarded to provincial officials. No other substantive decisions were made; most items were received for information.

• Endorsed Township of Russell resolution on Municipal Elections Act updates (carried)
• Received Bruce County Official Plan Review and Consultation report for information (carried)
• Received Aquatic and Wellness Centre Fundraising Update report for information (carried)
• Received 2024 AMO Delegation Recap report for information (carried)
• Directed staff to prepare statement for Mayor to issue in support of National Disability Employment Awareness Month

Regular Council Meeting

The council will adopt minutes from previous meetings and hold a closed session to discuss a proposed land disposition at Concession 10. It will receive a Q2 budget variance report and approve a revised Connecting Links multiyear plan, including a $449,900 municipal contribution and a $350,000 fund transfer for asphalt resurfacing. The council will also endorse resolutions on cellular service and public‑sector salary disclosure, authorize an agreement for the Smart Beach Project, and approve the 2025 council calendar and a confirmatory by‑law.

• Approve $449,900 municipal contribution (10%) for 2025‑2026 Connecting Links projects: Highway 21 resurfacing and Turner Street/Hwy 21 intersection improvements
• Approve $350,000 fund transfer to the 2024 Asphalt Resurfacing Project from savings on other street projects
• Closed to Public session to discuss proposed disposition of town‑owned land at Concession 10
• Authorize the Chief Administrative Officer to negotiate participation in Phases 4‑6 of the Smart Beach Project at Station Beach, Kincardine
• Approve the 2025 Council Calendar

Council approved the revised Connecting Links Multiyear Plan, including funding applications for two projects and a $449,900 municipal contribution. They also approved a $350,000 fund transfer for asphalt resurfacing, endorsed resolutions on cellular services and salary disclosure, and authorized negotiations for the Smart Beach Project. All decisions were carried unanimously.

• Approved revised Connecting Links Multiyear Plan and $449,900 municipal contribution (carried)
• Approved $350,000 transfer to 2024 Asphalt Resurfacing Project (carried)
• Endorsed resolution on underserviced cellular communication services (carried)
• Endorsed resolution on public sector salary disclosure (carried)
• Authorized CAO to negotiate Smart Beach Project agreement (carried)
• Approved 2025 Council Calendar (carried)
• Adopted minutes of August 26 and September 9, 2024 (carried)
• Confirmed proceedings via By-law 78-2024 (carried)

Regular Council Meeting

The council will receive reports on a local official plan amendment and zoning by-law amendment for a six‑unit apartment project (Nicsam) and on a draft plan of subdivision for the Lord Elgin Estates development. It will also adopt four by‑laws: removal of holding provisions for a Southampton parcel, release of a 1977 subdivision agreement for Easthampton, authorization of an easement for Miramichi Shores, and postponement of a conservation easement related to Miramichi Shores. These actions address zoning, development, and land‑use easements in the town.

• Local Official Plan Amendment L-2024-008 & Zoning By‑law Amendment Z-2024-039 (Nicsam) – increase density to 107 units/ha for a six‑unit apartment off Leeder Lane, Southampton.
• Draft Plan of Subdivision S-2024-002 (Lord Elgin Estates) – 6.07 ha mixed commercial/residential project with 195 apartment units at Waterloo St & Devonshire Rd, Port Elgin.
• By‑law 73-2024 – remove Holding “H” provisions from PLAN 697 LOTS 1‑31 (Southampton).
• By‑law 74-2024 – release Subdivision Agreement Instrument LT4459 (Easthampton) covering Lots 1‑50 and Block A on Plan M‑42.
• By‑law 75-2024 – authorize a pedestrian and limited vehicular easement for Miramichi Shores Subdivision Blocks 15‑16, Plan 3M‑268.

Council passed four by-laws authorizing land easements, the removal of holding provisions, and the release of a subdivision agreement. Additionally, Council held public meetings to receive information regarding a proposed six-unit apartment building in Southampton and a mixed-use subdivision development in Port Elgin.

• Adopted By-law 73-2024 to remove holding provisions for Plan 697
• Adopted By-law 74-2024 to release a 1977 subdivision agreement
• Adopted By-law 75-2024 to authorize an easement for Miramichi Shores
• Adopted By-law 76-2024 to postpone subdivision agreement priority
• Received information report on Nicsam apartment proposal
• Received information report on Lord Elgin Estates subdivision proposal

Committee of Adjustment

The Committee of Adjustment will decide on Application A-2024-027 for 573 Hilker Street. The applicant seeks and is recommended to receive a minor variance to raise the accessory structure height to 6.9 m (from 6 m) and to allow an additional residential unit up to 62 % of the primary dwelling’s floor area (from 40 %). The decision will be granted subject to compliance with the existing zoning by‑law and applies only to the proposed development shown in the schedule.

• Minor variance A-2024-027 – increase accessory structure height to 6.9 m at 573 Hilker Street
• Minor variance A-2024-027 – increase additional residential unit floor area to 62 % of primary dwelling at 573 Hilker Street

The Committee of Adjustment approved a minor variance application (A-2024-027) for 573 Hilker Street, allowing an accessory structure height of 6.9m (where 6m is permitted) and an Additional Residential Unit (ARU) to be 62% of the primary dwelling's gross floor area (where 40% is permitted). The approval was subject to conditions, including conformity with the Zoning By-law and applying only to the proposed development as shown on Schedule 'A'. The motion was carried.

• Approved minor variance A-2024-027 for 573 Hilker Street (carried)
• Granted accessory structure height increase from 6.0m to 6.9m
• Granted ARU gross floor area increase from 40% to 62% of primary dwelling
• Approval subject to conditions: future development conforms to Zoning By-law and decision applies only to proposed development on Schedule 'A'

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive updates on beach accessibility and discuss facility and digital access. The body will also review the Integrated Accessibility Standards Policy.

• Mobi-Mat and Beach Wheelchair Update report
• Aquatic and Wellness Centre Update
• Website Accessibility Discussion
• Integrated Accessibility Standards Policy Review
• Port Elgin Pumpkinfest (October 5-6)

The Accessibility Advisory Committee approved forming a sub-committee to investigate accessibility features for the Town website, appointing R. Stack and M. Jacques. They also received updates on the Mobi-Mat and beach wheelchair program and the Aquatic and Wellness Centre, with several accessibility questions actioned to staff for follow-up. The next meeting is set for November 13, 2024.

• Approved minutes of July 10, 2024 (carried)
• Received Mobi-Mat and Beach Wheelchair Update report for information (carried)
• Formed sub-committee to investigate website accessibility features; R. Stack and M. Jacques appointed (carried)
• Set November 13, 2024 meeting to be held in Community Complex PARC Room (carried)

Regular Council

Council will vote on a $300,000 funds transfer from the Victoria Street (Peel Street to Morpeth Street) Project to the Southampton South Area Drainage Comprehensive Environmental Assessment and adopt a by‑law authorizing internet and telephone voting for future elections. The council will also adopt By‑law 70-2024 designating 117 Huron Street South as a heritage property and By‑law 71-2024 authorizing a licence agreement for Paradise Inn parking. Additional items include a closed session on confidential legal matters, reports from municipal officers, and endorsement of the Town’s comment submission on the Bruce C nuclear project impact assessment.

• $300,000 funds transfer from Victoria Street Project to Southampton South Area Drainage Comprehensive Environmental Assessment
• Adoption of by‑law for internet and telephone voting for 2026 and future municipal and school board elections
• By‑law 70-2024 designating 117 Huron Street South, Southampton as a heritage property
• By‑law 71-2024 authorizing Paradise Inn parking area licence agreement
• Endorsement of the Town’s comment submission on the Bruce C Nuclear Project Impact Assessment

Council endorsed a comment submission on Bruce Power's Bruce C nuclear project Initial Project Description for the Impact Assessment Agency of Canada, and directed staff to submit it. They also approved a $300,000 transfer for a drainage environmental assessment, adopted by-laws for a heritage designation and a parking licence, and passed several resolutions urging provincial action on health care, assessment cycles, and long-service medals.

• Endorsed Bruce C Initial Project Description Comment Submission (carried)
• Approved $300,000 transfer to Southampton South Area Drainage EA (carried)
• Adopted By-law 70-2024 for heritage designation at 117 Huron Street South (carried)
• Adopted By-law 71-2024 for Paradise Inn parking area licence (carried)
• Directed staff to include Ward Boundary and Council Composition project in 2025 Business Plan (carried)
• Adopted by-law to authorize internet and telephone voting for 2026 elections (carried)
• Endorsed resolution urging province to address physician shortage (carried)
• Endorsed creation of province-wide long-service medal for police and paramedics (carried)

Committee of the Whole

The Committee will consider approving a $449,900 municipal contribution for two 2025‑2026 Connecting Links projects and a $350,000 fund transfer to the 2024 Asphalt Resurfacing project. It will also receive the 2024 second‑quarter variance to budget report for information. Additional items include a heritage conservation award recognition and a delegation on dogs on the beaches.

• Approve $449,900 municipal contribution for Connecting Links Intake 10 projects (Highway 21 resurfacing and Turner Street/Hwy 21 intersection improvements)
• Approve $350,000 fund transfer to the 2024 Asphalt Resurfacing project from savings on Hemlock Street and Chesley Street projects
• Receive 2024 Quarter 2 Variance to Budget report (informational)
• Heritage Conservation Award recognition for Sheila Latham
• Delegation on dogs on the beaches enforcement and potential sign changes

The Committee of the Whole approved the revised Connecting Links Multiyear Plan and funding applications for two projects (Highway 21 resurfacing and Turner Street intersection improvements), including a $449,900 municipal contribution. They also approved a $350,000 fund transfer to the 2024 Asphalt Resurfacing Project from savings on Hemlock and Chesley Street projects. The committee received the Q2 budget variance report and endorsed resolutions on cellular services and salary disclosure. No decisions were made on the dogs-on-beaches delegation or other items.

• Approved revised Connecting Links Multiyear Plan and Intake 10 applications (carried)
• Approved $449,900 municipal contribution for Connecting Links projects (carried)
• Authorized Clerk and Mayor to sign Connecting Links funding agreements if approved by Ministry (carried)
• Approved $350,000 fund transfer to 2024 Asphalt Resurfacing from Hemlock and Chesley Street savings (carried)
• Received Q2 2024 Variance to Budget report for information (carried)
• Endorsed Plympton-Wyoming resolution on underserviced cellular services (carried)
• Endorsed Stirling-Rawdon resolution on public sector salary disclosure (carried)

Environmental Ad Hoc Committee

The committee is meeting to review a summary of the Urban Tree Conservation By-law discussion from the July 15, 2024 Council meeting. Members will also discuss the March 2022 Environmental Stewardship Ad-Hoc Committee Report recommendations and annual tree sale suggestions.

• Urban Tree Conservation By-law discussion summary
• March 2022 Environmental Stewardship Ad-Hoc Committee Report recommendations
• Annual Tree Sale suggestions
• Review of City of St. Catherines Green Roads Pilot Project Resolution

The Environmental Ad Hoc Committee deferred recommendations on the Annual Tree Sale to its next meeting and paused discussion on the Urban Tree Conservation By-law until the Urban Tree Canopy Plan is further developed. Sub-committee reports are being finalized for the September 26 meeting. No final decisions were made on substantive items.

• Approved minutes of June 27, 2024, as presented (carried)
• Deferred Annual Tree Sale recommendations to next meeting (carried)
• Adjourned meeting at 7:14 p.m. (carried)

Striking Committee

The Striking Committee will adopt the minutes from its August 13, 2024 meeting and then move into a closed‑to‑public session under the Municipal Act. It will consider an updated Procedural By‑law that removes the Committee of the Whole from the council meeting structure and will recommend that Council adopt it. The Committee will also review the proposed 2025 Council Calendar and recommend its approval. The next meeting is scheduled for November 6, 2024.

• Adopt minutes of the Striking Committee meeting held on August 13, 2024
• Enter a closed‑to‑public session as permitted by Municipal Act, 2001, s.239(2)
• Recommend Council adopt the updated Procedural By‑law changing the council meeting structure
• Recommend Council approve the proposed 2025 Council Calendar
• Set next Striking Committee meeting for November 6, 2024

The Striking Committee deferred the updated Procedural By-law to its next meeting after providing detailed direction for revisions, and it established its 2025 meeting schedule while recommending Council approve the amended 2025 Council Calendar. The committee also adopted the minutes from its August 13, 2024 meeting and adjusted upcoming meeting dates.

• Adopted Striking Committee minutes of August 13, 2024 (carried)
• Deferred updated Procedural By-law to next Striking Committee meeting (carried)
• Established 2025 Striking Committee meeting schedule: last Wednesday of March, June, September, and first Wednesday of December (carried)
• Recommended Council approve 2025 Council Calendar as amended, with Business Plan Meetings on November 12 and 26 (carried)
• Moved November 6 Striking Committee meeting to November 13 at 1:30 p.m.
• Proposed additional Striking Committee meeting for October 9 at 1:30 p.m. (to be confirmed)

Regular Council Meeting

The Town of Saugeen Shores Council is meeting to decide on several planning amendments, including housing diversification and on-farm diversification. The body will also review a Community Improvement Plan and a subdivision agreement for new housing lots.

• Zoning By-law Amendment Z-2024-037 to create 3 residential lots on Bruce-Saugeen Townline
• Local Official Plan Amendment L-2024-007 and Zoning By-law Amendment Z-2024-025 regarding housing and on-farm diversification
• Adoption of By-law 67-2024 to approve an updated Community Improvement Plan
• Subdivision Agreement with Snyder Development Corporation Inc. for 15 detached lots on Acton Drive
• Information report on the Bruce C Project Notice of Impact Assessment

Council approved a zoning by-law amendment to create three residential lots from an agricultural parcel in North Bruce, with a holding provision for an archaeological assessment. They also adopted an updated Community Improvement Plan and a subdivision agreement for 15 lots in Port Elgin. A proposed Official Plan and zoning amendment was deferred for further staff review.

• Approved Zoning By-law Amendment Z-2024-037 (Lowlace) and By-law 64-2024 (carried)
• Adopted By-law 67-2024, approving the updated Community Improvement Plan (carried)
• Adopted By-law 68-2024, entering into a Subdivision Agreement with Snyder Development for Woodlands Phase 3 (carried)
• Deferred By-laws 65-2024 and 66-2024 (Official Plan and Zoning amendments) for further staff review
• Received Bruce C Project notice of impact assessment submission for information (carried)

Committee of Adjustment

The Committee of Adjustment met on August 26, 2024. It adopted the minutes from the July 15, 2024 meeting. The Committee considered and approved a minor variance application (A-2024-023) for 17 Beausoleil Road, allowing reduced front and side yard setbacks for a new single detached dwelling. The decision includes conditions that any future development must comply with the zoning by‑law.

• Minor variance (A-2024-023) for 17 Beausoleil Road – front yard setback reduced to 4.2 m and side yard setback reduced to 2.9 m for a single detached dwelling
• Adoption of Draft Committee of Adjustment Minutes – July 15, 2024

The Committee of Adjustment approved a minor variance application (A-2024-023) for 17 Beausoleil Road, allowing reduced front and exterior side yard setbacks for a new single detached dwelling. The decision was carried with conditions, including that future development conforms to the Zoning By-law and the decision applies only to the proposed development as shown on Schedule 'A'. No other substantive decisions were made; the meeting also adopted the previous minutes and adjourned.

• Approved minor variance A-2024-023 for 17 Beausoleil Road, permitting 4.2 m front yard setback (required 6 m) and 2.9 m exterior side yard setback (required 4.5 m) (carried)
• Adopted minutes of July 15, 2024 meeting (carried)

Municipal Heritage Committee

The Municipal Heritage Committee is meeting to discuss updates to several local interpretive plaques and receive a presentation on architectural styles. The body will also discuss budget requests and a walking tour update.

• Review of History of the Port Elgin Fair Interpretive Plaque draft
• Discussion of Port Elgin Cenotaph Interpretive Plaque
• Proposed sub-committee for the 25th Anniversary Plaque
• Architectural Style Presentation by John Blumenson
• Discussion of budget requests

The Municipal Heritage Committee approved the minutes of its previous meeting, received several updates on interpretive plaques and walking tours, and recommended that Council consider a grant match for a student internship. The Committee also recommended increasing the Clerks Heritage plaques budget to $10,000.00 and adding a $500 community engagement budget request, while forming a sub-committee to draft an Interpretive Plaque Policy.

• Approved minutes of June 26, 2024
• Received sub-committee's design for Port Elgin Fairgrounds Interpretive Plaque
• Received information on Port Elgin Cenotaph interpretive plaque replacement
• Recommended Council consider Grant Match for a student internship
• Recommended Clerks Heritage plaques budget be increased from $8495.00 to $10,000.00
• Recommended budget request of $500 for community engagement and municipal heritage special events
• Formed a sub-committee to draft an Interpretive Plaque Policy and appointed members Neil Menage and Bud Halpin

Striking Committee

The Striking Committee will adopt the minutes from its March 4 and May 29, 2024 meetings. It will then move into a Closed to Public session under Section 239 of the Municipal Act, 2001. The closed session will address labour‑relation or employee‑negotiation matters related to the CAO Performance Review Process involving an identifiable individual.

• Adopt Striking Committee minutes from March 4, 2024
• Adopt Striking Committee minutes from May 29, 2024
• Move to Closed to Public session per Municipal Act Section 239
• Discuss CAO Performance Review Process (labour relations/employee negotiations)

Committee of the Whole

The Committee will consider a recommendation to amend the 2024 Business Plan by adding the Southampton South Area Drainage Comprehensive Environmental Assessment as a capital highlight and to approve a $300,000 fund transfer from the Victoria Street (Peel Street to Morpeth Street) Project to this study. It will also discuss directing staff to include a Ward Boundary and Council Composition Project in the proposed 2025 Business Plan. Additionally, the Committee will consider adopting a by‑law to authorize internet and telephone voting for the 2026/26 municipal and school board elections. Other staff reports, petitions and public documents will be presented for information.

• Approve $300,000 transfer from Victoria Street (Peel Street to Morpeth Street) Project to Southampton South Area Drainage Comprehensive Environmental Assessment
• Add the drainage assessment as an Engineering Services Capital Highlight in the 2024 Business Plan
• Direct staff to include a Ward Boundary and Council Composition Project in the 2025 Business Plan
• Adopt by‑law to authorize internet and telephone voting for the 2026 and future municipal and school board elections

The Committee of the Whole approved a $300,000 funds transfer from the Victoria Street project to fund a comprehensive environmental assessment for drainage issues in the Southampton South Area. Council also directed staff to include a Ward Boundary and Council Composition Project in the 2025 Business Plan, and adopted a by-law authorizing internet and telephone voting for the 2026 and future elections. Several resolutions were endorsed, including urging the province to address physician shortages and supporting a province-wide long-service medal for police and paramedics.

• Approved $300,000 funds transfer from Victoria Street project to Southampton South Area Drainage Comprehensive Environmental Assessment (carried)
• Directed staff to include Ward Boundary and Council Composition Project in proposed 2025 Business Plan (carried)
• Adopted by-law authorizing internet and telephone voting for 2026 and future Municipal and School Board Elections (carried)
• Endorsed resolution urging Province of Ontario to address physician shortage and fund health care appropriately (carried)
• Approved Mayor's letter supporting AMO Call to Action on Social and Economic Prosperity Review (carried)
• Endorsed Municipality of Callander's resolution to resume Assessment Cycle (carried)
• Endorsed creation of province-wide long-service medal for police and paramedics (carried)
• Endorsed Township of Otonabee-South Monaghan's letter on lithium-ion battery regulations (carried)

Regular Council Meeting

Saugeen Shores Council will authorize the signing of a $2.69 million agreement to resurface Goderich Street and adopt by-laws for traffic, parking, and a new road named Kovac Lane.

• Adoption of By-law 62-2024 for Goderich Street resurfacing ($2,691,000)
• Adoption of By-law 61-2024 to open Kovac Lane
• Adoption of By-law 58-2024 for interim traffic by-law updates
• Adoption of By-law 59-2024 for interim parking by-law updates
• Adoption of By-law 60-2024 for Canada Community-Building Fund agreement

Council authorized the Mayor and Clerk to sign a Connecting Links Program Contribution Agreement for $2,691,000 to resurface 4.25 km of Goderich Street (Highway 21) from Concession 6 to Concession 10 in Port Elgin. Council also adopted interim traffic and parking by-law updates, removing Saugeen Beach Road from the traffic by-law, and approved a new road opening to be named Kovac Lane. Several reports were received for information, including the 2025 Business Plan Timeline and the Municipal Services Fees and Charges Review Implementation Plan.

• Adopted By-law 62-2024 authorizing $2,691,000 Connecting Links agreement for Goderich Street resurfacing
• Adopted By-law 58-2024 (as amended) for interim traffic by-law updates, removing Saugeen Beach Road
• Adopted By-law 59-2024 for interim parking by-law updates
• Adopted By-law 60-2024 authorizing Canada Community-Building Fund agreement with AMO
• Adopted By-law 61-2024 to open and name a road as Kovac Lane
• Adopted Accessibility Advisory Committee Mandate and Customer Service Policy amendments
• Endorsed 2025 Business Plan Timeline toward final budget presentation in December 2024
• Received 2024 Major Initiatives, Division and Capital Highlights Quarter 2 Update for information

Committee of Adjustment

The Saugeen Shores Committee of Adjustment will consider a sign variance request for Southampton Care Centre at 140 Grey Street South. It will also hear two minor variance applications: one at 340 Ridge Street to reduce the side‑yard setback, and another at 17 Lakeside Woods Crescent to permit a slightly wider driveway. The meeting includes adoption of the June 17, 2024 minutes and setting the next meeting date.

• Sign variance SV-2024-02 for two ground signs at 140 Grey Street South (Southampton Care Centre)
• Minor variance A-2024-018 at 340 Ridge Street to reduce side‑yard setback from 4.5 m to 3.5 m
• Minor variance A-2024-022 at 17 Lakeside Woods Crescent to allow driveway width of 7.86 m (0.36 m over limit)
• Adoption of Committee of Adjustment minutes from June 17, 2024
• Scheduling of the next meeting for August 26, 2024

The Committee of Adjustment defeated a sign variance application for the Southampton Care Centre at 140 Grey Street South, which sought larger, illuminated ground signs with an electronic message centre. A second motion with a later 10 p.m. shut-off time was also defeated. The committee then voted to reconsider the application at a future meeting. Two minor variance applications were approved: a reduced side yard setback at 340 Ridge Street and a wider driveway at 17 Lakeside Woods Crescent.

• Denied sign variance for Southampton Care Centre at 140 Grey Street South (two motions defeated)
• Carried motion to reconsider the sign variance application at a future meeting
• Approved minor variance at 340 Ridge Street reducing exterior side yard setback from 4.5m to 3.5m
• Approved minor variance at 17 Lakeside Woods Crescent increasing maximum driveway width from 7.5m to 7.86m
• Adopted June 17, 2024 minutes as amended to note sign variance applications are not circulated to neighbours

Regular Council

Council is holding a public meeting to discuss proposed changes to the Saugeen Shores Community Improvement Plan. The body is also reviewing a new Urban Tree Conservation By-law and a floodplain management concept for Southampton.

• Public meeting on proposed changes to the Community Improvement Plan
• Proposed $10,000 budget amendment for Southampton Two-Zone Floodplain Management Concept
• Discussion of key elements for a new Urban Tree Conservation By-law
• Site Plan Control Application for 5101 Highway 21 featuring one commercial unit and 13 residential apartments

Council approved a budget amendment for floodplain management and directed staff to revise the Community Improvement Plan based on public and council feedback. A decision on the Urban Tree Conservation By-law was deferred until the draft Urban Tree Canopy Plan is received.

• Approved $10,000 budget amendment for Southampton Two-Zone Floodplain Management Concept (CARRIED)
• Directed staff to revise Community Improvement Plan considering public and council feedback (CARRIED)
• Directed staff to return with Urban Tree Conservation By-law recommendations upon receipt of draft Urban Tree Canopy Plan (CARRIED, AS AMENDED)
• Received 5101 Highway 21 Site Plan Control Application report for information (CARRIED)

Accessibility Advisory Committee

The committee is reviewing the updated Accessibility Standards for Customer Service Policy for recommendation to Council. Members will also discuss 2025 business plan budget requests, including Mobi Mats inventory and certification discussions. The agenda includes downtown accessibility walkthroughs and a parking request at 247 High Street.

• Endorsement of Accessibility Standards for Customer Service Policy
• 2025 Business Plan budget requests (Mobi Mats and certification)
• Integrated Accessibility Standards Policy Review
• Downtown accessibility walkthroughs
• Accessible parking request at 247 High Street

The Accessibility Advisory Committee endorsed an updated Accessibility Standards for Customer Service Policy for Council approval. The committee also formed sub-committees to conduct accessibility walkthroughs of the Port Elgin and Southampton downtown areas.

• Endorsed Accessibility Standards for Customer Service Policy and recommended it for Council approval
• Approved minutes of May 8, 2024
• Formed Port Elgin Downtown Walkthrough Sub-Committee (M. Jacques, M. Crawford, Tim Garrod)
• Formed Southampton Downtown Walkthrough Sub-Committee (R. Stack, A. Veyvara-Divinski, I. Moncrieff)
• Requested staff report on Mobi-Mats maintenance, replacement, and locations

Committee of the Whole

The Committee of the Whole is reviewing several staff reports for information and decision. Key items include a request to name and open a road at Lot 21, East of Bradelbane Street, and the endorsement of the 2025 Business Plan timeline. The meeting also covers updates on municipal fees and healthcare partnerships.

• Road naming and opening for Lane at Lot 21, East of Bradelbane Street
• Endorsement of the 2025 Business Plan Timeline
• Municipal Services Fees and Charges Review implementation plan
• Ontario Community Infrastructure Fund (OCIF) allocations update
• Healthcare Partnership with Kincardine program update

Council approved the naming and opening of a road at Lot 21 east of Bradelbane Street and endorsed the timeline for the 2025 Business Plan. Several staff reports regarding municipal initiatives, fees, and healthcare partnerships were received for information.

• Approved naming the road at Lot 21 East of Bradelbane Street as Kovac Lane (Carried)
• Directed a By-law be prepared to open the road at Lot 21 East of Bradelbane Street (Carried)
• Endorsed the 2025 Business Plan Timeline (Carried)
• Received 2024 Major Initiatives Quarter 2 Update for information (Carried)
• Received Spring Business Camp Summary for information (Carried)
• Received Municipal Services Fees and Charges Review Implementation Plan for information (Carried)
• Received Society of United Professionals Condo Activity Update for information (Carried)
• Received Healthcare Partnership with Kincardine Program Update for information (Carried)

Regular Council

The Council is reviewing a proposal for a three-year ice pilot program starting in 2025, which is expected to generate $248,678 in cumulative revenue. The agenda also includes the adoption of a new Council Remuneration and Expense Policy and the suspension of taxi licensing fees.

• Three-year 12-month ice pilot program starting in 2025
• $248,678 anticipated cumulative revenue for the ice pilot program
• Suspension of taxi licensing fees under By-law 98-2004
• Adoption of By-law 55-2024 regarding Council Remuneration and Expense Policy

Saugeen Shores Council approved a three-year 12-month ice pilot program beginning in 2025, with staff directed to include $248,678 in anticipated new revenue in the 2025 Business Plan. Council also suspended collection of taxi licensing fees under By-law 98-2004 and directed that a County-wide taxi and ride sharing licensing program be considered in the 2025 Business Plan. Council adopted the Council Remuneration and Expense Policy, removing a $5,000 holdback, and passed the confirmatory by-law.

• Approved three-year 12-month ice pilot starting 2025; $248,678 in new revenue to be included in 2025 Business Plan (CARRIED)
• Received Fire Prevention and Public Education report for information (CARRIED)
• Suspended collection of taxi licensing fees under By-law 98-2004; County-wide taxi and ride sharing licensing to be considered in 2025 Business Plan (CARRIED)
• Adopted Council Remuneration and Expense Policy, removing $5,000 holdback (CARRIED)
• Passed By-law 55-2024 authorizing Council Remuneration and Expense Policy (CARRIED)
• Passed By-law 56-2024 confirming proceedings (CARRIED)
• Adopted minutes of June 17 and 24, 2024 Regular Council meetings and noted Committee of the Whole minutes of June 24, 2024 (CARRIED)

Municipal Heritage Committee

The Municipal Heritage Committee will consider a recommendation to install a Stafford Farms interpretive plaque at the Lakeview Park entrance. The agenda also includes discussions regarding the Southampton Lawn Bowling Club application and updates on local walking tours. Additionally, the committee will review information about High Street revitalization.

• Recommendation for Stafford Farms interpretive plaque installation at Lakeview Park
• Discussion of Southampton Lawn Bowling Club Application
• Notice of Public Information Centre: High Street Revitalization and Cenotaph Upgrade
• Review of Budget and Funding Letter
• Update on Port Elgin Walking Tours Sub-Committee

The Municipal Heritage Committee endorsed installing the Port Elgin Fairgrounds Interpretive Plaque at the entrance of Lakeview Park, and recommended the Stafford Farms interpretive plaque also be installed at the Lakeview Park entrance, to be unveiled at the end of the Saugeen Shores 25th Anniversary parade on Sunday, August 11, 2024. The committee approved its May 28, 2024 minutes and added an item on the Cultural Heritage Master Plan drop-in session to the agenda. Updates were heard on Port Elgin walking tours, the Southampton Lawn Bowling Club designation application, and an Architectural Conservancy Ontario award application. Budget requests were deferred to the next agenda.

• Endorsed installing Port Elgin Fairgrounds Interpretive Plaque at the entrance of Lakeview Park (carried)
• Recommended Stafford Farms interpretive plaque be installed at the entrance to Lakeview Park, unveiled at the end of the Saugeen Shores 25th Anniversary parade on Sunday, August 11, 2024 (carried)
• Approved May 28, 2024 minutes as presented (carried)
• Added Item 7.4, Cultural Heritage Master Plan Drop-in Session Recap, to the agenda (carried)
• Adjourned the meeting at 2:52 pm (carried)

Committee of the Whole

The Committee is reviewing a proposal for a three-year ice pilot program with an estimated $248,678 in revenue. Staff also recommended suspending taxi licensing fees and investigating a county-wide ride-share program.

• Three-year 12-month ice pilot program ($248,678 estimated revenue)
• Suspension of taxi licensing fees under By-law 98-2004
• Investigation of a County-wide Taxi and Ride Share Licensing program
• Fire Prevention and Public Education report

The Committee of the Whole approved a three-year pilot program to provide 12-month ice starting in 2025, with anticipated revenue of $248,678. Additionally, the committee voted to suspend taxi licensing fees and directed staff to include a potential county-wide ride-share and taxi licensing program in the 2025 business plan.

• Approved three-year 12-month ice pilot program starting in 2025 (Carried)
• Directed staff to include $248,678 in 2025-2027 revenue in 2025 plan (Carried)
• Received Fire Prevention and Public Education report (Carried)
• Suspended collection of taxi licensing fees under By-law 98-2004 (Carried)
• Directed staff to include county-wide licensing program in 2025 plan (Carried)

Regular Council

Saugeen Shores Council will review a proposed $200,000 transfer between street projects. The agenda also includes a heritage designation request for 117 Huron Street South and an amended lease for beach volleyball in Southampton.

• Transfer of $200,000 from Victoria Street project to Lisa Lane project
• Heritage designation request for 117 Huron Street South
• Lease agreement amendment for Social Athletics of Saugeen Shores beach volleyball
• Endorsement of Town of Aurora resolution regarding school board facilities
• OMERS pension eligibility attestation for volunteer firefighters

Council directed staff to proceed with the heritage designation of 117 Huron Street South and authorized an amendment to the beach volleyball lease agreement for Social Athletics of Saugeen Shores to include a new location. Additionally, Council endorsed a resolution requesting provincial assistance to access school board facilities for municipal use and confirmed that volunteer firefighters do not meet criteria for the OMERS pension plan.

• Approved heritage designation for 117 Huron Street South
• Approved lease amendment for Social Athletics of Saugeen Shores
• Endorsed Town of Aurora resolution on school board facility access
• Approved $200,000 transfer between Victoria Street and Lisa Lane projects
• Directed CAO to sign OMERS 'not applicable' attestation for firefighters
• Adopted By-law 53-2024 for beach volleyball lease
• Adopted By-law 54-2024 to confirm meeting proceedings

Committee of Adjustment

The Committee of Adjustment is reviewing a sign variance application for the property known as ‘The Betsy’. The request involves replacing an existing ground sign with internal illumination and installing a new fascial wall sign.

• Sign variance application SV-2024-01 for 20 Front Street
• Adoption of May 21, 2024, Committee of Adjustment minutes

The Committee of Adjustment approved a request for sign variances at 20 Front Street to allow for a ground sign and a facial wall sign. The approval includes specific restrictions on illumination hours and the removal of an existing sign on the Town Road Allowance.

• Approved sign variance for 20 Front Street to allow a ground sign 0.8m from the property line (instead of 2m)
• Approved internal illumination for the ground sign and facial wall sign despite proximity to a Residential Use Zone
• Approved facial wall sign height of 2.5m above the first storey (instead of 1.2m)
• Mandated internally illuminated signs be turned off from 10pm to 8am daily
• Required removal of the existing permanent accessory ground sign on the Town Road Allowance
• Adopted May 21, 2024 meeting minutes

Regular Council

The Council is reviewing site plan applications for new apartment buildings at 1208 Goderich Street and 232 Railway Street. The agenda also includes a subdivision agreement for 39 townhouses and a public meeting regarding official plan amendments for housing intensification.

• Removal of holding provision for 195 units at 1208 Goderich Street
• $60,000 budget amendment for sidewalk extension at 232 Railway Street
• Subdivision agreement for 39 townhouse units in Hampton Woods
• Public meeting regarding Official Plan and Zoning By-law amendments
• Appointments to the Southwest Ontario Isotope Coalition

Council approved a subdivision agreement for the Hampton Woods development and lifted a holding provision for a 195-unit condominium project. The 2024 budget was amended to fund a sidewalk extension on Railway Street.

• Adopted By-law 51-2024 for Hampton Woods Subdivision Agreement (39 townhouse units)
• Passed By-law 50-2024 to remove Holding 'h' provision at 1208 Goderich Street
• Approved $60,000 budget increase for Railway Street sidewalk extension via Development Charges Reserve
• Appointed Deputy Mayor Diane Huber and Economic Development Officer to Southwest Ontario Isotope Coalition
• Received planning report on Official Plan and Zoning By-law amendments for information

Striking Committee

The Striking Committee is reviewing an updated mandate for the Accessibility Advisory Committee. The committee is also considering recommendations for political and staff appointments to the Southwest Ontario Isotope Coalition.

• Review of the Accessibility Advisory Committee Mandate update
• Recommendation of political and staff appointees for the Southwest Ontario Isotope Coalition (SOIC)
• Closed session discussion regarding the Annual CAO Performance Review Process