Rideau Lakes public meetings in 2024

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review two Section 45 rezoning applications for properties at 4521 R45 and 25 Lilly Lane. It will also consider the Four Corners Subdivision application (08‑T‑20245) located at 4779 Briton Houghton Bay Rd. A site‑plan control exemption request for Lower Beverley Lake Park will be discussed, and the manager’s report will be presented.

• Section 45 rezoning – A‑24‑2024 for Burgess Concession 2 Part Lot 25, 4521 R45 (Ward of Bastard & South Burgess)
• Section 45 rezoning – A‑25‑2024 for Concession 5 Part Lot 8, 25 Lilly Lane (Ward of North Crosby‑Newboro)
• Subdivision application 08‑T‑20245 – Four Corners Subdivision (Riley) at 4779 Briton Houghton Bay Rd (Ward of Bastard & South Burgess)
• Lower Beverley Lake Park – site‑plan control exemption request
• Manager’s Report – includes Village of Westport ZBA completion notice and Minister’s letter on ARUs

The Planning Advisory and Committee of Adjustment approved a Section 45 application for a two-storey addition to a non-conforming dwelling (A-24-2024) with conditions, and deferred a shed reconstruction application (A-25-2024) for revisions. The committee also received public comments on the Four Corners Subdivision for information only, with a staff recommendation to come later. It recommended a site plan exemption for a children's pavilion at Lower Beverley Lake Park and recommended removing 276 Sunnyside Road from the agricultural designation.

• Approved Section 45 application A-24-2024 (Frenette & Cowan) for a 77.3 sqm addition to a non-conforming dwelling, with conditions (carried)
• Deferred Section 45 application A-25-2024 (Mayne) for shed reconstruction to revise water and side yard setbacks and submit a shoreline buffer planting plan (carried)
• Acknowledged verbal report on Four Corners Subdivision (RILEY) for information; staff recommendation to come at a future meeting (carried)
• Recommended to Council to exempt Lower Beverley Lake Park Board from Site Plan Control for a 55.7 sqm children's pavilion located 100m+ from water (carried)
• Recommended to Council to remove 276 Sunnyside Road from agricultural designation and send to United Counties of Leeds & Grenville (carried)
• Adopted agenda and minutes of November 13, 2024 (carried)

Municipal Services Committee (PW)

The Municipal Services Committee will review updates from Development Services, Roads, Environmental Services, Municipal Properties, Finance, Fire Services, Recreation, and the township's strategic plan. It will also consider a motion to create a cell phone allowance as part of council remuneration. Presentations include the Hospice Hub and a proposal to rename private road lanes off B12.

• Proposed renaming of private road lanes off B12 (DS-2024-36)
• Drummond Street Newboro speed reduction proposal (RDS-2024-30)
• Future use study for 4428 Old Kingston Road (FAC-2024-31)
• Fire Department paid on‑call compensation review (FIRE-2024-21)
• Notice of motion: council remuneration – cell phone allowance (Councillor J. Banks)

The Municipal Services Committee recommended Council approve the Chantry Municipal Office Renovation Floor Plan Option 3 (9-0) and authorized special meetings for construction drawings. It also recommended adopting the 2024 Parks and Recreation Master Plan, the Strategic Plan 2030, and a $20,000 Seniors Community Program Grant application. A proposal to rename private lanes off B12 was defeated, and a motion to amend the CEC by-law for two council members with stipends was also defeated.

• Recommended Chantry Municipal Office Renovation Floor Plan Option 3 (9-0)
• Authorized special meetings for Chantry Office construction drawings (9-0)
• Defeated renaming private lanes off B12 (Lakers Lane, Hightree Lane, etc.)
• Directed staff to review Road Renaming Policy
• Recommended adopting 2024 Parks and Recreation Master Plan
• Recommended adopting Strategic Plan 2030
• Recommended applying for $20,000 Seniors Community Program Grant
• Defeated motion to amend CEC by-law for 2 council members with stipend

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

The South Elmsley and Area Community Enhancement Committee met on December 11, 2024, and approved the agenda and minutes from November 13. They discussed continuing events like the July 1st Breakfast and Oktoberfest, and will review the procedure policy for electing a new Chair and Treasurer. Councillor Marcia Maxwell reported that the 2025 budget draft has a proposed tax rate starting point of 5.66%, including 2% for OPP costs and 1% for infrastructure. The committee's account balance is $22,004.25.

• Adopted the agenda (moved by Mel Morin, seconded by Wayne Moodie)
• Approved the minutes of November 13 (moved by Beatrice Rickenbacher, seconded by Jane Graham)
• Discussed continuing events like July 1st Breakfast and Oktoberfest for 2025
• Agreed to send procedure policy for Chair and Treasurer elections to members for review
• Noted line dancing is paused; Beatrice Rickenbacher and Betty Lou Kempt will seek a leader
• Scheduled a January work date for labeling and sorting bins at the hall

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will review the township’s 2025 Capital Budget, including community grant allocations, operating projects, and capital projects. The meeting also includes routine items such as call to order, roll call, agenda adoption, and declarations of interest. No specific dollar amounts or project details are listed in the agenda.

• 2025 Capital Budget
• 2025 Community Grants (Operating Budget)
• 2025 Operating Projects
• 2025 Capital Projects

The committee reviewed 2025 Community Grants, Carry Forward Recreation Grants, and Council Committed Funding, setting a total Grants to Others budget of $177,615.00. They also reviewed proposed Operating and Capital budgets, providing direction for amendments, with staff to bring back revised budgets. No formal decisions were made on the budgets themselves.

• Approved agenda (205-2024)
• Set Community Grants total at $4,000
• Set Carry Forward Recreation Grants at $3,500
• Set Council Committed Funding at $78,975 plus PSFDH Funding of $91,140
• Approved $1,000 for Lombardy and Delta Agricultural Societies
• Approved $30,000 for Delta Mill Society
• Moved Delta Mill Society application to Council Committee Funding
• Extended meeting beyond 2:00 p.m. (206-2024)

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will review the 2025 Operating Budget documents for various departments, including Corporate Services, Community and Leisure, Roads, and Environmental Services. The agenda also includes the Library's draft budget and proposed budgets for the Municipal Homelessness Action Committee.

• 2025 Operating Budget review
• Library draft budget
• Municipal Homelessness Action Committee budget
• Corporate Services budget
• Roads budget

The committee reviewed the 2025 operating budget with department staff, asking questions and making comments. Council passed a motion requesting the Library Board to revisit its 2025 budget to seek a reduction. No other substantive decisions were made; the meeting was extended and adjourned without public or media questions.

• Approved agenda as presented (202-2024)
• Extended meeting beyond 2:00 p.m. (203-2024)
• Requested Library Board to revisit 2025 budget for reduction (204-2024)

Elgin and Area CEC Meeting

The Elgin and Area CEC meeting scheduled for December 10, 2024, contains no listed agenda items. The agenda text consists only of placeholders and generic headings without any specific decisions, proposals, or discussions. As a result, there are no concrete items to report.

The Elgin and Area Community Enhancement Committee voted to encourage Melanie Spence to proceed with planning a youth drop-in centre in Elgin, tentatively called 'The Rainbow Room - Space of Peace.' The committee also requested that municipal administration provide funded training for volunteers in Smart Serve, First Aid/CPR, and Safe Food Handling. Other actions included approving the agenda and minutes, and accepting Reinhart Bigl's resignation from the committee.

• Approved agenda (Motion #20-2024) unanimously
• Approved November 18, 2024 minutes with corrections (Motion #21-2024) unanimously
• Encouraged Melanie Spence to proceed with planning a youth drop-in centre (Motion #22-2024) unanimously
• Requested municipal administration to provide funded volunteer training in Smart Serve, First Aid/CPR, and Safe Food Handling (Motion #22-2024) unanimously
• Accepted Reinhart Bigl's resignation from the committee

Elgin Seniors Housing Board

The board will receive a financial update and discuss the 2025 budget. It will also hear updates from the Facilities Custodian and Tenant Liaison and the Municipal Properties Supervisor. New business includes a review of By‑Law 2011‑87, board appointments, the 2025 meeting schedule, and signing authority. The meeting will conclude with a confirmation of By‑Law 2024‑02 proceedings.

• Financial Update & 2025 Budget (Dave Schur, Acting Treasurer)
• Municipal Properties updates from Nicole Halladay and Rob Hennessy
• Review of By‑Law 2011‑87 (Office Consolidation Establish Elgin Seniors Housing Board)
• Board appointments
• Signing authority

Regular Council Meeting

The Council will discuss a variety of administrative updates, including a new Human Resources Policy and Procedure Manual and a Corporate Asset Naming Policy. The meeting includes several proposed service agreements and a review of the Multi-Year Accessibility Plan.

• Agreement with Andrew Parent for Municipal Pound Services (By-Law 2024-118)
• Agreement with ADR Chambers Inc. for Integrity Commissioner Services (By-Law 2024-119)
• Agreement with PSD Citywide Inc. for an Asset Management Plan (By-Law 2024-120)
• Road renaming for R12A (Redwing Highlife Stargazer Higginson Trail) (By-Law 2024-116)
• Closing of Part 3 Plan28R4230 at 20 Colborne St. Portland (By-Law 2024-117)

Council passed several by-laws including road renaming, agreements, and a compensation amendment, and approved amendments to the procedural by-law requiring written delegation materials and restricting delegation conduct. A motion to expand the scope of work for IDEA to include design/tender for a new municipal office build was defeated. A motion to add correspondence from Dan Berty regarding a referendum survey to the agenda was also defeated.

• Approved By-Laws 2024-116 to 2024-122 (road renaming, stop up/close, agreements, policies) (carried)
• Approved By-Law 2024-123 amending compensation for conference/seminar per diem (5-4)
• Approved amendment to Procedural By-Law requiring written delegation materials and restricting delegation conduct (6-3)
• Approved amendment to committee appointment by-laws to allow any council member to sit on committees (6-3)
• Defeated motion to expand IDEA scope to include design/tender for new municipal office build (4-5)
• Defeated motion to add Dan Berty correspondence on referendum survey to agenda (4-5)
• Adopted Multi-Year Accessibility Plan (2025-2029) to be brought forward as by-law (carried)
• Directed staff to include DARS budget items in 2025 budget discussion and check fire hoses and lights (carried)

Economic Development Committee

The Township of Rideau Lakes Economic Development Committee will discuss the Eastern Ontario Rail Trail Tourism Loop and the Newboro Concept. The meeting will also cover the adoption of the November 4, 2024 minutes and an action listing update.

• Discussion on Eastern Ontario Rail Trail Tourism Loop partnership
• Discussion on Newboro Concept support
• Adoption of Post-Meeting Minutes from November 4, 2024
• Review of 2024-12-02 ECD Action Listing update
• Presentation by Parks Canada's Mark Brus

The Economic Development Committee recommended that Council partner with Ontario’s Highlands Tourism Organization for the Eastern Ontario Rail Trail Tourism Loop project. The committee also approved a $500 budget for a new "Spring into Rideau" business event and initiated a workshop to discuss the "Newboro Village Concept" for 2025.

• Recommended Council approve $3,000 for Rail Trail Tourism Loop partnership
• Recommended Council provide letter of support for Rail Trail Tourism Loop
• Received Newboro Village Concept for information
• Approved 2025 workshop for Newboro Village Concept
• Allocated $500 from 2025 budget for 'Spring into Rideau' event
• Approved November 4, 2024 meeting minutes

Planning Advisory and Committee of Adjustment

The agenda for the Rideau Lakes Planning Advisory and Committee of Adjustment meeting on 2024-11-27 contains no listed items; it appears to be a placeholder with no substantive proposals or decisions.

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on November 27, 2024 contains no listed items. It appears to be a placeholder with only generic headings and no substantive proposals, decisions, or discussions. As a result, the council will likely address only routine procedural matters.

The committee elected new Co-Chairs to succeed Liz Priebe effective December 31, 2024. Members approved the sale and donation of benches from the old fire hall and recommended the installation of a donor board at Mill Stream Park.

• Elected Connie McCullough and Doug Wilson as Co-Chairs (unanimous)
• Approved selling 5 benches for $75 each and donating the rest to Lower Beverley Park
• Recommended Mill Stream Park Donor Board be completed and installed as designed
• Approved reimbursement to Liz Priebe for website expenses ($119.41 and $298.32)
• Approved reimbursement to Doug Wilson for Christmas sign expenses ($204.46)
• Adopted agenda and October 30, 2024 minutes

Municipal Services Committee (GG)

The Municipal Services Committee will review several community grant presentations, a Treasury year‑to‑date financial summary for October 2024, and an update from Fire Services. It will consider the award of a Request for Proposal for a Pound Service Facility and a proposed motion to amend the Procedural By‑Law on delegations. Additional items include an RFP for Integrity Commissioner services and updates to human‑resource and asset‑naming policies.

• Award of RFP – Pound Service Facility (Fire Services)
• 2025 Community Grants presentations (Delta Mill Society, Newboro & Area Heritage Society, Rideau Environmental Action League, Royal Canadian Legion Branch 207, Secondhand Stories)
• Treasury YTD Summary – October 2024
• Proposed Motion – Amend Procedural By‑Law on Delegations (Councillor Dunfield)
• RFP for Integrity Commissioner Services (Clerk Mary Ellen Truelove)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to approve heritage property research and discuss the 2025 budget. The body will also review seed fund requests from heritage societies and a demolition application for St. Peter's Anglican Church Hall.

• Demolition application for Newboyne Church Hall (St. Peter's Anglican Church Hall)
• Approval of heritage property research for Powhatan Lodge, Brier Hill Cemetery, Blair House, Knowlton Cemetery, Old Stone Mill Delta, Newboro Courthouse, and Freeland Properties
• Discussion of the draft 2025 MHAC Budget
• 2025 seed fund requests from CLAHS, DMS, EAHS, NAHS, and PRHS
• Review of Cultural Heritage Strategy recommendations

The Rideau Lakes Municipal Heritage Advisory Committee adopted the November 21, 2024 agenda and approved six heritage property information sheets. The committee recommended that Council consider the updated 2025 draft budget, reprint 5,000 copies of the Chaffeys Lock Walking Tour, and revise the Cemetery Grant Program to increase funding in 2025. Additionally, the committee recommended seeking more information and taking no action on a demolition application for the Newboyne Church Hall.

• Adopted the November 21, 2024 meeting agenda
• Approved six Heritage Property Information Sheets
• Recommended Council consider the updated Draft 2025 MHAC Budget
• Recommended Council approve reprinting 5,000 copies of the Chaffeys Lock Walking Tour at a cost not exceeding $2,300
• Recommended Council revise the Cemetery Grant Program to increase funding amounts in 2025
• Approved and adopted the minutes of the October 17, 2024 meeting
• Recommended Council seek more information and take no action on the demolition application for the Newboyne Church Hall

North Crosby and Area CEC Meeting

The North Crosby and Area Community Environmental Committee meeting is scheduled for November 21, 2024. The agenda is currently procedural and does not list specific decisions or items for discussion.

The North Crosby and Area Community Enhancement Committee approved $1,000 for the Westport Food Bank and $500 for Toy Mountain. They also moved CEC meetings to 1:00 p.m. for January through March 2025. The committee discussed a potential amalgamation with the Newboro CEC, with more information to follow.

• Approved $1,000 donation to Westport Food Bank
• Approved $500 donation to Toy Mountain
• Moved CEC meeting time to 1:00 p.m. for Jan-Mar 2025

Portland and Area CEC Meeting

The Portland and Area CEC meeting agenda for November 20, 2024 contains no listed items, only generic headings and software interface elements. No decisions, discussions, or proposals are detailed in the provided agenda.

The Portland and Area Community Enhancement Committee reviewed a report on community priorities for the Gallagher property and agreed to forward it to consultants for the next design iteration. The committee also recommended that the Township provide a list of steering committee stakeholders and replace the community board on Colborne St. No formal votes were taken on these recommendations.

• Forwarded Mary D.'s Gallagher property report to consultants (unanimous)
• Agreed no Gallagher property sub-committee needed at this time (unanimous)
• Recommended Township provide steering committee stakeholder list (moved by Lorah Jensen, seconded by Lis Hick)
• Recommended Township replace community board on Colborne St. (moved by Lorah Jensen, seconded by Mary Daniel)
• Scheduled community feedback meeting for Dec 4, 2024 (unanimous)
• Accepted Sandra Preston's resignation (unanimous)

Elgin and Area CEC Meeting

The agenda for the Rideau Lakes Elgin and Area CEC meeting on 2024-11-19 contains no listed items. It consists only of generic headings and placeholders, indicating a procedural or informational session without specific decisions or discussions.

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes Newboro and Area CEC meeting on 2024-11-19 contains no listed items or decisions. It appears to be a placeholder or procedural notice without substantive proposals.

The Newboro and Area Community Events Committee (CEC) met on November 19, 2024, and approved Olwen Tennis as the new secretary. The committee also discussed upcoming events, including a Christmas for Kids event on December 8 and a Valentine's Day Sock Hop on February 14, 2025. No formal votes were recorded on these event plans, which were presented as reports.

• Approved Olwen Tennis as new secretary (carried)
• Adopted agenda (motioned by Adam Ball, seconded by Mary White)
• Adopted previous minutes (motioned by Monique Vandewint, seconded by Mary White)

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will review a Parks and Recreation Master Plan and Strategic Plan actions. The committee will also consider a proposed motion to establish a Recreation and Volunteer Committee.

• Review of Parks and Recreation Master Plan
• Review of Strategic Plan actions
• Proposed motion to establish Recreation and Volunteer Committee
• Ronald E. Holman Municipal Complex project components
• Municipal Office, Chantry

The Municipal Services Committee recommended that Council adopt the recreation master plan initiatives, including holding off on lighting and pickleball court at the Ronald E. Holman Complex until 2026, and adopt the recommended strategic plan initiatives. The committee also passed a motion to have staff report on establishing a Recreation and Volunteer Committee by March 1, 2025, with one council member from each ward appointed.

• Recommended adoption of recreation master plan initiatives (Carried)
• Held off lighting and pickleball court at Ronald E. Holman Complex until 2026
• Recommended adoption of strategic plan initiatives (Carried)
• Directed staff to report on establishing a Recreation and Volunteer Committee by March 1, 2025 (Carried)

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee will adopt the minutes from the October 10, 2024 meeting and review a draft Multi-Year Accessibility Plan for 2025-2029. The committee will also discuss improving accessible customer service standards and review the AODA Toolbox.

• Adoption of October 10, 2024 minutes
• Review of draft Multi-Year Accessibility Plan (2025-2029)
• Discussion on improving accessible customer service standards
• Review of AODA Toolbox - October 2024
• Public consultation open for customer service standards

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a site‑plan control exemption request for Lower Beverley Lake Park, review a cost‑reconsideration request (RC‑2‑2024) from Barry and Heather Coote concerning 216 Mother Barnes Road, and discuss Section 45 applications for Rocky Pines Island Corporation at 62 Scott Lane. They will also receive the manager’s report on drinking‑water source protection and a watershed strategy survey. The meeting includes routine items such as adoption of the agenda and minutes and a tentative closed‑session.

• Lower Beverley Lake Park – Site Plan Control Exemption Request (Nov 13 2024 attachments)
• RC‑2‑2024 Cost Re‑Consideration Request by Barry and Heather Coote (216 Mother Barnes Road)
• Section 45 Applications – A‑21‑2024 for Rocky Pines Island Corporation, Concession 1 Part Lot 6, 62 Scott Lane
• Manager’s Report – Drinking Water Source Protection public consultation and amendment summary
• Closed Session – Tentative item (no details provided)

The Planning Advisory and Committee of Adjustment recommended to Council that the price for the Township's half of an unopened road allowance be set at $0.10 per square foot, following a cost reconsideration request from Barry and Heather Coote. The committee also approved a Section 45 application by Rocky Pines Island Corporation for several variances, while denying variances for a rooftop deck on a marine facility. Additionally, the committee recommended that the Lower Beverley Lake Park Board proceed through the Site Plan Control process for a children's pavilion, though this recommendation was not passed at Council on December 2, 2024.

• Recommended $0.10/sq ft price for Rideau Lakes' half of unopened road allowance (Resolution 132-2024)
• Approved Section 45 variances for Rocky Pines Island Corporation, including water setback reliefs (Resolution 134-2024)
• Denied variances for rooftop deck on marine facility and hot tub within water setback (Resolution 134-2024)
• Recommended Lower Beverley Lake Park Board proceed through Site Plan Control for children's pavilion (Resolution 133-2024, not passed at Council)
• Appointed Foster Elliott as Secretary-Treasurer (Resolution 129-2024)
• Adopted agenda and minutes of October 9, 2024 (Resolutions 130-2024, 131-2024)
• Cancelled November 27, 2024 meeting (Resolution 135-2024)

Municipal Services Committee (PW)

The Municipal Services Committee will discuss infrastructure updates, including road renaming and 2025 civic addressing. The body is also reviewing a draft video surveillance policy for municipal properties and various proposed motions regarding bursaries and council remuneration.

• Renaming of private roads off R12A (Bastard & South Burgess)
• Draft Video Surveillance Policy for municipal properties
• 2025 Civic Addressing Projects
• Proposed motion for agricultural bursary guidelines
• Proposed motion to amend Council Conference/Seminar Per Diem rates

The Rideau Lakes Municipal Services Committee addressed multiple departmental updates, private road naming, and policy changes during its November 12, 2024 meeting. The committee recommended updates to harbour master staffing, council conference per diems, and municipal bursary guidelines while defeating a motion to reimburse website expenses for the Delta Community Enhancement Committee.

• Recommended receiving Development Services departmental update (Carried)
• Recommended naming private roads off R12A as Redwing Lane, Highlife Lane, Stargazer Lane and Higginson Trail Lane (Carried)
• Recommended proceeding with 2025 civic addressing projects pending budget approval (Carried)
• Recommended referring the purchasing of electronic speed signs to the 2025 budget process (Carried)
• Recommended employing a Harbour Master to operate Portland and Newboro Harbours with adjusted seasonal hours and a part-time attendant (Carried)
• Recommended including estimated surveillance camera costs in the 2025 draft budget and approving a draft Video Surveillance Policy (Carried)
• Defeated recommendation to have the Township pay two charges for the Delta website (4-5)
• Recommended amending secondary school bursary guidelines to include an agricultural-related field (Carried)

Morton and Area CEC Meeting

The agenda provided contains no listed items, proposals, or decisions. It appears to be a placeholder without substantive content.

The Morton and Area Community Enhancement Committee met and approved the purchase of a Remembrance Day wreath (up to $50). They also accepted the financial report showing $4,327.15 in the township account, approved the September minutes, and discussed upcoming events including a Christmas dance, Makers Market, and senior trips. A committee was struck to discuss spending priorities, and staff will address hall maintenance and signage.

• Approved purchase of Remembrance Day wreath (up to $50)
• Accepted financial report showing $4,327.15 in township account
• Approved minutes of September 18, 2024
• Struck committee (Linda Godin, Pat Dodge) to discuss spending priorities
• Agreed to send letter to Festival of Small Halls organizer regarding communication issues
• Requested staff remove old signage on outside of Morton Hall

Economic Development Committee

The Economic Development Committee will discuss the draft 2025 budget and recommendations for village visioning in Lombardy. The meeting includes a presentation from the Ontario Ministry of Agriculture, Food and Agri-Business and Ministry of Rural Affairs.

• Draft 2025 Economic Development Budget
• Village Visioning for the Community of Lombardy recommendations by Hawn Consulting
• Reports on the former Maple Syrup Factory in Delta, including a Phase Two Environmental Site Assessment
• Discussion on the 2025 New Business Award recognition program
• Review of the Rideau Lakes Draft Business List

Regular Council Meeting

The Rideau Lakes Council will review several by-laws including zoning amendments and user fee changes. The meeting also includes a report from the Integrity Commissioner regarding two councillors and a summary of the Village Visioning Program.

• By-Law 2024-110: Zoning amendment for 1242-1244 Eight Concession Road
• By-Law 2024-111: Zoning amendment for 5296 Salem Road
• By-Law 2024-113: Amendment to 2015-1 User Fees and Charges
• By-Law 2024-112: CAZ Debenture for Old Kingston Road
• Integrity Commissioner Report regarding Councillors Jeff and Paula Banks

Council passed four by-laws including zoning amendments and a debenture, and approved an agreement with IDEA Inc. for the Chantry office by a narrow 5-4 vote. It also approved funding for a second DARS camp employee and directed staff to write to the Big Rideau Lake Association about fishing impacts. Committee appointments were deferred until members submit preferences.

• Passed By-Laws 2024-110, 2024-111, 2024-112, 2024-113 (carried)
• Approved By-Law 2024-114 (IDEA Inc. agreement) 5-4
• Approved covering costs of second DARS camp employee (carried)
• Included DARS recommendations (hard surfacing, water system, defibrillator) in 2025 budget process (carried)
• Directed staff to write to Big Rideau Lake Association re: fishing impacts (carried)
• Extended all committee appointments until new appointments made (carried)
• Accepted resignations of Debbie Foster and Joan Wright; appointed Tony McNeill to South Elmsley committee (carried)

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on 2024-10-30 contains no listed items. It appears to be a procedural placeholder with no decisions or discussions recorded. No rezoning, contracts, ordinances, fee changes, or public hearings are mentioned.

The Delta and Area Community Enhancement Committee approved a $75 donation to the Delta Pilot, requested Township funding for two shrubs and two replacement benches at Mill Stream Park, and approved reimbursement for Delta website charges. They also discussed upcoming events and the future of CECs at a November 18 council meeting.

• Approved $75 donation to Delta Pilot (moved by Liz Priebe, seconded by Doug Cowley)
• Approved motion for Township to consider purchasing 2 shrubs for Mill Stream Park (moved by Liz Priebe, seconded by Connie McCullough)
• Approved motion for Township to consider purchasing 2 benches to replace non-viable metal benches (moved by Connie McCullough, seconded by Liz Priebe)
• Approved motion for Township to reimburse Liz Priebe for Delta website charges ($119.41 domain, $298.32 WIX platform) (moved by Kathryn Gould, seconded by Chuck Chant)

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Newboro and Area CEC meeting on 2024-10-29 contains no listed items; it only includes standard headings and placeholders. No decisions, proposals, or discussions are detailed in the provided document.

The committee recommended that Council do not amalgamate the Community Engagement Committees. It also requested Township action on parking at the Block House and the installation of a walkway and ramp for the Newboro Hall shed.

• Recommended Council not amalgamate the CECs (Carried)
• Recommended Council investigate parking at the Block House (Carried)
• Recommended Township build a walkway and ramp for the Newboro Hall shed (Carried)

Municipal Services Committee (GG)

The Municipal Services Committee will review finance documents including the Treasury YTD Summary, Q3 2024 forecast, and 2025 Budget Guidelines. It will receive updates from Fire Services, Public Works on the IDEA initial concept design, and Development Services on building permit fees. The committee will also consider a proposed motion by Councillor P. Banks regarding involuntary care for individuals with severe mental health and addictions issues.

• Proposed Motion – Involuntary Care for Individuals with Severe Mental Health and Addictions Issues (Councillor P. Banks)
• Building Permit Fees Update (Development Services)
• IDEA Initial Concept Design Report for Chantry Office (Public Works – Municipal Properties)
• 2025 Budget Guidelines (Finance)
• Fire Services Update – September Dispatch and Response Report (Community Protective Services)

The Municipal Services Committee recommended Council approve a 2% cost-of-living increase for staff effective January 1, 2025, and separate the OPP tax levy on tax bills. It also recommended receiving the Q3 2024 forecast and tentatively approving 2025 budget guidelines. A motion to support involuntary care for mental health/addictions was defeated.

• Recommended 2% staff cost-of-living increase for 2025 (carried)
• Recommended separating OPP tax levy on tax bills for 2025 (carried)
• Recommended receiving Q3 2024 financial forecast (carried)
• Recommended tentative approval of 2025 budget guidelines (carried)
• Recommended receiving IDEA initial concept design report and meeting with 4 council members (carried 5-3)
• Amendment to remove referendum from IDEA report defeated (3-5)
• Recommended keeping building permit fees at current levels with annual COLA (carried)
• Motion supporting involuntary care for mental health/addictions defeated

Elgin and Area CEC Meeting

The agenda for the Rideau Lakes Elgin and Area CEC meeting on 2024-10-17 contains no listed items. It appears to be a placeholder with only video and software interface elements. No decisions, proposals, or discussions are detailed in the provided document.

The Elgin and Area Community Enhancement Committee approved a $500 budget for holiday decorations at the Municipal Community Hall, with Darlene Braybrooke to prepare an itemized proposal. The committee also decided to book the hall for meetings every second Tuesday at 5:30pm for the next six months. No other formal decisions were made; most items were discussions or plans for future events.

• Approved $500 budget for holiday hall decorations (moved by Trish Bolechowsky, seconded by Ashley Truesdale)
• Decided to book hall for CEC meetings every second Tuesday at 5:30pm for next six months
• Approved May 18, 2024 minutes with corrections (motion #18-2024, unanimous)
• Adopted agenda (motion #17-2024, unanimous)

North Crosby and Area CEC Meeting

The agenda contains no listed items, decisions, or discussions. It appears to be a placeholder with only video and software references and no concrete agenda content.

The North Crosby and Area Community Enhancement Committee mourned the passing of member Dana Menger and approved a plaque for his donated backgammon board and a $200 donation to the Heart and Stroke Foundation in his name. The committee also approved purchasing six charcuterie boards for $150 plus tax. Future of the Coffee Club and the committee itself were discussed but deferred.

• Approved purchase of memorial plaque for Dana Menger's backgammon board
• Approved $200 donation to Heart and Stroke Foundation in Dana Menger's name
• Approved purchase of six charcuterie boards for $150 plus tax
• Adopted amended agenda
• Adopted September minutes

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area CEC meeting on 2024-10-17 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to review research on several local heritage properties and discuss the draft 2025 budget. The body will also consider a concept for the Gallagher Property and review quotes for an archive feasibility study.

• Review and approval of property sheets for Blair House, Brier Hill Cemetery, Knowlton Cemetery, Newboro Courthouse, Old Stone Mill Delta, and Powhatan Lodge Pine Island
• Discussion of the Dowsett Boat Heritage of Portland concept for the Gallagher Property
• Discussion of the draft 2025 MHAC Budget
• Review of quotes for the Heritage Centre Working Group Archive Feasibility Study
• Review of Chaffeys Lock Walking Tour content

The committee recommended that the Gallagher Property Steering Committee consider a boating heritage concept proposed by the Portland on the Rideau Historical Society. Members also approved a new documentary film and recommended that a planned archive study not proceed in 2024.

• Recommended heritage concept for Gallagher Property to Steering Committee (Carried)
• Approved documentary film 'Middle Class Vacations in 19th-Century Portland and Rideau Lakes' (Carried)
• Recommended to Council that the Archive Study not proceed in 2024 (Carried)
• Recommended to Council that Newboro parking for Doors Open 2025 be organized with Parks Canada (Carried)
• Recommended to Council that Community Halls provide washrooms for Doors Open 2025 (Carried)
• Adopted September 19, 2024 meeting minutes (Carried)
• Acknowledged MHAC Action Listing and Financial Update (Carried)

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on 2024-10-16 contains no listed items. It appears to be a procedural or placeholder meeting without specific decisions or discussions recorded.

The Portland and Area Community Enhancement Committee met on October 16, 2024, and elected Lorah Jensen as the new chair with 5 votes, defeating Mary Daniel who received 1 vote, with 1 discarded ballot. The committee also heard a presentation on the new modular library branch in Portland, and discussed plans for the Gallagher property playground, which the municipality rejected and replaced with a community design committee. No other formal decisions were made; most items were reports or discussions.

• Elected Lorah Jensen as chair (5-1, 1 discarded)
• Approved agenda (moved by Lorah Jensen, seconded by Mary Daniel)
• Approved minutes (moved by Lis Hick, seconded by Jeanne Hill)

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to discuss infrastructure updates, environmental reports, and community recreation programs. Key agenda items include a report on the Delta Maple Syrup Factory and concept designs for the Chantry Offices.

• Delta Maple Syrup Factory environmental site assessment and risk reports
• Chantry Offices concept design deliverable 1
• Township of Rideau Lakes Municipal Office Redevelopment presentation by IDEA
• Commemorative Bench and Tree Policy
• Integrity Commissioner report regarding Councillor Carr

The Municipal Services Committee recommended Council approve a $137,120 contract with IDEA for construction drawings and estimates for the Municipal Offices (Project Deliverables #2, #3, #4), funded from year-end results/reserves, with a budget deviation of $137,120 plus HST, and authorization to proceed with Option 1.1. The motion passed 5-4. A competing motion for a smaller $84,235 contract (Option 2.1) was defeated 4-5. The committee also recommended suspending Councillor Linda Carr's remuneration for 15 days, but that motion was defeated 3-5.

• Approved $137,120 contract with IDEA for municipal office construction drawings (5-4)
• Defeated $84,235 contract with IDEA for municipal office construction drawings (4-5)
• Defeated suspension of Councillor Carr's remuneration for 15 days (3-5)
• Approved recommendation to authorize staff to price demolition of Delta Maple Syrup Factory and place property on market
• Approved recommendation to apply for $50,000 grant for Fire Station #1 generator
• Approved recommendation to continue swim program in 2025 with $75/week fees
• Approved recommendation to apply for $627,100 grant for Memorial Park upgrades
• Approved recommendation to amend employee handbook to add Remembrance Day and Staff Appreciation Day

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee will adopt the minutes from its March 7, 2024 meeting and review a draft Multi-Year Accessibility Plan for 2024-2028. The committee will also discuss AODA training and grant opportunities submitted by the Clerk.

• Adoption of March 7, 2024 AAC Minutes
• Review of Draft Multi-Year Accessibility Plan 2024-2028
• Discussion on AODA Training for Clerk
• Review of Grant Opportunities Submitted
• Review of AODA Toolbox: August 2024

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two zoning by‑law amendment applications (ZBA‑14‑2024 and ZBA‑15‑2024) submitted by Salem Restoration Ltd for properties on Eight Concession Road and Salem Road. It will also hear two Section 45 development applications: one from Rocky Pines Island Corp for 62 Scott Lane and another from Smiths Falls Golf and Country for 125 Golf Club Road. A business‑arising item (RC‑4‑2024) will address an encroachment agreement for the property at 80 Pegg Road. The meeting includes routine items such as adoption of the September 25, 2024 minutes and the manager’s report.

• ZBA‑14‑2024 & ZBA‑15‑2024: zoning by‑law amendment applications by Salem Restoration Ltd for 1242‑1244 Eight Concession Rd and 5296 Salem Rd (North Crosby‑Newboro)
• A‑21‑2024: Section 45 application by Rocky Pines Island Corp for 62 Scott Lane (North Crosby‑Newboro)
• A‑22‑2024: Section 45 application by Smiths Falls Golf and Country for 125 Golf Club Rd (South Elmsley)
• RC‑4‑2024: business‑arising item concerning an encroachment agreement for 80 Pegg Rd (South Elmsley)
• Adoption of minutes from the September 25, 2024 meeting

The Planning Advisory and Committee of Adjustment recommended approval of two zoning by-law amendments for Salem Restoration Ltd, changing portions of properties from Rural Special Exception RU-35 to RU. It deferred a Section 45 application by Rocky Pines Island Corporation to allow more time to confirm lot additions and delineate remaining decking. The committee approved a Section 45 application by Smiths Falls Golf and Country for two entrance signs, subject to conditions. It also recommended approval of a partial road allowance closure for Ken and Denise Large, as amended, with conditions including a purchase price of $2.41 per square foot.

• Recommended approval of ZBA-14-2024 (Salem Restoration Ltd) to rezone from RU-35 to RU (carried)
• Recommended approval of ZBA-15-2024 (Salem Restoration Ltd) to rezone from RU-35 to RU (carried)
• Deferred A-21-2024 (Rocky Pines Island Corporation) for dwelling additions and boathouse decking (carried)
• Approved A-22-2024 (Smiths Falls Golf and Country) for two entrance signs with conditions (carried)
• Recommended approval of partial road allowance closure for Large, as amended, with conditions (carried)
• Defeated motion to cancel October 23, 2024 meeting (defeated)
• Acknowledged Manager's report (carried)

Regular Council Meeting

The Rideau Lakes Council will consider a series of by‑law motions, including a Community Improvement Plan funding agreement for Poplars Resort Ltd. Other items include new zoning amendments, establishment of development charges, and regulation of seasonal tourist campgrounds. The council will also hear a motion to reconsider the release of an Integrity Commissioner report and several proposed motions on regional issues.

• By‑Law 2024‑107: Community Improvement Plan Funding Agreement – Poplars Resort Ltd.
• By‑Law 2024‑105: Establish Development Charges
• By‑Law 2024‑106: Regulate and Govern Seasonal Tourist Campground Businesses
• By‑Law 2024‑91: Zoning amendment for Campbell (1629 County Rd 42 – B&SB)
• Motion for Reconsideration to Release Integrity Commissioner Report – Councillor P. Banks

Council voted to suspend remuneration for Councillor Paula Banks for 16 days and for Councillor Marcia Maxwell for 21 days, following Integrity Commissioner reports. It also approved several by-laws, including a development charges by-law and a seasonal tourist campground by-law, and authorized a $50,000 road condition assessment.

• Suspended Councillor Paula Banks' pay for 16 days (4-3)
• Suspended Councillor Marcia Maxwell's pay for 21 days (5-3)
• Approved By-Law 2024-105 establishing Development Charges
• Deferred third reading of By-Law 2024-106 (Seasonal Tourist Campground Businesses)
• Authorized hiring StreetScan for road condition assessment at $50,000
• Approved insurance requirements for Tourist Campground Licensing By-law
• Approved $20/site licence fee for tourist campgrounds
• Appointed Katherine Graham and Todd Robertson to Leeds County OPP Board

Economic Development Committee

The Economic Development Committee will hear a Leeds‑Grenville economic development update, review the draft business listing and village vision reports, receive a financial update, and consider the Tourism Growth Fund and the 2025 Business Recognition Program. It will also discuss the upcoming Economic Developers of Ontario conference and hold a committee roundtable.

• Tourism Growth Fund – PW Rec 173-2024 and related documents
• Business Recognition Program 2025 – event planning discussion
• Economic Developers of Ontario Conference – Fall 2025 overview
• Financial Update – Ec. Dev Financial Update 07-31-24
• Village Vision consolidated report – operations update

The Rideau Lakes Economic Development Committee approved the 2025 Business Recognition Program schedule and renamed an award category to the "New Business Award" for businesses operating five years or less. The committee also advanced the Village Visioning summary report to Council as information and received updates on tourism, business listings, and upcoming regional conferences.

• Adopted the agenda as presented
• Acknowledged discussion on the Rideau Lakes Business Listing
• Recommended Report ECD 2024-06 "Village Visioning Program – Summary of Recommendations Update" be placed on the next Council Meeting Agenda as information
• Approved the Economic Development Committee Meeting minutes of August 6, 2024 as amended
• Acknowledged discussion on the Action Listing
• Acknowledged the Financial Update dated July 31, 2024 as presented
• Recommended to Council that the 2025 Business Recognition Program nomination deadline be March 7, 2025, the awards breakfast take place on April 16, 2025, and the Young Entrepreneur award be revised to the "New Business Award"

Rideau Lakes Lake Association Committee (RLLAC)

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

The Rideau Lakes Lake Association Committee adopted its agenda and minutes, heard a presentation on Friends of the Rideau, and received updates on drainage, campground licensing, Westport sewage, and septic inspections. It recommended including the Village of Newboro, part of Big Rideau Lake, and a start on Newboro Lake in the 2025 septic re-inspection program. The committee also acknowledged information about a recent blue-green algae bloom on Upper Rideau Lake.

• Adopted agenda as submitted (Recommendation #20-2024)
• Approved minutes of August 8, 2024 meeting (Recommendation #21-2024)
• Acknowledged presentation by Ken Watson on Friends of the Rideau (Recommendation #22-2024)
• Acknowledged updates on Sustainable Drainage Project, Campground Licensing By-Law, and Westport Sewage Wastewater Project (Recommendation #23-2024)
• Recommended 2025 Septic Re-inspection areas: Village of Newboro, part of Big Rideau Lake, start on Newboro Lake (Recommendation #24-2024)
• Acknowledged information on Upper Rideau Algae Bloom (Recommendation #25-2024)

Special Council Meeting

The Township of Rideau Lakes is holding a virtual special council meeting on October 2, 2024, to discuss council concerns and a closed session. No substantive agenda items are listed.

• Virtual-only special council meeting
• Closed meeting regarding personal matters
• By-law #101 governing council proceedings
• Questions from media and public

The special council meeting was largely procedural. Council adopted the agenda, moved into a closed session to discuss personal matters about an identifiable individual, and passed a by-law to govern the meeting's proceedings. No substantive public decisions were made.

• Adopted the meeting agenda (Resolution 136-2024)
• Moved into closed session to discuss personal matters (Resolution 137-2024)
• Passed By-Law 2024-101 to govern proceedings (Resolution 138-2024)

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will meet to discuss an asset management plan presentation by Matthew Van Dommelen. The meeting is scheduled for Monday, September 30, 2024, at 10:00 a.m. at the Municipal Office in Chantry.

• Matthew Van Dommelen to present PSD City Wide Asset Management Plan
• Committee to adopt agenda and conduct roll call
• Public and media questions regarding agenda items

The Rideau Lakes Special Municipal Services Committee met to receive a presentation and training on Asset Management Plans from Matthew Van Dommelen of PSD CityWide Software. The committee formally acknowledged the presentation through a carried resolution, with no other substantive actions or decisions taken during the meeting.

• Approved agenda as presented (carried)
• Acknowledged asset management plan presentation from PSD CityWide (carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider several zoning by-law amendments and Section 45 applications. The body will also review a Community Improvement Program application and discuss tourist campground licensing.

• Zoning By-Law Amendment ZBA-13-2024 for Edna Lane (Norwood)
• Section 45 Application A-19-2024 for 173 Sunrise Lane (Lahey)
• Section 45 Application A-20-2024 for 3237 MacDonald Island Rd (McNeely and Jesty)
• Community Improvement Program application CIP-02-2024 for 8 By St (The Poplars Resort Ltd)
• Discussion on Tourist Campground Licensing

The Planning Advisory and Committee of Adjustment recommended approval of a zoning by-law amendment (ZBA-13-2024) to rezone a portion of a property from Rural to Waterfront Residential, and approved two Section 45 applications (A-19-2024 and A-20-2024) for residential additions with conditions. The committee also recommended a Community Improvement Plan grant of $3,999.53 to The Poplars Resort Ltd. for fireplace preservation and fee offsetting. All decisions were carried unanimously.

• Recommended approval of ZBA-13-2024 to rezone portion from Rural to Waterfront Residential (carried)
• Approved A-19-2024 for 55.58 sqm rear addition with conditions (carried)
• Approved A-20-2024 for 112.04 sqm addition to non-conforming dwelling with conditions (carried)
• Recommended CIP grant of $3,999.53 to Poplars Resort Ltd. (carried)
• Moved December 11, 2024 PACA meeting to December 18, 2024 (carried)

Delta and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

The Delta and Area Community Enhancement Committee approved several motions, including removing and selling metal benches from parks due to health and safety liability, constructing a donor sign in Millstream Park, accepting a bench donation from the Gibson family, and allocating $1,000 for a free dinner at Delta Country Christmas. The committee also discussed the Delta Berm, noting the Township cannot afford liability and no construction will occur this year. Chair Liz Priebe announced her resignation at year-end.

• Approved removal and sale of metal benches in Delta parks, proceeds to Beautification budget (motion adopted)
• Approved Township construction and erection of Donor Sign in Millstream Park (motion adopted)
• Approved Kelly family bench to replace metal bench at Mill Stream Park with plaque (motion adopted)
• Approved accepting Gibson family bench donation for Waterfront Park (motion adopted)
• Approved $1,000 budget for free dinner at Delta Country Christmas (motion approved)
• Adopted minutes of August 28, 2024 (motion adopted)

Municipal Services Committee (GG)

The Municipal Services Committee will review reports on recreation planning, wastewater, finance, fire services, and capital projects. It will consider two notice of motion items: a letter to Premier Ford about farmland expropriation and a motion on provincial removal of wetlands protection for Eastern Ontario. The committee will also receive updates on the Portland Transfer Station retaining wall RFP results and Chaffey’s pedestrian access report.

• Draft Parks and Recreation Master Plan presentation
• Portland Transfer Station Retaining Wall RFP Results
• Chaffey's Pedestrian Access Report
• Notice of Motion – Letter to Premier Ford on farmland expropriation
• Notice of Motion – Province removes wetlands protection for Eastern Ontario

The Municipal Services Committee recommended Council approve a $136,610 contract with AWD Contractors for the Portland Transfer Station retaining wall, and recommended amending the parking by-law to add no-parking signs on Matthew Street and move signs on Halladay Street. The committee also recommended approving the 2025 budget timelines, receiving the Parks and Recreation Master Plan final draft for discussion, and placing Integrity Commissioner reports on the October 7 Council agenda. All recommendations were carried.

• Recommended $136,610 retaining wall contract with AWD Contractors (carried)
• Recommended amending parking by-law #2003-53 for Matthew and Halladay Streets (carried)
• Recommended approving 2025 Budget Timelines (carried)
• Recommended receiving Parks and Recreation Master Plan final draft (carried)
• Recommended receiving Integrity Commissioner reports for October 7 Council meeting (carried)
• Recommended 90-day notice to terminate Integrity Commissioner contract with Hunter Arbitrations (7-0)
• Received Treasury YTD summaries for July and August (carried)
• Received Capital Project Monthly Update as of August 31 (carried)

South Elmsley and Area CEC Meeting

The agenda for the South Elmsley and Area CEC meeting on September 19, 2024 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will consider a Heritage Meet and Greet event scheduled for October 18. It will discuss the final Cultural Heritage Strategy document. The committee will also receive verbal updates on the Heritage Centre Working Group, Doors Open Working Group, Historical Society Seed Funds 2025, and the Tourism Growth Program.

• Heritage Meet and Greet – Oct 18 (discussion)
• Cultural Heritage Strategy Review (discussion)
• Heritage Centre Working Group – verbal update (information)
• Historical Society Seed Funds 2025 – applications due Oct 31 (information)
• Tourism Growth Program – information

The Municipal Heritage Advisory Committee selected Chaffey's Locks Community Hall for its October 18 Heritage Meet and Greet after Delta Old Town Hall became unavailable. The committee also adopted minutes from August 15 and September 11 meetings, and discussed several projects including heritage signs, storyboards, and a heritage centre feasibility study, but made no other formal decisions.

• Booked Chaffey's Locks Community Hall for Oct. 18 Heritage Meet and Greet
• Adopted minutes of Aug. 15, 2024 meeting (Rec. 50-2024)
• Adopted minutes of Sept. 11, 2024 special meeting (Rec. 51-2024)

North Crosby and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

The North Crosby and Area Community Enhancement Committee approved plans for a wine tasting event, including ticket pricing and SmartServe training costs. The committee also recommended the installation of caution signage or a gate at Forrester’s Landing to improve safety and voted against participating in a community dinner program.

• Approved $30.00 per person cost for wine tasting event
• Approved CEC to cover SmartServe training costs for Claudine Braga
• Recommended installation of caution sign or gate at Forrester’s Landing
• Voted not to participate in the community dinner program
• Adopted August 15, 2024 minutes
• Adopted amended September 19, 2024 agenda

Morton and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Morton and Area CEC meeting on 2024-09-18 contains no listed items, descriptions, or decisions. No specific topics, contracts, rezoning proposals, or hearings are recorded in the provided document.

The Morton Community Events Committee (CEC) approved a recommendation for the township to improve its website's accessibility and searchability. The committee also formally added Pat Dodge as a new member and approved the financial report showing a township balance of $4,032.15. Additionally, members reviewed updates on hall policies, event scheduling, and ongoing beautification projects.

• Approved corrected June 19, 2024, meeting minutes
• Accepted financial report showing $4,032.15 balance
• Recommended council improve township website functionality
• Appointed Pat Dodge as a new member of the Morton CEC

Portland and Area CEC Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, proposals, or discussion items are listed.

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will hear a delegation from Chris Warner-Smith of IDEA regarding the Chantry Municipal Office. The meeting includes a presentation of a space program and two site option boards.

• Delegation from Chris Warner-Smith, IDEA, regarding Chantry Municipal Office
• Review of Space Program
• Review of Option 1 Site Presentation Board
• Review of Option 2 Presentation Board

The Municipal Services Committee reviewed renovation design results for the Chantry Municipal Office. The committee voted down motions to cancel the scheduled public open house and to withhold cost information from the public.

• Denied request to cancel Sept 18 Public Open House (3-5)
• Denied request to exclude costs from Public Open House (2-7)
• Acknowledged design presentation by Chris Warner-Smith (IDEA)
• Approved moving into closed session to discuss Chantry Office RFP personal matters

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will meet on September 11, 2024 to consider a draft strategic plan input for Sector 10 submitted by George German. The agenda includes reviewing the August 15, 2024 MHAC minutes, receiving reports from committee members, and fielding questions from the public. No formal decisions are listed on the agenda.

• Discussion of Draft Strategic Plan – Sector 10 input submitted by George German (PDF attachment)
• Review of the 2024-08-15 MHAC minutes (PDF attachment)
• Reports from committee members
• Public questions session
• Standard procedural items (call to order, roll call, disclosures, adjournment)

The Municipal Heritage Advisory Committee held a special meeting to draft input for the Rideau Lakes Strategic Plan, focusing on heritage conservation, education, promotion, and sustainability. The committee approved a motion to submit these comments as its official input, including initiatives like preserving municipal heritage buildings, developing a heritage centre, and promoting heritage tourism.

• Adopted the agenda as presented (Recommendation 47-2024)
• Submitted MHAC comments as official input for the Rideau Lakes Strategic Plan (Recommendation 48-2024)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider three Section 45 applications: A‑17‑2024 (Strickland) for lots 29 and 30 at 251 Otter Lake Rd, A‑18‑2024 (Stretton and French) for Lot 146 at 95 Sand‑Birch Island, and RC‑4‑2024 Large road‑closure and encroachment at 80 Pegg Rd. The meeting also includes the manager’s report and a fee‑reduction request from Salem Restoration (Snider). No decisions are recorded in the agenda.

• A‑17‑2024 STRICKLAND – Section 45 application for South Elmsley Concession 2 Part Lots 29 and 30, 251 Otter Lake Rd
• A‑18‑2024 STRETTON and FRENCH – Section 45 application for Plan 353 RCP Lot 146, 95 Sand‑Birch Island
• RC‑4‑2024 LARGE – Road closure and encroachment licence application for 80 Pegg Rd
• Manager’s Report – includes Salem Restoration (Snider) fee‑reduction request
• Adoption of minutes from August 28, 2024

The Planning Advisory and Committee of Adjustment approved two Section 45 applications: A-17-2024 for an outdoor woodburning furnace and A-18-2024 for a dwelling addition and shed. They also deferred road closure application RC-4-2024 to allow for an updated staff report, and recommended allowing a single fee for two zoning by-law amendment applications.

• Approved Section 45 application A-17-2024 for outdoor woodburning furnace (carried)
• Approved Section 45 application A-18-2024 for dwelling addition and shed (carried)
• Deferred road closure application RC-4-2024 for updated staff report (carried)
• Recommended one fee for zoning by-law amendments B-165-23 and B-30-24 (carried)

Newboro and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Municipal Services Committee (PW)

The Municipal Services Committee will review updates from Development Services, Public Works (roads, environmental services, and municipal properties), and administration. It will also consider several proposed motions, including an automated speed enforcement program, Westport wastewater, support for the Ontario Immigrant Nominee Program, harbour launching and parking pay meters, and a staff appreciation day. Additional items include a draft tourist campground licensing by‑law and a memorandum of understanding with the local food bank and clothing co‑op.

• Draft Tourist Campground Licensing By‑law (DS 2024‑24 ATTC 1)
• MOU with Food Bank and Clothing Co‑op (FAC 2024‑22)
• Proposed Motion – Automated Speed Enforcement Program (Councillor P. Banks)
• Proposed Motion – Westport Wastewater (Councillor J. Banks)
• Proposed Motion – Harbour Launching and Parking Pay Meters (Councillor P. Banks)

The Municipal Services Committee recommended Council adopt a draft Tourist Campground Licensing By-law effective January 1, 2025, with a $20/site/4-year fee, liability insurance requirements, and playground inspections. It also recommended re-allocating $13,263 for booking software to seniors programming, authorizing a Tourism Growth Program application up to $250,000, and directing staff to investigate automated speed enforcement and harbour fees. A motion to restrict gun use on small residential lots was defeated, and a motion on Westport wastewater was deferred.

• Recommended adoption of Tourist Campground Licensing By-law (effective Jan 1, 2025) with $20/site/4-year fee (Carried)
• Recommended re-allocating $13,263 from booking software to seniors programming (Carried)
• Recommended authorizing Tourism Growth Program application up to $250,000 (Carried)
• Directed staff to investigate automated speed enforcement costs (Carried)
• Directed staff to investigate harbour launching and parking fees (Carried)
• Directed staff to survey employees for staff appreciation day (Carried)
• Defeated motion to review by-law restricting gun use on residential lands under 2 acres (Defeated)
• Deferred motion on Westport wastewater measures until after Sept 23 MSC meeting (Carried)

Economic Development Committee

The Rideau Lakes Economic Development Committee will discuss a draft business list, a verbal update on Lombardy village visioning, a financial update for July 31, 2024, plans for the 2025 EDCO conference, and a tourism growth program operations report.

• Rideau Lakes Draft Business List for Review (September 2024)
• Village Visioning for the Community of Lombardy – verbal update by Marie White
• Economic Development Financial Update (07-31-24)
• EDCO Conference 2025 discussion
• Tourism Growth Program – operations report (ECD-2024-04 TGP)

Regular Council Meeting

Council will hear presentations on a development charges background study and the 2023 audit findings. The body is also considering several by-laws related to vehicle purchases, infrastructure contracts, and zoning amendments.

• By-Law 2024-85: Purchase of Development Services Inspection Vehicle from James Braden Ford
• By-Law 2024-86: Purchase of 2025 Ford F550 Waste Truck from Nexgen Municipal Inc.
• By-Law 2024-88: Agreement with Bircon Canada Ltd. for Portland Dock Replacement
• By-Law 2024-91, 92, and 93: Zoning amendments for 1629 County Road 42, 20 Colborne St., and 201-203 R33
• By-Law 2024-87: Agreement with Cambium Inc. for professional and engineering services for waste sites

Council voted 7-1 to defer the release of an Integrity Commissioner report on Councillor Carr until options for an unbiased review are explored, including asking the province for a special Ombudsman or judicial review. The motion also requests the Ministry's patience and assistance. Councillor Carr declared a conflict and did not vote. The deferral was carried.

• Deferred release of Integrity Commissioner report on Councillor Carr (7-1)
• Approved 2023 financial statements as presented by KPMG
• Authorized extension of by-law enforcement for trailer habitation at 27 O2 until PACA reviews options
• Passed 13 by-laws including funding applications, agreements, and zoning amendments
• Approved minutes from multiple committee meetings
• Supported Bradford West Gwillimbury resolution for provincial long-service medals for police and paramedics
• Appointed Marnie Young to the Rideau Lakes Public Library Board

Delta and Area CEC Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

The Delta and Area CEC adopted a motion urging Rideau Lakes Township to prioritize making its website more user-friendly for councilors and the public. The committee also discussed several community projects, including a bench donation, daffodil distribution, and the Heart sign installation, but no other formal decisions were made.

• Adopted motion to prioritize user-friendly township website (moved by Liz Priebe, seconded by Jeff Patry)
• Decided to wait on using leftover flower funds until Heart project needs are known
• Decided to start 'Adopt a Barrel' program advertising in February 2025
• Decided Memorial Bench unveiling ceremony to start at 9:30 a.m. during Harvest Festival

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss zoning by-law amendments and Section 45 applications. The body will also consider a community improvement program application and a subdivision agreement amendment.

• Zoning By-Law Amendment ZBA-4-2024 for 201-203 R33
• Zoning By-Law Amendment ZBA-12-2024 for Portland Firehall at 20 Colborne Street
• Section 45 Application A-16-2024 for Newboro Hall at 15 Drummond Street
• Community Improvement Program Application CIP-01-2024 for Stone Manor Studios at 11 New St
• Lloyds Lane Subdivision Agreement Amendment

North Crosby and Area CEC Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed for this meeting.

The North Crosby and Area Community Enhancement Committee met on August 15, 2024, and handled routine business. The committee deferred a proposal for monthly community dinners to the September meeting due to manpower concerns. No other substantive decisions were made; the meeting focused on updates and planning for upcoming events.

• Deferred community dinner proposal to September meeting (moved by Dana Menger, seconded by Diana Kemp)
• Adopted agenda (moved by Dana, seconded by Claudine)
• Adopted previous minutes (moved by Lori, seconded by Diana)
• Accepted resignation of Vivian Croll from committee

Elgin and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Elgin and Area CEC meeting on 2024-08-15 contains no listed items. It appears to be an empty or placeholder agenda with no substantive discussions or decisions recorded.

The Elgin and Area Community Enhancement Committee approved a recommendation to issue notices to property owners at 34 Main Street, 20 King Street, and the vacant gas station lot between lots 7 and 34 to maintain their grass. The committee also discussed upcoming events, including a BBQ and potential changes to officer roles, but made no other formal decisions. The meeting was largely procedural, with updates on community events and sub-committee reports.

• Approved recommendation to issue grass maintenance notices to owners of 34 Main Street, 20 King Street, and vacant gas station lot (motion by Linda Ubdegrove, seconded by Clinton Halliday)
• Tabled Roof Over Arena Fundraising request to next meeting
• Deferred discussion on Music in the Park event format to next meeting
• Deferred discussion on Secretary/Treasurer role rotation to next meeting

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will receive verbal updates from the Doors Open Working Group and the Heritage Centre Working Group. Members will discuss the committee’s input on the Rideau Lakes Strategic Plan and on the Gallagher Property Site Plan, as presented by Councillor Paula Banks. No formal decisions are indicated on the agenda.

• Verbal update from Doors Open Working Group – Sabina Barrett
• Verbal update from Heritage Centre Working Group – Dustin Bulloch
• Discussion of MHAC input on Rideau Lakes Strategic Plan – Councillor Paula Banks
• Discussion of MHAC input on Gallagher Property Site Plan – Councillor Paula Banks

The Municipal Heritage Advisory Committee recommended that Council include Woods Mausoleum and the Newboro Branch of the Rideau Lakes Public Library in the Doors Open event on August 16-17, 2025. The committee also discussed heritage input for the Rideau Lakes Strategic Plan and the Gallagher Property site plan, agreeing to include a heritage element in the latter. No other formal decisions were made.

• Recommended Woods Mausoleum and Newboro Library for Doors Open 2025 (carried)
• Adopted the July 18, 2024 meeting minutes (carried)
• Agreed to include a heritage element in the Gallagher Property site plan

Planning Advisory and Committee of Adjustment

The committee is meeting to discuss a zoning by-law amendment, a Section 45 application, and a road closure request. The agenda also includes a manager's report regarding accessibility amendments.

• Zoning By-Law Amendment ZBA-11-2024 for 1629 County Rd 42 (Campbell)
• Section 45 Application A-15-2024 for 6305 Big Rideau (Gibson)
• Road Closure and Encroachment Application RC-3-2024 for 281 Sundance Lane (Healey and Mackey)
• Notice of Public Meeting D14-2024-008 regarding Accessibility Amendments

The committee recommended approval of ZBA-11-2024 to rezone a portion of a property from Rural to Rural Special Exception, allowing two dwellings in existing agricultural buildings with solar collectors and a maximum height of 13m. It also approved a minor variance for a waterfront property expansion and recommended a road closure proceed in principle. All decisions were carried unanimously.

• Recommended approval of ZBA-11-2024 (Campbell) to rezone from RU to RU-X for two dwellings and 13m height (carried)
• Approved Section 45 application A-15-2024 (Gibson) for a 40.5sqm addition to a non-conforming dwelling (carried)
• Recommended road closure RC-3-2024 (Healey and Mackey) proceed in principle to Step #9, with conditions including survey and sale price of ~$99,730.62 (carried)
• Adopted agenda and minutes as amended (carried)

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to discuss a draft strategic plan and review results from several requests for proposals. The body will also consider updates on roads, environmental services, and various community grants.

• Award of RFP for Portland Harbour Dock Replacement
• RFP results for Waste Truck and Professional and Engineering Services
• RFP for Inspection Vehicle (DS-2024-01)
• Public notice regarding Development Charges Study and By-Law
• Proposed motion to investigate surveillance cameras for municipal properties

The Municipal Services Committee recommended that Council approve several contracts, including a $257,695.96 waste truck from Nexgen Municipal Inc., a $599,295.00 engineering services contract with Cambium Inc., and a $93,500.00 dock repair with BIRCON Canada Limited. It also recommended authorizing grant applications for seniors programs and a strategic plan public input period. A motion to defer the strategic plan was withdrawn. A motion to receive an Integrity Commissioner report was defeated.

• Recommended awarding waste truck contract to Nexgen Municipal Inc. ($257,695.96)
• Recommended awarding engineering services contract to Cambium Inc. ($599,295.00)
• Recommended awarding Portland Harbour dock repair to BIRCON Canada Limited ($93,500.00)
• Recommended awarding inspection truck to James Braden Ford ($50,979.50)
• Recommended authorizing application for Seniors Active Living Centres grant ($50,000)
• Recommended authorizing application for New Horizons for Seniors grant ($25,000)
• Recommended receiving Draft Strategic Plan 2030 and seeking public input for 30 days
• Defeated motion to receive Integrity Commissioner report (3-5)

Special Council Meeting

The Township of Rideau Lakes council will hold a closed meeting under Section 239(2) of the Municipal Act to consider a proposed or pending acquisition or disposition of land. The agenda also includes standard procedural items such as call to order, roll call, adoption of agenda, declaration of pecuniary interest, a report on the closed session, and adoption of By‑law #2024‑81 governing the special council proceedings.

• Closed meeting: consideration of purchase offers for land (Section 239(2)(c))
• By‑law #2024‑81 governing proceedings of the special council
• Declaration of pecuniary interest
• Public comments (open session)
• Report regarding the closed session

Council held a special meeting and moved into closed session to discuss a proposed land purchase. Upon returning, Council passed By-Law 2024-82, authorizing the Mayor and Clerk to sign a Purchase and Sale Agreement for 20 Colborne St. in Portland, and directing staff to complete the transaction. The meeting was otherwise procedural, including adoption of the agenda and a by-law governing the meeting's proceedings.

• Adopted the meeting agenda (Resolution 117-2024)
• Closed meeting to discuss land purchase under Municipal Act Section 239(2)(c) (Resolution 118-2024)
• Authorized signing of Purchase and Sale Agreement for 20 Colborne St., Portland via By-Law 2024-82 (Resolution 119-2024)
• Passed By-Law 2024-81 to govern proceedings of the special meeting (Resolution 120-2024)

South Elmsley and Area CEC Meeting

The agenda for the South Elmsley and Area CEC meeting on August 8, 2024 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no specific agenda items recorded.

Rideau Lakes Lake Association Committee (RLLAC)

The Rideau Lakes Lake Association Committee met on August 8, 2024. The agenda and video recording are available online. No specific decisions or items were listed in the provided text.

• Meeting held on August 8, 2024
• Video recording available online
• Agenda and details accessible via eSCRIBE Software

The committee heard a presentation on bass populations and fish sanctuaries, and received updates on the sustainable drainage project, draft tourist campground licensing by-law, fishing tournament parking, Westport sewage project, and South Frontenac planning applications. It approved the June 6 minutes with amendments and set the next meeting for October 2, 2024. All recommendations were carried unanimously.

• Adopted agenda (carried)
• Approved June 6, 2024 minutes as amended (carried)
• Acknowledged Dr. Philipp's bass presentation (carried)
• Acknowledged RVCA and township updates (carried)
• Acknowledged campground by-law update and feedback (carried)
• Acknowledged invasive species program info (carried)
• Set next meeting for Oct. 2, 2024 at 10:00 a.m. at Elgin Hall (carried)

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will receive the 2024 second‑quarter financial report, discuss the request for proposals (RFP ADM2024-01) for new municipal offices at Chantry, and consider a sanitary repair for the Chantry Office. No other items are on the agenda.

• 2024 Second Quarter financial report (general operating and capital projects)
• RFP ADM2024-01 for new municipal offices at Chantry
• Sanitary repair work for Chantry Office

The Municipal Services Committee recommended Council approve a $15,465 contract with IDEA for architectural review and concept design (Deliverable #1) for the Chantry Municipal Office renovation, with a budget deviation of $15,737.18. An amendment to expand the contract to include deliverables 1-3 for $133,940 was defeated. The committee also received the 2024 Second Quarter Financial Report and the Chantry Office Sanitary Repair report for information.

• Recommended $15,465 contract with IDEA for Chantry office design (8-1)
• Defeated amendment to include deliverables 1-3 for $133,940
• Received 2024 Second Quarter Financial Report
• Received Chantry Office Sanitary Repair report

Regular Council Meeting

The council will review a financing request to purchase the property at 4428 Old Kingston Road. Several by‑laws will be considered, including a road closure on Robinson Road and the appointment of by‑law enforcement officers. Two proposed motions will be discussed: one to investigate surveillance cameras for municipal properties and another on Westport wastewater. A notice of motion on the Lasalle Causeway closure in Kingston will also be presented.

• Funding request for purchase of 4428 Old Kingston Road (FIN‑2024‑18)
• By‑Law 2024‑58 Robinson Road Closure (SE)
• By‑Law 2024‑73 Amend By‑Law 2022‑53 to appoint By‑Law Enforcement Officers
• Proposed motion to investigate purchase of surveillance cameras for municipal properties (Councillor P. Banks)
• Proposed motion on Westport wastewater (Councillor J. Banks)

Council authorized a $943,000 Infrastructure Ontario loan at ~3.96% interest over 5 years to fund the purchase of 4428 Old Kingston Road for a Contamination Attenuation Zone around the Portland Landfill. Council also awarded a $15,465 contract for architectural review of the Municipal Offices, passed several by-laws including road closure and agreements, and adopted a resolution urging the province to address physician shortages. Two proposed motions were deferred due to absent councillors.

• Approved $943,000 Infrastructure Ontario loan for CAZ property purchase (carried)
• Awarded $15,465 contract to IDEA for Municipal Offices architectural review (carried)
• Passed By-Law 2024-77 authorizing funding application for CAZ purchase (carried)
• Passed By-Laws 2024-58, 2024-73, 2024-74, 2024-75, 2024-76, 2024-77 (carried)
• Adopted resolution urging province to address physician shortage (carried)
• Approved minutes from multiple committee meetings (carried)
• Accepted resignation of Vivian Croll from North Crosby Community Enhancement Committee (carried)
• Approved purchase and sale agreement for 20 Colborne St. in Portland (carried)

Economic Development Committee

The Economic Development Committee will review the Rideau Lakes Draft Business List for August 2024 and receive a verbal update on the Lombardy Village visioning project. New business includes a discussion on the location of municipal offices and a committee roundtable. The committee will also consider nominations for the Bill Thake Memorial Award for Economic Development Leadership.

• Rideau Lakes Draft Business List for Review (August 2024)
• Lombardy Village Visioning verbal update
• Location of municipal offices (discussion)
• Committee roundtable
• Nominations for Bill Thake Memorial Award

The Economic Development Committee discussed the location of municipal offices, reaching consensus that placing them in a village would benefit the local economy and better represent Rideau Lakes. No formal decision was made; the matter was for discussion only. The committee also approved its July 2, 2024 minutes and moved into closed session to discuss award nominees.

• Adopted the agenda as presented (Recommendation #40-2024)
• Approved minutes of July 2, 2024 meeting (Recommendation #41-2024)
• Moved into closed session to discuss personal matters and award nominees (Recommendation #42-2024)
• Reported on closed session with nothing to report (Recommendation #43-2024)

Newboro and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Accessibility Advisory Committee

The Accessibility Advisory Committee will handle routine items such as call to order, roll call, and adoption of the agenda and minutes. The main business is a discussion and feedback session on the first draft of the Multi‑Year Accessibility Plan 2024‑2028. The committee will also receive verbal updates on AODA training and on grant opportunities submitted, including the EnAbling Change and Inclusive Community Grant.

• Multi‑Year Accessibility Plan 2024‑2028 – 1st draft for discussion/feedback
• AODA Training update by Clerk Mary Ellen Truelove (verbal) – link: https://www.aoda.ca/free-online-training/
• Grant Opportunities Submitted – EnAbling Change and Inclusive Community Grant (verbal update)

Delta and Area CEC Meeting

The Delta and Area Community Environmental Committee (CEC) has scheduled a meeting for July 31, 2024. The agenda is currently procedural and contains no specific items for decision.

• Meeting scheduled for July 31, 2024
• Meeting type: Delta and Area CEC
• Status: Scheduled

The Delta and Area Community Enhancement Committee adopted a motion asking the Township of Rideau Lakes to examine its official website to make it more user-friendly, accessible, and relevant to the public. Other discussions included a potential seniors' food grant, parade improvements, and various community maintenance items, but no other formal decisions were made.

• Adopted motion for Township to examine website usability (moved by Liz Priebe, seconded by Jeff Patry)
• Adopted agenda
• Adopted minutes of June 26, 2024 meeting

Planning Advisory and Committee of Adjustment

The committee is meeting to discuss several land-use applications, including a Section 45 application and road closure requests. The session includes reviewing public comments and a road conveyance request.

• Section 45 Application A-14-2024 and SP-26-2024 for Courville at Indian Lake Rd
• Road Closure and Encroachment Application RC-2-2024 for Coote at 216 Mother Barnes Road
• Update on road closure RC-6-2022 for Robinson
• Road conveyance request for Wilson at 186 Davis Lock Road

The Planning Advisory and Committee of Adjustment deferred a minor variance application (A-14-2024) by Adele and David Courville to build a new dwelling at 772 Indian Lake Rd, citing the need for further study of environmental impacts and water setbacks. The committee also recommended proceeding with a road closure for Barry and Heather Coote at 216 Mother Barnes Rd, subject to conditions, and recommended allowing Bill Brown to use MPAC values for parkland dedication calculation. All other items were either recommended to Council or acknowledged as information.

• Deferred minor variance A-14-2024 Courville for new dwelling (carried)
• Recommended road closure RC-2-2024 Coote proceed as amended (carried)
• Recommended allowing MPAC value for parkland fee in B-156-23 Brown (carried)
• Recommended road closing RC-6-2022 Robinson proceed with By-law 2024-58 (carried)
• Recommended conveyance of Part 2 to Kenneth Wilson at 186 Davis Lock Rd (carried)
• Referred Watercolours Phase 3 comments to August 6 Council meeting (carried)
• Adopted agenda as amended (carried)
• Approved minutes of July 10, 2024 (carried)

North Crosby and Area CEC Meeting

The North Crosby and Area Community Environmental Committee (CEC) held a meeting on July 18, 2024. The agenda text provided is procedural boilerplate with no specific decisions, proposals, or topics listed.

• Meeting held on July 18, 2024
• North Crosby and Area CEC
• Procedural agenda text provided

The North Crosby and Area Community Enhancement Committee met on July 18, 2024, and made two substantive decisions. They voted to defer the wine tasting event from September to October 27, pending the sommelier's availability. They also passed a recommendation asking the township to install locks on six kitchen drawers to secure CEC items. The committee adopted the agenda and previous minutes, and received a financial report showing $11,778.66 in the CEC account.

• Deferred wine tasting event to October 27 (carried)
• Approved recommendation to ask township to install locks on 6 kitchen drawers (carried)
• Adopted agenda as presented (carried)
• Adopted June 24th meeting minutes (carried)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will review staff reports, discuss heritage property research, and consider verbal updates on the Doors Open and Cemetery Research working groups. The committee will also receive information on the designation of a library branch and the repeal of a by-law.

• Designation of 10 Brock Street (Newboro Branch of the Rideau Lakes Public Library)
• Repeal By-Law Bast-1989-734 Gallagher Property
• Red Brick School - Replacement of Shingles
• Proposed Amendments to the Ontario Heritage Act
• Doors Open Working Group update

The Municipal Heritage Advisory Committee approved the dates for the 2025 Doors Open event and authorized staff to proceed with participation calls and web content. The committee also approved revised heritage property research and confirmed there were no objections to replacing the roof at the Red Brick School in Elgin. Additionally, the committee discussed input for the Township's strategic plan and deferred a decision on a heritage sign for the Ronald E. Holman Centre.

• Approved revised heritage property research
• Approved June 20, 2024 meeting minutes
• Approved Doors Open 2025 dates for August 16-17, 2025
• Approved roof replacement at 3 Halladay Street
• Deferred heritage sign for Ronald E. Holman Centre

South Elmsley and Area CEC Meeting

The provided document contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussions are recorded in the text.

The South Elmsley and Area Community Enhancement Committee met on July 11, 2024 and approved its agenda and the minutes of the June 6, 2024 meeting. It accepted a reported bank balance of $19,826.91 and then adjourned. The minutes record no other substantive decisions; updates on the pump track, Canada Day breakfast, and a Lombardy community visioning survey were discussion items only.

• Approved the agenda (all in favour)
• Approved June 6, 2024 minutes as written (all in favour)
• Accepted reported bank balance of $19,826.91 (all in favour)
• Adjourned the meeting; next meeting August 8, 2024 at 7:00 p.m. (all in favour)

Planning Advisory and Committee of Adjustment

The committee will review an update to the Tourist Campground Licensing By-Law. The Manager's Report includes a notice for Bellamy Farms Subdivision Phase 3 and information regarding the Westport Subdivision. A report on application A-19-2023 is also scheduled for discussion.

• Tourist Campground Licensing By-Law update
• Bellamy Farms Subdivision Phase 3 public meeting notice
• Westport Subdivision information and maps
• Report on application A-19-2023 (Bastard Concession 9)

The Planning Advisory and Committee of Adjustment directed staff to make specific changes to the draft Tourist Campground Licensing By-Law, including removing tents from the licensing purview, and to circulate the revised draft for legal review and stakeholder comment, with results to return to the September 9, 2024 Municipal Services Committee. A Section 45 application by John & Janice Toonders for a replacement sewage disposal system was defeated. The committee also received the Manager of Development Services' report and discussed PACA meeting times without a decision.

• Defeated Section 45 application A-19-2023 by John & Janice Toonders for a replacement sewage disposal system (Resolution 75-2024)
• Approved amended agenda adding PACA meeting time discussion (Resolution 73-2024, carried)
• Approved June 12, 2024 minutes as submitted (Resolution 74-2024, carried)
• Directed staff to amend draft Tourist Campground Licensing By-Law: remove tents, fix section 3.02 and 'recreational vehicle' typo, amend section 3.06 c) for trailer/deck sizing and servicing, adjust shutdown period for septic systems serving another permitted use (Resolution 76-2024, carried)
• Directed legal review of draft by-law and circulation to campground owners, lake associations, and Camping in Ontario for comment, with feedback to September 9, 2024 Municipal Services Committee (Resolution 76-2024, carried)
• Received Manager of Development Services report for information (Resolution 77-2024, carried)
• No decision on changing PACA meeting time; referred to upcoming Terms of Reference discussion

Municipal Services Committee (PW)

The Municipal Services Committee will review updates regarding roads, development, and environmental services. The agenda includes the 2025 waste vehicle replacement plan and a monitoring report for the Harts Gravel Closed Landfill. The committee will also consider RFP awards for the Red Brick School House and Gallagher Property.

• 2025 Waste Vehicle Replacement and Fleet Size Increase
• WSP Monitoring Report - Harts Gravel Closed Landfill
• Award of RFP: Red Brick School House
• Award of RFP: Architectural Services for Gallagher Property
• Notice of Motion regarding surveillance cameras for municipal properties

The Municipal Services Committee recommended awarding contracts for the Red Brick School House roof and Gallagher Property architectural services. It also recommended approving playground renovations at Westport Daycare and authorizing an RFP for a 2025 waste collection vehicle.

• Recommended $24,600 contract for Red Brick School House roof to Seamless Sheet Metal
• Recommended $12,800 contract for Gallagher Property architectural services to Seamless Bell and Associates Architecture
• Recommended approval of Westport Daycare playground renovations and sign
• Authorized RFP in 2024 for a 2025 budget waste collection vehicle
• Approved special meeting on August 6th to review Chantry Municipal Office RFP (5-3)
• Directed staff to review 'No Parking' signs at Matthew St. and King St. intersection
• Recommended approval of June 2024 Emergency & Protective Services update
• Recommended receiving Development Services, Roads, and Municipal Properties updates

Regular Council Meeting

The Rideau Lakes Council will review several by-laws regarding local infrastructure and community services. This includes contracts for roof replacement and sidewalk work, as well as a road re-naming. The meeting also features a presentation from the North Leeds U18 Soccer Team.

• Contract with Eliot Roofing Ltd. for Chantry Dome roof replacement
• Sidewalk replacement in Portland by Royal Crown Construction
• Designation of 10 Brock Street as the Newboro Branch of the Public Library
• Amendment to the Open Air Burn By-Law regarding fireworks
• Road re-naming for 118 Little Cedar Bridge Lane

Council passed a series of by-laws covering infrastructure contracts, road renaming, and firework regulations. Two properties in Portland and Elgin were declared surplus and listed for sale. Council also requested a public meeting from the Village of Westport regarding wastewater options.

• Approved 13 by-laws including contracts for Portland sidewalk replacement and Chantry Dome roof replacement
• Declared former Fire Station 2 site (Portland) and Perth Street/Harry Seeley Street (Elgin) as surplus
• Awarded listings for surplus properties to Rideau Realty
• Directed staff to request a public meeting from the Village of Westport regarding wastewater options
• Referred By-Law 2024-58 (Robinson Road Closure - SE) to Planning Advisory for review
• Proclaimed December as Christian Heritage Month
• Supported Municipality of Callander's request for the government to resume the assessment cycle
• Appointed Olwen Tennis to the Newboro and Area Community Enhancement Committee

Economic Development Committee

The Economic Development Committee will review a draft business listing for July 2024. The committee will also receive an update regarding the RED Grant application for Portland Harbour rehabilitation and infrastructure upgrades.

• Review of Rideau Lakes Draft Business List (July 2024)
• Update on RED Grant for Portland Harbour Rehabilitation and Infrastructure Upgrades
• Correspondence regarding the Rideau Canal Management Plan
• Approval of June 3, 2024, meeting minutes

The Economic Development Committee recommended that Council consider locating municipal offices in a village to stimulate the local economy. The committee also acknowledged updates to the business listing and noted that a grant application for Portland Harbour upgrades was declined. Discussions covered housing challenges, tourism opportunities, and the Rideau Canal Management Plan.

• Agenda adopted (Recommendation #34-2024)
• Business Listing updates acknowledged (Recommendation #35-2024)
• June 3, 2024 minutes approved (Recommendation #36-2024)
• Action Listing discussion acknowledged (Recommendation #37-2024)
• Rideau Canal Management Plan correspondence acknowledged (Recommendation #38-2024)
• Recommendation to Council to locate municipal offices in a village carried (Recommendation #39-2024)

Planning Advisory and Committee of Adjustment

The provided text contains only software interface metadata and empty table headers for the June 26, 2024, meeting. No planning or committee of adjustment items are recorded in this document.

Delta and Area CEC Meeting

The provided text contains only procedural software interface elements and boilerplate information. No specific topics, decisions, or discussions are documented in this record.

The Delta and Area Community Enhancement Committee accepted Olivia DeFreitas's resignation as treasurer and appointed Connie McCullough to the role. The committee also passed motions asking the County to look at traffic calming and signage on King Street, to review No Parking signs at Matthew and King Streets, and to investigate using Township computer programs for CEC communications. Several items were updates only, including that the Mill Stream Park lighting issue is resolved, the Delta Berm program is underway, and the CEC will not pursue selling food at the Old Bastards Vintage Motorcycle Club event.

• Accepted Olivia DeFreitas's resignation as Treasurer (motion adopted)
• Appointed Connie McCullough as Treasurer (motion adopted)
• Asked the County about traffic calming measures on King Street (motion adopted)
• Asked the County for clarification and signage for the start/end of King Street and County Road 42 (motion adopted)
• Asked the County for an update on a pedestrian crosswalk on King Street (motion adopted)
• Requested Council review No Parking signs at Matthew Street and King Street (motion adopted)
• Directed Township to investigate using Township computer programs like Microsoft 360 for CEC workspaces (motion adopted)
• Decided the CEC will not pursue selling food at the Old Bastards Vintage Motorcycle Club September event

Municipal Services Committee (GG)

The Municipal Services Committee will discuss updates to the fireworks by-law and emergency services. The agenda also includes equipment purchase requests for public works and several grant applications. A delegation will present a report on the municipal drug strategy.

• Fireworks By-Law Update
• Purchase of a backhoe
• Purchase of a guiderail cutter
• Heritage designation update for 14 Water Street Portland
• Municipal dock issue at 3800 Big Rideau Lake Rd

The Municipal Services Committee recommended several items to Council, including authorizing the Rideau Lakes Fire Service to administer Naloxone to reported opioid overdose patients, and purchasing a 2024 backhoe from Brandt Tractor for $224,675.00 plus HST. It also recommended repealing the by-law designating 14 Water Street in Portland, and authorizing grant applications for playground, shade, and accessibility projects. All recommendations carried; no substantive items were denied or tabled.

• Recommended Council authorize Fire Service to administer Naloxone (Carried)
• Recommended by-law to buy 2024 backhoe from Brandt Tractor for $224,675.00 plus HST (Carried)
• Recommended by-law to buy demonstrator guiderail cutter from Colvoy Equipment for $50,000.00 plus HST (Carried)
• Recommended repealing By-law #BAST-1989-0734 designating 14 Water Street, Portland (Carried)
• Recommended staff apply for $10,000 TD Friends of the Environment Foundation grant for naturalized playground (Carried)
• Recommended staff apply for Canadian Dermatology Association Shade Structure Grant for sunshade (Carried)
• Recommended staff apply for EnAbling Change Grant for 2 mobile beach mats and 4 accessible picnic tables (Carried)
• Recommended no action on Big Rideau Lake Association request to waive building and septic permit fees (Carried)

North Crosby and Area CEC Meeting

The provided text contains only procedural boilerplate and software interface elements. No specific topics, proposals, or decisions are recorded in the document.

The North Crosby and Area CEC met on June 20, 2024 and decided to keep its own funds within the CEC rather than share them with other CECs. It approved plans for a July 21 Turpin's Trail BBQ with a band paid $900 and set food prices, and confirmed the Newboro Canada Day Parade is a go using a flatbed truck courtesy of Jim Mulville. The group also discussed a wine tasting with estimated expenses of $700 and decided not to pursue outdoor movies. No substantive decisions were recorded on the financial report beyond noting a $450 donation from Diana Kemp's exercise class and account balances.

• Decided not to share CEC funds with other CECs; funds stay within the CEC
• Approved July 21 Turpin's Trail BBQ plans; band confirmed at $900
• Set BBQ prices: $10 combo, $6 hot dog, $2 chips or drinks
• Approved Barb Lavoie to purchase new cutting boards
• Confirmed Newboro Canada Day Parade is a go with flatbed truck from Jim Mulville
• Decided outdoor movies not worthwhile to pursue at this time
• Adopted the agenda and previous minutes (all in favour)
• Noted wine tasting tickets at $25 per person with estimated expenses of $700

Municipal Heritage Advisory Committee

The committee will review a staff report regarding the heritage designation of 14 Water Street in Portland. Members will also receive updates from the Heritage Centre, Doors Open, and Cemetery Research working groups. Additionally, the committee will discuss a letter from the Portland on the Rideau Historical Society.

• Heritage Property Designation Update for 14 Water Street in Portland
• Approval of Heritage Property Research Update
• Updates from the Heritage Centre, Doors Open, and Cemetery Research working groups
• Discussion regarding a boat display letter from Portland on the Rideau Historical Society

The Municipal Heritage Advisory Committee recommended that Council proceed with the de-designation process for the property at 14 Water Street in Portland. The committee also appointed spokespeople for the Doors Open Working Group and acknowledged the resignation of committee member Kim Lulashnyk. Additionally, the committee recommended that the history of local boat building be considered in future site planning for the 14 Water Street property.

• Adopted the meeting agenda (Carried)
• Approved May 16, 2024, meeting minutes (Carried)
• Elected Sabina Barrett and Diane Haskins as Doors Open spokespeople (Carried)
• Recommended Council finalize 14 Water Street de-designation (Carried)
• Acknowledged resignation of Kim Lulashnyk (Carried)
• Recommended boat history be considered in 14 Water Street site planning (Carried)

Morton and Area CEC Meeting

The provided text consists only of procedural boilerplate and software interface elements. No specific topics, motions, or decisions are documented in this record.

The Morton Community Economic Committee (CEC) approved several recommendations for the township, including naming the Mary St. park after George Morton and requesting a replacement refrigerator for the hall. The committee also discussed upcoming community events, park maintenance, and local beautification projects.

• Approved corrected minutes from May 15, 2024
• Approved making and posting 'dogs on leash' and 'pick up after your dog' signs at Portage Parkette
• Approved the financial report showing a township balance of $3,200.32
• Recommended that the township replace the hall refrigerator and purchase it from Duncan's
• Recommended that the Mary St. park be named 'George Morton Park' and a sign be installed

Portland and Area CEC Meeting

The provided document contains only procedural software interface elements and boilerplate text. No specific meeting topics, decisions, or discussions are recorded.

The committee approved the previous meeting's minutes and processed a $167 playground donation. The Playground Committee was officially renamed the Events Committee.

• Approved previous meeting minutes
• Processed $167 playground donation from Tor Chvostek
• Reimbursed Sue Dunfield $150 for pitch in day lunch
• Renamed Playground Committee to Events Committee

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review Section 45 applications. These include proposals for properties at 733 Indian Lake Rd and 21 Sherriff Lane. The committee will also receive a Manager's Report.

• Section 45 application A-13-2024/SP-19-2024 for 733 Indian Lake Rd
• Business arising regarding application A-11-2024/SP-15-2024 at 21 Sherriff Lane
• Manager's Report including South Frontenac and TLTI notices

The Planning Advisory and Committee of Adjustment approved two Section 45 minor variance applications for properties in the Ward of South Crosby. Application A-13-2024 by Doris Van Den Brekel and Tom Moffatt was approved for a rear addition to an existing dwelling, and application A-11-2024 by Christopher and Gail McKenzie was approved for a two-storey accessory building and a rear addition to the dwelling. The committee also cancelled its June 26, 2024 meeting because no applications were scheduled, and received a report on wetland mapping changes and other planning matters.

• Approved Section 45 application A-13-2024 (Moffatt/Van Den Brekel) for a rear addition, with conditions (carried)
• Approved Section 45 application A-11-2024 (McKenzie) for a two-storey accessory building and rear addition, with conditions (carried)
• Cancelled the June 26, 2024 Planning Advisory and Committee of Adjustment meeting (carried)
• Adopted the agenda as amended to add newspaper notices for road closures and zoning by-law amendments (carried)
• Approved the minutes of the May 22, 2024 meeting as submitted (carried)
• Received the Manager of Development Services' written and verbal report for information (carried)

Municipal Services Committee (PW)

The Municipal Services Committee will review contract awards for sidewalk replacement on Water Street in Portland and a dome roof replacement. The agenda also includes updates on roads, environmental services, and recreation policies. Additionally, the committee will hear presentations from local community groups.

• Award of RFP for Sidewalk Replacement on Water Street, Portland
• Award of RFP for Public Works Dome Roof Replacement
• Proposal for renaming a private road
• RFP for an inspection vehicle
• Review of Hall Storage Policy and Little Free Library agreement

The Municipal Services Committee recommended awarding contracts for sidewalk replacement in Portland and roof replacement at the Chantry Public Works dome. They also directed staff to collaborate with neighboring municipalities to promote pickleball opportunities and defeated a proposal for temporary speed bumps in Portland. Several reports on roads, environmental services, and development were received for information.

• Recommended awarding sidewalk replacement contract to Royal Crown Construction for $91,090.51
• Recommended awarding Chantry Dome roof replacement to Eliot Roofing for $38,700
• Recommended naming private roads off 118 Little Cedar Bridge Lane as Stoney Shores Lane and Brinklow Lane
• Directed staff to work with Smiths Falls, Westport, and Athens to promote pickleball opportunities (8-1 vote)
• Defeated motion to install temporary speed bumps on Water Street in Portland
• Recommended directing staff to proceed with Option #1 for paving Fire Station #2 parking lot
• Recommended considering 2025 budget for two additional garbage cans in Portland
• Recommended passing a by-law to amend storage policy for community halls

Rideau Lakes Lake Association Committee (RLLAC)

The provided document contains only software-related boilerplate and empty placeholders. No specific topics, decisions, or discussions are recorded for this meeting.

The committee recommended that the Township of Rideau Lakes request a summer 2024 public meeting from the Village of Westport regarding wastewater options. The committee expressed opposition to any solution risking the environmental health of Upper Rideau Lake and downstream lakes.

• Recommended Council request a summer 2024 public meeting from Village of Westport on wastewater options (Carried)
• Opposed wastewater options risking environmental health of Upper Rideau Lake and downstream lakes (Carried)
• Approved March 20, 2024 meeting minutes (Carried)
• Adopted amended agenda including septic and CRCA updates (Carried)
• Acknowledged updates on Sustainable Drainage, Campground Licensing, Fishing Tournaments, and Westport Wastewater (Carried)
• Set next meeting for August 8, 2024, at Newboro Hall (Carried)

Delta and Area CEC Meeting

The provided text contains only procedural boilerplate and software interface elements. No specific topics, motions, or decisions are documented for this Delta and Area CEC Meeting.

Newboro and Area CEC Meeting

The provided document contains only procedural software boilerplate and does not list any specific items for discussion or decision.

The Newboro and Area CEC met on June 4, 2024 and passed two recommendations asking Township Staff to act: cut larger swaths of grass at the village planters, and repair or replace the broken post box bulletin boards. The committee also approved its agenda (with the bulletin board item added) and approved the minutes of May 6, 2024. The rest of the meeting covered event planning — Festival of Small Halls, an Ice Cream Social, Canada Day, and the Corn Roast — with no other formal decisions recorded.

• Adopted the agenda with an added item on repairing the post box bulletin boards (carried)
• Approved the minutes of the May 6, 2024 meeting (carried)
• Recommendation #14 06/2024: Township Staff to cut larger swaths of grass at the planters at both ends of the village and the last East planter (carried)
• Recommendation #15 06/2024: Township Staff to repair or replace the post box bulletin boards, which are broken again (carried)

Economic Development Committee

The Economic Development Committee will review a staff report on 2024 Village Visioning proposals for Lombardy, including results and recommendations. Members will also review the draft Rideau Lakes business listing, the 2024 Heritage Spaces and Picnic Places Guide, and an action listing update from the Economic Development and Cultural Heritage Coordinator.

• GG Rec 101-2024 - 2024 Village Visioning - Lombardy with staff report on proposals and results
• Rideau Lakes Draft Business List for Review (June 2024)
• Rideau Lakes 2024 Heritage Spaces and Picnic Places Guide (for information)
• Village Visioning Program - Summary of Recommendations, including Chaffeys Lock Pedestrian Safety and Access Report
• 2024-06-03 ECD Action Listing update

The Economic Development Committee recommended that Council pass a bylaw to hire Hawn Consulting for the Village of Lombardy Community Visioning Project in 2024, for up to $10,000. It also recommended sending a thank-you letter to Queen's University for the Chaffey's Lock pedestrian safety report and forwarding that report to a future Municipal Services Committee meeting. Other items, including the business listing and action list, were acknowledged without further decisions.

• Recommended bylaw for Hawn Consulting to run Lombardy Community Visioning in 2024, up to $10,000 (carried)
• Recommended thank-you letter to Queen's University for Chaffey's Lock Pedestrian Safety/Access Report (carried)
• Recommended Chaffey's Lock report go to a future Municipal Services Committee meeting (carried)
• Adopted the June 3 agenda as amended, adding 'Daffodils' under New Business (carried)
• Approved May 6, 2024 committee minutes as presented (carried)
• Acknowledged discussion on the Rideau Lakes Business Listing (carried)
• Acknowledged discussion on the Economic Development Action Listing (carried)

Regular Council Meeting

The Township of Rideable Lakes Council will discuss motions regarding well water testing and updates to the procedural by-law. The agenda also includes several by-laws for zoning, road renaming, and municipal vehicle purchases.

• Contract with Petrie Ford Sales (Kingston) Ltd. for two 1-ton trucks
• Bill of sale for a 2012 International Plow Truck 7600
• Proposed motion regarding well water testing by Councillor Delaney
• By-Law 2024-50 to rename 58 Bays End Lane as 'Mossy Trails Lane'
• Zoning by-laws for Lowe and Mason (ZBA-9-2024) and the Estate of Mary Kenney (ZBA-10-2024)

Council passed several by-laws regarding zoning, road renaming, and the purchase of a plow truck and two 1-ton trucks. The board also authorized asphalt work for the new Fire Station 2 parking lot and appointed a member to the Delta Athletic and Recreation Society.

• Appointed Councillor Sue Dunfield to DARS with a $400 annual stipend
• Directed staff to paint two pickleball courts on the rink surface
• Directed staff to investigate replacing the surface between the building and rink
• Authorized RFP for asphalt work at new Fire Station 2 parking lot (5-4)
• Passed By-Laws 2024-49 through 2024-56, including zoning and vehicle purchases
• Supported call to Province to maintain free well-water testing
• Denied amendment to Procedural By-law regarding majority vote requirements (4-5)
• Accepted resignations of Jim Summers, June Finless, Pam Cairncross, and Howard Sedding

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to discuss financial, protective services, and administrative matters. Items include a request to write off tax arrears, an update on the fireworks by-law, and several proposed motions on topics like municipal offices, housing funding, and high-frequency rail. The agenda also includes a closed session for legal, personnel, and land matters.

• Request to write off tax arrears under Section 354 of the Municipal Act
• Fireworks by-law update with draft by-law and data report
• Proposed motions on municipal office (Councillor P. Banks and Mayor Hoogenboom)
• Proposed motion on housing funding (Councillor Dunfield)
• Proposed motion on high frequency rail (Mayor Hoogenboom)

The Municipal Services Committee recommended Council direct staff to release an RFP for design services for the Chantry Municipal Office, carried 5-4 after an earlier version requiring a tender-ready design by December 20, 2024 and spring 2025 construction start was defeated 4-5. A separate motion to explore a new facility in Chantry or Elgin was deferred until retrofitting and addition costing is provided, carried 5-4. The committee also recommended writing off $71,211.03 in tax arrears on one property, defeated a fireworks fire-ban by-law update and instead deferred the issue for more staff information, and recommended covering event insurance costs for Elgin Days, Newboro Canada Day and the Delta Fair Parade.

• Recommended RFP for Chantry Municipal Office design services, carried 5-4
• Earlier office design motion requiring tender-ready design by Dec 20, 2024 defeated 4-5
• Motion to explore new facility in Chantry or Elgin deferred pending retrofit/addition costing, carried 5-4
• Recommended writing off $71,211.03 in tax arrears on ARN 0831 836 051 03700 0000, carried
• Fireworks/flying lantern fire-ban by-law update defeated; issue deferred for more staff information, carried
• Recommended covering event insurance: up to $815.98+HST for Elgin Days, $64.45+HST each for Newboro Canada Day and Delta Fair Parade, carried
• Lombardy Village Visioning agreement with Hawn Consulting ($14,500 plus Township HST portion) referred to Economic Development Committee, carried
• Councillor Sue Dunfield appointed to Delta Athletic and Recreation Society with $400 annual stipend, carried

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is meeting to consider a zoning by-law amendment for the Estate of Mary Kenney at 2688 Highway 15, and two Section 45 (minor variance) applications: one by Brule and Burelle at 10 O11B on Otter Lake, and one by Moffat and Donkers at 30 B12. The committee will also receive the Manager's Report, which includes a county decision on a previous application and a street naming matter for Smiths Falls. A closed session is tentatively scheduled.

• ZBA-10-2024: Zoning by-law amendment for Estate of Mary Kenney, 2688 Highway 15, Concession 3 Part Lot 15, Ward of South Crosby
• A-12-2024: Minor variance for Brule and Burelle, 10 O11B, Concession 1 Part Lot 26, Otter Lake, Ward of South Elmsley
• A-34-2022: Business arising - minor variance for Moffat and Donkers, 30 B12, Concession 4 Part Lot 23, Ward of South Elmsley
• Manager's Report includes county decision on B-21-23 Bogue (Zanderplan) and Town of Smiths Falls street naming in Bellamy Farms subdivision

The Committee recommended a zoning amendment for the Estate of Mary Kenney to recognize existing buildings with deficient setbacks. It also approved two Section 45 applications for residential additions and recommended clearing a condition for consent application B-21-23.

• Recommended approval of ZBA-10-2024 (Estate of Mary Kenney) to rezone property to General Residential Special Exception (RG-X) and Agricultural Special Exception (A-X)
• Approved Section 45 application A-12-2024 (Brule and Burelle) for a 18.58sqm addition with specific water and side yard setback conditions
• Approved Section 45 application A-34-2022 (Moffat and Donkers) for a 125.6sqm expansion with conditions including a Shoreline Buffer Planting Plan
• Recommended approval to clear condition #9 of consent application B-21-23 (Bogue) requiring a dwelling permit within 2 years (5-2)

North Crosby and Area CEC Meeting

This agenda for the North Crosby and Area Community Engagement Committee (CEC) meeting on May 16, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee adopted the agenda and previous minutes with unanimous votes. No new bylaws or major expenditures were approved, but members discussed purchasing a new BBQ, planning a July 21 ribbon-cutting for a seniors fitness area, and scheduling a wine tasting for September 22. A financial report listed total funds of $12,243.38.

• Agenda adopted (all in favor)
• Previous minutes adopted (all in favor)
• No new decisions or votes recorded on expenditures or policies

South Elmsley and Area CEC Meeting

This agenda for the Rideau Lakes South Elmsley and Area Community Engagement Committee meeting on 2024-05-16 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Elgin and Area CEC Meeting

This agenda for the Elgin and Area Community Economic Development Committee (CEC) meeting on May 16, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The committee adopted the agenda and previous meeting minutes. Members discussed scheduling for Music in the Park and a Community BBQ, while receiving updates on Elgin Days and local hall maintenance.

• Adopted the agenda as presented (Carried)
• Adopted the April 18, 2024 minutes as presented (Carried)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to hear a delegation on the Dowsett Boat Heritage of Portland, approve heritage property research, and discuss a heritage meet and greet and appointing a member to the Lower Beverley Lake Park Project Steering Committee. They will also receive updates on the Heritage Centre, Doors Open, and Cemetery Research working groups, plus information items on the 2024 Rideau Lakes map and council resolutions.

• Delegation: Robert Sneyd and Richard Brouse on Dowsett Boat Heritage of Portland
• Heritage Property Research (for approval)
• Heritage Meet and Greet discussion (draft invite for June 7)
• Appoint member to Lower Beverley Lake Park (LBLP) Project Steering Committee
• Council resolutions: Res 65-2024 (Portland Hall and Library Cases) and Res 74-2024 (Public Attendance at Meetings)

The Municipal Heritage Advisory Committee approved amended heritage property research reports and accepted an invitation to appoint a representative to the Lower Beverley Lake Park Steering Committee. The committee also adopted the previous meeting's minutes with minor corrections and deferred a delegation regarding Dowsett Boat Heritage to a separate Portland meeting.

• Approved Heritage Property Research as amended (Rec 28-2024)
• Accepted invitation to appoint representative to Lower Beverley Lake Park Steering Committee (Rec 29-2024)
• Adopted April 18, 2024 minutes as amended (Rec 30-2024)
• Deferred Dowsett Boat Heritage delegation to Portland meeting
• Added agenda items for Fall Heritage Meet and Greet and QR Code locations

Morton and Area CEC Meeting

The provided document contains no specific meeting topics, proposals, or decisions. It consists of empty administrative fields and software interface text.

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on May 15, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

The Portland and Area Community Enhancement Committee met on May 15, 2024, and approved three recommendations: requesting two more outdoor garbage cans for the village in 2025, erecting no-parking signs around the bioswale, and adding temporary speed bumps on Water Street from May to September. The committee also heard updates on the playground fundraiser ($4,757.73 raised), beautification work, and a donated kayak dock presentation scheduled for July 19. No other substantive decisions were recorded.

• Recommendation #2-2024: Request 2 more outdoor garbage cans for the village in 2025 (moved by Mary Daniel, seconded by Liz Church)
• Recommendation #3-2024: Erect no parking signs around the bioswale
• Recommendation #4-2024: Add temporary speed bumps on Water Street from May to September
• Approved minutes of previous meeting
• Forwarded fundraiser hosted by Shaun Either to next meeting

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to discuss and decide on a range of public works, planning, and community services items. Key items include a proposed renaming of a private road off Bays End Lane, a request to award a contract for two one-ton trucks, and a possible speed reduction on County Road 11. The committee will also hear delegations from RNJ Youth Services and Rideau Lakes Grass Roots, and consider several proposed motions from council members on topics like housing funding and high-frequency rail.

• Renaming of private road off Bays End Lane (DS-2024-13)
• Award of RFP for 2 one-ton trucks (FAC-2024-09)
• County Road 11 speed reduction (RDS-2024-17)
• Request to complete all asphalt at Fire Station 2 (FAC-2024-10)
• Proposed motions on housing funding, high-frequency rail, and other topics

The Municipal Services Committee recommended several equipment purchases and infrastructure updates to Council. Key actions included authorizing a new plow truck purchase and requesting a speed limit reduction on County Road 11.

• Recommended $156,345 contract with Petrie Ford Sales for two 4x4 trucks
• Recommended $19,000 purchase of a 2012 International Plow Truck
• Recommended $134,744 change order for asphalt at Fire Station 2
• Requested County reduce County Road 11 speed limit from 80km/h to 60km/h
• Recommended naming a private road off 58 Bays End Lane as 'Mossy Trails Lane'
• Recommended $7,000 budget for Community Enhancement Committees
• Authorized grant application up to $60,000 for lighting and picnic tables at Ronald E. Holman Municipal Complex
• Recommended Westport Aerodrome continue tree removal for safety

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to discuss accessibility initiatives. Items include feedback from a joint accessibility meeting, a provincial grant opportunity, National Accessibility Week, and a request for support from Loyalist Township. The agenda is mostly informational and discussion-oriented, with no major decisions listed.

• Feedback on Joint Accessibility Meeting held April 23 at UCLG
• Provincial Grant Opportunity: Inclusive Community Grant program guidelines
• National Accessibility Week 2024 - Rick Hansen Foundation information
• Loyalist Township request for support - Accessible Ontario by 2025
• Adoption of minutes from March 7, 2024

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment for 45 Old Highway 15 and two minor variance applications for 25 Bay Street, Newboro and 21 Sherriff Lane. The agenda also includes adoption of minutes, a manager's report, and a tentative closed session.

• ZBA-9-2023 LOWE and MASON: zoning amendment at 45 Old Highway 15, South Elmsley
• A-10-2024 HELWIG: minor variance at 25 Bay Street, Newboro
• A-11-2024 MCKENZIE: minor variance at 21 Sherriff Lane, South Crosby (deferral report)
• Manager's report includes Bill 185 and proposed PPS 2024 assessments
• Tentative closed session

The Planning Advisory and Committee of Adjustment recommended approval of Zoning By-Law Amendment ZBA-9-2024 by Connor Lowe & Chelsea Mason, rezoning a portion of their South Elmsley property from Rural (RU) to Rural Special Exception (RU-X) to permit a single dwelling without sufficient frontage on an improved street. The committee approved Section 45 application A-10-2024 by Yvonne Helwig for a technical correction to a previously approved addition, reducing the setback from Lakeside Lane. It deferred Section 45 application A-11-2024 by Christopher and Gail McKenzie to re-notice the application to include two additions to the dwelling. The committee also received an information report on Provincial Planning Statement changes.

• Recommended approval of ZBA-9-2024 (Lowe & Mason) rezoning from Rural (RU) to Rural Special Exception (RU-X) (Carried)
• Approved Section 45 application A-10-2024 (Helwig) for a technical correction to a previously approved addition (Carried)
• Deferred Section 45 application A-11-2024 (McKenzie) to re-notice the application to include two additions to the dwelling (Carried)
• Adopted the agenda (Resolution 54-2024, Carried)
• Approved minutes of April 24, 2024 (Resolution 55-2024, Carried)
• Acknowledged the Manager of Development Services report on Provincial Planning Statement changes (Resolution 59-2024, Carried)

Newboro and Area CEC Meeting

This agenda for the Newboro and Area Community Economic Development Committee (CEC) meeting on May 6, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Regular Council Meeting

Rideau Lakes Council is meeting to consider 20 by-laws covering road re-naming, contracts (including a Kubota zero-turn mower and construction for Portland Hall and Library), policies for bus trips and canoe lending, and multiple zoning and development agreements for the Estate of Willoughby. Council will also hear a delegation from EORN about municipal projects, receive a presentation for a provincial gymnastics champion, and consider motions on public attendance at meetings, infrastructure funding, and other resolutions.

• By-Law 2024-29: Contract with Weagant Farm Supplies Ltd. for a Kubota Zero Turn mower
• By-Law 2024-39: Contract with T. Cavanagh Const for Portland Hall-Library construction
• By-Laws 2024-40 to 2024-47: Development agreements and zoning by-law amendments for Estate of Willoughby
• By-Law 2024-36: ZBA-2-2024 Jones (BLAIR)
• Delegation from EORN CEO Jason St. Pierre on projects with the municipality

Rideau Lakes council voted to suspend the remuneration paid to Councillor Paula Banks for 21 days, following the Integrity Commissioner's report recommendation. Council also passed 20 by-laws covering road renaming, contracts, policies, development agreements and zoning amendments, and approved several committee recommendations. Councillors Jeff Banks and Paula Banks both declared pecuniary interests in the Integrity Commissioner report and the April 2 council minutes.

• Approved suspension of Councillor Paula Banks' remuneration for 21 days per Integrity Commissioner report (Resolution 69-2024, carried)
• Passed 20 by-laws (2024-28 through 2024-47) including road renaming at 206 & 208 Tara Lane, Portland Hall and Library construction contract with T. Cavanagh, and multiple development agreements and zoning amendments for the Estate of Willoughby (carried)
• Deferred display case guidelines for Portland Hall and Library until building construction is complete (Resolution 65-2024, carried)
• Directed staff to bring an amending by-law changing Library Board composition to a range of seven to nine members (Resolution 66-2024, carried)
• Directed staff to report to next Municipal Services Committee on fishing tournament licensing including a lawyer's opinion (Resolution 67-2024, carried)
• Directed staff to report on stipend costs of appointing a council member to the Delta Area Recreation Society committee (Resolution 68-2024, carried)
• Approved requiring visitors to sign in at all Council and Committee meetings (Resolution 74-2024, carried)
• Supported County of Hastings motion on sustainable infrastructure funding for small rural municipalities (Resolution 75-2024, carried)

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to review a draft business listing, the 2024 business survey report, and the Rideau Lakes Road Map. They will also hear a verbal report on a business recognition program and discuss village visioning. The agenda is largely informational and procedural, with no major decisions or contracts listed.

• Review of Rideau Lakes Draft Business List for Review (May 2024)
• Review of Township of Rideau Lakes 2024 Business Survey Report
• Review of Rideau Lakes Road Map 2024 (Final)
• Verbal report on Rideau Lakes Business Recognition Program by Marie White
• Discussion of Village Visioning

The Committee updated the Rideau Lakes Business Listing and approved the April 2 meeting minutes. Members reviewed a 2024 Business Survey Report highlighting financial challenges and labor shortages. The Committee also discussed the distribution of 5,000 new road maps.

• Adopted the amended agenda (Carried)
• Acknowledged updates to the Rideau Lakes Business Listing (Carried)
• Approved April 2, 2024 meeting minutes (Carried)
• Acknowledged the Economic Development Action Listing (Carried)
• Acknowledged the 2024 Business Survey Report (Carried)

Delta and Area CEC Meeting

This agenda for the Delta and Area Community Engagement Committee meeting on May 1, 2024, contains no substantive items. The text is entirely procedural boilerplate from the eSCRIBE agenda system, with no decisions, discussions, or listed agenda items.

The committee approved a budget of up to $100 for a postal mailout to advertise an upcoming 'Old Town Hall' event. Members also planned the logistics for the May 22 event and approved hosting two breakfasts for the Old Bastards Vintage Motorcycle Club.

• Approved postal mailout for Old Town Hall event at a cost not to exceed $100
• Scheduled Old Town Hall event for May 22 at 6:45 pm
• Approved hosting two breakfasts for Old Bastards Vintage Motorcycle Club on July 14 and August 11
• Established sub-committee (Liz, Connie, Doug W.) to review the Old Bastards MC September weekend event
• Deferred discussion on fundraising objectives until Council amends CEC Terms of Reference

Delta and Area CEC Meeting

This agenda for the Delta and Area Community Economic Development Committee (CEC) meeting on April 24, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee approved a trial run of the WhatsApp application to track activities and projects. Members also discussed planning for a Delta Fair parade on July 28 and the installation of a heart-shaped sign.

• Approved trial run of WhatsApp application for project tracking
• Adopted agenda
• Adopted minutes from March 27, 2024

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is meeting to consider several applications, including minor variances and zoning by-law amendments for properties in North Crosby-Newboro and South Elmsley wards. The agenda also includes adoption of previous minutes, a manager's report, and a tentative closed session.

• A-8-2024 HANSEN: minor variance at 102 Scott Lane, Concession 1 Part Lot 7
• A-9-2024 SLIDALS CORPORATION (LYNN): minor variance at 5424-6 Salem Rd, Concession 7 Part Lot 13
• ZBA-5-2024 to ZBA-8-2024 ESTATE OF DOROTHY WILLOUGHBY: zoning by-law amendments on Golf Club Rd, South Elmsley
• A-4-2024 PRESLEY: business arising, minor variance at 66 O12, South Elmsley
• Manager's report includes LG Media Release on AAR and MMAH Housing Technical Briefing

The committee recommended four zoning by-law amendments to allow future residential development with reduced setbacks. It also approved three Section 45 applications for dwelling additions and expansions, while denying one request to relocate a sleeping cabin.

• Recommended approval of ZBA-5-2024, ZBA-6-2024, ZBA-7-2024, and ZBA-8-2024 for the Estate of Dorothy Willoughby
• Approved Section 45 application A-8-2024 (Hansen) for dwelling expansion and addition
• Denied Section 45(1) variance for A-8-2024 regarding sleeping cabin relocation
• Approved Section 45 application A-9-2024 (Slidals Corporation) for a 29.9sqm addition
• Approved Section 45 application A-4-2024 (Presley) for dwelling expansions and a shed variance
• Approved April 10, 2024 meeting minutes
• Adopted amended agenda (Resolution 44-2024)

North Crosby and Area CEC Meeting

This agenda for the North Crosby and Area Community Engagement Committee (CEC) meeting on April 22, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content for residents.

The North Crosby and Area Community Enhancement Committee approved spending for a children's fairy garden event and the replacement of a damaged vacuum. Members also discussed planning for a wine tasting and a ribbon cutting event.

• Approved up to $200.00 for fairy garden supplies
• Approved up to $700.00 to replace a damaged vacuum
• Adopted the meeting agenda
• Accepted the previous meeting minutes

Municipal Services Committee (GG)

The Municipal Services Committee will review financial reports, a development charges study sole-source request, and a by-law enforcement contract update. It will also consider awarding a tender for Portland Community Hall and Library construction, a library lease extension, and several policy updates. Two notices of motion from Councillor Dunfield concern public attendance at meetings and Hastings County infrastructure funding. The meeting includes a closed session for compensation review and litigation matters.

• Award tender for Portland Community Hall and Library construction (RFP PW2024-14)
• Portland Library lease extension with 2642106 Ontario Ltd for 2024-2025
• Sole-source request for development charges (DC) study
• Updated Frontenac Municipal By-Law Enforcement contract
• Notices of motion on public attendance at meetings and Hastings County infrastructure funding

The Municipal Services Committee recommended several financial and administrative actions to Council, including authorizing a $2.27 million construction contract for the Portland Community Hall & Library. The committee also approved a $36,910 agreement for a Development Charges study, extended the Portland Library lease, and updated the Procurement Policy to allow cooperative purchasing. In a closed session, the committee recommended approving an amended salary grid effective May 27, 2024.

• Recommended $2,274,800 contract with Thomas Cavanagh Construction for Portland Hall/Library (7-1)
• Recommended $36,910 agreement with Watson and Associates for Development Charges study
• Recommended extension of Portland Library lease
• Recommended updated 3-year agreement with Frontenac Municipal By-law Enforcement
• Recommended amending Procurement Policy to allow cooperative purchasing
• Recommended directing CAO to restart Strategic Planning process
• Recommended approving Canoe Lending Policy and Agreement
• Recommended approving 2024 amended Salary Grid effective May 27, 2024 (closed session)

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on April 22, 2024, contains only procedural boilerplate from the eSCRIBE software interface. No actual agenda items, decisions, or discussion topics are listed in the provided text.

The committee recommended that the PRHS present a proposed passenger shelter for the Government Dock to Municipal Council. It also recommended the temporary storage of antique boats in the Gallagher property Carriage House. Other presentations regarding cruise ship excursions and a youth festival were acknowledged or deferred.

• Recommended PRHS present passenger shelter proposal to Municipal Council
• Recommended temporary storage of antique boats in Gallagher property Carriage House
• Recommended placing Lantern in all Councillors mailboxes
• Deferred discussion on cruise ship shore excursions to next meeting
• Deferred visioning discussion to next meeting
• Deferred Sean Ethier Fundraiser to next meeting
• Deferred picnic in park and potluck planning to next meeting

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss and potentially approve heritage property research, map content, and community maps, as well as procedural guidelines for display cases at the new Portland Hall and Library. They will also hear a presentation on a heritage project at Lower Beverley Lake Park and receive updates on working groups and a travelling exhibit.

• Heritage Property Research Update (March 2024) for committee approval
• 2024 Map Content for committee approval
• Revised community maps for Chaffeys, Delta, Elgin, Morton/Jones Falls, Newboro, North Crosby/Westport, Portland, and Rideau Ferry/Lombardy
• Discussion on procedural guidelines for display cases at Portland Hall and Library
• Presentation by William Morris on a heritage project at Lower Beverley Lake Park

The Municipal Heritage Advisory Committee approved the revised 2024 Rideau Lakes Map content. The committee also recommended that Council consult local historical and enhancement groups on guidelines for display cases in the Portland Hall and Library.

• Approved revised Rideau Lakes 2024 Map content (Carried)
• Recommended Council consult PRHS and Portland CEC on Portland Hall and Library display case guidelines (Carried)
• Adopted amended meeting agenda (Carried)
• Approved March 21, 2024 meeting minutes (Carried)

Elgin and Area CEC Meeting

This agenda for the Elgin and Area Community Economic Development Committee (CEC) meeting on April 17, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Elgin and Area Community Enhancement Committee approved three financial recommendations: installing a porta potty at Heritage Park from May to September, contributing $200 toward Elgin Disco's canteen insurance, and providing $1,000 to the Elgin Days committee for new signs. The committee also discussed upcoming events, including a children's concert in July and a volunteer appreciation event in May. The meeting adjourned early due to a loss of quorum after two members left.

• Recommended council install porta potty at Heritage Park May-Sept (Carried)
• Approved $200 contribution to Elgin Disco insurance premium (Carried)
• Approved $1,000 to Elgin Days committee for signs (Carried)
• Agreed to purchase one high chair and two booster seats for the hall
• Postponed Sand Lake Park event until next year
• Adopted amended agenda (Carried)
• Adopted March 14 minutes (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is meeting to consider three Section 45 minor variance applications (Brown, Lumbers and Constantine, and Rideau Lakes Township) and to review a deferral for the Presley application. No zoning by-law amendments are on the agenda. The meeting includes adoption of minutes and a manager's report, with a tentative closed session.

• A-1-2024 BROWN (Galea): minor variance at 31C Herman Rd, Concession 8 Part Lot 17, South Crosby
• A-6-2024 LUMBERS AND CONSTANTINE: minor variance at 14 R11, South Elmsley Concession 5, Rideau Lake
• A-7-2024 RIDEAU LAKES TOWNSHIP: minor variance for Portland Hall and Library at 24 Water Street, Portland
• A-4-2024 PRESLEY (Zanderplan): deferral report for 66 O12, Otter Lake, South Elmsley
• Manager's report and tentative closed session

The Planning Advisory and Committee of Adjustment approved three Section 45 applications for residential and institutional construction. One application for a dwelling expansion was deferred pending comments from Hydro One.

• Approved Section 45 application A-1-2024 for Dave Brown to construct a 2-storey dwelling (Carried)
• Approved Section 45 application A-6-2024 for John Lumbers & Joanne Constantine to raise an existing dwelling (Carried)
• Approved Section 45 application A-7-2024 for Rideau Lakes Township to construct a community hall and library (Carried)
• Deferred Section 45 application A-4-2024 for Candice & Michael Presley to await Hydro One comments (Carried)

Newboro and Area CEC Meeting

This agenda for the Newboro and Area Community Economic Development Committee (CEC) meeting on April 9, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee decided to dedicate all funds raised in 2023 and 2024 to Newboro Revitalization Projects. Members also approved increasing the Treasurer's float to $1,000.00 to expedite member reimbursements.

• Approved increasing Treasurer's float to $1,000.00 (Carried)
• Agreed to earmark 2023 and 2024 raised funds for Newboro Revitalization Projects
• Unanimously decided not to endorse proposed village trail plan
• Approved minutes of February 20, 2024 (Carried)
• Adopted meeting agenda (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee will discuss a request to manage Portland Harbour, including harbour fees, and consider awarding a contract for a zero-turn lawn mower. Members will also receive updates on roads, environmental services, municipal properties, recreation, and development, plus a private road renaming. Community Enhancement Committee minutes and recommendations are on the agenda.

• Request to manage Portland Harbour with 2024 harbour fee schedule
• Award of RFP for zero-turn lawn mower
• Renaming of a private road
• Roads progress update
• Community Enhancement Committee minutes and recommendations

The Municipal Services Committee recommended several items to Council, including the purchase of a new zero-turn lawn mower and the approval of a Bus Trip Policy. The committee also proposed several infrastructure requests to the MTO and United Counties of Leeds and Grenville.

• Recommended $22,879 contract with Weagant Farm Supply for Kubota Zero Turn Lawn Tractor
• Recommended approval of the Bus Trip Policy
• Recommended naming private road off 208/206 Tara Lane as 'Forest Breeze Lane'
• Recommended that Harbourmaster continue 2024 day-to-day Portland Harbour operations
• Recommended requesting LGBTQ rainbow design crosswalk on King Street from United Counties
• Recommended requesting engine brake ban signage for Delta from United Counties
• Recommended requesting Station Road and Cove Road crosswalks on Highway #15 from MTO
• Recommended prioritizing Gallagher Property Project for next Trillium Grant

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to handle routine business: adopting the agenda and previous minutes, and reviewing correspondence. The main discussion item is a draft presentation for a joint accessibility meeting with UCLG scheduled for April 23, 2024, along with the March 2024 AODA Toolbox. No new business or delegations are listed.

• Review of draft presentation for Joint Accessibility Meeting with UCLG on April 23, 2024
• AODA Toolbox - March 2024 correspondence
• Adoption of 2024-03-04 meeting minutes

Economic Development Committee

The Economic Development Committee is meeting to discuss several resolutions, including improving cell service in Elgin and a letter to RBC about hours of operation, plus an update on the My Main Street program. They will also review a draft business listing, 2024 map content, and a final report on the Rideau Lakes Broadband Project. The agenda includes routine items like minutes and an action listing, plus a closed session for personal matters and a recognition program.

• Council Resolution 10-2024: Improve Cell Service in Elgin
• Council Resolution 32-2024: Letter to RBC re Hours of Operation
• MSC Rec 53-2024: My Main Street Program Update
• Rideau Lakes Draft Business List for Review (April 2024)
• WTC - Rideau Lakes Broadband Project Final Report

The committee approved the content for the 2024 Rideau Lakes Map and acknowledged updates to the local business listing. Members also reviewed a final report on the Rideau Lakes Broadband Project and discussed upcoming community events.

• Adopted the meeting agenda (Carried)
• Acknowledged updates to the Rideau Lakes Business Listing (Carried)
• Approved 2024 Rideau Lakes Map Content and distribution to CECs (Carried)
• Approved March 4, 2024 meeting minutes (Carried)
• Acknowledged the Economic Development Action Listing (Carried)
• Acknowledged the WTC Rideau Lakes Broadband Project Final Report (Carried)
• Moved into closed session at 11:00 a.m. (Carried)

Regular Council Meeting

This is a regular meeting of Rideau Lakes Township Council with a standard agenda of minutes, by-laws, and correspondence. The most notable items are a report from the Integrity Commissioner regarding Councillor Paula Banks, a proposed motion supporting Tay Valley Township's resolution on cemeteries, and several by-laws including a truck purchase contract and a swim program MOU.

• Integrity Commissioner report re: Councillor Paula Banks
• Proposed motion to support Tay Valley Township resolution re: cemeteries
• By-Law 2024-24: Contract with James Braden Ford for 3/4-ton truck with plow
• By-Law 2024-26: MOU for swim program with Lower Beverley Lake Park Board and Westport Lions Club
• Delta Agricultural Society request to designate fair as a community festival

Council approved several by-laws including a contract with James Braden Ford and a swim program MOU. The board supported a request for provincial help with cemetery transfers and designated the 2024 Delta Fair as a community festival. A motion to suspend remuneration for Councillor Paula Banks was defeated.

• Approved By-Law 2024-24 to contract with James Braden Ford
• Approved By-Law 2024-25 to authorize civic marriage solemnization services
• Approved By-Law 2024-26 for a swim program MOU with Lower Beverley Lake Park Board and Westport Lions Club
• Designated 2024 Delta Fair as a 'Community Festival' for LCBO permit compliance
• Supported Tay Valley Township's request for provincial assistance with cemetery transfers
• Defeated motion to suspend remuneration for Councillor Paula Banks for 21 days (3-2)
• Approved 2025 Budget meeting dates to be determined
• Concurred with PACA Resolution #36-2024 regarding the Manager's Report

Planning Advisory and Committee of Adjustment

The committee will consider a Section 45 application (A-5-2024 HELWIG) for a property at 25 Bay Street, Newboro, and a road closure/encroachment application (RC-3-2023 KAPSA) west of Coons Road. No zoning by-law amendment applications are scheduled. The agenda also includes adoption of previous minutes and a manager's report.

• A-5-2024 HELWIG: minor variance application for Plan 72 Part Lot 26, 25 Bay Street, Newboro
• RC-3-2023 KAPSA: road closure/encroachment application west of Coons Road, Ward of Bastard and South Burgess and South Crosby
• No zoning by-law amendment applications (Section 6.1)

The Committee approved a minor variance for a home addition in North Crosby-Newboro. A request to close a road allowance was deferred to allow the applicant to explore options that avoid creating a private road.

• Approved Section 45(2) expansion for a 37.53sqm 1-storey addition for Yvonne Helwig
• Denied Section 45(1) variance for 22% maximum lot coverage for Yvonne Helwig
• Recommended deferral of road allowance closure RC-3-2023 by Jan & Jitka Kapsa
• Approved March 13, 2024 meeting minutes

Delta and Area CEC Meeting

The provided text is a technical template for an eSCRIBE agenda system, not a substantive agenda. No decisions, proposals, or discussion items are listed.

Municipal Services Committee (GG)

The Municipal Services Committee will discuss designating two municipally owned properties in Newboro—10 Brock Street (the library) and 15 Drummond Street (the community hall)—under the Ontario Heritage Act. Other items include a treasury update, capital project report, 2024 mileage rate, council expenses, property tax relief applications, fire services update, community risk assessment, 2024 meeting schedule, civil marriage solemnization, and potential surplus municipal properties. The meeting also includes a closed session for personal matters and fire operations.

• Heritage designation of 10 Brock Street (Newboro library) and 15 Drummond Street (Newboro community hall)
• Treasury YTD summary and capital project monthly update for February 2024
• 2024 mileage rate and 2023 council remuneration and expenses
• Summary report for property tax cancellation/refund applications under Municipal Act Sections 357/358
• Notice of motion from Mayor Hoogenboom supporting Tay Valley Township resolution on cemeteries

The Municipal Services Committee recommended raising the 2024 mileage rate to .70¢ per kilometre effective April 1, 2024, after a 5-4 vote amended the proposed .68¢ rate. It also recommended approving the Community Risk Assessment for submission to the Office of the Fire Marshall by July 1, 2024, and directed staff to investigate two properties for possible surplus declaration. In closed session, the committee received an Integrity Commissioner report on complaints regarding Councillor Paula Banks and directed staff to place it before the April 2 Council meeting for debate.

• Recommended 2024 mileage rate of .70¢/km effective April 1, 2024 (amendment carried 5-4; main motion carried)
• Directed staff to review mileage policy parameters for consistent application
• Recommended Community Risk Assessment be approved and submitted to the Office of the Fire Marshall before July 1, 2024
• Recommended notice of intent to designate Newboro library (10 Brock St.) and Newboro Community Hall (15 Drummond St.)
• Directed CAO to investigate former Fire Station 2 site in Portland and Perth Street/Harry Seeley Street in Elgin for possible surplus declaration
• Recommended by-laws for civil marriage solemnization services and related user fees
• Recommended staff review Council compensation under By-Law 2018-18
• Received Integrity Commissioner report on complaints regarding Councillor Paula Banks; directed it to the April 2 Council meeting

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will review completed heritage property research templates for 26 Portland-area properties, receive an update from the Cemetery Research Working Group, and discuss a staff report on designating Newboro properties. The committee will also consider council resolutions regarding listed properties and 33 Drummond Street, Newboro, and review 2024 community maps.

• Review of 26 final Portland property research sheets including Albert Gallagher Warehouse (19A Water Street W), Emmanuel Anglican Church (2767 Hwy 15), and Public School (2770 Hwy 15)
• Staff report MSC-2024-04 on designation of Newboro properties
• Council Resolution 34-2024 regarding 33 Drummond Street, Newboro
• Council Resolution 33-2024 on review of listed properties on the Official Heritage Register
• Review of 2024 community maps for Chaffeys, Delta, Elgin, Morton, Jones Falls, Newboro, Portland, Rideau Ferry, Lombardy, North Crosby, and Westport

The Municipal Heritage Advisory Committee appointed George German as Chairperson for a two-year term and approved 26 Heritage Property Sheets for Portland properties as amended. The committee also approved ordering five historic settlement signs in 2024, agreed to host a networking event with the Ontario Historical Society on June 7 at the Delta Old Town Hall, and recommended that insurance fees for heritage societies using municipal halls be covered by the MHAC budget. All recorded recommendations carried; no vote tallies were recorded in the minutes.

• Appointed George German as MHAC Chairperson for a two-year term (Rec 16-2024, carried)
• Adopted the agenda as amended with three additions (Rec 17-2024, carried)
• Approved 26 Heritage Property Sheets for Portland properties as amended (Rec 18-2024, carried)
• Adopted Feb 15, 2024 minutes as amended (Rec 19-2024, carried)
• Approved ordering 2024 historic settlement signs: Fosterville, Briar Hill, Halladay Quarry, Esthertown, and replacement for The Bush (Rec 20-2024, carried)
• Recommended MHAC budget cover insurance fees for heritage societies using municipal community halls (Rec 21-2024, carried)
• Agreed to host networking/celebration event with Ontario Historical Society June 7, 10am-2pm at Delta Old Town Hall (Rec 22-2024, carried)
• Recommended Elgin and Area Heritage Society be consulted on Red Brick School shingle roof replacement (Rec 23-2024, carried)

North Crosby and Area CEC Meeting

This is a procedural agenda for the North Crosby and Area Community Engagement Committee meeting of Rideau Lakes, ON, on March 21, 2024. The document contains only technical placeholders and no substantive items for discussion or decision.

The committee approved repairing the existing BBQ rather than purchasing a new one. Members discussed several 2024 activity suggestions and scheduled a ribbon cutting ceremony for the Seniors Exercise Pad on July 21.

• Approved repair of existing BBQ (All in favour)
• Scheduled Seniors Exercise Pad ribbon cutting and music in the park for July 21
• Decided to hold a Fairy Garden Workshop on June 1

Rideau Lakes Lake Association Committee (RLLAC)

The agenda for the March 20, 2024, meeting of the Rideau Lakes Lake Association Committee (RLLAC) contains no substantive items. It consists solely of procedural boilerplate and embedded content placeholders.

The Rideau Lakes Lake Association Committee recommended that the Township Council address fishing tournament licensing in 2024 and make it a standing agenda item. The committee also recommended appointing Clark Johnston as the primary representative for the Bass Lake Property Owners Association and inviting a Village of Westport representative to discuss wastewater issues at the next meeting.

• Recommended fishing tournament licensing be addressed in 2024 (Carried)
• Recommended appointing Clark Johnston as Bass Lake POA primary (Carried)
• Recommended removing Bill St. Jean as Bass Lake POA primary (Carried)
• Recommended inviting Village of Westport rep to next meeting (Carried)
• Approved September 7, 2023 minutes (Carried)
• Acknowledged updates on septic inspections and drainage projects (Carried)

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on March 20, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Morton and Area CEC Meeting

This agenda contains only boilerplate elements such as embedded video and document metadata fields. No substantive items, decisions, or discussions are listed.

Elgin and Area CEC Meeting

This agenda contains only boilerplate elements such as video links and software notices, with no substantive items for discussion or decision.

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area Community Engagement Committee meeting on 2024-03-14 consists solely of technical placeholders and software-generated interface elements. No substantive items, decisions, or discussions are listed.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a deferral report for application A-4-2023 (PRESLEY) concerning property at 66 O12, Concession 2 Part Lot 25, Plan 208, Otter Lake, Ward of South Elmsley. Members will also receive an update on the Additional Residential Unit/Tiny Home Summit and a manager's report covering legislative and regulatory changes affecting conservation authority development permitting. The agenda includes adoption of minutes from February 28, 2024, and a tentative closed session.

• A-4-2023 PRESLEY - report deferral for property at 66 O12, Concession 2 Part Lot 25, Otter Lake
• Additional Residential Unit/Tiny Home Summit update
• Manager's report on CRCA and RVCA legislative/regulatory changes affecting development permitting
• Adoption of minutes from February 28, 2024
• Tentative closed session

The Planning Advisory and Committee of Adjustment deferred Section 45(1) application A-4-2024 by Candice & Michael Presley to allow time to re-notice it to include additional variances for two existing 9.3m2 accessory structures. The committee also received an update on a proposed Additional Residential Unit/Tiny Home summit tentatively set for June 25, 2024 at North Crosby Hall, and acknowledged the Manager of Development Services' report. No other substantive decisions were made.

• Deferred Section 45(1) application A-4-2024 (Presley) to re-notice for additional variances on two existing 9.3m2 accessory structures (Carried)
• Acknowledged report on Additional Residential Unit/Tiny Home summit, tentative June 25, 2024 at North Crosby Hall (Carried)
• Acknowledged Manager of Development Services report (Carried)
• Adopted agenda as submitted (Carried)
• Approved minutes of February 28, 2024 meeting as submitted (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee will hear delegations on provincial funding and a digital sign for the Ronald E. Holman Municipal Complex. They will consider awarding a contract for a 3/4 ton truck and plow, and a memorandum of understanding with the Bass Lake Property Owners Association. The meeting also includes updates on roads, environmental services, and recreation programs.

• Delegation from MPP Steve Clark on provincial/municipal programs and funding
• Delegation on Ronald E. Holman Municipal Complex Digital Sign
• Award of contract for 3/4 Ton Truck & Plow (RDS-2024-14)
• Blue Box Transition Update – Opt-Out of Standard Contract (ENV-2024-05)
• Bass Lake Property Owners Association MOU (FAC 2024-03)

Rideau Lakes' Municipal Services Committee met March 11, 2024 and defeated a motion to reconsider including the Ronald E. Holman Municipal Complex digital sign in the 2024 budget, with the South Elmsley CEC offering to raise its contribution to $10,000. The committee recommended Council buy a 3/4-ton truck and plow from James Braden Ford for $80,028.71 (plus the Township's HST portion) and directed staff to opt out of Circular Materials' standard interim recycling contract. It also advanced a by-law to sign a Bass Lake berm and spillway MOU, authorized exploring the My Main Street Community Activator Stream, and approved Seniors Bus Trips under a grant application. Most other items were received for information; the committee also delegated authority to the CAO to negotiate an employment matter in closed session.

• Defeated motion to reconsider digital sign at Ronald E. Holman Complex in 2024 budget (4-5)
• Recommended contract with James Braden Ford for 3/4-ton truck and plow, $80,028.71 plus Township's HST portion
• Directed staff to opt out of Circular Materials' standard interim recycling collection contract
• Recommended by-law authorizing Mayor and Clerk to sign Bass Lake Property Owners Association MOU for berm and spillway maintenance
• Authorized staff to explore My Main Street Community Activator Stream eligibility and apply by March 31, 2024 if eligible
• Approved Seniors Bus Trips under the Seniors Community Grant application
• Recommended by-laws for Lower Beverley Lake Park and Westport Lions Beach summer swim program MOUs
• Delegated authority to the CAO to negotiate an employment matter (closed session)

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee meets to adopt minutes and discuss several items, including an Accessible Customer Service Policy already adopted by Council, a joint meeting of accessibility committees, 90% drawings for the Portland Hall/Library project, and a Parks and Recreation Master Plan background report. No new business is listed.

• Accessible Customer Service Policy - adopted by Council
• Joint Accessibility Meeting of AACs in Leeds and Grenville
• Portland Hall/Library - 90% drawings presented at January 30 Special MSC (Budget) meeting
• Parks and Recreation Master Plan (Background Report)
• Proposed Communications Policy - decision deferred by CAO Fournier

South Elmsley and Area CEC Meeting

The agenda for the March 5, 2024, South Elmsley and Area Community Engagement Committee meeting contains no substantive items for decision or discussion. The document consists entirely of embedded viewer controls and software boilerplate. No rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed.

• No substantive items on the agenda

The South Elmsley and Area Community Enhancement Committee held an emergency meeting on March 5, 2024 because the LED sign had been removed from the 2024 budget at a council meeting on March 4, 2024. The committee carried Motion #10-2024, moved by Betty Lou Kempt and seconded by Ian Arnold, requesting that the previously approved LED sign be reinstated. To support the request, the committee said it wants to increase its contribution to $10,000 to move the project forward. The meeting adjourned at 5:00 p.m.

• Carried Motion #10-2024 requesting council reinstate the previously approved LED sign removed from the 2024 budget on March 4, 2024
• Committee stated intent to increase its contribution to $10,000 to move the LED sign project forward

Economic Development Committee

The Economic Development Committee will receive a verbal update on a Rural Economic Development (RED) grant recommendation and consider two funding programs: a Community Improvement Plan for Villages and the My Main Street Program for 2024. Members will also review a draft business listing, the Elgin Village Vision, a community profile, and content for the Rideau Lakes Road Map and community maps.

• Verbal update on Council Resolution 11-2024 for Rural Economic Development (RED) Grant
• Consideration of MSC GG Rec 49-2024: Community Improvement Plan for Villages 2024 Program Funding
• Consideration of MSC GG Rec 50-2024: My Main Street Program 2024
• Review of Rideau Lakes Draft Business List (March 2024)
• Review of Elgin Village Vision and Community Profile 2024

The Economic Development Committee recommended that Council approve the Elgin Village Vision report as amended, and adopted the Community Profile document and video, treating the profile as a living document. It also approved the February 5, 2024 minutes, adopted the agenda as amended, and acknowledged an action listing. No funding decisions were made; the committee received updates on the RED grant application, the Community Improvement Plan, and the My Main Street program.

• Recommended Council approve Elgin Village Vision report as amended (Carried)
• Accepted Community Profile video and recommended Council adopt the Community Profile document and video (Carried)
• Approved February 5, 2024 EDC meeting minutes as presented (Carried)
• Adopted the March 4, 2024 agenda as amended (Carried)
• Acknowledged the Action Listing as presented (Carried)

Regular Council Meeting

The Township of Rideau Lakes Council will review the 2024 operating and capital budget alongside proposed township tax rates. The agenda also includes several by-law considerations regarding customer service, council correspondence, and remuneration.

• 2024 Operating and Capital Budget
• 2024 Township Tax Rates
• By-Law 2024-17: ZBA-1-2024 (Bogue - 28 & 72 Leo Lane, B & SB)
• By-Law 2024-19: MOU with Delta Athletic Recreation Society (DARS)
• By-Law 2024-20: Adoption of 2024 Tax Rates and Annual Budget

Council approved the 2024 budget and tax rates, including a 3.5% increase. The board also authorized renovations for the Chantry offices and the purchase of a backhoe, while denying funding for a DARS day camp and a digital sign.

• Approved 2024 budget with 3.5% tax rate increase (7-2)
• Approved Chantry office renovation planning and deficiency report (5-4)
• Approved purchase of a backhoe and removal of wheeled excavator from budget (5-4)
• Denied funding up to $5,000 for DARS summer camp program (3-6)
• Denied keeping pickleball court completion in 2024 budget (4-5)
• Denied keeping digital sign for Ronald E. Holman Complex in 2024 budget (4-5)
• Approved removal of 139 properties from Heritage Register to Properties of Interest list
• Passed By-Laws 2024-16, 2024-17, 2024-18, 2024-21, and 2024-19

Delta and Area CEC Meeting

This meeting agenda contains only boilerplate and no substantive items for discussion or decision. No rezonings, contracts, public hearings, or other actionable business are listed.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two zoning by-law amendments, a minor variance application, and a road closure request. The agenda also includes adoption of previous minutes and a manager's report.

• ZBA-2-2024 JONES: zoning amendment at 276 Sunnyside Road, North Crosby
• ZBA-3-2024 MOSS & LAIDLER: zoning amendment on Cedar Sands Rdwy, South Crosby
• A-3-2024 NG Properties Ltd (Steve Ball): minor variance at 38 R6, South Elmsley
• RC-1-2024 1829948 Ontario Ltd (Ted Melburn): road closure on Jones Falls Road, South Crosby

The Planning Advisory and Committee of Adjustment recommended approval for two zoning by-law amendments: one permitting a six-unit dwelling in a rural zone and another allowing a single dwelling on land without street frontage. The committee also approved a minor variance for a new two-storey home and recommended proceeding with a road closure application, subject to confirming road ownership. A discussion on short-term rentals was held, but no new by-law was created.

• Recommended approval of ZBA-2-2024 (Jones) for six-plex with conditions
• Recommended approval of ZBA-3-2024 (Moss & Laidler) for single dwelling with conditions
• Approved Section 45 application A-3-2024 (NG Properties) for new dwelling
• Recommended proceeding with road closure RC-1-2024 (Melburn) pending ownership confirmation
• Acknowledged Manager's Report on development services
• Discussed short-term rentals; no new by-law adopted

Municipal Services Committee (GG)

The Municipal Services Committee will hear a final report on Rideau Lakes broadband from WTC and consider 2024 funding for the Community Improvement Plan for Villages. Other items include a recreation master plan update, a council correspondence policy, and council phone compensation. The agenda also contains several correspondence items and proposed motions on a summer camp program and budget process changes.

• WTC Rideau Lakes Broadband Final Report
• Community Improvement Plan for Villages 2024 Program Funding
• Recreation Master Plan Additional Consultations
• Council Correspondence Policy (draft)
• Proposed motion: DARS Summer Camp Program

The Municipal Services Committee recommended that Council approve a $25 maximum monthly allowance for councillor phone expenses (Option #2), after defeating a motion for Option #1. It also recommended continuing the Community Improvement Plan for villages in 2024 with up to $16,600 earmarked, authorizing a $5,000 My Main Street application for a review of 14 Water Street in Portland, and adding up to $5,000 to the 2024 budget for the DARS summer camp. All recommendations go to Council for final decision; a proposed motion to review the 2025 budget process was withdrawn.

• Recommended $25 maximum monthly councillor phone allowance (Option #2) — Carried
• Defeated Option #1 for councillor phone expenses
• Recommended continuing 2024 Community Improvement Plan for villages with up to $16,600 earmarked — Carried
• Recommended authorizing a $5,000 My Main Street application for a review of 14 Water Street, Portland — Carried
• Recommended Option #1 (consultant's original plan) for additional Parks and Recreation Master Plan consultations — Carried
• Recommended a by-law for a Council Correspondence Policy, as amended — Carried
• Recommended appointing Mayor Arie Hoogenboom to the Leeds OPP Detachment Board — Carried
• Recommended adding up to $5,000 to the 2024 budget for the DARS summer camp — Carried

Portland and Area CEC Meeting

The provided document contains no meeting details, topics, or decisions. It consists of empty software interface fields and boilerplate text.

The committee recommended that the township hire a third party to develop a village plan. They also approved a donation for the playground fund and recommended the removal of dead trees on the Gallagher property.

• Recommended township engage third party for village and Gallagher property plan (Carried)
• Accepted $2,135.00 from Farmers breakfast for Playground fund (Carried)
• Approved installation of little library on Portland Post Office property (Carried)
• Recommended removal of dead trees on Gallagher property and carriage house (Carried)
• Recommended council take measures to protect users of sidewalks below minimum maintenance standards (Carried)
• Adopted December 6, 2024 minutes

Special Municipal Services Committee (GG)

The Special Municipal Services Committee is meeting to review the 2024 2nd draft budget and a public notice regarding the 2024 Budget Passage. Two notices of motion are also on the agenda: one concerning the DARS Summer Camp Program and another proposing changes to the budget process for 2025.

• Public notice for 2024 Budget Passage
• 2024 2nd Draft Budget review
• 10 Year Budget – All funds – By Type of Expense
• Notice of Motion: Councillor P. Banks - DARS Summer Camp Program
• Notice of Motion: Councillor P. Banks - Changes to Budget Process for 2025

The Municipal Services Committee approved several amendments to the 2024 second draft budget and recommended the amended budget to Council. Key decisions included loan amortization periods for municipal buildings and a change in equipment procurement.

• Recommended 5-year loan amortization for Fire Station (Carried)
• Recommended 15-year loan amortization for Portland Hall/Library (Carried)
• Authorized transfer of year-end surplus over $1,058,797 to Working Fund (25%) and Infrastructure (75%) reserves (Carried)
• Directed staff to identify Chantry office deficiencies for a retrofit/enlargement RFP by January 2025 (5-4)
• Removed wheeled excavator from 2024 budget and approved purchase of a backhoe (5-4)
• Increased infrastructure reserve from 1% to 2% for the 2024 Budget (Carried)
• Recommended the 2024 Budget as amended to Council (Carried)

Newboro and Area CEC Meeting

This agenda contains only boilerplate and no substantive items for discussion or decision. The meeting appears to be a procedural or administrative session with no actionable content.

The committee adopted previous minutes and discussed ongoing community events including St. Patrick’s Day, Easter, Canada Day, and a Corn Roast. A $12,000 allocation was reported for Hall improvements, though members noted this budget may not cover all planned upgrades. A proposed euchre night was deferred because a local church is planning a similar weekly event.

• Adopted minutes from January 22, 2024
• Reported $12,000 allocation for Hall concrete patio, storage shed, AC, and electrical panel
• Deferred CEC euchre night due to church planning similar event
• Tentatively booked Slo Gin Band for Corn Roast on August 24, 2024
• Assigned roles for St. Patrick’s Day event on March 9
• Assigned roles for Easter event on March 30
• Discussed Canada Day band bookings and parade floats
• Requested all bills go through Treasurer Mary White for accounting

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will hear a delegation regarding 33 Drummond Street in Newboro and review a staff report on a demolition permit application for that listed property. The committee will also review 24 revised property sheets for the Portland ward and discuss the designation of municipally owned properties in Newboro. Other business includes reviewing listed properties on the official heritage register, electronic signs, and Portland Hall and Library 90% drawings.

• Delegation and staff report re demolition permit for listed property at 33 Drummond Street, Newboro
• Review of 24 revised Portland property sheets for the heritage register
• Staff report on designation of municipally owned properties in Newboro
• Review of listed properties on the Official Heritage Register
• Council Resolution 14-2024 supporting Town of Clearwater cemetery

The Municipal Heritage Advisory Committee recommended that Council reclassify Listed Properties removed from the Heritage Register as Properties of Interest, and that the sign by-law be reviewed with new heritage-sensitive guidelines. It also recommended a social media workshop for heritage societies and a heritage element for the new Portland Hall and Library. The committee raised no concerns about a demolition permit for an addition at 33 Drummond Street, Newboro.

• Recommended to Council that Listed Properties removed from the Heritage Register be reclassified as Properties of Interest (Carried)
• Recommended to PACA that the Sign By-Law be reviewed and new guidelines developed considering cultural heritage appeal (Carried)
• Recommended offering a half-day social media workshop for Heritage Societies, cost covered by 2024 MHAC Budget (Carried)
• Recommended to Council that a heritage element be considered for the new Portland Hall and Library landscape or interior design (Carried)
• Recommended to Council that demolition of an addition at 33 Drummond Street, Newboro, presents no concerns to cultural heritage value (Carried)
• Acknowledged report HER-2024-03 on designation of municipal properties in Newboro (Carried)
• Adopted the minutes of the January 18, 2024 meeting (Carried)
• Amended the agenda to move item 7.4 to 7.1 (Carried)

Elgin and Area CEC Meeting

This agenda for the Rideau Lakes Elgin and Area Community Engagement Committee meeting on February 15, 2024, consists only of procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed.

The committee recommended that Council send a letter to Minister Clark's office supporting improved cell coverage in Elgin. It also recommended painting pickleball lines on the Elgin rink in spring 2024, funded by the CEC Recreation account. Additionally, the committee approved a $200 donation to U18 Girls Soccer.

• Recommended Council send letter to Minister Clark's office supporting improved cell coverage (Carried)
• Approved $200 donation to U18 Girls Soccer (Carried)
• Recommended Council paint pickleball lines on Elgin rink in spring 2024, funded by CEC Recreation account (Carried)
• Adopted agenda as presented (Carried)
• Adopted January 18, 2024 minutes (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review several land use applications. The agenda includes a zoning by-law amendment, Section 45 applications, and business arising from previous meetings.

• Zoning By-Law Amendment ZBA-1-2024 BOGUE at 28 & 72 Leo Lane
• Section 45 Application A-2-2024 WINKENWEDER at 66 B7, Bass Lake SS
• Business Arising: A-21-2023 and SP-12-2023 MORSE at 42 Sumac Lane
• Delegation: Jan Kapsa regarding Coons Road

The Committee approved two Section 45 applications for home additions and recommended a zoning change for a property in the Ward of Bastard & South Burgess. It also requested a staff report regarding a proposed road closure on Coons Road.

• Recommended approval of ZBA-1-2024 to rezone part of Bogue property from Rural (RU) to Waterfront Residential (RW)
• Approved Section 45 application A-2-2024 for a 25.7sqm addition for David & Mary Winkenweder
• Approved Section 45 application A-21-2023 for a 306.3sqm expansion for Douglas & Astrid Morse
• Recommended that staff provide a report on the Coons Road closure application

Municipal Services Committee (PW)

The Municipal Services Committee will discuss the final draft of the Parks and Recreation Master Plan, review tender results for road services (dust suppressant, street sweeping, surface treatment, winter maintenance), and consider the 2024 septic re-inspection program. The committee will also receive updates on development services, roads progress, and recreation.

• Presentation of Parks and Recreation Master Plan final draft by Kim Goodman and Kevin Lee
• Review of 2023 Septic Re-Inspection Program and proposed 2024-2026 agreement
• Tender results for operational services, dust suppressant, street sweeping, surface treatment, and winter maintenance
• RFP results for granular placement, culvert supply, geotextile cloth, tight blading, and fine cold mix
• Ontario Trillium Grant - Capital application for recreation

The Municipal Services Committee recommended several public works contracts, including street sweeping and tight blading. It also proposed a new 3-year septic inspection agreement and approved a recommendation for a Trillium Capital Grant application.

• Recommended awarding street sweeping contract to P. Munro Group Inc. for $25,199.00
• Recommended awarding tight blading contract to G. Tackaberry Construction for $129,646.00
• Recommended awarding geotextile cloth supply to Geosynthetic Systems for $23,800
• Recommended 3-year septic inspection agreement with MRSSO for 400 inspections per year
• Recommended awarding dust suppressant contract to Da-Lee Dust Control LTD. at $.372/litre
• Recommended awarding granular placement to G. Tackaberry & Sons Construction
• Recommended awarding culvert supply to Deveron Sales Limited
• Recommended awarding surface treatment contract to Duncor Enterprises Inc.

Special Municipal Services Committee (GG)

The agenda for the February 9, 2024 Special Municipal Services Committee meeting contains only boilerplate and no substantive items for decision or discussion. No rezonings, contracts, or other actionable matters are listed.

South Elmsley and Area CEC Meeting

This agenda for the South Elmsley and Area Community Engagement Committee meeting on February 8, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The South Elmsley and Area Community Enhancement Committee accepted member Charlie Harrison's resignation, adopted its January 9, 2024 minutes, and approved buying a second-hand freezer for $450.00. It also agreed to request a new electric fan from the Township to replace the old gas fan, and approved the financial report showing a balance of $17,298.84. No other substantive decisions were recorded.

• Accepted Charlie Harrison's resignation from the CEC (all members present)
• Adopted the January 9, 2024 minutes as written (Motion 5-2024, carried)
• Approved purchasing a second-hand freezer for $450.00 (Motion 6-2024, carried)
• Approved requesting a new electric fan from the Township to replace the old gas fan (Motion 7-2024, carried)
• Approved the financial report (Motion 8-2024, carried)
• Adopted the agenda as amended (Motion 4-2024, carried)
• Adjourned the meeting (Motion 9-2024, carried)

Regular Council Meeting

Council will consider several by-laws including two zoning by-law amendments (Vedder and Strickland), a CIP grant for the Delta Legion, and the appointment of a new Fire Chief-CEMC (Richardson). A verbal update on a RED grant and a discussion on the future of the Chantry Municipal Office are also on the agenda.

• By-Law 2024-08: ZBA-15-2023 (Vedder) and By-Law 2024-09: ZBA-16-2023 (Strickland) — two zoning amendments
• By-Law 2024-11: Appoint Fire Chief-CEMC (Richardson)
• PACA Rec #10-2024: CIP Grant for Royal Canadian Legion (Delta)
• By-Law 2024-12: Repeal two Community Improvement Plan by-laws (2023-14 and 2012-04 for Crosby)
• By-Law 2024-13: Agreement with Limerick Environmental Services for recycling transfer and processing (1 year)

Council authorized the issuance of a tender for the Portland Hall and Library in a 5-4 vote. Other actions included approving a $2,000 accessibility grant for the Royal Canadian Legion (Delta) and allocating $20,000 for a Delta Berm study.

• Approved tender issuance for Portland Hall and Library (5-4)
• Approved $2,000 CIP Accessibility Grant for Royal Canadian Legion (Delta)
• Approved $20,000 allocation for Delta Berm study
• Directed staff to apply for RED grant for Village of Portland and Portland Harbour
• Passed By-Laws 2024-08, 2024-09, 2024-10, 2024-11, and 2024-14
• Passed By-Law 2024-13 for agreement with Limerick Environmental Services Ltd.
• Defeated By-Law 2024-12 to rescind Community Improvement Programs
• Defeated motion for report on future use of Chantry Municipal Office (4-4)

Economic Development Committee

The Economic Development Committee recommended that Council not dissolve the Community Improvement Plan for Villages and instead review the program. The committee also approved revisions to the Business Recognition Program and authorized a grant application for rural economic development.

• Recommended to Council that the Community Improvement Plan for Villages not be dissolved and be reviewed
• Approved revised Business Recognition Program, renaming 'Business Innovation Award' to 'Small Business Award' for businesses with under 5 employees
• Authorized staff to submit a Rural Economic Development Grant application using 'Scenario B'
• Recommended that Council request Bell Mobility to upgrade cell service in the Elgin Area
• Recommended that Council write to RBC expressing concern over reduced hours at the Portland Branch
• Acknowledged the Elgin Village Visioning presentation by Hawn Consulting
• Approved the December 4, 2023 meeting minutes

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on January 31, 2024, contains no substantive items—only technical placeholders and embedded content areas with no decisions or discussions listed.

The committee decided to split profits from the 2023 Delta Country Christmas event equally among four organizations. Members also passed motions requesting township maintenance for the Old Fire Hall and improved dog waste services at Stone Mills Park.

• Approved dividing Delta Country Christmas 2023 profits ($689) equally among DARS, CEC, SPACC, and Delta Mill
• Approved motion for Township to clean and maintain Old Fire Hall exterior and surrounding area
• Approved motion for Township to empty Stone Mills Park dog litter drum and install/replenish bag dispenser
• Decided planning for Delta Country Christmas 2024 will begin in early October
• Tabled decision on CEC membership vacancies pending All CEC meeting

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will discuss the 2024 preliminary capital budgets and a four-year forecast. The committee will also review 90% drawings and a Class A estimate for the Portland Hall and Library project.

• Portland Hall and Library 90% drawings and Class A estimate review
• 2024 Preliminary Capital Budgets presentation
• First draft of the 2024 Capital Budget and Four Year Forecast

The Municipal Services Committee approved several design specifications for the Portland Hall and Library and recommended the project proceed to tender. The committee also made adjustments to the 2024 preliminary capital budget, including the removal of a fire suppression dry hydrant.

• Recommended Portland Hall and Library proceed to tender (5-4)
• Recommended using a third party for tender assistance during staff vacancies
• Approved converting kitchen stoves to propane for the new hall/library
• Approved including paved parking, sidewalks, and curbing in hall/library tender
• Approved reducing the proposed generator size for the hall/library
• Approved installation of a commercial dishwasher at Portland Hall/Library
• Approved keeping wheeled excavator in 2024 budget
• Removed one dry hydrant for Fire Suppression from 2024 budget

Special Municipal Services Committee (GG)

The Special Municipal Services Committee is meeting to review 2023 year-end projections presented by Treasurer Cynthia Laprade and to discuss the 2024 preliminary operating budgets. The agenda includes a first draft of the General Operating and Operating Projects Budget, along with departmental budgets for Fire, Roads, Environmental Services, Development Services, and others. The committee will also consider 2024 community grant and funding requests and provide direction on departmental operating budgets.

• 2023 Year End Projections presented by Treasurer Cynthia Laprade
• 2024 Preliminary Operating Budgets including General Operating and Operating Projects Budget (1st Draft)
• Departmental budgets for Fire, Roads, Environmental Services, Development Services, Corporate Services, Treasury, Municipal Properties, and Boards
• 2024 Community Grant and Funding Requests for Consideration
• Draft budgets from external agencies: RVCA, CRCA, Rideau Lakes Public Library Board, and OPP

The Municipal Services Committee recommended transferring an estimated 2023 surplus of $1,058,798 to the 2024 Budget to avoid interest and debt servicing payments. The committee also reviewed the 2024 draft operating budgets and provided direction on community grant funding.

• Recommended transfer of $1,058,798 surplus to 2024 Budget to save $288,825 in interest
• Removed $10,000 from Corporate Services Operating Budget for Strategic Plan
• Approved keeping new full-time fire administration position in budget
• Approved $180,000 in 2024 budget for Bank & Investment Interest
• Approved keeping new full-time Financial Analyst position in budget
• Removed Community Risk Assessment funds and deferred Master Fire Plan to 2025
• Directed inclusion of $160,807 in community grants and funding requests for 2024
• Approved $91,140 for P&SFDH Hospital Funding

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a community improvement program application from the Royal Canadian Legion in Delta and discuss a workshop on Additional Residential Units and tiny homes. The meeting also includes adoption of previous minutes and a manager's report.

• CIP-1-2023 Royal Canadian Legion - Delta, 34 William Street, Delta
• Additional Residential Unit/Tiny Home Summit workshop discussion
• Manager's report including program changes and zoning by-law amendment notice

The Planning Advisory and Committee of Adjustment recommended that Council approve a $2,000 Community Improvement Plan accessibility grant for the Royal Canadian Legion (Delta). The committee also recommended that staff proceed with planning a one-day summit on Additional Residential Units and Tiny Homes.

• Recommended Council approve $2,000 accessibility grant for Royal Canadian Legion (Delta) (Carried)
• Recommended Council allow staff to plan a one-day Additional Residential Unit/Tiny Home summit (Carried)
• Approved January 10, 2024 meeting minutes (Carried)
• Adopted the meeting agenda (Carried)
• Acknowledged the Manager of Development Services report (Carried)

Morton and Area CEC Meeting

The committee approved funds for Valentine decorations and the purchase of storage bins for Christmas decorations. Members also issued recommendations to the Township regarding website navigation and parking lot lighting.

• Approved purchase of 4 storage bins for Christmas decorations
• Approved $50 for Valentine decorations for the Hall
• Accepted financial reports as presented
• Approved October 31, 2023 meeting minutes
• Recommended Township form a committee of end users to address website navigation issues
• Recommended Township investigate installing flood lights for the Hall parking lot

Newboro and Area CEC Meeting

This agenda for the Newboro and Area Community Economic Committee (CEC) meeting on January 22, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Newboro and Area Community Events Committee (CEC) met on January 22, 2024 and adopted its agenda and the November 13, 2023 minutes. The committee carried a motion to combine all Newboro and Area Funds into the single CEC account, which held $7,372.92, alongside Recreation ($203.48) and Hall ($5,985.68) funds. It also carried a recommendation asking the Township to install solar street-type lights at the end of the Newboro Launch Docks, and a recommendation that the Township issue a charitable donation receipt to Crosby Storage Company for use of a compartment pending a shed on the Hall property. No pecuniary interests or delegations were declared.

• Adopted the agenda (moved John Welsh, seconded Richard Gore) — Carried
• Adopted the November 13, 2023 minutes (moved Mary White, seconded Monique Vandewint) — Carried
• Recommendation #1-2024: Township to install street-type solar lights, possibly motion lights, at the end of the Newboro Launch Docks (moved Debbie Foster, seconded Richard Gore) — Carried
• Motion #1: Combine all Newboro and Area Funds into the one CEC account (moved Mary White, seconded John Welsh) — Carried
• Recommendation #2-2024: Township to issue a charitable donation receipt to Crosby Storage Company for use of a compartment pending a shed on the Hall property (moved Joan Wright, seconded Debbie Foster) — Carried

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to discuss a one-year extension of the Limerick Recycling Transfer and Processing Agreement, a notice of motion on the future of the Chantry Municipal Offices, and treasury summaries for November and December 2023. The meeting also includes an emergency and protective services update and correspondence items. A closed session is scheduled for insurance negotiations and a property standards report.

• Limerick Recycling Transfer & Processing Agreement Extension (one-year extension)
• Notice of Motion: Future of Chantry Municipal Offices (Councillor P. Banks)
• Treasury YTD Summary - November 2023
• Treasury YTD Summary - December 2023
• Closed meeting: Station 2 Insurance Negotiations/Services

The Municipal Services Committee recommended that Council authorize a 1-year recycling transfer and processing agreement with Limerick Environmental Services Ltd. from March 1, 2024 to February 28, 2025. It also recommended accepting the insurance company's proposed settlement for the Fire Station 2 claim, discussed in closed session. The committee received several information reports, proclaimed April as Parkinson's Awareness Month, and deferred the Portland Hall and Library 90% design and Class A estimate to a special meeting on January 30, 2024. Councillor Paula Banks declared a conflict of interest on the Limerick item and did not vote.

• Recommended 1-year Limerick Environmental Services Ltd. recycling transfer and processing agreement (March 1, 2024–February 28, 2025) (Carried)
• Recommended accepting insurance company's proposed settlement for Fire Station 2 claim (Carried)
• Deferred Portland Hall and Library 90% design and Class A estimate to special MSC meeting January 30, 2024
• Recommended proclaiming April as Parkinson's Awareness Month and promoting via social media (Carried)
• Received Treasury YTD summaries for November and December 2023 (Carried)
• Received Emergency & Protective Services update for December 2023 (Carried)
• Received and filed correspondence items 12.2 and 12.3 (Carried)
• Notice of motion: future of Chantry Municipal Offices, staff report by May 2024, up to $10,000 from 2024 budget for professional services

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage property research templates for Portland, the draft 2024 budget, and updates on Bill 23, Doors Open, cemeteries, and archives. They will also review council resolutions amending heritage by-laws and consider new business including cemetery support, electronic signs, and heritage preservation guidelines.

• Draft 2024 MHAC budget update
• 24 revised heritage property templates for Portland properties (e.g., 4 Water Street West, 6 Queen Street, 2791 Highway 15)
• Council resolutions Res 140-2023 and Res 141-2023 amending By-Laws 2005-71 and 2012-62
• Clearview Township request for cemetery administration and management support
• Portland Hall Library 60% drawings review

North Crosby and Area CEC Meeting

This meeting agenda contains only boilerplate formatting and no substantive items for discussion or decision. No rezonings, contracts, ordinances, or public hearings are listed.

Elgin and Area CEC Meeting

The agenda contains only procedural boilerplate with no substantive items for discussion or decision.

The Elgin and Area Community Enhancement Committee approved a budget for new microphone equipment. The committee also issued recommendations to Council regarding snow clearing practices and traffic visibility at specific village intersections.

• Approved purchase of rental return conversion kit and extra mic for up to $500
• Recommended review of village snow clearing practices for parking spaces in front of private businesses
• Recommended Council review of travel speeds and visibility at intersections of Kingston/Main and Church/Main

Delta and Area CEC Meeting

The agenda for the January 17, 2024, Delta and Area CEC meeting consists solely of embedded content and technical placeholders with no substantive items, decisions, or discussions listed. No rezonings, contracts, reports, or public hearings are identified.

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on January 17, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

South Elmsley and Area CEC Meeting

This meeting agenda contains only technical placeholders and no substantive items for discussion or decision. There are no listed reports, motions, public hearings, or other actionable content.

The committee scheduled four fundraising events for 2024, including a tea luncheon and Oktoberfest. Members discussed the purchase of seven new tables and noted a $575 profit from a recent bake sale.

• Adopted the meeting agenda (All in favour)
• Adopted November 2, 2023 minutes (All in favour)
• Planned 2024 fundraising: May 11 tea luncheon, July 1 pancake breakfast, Oct 9 Oktoberfest, and Nov 30 Gingerbread Decorating and Bake Sale

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is meeting to consider two zoning by-law amendment applications (ZBA-15-2023 VEDDER and ZBA-16-2023 STRICKLAND) and one Section 45 application (A-21-2023 MORSE). The agenda also includes adoption of minutes, a manager's report, and a closed session for a pending road allowance closure.

• ZBA-15-2023 VEDDER: zoning amendment for property at 39 O7A, South Elmsley
• ZBA-16-2023 STRICKLAND: zoning amendment for property on Otter Lake Rd, South Elmsley
• A-21-2023 MORSE: Section 45 application for 42 Sumac Lane, South Crosby
• Manager's report includes UCLG Agriculture Area Review update and consultation notice
• Closed session for pending road allowance closure under Municipal Act

The Planning Advisory and Committee of Adjustment recommended approval of two zoning by-law amendments (ZBA-15-2023 Vedder and ZBA-16-2023 Strickland) that would rezone portions of properties from Rural (RU) to Waterfront Residential (RW). A Section 45(2) application by Douglas and Astrid Morse to expand a non-conforming dwelling was deferred to allow more time for agency comments and to verify past development approvals. The committee also received the Manager's Report and moved into closed session under the Municipal Act.

• Recommended approval of ZBA-15-2023 (Vedder) to rezone a portion from Rural (RU) to Waterfront Residential (RW) (carried)
• Recommended approval of ZBA-16-2023 (Strickland) to rezone a portion from Rural (RU) to Waterfront Residential (RW) (carried)
• Deferred Section 45(2) application A-21-2023 (Morse) for agency comments and verification of past development; application to be re-noticed (carried)
• Adopted the agenda as submitted (carried)
• Approved the December 13, 2023 minutes as submitted (carried)
• Acknowledged the Manager of Development Services' written and verbal report (carried)
• Closed the meeting to the public under Section 239(2)(b) and (e) of the Municipal Act (carried)
• Adjourned the meeting at 2:45 p.m. (carried)

Municipal Services Committee (PW)

The Municipal Services Committee will receive departmental updates from development services, roads, environmental services, and municipal properties. They will also consider proposed amendments to the schedules of By-Law 2019-78 (Emergency Response Program) and a report on 2024 user fees.

• Amendments to the schedules of By-Law 2019-78 (Emergency Response Program)
• 2024 User Fees report and adoption
• Environmental Services update including a resident complaint about Maplecroft Lane garbage bins
• Rideau Corridor Landscape Strategy - Pathway Forward - municipal representative correspondence
• Community Clothing Co-op 2023 report

The Municipal Services Committee reviewed departmental updates for roads, development, and recreation. The committee recommended that Council adopt updates to the Emergency Response Program and increase marriage license fees.

• Recommended Council adopt updates to Schedules A, B, C, and D of By-law 2019-78 (Emergency Response Program)
• Recommended Council update marriage license fees to $140
• Recommended Mayor Arie Hoogenboom be appointed as the designate for the Rideau Corridor Landscape Strategy Steering Committee
• Recommended no further action be taken regarding garbage/recycling receptacles at Indian Lake Road and Maplecroft Lane
• Acknowledged departmental updates for Development Services, Roads, Environmental Services, Municipal Properties, and Recreation
• Acknowledged North Crosby and Area CEC meeting minutes from November 16, 2023

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to discuss a draft update to the Accessible Customer Service Policy, review results from an accessibility questionnaire, and receive updates on a joint accessibility summit, a website search engine, and a communications policy. The committee will also review 60% drawings for the Portland Hall/Library project.

• Draft Accessible Customer Service Policy Update
• Accessibility Questionnaire Results
• Portland Hall/Library 60% drawings
• Communications Policy presented to MSC on November 13
• October and December 2023 AODA Toolbox correspondence

Regular Council Meeting

The Township of Rideau Lakes Regular Council Meeting on January 2, 2024, will consider several by-laws including temporary borrowing for 2024, an interim tax levy, closure of White Road, appointment of an interim fire chief, a waste hauling agreement with Glenview Iron & Metal, and a purchase-sale agreement for the Portland Transfer Station. Council will also discuss dissolving the Community Improvement Program, updating user fees, and a staff report on asbestos estimates with a sole source request.

• By-Law 2024-01: Temporary Borrowing for 2024
• By-Law 2024-02: Interim Tax Levy
• By-Law 2024-03: White Road Closure
• By-Law 2024-04: Appoint Interim Fire Chief (McFalls)
• By-Law 2024-05: Hauling Agreement with Glenview Iron & Metal

Council voted to dissolve the Community Improvement Program and update user fees. Several by-laws were passed, including those for temporary borrowing, an interim tax levy, and a hauling agreement. Council also authorized a budget for asbestos estimates and requested a draft statement on negative social media use.

• Approved dissolving the Community Improvement Program (Resolution 01-2024)
• Approved updates to User Fees By-Law 2015-01 (Resolution 02-2024)
• Passed By-Law 2024-01: Temporary Borrowing for 2024
• Passed By-Law 2024-02: Interim Tax Levy
• Passed By-Law 2024-03: White Road Closure (B&SB)
• Passed By-Law 2024-04: Appoint Interim Fire Chief
• Passed By-Law 2024-05: Hauling Agreement with Glenview Iron & Metal
• Approved budget for CM3 Environmental to provide asbestos estimates (Resolution 07-2024)