Rideau Lakes public meetings in 2023

Elgin and Area CEC Meeting

This meeting agenda for the Rideau Lakes Elgin and Area CEC on December 14, 2023, consists entirely of procedural boilerplate with no specific decisions, proposals, or discussions listed. No actionable items, public hearings, or financial details are present.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two Section 45 applications (minor variances) for properties at 1122 LB9 and 34 Water Street, receive the 2023 Community Improvement Program annual report, and discuss next steps for a campground licensing by-law. The meeting also includes a manager's report and a closed session.

• A-19-2023 TOONDERS: minor variance at 1122 LB9, Bastard Concession 9 Part Lot 29
• A-20-2023 FORD and FORMA: minor variance at 34 Water Street, Ward of South Crosby
• 2023 Community Improvement Program Annual Report
• Campground Licencing Open House Feedback & Questionnaire Results Report
• Draft Campground Licencing By-law and next steps report

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will discuss and prioritize staff-proposed capital and operating projects for 2024, including a list of suggested road work. Council members are also asked to bring up to three capital priorities for consideration. The meeting is focused on budget planning, with no other substantive items on the agenda.

• Review of staff 2024 capital and operating project priorities
• Discussion of 2024 proposed road work list
• Council members to present up to three capital priorities each

Municipal Services Committee (PW)

The committee is reviewing various municipal updates including road progress, environmental services, and municipal properties. Discussions include the Portland Hall/Library project, by-law updates for parking and fireworks, and results from recent RFPs.

• Portland Hall and Library 60% drawings and Class B estimate
• RFP results for waste transportation and disposal
• RFP results for fire service pumper
• Parking By-law update
• Fireworks By-law update

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Economic Committee (CEC) meeting on December 6, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Regular Council Meeting

Rideau Lakes Council is holding its regular meeting on December 4, 2023, with delegations from the library CEO and Plus Power on a proposed energy storage project. Council will consider several by-laws, including a borrowing by-law, appointments, and a zoning by-law amendment for a development agreement. New business includes a site plan control request for Lower Beverley Lake Park, a drainage update on Palmer Lane, and recreation user numbers. The meeting also includes a closed session for legal and land matters.

• Delegation: Plus Power – Rideau Lake Energy Storage Project
• By-Law 2023-71: Debenture By-law for OILC financing
• By-Law 2023-74/75: Development Agreement and ZBA-14-2023 (MILLER)
• By-Law 2023-72: Appointment of Integrity Commissioner
• New Business: LBLP Site Plan Control Request (shed)

Economic Development Committee

The Economic Development Committee will discuss the draft 2024 Economic Development Budget and review a draft business listing for Rideau Lakes. Members will also receive updates on the Elgin Village Visioning project and the Business Recognition Program for 2024. The agenda includes several supporting materials for an investment attraction campaign, such as a community profile and FAQs.

• Review of draft 2024 Economic Development Budget
• Discussion of Rideau Lakes Draft Business List for Review (December 2023)
• Verbal update on Elgin Village Visioning
• Review of Investment Attraction Campaign supporting materials (Community Profile, CIP Information Sheet, Planning Application FAQ, Building Permit FAQ, Waterfront Development Best Practices)
• Correspondence on Surplus Lands and Township Owned Properties Report and Energy Storage Project Presentations

Elgin and Area CEC Meeting

The provided document contains only procedural software information and no meeting details. There are no specific topics, discussions, or decisions listed for this meeting.

Delta and Area CEC Meeting

This agenda for the Delta and Area Community Engagement Committee meeting on November 29, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Municipal Services Committee (GG)

The Municipal Services Committee will discuss a funding request from Mayor Brent Burrow for the Sherwood Park Manor redevelopment, review the year-to-date treasury summary and a 2023 debenture certificate, and consider new policies on asset retirement obligations and tangible capital assets. The committee will also go into closed session to discuss property standards, a property acquisition, and closed meeting minutes.

• Mayor Brent Burrow delegation re: Sherwood Park Manor Redevelopment - Request for Funding
• Treasury YTD Summary - October 2023 and Certificate of Treasurer Requesting 2023 Debenture
• Asset Retirement Obligations and Tangible Capital Assets Policies (new policies)
• Newboro Parking Issues report
• 2024 Community Grant Program Applications

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will hear delegations from Baseload Power and Plus Power about proposed battery storage projects, then consider a municipal resolution of support for them. The committee will also review a zoning by-law amendment application for a property in South Elmsley and receive the manager's report. The agenda includes routine items like minutes adoption and a tentative closed session.

• Delegation from Baseload Power on battery storage at Cedar Valley
• Delegation from Plus Power on battery storage at Little Rideau Lake Road/McCann Road
• Municipal Resolution of Support for battery projects (BESS Systems Report)
• ZBA-14-2023 MILLER: zoning by-law amendment for South Elmsley Concession 4 Part Lot 23, Registered Plan 28R11356 Parts 42 and 43 (no civic address)
• Manager's Report including Westport EA Public Information Centre notice and LOPA decision

Municipal Heritage Advisory Committee

The Rideau Lakes Municipal Heritage Advisory Committee is meeting to discuss several heritage-related items. They will review a draft 2024 budget, a timeline for Doors Open 2025, and heritage research templates for properties in Portland. The committee will also consider a plaque for Effie Tett, a list of cemeteries, and storyboard guidelines.

• 2024 Draft MHAC Budget discussion
• Doors Open 2025 timeline review
• Heritage research templates for 27 Portland properties (e.g., 4 Water Street West, 2791 Highway 15)
• Effie Tett plaque consideration
• Storyboard Project Guidelines draft review

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) of Rideau Lakes, ON, contains only technical metadata and no substantive items for decision or discussion. The document is essentially a placeholder with no listed agenda topics, reports, or public hearings.

Municipal Services Committee (PW)

The Municipal Services Committee will receive departmental updates on roads, environmental services, and municipal properties. They will consider a Westport DayCare agreement renewal and a request from Forfar Dairy to waive development charges. The committee will also review minutes and recommendations from Community Enhancement Committees and a draft communications policy.

• Westport DayCare Agreement Renewal and lease agreement with Wanda Seward for NC Daycare (Jan 2024–Dec 2027)
• Forfar Dairy request to waive development charges
• RFP for Integrity Commissioner Services
• Draft Communications Policy and Communications Plan
• Closed session items: CAO recruitment, CAZ property acquisition, meeting conduct

Newboro and Area CEC Meeting

The agenda for the November 13, 2023, Newboro and Area Community Engagement Committee (CEC) meeting in Rideau Lakes, ON, contains no substantive items. The provided text consists solely of technical interface elements and placeholders, with no decisions, proposals, or discussions listed.

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to discuss updates to the Accessible Customer Service Policy, review questionnaire results, and receive verbal updates on a joint accessibility seminar, website search engine improvements, a communications plan, and an affordable accessible recreation policy. The agenda is largely routine, with no public delegations scheduled.

• Draft Accessible Customer Service Policy Update
• Accessibility Questionnaire Results
• Joint Accessibility Seminar with UCLG verbal update
• Website Search Engine Update demonstration
• Communications Plan Update report by Leila Stafford

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will meet to consider one new business item: a Section 45 application (A-18-2023 CARTER) for property at 671 Indian Lake Road, Concession 8 Part Lot 21, Ward of South Crosby. The committee will also discuss cancelling all future second meetings in December and receive a manager's report, which includes a notice about the TLTI Community Improvement Plan public meeting. The agenda includes adoption of previous minutes and a tentative closed session.

• Section 45 application A-18-2023 CARTER for 671 Indian Lake Road (Concession 8 Part Lot 21, Ward of South Crosby)
• Proposed cancellation of all future second PACA meetings in December
• Manager's report including TLTI Community Improvement Plan - Notice of Public Meeting

Regular Council Meeting

Council will receive a delegation from the Perth & Smiths Falls District Hospital CEO on hospital updates and capital program, and a delegation from Baseload Power Corporation on Cedar Valley Energy Storage. Several by-laws are up for adoption, including zoning by-law amendments for properties on Byrnes Road, South Elmsley, and Scott Lane, and a memorandum of understanding with the Rideau Ridge Riders Snowmobile Club. The meeting also includes adoption of minutes from various committees and a closed session for personal matters and council member conduct concerns.

• Delegation from Michael Cohen, PSFDH CEO, on hospital updates and capital program
• Delegation from Baseload Power Corporation on Cedar Valley Energy Storage
• By-Law 2023-62: ZBA-12-2023 - Bickerton (Byrnes Road NC/Newboro)
• By-Law 2023-63: ZBA-11-2023 - Krafft (South Elmsley)
• By-Law 2023-65: MOU Rideau Ridge Riders Snowmobile Club

Economic Development Committee

The Economic Development Committee will discuss the draft 2024 Economic Development Budget and a staff report on transferring funds to reserves for 2023 strategic projects. They will also consider a resolution accepting Councillor Paula Banks' resignation from the committee and a request from the Municipal Heritage Advisory Committee to share costs for a feasibility study.

• Resolution 134-2023: Resignation of Councillor Paula Banks from the Committee
• MHAC Resolution 48-2023: Request to share cost of a feasibility study
• Action Plan Strategic Projects 2023: Staff report on transfer to reserves
• Draft 2024 Economic Development Budget for discussion
• Rideau Lakes Business Listing review

South Elmsley and Area CEC Meeting

This meeting agenda for the South Elmsley and Area CEC on November 2, 2023, consists entirely of procedural boilerplate and embedded content placeholders. No specific decisions, discussions, or actionable items are provided in the agenda text.

Morton and Area CEC Meeting

This agenda for the Morton and Area Community Engagement Committee meeting on October 31, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Special Municipal Services Committee (GG)

The Special Municipal Services Committee is holding a special budget meeting to discuss and adopt the 2024 Budget Guidelines. The agenda includes a presentation from the Treasurer and consideration of supporting schedules. No other substantive items are listed.

• 2024 Budget Guidelines presented by Treasurer Cynthia Laprade
• Six supporting schedules (Schedule 1 through 5) attached to the budget item

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will hold a public meeting to consider two zoning by-law amendment applications (KRAFFT and SINCLAIR) and one consent application (ROACH and DIXON). The agenda also includes updates on council-directed projects, a Ritz Road conveyance request, and a 2023 site plan control follow-up report.

• ZBA-11-2023 KRAFFT: zoning amendment for Concession 1 Part Lot 27, no civic address, Ward of South Elmsley
• ZBA-13-2023 SINCLAIR: zoning amendment for Concession 1 Part Lot 6 & 7, Scott Lane (no civic address), Ward of North Crosby-Newboro
• A-16-2023 ROACH and DIXON: consent application for 30 O12, Otter Lake, Ward of South Elmsley
• Ritz Road conveyance request
• 2023 Site Plan Control Follow-Up & Support Program report

Municipal Services Committee (GG)

The Municipal Services Committee will review a request for proposals for Station 2 construction, receive a year-to-date treasury summary and Q3 2023 forecast, and consider a procedural by-law update on proxy voting and a memorandum of understanding with the Rideau Ridge Riders Snowmobile Club. The meeting also includes closed session items on property standards, animal control, and a property acquisition.

• RFP PW2023-21 (Station 2 Construction)
• Treasury YTD Summary – September 2023
• Q3 2023 Forecast
• Procedural By-Law Update – Proxy Voting
• Rideau Ridge Riders Snowmobile Club MOU

Municipal Heritage Advisory Committee

The Rideau Lakes Municipal Heritage Advisory Committee is meeting to discuss several heritage-related items, including a new heritage property application for 1407 County Road 8 (Philipsville Baptist Church), a draft 2024 budget, and updates on the cemetery grant program and storyboard guidelines. The committee will also review its own by-laws and a policy on heritage society seed grants.

• Heritage property application for 1407 County Road 8 (Philipsville Baptist Church)
• Draft 2024 MHAC budget for consideration by Council
• Cemetery Grant Program update
• Storyboard guidelines draft discussion
• By-law review of MHAC and Cemetery Sub-Committee

North Crosby and Area CEC Meeting

The agenda for the October 19, 2023, North Crosby and Area CEC meeting in Rideau Lakes contains only boilerplate elements (video, details, history) with no substantive items, decisions, or proposals listed. The meeting appears to be a procedural or administrative session with no actionable content for residents.

Newboro and Area CEC Meeting

The agenda for the October 16, 2023 meeting of the Newboro and Area Community Economic Development Committee (CEC) in Rideau Lakes contains no substantive items. The document consists solely of technical placeholders and embedded content markers, with no decisions, proposals, or discussions listed.

Delta and Area CEC Meeting

The agenda for the Delta and Area Community Engagement Committee (CEC) meeting on October 16, 2023, contains only procedural boilerplate with no substantive items for decision or discussion.

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will discuss 2024 budget priority setting, including a survey, user fees, hall revenue/expenses, and roads capital details. The meeting also includes a closed session for a litigation matter. No decisions are recorded in the agenda.

• 2024 Budget Priority Setting discussion with attached reports on user fees, hall revenue/expenses, and roads capital
• Electronic Surveys presentation by Interim CAO Yvonne Robert
• Closed meeting under Section 239(2) of the Municipal Act for litigation or potential litigation

Elgin and Area CEC Meeting

This agenda for the Elgin and Area Community Engagement Committee (CEC) meeting on October 12, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment (ZBA-12-2023 BICKERTON) and a minor variance application (A-16-2023 ROACH and DIXON). The meeting also includes discussion of council-directed project prioritization and a manager's report covering official plan updates and housing affordability task force recommendations.

• ZBA-12-2023 BICKERTON: zoning amendment for property at 278 Byrnes Rd, Concession 1 Part Lot 19-20
• A-16-2023 ROACH and DIXON: minor variance for property at 30 O12, Otter Lake, South Elmsley
• Prioritization of Council Directed Projects
• Manager's Report includes Notice of Public Meeting for Official Plan Draft and response to Housing Affordability Task Force recommendations

Municipal Services Committee (PW)

The Municipal Services Committee will hear a presentation on the Rideau Lakes Food Cycle Pilot Program survey results, review RFP results for treated salt supply and a single axle plow truck, and discuss a Halladay Street sidewalk reconfiguration. The committee will also receive departmental updates and consider recommendations from Community Enhancement Committee minutes.

• Presentation of FoodCycler Pilot Program survey results by Farah Sheriffdeen, Food Cycle Science
• RFP results for treated salt supply
• RFP results for single axle plow truck
• Halladay Street sidewalk reconfiguration
• Closed session items: CAZ Property Acquisition and an employee issue

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on October 4, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to review a draft business listing, receive updates on village visioning and finances, and discuss the 2024 Business Recognition Awards and a business tour. The agenda is largely procedural, with most items being updates or discussions rather than final decisions.

• Review of Rideau Lakes Draft Business List for October 2023
• Update on Village Visioning initiative
• Financial update for Economic Development
• Discussion of 2024 Business Recognition Awards event planning
• Discussion of a business tour

Regular Council Meeting

Council will consider several borrowing by-laws, including for Fire Station #2 and the Portland Hall-Library, as well as a property tax cancellation policy. Other items include a Dark Skies Policy, a zoning by-law amendment for 2827592 Ontario Ltd., and a motion to transfer lands for parkland.

• By-Law 2023-54: Authorize borrowing for Fire Station #2
• By-Law 2023-55: Authorize borrowing for Portland Hall-Library
• By-Law 2023-56: Adopt Property Tax Cancellation, Reduction and Refund Policy
• By-Law 2023-60: ZBA-10-2023 for 2827592 Ontario Ltd.
• Proposed motion to transfer lands for parkland purposes to the Township

South Elmsley and Area CEC Meeting

This meeting agenda contains only boilerplate technical elements and no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other actionable business are listed.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will hear a delegation on a Dark Skies policy, consider a zoning by-law amendment for a property at 80 R13 in South Elmsley, and discuss building garages on vacant residential lots. The meeting also includes adoption of previous minutes and a manager's report.

• Delegation by Mark Ready on a Dark Skies policy
• Zoning by-law amendment application ZBA-10-2023 for 2827592 Ontario Limited (CURPHEY) at 80 R13, Concession 5 Part Lot 28
• Discussion on building garages on vacant residential lots
• Manager's report including a notice of public meeting for a TLTI Official Plan amendment

Morton and Area CEC Meeting

This agenda for the Morton and Area Community Economic Committee (CEC) meeting on September 26, 2023, contains only procedural boilerplate with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Municipal Services Committee (GG)

The Municipal Services Committee will discuss a Long Term Financial Sustainability Plan for 2024–2032, a Property Tax Cancellation policy, and an Infrastructure Ontario loan application by-law. They will also review 30% drawings and a Class C estimate for the Portland Hall and Library project, along with public consultation feedback on that project.

• Long Term Financial Sustainability Plan (2024–2032) with loan schedules
• Property Tax Cancellation, Reduction and Refund Policy
• Infrastructure Ontario Loan Application By-Law
• Portland Hall and Library 30% drawings and Class C estimate
• Renaming of private roads off 532 10th Concession Road (Green Shingle Lane)

North Crosby and Area CEC Meeting

The agenda for this meeting consists entirely of procedural boilerplate with no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other actionable matters are listed.

Municipal Heritage Advisory Committee

The Rideau Lakes Municipal Heritage Advisory Committee is meeting to discuss several items, including a storyboard for Morton, seed funds for the North Augusta Heritage Society, and a draft 2024 budget. The agenda also includes research on the Eric Hutcheson School and a review of the Cemetery Grants Program for 2024.

• Resolution 107-2023: Morton Storyboard
• Resolution 108-2023: MHAC Seed Funds to NAHS (North Augusta Heritage Society)
• Heritage Property Research: Eric Hutcheson School at 2023 County Road 29
• 2024 Budget Draft for Discussion
• Cemetery Grants Program review for 2024

Delta and Area CEC Meeting

This agenda for the Delta and Area Community Engagement Committee (CEC) meeting on September 18, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will hold a public hearing on a minor variance application (A-15-2023 FRASER) for a property on Otter Lake. The agenda also includes a manager's report, public representation on committee remuneration, and a closed session for personal matters and by-law enforcement.

• Public hearing on minor variance application A-15-2023 FRASER for Concession 2 Part Lot 29 Otter Lake (29 O7B, Ward of South Elmsley)
• Manager's report with notices from Elizabethtown-Kitley (23-57) and Smiths Falls (MV-23-06)
• Public representation on committee remuneration
• Closed session for committee appointments, use of township road allowance, and by-law enforcement

Municipal Services Committee (PW)

The Municipal Services Committee will receive routine updates from Development Services, Public Works (Roads, Environmental Services, Municipal Properties), and Community Enhancement Committees. Correspondence includes a beaver management resolution from the Otter Lake Landowners' Association and two letters regarding the Portland Municipal Hub. The meeting also includes a closed session to discuss personal matters, property acquisition, and litigation.

• Otter Lake Landowners' Association - Beaver Management Resolution
• Wendy Alford - Portland Municipal Hub correspondence
• Mary Lynn Dales - Portland Municipal Hub correspondence
• Closed session: CAZ Property Acquisition (Section 239 (2)(c))
• Closed session: Gallipeau Subdivision litigation (Section 239 (2)(e))

The committee defeated a proposal to rescind a previous decision regarding septic system access at 39 Main St. in Elgin. Other actions included recommending the transfer of undevelopable island lots to the Rideau Waterway Land Trust and naming the Delta waterfront park as Millstream Park.

• Denied recommendation to rescind septic access decision for 39 Main St. (3-6)
• Recommended transfer of undevelopable island lots to Rideau Waterway Land Trust
• Recommended formally naming Delta waterfront park as Millstream Park
• Recommended granting Storm Baseball League permission for a 10x10 shed at Shillington Park
• Recommended that no further action be taken regarding a private fence on Bay Road
• Recommended that Council confirm position to not engage in beaver management on Otter Creek except for culvert maintenance
• Recommended installing a dimmer switch at Delta Waterfront Park after obtaining additional quotes
• Recommended posting a sign at the Portland hall demolition site

Elgin and Area CEC Meeting

The agenda for the September 7, 2023, Elgin and Area Community Engagement Committee meeting in Rideau Lakes, ON, consists solely of procedural elements with no substantive items for decision or discussion.

Rideau Lakes Lake Association Committee (RLLAC)

The agenda for the Rideau Lakes Lake Association Committee meeting on September 7, 2023, consists solely of technical placeholders and embedded content markers. No substantive items, decisions, or discussions are listed.

The committee identified priority areas for the 2024 Septic Re-inspection Program and updated membership for the Lower Beverley Lake Association. The meeting also included presentations on shoreline naturalization and boat motor noise standards.

• Recommended Villages of Newboro, Chaffey’s Lock, and Mill Pond Area for 2024 Septic Re-inspection program
• Recommended appointing Vicki Woodside-Duggins as primary for Lower Beverley Lake Association
• Recommended removing Tom Heinze as primary from Lower Beverley Lake Association
• Approved minutes from July 6, 2023 meeting
• Acknowledged presentation by Watersheds Canada regarding shoreline planning
• Acknowledged presentation by Decibel Coalition regarding boat motor noise standards

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to discuss an update to the Accessible Customer Service Policy and receive a verbal update on an accessibility questionnaire. The agenda includes adoption of previous minutes and correspondence, with no new business or delegations.

• Accessible Customer Service Policy Update presented by Clerk Mary Ellen Truelove
• Verbal update on Accessibility Questionnaire by Clerk Mary Ellen Truelove
• Adoption of July 6, 2023 meeting minutes
• AODA Toolbox - July 2023 Edition for information

Newboro and Area CEC Meeting

This agenda for the September 5, 2023, Newboro and Area Community Engagement Committee (CEC) meeting in Rideau Lakes, ON, contains only procedural boilerplate and no specific items for decision or discussion.

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to discuss several ongoing initiatives, including a business listing, a village visioning extension request for Elgin, and results from spring 2023 sponsored content campaigns. The agenda is largely procedural with no major decisions or financial items listed.

• Rideau Lakes Business Listing
• Village Visioning - Elgin 2023 - Extension Request
• Investment Attraction Campaign – Sponsored Content Spring 2023 Results
• Digital Content Strategy – Sponsored Content Spring 2023 Results
• Action Plan Strategic Projects 2023 - Website Content Notification Component

The Economic Development Committee recommended extending the Elgin Village Visioning project to March 31, 2024, requiring $2,500 from the 2024 budget. The committee also recommended a $400 website enhancement to allow email notifications for tenders and RFPs. Staff reported that recent investment and digital campaigns exceeded reach goals.

• Recommended extension of 2023 Village Visioning Project to March 31, 2024 (Carried)
• Recommended $400 plus taxes for website 'Tenders and RFPs' email notification component (Carried)
• Acknowledged Investment Attraction Campaign results reaching 266,192 people (Carried)
• Acknowledged Digital Content Strategy results reaching 149,608 people (Carried)
• Approved August 8, 2023 meeting minutes (Carried)
• Adopted meeting agenda (Carried)

Regular Council Meeting

Council will consider several by-laws including a zoning amendment for Salem Restoration, a procedural by-law, appointing an interim CAO, a comprehensive zoning by-law, and a cost-apportioning agreement with RVCA. They will also discuss a budget and financial controls policy revision and an economic development action plan.

• By-Law 2023-47: ZBA-9-2023 for Salem Restoration Ltd. (Snider)
• By-Law 2023-49: Appoint Interim CAO Yvonne Robert
• By-Law 2023-50: Comprehensive Zoning By-Law (schedules to be provided at meeting)
• By-Law 2023-51: RVCA Cost-Apportioning Agreement for Locally Supported Services
• GG Rec 123-2023: Budget and Financial Controls Policy Revision

Council approved the 2023-2026 Economic Development Action Plan and extended the Elgin Village Visioning Project. Several by-laws were passed, including the appointment of an interim CAO and a comprehensive zoning by-law, though a new procedural by-law was defeated.

• Adopted 2023-2026 Economic Development Action Plan (Carried)
• Extended Elgin Village Visioning Project to March 31, 2024 (Carried)
• Approved installation and costs for Morton Story Board near Morton Creek (Carried)
• Approved $1,000 seed funding for Newboro and Area Heritage Society (Carried)
• Referred fire hall weekly cleaning budget request to Manager of Facilities and Parks (Carried)
• Passed By-Laws 2023-47, 2023-49 (Interim CAO Yvonne Robert), 2023-50, and 2023-51 (Carried)
• Deferred proxy voting section of By-Law 2023-48 (7-2)
• Defeated final passage of By-Law 2023-48 governing council proceedings (3-6)

Portland and Area CEC Meeting

The provided document contains only procedural software information and does not list any meeting topics, discussions, or decisions.

The committee approved a request for the municipality to add sand to Portland Beach and voted to create a parking sub-committee. Members also discussed the development of the Gallagher property into a destination park and the need for inclusive playground equipment.

• Appointed Paul Vanluven as secretary (Motion #25-2023)
• Approved July 31, 2023 minutes (Motion #26-2023)
• Decided to wait for Canada Post reply regarding Little Free Library location
• Approved striking a parking sub-committee (Motion #27-2027)
• Requested municipality add a load of sand to Portland Beach (Recommendation #14-2023)
• Requested Ida Chvostek form a subcommittee for inclusive playground equipment

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to review the 2022 audited financial statements, treasury reports, and a proposed revision to the Budget and Financial Controls Policy. They will also discuss several operational items, including a septic access request at 39 Main St. Elgin, the 90% design and cost estimate for Fire Station #2, and proposals for CAO recruitment. The agenda includes multiple delegations, public hearings, and a closed session for personal and negotiation matters.

• Presentation of 2022 audited financial statements by KPMG partner Lori Hubert
• Revision of Budget and Financial Controls Policy, including 2024 budget timelines and survey
• Request for septic system installation access at 39 Main St., Elgin
• Fire Station #2 90% drawings and Class A cost estimate
• RFP PW2023-14 for Portland Harbour electrical work

The Municipal Services Committee recommended several contracts for professional services, including a CAO recruitment search and a parks masterplan. The committee also proposed updates to the 2024 budget timeline and the release of a property appraisal report.

• Recommended $24,000 contract to Waterhouse for CAO Executive Search
• Recommended $41,494 contract to Industrial Contractors of Brockville Ltd. for Portland Harbour electrical work
• Recommended $14,970 contract to K.A. Community Consulting for Parks and Recreation Masterplan
• Recommended $1,500 for Rideau Waterway Land Trust to rent an electronic sign
• Recommended making the Gallagher property appraisal publicly available on request
• Recommended designating the October 22 Oktoberfest Dinner as a 'Municipally Significant Event'
• Recommended that staff prepare a By-Law for a Category 3 Agreement with Rideau Valley Conservation Authority
• Recommended approval of 2024 Budget survey questions and timeline

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment application for properties on Eight Concession Road and Salem Road, and four consent applications for land on Davis Lock Road. The committee will also discuss Draft 3 of the comprehensive zoning by-law update and receive the manager's report.

• ZBA-9-2023: Salem Restoration Ltd. seeks a zoning amendment for 1242-1244 Eight Concession Road and 5296 Salem Road
• B-28-23 to B-31-23: Watters (Zanderplan) applies for four consents on Davis Lock Road (no civic address)
• Review of Draft 3 of the Comprehensive Zoning By-Law Update
• Manager's report and resolution 99-2023 from June 28, 2023

The Planning Advisory and Committee of Adjustment recommended a zoning by-law amendment for Salem Restoration Ltd and the approval of four consent applications for Vincent and Rose Watters. The committee also reviewed the third draft of the Comprehensive Zoning By-Law Update.

• Recommended approval of Zoning By-Law Amendment ZBA-9-2023 for Salem Restoration Ltd (Carried)
• Recommended approval of consent application B-28-23 (Watters) subject to five conditions (Carried)
• Recommended approval of consent application B-29-23 (Watters) subject to five conditions (Carried)
• Recommended approval of consent application B-30-23 (Watters) subject to three conditions (Carried)
• Recommended approval of consent application B-31-23 (Watters) subject to five conditions (Carried)
• Approved August 9, 2023 meeting minutes (Carried)
• Adopted the meeting agenda (Carried)

Morton and Area CEC Meeting

This agenda contains only procedural boilerplate with no substantive items for discussion or decision.

The committee approved funding for a musical performance and granted a tent loan to #9 Gardens. Members discussed beautification plans, upcoming community events, and the development of a Parks and Recreation Master Plan.

• Approved approximately $400 payment for Darrin Johnson and the Rock Dunder Rebels band (Carried)
• Approved loan of tent to #9 Gardens
• Approved July 25, 2023 minutes (Consensus)
• Accepted verbal financial report showing a balance of $2667.18

Delta and Area CEC Meeting

This agenda for the Delta and Area Community Engagement Committee meeting on August 21, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Delta and Area Community Enhancement Committee recommended that Council approve a quote for dimmer switch installation at the Delta Waterfront Park. The committee also recommended that the Roads Coordinator address parking and signage concerns near the Old Town Hall.

• Recommended Council accept $3,230.61 quote from Zeus electric for Waterfront Park dimmer switch (Carried)
• Recommended Roads Coordinator visit Village of Delta by Court Road to address parking and signage (Carried)
• Adopted minutes of July 24 (Carried)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss several heritage-related items, including a working draft of the 2024 budget, an update on heritage research in South Elmsley, and plans for a film screening. The committee will also consider a delegation about STQRY apps and a request for seed funds from the Newboro and Area Heritage Society.

• Delegation: Julia Zungri - STQRY Apps
• Delta CEC Rec #6-2023 - Storyboard at Driveshed
• Heritage Research - Update (South Elmsley)
• 2024 MHAC Budget - Working Draft for Discussion
• Newboro and Area Heritage Society - Seed Funds

The committee approved the renewal of the STQRY online platform for heritage tours and redirected $1,000 in budget funds to cover the cost. Recommendations were made to Council for the installation of the Morton Storyboard and seed funding for the Newboro and Area Heritage Society.

• Approved STQRY app renewal at $79/month plus $995 setup fee
• Redirected $1,000 from Digitization to Membership budget line
• Approved July 20, 2023 meeting minutes
• Requested Delta CEC provide feature details for driveshed storyboard
• Approved adding South Elmsley Properties research to database
• Recommended research on Eric Hutcheson School for 2023 project
• Recommended Council fund ~$200 for Morton Storyboard installation
• Recommended Council grant $1,000 seed funding to Newboro and Area Heritage Society

North Crosby and Area CEC Meeting

This agenda for the North Crosby and Area Community Economic Development Committee (CEC) meeting on August 17, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

The committee approved hosting a BBQ for a dog show event on October 1 and established a price list for food and drinks. The CEC open house and ground breaking event for seniors exercise equipment were deferred.

• Approved hosting BBQ for dog show on October 1
• Approved BBQ price list: Hot dog and chips $5.00, Chips $1.00, Coffee $2.00, Water/Juice $1.00, Hot chocolate $2.00
• Deferred CEC open house to a later date
• Deferred ground breaking for seniors exercise equipment pending more info
• Adopted agenda
• Adopted previous minutes

Newboro and Area CEC Meeting

The provided document contains no substantive agenda items or discussion topics. It consists of placeholder text and software interface elements.

Municipal Services Committee (PW)

The Municipal Services Committee meets to receive departmental updates and act on several items, including a fee refund request for 6 St. Mary's Street, renaming a private road at 532 10th Concession Road, and RFP results for waste trucks. The committee will also review Community Enhancement Committee minutes and recommendations, and discuss the Delta Maple Syrup Factory surveys. The meeting closes with a closed session for property and litigation matters.

• Fee refund request for 6 St. Mary's Street
• Renaming of private road at 532 10th Concession Road
• RFP results for waste trucks
• Delta Maple Syrup Factory designated substances survey, structural review, and Phase 1 ESA
• Closed meeting for property acquisition and litigation

The Municipal Services Committee approved several recommendations for Council, including the purchase of a waste truck and the renaming of a private road. The committee also advanced environmental assessments for the Delta Maple Syrup Factory and requested police enforcement for speed limits near Rock Dunder.

• Recommended purchase of one waste truck from Nexgen Municipal Inc. for $247,964.66 plus HST (Carried)
• Recommended renaming 532 10th Concession Road to Green Shingle Lane (Carried)
• Recommended $180 fee refund for building a deck without a permit at 6 St. Mary's Street (Carried)
• Recommended authorizing Cambium to proceed to a Phase II ESA for Delta Maple Syrup Factory (Carried)
• Recommended requesting OPP presence during Rock Dunder peak time use (Carried)
• Recommended including a memorial bench for Cathy Livingston in the 2024 Budget (Carried)
• Recommended awarding REHMC Development walkway paving to the lowest per m2 contractor (Carried)
• Authorized Mayor and Clerk to sign agreements with W.O. Stinson and Sons and MacEwen Petroleum Inc. (Carried)

South Elmsley and Area CEC Meeting

This agenda for the South Elmsley and Area Community Engagement Committee meeting on August 10, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents.

The committee requested that the township trim or remove overgrown trees along the pathway to the church at the end of Blacksmith Road. Members also approved a small expenditure for food safety equipment and discussed planning for Oktoberfest and a November bake sale.

• Requested township trim or remove trees by the pathway to the church from Blacksmith Road
• Approved purchase of two thermometers (one probe, one infrared) for up to $150.00
• Adopted agenda (Motion #20-2023)
• Adopted July 13, 2023 meeting minutes (Motion #21-2023)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two Section 45 (minor variance) applications and receive correspondence on shoreline protection, a resolution from Edwardsburgh Cardinal, and controls on Airbnb/VRBO from Fort Erie. No zoning by-law amendments or consent applications are on the agenda.

• A-13-2023 RAISON and BLAIR: minor variance at 55 Grandview Lane, Concession 5 Part Lot 7 Part Lot 8
• A-14-2023 RANDALL and MCCONNELL: minor variance at Cedar Sands Roadway, Concession 1 Part Lot 4
• Correspondence from Peter Hannah regarding Shoreline Protection By-Law
• Correspondence from Township of Edwardsburgh Cardinal Resolution 2023-194
• Correspondence from Town of Fort-Erie on controls for Airbnb/VRBO

The Planning Advisory and Committee of Adjustment approved two Section 45 applications for residential construction. Both approvals are subject to conditions implemented via Development Agreements registered on title.

• Approved application A-13-2023 (Raison and Blair) for a 1-storey dwelling and 2-storey accessory garage
• Approved application A-14-2023 (Randall and McConnell) for a 59.5sqm 1-storey dwelling and sewage system
• Adopted the meeting agenda (Resolution 114-2023)
• Approved minutes from July 12 and July 19, 2023 (Resolution 115-2023)
• Acknowledged correspondence from Peter Hannah regarding Shoreline Protection By-Law (Resolution 118-2023)

Economic Development Committee

The Economic Development Committee will consider approving the draft 2023-2026 Economic Development Action Plan. They will also review a draft business listing for Rideau Lakes and discuss village visioning with a steering committee. The meeting includes routine procedural items such as adopting minutes and declarations of interest.

• Draft 2023-2026 Economic Development Action Plan for approval
• Rideau Lakes Draft Business List for review
• Village Visioning Steering Committee update
• Volunteers at Events discussion led by Mayor Arie Hoogenboom

The Economic Development Committee approved the 2023-2026 Economic Development Action Plan and recommended its adoption by Council. The committee also designated a steering committee for the 2023 Village Visioning of Elgin. Members discussed expanding the local business listing and creating a volunteer list for 2024 municipal events.

• Approved the Rideau Lakes Economic Development Action Plan 2023-2026 and recommended adoption by Council
• Approved the invitation of the Elgin and Area Community Enhancement Committee to act as the Steering Committee for the 2023 Village Visioning of Elgin
• Approved the July 4, 2023 meeting minutes
• Adopted the meeting agenda

Regular Council Meeting

The Township of Rideau Lakes Regular Council Meeting on August 8, 2023, will consider several by-laws and correspondence items. Key decisions include road renaming, land dedication for future road widening, and a cost-apportioning agreement with the Cataraqui Region Conservation Authority. The meeting also includes a closed session for personnel and legal matters.

• By-Law 2023-43: Renaming 631 Big Crosby Lake Road and Lock Road
• By-Law 2023-44: Accept and dedicate lands for future road widening
• By-Law 2023-45: Enter into cost-apportioning agreement with CRCA for locally supported services
• Elgin Lions request for site plan exemption
• Letter to Minister of Natural Resources and Forestry regarding Delta Berm

Council passed three by-laws regarding road naming, land dedication for road widening, and a cost-apportioning agreement. The board also waived a site plan fee for the Elgin Lions Club and supported the Township of Selwyn's motion on short-term rentals.

• Approved By-Law 2023-43 to name certain roads
• Approved By-Law 2023-44 to accept and dedicate lands for future road widening
• Approved By-Law 2023-45 for a cost-apportioning agreement for locally supported services
• Waived $1,191 site plan fee for Elgin Lions medical locker at 19 Pine View Drive
• Supported Township of Selwyn Resolution No. 2023-143 regarding short-term rentals
• Concurred with PACA Resolution #105-2023 to defeat consent application B-66-23 (TUNNEY)
• Appointed Paul Vanluven to the Portland and Area CEC
• Approved By-Law 2023-46 to govern council proceedings

Special Municipal Services Committee (GG)

The Special Municipal Services Committee will hear a presentation from Altered Roots Architects on the Portland Community Hall and Library project, followed by a report from the Manager of Facilities and Parks providing direction to the architect. The meeting includes standard procedural items such as call to order, roll call, and adoption of the agenda.

• Presentation by Amy Rancier, Altered Roots Architects, on Portland Community Hall and Library
• Report from Malcolm Norwood, Manager of Facilities and Parks: Portland Hall/Library - Direction to Architect

The Municipal Services Committee provided detailed design direction to Altered Roots Architects for the Portland Community Hall and Library project. The committee recommended that Council direct the architect to develop concept plans based on these specifications. Additionally, the committee recommended that Council accept the CAO's resignation.

• Set project budget at $3million
• Directed architect to include approximately 1500 sq ft library space
• Directed architect to include 300 sq ft of storage for both hall and library
• Directed facility be located on the north end of the property towards Water St.
• Approved use of low-impact development and permeable parking surfaces
• Directed hall to include one divider and a minimum occupancy of 125 people
• Recommended that Council direct Altered Roots to develop concept plans
• Recommended that Council accept the CAO's resignation

Portland and Area CEC Meeting

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The meeting is scheduled for July 31, 2023, but no specific proposals, reports, or actions are listed.

The committee appointed Liz Church as chair and Mary Daniel as interim secretary. The committee recommended that the township clean up weeds at the fire hall, Portland hall, and shire property, and install a sign at the hall demolition site. A proposal for new community consultation recommendations was rejected.

• Appointed Liz Church as chair (Carried)
• Appointed Mary Daniel as interim secretary (Agreed)
• Adopted June 19 minutes as amended (Carried)
• Rejected proposed recommendations for future community consultations
• Recommended posting a sign at the hall demolition site (Carried)
• Recommended township clean-up of weeds at fire hall, Portland hall, and shire property (Carried)

Planning Advisory and Committee of Adjustment

The agenda contains only procedural boilerplate with no substantive items listed for decision or discussion.

Morton and Area CEC Meeting

The agenda for the July 25, 2023, Morton and Area Community Economic Development Committee (CEC) meeting contains only boilerplate and no substantive items for discussion or decision.

The committee recommended that the Township request police speed enforcement on Highway 15 instead of spending $6,000 on signage. Members also recommended the Township investigate adding a generator and central air conditioning to Morton Hall.

• Recommended police enforcement of speed limits on Highway 15 instead of $6,000 for signage
• Recommended Township investigate central air conditioning and a generator for Morton Hall
• Approved June 27, 2023 minutes as corrected
• Accepted verbal financial report showing a balance of $1,667.88
• Struck committee for Boat launch Parkette plan (Elaine, Ken, Cindy)

Newboro and Area CEC Meeting

The agenda for the July 25, 2023, Newboro and Area Community Engagement Committee meeting in Rideau Lakes, ON, contains no substantive items for decision or discussion. The document is entirely procedural boilerplate with no listed agenda items, attachments, or details.

The committee recommended that the 2024 Township budget include air conditioning, an electrical panel upgrade, and a generator link for the Hall. The group also approved a schedule for cleaning Hall windows twice a year.

• Recommended 2024 Township budget include Hall air conditioning, electrical panel upgrade, and generator link (Carried)
• Approved cleaning Hall windows twice a year (Carried)
• Adopted amended agenda and June 13, 2023 minutes (Carried)

Municipal Services Committee (GG)

The Municipal Services Committee will hear a presentation from the Cataraqui Region Conservation Authority (CRCA) on locally supported services, review the year-to-date treasury report and Q2 2023 forecast, and consider a road renaming for 631 Big Crosby and Lock Road. They will also discuss an RFP for seniors exercise equipment at the North Crosby Community Centre, a Portland Hall/Library consultation timeline, and proposed motions to amend the procedural by-law and create a 10-year financial sustainability plan. The meeting includes several closed-session items for legal, personnel, and negotiation matters.

• CRCA presentation on Locally Supported Services under the Conservation Authorities Act
• Road renaming for 631 Big Crosby and Lock Road
• RFP PW2023-17 for North Crosby Community Centre Seniors Exercise Equipment
• Proposed motion to amend Procedural By-Law to remove 25% threshold
• Proposed motion for 10-year Financial Sustainability Plan

The Municipal Services Committee recommended several actions to Council, including awarding a contract for outdoor exercise equipment and renaming several roads. The committee also proposed a new RFP for Integrity Commissioner services and supported parking mitigation for the Rock Dunder Nature Reserve.

• Recommended awarding RFP PW2023-17 for seniors outdoor exercise equipment to Playground Planners for $34,934.09 plus HST
• Recommended renaming Lock Road (South Crosby) to Beaver Meadows Road and naming three private roads off 631 Big Crosby Lake Road
• Recommended releasing an RFP for Integrity Commissioner Services starting January 2024
• Recommended $1,500 support for an electronic sign for the Rideau Waterway Land Trust
• Recommended endorsing the draft cost-apportioning agreement with Cataraqui Conservation for 2024
• Recommended approving the Parks and Recreation Master Plan Scope of Work and releasing the RFP
• Recommended postponing the campground licensing open house until Fall 2023
• Recommended seeking expressions of interest for public representation on the Planning Advisory & Committee of Adjustment

Delta and Area CEC Meeting

This agenda contains only boilerplate procedural elements with no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other actionable matters are listed.

The Delta and Area Community Enhancement Committee recommended installing warm white, dimmed lighting at the Delta Waterfront Park. The committee also requested the addition of two memorial benches at the park and the replacement of a storyboard at the driveshed in the 2024 budget.

• Recommended warm white and dimmed lighting at Delta Waterfront Park (Carried)
• Requested two memorial benches at Delta Waterfront Park, one funded by the Olivios and one requested from Council for Cathy Livingston (Carried)
• Requested MHAC replace the driveshed storyboard in the 2024 budget and remove the old sign (Carried)
• Adopted amended agenda (Carried)
• Adopted May 23, 2023 minutes (Carried)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage matters, including a staff report on the heritage value of the Gallagher property at 14 Water Street in Portland, a recommendation about a storyboard for the North Crosby CEC Rec Stone Road, and other items like Doors Open, museum deliveries, and a membership renewal.

• Staff report on heritage value of 14 Water Street (Gallagher Property)
• Municipal Services Committee Recommendation 135-2023 re: North Crosby CEC Rec Stone Road storyboard
• Discussion of Doors Open with George German
• Rideau Lakes Museum memo from Howard French
• MyTours (STQRY) membership renewal options

The committee approved a heritage description for the Gallagher Property to be added to the MHAC Access Database. Members also agreed to consider funding for a 2025 Doors Open coordinator and a feasibility study for a year-round Rideau Lakes Museum in the 2024 budget.

• Approved adding the heritage description of 14 Water Street (Gallagher Property) to the MHAC Access Database
• Agreed to consider 2024 budget funds to hire a coordinator for the 2025 Doors Open Event
• Agreed to consider a feasibility study for a year-round Rideau Lakes Museum in the 2024 budget
• Acknowledged Recommendation 135-2023 for a Stone Road storyboard and directed staff to research its historical significance
• Recommended that Council send a letter supporting the Township of Leeds and the Thousand Islands and Community Heritage Ontario regarding the Ontario Heritage Register
• Adopted the June 15, 2023 meeting minutes

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider the Comprehensive Zoning By-law Update, including results from Survey 2, public and agency comments, and proposed Draft 3 revisions. The committee will also review site-specific rezoning requests. The meeting includes standard procedural items such as call to order, roll call, and adoption of the agenda.

• Comprehensive Zoning By-Law Update – Survey 2 results, open house feedback, and public/agency comments
• Comprehensive Zoning By-Law Update – Draft 3 revisions following consultation
• Site-specific rezoning changes with maps and correspondence from J. Trant and Eileen and Richard Miller

The Planning Advisory and Committee of Adjustment recommended numerous revisions to the Comprehensive Zoning By-law Update, including changes to tourist campgrounds, hunt camps, and agricultural uses. The committee also recommended specific site rezonings for RWLT, Township Gallagher, and Grindstone Island properties.

• Recommended increasing minimum Tourist Campground site area from 304m2 to 465m2
• Recommended reducing Tourist Campground site and lot coverage from 30% to 18%
• Recommended allowing ARUs in Agriculture Zones with a minimum lot size of 1ac
• Recommended requiring a 30m water setback for swimming pools
• Recommended maintaining 2ha MDS exemption for existing lots under 2ha
• Recommended that Council seek an OPA to allow ARUs on private roads
• Recommended incorporating staff rezoning for RWLT, Township Gallagher, and Grindstone Island properties into Draft 3
• Recommended 1056 Narrows Lock Road - Unit 116 maintain current MG zoning

Elgin and Area CEC Meeting

This meeting agenda contains only boilerplate procedural elements with no substantive items for discussion or decision. No rezonings, contracts, public hearings, or other actionable business are listed.

The Committee approved $170 for a community group seeking to establish a recreation committee in Chaffey’s Lock. It also authorized spending up to $300 for griddle plates for the Elgin Community Hall. Additionally, the CEC agreed to serve as the steering committee for the Elgin Visioning process.

• Approved $170 for Chaffey’s Lock recreation group to rent hall and provide refreshments (Carried)
• Approved up to $300 for two griddles for the community hall (Carried)
• Accepted role as steering committee for the Elgin Visioning process
• Adopted agenda as presented (Carried)
• Adopted June 8, 2023 minutes as amended (Carried)

South Elmsley and Area CEC Meeting

The agenda for the July 13, 2023, South Elmsley and Area CEC meeting contains only technical placeholders and no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other actionable topics are listed.

The committee approved a budget of up to $100 for a newspaper thank you note to Canada Day donors. The group also set the date for an Oktoberfest fundraiser and declined a request to provide meals at the September Rodeo.

• Approved spending up to $100 for a newspaper thank you note (Motion #17-2023)
• Approved financial report with balance of $12,980.52 (Motion #18-2023)
• Set Oktoberfest Fundraiser date for October 14, 2023
• Declined request to provide a meal at the Lombardy Agricultural Society Rodeo

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is reviewing several Section 45 and consent applications. The committee will also review a notice of motion regarding short-term rentals from the Township of Selwyn.

• Section 45 application A-11-2023 for 16 Boyd Maple Lane
• Section 45 application A-12-2023 for 1316 LB13
• Consent application B-66-23 for Lake Street
• Notice of Motion for Short-Term Rentals from Township of Selwyn
• Cancellation of the July 26, 2023 meeting

The Committee approved two Section 45 applications for a shed and a sewage system replacement. A consent application for a private road realignment was defeated. The Committee also recommended that Council support a motion from the Township of Selwyn regarding short-term rentals.

• Approved application A-11-2023 for a 22.3sqm accessory shed (Carried)
• Approved application A-12-2023 for a tertiary sewage disposal system replacement (Carried)
• Defeated recommendation for consent application B-66-23 regarding private road UB8 realignment (Defeated)
• Recommended Council support for Township of Selwyn's Resolution No. 2023–143 on short-term rentals (Carried)
• Cancelled the July 26, 2023 meeting (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee discussed and voted on several infrastructure and public works items, including a recommendation to award a design contract for a new Portland Hall and Library. The committee also reviewed vehicle replacement plans, a fire hall expansion, and a drone program purchase.

• Recommended awarding RFP PW2023-16 for Portland Hall and Library design to Altered Roots Architects for $106,440 plus HST (carried 5-4)
• Recommended authorizing RFP in 2023 for six vehicles including a single axle plow truck, ¾ ton truck, 1-ton truck, 3-ton truck, waste collection vehicle, and a pumper truck for 2025 budget
• Recommended $2,806 plus HST unbudgeted expense to convert Elgin Rink lights to LED
• Recommended changes to Station #2 Fire Hall drawings including negative pressure room, 1,100 sq ft garage bay increase, and larger training room
• Recommended sole source purchase of DJI Matrice 350 RTK drone and equipment through AltoHelix for Technical Rescue Drone Program

The Municipal Services Committee recommended awarding the Portland Hall and Library design contract to Altered Roots Architects for $106,440 plus HST. Other key actions included recommending a sole source purchase for a rescue drone and authorizing RFPs for several 2024 vehicle replacements.

• Recommended awarding Portland Hall and Library design to Altered Roots Architects for $106,440 plus HST (5-4)
• Recommended authorizing RFPs in 2023 for five vehicles for the 2024 budget and one pumper truck for the 2025 budget
• Recommended authorizing $2,806 plus HST for Elgin Rink LED light conversion
• Recommended specific design changes for Station #2 Fire Hall, including larger garage bays and a negative pressure room
• Recommended sole source purchase of DJI Matrice 350 RTK drone and equipment through AltoHelix
• Recommended bringing forward a new Property Standards By-Law following legal review
• Recommended staff provide a report on an overall Municipal Communications Plan
• Recommended considering a sidewalk from the Library to Kingston Street during 2024 budget deliberations

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing various township by-laws, policies, and plans. Discussions include a follow-up on the May 18 Seniors Expo and an update regarding building permit fee reductions for accessible projects.

• Update on By-Law 2019-2: Building Permit Fee Reduction for Accessible Building Projects
• Review of By-Law 2019-14: Establish Accessibility Advisory Committee and TOR
• Review of By-Law 2009-59: Adopt Accessible Customer Service Policy
• Review of By-Law 2012-41: Affordable Accessible Recreation
• Discussion of the 2023 Accessibility Compliance Report due December 31, 2023

Rideau Lakes Lake Association Committee (RLLAC)

The agenda for the Rideau Lakes Lake Association Committee meeting on July 6, 2023, contains only technical placeholders and no specific items for discussion or decision. No motions, reports, or public hearings are listed.

The committee acknowledged presentations on invasive species and Parks Canada enforcement. Members discussed concerns regarding additional residential units on waterfront lots with private road access and received updates on campground licensing and fishing tournament bylaws.

• Approved minutes from May 4, 2023 meeting
• Acknowledged Cataraqui Region Conservation Authority presentation on 2023 Invasive Species Project
• Acknowledged Parks Canada presentation on enforcement efforts
• Acknowledged update on Comprehensive Zoning By-Law regarding additional residential units
• Acknowledged update on Sustainable Drainage Project
• Acknowledged discussions on campground licensing, fishing tournaments, and floating accommodations
• Set next meeting for September 7, 2023

Economic Development Committee

The committee will discuss updates on the Rideau Lakes Business Listing, Village Visioning project, and the 2023-2026 Economic Development Action Plan. A delegation from Valley Heartland Community Futures Development Corporation is scheduled. Financial updates and a map reprint proposal are also on the agenda.

• Delegation from Valley Heartland Community Futures Development Corporation
• Review of Rideau Lakes Draft Business List for Review (July 2023)
• Village Visioning update with staff report on RFQ results
• Discussion of Rideau Lakes Economic Development Action Plan 2023-2026 working draft
• Financial update as of May 31, 2023

The Economic Development Committee approved the selection of Hawn Consulting for village visioning and authorized a reprint of 2,000 road maps. The committee also agreed on vision and mission statements for the 2023-2026 Economic Development Action Plan draft.

• Approved Hawn Consulting for the 2023 Village Visioning process
• Approved reprint of 2,000 copies of the 2023 Rideau Lakes Road Map
• Approved 1/8 page digital ad ($95) or business card print ad ($80) for OMSPA
• Approved June 5, 2023 meeting minutes
• Agreed on Vision and Mission Statements for the 2023-2026 Economic Development Action Plan draft
• Approved minutes of the March 6, 2023 closed session

Regular Council Meeting

Rideau Lakes council will consider several zoning by-law amendments, appoint an interim fire chief, and discuss a civic address issue. The agenda also includes a request from the Lower Beverley Lake Park Management Board for support of an Ontario Trillium Foundation application and a recommendation on bottled water at the municipal office.

• By-Law 2023-41: Appoint Interim Fire Chief (Moore)
• By-Law 2023-37: ZBA-3-2023 at 30 Porter Road (Holden)
• By-Law 2023-38: ZBA-7-2023 on Bacchus Island Rd (Gallipeau)
• By-Law 2023-39: ZBA-8-2023 at 4427 Old Kingston Rd (Robillard)
• By-Law 2023-40: Amend 2021-72 DeLong Development Agreement

Council passed five by-laws covering zoning amendments and the appointment of an interim fire chief. Other decisions included supporting a grant for campground washrooms and updating accessible building fee policies.

• Approved By-Law 2023-41 to appoint Interim Fire Chief Moore
• Approved zoning by-laws 2023-37, 2023-38, 2023-39, and 2023-40
• Approved changing civic address 4480 R45 to 4500 R45
• Supported Ontario Trillium Foundation application for campground washroom and septic system
• Approved bottled water delivery service for Chantry office staff
• Amended Policy Schedule A to By-Law 2019-02 regarding accessible building permit fees
• Designated the 193rd Delta Fair as a 'Community Festival'
• Approved minutes and recommendations from 11 previous committee and council meetings

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two zoning by-law amendment applications (GALLIPEAU on Bacchus Island Rd and ROBILLARD at 4427 Old Kingston Rd) and one Section 45 minor variance application (WRIGHT at 56 B12). The meeting also includes adoption of previous minutes, correspondence from Lower Beverley Lake Park, and a manager's report.

• ZBA-7-2023 GALLIPEAU: zoning amendment for Concession 5 Part Lot 8, Bacchus Island Rd, South Elmsley
• ZBA-8-2023 ROBILLARD: zoning amendment for 4427 Old Kingston Rd, Bastard & South Burgess
• A-9-2023 WRIGHT: minor variance for 56 B12, South Elmsley
• Correspondence from Lower Beverley Lake Park
• Manager's report with attachments including lake associations letter and MNRF letter

The Committee recommended two zoning by-law amendments to Council and approved a Section 45 application for a dwelling expansion and deck. Additionally, the Committee directed staff to research year-round accommodations at tourist campgrounds following correspondence from Lower Beverley Lake Park.

• Recommended approval of ZBA-7-2023 to rezone property from Rural (RU) to Rural Special Exception (RU-X) (Carried)
• Recommended approval of ZBA-8-2023 to rezone property to General Commercial (CG) (Carried)
• Approved Section 45 application A-9-2023 for dwelling expansions and a deck addition with 9 conditions (Carried)
• Acknowledged correspondence from Lower Beverley Lake Park and directed staff to inventory year-round accommodations at all township campgrounds (Carried)
• Placed enforcement of current accommodations at Lower Beverley Lake Park on hold pending research (Carried)
• Adopted the meeting agenda (Carried)
• Approved minutes from June 14, 2023 (Carried)

Morton and Area CEC Meeting

This agenda for the Morton and Area Community Economic Development Committee (CEC) meeting on June 27, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The committee approved the financial reports and allocated $350 for live music at a dance scheduled for July 16. Members discussed beautification updates, upcoming community events, and the need to clean out storage areas in the hall.

• Approved agenda as amended (Carried)
• Approved May 16, 2023 minutes (Carried)
• Approved Morton CEC financial report (Carried)
• Approved township financial report (Carried)
• Approved $350 payment for band for July 16 dance (Carried)

Municipal Services Committee (GG)

The Municipal Services Committee will discuss a treasury summary, a fire services update, a draft property standards by-law, and WSP monitoring reports. Several proposed motions are on the agenda, including amendments to building fees, the procedural by-law, and budget policy, as well as resolutions on the municipal hub location and public meetings for the Portland Community Hall and Library. The committee will also consider correspondence from the Wolfe Lake Association, Cataraqui Source Protection, and others, and will hold a closed session for personal matters.

• Proposed motion to amend By-Law 2019-02 on accessible building fees
• Proposed motion on location of council and committee meetings
• Proposed motion to amend Procedural By-Law 2021-07 on agenda items
• Proposed motion on municipal hub location
• Proposed motion on public meetings for Portland Community Hall and Library

The Municipal Services Committee approved several recommendations for Council, including the advancement of the Station #2 fire hall design and the installation of boat launch signage on Wolfe Lake. The committee also recommended waiving upfront building permit fees for accessibility projects and exploring the use of community halls for future meetings.

• Recommended Altered Roots Architects proceed to 90% drawings for Station #2 fire hall
• Recommended staff install concrete and anchors for Wolfe Lake Association boat launch signs
• Recommended waiving upfront building permit fees for accessibility projects (By-Law 2019-02)
• Recommended supporting Kristie Kelly for the Cataraqui Source Protection Committee
• Recommended granting Smiths Falls Fish and Game Club extended shooting hours for August 5, 2023
• Recommended polling questions be included in Final Tax Billing
• Recommended staff report on costs to outfit community halls for Council meetings
• Recommended Clerk report on amending Procedural By-Law (2021-07) regarding public comment

Special Council Meeting

This is a special meeting of Rideau Lakes Council focused on a strategic planning exercise. The agenda includes procedural items such as call to order, roll call, adoption of the agenda, and a by-law to govern proceedings. No substantive decisions or public hearings are listed.

• Strategic planning exercise
• By-law #2023-36 to govern proceedings of the special council meeting

Council participated in a strategic planning process led by Eric Lockhart of Queens University to determine future priorities and objectives. The meeting also included a review of accomplishments from the 2015 Strategic Plan. By-Law 2023-36 was passed to govern the proceedings of the special meeting.

• Approved the meeting agenda
• Passed By-Law 2023-36 to govern the proceedings of the June 20, 2023 Special Meeting

Portland and Area CEC Meeting

The agenda for the Portland and Area Community Engagement Committee (CEC) meeting on June 19, 2023, in Rideau Lakes, ON, consists solely of procedural elements such as video viewing and embedded content areas. No substantive items for decision or discussion are listed.

The Portland and Area Community Enhancement Committee approved a mailout of posters for an upcoming event on June 25. The committee also discussed updates regarding a Little Free Library, a potential pathway, and community engagement for the Gallagher property.

• Approved mailout of June 25 Poster to K0G1V0 (Motion #20-2023)
• Adopted May 29 minutes as presented (Motion #19-2023)
• Added Review and Research Committee to the agenda (Motion #18-2023)

North Crosby and Area CEC Meeting

The agenda for the June 15, 2023, North Crosby and Area Community Engagement Committee (CEC) meeting in Rideau Lakes contains only boilerplate software interface elements and no substantive items for discussion or decision.

The Committee authorized spending for event banners and approved recommendations to remove a garden bed and relocate a park sign for better visibility. Members also coordinated logistics for the upcoming Turpin’s Trail event and a September 10 Open House.

• Approved spending up to $500.00 for 3 to 4 'NORTH CROSBY EVENT WELCOME' banners
• Approved recommendation to remove the garden at the Stone Road
• Approved recommendation to replace the road garden bed and install the Shillington Park sign perpendicular to the road
• Adopted April 20, 2023 minutes as written
• Adopted May 18, 2023 minutes as written
• Agreed to distribute pollinator seeds at next year's Mother's Day event

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage property research in South Elmsley, a heritage event update, and a financial update for the 2023 budget. Other items include QR codes for historic settlement signs, a film screening, and a built heritage improvement grant. The agenda also includes adoption of previous minutes and council resolutions.

• Heritage Property Research: South Elmsley (attachments: South Elmsley Historical Property Research June 2023, South Elmsley and South Burgess Heritage Driving Tour)
• Heritage Event Update: Kim Lulashnyk (attachment: Heritage Matters - Meet and Greet)
• 2023 MHAC Budget - Financial Update (attachment: MHAC - Financial Update - Summary)
• QR Codes for Historic Settlement Signs: Diane Haskins
• Built Heritage Improvement - Development Services Grant (attachment: CIP Information Sheet)

The Municipal Heritage Advisory Committee approved heritage research for five South Elmsley properties and requested further research on seven additional sites. The committee also approved a $500 contribution for a heritage societies meet and greet and reserved a venue for a film screening in August.

• Approved heritage research for H. Nelson Covell House & Farmstead, Ferryland Cottage, Stationmaster's House, Robert Goodfellow House, and William South House
• Recommended further research on seven South Elmsley properties, including Orange Hall and O’Reilly Hotel
• Approved $500 contribution for the June 26 Heritage Matters Meet & Greet
• Approved reserving the Old Town Hall in Delta for a film screening on August 25, 2023
• Acknowledged the 2023 MHAC financial update
• Approved the May 18, 2023 meeting minutes as amended

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment and site plan control application for 30 Porter Road (Holden/Zanderplan). The committee will also discuss licensing of tourist campgrounds, a driveway access issue at 499 Bush Road, and receive the manager's report. No consent applications or Section 45 applications are on the agenda.

• ZBA-3-2023 & SP-2-2023 HOLDEN for 30 Porter Road, Concession 7 Part Lot 15, Ward of North Crosby-Newboro
• Discussion on licensing of tourist campgrounds
• Driveway access matter at 499 Bush Road (Motion by Councillor P. Banks)
• Manager's report including a notice of public meeting for MacCrae-Barr

The Committee recommended a zoning amendment to allow an off-leash dog park and kennel at a specific property. It also directed staff to draft a licensing by-law for tourist campgrounds and recommended a civic address change for a property on R45.

• Recommended approval of ZBA-3-2023 to rezone property from Rural (RU) to Rural Special Exception (RU-X) for an off-leash dog park and kennel (Carried)
• Recommended changing civic address 4480 R45 to 4500 R45 (Carried)
• Directed staff to draft a Tourist Campground Licensing By-Law including a user-pay fee, 4-year renewal cycle, and random spot checks (Carried)
• Approved May 24, 2023 meeting minutes (Carried)
• Adopted the meeting agenda (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee will receive departmental updates on roads, environmental services, and municipal properties. They will consider a request for proposals (RFP PW2023-15) for furnace replacement and boiler work at the EMC, and review correspondence including a land acquisition proposal from Habitat for Humanity. The meeting also includes a closed session for land acquisition and a personal matter.

• RFP PW2023-15 for EMC Furnace Replacement and Boiler
• Habitat for Humanity 1000 Islands: Land Acquisition correspondence
• Quinte West: Renovictions correspondence
• Closed meeting for proposed land acquisition (Section 239(2)(c))
• Closed meeting for personal matter about a resident complaint (Section 239(2)(b))

The Municipal Services Committee recommended awarding a contract for furnace and boiler replacement at the EMC to Joe Burns Heating and Cooling. The committee also recommended several community improvements, including a new library installation and a seasonal portapotty. Various departmental updates were acknowledged.

• Recommended awarding RFP PW 2023-15 for EMC furnace and boiler replacement to Joe Burns Heating and Cooling for $28,800 plus HST
• Recommended that the Elgin and Area Community Enhancement Committee and community be consulted on potential development of donated Snider property
• Recommended placing a portapotty near the Rink house for June, July, and August at Township expense
• Recommended that the Gallagher property be retained with future uses to be determined
• Recommended staff install a Free Little Library near the Post Office on the Township right-of-way
• Recommended deferring discussion on a revised Portland Visioning Exercise
• Recommended staff investigate a potential trail between Cove Road and the former school
• Recommended authorizing the Clerk to sign the 2023 Swim Program MOU for Lower Beverly Lake Park and Westport Lions Club Beach

Elgin and Area CEC Meeting

The agenda for this meeting consists entirely of procedural boilerplate with no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other concrete matters are listed.

The Elgin and Area Community Enhancement Committee approved spending for local event performances, a cake for Elgin Days, and new card tables for the community hall. The committee also issued recommendations to the Township regarding a communications plan and sidewalk installation.

• Approved up to $400 for two sets per Music in the Park performance
• Approved up to $50 to purchase a cake for Elgin Days
• Approved up to $600 to purchase five new card tables for the Hall
• Recommended Township develop a Communications Plan
• Recommended Township install a sidewalk from the Library to Kingston street

South Elmsley and Area CEC Meeting

This agenda contains only boilerplate and no substantive items for discussion or decision. The meeting appears to be a procedural session with no listed reports, bylaws, or public hearings.

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to discuss a draft business listing, a request for proposals for village visioning, and an update on the economic development action plan. The agenda includes routine procedural items such as call to order, roll call, and adoption of minutes.

• Review of Rideau Lakes Draft Business List for Review (June 2023)
• Discussion of Village Visioning - Draft RFP with staff report
• Discussion of Draft Economic Development Action Plan Operations Update
• Action listing update from Economic Development and Cultural Heritage Coordinator

The Economic Development Committee approved the amended Request for Proposals (RFP) for the Elgin village visioning process. Members also discussed updates to the local business directory and priorities for the upcoming Economic Development Action Plan.

• Approved the Village Visioning RFP for the community of Elgin as amended (Carried)
• Adopted the June 5, 2023 agenda (Carried)
• Approved May 1, 2023 meeting minutes (Carried)
• Acknowledged discussion on the Economic Development Action Plan (Carried)
• Acknowledged discussion on the Economic Development Action Listing (Carried)

Regular Council Meeting

The Township of Rideau Lakes Council is meeting to consider several by-laws, including development agreements and zoning amendments for properties on Otter Lake Road and Family Lane, as well as an Official Plan Amendment. Council will also hear a library update, review minutes from various committees, and address correspondence on issues like intimate partner violence and paramedic services. The meeting includes a closed session for appointments and confidential matters.

• By-Law 2023-29: Development Agreement for 128 Otter Lake Road SE (Yake and Nash)
• By-Law 2023-30: ZBA-4-2023 for 24 Family Lane SE (2823869 Ontario Inc.)
• By-Law 2023-31: ZBA-6-2023 for 128 Otter Lake Road SE (Yake and Nash)
• By-Law 2023-32: Official Plan Amendment No. 8 (Allan)
• By-Law 2023-33: Amend By-Law 2022-53 to appoint By-Law Enforcement Officers

Council approved issuing an RFP for professional services to design and oversee a new facility in Portland. They also passed several zoning and development by-laws and supported a resolution declaring intimate partner violence an epidemic.

• Approved RFP for professional services to design and build a new facility in Portland (5-4)
• Amended By-Law 2023-09 to allow 7 council members as voting members on Planning Advisory and Committee of Adjustment (5-4)
• Passed By-Laws 2023-29 through 2023-34 regarding development agreements, zoning, and officer appointments
• Supported Prince Edward County Resolution 2023-294 declaring Intimate Partner Violence an epidemic
• Approved waiving a $167.00 fee for a civic number sign at 19 Pine View Drive in Elgin
• Supported Town of Lincoln Resolution RC-2023-58 regarding the Ontario Heritage Act
• Appointed Councillors Paula Banks and Deborah Anne Hutchings to Planning Advisory and Committee of Adjustment

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on May 29, 2023, contains only technical placeholders and no actual agenda items, decisions, or discussions. The document is essentially boilerplate with no actionable content for residents.

The Committee issued recommendations to Council for a revised Village Master Plan and the installation of a Little Free Library at the Post Office. Members also recommended designating the Gallagher property as a park and investigating a trail from Cove Road to the former school.

• Recommended designating Gallagher property as a park
• Recommended Township install Little Free Library at the Post Office
• Recommended Township partner with CEC to create a revised New Village Master Plan
• Recommended Township investigate a trail from Cove Road to former school
• Approved agenda as amended (Motion #16-2023)
• Approved April 11, 2023 minutes as amended (Motion #17-2023)
• Accepted sub-committee reports as submitted (Motion #18-2023)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will hear a zoning by-law amendment application (ZBA-6-2023) for 128 Otter Lake Road, a minor variance application (A-10-2023) for 28 R10, and a business-arising item on a previous zoning and site-plan application at 24 Family Lane. The committee will also discuss a comprehensive zoning by-law update, a request to reduce consent fees, and a request for a development charge exemption at 235 Pipers Bay Lane.

• ZBA-6-2023 YAKE and NASH (ABBOTT) – zoning amendment at 128 Otter Lake Road, South Elmsley
• A-10-2023 MACLELLAN, FINNER and LLOYD – minor variance at 28 R10, South Elmsley
• ZBA-4-2023 and SP-3-2023 2823869 Ontario Inc. – business arising at 24 Family Lane, South Elmsley
• Request for reducing consent fees from Trevor Strickland
• Request for development charge exemption from Erika Mcculloch at 235 Pipers Bay Lane

The Committee recommended two zoning by-law amendments to Council and approved one Section 45 application. Decisions included permitting a second dwelling unit for one property and allowing a commercial self-storage and marina facility.

• Recommended approval of ZBA-6-2023 to permit a second dwelling as an additional residential unit (Carried)
• Approved Section 45 application A-10-2023 for a 13.4sqm dwelling addition (Carried)
• Recommended approval of ZBA-4-2023 to permit self-storage, dry land marina, and vehicle storage (Carried)
• Adopted the meeting agenda (Carried)
• Approved minutes from May 10, 2023 (Carried)

Municipal Services Committee (GG)

The Municipal Services Committee will discuss financial reports, a sidewalk replacement RFP, a proposal to rename Wills Road, a Trillium grant application, and several proposed motions including a community hall/library in Portland. The agenda also includes routine items like minutes, correspondence, and closed-session reports.

• RFP PW2023-12 for sidewalk replacements
• Renaming of Wills Road
• Trillium grant application
• Proposed motion re: community hall/library in Portland
• Treasury YTD summary for April 2023

The Municipal Services Committee recommended awarding sidewalk contracts to Norwood Construction and proposed a new design process for a community hall and library in Portland. The committee also voted to expand the membership of the Planning Advisory and Committee of Adjustment.

• Recommended awarding sidewalk replacements in Delta, Newboro, and Elgin to Norwood Construction for $62,837 plus HST
• Recommended issuing an RFP for professional services to design a community hall and library in Portland (5-3)
• Recommended amending By-Law 2023-09 to include 7 Council members as voting members on the Planning Advisory and Committee of Adjustment (5-3)
• Recommended staff apply for an Ontario Trillium Capital Grant for pickleball courts and lighting at Ronald E. Holman Municipal Complex
• Extended free disposal of storm-related brush at the Transfer Station to June 17
• Defeated recommendation to rename Wills Road to a continuation of Visser Road
• Recommended referring correspondence regarding Floating Homes to the Planning Advisory and Committee of Adjustment Committee

Special Council Meeting

This is a brief special council meeting focused on procedural matters: swearing in a new Ward 1 councillor, welcoming remarks, and appointing a council member to committees. Council will also adopt a by-law to govern the proceedings of this meeting. No substantive policy decisions or public hearings are on the agenda.

• Swearing-in ceremony for Councillor Ward 1, administered by Clerk Mary Ellen Truelove
• Remarks by Mayor Hoogenboom and Councillor Paula Banks
• Appointment of council member to committees
• By-Law #28-2023 to govern proceedings of the special council meeting

Council swore in Councillor Paula Banks for Ward 1. Council also updated committee memberships and passed a by-law to govern the proceedings of the special meeting.

• Swore in Councillor Paula Banks for Ward 1
• Appointed Councillor Paula Banks to Accessibility Advisory Committee, removing Councillor Maxwell
• Appointed Councillor Paula Banks to Economic Development Committee, removing Councillor Dunfield
• Appointed Councillor Paula Banks to Delta and Area Community Enhancement Committee, removing Councillor Dunfield
• Appointed Councillor Paula Banks to Municipal Heritage Advisory Committee, removing Councillor Delaney
• Approved By-Law #28-2023 to govern the proceedings of the May 23, 2023 Special Meeting

Delta and Area CEC Meeting

This agenda contains only procedural boilerplate and no specific items for decision or discussion. No rezonings, contracts, ordinances, or public hearings are listed.

The committee adopted the meeting agenda and discussed updates for the Beautification and Recreation committees. A grand opening date for the Delta Waterfront Park was established, and a draft sign design was proposed for formalization.

• Adopted the agenda (Motion #4-2023: Carried)
• Adopted the agenda (Motion #5-2023: Carried)
• Scheduled Delta Waterfront Park grand opening for September 30 at 11am

North Crosby and Area CEC Meeting

This agenda contains only procedural boilerplate and no specific items for decision or discussion. The meeting appears to be a placeholder or cancelled session.

The committee agreed to use the REC account to balance the HALL account and close the HALL legacy account. Members approved the dedication of a bench to Tracy Phillips for the maintenance of the seniors exercise area. The committee also recommended that Council host a Food Safety course.

• Approved using REC account to balance HALL account and close HALL legacy account
• Dedicated the unnamed bench to Tracy Phillips for seniors exercise area maintenance
• Approved reimbursement for Dana Menger's SmartServe and Food Service courses
• Recommended Council host a Food Safety course via Leeds Grenville Lanark Health Unit
• Agreed to plan a CEC open house for Sept. 10, 2023
• Accepted meeting agenda (Motion #10-2023)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss several heritage-related items, including research on Portland properties, updates to community maps, and planning for a heritage symposium. The committee will also consider a delegation from the Portland Community Enhancement Committee and a request to install a plaque on the Red Brick School.

• Delegation from Portland Community Enhancement Committee (Mary Daniel)
• MHAC Research for Approval - Portland Properties
• Rideau Lakes Map update with final community maps for multiple areas
• Heritage Symposium planning discussion
• EAHS request for installation of Douglas Halladay plaque on Red Brick School

The Municipal Heritage Advisory Committee approved heritage research for 24 properties in Portland and five in South Elmsley. The committee also recommended that staff install a plaque at the Red Brick School and decided to replace a planned formal symposium with a coordination meeting on June 26.

• Approved research for 24 listed and designated properties in Portland
• Approved research for 5 Properties of Interest in South Elmsley
• Recommended Council direct staff to install the Douglas Halladay Plaque on the Red Brick School at municipality expense
• Decided to hold a coordination meeting on June 26 instead of a formal fall symposium
• Recommended a staff report be produced regarding the heritage value of 14 Water Street in Portland
• Decided to maintain the currently approved location for the Morton Storyboard
• Approved investigating criteria and budget for the 2025 Doors Open event
• Adopted minutes from the April 20, 2023 meeting

Morton and Area CEC Meeting

This meeting agenda contains only boilerplate elements with no substantive items for decision or discussion. No rezonings, contracts, ordinances, fee changes, or public hearings are listed.

The Community Enhancement Committee approved funds for a banner replacement and a gift for a yoga instructor. The committee also established a small group to plan events and fundraising for the coming year.

• Approved minutes from March 6 as amended
• Accepted verbal financial report
• Approved payment to replace banner and metal frame (approx. $200)
• Approved $50 for a thank-you gift for Toni Brown
• Struck committee for future events and fundraising consisting of Cindy, Vera, Linda, and Susan

Elgin and Area CEC Meeting

This agenda for the Rideau Lakes Elgin and Area CEC meeting on 2023-05-11 consists entirely of procedural boilerplate with no specific decisions, proposals, or discussions listed. No actionable items are present.

The Elgin and Area CEC recommended that Council consult the committee and community before developing the donated Snider property. The committee also recommended the Township fund a portable toilet at the rink house for the summer. Jim Summers was appointed interim Chair.

• Appointed Jim Summers as interim Chair (Carried)
• Adopted agenda as presented (Carried)
• Adopted April 18, 2023 minutes as amended (Carried)
• Recommended to Council that the Elgin CEC and community be consulted prior to development of the donated Snider property (Carried)
• Recommended to Council that a port-a-potty be placed at the rink house for June, July, and August at Township expense (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is reviewing an Official Plan Amendment (OPA No. 8) and a consent application (B-23-23) for 340 Ritz Road, along with a comprehensive zoning by-law update (Draft 2). They will also consider two minor variance applications (A-4-2023 HOWARD and A-8-2023 MAYHEW) and a road closure application (RC-2-2023 GORE PROPERTY ENTERPRISES INC). The meeting includes adoption of previous minutes and a manager's report.

• OPA No. 8 ALLAN and consent B-23-23 ALLAN for 340 Ritz Road, Concession 8-10, South Crosby
• Comprehensive Zoning By-Law Update Draft 2 and site-specific changes maps
• Minor variance A-4-2023 HOWARD at 32 O12, Otter Lake, South Elmsley
• Minor variance A-8-2023 MAYHEW at 3 Sand-Walnut Island, South Crosby
• Road closure RC-2-2023 GORE PROPERTY ENTERPRISES INC for unopened Simcoe Street in Newboro

The Committee recommended approval for Official Plan No. 8 and consent application B-23-23 to allow a residential lot addition on Sand Lake. Additionally, the Committee approved a Section 45 application to replace a dwelling in the Ward of South Elmsley.

• Recommended adoption of Official Plan No. 8 (Carried)
• Recommended approval of consent application B-23-23 for a residential lot addition (Carried)
• Approved Section 45(1) application A-4-2023 for Betty & Stuart Howard to demolish a dwelling and build a new 2-storey home (Carried)
• Adopted the meeting agenda (Carried)
• Approved minutes from April 26, 2023 (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee will receive departmental updates on development services, roads, environmental services, and municipal properties. The committee will also consider a streetlight for R33, a class C estimate and 30% drawings for Station #2, and recommendations from Community Enhancement Committee minutes. The meeting will move into closed session to discuss a potential affordable housing project and the CAZ property acquisition.

• Streetlight for R33
• Station #2 Class C Estimate and 30% Drawings
• Potential Affordable Housing Project (closed session)
• CAZ Property Acquisition (closed session)
• Enbridge third-party locate charge correspondence

The Municipal Services Committee recommended that Altered Roots Architects proceed to 60% drawings for Station #2, including a 4th bay and rear overhead entrance. The committee also recommended the adoption of a Building Code report detailing 2022 expenditures of $761,012 and revenues of $1,007,248.

• Recommended proceeding to 60% drawings for Station #2 with 4th bay and rear overhead entrance
• Recommended adoption of Building Code Section 7(4) Report ($761,012 expenditures; $1,007,248 revenues)
• Recommended leaving existing streetlighting as is for R33
• Recommended staff try to match original roof color for North Crosby replacements
• Recommended staff develop storage space policy for third-party rental groups at all Township halls
• Recommended placing playground on Gallagher property in the preferred location pending soil investigation
• Recommended no action on Portland beach swim lane for 2023 due to Parks Canada permitting
• Recommended hourly rate increase for swim program staffing

South Elmsley and Area CEC Meeting

This agenda contains only boilerplate and no substantive items for discussion or decision. No rezonings, contracts, public hearings, or other actionable matters are listed.

The South Elmsley and Area Community Enhancement Committee (CEC) approved $200 for kitchen equipment and discussed plans for a craft/treasure sale on May 20, 2023. The meeting also included approval of the agenda and previous minutes, a financial report showing a balance of $11,659.36, and updates on sub-committees and councilor remarks.

• Approved $200 for kitchen equipment (carried)
• Approved agenda as amended (carried)
• Approved minutes from April 6, 2023 as amended (carried)
• Approved financial report as stated (carried)

Rideau Lakes Lake Association Committee (RLLAC)

This agenda for the Rideau Lakes Lake Association Committee meeting on May 4, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

The Rideau Lakes Lake Association Committee (RLLAC) met on May 4, 2023, and received presentations and updates from the Rideau Waterways Land Trust, Rideau Valley Conservation Authority (RVCA), and Township staff. The committee acknowledged updates on the Comprehensive Zoning By-Law (including a proposed 3m vegetative filter strip), the Private Drinking Water Systems Project, the Sustainable Drainage Project, and campground licensing. No binding decisions were made; all agenda items were acknowledged via recommendations that were carried.

• Adopted the agenda as submitted (carried)
• Approved minutes of October 6, 2022 meeting (carried)
• Acknowledged presentation by Rideau Waterways Land Trust (carried)
• Acknowledged RVCA update on Private Drinking Water Systems Project (carried)
• Acknowledged update on Bill 23 and shoreline preservation by-law (carried)
• Acknowledged update on Comprehensive Zoning By-Law (carried)
• Acknowledged update on Sustainable Drainage Project and rain barrel event (carried)
• Resolved that Council explore campground licensing and self-certification (carried)

Newboro and Area CEC Meeting

The agenda for the May 2, 2023, meeting of the Newboro and Area Community Engagement Committee (CEC) in Rideau Lakes, ON, consists solely of procedural elements such as opening video, details, and history sections. No substantive items for decision or discussion are listed.

The Newboro and Area CEC approved two projects: a stage curtain to be made and installed by Marilyn Benn using Legacy Hall funds, and a storyboard for the Simpson Masonic Lodge with location to be determined later. The committee also decided that the Coffee Club will manage its own funds, with donations split among three local charities. No major financial decisions or policy changes were made.

• Approved stage curtain project: hire Marilyn Benn to make and install curtains using Legacy Hall funds (carried)
• Approved Simpson Masonic Lodge storyboard production, exact location on Hall grounds to be determined later (carried)
• Coffee Club to manage its own funds ($545.43), donations split evenly between Perth Smith Falls Hospital Foundation, Lions Club Disability Van, and local food banks (carried)
• Decided not to fundraise for a sound barrier for Pickle Ball Courts (committee agreement)
• Removal of cedar shrubs and bed on side of Hall, replace with grass seed or sod (action assigned)
• Removal of planter in front of Hall, repair or replace planter in front of former flower shop (action assigned)

Accessibility Advisory Committee

The Rideau Lakes Accessibility Advisory Committee is meeting to appoint a chair, adopt previous minutes, and receive updates on a questionnaire, a press release, and an information/awareness booklet. No delegations are scheduled. The meeting is largely procedural with no major decisions or public hearings listed.

• Appointment of Chair
• Adoption of minutes from November 1, 2022
• Questionnaire update by Clerk Mary Ellen Truelove
• Press release update by Clerk Mary Ellen Truelove
• Information/Awareness booklet update by Clerk Mary Ellen Truelove

The committee appointed Lorie Truemner as Chair and adopted the minutes from November 1, 2022. Staff reported that an accessibility questionnaire is available online and at local libraries and pharmacies, with five responses received so far. The committee decided not to produce an information booklet after learning other municipalities use websites instead. Future involvement in planning the Seniors Expo was discussed.

• Appointed Lorie Truemner as Chair (carried)
• Adopted minutes of November 1, 2022 (carried)
• Agreed not to produce an Information/Awareness Booklet
• Agreed to meet monthly on 1st Thursday at 4:30 p.m., next meeting June 1, 2023

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to discuss several economic development items, including a draft business listing, village visioning, and the 2023 Economic Development Action Plan. They will also hear a presentation from the United Counties of Leeds and Grenville and consider new business items such as a training session for businesses, fishing as a tourism attraction, and the Crosby Roundabout.

• Presentation by Ann Weir, Economic Development Manager at United Counties of Leeds and Grenville
• Review of Rideau Lakes Draft Business List for May 2023
• Discussion of 2023 Village Visioning staff report
• Review of final 2023 community maps for Chaffeys Lock, Delta, Elgin, Morton and Jones Falls, Newboro, North Crosby and Westport, Portland, Rideau Ferry and Lombardy
• Discussion of Economic Development Action Plan

The Economic Development Committee recommended that Council select the Village of Elgin for the 2023 visioning process. The committee also proposed providing 200 free daffodil bulbs annually to each township beautification committee. Members agreed to review visioning documents as part of a future action planning process.

• Recommended to Council that the Village of Elgin be selected for 2023 Village Visioning (Carried)
• Recommended to Council that 200 free daffodil bulbs be provided annually to each beautification committee (Carried)
• Decided to review Village Visioning documents during a future Action Planning Process (Carried)
• Approved April 17, 2023 meeting minutes (Carried)
• Acknowledged presentation by Ann Weir, United Counties of Leeds and Grenville Economic Development Manager (Carried)
• Acknowledged discussion on the Rideau Lakes Business Listing (Carried)
• Acknowledged discussion on the Action Listing (Carried)

Regular Council Meeting

Council will consider three by-laws, including a development agreement and zoning amendment for 55 Frank Green Road (Lapp), and a delegated authority by-law. They will also hear a delegation from the Tiny Town Association, discuss recreation agreements and public attendance at meetings, and receive committee recommendations on an infectious disease policy and council stipends.

• By-Law 2023-24: Development Agreement for 55 Frank Green Road (Lapp)
• By-Law 2023-25: Zoning Amendment ZBA-5-2023 for 55 Frank Green Road
• By-Law 2023-26: Delegated Authority By-Law
• Delegation from Ted Peterson, Tiny Town Association
• Proposed motion on recreation agreements and public attendance at meetings

Council approved the annual flying of the Pride Flag and removed the 5-person limit for public attendance at meetings. Several by-laws regarding development and delegated authority were passed, and updates were made to council member stipends. A request for recreation registration data from neighboring municipalities was defeated.

• Proclaimed June as Pride Month and approved flying the Pride Flag annually for one week (Carried)
• Removed the 5-person limit on public attendance in Council Chambers (Carried)
• Approved By-Laws 2023-24, 2023-25, and 2023-26 (Carried)
• Added Infectious Disease Policy to the Workplace Health and Safety Policy (Carried)
• Amended Council stipends: added South Crosby Non-Profit Housing Board ($400), updated Planning Advisory and Committee of Adjustment, and removed Rideau Medical Centre Board and Youth Advisory Committee (Carried)
• Authorized installation of Simpson Masonic Lodge Storyboard at Newboro Community Hall (Carried)
• Request for 2022 recreation registration numbers from Athens, Westport, and Smiths Falls denied (2-6)
• Acknowledged affordable housing presentation by Tiny Town Association (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment is meeting to consider two Section 45 (minor variance) applications, review correspondence about the Comprehensive Zoning By-Law Update, and receive a Manager's Report. No zoning by-law amendments or consent applications are on the agenda. The meeting may include a tentative closed session.

• A-6-2023 KENNEDY and SCOTT: minor variance at 362 Short Point Road, South Crosby (Concession 1 Part Lot 1; Bastard Concession 10 Part Lot 29; 28R13866 Parts 1-9)
• A-7-2023 CADUE: minor variance at 456 Clear Lake Road, South Crosby (Concession 6 Part Lot 20)
• Correspondence from Patrick McIntyre and Lake Associations regarding the Comprehensive Zoning By-Law Update
• Manager's Report with attachments on PPS Review, Lot Creation Policies in the new PPS, and Ontario Farmland Trust
• Adoption of minutes from April 12, 2023

The Planning Advisory and Committee of Adjustment approved two Section 45 applications for residential additions and new construction. Both approvals include specific conditions regarding environmental protection and shoreline buffers.

• Approved application A-6-2023 for a 26.6sqm addition to a dwelling and accessory structure (Carried)
• Approved application A-7-2023 to replace an existing dwelling and mobile home with a 304.0sqm single dwelling (Carried)
• Adopted the meeting agenda (Carried)
• Approved minutes from April 12, 2023 (Carried)
• Acknowledged correspondence from Patrick McIntyre regarding Comprehensive Zoning By-Law Update (Carried)
• Acknowledged correspondence from Lake Associations regarding Comprehensive Zoning By-Law Update (Carried)

Municipal Services Committee (GG)

The Municipal Services Committee will review a treasury summary, fire services update, by-law enforcement program, and several RFPs for inspection vehicles, horticultural services, and a beautification watering program. The meeting also includes a delegation from the Medical Officer of Health and multiple closed-session items on legal, property, and personnel matters.

• Fire Services Update from Fire Chief Scott Granahan
• By-Law Enforcement Program report from Community Safety Coordinator Andy Moore
• Inspection Vehicles RFP (Brittany Mulhern and Scott Granahan)
• Horticultural Services RFP and Beautification Watering Program RFP (Leila Stafford)
• Closed session items: legal advice on employment, property acquisition (CAZ), Delta Flood Mitigation Project, and Affordable Housing EOI

The Municipal Services Committee recommended the purchase of two inspection vehicles and awarded contracts for horticultural and watering services. It also proposed amendments to council member stipends and the Delegation of Authority By-Law.

• Recommended purchase of Development Services vehicle from Braden Ford for $42,005.00 + HST
• Recommended purchase of Community Protective Services vehicle from Petrie Ford for $54,200 + HST
• Recommended awarding 2023-2024 horticultural services contract to Rideau Roots
• Recommended awarding 2023-2024 watering contract to Green Acres Greenhouses and Landscaping
• Recommended authorizing Clerk to sign MOU with Delta Athletic and Recreation Society
• Recommended adding South Crosby Non-Profit Housing Board ($400) to Council stipends
• Recommended removing Rideau Medical Centre Board and Youth Advisory Committee from stipends
• Recommended amending Delegation of Authority By-Law to allow RFP/Tender approval up to $50,000

North Crosby and Area CEC Meeting

The agenda for the North Crosby and Area Community Engagement Committee meeting on April 20, 2023, contains only procedural boilerplate with no substantive items for decision or discussion.

The committee approved recommendations for the hall's new steel roof color and the placement of seniors exercise structures. Members also agreed to dedicate a park bench to Tracey Phillips and requested the removal of mini putt structures from the hall garage.

• Recommended matching the original roof color for the new steel roof (Carried)
• Recommended situating exercise structures between tennis courts, survive road, paved pathway and children's play pad (Carried)
• Recommended Township remove dead and dying trees in the exercise area (Carried)
• Approved reimbursement for food handling and smart serve test expenses (Carried)
• Agreed to dedicate an unnamed park bench to Tracey Phillips
• Recommended Council refurbish basketball and hockey net meshings at CEC expense
• Recommended Council develop a policy defining limited storage space for hall rentals
• Requested TRL remove mini putt structures from the garage to be offered to the public by donation

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage matters, including a proposed new building, septic system, and change of use at the designated property The Morton Pimple (24 Briar Hill Road). They will also hear a delegation about a storyboard project for Newboro Community Hall, review council resolutions on heritage signs and a plaque, and consider other business.

• Proposed new building, septic, and change of use at The Morton Pimple (24 Briar Hill Road)
• Delegation from Ross Lambert, Simpson Masonic Lodge, on storyboard project for Newboro Community Hall
• Council Resolution 41-2023: 4 Historic Settlement Signs
• Council Resolution 42-2023: Red Brick School Plaque
• Rideau Lakes Map 2023 review

The Municipal Heritage Advisory Committee recommended that Council allow a donor-funded storyboard for the Simpson Masonic Lodge at Newboro Community Hall. The committee also approved a funding request for the Newboro and Area Heritage Society and cleared a development application for the Morton Pimple heritage property.

• Appointed George German as Interim Chairperson
• Recommended Council approve Simpson Masonic Lodge storyboard at Newboro Community Hall (carried)
• Recommended Council provide and install storyboard footings, with costs reimbursed by the Lodge (carried)
• Approved March 16, 2023 meeting minutes as amended (carried)
• Recommended staff provide status update on Gallagher Property (14 Water Street, Portland) (carried)
• Recommended Council pay $465 for Newboro and Area Heritage Society incorporation from 2023 budget (carried)
• Approved application for new dwelling, septic, and change of use at 24 Briar Hill Road (Morton Pimple) (carried)

Elgin and Area CEC Meeting

This meeting agenda contains only boilerplate procedural elements and no substantive items for discussion or decision. No rezonings, contracts, public hearings, or other actionable business are listed.

The Committee appointed Graham Lowe as Chair and approved a small expenditure for community painting. Members discussed communication strategies for local events and the need for teen activities.

• Appointed Graham Lowe as Chair (Carried)
• Adopted the agenda as presented (Carried)
• Adopted minutes of January 10, 2023 (Carried)
• Approved allowing guests to sit at the table with appointed members (Carried)
• Approved purchase up to $500 for paint for rabbit/snowmen (Carried)

Delta and Area CEC Meeting

This agenda contains only procedural boilerplate and no specific items for decision or discussion. The meeting appears to be a regular community engagement committee session with no actionable content provided.

The committee appointed Joanne Van Dreumel as Chair and Olivia Defreitas as Treasurer. The group discussed the progress of Waterfront Park and the Delta Maple Syrup Factory studies.

• Appointed Joanne Van Dreumel as Chair (Carried)
• Appointed Olivia Defreitas as Treasurer (Carried)
• Adopted amended agenda (Carried)

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to discuss routine business, including a draft business listing, a business recognition program update, the 2023 road map, and the Economic Development Action Plan process. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of Rideau Lakes Draft Business List (April 2023)
• Update on Rideau Lakes Business Recognition Program
• Review of Rideau Lakes Road Map 2023 (April)
• Discussion of Economic Development Action Plan process
• Action listing update from Marie White, Economic Development and Cultural Heritage Coordinator

The committee approved the meeting agenda and the minutes from March 6, 2023. Members received updates on the local business directory, the Business Recognition Program, and the upcoming printing of 3,000 road maps. The committee also acknowledged the current Economic Development Action Listing.

• Adopted the agenda as presented (Carried)
• Approved March 6, 2023 meeting minutes (Carried)
• Acknowledged the discussion on the Action Listing (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two zoning by-law amendments and a site plan control application, plus a minor variance. One application (ZBA-4-2023 & SP-3-2023 at 24 Family Lane) is recommended for deferral. The committee will also discuss a comprehensive zoning by-law update and a shoreline preservation by-law report.

• ZBA-5-2023 LAPP at 55 Frank Green Rd (North Crosby) – zoning amendment application
• ZBA-4-2023 & SP-3-2023 at 24 Family Lane (South Elmsley) – zoning amendment and site plan control, recommended for deferral
• A-5-2023 ADAMS at 6 B11 (Bass Lake, South Elmsley) – minor variance application
• Comprehensive Zoning By-Law Update – review of Draft 1, Sections 4-15 (Zones & Zone Provisions)
• Shoreline Preservation By-Law – further research report

The Committee recommended a zoning amendment to allow a duplex dwelling for Norma Gwendilyn Lapp and approved a non-conforming use expansion for a dwelling owned by Heidi and Jonathan Adams. A request for a self-storage facility was deferred to allow for application revisions.

• Recommended approval of ZBA-5-2023 to rezone property from Rural (RU) to Rural Special Exception (RU-X) for a duplex dwelling
• Recommended deferral of ZBA-4-2023 and SP-3-2023 for 2823869 Ontario Inc to revise site plan for dry land marina and vehicle storage
• Approved Section 45(2) application A-5-2023 for Heidi & Jonathan Adams to expand a non-conforming dwelling by 12.4sqm
• Adopted the meeting agenda (Resolution 48-2023)
• Approved minutes from March 22, 2023 (Resolution 49-2023)

Portland and Area CEC Meeting

This agenda for the Portland and Area Community Engagement Committee (CEC) meeting on April 11, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

The committee recommended placing a playground on the Gallagher Property near the Courtyard on the Main Street side. Additional recommendations were made for beach swim lanes, basketball net installation, and seasonal portable washrooms.

• Recommended playground placement on Gallagher Property near the Courtyard, Main Street side (Carried)
• Recommended Council remove brush, trim trees, and clean the Gallagher Property parking lot (Carried)
• Recommended Township install 2-3 portable washrooms, including one accessible unit, at Gallagher property and the beach (Carried)
• Recommended Township reinstall a basketball net at an appropriate location in the Village (Carried)
• Recommended establishing a swim lane at the beach area (Carried)
• Adopted agenda as amended (Carried)
• Approved minutes from April 3, 2023 (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee will receive updates from the OPP detachment commander on 2022 calls for service, and from township staff on roads, environmental services, and municipal properties. They will also consider two RFPs: one for EMC Archway repairs and one for North Crosby Community Centre roof replacement, plus a streetlight on Highway 15 and a Maple Syrup Factory work plan.

• OPP detachment commander update on 2022 calls for service
• RFP PW2023-11 for EMC Archway repairs
• RFP PW2023-13 for North Crosby Community Centre roof replacement
• Streetlight on Highway 15 discussion
• Maple Syrup Factory work plan

The Municipal Services Committee approved recommendations for a community centre roof replacement, archway repairs, and a corporate strategic plan. It also established free storm-related brush disposal at the Transfer Station until May 13.

• Permitted free storm-related brush disposal at Transfer Station (one load per property) until May 13
• Recommended awarding North Crosby Community Centre roof replacement to Borchert Roofing for $49,075
• Recommended awarding EMC Archway repairs to Norwood Construction for $30,463.67 plus HST
• Recommended approving a new corporate Strategic Plan workplan and engaging Lockhart Facilitation for approximately $3,600
• Directed staff to leave existing streetlighting on Highway 15 as is
• Recommended that the 2023 work plan for the Delta Maple Syrup Factory proceed
• Authorized staff to apply for an Inclusive Community Grant for Elgin Seniors Housing walkway upgrades
• Recommended installing a playground on the Gallagher property as soon as possible

South Elmsley and Area CEC Meeting

This agenda for the South Elmsley and Area Community Engagement Committee (CEC) meeting on April 6, 2023, contains no substantive items for decision or discussion. The provided text consists entirely of technical interface elements and boilerplate placeholders, with no actual agenda items listed.

The South Elmsley and Area Community Enhancement Committee appointed a Chair, Secretary, and Treasurer. The committee approved a $225 expenditure for kitchen pots and pans and requested that Council dispose of a broken freezer.

• Appointed June Finless as Chair (Carried)
• Appointed Karen MacPhail as Secretary (Carried)
• Appointed Charlie Harrison as Treasurer (Carried)
• Approved agenda as amended (Carried)
• Approved February 15, 2023 minutes as amended (Carried)
• Recommended Municipal Heritage Advisory Committee research historic settlements in South Elmsley Ward (Carried)
• Approved $225.00 expenditure for pots and pans (Carried)
• Recommended that Council remove and dispose of the broken freezer at the Hall (Carried)

Newboro and Area CEC Meeting

The agenda for this meeting of the Newboro and Area Community Engagement Committee contains no substantive items for decision or discussion. It consists entirely of procedural boilerplate and embedded content placeholders.

The committee appointed a Chair, Secretary, and Treasurer. Members passed several recommendations to Council regarding Newboro Hall maintenance, waste bins, and the installation of memorial benches.

• Appointed Peter Frey as Chair
• Appointed Debbie Foster as Secretary
• Appointed Mary White as Treasurer
• Recommended Council seek sustainable weed solutions for Hall interlock and prune shrubs
• Recommended Council replace two planters with smaller models
• Recommended Council place two garbage cans in Newboro
• Recommended Council install a memorial bench for Edgar Bresee at the Medical Centre trailhead
• Recommended Council install a memorial bench for Art Thompson by the Hall

Morton and Area CEC Meeting

This agenda for the Morton and Area Community Engagement Committee (CEC) meeting on April 4, 2023, contains only procedural boilerplate and no specific items for decision or discussion.

The committee appointed a Chair, Secretary, and Treasurer. The committee also passed recommendations to Council regarding the installation of a gazebo and a new parkette sign.

• Appointed Karel Horemans as Chair (Carried)
• Appointed Susan Alford as Secretary (Carried)
• Appointed Linda Gamble as Treasurer (Carried)
• Accepted financial report showing $896.76 in fundraising and $417.17 cash float (Carried)
• Recommended Council hold bulletin board build and instead build a small gazebo with an incorporated bulletin board
• Approved $50.00 purchase for a Seniors Exercise instructor gift (Carried)
• Recommended Council purchase and install a sign in the parkette and clean up the area

Portland and Area CEC Meeting

The agenda for this meeting contains only boilerplate technical elements and no substantive items for discussion or decision. No decisions, proposals, or public hearings are listed.

The committee recommended that Council place the playground on the Gallagher property by mid-May. They also requested an update to the cultural heritage value description of the property and restored the previous communications committee.

• Restored previous communications committee (Carried)
• Formed new committee for Gallagher Property information (Carried)
• Recommended to Council that playground be placed on Gallagher property by mid-May (Carried)
• Recommended Municipal Heritage Advisory Committee update the cultural heritage value description of Gallagher property (Carried)
• Adopted agenda as amended (Carried)
• Adopted March 20 minutes (Carried)

Regular Council Meeting

The Township of Rideau Lakes Regular Council meeting on April 3, 2023, includes several by-laws for adoption, including a zoning by-law amendment for 2222629 Ontario Inc. (Snider), a public road naming policy, an amendment to the Lower Beverley Lake Park establishing by-law, and a road naming for a lane off 706 Daytown. Council will also hear a delegation from the Elgin Lions Club about a celebration and a Trillium Grant for a septic system, and consider heritage advisory recommendations on historic settlement signs and a plaque. The agenda includes routine items such as minutes, correspondence, and a closed session.

• By-Law 2023-19: ZBA-2-2023 for 2222629 Ontario Inc. (Snider)
• By-Law 2023-20: Public Road Naming Policy
• By-Law 2023-21: Amend Lower Beverley Lake Park Establishing By-Law
• By-Law 2023-22: Road naming off 706 Daytown to White Farm Lane
• Delegation: Elgin Lions Club - Celebration of Front Line Workers and Trillium Grant for Septic System

Council passed four by-laws, including a new Public Road Naming Policy and a zoning amendment. The board also appointed members to three Area Community Enhancement Committees and approved the installation of historic settlement signs and a memorial plaque.

• Approved partnership with Elgin Lions Club for Front Line Workers event
• Approved purchase of four Historic Settlement signs for Cheney's Corners, Newboyne, Plum Hollow, and The Narrows
• Authorized installation of a bronze plaque for Douglas Halladay on the Red Brick School
• Passed By-Law 2023-19: ZBA-2-2023 2222629 Ontario Inc. SC (SNIDER)
• Passed By-Law 2023-20: Public Road Naming Policy
• Passed By-Law 2023-21: Lower Beverley Lake Park Establishing By-Law amendment
• Passed By-Law 2023-22: Named lane off 706 Daytown to White Farm Lane
• Appointed members to Delta, Elgin, and South Elmsley Area Community Enhancement Committees

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to discuss financial summaries, including the 2023 Ont. Reg 284/09 budget and 2022 council remuneration. The body will also consider requests for a new streetlight and the renaming of a private road.

• Request for streetlight at Highway 15 and R33
• Ont. Reg 284/09 2023 Budget
• Council Remuneration 2022
• Renaming of private roads: Lane off 706 Daytown Rd
• Cemetery Grant Program Update

The Municipal Services Committee recommended that staff obtain costs for a streetlight at Highway 15 and R33 and proposed naming a private road White Farm Lane. The committee also recommended the municipality administer two summer student positions for the Delta Athletic and Recreation Society.

• Recommended staff obtain initial costing for a streetlight at Highway 15 and R33 (Carried)
• Recommended a By-Law to name the private road off 706 Daytown Rd as White Farm Lane (Carried)
• Recommended the municipality administer 2 summer student positions for Delta Athletic and Recreation Society (Carried)
• Recommended deferring the naming of the future municipal complex until a development plan is approved (Carried)
• Recommended Council adopt the Ont. Reg 284/09 2023 Budget report (Carried)
• Approved the Minutes of the Closed Session from January 23, 2023 (Carried)
• Acknowledged Treasury YTD Summary for February 2023 (Carried)
• Acknowledged Rideau Lakes Fire & Rescue report for February 2023 (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss a comprehensive update to the Zoning By-Law, including survey results and draft general provisions. The body will also consider specific applications for land use and road closures.

• Section 45 Application A-2-2023 for 2851 Highway 15 (Sandy Beach)
• Road Closure and Encroachment Application RC-1-2023 for 706A Daytown Road
• Fee waiving request from Wendy Lapp for a Zoning By-Law Amendment application
• Zoning By-Law interpretation request from Don Orr regarding accessory structure height
• Review of Survey #1 results and Draft 1 of Section 3 (General Provisions) for the Zoning By-Law update

The Planning Advisory and Committee of Adjustment approved a water setback relief for a deck addition at Otter Lake and recommended a road allowance closure for a property on Daytown Road. The committee also accepted a specific zoning interpretation for an accessory structure height and denied a request to waive application fees.

• Denied request to waive $1,696 Zoning By-Law application fee for Gwendilyn Lapp
• Approved Zoning By-Law interpretation for Donald Orr allowing accessory structure height up to 10m
• Approved Section 45(1) application A-2-2023 for 8.9sqm deck addition at Sandy Beach at Otter Lake
• Recommended approval of road allowance closure RC-1-2023 for Robert White at 706A Daytown Road
• Recommended that staff incorporate survey responses and committee direction into the Comprehensive Zoning By-law Update

Portland and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or agenda items are listed.

The committee appointed a Chair, Secretary, and Treasurer and voted down the creation of a Vice-chair position. Members established four sub-committees and approved a resident survey for the Little Free Library location.

• Appointed Mike Doxey as Chair (Carried)
• Appointed Liz Church as Secretary (Carried)
• Appointed Elisabeth Hick as Treasurer (Carried)
• Proposal to appoint a Vice-Chair (Defeated)
• Established sub-committees for Beautification, Hall, Skate the Lake, and Parks and Rec (Carried)
• Approved resident survey for Little Free Library location (Carried)
• Approved agenda as presented (Carried)
• Acknowledged minutes from November 15, 2022 (Carried)

Municipal Heritage Advisory Committee

The committee recommended four specific communities for new historic settlement signs and the installation of a bronze plaque at the Red Brick School. Sue Warren was appointed Chairperson for a two-year term. Members also discussed the potential impacts of Bill 23 on heritage designations.

• Appointed Sue Warren as Chairperson for a two-year term (Carried)
• Approved the agenda as amended (Carried)
• Approved minutes from the February 16, 2023 meeting (Carried)
• Recommended Council produce historic settlement signs for Cheney's Corners, Newboyne, Plum Hollow, and The Narrows (Carried)
• Recommended Council install a bronze plaque honoring Douglas Halladay on the Red Brick School (Carried)

North Crosby and Area CEC Meeting

The provided document contains only procedural software information and no meeting details. There are no specific topics, decisions, or discussions listed for this North Crosby and Area CEC meeting.

The committee appointed a Chair, Secretary, and Treasurer. A Hall and Recreation sub-committee was established, while a proposal for a beautification sub-committee was declined. The committee also discussed upcoming community events and a future RFP for a seniors pathway.

• Appointed Barb Lavoie as Chair (Carried)
• Appointed Dana Menger as Secretary (Carried)
• Appointed Diana Kemp as Treasurer (Carried)
• Adopted the agenda as presented (Carried)
• Adopted the February 16, 2023 minutes (Carried)
• Approved the creation of a Hall and Recreation sub-committee (Carried)
• Decided against creating a beautification sub-committee

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to discuss infrastructure updates, including fire hall concept designs and a public road naming policy. The body will also review reports on roads, environmental services, and municipal properties.

• Initial Station #2 Fire Hall Concept Designs
• Public Road Naming Policy
• Portland Hall Playground Relocation
• Fishing Tournaments By-Law Update
• Proposed motion regarding Surplus Lands

The Municipal Services Committee recommended contracting Transitions Bike Track Inc. for a pump track at the REHMC and directed staff to identify potentially surplus municipal lands. Other actions included recommending a new public road naming policy and advancing fire hall concept designs. The committee also deferred a decision on the Portland Hall playground relocation.

• Recommended contract with Transitions Bike Track Inc. for REHMC pump track
• Directed staff to report on owned properties to identify surplus lands
• Recommended proposed Public Road Naming Policy be adopted by By-Law
• Recommended Altered Roots Architects proceed to 30% drawings for Station #2 Fire Hall
• Recommended waiving festival permit fee and providing social media support for Chaffey's Outdoor Expo
• Deferred Portland Hall playground relocation decision to April meeting
• Recommended legal review of updated Fishing Tournaments By-Law 2007-19
• Authorized application for an EV charging station at Ronald E. Holman Municipal Complex

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment recommended a zoning by-law amendment for new residential lots and parkland. The committee also approved a minor variance for a cottage deck and advanced a comprehensive zoning by-law update.

• Recommended approval of ZBA-2-2023 to rezone lots and parkland for 2222629 Ontario Inc. (Carried)
• Approved Section 45(1) Application A-3-2023 for The Orovan Family Cottage Society to retain a 17.8sqm deck (Carried)
• Approved publishing the Guide to the Comprehensive Zoning Update on the Township website (Carried)
• Directed staff to incorporate PACA feedback into Draft 1 of the Zoning By-Law Update (Carried)
• Directed staff to consult private property owners regarding site-specific zoning changes (Carried)
• Approved February 22, 2023 meeting minutes (Carried)

Newboro and Area CEC Meeting

This agenda for the Newboro and Area Community Engagement Committee (CEC) meeting on March 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

The Newboro and Area CEC approved the purchase of lighting for the Hall Stage and the installation of two memorial benches. The committee also coordinated logistics for the St. Patrick Day Dinner, Easter Egg Hunt, and Canada Day celebrations.

• Approved purchase of lighting for the Hall Stage (Carried)
• Approved purchase of a memorial bench for Arthur Thompson using collected donations (Carried)
• Approved permission for Joan Wright to place a memorial bench in Newboro Memorial Park (Carried)

Economic Development Committee

The Rideau Lakes Economic Development Committee is meeting to review and discuss several economic development initiatives, including a draft business listing, a business recognition program update, the 2023 Map and Guide publications, an investment attraction campaign, and the Economic Development Action Plan process. The agenda also includes routine items like minutes adoption and a closed session for committee appointments.

• Review of Rideau Lakes Draft Business List (March 2023)
• Update on Business Recognition Program 2023 event planning
• Review of 2023 Map and Guide content and community maps for Chaffeys Lock, Delta, Elgin, Morton, Newboro, North Crosby, Portland
• Investment Attraction Campaign update (TD Graham and Associates)
• Economic Development Action Plan process discussion

The Economic Development Committee approved a $4,000 partnership with Postmedia for an investment attraction campaign. The committee also authorized the 2023 Map and Guide publication and the selection of judges and catering for the Business Awards Breakfast.

• Approved $4,000 investment attraction campaign with Postmedia (Carried)
• Approved development of 2023 Rideau Lakes Map and Guide (Carried)
• Authorized staff to select judges and catering for April 14 Business Awards Breakfast (Carried)
• Approved removal of independent business signs from hydro and telephone poles by Public Works (Carried)
• Accepted proposed process to update the Economic Development Action Plan in principle (Carried)
• Approved February 6, 2023 meeting minutes as amended (Carried)
• Approved minutes of the December 5, 2022 closed session (Carried)

Regular Council Meeting

Rideau Lakes Council is meeting to consider several by-laws, including the 2023 tax rates and annual budget, a community improvement plan for villages, and zoning amendments. They will also hear delegations about a public pool and a fundraising campaign, and discuss Chaffey's Lock visioning and a sidewalk/boardwalk project.

• By-Law 2023-17: Adopt 2023 tax rates and annual budget
• By-Law 2023-14: Adopt Community Improvement Plan for Villages
• By-Law 2023-12: ZBA-16-2022 Highway 15 (Wright)
• By-Law 2023-13: ZBA-1-2023 Troy Lake Road (Parker)
• By-Law 2023-15: Agreement with Parks Canada for Newboro parking

Council passed the 2023 tax rate and annual budget with a 6-2 vote. Other key actions included approving a community improvement plan and committing $30,000 to the Maple View Lodge fundraising campaign.

• Approved 2023 Tax Rate and Annual Budget (6-2)
• Committed $30,000 over three years for Maple View Lodge dining room naming rights
• Adopted Chaffey's Lock Village Visioning Final Report
• Directed staff to investigate Queens University partnership for Chaffeys Lock sidewalk/boardwalk design
• Directed staff to amend By-Law 2010-05 to add a Seasonal Camper seat to the Lower Beverley Lake Park Management Board
• Passed By-Law 2023-14 to adopt Community Improvement Plan for Villages
• Passed By-Law 2023-15 for Newboro Parking agreement with Parks Canada
• Appointed members to multiple Community Enhancement Committees and advisory boards

Rideau Lakes Lake Association Committee (RLLAC)

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. There are no listed topics for the March 2, 2023, meeting.

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to review the 2023 second draft budget, a treasury department review by KPMG, and a January treasury summary. They will also hear a delegation on council training regarding the code of conduct and integrity commissioner, and discuss a proposed Parks Canada parking agreement for Newboro Harbour. The agenda includes several routine items such as adoption of minutes, declarations of interest, and correspondence.

• 2023 2nd Draft Budget review
• Treasury Department Review by KPMG
• Treasury YTD Summary - January 2023
• Parks Canada Newboro Harbour Parking Agreement
• Council Training on Code of Conduct/Integrity Commissioner

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment recommended the approval of a revised Community Improvement Plan for Villages and two zoning amendments. The committee also approved a minor variance for a deck and shed in South Crosby. Additionally, the body established its new leadership following the amalgamation of two former committees.

• Appointed Joan Delaney as Chairperson (Carried)
• Appointed Brittany Mulhern as Secretary-Treasurer (Carried)
• Recommended approval of the revised Community Improvement Plan for Villages (Carried)
• Denied recommendation to include all of South Elmsley Ward in the CIP (Defeated)
• Recommended approval of ZBA-1-2023 to rezone property to Waterfront Residential (Carried)
• Recommended approval of ZBA-16-2022 to rezone property to General Commercial for a carwash (Carried)
• Approved Section 45 application A-1-2023 for a deck and shed with conditions (Carried)
• Recommended that road allowance land value be waived for Robert White if application fees are paid (Carried)

North Crosby and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. No business items were listed for this meeting.

The Community Enhancement Committee approved the hiring of entertainer Gerry Mitchell for a March event. The committee also reviewed financial reports and discussed planned 2023 budget items currently awaiting Municipal Services approval.

• Approved hiring entertainer Gerry Mitchell for $175 taxes in
• Adopted agenda
• Adopted previous minutes

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage-related business, including storyboard requests for the Newboro Community Hall and Tett Cemetery, updates to the Rideau Lakes Map and Guide, and planning for a Heritage Symposium. The agenda is largely procedural, with no major decisions or public hearings listed.

• Storyboard request for Newboro Community Hall (Simpson Masonic Lodge)
• Storyboard request for Tett Cemetery
• Review of 2023 draft Rideau Lakes Map and Guide content
• Community map reviews for Chaffeys Lock, Delta, Elgin, Morton and Jones Falls, Rideau Ferry and Lombardy, Newboro, North Crosby, and Portland
• Heritage Symposium planning discussion

The Municipal Heritage Advisory Committee approved the agenda and previous minutes. The committee expressed support in principle for a storyboard at Newboro Community Hall to be funded by the Simpson Masonic Lodge. Members also discussed planning for a Heritage Symposium and updates to the Rideau Lakes Map and Guide.

• Approved agenda (Carried)
• Approved January 19, 2023 meeting minutes (Carried)
• Approved Simpson Masonic Lodge storyboard proposal in principle (Carried)
• Formed ad-hoc committee for Heritage Symposium planning

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

The committee approved a request for a new sign to be installed perpendicular to the highway as an interim solution. They also confirmed four fundraising dates for the year and approved the monthly financial report.

• Approved request for a new sign to be placed back-to-back and higher to improve visibility (Carried)
• Confirmed April 22nd Breakfast fundraiser
• Confirmed May 30th Yard/Craft Sale with $15 table rentals
• Confirmed October 14th 2nd Annual Octoberfest
• Confirmed November 25th Gingerbread House Decorating and Bake Sale
• Approved financial report showing total to date of $11,028.46 (Carried)
• Adopted agenda (Carried)
• Adopted January 18th, 2023 minutes (Carried)

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to review departmental updates and consider results of 10 tenders and RFPs for road operations, including dust suppressant, street sweeping, and surface treatment. They will also discuss providing electricity to parks, community enhancement committee minutes and recommendations, grant programs, a nature camp MOU, and a follow-up report on council compensation. The meeting includes a tentative closed session.

• Tender results for PW2023-1 Operational Services through PW2023-10 Geotextile Cloth
• Providing electricity to parks
• Community Enhancement Committee minutes and recommendations
• Rural Economic Development Program and Seniors Community Grant Program
• Frontenac Arch Biosphere Nature Camp MOU

The Municipal Services Committee recommended several tender and RFP awards for road maintenance and supplies to Council. The committee also recommended applying for grants to support senior transportation and the redevelopment of an old maple syrup factory in Delta.

• Recommended Surface Treatment tender (PW2023-6) to Duncor Enterprises Inc. for $1,265,286.40 plus HST
• Recommended Street Sweeping tender (PW2023-3) to Online Pavement Markings & Maintenance for $30,500.00 plus HST
• Recommended Woven Geotextile RFP (PW2023-10) to Battlefield Equipment Rentals for $20,211.95
• Recommended Dust Suppressant tender (PW2023-2) to Da-Lee Dust Control Ltd. at $0.354/litre
• Recommended Roadside Mowing RFP (PW2023-7) to Kenney Farms at $66.66/Lane km
• Recommended Tight Blading RFP (PW2023-8) to G. Tackaberry Construction at $142.00/T
• Recommended Council authorize application to Rural Economic Development Program for Delta maple syrup factory
• Recommended Council authorize application to Seniors Community Grant Program for senior transportation

Newboro and Area CEC Meeting

This agenda for the Newboro and Area Community Economic Development Committee (CEC) meeting on February 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

The Newboro and Area Community Enhancement Committee outlined a 2023 event calendar and recommended soccer field bleacher repairs to Council. The committee also voted to apply for a Small Halls event grant.

• Approved application to Small Halls to host an event (Carried)
• Recommended to Council that wood on old soccer field bleachers be replaced (Carried)

Regular Council Meeting

The Rideau Lakes Council is meeting to vote on several by-laws, including a requirement for a Ward 1 by-election and a new recreation agreement with the Township of Athens. The body will also hear a delegation regarding well contamination and discuss the Portland Hub project.

• By-Law 2023-05: Require a By-Election for Ward 1 Councillor
• By-Law 2023-06: Recreation Services Agreement with Township of Athens
• By-Law 2023-08: Policy on Development Charges Demolition Credits and Park Model Trailers
• By-Law 2023-10: MOU with Athens and District Snowmobile Club
• By-Law 2023-07: Amend Septic Reinspection Program Agreement with Rideau Valley Conservation Authority

Council passed seven by-laws covering topics such as electronic meeting participation, a Ward 1 by-election, and a recreation agreement with the Township of Athens. The board also authorized the sole-source purchase of a rescue unit for Station 3 in Elgin and updated several committee appointments.

• Authorized sole-source purchase of F550 Rescue unit for Station 3 (Elgin) from Dependable Emergency Vehicles
• Passed By-Law 2023-04 to allow unlimited electronic participation in meetings
• Passed By-Law 2023-05 to require a by-election for Ward 1 Councillor
• Passed By-Law 2023-06 for a Recreation Agreement with Township of Athens
• Passed By-Law 2023-07 to amend Septic Reinspection Agreement with Rideau Valley Conservation Authority
• Passed By-Law 2023-08 regarding Development Charges Demolition Credits and Park Model Trailers
• Passed By-Law 2023-09 to establish a Planning Advisory and Committee of Adjustment
• Passed By-Law 2023-10 to enter into MOU with Athens and District Snowmobile Club

Economic Development Committee

The Economic Development Committee will receive a delegation on the Chaffeys Lock Village Visioning project, review the 2023 Economic Development budget draft, and discuss updates to the Rideau Lakes business directory.

• Delegation from Amplitude Consulting on Chaffeys Lock Community Vision 2030
• 2023 Economic Development Budget DRAFT for review
• Rideau Lakes Business Directory Update (February 2023)
• 2022 Business Survey Report from the Township

The Economic Development Committee recommended that Council accept the Chaffeys Lock Village Visioning document and investigate a university partnership for a sidewalk/boardwalk design. The committee also decided to keep the 2023 Economic Development Budget as-is despite requests for savings. Additionally, the Rideau Lakes Business Listing was updated and forwarded to Council for review.

• Approved the agenda and December 5, 2022 meeting minutes
• Forwarded updated Rideau Lakes Business Listing to Council for review
• Recommended Council accept the Chaffeys Lock Village Visioning document
• Recommended staff investigate university partner for Chaffeys Lock sidewalk/boardwalk design
• Decided to leave the draft 2023 Economic Development Budget as-is
• Acknowledged the 2022 Business Survey Report from Leeds Grenville Economic Development Department

Elgin Seniors Housing Board

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The Board adopted the draft 2023 budget and approved a 2.5% rent increase for current tenants. It also authorized the purchase of a collapsible shower barrier and directed staff to seek alternative funding for walkway repairs.

• Approved 2.5% rent increase for existing tenants (Resolution #6-2023)
• Set new tenant rent at maximum allowable rate minus $125 utility charge (Resolution #6-2023)
• Adopted Draft 2023 Budget as amended (Resolution #5-2023)
• Approved purchase of one collapsible shower barrier (Resolution #3-2023)
• Directed staff to proceed with 'Option 1' for walkways and investigate alternative capital funding (Resolution #4-2023)
• Passed By-Law #2023-01 to govern Board proceedings (Resolution #7-2023)
• Approved Regular Meeting Minutes of July 28, 2022 (Resolution #2-2023)

Special Municipal Services Committee (GG)

The Special Municipal Services Committee is meeting to receive presentations on the draft 2023 Operating and Capital Budgets. Members will discuss the balance of the budget and community grant requests.

• 2023 Draft Operating and Capital Budgets presentation
• 2022 Year-End Projection review
• Discussion on community grant requests
• Review of Long-Term Financial Sustainability Plan
• Review of tax rates and assessment information

The Municipal Services Committee acknowledged the draft 2023 budget and recommended the transfer of a $576K estimated 2022 surplus to various reserves and budget offsets. The committee directed staff to revise the budget to target a 4.9% increase and a 6% cost-of-living adjustment. Specific funding amounts for various community grants were also reviewed and adjusted.

• Acknowledged Introductory Draft 2023 Budget Presentation
• Recommended transfer of $191,183 from 2022 surplus to offset 2023 budget costs
• Recommended transfer of $250K from 2022 surplus to infrastructure reserve
• Recommended transfer of $100K from 2022 surplus to reduce debt financing
• Recommended transfer of $265K from 2022 to Development Reserve
• Recommended that staff continue to work on a revised budget
• Adjusted community grant allocations, totaling $162,286 from a requested $235,796

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review several site plan and consent applications. The committee is also discussing a proposed community consultation strategy for a comprehensive Zoning By-Law update.

• Section 45 and Site Plan Application A-33-2022 for 4331 R43
• Section 45 and Site Plan Application A-34-2022 for 30 B12
• Consent Applications B-151-22, B-152-22, B-153-22, and B-154-22 for Salem Restoration Ltd
• Proposed Community Consultation Strategy for Zoning By-Law Comprehensive Update
• Cancellation of the February 8, 2023 meeting

The Committee approved a residential dwelling application for Melissa Kruyne and recommended the approval of four lot creations for Salem Restoration Ltd. It also recommended a community consultation strategy for zoning updates and the creation of a joint Planning Advisory and Committee of Adjustment (PACA).

• Approved Section 45(1) Application A-33-2022 for Melissa Kruyne
• Deferred Section 45(1) Application A-34-2022 for Mary Donkers & Stephen Moffat to reduce lot coverage
• Recommended approval of Consent Applications B-151-22 through B-154-22 for Salem Restoration Ltd
• Recommended approval of the Community Consultation Strategy for the Comprehensive Zoning By-Law Update
• Recommended the creation of a new joint committee: The Planning Advisory and Committee of Adjustment (PACA)
• Recommended removing the 'comment round up' period from future agendas
• Cancelled the February 8, 2023 meeting

Morton and Area CEC Meeting

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The committee reviewed financial balances and township reports on local programming and renovations. The township will replace a sign on Briar Hill road and clear the Water Street Portage trail in the spring. A presentation was given regarding trail improvements and parking management at Rock Dunder.

• Approved $2,230 total for 2023 Eco Festival ($500 cash, $1,730 in-kind fee waivers)
• Scheduled replacement of Briar Hill road sign for spring
• Scheduled Water Street Portage trail clearing for spring

Municipal Services Committee (GG)

The Municipal Services Committee is meeting to discuss a roads department service delivery review and the design and construction management for Station #2. The body will also review treasury summaries and a development charges by-law regarding park model trailers.

• Dillon Consulting: Roads Department Service Delivery Review
• RFP PW2022-29 for Station #2 Design & Construction Management
• Development Charges By-Law regarding Park Model Trailers & Demolition Credits Policy
• Recreation Agreement with the Township of Athens
• Sponsorship request from No. 9 Contemporary Art and the Environment

The Municipal Services Committee recommended awarding a design and construction management contract for Station #2 to Altered Roots Architects. The committee also proposed several budget contributions and policy updates for Council's final approval.

• Recommended awarding RFP PW2022-29 for Station #2 design to Altered Roots Architects for $86,600 plus HST
• Recommended $91,140 contribution to Perth & Smiths Falls District Hospital Capital Core Program for 2023 budget
• Recommended Council adopt proposed Park Model Trailers & Demolition Credits' Policy by By-Law
• Recommended $500 cash contribution and in-kind support for 2023 Cloud 9 Music and Art Festival
• Recommended Council authorize application to Resilient Communities Fund for Parks and Recreation Master Plan update
• Recommended By-Law to enter into a Recreation Agreement with the Township of Athens
• Recommended Steve Allen be confirmed as municipal representative for Cataraqui Source Protection Area (Eastern Area)
• Recommended Council consider further funding for Newboro United Church Cemetery Board in 2023 budget

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will discuss a heritage designation request for 507 Hutchings Rd, review a draft Community Improvement Plan for Villages, and receive updates on the Cemeteries Grant Program and the MHAC budget. The committee will also hear from the Newboro Heritage Society and consider storyboard requests for Simpson Masonic Lodge and Tett Cemetery.

• Heritage Designation Request by Councillor Hutchings - 507 Hutchings Rd
• Community Improvement Plan for Villages (Draft)
• Cemeteries Grant Program update
• MHAC Budget 2023 Update
• Letter from Ross Lambert re: Proposed Simpson Lodge Storyboard at Newboro Community Hall

The Municipal Heritage Advisory Committee approved the documentary "Taverns and Their Keepers" and authorized a small expense for a storyboard reproduction. The committee also discussed heritage designations and storyboard requests for Newboro and Tett Cemetery.

• Approved Documentary #4 'Taverns and Their Keepers' (Carried)
• Approved up to $50 for a 2' by 3' reproduction of the Morton Storyboard (Carried)
• Denied recommendation to Council that storyboards in Newboro, Elgin and Delta be shovelled in winter (Defeated)
• Acknowledged proposal from Simpson Masonic Lodge for a storyboard at Newboro Community Hall (Carried)
• Adopted minutes from November 17, 2022 meeting (Carried)

South Elmsley and Area CEC Meeting

The committee approved a budget of $300 to provide chocolates and information about the Ron Holman Building to approximately 120 children from junior kindergarten through grade 3. The financial report was approved, and the agenda and previous minutes were adopted.

• Adopted the meeting agenda (Carried)
• Adopted minutes from November 9, 2022 (Carried)
• Approved financial report showing a balance of $10,592.26 (Carried)
• Approved spending up to $300.00 for Valentine's Day chocolates for approximately 120 Lombardy Public School students (Carried)

Special Municipal Services Committee (PW)

The Municipal Services Committee defeated a recommendation to issue a Request for Tender (RFT) for the Portland Municipal Hub. The committee did approve a request for staff to obtain an appraisal of the Gallagher property.

• Defeated recommendation to issue RFT for Portland Municipal Hub 90% drawings (4-4)
• Approved recommendation to obtain an appraisal on the Gallagher property (Carried)
• Acknowledged presentation by +VG Architects regarding Portland Hub (Carried)
• Acknowledged staff reports on Portland Municipal Hub (Carried)
• Acknowledged report on Gallagher Property Past Development Proposals (Carried)
• Acknowledged resident letters and petition regarding Gallagher Property development (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a Section 45 application, three consent applications, a road encroachment fee refund request, and discuss the Villages Community Improvement Plan and options for site plan control under Bill 23. The meeting includes adoption of prior minutes and a tentative closed session.

• A-32-2022 SUTHERLAND & SKUBNIK: Section 45 application, North Crosby Concession 8 Part Lot 19, no civic address (Catkin Lane), Newboro
• B-148-22, B-149-22 & B-150-22 RICKER & REID: Consent applications, Burgess Concession 2 Part Lot 23/24 Island 14, 6766 Big Rideau, Bastard & South Burgess
• RC-7-2022 WHITNEY: Request for refund of road encroachment application fee
• Discussion of Villages Community Improvement Plan
• Bill 23 - Options for similar achievement of Site Plan Control

The Committee recommended the creation of three new residential lots from an island parcel, subject to development agreements. It also approved a residential construction application and recommended a full refund for a road encroachment fee. Additionally, the Committee recommended the public release of the Draft Villages Community Improvement Plan.

• Recommended approval of three new residential lots (B-148-22, B-149-22, B-150-22) subject to development agreements
• Approved Section 45 Application A-32-2022 for a dwelling and accessory structures
• Recommended full refund of $734.00 road encroachment application fee to Jeffery Whitney
• Recommended formal public release of the Draft Villages Community Improvement Plan for feedback
• Recommended staff research a Shoreline Protection/Preservation By-Law and zoning amendments
• Approved various application refunds totaling $1,616 across five files (SP-45-2022, SP-61-2022, SP-49-2022, SP-63-2022, SP-62-2022) due to Bill 23

Elgin and Area CEC Meeting

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The Committee approved funding for a new sound system and rink signage. It also recommended that Council obtain a hydro layout for the Crosby circle to provide on-site power.

• Approved up to $100 for rink signage (Carried)
• Approved $2,055.05 for a Long and McQuade sound system (Carried)
• Recommended Council obtain a Hydro layout for Crosby circle (Carried)
• Approved agenda as amended (Carried)
• Approved November 15, 2022 minutes as amended (Carried)

Portland and Area CEC Meeting

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Municipal Services Committee (PW)

The Municipal Services Committee is meeting to receive departmental updates on roads, environmental services, and municipal properties. The session includes a delegation on affordable housing and a report on sustainable drainage monitoring.

• Delegation from Caroline Rigutto regarding affordable housing in Leeds and Grenville
• Sustainable Drainage Project 2022 Monitoring Report/Summary
• Roads progress update from Dan Chant
• Environmental Services and Municipal Properties updates
• Correspondence regarding the More Homes Built Faster Act, 2022

The Municipal Services Committee recommended that staff draft a policy regarding redevelopment credits for seasonal campground sites converting to park model trailers. The committee also acknowledged several departmental updates and a presentation on affordable housing.

• Recommended staff draft a policy for redevelopment credits for seasonal campground sites converting to park model trailers (Carried)
• Recommended that Development Services promote affordable housing programs following a presentation by Caroline Rigutto (Carried)
• Acknowledged Development Services departmental update and 2022 permit activity (Carried)
• Acknowledged Sustainable Drainage Project 2022 Monitoring Report/Summary (Carried)
• Acknowledged Roads Progress report (Carried)
• Acknowledged Environmental Services Update (Carried)
• Acknowledged Municipal Properties Update (Carried)
• Acknowledged Recreation Update (Carried)

Regular Council Meeting

The Township of Rideau Lakes Council is meeting to handle routine business, including declaring a vacancy for Ward 1 (Bastard & South Burgess) and deciding whether to fill it by appointment. Council will also consider by-laws for temporary borrowing and an interim tax levy for 2023, as well as proposed motions to open meetings to the public and amend electronic participation rules.

• By-Law 2023-01: Authorize temporary borrowing for 2023
• By-Law 2023-02: Provide for interim tax levy
• Declaration of vacancy for Councillor Ward 1 (Bastard & South Burgess)
• Proposed motion to open meetings to the public
• Proposed motion to amend Procedural By-Law Section 7.5 (electronic participation)

Council declared the Ward 1 seat vacant following the death of Councillor Cathy Livingston. A motion to fill the seat by appointment was defeated, and Council instead decided to hold a by-election. Other actions included approving temporary borrowing and interim tax levy by-laws.

• Declared Ward 1 Councillor position vacant
• Denied authorization to fill Ward 1 vacancy by appointment (3-4)
• Approved by-election to fill Ward 1 vacancy (5-2)
• Passed By-Law 2023-01 (Temporary Borrowing) and 2023-02 (Interim Tax Levy)
• Approved opening Council Chambers to a maximum of 5 public members
• Directed staff to remove limits on electronic participation for members
• Appointed 8 individuals to the Rideau Lakes Public Library Board
• Amended By-Law 2015-46 to include Lower Beverley Lake and various islands in the 2023 Septic Reinspection Program