Renfrew public meetings in 2024

Special Council Meeting

Renfrew Town Council is holding a special virtual meeting to enter a closed session. The session will focus on negotiations regarding a lease agreement and roof repair for Deslaurier Custom Cabinets.

• Closed session regarding Deslaurier Custom Cabinets lease agreement and roof repair

Council held a special virtual meeting and entered closed session to discuss negotiations related to the Deslaurier Custom Cabinets lease agreement and roof repair at 550 Hall Ave. After rising from closed session, Council directed staff to continue discussions with Deslaurier Custom Cabinets Inc. regarding a lease extension and leasehold improvements. No other substantive decisions were made.

• Directed staff to continue lease extension and leasehold improvement discussions with Deslaurier Custom Cabinets Inc. (carried)

Renfrew Public Library Board

The board is meeting to review November 2024 financial and activity reports. Members will discuss appointing a Strategic Planning Committee and continuing record management support from the Town of Renfrew.

• Appointment of members to the Strategic Planning Committee
• Approval of the November 2024 Financial Statement
• Proposal for the Town of Renfrew to continue providing meeting support and record management
• Postponement of the Annual Work Plan presentation until February 2025

The Renfrew Public Library Board approved several routine items, including the November minutes and financial statement, and accepted a new Year at a Glance document as information. The board postponed the Annual Work Plan to February 2025 to allow the Library CEO to assist, and appointed four members to a new Strategic Planning Committee, with additional members to be named in January. The board also approved continuing Town of Renfrew meeting support and records management.

• Approved November 18, 2024 board minutes (RPL-12-01)
• Accepted November 2024 financial statement (RPL-12-02)
• Waived rules to receive Year at a Glance visual (RPL-12-03)
• Postponed Annual Work Plan to February 2025 (RPL-12-04)
• Approved Town of Renfrew meeting support and records management (RPL-12-05)
• Appointed Strategic Planning Committee members (RPL-12-06)
• Appointed Heaslip, Donnelly, Clark, Stevens to Strategic Planning Committee (RPL-12-07)
• Scheduled next meeting for January 27, 2025 (RPL-12-08)

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board is meeting to discuss agenda items. The agenda text provided is procedural boilerplate and does not contain details on specific decisions.

• Meeting agenda and video recording available
• Procedural meeting details only
• No specific agenda items listed

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing the 2018 Business Retention & Expansion Action Plan to prepare for a 2025 update. The body is discussing recommendations for the 2025 budget, including potential staffing for economic development and advertising with Ontario Filmmaker.

• Recommendation for 2025 budget to include an Economic Development Officer, staff, or business ambassadors
• Review of the 2018 Business Retention & Expansion Action Plan
• Proposed advertising with Ontario Filmmaker for the 2025 budget
• Discussion on Community Improvement Grant (CIP) changes
• Update on Downtown Renfrew BIA boundary expansion

The Economic Development Advisory Committee recommended that Town Council establish an operating budget for economic development functions, including hiring an Economic Development Officer or staff in 2025. It also postponed discussion on Community Improvement Grant updates until January 2025 and defeated a proposal to advertise with Ontario Filmmaker in the 2025 budget. The committee approved its 2025 meeting dates and confirmed prior minutes.

• Recommended Council establish 2025 economic development operating budget, including hiring staff (Carried)
• Postponed CIP discussion to January 2025, with letter of support for County CIP (Carried)
• Defeated recommendation to include Ontario Filmmaker advertising in 2025 budget
• Recommended further investigation on film production hosting requirements (Carried)
• Approved 2025 meeting dates (Carried)
• Approved 2025 proposed meeting topics for feedback (Carried)
• Confirmed minutes of October 8, 2024 meeting (Carried)

Regular Council Meeting

The Renfrew Town Council will meet in Committee of the Whole to consider several reports and adopt resolutions. Items include appointing a new Chief Administrative Officer, approving a snow‑hauling and equipment contract, and transferring the Roots Music Festival assets. The council will also approve a $5,000 grant for façade improvements at 228 Raglan Street South and expand the Downtown Business Improvement Area boundary.

• Appointment of Gloria Raybone as new Chief Administrative Officer and extension of the acting CAO contract until Jan 31 2025
• Approval of Contract 2024-31-IPWE for snow hauling, dozer rental and grader rental to Bonnechere Excavating Inc.
• Transfer of all intellectual property and assets of the Roots Music Festival to Calabogie Motorsports Park
• Approval of a $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Approval of the Downtown Renfrew Business Improvement Area boundary expansion

Council appointed Gloria Raybone as the new Chief Administrative Officer/Deputy Clerk and extended the Acting CAO contract to January 31, 2025. It approved a snow hauling and equipment rental contract with Bonnechere Excavating Inc., and approved transferring the Roots Music Festival's intellectual property and assets to Calabogie Motorsports Park. The Waste Management By-Law passed 5-2, while the Consolidated Parking By-Law was tabled for a working group. Several other items were approved, including a CIP grant and a boundary expansion for the Downtown Renfrew BIA.

• Appointed Gloria Raybone as CAO/Deputy Clerk and extended Acting CAO contract to Jan 31, 2025
• Approved Contract 2024-31-IPWE for snow hauling and equipment rental to Bonnechere Excavating Inc.
• Approved transfer of Roots Music Festival IP and assets to Calabogie Motorsports Park
• Passed Waste Management By-Law 103-2024 (5-2)
• Tabled Consolidated Parking By-Law 104-2024 for working group review
• Approved $5,000 CIP grant for 228 Raglan Street South
• Approved Downtown Renfrew BIA boundary expansion
• Awarded RFP 2024-27-FCS for I.T. Services to OnServe for three years

Special Council Meeting

The Renfrew Town Council will consider the recommendation to award the I.T. Services RFP 2024-27-FCS to OnServe, with any transition costs in 2024 funded through operating. The council will also convene a closed session to discuss litigation and potential litigation matters, including a roof repair lease with Deslaurier Custom Cabinets, a loan update from Renfrew Hydro Inc., an asset dispute over recreation equipment, and a contract agreement with WSCS Consulting Inc. Standard procedural items such as call to order and roll call are also on the agenda.

• Award I.T. Services RFP 2024-27-FCS to OnServe (transition costs funded through operating)
• Closed session on litigation items: Deslaurier Custom Cabinets roof repair lease, Renfrew Hydro Inc. loan update, recreation equipment asset dispute, WSCS Consulting Inc. contract
• Upcoming regular council meeting scheduled for December 10 at 5:30 p.m.

Renfrew Town Council postponed the decision on awarding the I.T. services contract to OnServe until the December 10th meeting. Following a closed session, the Council directed staff to continue lease negotiations with Deslaurier Custom Cabinets, authorized calling on a Renfrew Hydro Inc. promissory note, and concluded a contract with WSCS Consulting Inc.

• Postponed I.T. services RFP 2024-27-FCS award to December 10th (Carried)
• Directed staff to continue lease negotiations with Deslaurier Custom Cabinets (Carried)
• Approved calling on the Renfrew Hydro Inc. promissory note (Carried)
• Approved legal recommendation to resolve an asset dispute (Carried)
• Concluded Third Party Review contract with WSCS Consulting Inc. (Carried)

Regular Council Meeting

The Renfrew Town Council meeting will consider the Quarterly Administration Report for July‑September 2024 and receive several informational reports. The Committee of the Whole will recommend approval of a $5,000 Capital Improvement Program grant for façade, building and signage upgrades at 228 Raglan Street South. Additional decisions include renaming the Millar Family Multipurpose Room, adopting the 2025‑2030 Multi‑Year Accessibility Plan, and approving a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting.

• Approve $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Rename the “Millar Family Multipurpose Room” to “Second Ice Pad Meeting Room”
• Adopt the 2025‑2030 Multi‑Year Accessibility Plan
• Authorize the Town Clerk to confirm no demand on the Renfrew Power Generation promissory note
• Approve a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting

Council approved a $5,000 Community Improvement Plan grant for a facade, building, and signage improvement at 228 Raglan Street South. They also adopted the 2025-2030 Multi-Year Accessibility Plan, confirmed no demand for payment of the Renfrew Power Generation promissory note in 2025, and approved a naming rights agreement with Layton Knight-Locke Contracting for the myFM Centre. A motion to postpone the room renaming discussion to December 10 was defeated, and a motion to waive rules to consider an IT services RFP was also defeated.

• Approved $5,000 CIP grant for 228 Raglan St South (carried)
• Adopted 2025-2030 Multi-Year Accessibility Plan (carried)
• Confirmed no intention to demand payment of RPG promissory note in 2025 (carried)
• Approved naming rights agreement with Layton Knight-Locke Contracting for myFM Centre (carried)
• Defeated motion to postpone room renaming discussion to Dec 10 (defeated)
• Defeated motion to waive rules to consider IT services RFP (defeated)
• Directed staff to close out Community Safety and Policing Grant (carried)
• Approved by-law 101-2024 for Layton Knight-Locke naming rights (carried)

Special Council Meeting

The Town of Renfrew Council is convening a special closed‑session meeting. The session will include Acting CAO Latendresse, Town Clerk Errett, and Treasurer Jackson. It is called under Municipal Act, 2001 sections 239(2)(k) and 239(2)(i) to discuss a position, plan, or trade‑secret information related to Renfrew Hydro Inc. No other agenda items are listed.

• Closed session to discuss Renfrew Hydro Inc. negotiations per Municipal Act sections 239(2)(k) and 239(2)(i)

The special meeting was called solely to enter closed session under the Municipal Act to discuss matters related to Renfrew Hydro Inc., including negotiations and confidential information. Council received a delegation from Renfrew Hydro Inc. during the closed session and then adjourned. No substantive public decisions were made.

• Approved closed session resolution 24-11-28 (carried)
• Received delegation from Renfrew Hydro Inc. in closed session

South Ottawa Valley OPP Detachment Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Renfrew Public Library Board

The board approved the October meeting minutes and accepted the October 2024 financial statement. It directed the chair to contact Ontario Library Service for free consulting on a five‑year strategic plan and formed a strategic planning committee. The board also approved closing the library at 4 pm on December 31, 2024, and appointed a board secretary for a closed‑session discussion of the CEO’s performance evaluation.

• RPL-11-01 – Approval of the Regular Board Meeting Minutes of October 21, 2024
• RPL-11-02 – Acceptance of the October 2024 Financial Statement
• RPL-11-03 – Directive to contact Ontario Library Service for strategic‑plan consulting
• RPL-11-04 – Formation of a strategic planning committee
• RPL-11-05 – Library to close at 4 pm on Tuesday, December 31, 2024

The Renfrew Public Library Board approved directing the Chair to contact the Ontario Library Service for free strategic planning assistance and formed a strategic planning committee. The board also approved closing the library at 4 p.m. on December 31, 2024, and appointed Lauren Davidson as board secretary for a closed session on the CEO's performance evaluation. The October 2024 financial statement was accepted as presented.

• Approved October 2024 financial statement (carried)
• Directed Chair to contact Ontario Library Service for strategic planning assistance (carried)
• Formed a strategic planning committee from board members (carried)
• Approved closing library at 4 p.m. on Dec 31, 2024 (carried)
• Appointed Lauren Davidson as board secretary for closed session on CEO evaluation (carried)
• Convened closed session to discuss CEO evaluation (carried)
• Agreed Chair will share evaluation findings with CEO by Dec 31, 2024 (carried)

Special Council Meeting

The Town Council is meeting for a special session to conduct interviews for the CAO position. This portion of the meeting is scheduled as a closed session to discuss personal matters and labor relations.

• Closed session for CAO candidate interviews

Council held a special meeting to interview candidates for the Chief Administrative Officer position. After closed session, they directed Waterhouse Executive Search to proceed with next steps and negotiations to select a successful candidate for the permanent full-time CAO role. No other substantive decisions were made.

• Directed Waterhouse Executive Search to proceed with negotiations for CAO candidate selection (carried)

Regular Council Meeting

Town Council is reviewing land use and transportation design for the Renfrew East Secondary Plan and proposing a replacement for the Waste Management By-Law. The body is also deciding on a revised Consolidated Parking Bylaw and a naming rights agreement for Olympia advertising.

• Approval of $3,110.20 in additional funding for Grants to Community Partners
• Proposed 5-year naming rights agreement with Layton Knight-Locke Contracting
• Repeal and replacement of Waste Management By-Law BL 71-2021
• Authorization of optical scanning vote tabulators and internet voting for the 2026 Municipal Election
• Extension of Integrity Commissioner and Closed Meeting Investigator services to January 1, 2028

Renfrew Town Council accepted the technical analysis of land use and transportation design alternatives for the Renfrew East Secondary Plan and directed staff to prepare plan text and schedules. Council also moved to repeal and replace the Waste Management By-Law (BL 71-2021) and adopted a revised Consolidated Parking Bylaw, with amendments on accessible parking and a defeated motion to remove the three-hour limit on town-owned lots. Council approved an additional $3,110.20 for Grants to Community Partners, agreed to a five-year naming rights and sponsorship deal with Layton Knight-Locke Contracting, and called a special meeting on November 15 for second-round CAO interviews (4-1).

• Accepted technical analysis of Renfrew East Secondary Plan design alternatives; staff to prepare plan text and schedules
• Recommended repealing and replacing Waste Management By-Law BL 71-2021
• Adopted revised Consolidated Parking Bylaw
• Directed staff to remove a parking spot on Renfrew Avenue E. and create an accessible space in the second spot
• Defeated motion to remove the three-hour parking limit on town-owned parking lots
• Approved additional $3,110.20 for Grants to Community Partners
• Approved five-year naming rights and sponsorship agreement with Layton Knight-Locke Contracting starting December 1, 2024
• Called Special Meeting November 15, 8:00 a.m.–1:00 p.m. for second round of CAO interviews (4-1)

Regular Council Meeting

The Committee of the Whole will recommend that Renfrew Town Council adopt the Arts, Heritage and Culture Master Plan as a guiding document. It will also consider amendments to the Corporate Credit Card Policy, the lease agreement with Kerry (Canada) Inc., and endorse a Community Sport and Recreation Infrastructure Fund grant application. Additional recommendations include approving a contract with Jp2g for a lighting study at Ma‑te‑way Park and passing three by‑laws that update human‑resource policies, the credit‑card policy, and the Kerry lease.

• Adopt the Arts, Heritage and Culture Master Plan
• Amend Corporate Credit Card Policy to include the BIA Coordinator
• Amend provision 2.(3) of the lease agreement with Kerry (Canada) Inc.
• Endorse application to the Community Sport and Recreation Infrastructure Fund grant and support Admaston Bromley
• Approve Jp2g contract for detailed site investigation of Ma‑te‑way Park lighting (work delayed to 2025)

Council held a public meeting on the 2024 Fees and Charges By-Law amendment, heard concerns from the Rusty Blades Hockey Club, and subsequently suspended rules to further reduce the non-prime ice rate to $110.00/hour. Council also adopted a series of resolutions from Committee of the Whole, including amending the Corporate Credit Card Policy, amending the Kerry (Canada) Inc. lease, endorsing a CSRIF grant application, and approving a lighting study at Ma-te-Way Park. Several reports were received as information, and a sidewalk action plan was directed for the 2025 budget.

• Reduced non-prime ice rate to $110.00/hour in 2024 Fees and Charges By-Law (carried)
• Amended Corporate Credit Card Policy to include BIA Coordinator (carried)
• Amended lease agreement with Kerry (Canada) Inc. (carried)
• Endorsed CSRIF grant application and directed staff to support Admaston Bromley's application (carried)
• Approved contracting Jp2g for Ma-te-Way Park lighting study, delaying work until 2025 (carried)
• Adopted Arts, Heritage and Culture Master Plan as guiding document (carried)
• Authorized internet voting and optical scan tabulator for 2026 Municipal Election (carried)
• Directed staff to assess sidewalks and provide multi-year action plan for 2025 budget (carried)

Renfrew Public Library Board

The Renfrew Public Library Board will approve the September 16 and October 15 meeting minutes and accept the September 2024 financial statement. It will also accept an updated CEO evaluation template and review September 2024 library statistics and activity report. The board’s primary new action is to adopt Policy OP-22 governing social media use.

• Approve September 16 and October 15 board minutes
• Accept September 2024 financial statement
• Accept updated Library CEO evaluation template (August 2024)
• Adopt new Social Media policy (Policy OP-22)
• Review September 2024 library statistics and activity report

The Renfrew Public Library Board approved the September 2024 financial statement, an updated CEO evaluation template with annual process steps, and a new social media policy. The board also confirmed minutes from September and October meetings and discussed library statistics, noting increased computer bookings and lower website visits.

• Approved minutes of Sept 16 and Oct 15, 2024 meetings (RPL-10-02)
• Accepted September 2024 financial statement (RPL-10-03)
• Approved updated CEO evaluation template with annual process steps (RPL-10-04, amended by RPL-10-05)
• Adopted new social media policy (RPL-10-06)

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on Oct 16, 2024 has no agenda items listed. The agenda consists only of procedural placeholders and contains no decisions, proposals, or public hearings. No specific topics such as rezoning, contracts, or ordinances are identified.

Renfrew Public Library Board

The Renfrew Public Library Board will meet on October 15, 2024 to consider routine agenda items and to appoint Maggie Murdock as Acting Library CEO until a new CAO is hired. The Board also scheduled its next meeting for October 21, 2024 at 5:30 p.m.

• Appointment of Acting Library CEO – Maggie Murdock to serve until a new CAO is appointed
• Next Board meeting set for October 21, 2024 at 5:30 p.m.

The Renfrew Public Library Board appointed Maggie Murdock as Acting Library CEO until a new CAO is in place for the Town of Renfrew and the Acting CAO can resume her role as Library CEO. The appointment was made by resolution RPL-10-01, moved by Heather Dale and seconded by Jane Donnelly, and carried. The term is expected to be three to five months, with a Letter of Agreement to be provided by County HR Consultants.

• Appointed Maggie Murdock as Acting Library CEO (RPL-10-01, carried)

Regular Council Meeting

Council is considering the adoption of a Planning Issues and Policy Options Report for the Town's Official Plan update. The body is also reviewing the 2023 audited financial statements and various human resources policy amendments.

• Adoption of the 2023 Audited Financial Statements and related reserve transfers
• Recruitment of two term Machine Operators for winter snow clearing
• By-laws 87-2024 (Corporate Sponsorship and Advertising Policy) and 88-2024 (Digital Sign Policy)
• Request for roads and sidewalks on Renfrew Avenue West
• Memorandum of Understanding for the Preventing Auto Thefts (PAT) Grant

Council adopted the audited 2023 financial statements and approved reserve transfers to close out surpluses and deficits. It also authorized recruitment of two term machine operators for winter snow clearing, approved a memorandum of understanding for the Preventing Auto Thefts grant asset transfer, and adopted amended HR policies. A motion to decline further consideration of the County's automated speed enforcement initiative was defeated.

• Adopted audited 2023 financial statements and approved reserve transfers (24-10-03, 24-10-15)
• Authorized recruitment of two term Machine Operators for winter snow clearing (24-10-08, 24-10-15)
• Authorized MOU with His Majesty the King for Preventing Auto Thefts grant asset transfer (24-10-05, 24-10-15)
• Adopted amended HR policies: Performance and Promotion, Recruitment and Employment, Vacation and Leave, Organizational Structure (24-10-10)
• Received Official Plan Phase 1 report and directed consultant to proceed with Draft Official Plan (24-10-02)
• Defeated motion to decline further consideration of County automated speed enforcement (E.3.1)
• Adopted by-laws 87-2024 (Corporate Sponsorship and Advertising Policy) and 88-2024 (Digital Sign Policy) (24-10-16)
• Postponed public meeting component of Ma-te-Way Third Party Review until December 10, 2024 (24-10-17)

Economic Development Advisory Committee

The committee will receive updates on Highway 17 expansion and community services events, review reports on the Downtown Renfrew BIA expansion, the 2018 community profile, and the Business Retention & Expansion action plan, and will provide recommendations to Town Council on changes to the Community Improvement Grant. It will also confirm the minutes of its September 10 meeting.

• Highway 17 Expansion Update – presentation from the Ministry of Transportation (information)
• Downtown Renfrew BIA Expansion – review of BIA findings and expansion initiative (information)
• Community Profile Review – review of the 2018 profile ahead of a 2025 update (information)
• Business Retention & Expansion Action Plan Review – review of the 2018 plan ahead of a 2025 update (information)
• Community Improvement Grant (CIP) Review – provide recommendations to Town Council on requested changes

The Economic Development Advisory Committee received updates on County of Renfrew initiatives, the Downtown BIA, and the Chamber of Commerce. It reviewed the proposed Downtown BIA expansion, the 2018 Community Profile, and the Business Retention & Expansion Action Plan, directing staff to update them for 2025. The committee also postponed action on Community Improvement Grant (CIP) changes until the November meeting. All resolutions were carried.

• Received ROMA 2024 Conference - MTO delegation presentation as information (carried)
• Received Community Services Annual Events 2024-2025 listing as information (carried)
• Received Downtown Renfrew BIA findings and expansion initiative as information (carried)
• Directed staff to update 2018 Community Profile for 2025 (carried)
• Directed staff to update 2018 Business Retention & Expansion Action Plan for 2025 (carried)
• Postponed action on Community Improvement Grant (CIP) changes until November meeting (carried)
• Confirmed minutes of September 10, 2024 meeting (carried)

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on 2024-10-02 has no agenda items recorded. The agenda contains only placeholders and no substantive decisions or discussions. As a result, no specific actions or topics are scheduled.

Regular Council Meeting

Council will accept the final economic feasibility study for a proposed limited‑service hotel on the O’Brien Street corridor and direct staff to pursue a developer. The meeting also includes adoption of a Corporate Sponsorship and Advertising Policy and a Digital Signs Advertising Policy, an amendment to the 2024 Fees and Charges By‑law for ice rates and slab rentals, and approval of up to $50,000 for electrical panel work on lighting projects, with remaining work deferred. A revised Procedural By‑law will be adopted to incorporate Committee of the Whole into regular meetings.

• Accept final feasibility study for a limited‑service hotel on O’Brien Street corridor
• Adopt Corporate Sponsorship and Advertising Policy
• Adopt Digital Signs Advertising Policy
• Amend 2024 Fees and Charges By‑law for prime/non‑prime ice rates and slab rentals
• Approve up to $50,000 for electrical panel work on lighting projects, deferring remaining work

Council endorsed the OPG and Scouts Tree Planting Partnership, accepted the OCWA Mid-Year Update as information, and adopted new Corporate Sponsorship and Digital Signs Advertising policies. It also postponed a decision on electrical panel work for baseball fields for two weeks and directed the Bonnechere River Park and Trails Working Group to hold off on trail work in 2024 pending a cost analysis. The 2023 draft financial statements were presented but not adopted; they will be brought forward on October 8, 2024.

• Endorsed OPG and Scouts Tree Planting Partnership (carried)
• Accepted OCWA Mid-Year Update as information (carried)
• Held public meeting and passed amendment to Fees and Charges By-law for ice rates and slab rentals (carried)
• Postponed decision on baseball field electrical panel work for two weeks (carried)
• Adopted Corporate Sponsorship and Advertising Policy (carried)
• Adopted Digital Signs Advertising Policy (carried)
• Accepted hotel feasibility study and directed staff to secure a developer for O'Brien Street corridor (carried)
• Adopted revised Procedural By-Law incorporating Committee of the Whole (carried)

Committee of the Whole

The Committee of the Whole is reviewing a proposed tree planting partnership and a mid-year update from the OCWA. The body will also hear a delegation from Parents Lifelines of Eastern Ontario.

• Proposed endorsement of the 2025 OPG and Scouts Tree Planting Partnership
• OCWA Mid-Year Update and Renfrew Cost Plus Variance Letter
• Delegation from Parents Lifelines of Eastern Ontario presented by Bonnie Schryer

The Committee of the Whole recommended that Town Council endorse the OPG and Scouts Tree Planting Partnership, and accepted the OCWA mid-year water/wastewater update as information. No other substantive decisions were made; the meeting was largely informational.

• Recommended endorsement of OPG and Scouts Tree Planting Partnership (carried)
• Accepted OCWA mid-year update as information (carried)

Special Council Meeting

The Renfrew Town Council will direct the Mayor and HR Lead to bring forward a by‑law to appoint an Acting Chief Administrative Officer at the regular council meeting on September 24, 2024. The council will also approve recruitment for a vacant Landfill Operator II position. A by‑law (82‑2024) confirming the special meetings of September 9 and 17 will be taken as read and passed. The meeting includes a closed‑session segment to discuss the interim CAO appointment.

• Approve recruitment for a Landfill Operator II vacancy
• Direct Mayor and HR Lead to prepare a by‑law appointing an Acting CAO
• Pass by‑law 82‑2024 confirming the September 9 and 17 special meetings
• Closed session to discuss personal matters related to the interim CAO appointment
• Schedule upcoming Committee of the Whole (Sept 17) and regular council meeting (Sept 24)

Council approved the recruitment of a Landfill Operator II position to fill a vacancy. A closed session was held to discuss the appointment of an Interim CAO, and a motion was passed to bring forward a by-law to appoint an Acting CAO at the next regular meeting. The Deslaurier matter was removed from the agenda at their request. A confirming by-law for the September 9 and 17 meetings was passed.

• Approved recruitment of Landfill Operator II position (carried)
• Directed preparation of by-law to appoint Acting CAO at Sept 24 meeting (carried)
• Authorized employment contract with County of Renfrew HR assistance (carried)
• Authorized all-staff meeting and one-hour office closure for Acting CAO introduction (carried)
• Passed confirming by-law 82-2024 for Sept 9 & 17 meetings (carried)

Renfrew Public Library Board

The Renfrew Public Library Board will meet to approve updated policies, review financial statements, and approve a CEO evaluation process. The board will also consider closing the library on October 2, 2024, for staff training.

• Approval of updated policies: Safety, Board Purpose, Board Orientation, and Health & Safety
• Approval of new CEO Evaluation form
• Acceptance of June, July, and August 2024 financial statements
• Approval to close the library on October 2, 2024, for staff training
• Review of monthly statistics and activity reports

The Renfrew Public Library Board accepted the new CEO Evaluation form and will discuss it further at the October meeting. The board also approved the June-August financial statements, a staff training closure, and updates to five policies. All decisions were carried unanimously.

• Approved June 17, 2024 board minutes (RPL-24-09-01)
• Accepted June, July, August 2024 financial statements (RPL-24-09-02)
• Accepted new CEO Evaluation form, to be discussed further in October (RPL-24-09-03)
• Approved library closure at 4pm on Oct 2, 2024 for staff training (RPL-24-09-04)
• Accepted updated Safety, Security and Emergency policy (RPL-24-09-05)
• Accepted updated Purpose of the Board policy (RPL-24-09-06)
• Accepted updated Board Orientation, Training & Evaluation policy (RPL-24-09-07)
• Accepted updated Health and Safety policy (RPL-24-09-08)

Regular Council Meeting

Renfrew Town Council will adopt several by-laws, including a reserve and reserve fund policy, and Ontario Regulation 239/02 as the municipal road level of service. The council will also adopt the Parks and Recreation Master Plan and the Waterfront Master Plan as guiding documents. A motion will end the Committee of Whole pilot structure, returning to regular evening council meetings. The council will approve recruitment of a new Chief Administrative Officer with a $24,000 external consulting fee.

• Adopt By-law 79-2024: Ontario Regulation 239/02 as the Town's road Level of Service
• Adopt By-law 78-2024: Establish a Reserve and Reserve Fund Policy
• Adopt the Parks and Recreation Master Plan and the Waterfront Master Plan
• End the Committee of Whole pilot structure effective Oct 1 2024
• Approve hiring a CAO with a $24,000 fee to Waterhouse Executive Search

Council ended the Committee of the Whole pilot structure effective October 1, 2024, integrating it into regular evening meetings with a 5:30 p.m. start. It also adopted the Parks and Recreation and Waterfront Master Plans, the Arts, Heritage and Culture Master Plan (as a presentation), and approved the recruitment of a CAO and a Director of Infrastructure via Waterhouse Executive Search. A notice of motion was given to suspend the Bonnechere River Parks and Trails project pending further analysis.

• Ended Committee of the Whole pilot, effective Oct 1, 2024 (24-09-11)
• Adopted Parks and Recreation and Waterfront Master Plans (24-09-06)
• Approved CAO recruitment via Waterhouse Executive Search at $24,000 plus HST (24-09-15)
• Approved Director of Infrastructure recruitment via Waterhouse Executive Search at $16,900 plus HST (24-09-16, 24-09-17)
• Adopted Ontario Regulation 239/02 as road level of service (24-09-02)
• Adopted Declaration of Significant Weather Event Policy (24-09-03)
• Directed staff to launch public survey on Ma-te-Way Expansion Project (24-09-12)
• Directed staff to seek partnerships and funding for major capital projects (24-09-13)

Committee of the Whole

The Committee of the Whole will convene to review a consent application and a minor variance for a property at 150 Dufferin Street. The agenda includes a recommended action to approve the consent subject to specific conditions and to grant zoning variances for a new residential lot and a 2-storey, 3-unit dwelling.

• Committee of Adjustment convened to review consent application D-10-134
• Minor variance D-13-63 requested for 150 Dufferin Street
• Zoning variances requested for front yard, rear yard, and lot coverage
• Cash-in-lieu of parkland payment of 5% of appraised value required
• Upcoming Special Meeting of Council on September 17 for lease negotiations

The Committee of the Whole resolved into Committee of Adjustment and approved a consent application (D-10-134) to create a new residential lot at 150 Dufferin Street, subject to conditions. It also granted a minor variance (D-13-63) allowing reduced setbacks, increased lot coverage, and reduced parking and lot area for a proposed 3-unit dwelling. Both approvals were carried unanimously.

• Approved consent D-10-134 for new residential lot at 150 Dufferin St (carried)
• Granted minor variance D-13-63 for reduced setbacks, lot coverage, parking, and lot area (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing a feasibility update for a hotel complex and vacant lots. The body is asked to recommend a preferred hotel location to Town Council and provide feedback on the 2018 Community Profile.

• Recommendation to Town Council for hotel development at lot #5, Mask Road (Horton Con 3 PT LOT 9)
• Review of the 2018 Community Profile for a 2025 update
• Receipt of the Canadian Tourism Growth Program Report
• Updates from the Downtown Renfrew BIA and Renfrew & Area Chamber of Commerce
• County Development Update from Warden Peter Emon

The Economic Development Advisory Committee recommended to Town Council that the preferred location for a future hotel complex is lot #5 on Mask Road (Horton Con 3 PT LOT 9). The committee also received updates on the Downtown Renfrew BIA rebranding and upcoming events, and approved reviewing the 2018 Community Profile for a 2025 update. No other substantive decisions were made.

• Recommended lot #5 on Mask Road as preferred hotel site (EDA-24-09-02, carried)
• Recommended Town Council consider preferred hotel location (EDA-24-09-01, carried)
• Received Canadian Tourism Growth Program report as information (EDA-24-09-03, carried)
• Approved review of 2018 Community Profile for 2025 update (EDA-24-09-04, carried)
• Confirmed minutes of August 13, 2024 meeting (EDA-24-09-05, carried)

Special Council Meeting

Council is meeting to accept the resignation of CAO Mr. Tremblay. The body is also discussing justification reports for the vacant CAO and Director of Infrastructure positions.

• Acceptance of Mr. Tremblay's resignation as Chief Administrative Officer
• Request for justification reports for vacant CAO and Director of Infrastructure positions
• Direction for Mayor Sidney, Councillor Legris, and CAO Tremblay to access resources to assist the Town

Council accepted the resignation of Chief Administrative Officer Tremblay, subject to conditions discussed in closed session. They also directed the CAO to prepare justification reports for the vacant CAO and Director of Infrastructure positions, and authorized the Mayor, Councillor Legris, and CAO Tremblay to seek external resources to assist the Town. All motions were carried unanimously.

• Accepted CAO Tremblay's resignation with regret (carried)
• Directed CAO to bring justification reports for vacant CAO and Director of Infrastructure positions to Sept 10 meeting (carried)
• Authorized Mayor, Councillor Legris, and CAO Tremblay to access resources and report back in closed session (carried)

South Ottawa Valley OPP Detachment Board

The agenda for the South Ottawa Valley OPP Detachment Board meeting on 2024-09-04 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder with no substantive content.

Committee of the Whole

The Committee of the Whole will consider a consent application to create a new residential lot at 150 Dufferin Street and a minor variance to allow a multi-unit dwelling. The committee will also recommend adopting a significant weather event policy and the Parks and Recreation Master Plan.

• Consider consent application for new residential lot at 150 Dufferin Street
• Consider minor variance for 2-storey, 3-unit dwelling at 150 Dufferin Street
• Recommend adopting Declaration of Significant Weather Event Policy
• Recommend adopting Parks and Recreation Master Plan
• Recommend supporting Township of Whitewater Region water/wastewater review

The Committee of the Whole recommended that Council adopt Ontario Regulation 239/02 as the municipal road level of service, with Class 6 highways maintained to Class 5 standards, and adopt a Declaration of Significant Weather Event Policy. It also recommended adopting the Parks and Recreation Master Plan and Waterfront Master Plan as guiding documents. A consent and minor variance application for a new residential lot at 150 Dufferin Street was postponed to the September 10 Council meeting. All other reports were received as information or recommended for Council action.

• Recommended adopting O. Reg. 239/02 as road level of service (carried)
• Recommended adopting Significant Weather Event Policy (carried)
• Recommended adopting Parks and Recreation and Waterfront Master Plans (carried)
• Postponed consent application D-10-134 and minor variance D-13-63 at 150 Dufferin St. to Sept. 10 Council (carried)
• Recommended supporting AMCTO's Municipal Elections Act amendments (carried)
• Recommended supporting Whitewater Region's FCM water/wastewater review request (carried)
• Received Winter Control FAQ for website (carried)
• Received Records and Information Management follow-up report (carried)

Special Council Meeting

The Town of Renfrew Council will convene a closed‑session meeting with the CAO, town clerk, WSCS Consulting Inc. (fraud investigator) and Hicks Morley (legal counsel). The session will address a fraud investigation under Municipal Act sections 239(2)(b) and 239(2)(e), covering personal matters about an identifiable individual and potential litigation. No public decision or vote is recorded for this item.

• Closed Session – Fraud Investigation (personal matters and potential litigation) with CAO, clerk, fraud investigator and legal counsel

Council met in closed session to receive a fraud investigation presentation from WSCS Consulting Inc. and legal counsel Hicks Morley. Council previously directed a complaint to the OPP and proceeding with civil litigation; a follow-up session with legal counsel will occur. No further public details were shared due to confidentiality, litigation, and the OPP complaint. No other substantive decisions were made.

• Held closed session for fraud investigation under Municipal Act sections 239(2)(b) and (e) (carried)
• Received fraud investigation presentation from WSCS Consulting Inc. and Hicks Morley
• Noted direction previously given for OPP complaint and civil litigation
• Scheduled follow-up session with legal counsel

Regular Council Meeting

Renfrew Town Council will consider a CIP grant of $2,500 for a façade, building and signage improvement at 106 Raglan Street South and authorize the related Financial Incentive Program Agreement. The council will also adopt an update to the town's Reserve Policy, receive an update on the 2025 Budget Schedule, and direct staff to permanently close the skating oval and dispose of the 1998 Olympia Ice Resurfacer. Additional motions include a hiring freeze, a discretionary spending freeze, and postponement of several capital projects pending the 2025 budget process.

• CIP grant of $2,500 for River Optical façade, building & signage improvement at 106 Raglan St S
• Adoption of the Reserve Policy update
• Directive to close the skating oval permanently and dispose of the 1998 Olympia Ice Resurfacer
• Hiring freeze and discretionary spending freeze as cost‑containment measures
• Postponement of capital projects: Innovation Drive Roof, PW Garage Roof, Seventh Street Resurfacing, Stevenson Crescent Resurfacing

Council approved a cost-containment package including a hiring freeze, discretionary spending freeze, and postponement of four capital projects. It also voted 4-1 to permanently close the outdoor skating oval and dispose of the 1998 Olympia Ice Re-surfacer. A motion to exclude Mayor Sidney from closed sessions related to the Ma-te-Way Expansion fraud investigation was carried 4-1.

• Approved $2,500 CIP grant for River Optical facade (carried)
• Adopted Reserve Policy update (carried)
• Closed skating oval permanently and disposed of 1998 Olympia Ice Re-surfacer (4-1)
• Directed hiring freeze and discretionary spending freeze (carried)
• Postponed four capital projects: 1 Innovation Drive Roof, PW Garage Roof, Seventh Street Resurfacing, Stevenson Crescent Resurfacing (4-1)
• Directed cost-benefit analyses for 1 Innovation Drive, Public Works Garage, Fire Hall, Library buildings (carried)
• Rescinded excavator purchase for landfill (carried)
• Asked Mayor Sidney to not participate in Ma-te-Way closed sessions (4-1)

South Ottawa Valley OPP Detachment Board

The provided agenda contains no listed items, descriptions, or decisions. It appears to be a placeholder with only boilerplate headings and no substantive business. No motions, contracts, or hearings are detailed.

Regular Council Meeting

Renfrew Town Council is meeting to award construction contracts for Eighth Street and Dominion Street/Quarry Avenue. The body is also discussing a change to the 2026-2030 council composition to eliminate the Reeve position. Additionally, council will review a final presentation for the Parks, Recreation and Waterfront Master Plan.

• Award of Eighth Street Reconstruction to Thomas Cavanagh Construction Limited for $1,289,906
• Award of Dominion Street and Quarry Avenue Reconstruction to McCrea Excavating for $1,650,871.00
• CIP grant of $3,500.00 for Goulet Funeral Home Ltd. at 310 Argyle Street South
• Proposed elimination of the 'Reeve' position for the 2026-2030 term
• Funding of $6,312.32 for remedial work and decals for Friends of the Caboose

Council approved eliminating the Reeve position for the 2026-2030 term, with the Mayor becoming County Council representative and a rotating Deputy Mayor appointed (4-3). They also awarded road construction contracts for Eighth Street ($1,289,906) and Dominion/Quarry Street ($1,650,871), and accepted the Ma-te-Way Expansion third-party review findings without reservation.

• Eliminated Reeve position, Mayor as County rep, rotating Deputy Mayor (4-3)
• Awarded Eighth Street reconstruction to Thomas Cavanagh Construction Ltd. ($1,289,906)
• Awarded Dominion & Quarry reconstruction to McCrea Excavating ($1,650,871 excl. HST)
• Adopted Street Sweeping Policy and directed financial impact study
• Adopted Electronic Radar Speed Sign Policy
• Approved $3,500 CIP grant to Goulet Funeral Home for 310 Argyle St S
• Approved $6,312.32 for caboose remedial work and decals
• Authorized parking on Veterans Memorial Blvd for Renfrew Fair Sept 5-8

Economic Development Advisory Committee

The Economic Development Advisory Committee will receive a Community Outreach and Communication Tools report as an informational resource. It will also accept the Hotel Feasibility Study for a proposed limited-service hotel as information. Updates from the Downtown Renfrew Business Improvement Area and the Renfrew & Area Chamber of Commerce will be discussed.

• Community Outreach and Communication Tools report – informational resource
• Hotel Feasibility Study (HVS Appraisal) – accepted as information
• Downtown Renfrew BIA update
• Renfrew & Area Chamber of Commerce update

The Economic Development Advisory Committee accepted the Hotel Feasibility Study as information and requested a 'Vacant Lot' report for the September meeting. The committee also received updates on communications, BIA initiatives, and Chamber of Commerce events. No binding decisions were made; all resolutions were informational or procedural.

• Accepted Hotel Feasibility Study as information (carried)
• Received communications and community outreach report as informational resource (carried)
• Confirmed minutes of June 13, 2024 meeting (carried)

Committee of the Whole

The Committee of the Whole will recommend that Renfrew Town Council adopt a new Street Sweeping Policy and an Electronic Radar Speed Sign Policy. It will also consider a $3,500 CIP grant for 310 Argyle Street South and a request to deny public parking on Veteran’s Memorial Boulevard during the Renfrew Fair. The key decision is the award of a $1,289,906 contract to Thomas Cavanagh Construction for rebuilding Eighth Street.

• Award of Eighth Street Reconstruction – $1,289,906 contract to Thomas Cavanagh Construction Limited
• CIP Grant – $3,500 for landscaping/parking improvements at 310 Argyle Street South (Goulet Funeral Home Ltd.)
• Recommendation to adopt a new Street Sweeping Policy
• Recommendation to adopt an Electronic Radar Speed Sign Policy
• Denial of public parking request on Veteran’s Memorial Boulevard for the Renfrew Fair (Sept 5‑8 2024)

The Committee of the Whole made several recommendations to Council, including adopting policies for street sweeping and electronic radar speed signs, approving a CIP grant, and awarding the Eighth Street reconstruction contract. It also recommended eliminating the Reeve position and appointing a Deputy Mayor on a rotating basis for the 2026-2030 term, after a motion to postpone was defeated. A request for public parking during the Renfrew Fair was denied, but parking on an adjusted right-of-way was authorized.

• Recommended adopting Street Sweeping Policy and directing financial impact study (carried)
• Recommended adopting Electronic Radar Speed Sign Policy (carried)
• Recommended receiving Aggregate Pit Inspection and directing compliance work (carried)
• Approved $3,500 CIP grant for Goulet Funeral Home at 310 Argyle St S (carried)
• Recommended awarding Eighth Street reconstruction to Thomas Cavanagh Construction for $1,289,906 (carried)
• Recommended funding $6,312.32 for caboose remedial work and decals (carried)
• Denied public parking on Veteran's Memorial Blvd for Renfrew Fair (defeated)
• Recommended eliminating Reeve position and appointing rotating Deputy Mayor (4-3)

Special Council Meeting

Renfrew Town Council will consider a recommendation to replace the dehumidifier for the Deslauriers ice pad. The meeting also includes a closed session regarding vendor qualification for humidifier procurement.

• Replacement of the Deslauriers ice pad dehumidifier
• Closed session regarding vendor qualification for humidifier procurement

Council approved the replacement of the dehumidifier for the Deslauriers Ice Pad. Staff were directed to seek clarification from the vendor regarding warranty clauses and limited liability.

• Approved replacement of the dehumidifier for the Deslauriers Ice Pad (Carried)
• Directed staff to clarify warranty and liability clauses with the vendor

Regular Council Meeting

The Renfrew Town Council is reviewing scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes approving new maintenance positions for recreation operations and a partnership with Bonnechere Algonquin First Nation. Additionally, council will consider updates to fire department bylaws.

• Master Servicing Plan scope change costing $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of 4 full-time and 1 term maintenance positions for recreation operations
• Lease and partnership agreement with Bonnechere Algonquin First Nation at myFM Centre
• Adoption of the 2024 Fees and Charges By-Law

Renfrew Town Council approved two scope changes to its Master Servicing Plan and Official Plan reviews, adopted the 2024 fees and charges by-law, and passed a series of other by-laws at its June 25, 2024 regular meeting. Council also approved adding 4 full-time and 1 term recreation maintenance positions and a lease and partnership agreement with Bonnechere Algonquin First Nation for space at the myFM Centre. A public meeting on council structure and composition heard from two residents but no decision was recorded. All resolutions carried; no vote tallies were recorded.

• Approved Master Servicing Plan Scope Change #1 for $40,653.25 (carried)
• Approved Official Plan Review Scope Change #1 for $22,175 plus HST, funded $19,449.37 from Development Charges (carried)
• Adopted 2024 BIA Tax Rates by-law (carried)
• Entered 10-year Canada Community-Building Fund agreement with AMO, 2024–2034 (carried)
• Adopted 2024 Fees and Charges By-Law as amended (carried)
• Approved Dedicated Gas Tax Funding letter of agreement with the Province (carried)
• Approved 4 full-time and 1 term Maintenance/Janitor/Labourer positions for Recreation Operations (carried)
• Approved lease and partnership agreement with Bonnechere Algonquin First Nation for ~9,967 sq ft at myFM Centre (carried)

South Ottawa Valley OPP Detachment Board

This meeting consists of routine reports and procedural items. The board will receive updates from the Chair, the Detachment Commander, and the June 17, 2024, OAPSB Zone 2 meeting.

• Approval of May 29, 2024, meeting minutes
• OAPSB Zone 2 Meeting Update
• Chair Update
• Detachment Commander Update
• Review of Confirming By-Law 03-2024

Committee of the Whole

The Committee of the Whole will review scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes updates to fire department by-laws, recreation staffing, and a lease agreement with Bonnechere Algonquin First Nation.

• Master Servicing Plan scope change totaling $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of four full-time and one term maintenance positions for recreation
• Lease agreement with Bonnechere Algonquin First Nation for 9,967 square feet at myFM Centre
• Adoption of updated Renfrew Fire Department Establishing and Regulating By-law

The Renfrew Committee of the Whole met on June 18, 2024, to review various municipal reports, delegations, and by-laws. The committee recommended that town council approve scope changes for the Master Servicing Plan and Official Plan reviews, adopt the 2024 BIA tax rates and updated fees and charges, and enter into agreements including a 10-year Canada Community-Building Fund agreement and a partnership lease with the Bonnechere Algonquin First Nation. Additionally, the committee approved adding five recreation operations positions and receiving several updates for information.

• Directed staff to report back on August 6 regarding caboose signage costs and balances (COW-2024-06-07)
• Recommended Council approve Master Servicing Plan Scope Change #1 for $40,653.25, as amended (COW-24-06-08)
• Recommended Council approve Official Plan Review Scope Change #1 for $22,175 plus HST, funded from Development Charges (COW-24-06-09)
• Recommended Council pass a by-law to adopt the 2024 BIA Tax Rates (COW-24-06-10)
• Recommended Council enter a 10-year Canada Community-Building Fund agreement with AMO (COW-24-06-11)
• Accepted property tax arrears report as information (COW-24-06-12)
• Directed staff to report back in August with council remuneration review recommendations (COW-24-06-13)
• Recommended Council adopt the amended 2024 Fees and Charges By-Law (COW-24-06-15)

Renfrew Public Library Board

The Renfrew Public Library Board will review May 2024 financial statements and library activity reports. The board is also discussing the creation of a new template for CEO evaluations. A closed session is scheduled to conduct the annual board evaluation process.

• Approval of May 21, 2024 meeting minutes
• Acceptance of May 2024 financial statement
• Creation of a new CEO evaluation template
• Discussion of 2023 CEO review for the September meeting
• Closed session for annual Board Evaluation

The Renfrew Public Library Board approved its May 21, 2024 minutes and accepted the May 2024 financial statement as presented. The board directed the Chair to formalize the CEO Performance Review, with an informal 2023 CEO review to come to the September board meeting. The board also directed the CEO to bring a governance and operations overview to the September meeting, and met in closed session for the annual Board Evaluation process.

• Approved May 21, 2024 regular board meeting minutes (carried)
• Accepted May 2024 financial statement as presented (carried)
• Directed the Chair to formalize the CEO Performance Review; informal 2023 CEO review to September board meeting (carried)
• Convened closed session for annual Board Evaluation process under Public Libraries Act s.16.1(4)(b) (carried)
• Directed the CEO to bring a governance and operations overview to the September board meeting (carried)

Regular Council Meeting

The meeting includes proposed actions for a $378,500 landfill excavator purchase and land acquisitions for O’Brien Road reconstruction. Council will also consider property sales at 210 Ready Avenue and the adoption of a corporate video surveillance policy.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Property acquisition agreements for O’Brien Road/Highway 60 reconstruction
• Agreement of Purchase and Sale for 210 Ready Avenue
• Adoption of a Corporate Video Surveillance Policy
• Financial incentive program agreements for properties on Raglan Street South

The Council approved the purchase of a landfill excavator for $378,500 plus HST and authorized land acquisitions for the O'Brien Road reconstruction project. They also passed several by-laws regarding property sales and corporate policies, while referring the 2024 Fees and Charges By-Law to a future committee meeting for further discussion.

• Approved $378,500 excavator purchase for Renfrew Landfill (6-0)
• Approved land acquisition agreements for O'Brien Road reconstruction (4-2)
• Authorized Agreement of Purchase and Sale for 210 Ready Avenue
• Approved extension of cropping agreement with 1230381 Ontario Inc.
• Approved Refreshment Vehicle operation at 158 Raglan Street South on three dates
• Adopted Corporate Video Surveillance Policy
• Adopted By-Law 51-2024 for O'Brien Road intersection agreements
• Referred 2024 Fees and Charges By-Law to Committee of the Whole for June 18

Economic Development Advisory Committee

The Economic Development Advisory Committee will review its Terms of Reference and receive a presentation on Development Services. The meeting also includes discussions regarding topics of interest and the proposed 2024 meeting schedule.

• Presentation on Committee Terms of Reference
• Development Services Overview presentation
• Discussion regarding topics of interest
• Review of 2024 proposed meeting schedule

The Economic Development Advisory Committee held its first regular meeting of 2024 on June 13, covering member introductions, the committee's Terms of Reference, and a Development Services overview from staff. The committee reviewed a draft list of topics of interest tied to the Town's Strategic Plan and suggested adding three: downtown business landscape highlighting brick-and-mortar stores, events, and changes in legislation related to housing and land use. No concerns were raised about the proposed 2024 meeting schedule. No substantive decisions, motions, or votes were recorded; the meeting adjourned at 10:56 a.m.

• No substantive decisions or votes recorded — meeting was introductory and discussion-based
• Suggested adding three topics of interest: downtown business landscape, events, and housing/land-use legislation changes
• No concerns raised regarding the proposed 2024 meeting schedule

Committee of the Whole

The Committee of the Whole is reviewing several items for recommendation to Town Council. These include a landfill excavator purchase and an extension of a cropping agreement. The committee will also consider a new corporate video policy and support for the Toronto Zoo.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Extension of cropping agreement with 1230381 Ontario Inc.
• Adoption of a Corporate Video Policy
• Request for refreshment vehicle at 158 Raglan Street South
• Letter of support for Toronto Zoo regarding exotic animal regulations

The Committee of the Whole recommended six resolutions to Town Council, all of which were carried. Key recommendations included approving the purchase of a landfill excavator for $378,500 plus HST, extending a cropping agreement, and adopting a new Corporate Video Policy. The committee also recommended approving a refreshment vehicle for specific dates in 2024 and sending a letter of support to the Toronto Zoo regarding exotic animal regulations.

• Recommended approval of $378,500 plus HST excavator purchase for Renfrew Landfill (Carried)
• Recommended extension of cropping agreement with 1230381 Ontario Inc. (Carried)
• Received report on 2023 water/sewer arrears transferred to property tax as information (Carried)
• Recommended approval of refreshment vehicle at 158 Raglan Street South for July 14, Aug 11, Sept 8, 2024 (Carried)
• Recommended adoption of Corporate Video Policy with annual review clause (Carried)
• Recommended letter of support for Toronto Zoo regarding exotic animal regulations (Carried)

South Ottawa Valley OPP Detachment Board

The Renfrew Police Services OPP Detachment Board is meeting to discuss and potentially adopt foundational governance documents, including its terms of reference, a procedural by-law, and a code of conduct for board members. The board will also receive a presentation on the OPP Detachment Board transition and consider a community member appointment.

• Presentation on OPP Detachment Board transition by Graham Wright, Police Services Liaison Unit
• Draft Terms of Reference for the Renfrew Police Services OPP Detachment Board
• Draft Procedural By-Law for board proceedings
• Code of Conduct for OPP Detachment Board members
• Community member appointment to be tabled at the meeting

The Board approved its Procedural By-Law and adopted the provincial Code of Conduct for members. It appointed two community members to the Board and authorized attendance at upcoming police service board conferences. The approval of the Board's Terms of Reference was postponed.

• Approved May 3, 2024 Inaugural and Closed Meeting minutes
• Postponed approval of the Terms of Reference
• Adopted the Procedural By-Law
• Adopted the O.Reg 409/23 Code of Conduct for O.P.P Detachment Board Members
• Appointed Steven Parker and John Proctor as community members
• Approved attendance of Rob Tripp at OAPSB Spring Conference (June 3-5) and Zone 2 meeting (June 14)
• Approved attendance of Scott Brum at OAPSB Zone 2 meeting (June 14)
• Requested Detachment Commander provide updates on grant funding at the June meeting

Regular Council Meeting

Council will reconsider Community Improvement Plan grants for 142 and 249 Raglan Street South, originally defeated on a tie vote, now proposed at reduced amounts. They will also award engineering contracts for several 2024 road design projects, including Hall Avenue Reconstruction and Ma-Te-Way Drive/Opeongo Road Connection. Other items include extending draft approval for the Hunter Gate Subdivision, adopting a Fire Master Plan, and relocating an electronic speed sign.

• Reconsideration of CIP grants: $7,500 each for 142 and 249 Raglan Street South
• Award of engineering services for Hall Avenue Reconstruction ($Jp2g Consultants), Ma-Te-Way Drive/Opeongo Road Connection (BT Engineering), Harry Street Phase II & Joe Avenue (Morrison Hershfield/Stantec), Hall Avenue Extension (BT Engineering), Opeongo Road Asphalt Rehabilitation (Novatech)
• Extension of draft approval for Hunter Gate Subdivision (County File 47T-92002)
• Adoption of Fire Master Plan and Community Risk Assessment with 44 recommendations
• Relocation of electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive

Council approved Community Improvement Plan grants totaling $15,000 for two properties on Raglan Street South, following a reconsideration of a previous tie vote. The meeting also awarded engineering contracts for five 2024 road design projects and adopted the Fire Master Plan and Community Risk Assessment as guiding documents. Several resolutions endorsing provincial legislative changes and infrastructure funding requests were passed unanimously.

• Approved CIP grants of $7,500 each for 142 and 249 Raglan Street South (Carried)
• Awarded engineering services for five 2024 road design projects to various consultants (Carried)
• Adopted Fire Master Plan and Community Risk Assessment as guiding documents (Carried)
• Approved community member appointments to Bonnechere River Park and Trail Working Group (Carried)
• Directed staff to relocate electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive (Carried)
• Endorsed letter supporting amendment of Blue Box Regulation for ineligible sources (Carried)
• Endorsed resolution requesting increased provincial funding for municipally-owned highways (Carried)
• Passed By-laws 47-2024, 48-2024, and 49-2024 (Carried)

Committee of the Whole

The Committee of the Whole will discuss and recommend awarding engineering services for several 2024 design projects, including Hall Avenue Reconstruction and Ma-Te-Way Drive/Opeongo Road Connection. They will also consider extending draft approval for the Hunter Gate Subdivision, adopting a Fire Master Plan, and endorsing a letter to amend the Blue Box Regulation. The meeting includes a presentation on a CIP Grant for 142 Raglan Street South.

• Award of engineering services for 2024 design projects: Hall Avenue Reconstruction ($Jp2g Consultants), Ma-Te-Way Drive/Opeongo Road Connection (BT Engineering), Harry Street Phase II & Joe Avenue (Morrison Hershfield/Stantec), Hall Avenue Extension (BT Engineering), Opeongo Road Asphalt Rehabilitation (Novatech)
• Extension of draft approval for Hunter Gate Subdivision (County File No. 47T-92002)
• Adoption of Fire Master Plan and Community Risk Assessment with 44 recommendations
• Endorsement of letter to amend Blue Box Regulation for ineligible sources
• Relocation of electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive

Renfrew's Committee of the Whole recommended that Council award engineering services for five 2024 design-only projects to named consultants, and recommended adopting the Fire Master Plan and Community Risk Assessment as guiding documents with 44 recommendations. It also recommended supporting a Hunter Gate Subdivision draft approval extension, endorsing a Bill 185 comment letter, and endorsing letters on Blue Box Regulation and provincial highway funding. All listed resolutions carried; the committee's recommendations now go to Renfrew Town Council.

• Recommended awarding 2024 design-only engineering services: Hall Avenue Reconstruction to Jp2g Consultants; Ma-te-Way Drive/Opeongo Road Connection to BT Engineering; Harry Street Phase II & Joe Avenue to Morrison Hershfield (now Stantec); Hall Avenue Extension to BT Engineering; Opeongo Road Asphalt Rehabilitation to Novatech (COW-24-05-12, carried)
• Recommended supporting extension of draft approval for Hunter Gate Subdivision (County File 47T-92002, Town File D-12-000), subject to Town staff technical comments (COW-24-05-13, carried)
• Recommended endorsing the attached Bill 185 comment letter (COW-24-05-14, carried)
• Recommended approving staff-recommended community member appointments to the Bonnechere River Park and Trail Working Group (COW-24-05-15, carried)
• Recommended accepting the 2023 Annual Landfill Monitoring and Sampling Report as information (COW-24-05-16, carried)
• Recommended endorsing a Letter of Support for Township of North Glengarry's resolution to request the Province amend the Blue Box Regulation for ineligible sources (COW-24-05-17, carried)
• Recommended directing staff to relocate the electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive (COW-24-05-19, carried)
• Recommended adopting the Fire Master Plan and Community Risk Assessment as guiding documents and directing staff to consider the 44 recommendations as guiding principles for the Renfrew Fire Department (COW-24-05-21, carried)

Special Council Meeting

This special meeting of Renfrew Town Council will consider two budget increases for the myFM Centre expansion. Council will vote on an additional $300,000 plus HST for miscellaneous out-of-contract items, and a separate $55,000 plus HST for artificial turf at the exterior daycare playground.

• Approve $300,000 plus HST for miscellaneous out-of-contract items at the myFM Centre Expansion
• Approve $55,000 plus HST for artificial turf installation at the myFM Centre exterior daycare playground
• Authorize procurement methods for the above items

Renfrew Council approved an additional budget of $288,000 plus non-refundable HST for out-of-contract items related to the myFM Centre Expansion. This approval followed an amendment to remove Item #9 (Pressure Assist Toilets) from the list, which was referred back to a working group for further review. The Council also approved $55,968.00 total for installing artificial turf in the exterior daycare playground area at the myFM Centre.

• Approved $288,000 plus non-refundable HST for myFM Centre out-of-contract items (Carried as amended)
• Amended budget to remove Item #9 (Pressure Assist Toilets) and refer it to working group (Carried)
• Approved $55,968.00 total for artificial turf installation at myFM Centre daycare playground (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to approve minutes, financial statements, and staff job descriptions. They will also discuss bidder information and tender documents for the Library's Exterior Renovation Capital Project in a closed session. The board will consider a CEO evaluation process and accept a board evaluation template.

• Closed session to discuss bidder information and tender documents for the Library's Exterior Renovation Capital Project
• Acceptance of April 2024 financial statement and unaudited 2023 Period 13 statement
• Approval of staff job descriptions
• Acceptance of updated Board Evaluation Template for 2024
• Development of a CEO evaluation process with Renfrew County HR Department

The Renfrew Public Library Board approved its April 15, 2024 minutes, accepted the April 2024 financial statement and the unaudited 2023 Period 13 statement, and received the Library Activity Report and April 2024 statistics as information. The board accepted updated library staff job descriptions and an updated Board Evaluation Template, and directed the board chair to work with Renfrew County HR to develop a CEO evaluation process. In closed session, the board discussed bidder information and tender documents for the Library's Exterior Renovation Capital Project and directed the CEO to proceed as directed; no details of that direction were recorded in the open minutes.

• Approved April 15, 2024 board meeting minutes (carried)
• Accepted April 2024 financial statement as presented (carried)
• Accepted unaudited 2023 Period 13 statement as presented (carried)
• Accepted Library Activity Report as information (carried)
• Accepted April 2024 statistics as information (carried)
• Accepted updated library staff job descriptions as presented (carried)
• Accepted updated Board Evaluation Template for the 2024 evaluation process (carried)
• Directed board chair to work with Renfrew County HR to develop a CEO evaluation process (carried)

Regular Council Meeting

Renfrew Town Council will decide on awarding a $4,373,744.63 contract for O'Brien Road reconstruction and a roundabout, set 2024 tax rates and fees, and consider several other operational items. The agenda also includes motions to remove a councillor from all committees and to call on the province to review mechanisms for removing sitting council members.

• Award of O'Brien Road reconstruction (Mask to Wrangler) including roundabout to Thomas Cavanagh Construction Inc. for $4,373,744.63
• Passing of 2024 Tax Rate By-law and updated 2024 Fees and Charges By-law
• Motion to remove Councillor Clint McWhirter from all committees until October 26, 2026
• Approval of Community Improvement Plan grants: $7,500 for 142 Raglan Street South and $11,000 for 249 Raglan Street South
• Motion to direct staff to discuss calling promissory notes from Renfrew Hydro Inc. and Renfrew Power Generation totaling over $3.6 million

Council awarded a fixed-price contract for O’Brien Road reconstruction and passed the 2024 Tax Rate By-law. They also approved several customer service policies and a new custodial position for the myFM Centre. A motion to remove a councillor from all boards and committees was defeated.

• Approved $4,373,744.63 contract for O’Brien Road reconstruction to Thomas Cavanagh Construction Inc. (5-2)
• Passed 2024 Tax Rate By-law (44-2024)
• Approved $5,662.50/year and $5,025.00 sign inventory contracts to Advantage Data Collection
• Adopted Accessible Customer Service, Customer Service Complaint, and Unreasonable Customer Behaviour policies
• Approved one full-time custodial position for the myFM Centre
• Denied CIP grants for 142 Raglan Street South ($7,500) and 249 Raglan Street South ($11,000)
• Defeated motion to remove Councillor McWhirter from all boards and committees (2-4)
• Endorsed two community member appointments to the Renfrew Police Services OPP Detachment Board

Committee of the Whole

The Committee of the Whole will recommend that Town Council pass the 2024 Tax Rate By-law and an updated Fees and Charges By-law after a public meeting. Members will also consider awarding a 5-year sign inspection contract worth $5,662.50 per year, approving $18,500 in Community Improvement Plan grants for two Raglan Street South properties, and adding a full-time custodian at the myFM Centre. A presentation on the Master Transportation Plan by BT Engineering is scheduled.

• 2024 Tax Rate By-law to be recommended for passage
• 2024 Fees and Charges By-law to go to public meeting on May 28
• Community Improvement Plan grants: $7,500 to Nick Potvin (142 Raglan St S) and $11,000 to 2655369 Ontario Inc. (249 Raglan St S)
• 5-year sign retroreflectivity inspection contract with Advantage Data Collection at $5,662.50/year
• Addition of one full-time custodial position for the myFM Centre

The Committee of the Whole recommended that Renfrew Town Council pass the 2024 Tax Rate By-law and schedule a public meeting for an updated 2024 Fees and Charges By-law. The committee also endorsed sign inspection contracts and approved $18,500 in Community Improvement Plan grants across two Raglan Street South properties. Additionally, members recommended adding a full-time custodian at the myFM Centre and adopting three customer service policies.

• Recommended Council award sign inspection contracts to Advantage Data Collection (Carried)
• Defeated amendment to reduce sign inventory agreement from 5 years to 3 years (Defeated)
• Recommended Council review 2024 municipal lighting/electrical tender projects (Carried)
• Recommended Council hold public meeting and update 2024 Fees and Charges By-law (Carried)
• Recommended Council pass 2024 Tax Rate By-law (Carried)
• Recommended adoption of three customer service policies (Carried)
• Recommended adding one full-time custodial position for myFM Centre (Carried)
• Approved CIP grants of $7,500 for 142 Raglan St S and $11,000 for 249 Raglan St S (Carried)

South Ottawa Valley OPP Detachment Board

This is the inaugural meeting of the Renfrew Police Services OPP Detachment Board. The board will elect a chair and vice-chair, review draft terms of reference and a procedural by-law, and consider community member appointments in closed session.

• Election of Chair and Vice-Chair for the remainder of the year
• Draft review of the Renfrew Police Services OPP Detachment Board Terms of Reference
• Draft review of the Renfrew Police Services OPP Detachment Board Procedural By-Law
• Closed session to discuss community member appointments under the Community Safety and Policing Act, 2019

The newly formed Detachment Board elected a Chair and Vice-Chair and received draft governing documents for review. The Board also endorsed two community members for potential appointment by the seven member municipalities.

• Elected Councillor Robert Tripp as Chair (Carried)
• Elected Councillor Scott Brum as Vice-Chair (Carried)
• Received Draft Terms of Reference for review (Carried)
• Received Draft Procedural By-law for review (Carried)
• Endorsed two community members for recommendation to member municipalities for appointment (Carried)

Regular Council Meeting

The Council is considering several infrastructure and development items including a heritage permit for the Post Office at 249 Raglan Street South. They are also reviewing an engineering contract for Stevenson Crescent asphalt rehabilitation and updates regarding the Ma-te-Way expansion review.

• Heritage Permit for 249 Raglan Street South (Post Office)
• $118,041.60 engineering services award for Stevenson Crescent Asphalt Rehabilitation
• Bonnechere River Park/Trail Working Group Terms of Reference
• Ma-te-Way Expansion Third Party Review and fraud investigation update
• Removal of Councilor John McDonald from all town committees and boards

Council approved a contract for asphalt rehabilitation on Stevenson Crescent and authorized a fraud investigation into the Ma-te-Way expansion. A motion to remove Councillor John McDonald from all external boards and committees was defeated. Council also approved a heritage permit for the post office at 249 Raglan Street South.

• Approved Heritage Permit for 249 Raglan Street South (Post Office)
• Awarded $118,041.60 engineering contract for Stevenson Crescent to Parsons Corporation
• Approved Terms of Reference for Bonnechere River Park/Trail Working Group
• Approved 2023 Development Charges report
• Approved updated proposal and expanded fraud investigation scope for Ma-te-Way Expansion
• Adopted Management Response to Findings of the Ma-te-Way Expansion Third Party Review
• Approved Economic Development Advisory Committee member appointments
• Denied removal of Councillor John McDonald from external boards and committees (2-4)

Renfrew Public Library Board

The Renfrew Public Library Board will appoint a new Chair following a vacancy created by Mayor Sidney's departure, and will also consider approving March meeting minutes, the March 2024 financial statement, a monthly activity report, and a staff training day closure.

• Appointment of a new Board Chair following Mayor Sidney's departure
• Approval of March 18, 2024 meeting minutes
• Acceptance of March 2024 Financial Statement
• Proposal to close the Library on May 9, 2024 for staff training

The Renfrew Public Library Board appointed Tracey Stevens as the new Chair following Mayor Sidney's departure. The Board approved the March 2024 Financial Statement and the March 18 meeting minutes. Additionally, the Board voted to close the library on May 9th to allow staff to attend a town-hosted training day.

• Tracey Stevens appointed as new Board Chair (Resolution RPLB-24-04-01)
• March 18, 2024 Board Meeting minutes approved (Resolution RPLB-24-04-02)
• March 2024 Financial Statement accepted (Resolution RPLB-24-04-03)
• Monthly Library Activity Report accepted as information (Resolution RPLB-24-04-04)
• Library closure on May 9th approved for staff training (Resolution RPLB-24-04-05)

Regular Council Meeting

Renfrew Town Council will decide on a zoning by-law amendment for 249 Raglan Street South and an encroachment agreement for a restaurant patio at 314 Raglan Street South. Council will also consider surplus land declarations, asset management team terms, and a service delivery action plan.

• Zoning by-law amendment for 249 Raglan Street South (Post Office)
• Encroachment agreement for Rocky Mountain House restaurant patio at 314 Raglan Street South
• Notice of potential surplus of town-owned properties on Gibbons Road and O'Brien Road
• Approval of Public Works and Parks & Recreation Service Delivery Review Action Plan
• Supporting resolution from Town of Shelburne to eradicate racism, Islamophobia, and antisemitism

Council directed the Town Clerk to notify the OPP of a pending complaint and extended a fraud investigation by WSCS Consultants Inc. related to the Ma-te-Way Third Party Review. Other actions included approving a zoning amendment for 249 Raglan Street South and an encroachment agreement for a restaurant patio.

• Directed Town Clerk to notify OPP of pending complaint regarding Ma-te-Way Third Party Review
• Extended WSCS Consultants Inc. mandate to finalize fraud investigation and financial review
• Approved Zoning By-law Amendment for 249 Raglan Street South (By-Law 36-2024)
• Approved Encroachment Agreement for Rocky Mountain House patio at 314 Raglan Street South
• Adopted 2023 Annual Water, Wastewater and Storm Systems Reports
• Approved public notice for potential surplus and sale of Gibbons Road and O’Brien Road parcels
• Adopted Asset Management Steering Team and Recreation Fundraising Team Terms of Reference
• Supported AORS request for a provincially funded Municipal Equipment Operator Course

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee is meeting to discuss and recommend action on several items. Key decisions include two minor variance applications for properties at 6 Bank Street North and 8 Argyle Street South, and a recommendation to approve an encroachment agreement for a patio at The Rocky Mountain House. The committee will also consider establishing an Asset Management Steering Team and declaring two town-owned properties on Gibbons Road and O’Brien Road as surplus for potential sale.

• Minor variance (D-13-61) for 6 Bank Street North to reduce side yard setback from 1.5m to 0.85m for a bedroom addition
• Minor variance (D-13-62) for 8 Argyle Street South (Renfrew Food Bank) to reduce multiple setbacks for an accessibility ramp and storage addition
• Recommendation to approve an Encroachment Agreement with The Rocky Mountain House for a patio on Raglan Street South
• Recommendation to adopt the Asset Management Steering Team Terms of Reference
• Notice of potential surplus and future sale of town-owned properties on Gibbons Road and O’Brien Road

The Committee of Adjustment granted two minor variance applications for building additions. The committee also recommended several items to Town Council, including an encroachment agreement for a restaurant patio and the potential sale of two town-owned properties.

• Approved minor variance for bedroom addition at 6 Bank Street North (Carried)
• Approved minor variance for accessibility ramp and storage addition at 8 Argyle Street South (Carried)
• Recommended Council approve encroachment agreement for Rocky Mountain House patio at 314 Raglan Street South (Carried)
• Recommended Council adopt Asset Management Steering Team Terms of Reference (Carried)
• Recommended Council provide public notice for potential surplus and sale of parcels on Gibbons Road and O’Brien Road (Carried)
• Recommended Council direct staff to issue a Request for Proposals for Real Estate Services (Carried)
• Confirmed minutes from March 5, 2024 (Carried)

Regular Council Meeting

Renfrew Town Council will consider motions to remove Mayor Tom Sidney and Reeve Peter Emon from all committees, groups, and local boards, following findings from a third-party review of the Ma-te-Way Expansion Project. The agenda also includes a motion calling for the mayor's resignation, a reconsideration of the committee structure pilot, and adoption of a Community Safety and Well-Being Plan and a Body-Worn Camera Policy.

• Motion to call for Mayor Tom Sidney's resignation over Ma-te-Way Expansion Project oversight
• Motion to remove Mayor Sidney from all committees, groups, and local boards
• Motion to remove Reeve Peter Emon from all committees, groups, and local boards (excluding County of Renfrew bodies)
• Reconsideration of a pilot Committee of the Whole structure to replace standing committees
• Adoption of a Body-Worn Camera Policy and appointment of Councillor Jason Legris to the OPP Detachment Board

At its March 26, 2024 regular meeting, Renfrew Town Council carried a motion calling on Mayor Tom Sidney to resign immediately, on a recorded vote of 5 yea to 1 nay (Reeve Emon opposed). Council also voted 5-1 to remove Mayor Sidney from all remaining committees, working groups and external boards effective immediately, and voted 5-1 to remove Reeve Peter Emon from all committees, working groups and external boards effective immediately, excluding County of Renfrew associated bodies. Both the Mayor and the Reeve declared conflicts of interest on the motions concerning themselves and left the room for those items. Council also approved pausing standing committees to pilot a Committee of the Whole structure beginning May 1, 2024, except July.

• Called on Mayor Tom Sidney to resign immediately (5-1, Reeve Emon opposed)
• Removed Mayor Tom Sidney from all remaining committees, working groups and external boards, effective immediately (5-1, Reeve Emon opposed)
• Removed Reeve Peter Emon from all committees, working groups and external boards, effective immediately, excluding County of Renfrew associated bodies (5-1, Mayor Sidney opposed)
• Approved pausing standing committees to pilot a Committee of the Whole structure at 10 a.m. on the first and third Tuesday monthly, beginning May 1, 2024, except July
• Reconsidered Motion 24-03-17 on the Committee of the Whole pilot (carried)
• Adopted the Community Safety and Well Being Plan
• Adopted the Body Worn Camera Policy
• Appointed Councillor Jason Legris as Renfrew's council representative on the new OPP detachment board

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee will consider recommending council receive the Town Hall Renovation Project Close Out Report and approve an action plan from a Public Works and Parks & Recreation service delivery review. The committee will also discuss supporting a provincial equipment operator course, and receive information reports on leak detection and weather monitoring.

• Town Hall Renovation Project Close Out Report with lease amendments for Health Unit and Ottawa Business Hive
• Public Works and Parks & Recreation Service Delivery Review Action Plan by WSCS Consulting Inc.
• Motion to support AORS Municipal Equipment Operator Course and request provincial funding
• Information report on leak detection packages
• Information report on weather monitoring system

The committee recommended that Town Council approve a service delivery review action plan developed by WSCS Consulting Inc. It also recommended Council support the creation of a provincially funded Municipal Equipment Operator Course. Several reports regarding town hall renovations, leak detection, and weather monitoring were recommended for receipt as information.

• Recommended Council receive Town Hall Renovation Project Close Out Report for information (Carried)
• Recommended Council approve Public Works and Parks & Recreation Service Delivery Review Action Plan (Carried)
• Recommended Council support AORS development of a Municipal Equipment Operator Course and request provincial funding (Carried)
• Recommended Council receive leak detection report for information (Carried)
• Recommended Council receive weather monitoring report for information (Carried)
• Confirmed minutes of February 13, 2024 meeting (Carried)

Special Council Meeting

This is a special meeting of Renfrew Town Council with a single substantive item: a presentation of the final findings of a third-party review of the Ma-te-Way recreation complex. The presentation will be given by Tammy Carruthers and John Skorobohacz of WCSC Consulting Inc. No votes or decisions are listed on the agenda; the meeting is limited to receiving the report.

• Presentation - Ma-te-Way Third Party Review Final Findings by WCSC Consulting Inc.

Council appointed Councillor Jason Legris as Acting Chair after Mayor Sidney vacated the position on advice from the Integrity Commissioner. The meeting focused on a presentation regarding the Ma-te-Way Third Party Review, where concerns about costs, oversight, and procurement were discussed. No final decisions on the review findings were made; the final report is expected in late April.

• Appointed Councillor Jason Legris as Acting Chair (Carried)
• Extended meeting time by 1 hour past 4-hour limit (Unanimous)
• Extended meeting time by 45 minutes past 5-hour limit (Unanimous)
• No substantive decisions made on Ma-te-Way review findings

Special Council Meeting

This is a special meeting of Renfrew Town Council with the primary purpose of convening in closed session. The closed session will discuss confidential matters related to the Ma-te-Way Expansion Project Third Party Review Final Report, under the personal matters section of the Municipal Act.

• Closed session to discuss Ma-te-Way Expansion Project Third Party Review Final Report

Council met in closed session to review a third-party report regarding the Ma-te-Way Expansion Project. Following the review, Council decided to seek legal advice on the findings and potential recourse, including a possible forensic audit.

• Appointed Councillor Legris as Acting Chair for the meeting
• Directed CAO to seek legal advice on Third-Party Review findings and potential recourse, including a forensic audit (7-0)

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will hear presentations on a fire hall building assessment, a community risk assessment and fire master plan, and monthly updates from the fire and by-law departments. The committee will vote on recommending that Town Council adopt a Community Safety and Well-Being Plan and a Body Worn Camera Policy. It will also confirm the minutes from the February 20, 2024 meeting.

• Presentation on Renfrew Fire Hall Building Assessment by Quartek Group
• Presentation on Community Risk Assessment and Fire Master Plan by Loomex Group
• Recommended action: adopt Community Safety and Well-Being Plan
• Recommended action: adopt Body Worn Camera Policy for by-law enforcement
• Monthly updates from Renfrew Fire Department and By-Law Enforcement

The Fire, Emergency and Protective Services Committee met on March 19, 2024, with two of three members present. The committee approved a recommendation that Renfrew Town Council adopt the Community Safety and Well-Being Plan, and separately recommended council adopt a Body Worn Camera Policy. It also confirmed the minutes of the February 20, 2024 committee meeting. Presentations were received on the Fire Hall Building Assessment, a Community Risk Assessment and Fire Master Plan, and monthly fire and by-law enforcement updates; no decisions were recorded on those presentations.

• Recommended council adopt the Community Safety and Well-Being Plan (FEP-24-03-01, carried)
• Recommended council adopt the Body Worn Camera Policy (FEP-24-03-02, carried)
• Confirmed minutes of committee meeting 2-2024 dated February 20, 2024 (carried)

Renfrew Public Library Board

The board will consider accepting the February 2024 financial statement and the library activity and monthly statistics reports. No new business, closed session, or other substantive decisions are listed on the agenda.

• Accept February 2024 Financial Statement
• Accept Library Activity Report February-March 2024
• Accept February 2024 Monthly Statistics Report
• Confirm post-meeting minutes from February 26, 2024

The Board approved the minutes from the February 26, 2024 meeting. Members accepted the February 2024 Financial Statement and the Library Activity and Monthly Statistics reports.

• Approved February 26, 2024 meeting minutes (Carried)
• Accepted February 2024 Financial Statement (Carried)
• Accepted Library Activity Report and Monthly Statistics Report (Carried)

Regular Council Meeting

Renfrew Town Council is meeting to decide on a development charges exemption request for 541 Lisgar Avenue, approve several policies including a Corporate Communications Policy and Pay & Benefits changes, and pass by-laws including a lease amendment with Raytheon Canada Ltd. and a MOU with the County of Renfrew for attainable housing. Council will also consider motions to direct staff on new financial policies and pilot a Committee of the Whole structure.

• Deny development charges exemption request for 541 Lisgar Ave (Riopelle)
• Approve sole-source purchase of Vadim/iCity Financial Software from Central Square
• Authorize closure of Town facilities on May 9, 2024 for All-Staff Training Day
• Pass by-law for MOU with County of Renfrew on attainable housing land development
• Direct staff to bring forward Reserve and Debt Policy and Budget Direction Policy by June 30, 2024

Renfrew Town Council defeated a motion to pause standing committees and pilot a Committee of the Whole structure, with a recorded vote of 3 yea, 3 nay and one member absent. Council approved several items, including a Corporate Communications Policy, changes to the Pay & Benefits Policy on overtime, and a sole-source purchase of Vadim/iCity financial software from Central Square. Council also denied a development charges exemption request for 541 Lisgar Avenue and directed staff to negotiate with Lero Properties for 210 Ready Avenue. Most other agenda items were received as information.

• Denied development charges exemption request for 541 Lisgar Avenue (Riopelle) (carried)
• Endorsed OPG and Scouts Tree Planting Partnership (carried)
• Received Water System MECP Inspection as information (carried)
• Approved Corporate Communications Policy (carried)
• Approved changes to Pay & Benefits Policy on overtime, directed Senior Leadership Team to minimize overtime (carried)
• Approved sole source purchase of Vadim/iCity Financial Software from Central Square (carried)
• Directed staff to negotiate with Lero Properties for 210 Ready Avenue, report and by-law within 45 days (carried)
• Defeated motion to pause standing committees and pilot Committee of the Whole (3 yea, 3 nay, 1 absent)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to discuss a closed session item related to labour relations, specifically the ratification of the CUPE 121-1 collective agreement. The meeting includes standard procedural items such as welcome, land acknowledgement, and conflict of interest. The next meeting is scheduled for March 18, 2024.

• Closed session under Section 16.1 Section 4(d) of the Public Libraries Act for labour relations or employee negotiations
• Ratification of CUPE 121-1 Collective Agreement

The Board met in a closed session to discuss labour relations. Following that session, the Board voted to approve and adopt the draft union agreement.

• Approved draft union agreement (Carried)

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will consider recommending that Town Council deny a development charges exemption request for 541 Lisgar Avenue. The committee will also receive the department's 2023 annual report, endorse an OPG and Scouts tree planting partnership, and receive a water system inspection report from the Ministry of the Environment.

• 541 Lisgar Ave (Riopelle) - Development Charges Request: committee to recommend denial of exemption
• Department of Development, Environment and Engineering – 2023 Annual Report received as information
• OPG and Scouts Tree Planting Partnership: committee to recommend endorsement
• Water System MECP Inspection: committee to recommend receiving the report as information

The Development, Environment and Engineering Committee received its 2023 annual report and a water system inspection as information. It recommended that Renfrew Town Council deny a development charges exemption request from Jordan Riopelle, owner of 541 Lisgar Avenue, and recommended endorsing the OPG and Scouts Tree Planting Partnership. All resolutions carried; no recorded vote tallies were included in the minutes.

• Received 2023 Department of Development, Environment and Engineering Annual Report as information (carried)
• Recommended Council deny development charges exemption request from Jordan Riopelle, owner of 541 Lisgar Avenue (carried)
• Recommended Council endorse OPG and Scouts Tree Planting Partnership (carried)
• Recommended Council receive Water System MECP Inspection as information (carried)
• Confirmed Minutes of Committee 2-2024 dated February 6, 2024 (carried)

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee will discuss and recommend several items to Renfrew Town Council, including a review of council remuneration for the next term, changes to the overtime policy, and the 2023 financial indicators. The committee will also consider a corporate communications policy, a request to fly the Irish flag for St. Patrick's Day, and updates on the Fournier Report and employee engagement.

• Council remuneration review for 2022-2026 term using 10 comparator municipalities
• 2023 Financial Indicators Results for the Town of Renfrew
• Changes to Pay & Benefits Policy to address overtime
• Request to fly the National Flag of Ireland at Low Square from March 15-18, 2024
• Closure of Town facilities on May 9, 2024 for All-Staff Training Day

The Corporate, Finance and HR Committee met on March 5, 2024 and passed ten resolutions, all carried, recommending actions to Renfrew Town Council. These included proceeding with an internal review of Council remuneration for the 2026-2030 term using ten named comparator municipalities, approving a Corporate Communications Policy, and authorizing closure of Town facilities on May 9, 2024 for an All-Staff Training Day. The committee also recommended flying the National Flag of Ireland at Low Square from March 13 to March 18, 2024, approved changes to the Pay & Benefits Policy on overtime, and adopted terms of reference for the Employee Engagement Team and Joint Health and Safety Team. All items are recommendations to Council, which has not yet acted on them.

• Recommended Council receive the MMAH 2023 Financial Indicators Results as information (carried)
• Recommended Council receive the RHI and RPG financial review follow-up as information; no outside review deemed warranted (carried)
• Approved proceeding with an internal Council remuneration review for 2026-2030 using ten named comparators (carried)
• Recommended Council approve the Corporate Communications Policy as presented (carried)
• Recommended Council approve flying the National Flag of Ireland at Low Square from March 13 to March 18, 2024, as amended (carried)
• Recommended Council receive the Fournier Report implementation status update as information; all items complete (carried)
• Recommended Council authorize closure of Town facilities on May 9, 2024 for the 2024 All-Staff Training Day (carried)
• Recommended Council approve Pay & Benefits Policy changes on overtime and direct the Senior Leadership Team to minimize overtime through scheduling (carried)

Regular Council Meeting

Renfrew Town Council will consider adopting the 2024 operational and capital budget, along with water and wastewater budgets and user rates. They will also vote on borrowing up to $338,820 for engineering services for the Whitton Road realignment and authorize an OILC construction loan for the Argyle, Lochiel, Opeongo, Hall project. Other items include closing the Ma-te-way Park skating oval, approving leases at 1 Innovation Drive and myFM Centre, and declaring 436 Lisgar Avenue surplus.

• Adopt 2024 Operational and Capital Budget (By-law 20-2024)
• Adopt 2024 Water and Wastewater Budget and User Rates (By-law 21-2024)
• Authorize $338,820 in sole-source engineering contracts for Whitton Road realignment
• Permanent closure of skating oval at Ma-te-way Park and disposal of ice machine
• Declare 436 Lisgar Avenue surplus and proceed to sale via Expression of Interest

Council approved the 2024 Operational, Capital, Water, and Wastewater budgets. A motion passed to begin public consultation on changing the council's composition for the 2026 election. Council also established a new standing offer list for professional engineering services.

• Adopted 2024 Operational and Capital Budget (6-1)
• Adopted 2024 Water and Wastewater Budget and User Rates (7-0)
• Approved public consultation on 2026 council composition changes (4-3)
• Awarded Standing Offer List for Professional Engineering Services to 10 firms
• Approved $338,820.10 for Whitton Road realignment engineering
• Authorized OILC construction loan and debentures for Argyle and Lochiel reconstruction
• Denied permanent closure of the Ma-te-way Park skating oval
• Declared 436 Lisgar Avenue as surplus property for sale

Renfrew Public Library Board

The Renfrew Public Library Board will meet to confirm January 2024 minutes, review the January 2024 financial statement, and receive the Library Activity Report for January-February 2024. New business includes an update on an Infrastructure Canada Grant request (AP-000003714) and a motion to accept the 2023 Annual Report with suggested revisions.

• Update on Infrastructure Canada Grant Request (AP-000003714)
• Motion to accept 2023 Annual Report with suggested revisions
• Review of January 2024 Financial Statement
• Library Activity Report for January-February 2024
• RPL Statistics for January 2024

The board approved the January 2024 financial statement and the 2023 annual report with revisions. Members were informed that an Infrastructure Canada grant request was denied due to insufficient data on climate risk.

• Confirmed board minutes (Carried)
• Accepted January 2024 Financial Statement (Carried)
• Accepted Library Activity Report and Monthly Statistics Report as information (Carried)
• Accepted 2023 Annual Report with suggested revisions (Carried)

Committee of the Whole

The Committee of the Whole will consider changes to the 2024 draft budget from standing committees, including adjustments to revenues and expenditures. A public budget meeting is also scheduled as part of the agenda.

• Budget public meeting presented by Acting Treasurer Jackson
• Consideration of $400,000 additional contribution to roads reserve
• Elimination of Project Specialist position saving $94,754
• Lower roof at 1 Innovation Drive costing $500,000 funded from reserves
• Elimination of 2nd By-Law Officer saving $80,005

The Committee of the Whole recommended that Council approve changes from standing committees to the 2024 draft budget. The changes include a $400,000 increase to the Roads Reserve, which passed on a recorded vote of 4 to 3, with Mayor Sidney, Reeve Emon, and Councillor McWhirter opposed. The committee also heard public comments on the budget; questions will be answered in a Q&A document at the February 27 Regular Council meeting.

• Recommended approval of standing committee changes to the 2024 draft budget (carried)
• Approved $400,000 additional contribution to Roads Reserve (recorded vote 4-3)
• Recommended $15,000 for Information and Record Management System Audit
• Recommended $185,000 for PW Garage Roof, funded by unallocated reserves
• Recommended $500,000 for Lower Roof at 1 Innovation Drive, funded from Innovation Drive and unallocated reserves
• Recommended elimination of Project Specialist position, saving $94,794
• Recommended elimination of 2nd By-Law Officer, saving $80,005
• Recommended increase to 40-hour work week for By-Law Officer, costing $12,244

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will hear presentations on the 2024 draft budget and a bylaw enforcement staffing proposal. The committee will also receive monthly updates from the fire department and bylaw enforcement. A recommendation on continuing with one bylaw officer will be considered.

• Presentation of the 2024 draft Fire, Emergency and Protective Services budget
• Recommendation to continue Bylaw Enforcement Operations with one officer and monitor service delivery
• Monthly update from Renfrew Fire Department
• Monthly update from By-Law Enforcement
• Confirmation of minutes from the January 16, 2024 meeting

The committee recommended that Town Council continue by-law enforcement operations with a single officer. Members also reviewed the draft 2024 budget for the department and received a presentation on the draft Community Safety and Well-Being Plan.

• Recommended Town Council direct staff to continue Bylaw Enforcement Operations with one officer (Carried)
• Agreed to consider the draft 2024 budget for recommendation to Committee of the Whole (Carried)
• Confirmed minutes of the January 16, 2024 meeting (Carried)

Community Services and Economic Development Committee

The Community Services and Economic Development Committee will consider the draft 2024 budget for its mandate areas, a lease renewal with Raytheon Canada Limited for 33,705 square feet at 1 Innovation Drive, and new leases at the myFM Centre for a Youth Wellness Hub and Child’s Paradise Day Care Centre. The committee will also discuss declaring 436 Lisgar Avenue as surplus land for sale via an Expression of Interest process, and receive updates on a mural project at the Visitor Information Centre.

• Presentation and consideration of the 2024 draft budget for community services and economic development
• Lease renewal with Raytheon Canada Limited for 33,705 sq ft at 1 Innovation Drive
• New leases at myFM Centre for Youth Wellness Hub and Child’s Paradise Day Care Centre
• Declaration of 436 Lisgar Avenue as surplus land and proceeding to sale via Expression of Interest
• Mural project at the Visitor Information Centre presented for information

The committee approved a $500,000 budget amendment for a roof replacement at 1 Innovation Drive. It also recommended that Town Council approve leases for Raytheon Canada Limited, Youth Wellness Hub, and Child’s Paradise Day Care Centre, and declare 436 Lisgar Avenue as surplus property for sale.

• Approved $500,000 budget amendment for lower roof replacement at 1 Innovation Drive
• Recommended Council approve amending lease with Raytheon Canada Limited for 33,705 sq ft
• Recommended Council approve leases for Youth Wellness Hub and Child’s Paradise Day Care Centre
• Recommended Council declare 436 Lisgar Avenue as surplus and proceed to sale
• Recommended Council receive Mural Project at Visitor Information Centre report as information
• Confirmed minutes of meeting dated January 18, 2024

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee will discuss the 2024 draft budget and recommend whether to permanently close the skating oval at Ma-te-way Park and dispose of the ice machine. They will also receive reports on winter storm costs and the DriveOn emissions program.

• Recommendation to close the skating oval at Ma-te-way Park permanently and dispose of the 1998 Olympia Ice Machine
• Presentation of the 2024 draft budget for Facilities, Maintenance and Operations
• Report on costs associated with a winter storm event
• Report on DriveOn emissions and safety inspections program with direction to provide equipment costs

The committee recommended that Town Council amend the 2024 budget to fund a roof for the Public Works Garage. A proposal to permanently close the Ma-te-way Park skating oval was defeated. Reports on winter storm costs and the DriveOn program were recommended for council information.

• Recommended adding $185,000 for Public Works Garage Roof from unallocated reserve (Carried)
• Recommended 2024 draft budget for recommendation to Committee of the Whole with amendment (Carried)
• Recommended closing Ma-te-way Park skating oval and disposing of ice machine (Defeated)
• Recommended Council receive winter storm event costs report for information (Carried)
• Recommended Council receive DriveOn program report for information (Carried)
• Confirmed minutes of meeting 2-2024 from December 12, 2023 (Carried)

Regular Council Meeting

Renfrew Town Council is meeting to decide on several administrative and operational items, including changing landfill operating hours, adopting a corporate credit card policy, and approving sole-source purchases for budget and asset management software. Council will also receive reports on water system management and provincial delegation updates, and consider supporting a resolution on social and economic prosperity.

• Proposal to change landfill operating and staff hours, subject to MECP approval
• Adoption of Corporate Credit Card Policy (By-law 18-2024)
• Sole source purchase of budget software from PSD City Wide
• Sole source purchase of asset management software from PSD City Wide
• Authorization to sign 2023 audit engagement and planning letters

Council approved sole source purchases for budget and asset management software from PSD City Wide. The board also adopted a new Corporate Credit Card Policy and approved changes to landfill operating hours pending provincial approval.

• Approved sole source purchase from PSD City Wide for Budget Software
• Approved sole source purchase from PSD City Wide for Financial Asset Management
• Adopted Corporate Credit Card Policy (By-law 18-2024)
• Approved change in Landfill Operating Hours subject to MECP approval
• Authorized Mayor and Treasurer to sign Audit Engagement Letter and Council to sign Audit Planning Letter for 2023
• Directed staff to prepare support letter for Town of Orangeville's Social and Economic Prosperity Review
• Accepted DWQMS Management Reports for water systems as information
• Confirmed Regular and Closed Session Minutes from January 30, 2024

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will discuss a proposal to change landfill operating and staff hours, subject to provincial approval, and receive a presentation on the 2024 draft budget. The committee will also consider a minor variance application for a sunroom at 879 Eighth Street and accept DWQMS management reports as information.

• Proposal to change landfill operating and staff hours, subject to MECP approval
• Presentation of the 2024 draft budget for Development, Environment and Engineering
• Minor variance application (D-13-60) for 879 Eighth Street to increase lot coverage to 51% and reduce rear yard setback to 5.5m
• DWQMS management reports for water distribution and treatment systems

The Development, Environment and Engineering Committee recommended that Council amend the 2024 draft budget to reflect $70,050.00 in savings, and recommended the draft departmental budget as amended to Committee of the Whole. Acting as Committee of Adjustment, it granted a minor variance at 879 Eighth Street to allow a sunroom, increasing lot coverage from 40% to 51% and reducing the rear yard setback from 7.5m to 5.5m. It also recommended Council accept the DWQMS water management reports as information and approve a change in landfill operating hours subject to MECP approval, with a target date of May 1st. A delegation from 541 Lisgar Ave asked the committee to reconsider development fees for a mini storage development; staff will report back at a future meeting.

• Recommended Council amend the 2024 draft budget to reflect $70,050.00 in savings (carried)
• Recommended the draft 2024 DEE budget as amended to Committee of the Whole (carried)
• Granted minor variance D-13-60 at 879 Eighth Street: lot coverage 40% to 51%, rear setback 7.5m to 5.5m (carried)
• Recommended Council accept DWQMS management reports for water distribution and treatment as information (carried)
• Recommended Council approve a change in landfill operating hours subject to MECP approval (carried)
• Confirmed minutes of Committee 1-2024 dated January 2, 2024 (carried)
• Delegation on development fees for 541 Lisgar Ave mini storage: staff to provide follow-up report (no decision)

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee reviewed the 2024 draft budget presented by the Acting Treasurer. The committee recommended that Town Council consider the draft budget and proposed amendments, including a $15,000 Records and Information Management Assessment and a $400,000 contribution to the Roads Infrastructure Reserve. The committee also recommended adopting a Corporate Credit Card Policy and approving sole-source purchases of budget and asset management software from PSD City Wide.

• Presentation of the 2024 draft budget with proposed amendments: $15,000 for Records and Information Management Assessment and $400,000 contribution to Roads Infrastructure Reserve
• Recommendation to adopt a Corporate Credit Card Policy
• Recommendation to approve a sole-source purchase from PSD City Wide for Budget Software
• Recommendation to approve a sole-source purchase from PSD City Wide for Financial Asset Management software
• Recommendation to prepare a letter of support for the Town of Orangeville resolution regarding a Social and Economic Prosperity Review

The Corporate, Finance and HR Committee recommended several amendments to the 2024 draft budget, including funding for records management and road reserves. The committee also recommended the adoption of a corporate credit card policy and the purchase of budget and asset management software.

• Recommended 2024 draft budget for Council consideration with amendments (Carried)
• Recommended adding $15,000 for a Records and Information Management Assessment to 2024 budget (Carried)
• Recommended adding $400,000 contribution to the Roads Infrastructure Reserve to 2024 budget (Carried)
• Recommended Council adopt the Corporate Credit Card Policy (Carried)
• Recommended sole source purchase from PSD City Wide for Budget Software (Carried)
• Recommended sole source purchase from PSD City Wide for Financial Asset Management software (Carried)
• Recommended Council support the Town of Orangeville resolution for a Social and Economic Prosperity Review (Carried)
• Confirmed minutes from December 5 and December 21, 2023 (Carried)

Regular Council Meeting

Renfrew Town Council meets January 30 to decide on a motion of non-confidence in Mayor Tom Sidney over the Ma-te-Way project, and to table the 2024 draft budget. Other items include approving the Economic Development Advisory Committee terms of reference and appointing BIA board members.

• Motion of non-confidence in Mayor Tom Sidney regarding Ma-te-Way expansion project
• Tabling of 2024 draft budget
• Approval of Economic Development Advisory Committee terms of reference
• Appointments to Downtown Renfrew BIA Board of Management
• Amendment to procedural by-law for closed session document distribution 48 hours in advance

Council passed a vote of non-confidence in Mayor Tom Sidney regarding the Ma-te-Way Expansion Project, though the CAO clarified this does not remove him from office. The 2024 draft budget was tabled for further committee review, and a proposal to amend closed-session document distribution rules was defeated. Council also approved new terms of reference for an Economic Development Advisory Committee and endorsed appointments to the Downtown Renfrew BIA Board.

• Vote of non-confidence in Mayor Sidney carried (4-3)
• 2024 Draft Budget tabled for Feb 20 Committee of the Whole
• Amendment to Procedural By-Law 95-2022 (closed session docs) defeated
• 2024 Corporate Workplan adopted and 2023 Annual Report received
• Economic Development Advisory Committee Terms of Reference approved
• Downtown Renfrew BIA Board appointments endorsed
• Staff directed to bring forward renaming options for Visitor Information Centre
• By-laws 13-2024, 15-2024, 16-2024, and 17-2024 passed

Community Services and Economic Development Committee

The Community Services and Economic Development Committee is meeting to receive presentations and updates on the Downtown Renfrew Business Improvement Area (BIA), McDougall Museum, community services, and the public library. They will also consider approving the Economic Development Advisory Committee's terms of reference and confirm previous meeting minutes. A request for a designated crosswalk at Raglan Street/Renfrew Ave will be discussed.

• Receive 2023 BIA annual report and 2024 draft budget
• Endorse BIA board director appointments for 2022-2026 term
• Approve Economic Development Advisory Committee terms of reference
• Consider request for designated crosswalk at Raglan Street/Renfrew Ave
• Confirm minutes of December 12, 2023 committee meeting

The Community Services and Economic Development Committee met on January 18, 2024. It recommended that Council receive the Downtown Renfrew BIA's 2023 annual report and 2024 draft budget and endorse BIA director appointments for the rest of the 2022-2026 term. It also recommended Council approve the Terms of Reference for the Economic Development Advisory Committee. Presentations from the McDougall Mill Museum, Community Services, and the Renfrew Public Library were received; no financial decisions were made on museum support, which was said to be part of the 2024 draft budget.

• Recommended Council receive BIA 2023 annual report, receive 2024 draft budget, and endorse BIA director appointments (Carried)
• Recommended Council approve Economic Development Advisory Committee Terms of Reference (Carried)
• Confirmed minutes of December 12, 2023 committee meeting (Carried)
• Crosswalk request at Raglan Street/Renfrew Ave noted and filed, passed to CSMAR Consultants for review
• BIA December 11, 2023 board minutes noted and filed

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee is meeting to receive presentations on the Renfrew Fire Department monthly update and the MLES by-law enforcement December summary, and to confirm the minutes from the December 12, 2023 meeting. No other reports or decisions are listed.

• Presentation: Renfrew Fire Department Monthly Update
• Presentation: MLES By-Law Enforcement December Summary
• Confirm minutes of Committee Meeting 2-2023 dated December 12, 2023

The committee confirmed the minutes from the December 12, 2023 meeting. Staff provided updates on Renfrew Fire Department operations and the transition of by-law enforcement services to in-house management.

• Confirmed Minutes of Committee Meeting 2-2023 dated December 12, 2023 (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to accept the November and December 2023 financial statements, review library statistics and activity reports, and approve the minutes from the previous meeting. The agenda is largely procedural with no major decisions or public hearings listed.

• Acceptance of November and December 2023 financial statements
• Review of November and December 2023 library statistics
• Library activity report for Nov 20, 2023 to Jan 15, 2024
• Approval of minutes from November 20, 2023 meeting

The Board accepted the consensus agenda and the financial statements for November and December 2023. Staff reported that an RFP for accessibility entrance upgrades and a membership account purge are planned for the spring.

• Accepted Consensus Agenda (Carried)
• Accepted November and December 2023 Financial Statements (Carried)

Regular Council Meeting

Council will decide on several operational and financial items, including the closure of the Renfrew Recreation Centre, approval of zoning by-law amendments for two properties, and adoption of a graffiti management policy. The meeting also includes approval of the 2022 audited financial statements, a revised 2024 budget schedule, and an interim tax levy.

• Direct staff to cease operations at Renfrew Recreation Centre by March 1, 2024
• Approve zoning by-law amendment at 127 Raglan Street North
• Approve zoning by-law amendment at 69 Lochiel Street North
• Authorize temporary borrowing for 2024 operating and capital expenditures
• Adopt a Graffiti Management Policy and amend Property Standards By-Law

Council approved zoning by-law amendments for two properties and authorized leases for tenants at the myFM Centre. The board also established an interim tax levy, adopted a Graffiti Management Policy, and directed the closure of the Renfrew Recreation Centre by March 1, 2024.

• Approved Zoning By-law Amendments for 127 Raglan Street North and 69 Lochiel Street North
• Approved 2022 Audited Financial Statements
• Approved revised 2024 Budget Schedule
• Authorized 2024 annual temporary borrowing and established an interim tax levy
• Directed staff to cease operations at Renfrew Recreation Centre by March 1, 2024
• Approved leases for MyFM, Renfrew Chiropractic & Rehabilitation Centre, and Ultimate Fitness
• Adopted Graffiti Management Policy and amended Property Standards By-Law
• Approved Volunteer Firefighter Compensation Policy

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will consider two zoning by-law amendments for properties at 127 Raglan Street North and 69 Lochiel Street North. The committee is also set to confirm the minutes from its December 5, 2023 meeting. No other substantive items are on the agenda.

• Zoning by-law amendment D-14-150 for 127 Raglan Street North (Roll #47-48-000-080-05100) recommended for approval
• Zoning by-law amendment D-14-151 for 69 Lochiel Street North (Roll #47-48-000-080-10300) recommended for approval
• Confirmation of December 5, 2023 committee minutes

The Development, Environment and Engineering Committee recommended that Town Council approve two zoning by-law amendments for properties on Raglan Street North and Lochiel Street North. The committee also confirmed the minutes from the December 5, 2023 meeting.

• Recommended approval of Zoning By-law Amendment D-14-150 for 127 Raglan Street North (Carried)
• Recommended approval of Zoning By-law Amendment D-14-151 for 69 Lochiel Street North (Carried)
• Confirmed Committee Minutes 2-2023 dated December 5, 2023 (Carried)