Renfrew public meetings in 2024

Special Council Meeting

Renfrew Town Council is holding a special virtual meeting to enter a closed session. The session will focus on negotiations regarding a lease agreement and roof repair for Deslaurier Custom Cabinets.

• Closed session regarding Deslaurier Custom Cabinets lease agreement and roof repair

Council held a special virtual meeting and entered closed session to discuss negotiations related to the Deslaurier Custom Cabinets lease agreement and roof repair at 550 Hall Ave. After rising from closed session, Council directed staff to continue discussions with Deslaurier Custom Cabinets Inc. regarding a lease extension and leasehold improvements. No other substantive decisions were made.

• Directed staff to continue lease extension and leasehold improvement discussions with Deslaurier Custom Cabinets Inc. (carried)

Renfrew Public Library Board

The board is meeting to review November 2024 financial and activity reports. Members will discuss appointing a Strategic Planning Committee and continuing record management support from the Town of Renfrew.

• Appointment of members to the Strategic Planning Committee
• Approval of the November 2024 Financial Statement
• Proposal for the Town of Renfrew to continue providing meeting support and record management
• Postponement of the Annual Work Plan presentation until February 2025

The Renfrew Public Library Board approved several routine items, including the November minutes and financial statement, and accepted a new Year at a Glance document as information. The board postponed the Annual Work Plan to February 2025 to allow the Library CEO to assist, and appointed four members to a new Strategic Planning Committee, with additional members to be named in January. The board also approved continuing Town of Renfrew meeting support and records management.

• Approved November 18, 2024 board minutes (RPL-12-01)
• Accepted November 2024 financial statement (RPL-12-02)
• Waived rules to receive Year at a Glance visual (RPL-12-03)
• Postponed Annual Work Plan to February 2025 (RPL-12-04)
• Approved Town of Renfrew meeting support and records management (RPL-12-05)
• Appointed Strategic Planning Committee members (RPL-12-06)
• Appointed Heaslip, Donnelly, Clark, Stevens to Strategic Planning Committee (RPL-12-07)
• Scheduled next meeting for January 27, 2025 (RPL-12-08)

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board is meeting to discuss agenda items. The agenda text provided is procedural boilerplate and does not contain details on specific decisions.

• Meeting agenda and video recording available
• Procedural meeting details only
• No specific agenda items listed

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing the 2018 Business Retention & Expansion Action Plan to prepare for a 2025 update. The body is discussing recommendations for the 2025 budget, including potential staffing for economic development and advertising with Ontario Filmmaker.

• Recommendation for 2025 budget to include an Economic Development Officer, staff, or business ambassadors
• Review of the 2018 Business Retention & Expansion Action Plan
• Proposed advertising with Ontario Filmmaker for the 2025 budget
• Discussion on Community Improvement Grant (CIP) changes
• Update on Downtown Renfrew BIA boundary expansion

The Economic Development Advisory Committee recommended that Town Council establish an operating budget for economic development functions, including hiring an Economic Development Officer or staff in 2025. It also postponed discussion on Community Improvement Grant updates until January 2025 and defeated a proposal to advertise with Ontario Filmmaker in the 2025 budget. The committee approved its 2025 meeting dates and confirmed prior minutes.

• Recommended Council establish 2025 economic development operating budget, including hiring staff (Carried)
• Postponed CIP discussion to January 2025, with letter of support for County CIP (Carried)
• Defeated recommendation to include Ontario Filmmaker advertising in 2025 budget
• Recommended further investigation on film production hosting requirements (Carried)
• Approved 2025 meeting dates (Carried)
• Approved 2025 proposed meeting topics for feedback (Carried)
• Confirmed minutes of October 8, 2024 meeting (Carried)

Regular Council Meeting

The Renfrew Town Council will meet in Committee of the Whole to consider several reports and adopt resolutions. Items include appointing a new Chief Administrative Officer, approving a snow‑hauling and equipment contract, and transferring the Roots Music Festival assets. The council will also approve a $5,000 grant for façade improvements at 228 Raglan Street South and expand the Downtown Business Improvement Area boundary.

• Appointment of Gloria Raybone as new Chief Administrative Officer and extension of the acting CAO contract until Jan 31 2025
• Approval of Contract 2024-31-IPWE for snow hauling, dozer rental and grader rental to Bonnechere Excavating Inc.
• Transfer of all intellectual property and assets of the Roots Music Festival to Calabogie Motorsports Park
• Approval of a $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Approval of the Downtown Renfrew Business Improvement Area boundary expansion

Council appointed Gloria Raybone as the new Chief Administrative Officer/Deputy Clerk and extended the Acting CAO contract to January 31, 2025. It approved a snow hauling and equipment rental contract with Bonnechere Excavating Inc., and approved transferring the Roots Music Festival's intellectual property and assets to Calabogie Motorsports Park. The Waste Management By-Law passed 5-2, while the Consolidated Parking By-Law was tabled for a working group. Several other items were approved, including a CIP grant and a boundary expansion for the Downtown Renfrew BIA.

• Appointed Gloria Raybone as CAO/Deputy Clerk and extended Acting CAO contract to Jan 31, 2025
• Approved Contract 2024-31-IPWE for snow hauling and equipment rental to Bonnechere Excavating Inc.
• Approved transfer of Roots Music Festival IP and assets to Calabogie Motorsports Park
• Passed Waste Management By-Law 103-2024 (5-2)
• Tabled Consolidated Parking By-Law 104-2024 for working group review
• Approved $5,000 CIP grant for 228 Raglan Street South
• Approved Downtown Renfrew BIA boundary expansion
• Awarded RFP 2024-27-FCS for I.T. Services to OnServe for three years

Special Council Meeting

The Renfrew Town Council will consider the recommendation to award the I.T. Services RFP 2024-27-FCS to OnServe, with any transition costs in 2024 funded through operating. The council will also convene a closed session to discuss litigation and potential litigation matters, including a roof repair lease with Deslaurier Custom Cabinets, a loan update from Renfrew Hydro Inc., an asset dispute over recreation equipment, and a contract agreement with WSCS Consulting Inc. Standard procedural items such as call to order and roll call are also on the agenda.

• Award I.T. Services RFP 2024-27-FCS to OnServe (transition costs funded through operating)
• Closed session on litigation items: Deslaurier Custom Cabinets roof repair lease, Renfrew Hydro Inc. loan update, recreation equipment asset dispute, WSCS Consulting Inc. contract
• Upcoming regular council meeting scheduled for December 10 at 5:30 p.m.

Regular Council Meeting

The Renfrew Town Council meeting will consider the Quarterly Administration Report for July‑September 2024 and receive several informational reports. The Committee of the Whole will recommend approval of a $5,000 Capital Improvement Program grant for façade, building and signage upgrades at 228 Raglan Street South. Additional decisions include renaming the Millar Family Multipurpose Room, adopting the 2025‑2030 Multi‑Year Accessibility Plan, and approving a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting.

• Approve $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Rename the “Millar Family Multipurpose Room” to “Second Ice Pad Meeting Room”
• Adopt the 2025‑2030 Multi‑Year Accessibility Plan
• Authorize the Town Clerk to confirm no demand on the Renfrew Power Generation promissory note
• Approve a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting

Special Council Meeting

The Town of Renfrew Council is convening a special closed‑session meeting. The session will include Acting CAO Latendresse, Town Clerk Errett, and Treasurer Jackson. It is called under Municipal Act, 2001 sections 239(2)(k) and 239(2)(i) to discuss a position, plan, or trade‑secret information related to Renfrew Hydro Inc. No other agenda items are listed.

• Closed session to discuss Renfrew Hydro Inc. negotiations per Municipal Act sections 239(2)(k) and 239(2)(i)

South Ottawa Valley OPP Detachment Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Renfrew Public Library Board

The board approved the October meeting minutes and accepted the October 2024 financial statement. It directed the chair to contact Ontario Library Service for free consulting on a five‑year strategic plan and formed a strategic planning committee. The board also approved closing the library at 4 pm on December 31, 2024, and appointed a board secretary for a closed‑session discussion of the CEO’s performance evaluation.

• RPL-11-01 – Approval of the Regular Board Meeting Minutes of October 21, 2024
• RPL-11-02 – Acceptance of the October 2024 Financial Statement
• RPL-11-03 – Directive to contact Ontario Library Service for strategic‑plan consulting
• RPL-11-04 – Formation of a strategic planning committee
• RPL-11-05 – Library to close at 4 pm on Tuesday, December 31, 2024

Special Council Meeting

The Town Council is meeting for a special session to conduct interviews for the CAO position. This portion of the meeting is scheduled as a closed session to discuss personal matters and labor relations.

• Closed session for CAO candidate interviews

Regular Council Meeting

Town Council is reviewing land use and transportation design for the Renfrew East Secondary Plan and proposing a replacement for the Waste Management By-Law. The body is also deciding on a revised Consolidated Parking Bylaw and a naming rights agreement for Olympia advertising.

• Approval of $3,110.20 in additional funding for Grants to Community Partners
• Proposed 5-year naming rights agreement with Layton Knight-Locke Contracting
• Repeal and replacement of Waste Management By-Law BL 71-2021
• Authorization of optical scanning vote tabulators and internet voting for the 2026 Municipal Election
• Extension of Integrity Commissioner and Closed Meeting Investigator services to January 1, 2028

Regular Council Meeting

The Committee of the Whole will recommend that Renfrew Town Council adopt the Arts, Heritage and Culture Master Plan as a guiding document. It will also consider amendments to the Corporate Credit Card Policy, the lease agreement with Kerry (Canada) Inc., and endorse a Community Sport and Recreation Infrastructure Fund grant application. Additional recommendations include approving a contract with Jp2g for a lighting study at Ma‑te‑way Park and passing three by‑laws that update human‑resource policies, the credit‑card policy, and the Kerry lease.

• Adopt the Arts, Heritage and Culture Master Plan
• Amend Corporate Credit Card Policy to include the BIA Coordinator
• Amend provision 2.(3) of the lease agreement with Kerry (Canada) Inc.
• Endorse application to the Community Sport and Recreation Infrastructure Fund grant and support Admaston Bromley
• Approve Jp2g contract for detailed site investigation of Ma‑te‑way Park lighting (work delayed to 2025)

Renfrew Public Library Board

The Renfrew Public Library Board will approve the September 16 and October 15 meeting minutes and accept the September 2024 financial statement. It will also accept an updated CEO evaluation template and review September 2024 library statistics and activity report. The board’s primary new action is to adopt Policy OP-22 governing social media use.

• Approve September 16 and October 15 board minutes
• Accept September 2024 financial statement
• Accept updated Library CEO evaluation template (August 2024)
• Adopt new Social Media policy (Policy OP-22)
• Review September 2024 library statistics and activity report

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on Oct 16, 2024 has no agenda items listed. The agenda consists only of procedural placeholders and contains no decisions, proposals, or public hearings. No specific topics such as rezoning, contracts, or ordinances are identified.

Renfrew Public Library Board

The Renfrew Public Library Board will meet on October 15, 2024 to consider routine agenda items and to appoint Maggie Murdock as Acting Library CEO until a new CAO is hired. The Board also scheduled its next meeting for October 21, 2024 at 5:30 p.m.

• Appointment of Acting Library CEO – Maggie Murdock to serve until a new CAO is appointed
• Next Board meeting set for October 21, 2024 at 5:30 p.m.

Regular Council Meeting

Council is considering the adoption of a Planning Issues and Policy Options Report for the Town's Official Plan update. The body is also reviewing the 2023 audited financial statements and various human resources policy amendments.

• Adoption of the 2023 Audited Financial Statements and related reserve transfers
• Recruitment of two term Machine Operators for winter snow clearing
• By-laws 87-2024 (Corporate Sponsorship and Advertising Policy) and 88-2024 (Digital Sign Policy)
• Request for roads and sidewalks on Renfrew Avenue West
• Memorandum of Understanding for the Preventing Auto Thefts (PAT) Grant

Economic Development Advisory Committee

The committee will receive updates on Highway 17 expansion and community services events, review reports on the Downtown Renfrew BIA expansion, the 2018 community profile, and the Business Retention & Expansion action plan, and will provide recommendations to Town Council on changes to the Community Improvement Grant. It will also confirm the minutes of its September 10 meeting.

• Highway 17 Expansion Update – presentation from the Ministry of Transportation (information)
• Downtown Renfrew BIA Expansion – review of BIA findings and expansion initiative (information)
• Community Profile Review – review of the 2018 profile ahead of a 2025 update (information)
• Business Retention & Expansion Action Plan Review – review of the 2018 plan ahead of a 2025 update (information)
• Community Improvement Grant (CIP) Review – provide recommendations to Town Council on requested changes

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on 2024-10-02 has no agenda items recorded. The agenda contains only placeholders and no substantive decisions or discussions. As a result, no specific actions or topics are scheduled.

Regular Council Meeting

Council will accept the final economic feasibility study for a proposed limited‑service hotel on the O’Brien Street corridor and direct staff to pursue a developer. The meeting also includes adoption of a Corporate Sponsorship and Advertising Policy and a Digital Signs Advertising Policy, an amendment to the 2024 Fees and Charges By‑law for ice rates and slab rentals, and approval of up to $50,000 for electrical panel work on lighting projects, with remaining work deferred. A revised Procedural By‑law will be adopted to incorporate Committee of the Whole into regular meetings.

• Accept final feasibility study for a limited‑service hotel on O’Brien Street corridor
• Adopt Corporate Sponsorship and Advertising Policy
• Adopt Digital Signs Advertising Policy
• Amend 2024 Fees and Charges By‑law for prime/non‑prime ice rates and slab rentals
• Approve up to $50,000 for electrical panel work on lighting projects, deferring remaining work

Committee of the Whole

The Committee of the Whole is reviewing a proposed tree planting partnership and a mid-year update from the OCWA. The body will also hear a delegation from Parents Lifelines of Eastern Ontario.

• Proposed endorsement of the 2025 OPG and Scouts Tree Planting Partnership
• OCWA Mid-Year Update and Renfrew Cost Plus Variance Letter
• Delegation from Parents Lifelines of Eastern Ontario presented by Bonnie Schryer

The Committee of the Whole recommended that Town Council endorse the OPG and Scouts Tree Planting Partnership, and accepted the OCWA mid-year water/wastewater update as information. No other substantive decisions were made; the meeting was largely informational.

• Recommended endorsement of OPG and Scouts Tree Planting Partnership (carried)
• Accepted OCWA mid-year update as information (carried)

Special Council Meeting

The Renfrew Town Council will direct the Mayor and HR Lead to bring forward a by‑law to appoint an Acting Chief Administrative Officer at the regular council meeting on September 24, 2024. The council will also approve recruitment for a vacant Landfill Operator II position. A by‑law (82‑2024) confirming the special meetings of September 9 and 17 will be taken as read and passed. The meeting includes a closed‑session segment to discuss the interim CAO appointment.

• Approve recruitment for a Landfill Operator II vacancy
• Direct Mayor and HR Lead to prepare a by‑law appointing an Acting CAO
• Pass by‑law 82‑2024 confirming the September 9 and 17 special meetings
• Closed session to discuss personal matters related to the interim CAO appointment
• Schedule upcoming Committee of the Whole (Sept 17) and regular council meeting (Sept 24)

Council approved the recruitment of a Landfill Operator II position to fill a vacancy. A closed session was held to discuss the appointment of an Interim CAO, and a motion was passed to bring forward a by-law to appoint an Acting CAO at the next regular meeting. The Deslaurier matter was removed from the agenda at their request. A confirming by-law for the September 9 and 17 meetings was passed.

• Approved recruitment of Landfill Operator II position (carried)
• Directed preparation of by-law to appoint Acting CAO at Sept 24 meeting (carried)
• Authorized employment contract with County of Renfrew HR assistance (carried)
• Authorized all-staff meeting and one-hour office closure for Acting CAO introduction (carried)
• Passed confirming by-law 82-2024 for Sept 9 & 17 meetings (carried)

Renfrew Public Library Board

The Renfrew Public Library Board will meet to approve updated policies, review financial statements, and approve a CEO evaluation process. The board will also consider closing the library on October 2, 2024, for staff training.

• Approval of updated policies: Safety, Board Purpose, Board Orientation, and Health & Safety
• Approval of new CEO Evaluation form
• Acceptance of June, July, and August 2024 financial statements
• Approval to close the library on October 2, 2024, for staff training
• Review of monthly statistics and activity reports

The Renfrew Public Library Board accepted the new CEO Evaluation form and will discuss it further at the October meeting. The board also approved the June-August financial statements, a staff training closure, and updates to five policies. All decisions were carried unanimously.

• Approved June 17, 2024 board minutes (RPL-24-09-01)
• Accepted June, July, August 2024 financial statements (RPL-24-09-02)
• Accepted new CEO Evaluation form, to be discussed further in October (RPL-24-09-03)
• Approved library closure at 4pm on Oct 2, 2024 for staff training (RPL-24-09-04)
• Accepted updated Safety, Security and Emergency policy (RPL-24-09-05)
• Accepted updated Purpose of the Board policy (RPL-24-09-06)
• Accepted updated Board Orientation, Training & Evaluation policy (RPL-24-09-07)
• Accepted updated Health and Safety policy (RPL-24-09-08)

Regular Council Meeting

Renfrew Town Council will adopt several by-laws, including a reserve and reserve fund policy, and Ontario Regulation 239/02 as the municipal road level of service. The council will also adopt the Parks and Recreation Master Plan and the Waterfront Master Plan as guiding documents. A motion will end the Committee of Whole pilot structure, returning to regular evening council meetings. The council will approve recruitment of a new Chief Administrative Officer with a $24,000 external consulting fee.

• Adopt By-law 79-2024: Ontario Regulation 239/02 as the Town's road Level of Service
• Adopt By-law 78-2024: Establish a Reserve and Reserve Fund Policy
• Adopt the Parks and Recreation Master Plan and the Waterfront Master Plan
• End the Committee of Whole pilot structure effective Oct 1 2024
• Approve hiring a CAO with a $24,000 fee to Waterhouse Executive Search

Council ended the Committee of the Whole pilot structure effective October 1, 2024, integrating it into regular evening meetings with a 5:30 p.m. start. It also adopted the Parks and Recreation and Waterfront Master Plans, the Arts, Heritage and Culture Master Plan (as a presentation), and approved the recruitment of a CAO and a Director of Infrastructure via Waterhouse Executive Search. A notice of motion was given to suspend the Bonnechere River Parks and Trails project pending further analysis.

• Ended Committee of the Whole pilot, effective Oct 1, 2024 (24-09-11)
• Adopted Parks and Recreation and Waterfront Master Plans (24-09-06)
• Approved CAO recruitment via Waterhouse Executive Search at $24,000 plus HST (24-09-15)
• Approved Director of Infrastructure recruitment via Waterhouse Executive Search at $16,900 plus HST (24-09-16, 24-09-17)
• Adopted Ontario Regulation 239/02 as road level of service (24-09-02)
• Adopted Declaration of Significant Weather Event Policy (24-09-03)
• Directed staff to launch public survey on Ma-te-Way Expansion Project (24-09-12)
• Directed staff to seek partnerships and funding for major capital projects (24-09-13)

Committee of the Whole

The Committee of the Whole will convene to review a consent application and a minor variance for a property at 150 Dufferin Street. The agenda includes a recommended action to approve the consent subject to specific conditions and to grant zoning variances for a new residential lot and a 2-storey, 3-unit dwelling.

• Committee of Adjustment convened to review consent application D-10-134
• Minor variance D-13-63 requested for 150 Dufferin Street
• Zoning variances requested for front yard, rear yard, and lot coverage
• Cash-in-lieu of parkland payment of 5% of appraised value required
• Upcoming Special Meeting of Council on September 17 for lease negotiations

The Committee of the Whole resolved into Committee of Adjustment and approved a consent application (D-10-134) to create a new residential lot at 150 Dufferin Street, subject to conditions. It also granted a minor variance (D-13-63) allowing reduced setbacks, increased lot coverage, and reduced parking and lot area for a proposed 3-unit dwelling. Both approvals were carried unanimously.

• Approved consent D-10-134 for new residential lot at 150 Dufferin St (carried)
• Granted minor variance D-13-63 for reduced setbacks, lot coverage, parking, and lot area (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing a feasibility update for a hotel complex and vacant lots. The body is asked to recommend a preferred hotel location to Town Council and provide feedback on the 2018 Community Profile.

• Recommendation to Town Council for hotel development at lot #5, Mask Road (Horton Con 3 PT LOT 9)
• Review of the 2018 Community Profile for a 2025 update
• Receipt of the Canadian Tourism Growth Program Report
• Updates from the Downtown Renfrew BIA and Renfrew & Area Chamber of Commerce
• County Development Update from Warden Peter Emon

Special Council Meeting

Council is meeting to accept the resignation of CAO Mr. Tremblay. The body is also discussing justification reports for the vacant CAO and Director of Infrastructure positions.

• Acceptance of Mr. Tremblay's resignation as Chief Administrative Officer
• Request for justification reports for vacant CAO and Director of Infrastructure positions
• Direction for Mayor Sidney, Councillor Legris, and CAO Tremblay to access resources to assist the Town

Council accepted the resignation of Chief Administrative Officer Tremblay, subject to conditions discussed in closed session. They also directed the CAO to prepare justification reports for the vacant CAO and Director of Infrastructure positions, and authorized the Mayor, Councillor Legris, and CAO Tremblay to seek external resources to assist the Town. All motions were carried unanimously.

• Accepted CAO Tremblay's resignation with regret (carried)
• Directed CAO to bring justification reports for vacant CAO and Director of Infrastructure positions to Sept 10 meeting (carried)
• Authorized Mayor, Councillor Legris, and CAO Tremblay to access resources and report back in closed session (carried)

South Ottawa Valley OPP Detachment Board

The agenda for the South Ottawa Valley OPP Detachment Board meeting on 2024-09-04 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder with no substantive content.

Committee of the Whole

The Committee of the Whole will consider a consent application to create a new residential lot at 150 Dufferin Street and a minor variance to allow a multi-unit dwelling. The committee will also recommend adopting a significant weather event policy and the Parks and Recreation Master Plan.

• Consider consent application for new residential lot at 150 Dufferin Street
• Consider minor variance for 2-storey, 3-unit dwelling at 150 Dufferin Street
• Recommend adopting Declaration of Significant Weather Event Policy
• Recommend adopting Parks and Recreation Master Plan
• Recommend supporting Township of Whitewater Region water/wastewater review

The Committee of the Whole recommended that Council adopt Ontario Regulation 239/02 as the municipal road level of service, with Class 6 highways maintained to Class 5 standards, and adopt a Declaration of Significant Weather Event Policy. It also recommended adopting the Parks and Recreation Master Plan and Waterfront Master Plan as guiding documents. A consent and minor variance application for a new residential lot at 150 Dufferin Street was postponed to the September 10 Council meeting. All other reports were received as information or recommended for Council action.

• Recommended adopting O. Reg. 239/02 as road level of service (carried)
• Recommended adopting Significant Weather Event Policy (carried)
• Recommended adopting Parks and Recreation and Waterfront Master Plans (carried)
• Postponed consent application D-10-134 and minor variance D-13-63 at 150 Dufferin St. to Sept. 10 Council (carried)
• Recommended supporting AMCTO's Municipal Elections Act amendments (carried)
• Recommended supporting Whitewater Region's FCM water/wastewater review request (carried)
• Received Winter Control FAQ for website (carried)
• Received Records and Information Management follow-up report (carried)

Special Council Meeting

The Town of Renfrew Council will convene a closed‑session meeting with the CAO, town clerk, WSCS Consulting Inc. (fraud investigator) and Hicks Morley (legal counsel). The session will address a fraud investigation under Municipal Act sections 239(2)(b) and 239(2)(e), covering personal matters about an identifiable individual and potential litigation. No public decision or vote is recorded for this item.

• Closed Session – Fraud Investigation (personal matters and potential litigation) with CAO, clerk, fraud investigator and legal counsel

Council met in closed session to receive a fraud investigation presentation from WSCS Consulting Inc. and legal counsel Hicks Morley. Council previously directed a complaint to the OPP and proceeding with civil litigation; a follow-up session with legal counsel will occur. No further public details were shared due to confidentiality, litigation, and the OPP complaint. No other substantive decisions were made.

• Held closed session for fraud investigation under Municipal Act sections 239(2)(b) and (e) (carried)
• Received fraud investigation presentation from WSCS Consulting Inc. and Hicks Morley
• Noted direction previously given for OPP complaint and civil litigation
• Scheduled follow-up session with legal counsel

Regular Council Meeting

Renfrew Town Council will consider a CIP grant of $2,500 for a façade, building and signage improvement at 106 Raglan Street South and authorize the related Financial Incentive Program Agreement. The council will also adopt an update to the town's Reserve Policy, receive an update on the 2025 Budget Schedule, and direct staff to permanently close the skating oval and dispose of the 1998 Olympia Ice Resurfacer. Additional motions include a hiring freeze, a discretionary spending freeze, and postponement of several capital projects pending the 2025 budget process.

• CIP grant of $2,500 for River Optical façade, building & signage improvement at 106 Raglan St S
• Adoption of the Reserve Policy update
• Directive to close the skating oval permanently and dispose of the 1998 Olympia Ice Resurfacer
• Hiring freeze and discretionary spending freeze as cost‑containment measures
• Postponement of capital projects: Innovation Drive Roof, PW Garage Roof, Seventh Street Resurfacing, Stevenson Crescent Resurfacing

South Ottawa Valley OPP Detachment Board

The provided agenda contains no listed items, descriptions, or decisions. It appears to be a placeholder with only boilerplate headings and no substantive business. No motions, contracts, or hearings are detailed.

Regular Council Meeting

Renfrew Town Council is meeting to award construction contracts for Eighth Street and Dominion Street/Quarry Avenue. The body is also discussing a change to the 2026-2030 council composition to eliminate the Reeve position. Additionally, council will review a final presentation for the Parks, Recreation and Waterfront Master Plan.

• Award of Eighth Street Reconstruction to Thomas Cavanagh Construction Limited for $1,289,906
• Award of Dominion Street and Quarry Avenue Reconstruction to McCrea Excavating for $1,650,871.00
• CIP grant of $3,500.00 for Goulet Funeral Home Ltd. at 310 Argyle Street South
• Proposed elimination of the 'Reeve' position for the 2026-2030 term
• Funding of $6,312.32 for remedial work and decals for Friends of the Caboose

Economic Development Advisory Committee

The Economic Development Advisory Committee will receive a Community Outreach and Communication Tools report as an informational resource. It will also accept the Hotel Feasibility Study for a proposed limited-service hotel as information. Updates from the Downtown Renfrew Business Improvement Area and the Renfrew & Area Chamber of Commerce will be discussed.

• Community Outreach and Communication Tools report – informational resource
• Hotel Feasibility Study (HVS Appraisal) – accepted as information
• Downtown Renfrew BIA update
• Renfrew & Area Chamber of Commerce update

Committee of the Whole

The Committee of the Whole will recommend that Renfrew Town Council adopt a new Street Sweeping Policy and an Electronic Radar Speed Sign Policy. It will also consider a $3,500 CIP grant for 310 Argyle Street South and a request to deny public parking on Veteran’s Memorial Boulevard during the Renfrew Fair. The key decision is the award of a $1,289,906 contract to Thomas Cavanagh Construction for rebuilding Eighth Street.

• Award of Eighth Street Reconstruction – $1,289,906 contract to Thomas Cavanagh Construction Limited
• CIP Grant – $3,500 for landscaping/parking improvements at 310 Argyle Street South (Goulet Funeral Home Ltd.)
• Recommendation to adopt a new Street Sweeping Policy
• Recommendation to adopt an Electronic Radar Speed Sign Policy
• Denial of public parking request on Veteran’s Memorial Boulevard for the Renfrew Fair (Sept 5‑8 2024)

Special Council Meeting

Renfrew Town Council will consider a recommendation to replace the dehumidifier for the Deslauriers ice pad. The meeting also includes a closed session regarding vendor qualification for humidifier procurement.

• Replacement of the Deslauriers ice pad dehumidifier
• Closed session regarding vendor qualification for humidifier procurement

Regular Council Meeting

The Renfrew Town Council is reviewing scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes approving new maintenance positions for recreation operations and a partnership with Bonnechere Algonquin First Nation. Additionally, council will consider updates to fire department bylaws.

• Master Servicing Plan scope change costing $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of 4 full-time and 1 term maintenance positions for recreation operations
• Lease and partnership agreement with Bonnechere Algonquin First Nation at myFM Centre
• Adoption of the 2024 Fees and Charges By-Law

South Ottawa Valley OPP Detachment Board

This meeting consists of routine reports and procedural items. The board will receive updates from the Chair, the Detachment Commander, and the June 17, 2024, OAPSB Zone 2 meeting.

• Approval of May 29, 2024, meeting minutes
• OAPSB Zone 2 Meeting Update
• Chair Update
• Detachment Commander Update
• Review of Confirming By-Law 03-2024

Committee of the Whole

The Committee of the Whole will review scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes updates to fire department by-laws, recreation staffing, and a lease agreement with Bonnechere Algonquin First Nation.

• Master Servicing Plan scope change totaling $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of four full-time and one term maintenance positions for recreation
• Lease agreement with Bonnechere Algonquin First Nation for 9,967 square feet at myFM Centre
• Adoption of updated Renfrew Fire Department Establishing and Regulating By-law

Renfrew Public Library Board

The Renfrew Public Library Board will review May 2024 financial statements and library activity reports. The board is also discussing the creation of a new template for CEO evaluations. A closed session is scheduled to conduct the annual board evaluation process.

• Approval of May 21, 2024 meeting minutes
• Acceptance of May 2024 financial statement
• Creation of a new CEO evaluation template
• Discussion of 2023 CEO review for the September meeting
• Closed session for annual Board Evaluation

Regular Council Meeting

The meeting includes proposed actions for a $378,500 landfill excavator purchase and land acquisitions for O’Brien Road reconstruction. Council will also consider property sales at 210 Ready Avenue and the adoption of a corporate video surveillance policy.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Property acquisition agreements for O’Brien Road/Highway 60 reconstruction
• Agreement of Purchase and Sale for 210 Ready Avenue
• Adoption of a Corporate Video Surveillance Policy
• Financial incentive program agreements for properties on Raglan Street South

Economic Development Advisory Committee

The Economic Development Advisory Committee will review its Terms of Reference and receive a presentation on Development Services. The meeting also includes discussions regarding topics of interest and the proposed 2024 meeting schedule.

• Presentation on Committee Terms of Reference
• Development Services Overview presentation
• Discussion regarding topics of interest
• Review of 2024 proposed meeting schedule

Committee of the Whole

The Committee of the Whole is reviewing several items for recommendation to Town Council. These include a landfill excavator purchase and an extension of a cropping agreement. The committee will also consider a new corporate video policy and support for the Toronto Zoo.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Extension of cropping agreement with 1230381 Ontario Inc.
• Adoption of a Corporate Video Policy
• Request for refreshment vehicle at 158 Raglan Street South
• Letter of support for Toronto Zoo regarding exotic animal regulations

South Ottawa Valley OPP Detachment Board

The Renfrew Police Services OPP Detachment Board is meeting to discuss and potentially adopt foundational governance documents, including its terms of reference, a procedural by-law, and a code of conduct for board members. The board will also receive a presentation on the OPP Detachment Board transition and consider a community member appointment.

• Presentation on OPP Detachment Board transition by Graham Wright, Police Services Liaison Unit
• Draft Terms of Reference for the Renfrew Police Services OPP Detachment Board
• Draft Procedural By-Law for board proceedings
• Code of Conduct for OPP Detachment Board members
• Community member appointment to be tabled at the meeting

Regular Council Meeting

Council will reconsider Community Improvement Plan grants for 142 and 249 Raglan Street South, originally defeated on a tie vote, now proposed at reduced amounts. They will also award engineering contracts for several 2024 road design projects, including Hall Avenue Reconstruction and Ma-Te-Way Drive/Opeongo Road Connection. Other items include extending draft approval for the Hunter Gate Subdivision, adopting a Fire Master Plan, and relocating an electronic speed sign.

• Reconsideration of CIP grants: $7,500 each for 142 and 249 Raglan Street South
• Award of engineering services for Hall Avenue Reconstruction ($Jp2g Consultants), Ma-Te-Way Drive/Opeongo Road Connection (BT Engineering), Harry Street Phase II & Joe Avenue (Morrison Hershfield/Stantec), Hall Avenue Extension (BT Engineering), Opeongo Road Asphalt Rehabilitation (Novatech)
• Extension of draft approval for Hunter Gate Subdivision (County File 47T-92002)
• Adoption of Fire Master Plan and Community Risk Assessment with 44 recommendations
• Relocation of electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive

Committee of the Whole

The Committee of the Whole will discuss and recommend awarding engineering services for several 2024 design projects, including Hall Avenue Reconstruction and Ma-Te-Way Drive/Opeongo Road Connection. They will also consider extending draft approval for the Hunter Gate Subdivision, adopting a Fire Master Plan, and endorsing a letter to amend the Blue Box Regulation. The meeting includes a presentation on a CIP Grant for 142 Raglan Street South.

• Award of engineering services for 2024 design projects: Hall Avenue Reconstruction ($Jp2g Consultants), Ma-Te-Way Drive/Opeongo Road Connection (BT Engineering), Harry Street Phase II & Joe Avenue (Morrison Hershfield/Stantec), Hall Avenue Extension (BT Engineering), Opeongo Road Asphalt Rehabilitation (Novatech)
• Extension of draft approval for Hunter Gate Subdivision (County File No. 47T-92002)
• Adoption of Fire Master Plan and Community Risk Assessment with 44 recommendations
• Endorsement of letter to amend Blue Box Regulation for ineligible sources
• Relocation of electronic speed sign from Hunter Gate Subdivision to Ma-te-way Drive

Special Council Meeting

This special meeting of Renfrew Town Council will consider two budget increases for the myFM Centre expansion. Council will vote on an additional $300,000 plus HST for miscellaneous out-of-contract items, and a separate $55,000 plus HST for artificial turf at the exterior daycare playground.

• Approve $300,000 plus HST for miscellaneous out-of-contract items at the myFM Centre Expansion
• Approve $55,000 plus HST for artificial turf installation at the myFM Centre exterior daycare playground
• Authorize procurement methods for the above items

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to approve minutes, financial statements, and staff job descriptions. They will also discuss bidder information and tender documents for the Library's Exterior Renovation Capital Project in a closed session. The board will consider a CEO evaluation process and accept a board evaluation template.

• Closed session to discuss bidder information and tender documents for the Library's Exterior Renovation Capital Project
• Acceptance of April 2024 financial statement and unaudited 2023 Period 13 statement
• Approval of staff job descriptions
• Acceptance of updated Board Evaluation Template for 2024
• Development of a CEO evaluation process with Renfrew County HR Department

Regular Council Meeting

Renfrew Town Council will decide on awarding a $4,373,744.63 contract for O'Brien Road reconstruction and a roundabout, set 2024 tax rates and fees, and consider several other operational items. The agenda also includes motions to remove a councillor from all committees and to call on the province to review mechanisms for removing sitting council members.

• Award of O'Brien Road reconstruction (Mask to Wrangler) including roundabout to Thomas Cavanagh Construction Inc. for $4,373,744.63
• Passing of 2024 Tax Rate By-law and updated 2024 Fees and Charges By-law
• Motion to remove Councillor Clint McWhirter from all committees until October 26, 2026
• Approval of Community Improvement Plan grants: $7,500 for 142 Raglan Street South and $11,000 for 249 Raglan Street South
• Motion to direct staff to discuss calling promissory notes from Renfrew Hydro Inc. and Renfrew Power Generation totaling over $3.6 million

Committee of the Whole

The Committee of the Whole will recommend that Town Council pass the 2024 Tax Rate By-law and an updated Fees and Charges By-law after a public meeting. Members will also consider awarding a 5-year sign inspection contract worth $5,662.50 per year, approving $18,500 in Community Improvement Plan grants for two Raglan Street South properties, and adding a full-time custodian at the myFM Centre. A presentation on the Master Transportation Plan by BT Engineering is scheduled.

• 2024 Tax Rate By-law to be recommended for passage
• 2024 Fees and Charges By-law to go to public meeting on May 28
• Community Improvement Plan grants: $7,500 to Nick Potvin (142 Raglan St S) and $11,000 to 2655369 Ontario Inc. (249 Raglan St S)
• 5-year sign retroreflectivity inspection contract with Advantage Data Collection at $5,662.50/year
• Addition of one full-time custodial position for the myFM Centre

South Ottawa Valley OPP Detachment Board

This is the inaugural meeting of the Renfrew Police Services OPP Detachment Board. The board will elect a chair and vice-chair, review draft terms of reference and a procedural by-law, and consider community member appointments in closed session.

• Election of Chair and Vice-Chair for the remainder of the year
• Draft review of the Renfrew Police Services OPP Detachment Board Terms of Reference
• Draft review of the Renfrew Police Services OPP Detachment Board Procedural By-Law
• Closed session to discuss community member appointments under the Community Safety and Policing Act, 2019

Regular Council Meeting

The Council is considering several infrastructure and development items including a heritage permit for the Post Office at 249 Raglan Street South. They are also reviewing an engineering contract for Stevenson Crescent asphalt rehabilitation and updates regarding the Ma-te-Way expansion review.

• Heritage Permit for 249 Raglan Street South (Post Office)
• $118,041.60 engineering services award for Stevenson Crescent Asphalt Rehabilitation
• Bonnechere River Park/Trail Working Group Terms of Reference
• Ma-te-Way Expansion Third Party Review and fraud investigation update
• Removal of Councilor John McDonald from all town committees and boards

Renfrew Public Library Board

The Renfrew Public Library Board will appoint a new Chair following a vacancy created by Mayor Sidney's departure, and will also consider approving March meeting minutes, the March 2024 financial statement, a monthly activity report, and a staff training day closure.

• Appointment of a new Board Chair following Mayor Sidney's departure
• Approval of March 18, 2024 meeting minutes
• Acceptance of March 2024 Financial Statement
• Proposal to close the Library on May 9, 2024 for staff training

Regular Council Meeting

Renfrew Town Council will decide on a zoning by-law amendment for 249 Raglan Street South and an encroachment agreement for a restaurant patio at 314 Raglan Street South. Council will also consider surplus land declarations, asset management team terms, and a service delivery action plan.

• Zoning by-law amendment for 249 Raglan Street South (Post Office)
• Encroachment agreement for Rocky Mountain House restaurant patio at 314 Raglan Street South
• Notice of potential surplus of town-owned properties on Gibbons Road and O'Brien Road
• Approval of Public Works and Parks & Recreation Service Delivery Review Action Plan
• Supporting resolution from Town of Shelburne to eradicate racism, Islamophobia, and antisemitism

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee is meeting to discuss and recommend action on several items. Key decisions include two minor variance applications for properties at 6 Bank Street North and 8 Argyle Street South, and a recommendation to approve an encroachment agreement for a patio at The Rocky Mountain House. The committee will also consider establishing an Asset Management Steering Team and declaring two town-owned properties on Gibbons Road and O’Brien Road as surplus for potential sale.

• Minor variance (D-13-61) for 6 Bank Street North to reduce side yard setback from 1.5m to 0.85m for a bedroom addition
• Minor variance (D-13-62) for 8 Argyle Street South (Renfrew Food Bank) to reduce multiple setbacks for an accessibility ramp and storage addition
• Recommendation to approve an Encroachment Agreement with The Rocky Mountain House for a patio on Raglan Street South
• Recommendation to adopt the Asset Management Steering Team Terms of Reference
• Notice of potential surplus and future sale of town-owned properties on Gibbons Road and O’Brien Road

Regular Council Meeting

Renfrew Town Council will consider motions to remove Mayor Tom Sidney and Reeve Peter Emon from all committees, groups, and local boards, following findings from a third-party review of the Ma-te-Way Expansion Project. The agenda also includes a motion calling for the mayor's resignation, a reconsideration of the committee structure pilot, and adoption of a Community Safety and Well-Being Plan and a Body-Worn Camera Policy.

• Motion to call for Mayor Tom Sidney's resignation over Ma-te-Way Expansion Project oversight
• Motion to remove Mayor Sidney from all committees, groups, and local boards
• Motion to remove Reeve Peter Emon from all committees, groups, and local boards (excluding County of Renfrew bodies)
• Reconsideration of a pilot Committee of the Whole structure to replace standing committees
• Adoption of a Body-Worn Camera Policy and appointment of Councillor Jason Legris to the OPP Detachment Board

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee will consider recommending council receive the Town Hall Renovation Project Close Out Report and approve an action plan from a Public Works and Parks & Recreation service delivery review. The committee will also discuss supporting a provincial equipment operator course, and receive information reports on leak detection and weather monitoring.

• Town Hall Renovation Project Close Out Report with lease amendments for Health Unit and Ottawa Business Hive
• Public Works and Parks & Recreation Service Delivery Review Action Plan by WSCS Consulting Inc.
• Motion to support AORS Municipal Equipment Operator Course and request provincial funding
• Information report on leak detection packages
• Information report on weather monitoring system

Special Council Meeting

This is a special meeting of Renfrew Town Council with a single substantive item: a presentation of the final findings of a third-party review of the Ma-te-Way recreation complex. The presentation will be given by Tammy Carruthers and John Skorobohacz of WCSC Consulting Inc. No votes or decisions are listed on the agenda; the meeting is limited to receiving the report.

• Presentation - Ma-te-Way Third Party Review Final Findings by WCSC Consulting Inc.

Special Council Meeting

This is a special meeting of Renfrew Town Council with the primary purpose of convening in closed session. The closed session will discuss confidential matters related to the Ma-te-Way Expansion Project Third Party Review Final Report, under the personal matters section of the Municipal Act.

• Closed session to discuss Ma-te-Way Expansion Project Third Party Review Final Report

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will hear presentations on a fire hall building assessment, a community risk assessment and fire master plan, and monthly updates from the fire and by-law departments. The committee will vote on recommending that Town Council adopt a Community Safety and Well-Being Plan and a Body Worn Camera Policy. It will also confirm the minutes from the February 20, 2024 meeting.

• Presentation on Renfrew Fire Hall Building Assessment by Quartek Group
• Presentation on Community Risk Assessment and Fire Master Plan by Loomex Group
• Recommended action: adopt Community Safety and Well-Being Plan
• Recommended action: adopt Body Worn Camera Policy for by-law enforcement
• Monthly updates from Renfrew Fire Department and By-Law Enforcement

Renfrew Public Library Board

The board will consider accepting the February 2024 financial statement and the library activity and monthly statistics reports. No new business, closed session, or other substantive decisions are listed on the agenda.

• Accept February 2024 Financial Statement
• Accept Library Activity Report February-March 2024
• Accept February 2024 Monthly Statistics Report
• Confirm post-meeting minutes from February 26, 2024

Regular Council Meeting

Renfrew Town Council is meeting to decide on a development charges exemption request for 541 Lisgar Avenue, approve several policies including a Corporate Communications Policy and Pay & Benefits changes, and pass by-laws including a lease amendment with Raytheon Canada Ltd. and a MOU with the County of Renfrew for attainable housing. Council will also consider motions to direct staff on new financial policies and pilot a Committee of the Whole structure.

• Deny development charges exemption request for 541 Lisgar Ave (Riopelle)
• Approve sole-source purchase of Vadim/iCity Financial Software from Central Square
• Authorize closure of Town facilities on May 9, 2024 for All-Staff Training Day
• Pass by-law for MOU with County of Renfrew on attainable housing land development
• Direct staff to bring forward Reserve and Debt Policy and Budget Direction Policy by June 30, 2024

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to discuss a closed session item related to labour relations, specifically the ratification of the CUPE 121-1 collective agreement. The meeting includes standard procedural items such as welcome, land acknowledgement, and conflict of interest. The next meeting is scheduled for March 18, 2024.

• Closed session under Section 16.1 Section 4(d) of the Public Libraries Act for labour relations or employee negotiations
• Ratification of CUPE 121-1 Collective Agreement

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will consider recommending that Town Council deny a development charges exemption request for 541 Lisgar Avenue. The committee will also receive the department's 2023 annual report, endorse an OPG and Scouts tree planting partnership, and receive a water system inspection report from the Ministry of the Environment.

• 541 Lisgar Ave (Riopelle) - Development Charges Request: committee to recommend denial of exemption
• Department of Development, Environment and Engineering – 2023 Annual Report received as information
• OPG and Scouts Tree Planting Partnership: committee to recommend endorsement
• Water System MECP Inspection: committee to recommend receiving the report as information

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee will discuss and recommend several items to Renfrew Town Council, including a review of council remuneration for the next term, changes to the overtime policy, and the 2023 financial indicators. The committee will also consider a corporate communications policy, a request to fly the Irish flag for St. Patrick's Day, and updates on the Fournier Report and employee engagement.

• Council remuneration review for 2022-2026 term using 10 comparator municipalities
• 2023 Financial Indicators Results for the Town of Renfrew
• Changes to Pay & Benefits Policy to address overtime
• Request to fly the National Flag of Ireland at Low Square from March 15-18, 2024
• Closure of Town facilities on May 9, 2024 for All-Staff Training Day

Regular Council Meeting

Renfrew Town Council will consider adopting the 2024 operational and capital budget, along with water and wastewater budgets and user rates. They will also vote on borrowing up to $338,820 for engineering services for the Whitton Road realignment and authorize an OILC construction loan for the Argyle, Lochiel, Opeongo, Hall project. Other items include closing the Ma-te-way Park skating oval, approving leases at 1 Innovation Drive and myFM Centre, and declaring 436 Lisgar Avenue surplus.

• Adopt 2024 Operational and Capital Budget (By-law 20-2024)
• Adopt 2024 Water and Wastewater Budget and User Rates (By-law 21-2024)
• Authorize $338,820 in sole-source engineering contracts for Whitton Road realignment
• Permanent closure of skating oval at Ma-te-way Park and disposal of ice machine
• Declare 436 Lisgar Avenue surplus and proceed to sale via Expression of Interest

Renfrew Public Library Board

The Renfrew Public Library Board will meet to confirm January 2024 minutes, review the January 2024 financial statement, and receive the Library Activity Report for January-February 2024. New business includes an update on an Infrastructure Canada Grant request (AP-000003714) and a motion to accept the 2023 Annual Report with suggested revisions.

• Update on Infrastructure Canada Grant Request (AP-000003714)
• Motion to accept 2023 Annual Report with suggested revisions
• Review of January 2024 Financial Statement
• Library Activity Report for January-February 2024
• RPL Statistics for January 2024

Committee of the Whole

The Committee of the Whole will consider changes to the 2024 draft budget from standing committees, including adjustments to revenues and expenditures. A public budget meeting is also scheduled as part of the agenda.

• Budget public meeting presented by Acting Treasurer Jackson
• Consideration of $400,000 additional contribution to roads reserve
• Elimination of Project Specialist position saving $94,754
• Lower roof at 1 Innovation Drive costing $500,000 funded from reserves
• Elimination of 2nd By-Law Officer saving $80,005

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will hear presentations on the 2024 draft budget and a bylaw enforcement staffing proposal. The committee will also receive monthly updates from the fire department and bylaw enforcement. A recommendation on continuing with one bylaw officer will be considered.

• Presentation of the 2024 draft Fire, Emergency and Protective Services budget
• Recommendation to continue Bylaw Enforcement Operations with one officer and monitor service delivery
• Monthly update from Renfrew Fire Department
• Monthly update from By-Law Enforcement
• Confirmation of minutes from the January 16, 2024 meeting

Community Services and Economic Development Committee

The Community Services and Economic Development Committee will consider the draft 2024 budget for its mandate areas, a lease renewal with Raytheon Canada Limited for 33,705 square feet at 1 Innovation Drive, and new leases at the myFM Centre for a Youth Wellness Hub and Child’s Paradise Day Care Centre. The committee will also discuss declaring 436 Lisgar Avenue as surplus land for sale via an Expression of Interest process, and receive updates on a mural project at the Visitor Information Centre.

• Presentation and consideration of the 2024 draft budget for community services and economic development
• Lease renewal with Raytheon Canada Limited for 33,705 sq ft at 1 Innovation Drive
• New leases at myFM Centre for Youth Wellness Hub and Child’s Paradise Day Care Centre
• Declaration of 436 Lisgar Avenue as surplus land and proceeding to sale via Expression of Interest
• Mural project at the Visitor Information Centre presented for information

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee will discuss the 2024 draft budget and recommend whether to permanently close the skating oval at Ma-te-way Park and dispose of the ice machine. They will also receive reports on winter storm costs and the DriveOn emissions program.

• Recommendation to close the skating oval at Ma-te-way Park permanently and dispose of the 1998 Olympia Ice Machine
• Presentation of the 2024 draft budget for Facilities, Maintenance and Operations
• Report on costs associated with a winter storm event
• Report on DriveOn emissions and safety inspections program with direction to provide equipment costs

Regular Council Meeting

Renfrew Town Council is meeting to decide on several administrative and operational items, including changing landfill operating hours, adopting a corporate credit card policy, and approving sole-source purchases for budget and asset management software. Council will also receive reports on water system management and provincial delegation updates, and consider supporting a resolution on social and economic prosperity.

• Proposal to change landfill operating and staff hours, subject to MECP approval
• Adoption of Corporate Credit Card Policy (By-law 18-2024)
• Sole source purchase of budget software from PSD City Wide
• Sole source purchase of asset management software from PSD City Wide
• Authorization to sign 2023 audit engagement and planning letters

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will discuss a proposal to change landfill operating and staff hours, subject to provincial approval, and receive a presentation on the 2024 draft budget. The committee will also consider a minor variance application for a sunroom at 879 Eighth Street and accept DWQMS management reports as information.

• Proposal to change landfill operating and staff hours, subject to MECP approval
• Presentation of the 2024 draft budget for Development, Environment and Engineering
• Minor variance application (D-13-60) for 879 Eighth Street to increase lot coverage to 51% and reduce rear yard setback to 5.5m
• DWQMS management reports for water distribution and treatment systems

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee reviewed the 2024 draft budget presented by the Acting Treasurer. The committee recommended that Town Council consider the draft budget and proposed amendments, including a $15,000 Records and Information Management Assessment and a $400,000 contribution to the Roads Infrastructure Reserve. The committee also recommended adopting a Corporate Credit Card Policy and approving sole-source purchases of budget and asset management software from PSD City Wide.

• Presentation of the 2024 draft budget with proposed amendments: $15,000 for Records and Information Management Assessment and $400,000 contribution to Roads Infrastructure Reserve
• Recommendation to adopt a Corporate Credit Card Policy
• Recommendation to approve a sole-source purchase from PSD City Wide for Budget Software
• Recommendation to approve a sole-source purchase from PSD City Wide for Financial Asset Management software
• Recommendation to prepare a letter of support for the Town of Orangeville resolution regarding a Social and Economic Prosperity Review

Regular Council Meeting

Renfrew Town Council meets January 30 to decide on a motion of non-confidence in Mayor Tom Sidney over the Ma-te-Way project, and to table the 2024 draft budget. Other items include approving the Economic Development Advisory Committee terms of reference and appointing BIA board members.

• Motion of non-confidence in Mayor Tom Sidney regarding Ma-te-Way expansion project
• Tabling of 2024 draft budget
• Approval of Economic Development Advisory Committee terms of reference
• Appointments to Downtown Renfrew BIA Board of Management
• Amendment to procedural by-law for closed session document distribution 48 hours in advance

Community Services and Economic Development Committee

The Community Services and Economic Development Committee is meeting to receive presentations and updates on the Downtown Renfrew Business Improvement Area (BIA), McDougall Museum, community services, and the public library. They will also consider approving the Economic Development Advisory Committee's terms of reference and confirm previous meeting minutes. A request for a designated crosswalk at Raglan Street/Renfrew Ave will be discussed.

• Receive 2023 BIA annual report and 2024 draft budget
• Endorse BIA board director appointments for 2022-2026 term
• Approve Economic Development Advisory Committee terms of reference
• Consider request for designated crosswalk at Raglan Street/Renfrew Ave
• Confirm minutes of December 12, 2023 committee meeting

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee is meeting to receive presentations on the Renfrew Fire Department monthly update and the MLES by-law enforcement December summary, and to confirm the minutes from the December 12, 2023 meeting. No other reports or decisions are listed.

• Presentation: Renfrew Fire Department Monthly Update
• Presentation: MLES By-Law Enforcement December Summary
• Confirm minutes of Committee Meeting 2-2023 dated December 12, 2023

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to accept the November and December 2023 financial statements, review library statistics and activity reports, and approve the minutes from the previous meeting. The agenda is largely procedural with no major decisions or public hearings listed.

• Acceptance of November and December 2023 financial statements
• Review of November and December 2023 library statistics
• Library activity report for Nov 20, 2023 to Jan 15, 2024
• Approval of minutes from November 20, 2023 meeting

Regular Council Meeting

Council will decide on several operational and financial items, including the closure of the Renfrew Recreation Centre, approval of zoning by-law amendments for two properties, and adoption of a graffiti management policy. The meeting also includes approval of the 2022 audited financial statements, a revised 2024 budget schedule, and an interim tax levy.

• Direct staff to cease operations at Renfrew Recreation Centre by March 1, 2024
• Approve zoning by-law amendment at 127 Raglan Street North
• Approve zoning by-law amendment at 69 Lochiel Street North
• Authorize temporary borrowing for 2024 operating and capital expenditures
• Adopt a Graffiti Management Policy and amend Property Standards By-Law

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will consider two zoning by-law amendments for properties at 127 Raglan Street North and 69 Lochiel Street North. The committee is also set to confirm the minutes from its December 5, 2023 meeting. No other substantive items are on the agenda.

• Zoning by-law amendment D-14-150 for 127 Raglan Street North (Roll #47-48-000-080-05100) recommended for approval
• Zoning by-law amendment D-14-151 for 69 Lochiel Street North (Roll #47-48-000-080-10300) recommended for approval
• Confirmation of December 5, 2023 committee minutes