Renfrew public meetings in 2023

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee will receive the 2022 audited financial statements and consider a revised 2024 budget schedule for recommendation to Town Council. The meeting also includes a land acknowledgement, roll call, and declarations of interest.

• Presentation and tabling of 2022 audited financial statements by Jason Healey, MacKillican & Associates
• Recommended action to approve revised 2024 Budget Schedule
• MPAC Assessment Change Summary for communication

Special Council Meeting

This special meeting of Renfrew Town Council is primarily a closed session to discuss a third-party review of the Ma-Te-Way Expansion Project. The closed session is authorized under the Municipal Act for personal matters about an identifiable individual. Council will then rise and report before adjourning.

• Closed session discussion of the Ma-Te-Way Expansion Project Third Party Review Interim Report
• Meeting includes CAO/Deputy Clerk Tremblay and representatives from WCS Consulting

Special Council Meeting

This special council meeting will consider two main items: awarding a snow hauling and equipment rental contract to Bonnechere Excavating Inc., and adopting the Road to 2035 strategic plan. The council will also enter a closed session for a performance appraisal and an acting appointment, and pass a confirming by-law.

• Award Contract 2023-28-F&M for snow hauling, dozer rental, and grader rental to Bonnechere Excavating Inc.
• Adopt the Road to 2035, Town of Renfrew Strategic Plan
• Closed session for CAO's 2023 performance appraisal and acting appointment
• Pass By-law 107-2023 to confirm proceedings of the special meeting

Special Council Meeting

This is a special meeting of Renfrew Town Council with one substantive item: the tabling of a third-party review interim report on the Ma-te-Way Expansion Project. No decisions are listed; the item is a presentation and receipt of the report only.

• Tabling of the Ma-te-Way Expansion Project Third Party Review Interim Report

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will discuss and vote on recommending a new Volunteer Firefighter Compensation Policy to Town Council. The agenda also includes monthly updates from the fire department and by-law enforcement, and requests to support a hoarding program and a federal firefighter tax credit bill.

• Volunteer Firefighter Compensation Policy recommended for Council approval
• Renfrew Fire Department Monthly Update presentation
• MLES By-Law Enforcement Monthly Update presentation
• Support request for MHSRC Hoarding Program from McNab Braeside
• Support request for Bill C-310 Firefighter Tax Credit from Municipality of Wawa

Community Services and Economic Development Committee

The Community Services and Economic Development Committee is meeting to receive updates and make recommendations on several items, including declaring 436 Lisgar Avenue as surplus, approving leases at the myFM Centre, and exploring naming rights. The committee will also hear monthly updates from Community Services and the Renfrew Public Library.

• Potential surplus and future sale of 436 Lisgar Avenue
• Leases with My Broadcasting Corporation, Renfrew Chiropractic & Rehabilitation Centre, and Ultimate Fitness
• Naming rights for 1 program room and 1 ice resurfacer at myFM Centre
• Expression of Interest for 1 tenant space and 1 Pro Shop space at myFM Centre
• Confirm minutes of November 21, 2023 meeting

Regular Council Meeting

Council will decide on awarding a five-year solid waste collection contract to Topps Environmental Solutions for $345,089.57 in the first year, and consider a hotel feasibility study. Other items include a tree planting program, lease extensions, and by-law amendments. Several reports are for information only.

• Award of solid waste collection contract to Topps Environmental Solutions for $345,089.57 (first year)
• Hotel feasibility study presentation and direction to finalize
• Tree planting program with Forests Ontario proposed at $17,460 for 2024 budget
• Lease extension with Kerry (Canada) Inc. for space at 1 Innovation Drive
• Whitton Road realignment partnership with MTO for environmental assessment and preliminary engineering

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee is deciding on several recommendations to Town Council, including ceasing operations at the Renfrew Recreation Centre by March 1, 2024. They will also discuss ice pad operating schedules for 2024, a graffiti management policy, and parcelling for a future Municipal Operations Centre. Presentations on the committee's terms of reference and minimum maintenance standards are scheduled.

• Recommendation to cease operations at Renfrew Recreation Centre by March 1, 2024
• Recommendation to endorse changes to myFM Centre lobby space for Service Renfrew and Wolves organization offices
• Recommendation to operate Deslaurier Ice Pad from 3rd week of August to April 30, and BEI Ice Pad from 1st week of August to May 31 for 2024
• Recommendation to proceed with parcelling for a future Municipal Operations Centre, including realignment of 1 Innovation Drive boundary
• Recommendation to adopt a Graffiti Management Policy and amend the Property Standards By-Law

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee will recommend that Renfrew Town Council authorize the Town Clerk to confirm to Renfrew Power Generation Inc. (RPG) and Renfrew Hydro Inc. (RHI) that the Town has no intention of demanding payment of their promissory notes in 2024. The committee will also receive updates on the 2023 capital projects, property tax and water/sewer arrears as of October 31, 2023, and a final update on the Strategic Plan process. Additionally, they will consider endorsing 2024 summer student positions for inclusion in the draft 2024 budget.

• Shareholder 2024 Promissory Note for RPG and RHI — recommended no demand for payment in 2024
• 2023 Capital Project Updates with schedules for equipment, rolling stock, facilities, roads, and studies
• Property Tax & Water/Sewer Arrears as of October 31, 2023
• 2024 Summer Student Positions — recommendation to endorse for draft 2024 budget
• Strategic Plan Process Update #5 with public survey interim results

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will hear department updates, including a landfill history presentation, and consider several recommendations for Town Council. Items include a minor variance for a deck extension, a tree planting program, a light collection agreement, and a drinking water audit report.

• Minor variance D-13-58 at 830 Eighth Street to allow deck encroachment of 5.5m instead of 2.0m
• Recommendation to support a call to amend the Legislation Act, 2006 for digital publication
• Proposed $17,460 tree planting program with Forests Ontario for 2024 budget
• Agreement with Product Care Association for light collection at Household Hazardous Waste Depot
• Drinking Water Quality Management System external audit report to be accepted as information

Regular Council Meeting

Renfrew Town Council will vote on several key items including the continuation of the Downtown Business Improvement Area with a proposed $80,000 levy, a building condition assessment for the municipal garage at 529 Lisgar Avenue, and a lease extension with Kerry (Canada) Inc. at 1 Innovation Drive. Council will also consider a new Tourism & Events Policy, an agreement with Carleton Place for animal impoundment services, and a service agreement with the Ontario Clean Water Agency for water and wastewater operations.

• Approve continuation of Downtown Renfrew BIA with $80,000 levy and forgive $100,000 promissory note for street furniture
• Receive building condition report for Town Garage at 529 Lisgar Avenue; direct minor repairs and plan for replacement in 5-10 years
• Approve lease extension with Kerry (Canada) Inc. for indoor space at 1 Innovation Drive and outdoor storage
• Approve agreement with Town of Carleton Place for use of Renfrew's animal impoundment facility
• Authorize service agreement with Ontario Clean Water Agency (OCWA) for water and wastewater system management

Fire, Emergency and Protective Services Committee

The Fire, Emergency and Protective Services Committee will hear presentations on its terms of reference, the Renfrew Fire Department monthly report, and the MLES by-law enforcement monthly report. The committee will also consider recommending that Town Council approve an agreement with the Town of Carleton Place for use of Renfrew's animal impoundment facility.

• Presentation of Fire, Emergency and Protective Services Standing Committee Terms of Reference
• Presentation of Renfrew Fire Department Monthly Report
• Presentation of MLES By-Law Enforcement Monthly Report
• Agreement with Town of Carleton Place for use of Renfrew's Animal Impoundment Facility (recommendation to Council)

Community Services and Economic Development Committee

The Community Services and Economic Development Committee is reviewing the continuation of the Downtown Renfrew Business Improvement Area (BIA) and the potential sale of a town property. The body is also discussing a community art project and a request for a 2024 Bluegrass Festival.

• Proposed $80,000 BIA levy for the 2024 budget
• Proposed forgiveness of $100,000 promissory note for Raglan Street South street furniture and lighting
• Public notice of potential surplus and future sale of 67 Argyle Street South
• Recommendation to include a community art mural in the Community Support, Multiculturalism and Anti-Racism Project
• Request for support to organize a Bluegrass Festival in July 2024

Renfrew Public Library Board

The Renfrew Public Library Board will consider accepting the 2024 draft operating budget and proposed policy edits to three human-resources policies. The board will also review October financial statements, statistics, and a library activity report. The meeting includes routine procedural items such as minutes approval and a land acknowledgement.

• Review and possible acceptance of 2024 draft operating budget
• Proposed edits to HR policies: Workplace Harassment and Discrimination, Prevention of Violence in the Workplace, and Health and Safety
• Acceptance of October 2023 financial statements
• Review of October 2023 statistics and library activity report for Oct-Nov 2023

Facilities, Maintenance and Operations Committee

The Facilities, Maintenance and Operations Committee is meeting to discuss several operational items, including a building condition assessment for the town garage at 529 Lisgar Avenue, winter maintenance at Saint Francis Xavier Cemetery, and a staffing projection for the myFM Centre. The committee will also receive a monthly update on the Ma-te-Way Expansion Project.

• Building condition assessment report for Town Garage at 529 Lisgar Avenue, with recommendations for minor repairs to extend its useful life by five years and planning for a replacement building in 5-10 years
• Report on flushing operations for information
• Discussion on winter maintenance (snowplowing) at Saint Francis Xavier Cemetery, with two alternative recommended actions: prepare an indemnity agreement or provide no winter maintenance
• 2024 staffing projection for myFM Centre to be authorized as part of the 2024 budget
• Presentation: Ma-te-Way Activity Centre Project Update for November 2023

Regular Council Meeting

Renfrew Town Council is deciding on a temporary zoning by-law amendment to allow a café patio at 249 Raglan Street South, and a $2,446.10 CIP grant for a façade improvement at 188 Raglan Street South. Council will also consider postponing public EV charger decisions for two years, approving an $811,536 landfill slope remediation project, and adopting a new town branding policy.

• Temporary use zoning by-law amendment for a restaurant patio at 249 Raglan Street South (Ottawa Valley Coffee).
• CIP grant of $2,446.10 for façade and signage improvements at 188 Raglan Street South (Homeful).
• Postpone decision on public EV chargers for two years.
• Include $811,536 for Phase 1 of Landfill Waste Slope Remediation in 2024 capital budget.
• Approve new town branding concepts and logo policy.

Special Council Meeting

This special meeting of Renfrew Town Council will decide on two major service agreements: a 3-year fire dispatching contract with Brockville Fire Department and a 10-year drinking water and wastewater services deal with the Ontario Clean Water Agency (OCWA). Council will also enter closed session to discuss OCWA negotiations. A confirming by-law will be passed to formalize decisions.

• Authorize 3-year fire dispatching services agreement with Brockville Fire Department, with equipment upgrade costs in 2024 capital budget
• Authorize 10-year services agreement with OCWA for drinking water and wastewater treatment, collection, and distribution starting January 1, 2024
• Closed session under Municipal Act sections 239(d) and (k) for labour relations and negotiation instructions related to OCWA
• BL 88-2023: Confirming By-Law to formalize council decisions

Development, Environment and Engineering Committee

The Development, Environment and Engineering Committee will consider recommending several items to Town Council, including a temporary zoning by-law amendment for a café patio at 249 Raglan Street South, a $2,446.10 CIP grant for a facade improvement at 188 Raglan Street South, and a $811,536 landfill waste slope remediation project for the 2024 capital budget. The committee will also discuss an EV charger grant application, a building internship policy, and an amending agreement for automotive materials stewardship.

• Temporary use zoning by-law amendment for a restaurant patio at 249 Raglan Street South (Ottawa Valley Coffee)
• CIP grant of $2,446.10 for facade and signage improvements at 188 Raglan Street South (Candace Plotz Design)
• Landfill waste slope remediation Phase 1 included in 2024 capital budget at $811,536
• Electric vehicle charger grant application for public places, subject to 2024 budget allocation
• Building Internship Policy to establish a program for the Building Department

Corporate, Finance and HR Committee

The Corporate, Finance and HR Committee is meeting to discuss and recommend several items to Renfrew Town Council, including endorsing draft strategic plan strategies for public consultation, approving new branding concepts and a Logo and Branding Policy, and proceeding with WSIB Schedule 1 Employer status. The committee will also consider creating a Financial Analyst position and increasing HR support services from the County of Renfrew.

• Recommend endorsement of draft strategic plan strategies and action items for public consultation
• Recommend approval of new Town of Renfrew branding concepts and Logo and Branding Policy
• Recommend proceeding with WSIB Schedule 1 Employer status
• Recommend creation of a Financial Analyst position with recruitment direction and 2024 budget inclusion
• Approve a security/infrastructure audit of Town IT systems by OnServe

Special Council Meeting

This special council meeting will consider two main items: whether to negotiate a new contract with MLES for by-law enforcement or transition to a town-run operation, and whether to approve a new lease with Marshall's for commercial space at 1 Innovation Drive. Council will also vote on two by-laws related to these items.

• Direct staff to negotiate 3-year MLES by-law enforcement contract with 2-year renewal and 10 extra hours weekly
• Option to transition by-law enforcement to town-run operation by Jan 2, 2024, hiring 2 full-time officers
• Approve up to $20,000 from Unallocated Reserve for start-up resources if town-run option chosen
• Approve new lease with 1172264 Ontario Inc. o/a Marshall's for ~23,100 sq ft at 1 Innovation Drive
• Pass By-laws 85-2023 (Marshall's Lease Agreement) and 87-2023 (Confirming By-law)

Regular Council Meeting

Renfrew Town Council is meeting to decide on several recommendations, including approving an additional $229,018.35 plus HST for asphalt replacement on Argyle Street, adopting the Attainable Housing Action Plan, and directing staff to negotiate fire dispatch services with Brockville. The agenda also includes presentations on master plans, service reviews, and various administrative approvals.

• Approve $229,018.35 plus HST for Argyle/Lochiel Reconstruction Project asphalt
• Adopt Attainable Housing Action Plan Final Report
• Direct staff to negotiate fire dispatching services with Brockville Fire Department
• Approve $70,000 for maintenance fleet technology from ACE Software and Dowdall Mechanical
• Approve naming rights agreements for Ma-te-Way Activity Centre

Fire, Recreation and Community Services Committee

The Fire, Recreation and Community Services Committee is meeting to hear presentations and consider recommendations on several items, including a proposed fire dispatch agreement with Brockville, an updated MOU with the Golden Age Activity Centre, and a request for the Town to take over operations of the McDougall Mill Museum. The committee will also receive updates on the Ma-te-Way Activity Centre expansion, community services, and library services.

• Recommendation to proceed with negotiations with Brockville Fire Department for fire dispatching services
• Recommendation to approve updated Memorandum of Understanding with Golden Age Activity Centre
• Recommendation to direct review of Town assuming operations of McDougall Mill Museum, with implementation plan for 2024 budget
• Presentation on Winter/Summer Maintenance Review Final Report
• Presentation on Ma-te-Way Activity Centre Expansion Update

Corporate Services and Economic Development Committee

The Corporate Services and Economic Development Committee will discuss and recommend several items to Town Council, including the 2024 budget direction, revised standing committee terms of reference, and multiple naming rights agreements for the Ma-te-Way Activity Centre. A presentation on the Finance Service Delivery Review final report is also scheduled.

• 2024 Budget Direction Report directing the Treasurer to prepare operating and capital budgets maintaining current service levels
• Revised Standing Committee Structure and Terms of Reference for Council approval
• Naming rights and sponsorship agreements at Ma-te-Way Activity Centre with 11 partners including Bonnechere Excavating Inc., Deslaurier Custom Cabinets, Ontario Power Generation, and Sun Life Financial
• License agreement with Enterprise Renfrew County for shared office space at the Ottawa Valley Business Hive in Renfrew
• Commemorative naming request for park land on Eagle Avenue to be named Mack Wilson Park

Renfrew Public Library Board

The Renfrew Public Library Board will vote on extending the library services agreement with Horton Township for 36 months and on adopting a new Equity, Diversity and Inclusion policy along with updates to several existing policies. The board will also review financial statements for June through September 2023 and a draft 2024 capital budget.

• Extend agreement for Library Services with Horton Township for 36 months
• Adopt new Equity, Diversity and Inclusion policy (FN-06) and updates to GOV-1, FN-3, GOV-4, GOV-5
• Accept financial statements for June, July, August, and September 2023
• Review draft 2024 Library Capital Budget
• Accept monthly statistics and activity reports for June through September 2023

Special Council Meeting

This is a special meeting of Renfrew Town Council with a single substantive item: a closed session to discuss the appointment of a Town Clerk and an Acting Director, followed by the reading and passage of two by-laws (BL 78-2023 and BL 79-2023). The agenda is otherwise procedural.

• Closed session under Municipal Act section 239(b) for personal matters about an identifiable individual, specifically the appointment of an Acting Director and Town Clerk
• BL 78-2023: Appointment of Town Clerk
• BL 79-2023: Confirming By-Law

Regular Council Meeting

Council will decide on a contribution agreement with Ontario for O'Brien Road reconstruction from Mask Road to Wrangler Road. They will also consider a 10-year agreement with OCWA for water and wastewater operations. A presentation on the Attainable Housing Action Plan is scheduled. Several by-laws are up for final passage.

• Approval of MTO Connecting Link Program Contribution Agreement for O'Brien Road reconstruction (Mask Road to Wrangler Road)
• Direction to negotiate a 10-year agreement with Ontario Clean Water Agency (OCWA) for water distribution and wastewater collection
• Presentation of the Town of Renfrew Housing Action Plan by Tim Welsh Consulting Inc.
• Approval of Delegation of Planning Approvals and Pre-Consultation Policy
• Submission of ranking of Ontario Housing Affordability Task Force recommendations to the Minister

Infrastructure, Public Works and Asset Management Committee

The Infrastructure, Public Works and Asset Management Committee is recommending that Renfrew Town Council enter into a contribution agreement with Ontario for the reconstruction of O'Brien Road (Highway 60) from Mask Road to Wrangler Road. The committee also recommends directing negotiations with the Ontario Clean Water Agency (OCWA) for a 10-year agreement covering plant operations and water distribution/wastewater collection. The meeting includes a monthly infrastructure update and consideration of joint letters to federal and provincial ministers.

• Recommendation to enter into a Contribution Agreement with Ontario for O'Brien Road (Highway 60) reconstruction from Mask Road to Wrangler Road
• Recommendation to direct negotiations with OCWA for a 10-year agreement for plant operations and water distribution/wastewater collection
• Presentation of Infrastructure & Public Works Monthly Update
• Joint letter to federal Minister of Housing, Infrastructure and Communities
• Joint letter to Ontario Minister of Infrastructure

Planning, Building and Environment Committee

The Planning, Building and Environment Committee will hold a public meeting to consider three consent applications for new residential lots, recommend a heritage designation for the Recreation Centre at 67 Argyle Street S., and discuss updates to planning policies and housing affordability. The committee will also receive reports on floodplain mapping, waste-to-energy options, and a grant application for EV chargers.

• Consent application D-10-133 for a new residential lot at 38 Lorne Street North
• Consent applications D-10-131 & D-10-132 for two new residential lots on Mutual Avenue
• Heritage designation report for 67 Argyle Street S. (Recreation Centre) under Part IV of the Ontario Heritage Act
• Update to Delegation of Planning Act Approvals Policy for pre-consultation and consent approvals
• Grant application for EV chargers in public places, subject to 2024 budget

Special Council Meeting

Town Council is receiving presentations on the operational requirements and options for water distribution and wastewater collection. The meeting includes a quote from the Ontario Clean Water Agency and a closed session to discuss these options.

• Presentation on operational requirements for water and wastewater collection by Acting Director Asselin
• Presentation and quote from Ontario Clean Water Agency regarding water distribution and wastewater collection options
• Proclamation for Recovery Day 2023
• Closed session regarding options for water distribution and wastewater collection

Fire, Recreation and Community Services Committee

The Fire, Recreation and Community Services Committee will receive monthly updates from the fire department, MLES, and community services. The meeting includes a project update on the Ma-te-Way Activity Centre expansion.

• Ma-te-Way Activity Centre Expansion Update
• Renfrew Fire Department Monthly Update
• MLES Monthly Update
• Community Services Monthly Update
• Distribution of Police Record Check Revenue to Municipalities

Corporate Services and Economic Development Committee

The Corporate Services and Economic Development Committee is reviewing proposals to declare two town-owned properties as surplus for sale. The meeting also covers updates to town branding, licensing by-laws, and the 2035 Strategic Plan.

• Proposed sale of surplus land at 210 Ready Avenue via Expression of Interest
• Proposed sale of surplus vacant land on Seventh Street and termination of a 1975 use agreement
• Endorsement of new town branding: circular logo, gradient colors, and slogan “Bridging Charm and Convenience”
• Review of licensing by-law amendments for taxis, fireworks, refreshment vehicles, and dogs
• Approval of a Corporate Cell Phone Policy with a new vendor contract starting December 6, 2023

Regular Council Meeting

The Renfrew Town Council is considering several infrastructure awards, including a street rehabilitation project and watermain installation. The agenda also includes a request for Renfrew Hydro Inc. to borrow up to $1,000,000 for capital projects.

• Award of McNab Crescent Rehabilitation Project to Thomas Cavanagh Construction LTD for $139,527.73 plus taxes
• Approval of a $1,000,000 loan request from Renfrew Hydro Inc. for distribution system projects
• Authorization of watermain connection to Lindsay Field at a cost of $67,477.06
• Award of Swinging Bridge Lighting RFP to R&R Electric for $22,500 plus HST
• Annual allocation of $15,000 to the Sunshine Coach

The council approved a $1,000,000 loan for Renfrew Hydro Inc. to fund distribution system upgrades. It adopted the town’s Emergency Management Program and approved the concept of an Urban Provincial Park along the Bonnechere River. The council also authorized a watermain installation to Lindsay Field at an upset cost of $86,000 and entered a partnership with Gymnastics Eh! to expand town gymnastics programs.

• Approved $1,000,000 loan to Renfrew Hydro Inc. (Carried)
• Adopted the Emergency Management Program and Emergency Response Plan (Carried)
• Approved concept of an Urban Provincial Park and directed staff to continue work (Carried)
• Authorized watermain installation to Lindsay Field at $86,000 including testing and chlorination (Carried)
• Directed staff to partner with Gymnastics Eh! to expand town gymnastics offerings (Carried)
• Awarded McNab Crescent Rehabilitation Project to Thomas Cavanagh Construction Ltd. for $162,293.72 (Carried)
• Approved landscaping award for Ma‑Te‑Way Expansion to Excel Contracting and Lennox Fencing (Carried)
• Postponed decision on Swinging Bridge Lighting RFP until September 26 meeting (Carried)

Planning, Building and Environment Committee

The Planning, Building and Environment Committee is reviewing proposals for a new urban provincial park and housing action plans. The body is also considering letters of support for environmental initiatives and housing homelessness motions.

• Proposal to designate and transfer Town lands adjacent to the Bonnechere River as an Urban Provincial Park
• Presentation on Attainable Housing Action Plan and Housing Accelerator Fund Application
• Request for letter of support for Round Lake Property Owners Association invasive species prevention
• Response to Township of Emo's Resolution regarding Black Ash as an endangered species
• Endorsement of a Call to Action regarding housing and homelessness from the County of Renfrew

The Planning, Building and Environment Committee recommended that Town Council approve the concept of an Urban Provincial Park and the transfer of certain Town lands. The committee also recommended support for invasive species prevention and the classification of Black Ash as an endangered species.

• Recommended Town Council approve Urban Provincial Park concept and land transfer (Carried)
• Recommended Town Council provide letter of support for RLPOA invasive species prevention (Carried)
• Recommended Town Council provide response letter regarding Black Ash endangered species classification (Carried)
• Recommended Town Council endorse motion in Housing & Homelessness call to action letter (Carried)
• Confirmed minutes of August 1, 2023 meeting (Carried)

Infrastructure, Public Works and Asset Management Committee

The Infrastructure, Public Works and Asset Management Committee is meeting to review a contract award for road work and receive reports on parking and monthly operations. The body is also reviewing correspondence regarding federal and provincial infrastructure funding.

• Proposed award of McNab Crescent Rehabilitation Project (2023-19) to Thomas Cavanagh Construction LTD for $139,527.73 plus taxes
• Report on the relocation of a parking space designated for disabled persons
• August monthly report from Infrastructure and Public Works
• Joint letters to Minister Fraser and Minister Surma requesting sustainable infrastructure funding

The committee recommended that Town Council award the McNab Crescent Rehabilitation Project to Thomas Cavanagh Construction LTD. The project includes sidewalk, curb, and cul-de-sac paving work. The committee also received a report on relocating a disabled parking space.

• Recommended award of McNab Crescent Rehabilitation Project to Thomas Cavanagh Construction LTD for $139,527.73 plus taxes (Carried)
• Received report on relocation of parking space designated for disabled persons as information (Carried)
• Confirmed Minutes of Committee Meeting 6-2023 dated August 1, 2023 (Carried)

Regular Council Meeting

Council will receive presentations on the Official Plan Review and Update, an update from the Friends of the Caboose, and a loan request from Renfrew Hydro Inc. A recommended action asks Council to recognize the Renfrew Craft Beer and Food Truck Festival as a municipally significant event. Council will also consider confirming the minutes from the August 8, 2023 meeting and pass a confirming by-law.

• Town of Renfrew Official Plan Review and Update presentation
• Renfrew Hydro Inc. loan request
• Recommended action to recognize the Craft Beer Festival 2023 as a municipally significant event
• Confirmation of Regular Council Minutes from August 8, 2023
• BL 70-2023 Confirming By-Law

Council deferred a decision on a $1,000,000 loan request from Renfrew Hydro Inc. to September 12, 2023. Other actions included approving a community celebration event and designating a local beer festival as municipally significant.

• Postponed consideration of Renfrew Hydro Inc. $1,000,000 loan request to September 12, 2023
• Approved use of Haramis Park and Renfrew Visitor Centre for 'Caboose Day' on October 14, 2023
• Approved fee waiver for Renfrew Visitor Centre rental for Caboose Day
• Recognized Renfrew Craft Beer and Food Truck Festival as a municipally significant event
• Confirmed Regular and Closed Session Council Minutes from August 8, 2023
• Passed By-law 70-2023

Regular Council Meeting

Renfrew Town Council is meeting to decide on several equipment awards and the adoption of new municipal policies. The session includes discussions on infrastructure procurement and records management.

• Purchase of a Holder C70 Municipal Tractor from Karcher Municipal North America Inc. for $153,586.41 plus $57,166.43 for attachments
• Award of Ma-te-Way Activity Centre Fitness Equipment RFP to Fitness Depot for $141,969.45
• Adoption of the Tree Canopy Policy (By-law 67-2023)
• Approval of the Records Management Retention Schedule (By-law 68-2023)
• Closed session regarding properties on Ma-te-Way Park Drive, Lisgar Avenue, and Arthur Street

Council approved several equipment purchases for municipal works and the Ma-te-Way Activity Centre. The body also adopted a new Tree Canopy Policy and a Records Management Retention Schedule.

• Approved purchase of Holder C70 Municipal Tractor for $153,586.41 (Carried)
• Approved purchase of tractor attachments for $57,166.43 (Carried)
• Adopted Tree Canopy Policy (Carried)
• Awarded Ma-te-Way Activity Centre Fitness Equipment RFP to Fitness Depot for $141,969.45 (Carried)
• Approved Records Management Retention Schedule (Carried)
• Confirmed meeting minutes from June 27 and July 7, 2023 (Carried)
• Rescheduled two standing committee meetings to August 29 and 31, 2023 (Carried)
• Passed by-laws 67-2023, 68-2023, and 69-2023 (Carried)

Planning, Building and Environment Committee

The committee recommended that Town Council adopt the 2023 Tree Canopy Policy regarding tree planting and removal on public property. Members also received updates on the Blue Box Transition and the Hunter Gate Subdivision. Minutes from the June 6, 2023 meeting were confirmed.

• Recommended Town Council adopt the 2023 Tree Canopy Policy (Carried)
• Received Hunter Gate Subdivision report as information (Carried)
• Confirmed June 6, 2023 committee minutes (Carried)

Infrastructure, Public Works and Asset Management Committee

The committee recommended that Town Council purchase a Holder C70 Municipal Tractor and associated attachments. The equipment is intended to replace a 2013 model for daily operations. The committee also confirmed the minutes from the June 6, 2023 meeting.

• Recommended purchase of Holder C70 Municipal Tractor from Karcher Municipal North America Inc. for $153,586.41 (Carried)
• Recommended purchase of tractor attachments for $57,166.43 (Carried)
• Confirmed minutes of the June 6, 2023 meeting (Carried)

Special Council Meeting

Renfrew Town Council is meeting to decide on several infrastructure contracts, including road engineering and parking lot paving. The body is also considering a 10-year lease agreement for health unit space at Town Hall.

• 10-year lease with Renfrew County and District Health Unit for space at 120 Plaunt Street South
• Engineering services award to Jp2g Consulting Inc. and BTE for O'Brien Road - Highway 60 project for $520,787.33
• Ma-te-Way Activity Centre expansion parking lot contracts: $203,520.14 to McGrimmon Holdings Inc. and $508,800.35 to Greenwood Paving
• Additional expenditure of $96,672 to pave the park and ride
• Creation and appointment of the Ma-te-Way Expansion Working Group

Council approved a 10-year lease with the Renfrew County and District Health Unit for space at Town Hall. Several construction and engineering contracts were awarded for the Ma-te-Way Activity Centre and O'Brien Road projects. A working group was also established to oversee the Ma-te-Way expansion.

• Approved 10-year lease with Renfrew County and District Health Unit for 120 Plaunt Street South (Carried)
• Approved $96,672 to pave the park and ride parking lot (Carried)
• Awarded $520,787.33 engineering contract for O’Brien Road - Highway 60 Project to Jp2g Consulting Inc. and BTE (Carried)
• Approved creation of the Ma-te-Way Working Group for the Activity Centre Expansion Project (Carried)
• Approved $203,520.14 for civil work by McGrimmon Holdings Inc. and $508,800.35 for asphalt and curbs by Greenwood Paving for Ma-te-Way parking lot (Carried)
• Passed By-laws 62-2023 through 66-2023 regarding engineering, working group terms, lease, and professional services agreements (Carried)

Regular Council Meeting

Council will hear an update on the Attainable Housing Action Plan and a proposed Housing Accelerator Fund application. They will also vote on supporting draft approval of the Pinnacle Subdivision, approving several Community Improvement Plan grants, and adopting new policies on flags, proclamations, and records management.

• Attainable Housing Action Plan update and proposed Housing Accelerator Fund application
• Council support for draft approval of Pinnacle Subdivision (File 47T18003)
• CIP grants: $1,350.79 for 223 Raglan Street South and $1,124.50 for 13 Railway Avenue (Library)
• Fire services agreement with Township of McNab/Braeside
• One-time $5,000 grant to Royal Canadian Legion Branch 148 for furnace replacement

Council approved CIP grants for downtown improvements and a $5,000 grant for the Royal Canadian Legion. The board also adopted new policies regarding flags, proclamations, and records management, and supported the draft approval of the Pinnacle Subdivision.

• Approved $1,350.79 CIP grant for 223 Raglan Street South
• Approved $1,124.50 CIP grant for Renfrew Public Library
• Supported Draft Approval of Pinnacle Subdivision (File No. 47T18003)
• Approved fire services agreement with Township of McNab/Braeside
• Approved $5,000 one-time grant to Royal Canadian Legion Branch 148
• Adopted amended Flag Policy and new Proclamation Policy
• Approved Records & Information Management Policy
• Approved use of Ma-te-Way Park for Renfrew Roots Music Festival

Fire, Recreation and Community Services Committee

The Fire, Recreation and Community Services Committee is reviewing a fire services agreement with the Township of McNab/Braeside. The body is also considering a new policy for grants to community partners and a specific funding request for the Royal Canadian Legion. Additionally, the committee will receive updates on the Ma-te-Way Activity Centre expansion and local beautification.

• Proposed fire services agreement between the Town of Renfrew and the Township of McNab/Braeside
• Proposed adoption of the Grants to Community Partners Policy
• Proposed one-time $5,000 grant to Royal Canadian Legion Branch 148 for furnace replacement
• Information report on Ma-te-Way Park Playground update
• Information report on Nativity Display in Low Square

The committee recommended that Town Council adopt a new Grants to Community Partners Policy and approve a fire services agreement with the Township of McNab/Braeside. Members also recommended that Council consider a $5,000 grant for the Royal Canadian Legion Branch 148 furnace replacement.

• Recommended approval of fire services agreement with Township of McNab/Braeside (Carried)
• Recommended adoption of Grants to Community Partners Policy (Carried)
• Recommended Council consider $5,000 grant to Royal Canadian Legion Branch 148 for furnace (Carried)
• Rejected recommendation to approve $5,000 grant to Royal Canadian Legion Branch 148 (Defeated)
• Rejected recommendation to deny grant to Royal Canadian Legion Branch 148 (Defeated)
• Accepted Ma-te-Way Park Playground update as information (Carried)
• Accepted Town of Renfrew Beautification report as information (Carried)
• Confirmed minutes from May 16, 2023 meeting (Carried)

Corporate Services and Economic Development Committee

The Corporate Services and Economic Development Committee will consider recommending that Town Council adopt an amended Flag Policy and a new Proclamation Policy, as well as approve a new Records & Information Management Policy. The committee will also receive updates on Town Hall renovations, property tax arrears, and delegations to the AMO Conference, and will vote on license agreements for shared office space in the Ottawa Valley Business Hive.

• Recommend adoption of amended Flag Policy and new Proclamation Policy
• Recommend approval of Records & Information Management Policy
• Recommend approval of license agreements for shared office space in the Ottawa Valley Business Hive with three partners
• Receive report on property tax, water, and sewer arrears as of May 31, 2023
• Receive update on Town Hall renovations from CAO Tremblay

The Committee recommended that Town Council approve license agreements for shared office space in the Ottawa Valley Business Hive. It also recommended the adoption of updated flag and proclamation policies and a new records management policy. Additionally, the Committee requested the County of Renfrew consider partnering in the Business Hive.

• Recommended adoption of amended Flag Policy and new Proclamation Policy with a 4-week timeframe (Carried)
• Recommended approval of Records & Information Management Policy (Carried)
• Received report on 2023 AMO Conference delegations for information (Carried)
• Accepted report on 2023 property tax arrears for information (Carried)
• Recommended approval of Ottawa Valley Business Hive license agreements for Renfrew County Community Futures Development Corporation, Renfrew and Area Chamber of Commerce, and Downtown Renfrew BIA (Carried)
• Recommended Town Council request County of Renfrew partner in the Ottawa Valley Business Hive in exchange for the Town's $1,000 annual contribution (Carried)
• Confirmed minutes of May 16, 2023 meeting (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to review administrative records and financial reports. The board will consider the May 2023 financial statement and library activity reports.

• Acceptance of May 2023 Financial Statement
• Review of May 2023 Statistics
• Review of May/June 2023 Library Activity Report
• Approval of May 15th and May 29th meeting minutes

The Board accepted the consensus agenda and the May 2023 financial statement. Staff reported on a $102,000 Trillium grant request for library entrances and a $2,300 CIP Grant request for murals.

• Accepted Consensus Agenda (Carried)
• Accepted May 2023 Financial Statement (Carried)

Regular Council Meeting

Renfrew Town Council is meeting to decide on several infrastructure awards and servicing agreements. The session includes votes on road rehabilitation, culvert replacement, and recycling services.

• Award of Gillan Road Rehabilitation Project to Greenwood Paving LTD. for $632,186.05
• Award of Maloney Road Culvert Replacement Project to RGT Clouthier Construction LTD. for $567,370.00
• Early Servicing Agreement with M. Wilson Home Developments Ltd. for Hunter Gate Phase 5-6
• Proposal for Topps Environmental Service to collect non-eligible source recycling
• Closed session regarding 220 Stewart Street

Council awarded contracts for road rehabilitation and culvert replacement. They also approved a development servicing agreement and a temporary recycling collection contract. A vote was passed to proceed with negotiations for the property at 220 Stewart Street.

• Approved $632,186.05 Gillan Road Rehabilitation Project award to Greenwood Paving LTD. (Carried)
• Approved $567,370.00 Maloney Road Culvert Replacement Project award to RGT Clouthier Construction LTD. (Carried)
• Approved Early Servicing Agreement with M. Wilson Home Developments Ltd. (Carried)
• Approved offer from Topps Environmental Service for non-eligible source recycling collection (Carried)
• Directed staff to proceed in negotiations with owner of 220 Stewart Street (5-2)
• Confirmed Special, Regular, and Closed Session Minutes from May 23, 2023 (Carried)
• Passed By-laws 49-2023, 50-2023, 51-2023, and 52-2023 (Carried)

Planning, Building and Environment Committee

The Planning, Building and Environment Committee will hold a public meeting to consider a minor variance for a 34-unit apartment building at 130 Arthur Avenue. The committee will also recommend approval of an early servicing agreement for Hunter Gate Phase 5-6 and a CIP grant for 223 Raglan Street South. Other items include accepting the 2022 landfill monitoring report and authorizing a recycling collection contract with Topps Environmental Service.

• Minor variance for 130 Arthur Avenue: 6-storey, 34-unit apartment building, seeking height increase to 19.6 m and reduced side yards and parking (48 spaces instead of 51).
• Early Servicing Agreement for Hunter Gate Subdivision Phase 5-6 with M. Wilson Home Developments Ltd.
• CIP grant and Financial Incentive Agreement for 223 Raglan Street South (Renfrew Resale).
• Acceptance of 2022 Annual Landfill Monitoring Report.
• Approval of Topps Environmental Service to collect non-eligible source recycling during blue box transition.

The committee granted a minor variance for a 6-storey apartment building and recommended several approvals to Town Council, including a developer servicing agreement and a business grant. They also recommended a contract for non-eligible recycling collection during a transition period.

• Approved minor variance for 130 Arthur Avenue to increase height to 19.6m, reduce side yards, and reduce parking to 48 spaces
• Recommended Town Council approve Early Servicing Agreement with M. Wilson Home Developments Ltd.
• Recommended Town Council approve CIP grant and Financial Incentive Agreement for 223 Raglan Street South
• Recommended Town Council approve Topps Environmental Service offer for non-eligible source recycling collection
• Accepted 2022 Annual Landfill Monitoring Report as information
• Received Hunter Gate Subdivision monthly update as information
• Confirmed minutes from May 2, 2023 meeting

Infrastructure, Public Works and Asset Management Committee

The Infrastructure, Public Works and Asset Management Committee will consider recommending Council approve two major contracts: the Gillan Road Rehabilitation Project to Greenwood Paving LTD. for $632,186.05 and the Maloney Road Culvert Replacement to RGT Clouthier Construction LTD. for $567,370.00. The committee will also receive a presentation on a biosolids management feasibility study for the Renfrew Water Pollution Control Plant and an annual report on road salt use.

• Award of Gillan Road Rehabilitation Project to Greenwood Paving LTD. for $632,186.05, with $128,146.69 overage from the Shave and Pave Reserve.
• Award of Maloney Road Culvert Replacement to RGT Clouthier Construction LTD. for $567,370.00, with overages from the Roads Reserve.
• Presentation of the Renfrew WPCP Biosolids Management Feasibility Study by the Ontario Clean Water Agency.
• Acceptance of the Road Salts Annual Report as information.
• Receipt of communications including Renfrew Power Generation annual meeting materials and Ontario's new high-speed internet initiative.

The committee recommended that Town Council award two infrastructure contracts totaling over $1.2 million. It also directed staff to recommend a specific option from a biosolids management study to Council.

• Recommended award of Gillan Road Rehabilitation Project to Greenwood Paving LTD. for $632,186.05 (Carried)
• Recommended award of Maloney Road Culvert Replacement Project to RGT Clouthier Construction LTD. for $567,370.00 (Carried)
• Directed staff to recommend 'option 2' of the Biosolids Management Feasibility Study to Council (Carried)
• Received Biosolids Management Feasibility Study and forwarded to Council as information (Carried)
• Accepted annual Road Salt report as information (Carried)
• Confirmed minutes of the May 2, 2023 meeting (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is holding a special meeting. The board will vote to enter a closed session to discuss an employee grievance, citing litigation or potential litigation under the Public Libraries Act. The Chief Librarian/CEO and Deputy Clerk will remain in the room during the closed session.

• Closed session under Public Libraries Act, 1990, Section 16.1(4)(e) for litigation or potential litigation
• Closed session topic: Employee Grievance
• Chief Librarian/CEO Thompson and Deputy Clerk Errett to remain in closed session

The Renfrew Public Library Board met to address an employee grievance in a closed session. Following the session, the Board directed staff to proceed based on the town solicitor's advice.

• Approved Consent Agenda (RPLB-23-05-05)
• Approved convening in Closed Session to discuss employee grievance (RPLB-23-05-06)
• Directed staff to proceed with town solicitor's advice regarding grievance matter

Special Council Meeting

The Renfrew Town Council is convening a special meeting to enter a closed session. This session involves a delegation from David and Sharon Bennett of Marshall's to discuss municipal negotiations.

• Closed session regarding delegation from Marshall's (David and Sharon Bennett)

Council held a special meeting that primarily consisted of a closed session. No substantive public decisions were recorded.

• Approved Resolution 23-05-13 to convene in Closed Session regarding a delegation from Marshall's (David and Sharon Bennett) (Carried)

Regular Council Meeting

Council will vote on adopting the 2023 final tax rates and a series of new statutory and human resources policies. It will also consider awarding a $35,600 contract for a third-party review of the Ma-te-Way expansion, a donation of surplus fire equipment, and an animal impoundment agreement with Whitewater Region.

• Adopt 2023 final tax rates (By-law 40-2023)
• Award $35,600 Ma-te-Way Expansion Third Party Review to WCSC Consultants Inc.
• Approve donation of surplus fire equipment to Horton Fire Department
• Approve animal impoundment agreement with Township of Whitewater Region
• Declare intimate partner violence an epidemic per inquest jury recommendations

Council approved the final 2023 tax rates and passed several by-laws updating human resources, surplus land, and commemorative naming policies. The board also awarded a $35,600 contract for a third-party review of the Ma-te-Way expansion and declared intimate partner violence an epidemic.

• Adopted final 2023 tax rates
• Awarded Ma-te-Way Expansion Third Party Review to WCSC Consultants Inc. for $35,600 (6-0)
• Declared intimate partner violence and violence against women an epidemic
• Approved agreement with Township of Whitewater Region for animal impoundment facility use
• Approved donation of emergency lighting to Horton Fire Department
• Awarded Group Benefits Plan to Beneva Insurances & Financial Services effective Jan 1, 2024
• Approved Employee Assistance Program via Inkblot Employee Assistance effective Sept 1, 2023
• Referred Royal Canadian Legion Branch 148 $10,000 funding request to June 20th committee

Fire, Recreation and Community Services Committee

The committee is reviewing several community service items including a third-party review for the Ma-te-Way Activity Centre. Discussions also include an agreement for animal impoundment use and recommendations following the Culleton, Kuzyk & Warmerdam inquest.

• Award of Ma-te-Way Expansion Third Party Review to WCSC Consultants Inc. for $35,600 excluding HST
• Donation of emergency lighting from a light vehicle to the Horton Fire Department
• Agreement with the Township of Whitewater Region for use of the Town of Renfrew’s Animal Impoundment Facility
• Recommendations regarding the Culleton, Kuzyk & Warmerdam Inquest jury findings
• Presentation on Community Risk Assessment, Fire Master Plan & Fire Hall Condition Assessment

The committee recommended several approvals for Town Council, including a third-party review of the Ma-te-Way Expansion and an animal impoundment agreement with Whitewater Region. They also recommended declaring intimate partner violence an epidemic based on inquest jury recommendations.

• Recommended Town Council approve awarding Ma-te-Way Expansion Third Party Review to WCSC Consultants Inc. for $35,600 excluding HST
• Recommended Town Council approve donation of emergency lighting to Horton Fire Department
• Recommended Town Council approve animal impoundment facility agreement with Township of Whitewater Region
• Recommended Town Council declare intimate partner violence and violence against women an epidemic
• Recommended forwarding jury recommendation #10 regarding community safety plans to the Police Services Board
• Accepted Renfrew Fire Department monthly report as information
• Confirmed minutes of the April 18, 2023 meeting

Corporate Services and Economic Development Committee

The Corporate Services and Economic Development Committee is discussing final tax rates and draft By-Law 40-2023. The body is also reviewing several updated human resources, statutory, and land disposition policies for council approval.

• Recommendation to adopt 2023 final tax rates and draft By-Law 40-2023
• Proposed award of Group Benefits Plan services to Beneva Insurances & Financial Services
• Proposed Employee Assistance Program provision by Inkblot Employee Assistance
• Review of Disposition and Sale of Surplus Land and Surplus Rolling Stock and Equipment policies
• Update on Town Hall renovations

The committee recommended that Town Council approve final 2023 tax rates and a variety of new policies regarding human resources, surplus land, and commemorative naming. The committee also approved a new Employee Assistance Program provider. Several reports were received for information, including an update on Town Hall renovations.

• Recommended Council adopt final 2023 tax rates and draft By-Law 40-2023
• Approved Inkblot Employee Assistance as EAP provider effective September 1, 2023
• Recommended Council award Group Benefits Plan to Beneva Insurances & Financial Services effective January 1, 2024
• Recommended Council approve Public Notice, Accountability and Transparency, and Council Pregnancy and Parental Leave Policies
• Recommended Council approve Disposition and Sale of Surplus Land and Surplus Rolling Stock and Equipment Policies
• Recommended Council approve Workplace Violence, Harassment, Sexual Harassment and Discrimination, Retirement Incentive, Vacation and Leave, and Pay and Benefits Policies
• Recommended Council adopt a Commemorative Naming Policy
• Confirmed Minutes of Committee Meeting 3-2023 dated April 18, 2023

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to review April 2023 financial and activity reports. The board will consider a request to close the library on May 23, 2023, and a revision to the board's meeting bylaw.

• Proposed closure of the library on Tuesday, May 23, 2023
• Proposed changes to BL-5 Meetings of the Board bylaw
• Review of April 2023 Financial Statement
• Review of April 2023 Statistics and Activity Report

The Board approved a one-day closure of the library for the installation of a new circulation desk. Members also accepted the April financial statement and updates to the board meeting bylaw.

• Approved closure of the library on Tuesday, May 23, 2023 (Carried)
• Accepted April 2023 Financial Statement (Carried)
• Accepted changes to BL-5 Meetings of the Board (Carried)
• Accepted Consensus Agenda with addition of item G.2 (Carried)

Special Council Meeting

Council is holding a special meeting featuring a joint orientation with Renfrew and Area Health Services Village (RAHSV Inc). The meeting includes a closed session to discuss negotiations related to RAHSV Inc.

• Joint Council Orientation with Renfrew and Area Health Services Village (RAHSV Inc)
• Closed session regarding negotiations for Renfrew and Area Health Services Village (RAHSV Inc)

Council convened a special meeting to receive an orientation on the Renfrew and Area Health Services Village (RAHSV Inc) and its physician recruitment program. The council then entered a closed session to discuss confidential legal and financial matters related to RAHSV Inc.

• Approved Resolution 23-05-01 to convene in Closed Session regarding RAHSV Inc (Carried)

Regular Council Meeting

Renfrew Town Council is meeting to decide on several infrastructure contracts and municipal partnerships. The agenda includes approvals for road reconstruction, water system updates, and a hazardous waste depot agreement.

• Award of Argyle Lochiel Reconstruction Project to Bonnechere Excavating Inc. for $9,900,476.34
• Award of Manganese Treatment System to Black and McDonald for $508,798.98
• Award of Master Servicing Plan update to Stantec Consulting Limited for $115,802
• Proposed partnership with Whitewater Region for the Household Hazardous Waste Depot
• Expansion of Food Cycler Pilot program to 50 units

Council approved several major infrastructure contracts, including road reconstruction and water treatment systems. The board also expanded a food cycler pilot program and partnered with Whitewater Region for hazardous waste disposal.

• Awarded Argyle Lochiel Reconstruction Project to Bonnechere Excavating Inc. for $9,900,476.34
• Approved Manganese Treatment System award to Black and McDonald for $508,798.98
• Approved $115,802 award to Stantec Consulting Limited for Master Servicing Plan updates
• Approved Munroe Harry Scope Change No. 1 for $17,207.62
• Approved proposal to MTO for Whitton Road realignment partnership
• Directed staff to proceed with expanded Food Cycler Pilot program using 50 units
• Approved including Whitewater Region in the Household Hazardous Waste Depot partnership
• Supported extension of draft approval for Hunter Gate Subdivision, Phase 4

Planning, Building and Environment Committee

The Planning, Building and Environment Committee will discuss a monthly update on the Hunter Gate Subdivision and consider recommending that Town Council support an extension of draft approval for Phase 4. The committee will also consider expanding the Food Cycler Pilot Program to 50 units and including Whitewater Region in the Household Hazardous Waste Depot partnership.

• Extension of draft approval for Hunter Gate Subdivision Phase 4 (County File No. 47T-92002)
• Expansion of Food Cycler Pilot Program to 50 units
• Addition of Whitewater Region to Household Hazardous Waste Depot partnership
• Confirmation of minutes from the April 4, 2023 committee meeting
• Presentation by Robert and Elizabeth Mosco regarding Hall Avenue Extension

The committee recommended that Town Council support the extension of draft approval for Phase 4 of the Hunter Gate Subdivision, an annual requirement from the County of Renfrew. They also recommended expanding the Food Cycler Pilot Program with 50 units and including Whitewater Region in the Household Hazardous Waste Depot partnership. Residents raised concerns about the Hall Street Extension and Environmental Assessment, which will be addressed by staff.

• Recommended supporting extension of draft approval for Hunter Gate Subdivision Phase 4 (carried)
• Recommended expanding Food Cycler Pilot Program with 50 units (carried)
• Recommended including Whitewater Region in Household Hazardous Waste Depot partnership (carried)
• Confirmed minutes of Committee 3-2023 dated April 4, 2023 (carried)

Infrastructure, Public Works and Asset Management Committee

The Infrastructure, Public Works and Asset Management Committee is recommending that Renfrew Town Council award a $9.9 million contract for the Argyle Lochiel Reconstruction Project to Bonnechere Excavating Inc. The committee also recommends approving a $17,207 scope change for Munroe Harry, submitting a proposal to partner with the MTO on realigning Whitton Road to Innovation Drive, and awarding a $115,802 engineering services contract to Stantec for updating the Master Servicing Plan for water, wastewater, and stormwater.

• Award of Argyle Lochiel Reconstruction Project to Bonnechere Excavating Inc. for $9,900,476.34
• Munroe Harry Scope Change No. 1 for $17,207.62
• Proposal to partner with MTO on realigning Whitton Road to Innovation Drive
• Award of Engineering Services to Stantec Consulting Limited for $115,802 to update Master Servicing Plan
• Receipt of DWS 2022-2023 Inspection Report for information

The committee recommended council approve a $9.9M contract to Bonnechere Excavating Inc. for the Argyle Lochiel Reconstruction Project. It also recommended approving a $17,207.62 scope change for the Munroe Harry project, a proposal to partner with the MTO on Whitton Road realignment, and a $115,802 contract to Stantec for updating the Master Servicing Plan. All recommendations were carried unanimously.

• Recommended $9,900,476.34 Argyle Lochiel Reconstruction contract to Bonnechere Excavating Inc. (carried)
• Recommended $17,207.62 Munroe Harry Scope Change No.1 (carried)
• Recommended submission of Whitton Road realignment proposal to MTO (carried)
• Recommended $115,802 Master Servicing Plan update contract to Stantec (carried)
• Received DWS 2022-2023 Inspection Report for forwarding to council (carried)
• Confirmed minutes of previous committee meeting (carried)

Regular Council Meeting

Renfrew Town Council will vote on the 2023 operating and capital budgets, including tax levy and water/wastewater rates. They will also decide on awarding a $964,042 town hall renovation contract and ordering an independent third-party review of the Ma-te-Way Expansion Project, whose costs have risen from $18 million to over $28 million.

• Award $964,042 tender for Town Hall Renovations to Chandos Construction LP
• Approve 2023 Operating Budget and Tax Levy (By-law 22-2023)
• Direct independent third-party review of Ma-te-Way Expansion Project (costs now exceed $28 million)
• Award contracts for Official Plan Review ($51,005) and Attainable Housing Action Plan ($34,200)
• Approve licence agreement with Renfrew Wolves Junior Hockey Club through July 2026

Council awarded several contracts for infrastructure and planning, including Town Hall renovations and a Fire Master Plan. The board also ordered an independent review of the Ma-te-Way Expansion Project and authorized the Clerk to perform civil marriage ceremonies.

• Approved $964,042 tender for Town Hall Renovations to Chandos Construction LP
• Approved $76,776 award to The Loomex Group for Fire Master Plan and assessments
• Approved $51,005 award to Jp2g Consultants Inc. for Official Plan Review
• Approved $34,200 award to Tim Welch Consulting Inc. for Attainable Housing Action Plan
• Directed CAO to appoint independent third party to review Ma-te-Way Expansion Project (7-0)
• Authorized Clerk to perform civil marriage ceremonies
• Approved license agreement with Renfrew Wolves Junior Hockey Club (Aug 1, 2021 to July 31, 2026)
• Directed staff to review ATV By-law following complaints regarding speed and travel

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to review a financial statement and discuss new business. The board is specifically asked to approve the job description for the Deputy CEO.

• Approval of Deputy CEO Job Description

The Renfrew Public Library Board met to approve the agenda and a new staff position. The Board formally approved the job description for a Deputy CEO role, which will be positioned within the CUPE 121 - Local union.

• Accepted the Special Meeting Agenda of April 24, 2023 (Carried)
• Approved the Deputy CEO Job Description (Carried)

Corporate Services and Economic Development Committee

The Strategic Priorities and Corporate Services Committee is reviewing several items including a construction tender award and provincial transit funding. The committee will also consider authorizing the Clerk to perform civil marriage ceremonies.

• Award of $964,042 tender for Town Hall Renovations to Chandos Construction LP
• Approval of Letter of Agreement for Dedicated Gas Tax Funds for Public Transportation Program
• Authorization for the Clerk to perform civil marriage ceremonies
• Recommendation to support AMO legislation for municipal Codes of Conduct
• Receipt of Strategic Plan Survey and process update report

The Strategic Priorities and Corporate Services Committee recommended several authorizations for Town Council, including a construction contract for Town Hall and the Clerk's authority to perform marriage ceremonies. The committee also supported provincial legislative changes for municipal codes of conduct and approved a gas tax funding agreement.

• Recommended Town Council authorize the Clerk to perform civil marriage ceremonies
• Recommended Town Council support AMO recommendations to strengthen municipal Codes of Conduct and compliance
• Received Strategic Plan Survey 1 and Process Update 2 for information
• Recommended Town Council award Town Hall Renovations tender to Chandos Construction LP for $964,042
• Recommended Town Council execute Letter of Agreement for Dedicated Gas Tax Funds for Public Transportation Program
• Confirmed Minutes of Committee Meeting 2-2023 dated March 21, 2023

Fire, Recreation and Community Services Committee

The Recreation, Fire and Protective Services Committee is reviewing contracts for fire services and sports facility usage. The body is also discussing naming rights and expansion updates for the Ma-te-Way Activity Centre.

• Proposed $76,776 contract to The Loomex Group for a Fire Master Plan and Community Risk Assessment
• Proposed licence agreement with 002755697 Ontario Limited (Renfrew Wolves Junior Hockey Club) from August 1, 2021, to July 31, 2026
• Proposed naming rights and sponsorship agreements for the Ma-te-Way Activity Centre
• Ma-te-Way Activity Centre expansion project update
• Reports on Renfrew Tennis Club and Pickleball meetings

The committee recommended that Town Council award a contract to The Loomex Group for fire planning and assessments. It also recommended approving naming rights agreements for the Ma-te-Way Activity Centre and a license agreement for the Renfrew Wolves. Several reports regarding the fire department and recreation clubs were accepted as information.

• Recommended approval of $76,776 contract to The Loomex Group for Fire Master Plan and assessments (Carried)
• Recommended Council direct CAO to bring forward naming rights agreements and issue an expression of interest for remaining sponsorships at Ma-te-Way Activity Centre (Carried)
• Recommended Council approve license agreement with Renfrew Wolves Junior Hockey Club for Aug 1, 2021 to July 31, 2026 (Carried)
• Accepted Renfrew Tennis Club report as information (Carried)
• Accepted Pickleball report as information (Carried)
• Accepted Renfrew Fire Department monthly report as information (Carried)
• Accepted Pizza Hut fundraiser report as information (Carried)
• Confirmed minutes of March 14, 2023 meeting (Carried)

Renfrew Public Library Board

The board will consider approving a one-day closure of the Renfrew Public Library on June 1, 2023, for an all-staff training day. They will also vote on accepting the March 2023 financial statement and revisions to the board's meeting bylaw. A closed session is scheduled to discuss a grievance filed by CUPE Local 121-1.

• Proposed closure of Renfrew Public Library on June 1, 2023 for staff training
• Vote on revisions to Board By-law 5: Meetings of the Board
• Acceptance of March 2023 financial statement
• Closed session regarding a grievance filed by CUPE Local 121-1

The Board approved closing the library on June 1, 2023, for a Town of Renfrew hosted staff training day. The Board also accepted the March 2023 financial statements and deferred revisions to the meeting by-law.

• Approved closure of library on June 1, 2023 for staff training day (Carried)
• Accepted March 2023 Financial Statement (Carried)
• Deferred revisions to Board By-law 5: Meetings of the Board to May 15, 2023 (Deferred)
• Accepted Consensus Agenda (Carried)

Regular Council Meeting

Renfrew Town Council will receive a presentation on the 2023 final budget and consider several service contracts. The meeting includes decisions on infrastructure design, housing action plans, and business encroachment agreements for restaurant patios.

• Contract for Gillan Road design and construction services with JP2G Consultants Inc. for $54,467.04
• Award for Growth Management Study and Official Plan Review to Jp2g Consultants Inc. for $76,320
• Award for Attainable Housing Action Plan to Tim Welch Consulting Inc. for $46,400
• Encroachment agreements for outdoor patios at 168 Raglan Street South (Karras’ Way) and 302 Raglan Street South (Finnigan’s Roadhouse)
• Adoption of the AMO Housing and Homelessness resolution

Council adopted a new organizational chart and non-union salary grid to implement the CAO model. The board also approved several infrastructure and business agreements, while postponing decisions on growth management and housing plans.

• Approved By-law 20-2023 for new Organizational Chart and Non-Union Salary Grid
• Approved $54,467.04 contract with JP2G Consultants Inc. for Gillan Road project
• Approved outdoor patio encroachment agreements for Karras’ Way Restaurant and Finnigan’s Roadhouse
• Adopted AMO Housing and Homelessness resolution
• Approved Downtown Renfrew BIA board appointments and 2023 budget
• Directed staff to review BIA by-laws and pursue expansion by Q3 2023
• Postponed awards for Growth Management Study and Attainable Housing Action Plan
• Amended 2023 draft budget to add a Real Estate & Property Coordinator

Planning, Building and Environment Committee

The Economic Development, Planning and Tourism Committee is reviewing several planning awards and zoning variances. The body is also discussing Business Improvement Association (BIA) updates and a homelessness resolution.

• Proposed $76,320 award to Jp2g Consultants Inc. for Growth Management Study and Official Plan Review
• Proposed $46,400 award to Tim Welch Consulting Inc. for Attainable Housing Action Plan
• Minor variance application for a carport at 217 Airth Boulevard W to reduce side yard setback to 0.3 metres
• Proposed encroachment agreement with Karras’ Way Restaurant Inc. for a patio at 302 Raglan Street South
• Recommendation to adopt the AMO Housing and Homelessness resolution

The committee recommended awarding contracts for a Growth Management Study and an Attainable Housing Action Plan. It also approved a minor variance for a carport and recommended encroachment agreements for two restaurant patios on Raglan Street South.

• Approved minor variance for carport at 217 Airth Blvd to reduce side yard setback to 0.3 metres
• Recommended approval of $76,320 contract to Jp2g Consultants Inc. for Growth Management Study and Official Plan Review
• Recommended approval of $46,400 contract to Tim Welch Consulting Inc. for Attainable Housing Action Plan
• Recommended encroachment agreements for outdoor patios at Karras’ Way Restaurant and Finnigan’s Roadhouse
• Recommended adoption of AMO Housing and Homelessness resolution
• Recommended approval of Downtown Renfrew BIA board appointments
• Recommended staff review BIA by-laws, policies, and procedures with a report due by Q3 2023
• Confirmed minutes from March 7, 2023 meeting

Infrastructure, Public Works and Asset Management Committee

The Environment, Infrastructure and Public Works Committee will consider directing staff to prepare a joint tender for solid waste collection services with the Town of Arnprior and Township of McNab Braeside. The committee will also consider delegating authority to negotiate contracts for recycling collection during the transition period and approving contracts with Circular Materials Ontario for recycling depot operations. Additionally, the committee will recommend council approve an agreement for design and construction administration services for the Gillan Road project at a cost of $54,467.04.

• Direct staff to prepare a joint tender for solid waste collection services with Arnprior and McNab Braeside
• Delegate authority to negotiate contracts for collection of non-eligible sources during the Blue Box transition
• Approve contracts with Circular Materials Ontario for operation of a recycling depot at the Renfrew Landfill
• Recommend council approve $54,467.04 agreement with JP2G for Gillan Road design and construction administration
• Receive the Renfrew Wastewater System 2022 Annual Report from the Ontario Clean Water Agency

The committee approved a joint tender for solid waste collection with neighboring municipalities and authorized contracts for recycling depot operations. It recommended that Town Council approve a design and construction agreement for Gillan Road. The 2022 Wastewater System Annual Report was forwarded to Council.

• Directed staff to prepare joint solid waste collection tender with Town of Arnprior and Township of McNab/Braeside (Carried)
• Delegated authority to negotiate non-eligible source collection contracts with TES (Carried)
• Approved contracts with Circular Materials Ontario for a recycling depot at Renfrew Landfill (Carried)
• Recommended Town Council approve $54,467.04 agreement with JP2G for Gillan Road design, tender, and construction administration (Carried)
• Recommended Renfrew Town Council receive the Renfrew Wastewater System 2022 Annual Report (Carried)
• Confirmed minutes of meeting 2-2023 from March 7, 2023 (Carried)

Regular Council Meeting

Renfrew Town Council is meeting to discuss the 2023 draft budget and various service contracts. The body is also reviewing remuneration statements and proposed by-law amendments for Renfrew Hydro Inc.

• Approval in principle of the revised 2023 Draft Budget
• Award of horticultural services tender to True Services Inc. for $41,904.85
• Proposal to not award janitorial services tender and instead post a full-time position
• Proposed amendments to Renfrew Hydro Inc. (RHI) By-Law No. 1
• Receipt of 2022 Statement of Council and Police Services Board Remuneration and Expenses

Council approved the revised 2023 Draft Budget in principle for final adoption on April 11. The board also awarded a horticultural services contract and decided to hire a full-time janitor instead of awarding a service tender.

• Approved revised 2023 Draft Budget in principle for final adoption
• Awarded horticultural services tender to True Services Inc. for $41,904.85 (6-1)
• Denied awarding janitorial services tender; directed staff to post full-time maintenance/janitor position
• Endorsed proposed amendments to Renfrew Hydro Inc. (RHI) By-Law No. 1
• Received Statement of Council and Police Services Board Remuneration and Expenses for 2022
• Confirmed Council and closed session minutes from March 14, 2023

Corporate Services and Economic Development Committee

The Strategic Priorities and Corporate Services Committee is meeting to review budget recommendations and corporate by-laws. The body is considering recommendations to Town Council regarding 2023 budget approvals and amendments to Renfrew Hydro Inc. bylaws.

• 2023 Corporate, Community Services & Library Budget Review
• Proposed amendments to Renfrew Hydro Inc. (RHI) By-Law No. 1
• Statement of Council and Police Services Board Remuneration and Expenses for 2022

The committee recommended that Town Council approve the 2023 budgets for Corporate Services, Community Services, and the Library. It also recommended the endorsement of amendments to the Renfrew Hydro Inc. By-Law.

• Recommended approval of 2023 Corporate, Community Services and Library budgets (Carried)
• Recommended endorsement of amendments to Renfrew Hydro Inc. (RHI) By-Law No. 1 (Carried)
• Recommended Town Council receive the 2022 Statement of Council and Police Services Board Remuneration and Expenses (Carried)
• Confirmed minutes of the February 21, 2023 meeting (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board will consider accepting the February financial statement and the consensus agenda, which includes minutes and a library activity report. The board will then move into a closed session to discuss a grievance filed by a CUPE Local 121-1 employee, citing labour relations under the Public Libraries Act.

• Closed session to discuss a grievance filed by a CUPE Local 121-1 employee
• Acceptance of the February 2023 financial statement
• Update on an Infrastructure Canada grant
• Thank-you letter received from the Lieutenant Governor of Ontario
• Library activity report and February 2023 statistics

The Board approved the consensus agenda and the February financial statement. Members noted a $500 donation from the Rotary Club and the resubmission of an Infrastructure Canada Grant application on February 28, 2023. The Board also held a closed session to discuss a CUPE Local 121-1 employee grievance.

• Accepted Consensus Agenda (Carried)
• Accepted February Financial Statement (Carried)
• Convened Closed Session to discuss CUPE Local 121-1 employee grievance (Carried)
• Rose from Closed Session and reported progress (Carried)

Fire, Recreation and Community Services Committee

The Recreation, Fire and Protective Services Committee is reviewing draft 2023 budgets for the Parks & Recreation, Fire and Protective Services, and Policing departments. The committee aims to bring these budgets to the Renfrew Town Council for consideration and approval.

• 2023 Parks & Recreation Department Draft Budget Review
• 2023 Fire and Protective Services Department Draft Budget Review
• 2023 Policing Draft Budget Review
• Ma-te-Way Expansion Project Update
• Renfrew Fire Department February Monthly Report

The committee reviewed and advanced the 2023 draft budgets for Parks and Recreation, Fire and Protective Services, and Policing to Town Council. Staff were directed to investigate sporting tournament options at Ma-te-Way Park and review tennis court funding to lower the net levy increase to 2.5%.

• Advanced Parks and Recreation 2023 Department budget to Town Council (Carried)
• Directed staff to investigate enhanced sporting tournament options at Ma-te-Way Park (Carried)
• Directed staff to review tennis court funding to lower net levy increase to 2.5% (Carried)
• Recommended approval of Fire and Protective Services 2023 Department budget to Town Council (Carried)
• Recommended approval of 2023 policing budget to Town Council (Carried)
• Accepted March 2023 Ma-te-Way Expansion Project Update as information (Carried)
• Accepted Renfrew Fire Department monthly report as information (Carried)
• Confirmed Minutes of February 21, 2023 (Carried)

Regular Council Meeting

Renfrew Town Council will consider authorizing staff to proceed with design and tendering for Gillan Road rehabilitation between Hall and O'Brien, ahead of formal 2023 budget approval. Council will also vote on a contract with McNab/Braeside for building inspection services and consider a motion to investigate first responder capacity for emergency medical calls in the Fire Master Plan.

• Gillan Road (Hall to O'Brien) rehabilitation design and tendering authorization
• Contract with Township of McNab/Braeside for building inspection services
• Motion to investigate first responder capacity for emergency medical calls in Fire Master Plan
• Renfrew Drinking Water System 2022 Annual Report received
• By-law 15-2023 for building inspection agreement with McNab/Braeside

Council approved the design and tendering of the Gillan Road Rehabilitation and a contract to provide building inspection services to the Township of McNab/Braeside. The board also directed staff to investigate first responder capacity for the Fire Master Plan.

• Authorized staff to proceed with Gillan Road Rehabilitation design and tendering (Carried)
• Approved contract with Township of McNab/Braeside for building inspection services (Carried)
• Confirmed Council and closed session minutes from February 28, 2023 (Carried)
• Accepted the Renfrew Drinking Water System 2022 Annual Report as information (Carried)
• Directed staff to investigate first responder capacity for emergency medical calls for the Fire Master Plan (Carried)
• Passed By-law 15-2023 for building inspection and plan examination services for McNab/Braeside (Carried)
• Passed By-law 16-2023 Confirming By-Law (Carried)

Infrastructure, Public Works and Asset Management Committee

The Environment, Infrastructure and Public Works Committee will consider the Infrastructure & Public Works Department 2023 Budget and the 2023 Water and Wastewater Budget for recommendation to Renfrew Town Council. The committee will also review options for an expanded Food Cycler Pilot Program and provide direction. Other items include receiving the Renfrew Drinking Water System 2022 Annual Report and a proposed County of Renfrew 2023 Capital Road Project on County Road 20.

• 2023 Departmental Draft Budget Review – Infrastructure & Public Works and Water/Wastewater budgets for recommendation to Council
• Food Cycler Expanded Pilot Program – review options and provide direction
• Renfrew Drinking Water System 2022 Annual Report from Ontario Clean Water Agency
• County Road 20 Rehabilitation – proposed 2023 Capital Road Project by County of Renfrew
• Confirmation of committee minutes from February 7, 2023

The committee reviewed the 2023 Departmental Draft Budget and the Water and Wastewater Budget for recommendation to Town Council. They recommended removing $33,000 for landfill loader tires and rims to reduce the tax levy and requested an expedited tender for the Gillan Road shave and pave project.

• Recommended 2023 Infrastructure & Public Works and Water and Wastewater Budgets to Council (Carried)
• Recommended removing $33,000 for landfill loader tires and rims from operational budget (Carried)
• Recommended Council direct staff to expedite construction tender for Gillan Road shave and pave project (Carried)
• Approved review of options for expanded Food Cycler Pilot Program (Carried)
• Recommended forwarding Renfrew Drinking Water System 2022 Annual Report to Council as information (Carried)
• Confirmed minutes from February 7, 2023 (Carried)

Planning, Building and Environment Committee

The Economic Development, Planning and Tourism Committee is reviewing the 2023 departmental draft budget for recommendation to Town Council. The committee will also consider a recommendation to contract with the Township of McNab/Braeside for building inspection services.

• Review of 2023 Planning and Development Department draft budget
• Proposed contract with the Township of McNab/Braeside for building inspection services
• Approval of February 7, 2023, committee minutes

The committee recommended that Town Council approve a contract with the Township of McNab/Braeside for building inspection services. It also recommended adding $33,500 for insurance and property tax at 1 Innovation Drive to the cost recovery account. The 2023 Planning and Development Department Budget was considered for recommendation to Council.

• Recommended Town Council approval of building inspection services contract with Township of McNab/Braeside (Carried)
• Recommended adding $33,500 for insurance and property tax at 1 Innovation Drive to the cost recovery account (Carried)
• Considered the Planning and Development Department 2023 Budget for recommendation to Town Council (Carried)
• Confirmed Minutes of Committee 2-2023 dated February 7, 2023 (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is holding a regular meeting on March 2, 2023. The agenda includes a financial statement, new business, and an undisclosed item arising from the February 28 Council meeting.

• Undisclosed item arising from the Regular meeting of Council (February 28, 2023)

The Renfrew Public Library Board met in a closed session to discuss personal matters regarding organizational structure. Following the session, the Board directed the Chief Librarian/CEO to proceed with organizational changes and update the Memorandum of Understanding with the Town of Renfrew.

• Approved motion to enter closed session to discuss organizational structure (Carried)
• Directed Chief Librarian/CEO to proceed with organizational changes and update the Memorandum of Understanding with the Town of Renfrew
• Approved motion to rise and report from closed session (Carried)

Regular Council Meeting

Council is reviewing the draft 2023 budget and proposing updates to utility rates. The body is also considering service agreements for fire and aquatic services and leasing options for Town Hall space.

• Proposed 2.5% increase to water and wastewater rates
• Aquatic Services Agreement with the Town of Arnprior
• Fire Services agreement with the Township of Greater Madawaska
• Lease negotiations for 1,627 sq. ft. and 1,267 sq. ft. of space at Town Hall
• Decision on 2023 Promissory Notes for Renfrew Power Generation and Renfrew Hydro

Council approved a 2.5% increase for water and wastewater rates for January and February 2023. The board also approved service agreements for aquatics and fire services and tabled the 2023 draft budget for committee review.

• Tabled 2023 draft budget for standing committee review
• Approved Aquatic Services Agreement with the Town of Arnprior
• Approved Fire Services agreement with the Township of Greater Madawaska
• Confirmed no intention to demand payment of 2023 Promissory Notes from Renfrew Power Generation Inc. and Renfrew Hydro Inc.
• Approved 2.5% increase to water and wastewater rates for January and February 2023 billing
• Directed CAO to negotiate lease for 1,627 sq. ft. of former detachment space at Town Hall
• Directed staff to bring forward lease agreements for 1,267 sq. ft. of vacant space at Town Hall
• Confirmed Council and closed session minutes from February 14, 2023

Fire, Recreation and Community Services Committee

The committee is reviewing several items including a proposed aquatic services agreement with the Town of Arnprior. They are also considering a fire inspection agreement with the Township of Greater Madawaska and receiving updates on parks, recreation, and the Ma-te-Way Activity Centre expansion.

• Aquatic Services Agreement with the Town of Arnprior
• Fire Inspection Agreement with the Township of Greater Madawaska
• Ma-te-Way Activity Centre Expansion Update
• Parks and Recreation Monthly Update
• Renfrew Fire Department monthly report and volunteer recruitment

The committee recommended that Town Council approve an Aquatic Services Agreement with the Town of Arnprior and a fire services agreement with the Township of Greater Madawaska. The committee also accepted monthly reports for the fire department and online burn permits as information.

• Recommended Council approve Aquatic Services Agreement with Town of Arnprior (Carried)
• Recommended Council approve Fire Services agreement with Township of Greater Madawaska (Carried)
• Accepted Renfrew Fire Department Monthly Report as information (Carried)
• Accepted Volunteer Firefighter Recruitment report as information (Carried)
• Accepted Online Burn Permit report as information (Carried)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to review January 2023 financial and activity reports. The board is deciding on the execution of a lease with the Police Services Board and approvals for updated board by-laws.

• Execution of lease with Police Services Board
• Approval of changes to Board Bylaws
• Review of 2022 and 2023 Annual Work Plans
• Project update on Circulation Desk
• Updates on Canada Post and Infrastructure Canada grants

The Renfrew Public Library Board approved the January financial statement and authorized the CEO to reapply for an Infrastructure Canada Grant. The Board also agreed to execute a lease with the Police Services Board and approved changes to Board Bylaws.

• Accepted the Consensus Agenda (Carried)
• Accepted the January Financial Statement (Carried)
• Authorized CEO/Chief Librarian Thompson to reapply for the Infrastructure Canada Grant (Carried)
• Agreed to have the Chief Librarian/CEO sign and execute the lease with the Police Services Board (Carried)
• Approved changes to the Board Bylaws (Carried)

Corporate Services and Economic Development Committee

The Strategic Priorities and Corporate Services Committee will discuss and recommend a 2.5% increase to water and wastewater rates for 2023. The committee will also consider endorsing a licensing by-law review workplan, directing staff to negotiate a lease for former OPP detachment space at Town Hall, and authorizing a promissory note deferral for Renfrew Power Generation.

• 2.5% water and wastewater rate increase recommended for Council approval
• Licensing by-law review workplan presented for endorsement
• Town Hall renovation update: negotiate lease for 1,627 sq. ft. of former detachment space
• Business Hub proposal: bring forward lease agreements for 1,267 sq. ft. at Town Hall
• Promissory note: confirm no payment demanded from Renfrew Power Generation in 2023

The committee recommended a rate increase for water and wastewater services and endorsed a licensing by-law review workplan. It also recommended that the Town not demand promissory note payments from Renfrew Power Generation and Renfrew Hydro in 2023. Additionally, the committee moved to negotiate leases for vacant space at Town Hall.

• Recommended 2.5% increase to water and wastewater rates (Carried)
• Endorsed licensing by-law review workplan (Carried)
• Endorsed Council authorization to not demand 2023 Promissory Note payment from Renfrew Power Generation Inc. (Carried)
• Endorsed Council authorization to not demand 2023 Promissory Note payment from Renfrew Hydro Inc. (Carried)
• Recommended Council direct CAO to negotiate lease for 1,627 sq. ft. of former detachment space (Carried)
• Recommended Council direct staff to bring forward lease agreements for 1,267 sq. ft. of vacant space at Town Hall (Carried)
• Received reports on performance appraisal forms, onboarding, employee engagement, health and safety, and insurance for information (Carried)

Regular Council Meeting

Renfrew Town Council will vote on the proposed direction and structure for the Bluegrass Festival, approve a zoning by-law amendment for a property on Sydney Avenue, and adopt terms of reference for three new working groups. Council will also consider renting part of a parking lot for a mobile fireworks sales container and enter closed session to discuss litigation and a capital project contract.

• Approve proposed direction and structure for the Bluegrass Festival (D.3.1)
• Approve zoning by-law amendment for lands on Sydney Avenue (D-14-146)
• Approve rental of a portion of the 1 Innovation Drive parking lot for a mobile fireworks sales container (D.3.2)
• Approve terms of reference for Mayor’s Task Force on Growth Readiness & Highway Expansion, Inclusive/Age-Friendly/Barrier-Free Community Working Group, and Signature Events Working Group (D.5)
• Enter closed session to discuss litigation (Farquharson Insurance Claim Settlement) and solicitor-client privileged advice on a capital project contract (K)

Council approved a new structure for the Bluegrass Festival and a zoning amendment for a residential infill lot on Sydney Avenue. The board also authorized the rental of a parking lot for fireworks sales and established terms of reference for three new task forces and working groups.

• Approved proposed direction and structure for Bluegrass Festival re-brand (Carried)
• Approved rental of 1 Innovation Drive parking lot for RC Fireworks mobile container (Carried)
• Approved Zoning By-law Amendment Application No. D-14-146 for Sydney Avenue (Carried)
• Approved Terms of Reference for Mayor’s Task Force on Growth Readiness & Highway Expansion, Inclusive, Age-Friendly and Barrier-Free Community Working Group, and Signature Events Working Group (Carried)
• Confirmed Council Minutes from January 17, 2023, and closed session minutes from January 10, 2023 (Carried)
• Passed By-laws 06-2023, 10-2023, and 11-2023 (Carried)

Infrastructure, Public Works and Asset Management Committee

The Environment, Infrastructure and Public Works Committee is reviewing several operational updates and pilot program results. The meeting includes reports on waste management, winter road control, and infrastructure projects.

• Food Cycler Pilot Program results presentation
• Argyle/Lochiel Reconstruction Project update
• MTO Highway 17 and Connecting Link Coordination update
• Winter Control and Snow Removal 2022-2023 update
• Manganese Treatment and Blue Box Transition ROMA delegation report

The committee reviewed the results of a 12-week Foodcycler pilot program and recommended the presenter contact Renfrew County for a potential county-wide program. Several monthly and project reports were accepted as information. No other substantive decisions were made.

• Recommended Foodcycler representative speak to Renfrew County regarding a county-wide pilot program
• Accepted January 2023 Monthly Environmental Report as information (Carried)
• Accepted DWQMS Top Management Review 2022 as information (Carried)
• Accepted Argyle/Lochiel Reconstruction Project update as information (Carried)
• Accepted MTO Highway 17 and Connecting Link Coordination update as information (Carried)
• Accepted Winter Control and Snow Removal 2022-2023 update as information (Carried)

Planning, Building and Environment Committee

The Economic Development, Planning and Tourism Committee will discuss and recommend action on several items, including the future direction and structure of the Bluegrass Festival, a zoning by-law amendment for land on Sydney Avenue, and a minor variance application for an accessory building at 611 Lisgar Avenue. The committee will also consider a proposal to rent a portion of the parking lot at 1 Innovation Drive for a mobile fireworks sales container.

• Recommend approval of a zoning by-law amendment for lands on the south side of Sydney Avenue (File D-14-146).
• Recommend approval of a minor variance to allow a 6-metre-high accessory storage building at 611 Lisgar Avenue (File D-13-55).
• Recommend Town Council approve the proposed direction and structure for the Bluegrass Festival.
• Recommend Town Council approve renting a portion of the 1 Innovation Drive parking lot for a mobile fireworks sales container by RC Fireworks.
• Receive a presentation on the 'Roots in Renfrew' economic development marketing initiative.

Regular Council Meeting

Renfrew Town Council is reviewing a proposal to update telecommunications services and a draft for the town's Strategic Plan. The meeting includes orientations on fire, emergency management, and parks and recreation, as well as the Ma-te-Way Project.

• Proposed authorization for Telecom Enterprises to update services for an annual savings of $18,677.40
• Approval of Terms of Reference for Mayor’s Task Force on Growth Readiness & Highway Expansion
• Appointment of citizens to the Signature Events Working Group
• Endorsement of draft mission, vision, and corporate values for the Strategic Plan Process
• By-law 08-2023 regarding Ontario Infrastructure and Lands Corporation Application

Council directed staff to schedule special meetings with the contractor, architect, and legal counsel regarding the Ma-te-Way Activity Centre Expansion Project following concerns over costs and management. The Town also authorized telecommunications updates to save $18,677.40 annually and endorsed draft strategic plan statements for public consultation.

• Approved special meetings with contractor, architect, and legal counsel for Ma-te-Way Expansion Project (Res 23-01-13)
• Authorized Telecom Enterprise to update telecommunications services for an annual savings of $18,677.40 (Res 23-01-15)
• Endorsed draft mission, vision, competencies, and values for Strategic Plan public consultation (Res 23-01-18)
• Appointed recommended citizens to the Signature Events Working Group (Res 23-01-17)
• Endorsed opening ceremony activities for 2023 Ontario Winter Games (Res 23-01-20)
• Deferred By-Law#06-2023 and corresponding report to January 31, 2023 (Res 23-01-16)
• Passed by-laws 07-2023, 08-2023, and 09-2023 (Res 23-01-21)
• Received post-2022 municipal election accessibility report for information (Res 23-01-14)

Regular Council Meeting

Council will consider several routine annual items, including authorizing temporary borrowing to cover 2023 expenditures and approving an interim tax levy. New council members will receive orientation briefings on policing, power generation, hydro operations, and procurement policies. The meeting also includes a closed session for legal updates.

• Annual Borrowing By-law (03-2023) to authorize borrowing for current and capital expenditures in 2023
• Interim Tax Levy (04-2023) to set tax payment schedule and penalty/interest charges
• Council orientation on Policing and the Role of the Police Service Board
• Council orientation on Renfrew Power Generation and Renfrew Hydro Inc. overviews
• Health & Safety Policy endorsement for 2023

Council authorized temporary borrowing for 2023 operational and capital expenditures and approved an interim tax levy. The board also endorsed the 2023 Health & Safety Policy and passed three by-laws. Several orientation presentations were held regarding policing, power generation, hydro, and procurement policies.

• Authorized borrowing for 2023 current and capital expenditures (Carried)
• Approved 2023 interim tax levy and associated penalty/interest charges (Carried)
• Endorsed 2023 Health & Safety Policy (Carried)
• Confirmed Special Minutes of Council dated January 3, 2023 (Carried)
• Passed by-laws 3-2023, 4-2023, and 5-2023 (Carried)

Special Council Meeting

Renfrew Council holds a special meeting focused on water and wastewater operations, with orientation presentations from the Ontario Clean Water Agency (OCWA) and staff. Council will consider endorsing the Drinking Water Quality Management System (DWQMS) operational plan and annual policy, authorizing a groundwater easement for a contaminant attenuation zone, and directing staff to investigate horse and buggy and electric mobility scooter regulations. The meeting also includes confirming prior minutes and passing two by-laws.

• Endorse DWQMS Operational Plan and 2023 Annual Policy for water distribution system
• Authorize registration of groundwater easement between Bruce Street and Bonnechere River
• Direct staff to investigate horse and buggy and electric mobility scooter operation and by-laws
• Pass By-law 1-2023 (Groundwater Easement Agreement) and By-law 2-2023 (Confirmatory)
• Council orientation presentations on water/wastewater, OCWA standard of care, and waste management

Council authorized the Mayor and Clerk to sign the Water Distribution System Operational Plan and endorsed the 2023 Drinking Water Quality Management System Policy. Council also approved a groundwater easement to establish a Contaminant Attenuation Zone and directed staff to investigate regulations for horse-drawn buggies and electric scooters.

• Authorized Mayor and Clerk to sign the Water Distribution System Operational Plan (Carried)
• Endorsed the 2023 Drinking Water Quality Management System Policy (Carried)
• Authorized registration of groundwater easement between Bruce Street and Bonnechere River (Carried)
• Confirmed Council and closed session minutes from December 20, 2022 (Carried)
• Directed staff to investigate by-laws and regulations for horse and buggies and electric mobility scooters (Carried)
• Passed by-laws 1-2023 and 2-2023 (Carried)