Regional District of Okanagan-Similkameen public meetings in 2024

RDOS Board of Directors Meeting

The RDOS Board will adopt the agenda and consent items, consider delegation presentations, and decide on several development variance applications. It will vote on financing requests to borrow up to $120,000 for a 2023 F550 XLT dump truck and up to $77,537 for a 2024 Ford F150 hybrid pickup truck. Additional items include extending the Naramata Water System service area and supporting the Okanagan Falls incorporation study recommendation.

• Deny Development Variance Permit No. E2024.035-DVP for an accessory building at 845 Kinney Road
• Approve Development Variance Permit No. H2024.036-DVP for an accessory building at 2255 Old Hedley Road
• Authorize up to $120,000 loan from the Municipal Finance Authority for a 2023 F550 XLT dump truck
• Authorize up to $77,537 loan from the Municipal Finance Authority for a 2024 Ford F150 hybrid pickup truck
• Adopt Amendment Bylaw No. 3086 to extend the Naramata Water System service area

The RDOS Board supported a recommendation to hold a referendum on incorporating Okanagan Falls, and approved several operational items including borrowing for vehicles and extending flexible scheduling. A motion to dissolve select committees and establish an Electoral Area Sub-Committee was defeated, as was a motion to create an Economic Development Committee. A development variance permit for an accessory building at 845 Kinney Road was denied and referred to the Advisory Planning Commission.

• Supported Okanagan Falls incorporation referendum (carried)
• Denied DVP E2024.035-DVP at 845 Kinney Road, referred to APC (carried)
• Approved DVP H2024.036-DVP at 2255 Old Hedley Road (carried)
• Adopted Naramata Water System Service Area extension bylaw (carried)
• Authorized up to $120,000 borrowing for dump truck (carried)
• Authorized up to $77,537 borrowing for hybrid pickup (carried)
• Extended flexible scheduling initiative through 2025 (carried)
• Defeated motion to dissolve select committees and establish Electoral Area Sub-Committee (defeated)

Corporate Services Committee

The Corporate Services Committee will consider extending a flexible scheduling initiative into 2025 to monitor productivity and employee recruitment and retention. The meeting is scheduled for December 19, 2024, at the RDOS Boardroom.

• Extend flexible scheduling initiative into 2025
• Approval of agenda for December 19, 2024 meeting
• Adjournment of the meeting

The Corporate Services Committee meeting was cancelled as the matter was voted on during the Board of Directors meeting on December 19, 2025. The only substantive decision recorded was to extend the flexible scheduling initiative into 2025 for further monitoring and analysis.

• Extended flexible scheduling initiative into 2025
• Adopted meeting agenda
• Adjourned meeting

Schedule of Meetings

The agenda for this meeting consists of a single item regarding the Schedule of Meetings. The document is primarily procedural.

• Schedule of Meetings

Planning and Development Committee

The Planning and Development Committee will adopt its agenda and consider several proposed bylaws concerning vacation‑rental regulation. Items include initiating a Business Licence Regulation Bylaw, fee amendments, municipal ticketing information changes, and official community plan and zoning amendments. A development‑procedures amendment for postal work stoppage will also be initiated, and an engagement plan for two electoral areas will be forwarded to the next meeting.

• Initiate Business Licence Regulation Bylaw No. 3100 and CAO Delegation Amendment Bylaw No. 3033.01
• Initiate Fees and Charges Amendment Bylaw No. 3050.04 for vacation rentals
• Initiate Municipal Ticketing Information Amendment Bylaw No. 2328.05
• Initiate Official Community Plan Amendment Bylaw No. 3099 and Okanagan Valley Zoning Amendment Bylaw No. 2800.50
• Initiate Development Procedures Amendment Bylaw No. 2500.37 for postal work stoppage

The Planning and Development Committee voted to initiate several bylaws related to vacation rental regulation, including business licensing, fees, ticketing, and official community plan amendments. Notably, the business licence bylaw was initiated without including Electoral Area F. The committee also directed staff to bring forward an engagement plan for Electoral Areas E and H at the January 23, 2025 meeting.

• Initiated Business Licence Regulation Bylaw No. 3100 and CAO Delegation Amendment Bylaw No. 3033.01, excluding Area F (carried)
• Initiated Fees and Charges Amendment Bylaw No. 3050.04 (carried)
• Initiated Municipal Ticketing Information Amendment Bylaw No. 2328.05 (carried)
• Initiated Official Community Plan Amendment Bylaw No. 3099 and Zoning Amendment Bylaw No. 2800.50 for Areas D, F, I (carried)
• Initiated OCP Amendment Bylaw No. 3101, CAO Delegation Amendment Bylaw No. 3033.02, Development Procedures Amendment Bylaw No. 2500.36, and Fees and Charges Amendment Bylaw No. 3050.05 for Areas A and C (carried)
• Directed staff to bring a Vacation Rental Engagement Plan for Areas E and H to the January 23, 2025 meeting
• Initiated Development Procedures Amendment Bylaw No. 2500.37 regarding notification during postal work stoppage (carried)

Corporate Services Committee

The Corporate Services Committee will present the 2025 draft operational capital budget, including Schedule A through Schedule G and detailed financial documents for each service area. The committee will also hold a closed session on labour or employee relations under the Community Charter. A strategic planning session will follow the budget presentation.

• Presentation of the 2025 draft operational capital budget (Schedule A‑G and area financial files)
• Review of Schedule D Operating Financial Plan
• Review of Schedule E.1 Capital Carry Forwards
• Closed session on labour/employee relations per Section 90(1)(c) of the Community Charter
• Strategic planning session (Agenda Session 3.pdf)

The Corporate Services Committee met on December 12, 2024, and adopted its agenda. The meeting included a strategic planning session led by Allan Neilson of Neilson Strategies Inc. and a presentation of the 2025 draft operational capital budget (Workshop #2) by Deputy CFO Wayne Making. The committee then moved into a closed session under Section 90(1)(c) of the Community Charter for labour relations or employee relations matters, and adjourned at 2:00 pm. No substantive decisions were made beyond procedural motions.

• Adopted the meeting agenda (carried)
• Closed meeting to public for labour relations (carried)
• Adjourned meeting at 2:00 pm (carried)

Schedule of Meetings

The RDOS Board will consider the Schedule of Meetings item listed on the agenda. No specific proposals, contracts, or ordinances are attached. The agenda indicates no additional items or supporting documents were provided.

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board of Directors will meet to discuss land use permits, zoning amendments, and administrative policies. Key decisions include renewing a residential recycling contract and authorizing borrowing for E911 emergency service upgrades.

• Renewal of residential recycling contract with MMBC Recycling Inc. (Recycle BC) from January 1, 2025, to December 31, 2029
• Bylaw No. 3094 to borrow funds for E911 Emergency Service upgrades
• Expenditure of $31,000 from Area E Community Works Gas Tax Fund for Spirit Park Development Washrooms
• Development Variance Permits for 845 Kinney Road, 485 Pineview Drive, and 4838 Bassett Avenue
• Adoption of Electoral Area A Official Community Plan and Zoning Amendment Bylaws

The RDOS Board approved several bylaws and contracts, including a security issuing bylaw for E911 upgrades, a five-year renewal of the Recycle BC contract, and a $31,000 expenditure for Spirit Park washrooms. It also denied a development variance permit for a subdivision without underground wiring, and adopted an amended Code of Conduct policy despite two opposing votes.

• Approved Bylaw No. 3094 for E911 borrowing (carried)
• Renewed Recycle BC contract for 2025-2029 (carried)
• Approved $31,000 from Area E Gas Tax for Spirit Park washrooms (carried)
• Denied DVP D2024.034-DVP for subdivision without underground wiring (carried)
• Adopted amended Elected Official Code of Conduct Policy (carried, opposed by Barkwill and Holmes)
• Approved DVP E2024.033-DVP for addition at 845 Kinney Road (carried)
• Approved DVP I2024.026-DVP for retaining wall at 485 Pineview Drive (carried)
• Approved DVP D2024.030-DVP for front setback at 4838 Bassett Avenue (carried)

Protective Services Committee

The Protective Services Committee will meet to adopt the agenda and receive a report on RCMP statistics for the third quarter of 2024. The meeting is scheduled for 10:45 a.m. on December 5, 2024, in the RDOS Boardroom.

• Approval of agenda
• RCMP Q3 2024 statistics report
• Meeting adjournment

The Protective Services Committee met on December 5, 2024, and adopted its agenda. The only substantive item was a presentation by RCMP staff, who provided their Q3 reports to the committee. No motions for decisions were made, and the meeting adjourned shortly after.

• Adopted meeting agenda (carried)
• Adjourned meeting at 11:17 am (carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee is meeting to receive two reports. These include a water system assessment for the Skaha Estates Improvement District and a current reality report for the Solid Waste Management Plan.

• Skaha Estates Improvement District Water System Assessment Report by TRUE Consulting
• Current Solid Waste Management System Overview report

The Environment and Infrastructure Committee received two reports: the Skaha Estates Improvement District Water System Assessment and the Current Solid Waste Management System Overview. No decisions were made beyond accepting the reports for information.

• Received Skaha Estates Improvement District Water System Assessment Report (carried)
• Received Current Solid Waste Management System Overview report (carried)

Corporate Services Committee

The Corporate Services Committee will adopt its meeting agenda. It will review the 2024 Regional Survey results and consider how to implement the survey’s recommendations. The committee will also discuss resolutions to be submitted to the Southern Interior Local Government Association’s 2024 Annual General Meeting. Finally, the meeting will be adjourned.

• Adopt meeting agenda
• Review 2024 Regional Survey results and consider implementation of recommendations
• Discuss SILGA Call for Resolutions for the 2024 SILGA Annual General Meeting
• Adjourn meeting

The Corporate Services Committee adopted its agenda and received a presentation on the 2024 Regional Survey results. The committee also discussed issues to be forwarded as resolutions to the 2024 Southern Interior Local Government Association (SILGA) Annual General Meeting. No resolutions were adopted and no substantive decisions were recorded beyond adopting the agenda and adjourning at 12:02 pm.

• Adopted the November 21, 2024 meeting agenda (carried)
• Received a presentation on the 2024 Regional Survey results (no decision recorded)
• Discussed potential SILGA resolutions; no resolutions adopted (no decision recorded)
• Adjourned the meeting at 12:02 pm (carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will consider the RDOS Universal Metering Program. The committee is recommending that staff proceed with the universal metering plan and tiered billing for all RDOS‑owned water systems. It also recommends the board issue a letter to accept participation in a Universal Metering Pilot Project starting in early 2025. The agenda will be approved and the meeting adjourned.

• Approval of the meeting agenda
• Recommendation to proceed with universal water metering across all RDOS water systems
• Implementation of tiered billing for RDOS water customers
• Board to send a letter supporting participation in a Universal Metering Pilot Project beginning early 2025
• Adjournment of the meeting

The committee approved participation in a Universal Metering Pilot Project starting in early 2025. However, the broader plan for universal metering and tiered billing across all RDOS owned water systems was postponed for review by Water Commissions.

• Approved participation in Universal Metering Pilot Project for early 2025
• Postponed universal metering plan and tiered billing implementation until review by RDOS Water Commissions (Carried; Opposed: Directors Gilbert and Konanz)

Community Services Committee

The Community Services Committee will adopt its agenda. It will then receive an extreme‑heat presentation from Robin Hawker, Associate Principal of Climate Resilience. The meeting will conclude with adjournment.

• Approval of agenda
• Extreme‑heat presentation by Robin Hawker (Climate Resilience)
• Adjournment of meeting

The Community Services Committee met on November 21, 2024, and adopted the agenda. A delegation on extreme heat was presented by Robin Hawker, Associate Principal, Climate Resilience. No substantive decisions were made; the meeting adjourned shortly after.

• Adopted the meeting agenda (carried)
• Adjourned the meeting at 1:02 pm (carried)

Schedule of Meetings

The RDOS board will consider the schedule of meetings for the upcoming period. No other agenda items are listed. No attachments are provided for the schedule item.

• Schedule of meetings – no attachments provided

RDOS Board of Directors Meeting

The RDOS Board will adopt the meeting agenda and consent items, then vote on several development and service matters. Key decisions include a variance permit for an accessory building at 453 Eastview Road, an amendment to extend the Okanagan Falls water service area by 33.6 ha, and a 30‑year license for a public swimming area at Osoyoos Lake. The board will also adopt a fees and charges amendment bylaw and adjust select‑committee and external‑agency appointments.

• Approve Development Variance Permit No. I2024.029-DVP for an accessory building at 453 Eastview Road
• Approve Amendment Bylaw 2978.02 to extend Okanagan Falls Water Service Area by 33.6 ha (Lot B, Plan KAP22642, etc.)
• Approve acquisition of a 30‑year License of Occupation for a public swimming area at Osoyoos Lake Park (1.40 ha)
• Adopt Fees and Charges Amendment Bylaw No. 3050.03, 2024
• Adjust appointments to select committees and external agencies per the administrative report

The board approved a development variance permit for an accessory building at 453 Eastview Road, and gave first, second, and third reading to a bylaw extending the Okanagan Falls Water Service Area by 33.6 hectares. It also agreed to acquire a 30-year license from the Province for a public swimming area at Osoyoos Lake Park, and adopted a fees and charges amendment bylaw. The 2025 board meeting schedule was approved with January meetings moved to the second and fourth Thursdays.

• Approved Development Variance Permit I2024.029-DVP for accessory building at 453 Eastview Road
• Gave first, second, and third reading to Okanagan Falls Water Service Establishment Amendment Bylaw 2978.02, 2024 (extending service area by 33.6 ha)
• Approved acquiring 30-year license from Province for public swimming area at Osoyoos Lake Park (1.40 ha)
• Adopted Fees and Charges Amendment Bylaw No. 3050.03, 2024
• Approved 2025 Board Schedule of Meetings with January meetings moved to second and fourth Thursdays
• Adjusted select committee and external agency appointments
• Adopted consent agenda including minutes from various committees and previous board meeting

OSRHD Board of Directors Meeting

The Okanagan‑Similkameen Regional Hospital District Board will adopt the meeting agenda and the November 7, 2024 minutes. It will also close the meeting to the public under Section 90(2)(b) of the Community Charter for confidential negotiations. The meeting will conclude with an adjournment.

• Adoption of the November 21, 2024 agenda (simple majority vote)
• Adoption of the November 7, 2024 Board minutes (simple majority vote)
• Closed session approved per Section 90(2)(b) of the Community Charter
• Adjournment of the meeting

The Okanagan-Similkameen Regional Hospital District Board met on November 21, 2024, and adopted the agenda and the minutes from the November 7, 2024 meeting. The board then held a closed session from 1:03 pm to 2:15 pm to discuss confidential negotiations with provincial or federal governments, as permitted under Section 90(2)(b) of the Community Charter. No substantive decisions were made in the open portion of the meeting.

• Adopted the meeting agenda (carried)
• Adopted the November 7, 2024 minutes (carried)
• Closed meeting to the public for confidential negotiations (carried)

Corporate Services Committee

The committee will adopt the meeting agenda, conduct a strategic planning session, present the draft 2025 operational and capital budget, and hold a closed session for confidential negotiations on preliminary municipal services. The meeting will then be adjourned.

• Approval of agenda
• Strategic planning session
• 2025 draft operational and capital budget presentation
• Closed session for confidential negotiations
• Adjournment

Schedule of Meetings

The RDOS Board will consider a single procedural item: adopting the schedule of meetings. No other matters, contracts, or policy changes are on the agenda. The item has no attachments and contains no further details.

• Schedule of Meetings – adoption of the meeting calendar

Community Services Committee

The Community Services Committee will first adopt its agenda. It will then hear an update from Megan Turnock of Lees & Associates on the Oliver and District Recreation Plan, based on the August 29 2024 final report. The meeting will conclude with an adjournment.

• Approval of agenda
• Update on Oliver and District Recreation Plan (final report dated August 29 2024)
• Adjournment

The Community Services Committee voted to endorse the Oliver and District Recreation Plan, which was presented by Megan Turnock of Lees & Associates and Carol Sheridan, Director of Recreation for the Town of Oliver. The motion was carried. No other substantive decisions were made; the meeting also adopted its agenda and adjourned.

• Endorsed Oliver and District Recreation Plan (carried)
• Adopted meeting agenda (carried)
• Adjourned meeting at 11:20 am (carried)

OSRHD Board of Directors Meeting

The Okanagan-Similkameen Regional Hospital District Board of Directors is meeting to elect its 2025 Chair and Vice-Chair. The board will also determine its 2025 meeting schedule and appoint signing officers for the coming year.

• Election of 2025 OSRHD Chair and Vice-Chair
• Approval of the 2025 OSRHD Schedule of Meetings
• Appointment of Chair and Vice Chair as signing officers for 2025
• Adoption of May 23, 2024 meeting minutes

The board elected its 2025 chair and vice-chair by acclamation, approved the 2025 meeting schedule, and appointed the chair and vice-chair as signing officers. The board also closed the meeting briefly for confidential matters and adopted the agenda and previous minutes.

• Director Johansen acclaimed as 2025 OSRHD Chair
• Director Roberts acclaimed as 2025 OSRHD Vice-Chair
• Approved 2025 meeting schedule (third Thursday monthly)
• Appointed chair and vice-chair as 2025 signing officers
• Closed meeting to public for confidential matters (Section 90)
• Adopted agenda and May 23, 2024 minutes

RDOS Board of Directors Meeting

The RDOS Board will elect its 2025 chair and vice‑chair, approve several development variance and temporary‑use permits, adopt a development procedures amendment, and consider major utility bylaw and loan authorizations for the Vintage Views Wastewater System ($6,962,000) and Lakeshore Waterworks System ($13,530,000). It will also approve a five‑year financial plan amendment for Naramata Parks, set the 2025 meeting schedule, and vote on other routine items.

• Election of 2025 Board Chair and Vice‑Chair
• Development Variance Permit No. A2024.025‑DVP for an addition to a single‑detached dwelling
• Temporary Use Permit No. E2024.031‑TUP for a vacation rental at 3260 McKay Road
• Adoption of Development Procedures Bylaw No. 2500.35 amendment (notification radius)
• Utility bylaw and loan authorizations: Vintage Views Wastewater System Bylaw No. 3068 and Loan Bylaw No. 3069 ($6,962,000); Lakeshore Waterworks System Bylaw No. 3071 and Loan Bylaw No. 3072 ($13,530,000)

The RDOS Board elected M. Pendergraft as Chair and C. Watt as Vice-Chair for 2025. The Board approved bylaws to establish new water and sewer services, authorizing loans of $13.53 million for Lakeshore Waterworks and $6.962 million for Vintage Views Wastewater, which will require voter approval in April 2025. Several rural development permits were approved, while one variance permit was postponed.

• Elected M. Pendergraft as 2025 Board Chair
• Elected C. Watt as 2025 Board Vice-Chair
• Approved 2025 Board meeting schedule with two meetings in February
• Approved Development Variance Permit A2024.025-DVP in Electoral Area 'A'
• Approved Temporary Use Permit E2024.031-TUP for vacation rental at 3260 McKay Road
• Approved Development Variance Permit I2024.013-DVP in Electoral Area 'I'
• Postponed Development Variance Permit I2024.023-DVP to Nov 21, 2024
• Adopted Development Procedures Amendment Bylaw No. 2500.35, 2024

Community Services Committee

The Community Services Committee will meet to review an agenda and receive an update on regional trails. The committee will also be provided with an overview of a grant application for the Kettle Valley Rail (KVR) project.

• Approval of agenda
• Regional Trails update
• KVR grant application overview

The Community Services Committee met and received informational updates on the Regional Trails program and a grant application for the KVR trail. No substantive decisions were made; the only motions were to adopt the agenda and adjourn.

• Adopted meeting agenda (carried)
• Adjourned meeting at 1:51 pm (carried)

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board of Directors will vote on Official Community Plan and zoning amendments for Electoral Areas C and E. The board is also discussing grant applications for trail resurfacing and flood mitigation, as well as expanding transit services.

• Adoption of OCP and Zoning Amendment Bylaws for Electoral Area C (No. 2452.24 and 2800.41) and Electoral Area E (No. 3010.02 and 2800.46)
• Grant application for resurfacing an 8 km section of the KVR trail above Naramata
• Installation of 7 video surveillance cameras across Campbell Mountain, Okanagan Falls, and Oliver landfills, and the Keremeos Transfer Station
• Grant application for two Tiger Dam flood mitigation trailers
• Development Variance Permit for a retaining wall at 485 Pineview Drive, Kaleden

The RDOS Board of Directors approved two Official Community Plan and Zoning Bylaw amendments for Electoral Areas C and E, following public hearings. The Board also approved a grant application for KVR trail resurfacing, a permissive tax exemption bylaw amended to include the Royal Canadian Legion in Okanagan Falls, and installation of surveillance cameras at several landfills. Transit expansion discussions with BC Transit were postponed pending cost information.

• Approved OCP and Zoning Bylaw amendments for Electoral Area C (Bylaws 2452.24 and 2800.41)
• Approved OCP and Zoning Bylaw amendments for Electoral Area E (Bylaws 3010.02 and 2800.46)
• Approved grant application for resurfacing 8 km of KVR trail above Naramata
• Postponed MOU with BC Transit for transit expansion until cost provided
• Approved permissive tax exemption Bylaw 3096, amended to include Royal Canadian Legion in Okanagan Falls
• Approved installation of video surveillance cameras at four landfill/transfer station sites
• Approved referral of Development Variance Permit I2024.026-DVP to Area I Advisory Planning Commission
• Approved first, second, and third reading of Development Procedures Amendment Bylaw 2500.35

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will consider a recommendation to have staff incorporate resident‑supplied carts into the new automated curbside collection program that starts on July 1, 2025. The recommendation requires that the carts meet the program’s established requirements. The committee will also adopt the agenda and then adjourn.

• Approve meeting agenda
• 2025 curbside cart rollout discussion – recommendation to incorporate resident carts into automated program starting July 1, 2025
• Adjourn meeting

The Environment and Infrastructure Committee directed staff to incorporate existing resident-supplied carts into the new automated curbside collection program starting July 1, 2025, provided the carts meet established requirements. The motion was carried. No other substantive decisions were made; the agenda was adopted and the meeting adjourned.

• Directed staff to incorporate resident-supplied carts into automated curbside program (carried)

Schedule of Meetings

The Regional District of Okanagan‑Similkameen Board will consider the Schedule of Meetings for the upcoming period. No other agenda items or documents are attached. The meeting is scheduled for Thursday, October 17, 2024, from 1:00 p.m. to 2:00 p.m. at the RDOS Boardroom, 101 Martin Street, Penticton, BC.

Protective Services Committee

The Protective Services Committee is meeting to review preliminary results from the 2023 Crater Creek Post-Wildfire Natural Hazard Risk Analysis. This item is presented for information only.

• Crater Creek Post-Wildfire Natural Hazard Risk Analysis preliminary results

The Protective Services Committee met and adopted its agenda, then received an information-only presentation on the preliminary results of the 2023 Crater Creek Post-Wildfire Natural Hazard Risk Analysis. No substantive decisions were made; the meeting adjourned shortly after.

• Adopted meeting agenda (carried)
• Adjourned meeting at 1:16 pm (carried)

Public Hearing

The Regional District Board will hold public hearings on Official Community Plan (OCP) and zoning amendment bylaws for Electoral Area C at 5900 McKinney Road and for Electoral Area E at 3005 Naramata Road. The hearings provide an opportunity for residents to comment on the proposed land‑use changes. No decisions will be made at this meeting; the board is gathering input.

• Public hearing on OCP and zoning amendment bylaws – Electoral Area C, 5900 McKinney Road (C2024.010-ZONE)
• Public hearing on OCP and zoning amendment bylaws – Electoral Area E, 3005 Naramata Road (E2024.014-ZONE)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will first approve its agenda. It will then discuss the RDOS Universal Metering Program, with a recommendation that staff proceed with universal metering and tiered billing across all RDOS‑owned small water systems. The meeting will conclude with an adjournment.

• Approval of agenda
• Recommendation to implement universal metering and tiered billing for all RDOS small water systems
• Adjournment of the meeting

Corporate Services Committee

The Corporate Services Committee is reviewing amendments to the Elected Official Code of Conduct Policy and the Board Remuneration, Expenses and Benefits Bylaw. The committee is also considering the establishment of an Electoral Area Advisory Committee.

• Proposed amendments to the Elected Official Code of Conduct Policy
• Board Remuneration, Expenses and Benefits Bylaw Amendment No. 2903.03, 2024
• Discussion on establishing an Electoral Area Advisory Committee (EAAC)

The Corporate Services Committee voted to forward the amended Elected Official Code of Conduct Policy and Board Remuneration, Expenses and Benefits Bylaw Amendment No. 2903.03, 2024 to the November 21, 2024 Board of Directors meeting for adoption. The agenda was adopted and the meeting adjourned. No other substantive decisions were made.

• Adopted the meeting agenda
• Forwarded amended Elected Official Code of Conduct Policy to Nov 21, 2024 Board meeting for adoption
• Forwarded Board Remuneration, Expenses and Benefits Bylaw Amendment No. 2903.03, 2024 to Nov 21, 2024 Board meeting for adoption
• Adjourned the meeting

RDOS Board of Directors Meeting

The RDOS Board will adopt the meeting agenda and consent items, then consider several development applications, including variance permits for new dwellings, temporary use permits for recycling and vacation rentals, and a floodplain exemption. It will also vote on a cash‑in‑lieu payment of $82,000 for park land dedication at 199 Alder Avenue, Kaleden, and on acquiring a 0.533‑hectare Crown land right of way for the Olalla water system. Additional items include building‑bylaw infractions and a finance bylaw for the gas‑tax reserve fund.

• Approve Development Variance Permit No. A2024.024-DVP for a single detached dwelling at 13821 148th Avenue
• Approve Development Variance Permit No. H2024.028-DVP for a dwelling, greenhouse and accessory buildings at 1245 Baker Hill Road
• Approve Temporary Use Permit No. D2024.019-TUP for a recycling drop‑off facility at 5009 Veterans Way, Okanagan Falls
• Require cash‑in‑lieu of $82,000 from the owner of 199 Alder Avenue, Kaleden for park land dedication
• Acquire a statutory right of way over 0.533 ha of Crown land for the Olalla Water System pipeline

The board gave first, second, and third reading to bylaws establishing the Sage Mesa Water System and authorizing up to $33,034,000 in borrowing for capital upgrades, forwarding them to the Inspector of Municipalities and scheduling an assent vote for April 12, 2025. It also approved several development permits, denied a temporary use permit extension, and adopted multiple financial bylaws.

• Advanced Sage Mesa Water System bylaws to Inspector and referendum (carried)
• Approved DVP A2024.024-DVP at 13821 148th Avenue (carried)
• Approved DVP H2024.028-DVP at 1245 Baker Hill Road (carried)
• Approved TUP D2024.019-TUP for recycling facility at 5009 Veterans Way (carried)
• Denied extension for TUP C2022.022-TUP at 380 Wilson Mountain Road (defeated)
• Approved TUP A2024.017-TUP for vacation rental at #3-8401 120th Avenue (carried, opposed by Fedrigo)
• Adopted Bylaw 3092 for $58,000 Kobau Park improvements (carried)
• Adopted Bylaw 3093 for $140,000 bush truck (carried)

Planning and Development Committee

The Planning and Development Committee will consider initiating amendments to the Development Procedures Bylaw (No. 2500.35) concerning notification radius, and to the Official Community Plan (Bylaw No. 3089) and Okanagan Valley Zoning (Bylaw No. 2800.45). These items were postponed from the August 15, 2024 meeting. The agenda will be approved and the meeting adjourned.

• Initiate Development Procedures Amendment Bylaw No. 2500.35 (notification radius) – X2024.001‑DPB
• Initiate Official Community Plan Amendment Bylaw No. 3089 – X2024.013‑ZONE
• Initiate Okanagan Valley Zoning Amendment Bylaw No. 2800.45 – X2024.013‑ZONE
• Approve the meeting agenda
• Adjourn the meeting

The Planning and Development Committee approved the initiation of three amendment bylaws. These include changes to notification radii for development procedures and updates to the Official Community Plan and Okanagan Valley Zoning Bylaw.

• Initiated Development Procedures Amendment Bylaw No. 2500.35, 2024 (Carried)
• Initiated Official Community Plan Amendment Bylaw No. 3089, 2024 (Carried)
• Initiated Okanagan Valley Zoning Amendment Bylaw No. 2800.45, 2024 (Carried)

Schedule of Meetings

The RDOS Board will consider the schedule of meetings for future dates. No other agenda items or attachments are listed. The meeting is procedural and does not involve decisions on policies, contracts, or projects.

Protective Services Committee

The Protective Services Committee will adopt its agenda, hear a briefing on an Emergency Response Event, receive a presentation from the Senior Manager of Protective Services, and then adjourn. No decisions beyond agenda approval and adjournment are listed.

• Approval of agenda
• Emergency Response Event briefing
• Protective Services presentation by Senior Manager
• Adjournment

The committee adopted its agenda as amended and received a presentation from the Senior Manager of Protective Services. Members then recessed to attend an offsite emergency response event showcasing responder work and equipment, reconvened, and adjourned. No substantive decisions were made.

• Adopted agenda as amended to bring item C forward (carried)
• Adjourned meeting at 10:37 am (carried)

Schedule of Meetings

The body is meeting to discuss the Schedule of Meetings. The agenda consists of a single item regarding the meeting schedule.

• Schedule of Meetings

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will first adopt its agenda. It will then hear a presentation by Paula Rodriguez de la Vega on the BC Community Bat Program, accompanied by a handout. The meeting will conclude with an adjournment.

• Adopt agenda for the September 5, 2024 meeting
• Presentation on the BC Community Bat Program (handout provided)
• Adjourn the meeting

The Environment and Infrastructure Committee received a presentation from the BC Community Bat Program and voted to discuss the feasibility of becoming a Bat Friendly Community at a future Strategic Planning meeting. No other substantive decisions were made; the agenda was adopted and the meeting adjourned.

• Adopted the meeting agenda (carried)
• Directed staff to discuss Bat Friendly Community feasibility at Strategic Planning meeting (carried)

Corporate Services Committee

The Corporate Services Committee is meeting to consider reinstating catered lunches for long board meetings and requesting local government logos for a regional sign. The agenda also includes a closed session to discuss labour relations and municipal service negotiations.

• Proposal to reinstate catered lunches for meetings extending past lunch hour, capped at the Board's per diem
• Request to regional local governments to include logos on the One Region Working Together sign
• Closed session regarding labour relations and preliminary municipal service negotiations

The Corporate Services Committee approved reinstating catered lunches for board meetings that extend past lunch, with costs not exceeding the per diem, over the opposition of two directors. They also directed staff to ask regional local governments to include their logos on the 'One Region Working Together' sign. The meeting then went into closed session for labour and negotiation matters, and adjourned without further public decisions.

• Approved reinstating catered lunches for meetings past lunch hour, cost not to exceed per diem (carried, opposed by S. Coyne and Monteith)
• Directed staff to request regional local governments to allow logos on 'One Region Working Together' sign (carried)
• Closed meeting to public under Community Charter Section 90 for labour and negotiation discussions (carried)

RDOS Board of Directors Meeting

The Board of Directors will discuss the establishment of the Similkameen Transit System and a 30-year Crown land lease for the Naramata Fire Hall. The meeting also includes several land-use permit applications and updates to business licensing and invasive species bylaws.

• Proposed 30-year lease of 0.881 hectares of Crown land for a volunteer fire hall in Naramata
• Similkameen Transit System Service Establishment Bylaw No. 3082, 2024
• Temporary Use Permit for vacation rental use at 1135 McPhee Road
• Bylaw No. 2065.03 to rename Noxious Weed Control Service to Invasive Species Management
• Grant application for upgrades to the Similkameen Recreation Centre

The Board approved the establishment of the Similkameen Transit System and authorized the acquisition of the Vintage Views Sewer and Lake Shore Water Works systems. Other actions included approving a 30-year Crown land lease for the Naramata Fire Hall and various land-use permits.

• Approved Similkameen Transit System Service Establishment Bylaw No. 3082, 2024
• Authorized acquisition of Vintage Views Sewer System and Lake Shore Water Works System
• Approved 30-year Crown land lease for Naramata Fire Hall - North Site
• Approved vacation rental Temporary Use Permit E2024.013-TUP at 1135 McPhee Road
• Approved Development Variance Permit E2024.016-DVP for 6857 Indian Rock Road
• Denied Development Variance Permit F2024.018-DVP for honeybee hives at 1124 Park Place
• Denied Electoral Area 'I' OCP Amendment Bylaw No. 2683.08 and Zoning Amendment Bylaw No. 2800.42
• Adopted Invasive Species Management Bylaw No. 2065.03

Schedule of Meetings

The RDOS Board will consider the schedule of meetings. No other agenda items or attachments are listed. The meeting is set for Thursday, August 15, 2024, 9:00‑10:00 a.m. at the RDOS Boardroom, 101 Martin Street, Penticton.

RDOS Board of Directors Meeting

The RDOS Board will adopt the agenda and consent items, then consider several development applications. It will approve a temporary use permit for an accessory building at 2041 Carmi Road and a vacation‑rental permit at 450 Robinson Avenue, while denying a similar permit at 6851 Indian Rock Road. The board will also adopt bylaws allocating $2,500 each from the Area B and Area G Community Works Funds for flood‑inundation studies, and read several zoning and enforcement bylaws for adoption.

• Approve Temporary Use Permit No. D2024.001‑TUP for an accessory building >10 m² at 2041 Carmi Road
• Approve Temporary Use Permit No. E2024.015‑TUP for a vacation rental at 450 Robinson Avenue, Naramata
• Deny Temporary Use Permit No. E2024.006‑TUP for a vacation rental at 6851 Indian Rock Road
• Adopt Bylaw No. 3080,2024 allocating $2,500 from Area B Community Works Fund for flood study
• Adopt Bylaw No. 3081,2024 allocating $2,500 from Area G Community Works Fund for flood study

Planning and Development Committee

The Planning and Development Committee is reviewing proposed amendments to the Official Community Plan and Zoning Bylaws. The body is also discussing regulations for private water and sewer utilities and bylaw enforcement compliance periods.

• Initiation of Official Community Plan Amendment Bylaw No. 3089, 2024
• Initiation of Okanagan Valley Zoning Amendment Bylaw No. 2800.45, 2024
• Initiation of Development Procedures Amendment Bylaw No. 2500.35, 2024 regarding notification radius
• Proposed amendments to OCP, Zoning, and Subdivision bylaws for private water and sewer utilities
• Review of bylaw enforcement procedures regarding the 'compliance period' for land use infractions

The Planning and Development Committee postponed action on proposed amendments to the Development Procedures Bylaw and the regulation of private water and sewer utilities. Staff were directed to prepare alternate options for notification radius requirements and to coordinate with departments regarding utility regulation bylaws. An item regarding OCP and Zoning Bylaw amendments was also postponed to September 5, 2024.

• Initiation of Development Procedures Amendment Bylaw No. 2500.35 defeated
• Postponed Development Procedures Amendment Bylaw No. 2500.35 (Carried)
• Postponed motion to abandon private utility bylaws (Carried)
• Postponed OCP and Zoning Bylaw amendments to September 5, 2024

Corporate Services Committee

The Corporate Services Committee will review an update on the 2023/2024 winter emergency weather response coordination, a presentation on winter shelter planning for 2024/25, and a pre‑budget workshop outlining the 2025 budget. The committee will also consider a recommendation to request that regional local governments allow the RDOS logo on the One Region Working Together sign. The agenda will be approved and the meeting adjourned.

• Winter Emergency Weather Response Coordination update (2023/2024) presented by Naomi Woodland and Desiree Surowski, United Way BC
• Winter Shelter Planning presentation for 2024/25 by the City of Penticton
• Pre‑Budget Workshop for the 2025 budget presented by Wayne Making, Deputy Financial Officer
• Recommendation to request inclusion of the RDOS logo on the One Region Working Together sign
• Approval of agenda and meeting adjournment

The committee heard updates on winter emergency weather response and shelter planning, and voted to discuss social planning at the October strategic planning meeting. It also supported considering a report from the City of Penticton on winter shelter planning. The regional collaboration sign item was not considered due to time constraints.

• Adopted meeting agenda (carried)
• Approved discussing social planning at October strategic planning meeting (carried)
• Supported considering a report from City of Penticton on winter shelter planning (carried)

Protective Services Committee

The Protective Services Committee is meeting to review a quarterly report from the RCMP. The agenda consists of the report presentation and standard procedural items.

• RCMP Q2 2024 statistics report

The committee adopted its agenda and received Q2 reports from RCMP Superintendent Beth McAndie and other officers. No substantive decisions were made; the meeting adjourned after the presentation.

• Adopted the meeting agenda (carried)
• Adjourned the meeting at 11:35 am (carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will receive an engineering and financial assessment report for the Sage Mesa Water System. The committee is asked to proceed with public engagement and the preparation of an assent process.

• Receive engineering and financial assessment for Sage Mesa Water System
• Proceed to public engagement for Sage Mesa Water System
• Initiate preparation of assent process for Sage Mesa Water System

The committee received the engineering and financial assessment for the Sage Mesa Water System and voted to proceed with public engagement and preparation of an assent process. No other substantive decisions were made; the agenda was adopted and the meeting adjourned.

• Adopted meeting agenda (carried)
• Received Sage Mesa Water System engineering and financial assessment and directed next steps toward acquisition (carried)

Corporate Services Committee

The Corporate Services Committee will adopt its agenda, hear a presentation by Danielle Hubbard, CEO of Okanagan Regional Library, on the library's new strategic plan, and then adjourn.

• Adopt agenda for the July 25, 2024 meeting
• Presentation by Danielle Hubbard, CEO Okanagan Regional Library, on new strategic plan
• Adjourn the meeting

The Corporate Services Committee met on July 25, 2024, and adopted its agenda. A presentation was given by Danielle Hubbard, CEO of the Okanagan Regional Library, on the library's new strategic plan. No substantive decisions were made; the meeting adjourned shortly after.

• Adopted meeting agenda (carried)

Schedule of Meetings

The RDOS Board will discuss the schedule of meetings listed in the agenda. The item includes a PDF titled “July 25 – SOM.pdf” that contains the proposed meeting dates. No other matters are listed for this session.

• Review schedule of meetings (see July 25 – SOM.pdf)

Planning and Development Committee

The Planning and Development Committee is discussing amendments to land use and development procedures bylaws. The meeting focuses on compliance for small-scale multi-unit housing and options for regulating vacation rentals.

• Small-Scale Multi-Unit Housing zoning amendments (Bylaws No. 2781.01 and 2800.37)
• Vacation Rental Review proposing Option No. 2 to permit short term rental accommodation uses in zoning
• Development Procedures Amendment Bylaw No. 2500.35 regarding notification radius

The Planning and Development Committee initiated bylaw amendments to support a Vacation Rental Review under Option No. 2, which permits short-term rental accommodation uses in zoning, and approved community engagement as described in the July 25, 2024 report. The committee also moved to update zoning in the OCP to align with provincial policies in Electoral Areas D, F, and I. The Development Procedures Bylaw notification radius amendments were postponed to the next meeting on August 5, 2024.

• Initiated vacation rental bylaw amendments (Option No. 2) - carried
• Approved community engagement for vacation rental review - carried
• Moved to update OCP zoning in Electoral Areas D, F, I - carried
• Postponed Development Procedures Bylaw notification radius amendments to August 5, 2024

RDOS Board of Directors Meeting

The RDOS Board will consider a range of land‑use and regulatory items, including temporary use permits, a building‑bylaw infraction notice, and a cash‑in‑lieu payment for park land. It will also review amendments to private‑utility bylaws, a fire‑protection agreement extension, and several zoning and development matters. Decisions will be made by simple or weighted majority votes as indicated.

• Approve Temporary Use Permit C2024.011‑TUP for a vacation rental at 503 Wilson Mountain Road (Electoral Area C)
• File a Section 302 notice for 5530 Primrose Lane (Area C) for building‑bylaw non‑compliance
• Require the owner of 199 Alder Avenue, Kaleden to pay $82,000.00 cash‑in‑lieu for park land dedication
• Extend the Fire Protection Agreement with the City of Penticton to December 31, 2024
• Advance private‑utility amendment bylaws (Nos. 3045, 3046, 2900.01, 2500.34) to first and second reading and schedule a public hearing for August 15, 2024

The Board adopted a solid waste collection regulation amendment and a bylaw notice enforcement bylaw. Several temporary use permits were decided upon, and a fire protection agreement with the City of Penticton was extended.

• Approved vacation rental Temporary Use Permit at 503 Wilson Mountain Road
• Approved Temporary Use Permit for four RVs at 6447 Chute Lake Road without sewage proof
• Denied vacation rental Temporary Use Permit at 4395 Mill Road
• Postponed vacation rental Temporary Use Permit at 6851 Indian Rock Road to August 15, 2024
• Adopted Electoral Area 'H' Zoning Bylaw No. 3065, 2024
• Approved relocating Level 3 ZEVIP chargers from Penticton to Okanagan Falls
• Extended Fire Protection Agreement with City of Penticton to December 31, 2024
• Adopted Solid Waste Collection Regulation Amendment Bylaw No. 2819.01 and Bylaw Notice Enforcement Bylaw No. 2507.20

Schedule of Meetings

The agenda contains only a single item regarding the schedule of meetings. No other business or specific decisions are listed in the provided document.

• Schedule of Meetings

Corporate Services Committee

The Corporate Services Committee is reviewing 2024 meeting requests from the Union of BC Municipalities (UBCM). Supported requests will be forwarded to the July 4, 2024 Board meeting for approval.

• Review of 2024 UBCM meeting requests

The Corporate Services Committee met on July 4, 2024. The committee decided to forward supported Union of BC Municipalities (UBCM) 2024 meeting requests to the Board for final approval.

• Adopted the July 4, 2024 meeting agenda
• Approved forwarding supported UBCM 2024 meeting requests to the Board

Community Services Committee

The Community Services Committee is reviewing grant opportunities from the Civil Forfeiture Office. A recommendation is on the table to direct staff to apply for a grant as directed by the Board.

• Civil Forfeiture Office grant opportunities

The Community Services Committee met on July 4, 2024, and decided to seek funding from the Civil Forfeiture Office. No other substantive items were decided during the meeting.

• Directed staff to apply for a civic forfeiture grant (Carried)

RDOS Board of Directors Meeting

The RDOS Board of Directors is reviewing several land use and infrastructure proposals. Items include potential legal action for building bylaw infractions and new zoning amendments. The agenda also includes funding requests for volunteer fire hall projects and a large loan for Summerland upgrades.

• Proposed $3,732,000 loan for Prairie Valley Road and wastewater treatment plant upgrades in Summerland
• Building bylaw infraction notices for properties on 116th Ave, Cypress Avenue, and Hody Drive
• $20,000 contribution from Area “C” Gas Tax Fund for Willowbrook Volunteer Fire Hall renovations
• $65,000 contribution from Area “I” Gas Tax Fund for Apex Mountain Volunteer Fire Hall construction
• Temporary Use Permit application for vacation rental use at 108 Missezula Lake Road

The Board adopted a security issuing bylaw to borrow up to $3,732,000 for infrastructure in the District of Summerland. Other key actions included denying a vacation rental permit and approving a $20,000 grant for a fire hall renovation. The Board also adopted a new purchasing policy and approved a letter of support for the Hotel Kaleden Preservation Project.

• Approved borrowing up to $3,732,000 for Prairie Valley Road and Wastewater Treatment Plant upgrades
• Denied Temporary Use Permit No. H2023.025-TUP for vacation rental use at 108 Missezula Lake Road
• Approved $20,000 from Area C Gas Tax Reserve for Willowbrook Volunteer Fire Hall renovation
• Approved letter of support for $1 million REDIP grant for Hotel Kaleden Preservation Project
• Adopted updated Purchasing Policy and rescinded the October 6, 2022 policy
• Approved filing Section 302 Notices on Title for building bylaw infractions at 10854 116th Ave, 260 Cypress Avenue, and 476 Hody Drive
• Approved 2024 UBCM Community Resiliency Investment (FireSmart) grant application
• Approved conducting a Regional Survey in September 2024

Public Hearing

The Regional District of Okanagan-Similkameen is conducting public hearings regarding two regulatory items. These include a notice for Zoning Bylaw No. 3065 and an Official Community Plan (OCP) amendment. Specific details regarding the proposed changes are not provided in the agenda text.

• Public Hearing Notice - Zoning Bylaw No. 3065
• Public Hearing Notice - OCP Amendment Bylaw No. 3062

Environment and Infrastructure Committee

The committee will receive an overview of the Utilities Department from the Senior Manager. The agenda also includes a recommendation to enter a closed session to discuss negotiations regarding a proposed municipal service.

• Utilities Department Board Orientation
• Request for closed session regarding municipal service negotiations

The committee met on July 4, 2024, to receive a Utilities Department Board Orientation. No policy changes, budget approvals, or project decisions were recorded in the public minutes.

• Approved the meeting agenda
• Approved closing the meeting to the public for negotiations regarding a proposed municipal service

Schedule of Meetings

The provided agenda contains only a single procedural item regarding the schedule of meetings. No other specific topics, decisions, or projects are listed in the document.

• Schedule of meetings

Public Hearing

The Regional District of Okanagan-Similkameen is holding a public hearing regarding item E2024.006-ZONE. The provided agenda does not contain specific details about the nature of the proposed zoning changes.

• Public Hearing - E2024.006-ZONE (Chesterman Property Group)

Community Services Committee

The Community Services Committee is meeting to receive an update on sustainability projects. Sustainability Manager Matt Weller will provide the committee with a project update.

• Sustainability projects update from Sustainability Manager Matt Weller

The Regional District of Okanagan-Similkameen Community Services Committee met on June 13, 2024 and adopted its agenda. The committee received a projects update from the Sustainability Manager. No substantive decisions, motions, or votes on projects were recorded; the meeting adjourned at 10:35 am.

• Adopted the June 13, 2024 Community Services Committee agenda (carried)
• Received a Sustainability Projects Update from the Sustainability Manager (no decision recorded)
• Adjourned the meeting at 10:35 am (carried)

Corporate Services Committee

The Corporate Services Committee will review an updated Purchasing Policy and a presentation on a four-day work week trial strategy. Members will also consider a recommendation to remove 17 projects from the 2024 RDOS Projects Gantt Chart. A closed session is proposed for discussions regarding labour relations and municipal service negotiations.

• Removal of 17 projects from the 2024 RDOS Projects Gantt Chart
• Presentation on a flexible scheduling trial strategy by 4 Day Week Global
• Approval of an updated Purchasing Policy
• Closed session regarding labour relations and municipal service negotiations

The Corporate Services Committee approved removing 17 projects from the 2024 RDOS Projects Gantt Chart and authorized staff to start a 6-month pilot of a four-day work week, with a report back after six months to decide whether it continues. The committee also adopted its agenda and held two closed sessions under the Community Charter for labour relations and solicitor-client advice. The meeting adjourned at 1:33 pm.

• Approved removing 17 projects from the 2024 RDOS Projects Gantt Chart (carried)
• Authorized staff to start a 6-month four-day work week pilot, with a report back after 6 months (carried)
• Adopted the June 13, 2024 Corporate Services Committee agenda (carried)
• Closed the meeting to the public under Community Charter s.90(1)(c) for labour/employee relations (carried)
• Closed the meeting to the public under Community Charter s.90(1)(c) and (i) for labour/employee relations and solicitor-client advice (carried)
• Adjourned the meeting at 1:33 pm (carried)

Planning and Development Committee

The committee will consider retaining current development variance permit notification requirements and potentially launching a West Bench land use review in 2025. The agenda also includes an overview of building and planning services and updates on draft zoning for Electoral Area 'H'.

• Recommendation to retain current DVP notification requirements in Bylaw No. 2500, 2011
• Proposed West Bench Land Use Bylaw Review for Accessory Structures for 2025
• Summary of policy changes for Draft Electoral Area “H” Zoning Bylaw No. 3065

The committee approved changes to the notification requirements for development variance permit applications, increasing the written notice radius and adding digital alerts. It also recommended a land use bylaw review for the Greater West Bench area for 2025.

• Expanded written notification radius for DVP applications from 60.0 to 100.0 metres (Carried)
• Approved DVP application notifications via VoyentAlert! within a 150 metre radius (Carried)
• Recommended West Bench Land Use Bylaw Review as a 2025 strategic project (Carried)

RDOS Board of Directors Meeting

The RDOS Board is reviewing several land use applications and bylaw amendments across various electoral areas. This includes decisions on floodplain exemptions, zoning changes for multi-unit housing, and the regulation of private utilities. The board is also considering a significant expenditure for renewable energy studies.

• $677,988 expenditure for NRCAN Smart Renewables and Electrification Pathways Program
• Floodplain exemption application for 1092 Robinson Avenue, Naramata
• Bylaw amendments to regulate the creation of new private utilities
• Zoning amendments for Small-Scale, Multi-Unit Housing (SSMUH)
• Subdivision application for 179 Black Mine Road in Electoral Area H

The Board approved a seven-year contract for curbside garbage and recycling services with Waste Connections Canada, rejecting a motion to bring the service in-house. The Board also authorized $677,988 in grant-funded renewable energy studies and approved several zoning amendments, including a floodplain exemption in Naramata. A six-month pilot for a four-day work week was authorized for staff.

• Awarded 7-year garbage/recycling contract to Waste Connections Canada ($2,301,178 first year)
• Motion to bring curbside collection in-house defeated
• Authorized $677,988 expenditure for renewable/electrification studies (grant-funded)
• Awarded renewable studies contract to Sustainable Projects Group ($422,768)
• Approved floodplain exemption for 1092 Robinson Avenue, Naramata (subject to covenant)
• Approved Development Variance Permit for 2543 Kettle Ridge Way
• Approved Development Variance Permit for 1204 Veteran Drive
• Authorized 6-month pilot of 4-day work week for staff

OSRHD Board of Directors Meeting

The Okanagan-Similkameen Regional Hospital District Board is meeting to adopt its agenda and the minutes from February 22, 2024. The main substantive item is a delegation from Mr. Saunders and Mr. Holland presenting the Community Healthcare System Playbook, after which the board may move into closed session under Community Charter provisions. The agenda is otherwise procedural.

• Delegation: Community Healthcare System Playbook presented by Mr. Saunders and Mr. Holland
• Proposed closed session under Section 90(1)(j), (k), (m) of the Community Charter
• Adoption of February 22, 2024 meeting minutes
• Meeting at RDOS Boardroom, 101 Martin Street, Penticton, BC

The Okanagan-Similkameen Regional Hospital District Board adopted its agenda and previous minutes. The Board closed the meeting to the public to discuss a Community Healthcare System Support Playbook, citing privacy and preliminary negotiation concerns. The meeting adjourned without recording any public decisions on the matter.

• Agenda adopted (Carried)
• February 22, 2024 minutes adopted (Carried)
• Meeting closed to public for Community Healthcare System Support Playbook discussion (Carried)
• Meeting adjourned at 2:19 pm (Carried)

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen board will consider several land-use items, including OCP and zoning bylaw amendments for Electoral Areas E and A, a temporary use permit denial, and a development variance permit. The board will also vote on spending $32,000 from the Area B Community Works Gas Tax Fund for the Similkameen Rail Trail near Cawston, and will receive minutes from various committees.

• Approve Development Variance Permit I2024.006-DVP for a retaining wall at 272 Ponderosa Avenue
• Deny Temporary Use Permit I2023.032-TUP for residential RV and tourist accommodation at 137 Saddlehorn Drive
• First and second reading of OCP Bylaw 3010.01 and Zoning Bylaw 2800.39 for Electoral Area E, with public hearing scheduled for June 13, 2024
• Third reading of OCP Bylaw 2905.06 and Zoning Bylaw 2800.35 for Electoral Area A (Imperial Wax)
• Third reading of OCP Bylaw 2905.05 and Zoning Bylaw 2800.36 for Electoral Area A (Scott)

The Board adopted a bylaw to fund trail work near Cawston and approved several zoning amendments. A temporary use permit for an RV and tourist accommodation in Electoral Area I was denied. The Board also expanded citizen notification requirements to include Voyent Alert!.

• Approved $32,000 from Area B Community Works Gas Tax Fund for Similkameen Rail Trail near Cawston
• Denied Temporary Use Permit I2023.032-TUP for RV residential use and tourist accommodation at 137 Saddlehorn Drive
• Approved Development Variance Permit I2024.006-DVP for a retaining wall at 272 Ponderosa Avenue
• Advanced Electoral Area E OCP and Zoning Amendment Bylaws (No. 3010.01 and 2800.39) to public hearing on June 13, 2024
• Passed third reading of Electoral Area A OCP and Zoning Amendment Bylaws No. 2905.06 and 2800.35
• Passed third reading of Electoral Area A OCP and Zoning Amendment Bylaws No. 2905.05 and 2800.36
• Approved requirement to notify property owners/tenants within 100 metres of subject properties using Voyent Alert!

Protective Services Committee

The Protective Services Committee is meeting to consider adopting amendments to the 2006 South Okanagan and Similkameen Search and Rescue (SOSSAR) Service Agreement. The changes would update the agreement with three local search-and-rescue societies. A representative from Princeton Search and Rescue will speak to the board. The agenda also includes routine approval of the agenda and adjournment.

• Adoption of amendments to the 2006 SOSSAR Service Agreement
• Involves Oliver/Osoyoos Search and Rescue Society, Princeton Ground Search and Rescue Society, and Penticton and District Emergency Program Society
• Princeton Search and Rescue representative Gordon Stark to address the board
• Meeting held at RDOS Boardroom, 101 Martin Street, Penticton, BC

The Protective Services Committee adopted amendments to the 2006 SOSSAR Service Agreement. The agreement involves the Oliver/Osoyoos, Princeton, and Penticton and District Search and Rescue societies.

• Adopted amendments to the 2006 SOSSAR Service Agreement (Carried)

Corporate Services Committee

The Corporate Services Committee will consider conducting a Regional Survey (formerly Citizen Survey) in September 2024, inviting municipalities and syilx Okanagan communities to participate. The committee will also discuss board meeting housekeeping items and may close the meeting to the public for labour relations matters.

• Recommendation to conduct 2024 Regional Survey in September 2024
• Invitation to municipalities and syilx Okanagan communities to participate in survey
• Discussion of board meeting housekeeping items
• Motion to close meeting to public under Section 90(1)(c) of Community Charter for labour relations

The Corporate Services Committee voted to conduct a Regional Survey in September 2024 and invite municipalities and syilx Okanagan communities to join. The committee also decided to schedule a one-hour lunch break and discontinue catering services except for coffee and water at board and committee meetings. Additionally, the committee held closed sessions regarding labour or employee relations.

• Adopted the agenda for the May 23, 2024 meeting (Carried)
• Approved conducting a Regional Survey in September 2024 inviting municipalities and syilx Okanagan communities to participate (Carried)
• Approved a one-hour lunch break during board and committee meetings (Carried, opposed by Directors G. Bush, S. McKortoff, and S. Monteith)
• Approved discontinuing catering service except for coffee and water at meetings (Carried, opposed by Director G. Bush)
• Closed the meeting to the public under Section 90(1)(c) of the Community Charter for labour or employee relations (Carried)
• Adjourned the meeting at 2:51 pm (Carried)

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is holding a short meeting on May 23, 2024, with a single agenda item: adopting the schedule of meetings. This is procedural business only, with no substantive decisions or public hearings listed.

• Adoption of the Schedule of Meetings (SOM) for the regional district

Public Hearing

The Regional District of Okanagan-Similkameen is holding a public hearing on two zoning applications: A2024.003-ZONE (Scott) and A2024.015-ZONE (Imperial Wax). The agenda provides no details on the proposals, locations, or any other specifics.

• Public hearing on zoning application A2024.003-ZONE (Scott)
• Public hearing on zoning application A2024.015-ZONE (Imperial Wax)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee is meeting to adopt its agenda, then immediately move into a closed session under Section 90(1)(k) of the Community Charter to discuss preliminary negotiations about a proposed municipal service. The only other item is adjournment, so no public business or decisions are scheduled.

• Closed session for negotiations on proposed municipal service (Section 90(1)(k))
• Adoption of the meeting agenda
• Adjournment

The Regional District of Okanagan-Similkameen Environment and Infrastructure Committee met on May 23, 2024. The committee adopted its agenda, then closed the meeting to the public under Section 90(1)(k) of the Community Charter to discuss negotiations about a proposed municipal service at a preliminary stage. The meeting reopened to the public and adjourned at 11:20 am. The minutes record no substantive decisions on infrastructure or environmental matters.

• Adopted the May 23, 2024 agenda (carried)
• Closed meeting to the public under Section 90(1)(k) of the Community Charter for preliminary negotiations on a proposed municipal service (carried)
• Adjourned the meeting at 11:20 am (carried)

Corporate Services Committee

The Corporate Services Committee will consider a staff report on business licensing and short-term rental accommodation, with a recommendation to vote on and implement decision points from the report. Staff would then bring back recommended license fees and penalties based on those decisions. The meeting also includes a closed session for labour relations and standard agenda/adjournment items.

• Business Licenses and Short-Term Rental Accommodation Workshop
• Decision points from CAO report on business licensing
• Direction to staff to propose license fees and penalties
• Closed session under Section 90(1)(C) for labour relations

The committee conducted a workshop on business licensing and short-term rental accommodations led by the CAO and staff from Planning, Bylaw, and Finance. No substantive policy decisions or votes on these topics were recorded in the minutes.

• Approved the May 9, 2024 meeting agenda
• Closed the meeting to the public for labour or employee relations under Section 90(1)(C) of the Community Charter

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is meeting on May 9, 2024, at 8:00 a.m. in the RDOS Boardroom in Penticton. The only agenda item is the adoption of the Schedule of Meetings, which is a routine procedural matter. No substantive decisions or discussions are listed.

• Adoption of the 2024 Schedule of Meetings

Protective Services Committee

The Protective Services Committee is meeting to adopt its agenda and receive a first-quarter 2024 report from the RCMP. The agenda is otherwise procedural, with no other substantive items listed for decision or discussion.

• RCMP Q1 2024 report presentation (RDOS-PSOSRD Q1 2024.pdf)

The committee met to receive first-quarter reports from RCMP representatives. No substantive policy or financial decisions were recorded.

• Approved the meeting agenda
• Received Q1 reports from RCMP representatives

Community Services Committee

The Community Services Committee will meet to adopt its agenda, receive a sustainability projects update from the Sustainability Manager, and adjourn. The agenda is mostly procedural, with the only substantive item being the update.

• Adoption of the meeting agenda
• Sustainability projects update by Matthew Weller, Sustainability Manager
• Adjournment

The Regional District of Okanagan-Similkameen Community Services Committee meeting scheduled for May 9, 2024, was cancelled because a delegate could not attend. The only recorded actions were the adoption of the agenda and the adjournment of the meeting. No substantive decisions or discussions took place.

• Agenda adopted
• Meeting adjourned

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will consider amending the Fees and Charges Bylaw for organics and solid waste, hear a presentation on agricultural die-off, and then move into a closed session for preliminary negotiations and confidential talks with senior governments. The agenda is mostly procedural, with the bylaw amendment being the only substantive public decision item.

• Proposed amendments to Organics Fees and Charges Bylaw
• Solid waste changes report (BL3050.01)
• Presentation on Agricultural Die Off by Lindsay Hainstock
• Closed session under Community Charter Section 90(1)(k) and 90(2)(b)

The committee adopted an amended agenda and heard a presentation on agricultural die-off. A proposal to amend the Organics Fees and Charges Bylaw was introduced but no vote or outcome is recorded in the text. The meeting was closed to the public for a closed session regarding preliminary municipal service negotiations and confidential government information.

• Agenda adopted as amended (Carried)
• Presentation on Agricultural Die Off received
• Closed session authorized under Community Charter (Carried)
• Meeting adjourned (Carried)

Public Hearing

The Regional District of Okanagan-Similkameen is holding a public hearing on a zoning application (I2024.004-ZONE) for the property at 300 Strayhorse. The agenda contains only this single item, with no attached details or background documents provided. The hearing is scheduled for 9:00–9:15 a.m. on May 9, 2024, at the RDOS Boardroom in Penticton.

• Public hearing for zoning application I2024.004-ZONE
• Property: 300 Strayhorse
• Location: RDOS Boardroom, 101 Martin Street, Penticton

Planning and Development Committee

The Planning and Development Committee will consider two main items: requesting changes to the Okanagan Basin Water Board's draft sewerage grant terms, and submitting an extension request for Small-Scale Multi-Unit Housing (SSMUH) compliance, along with amendments to reduce residential densities in areas served by the Vintage Views Wastewater System.

• Request OBWB to amend draft Sewerage Facilities Assistance Grants Terms of Reference to allow detached accessory dwellings on parcels under 1.0 ha with shared septic, and to add reporting and exemption provisions.
• Submit an application to the Minister of Housing for an extension to the SSMUH compliance deadline for lands in the Faulder Water System Service Area.
• Amend Electoral Area 'D' OCP Bylaw No. 2603, 2013 and Okanagan Valley Zoning Bylaw No. 2800, 2022 to reduce permitted residential densities in areas served by the Vintage Views Wastewater System.

The committee requested amendments to the Okanagan Basin Water Board's sewerage facilities grant terms regarding accessory dwellings and subdivisions. It also approved an extension request for small-scale multi-unit housing compliance in the Faulder Water System Service Area and reduced residential densities in specific water and wastewater service areas.

• Requested OBWB amend Sewerage Facilities Assistance Grants Terms of Reference (Carried; Opposed: Director S. McKortoff)
• Approved application to request SSMUH compliance deadline extension for Faulder Water System Service Area (Carried)
• Approved amendments to Electoral Area “D” OCP Bylaw No. 2603 and Zoning Bylaw No. 2800 to reduce residential densities in Vintage Views Wastewater and Lakeshore Waterworks areas (Carried)

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen board will consider entering a seven-year curbside collection contract with Waste Connections Canada for $2,301,179 per year, and will also review the 2023 audited financial statements. Several zoning and official community plan amendments in Electoral Areas A and I are scheduled for readings, along with a bylaw to borrow up to $800,000 for a 9-1-1 system upgrade. The agenda also includes routine approvals of minutes and appointments.

• Curbside collection contract with Waste Connections Canada, $2,301,179/year for 7 years
• 2023 audited financial statements to be received and adopted as amendments to the 2023 Financial Plan
• 9-1-1 Emergency Service Loan Authorization Bylaw No. 3064, 2024, borrowing up to $800,000
• OCP and zoning bylaw amendments for Electoral Area A (A2024.003-ZONE and A2023.015-ZONE) to proceed to public hearing
• Zoning bylaw amendment for Electoral Area I (I2024.002-ZONE) for third reading and adoption

The Board defeated a proposed seven-year, $2,301,179 annual contract with Waste Connections Canada for curbside collection. Instead, they directed staff to hire a consultant to review the costs and risks of an in-house service. The Board also adopted zoning amendments for Electoral Area "I" and authorized a loan for 9-1-1 system upgrades.

• Defeated $2,301,179/yr curbside contract with Waste Connections Canada
• Directed staff to hire consultant to review in-house curbside collection
• Adopted Okanagan Valley Zoning Amendment Bylaw No. 2800.34, 2024 (Area "I")
• Forwarded 9-1-1 Loan Authorization Bylaw No. 3064 ($800,000 max) for approval
• Forwarded Invasive Species Management Service Bylaw No. 2065.03 for approval
• Adopted Fees and Charges Bylaw No. 3050.01, 2024 (1 opposed)
• Forwarded Business Licensing Service Establishment Bylaw No. 3078 for approval
• Received 2023 Audited Financial Statements and adopted 2023 transactions

RDOS Board of Directors Meeting

The RDOS Board of Directors will consider awarding a $3,844,257 contract to Wildstone Construction Ltd. for the Oliver & District Arena renovation, along with several development permits, zoning amendments, and a $20,000 fire equipment purchase. The agenda also includes routine consent items, committee minutes, and a closed session.

• Award contract to Wildstone Construction Ltd. for up to $3,844,257 for Oliver & District Arena renovation
• Authorize $20,000 from Electoral Area 'H' Community Facilities Capital Reserve for Eastgate Fire Protection Society equipment
• Approve Development Variance Permits for properties at 7619 Wheatgrass Place, 4545 Mill Road, 4535 Mill Road, and 1204 Veteran Drive
• Approve Temporary Use Permit for vacation rental at 2870 Gammon Road
• First and second reading of Zoning Amendment Bylaw No. 2800.34 for 300 Strayhorse Parking, Electoral Area 'I'

The Board awarded a construction contract for the Oliver & District Arena and approved several land-use permits and zoning applications. It also authorized funding for fire protection equipment in Electoral Area H.

• Awarded renovation contract for Oliver & District Arena to Wildstone Construction Ltd. for up to $3,844,257
• Approved $20,000 from Electoral Area H Capital Reserve for Eastgate Fire Protection Society equipment
• Approved Development Variance Permits for 7619 Wheatgrass Place, 4545 Mill Road, and 4535 Mill Road
• Approved Temporary Use Permit for vacation rental at 2870 Gammon Road
• Authorized ALC referrals for 17310 103rd Street and properties at 1245 Baker Hill Road
• Abandoned bylaw enforcement for untidy premises at 315 Carmel Crescent
• Scheduled public hearing for May 9, 2024, regarding Zoning Amendment Bylaw No. 2800.34
• Appointed Vanessa Schwoegler and Jim Pearmain to Parks and Recreation Commissions

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is holding a brief meeting to adopt its schedule of meetings. The agenda contains only one item, the Schedule of Meetings, with no other business listed. This is a procedural item with no decisions on projects, budgets, or policies.

• Adoption of the 2024 Schedule of Meetings

Environment and Infrastructure Committee

This is a procedural agenda for the Environment and Infrastructure Committee. The only actions are adopting the agenda, moving into a closed session for legal and confidential matters, and adjourning. No substantive public business is listed.

• Adoption of the meeting agenda
• Closed session under Community Charter sections 90(1)(g)(i)(j)(k) and 90(2)(b) for litigation, solicitor-client privilege, FOI exemptions, and negotiations
• Adjournment

The committee adopted the meeting agenda and held a closed session from 9:06 am to 11:23 am. No substantive decisions were recorded in the public portion of the minutes.

• Approved the meeting agenda

Corporate Services Committee

The Corporate Services Committee will adopt its agenda, receive a departmental overview from Legislative Services, and hear a wildfire presentation from retired forester Archie MacDonald. The board will also consider a motion to close the meeting to discuss personal and labour relations matters. The meeting is largely procedural with informational items.

• Adoption of the meeting agenda
• Legislative Services Department board orientation overview
• Wildfire presentation by Archie MacDonald, Retired Forester
• Motion to close meeting under Community Charter Section 90(1)(a)(c) for personal and labour relations matters

The Corporate Services Committee approved its agenda and received presentations on legislative services and wildfire management. The meeting included a closed session regarding personnel and labour relations, which is not detailed in the public minutes. No other motions or decisions were recorded before the meeting adjourned.

• Agenda adopted (Carried)
• Legislative Services Department orientation presented
• Wildfire presentation by Archie MacDonald received
• Closed session held regarding personnel and labour relations
• Meeting adjourned at 1:58 pm (Carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee is meeting to adopt its agenda, then immediately move into closed session to discuss an alternate appointment for the Economic Trust of the Southern Interior Board. The closed session is justified under several Community Charter provisions covering litigation, solicitor-client privilege, preliminary service negotiations, and confidential government negotiations. The only substantive item is the appointment, which will be handled privately; the open portion is otherwise procedural.

• Closed session to consider alternate appointment for Economic Trust of the Southern Interior Board
• Closed session authorized under Community Charter Section 90 (1)(g),(i),(k) and 90(2)(b)
• Meeting held at RDOS Boardroom, 101 Martin Street, Penticton, BC

The Regional District of Okanagan-Similkameen Environment and Infrastructure Committee met on April 4, 2024, adopted its agenda, and then closed the meeting to the public under Section 90 of the Community Charter to discuss litigation, solicitor-client privileged advice, preliminary service negotiations, and confidential intergovernmental negotiations. The meeting was closed from 10:09 am to 11:08 am and then adjourned at 11:09 am. No substantive decisions were made in open session; the only recorded actions were procedural.

• Adopted the April 4, 2024 agenda (carried)
• Closed the meeting to the public under Community Charter Section 90(1)(g),(i),(k) and 90(2)(b) (carried)
• Adjourned the meeting at 11:09 am (carried)

RDOS Board of Directors Meeting

The RDOS Board of Directors is meeting to decide on several land-use and financial items. They will vote on renewing a temporary use permit for a vacation rental, adopting official community plan and zoning amendments, authorizing fire department grant applications, and borrowing funds for fire trucks and arena upgrades. The agenda also includes routine approvals of minutes and a letter of support for a tourism tax renewal.

• Temporary Use Permit D2024.002-TUP renewal for vacation rental at 4633 Peach Crescent (Electoral Area D)
• Adoption of OCP Amendment Bylaw No. 2452.24 and Zoning Amendment Bylaw No. 2800.32 (Electoral Area C)
• Authorize fire departments to apply for FCC AgriSpirit Fund capital grants
• Bylaw No. 3067 to borrow funds for two Naramata Fire Department fire trucks and Oliver and District Arena upgrades
• Letter of support for AdvantageHOPE's 2% Municipal and Regional District Tax renewal

The Board approved a security issuing bylaw to borrow funds for Naramata Fire Department trucks and Oliver and District Arena upgrades. Other actions included adopting zoning amendments in Electoral Area C and approving a vacation rental permit in Electoral Area D.

• Approved Temporary Use Permit D2024.002-TUP for vacation rental at 4633 Peach Crescent (Carried)
• Adopted OCP Amendment Bylaw No. 2452.24 and Zoning Amendment Bylaw No. 2800.32 for Electoral Area C (Carried)
• Authorized Regional District Fire Departments to apply for FCC AgriSpirit capital grants (Carried)
• Approved letter of support for AdvantageHOPE's 2% MRDT renewal application (Carried)
• Adopted Bylaw No. 3067 to borrow funds for two Naramata Fire Department trucks and Oliver and District Arena upgrades (Carried)
• Appointed Director Holmes as alternate to the Economic Trust of the Southern Interior Regional Advisory Committee (Carried)
• Approved application to ETSI-BC for an STR Economic Impact Study in Area E and Area H (Carried; Opposed: Director Miller, Gilbert)

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is meeting to review and adopt its schedule of meetings. The agenda contains only this single procedural item, with no substantive decisions or discussions listed.

• Adoption of the 2024 Schedule of Meetings (SOM)

Planning and Development Committee

The Planning and Development Committee is meeting to consider two main items: approving the proposed deliverables and engagement plan for a Vacation Rental Review project, and recommending that four amendment bylaws regulating new private utilities proceed to first reading at a future Board meeting. The agenda also includes routine approval of the agenda and adjournment. No public hearings or dollar amounts are listed.

• Approve proposed deliverables and engagement for Vacation Rental Review project
• Recommend Official Community Plan Amendment Bylaw No. 3045 for first reading
• Recommend Zoning Amendment Bylaw No. 3046 for first reading
• Recommend Subdivision Servicing and Development Bylaw No. 2900.01 for first reading
• Recommend Development Procedures Amendment Bylaw No. 2500.33 for first reading

The Planning and Development Committee voted to abandon the proposed deliverables and engagement for the Vacation Rental Review, while keeping the review on the GANTT chart with a timetable to return after the Business License Workshop. The committee also postponed four private utilities amendment bylaws to allow the Advisory Planning Commission to review them before first reading. No other substantive decisions were made.

• Abandoned proposed deliverables and engagement for Vacation Rental Review (opposed: B. Coyne, S. Coyne, Fedrigo, Graham, Knodel, Roberts, Watt)
• Kept Vacation Rental Review on GANTT chart with timetable to return after Business License Workshop (opposed: Miller)
• Postponed private utilities amendment bylaws (OCP Bylaw 3045, Zoning Bylaw 3046, Subdivision Servicing Bylaw 2900.01, Development Procedures Bylaw 2500.33) for Advisory Planning Commission review before first reading

Schedule of Meetings

This is a procedural agenda item only. The Regional District of Okanagan-Similkameen board is meeting to review and adopt its schedule of meetings for 2024. No substantive decisions or discussions are listed.

• Adoption of 2024 Schedule of Meetings

Public Hearing

The Regional District of Okanagan-Similkameen is holding a public hearing on Thursday, March 21, 2024, to consider zoning application C2023.013-ZONE submitted by the Province of BC and MF Wadman's Ltd. The hearing is the opportunity for residents to provide input on the proposed zoning change. No other items are on the agenda.

• Public hearing on zoning application C2023.013-ZONE (Province of BC - MF Wadman's Ltd.)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will hear an update from the Okanagan and Similkameen Invasive Species Society and review the 2023 Mosquito Control Program summary. The agenda also includes a closed session for legal, negotiation, and confidential matters. No decisions are listed on the open agenda.

• Delegate: Lisa Scott, Executive Director, Okanagan and Similkameen Invasive Species Society, program update
• Mosquito Control Program 2023 Summary of Activities review
• Closed session under Community Charter Section 90 (1)(g)(i)(k) and 90(2)(b) for litigation, legal advice, negotiations, and confidential talks
• Agenda adoption and meeting adjournment

The committee adopted the meeting agenda and received presentations on the Mosquito Control Program and projects from the Okanagan and Similkameen Invasive Species Society. A portion of the meeting was held in closed session to discuss litigation, solicitor-client privilege, and government negotiations.

• Approved the meeting agenda (Carried)
• Closed meeting to the public from 9:30 am to 11:28 am for legal and negotiation matters

Corporate Services Committee

The Corporate Services Committee is meeting to adopt its agenda, receive updated 2024 conference information for directors, and adjourn. The only substantive item is a briefing on conference details and the UBCM Meeting Requests Policy. No decisions on specific projects or expenditures are listed.

• Review of 2024 Conference Information PDF
• Review of UBCM Meeting Requests Policy

The meeting was procedural in nature. The committee adopted the agenda and discussed 2024 conference information.

• Approved the meeting agenda

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board of Directors will consider several land-use bylaws, including third readings for zoning and Official Community Plan amendments in Electoral Areas C, D, and E, and adoption of a new Subdivision and Development Servicing Bylaw. The board will also vote on adopting a new Fees and Charges Bylaw, and decide whether to request opt-in to the Principal Residence Requirement under the Short-Term Rental Accommodations Act for certain electoral areas. Consent agenda items include receiving minutes from various committees.

• Third reading of Electoral Area C OCP Amendment Bylaw No. 2452.24 and Zoning Amendment Bylaw No. 2800.32
• Third reading of Electoral Area D Zoning Amendment Bylaw No. 2800.06
• Third reading and adoption of Electoral Area E OCP Bylaw No. 3010
• Adoption of Subdivision and Development Servicing Bylaw No. 2900 and Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061
• Adoption of Fees and Charges Bylaw No. 3050

The Regional District of Okanagan-Similkameen Board of Directors rescinded first and second reading and abandoned the Environmentally Sensitive Development Permit Area Update Official Community Plan Amendment Bylaw No. 2912, 2023, after a motion to give it third reading was defeated. The Board also adopted the Subdivision and Development Servicing Bylaw No. 2900, 2024 and the Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061, 2024, each with Director Monteith opposed. It agreed to request that Electoral Areas "D", "F", and "I" opt in to the Principal Residence Requirement under the Short-Term Rental Accommodations Act, and adopted Fees and Charges Bylaw No. 3050, 2024.

• Third reading of Environmentally Sensitive Development Permit Area Update OCP Amendment Bylaw No. 2912, 2023 defeated (opposed: Bush, Gettens, Fedrigo, Monteith, Roberts, Taylor)
• First and second reading of Bylaw No. 2912, 2023 and Development Procedures Amendment Bylaw No. 2500.17, 2023 rescinded and bylaws abandoned (opposed: B. Coyne, Knodel, Pendergraft, Roberts)
• Adopted Subdivision and Development Servicing Bylaw No. 2900, 2024 (opposed: Monteith)
• Adopted Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061, 2024 (opposed: Monteith)
• Directed staff to request the Minister of Housing allow Electoral Areas "D", "F", and "I" to opt in to the Principal Residence Requirement under the Short-Term Rental Accommodations Act
• Adopted Fees and Charges Bylaw No. 3050, 2024
• Gave third reading to Electoral Area "C" OCP Amendment Bylaw No. 2452.24, 2024 and Okanagan Valley Zoning Amendment Bylaw No. 2800.32, 2024
• Gave third reading to Okanagan Valley Zoning Amendment Bylaw No. 2800.06, 2023 (Electoral Area "D")

Planning and Development Committee

The Planning and Development Committee is meeting to decide whether to recommend that the Regional District not opt in to the Principal Residence Requirement under the Short-Term Rental Accommodations Act for 2024-25. This item was postponed from the January 18, 2024 meeting. The committee will also adopt the agenda and adjourn.

• Decision on whether to submit an opt-in request to the Minister of Housing for the Principal Residence Requirement under the Short-Term Rental Accommodations Act for 2024-25

The Regional District of Okanagan-Similkameen Planning and Development Committee met on March 21, 2024. The committee defeated a motion that would have declined to request the Minister of Housing to "opt-in" to the "Principal Residence Requirement" under the Short-Term Rental Accommodations Act for 2024-25. The agenda was adopted and the meeting adjourned at 12:49 pm. No other substantive decisions were recorded.

• Defeated motion to not submit a request to the Minister of Housing to opt in to the Principal Residence Requirement under the Short-Term Rental Accommodations Act for 2024-25 (opposed: Bloomfield, Bush, Gettens, Graham, McKortoff, Miller, Johansen, Gettens, Taylor, Van Alphen, Wiebe)
• Adopted the agenda for the March 21, 2024 Planning and Development Committee meeting (carried)
• Adjourned the meeting at 12:49 pm (carried)

Schedule of Meetings

This is a procedural agenda for the Regional District of Okanagan-Similkameen board meeting on March 7, 2024. The only listed item is the adoption of the Schedule of Meetings, with no substantive decisions or discussions.

• Adoption of the 2024 Schedule of Meetings

Protective Services Committee

The Protective Services Committee is meeting to adopt its agenda and receive an administrative report summarizing the 2023 wildfire after-action review. The report is for information only; no decisions are proposed on it. The meeting is otherwise procedural, with adjournment as the final item.

• Adoption of the March 7, 2024 agenda
• 2023 Wildfire After Action Review Summary administrative report (for information)

The committee met to review the 2023 Wildfire After Action Summary with the Interim Manager of Emergency Services. No substantive policy or funding decisions were recorded.

• Approved the meeting agenda

Planning and Development Committee

The Planning and Development Committee will consider rescinding first and second reading of the Electoral Area 'E' Official Community Plan Bylaw No. 3010, 2023, and abandoning it. Instead, the draft bylaw would be incorporated into the Draft Okanagan Valley Official Community Plan (OCP) Bylaw, which would be brought forward for future consideration. The agenda includes only this item plus agenda approval and adjournment.

• Rescind first and second reading of Electoral Area 'E' OCP Bylaw No. 3010, 2023
• Abandon the draft Electoral Area 'E' OCP Bylaw
• Incorporate draft 'E' OCP into Draft Okanagan Valley OCP Bylaw
• Bring Draft Okanagan Valley OCP Bylaw to a future committee meeting

The Planning and Development Committee voted to rescind the first and second readings of the Electoral Area “E” Official Community Plan Bylaw No. 3010. The committee directed staff to redraft the bylaw by removing specific growth boundary areas, sewer system encouragement language, and vacation rental references. Additionally, the committee deferred the start of a Vacation Rental Review and potential revisions to Bylaw No. 2910 until 2025.

• Agenda adopted (Carried)
• First and second readings of Electoral Area “E” OCP Bylaw No. 3010 rescinded (Carried)
• Bylaw No. 3010 directed to be re-drafted to remove growth boundary area C, sewer language, and vacation rental language (Carried)
• Vacation Rental Review and revisions to Bylaw No. 2910 deferred to 2025 (Carried)
• Meeting adjourned at 9:33 am (Carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will adopt its agenda, receive the 2023 WildSafeBC program summary for information, and then move into a closed session under Community Charter provisions for confidential information, preliminary service negotiations, and intergovernmental discussions. The meeting is largely procedural, with the only substantive item being the WildSafeBC report.

• Adoption of the March 7, 2024 agenda
• RDOS 2023 WildSafeBC Program Summary (for information)
• Closed session under Section 90(1)(j), (k), and 90(2)(b) of the Community Charter

The Regional District of Okanagan-Similkameen Environment and Infrastructure Committee met on March 7, 2024. The committee adopted its agenda and received a presentation from the Projects Coordinator on the WildsafeBC 2023 Summary of Activities, with questions answered. The committee then voted to close the meeting to the public under specified sections of the Community Charter and the Freedom of Information and Protection of Privacy Act, and later adjourned. No substantive decisions on budgets, contracts, zoning, or other business items are recorded in these minutes.

• Adopted the March 7, 2024 agenda (carried)
• Received WildsafeBC 2023 Summary of Activities presentation (no vote recorded)
• Approved closing the meeting to the public under Community Charter s.90(1)(j), (k) and 90(2)(b) (carried)
• Adjourned the meeting at 1:07 pm (carried)

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board of Directors is meeting to decide on several contracts and land-use items. Key actions include awarding a design-build contract for a new Apex Fire Hall, approving electric vehicle charger contracts, and adopting the 2024-2028 Five Year Financial Plan. The board will also consider two temporary use permits for vacation rentals and an OCP/zoning amendment in Electoral Area C.

• Award fixed-price contract to Greyback Construction Ltd. for up to $2,575,000 for Apex Fire Hall design and build
• Award EV charger supply and operation contract to Flo Services Inc. for $282,306.00
• Adopt Bylaw No. 3053, 2024 (2024-2028 Five Year Financial Plan) after third reading and amendment
• Approve Temporary Use Permit E2023.035-TUP for vacation rental at 2160 Naramata Road
• Approve Temporary Use Permit E2023.013-TUP for vacation rental at 3940 3rd Street

The Board adopted the 2024-2028 Five Year Financial Plan (Bylaw 3053) after amending it during third reading. Major contracts were awarded for a new Apex Fire Hall design-build project and for electric vehicle chargers. Several temporary use permits for vacation rentals were approved, and zoning amendments for Electoral Area 'C' moved to public hearing.

• Adopted 2024-2028 Five Year Financial Plan (Bylaw 3053) as amended
• Awarded Apex Fire Hall Design Build contract to Greyback Construction Ltd. for up to $2,575,000
• Awarded Electric Vehicle Charger contract to Flo Services Inc. for $282,306.00
• Approved Temporary Use Permit E2023.035-TUP for vacation rental at 2160 Naramata Road
• Approved Temporary Use Permit E2023.013-TUP for vacation rental at 3940 3rd Street
• Read Environmentally Sensitive Development Permit Area Update Bylaw No. 2912 a third time
• Scheduled public hearing for Electoral Area 'C' OCP and Zoning amendments for March 21, 2024
• Approved application for $30,000 UBCM Emergency Operations Center grant

Corporate Services Committee

The Corporate Services Committee is meeting to adopt its agenda and then immediately move into a closed session. The closed session is authorized under the Community Charter for discussions related to labour relations, land acquisition or disposition, and litigation. The meeting is expected to adjourn after the closed session, with no public business items on the agenda.

• Adoption of the meeting agenda
• Motion to close the meeting to the public under Section 90(1)(c), (e), & (g) of the Community Charter
• Motion to adjourn the meeting

The meeting consisted of procedural items and a closed session. No substantive public decisions were recorded in the minutes.

• Approved the meeting agenda
• Approved closing the meeting to the public for labour relations, land matters, and litigation
• Adjourned the meeting

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board of Directors is meeting to consider several items, including second reading of the 2024-2028 Five Year Financial Plan, a universal water metering implementation plan, and a contract award for landscaping at the Similkameen Recreation Centre. The board will also vote on bylaw amendments related to subdivision servicing, development procedures, and fees and charges, as well as a temporary use permit for a vacation rental.

• Second reading of 2024-2028 Five Year Financial Plan Bylaw No. 3053
• Contract award to Harris & Son Transport Ltd. for Similkameen Recreation Centre landscaping, up to $217,767.02
• Third reading of Subdivision and Development Servicing Bylaw No. 2900 and Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061
• Adoption of Development Procedures Amendment Bylaw No. 2500.33 to prohibit public hearings
• Approval of Temporary Use Permit D2024.002-TUP for vacation rental at 4633 Peach Crescent

The Regional District of Okanagan-Similkameen board adopted several land-use and financial items on February 22, 2024. It gave third reading to the Subdivision and Development Servicing Bylaw No. 2900, 2024 and the Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061, 2024, and adopted the Development Procedures Amendment Bylaw No. 2500.33, 2024 over two opposed votes. The board amended its 2024-2028 Five Year Financial Plan Bylaw 3053, 2024, including removing $1,000 from 911 Emergency Services and increasing the 911 capital borrowing request, then gave it second reading as amended. It also awarded a landscaping construction contract, postponed a temporary use permit pending a short-term rental policy, and approved several resolutions for submission to SILGA while defeating one on agricultural irrigation.

• Amended 2024-2028 Five Year Financial Plan Bylaw 3053, 2024: removed $1,000 from 911 Emergency Services and increased the 911 capital borrowing request (carried)
• Gave second reading to Bylaw 3053, 2024 as amended per Appendix One of the February 22, 2024 report (carried; Director Konanz opposed)
• Gave third reading to Subdivision and Development Servicing Bylaw No. 2900, 2024 (carried)
• Gave third reading to Campground and Manufactured Home Park Zoning Amendment Bylaw No. 3061, 2024 (carried)
• Adopted Development Procedures Amendment Bylaw No. 2500.33, 2024 (carried; Directors Monteith and Roberts opposed)
• Postponed Temporary Use Permit D2024.002-TUP in Electoral Area 'D' until the board decides its Short Term Rental policy (carried)
• Awarded Similkameen Recreation Centre landscaping construction contract to Harris & Son Transport Ltd. up to $217,767.02 (carried)
• Approved seven SILGA resolutions (Board of Variance, housing funding, Search and Rescue, ICBC rural fire first responder funding, regional district tax authority, 201 Forest Service Road upgrade, complex care facilities); defeated an agricultural irrigation resolution; reworded a solar power resolution to a provincial solar panel rebate program (carried)

Planning and Development Committee

The Planning and Development Committee will consider repealing certain Development Permit Area designations and revising guidelines for Okanagan Falls and Naramata to comply with the Provincial Policy Manual for Small-Scale, Multi-Unit Housing. It will also direct drafting of new zoning regulations required by the Housing Statutes (Residential Development) Amendment Act, 2023, including specific setbacks, heights, and removal of certain restrictions. A motion from January to not opt in to the Short-Term Rental Accommodations Act's Principal Residence Requirement is also on the agenda.

• Repeal Multiple Family and Protection of Farming DP Area designations from electoral area OCP bylaws
• Revise Okanagan Falls Town Centre and Naramata Village Centre DP Area guidelines per Provincial Policy Manual
• Set RS1 Zone setbacks: 6.0m front/rear, 1.2m interior side, 3.0m exterior side
• Increase max height for single detached dwellings from 10.0m to 11.0m in RS and SH zones
• Repeal Electoral Area G & H zoning bylaws, replace with combined Similkameen Valley Zoning Bylaw

The committee approved several zoning regulation changes to comply with the Housing Statutes (Residential Development) Amendment Act, 2023. These changes include adjustments to building heights, setbacks, and the removal of certain floor area and density restrictions. The committee also decided to seek a compliance deadline extension for Okanagan Falls and Heritage Hills.

• Repealed Multiple Family and Protection of Farming Development Permit Area designations (Carried)
• Approved revised building heights for single detached dwellings (11m) and RM1 Zone (15m) (Carried)
• Approved new setbacks for principal and accessory structures in proposed RS1 Zone (Carried)
• Deleted 125m2 floor area limit for secondary suites (Carried)
• Deleted 5.0m minimum building width for principal dwelling units (Carried)
• Deleted density restrictions prohibiting secondary suites when accessory dwellings exist on specific zones (Carried)
• Approved application for SSMUH compliance deadline extension for Okanagan Falls and Heritage Hills (Carried; Director Monteith opposed)
• Postponed decision on opting into the Short-Term Rental Accommodations Act Principal Residence Requirement

Public Hearing

This is a public hearing of the Regional District of Okanagan-Similkameen scheduled for February 22, 2024, at 9:00 AM. The agenda contains only one item: a Notice of Hearing, with no attached details or description provided in the agenda text. The meeting appears to be procedural, with the substantive content of the hearing not included in this document.

• Notice of Hearing (only agenda item, no details provided)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss potential resolutions to forward to the 2024 Annual General Meeting of the Southern Interior Local Government Association (SILGA). The agenda includes only this discussion item, along with routine approval of the agenda and adjournment. No decisions are being made at this meeting; it is a discussion-only session.

• Discussion of resolutions for SILGA 2024 Annual General Meeting
• Review of UBCM Meeting Requests Policy

The Corporate Services Committee adopted its agenda and approved five draft resolutions to be forwarded to the February 22 Board of Directors meeting and submitted to the Southern Interior Local Government Association (SILGA) for consideration at its 2024 Annual General Meeting. The resolutions cover agricultural aerial irrigation, search and rescue, a BC home owners solar power incentive program, ICBC funding for rural and remote volunteer fire department first responder programs, and allowing regional districts to opt in to become a taxiing authority. The meeting adjourned at 11:29 am. No other substantive decisions were recorded.

• Approved agenda (carried)
• Approved five draft resolutions for forwarding to the Board and SILGA 2024 AGM (carried)
• Adjourned at 11:29 am (carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee is meeting to consider directing staff to prepare a detailed universal installation plan for water metering, to be brought back to the Board. The agenda also includes a Solid Waste Department orientation for the Board. No other substantive items are listed.

• Universal Metering Implementation Plan — recommendation to direct staff to prepare a detailed installation plan
• Solid Waste Department Board Orientation — overview of the department

The Environment and Infrastructure Committee directed staff to develop a detailed installation implementation plan for universal metering. The plan will be brought back to the Board for future consideration.

• Approved the February 22, 2024 meeting agenda
• Directed staff to prepare a detailed universal metering installation implementation plan

OSRHD Board of Directors Meeting

The Okanagan-Similkameen Regional Hospital District Board is meeting to adopt its agenda and minutes, then vote on third reading and adoption of Bylaw No. 171, 2024, which sets the 2024-2028 Five Year Financial Plan. The bylaw requires a weighted two-thirds majority vote. The meeting is scheduled for 11:00-11:15 AM on February 22, 2024, at the RDOS Boardroom in Penticton.

• Third reading and adoption of Bylaw No. 171, 2024 (2024-2028 Five Year Financial Plan)
• 2024-2028 budget documents and schedule A attached
• OSRHD tax requisition and Interior Health capital requests history 2011-2024
• 2024 budget presentation scheduled for Feb 22nd
• Funding request letter for 2024-2025

The Okanagan Similkameen Regional Hospital District Board adopted Bylaw No. 171, 2024. This action formally establishes the district's Five Year Financial Plan for 2024-2028.

• Adopted 2024-2028 Five Year Financial Plan Bylaw No. 171, 2024 (Carried)
• Adopted February 22, 2024 meeting agenda (Carried)
• Adopted February 8, 2024 meeting minutes (Carried)

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is meeting to adopt its schedule of meetings for 2024. The agenda contains only this single procedural item, with no other business listed.

• Adoption of the 2024 Schedule of Meetings

Protective Services Committee

The Protective Services Committee will hear a Q4 2024 report from RCMP officers and review the Protective Services Q4 activity report. The agenda includes only these informational items and standard procedural motions.

• RCMP delegation with Q4 stats presentation
• Q4 Protective Services activity report review
• Agenda adoption and adjournment motions

The Protective Services Committee met to receive Q4 activity reports from the RCMP and the Sr. Manager of Community Services. The agenda was adopted, and the meeting adjourned without any substantive votes or policy decisions.

• Agenda adopted (Carried)
• RCMP Q4 reports received
• Q4 Protective Services Activity Report reviewed
• Meeting adjourned (Carried)

Community Services Committee

The Community Services Committee is meeting to adopt its agenda, review the Q4 Activity Report for Community Services, and then move into a closed session. The closed session is authorized under Section 90(2)(b) of the Community Charter to discuss confidential information related to negotiations with provincial or federal governments. The meeting is scheduled for 1:15-2:00 PM on February 8, 2024, at the RDOS Boardroom in Penticton.

• Adoption of the meeting agenda
• Review of Q4 Quarterly Report - Community Services
• Motion to close meeting to public for negotiations-related confidential information

The committee adopted the meeting agenda and held a closed session to discuss confidential negotiations involving government entities. No substantive public decisions were recorded.

• Adopted the February 8, 2024 agenda (Carried)
• Approved closing the meeting to the public for confidential negotiations (Carried)

Public Hearing

The Regional District of Okanagan-Similkameen is conducting a public hearing for item I2023.012-ZONE (Melissen). The provided agenda contains no additional details or attachments regarding the specific nature of this zoning matter.

• Public Hearing - I2023.012-ZONE (Melissen)

Corporate Services Committee

The Corporate Services Committee will review its Q4 activity report, discuss potential resolutions for the 2024 SILGA annual general meeting, and consider first reading of Bylaw No. 3050, 2024, which sets fees and charges for the Regional District. The meeting also includes a closed session for personnel and legal matters.

• Q4 Corporate Services activity report and quarterly communications report
• Discussion of resolutions for SILGA 2024 Annual General Meeting
• First reading of Fees and Charges Bylaw No. 3050, 2024
• Closed session under Community Charter Section 90(1)(a) and 90(1)(i) for personnel and solicitor-client privilege

The Corporate Services Committee approved the first reading of Bylaw No. 3050, 2024, to establish fees and charges. The committee also discussed the submission process for SILGA resolutions.

• Adopted the February 8, 2024 Agenda (Carried)
• Read Bylaw No. 3050, 2024 (Fees and Charges) first time (Carried; Opposed: Director Bush)
• Approved closing the meeting to the public for personnel and legal matters (Carried)

Environment and Infrastructure Committee

The Environment and Infrastructure Committee will adopt its agenda, receive a Q4 update from the Ministry of Transportation, and review Q4 activity reports for Utilities and Solid Waste. The meeting then moves to closed session for preliminary negotiations on a proposed regional service, followed by adjournment.

• Q4 update from Erik Lachmuth, Ministry of Transportation
• Q4 Quarterly Report - Utilities
• Q4 Quarterly Report - Solid Waste
• Closed session under Section 90(1)(k) of the Community Charter for preliminary regional service negotiations

The Environment and Infrastructure Committee approved its agenda and received updates from the Ministry of Transportation, Utilities, and Solid Waste. The committee closed the meeting to the public to discuss preliminary negotiations for a proposed regional service. No substantive decisions or votes on specific projects were recorded in the open portion of the minutes.

• Agenda adopted (Carried)
• Closed session authorized for preliminary service negotiations (Carried)
• Meeting adjourned at 12:46 pm (Carried)

OSRHD Board of Directors Meeting

The Okanagan-Similkameen Regional Hospital District Board is meeting to adopt the agenda, approve the January 18, 2024 minutes, and give first and second reading to Bylaw No. 171, 2024, which adopts the 2024-2028 Five Year Financial Plan. The bylaw is the main substantive item, with supporting budget and requisition documents attached. The meeting is scheduled for February 8, 2024, at 3:00 PM in the RDOS Boardroom, 101 Martin Street, Penticton.

• Adoption of agenda and minutes from January 18, 2024
• First and second reading of Bylaw No. 171, 2024 (2024-2028 Five Year Financial Plan)
• Attached budget documents for 2024-2028, including completed rolls and requisition history
• Funding request letter from RDOS for 2024-2025
• Tax requisition history for Interior Health Authority capital requests 2011-2024

The Board read Bylaw No. 171, 2024 for a first and second time to adopt the 2024-2028 Five Year Financial Plan. The plan was amended to include all IHA 2024-2025 Capital Requests with 30% funding using the Cash Flow Method.

• Adopted February 8, 2024 meeting agenda
• Adopted January 18, 2024 meeting minutes
• Read Bylaw No. 171, 2024 (2024-2028 Five Year Financial Plan) first and second time as amended

Planning and Development Committee

The Planning and Development Committee will review a Q4 activity report and consider several land-use bylaw amendments. Key items include drafting new zoning regulations for small-scale multi-unit housing to comply with provincial law, repealing certain development permit area designations, and possibly deferring a decision on the provincial Principal Residence Requirement to 2025. The committee will also consider initiating a petition to add strata lots to the Naramata Water Service Area.

• Drafting new RS1 zone setbacks: 6.0m front/rear, 1.2m interior side, 3.0m exterior side for principal structures
• Increasing max building height for single detached dwellings from 10.0m to 11.0m in RS and SH zones
• Increasing max building height in RM1 zone from 12.0m to 15.0m
• Repealing Electoral Area G & H zoning bylaws and replacing with combined Similkameen Valley Zoning Bylaw
• Initiating petition to add Strata Lots 7-11 at 4650 North Naramata Road to Naramata Water Service Area

The Regional District of Okanagan-Similkameen Planning and Development Committee met on February 8, 2024. The committee voted to hold an Electoral Area Directors workshop on opting in to the provincial Principal Residence Requirement for short-term rentals, and to initiate a petition to add five strata lots at 4650 North Naramata Road to the Naramata Water Service Area. Two land use bylaw amendment items on small-scale multi-unit housing and development permit area designations were postponed to the next meeting due to time constraints. The committee also received the Q4 activity report for Planning and Development Services.

• Approved agenda for February 8, 2024 meeting (carried)
• Directed staff to hold Electoral Area Directors workshop on opting in to provincial Principal Residence Requirement for short-term rentals (carried)
• Postponed land use bylaw amendments for small-scale multi-unit housing to next meeting
• Postponed land use bylaw amendments for development permit area designations to next meeting
• Initiated petition to add Strata Lots 7, 8, 9, 10 & 11 at 4650 North Naramata Road to Naramata Water Service Area (carried)
• Adjourned meeting at 10:18 am (carried)

Schedule of Meetings

This is a procedural agenda item only. The Regional District of Okanagan-Similkameen board is meeting to review and adopt its schedule of meetings for 2024. No substantive decisions or discussions are listed.

• Adoption of the 2024 Schedule of Meetings

RDOS Board of Directors Meeting

The RDOS Board of Directors is meeting to vote on a range of rural land-use matters, including three development variance permits, several Official Community Plan and zoning bylaw amendments, and a subdivision servicing bylaw review. They will also consider awarding a household hazardous waste facility contract to GFL Environmental Services for about $105,000 per year, and allocating $232,650 in provincial housing funding.

• Development Variance Permit D2023.041-DVP for three retaining walls at 162 Saliken Drive (Area D) — recommended approval
• Development Variance Permit F2023.039-DVP for interior renovations at 2218 Sandstone Drive (Area F) — recommended denial
• Development Variance Permit F2023.042-DVP for an in-ground pool at 2204 Forsyth Drive (Area F) — recommended approval
• Adoption of Electoral Area E OCP Bylaw No. 3010, 2023 and Area D/I OCP & zoning amendments
• Household Hazardous Waste Facility Service Provider Contract to GFL Environmental Services, approx. $105,000/year for up to 5 years

The Board awarded a household hazardous waste contract to GFL Environmental Services and approved several Official Community Plan and zoning amendments. It denied two development variance permits and approved one for a swimming pool. The Board also authorized early approval for two protective service full-time equivalent positions.

• Awarded Household Hazardous Waste contract to GFL Environmental Services for approx. $105,000 per annum (Carried)
• Denied Development Variance Permit D2023.041-DVP for retaining walls at 162 Saliken Drive (Carried)
• Denied Development Variance Permit F2023.039-DVP for accessory building renovations at 2218 Sandstone Drive (Carried)
• Approved Development Variance Permit F2023.042-DVP for a swimming pool at 2204 Forsyth Drive (Carried)
• Adopted OCP Amendment Bylaw No. 2683.08 and Zoning Amendment Bylaw No. 2800.31 for Electoral Area I (Carried)
• Adopted OCP Amendment Bylaw No. 2603.24 and Zoning Amendment Bylaw No. 2800.30 for Electoral Area D (Carried)
• Approved Temporary Use Permit E2023.021 with conditions (Carried)
• Authorized early approval of two protective service full time equivalent requests (Carried)

OSRHD Board of Directors Meeting

The Okanagan-Similkameen Regional Hospital District Board will consider adopting the agenda and previous minutes, hear an update from Interior Health, and decide on the 2024 capital request. The board will vote on adding Interior Health capital requests to the 2024 operational hospital budget and on using the cash flow method for taxation.

• Adoption of agenda and November 16, 2023 minutes
• Delegation from Interior Health (Dan Goughnour, Madeleine Csillag-Wong, Lorne Sisley) providing an update
• 2024 Capital Request from Interior Health (IHA Report attached)
• Direct staff to add IHA capital requests to 2024 operational hospital budget
• Direct staff to tax using the cash flow method

The Board met to receive an update from Interior Health and provide direction to the CAO regarding the 2024 Capital Request budget. The meeting also included the adoption of the agenda and previous minutes.

• Adopted the January 18, 2024 meeting agenda
• Adopted the November 16, 2023 meeting minutes
• Provided direction to the CAO regarding the 2024 Capital Request budget

RDOS Board of Directors Meeting

The Regional District of Okanagan-Similkameen Board will consider its 2024-2028 Five Year Financial Plan (Bylaw No. 3053, 2024) for first reading, along with early budget approvals for specific items. The board will also vote on several development-related matters, including temporary use permits, a development variance permit, and official community plan and zoning bylaw amendments across multiple electoral areas. Consent agendas cover routine minutes and reports from committees and previous board meetings.

• First reading of 2024-2028 Five Year Financial Plan Bylaw No. 3053, 2024
• Denial of Development Variance Permit D2023.040-DVP for accessory building at 2131 Beaverdell Road
• Denial of Temporary Use Permits for tourist cabins (D2023.033-TUP) and RV dwelling at 2844 Gammon Road, Naramata (E2023.021-TUP)
• Approval of Temporary Use Permit H2023.030-TUP for vacation rental at 155 Airstrip Road, Eastgate
• Adoption of OCP and zoning bylaw amendments in Electoral Areas D, H, and I

The Board advanced the 2024-2028 Five Year Financial Plan to a first reading and approved various land use permits and bylaw amendments. The Board also resolved to oppose a gravel mining application in Summerland and adopted the Olalla Local Community Commission Repeal Bylaw.

• Read 2024-2028 Five Year Financial Plan Bylaw No. 3053 first time (19-1)
• Opposed gravel mining application for 27410 Garnett Valley Road in Summerland
• Denied Development Variance Permit D2023.040-DVP for 2131 Beaverdell Road
• Approved Temporary Use Permit E2024.021-TUP for 2844 Gammon Road
• Denied Temporary Use Permit H2023.030-TUP
• Adopted Olalla Local Community Commission Repeal Bylaw No. 2878, 2019
• Authorized boundary adjustment application for District Lot 941 and 2416 to proceed to ALC
• Scheduled public hearing for February 8, 2024 regarding Electoral Area 'I' OCP and Zoning amendments

Corporate Services Committee

The Corporate Services Committee meeting is largely procedural, with the only substantive item being a recommendation to close the meeting to the public under Community Charter sections covering labour relations, preliminary service negotiations, and confidential talks with senior governments. The agenda otherwise consists of adopting the agenda and adjourning.

• Closed session under Section 90(1)(c), 90(1)(k), 90(2)(b) of the Community Charter
• Closed session topics: labour/employee relations, preliminary regional service negotiations, confidential talks with provincial/federal governments

The committee adopted the meeting agenda and entered a closed session to discuss labour relations and preliminary service provisions. No substantive public decisions were recorded.

• Approved the meeting agenda
• Approved closing the meeting to the public for labour relations and government negotiations

Community Services Committee

The Community Services Committee will hear a presentation from Bart Walman, Manager of Government Relations at BC Transit, regarding transit services in the region. The agenda includes only this delegate presentation, along with routine approval of the agenda and adjournment.

• BC Transit presentation by Bart Walman, Manager of Government Relations
• Agenda adoption and meeting adjournment (procedural)

The committee met on January 18, 2024, to receive an update from BC Transit. No policy changes, budget approvals, or other substantive actions were decided during the meeting.

• Approved the meeting agenda
• Adjourned the meeting

Public Hearing

The Regional District of Okanagan-Similkameen is holding a public hearing to consider zoning application D2023.010-ZONE submitted by 1822 Enterprisees Ltd. The agenda contains only this single item, with no attached details or attachments available in the provided text.

• Public hearing for zoning application D2023.010-ZONE
• Applicant: 1822 Enterprisees Ltd.

Planning and Development Committee

The Planning and Development Committee will consider three items: initiating an amendment bylaw on prohibited public hearings, deciding whether to opt out of the provincial principal-residence requirement for short-term rentals, and requiring on-site parking at 300 Strayhorse Road. All are recommendations for committee action, not final decisions.

• Initiate Development Procedures Amendment Bylaw No. 2500.33 on prohibited public hearings
• Recommend not opting in to Short-Term Rental Accommodations Act principal-residence requirement for 2024-25
• Require on-site parking at 300 Strayhorse Road, Apex, per Okanagan Valley Zoning Bylaw No. 2800, 2022

The Regional District of Okanagan-Similkameen Planning and Development Committee voted to postpone its decision on whether to request the Minister of Housing to "opt-in" to the "Principal Residence Requirement" under the Short-Term Rental Accommodations Act for 2024-25. The postponement, carried with Directors Taylor, Monteith, and Miller opposed, moves the matter to the second meeting in February so staff can consult APCs and inform citizens. The committee also initiated Development Procedures Amendment Bylaw No. 2500.33 and eliminated the on-site vehicle parking requirement for 300 Strayhorse Road in Electoral Area "I".

• Adopted the January 18, 2024 agenda (carried)
• Initiated Development Procedures Amendment Bylaw No. 2500.33 (carried)
• Postponed decision on opting in to the Short-Term Rental Accommodations Act "Principal Residence Requirement" to the second February meeting (carried; opposed: Directors Taylor, Monteith, Miller)
• Eliminated on-site vehicle parking requirement for 300 Strayhorse Road, Electoral Area "I" (carried)
• Adjourned the meeting at 4:21 pm (carried)

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is meeting to consider and adopt its schedule of meetings for 2024. The agenda contains only this single procedural item, with no other business or attachments listed.

• Adoption of the 2024 Schedule of Meetings

Planning and Development Committee

The Planning and Development Committee is reviewing reports regarding the 2018-2022 and 2018-2023 Regional Snapshot. These items are presented for information only and do not require a decision.

• Review of 2018-2022 Regional Snapshot report
• Review of 2018-2023 Regional Snapshot report

The committee adopted the meeting agenda and reviewed a presentation on the 2018-2022 Regional “Snapshot”. No substantive policy or regulatory decisions were recorded.

• Approved the meeting agenda
• Discussed the 2018-2022 Regional “Snapshot” presentation

Public Hearing

This is a public hearing of the Regional District of Okanagan-Similkameen, scheduled for January 4, 2024, at 9:00 AM. The only agenda item is a bulletin board notice dated December 18, 2023, with no attachments or additional details provided. The agenda is otherwise procedural and contains no substantive decisions or discussions.

• Public Hearing - Bulletin Board Notice (2023-12-18)

Schedule of Meetings

The Regional District of Okanagan-Similkameen board is holding a short meeting with a single agenda item: adopting the 2024 schedule of meetings. No other business is listed, so the agenda is otherwise procedural.

• Adoption of the 2024 Schedule of Meetings (SOM)

RDOS Board of Directors Meeting

The Board of Directors is reviewing several land use applications and bylaw amendments across various Electoral Areas. Key discussions include a $150,000 contract change order for the Adra Tunnel and a joint $150,000 grant application for emergency services equipment.

• Development Variance Permit for a single detached dwelling at 75 Blacktail Road
• $150,000 contract change order for Adra Tunnel rehabilitation with T&A Rockworks Inc.
• $150,000 joint UBCM Emergency Support Services grant application
• Approval of South Okanagan Conservation Fund projects up to $212,450.25
• Bylaw amendments for Electoral Area H Official Community Plan and Zoning

The Board approved a $150,000 change order for the Adra Tunnel rehabilitation and up to $212,450.25 for South Okanagan Conservation Fund projects. Several land use permits and bylaw amendments were passed, and a joint grant application for emergency services was authorized.

• Approved Development Variance Permit A2023.045-DVP for a dwelling at 75 Blacktail Road
• Extended Temporary Use Permit C2022.022-TUP until July 4, 2024
• Read OCP and Zoning Amendment Bylaws for Electoral Area H a third time
• Read fire protection service area amendment bylaws 1310.04 and 1388.04 first, second, and third time
• Approved joint $150,000 UBCM CEPF grant application for emergency services
• Approved $150,000 plus taxes change order for T&A Rockworks Inc. (Adra Tunnel)
• Approved South Okanagan Conservation Fund project recommendations up to $212,450.25
• Adopted Bylaw No. 2702.01 and Terms of Reference for Oliver and District Recreational Advisory Committee

Environment and Infrastructure Committee

This is a procedural-only agenda for the Environment and Infrastructure Committee. The only actions are adopting the agenda, moving into a closed session under Section 90(1)(j) of the Community Charter, and adjourning. No substantive items are listed for public discussion.

• Adoption of the meeting agenda
• Closed session under Section 90(1)(j) of the Community Charter
• Adjournment

The Environment and Infrastructure Committee approved its agenda and held a closed session from 10:00 am to 10:30 am. The meeting then adjourned at 10:30 am. The minutes record no substantive public decisions, votes, or discussions.

• Agenda adopted (Carried)
• Meeting closed to public for closed session (Carried)
• Meeting adjourned at 10:30 am (Carried)

Corporate Services Committee

The Corporate Services Committee will receive an Indigenous learning session from Anona Kampe of Anona Fawn Consulting. Additionally, the Communications Supervisor will present on public engagement strategies.

• Indigenous learning session by Anona Kampe (Anona Fawn Consulting)
• Presentation on public engagement by the Communications Supervisor

The committee adopted the meeting agenda and received a presentation on public engagement. A scheduled delegation from Anona Fawn Consulting was postponed until the spring.

• Approved the January 4, 2024 meeting agenda (Carried)
• Postponed Anona Fawn Consulting delegation until spring