Peace River Regional District public meetings in 2023

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific actions, proposals, or reports are listed.

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to discuss and potentially decide on community halls insurance options, as outlined in report FN-EADC-003. The agenda also includes routine items such as adoption of minutes, correspondence, and a consent calendar with the committee's terms of reference.

• Community Halls Insurance Options report (FN-EADC-003)
• Attachment: Function 221, Bylaw No. 2453, 2021 SP Sub-Reg Rec and Cultural Services
• Draft minutes of November 23, 2023
• EADC Terms of Reference review

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to consider several funding allocation and grant requests, including for the Charlie Lake Fire Department, City of Dawson Creek, and community groups. They will also hear a delegation about redeveloping Rotary Recreation Park and review financial reports.

• Funding allocation request for Charlie Lake Fire Department Structure Protection Unit (CS-RBAC-081)
• Environmental Services funding committals for 2024 projects (ENV-RBAC-069)
• Grant request from City of Dawson Creek (FN-RBAC-276)
• Grant request from Pine Valley Seniors Association (FN-RBAC-280)
• Delegation from South Peace Mile Zero Park Society re: Rotary Recreation Park redevelopment

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear presentations from PSD City Wide on asset management and state of infrastructure, and from TC Energy/Coastal GasLink on the Phase 2 project update. The committee will also discuss a report on the Peace River Local Government Association. No decisions are listed on the agenda; items are for discussion and information.

• Presentation by PSD City Wide on asset management planning and state of infrastructure
• Presentation by TC Energy/Coastal GasLink on Coastal GasLink Phase 2 project update
• Discussion of Peace River Local Government Association (report DR-COW-001)

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items including delegations on a provincial carbon capture offset protocol and a seniors' housing crisis, as well as several reports and bylaws. Decisions will be made on contract awards, zoning amendments, and policy updates. The agenda also includes routine items such as minutes, correspondence, and consent calendar approvals.

• Delegation from Ministry of Environment on draft Carbon Capture and Sequestration Offset Protocol
• Delegation from Save Our Northern Seniors on housing crisis for BC seniors
• Contract award for RFP 03-2023 PRRD Fleet Purchase
• Zoning Amendment Bylaw No. 2517, 2023 (2nd reading)
• OCP and Zoning Amendment Bylaws No. 2534 & 2535, 2023 (1st and 2nd readings)

Regional Parks Committee

The Regional Parks Committee is meeting to elect a chair and vice-chair, adopt minutes, and consider several reports. Key items include a contract extension for Swan Lake Weir maintenance, a recreational trails grant for Bear Mountain Nordic Ski Association, Growing Communities Fund allocations, and the draft 2024 budget for regional parks, which includes supplemental funding requests for trail design, bleacher repair, engineering services, and a ride-on lawn mower.

• Swan Lake Weir Operating Agreement for Services Extension (ENV-RPC-001)
• 2024 Recreational Trails Grants-in-Aid – Bear Mountain Nordic Ski Association (FN-RPC-006)
• Growing Communities Fund Allocations – Regional Parks (CS-RPC-035)
• Function 200 Regional Parks Draft 2024 Budget (CS-RPC-034)
• Supplemental requests: Blackfoot trail design, Spencer Tuck design study, North Peace bleacher repair, engineering services, ride-on lawn mower

North Peace Leisure Pool Commission

The agenda for the North Peace Leisure Pool Commission meeting on 2023-12-05 contains only boilerplate interface text from the eSCRIBE software and no actual agenda items. No decisions or discussions are listed.

Invasive Plant Monitoring Advisory Committee

The Invasive Plant Monitoring Advisory Committee is meeting to adopt minutes, receive verbal updates from members and a contractor, and review the draft 2024 Strategic Plan and the draft 2023 Annual Workplan. The agenda is largely routine, with no major decisions or public hearings listed.

• Draft 2024 Strategic Plan and Profile (15NOV23)
• 2023 Invasive Plant Annual Report (DRAFT)
• Verbal contractor report from Mike Pangman, MGP Contracting
• Adoption of minutes from December 6, 2022 meeting
• Review of Monitoring Committee Terms of Reference

Chetwynd Civic Properties Commission

The agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on 2023-11-28 contains only placeholder text and no substantive items. The document is essentially empty of any decisions, discussions, or agenda topics.

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review the 2024 draft budget for Electoral Area Administration, consider funding requests for fire departments and various community grants, and discuss a policy amendment for recreational and cultural grants. The agenda also includes routine items like adopting minutes and correspondence.

• Function 120 Electoral Area Administration 2024 Budget Review (DR-RBAC-028)
• Funding Request – Chetwynd Fire Tender (CS-RBAC-080)
• Charlie Lake Fire Department Funding Allocations (CS-RBAC-079)
• Grant requests from Peace Liard Community Futures, Chetwynd Communications Society, Groundbirch Cemetery Committee, Step Up 'N' Ride Society
• Rural Recreational and Cultural Grants-in-Aid Policy Amendment (FN-RBAC-275)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to discuss routine business, including reports on North Peace Fall Fairgrounds well deficiencies and the Charlie Lake Sewer Mainline Infrastructure Project close-out. The agenda also includes adoption of minutes, correspondence, and a consent calendar with updates from the UBCM Electoral Area Rep and the committee's terms of reference.

• North Peace Fall Fairgrounds Well Deficiencies report (ENV-EADC-035)
• Charlie Lake Sewer Mainline Infrastructure Project Close Out Report (ENV-EADC-034)
• Draft minutes of October 19, 2023
• UBCM Electoral Area Rep Update (consent calendar)
• EADC Terms of Reference (consent calendar)

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting by teleconference to handle routine procedural items: electing a chair and vice-chair, adopting the agenda and draft minutes from November 2, 2023, and receiving a notice about a closed committee meeting. The agenda also includes reviewing the committee's terms of reference. No substantive decisions or proposals are listed.

• Election of Chair and Vice-Chair
• Adoption of draft minutes from November 2, 2023
• Notice of closed committee meeting (CS-NPLFRC-026)
• Review of committee terms of reference (May 2023)

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to consider a revenue anticipation borrowing resolution and the 2024 provisional budget. They will also hear a Northern Health update on the Dawson Creek Hospital project and receive information items on capital planning and health workforce recruitment. The meeting includes a closed session.

• Revenue Anticipation Borrowing Resolution No. 83, FN-RHD-027
• 2024 Regional Hospital District Provisional Budget, FN-RHD-028
• Northern Health update on Dawson Creek Hospital project
• Information items: 2023-24 Capital Plan Update, clinical and physician recruitment/retention
• Closed session notice ADM-RHD-019

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole meets to hear delegations on the health care scholarship program and the regional growth strategy, and to review a draft operating reserves policy. The meeting is informational and discussion-focused, with no final decisions listed on the agenda.

• Delegation from Northern Health on PRRD Health Care Scholarship Annual Report
• EcoPlan International presentation on Regional Growth Strategy project overview
• Draft Operating Reserves Policy FN-COW-009 for review

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items, including a temporary use permit for a 200-300 person worker camp, two zoning amendment bylaws, several funding agreements, and a revenue anticipation borrowing bylaw. The board will also hear delegations on wildlife habitat funding and a Section 57 notice, and will receive reports on 911 services and other administrative matters.

• Temporary Use Permit No. 23-002 for a 200-300 person worker camp on PID 030-430-381
• Development Variance Permit No. 23-005 to increase accessory building floor area from 232 m² to 669 m² on PID 013-551-841
• Funding agreements with Tumbler Ridge Museum Foundation, Fort St. John Public Library Association, and Tumbler Ridge Global Geopark Society
• Zoning Amendment Bylaw No. 2524, 2023 (adoption) and Bylaw No. 2532, 2023 (first and second readings)
• 2024 Revenue Anticipation Borrowing Bylaw No. 2537, 2023

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting to handle routine procedural items: adopting the agenda and minutes from August 9, 2023, receiving a notice of a closed meeting, and reviewing its terms of reference. No major decisions or public hearings are listed.

• Notice of Closed NPLFRS Committee Meeting – November 2, 2023 (CS-NPLFRC-025)
• Draft minutes of August 9, 2023
• Terms of Reference (May 2023)

Board Meeting

The Regional Board is reviewing various reports, including a telecommunications tower siting application and a feasibility study for the North Peace Fall Fairgrounds. The meeting also includes discussions on solid waste recommendations, a community centre agreement, and a proposed service boundary amendment for the North Peace Leisure Pool.

• Telecommunications Tower Siting Application (File No. 23-072 COMM)
• North Peace Fall Fairgrounds Feasibility Study contract award (RFP No. 32-2023)
• North Peace Leisure Pool Service Boundary Amendment Bylaw No. 2531, 2023
• Kelly Lake Community Centre Use Funding and Occupancy Agreement
• Development Variance Permit No. 23-005 for PID 013-551-841

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only procedural boilerplate with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

Health Care Scholarship Committee

The Health Care Scholarship Committee is meeting to review a proposed exception to the 2023 Hudson's Hope high school scholarship, along with routine items like minutes, correspondence, and committee documents. The agenda is mostly procedural, with the main substantive item being the scholarship exception.

• 2023 Hudson's Hope PRRD Health Care High School Scholarship Exception (FN-HCSC-014)
• Thank-you letters from Northern Lights College Foundation
• Draft minutes of April 21, 2023
• Health Care Scholarship Committee Terms of Reference
• Health Care Scholarship Matrix

Electoral Area Directors Committee

The Electoral Area Directors Committee is reviewing several infrastructure and policy reports. Key discussions include the Charlie Lake Sewer Capital Improvement Plan and the Site C Regional Legacy Benefits Policy.

• McElhanney presentation regarding engineering services for Charlie Lake Sewer
• Charlie Lake Sewer Capital Improvement Plan (ENV-EADC-033)
• Charlie Lake Hydrology Assessment (ENV-EADC-032)
• Site C Regional Legacy Benefits Policy (FN-BRD-230)
• Future considerations for the North Pine TV Tower (ENV-EADC-031)

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to review reports on 2023 solid waste projects, the proposed relocation of Hudson's Hope's unattended recycling depot, and solid waste agreements with member municipalities. They will also consider a recommendation from the Public and Technical Stakeholder Committee from September 28, 2023. The agenda includes routine items like adoption of minutes and new business.

• 2023 Solid Waste Project Update (ENV-SWC-137), including Chetwynd Landfill site selection overview
• Relocation of Hudson's Hope Unattended Recycling Depot (ENV-SWC-138)
• Solid Waste Agreements with Member Municipalities (ENV-SWC-139)
• Public and Technical Stakeholder Committee Recommendation from Sept 28, 2023 (ENV-SWC-140)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is scheduled to discuss the draft Building Bylaw and receive updates on STARS projects. The meeting also includes a presentation on cultural safety from Maugwa Clan Energy and a discussion regarding the Peace River Local Government Association. No specific votes or dollar amounts are listed in the agenda text.

• Discussion of the Draft Building Bylaw presented by Development Services
• Update on latest STARS projects from provincial liaisons
• Presentation on Cultural Safety Graphic by Maugwa Clan Energy
• Discussion on the Peace River Local Government Association (DR-COW-001)

Board Meeting

The Peace River Regional District Board is meeting to consider a range of reports and bylaws, including third reading of OCP and zoning amendment bylaws, a water conservation plan, and several contract awards. They will also hear a delegation from local search and rescue groups about funding support and review various correspondence and committee recommendations.

• Third reading of OCP and Zoning Amendment Bylaws Nos. 2527 and 2528, 2023 (PRRD File No. 23-010)
• Contract award for a portable spare fire radio repeater (CS-BRD-242)
• Development Variance Permit No. 23-005 to increase accessory building floor area from 232 m² to 669 m² (PID: 013-551-841)
• Peace River Regional District Water Conservation Plan (ENV-BRD-151)
• Growing Communities Fund Allocation Opportunities (FN-BRD-225)

Regional Hospital District Board Meeting

The Peace River Regional District's Regional Hospital District Board is holding a regular meeting. The agenda is largely procedural, covering call to order, adoption of minutes, and reports. The only substantive item is correspondence from Northern Health regarding a Memorandum of Understanding with the Northern Rockies Regional Municipality.

• Correspondence: Northern Health letter to Northern Rockies Regional Municipality re: Hospital District MoU
• Adoption of draft minutes from August 17, 2023

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate and no substantive items for decision or discussion.

Solid Waste Public and Technical Stakeholder Committee

The Public and Technical Stakeholder Committee is meeting to review the Peace River Regional District's 2022 Regional Solid Waste Management Plan and the 2024 Solid Waste Department Strategic Plan. The agenda also includes routine items such as adoption of minutes, correspondence, and new business. No decisions are listed; the meeting appears focused on discussion and information sharing.

• Review of 2022 Regional Solid Waste Management Plan (ENV-PTSC-001)
• Review of 2024 Solid Waste Department Strategic Plan (ENV-PTSC-002)
• Terms of Reference for the committee (Nov 2022 final) listed for information

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on September 26, 2023, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear a delegation from the BC Energy Regulator (formerly BCOGC) on its activities, and to discuss a report on the Peace River Local Government Association. The agenda is otherwise routine, with no votes or decisions listed.

• Delegation from BC Energy Regulator on orphan well and restoration activities
• Discussion of Peace River Local Government Association (report DR-COW-001)

Board Meeting

The Peace River Regional District Board is meeting to consider several land-use items, including three zoning amendment bylaws, multiple development variance permits, a temporary use permit, and a subdivision within the Agricultural Land Reserve. The board will also decide on awarding contracts for finance software and consulting, and discuss correspondence on solid waste, wildfire response, and a fair society's concerns. The agenda includes routine items like minutes, appointments, and a strategic plan update.

• Zoning Amendment Bylaws No. 2505, 2524, and 2526 for third reading and adoption
• Development Variance Permits No. 23-004 and 23-005
• Temporary Use Permit No. 23-002
• Subdivision within the ALR (File No. 23-004 SUB, ALC ID 68838)
• Award of contracts for finance software and consulting (FN-BRD-229)

Public Hearing

The Peace River Regional District is holding a public hearing to receive input on proposed Official Community Plan and Zoning Amendment Bylaws No. 2527 and 2528, 2023. The hearing includes statements, summaries, and public comment periods. No decision is made at this hearing; it is for public input only.

• OCP Amendment Bylaw No. 2527, 2023
• Zoning Amendment Bylaw No. 2528, 2023
• Public hearing notice and map included
• Written comments from the public to be received
• Comments from applicant and public scheduled

The Peace River Regional District held a public hearing on the proposed OCP and Zoning Amendment Bylaws 2527 and 2528 for Lot B, Section 35, Township 83, Range 19, W6M. Applicants and members of the public presented comments, primarily concerning access and neighbourhood character. The Chair terminated the hearing at 6:17 pm with no decision recorded.

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review reports and decide on several grant requests, including one for an electrical extension and three for community organizations. They will also follow up on solid waste bins for Kelly Lake. The agenda is mostly routine administrative business, with no major policy decisions listed.

• Solid Waste Bins for Kelly Lake – Follow Up (ENV-RBAC-067)
• Grant Request – Electrical Extension for B Hagen (FN-RBAC-261)
• Grant Request – Rotary Club of Dawson Creek Sunrise (FN-RBAC-262)
• Grant Request – The King's Valley Christian Camp Society (FN-RBAC-263)
• Grant Request – Peace Liard Regional Arts Council (FN-RBAC-264)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to hear a grant writer services update, review reports on rural subdivision and drainage, well testing at the North Peace Fall Fair Grounds, and a contract extension for grant writing services. The Agriculture Advisory Committee history report is deferred to this meeting. The agenda also includes routine items like minutes adoption and correspondence.

• Grant Writer Update presentation by Clear Course (Dawn Johnson, Monica Sander Burns, Vanessa Carrington)
• Rural Subdivision and Drainage report (DS-EADC-024)
• North Peace Fall Fair Grounds Well Testing Report (ENV-EADC-030) with pump test results
• PRRD Grant Writing Services Contract Extension (ADM-EADC-056)
• History of the Agriculture Advisory Committee report (DS-EADC-022) deferred to this meeting

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on 2023-08-22 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The commission met to handle procedural matters. The body accepted the agenda for the August 22, 2023 meeting and approved the minutes from the June 6, 2023 meeting. Reports R-1 through R-4 were received for approval.

• Approved August 22, 2023 agenda
• Approved June 6, 2023 meeting minutes
• Received reports R-1 through R-4 for approval

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to receive three presentations: findings from the 2023 spring wildfire after-action review, a project update from TC Energy's Nova Gas Transmission Ltd (NGTL), and a briefing from the Dawson Creek RCMP. No decisions or votes are listed on the agenda; it is primarily an information and discussion session.

• Delegation: Logic League Consulting Ltd. on 2023 Spring Wildfire After-Action Findings (10:00 am)
• Delegation: TC Energy's Nova Gas Transmission Ltd (NGTL) Project Update (10:20 am)
• Delegation: Dawson Creek RCMP briefing by invitation of the Board (10:40 am)

Board Meeting

The Peace River Regional District Board is meeting to consider reports on wildfire response, sustainable access for Old Fort residents, and several land-use applications. They will also vote on contract awards, budget amendments, and bylaw readings, including a proposed repeal of the Special Events Permit Bylaw.

• Spring 2023 PRRD Wildfires After-Action Report (CS-BRD-239)
• Sustainable Access for Old Fort Residents report (DR-BRD-067)
• Contract Award – Rolla Dyke Decommissioning Construction Design (ENV-BRD-148)
• Contract Award – Rose Prairie Water Treatment Detailed Engineering (ENV-BRD-149)
• Zoning Amendment Bylaw No. 2529, 2023 – 1st and 2nd reading (DS-BRD-326)

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to hear a delegation from Northern Health about the Dawson Creek District Hospital and capital planning, and to review a proposed memorandum of understanding between Northern Health and regional hospital districts. The board will also adopt minutes from its July 20, 2023 meeting. No other substantive decisions are listed on the agenda.

• Delegation from Northern Health on Dawson Creek District Hospital and capital planning/projects
• Review of Northern Health & Regional Hospital Districts MOU (unsigned draft, Oct 2023)
• Adoption of draft minutes from July 20, 2023 meeting

Public Hearing

The Peace River Regional District is holding a public hearing on Zoning Amendment Bylaw No. 2505, 2023, which proposes changes to zoning in the Buick Creek area. The hearing will include statements from the district, a summary of the proposal, comments from agencies and the public, and final comments from the applicant. No decision is made at the hearing; it is an opportunity for public input.

• Zoning Amendment Bylaw No. 2505, 2023
• Public hearing at Buick Creek Community Hall, 15288 Rodeo Road, Buick, BC
• Comments from agencies and municipalities received
• Written and oral comments from the public accepted
• Application 23-001 ZN

The Peace River Regional District conducted a public hearing regarding a zoning amendment for District Lot 2485 Peace River District. No members of the public attended and no written comments were received. The minutes do not record a final decision on the bylaw.

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on two proposed zoning bylaw amendments (Nos. 2524 and 2526, 2023). The hearing will follow the statutory process, including statements, agency comments, and public input, before the board considers the amendments.

• Zoning Bylaw Amendment No. 2526, 2023 (RZ1343)
• Zoning Bylaw Amendment No. 2524, 2023 (RZ1343_Wade)
• Public hearing at Charlie Lake Community Hall, 12717 Charlie Lake Hall Avenue
• Comments from agencies, municipalities, and the public will be heard

The Peace River Regional District held a public hearing to receive comments on Proposed Zoning Amendment Bylaw No. 2526, 2023. Public comments were recorded in opposition to the proposal. No formal decision was made during this hearing.

• Public hearing conducted for Proposed Zoning Amendment Bylaw No. 2526, 2023

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee met via teleconference on August 9, 2023. The agenda included the adoption of minutes from May 2, 2023, and a review of the committee's 2022/2023 recommendations. The meeting also noted a closed session scheduled for the same date and provided the committee's Terms of Reference for information.

• Adoption of Draft Meeting Minutes from May 2, 2023
• Review of Committee 2022/2023 Recommendations (CS-NPLFRC-023)
• Notice of Closed NPLFRS Committee Meeting on August 9, 2023 (CS-NPLFRC-022)
• Information item: North Peace Leisure Facility Replacement Steering Committee Terms of Reference

The committee adopted the August 9, 2023 agenda and the May 2, 2023 meeting minutes. Members received a report reviewing the committee's 2022/2023 recommendations for information. The committee recessed into a closed session to discuss facility configuration and fund reallocation.

• Adopted August 9, 2023 Meeting Agenda (Carried)
• Adopted May 2, 2023 Meeting Minutes (Carried)
• Received Report CSNPLFRC-023 Review of Committee 2022/2023 Recommendations for information (Carried)
• Approved recess to a Closed Meeting to discuss facility configuration and fund reallocation (Carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to consider six grant requests, a change in Community Works Fund allocations, a reallocation for the Moberly Lake Community Hall repairs, and a returned grant commitment. The agenda also includes routine items like adopting minutes and a consent calendar.

• Grant requests from Northern Lights College Foundation, South Peace District Crime Prevention Association, Charlie Lake Community Club, Peace River Regional Cattlemen's Association, and Chetwynd Public Library Association
• Community Works Fund change in funding and unspent allocations (FN-RBAC-255)
• Reallocation of funds for Moberly Lake Community Hall Critical Repairs Project (CS-RBAC-075)
• Grant commitment return from Peace Region Internet Society (FN-RBAC-252)
• June 2023 Financial Reserves report (FN-RBAC-251)

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific projects, contracts, or policy matters are listed.

The Commission voted to permanently decommission the hot tub and sell its filtration system. It also approved replacing the chlorine gas system with a chlorine puck system to improve safety and reduce costs. Additionally, the board ratified free swims for wildfire evacuees and transitioned to online agenda packages.

• Ratified June 12, 2023 email vote for free public swims for evacuees (Carried)
• Approved permanent decommissioning of the hot tub and closure during September shutdown (Carried)
• Directed staff to remove and sell the hot tub filtration system (Carried)
• Approved replacing the chlorine gas system with a chlorine puck system for under $25,000 (Carried)
• Approved transition from printed to online meeting agenda packages (Carried)
• Adopted June 6, 2023 meeting minutes (Carried)

Broadband Internet and Mobility Committee

The Broadband Internet and Mobility Committee is meeting to discuss rural broadband connectivity. They will hear a presentation from i-Valley on high-speed internet for underserved areas, review a report on property taxation of telecommunications towers, and consider a Northern BC connectivity benefits study. The meeting also includes routine items like adopting minutes and a closed session.

• i-Valley presentation on rural community broadband (10:00-11:00 am)
• Report on property taxation of telecommunications towers (FN-BIMC-001)
• Northern BC Connectivity Benefits Study for information
• Review of committee Terms of Reference
• Notice of closed session (ADM-BIMC-016)

The Broadband Internet and Mobility Committee appointed Director Marcel Woodill as Acting Chair and adopted the minutes from the January 25, 2023 meeting. The committee also received a presentation from i-VALLEY regarding open-access rural broadband solutions and the SABRE system for underserved areas.

• Appointed Director Marcel Woodill as Acting Chair (Carried)
• Adopted the July 26, 2023 meeting agenda (Carried)
• Adopted the January 25, 2023 meeting minutes (Carried)

Regional Hospital District Board Meeting

The Peace River Regional District Hospital Board is meeting to consider a capital expenditure bylaw (No. 209, 2023) that would fund a Northern Health request for a patient monitoring system at Dawson Creek and District Hospital. The board will also adopt minutes from its June 8, 2023 meeting and handle routine procedural items.

• Consideration of PRRHD Capital Expenditure Bylaw No. 209, 2023 (three readings and adoption)
• Northern Health 2023 Capital Grant Request
• Northern Health 2023 Bylaw Request for DCH Patient Monitoring System
• Adoption of draft minutes from June 8, 2023

Board Meeting

The Peace River Regional District board is meeting to hear a project update from TC Energy on the Coastal GasLink pipeline, and to consider several staff recommendations including a feasibility study for a regional fire training centre, contract awards for a regional growth strategy and climate action planning, and a building inspection agreement with the District of Mackenzie. The board will also consider zoning and ALR applications, financial updates, and various committee recommendations.

• TC Energy delegation on Coastal GasLink project update
• RFP Award 54-2023 Regional Growth Strategy
• RFP Award 57-2023 Climate Action Planning
• Regional Fire Training Centre Feasibility Study Final Report
• Zoning Amendment Bylaw No. 2526, 2023 (1st and 2nd readings)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear two delegations: one on a regional fire training centre feasibility study and another on northeast land transfers related to Treaty Land Entitlement, Site C agreements, and other agreements. No reports or decisions are listed on the agenda; the meeting consists of presentations and discussion.

• Delegation from Transitional Solutions Inc. on Regional Fire Training Centre Feasibility Study
• Delegation from Ministry of Indigenous Relations and Reconciliation on Northeast Land Transfers: Treaty Land Entitlement, Site C Agreements, Blueberry Implementation Agreement, Treaty 8 LOA's
• Meeting held at 1981 Alaska Avenue, Dawson Creek, BC

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to review reports on cleanup programs, a 2023 leachate spill at Bessborough Landfill, Kelly Lake cleanup, 2023 solid waste projects, and closed landfill permit status. The agenda is primarily informational and procedural, with no votes or decisions listed.

• Report on PRRD Clean Up Programs (ENV-SWC-132)
• 2023 Bessborough Leachate Spill report (ENV-SWC-133)
• Kelly Lake Cleanup report (ENV-SWC-134)
• 2023 Solid Waste Projects Update (ENV-SWC-135)
• Closed Landfills Permit Status Update (ENV-SWC-136)

The Solid Waste Committee recommended that the Regional Board authorize staff to develop a business case for revising the waste coupon program and research other local government waste models. The committee also recommended purchasing land for the Lone Prairie Transfer Station and abandoning permits for two closed landfills.

• Recommended Regional Board authorize staff to develop a business case to revise the coupon program (Carried)
• Recommended Regional Board authorize staff to research other local government solid waste program models (Carried)
• Received report on 2023 Bessborough Leachate Spill for information (Carried)
• Received report on Kelly Lake Cleanup for information (Carried)
• Recommended Regional Board authorize staff to investigate purchasing 1-1.5 acres of land (PID 006-154-620) for the Lone Prairie Transfer Station (Carried)
• Recommended Regional Board request to abandon permits for Hudson’s Hope (Permit 2897) and Mile 62 (Permit 6557) closed landfills (Carried)
• Adopted January 20, 2023 meeting minutes (Carried)

Special Rural Budgets Administration Committee Meeting

The Peace River Regional District's Special Rural Budgets Administration Committee is meeting to consider a funding allocation for critical repairs to the North Peace Fall Fair, as detailed in report ENV-RBAC-068. The agenda includes only this item, along with routine procedural matters.

• North Peace Fall Fair – Critical Repairs Funding Allocation (ENV-RBAC-068)

The Rural Budgets Administration Committee approved funding for health and safety upgrades at the North Peace Fall Fair Grounds. The funds are intended to support the 2023 fair, with an option to use the money for equipment rentals if repairs cannot be completed.

• Allocated $200,000 from Area B Peace River Agreement Funds for North Peace Fall Fair health and safety upgrades (Carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting on June 29, 2023, in Dawson Creek. The main item is a delegation from the Agriculture Land Commission (CEO Kim Grout and Chair Jennifer Dyson) via Zoom to discuss an ALC and OGC Delegation Agreement. The rest of the agenda is procedural (call to order, adoption of agenda, gallery comments, media questions, adjournment).

• Delegation from Agriculture Land Commission (Kim Grout, CEO; Jennifer Dyson, Chair) on ALC and OGC Delegation Agreement (10:00 am, via Zoom)

The Committee of the Whole adopted the meeting agenda. The session included a delegation from the Agriculture Land Commission to discuss a Delegation Agreement with the BC Energy Regulator.

• Adopted the June 29, 2023 Meeting agenda (Carried)

Board Meeting

The Peace River Regional District Board is meeting to decide on several items, including awarding a contract for a Community Wildfire Resiliency Plan, approving critical repairs and funding for the North Peace Fall Fair, and adopting multiple bylaws. The board will also hear delegations, receive correspondence, and review reports on topics such as Section 57 notices, a liquor license change, and the 2022 Development Cost Charge Report.

• RFP Award 11-2023 – Community Wildfire Resiliency Plan
• North Peace Fall Fair – Critical Repairs Plan and Funding Opportunities
• OCP and Zoning Amendment Bylaw Nos. 2512 & 2513, 2023 (3rd reading and adoption)
• Solid Waste Regulation and Fees Bylaw No. 2525, 2023
• Contract Award – Charlie Lake Infrastructure Invitation to Tender 43-2023

The Regional Board issued a public apology to Treaty 8 First Nations and the public regarding offensive comments made at a June 8 meeting. The Board also approved a letter of support for Halfway River First Nation's Treaty Land Entitlement.

• Issued public apology to Treaty 8 First Nations and public for offensive comments made June 8
• Approved letter of support for Halfway River First Nation's Treaty Land Entitlement
• Approved invitation to Halfway River First Nation for a Community to Community meeting
• Approved invitation to Doig River, Halfway River, Prophet River, and West Moberly Lake First Nations for a forum
• Authorized all Directors to attend BC Grain Producers Association AGM and Field Tour on July 12, 2023
• Adopted Committee of the Whole and Regional Board minutes from June 8, 2023

Special Committee of the Whole Meeting

The Board reiterated its decision to reject a Land Sharing Network proposal by SCION Strategies Ltd. The meeting was held primarily to allow remaining delegations and the public to express concerns regarding the proposal. One report on the Peace River Local Government Association was deferred.

• Confirmed decision not to support SCION Strategies Ltd. Land Sharing Network proposal
• Approved adoption of the June 28, 2023, Special Meeting Agenda
• Approved varying the agenda to move the delegation before gallery comments
• Approved extension of the 15-minute gallery comment time limit
• Deferred Peace River Local Government Association Discussion (DR-COW-001) to fall 2023

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review several grant requests, including from the Rotary Club of Dawson Creek, Rolla Community Cemetery Committee, Charlie Lake Elementary PAC, and Dawson Creek and District Stables and Arena Association. They will also discuss 2023 Rural Recreational and Cultural Grant-in-Aid allocations for Electoral Areas B, C, E, and sub-regional, and receive the May 2023 Financial Reserves report. The agenda includes standard procedural items like adoption of minutes and correspondence.

• Grant request from Rotary Club of Dawson Creek (FN-RBAC-244)
• Grant request from Rolla Community Cemetery Committee (FN-RBAC-245)
• 2023 Electoral Area B Rural Recreational and Cultural Grant-in-Aid Allocation (FN-RBAC-246)
• 2023 Rural Recreational and Cultural Grant-in-Aid Allocations Follow-Up (FN-RBAC-247)
• May 2023 Financial Reserves Report (FN-RBAC-243)

The Rural Budgets Administration Committee approved various grants for recreation, culture, and community projects across several electoral areas. The committee also denied several grant requests based on policy requirements regarding membership and organization type.

• Approved $121,476.86 for a Multi-Sport Community Court at Charlie Lake Elementary School
• Approved 2023 Electoral Area B grants for eight organizations, including $66,900 for Rock of Ages Bible Camp
• Approved $5,000 grant to Rotary Club of Dawson Creek for electronic equipment
• Approved $4,500 multi-year grant for Rolla Community Cemetery Committee lawn maintenance
• Approved $32,403 for Cecil Lake Recreation Commission outhouses and ball diamonds
• Approved $27,000 for Goodlow Community Club parking lot construction
• Approved $14,250 for North Peace Historical Society façade replacement
• Denied $112,684.50 request from North Peace Fall Fair Society pending engineering study

Electoral Area Directors Committee

The Electoral Area Directors Committee is holding a regular meeting with a standard agenda including adoption of minutes, reports, and new business. The agenda is largely procedural, with no specific substantive items detailed beyond the draft minutes from May 17, 2023, the EADC diary, and terms of reference.

• Adoption of draft minutes from May 17, 2023
• Review of EADC diary
• Review of EADC terms of reference

The Committee adopted the agenda and the amended minutes from the May 17, 2023 meeting. Directors discussed adding structural protection systems and wildfire funding to the agenda but decided to consult staff at a separate meeting on June 26, 2023 instead.

• Adopted June 23, 2023 agenda
• Adopted May 17, 2023 meeting minutes as amended

Emergency Executive Committee

The Peace River Regional District Emergency Executive Committee met on June 20, 2023, to review 2023 Search and Rescue Grant Applications. The agenda includes the adoption of minutes from February 1, 2023, and the review of grant applications from three local societies. No specific dollar amounts or final decisions are listed in the agenda text.

• Review of 2023 Search and Rescue Grant Application (FN-EEC-005)
• Grant Application from North Peace Search and Rescue Society
• Grant Application from South Peace Emergency Response Team
• Grant Application from Tumbler Ridge Search and Rescue Society
• Adoption of Emergency Executive Committee Terms of Reference (Bylaw 1598, 2005 and Bylaw 1599, 2005)

The Emergency Executive Committee agreed to review 2023 Search and Rescue grant applications for recommendation to the Regional Board. The committee also authorized staff to contact Chetwynd Search and Rescue regarding a missing 2023 application.

• Approved review of 2023 Search and Rescue Grant applications for Regional Board recommendation
• Approved appointment of one Committee member to chair the grant allocation meeting
• Authorized staff to contact Chetwynd Search and Rescue regarding their missing 2023 grant application
• Recommended that the Regional Board invite Chetwynd Search and Rescue to apply for the 2024 grant allocation
• Adopted February 1, 2023, meeting minutes

Public Hearing

The Peace River Regional District is holding a public hearing to discuss Zoning Amendment Bylaw No. 2518, 2023 and OCP & Zoning Amendment Bylaw No. 2512 & 2513, 2023. The agenda includes presentations on the proposed amendments, summaries of application procedures, and reviews of comments from agencies, municipalities, and the public. The session concludes with final comments from applicants and attendees before adjournment.

• Zoning Amendment Bylaw No. 2518, 2023 (File 23-004)
• OCP & Zoning Amendment Bylaw No. 2512 & 2513, 2023 (File 22-007)
• Review of comments received from agencies and municipalities
• Review of written comments from the public
• Final comments from applicants and public hearing attendees

The board held a public hearing to receive comments on a proposed zoning amendment for a property owned by Daniel and Nancy Desjarlais. No decision was recorded in the minutes; the meeting served as a forum for staff summaries and public testimony.

Committee of the Whole Meeting

The Committee of the Whole adopted the meeting agenda and heard a delegation regarding the Treaty Land Sharing Network. The meeting was adjourned early after the City of Fort St. John Fire Chief advised that the number of attendees exceeded fire regulations.

• Adopted the June 8, 2023 meeting agenda (Carried)
• Approved varying the agenda to bring forward the Treaty Land Sharing Network delegation (Carried)
• Deferred delegation from Landry Women's Institute and Nor' Pioneer Women's Institute
• Deferred Peace River Local Government Association Discussion (DR-COW-001)

Regional Hospital District Board Meeting

The Peace River Regional District's Regional Hospital District Board is meeting on June 8, 2023, in Fort St. John. The agenda is largely procedural, covering adoption of minutes, reports, bylaws, and a recess to closed session. No substantive decisions or dollar amounts are listed in the public agenda.

• Adoption of draft minutes from May 18, 2023
• Notice of closed session (ADM-RHD-017)
• Meeting held at Pomeroy Hotel and Conference Centre, 11308 Alaska Road, Fort St. John

The Board adopted the meeting agenda and the minutes from May 18, 2023. The Board then recessed to a closed meeting to discuss closed meeting minutes and negotiations with the Provincial Government regarding the Dawson Creek and District Hospital Project.

• Adopted June 8, 2023 meeting agenda (Carried)
• Adopted May 18, 2023 meeting minutes (Carried)
• Recessed to closed session to discuss Dawson Creek and District Hospital Project negotiations and closed meeting minutes (Carried)

Board Meeting

The Peace River Regional District Board is meeting to handle routine business, including adopting minutes, receiving correspondence, and reviewing committee recommendations. Key items include first and second readings of a zoning amendment bylaw, third reading and adoption of another zoning bylaw, and awarding a contract for a new landfill feasibility study. The board will also review its 2023-2026 strategic plan and may go into closed session.

• Zoning Amendment Bylaw No. 2524, 2023 (File 23-006) – first and second readings
• Zoning Amendment Bylaw No. 2522, 2023 (File 23-005) – third reading and adoption
• RFP Award 20-2023 New Landfill Feasibility Study
• 2023-2026 Strategic Plan review
• Request for letter of support for Rising Above Ministries from BC Hydro GO Fund

The Regional Board approved several service contracts, including a landfill feasibility study and a collaborative accessibility strategy. The Board also established a priority ranking for minister meetings at the 2023 UBCM Convention and authorized a letter of support for Rising Above Ministries.

• Awarded RFP 20-2023 to Tetra Tech Canada Inc. for Chetwynd Landfill replacement project ($550,000)
• Awarded contract to Urban Matters CCC Ltd. for collaborative accessibility strategy (PRRD share estimated at $30,000)
• Authorized letter of support for Rising Above Ministries grant application (up to $10,000)
• Authorized rental and tipping of solid waste bins for illegal dumping clean-up at Kelly Lake
• Waived quote requirement for McLeod Recreation and Social Services Society roof replacement grant
• Authorized procurement of board governance training for non-profit groups in Electoral Area D
• Approved priority ranking for six Minister meetings at the 2023 UBCM Convention
• Authorized resolution requesting BC Wildfire Service use Coulson Aviation

Public Hearing

The Peace River Regional District is holding a public hearing to receive input on Zoning Amendment Bylaw No. 2522, 2023. The hearing will include statements on the process, a summary of the proposed amendment, and comments from agencies, the public, and the applicant. Two public comments have been received.

• Zoning Amendment Bylaw No. 2522, 2023
• Public hearing held at Pomeroy Hotel and Conference Centre, 11308 Alaska Road, Fort St. John, BC
• Two public comments received
• Comments from agencies and municipalities received

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific projects, contracts, or resolutions are listed.

The Civic Properties Commission approved an operating bid for the Chetwynd and District Rec Centre Concession. The lease is awarded to Don Bombuwala of Papa Don’s PIZZA Pvt. Ltd and is scheduled to begin on July 2, 2023.

• Approved three-year lease of Chetwynd and District Rec Centre Concession to Don Bombuwala of Papa Don’s PIZZA Pvt. Ltd
• Accepted June 6, 2023 meeting agenda
• Accepted minutes from April 4 and May 2, 2023 meetings
• Received reports R-1 through R-4 for approval

North Peace Leisure Pool Commission

This is the agenda for the North Peace Leisure Pool Commission meeting on June 6, 2023. The agenda contains only boilerplate interface text and no listed agenda items, decisions, or discussion topics. The meeting appears to be procedural with no substantive business detailed.

The North Peace Leisure Pool Commission ratified a previous email vote to provide free public swims for evacuees. Commissioners also reviewed a report on public shower usage and determined that current rates and access policies remain acceptable.

• Ratified unanimous May 16, 2023 email vote for Community to Community Free Public Swim for evacuees (Carried)
• Adopted agenda as presented (Resolution No. 47/23)
• Adopted April 4, 2023 meeting minutes as amended (Resolution No. 48/23)
• Adopted amended April 4, 2023 Aquatics Manager Report and statistics (Resolution No. 49/23)
• Decided to maintain current protocols for notifying Commissioners of pool closures
• Determined current public shower rates are acceptable
• Decided to keep the Lost and Found bin in its current location

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to handle routine procedural items and one substantive report: a 2023 Memorandum of Understanding renewal with Northern Health and regional hospital districts. The board will also adopt minutes from its May 4 meeting and may address new business or correspondence.

• 2023 Memorandum of Understanding Renewal – Northern Health and Regional Hospital Districts (ADM-RHD-016)
• Adoption of Regional Hospital District Board draft minutes of May 4, 2023

The Peace River Regional Hospital District Board approved a Memorandum of Understanding with Northern Health and five other Regional Hospital Districts. This agreement establishes funding responsibilities for capital projects, equipment, and clinical information technology for health care services in Northern British Columbia.

• Approved 2023 Memorandum of Understanding renewal with Northern Health for a two-year term effective October 16, 2023
• Authorized the Chair to sign the Northern Health agreement
• Adopted the May 18, 2023 meeting agenda
• Adopted the May 4, 2023 meeting minutes

Board Meeting

The Regional Board approved the development of a construction design and procurement process for water treatment upgrades at the Rose Prairie Water Station. The Board also authorized pursuing approvals to harvest aquatic vegetation from Charlie Lake and Swan Lake. Additionally, a $62,000 assessment of a water well at the North Peace Fall Fairgrounds was approved.

• Approved construction design and procurement for Rose Prairie Water Station upgrades
• Approved $62,000 assessment of North Peace Fall Fairgrounds water well
• Authorized application to harvest aquatic vegetation from Charlie Lake and Swan Lake
• Approved North Peace Leisure Facility Replacement Steering Committee Terms of Reference
• Issued Letter of Support for CRTC Broadband Fund Transport
• Authorized Director Hiebert and Director Rose to attend Agriculture Safety Day
• Approved invitations to several First Nations for an Interprovincial Open House
• Authorized a request for TELUS to present projects in person before receiving support letters

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to consider several items, including the purchase of solid waste bins for Kelly Lake, allocations for rural recreational and cultural grants across multiple electoral areas, and grant requests from the Village of Pouce Coupe, North Peace 4-H District Council, and Buick Creek Community Club. The committee will also review an update on Peace River Agreement funds, COVID-19 Safe Re-Start grant funding, and the April 2023 financial reserves report. No decisions are recorded in the agenda; these are items for discussion and potential action.

• Solid waste bins for Kelly Lake (DR-RBAC-025)
• 2023 Rural Recreational and Cultural Grant-in-Aid allocations for Electoral Areas B, C, E, and Sub-Regional
• Grant requests: Village of Pouce Coupe, North Peace 4-H District Council, Buick Creek Community Club
• Peace River Agreement funds update (FN-RBAC-234)
• April 2023 Financial Reserves report (FN-RBAC-235)

The Rural Budgets Administration Committee approved various grant allocations for community organizations in Electoral Areas B, C, and E, as well as sub-regional grants. The committee also authorized funding for illegal dumping clean-up in Kelly Lake and board governance training for non-profits in Electoral Area D.

• Approved up to $10,000 for illegal dumping clean-up bins in Kelly Lake
• Approved grants for Electoral Area C including $22,600 for Lakepoint Golf and Country Club
• Denied grant requests from Hudson Hope Fall Fair, North Peace Fall Fair, and Peace Region Farmers Institute
• Approved sub-regional recreation grants, including $25,000 for Sunset Prairie Recreation Commission
• Approved Electoral Area E grants, including $20,000 for Chetwynd & District Rod & Gun Club
• Authorized $5,000 for board governance training for non-profits in Electoral Area D
• Approved $10,000 grant to the Village of Pouce Coupe for Canada Day celebrations
• Authorized $74,500 from COVID-19 Reserve Fund for software purchases

Electoral Area Directors Committee

This is the agenda for the Electoral Area Directors Committee meeting on May 17, 2023. The committee will handle routine items such as adopting the agenda and minutes, hearing gallery comments, and reviewing correspondence and reports. No specific decisions or proposals are listed in the agenda text.

• Adoption of draft minutes from April 27, 2023
• Review of EADC Diary
• Review of EADC Terms of Reference

The committee discussed communication gaps and evacuation issues related to the 2023 North Peace wildfires. They recommended the Regional Board address these wildfires at a future Committee of the Whole meeting. Additionally, the committee sought a report on re-establishing the Agriculture Advisory Committee.

• Recommended Regional Board discuss 2023 North Peace Wildfires at a future Committee of the Whole Meeting (Carried)
• Recommended Regional Board authorize a report on re-establishing the Agriculture Advisory Committee for review on August 3, 2023 (Carried)
• Adopted April 27, 2023 meeting minutes (Carried)
• Adopted May 17, 2023 meeting agenda (Carried)

Board Meeting

The Peace River Regional District Board is meeting to review and decide on a range of items, including the 2022 draft financial statements, several zoning amendment bylaws, and various funding and contract awards. The agenda also includes delegations from the Agriculture Land Commission and the district's auditors, plus reports on broadband gaps, a fire tender contract, and a seniors' services funding proposal.

• 2022 PRRD draft financial statements presented by Beswick Hildebrandt Lund CPA
• Zoning Amendment Bylaw No. 2506 (3rd reading and adoption) and No. 2522 (1st and 2nd readings)
• Contract award for Chetwynd Fire Tender
• Authorization to apply for Enabling Accessibility funding for North Peace Leisure Pool
• Expressions of interest for PRRD Broadband and Cellular Gap Fulfilment

The Regional Board voted to proclaim May 17 as International Day Against Homophobia and Transphobia and recognize it via social media, with one director opposed. They also authorized development of a funding proposal for Seniors Aging in Place Support Services, approved carrying forward $111,000 in unspent health care scholarship grant funds, and directed staff to review the MOU with Northern Health regarding surplus funds. Several other reports and bylaws were discussed or deferred.

• Proclaimed May 17 as International Day Against Homophobia and Transphobia (carried, 1 opposed)
• Authorized development of information package and funding proposal for Seniors Aging in Place Support Services
• Approved carry-forward of $111,000 unspent health care scholarship grant funds to 2023/2024
• Directed no further payments to Northern Health until uncommitted balance below $10,000
• Authorized staff to review MOU with Northern Health to add surplus fund handling clauses
• Invited Saddle Hills County, County of Grande Prairie, and Clear Hills County to an Open House Meet and Greet
• Extended invitation to I-Valley to present at July 26 Broadband Internet and Mobility Committee meeting
• Authorized staff to bring back a report with list of ministers for UBCM Convention meeting requests

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to review and potentially adopt its 2022 draft financial statements, which will be presented by an external auditor. The agenda also includes routine items such as adopting the previous meeting's minutes and receiving correspondence. No other substantive decisions are listed on the agenda.

• Presentation of 2022 draft financial statements by Taylor Turkington of Beswick Hildebrandt Lund CPA
• Review of 2022 Peace River Regional Hospital District Financial Statements (FN-RHD-025)
• Review of 2022 PRRHD Audit Findings Letter
• Adoption of draft minutes from March 30, 2023

The board adopted the agenda and previous meeting minutes, then received a delegation from Beswick Hildebrandt Lund CPA presenting the draft 2022 financial statements. The board accepted the draft statements and approved them as final, authorizing the Chair and CFO to sign. No other substantive decisions were made.

• Adopted May 4, 2023 meeting agenda (carried)
• Adopted March 30, 2023 board meeting minutes (carried)
• Accepted draft 2022 Peace River Regional Hospital District Financial Statements (carried)
• Approved draft 2022 Financial Statements as final and authorized Chair and CFO to sign (carried)

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting to discuss the replacement of the leisure facility. The agenda includes adoption of previous minutes, a notice of a closed meeting, and the committee's terms of reference. No decisions are listed on the agenda.

• Adoption of draft minutes from March 22, 2023
• Notice of closed meeting (CS-NPLFRC-019)
• Review of committee terms of reference

The North Peace Leisure Facility Replacement Steering Committee adopted the May 2, 2023, agenda and the March 22, 2023, meeting minutes. The committee recessed into a closed session to discuss property acquisition and preliminary negotiations for a municipal service.

• Adopted May 2, 2023, Meeting Agenda (Carried)
• Adopted March 22, 2023, Meeting Minutes (Carried)
• Approved recess to a Closed Meeting for property acquisition and municipal service negotiations (Carried)

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission contains only boilerplate interface text and no substantive agenda items. No decisions, discussions, or proposals are listed.

The Commission adopted the meeting agenda and received reports R-1 through R-4 for approval. Minutes from the April 4, 2023 meeting were tabled for the next session.

• Approved the May 2, 2023 agenda
• Tabled April 4, 2023 meeting minutes
• Received reports R-1 through R-4 for approval

Rural Budgets Administration Committee

The Rural Budgets Administration Committee approved several grant requests and membership dues. It also requested additional data from the Peace River Cattlemen’s Association and deferred a related grant request.

• Approved $4,000 grant for hydro mainline extension at 19014 Hunter Avenue (CARRIED)
• Approved $700 grant for Chetwynd Communications Society AGM dinner (CARRIED)
• Approved $11,477.68 for Union of BC Municipalities membership dues (CARRIED)
• Approved $5,039.98 for Federation of Canadian Municipalities membership dues (CARRIED)
• Authorized letter to Peace River Cattlemen’s Association regarding one-year funding and data request (CARRIED)
• Deferred Peace River Regional Cattlemen's Association grant request to August 3, 2023 (CARRIED)
• Referred COVID-19 Safe Re-Start Grant Funding report back to staff for May 17, 2023 (CARRIED)
• Authorized 2023 Rural Recreational and Cultural Grants-in-Aid allocation meeting for Electoral Area B (CARRIED)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to review reports on natural gas expansion in Moberly Lake, water capital infrastructure for Rose Prairie, and aquatic vegetation harvesting plans for Charlie, Swan, and One Island Lakes. The agenda also includes a delegation from Zonal Ecosystems, adoption of prior minutes, and routine administrative items.

• Natural Gas Expansion in Moberly Lake report (ADM-EADC-054)
• 2023 Area B – Rose Prairie Water Capital Infrastructure report (ENV-EADC-028)
• Aquatic vegetation harvesting plans for Charlie, Swan, and One Island Lakes (ENV-EADC-029)
• Delegation from Zonal Ecosystems (Brian Patterson, R.P. Bio)
• Adoption of draft minutes from March 23, 2023

The committee recommended several water infrastructure upgrades for Area B and the Rose Prairie Water Station. It also recommended pursuing approvals and First Nations consultation for aquatic vegetation harvesting in Charlie, Swan, and One Island Lakes.

• Recommended Regional Board authorize assessment of North Peace Fall Fairgrounds water well (Carried)
• Recommended Regional Board approve construction design and procurement for Rose Prairie Water Station upgrades (Carried)
• Recommended Regional Board authorize a press release on Area B project timelines (Carried)
• Recommended Regional Board pursue Section 11 Change Approval to harvest vegetation from Charlie and Swan Lakes (Carried)
• Recommended Regional Board engage Department of Fisheries and Oceans regarding lake harvesting requirements (Carried)
• Recommended sharing lake harvesting plans with nine First Nations for feedback and support (Carried)
• Deferred report on Natural Gas Expansion in Moberly Lake to August 3, 2023 (Carried)
• Adopted March 23, 2023 meeting minutes (Carried)

Health Care Scholarship Committee

The Health Care Scholarship Committee recommended that the Regional Board approve a $111,000 budget carry-forward for Northern Health. The committee also recommended halting further payments to the authority until uncommitted balances drop below $10,000 and suggested reviewing the Memorandum of Understanding regarding surplus funds.

• Adopted January 25, 2023 meeting minutes
• Recommended Regional Board approve $111,000 budget carry-forward for Northern Health
• Recommended Regional Board halt payments to Northern Health until uncommitted balance is below $10,000
• Recommended Regional Board authorize staff to review MOU with Northern Health regarding surplus fund terms

Board Meeting

The Peace River Regional District Board is meeting to consider several bylaws, including a possible refusal of long-standing OCP and zoning amendment bylaws, and to award contracts for fleet vehicles and solid waste trailers. The board will also hear delegations from the BC Energy Regulator, South Peace Health Services Society, and Scion Strategies, and review reports on Old Fort resident access, accessibility, and the 2023-2026 strategic plan.

• Consideration of refusal for OCP and Zoning Amendment Bylaws No. 2259 and 2260, 2016
• 3rd reading and adoption of OCP Amendment Bylaw No. 2511, 2023
• 1st and 2nd reading of Zoning Amendment Bylaw No. 2518, 2023
• First 3 readings and adoption of Dawson Creek Fringe Area Sewer Systems User Fees Bylaw No. 2519
• 2023 Fleet Purchase Contract Award and RFP Award 28-2023 for Solid Waste Compaction Trailers

The Regional Board approved letters of support for the South Peace Art Society's gaming grant and the creation of a health Division of Practice in the South Peace. The Board also authorized an inquiry to the Ministry of Transportation regarding sustainable access for Old Fort residents.

• Approved letter of support for South Peace Art Society BC Gaming Grant
• Approved letter to South Peace Art Society requesting clarification on regional service provider status
• Approved letter to MLA Mike Bernier supporting a Division of Practice for South Peace health needs
• Authorized letter to Ministry of Transportation and Infrastructure regarding sustainable access for Old Fort residents
• Decided to discuss the future of the Peace River Local Government Association at a future Committee of the Whole Meeting

Public Hearing

The Peace River Regional District is holding a public hearing to consider OCP Amendment Bylaw No. 2511, 2023. The hearing will include statements, a summary of the proposed amendment, comments from agencies and municipalities, and public input. No decision is being made at this hearing; it is part of the application process.

• OCP Amendment Bylaw No. 2511, 2023
• Public hearing at North Peace Leisure Pool, 9505 100 Street, Fort St. John, BC
• Comments from agencies and municipalities received
• Written comments from the public
• Comments from the applicant

The board held a public hearing to discuss Proposed OCP Amendment Bylaw No. 2511, 2023 for the North Peace Fringe Area Official Community Plan. Public comments focused on Agricultural Land Commission (ALC) processes, though staff stated the proposal does not impact those processes. No vote or final decision was recorded in the minutes.

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only boilerplate interface text and no listed agenda items, decisions, or discussion topics. The meeting appears to be procedural in nature with no substantive business detailed in the provided document.

The Civic Properties Commission directed staff to release a Request for Proposals for a concession operation and increased the daily kitchen rate. The commission also approved the meeting agenda and the minutes from February 28, 2023.

• Approved release of Request for Proposals for Concession Operation with a monthly cost of $1,666.66 plus taxes and a 3-year lease with a 2-year extension option
• Approved increase of kitchen rate from $75 per day to $100 per day, effective immediately
• Approved reports R-1 through R-4
• Approved April 4, 2023 agenda
• Approved February 28, 2023 meeting minutes

North Peace Leisure Pool Commission

The Commission authorized repairs for a hot tub leak and recommended that the PRRD Board allow a grant application for facility accessibility improvements. Members also requested ongoing work progress reports and a funding analysis due by November 2023.

• Authorized hot tub leak repairs via JAC Inc. with a 50% contingency up to $20,877.50
• Recommended PRRD Board authorize Aquatics Manager to apply for accessibility funding
• Requested ongoing work in progress update reports from staff
• Requested report on taxation versus in lieu of percentage by November 30, 2023
• Adopted February 6, 2023 meeting minutes
• Received Aquatics Manager Report and ordered amendment of Area B and C statistics

Public Hearing

The Peace River Regional District held a public hearing to discuss rezoning a property to allow for the subdivision of an existing home site. No final decision on the bylaw was recorded in the minutes.

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board approved and adopted a new capital expenditure bylaw. The meeting was primarily procedural and lasted seven minutes.

• Adopted March 30, 2023 meeting agenda
• Adopted March 9, 2023 meeting minutes
• Passed first, second, and third reading of Capital Expenditure Bylaw No. 208, 2023
• Adopted Capital Expenditure Bylaw No. 208, 2023

Board Meeting

The Regional Board approved several non-farm use and subdivision applications within the Agricultural Land Reserve. It also advanced various zoning bylaws and awarded contracts for video recording services and building upgrades. The Board requested a detailed tax breakdown from Enbridge following a delegation presentation.

• Awarded $100,000 five-year video recording contract to Russell Eggleston Creative Services
• Approved $83,900 contract extension for HCMA Architecture & Design for North Peace Leisure Pool study
• Awarded $20,383.22 contract to Elevation North Construction Ltd. for Adeline Kelly Building upgrades
• Approved ALR Non-Farm Use applications 22-010, 23-001, 23-002, and 23-003
• Approved ALR Subdivision applications 23-001 and 22-001
• Adopted Zoning Amendment Bylaw No. 2491, 2022
• Refused Zoning Amendment Bylaw No. 2390, 2023
• Appointed Brad Sperling to the North Peace Airport Society

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review multiple grant requests from local organizations, including the Chetwynd Communications Society, North Peace Regional Grad Fest Society, and Fort St. John Minor Hockey Association, among others. They will also discuss funding for Chetwynd TV services, subscription renewals, conference authorizations, and February 2023 financial reserves. The agenda is largely administrative, with decisions expected on these funding items.

• Grant request from Chetwynd Communications Society (FN-RBAC-212)
• Grant request from North Peace Regional Grad Fest Society (FN-RBAC-216)
• Grant request from Fort St. John Minor Hockey Association (FN-RBAC-220)
• 2023 funding for Function 505 Chetwynd Scramblevision and Function 510 Chetwynd TV (FN-RBAC-228)
• February 2023 Financial Reserves report (FN-RBAC-223)

The Rural Budgets Administration Committee approved several grants for community organizations, including significant funding for roof replacements at Walter Wright Pioneer Village. The committee also authorized funding for Chetwynd media operations and approved conference attendance for directors.

• Approved $5,399.95 grant to Chetwynd Communications Society for AC replacement
• Approved $3,500 grant to North Peace Regional Grad Fest Society
• Approved $98,000 grant to South Peace Historical Society for roof replacement
• Approved $98,500 grant to South Peace Mile 0 Parks Society for roof replacement
• Approved $1,500 grant to Fort St. John Minor Hockey Association
• Approved $5,000 grant to Sparks Women’s Leadership Conference Society
• Approved $26,437 and $25,877 for Chetwynd Scramblevision and Chetwynd TV
• Deferred Peace River Regional Cattlemen’s Association grant request to April 27, 2023

Electoral Area Directors Committee

The Electoral Area Directors Committee meets to adopt minutes, hear a verbal update from the Peace River Regional Cattlemen's Association, and review reports on NCLGA membership renewal, a Treaty Land Sharing Network, natural gas expansion in Moberly Lake, and volunteer firefighter honorariums for Charlie Lake Fire Department. The agenda is largely routine with several informational reports and one delegation.

• Delegation: Peace River Regional Cattlemen's Association verbal update
• Report: 2023-2024 NCLGA Membership Renewal (DR-EADC-017)
• Report: Treaty Land Sharing Network (ADM-EADC-053)
• Report: Natural Gas Expansion in Moberly Lake (ADM-EADC-054)
• Report: Volunteer Firefighter Honorariums – Charlie Lake Fire Department (CS-EADC-074)

The Committee recommended specific pay rates for Charlie Lake firefighters and the creation of a formal honorarium policy for all PRRD-operated departments. It also recommended supporting the establishment of a Treaty Land Sharing Network in Treaty 8. A recommendation to renew the NCLGA membership was defeated.

• Recommended Charlie Lake Fire Department honorariums: $40 per call, $13.33 per hour after three hours, and $20 per training session (effective Jan 1, 2023)
• Recommended development of a Volunteer Firefighter Honorarium Policy for all PRRD-operated fire departments
• Recommended Regional Board provide a letter of support for the Treaty Land Sharing Network in Treaty 8
• Recommended Regional Board discuss the future of the Peace River Local Government Association
• Defeated recommendation to renew 2023–2024 NCLGA Membership
• Deferred report on Natural Gas Expansion in Moberly Lake to April 27, 2023
• Adopted February 16, 2023 meeting minutes

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting to handle routine business, including adopting minutes, reviewing correspondence, and approving a media release about the facility replacement project. The agenda also includes a notice of a closed meeting and the committee's terms of reference.

• Approval of media release for North Peace Leisure Facility replacement (CS-NPLFRC-016)
• Letter re: 50-metre pool support from T Stahl to PRRD Regional Board
• Notice of closed committee meeting on March 22, 2023 (CS-NPLFRC-017)
• Adoption of draft minutes from March 13, 2023
• Review of committee terms of reference

The North Peace Leisure Facility Replacement Steering Committee approved a draft media release regarding the project's planning process. The committee also recommended that the Regional Board authorize and publicly issue the release. A portion of the meeting was held in a closed session to discuss property acquisition and municipal service negotiations.

• Adopted March 22, 2023 Meeting Agenda
• Adopted March 13, 2023 Meeting Minutes
• Approved draft media release titled 'Planning Process - North Peace Leisure Facility Project Update'
• Recommended Regional Board authorize and issue media release titled 'March 2023 North Peace Leisure Facility Project Update & Next Steps'
• Recessed to a closed meeting to discuss property acquisition and preliminary municipal service negotiations

North Peace Leisure Facility Replacement Steering Committee

The steering committee recommended requesting federal financial support for a 50-metre pool addition. The committee also moved to refer a public communications plan regarding 2022 engagement results to a future meeting.

• Recommended Regional Board request federal funding for a 50-metre pool (Carried)
• Referred public communications approval (CS-NPLFRC-014) to March 22 meeting (Carried)
• Adopted January 30, 2023 meeting minutes (Carried)
• Received report on upcoming closed plenary session (CS-NPLFRC-013) (Carried)
• Recessed to closed meetings on March 13 and March 22 to discuss property acquisition and service negotiations (Carried)

Board Meeting

The Peace River Regional District Board is meeting to consider several reports and bylaws, including the 2023-2027 Five Year Financial Plan Bylaw No. 2516, which will be up for three readings and adoption. The board will also review reports on community forums with First Nations, a meeting with provincial ministers about crime rates, and various land-use applications within the Agricultural Land Reserve. Other items include agreements for fire protection, recreation grounds, and a seniors support program.

• 2023-2027 Five Year Financial Plan Bylaw No. 2516, 2023 (three readings and adoption)
• Subdivision within ALR, PRRD File No. 22-011 ALR SUB (ALC ID 66939)
• Non-Farm Use within ALR, PRRD File No. 23-001 ALR NFU (ALC ID 67296)
• Taylor Rural Fire Protection Service Agreement Amendment
• North Peace Leisure Pool Concession Lease Agreement

The Regional Board adopted the 2023-2027 Five Year Financial Plan and approved a $1.5M contract increase for seniors' support services. The Board also authorized a meeting with provincial ministers to discuss crime rates and RCMP funding.

• Adopted 2023-2027 Five Year Financial Plan Bylaw No. 2516, 2023
• Approved $1,520,950 contract increase and one-year extension for Seniors Aging in Place Support Services Program
• Authorized meeting with Minister Farnworth and Attorney General Sharma to discuss crime and RCMP funding
• Approved three-year concession lease with Tasty Dogs for North Peace Leisure Pool at $550/month
• Authorized invitations to seven First Nation Communities for Community to Community Forums
• Supported ALC application to subdivide 1.8 hectares for a family cemetery (File No. 22-011 ALR SUB)
• Adopted amended Directors Code of Conduct Policy 0340-009
• Repealed ALR Application Procedure approved January 9, 2020

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to handle routine procedural items, including adopting minutes and correspondence. The main substantive item is consideration of three readings and adoption of the 2023 Annual Budget Bylaw No. 207, which includes requisition details.

• Consideration of three readings and adoption of Peace River Regional Hospital District Annual Budget Bylaw No. 207, 2023
• Review of 2023 requisition details
• Adoption of draft meeting minutes from February 23, 2023

The Peace River Regional Hospital District Board approved the Annual Budget Bylaw No. 207, 2023. The board granted the bylaw first, second, and third readings before formally adopting it.

• Adopted March 9, 2023 meeting agenda (Carried)
• Adopted February 23, 2023 meeting minutes (Carried)
• Granted first, second and third reading to Annual Budget Bylaw No. 207, 2023 (Carried)
• Adopted Annual Budget Bylaw No. 207, 2023 (Carried)

Regional Parks Committee

The Regional Parks Committee is meeting to consider a reservation system for Blackfoot Regional Park and a related amendment to the Park Reservation Policy. The agenda also includes routine items such as adoption of minutes, correspondence, and committee diary items.

• Blackfoot Regional Park reservation system report (CS-RPC-030)
• Park Reservation Policy amendment (CS-RPC-031)
• Adoption of February 1, 2023 draft minutes
• Committee diary items

Public Hearing

The public hearing regarding Proposed Zoning Amendment Bylaw No. 2491, 2022 was called to order and terminated within one minute. No members of the public or the applicant were in attendance, and no decisions were recorded.

• Public hearing terminated

Chetwynd Civic Properties Commission

The agenda contains no substantive items—only embedded video and software boilerplate. No decisions, discussions, or proposals are listed.

The Civic Properties Commission approved the permanent installation of a Sports Celebration Billboard on the blue steel siding of the Chetwynd and District Recreation Centre. The request will be forwarded to the Peace River Regional Board for bylaw review and final approval.

• Approved permanent Sports Celebration Billboard at Chetwynd and District Recreation Centre
• Accepted January 31, 2023 meeting minutes
• Accepted February 28, 2023 agenda

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items including several zoning and Official Community Plan amendment bylaws, a fire protection service area amendment, a financial plan amendment, and a new strategic plan. They will also review committee recommendations, a proposed fire protection agreement with Pouce Coupe, and a working-from-home policy amendment. The agenda includes many routine items such as minutes, correspondence, and consent calendar approvals.

• Adoption of Charlie Lake Fire Protection Service Area Amendment Bylaw No. 2504, 2022
• First and second readings of Zoning Amendment Bylaw No. 2506, 2023 (File 22-008 ZN)
• First and second readings of OCP Amendment Bylaw No. 2511, 2023 (NFU policy)
• First and second readings of OCP and Zoning Amendment Bylaws No. 2509 and 2510, 2023 (File 22-006 OCP ZN)
• Three readings and adoption of Development Application Procedures, Fees and Delegation Amendment Bylaw No. 2514, 2023

The Regional Board adopted its 2023–2026 Strategic Plan and a Five Year Financial Plan amendment to address 2022 expenditure overages. The Board also approved several land-use applications and fire protection agreements. A proposal to add Environmental Health Officers to a scholarship stream was defeated.

• Adopted 2023–2026 Strategic Plan
• Adopted Five Year Financial Plan Amendment Bylaw No. 2515, 2023
• Approved $538,173 five-year fire protection agreement with Village of Pouce Coupe
• Approved $72,550 contract for Blackfoot Regional Park Caretaker (ZeroCity Contracting)
• Increased Board of Variance application fee from $90 to $500 (Bylaw No. 2514)
• Approved ALR Non-Farm Use application 22-008 for a logging contracting business
• Denied OCP and Zoning Amendment Bylaws No. 2509 and 2510 for industrial rezoning
• Defeated amendment to add Environmental Health Officers to scholarship stream

Regional Hospital District Board Meeting

The Peace River Regional District's Regional Hospital District Board is meeting on February 23, 2023, in Dawson Creek. The agenda is largely procedural, covering adoption of minutes, correspondence, reports, and new business. The board will also recess to a closed session, with a notice of closed meeting attached.

• Adoption of draft minutes from February 2, 2023
• Notice of Closed Regional Hospital District Meeting (ADM-RHD-015)
• Recess to closed session

The Board approved the meeting agenda and the minutes from February 2, 2023. The meeting then recessed into a closed session to discuss closed meeting minutes and negotiations regarding the Dawson Creek and District Hospital Project.

• Adopted February 23, 2023 meeting agenda (Carried)
• Adopted February 2, 2023 meeting minutes (Carried)
• Recessed to Closed Meeting for Closed Meeting Minutes and Dawson Creek and District Hospital Project negotiations (Carried)

Special Board Meeting

The Regional Board approved draft 2023 budgets and various supplemental funding requests across numerous service functions. Key decisions included funding for leisure facility studies, fire department equipment, and sewer and water services. The board also decided to stop pursuing a First Nations Liaison grant due to a lack of applicants.

• Approved $20,000 for a North Peace Leisure Facility funding model study
• Approved $1.87M in supplemental requests for Function 100 Administration
• Approved $1.1M in supplemental requests for North Peace Leisure Pool
• Approved $212,000 in supplemental requests for Chetwynd Arena
• Approved $450,000 in supplemental requests for Function 300 Emergency Services
• Approved Rolla Dyke Decommissioning business case and $233,177 in operational costs
• Approved $14.88M draft budget for Function 500 Regional Solid Waste
• Denied further pursuit of $100,000 NDIT grant for First Nations Liaison

Electoral Area Directors Committee

This is a routine committee meeting with a standard agenda of call to order, minutes adoption, reports, and new business. No specific substantive items, decisions, or dollar amounts are listed in the agenda text, which appears to be mostly procedural boilerplate.

• Adoption of draft minutes from January 31, 2023
• Review of EADC Terms of Reference
• EADC Diary review

The committee meeting was procedural in nature. The only substantive actions taken were the adoption of the meeting agenda and the approval of the minutes from the January 31, 2023, meeting.

• Adopted February 16, 2023 meeting agenda (Carried)
• Adopted January 31, 2023 meeting minutes (Carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review and decide on several grant requests, including from the Rolla Ratepayers Association, Flatrock Community Cemetery Society, Fort St. John Minor Hockey Association, and BC Rural Centre Society, as well as a funding request from the City of Fort St. John for 2022 handyDART service. The committee will also receive a January 2023 financial reserves report and consider its terms of reference. The agenda is largely routine, with no major policy decisions listed.

• Grant request – Rolla Ratepayers Association (FN-RBAC-214)
• Grant request – Flatrock Community Cemetery Society (FN-RBAC-217)
• Grant request – Fort St. John Minor Hockey Association (FN-RBAC-220)
• Grant request – BC Rural Centre Society (FN-RBAC-221)
• City of Fort St. John – 2022 handyDART funding (FN-RBAC-219)

The Rural Budgets Administration Committee approved several grants for community organizations and a funding commitment for handyDART services. One grant request for the Fort St. John Minor Hockey Association was partially deferred to a future meeting.

• Approved $5,000 grant to Rolla Ratepayers Association (Carried)
• Approved $930 grant to Flatrock Community Cemetery Society (Carried)
• Approved $1,500 grant to Fort St. John Minor Hockey Association from Area B Fair Share (Carried)
• Deferred $1,500 grant request for Fort St. John Minor Hockey Association from Area C Fair Share to March 23, 2023 (Carried)
• Approved $2,500 grant to BC Rural Centre Society (Carried)
• Approved $2,414.82 funding for City of Fort St. John 2022 handyDART service (Carried)
• Received January 2023 Financial Reserves Report (Carried)
• Adopted meeting agenda and January 31, 2023 minutes (Carried)

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate from the eSCRIBE system, with no listed agenda items, reports, or decisions. The meeting is scheduled for 2023-02-06, but no substantive business is documented in the provided text.

The Commission recommended a 2023 budget of $5,258,903 to the Regional Board, including $1.1M in supplemental requests for facility repairs and staffing. They also approved a new Bather Admission Policy and a four-week maintenance shutdown for September 2023.

• Recommended 2023 budget of $5,258,903 with an estimated 24% tax rate increase
• Recommended $300,000 from Capital Reserves for hot tub repair or replacement
• Recommended $334,811 to increase lifeguard staffing by 3.825 FTE
• Recommended $317,022 to carry forward the 2022 operating deficit
• Approved Bather Admission Policy No. 23/23, replacing Policy No. 23/10
• Approved maintenance shutdown from September 3 to October 2, 2023
• Recommended $40,000 for an engineering study on air, water, and corrosion
• Recommended $100,000 for air distribution system repairs

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to receive three presentations: the University of Calgary on the Canadian Northern Corridor concept, the PRRD Planning Department on Planning 101, and the IT/GIS departments on civic addressing. No decisions or votes are listed on the agenda; it is primarily an informational session.

• Presentation by University of Calgary on Canadian Northern Corridor concept and research program
• PRRD Planning Department presentation on Planning 101
• PRRD IT and GIS departments presentation on civic addressing in the regional district

The Committee of the Whole met to receive informational delegations and staff reports. No substantive policy decisions or bylaws were voted on during the meeting beyond the adoption of the agenda.

• Adopted the February 2, 2023 meeting agenda (Carried)

Board Meeting

The Peace River Regional District Board is meeting to consider reports, bylaws, and contracts, including zoning amendments, a sewer engineering contract, and a grant request from Dawson Creek. Several items are scheduled for decision, while others are for discussion or information.

• Contract award for engineering services for Charlie Lake Sewer RFP 54-2022
• Grant request from City of Dawson Creek
• Zoning Amendment Bylaw No. 2390, 2023 (first and second readings)
• Zoning Amendment Bylaw No. 2306, 2018 (third reading and adoption)
• Proposed amendments to Board Procedure Bylaw No. 2490, 2022

The Regional Board awarded several service contracts for landfill monitoring and sewer engineering. It also approved three Agricultural Land Reserve subdivisions and adopted a new Board of Variance Bylaw. Additionally, $100,000 was released to the City of Dawson Creek for a women's hockey championship.

• Awarded landfill monitoring contract to Matrix Solutions Inc. for $467,985.75
• Increased North Peace Regional Landfill gas monitoring budget to $220,000
• Approved 2023 Invasive Plant Program Strategic Plan
• Allocated $50,000 for community parade and special event participation
• Supported three ALR subdivision applications (22-009, 22-010, 22-012)
• Waived tipping fees at Chetwynd Landfill for specific property (DL 2083) through Sept 30, 2024
• Awarded Charlie Lake Sewer engineering contract to McElhanney Ltd. for $150,000/year
• Approved $100,000 grant to City of Dawson Creek for U18 Women’s Hockey Championships

Regional Hospital District Board Meeting

This is a routine Regional Hospital District Board meeting with a standard procedural agenda. Items include adopting the agenda and minutes from January 12, 2023, plus a scheduled recess to closed session. No substantive decisions, reports, or financial items are listed on the public agenda.

• Adoption of draft minutes from January 12, 2023
• Recess to closed session (Notice ADM-RHD-014)

The Board adopted the meeting agenda and the minutes from January 12, 2023. The meeting then recessed into a closed session to discuss closed meeting minutes and negotiations with the Provincial Government regarding the Dawson Creek and District Hospital Project.

• Adopted February 2, 2023 meeting agenda (Carried)
• Adopted January 12, 2023 meeting minutes (Carried)
• Recessed to closed session to discuss closed meeting minutes and Dawson Creek and District Hospital Project negotiations (Carried)

Emergency Executive Committee

The Peace River Regional District's Emergency Executive Committee is meeting to discuss and decide on several emergency management items, including the 2022 FireSmart program results, a 2023 FireSmart grant application, water delivery for wildland-urban interface fires, a disaster risk reduction grant, an after-action review of the 2022 wildfires, emergency support services agreements, and the draft 2023 emergency services budget. The agenda also includes routine items like election of chair, adoption of minutes, and correspondence.

• 2022 PRRD FireSmart Program Final Report (CS-EEC-016)
• 2023 FireSmart Grant Application (CS-EEC-018)
• Water Delivery for Wildland-Urban Interface Fires in the PRRD (CS-EEC-022)
• After Action Review – PRRD 2022 Wildfires (CS-EEC-017)
• Function 300 - Emergency Services Draft 2023 Budget (CS-EEC-015)

The Emergency Executive Committee recommended a 2023 budget of $917,051 for Emergency Services, including several supplemental requests. The committee also recommended applying for two grants totaling over $430,000 for FireSmart and geohazards programs.

• Elected Director Hiebert as Chair and Director Rose as Vice-Chair
• Recommended Regional Board authorize $350,265 grant application for 2023 FireSmart program
• Recommended Regional Board authorize up to $80,000 grant for a geohazards workshop
• Recommended Regional Board investigate formal agreements with municipalities for rural Emergency Support Services
• Recommended $305,265 supplemental request for BC FireSmart Grant Operational Projects
• Recommended $45,000 supplemental request for BC FireSmart Grant Capital Project
• Recommended $50,000 supplemental request for Sprinkler Protection Unit Trailer
• Recommended 2023 budget of $917,051 for Function 300 - Emergency Services

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review and discuss draft 2023 budgets for numerous rural services, including fire protection, sewer and water systems, community centres, arenas, libraries, and parks. The agenda also includes grant requests, conference authorizations, and a December 2022 interim financial report. Most items are presented for review and discussion, with decisions expected on budget approvals and grant allocations.

• 2023 Annual Grant Allocations – Electoral Area Grant-in-Aid
• Grant Request – Nor' Pioneer Women's Institute
• Draft 2023 budgets for fire departments: Charlie Lake, Chetwynd, Dawson Creek/Pouce Coupe, Fort St John, Moberly Lake, Taylor, Tomslake
• Draft 2023 budgets for sewer systems: Charlie Lake, Chilton, FSJ Airport, Friesen, Harper Imperial, Kelly Lake, Rolla
• Supplemental requests: Kelly Lake playground removal, Charlie Lake fire equipment, Moberly Lake portable pumps and concrete apron

The committee recommended various 2023 draft budgets for fire protection, sewer, water, and community services to the Regional Board. It also approved several small grants for student bursaries, youth travel, and the Nor’ Pioneer Women’s Institute. Additionally, the committee authorized funding for fire department equipment and a dyking decommissioning project.

• Approved $7,000 grant to Nor’ Pioneer Women’s Institute (CARRIED)
• Approved multiple student bursaries and youth travel grants for Electoral Areas B, C, D, and E (CARRIED)
• Recommended 2023 draft budget of $24,295,565 for Function 120 Legislated Electoral Areas (CARRIED)
• Recommended 2023 draft budget of $1,766,651 for Function 190 Seniors Aging in Place (CARRIED)
• Recommended returning $25,000 to Area C taxpayers and cancelling the Old Fort Hudson’s Bay Cemetery park (CARRIED)
• Approved $233,177 for Rolla Dyke engineering and decommissioning costs (CARRIED)
• Approved $110,000 grant to City of Dawson Creek for digital radios (CARRIED)
• Recommended draft budgets for various sewer and water functions, including Charlie Lake Sewer at $4,858,732 (CARRIED)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to hear a delegation from the Treaty Land Sharing Network, consider a request for a fire feasibility study for One Island Lake, and discuss renewal of the 2023-2024 NCLGA membership. The agenda also includes adoption of prior minutes and routine administrative items.

• Delegation: Treaty Land Sharing Network presentation by Dale Bumstead (Scion Strategies Ltd.) and Edward Stanford (Urban Systems)
• Request for Fire Feasibility Study - One Island Lake
• 2023-2024 NCLGA Membership Renewal (DR-EADC-017)
• Adoption of draft minutes from December 15, 2022
• Consent calendar: Terms of Reference

The Electoral Area Directors Committee recommended funding for the North Central Local Government Association membership and a response to a fire feasibility study request. The committee deferred a decision on a letter of support for the Treaty Land Sharing Network to a future meeting.

• Recommended $22,000 for 2023-2024 NCLGA Membership Renewal in the 2023 Financial Plan
• Recommended Regional Board send a response to One Island Lake Community Society regarding a fire feasibility study
• Deferred request for Treaty Land Sharing Network letter of support to March 23, 2023
• Deferred report 2023-2024 NCLGA Membership Renewal (Director Rose – EADC-017) to March 23, 2023
• Adopted meeting minutes of December 15, 2022
• Decided to keep Agriculture Advisory Committee as a diary item after discussing reestablishment barriers

Chetwynd Civic Properties Commission

This agenda contains only boilerplate and no substantive items. The meeting is scheduled for January 31, 2023, but no decisions, discussions, or specific agenda items are listed.

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting to review correspondence, including 11 letters regarding a 50-metre pool, and to consider a draft 2023 project budget. The agenda also includes adoption of prior minutes, a notice of a closed committee meeting, and the committee's terms of reference. Most items are routine procedural matters, but the pool letters and budget are substantive.

• 11 letters regarding a 50-metre pool from organizations including Swim BC, School District 60, and FSJ Minor Hockey Association
• Draft 2023 Project Budget (CS-NPLFRC-007)
• Notice of Closed Committee Meeting (CS-NPLFRC-011)
• Adoption of draft minutes from January 11, 2023
• Committee Terms of Reference for information

The committee recommended a 2023 draft budget of $315,000 for the North Peace Leisure Facility Replacement Project, to be funded by Electoral Areas B and C, Fort St John, and Taylor. It also recommended pre-budget approval of up to $20,000 for a study on facility funding models. The committee discussed 11 letters requesting a 50-metre pool but noted it was not identified as a need in previous engagements.

• Recommended 2023 draft budget of $315,000 for North Peace Leisure Facility Replacement Project (Carried)
• Recommended pre-budget approval of up to $20,000 for a study on facility funding models (Carried)
• Adopted January 11, 2023 Meeting Minutes (Carried)
• Adopted January 30, 2023 Meeting Agenda (Carried)
• Received 11 correspondence letters regarding a 50-metre pool for discussion (Carried)
• Recessed to a closed meeting to discuss minutes, facility location, and property acquisition (Carried)

Health Care Scholarship Committee

The Peace River Regional District Health Care Scholarship Committee is meeting to elect a chair and vice-chair, adopt its agenda and minutes, and hear a request from Northern Health for a new Environmental Health Officer scholarship. The committee will also review an annual scholarship update, confirm a commitment to North Peace Secondary School, and consider amended terms of reference.

• Election of chair and vice-chair
• Northern Health request for Environmental Health Officer scholarship
• Northern Health annual scholarship update
• North Peace Secondary School request for scholarship commitment confirmation
• Amended Health Care Scholarship Committee Terms of Reference

The committee recommended that the Regional Board allocate $12,500 from 2022 unspent funds to create a one-year scholarship stream for Environmental Health Officers. It also authorized scholarship commitments for North Peace Secondary School graduates. Additionally, the committee recommended amending its Terms of Reference to invite First Nations and post-secondary representatives to meetings.

• Declared Director Rose as Chair for 2023
• Declared Director Dober as Vice-Chair for 2023
• Approved $1,500 scholarships for 3 eligible 2023 graduates of North Peace Secondary School
• Recommended Regional Board amend Terms of Reference to invite First Nations and regional post-secondary representatives as guests
• Recommended Regional Board amend Northern Health MOU to add Environmental Health Officers as a fifth scholarship stream for one year
• Recommended allocation of $12,500 for 2023 from 2022 unspent dispersals for Environmental Health Officers
• Authorized staff to work with Northern Health to develop Environmental Health Officer Scholarship criteria

Broadband Internet and Mobility Committee

The Broadband Internet and Mobility Committee is meeting to discuss regional connectivity, including a draft 2023 budget for Function 135, presentations on 5G and a connectivity plan from Doig River First Nation, and consent calendar items on terms of reference and guiding principles.

• Function 135 – Regional Connectivity Draft 2023 Budget (ADM-BIMC-015) with tax rate and service establishment bylaw No. 2487, 2022
• Delegation: Ministry of Citizens' Services – Introduction to 5G (Ivan Rincon, via Zoom)
• Delegation: Doig River First Nation – Connectivity Plan (Thomas Whitton, in person; Peter Breen, via Zoom)
• Consent calendar: CRTC Broadband Fund and FCM guide on 5G deployment
• Adoption of draft minutes from November 23, 2022

The Broadband Internet and Mobility Committee recommended a 2023 budget of $1,345,100 for Regional Connectivity (Function 135). The committee also received presentations on 5G technology and the Doig River First Nation connectivity plan.

• Elected Director Heiberg as Acting Chair
• Adopted January 25, 2023 Meeting Agenda
• Adopted November 23, 2022 meeting minutes
• Recommended 2023 budget of $1,345,100 for Function 135 – Regional Connectivity with an estimated tax rate of $0.0126/$1,000

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific projects, contracts, or policy matters are listed.

The Commission recommended increasing the 2023 lifeguard staffing budget by 3.825 FTE to meet industry standards. It also recommended a three-year concession lease with Tasty Dogs. Several budget and capital plan items were tabled for a special meeting on February 6, 2023.

• Acclaimed Commissioner Bolin as Chair and Commissioner Kealy as Vice Chair
• Recommended increasing lifeguard staffing budget by 3.825 FTE for 2023
• Recommended a three-year concession lease with Tasty Dogs
• Tabled draft budget option 1 and draft 5-year capital plan to February 6, 2023
• Tabled Programmer Report and Financial Report to February 6, 2023
• Received Air Handler Unit Refurbishment and Facilities reports for information

Invasive Plant Committee

The Peace River Regional District's Invasive Plant Committee is meeting to elect a chair and vice-chair, adopt minutes, and review key documents including the 2022 annual report, the 2023 strategic plan, and a draft 2023 budget for the invasive plant program. The agenda is largely procedural, with no public hearings or major decisions listed beyond these reviews.

• Election of Chair and Vice-Chair
• Invasive Plant Program 2022 Annual Report (ENV-IPC-009)
• Invasive Plants 2023 Strategic Plan (ENV-IPC-010)
• Function 520 Invasive Plants Draft 2023 Budget (ENV-IPC-012)
• Adoption of minutes from Dec 7, 2021 and Dec 6, 2022 meetings

The Invasive Plant Committee elected its 2023 leadership and recommended the 2023 Strategic Plan and a $180,590 budget for Board approval. The proposed budget includes an estimated tax rate of $0.0025/$1,000, representing a 3.85% decrease.

• Elected Director Hiebert as Committee Chair for 2023
• Elected Director Kealy as Committee Vice-Chair for 2023
• Adopted the January 23, 2023 Meeting Agenda
• Adopted the December 7, 2021 Meeting Minutes
• Received the Strategic Plan and Profile of Invasive Plant Monitoring Committee Draft Meeting Minutes of December 6, 2022
• Received the Invasive Plant Program 2022 Annual Report (ENV-IPC-009) for information
• Recommended Regional Board approval and website publication of the 2023 Invasive Plant Program Strategic Plan
• Recommended Regional Board include $180,590 for Function 520 – Invasive Plants in the 2023 Financial Plan

Solid Waste Committee

The Solid Waste Committee recommended a 2023 budget of $14,883,574 and a new environmental monitoring contract. The committee also recommended increasing the budget for landfill gas monitoring to cover unforeseen maintenance. A presentation was given regarding a tipping fee review and post-closure liabilities.

• Recommended awarding landfill environmental monitoring contract to Matrix Solutions Inc. for $467,985.75 (Carried)
• Recommended 2023 budget of $14,883,574 for Function 500 with a $8,250,000 requisition value (Carried)
• Recommended increasing North Peace Regional Landfill gas monitoring contract from $182,717 to $220,000 (Carried)
• Adopted December 1, 2022 meeting minutes (Carried)
• Received Ministry of Energy, Mines and Low Carbon Innovation letter regarding Site C Waste for information (Carried)

Board Meeting

The Regional Board approved several bylaws regarding sewer rates and reserve funds, authorized a $5M borrowing bylaw for paving in Dawson Creek, and approved $344,498 for capital upgrades at 52 Collins Road. The Board also established new fire protection agreements and appointed representatives to regional health and library boards.

• Adopted Security Issuing Bylaw No. 2497 to borrow $5,000,000 for City of Dawson Creek Capital Paving Program
• Approved $344,498 for capital upgrades at 52 Collins Road using funds from a warehouse sale
• Adopted Sewer User Fee Bylaw No. 2500 for Chilton, Friesen and Harper Imperial service areas
• Adopted Operating Reserve Fund Establishment Bylaw No. 2507 to add and increase various reserves
• Approved five-year fire protection agreement with Tomslake and District Volunteer Fire Department Society
• Approved five-year mutual aid agreement between Charlie Lake and Hudson’s Hope Fire Departments
• Adopted amended Fire Department Insurance Requirements Policy requiring $5,000,000 minimum liability insurance
• Denied request to prepare report on increasing benefits package for Electoral Area Directors

Committee of the Whole Meeting

This is a procedural Committee of the Whole meeting with no reports, decisions, or public hearings on the agenda. The only substantive item is a verbal introduction of new PRRD board members by two local MLAs.

• Verbal presentation by South Peace MLA Mike Bernier and North Peace MLA Dan Davies introducing new board members

The Committee of the Whole met to receive updates from local MLAs regarding provincial matters. No substantive policy or financial decisions were made during the session.

• Adopted January 12, 2023 meeting agenda (Carried)

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to receive updates from Northern Health on capital planning and capital plan updates, and to hold a board orientation and training session. The agenda is largely procedural, with no decisions listed for public action.

• Northern Health - PRRHD Board Orientation and Training Session (1-3 pm)
• Northern Health - Capital Plan Updates (3-4 pm)
• Adoption of draft minutes from December 9, 2022
• Notice of closed session (ADM-RHD-013)

The Board approved the meeting agenda and the minutes from December 9, 2022. The session primarily consisted of orientation and capital plan updates provided by Northern Health. The meeting concluded with a recess to a closed session for provincial negotiations and minutes.

• Adopted January 12, 2023 meeting agenda (Carried)
• Adopted December 9, 2022 meeting minutes (Carried)
• Recessed to Closed Meeting for provincial negotiations and closed minutes (Carried)

North Peace Leisure Facility Replacement Steering Committee

The North Peace Leisure Facility Replacement Steering Committee is meeting to elect a chair and vice-chair, hear a delegation from the Fort St John Inconnu Swim Club, and receive a project update and post-feasibility next steps report. The agenda is largely procedural, with no decisions listed for a specific contract or rezoning.

• Election of Chair and Vice-Chair
• Delegation from Fort St John Inconnu Swim Club at 1:10 PM
• Correspondence from Inconnu Swim Club re: 50-metre pool
• Post-Feasibility Study Next Steps report (CS-NPLFRC-009)
• Adoption of draft minutes from October 5, 2022

The committee elected Councillor Bolin as Chair and Director Kealy as Vice-Chair for 2023. Members heard a presentation from the Fort St John Inconnu Swim Club regarding a 50-metre pool and approved a meeting schedule for post-feasibility study reviews.

• Elected Councillor Bolin as Committee Chair for 2023
• Elected Director Kealy as Committee Vice-Chair for 2023 (5-3)
• Adopted January 11, 2023 Meeting Agenda
• Adopted October 5, 2022 Meeting Minutes
• Approved extending presentation time for Fort St John Inconnu Swim Club
• Received letter from Fort St John Inconnu Swim Club regarding 50-metre pool for information
• Approved 2023 Committee meeting schedule for post-feasibility study meetings