Port Hope public meetings in 2024

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2024-12-19 contains no specific items. It consists only of generic headings and procedural placeholders. No decisions, discussions, or contracts are detailed in the provided document.

Committee of Adjustment

The Committee of Adjustment will consider Application A04-24 for 25 Holland Street, submitted by Alphonso Yau on behalf of Penryn Mason Homes. The meeting also includes routine items such as approval of the agenda and approval of the November 21, 2024 minutes. No other applications or business items are listed for this meeting.

• A04-24 – Hearing of application for 25 Holland Street (Alphonso Yau for Penryn Mason Homes)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to review previous minutes and discuss ongoing business. The agenda includes items regarding the CCAP and AWESOMEE Fest.

• Discussion of AWESOMEE Fest
• Annual Report Review
• Discussion of CCAP

The Environmental Advisory Committee held a routine meeting with no formal decisions. They approved the agenda and previous minutes, and discussed updates on the AWESOMEE Fest and the 2024 annual report. Staff noted a draft of the Climate Change Action Plan (CCAP) is ready for review, with further discussion planned for the next meeting.

• Approved agenda as circulated
• Approved November 21, 2024 minutes as circulated

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2024-12-18 contains no listed items or decisions. No rezoning, contracts, ordinances, fee changes, or public hearings are mentioned. The document appears to be a procedural placeholder.

Council Meeting

The Council will consider a by‑law to declare the former George Hamilton Public School at 3200 County Road 10 surplus and to authorize its marketing and sale for at least $590,000. They will also receive a report and approve a conditional building permit agreement for the relocation of a historic Cobourg dwelling to 6302 4th Line. Additional items include receiving a donation of a 2022 Honda CRV for protective services, adopting several minutes on the consent agenda, and receiving information on a land‑transfer‑tax redistribution resolution and a clean‑energy project at the Wesleyville site.

• Declare former George Hamilton Public School surplus and authorize sale (minimum $590,000)
• Approve conditional building permit agreement for relocation of historic Cobourg dwelling to 6302 4th Line
• Receive donation of 2022 Honda CRV for Protective Services Municipal Law Enforcement Vehicle
• Adopt Council, Committee of the Whole, and Public Meeting minutes on the consent agenda
• Receive resolution requesting redistribution of Land Transfer Tax and GST and support for clean‑energy projects at Wesleyville site

Council voted 5-2 to defer declaring the former George Hamilton Public School surplus and to invite the Port Hope Police Chief to discuss their needs for the property. Council also approved a conditional building permit agreement for relocating a historic Cobourg dwelling to 6302 4th Line, and passed several by-laws including a new procedural by-law and a short-term borrowing by-law. A resolution was carried requesting provincial and federal governments to redistribute Land Transfer Tax and GST to municipalities for infrastructure funding.

• Deferred surplus declaration and sale process for George Hamilton School (5-2)
• Authorized conditional building permit agreement for 6302 4th Line
• Approved 2025 Short-Term Borrowing By-law 78-2024
• Passed By-law 79-2024 regulating litter, yard waste, and property maintenance
• Adopted new Procedural By-law 80-2024, repealing By-law 60-2023
• Approved Alternate Locate Agreement By-law 81-2024
• Approved Youth Councillor Terms of Reference and 2025 Meeting Calendar
• Carried resolution requesting Land Transfer Tax and GST redistribution to municipalities

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will meet on Dec. 16, 2024. Members will receive updates on the Union Cemetery and Little Station/Memorial Park heritage designations, as well as the Heritage Awards. The committee will also discuss the status of 65 Ward Street and set the schedule for its 2025 meetings. No formal decisions are listed on the agenda.

• Update re Union Cemetery Designations
• Update re Little Station/Memorial Park Designations
• Update re Heritage Awards
• Update re 65 Ward Street
• 2025 Committee Meeting Schedule

The Heritage Port Hope Advisory Committee met on December 16, 2024, and approved the agenda and the minutes from the October 21, 2024 meeting. No substantive decisions were made; the committee discussed updates on heritage designations, heritage awards, and adjusted three 2025 meeting dates that fell on statutory holidays.

• Approved agenda as circulated (carried)
• Approved minutes of October 21, 2024 meeting (carried)
• Moved February 17, 2025 meeting to February 24, 2025
• Moved April 21, 2025 meeting to April 28, 2025
• Moved May 19, 2025 meeting to May 26, 2025

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee meeting scheduled for 2024-12-12 has an agenda that contains no specific items. The agenda consists only of generic placeholders and procedural sections. No decisions, proposals, or discussions are detailed in the provided document.

Public Meeting

The council will hold a public meeting to review a proposed amendment to Zoning By-law 20/2010 (File # ZB01-2024) submitted by EcoVue Consulting Services Inc. on behalf of LBD Holdings Ltd. (Brenbrooke Homes) for the property at 276‑282 Victoria Street North in the urban area of Port Hope. The agenda includes a presentation by the applicant, a staff technical review, and an opportunity for public comments. The council will consider whether to approve the amendment.

• Proposed amendment to Zoning By-law 20/2010 (File # ZB01-2024) for 276‑282 Victoria Street North
• Applicant presentation by EcoVue Consulting Services Inc.
• Staff technical review and report presentation
• Public comment submissions
• Council consideration of the amendment

The December 10, 2024 public meeting was held to hear a zoning by-law amendment application (File #ZB01-2024) for 276-282 Victoria Street North, submitted by EcoVue Consulting on behalf of LBD Holdings (Brenbrooke Homes). The proposal would change zoning from townhomes to a medium-density development with multiple buildings and apartments. Council heard presentations from the applicant and staff, and received public comments, mostly opposing the application due to traffic, parking, privacy, and neighborhood character concerns. No decision was made; the matter will go to Committee of the Whole at a later date.

• No decisions made; public meeting only
• Zoning by-law amendment application (ZB01-2024) for 276-282 Victoria St N presented and discussed
• Public comments received; no vote taken

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will conduct roll call, approve the agenda and disclose any pecuniary interests. It will approve the minutes from the November 13, 2024 meeting and discuss business arising, including the annual report, a letter to nominations, the community database, the 2025 meeting schedule, and opening nominations. The committee will also handle correspondence, committee business, council referrals, new business, and set the next meeting date.

• Approval of previous minutes (Nov 13, 2024)
• Annual report submission
• Letter to nominations
• Community database
• Nominations open

The Civic Awards Advisory Committee approved its annual report for submission to Council and discussed ongoing business, including nomination promotion and heritage awards coordination. No substantive decisions were made beyond routine approvals.

• Approved agenda as circulated
• Approved November 13, 2024 minutes
• Approved annual report for submission to Corporate Services for Council approval

Port Hope Police Services Board Meeting

The Port Hope Police Services Board is scheduled to meet on December 3, 2024. The agenda is currently procedural and does not list specific decisions or items for discussion.

• Meeting scheduled for December 3, 2024
• Agenda is procedural and currently empty

Committee of the Whole

The Committee of the Whole is reviewing several proposed by-laws and agreements, including property maintenance and short-term borrowing. The body is also discussing the recruitment of a Youth Councillor and a lease for the annual Port Hope Fair.

• Proposed Clean Yards By-law for property maintenance administration and enforcement
• 2025 Short-Term Borrowing By-law
• Lease agreement with Port Hope and District Agricultural Society for 62 McCaul Street
• Terms of Reference for a Youth Councillor position
• Rail Safety Plan presentation by Loomex Group

The Committee of the Whole supported continued engagement with Ontario Power Generation and the province to explore clean energy projects at the Wesleyville site, and formally requested the provincial and federal governments to redistribute portions of the Land Transfer Tax and GST to municipalities. Council also approved a series of amendments to the Procedural By-law, including changes to meeting frequency, public comment periods, and the notice of motion process. A motion to delete portfolio chair language from the by-law was defeated, and the discussion was referred to the Strategic Planning process.

• Supported continued dialogue with OPG and province on clean energy at Wesleyville (carried)
• Requested redistribution of Land Transfer Tax and GST to municipalities (carried)
• Approved 2025 short-term borrowing by-law (carried)
• Authorized lease agreement with Port Hope and District Agricultural Society for annual fair (carried)
• Approved Clean Yards By-law for property maintenance (carried)
• Amended Procedural By-law: meetings first/third Tuesday, public comment period 2 min each, 20 min limit (carried)
• Defeated motion to delete portfolio chair language from by-law; referred to Strategic Planning (defeated)
• Directed staff to prepare report on weighted voting (carried)

Port Hope Police Services Board Meeting

The provided agenda contains only procedural software boilerplate and no specific items for decision or discussion. No business items were listed for this meeting.

Port Hope Police Services Board Meeting

The Port Hope Police Services Board released the agenda for its November 28, 2024 meeting. The document lists meeting details and voting results but does not contain the specific agenda items or reports.

• Meeting date: November 28, 2024
• Meeting type: Board meeting
• Status: Released

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet on November 27, 2024. The agenda includes a market analysis presentation, a budget review, and planning for the Block Friday Moonlight Madness and Candlelight Festival. The board will also review the AGM presentation and the annual board and advisory committee reports.

• Downtown Port Hope Market Analysis – presentation by Jack Dougan
• Budget review
• AGM presentation
• Annual Board / Advisory Committee Report Review
• Block Friday Moonlight Madness / Candlelight Festival planning

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet on November 27, 2024 at 5:00 p.m. in the Council Chambers, 56 Queen Street, Port Hope. The agenda includes a review of the 2025 budget overview along with discussions on park naming, ice allocation policy, the 41 Young Street site, and a department update. The committee will also consider business arising regarding Pump Park and will adopt the annual committee report.

• 2025 Budget Overview
• Naming of Parks Discussion – Chemetron Lagoon
• Ice Allocation Policy
• 41 Young Street
• Pump Park (Business Arising)

The Parks, Recreation and Culture Advisory Committee approved its agenda and previous minutes, and discussed several items. An RFP for the Pump Park is drafted and will be released, requiring design ideas for two locations at Town Park. The committee discussed naming options for the Chemetron Lagoon area, with suggestions to consider adding names like Peter Huffman and Rod Parrott, and will continue dialogue at a future meeting. No formal decisions were made on these discussion items.

• Approved agenda for Nov 27, 2024 (carried)
• Approved minutes of Oct 23, 2024 (carried)
• Pump Park RFP drafted and will be released
• Chemetron Lagoon naming discussion deferred to upcoming meeting
• Ice Allocation Policy review to be scheduled with affiliated groups
• 41 Young Street public consultation planned for January 2025
• Annual committee report to be drafted by staff for review
• Two new suggestions deferred to 2025: Official Plan Update and Camping/Parking Revenue opportunities

Council Meeting

The Port Hope Council will meet to discuss the 2025 municipal budget and various service fees. Key decisions include the potential sale of a surplus school property and an agreement regarding policing responsibilities for the Rural Ward.

• Authorization to sell the former George Hamilton Public School at 3200 County Road 10 for no less than $590,000
• Proposed by-law to enter an agreement for the Commissioner to assume policing responsibility for the Rural Ward
• Review of the 2025 Municipal Budget and 2025 Police and Library budget presentations
• Approval of Brownfield Tax Assistance Program for 63 Ontario Street
• Discussion on a potential attainable housing development at 41 Young Street

Council adopted the 2025 Municipal Budget by a 3-2 vote, with Mayor Hankivsky, Councillor Attridge, and Deputy Mayor Holloway Wadhwani in favour and Councillors Mink and Toms against. Council also approved a by-law for the Ontario Provincial Police to assume policing responsibility for the rural ward, and passed a by-law authorizing a lease agreement with Ganaraska Child Care Centre for 81 Mill St. A decision on declaring the former George Hamilton Public School surplus was deferred to the December 17 meeting.

• Adopted 2025 Municipal Budget by-law 75-2024 (3-2)
• Approved by-law 74-2024 for OPP to assume rural ward policing responsibility
• Approved by-law 73-2024 authorizing lease with Ganaraska Child Care Centre at 81 Mill St
• Approved by-law 72-2024 appointing Interim CAO
• Approved by-law 76-2024 prescribing fees for services, repealing by-law 74-2023
• Deferred declaring former George Hamilton Public School surplus to Dec 17 meeting
• Directed staff to prepare public engagement for attainable housing at 41 Young Street
• Approved in principle Brownfield Tax Assistance for 63 Ontario Street

Committee of Adjustment

The Port Hope Committee of Adjustment will hear application B08-24 submitted by Shawn Kelly for the property at 38 Toronto Road. It will also consider the previously tabled applications B04-24 and B05-24 from Derrick Kelly for the same address. The meeting includes routine items such as agenda approval, disclosure of pecuniary interests, and approval of the August 15, 2024 minutes.

• Application B08-24 – Shawn Kelly, 38 Toronto Road (hearing)
• Applications B04-24 and B05-24 – Derrick Kelly, 38 Toronto Road (previously tabled)
• Approval of agenda
• Disclosure of pecuniary interest
• Approval of minutes from August 15, 2024

Environmental Advisory Committee

The Environmental Advisory Committee will meet to approve minutes from October, discuss a draft Clean Yards By-law, and review an annual report. The meeting is scheduled for 4:00 p.m. at the Wastewater Treatment Plant on Lake Street.

• Approval of October 17, 2024 minutes
• Discussion of Draft Clean Yards By-law
• Review of Annual Report
• Business arising: AWESOMEE Fest
• Business arising: Northumberland County GHG Emissions Survey

The Environmental Advisory Committee endorsed the Draft Clean Yards By-law as written. They also discussed plans for a future environmental event, received updates on the Community Climate Action Plan and the Telecommunications Tower Protocol, and noted that climate initiatives ranked last in the 2025 budget survey.

• Endorsed Draft Clean Yards By-law (carried)
• Approved agenda as circulated (carried)
• Approved October 17, 2024 minutes (carried)

Special Council

The Special Council will hear a presentation of the FY 2025 proposed budget. Members will review the budget and recommend a by‑law to approve the 2025 municipal budget as amended. A confirmatory by‑law (71‑2024) will be adopted to record the meeting proceedings.

• 2025 Proposed Budget Presentation (FY 2025 Special Council Presentation.pdf)
• Recommendation to prepare a by‑law to approve the 2025 municipal budget as amended
• Confirmatory By‑law 71‑2024 to confirm the proceedings of the November 19, 2024 meeting

Council approved the 2025 municipal budget as amended, with a 5-2 recorded vote. Amendments included reducing the library budget by $45,640, adding $100,000 for planning services, and removing $90,000 for an Ontario Street crosswalk. A motion to cut community grants and foundational funding was defeated.

• Approved 2025 municipal budget as amended (5-2)
• Reduced Library Budget by $45,640
• Added $100,000 to Planning Services for economic development plan
• Removed $90,000 for Ontario Street crosswalk, referred to traffic by-law review
• Directed staff to prepare 2026 budget estimate for audio/visual upgrades at Port Hope Community Hub
• Defeated motion to remove $67,100 community grants and $125,000 foundational funding (2-5)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee meeting scheduled for November 18, 2024, was cancelled because a quorum was not present. The agenda included updates on cemetery designations, heritage awards, and Ward Street.

• Meeting cancelled due to lack of quorum
• Update on Union Cemetery Designations
• Update on Little Station/Memorial Park Designations
• Update on Heritage Awards
• Update on 65 Ward Street

Special Council

The Special Council will begin with standard items such as Call to Order, a moment of silent reflection, and a land acknowledgement. It will then move into a closed session under the Municipal Act to consider matters relating to the recruitment of a Chief Administrative Officer and senior leadership, as well as future regulatory opportunities. After the closed session, the council will consider Confirmatory By‑law 70‑2024, which records the proceeding of the meeting, and then adjourn.

• Closed session to discuss CAO and senior‑leadership recruitment (Municipal Act sections 239(2)(b) and 239(2)(h))
• Confirmatory By‑law 70‑2024 to confirm the proceeding of the Special Council meeting
• Disclosure of Pecuniary Interest
• Call to Order, Moment of Silent Reflection, and Land Acknowledgement

Council held a special meeting that included a closed session to discuss senior leadership recruitment and confidential provincial information. In open session, Council confirmed the confidential direction given during the closed session, which included authorizing external recruiter Feldman Daxon to begin recruiting for the permanent CAO position. A selection committee of three Council Members will review applications and conduct interviews, with an appointment by-law expected after a final candidate is selected. The recruitment is anticipated to be complete by Spring 2025.

• Authorized external recruiter Feldman Daxon to commence permanent CAO recruitment
• Established a three-member Council selection committee to review applications and conduct interviews
• Confirmed confidential direction provided during closed session (Resolution 213-2024)
• Approved confirmatory by-law 70-2024 for the special in-camera meeting (Resolution 214-2024)

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet via web conference to review accessibility matters. The agenda includes discussions on specific facility upgrades and parking accessibility.

• Accessible parking at the main entrance of VON at Greenwood Towers
• Annual Report Review
• Upgrades regarding Lions Hall

The Accessibility Advisory Committee met and discussed accessible parking and entrances at the VON at Greenwood Towers, with staff to notify the Chair. They also reviewed the annual report and discussed 2025 focus areas, including restarting a school education program. The Lions Club's request for feedback on improving Lions Hall accessibility was added to the agenda for future discussion. No formal decisions were made beyond routine approvals.

• Approved L. Kehoe as acting chair for the meeting (carried)
• Approved the agenda as circulated (carried)
• Approved the October 10, 2024 minutes as circulated (carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will discuss the launch plan for the OPEN nomination campaign, including the promotional plan and mailout. It will also review the eligibility criteria for the Heritage Achievement Award. Additional items include a database update, appointment of a Vice Chair, and a timeline review.

• Nomination OPEN Campaign Launch Plan – review promo plan and mailout letter/list
• Heritage Achievement Award – eligibility criteria review (attached PDF)
• Database update
• Appointment of Vice Chair
• Timeline review

The Civic Awards Advisory Committee received a delegation from Karen O'Hara about adding a heritage award category, with the Heritage Port Hope Advisory Committee managing nominations and selection. Kendra Simmons was appointed Vice Chair for the 2024-2027 term. The committee also reviewed the civic awards timeline, with nominations opening December 1, 2024, and the ceremony scheduled for May 1, 2025.

• Received delegation from Karen O'Hara re heritage awards as information (carried)
• Approved agenda as circulated (carried)
• Approved minutes of October 16, 2024 as circulated (carried)
• Appointed Kendra Simmons as Vice Chair for 2024-2027 term (carried)

Committee of the Whole

The Committee of the Whole will receive information on the 2025 library and police budgets, consider an amendment to Schedule K of the Prescribed Fees for Services By-law, and review briefings on Fairview Production and potential housing at 41 Young Street. It will also discuss a Brownfield Tax Assistance request for 63 Ontario Street and a notice of motion for a county‑led encampment management plan. The most consequential action is the proposed declaration of surplus and sale of the former George Hamilton Public School property.

• Declare former George Hamilton Public School (3200 County Road 10) surplus and authorize sale at a minimum appraised value of $590,000
• Amend Schedule K of the Prescribed Fees for Services By-law
• Potential attainable housing development on 41 Young Street
• Brownfield Tax Assistance Program request for 63 Ontario Street municipal tax funding
• Notice of motion to develop a county‑led encampment management plan

The Committee of the Whole received several reports and presentations, including the library and police 2025 budgets, and approved amendments to the Prescribed Fees by-law. They also directed staff to continue public engagement for attainable housing at 41 Young Street, approved in principle a Brownfield Tax Assistance request for 63 Ontario Street, and declared the former George Hamilton Public School surplus with authorization to sell at no less than $590,000. A notice of motion on a county-led encampment management plan was deferred to the next council meeting.

• Approved amendments to Schedule K of the Prescribed Fees for Services By-law (carried)
• Directed staff to continue public engagement for attainable housing at 41 Young Street (carried)
• Approved in principle Brownfield Tax Assistance for 63 Ontario Street for 10 years (carried)
• Declared former George Hamilton Public School surplus and authorized sale at min. $590,000 (carried)
• Deferred notice of motion on encampment management plan to Nov 26, 2024 (carried)
• Received library and police 2025 budget presentations (carried)

Special Council

The Special Council will conduct routine business only. Items include a call to order, a land acknowledgement, disclosure of pecuniary interests, a mid‑term professional development session, and a confirmatory by‑law (66‑2024) to record the meeting proceedings. No substantive policy decisions or contracts are on the agenda.

• Call to Order
• Land Acknowledgement by Mayor Hankivsky
• Disclosure of Pecuniary Interest
• Council Professional Development – Mid‑term Training (2022‑2026 term)
• Confirmatory By‑law 66‑2024 – confirm proceedings of the meeting

The special council meeting on November 5, 2024, was primarily a professional development session on council roles and responsibilities, with no substantive decisions made in open session. Council moved into closed session for a personnel discussion, but no decisions were made or considered there. The only formal actions were receiving the training presentation for information and passing a confirmatory by-law.

• Received training presentation from John Mascarin, Aird & Berlis LLP (carried)
• Moved into closed session for personnel discussion under Section 239(2)(b) (carried)
• Passed confirmatory by-law 66-2024 (carried)

Council Meeting

Council will consider approving the 2024 Development Charges Background Study and a new Interest on Development Charges Policy. The meeting includes decisions on the 2023 audited financial statements and a finalized Telecommunications Tower Protocol Policy.

• Approval of 2024 Development Charges Background Study and Interest on Development Charges Policy
• Approval of Draft 2023 Audited Financial Statements
• Approval of finalized Telecommunication Tower Protocol Policy
• Proposed cancellation of Rural ROLLS pilot project at the end of 2024
• Proposed use of Hydro Reserve Funds for Walton Phase 3 reconstruction project

Council approved the 2024 Development Charges Background Study and a new Interest on Development Charges Policy. They also finalized the Telecommunications Tower Protocol, approved the 2023 Audited Financial Statements, and directed staff to install the new Pump Park at the Town Agricultural Park. Additionally, the Rural ROLLS transit pilot project was cancelled, and the library board was instructed to provide budget scenarios with specific percentage caps.

• Approved 2024 Development Charges Background Study
• Adopted Interest on Development Charges Policy
• Approved 2023 Audited Financial Statements
• Finalized Telecommunications Tower Protocol Policy
• Cancelled Rural ROLLS transit pilot project
• Approved sign variance for 20 Jocelyn Street
• Directed Pump Park installation at Town Agricultural Park
• Passed by-laws for property standards and development charges

Special Council

The Port Hope Special Council will open with a call to order, a moment of silent reflection, and a land acknowledgement. The mayor may provide a general update on planning and development matters. The council will then move into a closed session to consider a personnel matter involving an identifiable individual, as allowed by the Municipal Act. Afterward, a confirmatory by‑law (65‑2024) will be considered to ratify the meeting’s proceedings.

• Closed Session – personnel matter under Municipal Act Section 239(2)(b)
• Confirmatory By‑law 65‑2024 to confirm meeting proceedings
• Disclosure of Pecuniary Interest – mayor may give planning update
• Land Acknowledgement by Mayor Hankivsky
• Call to Order – standard opening

The special council meeting on October 29, 2024, received a verbal update from the CAO on planning and development matters, including the land inventory project. Council then moved into a closed session to discuss a personnel matter, and upon reconvening, approved in-camera minutes and received a confidential update with direction to staff. No substantive public decisions were made beyond procedural approvals.

• Received CAO verbal update on planning and development (184-2024, carried)
• Moved into closed session for personnel matter (185-2024, carried)
• Approved in-camera minutes from Aug 6 and Sep 9, 2024 (in closed session)
• Received confidential personnel update and direction to staff (186-2024, carried)
• Passed confirmatory by-law 65-2024 (187-2024, carried)

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2024-10-24 contains no listed items. No decisions, contracts, or hearings are identified in the provided document. The meeting appears to have only procedural placeholders.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet on Oct. 23, 2024. The agenda includes reports from the Chamber of Commerce, Economic Development Division, and Council, as well as a Save Our Trees presentation. The board will consider items such as the annual general meeting, Halloween and Candlelight Festival/Christmas events, a website review, and signage for the HBIA office. No decisions are listed in the agenda.

• Save Our Trees Presentation
• Chamber of Commerce Report
• Economic Development Division Report
• Council Report
• HBIA Office Signage

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet on October 23, 2024 to consider several agenda items. New business includes discussion of committee recruitment and the municipality's 2025 budget. Updates will be provided on the Parks Map request, Pump Park, and the upcoming fishing season. The meeting will also address any correspondence and council referrals.

• Committee Recruitment
• 2025 Budget
• Parks Map request
• Pump Park Update
• Fishing Season

The Parks, Recreation and Culture Advisory Committee received an update that the Committee of the Whole selected Town Park as the preferred location for a new Pump Park, with two possible sites within the park still to be finalized. The committee approved the agenda and previous minutes, and discussed various updates including the extended fishing season, department updates, and committee recruitment. No formal decisions were made by the advisory committee itself, as it is advisory in nature.

• Approved agenda of Oct 23, 2024 (carried)
• Approved minutes of Sep 25, 2024 (carried)
• Town Park selected as preferred Pump Park location by Committee of the Whole (reported)
• RFP to be produced for Pump Park design (reported)

Committee of the Whole

The Committee of the Whole will receive a library budget presentation for information only. It will direct staff to consider using Hydro Reserve Funds to finance the Walton Phase 3 reconstruction project. The committee will also vote on a sign variance for 20 Jocelyn Street, choose a site for a new Pump Park, authorize a lease for a child‑care centre at 81 Mill St S, and consider adopting an updated Property Standards by‑law while repealing By‑law 69/2006.

• Consider Hydro Reserve Funds as a source for the Walton Phase 3 reconstruction project
• Approve a sign variance for five interior and three front‑lot signs at 20 Jocelyn Street
• Select the location for the new Port Hope Pump Park (Town Agricultural Park or Rapley Park)
• Authorize a lease agreement with Ganaraska Child Care Centre for premises at 81 Mill St S
• Adopt an updated Property Standards By‑law and repeal By‑law 69/2006

The Committee of the Whole received the library budget presentation and directed staff to provide budget comparisons at 5%, 7%, and 9% increases for Council consideration. Council also directed staff to consider using Hydro Reserve Funds for the Walton Phase 3 reconstruction project, approved a sign variance, selected the Town Agricultural Park for the new pump park, authorized a lease with Ganaraska Child Care Centre, and moved forward on updating the property standards by-law.

• Received library budget presentation; directed staff to provide budget comparisons at 5%, 7%, and 9% caps (carried)
• Directed staff to consider Hydro Reserve Funds for Walton Phase 3 reconstruction (carried)
• Approved sign variance for five interior and three front lot signs at 20 Jocelyn Street (carried)
• Directed staff to install Port Hope Pump Park at Town Agricultural Park (carried)
• Authorized Mayor and Clerk to execute lease with Ganaraska Child Care Centre at 81 Mill St S (carried)
• Received property standards by-law update; directed staff to present updated by-law and repeal 69/2006 (carried)

Special Council

The Special Council meeting scheduled for Tuesday, October 22, 2024, was cancelled. The cancellation was noted in accordance with the Procedural By-law (60/2023) due to a lack of forecasted agenda items. A confirmatory by-law for the cancelled meeting was proposed.

• Cancelled Special Council meeting (Oct 22, 2024)
• Confirmatory By-law 65-2024 proposed

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will review two heritage applications and discuss updates regarding Union Cemetery and Little Station/Memorial Park designations. The committee will also address correspondence regarding a heritage award category.

• Heritage Application - 180 Dorset Street East (window replacements)
• Heritage Application - 85 Walton Street (removing modern cladding)
• Update re Union Cemetery Designations
• Update re Little Station/Memorial Park Designations
• Motion regarding addition of a heritage award category

The Heritage Port Hope Advisory Committee recommended approval of two heritage applications: one for window replacement at 180 Dorset Street East and another for removal of modern cladding at 85 Walton Street, both subject to revisions and staff satisfaction. The committee also received a delegation request from the Civic Awards Advisory Committee and approved sending a representative to their November meeting. Updates were provided on heritage designations and ACO events, but no other substantive decisions were made.

• Recommended approval of Heritage Application 2024-08, 180 Dorset Street East, for replacement of 5 windows (carried)
• Recommended approval of Heritage Application 2024-10, 85 Walton Street, for removal of modern cornice, stucco and cladding (carried)
• Approved receiving delegation request from Civic Awards Advisory Committee as information (carried)
• Approved K. O'Hara to attend Civic Awards Advisory Committee meeting on November 13, 2024 (carried)

Property Standards Appeal Committee

The Property Standards Committee will hold a public hearing on an appeal of an Order to Remedy issued on September 18, 2024 for the property at 121 Cavan Street. The appeal concerns alleged non‑conformities related to rubbish, debris, unsafe conditions, and fence maintenance. Committee members will hear the by‑law enforcement officer’s review, the appellant’s statement, and public comments before deciding to uphold, modify, or rescind the order. The decision will be final and binding under By‑law 69/2006.

• Appeal of Order to Remedy for 121 Cavan Street (Appeal #24-02 / File #90/24)
• Order to Remedy issued September 18, 2024 for non‑conformities (rubbish, debris, health/fire hazards, fence condition)
• Committee may uphold, modify, or rescind the Order to Remedy
• Public hearing scheduled Monday, October 21, 2024, 10:00‑11:00 at Committee Room, Town Hall, 56 Queen Street
• Decision will be final and binding under By‑law 69/2006

The Property Standards Committee upheld, in full, the Order to Remedy issued on September 18, 2024, for the property at 121 Cavan Street, Port Hope, requiring the owners to achieve full compliance with the property standards by-law. The decision was made after hearing from staff and the appellant's legal counsel, and the committee deliberated in closed session before reconvening to vote. The order addresses rubbish, uneven walking surfaces, and fence maintenance issues.

• Approved minutes of August 12, 2024 meeting (carried)
• Upheld Order to Remedy for 121 Cavan Street in full (carried)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to review previous minutes and address ongoing business. Discussions include a county emissions reduction survey and changes to arsenic criteria.

• Northumberland County Corporate GHG Emissions Reduction Plan Survey
• PHAI Arsenic Criteria Change
• Delegation regarding AWESOMEE Fest
• CCAP

The Environmental Advisory Committee approved its agenda and previous minutes. The meeting adjourned at 4:43 p.m. after a member left, causing a loss of quorum. No new policies or projects were approved; discussions on an event, a county emissions survey, and a telecommunications protocol were deferred to the next meeting.

• Agenda approved as amended (Carried)
• August 29, 2024 minutes approved (Carried)
• September 19, 2024 minutes approved (Carried)
• Meeting adjourned due to loss of quorum

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Civic Awards Advisory Committee

The committee will approve its agenda and the minutes from the September 9, 2024 meeting. It will review updates to its database, policy, vice‑chair appointment and timeline, and consider a motion from the Heritage Port Hope Advisory Committee regarding heritage awards. New business includes discussion of ideas for the upcoming civic awards ceremony. The meeting is held via Zoom.

• Approval of agenda
• Approval of September 9, 2024 minutes
• Business arising: database update, policy review, vice‑chair appointment, timeline review
• Motion from Heritage Port Hope Advisory Committee re heritage awards
• Discussion of ceremony ideas for civic awards

The Civic Awards Advisory Committee approved its agenda and the September 9, 2024 minutes, both carried. It deferred appointing a Vice Chair and deferred setting a decision meeting date until the 2025 Council and Committee of the Whole schedule is finalized. The committee also rescheduled its next meeting to Wednesday November 13, 2024 at 6:00 p.m. via Zoom and discussed ceremony ideas with no decision.

• Approved the October 16, 2024 agenda as circulated (carried)
• Approved the September 9, 2024 minutes as circulated (carried)
• Deferred appointment of a Vice Chair to the next meeting
• Deferred formal consideration of a decision meeting date until the 2025 Council and Committee of the Whole schedule is finalized
• Rescheduled the next meeting to Wednesday November 13, 2024 at 6:00 p.m. via Zoom

Council Meeting

Council is meeting to decide on several administrative appointments and policy updates. Key items include a subdivision extension in Osaca and a new Municipal Recreation Program Subsidy Policy.

• Approval of a three-year extension for Plan of Subdivision AG SU35 in Part Lot 28, Concession 5, Osaca
• Approval of the updated Municipal Recreation Program Subsidy Policy
• Appointment of Jerry Conlin to the Committee of Adjustment for the remainder of the 2022-2026 term
• Direction for staff to post Draft Fees and Charges schedules for public comment before a January 1, 2025 by-law
• Appointment of a Municipal Law Enforcement Supervisor and Fire Inspector

Council approved a three-year extension (Oct 24, 2024 to Oct 24, 2027) for the draft approval of a Plan of Subdivision (AG SU35) in Osaca, subject to updated conditions including a subwatershed study. Council also directed staff to develop a plan for free public transit for Port Hope High School students for the 2025 budget, and approved several administrative items including appointments and policy updates.

• Approved 3-year extension for draft subdivision approval AG SU35 in Osaca (carried)
• Directed staff to consult on free transit for Port Hope High School students for 2025 budget (carried)
• Appointed Jerry Conlin to Committee of Adjustment for remainder of 2022-2026 term (carried)
• Approved Municipal Recreation Program Subsidy Policy, repealing 2015 policy (carried)
• Authorized participation in Nov 7 Homelessness 101 Joint Meeting with Northumberland County (carried)
• Adopted staff report on Post-Retirement Benefits and Amortization (carried)
• Referred Municipal Law Enforcement Supervisor and Fire Inspector appointment to by-law (carried)
• Approved by-laws 61-2024 to 63-2024 including night fishing restrictions and automatic aid agreement (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss several new business items. The agenda includes discussions on transit services and accessibility information.

• Accessible Parking (Business Arising)
• Transit Services
• VON at Greenwood Towers - Accessible Parking and Main Entrance
• Ease of Access to Accessibility and Accommodation Information

The committee approved its agenda and previous minutes, and discussed accessibility issues including downtown parking signage, transit service reporting, and website improvements. It deferred a specific item on accessible parking at Greenwood Towers to the next meeting. No formal decisions were made on these discussion topics.

• Approved agenda as circulated
• Approved minutes of September 12, 2024
• Deferred item 10.2 (VON at Greenwood Towers accessible parking) to next meeting

Public Meeting

The Council is holding a public meeting under Section 12 of the Development Charges Act to present the municipality’s proposed development charges bylaw and the accompanying background study. A consultant from Watson & Associates Economists Ltd. will summarize the study’s findings, and members of the public may make oral submissions. No formal decision on the bylaw will be taken at this meeting.

• Presentation of the Development Charges Background Study (May 10 2024) by Peter Simcisko, Watson & Associates Economists Ltd.
• Public may make oral submissions; name and address will be recorded for the record.
• Proposed bylaw, original study, addendum (Bill 185 updates) and related documents are available online and from the municipal clerk.
• Council will not take any action on the proposed bylaw during this meeting.
• Meeting will be livestreamed on the municipality’s YouTube channel.

Council held a statutory public meeting to receive input on the May 10, 2024 Development Charges Background Study and proposed by-law. No action was taken on the by-law at this meeting. The presentation was received for information, and public comments were heard.

• Received development charges background study presentation for information (carried)

Special Council

Council will decide which community groups receive funding for 2025 and authorize a one-year extension for current foundational funding agreements. The meeting will also confirm the proceedings of the Special Council meeting.

• 2025 Community Grants and Donation Requests
• One-year extension for Foundational Funding Agreements
• Confirmatory by-law 60-2024
• Public hearings not scheduled
• Meeting livestreamed on YouTube

Council approved a one-year extension of current Foundational Funding Agreements with no change to funding levels and authorized community grant and donation funding for 2025, as detailed in staff report FS-15-24. The grants and donations are to be included in the proposed draft 2025 budget. The meeting was procedural in nature, with no other substantive decisions.

• Approved one-year extension of Foundational Funding Agreements with no change to funding levels (Resolution 165-2024)
• Approved community grants totaling $67,600 for 12 organizations, including $10,000 to Community Care Northumberland and $10,000 to Northumberland Fare Share Food Bank
• Approved donations totaling $5,500 for 3 organizations, including $2,500 to Cobourg Highland Games Society
• Adopted confirmatory by-law 60-2024 (Resolution 166-2024)

Special Council

The Special Council will receive a deputation from Robert Fishlock of Save Our Trees regarding the Port Hope Area Initiative (PHAI) cleanup criteria and special circumstances protocol. The council will also receive a presentation by Jennifer Turner, Manager of HWP Environment Management, and Ron Brecher, an independent toxicologist, on a proposed amendment to the PHAI cleanup criterion for arsenic. Both items are recommended for information only. The council will adopt a confirmatory by‑law to record the proceedings of this meeting.

• Robert Fishlock (Save Our Trees) deputation on PHAI cleanup criteria and special circumstances protocol – receive for information
• Presentation by Jennifer Turner (HWP Environment Management) and Ron Brecher (Independent Toxicologist) on proposed change to PHAI arsenic cleanup criterion – receive for information
• By‑law 59-2024 to confirm the proceedings of the Special Council meeting – adopt

Port Hope Council voted 7-0 to support changing the arsenic cleanup criterion from 18 ppm to 50 ppm in the Port Hope Area Initiative. Staff were directed to notify the Canadian Nuclear Safety Commission of this support. A deputation from Save Our Trees regarding cleanup criteria was received for information only.

• Approved support for arsenic cleanup criterion change from 18 ppm to 50 ppm (7-0)
• Directed staff to send letter to Canadian Nuclear Safety Commission notifying support
• Received deputation from Save Our Trees for information only
• Passed confirmatory by-law 59-2024 for in-camera meeting proceedings

Committee of the Whole

The Committee of Whole will receive several reports and consider motions. Council will review a notice of motion proposing free public transit for youth to align with Port Hope High School schedules. Other items include appointments, by‑law reviews, and service agreements.

• Appointment of Jerry Conlin to the Committee of Adjustment (2022‑2026 term)
• Extension request for Draft Approval of Subdivision AG SU35 in Osaca for three years (Oct 2024‑Oct 2027)
• One‑year review of Procedural By‑law with community engagement and 2025 meeting calendar
• Automatic Aid Agreement with the Township of Hamilton for shared fire‑service coverage
• Notice of Motion for free public transit for youth aged 19 years and younger to Port Hope High School

The Committee of the Whole carried a motion directing staff to consult with Port Hope High School and present a plan for free public transit for students, including schedule alignment, for the 2025 budget. It also approved several administrative items, including a three-year draft plan extension for a subdivision in Osaca, a recreation subsidy policy update, and a night fishing restriction amendment. All items were carried unanimously.

• Directed staff to plan free transit for Port Hope High students (carried)
• Approved Jerry Conlin for Committee of Adjustment appointment (carried)
• Approved 3-year draft plan extension for subdivision AG SU35 in Osaca (carried)
• Approved updated Municipal Recreation Program Subsidy Policy (carried)
• Directed by-law to amend night fishing restrictions on Ganaraska River (carried)
• Directed by-law for Automatic Aid Agreement with Township of Hamilton (carried)
• Directed posting of draft fees for public comment (carried)
• Directed community engagement on Procedural By-law review (carried)

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2024-09-26 does not list any specific items, contracts, or proposals. It consists only of generic placeholders and procedural headings. No decisions, discussions, or public hearings are detailed in the provided document.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board meets on September 25, 2024. The agenda includes reports from the Chamber of Commerce, Economic Development Division, and Council. The board will consider items such as the AGM, the HBIA budget and levy, and upcoming community events like Oktoberfest, Halloween, and the Candlelight Festival/Christmas. Additional topics include the HBIA office location and signage and a board member resignation.

• Budget / Levy
• Oktoberfest
• Halloween
• Candlelight Festival / Christmas
• HBIA Office Location / Signage

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to consider several agenda items, including a parks by-law, salmon/fishing seasons, a parks redevelopment proposal, an OTF grant for Pump Park, and a File Factory item. No decisions are recorded in the agenda; the items are listed for discussion or referral.

• Parks By-Law
• Salmon/Fishing Seasons
• Parks Redevelopment
• Pump Park OTF Grant
• File Factory

The committee approved the agenda and previous minutes. Staff provided updates on new fishing regulations, park redevelopment plans, and department activities. The committee discussed priorities for a newly approved $200,000 Pump Park grant, noting a tight installation deadline of November 2025.

• Agenda for Sep 25, 2024 approved
• Minutes from June 26, 2024 approved
• Pump Park grant priorities discussed (demographics, parking, lighting)
• No formal votes recorded on new business items

Council Meeting

The Port Hope Council will adopt minutes from recent meetings, receive several informational reports—including the 2023 Development Charges Annual Report and the 2025‑2028 Strategic Plan Roadmap—and consider a zoning by‑law amendment for 5868 County Road 65. A notice of motion directing staff to study free public transit for youth will be posted for the next Committee of the Whole meeting. All items are presented for information or resolution as indicated on the agenda.

• Zoning By‑law Amendment 57‑2024 – ZB06‑2024 for 5868 County Road 65
• Report FS‑13‑24: 2023 Development Charges Annual Report
• Report CAO‑03‑24: 2025‑2028 Strategic Plan Roadmap
• Notice of Motion on free public transit for youth (to be considered at the Oct 1 Committee of the Whole)
• Adoption of consent‑agenda minutes from September 3, 9, and 10, 2024

Council received several presentations and reports for information, including updates on the PHAI Port Hope Project and the Community Foundation. The most substantive action was supporting the 2025-2028 Strategic Plan Roadmap as presented. A notice of motion for free public transit for youth was introduced and will be considered at the October 1, 2024 Committee of the Whole meeting. A zoning by-law amendment for 5868 County Road 65 was passed.

• Supported 2025-2028 Strategic Plan Roadmap (carried)
• Received 2023 Development Charges Annual Report (carried)
• Passed Zoning By-law Amendment 57-2024 for 5868 County Road 65 (carried)
• Approved minutes of September 3, 9, and 10, 2024 meetings (carried)
• Received advisory committee minutes (carried)
• Received presentations on Community Foundation, PHAI Project, and governance (carried)
• Received correspondence on homeless encampments (carried)
• Received by-election debrief report (carried)

Environmental Advisory Committee

The Environmental Advisory Committee will meet on September 19, 2024. The agenda includes routine items such as roll call, approvals, and disclosures. The only substantive agenda item is a delegation regarding the AWESOMEE Fest, with a PDF attachment provided. No other specific proposals or decisions are listed.

• Delegation re AWESOMEE Fest (PDF attachment)

The Environmental Advisory Committee received a delegation about AWESOMEE Fest and agreed to discuss it further at the next meeting. The committee also voted to provide feedback on the PHAI Arsenic Criteria Change to Council. Approval of the August 29, 2024 minutes was deferred to the next meeting.

• Received Greg Burns' delegation on AWESOMEE Fest for information (carried)
• Referred AWESOMEE Fest discussions to October 17, 2024 meeting (carried)
• Approved September 19, 2024 agenda as circulated (carried)
• Deferred approval of August 29, 2024 minutes to next meeting (consensus)
• Agreed to provide feedback on PHAI Arsenic Criteria Change to Council (carried)

Committee of Adjustment

The agenda for the Port Hope Committee of Adjustment meeting on 2024-09-19 contains no listed items or decisions. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are detailed. The document appears to be a placeholder with no substantive content.

Heritage Port Hope Advisory Committee

The agenda for the Heritage Port Hope Advisory Committee meeting on 2024-09-16 contains no listed items, descriptions, or decisions. No rezoning, contracts, ordinances, fee changes, or public hearings are detailed. The document appears to be a procedural placeholder.

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee will meet on September 12, 2024 to review several accessibility topics. Business arising items include the Toronto Road Walk‑In Clinic, crosswalks, and accessible parking. New business items cover the Schools Program, private property encroaching on sidewalks, e‑bikes and e‑vehicles, and a Chamber of Commerce representative. No decisions are recorded in the agenda.

• Crosswalks
• Accessible Parking
• Toronto Road Walk‑In Clinic
• Private Property Encroaching on Sidewalks
• E‑Bikes and E‑Vehicles

The Accessibility Advisory Committee received an informational delegation from ICLEI regarding the Climate Action Plan, approved the agenda and previous minutes, and discussed several accessibility topics including crosswalks, accessible parking signage, and e-bike regulations. No substantive decisions were made; all items were either received as information, approved procedurally, or deferred for future updates.

• Received ICLEI delegation on Climate Action Plan as information (carried)
• Approved September 12, 2024 agenda as circulated (carried)
• Approved June 27, 2024 minutes as circulated (carried)

Committee of the Whole

The Committee of the Whole will receive a presentation on municipal property tax policies and a report on the 2025 Special Services Review, which proposes removing Specialty Transit and Christmas Tree Pickup as special services. Council will be asked to support the 2025‑2028 Strategic Plan Roadmap. A report on the 2024 municipal by‑election will be received for information. The Committee will consider a zoning by‑law amendment to rezone 5868 County Rd 65 from Future Development to Hamlet Residential.

• Presentation on municipal property tax policies (Finance Committee)
• 2025 Special Services Review recommending removal of Specialty Transit and Christmas Tree Pickup, and repeal of By-law 28/2014 and By-law 46/2017
• 2025‑2028 Strategic Plan Roadmap to be supported by Council
• 2024 Municipal By‑Election Debrief report received for information
• Zoning By‑law amendment (ZB06-2024) to rezone 5868 County Rd 65 from Future Development ‘FD’ to Hamlet Residential One ‘RESV1’

The Committee of the Whole received a presentation on property tax policies and supported the 2025-2028 Strategic Plan Roadmap. A zoning by-law amendment for 5868 County Road 65 was recommended for council consideration. A report on the 2025 Special Services Review was referred back to staff for more information. No other substantive decisions were made.

• Supported 2025-2028 Strategic Plan Roadmap (carried)
• Referred Report FS-12-24 (2025 Special Services Review) back to staff for additional information (carried)
• Recommended zoning by-law amendment for 5868 County Road 65 from FD to RESV1 (carried)
• Received property tax policies presentation for information (carried)
• Received Task Force on Housing and Homelessness minutes for information (carried)
• Received correspondence on homeless encampments for information (carried)
• Received by-election debrief report for information (carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will meet on September 9, 2024 via Zoom. The agenda includes a motion from the Heritage Port Hope Advisory Committee to add a heritage award category, which the committee will review and approve. Additional items cover updates to the awards inventory, a review of the 2025 timeline, and the appointment of a Vice Chair. The committee will also confirm ceremony and decision‑meeting dates.

• Motion from Heritage Port Hope Advisory Committee to add a heritage award category
• Civic Awards Inventory
• 2025 Timeline Review
• Appointment of Vice Chair
• Confirm ceremony and decision meeting dates

The Civic Awards Advisory Committee approved its agenda and previous minutes, received a motion from the Heritage Port Hope Advisory Committee regarding a heritage award category, and directed staff to invite that committee to delegate at the next meeting. The committee also discussed budget, database, policy review, and ceremony dates, but deferred the appointment of a vice chair. No substantive decisions were made beyond the motion and routine approvals.

• Approved agenda as circulated
• Approved minutes of June 19, 2024
• Received motion from Heritage Port Hope Advisory Committee re heritage award category
• Directed staff to invite Heritage Port Hope Advisory Committee to delegate at next meeting (Oct 16, 2024)
• Deferred appointment of vice chair to next meeting

Special Council

The Special Council will hold a closed session for professional development, including a tour of four active industrial sites, and no decisions will be made during that portion. After the closed session, the Council will consider and adopt By‑law 56‑2024 to confirm the proceedings of the September 9, 2024 meeting. The meeting otherwise follows standard procedural items such as call to order and land acknowledgement.

• Closed session for education/training with tours of Lions Park, Chemetron Lagoon, former Coal Gasification Plant, and Centre Pier (no decisions)
• Adoption of Confirmatory By‑law 56‑2024 to confirm the proceedings of the September 9, 2024 Special Council meeting

The Special Council meeting on September 9, 2024, was primarily a closed-session educational tour of four active industrial sites (Lions Park, Chemetron Lagoon, Former Coal Gasification Plant, and Centre Pier). Council received information on work and restoration plans, but no substantive decisions were made. A confirmatory by-law (56-2024) was passed to confirm the proceedings of the closed session.

• Moved into closed session for education/training tour of active industrial sites (146-2024, carried)
• Approved confirmatory by-law 56-2024 to confirm closed session proceedings (147-2024, carried)

Council Meeting

The Council will receive several reports for information, including the 2023 Building Permit Fees Annual Report and an update on Walton Street reconstruction. It will consider a motion to reinstate the Draft Plan Approval for Talbot Drive Phase 2 (Subdivision File No. SU03‑2018). The Council will also support the development of a 2025‑2028 Strategic Plan Process and appoint Teresa Brown to the Heritage Business Improvement Area board.

• Receive 2023 Building Permit Fees Annual Report (information)
• Receive Walton Street Reconstruction Update #2 (information)
• Approve reinstatement of Draft Plan Approval for Talbot Drive Phase 2 (Subdivision)
• Support development of the 2025‑2028 Strategic Plan Process
• Appoint Teresa Brown to the Heritage Business Improvement Area board

Council received presentations on Alderville First Nation's Legal Personhood initiative for Rice Lake and the Ganaraska River, endorsing their efforts and encouraging collaboration. They also referred stray cat and Trap-Neuter-Return program proposals to staff for engagement with the Northumberland Humane Society. Several reports and by-laws were approved, including reinstating draft plan approval for Talbot Drive Phase 2 and appointing Teresa Brown to the HBIA board.

• Endorsed Alderville First Nation's efforts for Legal Personhood of Rice Lake and Ganaraska River (Resolution 130-2024)
• Referred stray cat and Trap-Neuter-Return program presentations to staff for engagement with Northumberland Humane Society (Resolution 132-2024)
• Approved minutes of July 9 and August 6, 2024 meetings (Resolution 133-2024)
• Received advisory committee and board minutes for information (Resolution 134-2024)
• Approved reinstatement of draft plan approval for Talbot Drive Phase 2 until September 3, 2027 (Resolution 141-2024)
• Directed staff to prepare a Strategic Planning Roadmap for 2025-2028 (Resolution 142-2024)
• Appointed Teresa Brown to the Heritage Business Improvement Area Board (Resolution 143-2024)
• Passed by-laws 51-2024 to 54-2024 including agreements with Northumberland County, Cameco, and Metrolinx (Resolution 144-2024)

Port Hope Police Services Board Meeting

The provided agenda contains only procedural software placeholders and no specific discussion or decision items. It is procedural boilerplate.

Environmental Advisory Committee

The Port Hope Environmental Advisory Committee will hold roll call, approve the meeting agenda, disclose any pecuniary interests, and approve the minutes from the May 23, 2024 meeting. It will discuss the CCAP item under Committee Business and set the next meeting for September 19, 2024. No new business, correspondence, or council referrals are listed.

• Approval of agenda
• Approval of May 23, 2024 minutes
• Discussion of CCAP

The committee approved the agenda for the August 29, 2024 meeting and the minutes from the May 23, 2024 meeting. Members also received an update on the Community Climate Action Plan (CCAP) and discussed the status of a proposed telecommunications tower.

• Approved August 29, 2024 agenda (Carried)
• Approved May 23, 2024 meeting minutes (Carried)

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board meeting on August 28, 2024 will consider a range of items. The agenda includes a budget review, a discussion of the future board meeting location, and nominations for board members. Additional topics cover the HBIA’s structure and committees, website updates, and several community events such as the Fall Storefront Competition, Oktoberfest, Halloween, and Christmas decorations. The board will also address the HBIA office location and signage.

• Budget Review
• Future Board Meeting Location
• HBIA Board Member Nomination
• Fall Storefront Competition
• Halloween

Port Hope Police Services Board Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review two heritage applications for building modifications. The committee will also receive updates on several property designations and Bill 200.

• Heritage Application 2024-08: replacing 5 windows at 180 Dorset Street East
• Heritage Application 2024-09: replacing 4 exit doors and frames at 20 Queen Street
• Update on 228 Cavan Street (Thomas Molson Distillery)
• Update on Union Cemetery Designations
• Update on Little Station/Memorial Park Designations

The Heritage Port Hope Advisory Committee recommended approval of Heritage Application 2024-09 to replace exit doors at 20 Queen Street, subject to revisions and staff satisfaction. It deferred consideration of Heritage Application 2024-08 for 180 Dorset Street East to September 16, 2024, pending a search of property history. The committee also agreed to propose a heritage award category to the Civic Awards Advisory Committee and approved several procedural updates.

• Recommended approval of Heritage Application 2024-09, 20 Queen Street, to replace 4 exit doors and frames (carried)
• Deferred Heritage Application 2024-08, 180 Dorset Street East, to September 16, 2024, pending property history search (carried)
• Approved approach to Civic Awards Advisory Committee for adding a heritage award category (carried)
• Approved proceeding with Union Cemetery designations work (carried)
• Approved proceeding with Thomas Molson Distillery process per Minister of Environment and Climate Change (carried)
• Deferred Little Station/Memorial Park designations update to September 16, 2024 (carried)
• Received ACO Port Hope report for information (carried)
• Approved agenda and previous minutes (carried)

Environmental Advisory Committee

The agenda for the Port Hope Environmental Advisory Committee meeting on 2024-08-15 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder without substantive content.

Committee of Adjustment

The Committee of Adjustment is meeting to conduct hearings for four specific applications. The body will also approve the agenda and the minutes from the July 18, 2024 meeting.

• Hearing for applications B04-24 and B05-24 regarding 38 Toronto Road (Derrick Kelly)
• Hearing for applications B02-24 and B06-24 (Penryn Mason Homes Inc.)

Property Standards Appeal Committee

The Property Standards Committee will hold a public hearing to respond to an appeal of an Order to Remedy issued on May 31, 2024. The committee will decide whether to uphold, modify, or rescind the order regarding maintenance and occupancy standards.

• Appeal # 24-01 / File #44/24 regarding 52 King Street
• Order to Remedy for overgrown trees, grass, waste, and debris
• Review of By-law 69/2006 compliance

The Property Standards Committee upheld an Order to Remedy issued May 31, 2024, for the property at 52 King Street, Port Hope, requiring the owners to address overgrown trees, grass, and waste/debris. The committee granted an extension for full compliance by August 20, 2024. The appellant was not present and provided no submission.

• Upheld Order to Remedy for 52 King Street in full (carried)
• Granted extension for compliance until August 20, 2024 (carried)
• Approved minutes of July 15, 2024 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee meeting agenda for August 8, 2024 contains no listed items. No decisions or discussions are detailed in the provided agenda. The meeting appears to be procedural with no specific agenda items.

Special Council

The Port Hope Special Council meets on August 6, 2024 to conduct routine business including a call to order, a land acknowledgement, and a disclosure of pecuniary interests. A closed session will be held to consider a proposed acquisition of surplus municipal land on Shuter Street and education‑training matters related to the PHAI cleanup criteria. The council will also pass a confirmatory by‑law (By‑law 50‑2024) that records the proceedings of the meeting before adjourning.

• Closed session – discussion of proposed acquisition of surplus municipal land on Shuter Street
• Closed session – discussion of education and training matters related to PHAI cleanup criteria
• Confirmatory By‑law 50‑2024 to confirm the proceedings of the Special Council meeting
• Disclosure of Pecuniary Interest by council members
• Land Acknowledgement read by Mayor Hankivsky

Council held a special meeting on August 6, 2024, and after a closed session, directed staff to develop a Request for Proposal (RFP) process for the disposition of two remaining municipal lots adjacent to 26 Shuter Street. The RFP must prioritize expedient development and maximize affordable housing over financial return. No other substantive decisions were made; the meeting also included training on PHAI Cleanup Criteria with no action taken.

• Directed staff to develop RFP for disposition of two lots adjacent to 26 Shuter Street (carried)
• Approved minutes from July 9, 2024 in-camera session (carried)
• Received training on PHAI Cleanup Criteria; no action taken
• Passed confirmatory by-law 50-2024 (carried)

Committee of the Whole

The Committee of the Whole is reviewing a proposed protocol for telecommunication tower planning and the development of a 2025-2028 Strategic Plan. The body is also considering agreements for fire response services and infrastructure access.

• Proposed Telecommunication Tower Protocol for future infrastructure planning
• Reinstatement of Draft Plan Approval for Talbot Drive Phase 2 (SU03-2018) through September 3, 2027
• Fire Response Services Agreement with Cameco Fuel Manufacturing Inc. (CFM)
• Licence and Access Agreement with Northumberland County for communication base at 200 Fox Road
• Development of a 2025-2028 Strategic Plan Process

The Committee of the Whole approved the reinstatement of the draft plan of subdivision for Talbot Drive Phase 2 (File No. SU03-2018) for a three-year period ending September 3, 2027. They also adopted a Telecommunication Tower Protocol, directed staff to prepare a 2025-2028 Strategic Planning Roadmap, and approved several agreements including a fire response services agreement with Cameco Fuel Manufacturing Inc. and a licence agreement with Northumberland County for a communications tower. All motions were carried unanimously.

• Approved reinstatement of draft plan approval for Talbot Drive Phase 2 (SU03-2018) for three years (carried)
• Adopted Telecommunication Tower Protocol (carried)
• Directed staff to present a Strategic Planning Roadmap for 2025-2028 at September 10, 2024 meeting (carried)
• Approved by-law to repeal and replace fire response services agreement with Cameco Fuel Manufacturing Inc. (carried)
• Approved by-law to authorize Mayor and Clerk to execute Licence and Access Agreement with Northumberland County for communications tower at 200 Fox Road (carried)
• Received correspondence from AMO on homelessness encampments for information (carried)
• Received EOWC Municipal Infrastructure Policy Paper and passed resolution calling for federal/provincial infrastructure investment (carried)
• Received Digital Main Street Program report for information (carried)

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on July 25, 2024 contains no listed items or decisions. It appears to be a procedural placeholder without detailed topics. No contracts, rezoning, ordinances, or fee changes are mentioned.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet to approve previous minutes and review the budget. The agenda includes reports from the Chamber of Commerce and Economic Development Division, along with discussions on local marketing campaigns and office signage.

• Approval of HBIA Meeting Minutes from June 26, 2024
• Budget Review
• Chamber of Commerce Report
• Economic Development Division Report
• Council Report

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will consider a severance request for 86 John Street to allow a condominium apartment building (Project No. 21.333). The committee will also receive an update on the properties at 121 Cavan Street and 65 Ward Street. No other business is listed for this meeting.

• Severance request for 86 John Street for a 5‑storey condominium (Project No. 21.333)
• Update regarding 121 Cavan Street
• Update regarding 65 Ward Street

The committee received a delegation from Reno Piccini regarding a severance at 86 John Street for a proposed condominium apartment building, with an archaeological and traffic assessment completed and a heritage assessment in progress. No decisions were made on the project; it was received for information only. The committee also approved the agenda and previous minutes, and received updates on 121 Cavan Street and 65 Ward Street.

• Received delegation from Reno Piccini re: 86 John Street severance for information (carried)
• Approved agenda as circulated (carried)
• Approved minutes of June 24, 2024 as circulated (carried)

Committee of Adjustment

The Committee of Adjustment will consider application B03-24 submitted by Glenn Rankin and Debbie Smithson for the property at 5868 County Road 65. The meeting will also address new business items B04-24 and B05-24 concerning 38 Toronto Road. Standard agenda items include approval of the agenda, disclosure of pecuniary interests, and approval of the May 16, 2024 minutes. The next meeting is scheduled for August 15, 2024.

• Application B03-24 – hearing for 5868 County Road 65 (owners: Glenn Rankin, Debbie Smithson)
• New business items B04-24 and B05-24 – 38 Toronto Road
• Approval of agenda
• Disclosure of pecuniary interest
• Approval of minutes from May 16, 2024

Environmental Advisory Committee

The Environmental Advisory Committee agenda for July 18, 2024 contains no listed items or decisions. The document appears to be a placeholder with empty sections. No specific topics, proposals, or votes are recorded.

Property Standards Appeal Committee

The Property Standards Appeal Committee will hold its inaugural meeting. Members will receive an orientation and elect a chair. The committee will consider an appeal of an order to remedy at 52 King St (Appeal #24-01, File #44/24) and has been recommended to defer the hearing to the next meeting on August 12, 2024.

• Inaugural meeting of the Property Standards Appeal Committee
• Committee orientation for new members
• Election of chair for the committee
• Appeal of Order to Remedy for 52 King St, recommended to defer hearing to Aug 12, 2024

The committee held its inaugural meeting, which included an orientation on roles and responsibilities. Jerry Conlin was elected as Chair. One appeal hearing was deferred to a future date.

• Elected Jerry Conlin as Chair (Carried)
• Deferred appeal hearing to August 12, 2024 (Carried)

Accessibility Advisory Committee

The provided text for the Port Hope Accessibility Advisory Committee meeting on July 11, 2024, contains only procedural boilerplate and software interface labels. No specific topics, decisions, or discussions are recorded in this document.

Council Meeting

The meeting includes presentations on a proposed cell phone tower in Campbellcroft and air quality concerns. Council will also consider approving new asset management plans and naming rights for the Town Park Recreation Centre. Several by-laws regarding zoning and municipal appointments are also scheduled for consideration.

• Public consultation summary for a proposed cell phone tower at 1564 Oak Hill Rd
• Approval of four 2024 Asset Management Plans for municipal infrastructure
• Naming rights for locations within the Town Park Recreation Centre
• Zoning By-law Amendment for 79-81 Toronto Road
• Environmental assessment update for Highway 401 and County Road 28 interchange

Port Hope Council approved naming rights for locations at the Town Park Recreation Centre and adopted four new 2024 Asset Management Plans for non-core infrastructure. Council also passed a series of by-laws, including a zoning amendment for 79-81 Toronto Road and appointments to several municipal positions. Most presentations and deputations were received for information only, with no decisions made on the proposed cell phone tower at 1564 Oak Hill Road or air quality concerns regarding Esco emissions.

• Approved naming rights: Port Hope Lions Club (Servery and Room 5), Rotary Club of Port Hope (Room 3), and 'The Ruth Clarke Gallery' (Main Hallway) at Town Park Recreation Centre
• Approved four 2024 Asset Management Plans for non-core infrastructure: Facilities, Fleet & Fleet Equipment, Land Improvements, and Machinery & Equipment
• Appointed Councillor Darrell Toms as Mayor's Designate to Property Standards Committee and Animal Services Appeal Body; rescinded appointments of Deputy Mayor Holloway Wadhwani and Councillor Les Andrews from Animal Services Appeal Body
• Appointed Jerry Conlin, Alan Monteath, and Rod Stewart to Property Standards Committee and Animal Services Appeal Body
• Passed By-law 44-2024: Zoning By-law Amendment ZB05-2024 for 79-81 Toronto Road
• Passed By-law 47-2024: Funding Agreement for the Renewed Canada Community-Building Fund, 2024-2034
• Received presentations on Highway 401/County Road 28 interchange, Port Hope Public Library 2023 Annual Report, proposed cell phone tower at 1564 Oak Hill Road, and Esco emissions air quality concerns for information only
• Consensus to support Mayor in bringing concerns about Northumberland County Official Plan consultation process to County Council

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee will address new business items including the accessibility of downtown Port Hope and crosswalks. The agenda also includes a discussion regarding the Northumberland AAC Survey at the Toronto Road Walk-in Clinic.

• Northumberland AAC Survey at the Toronto Road Walk-in Clinic
• Accessibility of Downtown Port Hope
• Crosswalks

The Accessibility Advisory Committee approved the meeting agenda and previous minutes from May 9, 2024. Members discussed an accessibility survey of the Toronto Road walk-in clinic, downtown Port Hope signage and parking during construction, and town crosswalk concerns. No substantive policy decisions or formal recommendations were finalized.

• Approved the June 27, 2024 agenda
• Approved the May 9, 2024 previous minutes

Port Hope Police Services Board Meeting

The provided document contains only procedural software interface text and metadata. No specific topics, motions, or decisions are listed for the Port Hope Police Services Board meeting.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet to consider several community initiatives. The agenda includes a budget review for the Be Walton Campaign and discussions regarding the Walton Hotel parking lot. The board will also review upcoming summer events and programming.

• Budget review for the Be Walton Campaign
• Walton Hotel Parking Lot 'Linger Zone' discussion
• Shabby Chic Summer Event (Sidewalk Sale)
• Shop, Dine and Show Program review
• Busker Program and filming updates

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will discuss park revitalizations, the Parks By-law, and an update on the salmon fishing season. The meeting also includes a department update and correspondence regarding a volunteer appreciation invitation.

• Park Revitalizations
• Parks By-law
• Salmon Fishing Season Update
• Department Update
• Volunteer Appreciation Invitation

Committee of the Whole

The Committee of the Whole will review a proposal to remove the expiration date for development charges. The meeting also includes discussions on zoning amendments for 79-81 Toronto Road and naming rights for the Town Park Expansion Project.

• Amendment to By-law 63/2019 to delete the August 4, 2024, expiry date for development charges
• Zoning amendment for 79-81 Toronto Road regarding reduced lot area and frontage
• Naming rights for Town Park Expansion Project locations, including the Lions Club and Rotary Club
• Approval of four new 2024 non-core asset management plans for facilities, fleet, land, and machinery

The Committee of the Whole recommended moving forward with several items, including amending the development charges by-law to delete its expiry date, approving zoning amendments for 79-81 Toronto Road, and approving naming rights at the Town Park Recreation Centre. Additionally, the committee approved four new non-core asset management plans.

• Recommended amending By-law 63-2019 to delete the development charges by-law expiry date
• Recommended rezoning 79-81 Toronto Road to General Commercial Exception categories
• Approved naming locations at Town Park Recreation Centre for Port Hope Lions Club, Rotary Club of Port Hope, and 'The Ruth Clarke Gallery'
• Approved four 2024 non-core asset management plans for Facilities, Fleet & Fleet Equipment, Land Improvements, and Machinery & Equipment

Special Council

Council members will receive an update and provide feedback regarding the development of a Rail Safety Plan for Port Hope. The presentation by The Loomex Group includes information on community engagement, research into rail line impacts, and information sharing.

• Presentation by The Loomex Group regarding the Rail Safety Plan
• Confirmation of proceedings via By-law 41-2024

Port Hope Special Council received a presentation and feedback from The Loomex Group regarding the development of a Rail Safety Plan for the municipality. Council also passed a confirmatory by-law to conclude the meeting.

• Received presentation on Rail Safety Plan for information (Resolution 109-2024)
• Passed Confirmatory By-law 41-2024 (Resolution 110-2024)

Special Council

This Special Council meeting consists primarily of procedural items and a closed session. The closed session will address an organizational update regarding the CAO, including matters related to labour relations or personal matters involving an identifiable individual.

• Closed session regarding CAO organizational update and employee negotiations
• By-law 40-2024 (Confirmatory By-law)

Port Hope Council held a special meeting that included a closed session regarding personal matters and employee negotiations. In open session, Council received a confidential organizational update from the Chief Administrative Officer as information. A confirmatory by-law was passed to finalize the proceedings of the closed meeting.

• Closed session approved for personal matters and labour relations (Resolution 106-2024)
• Confidential CAO organizational update received as information (Resolution 107-2024)
• Confirmatory by-law 40-2024 passed to confirm closed session proceedings (Resolution 108-2024)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will conduct orientation training and review committee roles and responsibilities. The committee will also discuss a heritage application for 143 Walton Street involving a new egress point and a small deck.

• Heritage Application - 2024-06, 143 Walton Street (additional egress point and small deck)
• Committee orientation training and roles overview
• Discussion of Heritage Awards
• Decision on meeting schedule

The Heritage Port Hope Advisory Committee recommended the approval of Heritage Application 2024-06 for 143 Walton Street, allowing an egress point and small deck subject to staff revisions. The committee also agreed to meet on the third Monday of each month and deferred decisions on heritage awards to the next meeting.

• Approved agenda as circulated
• Recommended approval of Heritage Application 2024-06 at 143 Walton Street
• Agreed to meet on the third Monday of each month at 4:00 p.m.
• Deferred discussion on heritage awards to next meeting

Committee of Adjustment

The provided text contains only procedural software boilerplate and does not include any specific meeting items, proposals, or decisions.

Environmental Advisory Committee

The provided text contains only procedural software boilerplate from a meeting viewer. No specific topics, reports, or decisions are documented for this Environmental Advisory Committee meeting.

Civic Awards Advisory Committee

The committee is meeting to conduct a ceremony debrief and review expense tracking and budget status. The agenda also includes discussions regarding database updates, policy reviews, and the launch of the 2024 nomination timeline.

• Ceremony debrief
• Expense tracking and budget status
• Policy review
• 2024 nomination timeline launch
• Meeting schedule decision

The Civic Awards Advisory Committee approved the agenda and previous meeting minutes. Members discussed feedback from the recent awards ceremony, reviewed budget updates, and reached a consensus to hold future meetings on the second Monday of each month via Zoom.

• Approved June 19, 2024 agenda
• Approved April 25, 2024 minutes
• Consensus reached to meet second Monday of month at 6:00 p.m. via Zoom

Council Meeting

The provided text contains only software interface elements and procedural boilerplate. No specific topics, motions, or decisions were found in this record.

Accessibility Advisory Committee

The provided text contains only procedural boilerplate and empty template fields. No specific topics or decisions are recorded for this Accessibility Advisory Committee meeting.

Special Council

The Special Council meeting includes the swearing-in of Darrell Toms as the Councillor for Ward 2. The agenda also features an inaugural address by Mr. Toms and the consideration of a confirmatory by-law.

• Swearing-in ceremony for Ward 2 Councillor Darrell Toms
• Inaugural Address by Darrell Toms
• By-law 39-2024: Confirmatory By-law regarding the June 12, 2024 meeting

The Special Council meeting was held to conduct the swearing-in ceremony for a newly elected council member. Darrell Toms took the Oath of Allegiance and Declaration of Office for the position of Councillor, Ward 2 (Rural Area).

• Swore in Darrell Toms as Councillor, Ward 2 (Rural Area)
• Approved By-law 39-2024 to confirm the proceedings of the June 12, 2024 meeting

Port Hope Police Services Board Meeting

The provided text consists entirely of webpage template elements and empty fields from the eSCRIBE portal. It lists no proposals, votes, contracts, or public hearings for the June 6, 2024 Port Hope Police Services Board meeting. Residents should consult the official meeting minutes or a complete agenda document for actual board actions.

• No substantive items, rezonings, contracts, ordinances, or fee changes were listed in the provided text.

Special Council

This special council meeting is to receive a staff report (CS-10-24) on proposed changes to the Taxi Licensing and Regulating By-law. Council will consider passing By-law 37-2024 to repeal the current taxi and limousine licensing by-law effective June 1, 2024, eliminating vehicle-for-hire regulations, refunding 2024 licence fees, and directing staff to report back within two years. A confirmatory by-law (38-2024) is also on the agenda.

• Report CS-10-24 re Taxi Licensing Changes - Trial Deregulation
• By-law 37-2024 to repeal Taxi-Cab and Limousine Licensing By-law 29/2013
• Elimination of all vehicle-for-hire regulations
• Refund of 2024 taxi licence application fees
• By-law 38-2024 to confirm proceedings

Council passed By-law 37-2024 to repeal the Taxi-Cab and Limousine Licensing By-law effective June 1, 2024. This action removes municipal barriers for vehicle-for-hire providers and ride-share services. Staff will collect feedback and report back within two years on the need for future regulations.

• Approved repeal of Taxi-Cab and Limousine Licensing By-law 29/2013 (Carried)
• Authorized elimination of all vehicle-for-hire regulations (Carried)
• Directed staff to report back within two years on deregulation feedback (Carried)
• Approved refund of 2024 licence application fees to current taxi-cab licensees (Carried)
• Approved amendment of Fees and Charges By-law at next annual update (Carried)

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2024-05-23 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to hear a delegation from the Ganaraska Oak Ridges Guardians about a proposed cell tower on the Oak Ridges Moraine, and to discuss Northumberland County's consultation on proposed expansions to the Port Hope urban area. The agenda also includes routine items like approving previous minutes and committee business on CCEAP.

• Delegation from Ganaraska Oak Ridges Guardians regarding development of a cell tower on the Oak Ridges Moraine
• Discussion of Northumberland County consultation on proposed expansions to the Port Hope urban area
• Approval of April 18, 2024 minutes
• Committee business item on CCEAP

The committee appointed A. Oussoren as Vice Chair and received presentations and correspondence regarding a proposed cell tower on the Oak Ridges Moraine. The committee decided to wait for direction from Council regarding the cell tower requests. The July meeting was canceled to accommodate a climate action engagement session.

• Appointed A. Oussoren as Vice Chair
• Received Ganaraska Oak Ridges Guardians delegation for information
• Received Save the Oak Ridges Moraine (STORM) Coalition correspondence for information
• Canceled July meeting in favor of a CCAP engagement session

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to handle routine procedural items including roll call, approval of the agenda and previous minutes, and disclosure of interests. The main business items are discussions on the Parks By-law and Waterfront Implementation and Studies, though no details or decisions are listed in the agenda. The next meeting is scheduled for June 26, 2024.

• Discussion of Parks By-law
• Discussion of Waterfront Implementation and Studies
• Approval of April 24, 2024 minutes
• Next meeting set for June 26, 2024 at 5:00 p.m.

The committee reviewed a draft Parks By-law and approved four specific amendments, including changing headings and removing a personal hygiene clause. They referred a request to Protective Services to review the maximum $150 fine for by-law violations. Staff were also tasked with investigating a permit process for outdoor cooking, while discussions on waterfront implementation and invasive species management were noted for future updates.

• Approved agenda and previous minutes
• Changed Heading 11 title to 'Gambling and Intoxication'
• Changed Heading 18 title to 'Tents or Structures for Events'
• Removed Item 4(f) regarding personal hygiene
• Referred request to Protective Services to review $150 maximum fine
• Referred to staff to investigate permitting for outdoor cooking
• Exempted Clause 13(d) for camping/cooking during trout fishing opening weekend

Public Meeting

This is a statutory public meeting under the Planning Act for a proposed Zoning By-law Amendment. The amendment would rezone 79 and 81 Toronto Road from General Commercial 'COM2' to General Commercial Exception 153 and 154, to recognize reduced lot area and frontage, satisfying a condition of provisional Consent File B04-2022. The public can make oral or written submissions.

• Rezone 79 Toronto Road to COM2(153) for reduced lot area and frontage
• Rezone 81 Toronto Road to COM2(154) for reduced lot area and frontage
• Application ZB05-2024 tied to provisional Consent File B04-2022
• Public submissions accepted in writing or orally at the meeting

The municipality held a statutory public meeting to discuss proposed Zoning By-law Amendments for 79 and 81 Toronto Road. The proposals seek to rezone the lands to General Commercial Exceptions 153 and 154 to recognize reduced lot area and frontage. No vote or final decision was recorded in the minutes.

Council Meeting

Port Hope Council meets May 21, 2024, to consider several routine items including appointing a municipal representative to the Police Services Board, extending temporary uses in Wesleyville Village, and passing by-laws for a sewage inspection agreement with Northumberland County. The agenda also includes receiving minutes from prior meetings and a presentation from St. Mark's Heritage Foundation. No closed session is scheduled.

• Appoint Connie Flewitt to Port Hope Police Services Board for remainder of 2022-2026 term
• Refund $650.00 Temporary Uses Extension fee to Friends of Wesleyville Village
• Pass By-law 34-2024 for second extension of temporary uses, Part of Lots 30 and 31, Concession 1 (Wesleyville Village)
• Pass By-law 35-2024 authorizing renewed Sewage System Inspection Agreement with County of Northumberland
• Receive Asset Management Plan Progress report PRC-07-24 for information

Council appointed Connie Flewitt to the Port Hope Police Services Board for the remainder of the 2022-2026 term. The council also approved a fee refund for the Friends of Wesleyville Village and passed two by-laws.

• Appointed Connie Flewitt to the Port Hope Police Services Board (Carried)
• Approved $650.00 Temporary Uses Extension fee refund for Friends of Wesleyville Village (Carried)
• Passed By-law 34-2024 regarding Temporary Use for Part of Lots 30 and 31, Concession 1 (Carried)
• Passed By-law 35-2024 to authorize a renewed Sewage System Inspection Agreement with the County of Northumberland (Carried)
• Approved minutes from May 7 and May 14 meetings (Carried)
• Approved Port Hope Public Library and Police Services Board meeting minutes (Carried)

Committee of Adjustment

The Port Hope Committee of Adjustment is meeting to hear one application (A12-23) from Robert Harrison and Mary McLeod regarding property at 38 North Street. The agenda also includes a presentation from the Friends of the Library, approval of previous minutes, and standard procedural items. No items were tabled from the previous meeting, and no delegations or correspondence are scheduled.

• Hearing of application A12-23 for 38 North Street
• Presentation by Friends of the Library
• Approval of April 18, 2024 minutes
• Next meeting scheduled for June 20, 2024

Committee of the Whole

The Committee of the Whole is meeting to receive information and recommend actions on several items, including the 2025 budget kickoff, a community grant policy update, a temporary use by-law extension, asset management progress, and a sewage inspection agreement renewal. No final decisions are made here; recommendations will go to Council.

• 2025 Budget Council KickOff presentation by Director of Finance D. Baxter
• Report FS-08-24: proposed amendments to Community Grant policy (By-law 68/2003 Schedule 'B'), repeal By-law 40/2020
• Report PD-14-24: 3-year extension of Temporary Use By-law for Friends of Wesleyville Village (Part of Lots 30 and 31, Concession 1), with $650 fee refund
• Report PRC-07-24: Asset Management Plan progress update
• Report PS-10-24: renewal of Northumberland County Sewage System Inspection Agreement

The Committee of the Whole approved several recommendations to be presented as by-laws to Council, including a revised community grant policy and a sewage system inspection agreement. They also recommended a temporary use extension for the Friends of the Wesleyville Village.

• Recommended by-law to amend Community Grant policy and repeal By-law 40/2020 (Carried)
• Recommended 3-year Temporary Use By-law extension for Friends of the Wesleyville Village (Carried)
• Authorized $650.00 refund to Friends of Wesleyville Village for Temporary Use Extension fee (Carried)
• Recommended by-law to authorize renewed Sewage System Inspection Agreement with Northumberland County (Carried)
• Received Budget Kickoff presentation for information (Carried)
• Received Asset Management Plan Progress report for information (Carried)

Special Council

This Special Council meeting scheduled for May 14, 2024, was cancelled due to unforeseen circumstances and will be rescheduled. The agenda would have included a presentation from The Loomex Group on developing a Rail Safety Plan and a confirmatory by-law.

• Meeting cancelled; rescheduled at a later date
• Presentation by Sal Ugarte and Mark Morissette of The Loomex Group on Rail Safety Plan
• By-law 34-2024 to confirm proceedings of the cancelled meeting

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee is meeting via Zoom on May 9, 2024. The agenda is mostly procedural, including roll call, approval of minutes, and scheduling. The only substantive item is a council referral regarding the Property Standards By-law, which the committee will discuss.

• Council referral: Property Standards By-law
• Approval of April 15, 2024 inaugural meeting minutes
• Next meeting scheduled for June 13, 2024 at 5:00 p.m. via Zoom

The committee approved the meeting agenda and the minutes from April 15, 2024. Members discussed a draft property standards by-law and agreed to submit feedback via email by May 9, 2024.

• Approved May 9, 2024 agenda (Carried)
• Approved April 15, 2024 minutes (Carried)

Special Council

This special council meeting is largely informational. Council will receive a presentation from Watson and Associates Economists Ltd. on development charges, covering legislation and calculation methodology. The only formal action is a by-law to confirm the meeting's proceedings.

• Presentation by Watson and Associates Economists Ltd. on development charges
• By-law 30-2024 to confirm proceedings of the May 7, 2024 special council meeting

Council held a special meeting to receive an information session from Watson and Associates Economists Ltd. regarding development charges. No other substantive policy decisions were made.

• Received development charges presentation by Peter Simcisko (Carried)
• Passed confirmatory by-law 30-2024 to confirm meeting proceedings (Carried)

Council Meeting

Port Hope Council meets May 7, 2024, to act on several Committee of the Whole recommendations, including authorizing a twinning agreement with Nadvirna, Ukraine, suspending transit fares during Walton Street reconstruction, and passing the 2024 property tax levy by-law. The agenda also includes presentations from the Royal Canadian Legion, media companies on digital displays, and the Port Hope Rainbow Network, plus adoption of minutes and routine by-laws.

• Twinning agreement with Nadvirna, Ukraine (Report CS-08-24)
• Suspend transit fares May 7-Oct 31, 2024 for Walton Street reconstruction (Report PD-12-24)
• 2024 Property Tax Levy By-law 31-2024
• Emergency Response and Training Assistance Agreement with Cameco Corporation (By-law 32-2024)
• Decline Municipal Responsibility Agreements for private communal services in rural Port Hope (Report PD-13-24)

Port Hope Council authorized a twinning agreement with the City of Nadvirna, Ukraine, and suspended local transit fares from May 7 through October 31, 2024, to support active transportation during the Walton Street reconstruction. Council also approved the 2024 Property Tax Levy By-law and an emergency response agreement with Cameco Corporation. Additionally, presentations regarding community donations, digital displays, and equity and diversity were addressed.

• Received presentation from The Royal Canadian Legion Branch 30 for information
• Referred presentation on Community Digital Displays to staff for review and report back
• Received presentation from Port Hope Rainbow Network regarding equity, diversity, and inclusion for information
• Approved April 2024 Council and Committee of the Whole meeting minutes
• Received Parks, Recreation, Culture, Environmental, Civic Awards, and Ganaraska Region Conservation Authority minutes
• Authorized Mayor and CAO to negotiate and enter into a twinning agreement with Nadvirna, Ukraine
• Authorized staff to suspend local transit fare classes 1 through 8 from May 7 - October 31, 2024
• Resolved not to enter into Municipal Responsibility Agreements for private communal services

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2024-04-25 contains no substantive items, only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed.

Civic Awards Advisory Committee

This is a routine working meeting of Port Hope's Civic Awards Advisory Committee, held via Zoom. The agenda is mostly procedural: approving minutes and discussing updates on the upcoming awards ceremony, including entertainment, catering, program, script, certificates, and event-day roles. No public delegations, council referrals, or new business are listed, so no major policy decisions are expected.

• Approval of April 4, 2024 minutes
• Entertainment update for awards ceremony
• Post-ceremony catering update
• Ceremony promo including construction note
• Event day roles discussion

The Civic Awards Advisory Committee reviewed planning updates for the upcoming ceremony, including entertainment, catering, and event day roles. No new awards were approved or denied during this meeting. Staff reported that two award recipients declined their rewards.

• Agenda approved as circulated
• Previous minutes from April 4, 2024 approved
• Entertainment lineup discussed (Soul Shakers Union, Lady Bird, Helena, JJIU, 3M Dance)
• Catering vendors confirmed (Milly's, Prep Food Co, Haute Goat)
• Event day roles assigned to committee members
• Certificate printing scheduled to begin April 26
• Promotional content release scheduled for April 27

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to handle routine business: approving the agenda and previous minutes, and receiving a delegation from the Clerk on committee orientation. Under business arising, members will discuss the parks by-law, salmon/fishing seasons, parks redevelopment, the Port Hope Racquet Club Dome Project, and waterfront implementation and studies. The committee will also set its 2024 meeting schedule.

• Delegation: S. Davé, Clerk – Corporate Services Committee Orientation
• Business arising: Parks By-law
• Business arising: Salmon / Fishing Seasons
• Business arising: Port Hope Racquet Club Dome Project
• New business: 2024 Committee Meeting Schedule

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a proposed twinning agreement with Nadvirna, Ukraine, the 2024 property tax levy by-law, and a temporary suspension of transit fares. Other items include a policy on rural communal servicing, a Santa Claus Parade report, a water quality management review, and an emergency response agreement with Cameco Corporation.

• Authorize Mayor and CAO to negotiate twinning agreement with City of Nadvirna, Ukraine
• Adopt 2024 Property Tax Levy By-law
• Suspend transit fare classes 1-8 from May 7 to October 31, 2024 for local routes
• Resolution to not enter Municipal Responsibility Agreements for private communal services in rural areas
• Repeal By-law 23/2022 and replace emergency response agreement with Cameco Corporation

The Committee of the Whole approved the 2024 Property Tax Levy By-law and authorized a twinning agreement with Nadvirna, Ukraine. Council also voted to suspend local transit fares from May to October 2024 and directed that the municipality will not enter into Municipal Responsibility Agreements for private communal services in rural areas. A new emergency response agreement with Cameco Corporation was approved to replace the previous by-law.

• Approved twinning agreement with Nadvirna, Ukraine
• Approved 2024 Property Tax Levy By-law
• Authorized suspension of local transit fares May 7–Oct 31, 2024
• Directed municipality not to enter Municipal Responsibility Agreements for rural communal services
• Approved new emergency response agreement with Cameco Corporation
• Received Active Transportation Support report for Walton Street
• Received 2023 Drinking Water Quality Management System review
• Received Santa Claus Parade event report

Special Council

This is a special council meeting with a closed session to discuss litigation or potential litigation and solicitor-client privileged advice regarding 3852 Ganaraska Road (OLT-23-000360). The only public business is a confirmatory by-law to approve the meeting's proceedings. No other decisions or discussions are on the open agenda.

• Closed session under Municipal Act sections 239(2)(e) and (f) regarding OLT-23-000360 - 3852 Ganaraska Road
• By-law 29-2024 to confirm proceedings of the April 23, 2024 special council meeting

Council met in a closed session to discuss litigation and receive legal advice concerning 3852 Ganaraska Road (OLT-23-000360). Following the session, the Mayor reported that Council provided direction to staff. A confirmatory by-law for the meeting proceedings was approved.

• Approved motion to move in-camera to discuss litigation regarding 3852 Ganaraska Road
• Approved minutes from the April 16, 2024 in-camera session
• Approved confirmatory by-law 29-2024 to confirm meeting proceedings

Committee of Adjustment

The Committee of Adjustment is meeting to hear one application (B01/24) by property owner John Cooney for a property at 6035 Bells Hill Road. The agenda also includes routine items: approving the agenda, disclosing pecuniary interests, and approving the minutes from the March 27, 2024 meeting. No delegations, correspondence, or tabled items are listed.

• Hearing of application B01/24 by John Cooney for 6035 Bells Hill Road
• Approval of previous meeting minutes (March 27, 2024)
• Next meeting scheduled for May 16, 2024

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to handle routine business: approving the agenda and previous minutes, and discussing committee business items including the CCEAP and the 2024 meeting schedule. The committee will also review a council referral on the Property Standards By-law. No delegations, disclosures, or correspondence are listed.

• Review of Property Standards By-law (council referral)
• Discussion of CCEAP
• Decision on 2024 meeting schedule
• Approval of March 14, 2024 minutes

The committee approved the meeting agenda and the minutes from March 14, 2024. Members reviewed CCEAP documents and the draft property standards by-law to provide feedback. The committee established a recurring meeting schedule for the remainder of 2024.

• Approved April 18, 2024 agenda (Carried)
• Approved March 14, 2024 minutes (Carried)
• Scheduled next meeting for May 23, 2024
• Established future meetings for the third Thursday of the month at 4:00 p.m.

Special Council

This special council meeting is primarily informational, with presentations from Canadian Nuclear Laboratories (CNL) and staff on the Port Hope Area Initiative, including remediation progress, lessons learned, and economic impacts. Council will also receive updates on the ongoing remediation of the Port Hope Harbour and Centre Pier area. A confirmatory by-law (24-2024) will be considered to confirm the meeting's proceedings.

• Presentation by Scott Cameron, CNL General Manager, on quarterly Port Hope Area Initiative update
• Presentation on Port Hope Harbour and Centre Pier overview by CNL
• Staff update on Harbour & Centre Pier remediation by Jeanette Davidson, Director of Works and Engineering
• By-law 24-2024 to confirm proceedings of the special council meeting

Council received three presentations for information regarding the Port Hope Area Initiative and the remediation of the harbour and centre pier. No substantive policy changes or funding approvals were decided.

• Received Port Hope Area Initiative quarterly update for information (Carried)
• Received Port Hope Harbour and Centre Pier overview for information (Carried)
• Received Harbour & Centre Pier Remediation update for information (Carried)
• Passed confirmatory by-law 24-2024 (Carried)

Council Meeting

Port Hope Council is meeting on April 16, 2024, to receive presentations on a proposed cell tower on the Oak Ridges Moraine and a foundational funding agreement for Critical Mass Art, hear deputations on the cell tower, and consider several reports and by-laws. The agenda includes a closed session on collective agreement terms, appointments to the Heritage Port Hope Advisory Committee, and a motion to endorse a Youth Wellness Hub. Council will also vote on a zoning by-law amendment for 5659 5th Line, appoint a summer student as a Municipal Law Enforcement Officer, and enter into a letter of agreement for Dedicated Gas Tax Funds.

• Presentation by Stefan Horn on cell tower development on Oak Ridges Moraine (Item 6.1)
• Presentation by Debbie Beattie on Critical Mass Art foundational funding agreement (Item 6.2)
• Motion to endorse Youth Wellness Hub and direct Mayor and Deputy Mayor to participate in steering committees (Item 12.2)
• By-law 25-2024: Zoning By-law Amendment ZB08-2022 for 5659 5th Line (Item 14.1)
• By-law 27-2024: Letter of Agreement for Dedicated Gas Tax Funds for Public Transportation Program (Item 14.3)

Council endorsed the creation of a Youth Wellness Hub for residents aged 12 to 25 and ratified a settlement with CUPE Local 749-02. The meeting also included the appointment of five members to the Heritage Port Hope Advisory Committee and the passing of several by-laws.

• Endorsed establishment of a Youth Wellness Hub (Carried)
• Authorized ratification of Memorandum of Settlement with CUPE Local 749-02 (Carried)
• Appointed Karen O’Hara, Diedre Gardner, Yvonne Rogers, Mike Whelan, and Thomas Balatka to Heritage Port Hope Advisory Committee (Carried)
• Passed By-law 25-2024: Zoning By-law Amendment ZB08-2022 - 5659 5th Line (Carried)
• Passed By-law 26-2024: Appointment of MLEO Student (Carried)
• Passed By-law 27-2024: Agreement for Dedicated Gas Tax Funds for Public Transportation Program (Carried)
• Referred Municipal Law Enforcement Officer appointment and Gas Tax Funding reports to By-laws (Carried)

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee meets April 15, 2024, via Zoom. The agenda includes orientation training, a 2024 Ward 2 by-election accessibility plan, a decision on the 2024 meeting schedule, and a staff report on the Property Standards By-law review. No delegations, disclosures, or previous minutes are listed.

• 2024 Ward 2 By-Election Accessibility Plan
• Staff Report PS-02-24 Property Standards By-law Review
• Rural ROLLS Program
• AAC Orientation Training
• 2024 Meeting Schedule Decision

The committee established a monthly meeting schedule and conducted orientation training for new members. Members were asked to review the draft 2024 Ward 2 by-election accessibility plan and the draft property standards by-law.

• Approved agenda as circulated (Carried)
• Approved meeting schedule for second Thursday of the month at 5:00 p.m. via Zoom (Carried)
• Approved pausing meetings in July, August, and December (Carried)

Special Council

This is a special council meeting focused on a professional development session on Asset Management Planning, presented by Jeremy Dietch, Manager of Municipal Assets and GIS. Council will receive the information as part of its 2022-2026 professional development. The meeting also includes a confirmatory by-law to approve the proceedings of this meeting.

• Presentation on Asset Management Planning by Jeremy Dietch
• Overview of asset management, challenges, and Council's role
• By-law 23-2024 to confirm proceedings of April 9, 2024 special council meeting

Port Hope Council held a special meeting on April 9, 2024. Council received a presentation from Jeremy Dietch, Manager of Municipal Assets and GIS, on Asset Management Planning as part of 2022-2026 Council Professional Development; the presentation was received for information. Council also passed confirmatory by-law 23-2024 confirming the proceedings of the meeting. No other substantive decisions were recorded.

• Received presentation on Asset Management Planning for information (carried)
• Passed confirmatory by-law 23-2024 confirming the meeting's proceedings (carried)

Port Hope Police Services Board Meeting

The agenda contains only boilerplate and no substantive items. No decisions or discussions are listed.

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to handle routine administrative items and plan the upcoming awards ceremony. The agenda includes approving the agenda and previous minutes, and discussing ceremony elements such as the emcee, entertainment, certificates, and catering. No delegations, correspondence, or new business are listed.

• Approval of April 4, 2024 agenda
• Approval of March 22, 2024 minutes
• Recipient notification for photo and 'I've been nominated' asset
• Ceremony elements: emcee, O Canada, piper, entertainment, speaking roles, stage décor, bouquets, certificates, pins, catering, photography, YourTV, Capitol logistics, awards night program

The Civic Awards Advisory Committee met on April 4, 2024 and approved its agenda and the March 22, 2024 minutes. The committee discussed ceremony logistics, including confirming York Bell Smith as emcee, Lady Bird to perform O Canada, and Ken Solilo for photography. No substantive decisions on awards, funding, or policy were made; the meeting was largely procedural and planning-focused.

• Approved agenda as circulated (carried)
• Approved March 22, 2024 minutes as circulated (carried)
• Agreed to have Lady Bird perform O Canada at the ceremony
• Confirmed York Bell Smith as emcee
• Confirmed Ken Solilo for photography
• Confirmed YourTV crew will video the ceremony

Committee of the Whole

Port Hope's Committee of the Whole meets to receive information on MPAC and county property tax policies, consider a zoning by-law amendment for a rural property, and discuss a notice of motion endorsing a Youth Wellness Hub. The committee will also receive updates on Walton Street reconstruction and the upcoming solar eclipse, and recommend appointments to the Heritage Port Hope Advisory Committee.

• Zoning by-law amendment for 5659 5th Line to rezone from Rural 'RU' to Rural Residential 'RESR'
• Notice of motion endorsing a Youth Wellness Hub in Port Hope, funded by the Province
• Appointments to Heritage Port Hope Advisory Committee for 2024-2027 (five candidates named)
• Presentation on 2024 Northumberland County Property Tax Policies
• Update on Walton Street Reconstruction and solar eclipse preparations

The Committee of the Whole endorsed efforts to establish a Youth Wellness Hub in Port Hope and directed the Mayor and Deputy Mayor to join related steering committees. It also advanced a zoning by-law amendment for part of 5659 5th Line to recognize an existing residential use, and recommended five candidates for the 2024-2027 Heritage Port Hope Advisory Committee. Several presentations and reports were received for information, including updates on MPAC, county tax policies, Walton Street reconstruction, and the April 8 solar eclipse.

• Endorsed establishing a Youth Wellness Hub; directed Mayor and Deputy Mayor to participate in steering committees
• Directed staff to explore links between the Youth Wellness Hub and recreational programming
• Advanced rezoning of part of 5659 5th Line from Rural 'RU' to Rural Residential 'RESR' to recognize existing residential use
• Recommended five candidates for the 2024-2027 Heritage Port Hope Advisory Committee
• Received MPAC presentation for information
• Received Northumberland County Property Tax Policies presentation for information
• Received Walton Street Reconstruction Update #1 for information
• Received Solar Eclipse Update for April 8, 2024 for information

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2024-03-28 contains only procedural boilerplate and no substantive items for decision or discussion. No specific topics, reports, or actions are listed.

Committee of Adjustment

The Committee of Adjustment is meeting to hear one application (A01-24) for the property at 30 Julia Street, submitted by Ian Nichols of Merrett Home Hardware on behalf of landowner Darryl Davey. The agenda also includes routine items like approving the agenda, previous minutes, and a leave of absence request.

• Application A01-24 for 30 Julia Street, Port Hope
• Approval of minutes from November 16, 2023
• Correspondence: leave of absence request from L. Ferrie-Blecher

Council Meeting

The Council is reviewing several advisory committee appointments and a vacancy on the Police Services Board. The agenda also includes presentations regarding foundational funding agreements and a youth wellness hub.

• Appointment of candidates to the Accessibility Advisory Committee and Parks, Recreation and Culture Advisory Committee
• Establishment of an ad hoc selection committee for a Police Service Board vacancy
• Heritage permit for gooseneck lighting at 86 Walton Street
• By-law regarding agreement with Port Hope Panthers Junior C Hockey Inc.
• Presentation on the Port Hope Youth Wellness Hub

Port Hope Council approved appointments for the 2024-2027 terms of the Accessibility Advisory Committee and the Parks, Recreation and Culture Advisory Committee. The Council also approved a heritage permit for gooseneck lighting at 86 Walton Street and directed staff to form a selection committee to fill a vacancy on the Police Services Board. Several presentations regarding funding agreements and a youth wellness hub were received for information only.

• Approved 2024-2027 appointments for Accessibility Advisory Committee
• Approved 2024-2027 appointments for Parks, Recreation and Culture Advisory Committee
• Approved heritage permit for gooseneck lighting at 86 Walton Street
• Directed staff to form selection committee for Police Services Board vacancy
• Approved 2023 Civic Award recipients (closed session)
• Passed By-laws 18-2024 to 21-2024 (consent agenda)
• Received presentations for information only (no vote on funding)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to review previous minutes and discuss upcoming award ceremony details. The committee is reviewing various components of the event including emcee roles, entertainment, and stage decor.

• Review of March 7 and March 11 meeting minutes
• Discussion of ceremony elements: Emcee, O Canada, Piper, Entertainment, Speaking Roles, Stage Décor, Certificates/Pins, Outstanding Citizen Award, Catering, Photography, YourTV, Capitol Logistics, and Awards Night Program

The committee approved the agenda and minutes from previous meetings. Members discussed and coordinated logistics for the upcoming Civic Awards ceremony, including emcees, performers, catering, and venue details.

• Approved March 22, 2024 agenda
• Approved March 7, 2024 Inaugural Meeting minutes
• Approved March 11, 2024 Decision Meeting minutes
• Scheduled next meetings for April 4 and April 25, 2024

Public Meeting

This is a statutory public meeting under the Planning Act to consider a Zoning By-law Amendment for 5659 5th Line. The proposal would rezone the subject lands from Rural 'RU' to Rural Residential 'RESR' to recognize an existing residential use, satisfying a condition of provisional Consent File# B07-2022. The public can provide oral or written submissions, and the meeting is livestreamed.

• Zoning By-law Amendment ZB08-2023 for 5659 5th Line
• Rezone from Rural 'RU' to Rural Residential 'RESR'
• Related to provisional Consent File# B07-2022
• Public submissions accepted in person or via email

Port Hope held a statutory public meeting regarding a proposed Zoning By-law Amendment to rezone lands from Rural 'RU' to Rural Residential 'RESR'. The amendment aims to satisfy a condition of provisional Consent File# B07-2022 and recognize existing residential use. Presentations were given by the applicant and staff, but no comments were received from the 20 members of the public in attendance.

• Public meeting called to order at 5:00 p.m.
• Land Acknowledgement read by Chair Attridge
• No pecuniary interests declared
• Zoning By-law Amendment application presented for Consent File# B07-2022
• Applicant Bob Clark presented proposed land use
• Staff Planner Jacqueline Mann presented report
• No public comments received from 20 attendees
• Meeting adjourned at 5:15 p.m.

Special Council

This special council meeting will consider a report recommending approval of a heritage demolition permit for Block 2 of 121 Cavan Street due to immediate safety concerns. The meeting also includes deputations from three residents and a confirmatory by-law.

• Heritage demolition permit application for 121 Cavan Street (Block 2) - Report PS-06-24
• Deputations by Philip Goldsmith, Chris Wallace, and Bruce Bowden (ACO Port Hope Advocacy)
• Confirmatory By-law 17-2024 to confirm proceedings of the March 19, 2024 special council meeting

Council approved a heritage permit to demolish Block 2 of the structure at 121 Cavan Street due to immediate safety concerns. The demolition must be supervised by a municipally contracted engineer to ensure compliance and limit the scope to the safety threat.

• Approved heritage demolition permit for 121 Cavan Street (Block 2)
• Directed staff to require a municipally contracted engineer to supervise the demolition
• Received deputations from Philip Goldsmith, Chris Wallace, and Bruce Bowden for information

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to handle routine administrative items and receive orientation training. The main substantive item is a staff report on the Property Standards By-law Review referred from Council. No delegations, correspondence, or previous minutes are listed.

• Staff Report PS-02-24 Property Standards By-law Review
• ICLEI Introduction and Overview
• EAC Orientation Training
• 2024 Meeting Schedule Decision

The committee received an overview of the Climate Action Plan process from ICLEI and completed member orientation training. Members agreed to meet on April 18, 2024, to determine the full 2024 meeting schedule.

• Approved the March 14, 2024 agenda
• Scheduled next meeting for April 18, 2024 at 4:00 p.m. to determine 2024 meeting schedule

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommended actions on several items, including appointing a new Municipal Clerk and Deputy Clerk, filling advisory committee seats, addressing cemetery title issues, handling a Police Services Board vacancy, approving a heritage permit, and renewing a Junior C hockey agreement. The committee will make recommendations for Council to consider at a later meeting.

• Appointment of Shrishma Davé as Clerk and Brian Gilmer as Deputy Clerk per Municipal Act
• Appointments to Accessibility Advisory Committee and Parks, Recreation and Culture Advisory Committee for 2024-2027
• By-law to amend By-law 1837 to address title issues at Perrytown Cemetery
• Acceptance of John Hudson's resignation from Police Services Board and direction to establish selection committee
• Heritage permit for gooseneck lighting at 86 Walton Street

Port Hope's Committee of the Whole approved several items on March 12, 2024, including the appointment of Shrishma Davé as Clerk and Brian Gilmer as Deputy Clerk, and a slate of candidates for the Accessibility and Parks, Recreation and Culture advisory committees. The committee also approved a heritage permit for gooseneck lighting at 86 Walton Street and a three-year agreement renewal with the Port Hope Panthers Junior C Hockey Club for use of the Jack Burger Sports Complex. Council received John Hudson's resignation from the Police Services Board and directed staff to form an ad hoc selection committee to recommend a replacement. All items carried; no vote tallies were recorded. The meeting adjourned at 6:55 p.m.

• Approved appointment of Shrishma Davé as Clerk and Brian Gilmer as Deputy Clerk (carried)
• Approved 2024-2027 advisory committee candidates for AAC and PRC (carried)
• Approved by-law amendment for Perrytown Cemetery title cleanup (carried)
• Received John Hudson's resignation from Police Services Board; directed staff to form ad hoc selection committee (carried)
• Approved heritage permit for gooseneck lighting at 86 Walton Street (carried)
• Approved three-year agreement renewal with Port Hope Panthers Junior C Hockey (carried)

Civic Awards Advisory Committee

This is a special meeting of the Civic Awards Advisory Committee. The main item is a closed session to discuss personal matters about identifiable individuals, specifically to consider award nominations. The committee will also handle routine items like roll call, agenda approval, and scheduling the next meeting.

• Closed session under Municipal Act Section 239(2)(b) to consider award nominations
• Next meeting scheduled for March 22, 2024 at 6:00 p.m. via Zoom

The Civic Awards Advisory Committee met on March 11, 2024, approved its agenda, and moved into closed session under Section 239(2)(b) of the Municipal Act to consider award nominations involving identifiable individuals. After reconvening, Chair A. Pearson reported that the committee discussed civic award nominations and made decisions on the award winners during the closed session. The specific winners and the substance of those decisions are not recorded in these minutes. The next meeting is set for March 22, 2024 at 6:00 p.m. via Zoom.

• Approved the Civic Awards Special Meeting agenda as circulated (carried)
• Moved into closed session under Municipal Act s.239(2)(b) to consider award nominations (carried)
• Adjourned from closed session (carried)
• Reported out that award winners were decided in closed session; names not recorded in the minutes

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting for orientation and training, reviewing the civic program and annual workplan, and discussing the nomination and decision meeting processes. They will also decide their meeting schedule. No delegations, correspondence, or council referrals are listed.

• Civic Awards Orientation Training
• Overview of the Civic Program and Annual Workplan
• Nomination Process Review
• Decision Meeting Review
• Meeting Schedule Decision

The Civic Awards Advisory Committee held an orientation meeting to review the civic awards program and nomination process. Members agreed to hold a decision meeting on March 11, 2024, and a logistics meeting on March 22, 2024, to determine the regular 2024 meeting schedule. No awards were selected or approved during this session.

• Agenda approved as circulated
• Decision meeting scheduled for March 11, 2024
• Logistics meeting scheduled for March 22, 2024 via Zoom

Council Meeting

Council decided to hold a by-election for the Ward 2 Councillor seat using internet and telephone voting. The body also endorsed the reopening of the Port Hope Walk-in Medical Clinic and extended the rural ROLLS program through 2024.

• Approved by-election for Ward 2 Councillor vacancy (Carried)
• Authorized internet and telephone voting for 2024 by-election (Carried)
• Denied appointment of Darrell Toms to Ward 2 Councillor (Defeated)
• Endorsed reopening of Port Hope Walk-in Medical Clinic (Carried)
• Extended rural ROLLS program service until end of 2024 (Carried)
• Authorized grant amendment for EV transit vehicle and charging infrastructure (Carried)
• Approved 20-year agreement with Port Hope Racquet Club for tennis court use (Carried)
• Endorsed Bill C-310 tax credit for volunteer firefighters (Carried)

Port Hope Police Services Board Meeting

This agenda contains only procedural boilerplate and no substantive items. The meeting is scheduled but no decisions or discussions are listed.

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including how to fill a vacant Ward 2 councillor seat, a proposed 20-year agreement with the Port Hope Racquet Club, and the 2025 budget roadmap. They will also receive updates on 2023 council expenditures, grant funding, and the rural ROLLS transit program. A motion to support reopening the Port Hope Walk-in Clinic is on the agenda.

• Options to fill Ward 2 councillor vacancy: appointment, by-election, or alternative voting methods
• Proposed 20-year agreement with Port Hope Racquet Club (May 1, 2024 – April 30, 2044)
• 2025 Budget Roadmap presentation
• 2023 Council Expenditures report
• 2023 Grant Funding Applied and/or Awarded Summary

Council decided to fill the Ward 2 Councillor vacancy by approaching the third-place finisher from the 2022 municipal election. Other motions to hold a by-election or a call for applications were defeated. Council also endorsed the reopening of the Port Hope Walk-in Medical Clinic.

• Approved filling Ward 2 vacancy via 2022 election candidates (4-2)
• Denied filling Ward 2 vacancy via by-election (2-4)
• Denied filling Ward 2 vacancy via call for applications (2-4)
• Approved endorsement to reopen Port Hope Walk-in Medical Clinic
• Approved extending rural ROLLS program through end of 2024
• Authorized amending transit grant for one EV vehicle and charging infrastructure
• Approved by-law for Port Hope Racquet Club agreement (2024-2044)
• Endorsed tax credits for volunteer firefighters and expanded fire truck lifespans

Special Council

The Port Hope Council will enter a closed session to discuss litigation or potential litigation. During this session, members will receive legal advice concerning OLT-23-000360 - 3852 Ganaraska Road.

• Closed session regarding litigation or potential litigation
• Legal advice for OLT-23-000360 - 3852 Ganaraska Road

Council met in a closed session to receive legal advice and updates concerning OLT-23-000360 - 3852 Ganaraska Road. Following the session, Council provided direction to staff and passed a confirmatory by-law to confirm the proceedings.

• Approved move to closed session for legal advice on OLT-23-000360 - 3852 Ganaraska Road
• Approved minutes from in-camera sessions on November 7, 2023 and February 6, 2024
• Passed Confirmatory By-law 12/2024 (Resolution 28-2024)

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on February 15, 2024, contains only procedural boilerplate and no substantive agenda items. No decisions or discussions are listed.

Council Meeting

Port Hope Council meets to handle routine business, including declaring a vacant council seat, accepting a federal grant, and passing several by-laws. The agenda is largely procedural, with most items coming from prior committee meetings and consent agendas.

• Declare Ward 2 council seat vacant following Chris Collins' resignation (Report CS-02-24)
• Accept $75,000 Transport Canada Railway Safety Engagement Grant (Report PS-05-24)
• Pass Zoning By-law Amendments for 5990 Mastwoods Road and Dale Road (By-laws 06-2024, 07-2024)
• Approve by-law exemptions for Sea Cadet air rifle competition on April 6, 2024 (By-laws 08-2024, 09-2024)
• Appoint Gemma Sim to Public Library Board; appoint members to Environmental and Civic Awards Advisory Committees

Council formally declared the Ward 2 council seat vacant following a resignation and accepted a $75,000 rail safety grant. The body also appointed members to the Public Library, Environmental, and Civic Awards committees.

• Declared Ward 2 council seat vacant following resignation of Chris Collins
• Accepted $75,000 Transport Canada Railway Safety Engagement Grant
• Appointed Gemma Sim to the Port Hope Public Library Board
• Appointed 6 members to the Environmental Advisory Committee and 6 to the Civic Awards Committee
• Adopted revised Health and Safety Policy and Workplace Violence, Harassment and Discrimination Policy
• Approved by-law exemptions for 116 Royal Canadian Sea Cadet Corp air rifle competition
• Passed Zoning By-law Amendments for 5990 Mastwoods Road and Part of Lot 12, Concession 3, Welcome
• Received 2023 Drinking Water and Wastewater performance reports for information

Special Council

This is a special council meeting focused on a closed-session training session for council members on understanding municipal budget tax impacts. No decisions will be made or considered during the training. The only formal business is a confirmatory by-law to approve the meeting's proceedings.

• Closed session for council professional development on budget tax impact understanding
• By-law 05-2024 to confirm proceedings of the February 6, 2024 special council meeting

Council held a special meeting primarily for professional development training on municipal budget tax impact. No decisions were made during the closed session. Council formally received the training presentation for information.

• Approved motion to proceed In-Camera for budget tax impact training
• Received presentation on Municipal Budget Tax Impact for information (Resolution 12-2024)
• Passed confirmatory by-law 05-2024 to confirm proceedings (Resolution 13-2024)

Committee of the Whole

The Committee of the Whole is reviewing several reports including zoning amendments for Mastwoods Road and Welcome. Members will also consider advisory committee appointments, health and safety policies, and budget information for the Heritage Business Improvement Area.

• Zoning amendment for 5990 Mastwoods Road to change land use from Agriculture to Rural Residential and Agriculture
• Zoning amendment for Part of Lot 12, Concession 3, Welcome to permit 2 residential lots
• Proposed appointments to the Environmental Advisory Committee and Civic Awards Committee
• By-law exemption request for air rifle marksmanship competition at Town Park Recreation Centre
• Amendments to the Traffic and Parking By-law regarding fine amounts and definitions

The Committee of the Whole approved several recommendations to be presented to Council, including two zoning by-law amendments and updates to traffic and parking fines. It also recommended the appointment of members to the Environmental and Civic Awards advisory committees.

• Recommended appointment of 6 members to Environmental Advisory Committee and 6 to Civic Awards Committee
• Recommended adoption of revised Health and Safety Policy and Workplace Violence, Harassment and Discrimination Policy
• Recommended rezoning 5990 Mastwoods Road to Rural Residential 'RESR' and Agriculture 'A(1)(152)'
• Recommended rezoning part of Lot 12, Concession 3, Welcome to Hamlet Residential One 'RESV1'
• Recommended by-law exemption to permit air rifle discharge for Sea Cadet competition
• Recommended administrative amendments to Traffic and Parking By-law 39/2008 regarding fine amounts
• Received Heritage BIA 2024 Budget for information
• Received 2023 Drinking Water and Wastewater performance reports for information

Council Meeting

Port Hope Council is meeting to decide on several routine and administrative items, including a zoning by-law amendment, a sign variance, a building by-law update, and a municipal alcohol policy repeal. The agenda is largely procedural, with most items being consent agenda approvals of minutes and reports. Notable actions include directing staff on a food bank policy change and a sister cities initiative with Ukraine.

• Zoning By-law Amendment (ZB09-2023) for 7933 County Road 65
• Sign variance for 90 Walton Street
• Building By-law 02-2024 to replace By-law 10-2001
• Repeal of By-law 53-2006 (Municipal Alcohol Policy)
• Property Standards By-law update to undergo community engagement

Port Hope Council approved a zoning by-law amendment for 7933 County Road 65, adopted a new Municipal Alcohol Policy and repealed the old one, and updated the Building By-law. Council also approved a sign variance for 90 Walton Street, directed staff to write to the FareShare Food Bank and report on a Ukraine sister-city initiative, and sent a revised Property Standards By-law to community engagement. All recorded votes carried; no substantive items were denied or tabled.

• Approved Zoning By-law Amendment ZB09-2023 for 7933 County Road 65 (By-law 01-2024) (carried)
• Adopted new Municipal Alcohol Policy and repealed By-law 53-2006 (carried)
• Approved updated Building By-law and repealed By-law 10-2001 (carried)
• Approved sign variance for 90 Walton Street under By-law 17/2005 (carried)
• Directed staff to write to FareShare Food Bank, invite a 2024 presentation, and seek information on its bi-weekly model (carried)
• Referred Ukraine sister-city correspondence to staff for a report on next steps and resource implications (carried)
• Re-endorsed the Drinking Water Quality Management System commitment and authorized signatures (carried)
• Sent revised Property Standards By-law to community engagement before returning for adoption (carried)

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on January 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on January 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend several items for Council approval, including a zoning by-law amendment, a sign variance, an updated municipal alcohol policy, and updates to building and property standards by-laws. The meeting was rescheduled from January 9 due to weather. No presentations or deputations are scheduled.

• Zoning by-law amendment (ZB09-2023) to rezone lands from Hamlet Residential One to RESV1(151) with Environmental Protection overlays
• Sign variance request for 90 Walton Street
• Municipal Alcohol Policy update, repealing By-law 53-2006
• Building By-law update to replace By-law 10/2001
• Property Standards By-law update with community engagement

The Committee of the Whole approved several reports to be presented to Council for final adoption, including a zoning by-law amendment and a new Municipal Alcohol Policy. It also authorized the re-endorsement of the drinking water Quality Management System commitment.

• Approved presenting zoning by-law amendment ZB09-2023 to Council (Carried)
• Approved presenting sign variance for 90 Walton Street to Council (Carried)
• Approved presenting Municipal Alcohol Policy and repeal of By-Law 53-2006 to Council (Carried)
• Approved re-endorsement of Drinking Water Quality Management System (QMS) commitment (Carried)
• Approved presenting updated Building By-law and repeal of By-law 10/2001 to Council (Carried)
• Approved community engagement and advisory committee feedback for revised Property Standards By-law (Carried)
• Received Transport Canada Rail Safety Program Grant report for information (Carried)

Public Meeting

This is a statutory public meeting under the Planning Act for two proposed zoning by-law amendments. The public can comment in person or in writing before the by-laws are passed. No decisions are being made at this meeting; it is for public input only.

• Rezone Part Lot 12, Concession 3, Dale Road from Future Development to Hamlet Residential One to create 2 residential lots
• Rezone 5990 Mastwoods Road Parcel A from Agricultural to Rural Residential to recognize existing residential use
• Rezone 5990 Mastwoods Road Parcel B from Agricultural to Agricultural with site-specific exception to prohibit livestock housing

The municipality held two statutory public meetings to hear presentations on proposed zoning changes for Dale Road and Mastwoods Road. No decisions were recorded in the minutes, and no public comments were received for either application.

Committee of the Whole

The Committee of the Whole meeting scheduled for January 9, 2024 was postponed due to inclement weather and will now take place on January 16, 2024 at 6:30 p.m. The agenda includes several items for consideration, including zoning, sign variance, alcohol policy, water quality, building by-law, property standards, and a rail safety grant.

• Zoning By-law Amendment (ZB09-2023) to rezone lands from Hamlet Residential One to exception and environmental protection zones
• Sign variance request for 90 Walton Street
• Municipal Alcohol Policy update and repeal of By-Law 53-2006
• Drinking Water Quality Management System commitment re-endorsement
• Building By-law and Property Standards By-law updates