Port Hope public meetings in 2023

Civic Awards Advisory Committee

This agenda for the Port Hope Civic Awards Advisory Committee meeting on December 21, 2023, contains only procedural boilerplate and no substantive items for decision or discussion.

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on December 21, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Parks, Recreation and Culture Advisory Committee

The provided document contains only procedural software interface text and no meeting agenda items. There are no specific topics, discussions, or decisions listed for the Parks, Recreation and Culture Advisory Committee.

Environmental Advisory Committee

This agenda for the Port Hope Environmental Advisory Committee meeting on December 20, 2023, contains only procedural boilerplate and no substantive agenda items. The document lists no decisions, discussions, or specific topics for the meeting.

Committee of the Whole

The provided document contains only technical metadata and placeholder text for the Port Hope Committee of the Whole meeting on December 19, 2023. No specific decisions, proposals, or discussions are listed in the record.

Council Meeting

Council is meeting to receive updates and correspondence, including a delegation from Canadian Nuclear Laboratories on the Port Hope Area Initiative, and to consider several routine items. The agenda includes approval of previous minutes, a staff report on archival services, and a by-law on open air burning. Most items are for information or routine approval.

• Delegation from Canadian Nuclear Laboratories on Port Hope Area Initiative Project update
• Staff Report CS-18-23 re Archival Services for Municipality of Port Hope
• By-law 79/2023 - Open Air Burning By-law
• Resolution 73/2023 - Economic Development Strategic Plan 2023-2030
• Correspondence re Fare Share Food Bank bi-weekly transition and Ukraine sister city initiative

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on December 14, 2023, contains only procedural boilerplate and no substantive agenda items, decisions, or discussions are listed.

Accessibility Advisory Committee

This agenda contains only procedural boilerplate and no substantive items. The meeting is scheduled for December 14, 2023, but no decisions or discussions are listed.

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss heritage-related business, including updates on property designations, a draft downtown historic finishes policy, and community engagement efforts. The agenda is largely routine, with no major decisions listed, but includes several discussion items and updates.

• Update on 65 Ward Street
• Discussion of listing and Part IV/Part V designations for 228 Cavan Street (Thomas Molson Distillery)
• Update on Union Cemetery property
• Draft Port Hope Downtown Historic Finishes Policy
• Designating portion of Lakeshore Road as Heritage Cultural Landscape

Public Meeting

This is a public meeting to discuss a zoning by-law amendment application (File #ZB09-2023) for 7933 County Road 65. The applicant seeks to rezone the land from Hamlet Residential One to Environmental Protection zones to satisfy conditions of provisional consent. Council will hear a presentation from the applicant and staff, and receive public comments.

• Zoning by-law amendment application ZB09-2023 for 7933 County Road 65
• Rezoning from Hamlet Residential One (RESV1) to Environmental Protection (EP) and EP-F overlay
• Applicant: Clark Consulting Services on behalf of owners John and Shirley Yarema
• Related to provisional consent files B04-2023 and B05-2023
• Public comments received, including from Northumberland County

Council Meeting

Port Hope Council is meeting to consider several financial by-laws, including adopting the 2024 municipal operating and capital budget, an interim levy, and a borrowing by-law. They will also review a fees by-law, a memorandum of understanding with the Ganaraska Region Conservation Authority, and routine consent items like minutes and appointments.

• By-law 76/2023 to adopt 2024 Municipal Operating and Capital Budget
• By-law 75/2023 for 2024 Interim Levy
• By-law 77/2023 for 2024 Borrowing
• By-law 74/2023 for Prescribed Fees for Services
• By-law 73/2023 - MOU with Ganaraska Region Conservation Authority

Committee of the Whole

The Committee of the Whole is meeting to discuss two main items: a staff report recommending approval in principle of the Economic Development Strategic Plan 2023-2030 and its Implementation Plan, and a staff report recommending a new Open Air Burning By-law and permitting update. The agenda also includes receiving minutes from several advisory committees. No other substantive items are listed.

• Staff Report PD-45-23: Economic Development Strategic Plan 2023-2030 & Implementation Plan – recommended approval in principle
• Staff Report PS-13-23: Municipal Open Air Burning By-law and Permitting Update – recommended new by-law
• Consent agenda: minutes from Committee of Adjustment (Aug 17, 2023), Library Board (Oct 18, 2023), Heritage Port Hope Advisory Committee (Oct 23, 2023)

Special Finance Committee

This is a special meeting of Port Hope's Finance Committee, reconvening to continue its review of the proposed 2024 municipal budget. The agenda refers back to the November 28, 2023 special finance committee agenda for the actual budget items. The only action item on this agenda is a confirmatory by-law to approve the proceedings of this meeting.

• Reconvened review of the 2024 proposed municipal budget
• By-law 72/2023 to confirm the proceedings of the November 30, 2023 meeting

Special Finance Committee

The Special Finance Committee is meeting to review the proposed 2024 municipal budget, including departmental operating and capital budgets, and to consider a staff report on post-retirement and amortization. The committee will also receive a report on 2024 special services and may prepare a by-law to approve the budget as amended.

• Staff Report FS-23-23 on 2024 Post-Retirement and Amortization, recommended for adoption per Ontario Regulation 284/09
• 2024 Proposed Budget Presentation covering all departments, including Police, Library, Works and Engineering, and Protective Services
• Staff Report FS-24-23 on 2024 Special Services, to be received for information
• Final review and revision of the 2024 budget, with a by-law to be prepared for Council approval
• Confirmatory By-law 71/2023 to confirm the proceedings of this meeting

Waterfront and River Walk Working Group

This is the agenda for the Port Hope Waterfront and River Walk Working Group meeting on November 28, 2023. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2023-11-23 contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Committee of the Whole

The Committee of the Whole will receive a library service update and consider a notice of motion to direct staff to start planning for a temporary zoning by-law for a sleeping cabin pilot at 3200 County Road 10. They will also receive a staff report on the Leisure Services Master Plan implementation and consider a by-law for a memorandum of understanding with the Ganaraska Region Conservation Authority. Several consent agenda items are routine minutes for information.

• Notice of motion for Sleeping Cabin Pilot Project at 3200 County Road 10 (George Hamilton School), with 6-month, 4-cabin pilot and licensing agreement with Green Wood Coalition
• Staff Report PRC-13-23: Leisure Services Master Plan Implementation Update (deferred from Nov 7)
• Staff Report WE-24-23: By-law for Memorandum of Understanding with Ganaraska Region Conservation Authority
• Delegation: Port Hope Public Library Board service update
• Consent agenda: minutes from Library Board, GRCA, Parks Recreation and Culture, Accessibility Advisory, and Civic Awards committees

Council Meeting

Port Hope Council is meeting to consider several staff reports and by-laws, including the Walton Street Reconstruction Phase 2, a zoning by-law amendment for 200 Ontario Street, the appointment of Candice White as Chief Administrative Officer, and the sale of 26 Shuter Street to Elexicon Energy Inc. The agenda also includes routine consent items and a procedural by-law review.

• Walton Street Reconstruction - Phase 2 (Staff Report WE-23-23)
• Zoning By-law Amendment (ZB08-2023) for 200 Ontario Street
• Appointment of Candice White as Chief Administrative Officer
• Purchase and Sale of 26 Shuter Street to Elexicon Energy Inc.
• Contract 68-ENG-2023 and 70-ENG-2023 for Transportation Division truck replacement

Heritage Port Hope Advisory Committee

The committee will review various business arising from previous meetings and new business. Discussion topics include property designations, community engagement, and policy drafts.

• Update on 65 Ward Street
• Discussion of 228 Cavan Street (Thomas Molson Distillery)
• Designating a portion of Lakeshore Road as a Heritage Cultural Landscape
• Draft Port Hope Downtown Historic Finishes Policy
• Review of Committee Terms ending December 31, 2023

Civic Awards Advisory Committee

The Port Hope Civic Awards Advisory Committee is meeting via Zoom to handle routine business: approving the agenda and previous minutes, updating its database and budget, and planning the launch of its nominations campaign. The committee will also discuss the 2024 committee application process and schedule its next meeting for December 21, 2023. No decisions on awards are listed; the agenda is largely procedural and planning-focused.

• Database update
• Budget update
• Nominations OPEN campaign launch plan
• 2024 Committee Application Process
• Next meeting scheduled for December 21, 2023 at 6 p.m. via Zoom

Committee of Adjustment

The Committee of Adjustment is meeting to hear two applications for minor variances: one for a property at 11 Talbot Drive and another at 6504 7th Line. No items were tabled, and no delegations or correspondence are scheduled. The meeting is primarily for these hearings and routine approvals.

• A10/23 – 11 Talbot Drive, owners Dwayne and Kelly Brooking, applicant Lifestyle Home Products
• A11/23 – 6504 7th Line, owner Candy Sellers, applicant Lifestyle Home Products
• Approval of agenda and previous minutes (August 17, 2023)

Environmental Advisory Committee

The Port Hope Environmental Advisory Committee is holding a routine meeting via Zoom on November 15, 2023. The agenda includes standard items such as roll call, approval of minutes, and correspondence, with no major decisions or public hearings listed. The only substantive business is a discussion of the CCEAP (likely a climate or environmental action plan) and administrative items like the 2024 committee application process.

• Discussion of CCEAP (item 8.1)
• 2024 Committee Application Process (item 7.1)
• December 20, 2023 committee meeting scheduling (item 7.2)
• Approval of October 18, 2023 minutes

Special Council

This special council meeting is focused on a staff report (FS-22-23) regarding 2024 Community Grants and Donation Requests. Council will identify which requests are proposed to receive funding in the draft 2024 budget. The agenda also includes a confirmatory by-law to approve the meeting's proceedings.

• Staff Report FS-22-23 on 2024 Community Grants and Donation Requests
• 22 grant and donation requests listed, including Community Care Northumberland, Northumberland County Foodbank, and Santa Claus Parade
• Confirmatory By-law 64/2023 to confirm the proceedings of the meeting

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss updates on the Parkland Review Subgroup (Welcome and Lions Park), winter tennis, and a potential amalgamation of the advisory committee with the Waterfront Working Group. The agenda also includes a department report, correspondence, and new business items such as fishing on the Ganaraska and board recruitment. This is a regular advisory meeting with no major decisions listed.

• Parkland Review Subgroup update on Welcome and Lions Park
• Winter Tennis update
• Waterfront and Riverwalk Working Group update
• Discussion on amalgamating PRC Advisory with Waterfront Working Group
• New business: Fishing on the Ganaraska

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on November 14, 2023, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting via Zoom to handle routine business including approving minutes, hearing reports on the schools program, communications, AODA compliance, the Ruth Clarke Activity Centre, buildings, and finance. The committee will also review the site plan for 60 Henderson Street and discuss correspondence about the end of term and the December meeting.

• Site plan review for 60 Henderson Street
• Correspondence on end of term and December meeting from E. McKerroll
• Reports on Schools Program, Communications, AODA, Ruth Clarke Activity Centre, Buildings, Finance
• Approval of October 12, 2023 minutes

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a notice of motion for a sleeping cabin pilot project at 3200 County Road 10, a zoning by-law amendment, a lease renewal for the Capitol Theatre, and the purchase of two snowplow trucks. The committee will also receive updates from delegations and advisory committees. The sleeping cabin motion will be formally considered at the November 21st meeting.

• Notice of motion for 6-month, 4-cabin Sleeping Cabin Pilot at 3200 County Rd 10 with Green Wood Coalition
• Zoning by-law amendment (ZB08-2023) to rezone parcels from RES1-1 to RES1-3 with site-specific exception 150
• Direct staff to renew lease at Capitol Theatre, 20 Queen Street, and negotiate new terms
• Award contracts for two snowplow trucks totaling $924,333 to Winslow Gerolamy Motors Ltd
• Draft Fees and Charges schedule to be posted for public comment ahead of 2024 budget

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on November 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content for residents to review.

Council Meeting

Port Hope Council is meeting to consider a consent agenda with 11 resolutions from committees, including support for Bill 21, an inter-municipal housing/homelessness working group, a subwatershed study, a winter tennis proposal, a flow meter replacement, an emergency use agreement, a land use strategy for 95 Mill Street South, audited financial statements, a compensation review, the 2024 meeting schedule, and a new petition policy. Council will also vote on three by-laws: declaring 95 Mill Street South surplus, a watermain easement agreement with Cameco, and a procedural by-law. A closed session is scheduled before the public meeting to discuss land, litigation, and personnel matters.

• By-law 58/2023: Declare 95 Mill Street South surplus to the Corporation's needs
• By-law 59/2023: Watermain easement, transfer and construction agreement with Cameco Corporation
• By-law 60/2023: Adopt a by-law to govern the proceedings of Council and Committee meetings
• Resolution 63/2023: 95 Mill Street South - Land Use & Disposition Strategy
• Resolution 58/2023: Inter-Municipal Working Group on Housing/Homelessness – Next Steps

Special Council

This special council meeting focuses on a staff report reviewing the draft Procedure By-law, including community engagement results and proposed changes. Council will discuss amendments and consider presenting the by-law, the 2024 meeting schedule, and a petition policy for adoption at the next regular meeting. The meeting also includes a confirmatory by-law to approve the proceedings of this special meeting.

• Staff Report CS-16-23 re: Draft Procedure By-law review and suggested changes
• Community engagement results (Appendix A)
• Final draft Procedure By-law (Appendix B)
• 2024 Proposed Council/COW Calendar (Appendix C)
• Draft Petition Policy (Appendix D)

Waterfront and River Walk Working Group

This agenda contains only procedural boilerplate and no substantive items. The document lists no decisions, discussions, or specific agenda topics for the Waterfront and River Walk Working Group meeting.

Audit Committee

The Port Hope Audit Committee is meeting to review the 2023 second-quarter financial report, the 2022 audit findings report and management letter from KPMG, and the 2022 draft audited financial statements. The committee will recommend that Council approve the 2022 draft audited financial statements. The meeting also includes approval of previous minutes and a question period.

• 2023 Q2 Financial Report received for information
• KPMG 2022 Audit Findings Report and Management Letter received for information
• Resolution to be prepared for Council to approve 2022 Draft Audited Financial Statements
• Approval of June 28, 2023 Audit Committee minutes

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review a heritage application for 2082 Lakeshore Road (former United Church at Wesleyville) involving window work, an accessory ramp, and front entrance changes. The committee will also discuss updates on several properties, including 65 Ward Street, 228 Cavan Street (Thomas Molson Distillery), and 86 John Street (Carlyle Hotel addition), plus a proposed heritage cultural landscape designation for part of Lakeshore Road.

• Heritage application 2023-16 for 2082 Lakeshore Road (former United Church at Wesleyville): window work, accessory ramp, front entrance
• Update on 65 Ward Street
• Listing and Part IV/V designations discussion including 228 Cavan Street (Thomas Molson Distillery)
• Update on 2023-02, 86 John Street (addition to Carlyle Hotel)
• Discussion on designating portion of Lakeshore Road as Heritage Cultural Landscape and creating a subcommittee

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on October 19, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to handle routine business including approving the agenda and previous minutes, and receiving updates on the brand refresh, civic award policy review, database, and budget. The meeting is conducted via web conference and is largely procedural, with no major decisions or public hearings listed.

• Brand Refresh Update
• Civic Award Policy Review
• Database Update
• Budget Review
• 2024 Committee Application Process

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2023-10-19 contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss parkland review updates for Welcome and Lions parks, winter tennis, and a department report. They will also hear updates on the Waterfront and Riverwalk Working Group, a possible amalgamation of that group with the committee, and new business including fishing on the Ganaraska, Budget 2024, and a community garden workshop.

• Parkland Review Subgroup update with concept plans for Welcome Park and Lions Park
• Winter tennis discussion
• Waterfront and Riverwalk Working Group update
• PRC Advisory / Waterfront WG amalgamation discussion
• Fishing on the Ganaraska and Budget 2024 update

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to hear a presentation from ICLEI Canada about their organization and plan development, receive an update on the Climate Reality Project, and continue discussions on a Single Use Plastics By-Law. The meeting also includes routine items like approving the agenda and previous minutes.

• Delegation from ICLEI Canada
• Update from Climate Reality Project
• Further discussion on Single Use Plastics By-Law
• Approval of September 20, 2023 minutes

Committee of the Whole

The Committee of the Whole is reviewing staff reports and notices of motion on several topics, including a proposed off-road vehicle pilot project in Ward 2, participation in an inter-municipal housing and homelessness working group, and declaring 95 Mill Street South surplus for sale with affordable housing conditions. The committee will also consider funding for subwatershed studies, a watermain easement with Cameco, and a winter tennis proposal.

• Notice of motion to develop an ORV pilot project in Ward 2 from April 1 to Nov 30, 2024, excluding County Roads and roads south of Highway 401
• Staff report CS-14-23 recommending two council members join the Inter-Municipal Ad-Hoc Committee on Housing and Homelessness
• Staff report PD-40-23 recommending 95 Mill Street South be declared surplus and sold with affordable housing and public space conditions
• Notice of motion to include subwatershed studies for Osaca ($150,000-$225,500 over 2 years) and Wesleyville ($750,000-$867,000 over 4 years) in 2024 budget
• Staff report WE-18-23 requesting an additional $44,673 from the Wastewater Reserve for a flow meter replacement at the WWTP

Council Meeting

Port Hope Council is meeting to consider several routine items, including approval of previous minutes, a closed session for personnel and land matters, and a resolution to support a provincial long-term care bill. The main public decisions are two by-laws related to a property at 60 Henderson Street: an official plan amendment and a zoning by-law amendment. The agenda is largely procedural, with no staff reports or delegations listed.

• By-law 54/2023: Official Plan Amendment No. 13 (OP02-2022) for 60 Henderson Street
• By-law 55/2023: Zoning By-law Amendment (ZB04-2022) for 60 Henderson Street
• Resolution to support Bill 21, Fixing Long-Term Care Amendment Act, from MPP Catherine Fife
• Resolution 54/2023: Extension #4 of draft approval for AG SU35
• Resolution 55/2023: Installing town crest on lamp posts on Walton Street

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee meets via Zoom to discuss accessibility matters, including a learning forum led by Northumberland County's staff liaison, a schools program, communications, AODA compliance, the Ruth Clarke Activity Centre, buildings, finance, and accessible parking at the Chamber of Commerce office. The agenda is largely routine with no major decisions or public hearings listed.

• Learning and sharing forum led by Northumberland County AAC staff liaison
• Schools Program update by T. Barrett
• Accessible Parking at the Chamber of Commerce office discussed by S. Forsyth
• Ruth Clarke Activity Centre update by S. Byfield
• Approval of May 11, 2023 minutes

Animal Services Appeal Body

The Animal Services Appeal Body is holding a public hearing to consider an appeal of an Order to Restrain (Muzzle Order) issued June 22, 2023 for a dog at 9798 Trew Road, Port Hope. The body will hear from the Animal Control Officer, the appellant, and public submissions, then may uphold, partially uphold, or rescind the order.

• Public hearing for appeal of muzzle order under By-law 60/2022
• Order issued June 22, 2023 for dog at 9798 Trew Rd., Campbellcroft
• Appeal #23-01
• Possible actions: uphold, partially uphold with exemption, or rescind order

Special Council

This is a special council meeting with a closed session to discuss ongoing CAO recruitment, specifically personal matters about an identifiable individual. The only public action is a confirmatory by-law to approve the meeting's proceedings.

• Closed session under Section 239(2)(b) of the Municipal Act for ongoing CAO recruitment
• By-law 53/2023 to confirm the proceedings of the special council meeting

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on 2023-10-10 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

Public Meeting

This is a public meeting to discuss a proposed zoning by-law amendment for 200 Ontario Street, submitted by Clark Consulting Services on behalf of owner Tom McNeill. The amendment would rezone two parcels from RES1-1 to RES1-3 with a site-specific exception to address existing setbacks and accommodate residential use. Council will hear presentations, receive public comments, and may decide on the amendment.

• Rezoning of Parcel A at 200 Ontario Street from RES1-1 to RES1-3 with site-specific exception 150
• Rezoning of Parcel B at 200 Ontario Street from RES1-1 to RES1-3 for residential use
• Application to amend Zoning By-law 20/2010, as amended by By-law 31/2023 (File #ZB08-2023)
• Public meeting scheduled for October 4, 2023, 5:00-6:00 PM at Town Hall, 56 Queen St

Council Meeting

Port Hope Council is meeting to consider several consent agenda items, including zoning by-law amendments for two properties, a wastewater treatment plant outfall rehabilitation and trunk sewer replacement contract, an updated land acknowledgement statement, a waterfront and riverwalk master plan, and a municipal law enforcement policy. The meeting also includes a closed session regarding CAO recruitment and a correspondence item from Brighton about an inter-municipal ad-hoc committee.

• Zoning By-law Amendment (ZB05-2023) for 6743 Farini Rd
• Zoning By-law Amendment (ZB06-2023) for 5233 Mastwoods Road
• Contract 42-ENG-2023: Wastewater Treatment Plant Treated Effluent Outfall Rehabilitation (Part A) and Lake Street Trunk Sewer Replacement (Part B)
• Resolution 51/2023: Waterfront and Riverwalk Master Plan
• Resolution 50/2023: Updated Land Acknowledgement Statement

Committee of the Whole

The Committee of the Whole is reviewing several planning items, including a proposed Official Plan Amendment and rezoning to allow residential development at 60 Henderson Street, and an extension of draft approval for a subdivision in Osaca. Two notices of motion are also on the agenda: one for subwatershed studies in Osaca and Wesleyville, and one for a pilot project allowing off-road vehicles on municipal roads in Ward 2. Delegations will address climate change health vulnerability and the Penryn Woodlot settlement.

• Official Plan Amendment No. 13 and rezoning to RES4(139) for 60 Henderson Street
• Extension of draft approval for Plan of Subdivision AG SU35 in Osaca for 3 years
• Notice of motion for subwatershed study: $150,000-$225,500 over 2 years for Osaca; $750,000-$867,000 over 4 years for Wesleyville
• Notice of motion for ORV pilot project in Ward 2 from April 1 to Nov 30, 2024
• Staff presentation on property tax receivables

Special Council

This is a special council meeting with a closed session to discuss personal matters about an identifiable individual, specifically ongoing CAO recruitment. The only public action is a confirmatory by-law to approve the meeting's proceedings.

• Closed session under Section 239(2)(b) of the Municipal Act for CAO recruitment
• By-law 49-2023 to confirm proceedings of the October 2, 2023 special council meeting

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on September 28, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to discuss the final master plan update ahead of an October 3 council meeting, along with terms of reference, 2024 projects and budget, and various standing updates. The agenda is largely procedural, with no specific dollar amounts or detailed proposals listed.

• Final Master Plan Update – October 3 Council Meeting, WSP feedback
• Working Group / Committee Terms of Reference
• 2024 Projects and Budget
• Land Ownership Update
• Barrier Beach Discussion

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting via Zoom to handle routine business: approving the agenda and previous minutes, reviewing the budget status and the 2023 awards timeline, and discussing ceremony pin stock. No major decisions or public hearings are listed; the agenda is largely procedural.

• Review of 2023 Civic Awards TO DO Timeline; staff to confirm key dates
• Discussion of ceremony pin stock
• Approval of May 18, 2023 minutes
• Budget status update

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on September 21, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to hear a delegation from the Port Hope Racquet Club about a winter tennis proposal, and to discuss updates on parkland review, the LSMP implementation draft, budget timelines, and other committee business. The agenda is largely routine, with no major decisions listed.

• Delegation: Port Hope Racquet Club Winter Tennis Overview
• Parkland Review Subgroup Update (Welcome and Lions Park)
• LSMP Implementation Draft Review
• Budget Update and Timelines
• Land Inventory Project

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on several items, including zoning by-law amendments for two rural properties, a proposed off-road vehicle pilot project in Ward 2, additional wastewater project funding, and an updated land acknowledgement statement. The committee will also receive delegations on a pump track, Dress Purple Day, and a nuclear cleanup update, plus a budget communications presentation.

• Zoning amendments for 6743 Farini Rd and 5233 Mastwoods Rd to rezone parcels to Rural Residential and Agriculture with site-specific exceptions
• Additional funding of $339,567 (Part A) and $136,773 (Part B) for Wastewater Treatment Plant Effluent Outfall Rehabilitation and Lakes Street Trunk Sewer Replacement, awarded to Capital Sewer Services Inc.
• Notice of motion for an Off Road Vehicle (ORV) pilot project in Ward 2 from April 1 to November 30, 2024, excluding County Roads and roads south of Highway 401
• Updated Land Acknowledgement Statement to be adopted by resolution on October 3, 2023
• Waterfront and Riverwalk Master Plan approval in principle

Council Meeting

Port Hope Council is meeting on September 19, 2023, to consider a zoning by-law amendment for properties at 6098-6158 Bell's Hill Rd, appoint an acting deputy clerk, and approve minutes from the September 5 meetings. The agenda also includes a closed session for legal and property matters. No petitions, delegations, correspondence, or staff reports are listed.

• Zoning By-law Amendment 46/2023 for 6098-6158 Bell's Hill Rd (ZB04-2023)
• By-law 47/2023 - Appointment of Acting Deputy Clerk
• Closed session re: litigation (OLT-23-000729 - 65 Ward Street, 36-38 Hope Street) and municipal property inquiry
• Approval of Council and Committee of the Whole minutes from September 5, 2023
• Confirmatory By-law 48/2023 for proceedings of this meeting

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss heritage applications, business arising items, and new business. No heritage applications are currently listed. Key items include updates on properties like 65 Ward Street and 228 Cavan Street, a draft downtown historic finishes policy, and potential heritage designations.

• Update on 65 Ward Street
• Discussion of 228 Cavan Street (Thomas Molson Distillery) for listing/designation
• Draft Port Hope Downtown Historic Finishes Policy
• Designating portion of Lakeshore Road as Heritage Cultural Landscape
• Follow-up on signage on Walton Street

Accessibility Advisory Committee

This agenda for the Port Hope Accessibility Advisory Committee meeting on September 14, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents to review.

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on September 6, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Committee of the Whole

The Committee of the Whole is meeting to receive reports and hear delegations. Key items include a proposed zoning by-law amendment to allow a single detached dwelling at 6098 and 6158 Bell's Hill Road, adoption of a Municipal Law Enforcement Policy, and receiving the 2023 Q2 financial report. Delegations will cover the Vintage Film Festival's 30th anniversary, the police service's 2022 annual report, and the Buddy Bus Project.

• Zoning by-law amendment (ZB04-2023) to rezone 6098 and 6158 Bell's Hill Road from Development 'D' to Hamlet Residential Type One 'RESV1'
• Adoption of a Municipal Law Enforcement Policy (Staff Report PS-10-23)
• 2023 Second Quarter Financial Report (Staff Report FS-16-23)
• Delegation: Port Hope Police Service 2022 Annual Report
• Delegation: Buddy Bus Project by Buildx Community Response Team

The Committee of the Whole approved a zoning by-law amendment for a portion of 6098 and 6158 Bell’s Hill Road. They also referred a request regarding the Buddy Bus Project to staff for review and deferred a decision on the Municipal Law Enforcement Policy.

• Approved rezoning of 6098 and 6158 Bell’s Hill Road from Development ‘D’ to Hamlet Residential Type One ‘RESV1’ for a single detached dwelling
• Referred Buddy Bus Project request to staff for review and report back in four weeks
• Deferred Municipal Law Enforcement Policy (Report PS-10-23) to September 19, 2023
• Received 2023 Second Quarter (Q2) Financial Report (FS-16-23) for information
• Received presentation on 30th Anniversary of the Vintage Film Festival for information
• Received Port Hope Police Service 2022 Annual Report for information
• Received Consent Agenda items 1 through 6 for information

Council Meeting

Port Hope Council is meeting to approve several by-laws, including establishing a fire department, an automatic aid agreement with Clarington for Highway 401 coverage, and a letter of agreement with the Ministry of Transportation for dedicated gas tax funding. They will also consider a licence agreement amendment with the Hope Agricultural Heritage Club regarding a property donation, and receive correspondence about the Building Faster Fund. The agenda includes consent items for approving previous minutes and resolutions from prior meetings.

• By-law 43/2023 to establish and regulate a fire department for Port Hope
• By-law 42/2023 automatic aid agreement with Clarington for shared fire responses on Highway 401
• By-law 44/2023 letter of agreement with Ministry of Transportation for dedicated gas tax funding
• By-law 41/2023 amending licence agreement with Hope Agricultural Heritage Club for donation of former garage property
• Correspondence from Ministry of Municipal Affairs and Housing regarding Building Faster Fund

Council passed a resolution opposing Bill 3, which would grant Mayors additional authority over budgets and Council decisions. The board also approved hiring a firm to inventory municipal lands for economic development and affordable housing. Several by-laws regarding fire services, land leases, and provincial funding were passed.

• Opposed Bill 3 regarding expanded mayoral powers (Carried)
• Approved hiring a firm to review and inventory municipal lands for development (Carried)
• Directed staff to accept a special circumstance application for the Waterworks West site (Carried)
• Passed By-law 41/2023 for Hope Agricultural Heritage Club lease expansion (Carried)
• Passed By-law 42/2023 for Automatic Aid Response Agreement with Clarington (Carried)
• Passed By-law 43/2023 to establish and regulate the Fire Department (Carried)
• Passed By-law 44/2023 for provincial Dedicated Gas Tax funding (Carried)
• Approved minutes from August 1, August 2, and August 23 meetings (Carried)

Special Council

This is a special council meeting with a closed session to discuss a potential disposition of land under the Municipal Act. The only public business is a confirmatory by-law to approve the meeting's proceedings, followed by adjournment.

• Closed session under Section 239(2)(c) of the Municipal Act regarding potential disposition of land
• By-law 40-2023 to confirm the proceedings of the August 23, 2023 special council meeting

Council met in a closed session to address the potential acquisition or disposition of land. Mayor Hankivsky stated that direction was provided to staff and public information will be presented in the future.

• Approved motion to proceed In-Camera to discuss potential disposition of land
• Passed By-law 40/2023 to confirm the proceedings of the August 23, 2023 meeting

Waterfront and River Walk Working Group

This is the agenda for the Waterfront and River Walk Working Group meeting on August 22, 2023. The agenda contains only procedural boilerplate and no specific items for decision or discussion.

Committee of Adjustment

The Committee of Adjustment is meeting to hear three applications for minor variances or consents: one for properties on Henderson Street, one involving properties on 5th Line Road and Knoxville Rd, and a tabled application for 34 Percival Street on behalf of the Kawartha Pine Ridge District School Board. The agenda also includes routine items like approval of minutes and disclosure of interests. No delegations or correspondence are listed.

• A06/23 – John Baker, 55-65-75 Henderson Street
• B07-22 – Clark Consulting for Leslie and Angela Dobos, 5659 5th Line Road, and Derek and Lisa Dobos, 4988 Knoxville Rd
• A08/23 – Joseph Newberry for KPRDSB, 34 Percival Street (tabled from previous meeting)
• Approval of July 20, 2023 minutes
• Next meeting: September 21, 2023

Parks, Recreation and Culture Advisory Committee

This agenda for the Parks, Recreation and Culture Advisory Committee meeting on August 16, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents.

Environmental Advisory Committee

This agenda for the Port Hope Environmental Advisory Committee meeting on August 16, 2023, contains only procedural boilerplate and no substantive items for decision or discussion.

Public Meeting

The Planning and Development Committee is holding a public meeting to inform residents about three proposed zoning by-law amendments on rural properties. The applications seek to rezone portions of land for residential use and to add site-specific exceptions. Public comments and questions will be heard for each application.

• ZB04-2023: Rezone part of 6098-6158 Bells Hill Road from Development 'D' to Hamlet Residential Type One 'RESV1' for a single detached dwelling
• ZB05-2023: Rezone Parcel A of 6743 Farini Road from Agriculture 'A' to Rural Residential 'RESR' with Exception 144; Parcel B to Agriculture 'A(1)' with Exception 145
• ZB06-2023: Rezone Parcel A of 5233 Mastwoods Road from Agriculture 'A' to Rural Residential 'RESR' with Exception 146; Parcel B to Agriculture 'A(1)' with Exception 147
• Public comments received on ZB04-2023 and on ZB05-2023/ZB06-2023 will be considered

The Planning and Development Committee held a statutory public meeting to inform the public about three proposed zoning by-law amendments. No decisions were made during this meeting; the session was used for applicant presentations and staff reports.

Committee of the Whole

The Committee of the Whole is reviewing a draft Economic Development Strategic Plan, a municipal land inventory review, and several other staff reports and notices of motion. Decisions include whether to post the draft plan for public comment, hire a firm to review municipally owned lands, and direct staff on developing a public complaint policy and process review.

• Draft Economic Development Strategic Plan to be posted for comment until Aug 29, 2023
• Staff directed to hire a firm to review municipally owned properties for surplus and affordable housing opportunities
• Notice of motion to develop a Public Complaint Policy
• Notice of motion to engage a third-party consultant to review planning, building, bylaw, and works processes
• Updated Automatic Aid Agreement with Clarington for shared fire responses on Highway 401

The Committee directed staff to hire a firm to inventory municipal properties and identify land for potential surplus to support affordable housing and economic development. Other key actions included updating fire service agreements with Clarington and reviewing zoning for alternative housing options.

• Approved hiring a firm to review and inventory municipal lands for surplus, economic development, and affordable housing
• Directed staff to review zoning by-laws regarding alternative housing, including tiny homes, trailers, and ARUs
• Approved extending a zoning by-law enforcement order for 2 Madison Street to March 31, 2023
• Approved a by-law to provide a surplus wooden garage on George Hamilton Public School property to the Hope Agricultural Heritage Club
• Approved updating the Automatic Aid Agreement with the Municipality of Clarington for 401 coverage area fire responses
• Approved an updated by-law for the establishment and regulation of Port Hope Fire and Emergency Services
• Referred the Public Complaint Policy to staff for review as part of a Customer Service Strategy
• Defeated a motion for a process review of Planning, Building Inspection, By-law Enforcement, and Works & Engineering

Council Meeting

Port Hope Council is meeting to consider several administrative and property items, including a lease for municipal lands under the Port Hope Viaducts, declaring 26 Shuter Street as surplus, and appointing an interim Chief Administrative Officer. The agenda also includes a closed session on a land acquisition/disposition and litigation, plus routine approvals of minutes and resolutions.

• By-law 37/2023: License agreement for lease of municipal lands under Port Hope Viaducts to ECC Services British Columbia ULC
• By-law 38/2023: Declare 26 Shuter Street (PT Lot 94-96 Smith Estate) as surplus lands
• By-law 35/2023: Appointment of an Interim Chief Administrative Officer
• By-law 36/2023: Appointment of Acting Municipal Clerk and Acting Director of Corporate Services
• Closed session re: OLT-22-003126 (AON/Mason Homes Phase 5) for land disposition, litigation, and solicitor-client privilege

Council approved the sale of a portion of 26 Shuter Street to Elexicon Energy Inc. for hydro substation modernization. The board also appointed an Interim CAO, an Acting Municipal Clerk, and established an Animal Services Appeal Body. Additionally, two special circumstance applications for Port Hope Area Initiative sites were accepted.

• Approved sale of portion of 26 Shuter Street to Elexicon Energy Inc. at fair market value
• Approved creation of full-time Manager, Asset Management position
• Authorized status change for two Waste Transfer Site Attendants to permanent full-time
• Accepted special circumstance application for Port Hope Area Initiative Alexander Street Ravine site
• Accepted special circumstance application for Port Hope Area Initiative Centre Pier site contingent on risk assessment changes
• Deferred special circumstance application for Port Hope Area Initiative Waterworks West site to September
• Appointed Councillors Andrews, Collins, and Holloway Wadhwani to the Animal Services Appeal Body
• Passed By-laws appointing an Interim CAO and an Acting Municipal Clerk/Director of Corporate Services

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on July 27, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Waterfront and River Walk Working Group

This agenda contains only procedural boilerplate and no substantive items for discussion or decision.

Committee of Adjustment

The Committee of Adjustment is holding a public hearing on four applications for minor variances or consents at properties on Percival, Bruton, Ontario Street, and Mastwoods Road. The agenda includes approval of previous minutes and standard procedural items; no decisions are listed in the agenda itself.

• A08/23: Joseph Newberry for Kawartha Pine Ridge District School Board, 34 Percival Street
• B09/23: Clark Consulting for Nancy Catherine Mann (159 Bruton St) and Pengo Pally Holdings (161 Bruton St)
• B10/23: Clark Consulting for Tom McNeill, 200 Ontario Street
• B06/23: Nancy Michie for 1018105 Ontario Inc., 5990 Mastwoods Road

Environmental Advisory Committee

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document is essentially empty of content, providing no details on topics, motions, or reports.

Parks, Recreation and Culture Advisory Committee

This agenda for the Parks, Recreation and Culture Advisory Committee meeting on July 19, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss heritage applications (none pending), updates on properties like 65 Ward Street and 228 Cavan Street, and potential heritage designations. They will also review minutes from June 19, 2023, and receive reports from the chair, staff, council, and other groups.

• Update on 65 Ward Street
• Discussion of heritage designation for 228 Cavan Street (Thomas Molson Distillery)
• Potential designation of Lakeshore Road as Heritage Cultural Landscape
• Follow-up on signage on Walton Street
• Update on Union Cemetery property

Accessibility Advisory Committee

This agenda for the Port Hope Accessibility Advisory Committee meeting on July 13, 2023, contains only procedural boilerplate and no substantive items for discussion or decision. The document lists no specific topics, reports, or actions.

Special Council

This is a special council meeting of the Municipality of Port Hope. The main business is a closed session to discuss personal matters about identifiable individuals (CAO recruitment and an employee matter), labour relations or employee negotiations (CAO recruitment), and a proposed or pending acquisition or disposition of land (surplus property). After the closed session, council will consider a confirmatory by-law to approve the proceedings of the special council meetings of June 29 and July 11, 2023.

• Closed session under Municipal Act sections 239(2)(b), (d), and (c) for CAO recruitment, employee matter, and surplus property
• By-law 34/2023 to confirm proceedings of special council meetings of June 29 and July 11, 2023

Council met in a closed session to discuss CAO recruitment, an employee matter, and the potential disposition of surplus municipal land. Following the session, the Mayor stated that more information on these topics will be provided to the public in the coming weeks.

• Approved motion to enter closed session for CAO recruitment, employee matters, and surplus property
• Passed By-law 34/2023 to confirm proceedings of Special Council meetings held June 29 and July 11, 2023

Public Meeting

The Planning and Development Committee is holding a public meeting to inform residents about a proposed zoning by-law amendment for 5868 County Road 65. The application seeks to rezone the land from Development "D" to Hamlet Residential "RESV1 (142)" and "RESV1 (143)" and Environmental Protection "EP" to allow for 58 single detached dwellings. The meeting includes presentations from the applicant and staff, and an opportunity for public questions and submissions.

• Rezoning of 5868 County Road 65 from Development "D" to Hamlet Residential and Environmental Protection zones
• Proposal for 58 single detached dwellings
• Applicant presentation by D.G. Biddle and Associates on behalf of Hillstreet Developments Ltd.
• Staff report PD-23-23 regarding Zoning By-law Amendment Application ZB02-2022
• Public comments received, including one from Doug Burgess on July 3, 2023

The Planning and Development Committee held a statutory public meeting to inform the public about a Zoning By-law Amendment application for 5868 County Road 65. No decisions were made during the meeting.

Committee of the Whole

The Committee of the Whole approved several staffing changes and special circumstance applications for municipal properties to be presented to Council. They also received updates on the Historic Waste Program, conservation, and the public library.

• Approved resolution to create full-time Manager, Asset Management position
• Approved resolution to change two Waste Transfer Site Attendants from part-time to full-time
• Approved resolution to accept special circumstance application for PHAI Waterworks West site (West Beach)
• Approved resolution to accept special circumstance application for PHAI Alexander Street Ravine site
• Approved resolution to accept special circumstance application for PHAI Centre Pier site contingent on risk assessment changes
• Received presentations from Canadian Nuclear Laboratories, Ganaraska Region Conservation Authority, and Port Hope Public Library for information
• Received 2024 Budget Kickoff presentation for information

Council Meeting

Port Hope Council is meeting to consider staff reports and resolutions on funding for the Water Treatment Plant roof replacement at 35 Marsh St and the Sylvan Glen Bridge replacement project. They will also vote on by-laws including zoning amendments for 230 Walton Street and housekeeping changes to the zoning by-law. The meeting includes a closed session for personnel and legal matters.

• Additional funds request for Water Treatment Plant roof replacement at 35 Marsh St
• Contract 57-ENG-2023 for Sylvan Glen Bridge Replacement Project
• By-law 31/2023: Housekeeping amendments to Zoning By-law 20/2010
• By-law 32/2023: Zoning amendment for 230 Walton Street
• Resolutions on ride-sharing/vehicle for hire and 2024 community grant process

Council awarded a bridge replacement contract and approved additional funding for the Water Treatment Plant roof. The body also directed staff to coordinate a new vehicle-for-hire by-law with the Town of Cobourg and passed two zoning by-laws.

• Awarded Sylvan Glen Bridge Replacement contract to 2274084 Ontario Ltd. o/a GMP Contracting for $1,918,445.55 net HST
• Approved $400,000 pre-budget request for Sylvan Glen Bridge from 2024 OCIF allocation
• Approved $408,000 from Water Reserve account for Water Treatment Plant roof replacement at 35 Marsh Street
• Affirmed Industrial Roofing as the vendor for Water Treatment Plant roof replacement
• Directed staff to work with Town of Cobourg on a coordinated Vehicle for Hire By-law
• Council reassumed responsibility to review and approve community grants
• Passed By-law 31/2023 for zoning housekeeping changes
• Passed By-law 32/2023 to amend zoning for 230 Walton Street

Special Council

This special council meeting is dedicated to deciding whether to approve or deny a heritage demolition permit for 65 Ward Street, a property designated under the Ontario Heritage Act. The owner wants to demolish existing buildings to build a long-term care facility, following a Minister's Zoning Order. Council will hear delegations from residents, staff, and families before considering staff recommendations and voting on two options.

• Delegations on demolition permit application for 65 Ward Street
• Staff Report PD-21-23 with two options: approve with conditions or deny
• Option 1 includes conditions for Cultural Heritage Documentation and Salvage Report and Commemoration Plan
• Option 2 would deny the permit based on historical, physical, and associative value
• Minister's Zoning Order O. Reg 127/23 filed June 9, 2023 for long-term care facility

Council voted to deny a heritage permit application for the demolition of 65 Ward Street. The decision follows a series of delegations and verbal submissions regarding a proposed long-term care facility at the site.

• Denied heritage alteration permit for demolition at 65 Ward Street (4-3)
• Defeated motion to approve demolition permit for 65 Ward Street with heritage mitigation conditions (3-4)

Audit Committee

The Port Hope Audit Committee is meeting via web conference to receive information items, including the 2022 audit plan from KPMG LLP, the 2023 first-quarter financial report, the 2022 annual advisory committee report, and the committee's terms of reference. The committee will also approve minutes from the August 30, 2022 meeting. No decisions on these items are listed; all are recommended for information only.

• Approval of August 30, 2022 Audit Committee minutes
• 2022 Annual Advisory Committee Report received for information
• Audit Committee Terms of Reference (By-law 05/2021) received for information
• KPMG LLP 2022 Audit Plan received for information
• 2023 Q1 Financial Report received for information

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to review final comments on the Master Plan and consider recommended revisions, as well as discuss its terms of reference and the 2023 community project. Standing updates cover land ownership, PHAI/CNL, Indigenous engagement, GRCA (including algae concerns at West Beach), and the PRC Advisory Committee. The agenda is largely routine with no major decisions listed.

• Final Master Plan comments review and recommended revisions
• Working Group / Committee Terms of Reference discussion
• 2023 Community Project update
• Algae concerns at West Beach (GRCA update)
• Land ownership update

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on June 22, 2023, contains only procedural boilerplate and no substantive items for decision or discussion.

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to receive updates on the Community Climate Action Plan request for proposals, tree preservation efforts, and the Tree Party climate activity. Members will also discuss a possible community education session for late 2023. The agenda is largely informational with no votes or decisions listed.

• Update on Community Climate Action Plan RFP status
• Tree Preservation update from staff
• Tree Party update from Councillor Holloway Wadhwani
• Discussion of a community education session for late 2023
• Climate Reality Project delegation update

The committee approved the agenda and previous meeting minutes. Members discussed the finalization of the Community Climate Action Plan RFP and plans to collect community feedback at the summer vendors market. Council directed the committee to provide recommendations for a single-use plastics by-law.

• Approved June 21, 2023 agenda (Carried)
• Approved May 17, 2023 meeting minutes (Carried)
• Agreed to use the summer vendors market to collect community feedback on climate action
• Agreed that the September 20, 2023 meeting will be held via Zoom

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss updates on parkland review, Town Park expansion, and other recreation matters. A delegation from the Racquet Club of Port Hope will present on winter tennis, and the committee will also consider Wall of Honour criteria and nominations.

• Delegation from Racquet Club of Port Hope on winter tennis
• Parkland Review Subgroup update on Kings Field recommendation
• Town Park Expansion Project update
• Ruth Clarke Club seniors membership structure discussion
• Wall of Honour criteria and nominations 2023

Council Meeting

Port Hope Council is meeting to approve minutes, consider several resolutions, and vote on a by-law authorizing a 5-year lease with the Lions Club for the recreation centre at 20 Thomas Street. The agenda also includes a closed session for employee, litigation, and solicitor-client privilege matters, and correspondence about participatory budgeting. Most items are routine approvals.

• By-law 29/2023: 5-year lease with Lions Club of Port Hope for 20 Thomas Street (Lions Club Recreation Centre)
• Resolution 33/2023: Port Hope hosting meeting to renew Regional Drug Strategy
• Resolution 34/2023: Cultivate 2023
• Resolution 35/2023: Draft Provincial Policy Statement 2023
• Resolution 36/2023: Single Use Plastics in the Municipality

Council passed a by-law to authorize a lease agreement for the Lions Club Recreation Centre. Other actions included approving the Cultivate Festival's temporary use of land and directing the Environmental Advisory Committee to research a single-use plastics by-law.

• Approved By-law 29/2023 to authorize lease agreement for 20 Thomas Street (Lions Club Recreation Centre)
• Approved temporary use of 1166 5th Line for Cultivate Festival (Sept 22-24, 2023) subject to conditions
• Authorized Mayor to send letter to Ministry of Municipal Affairs and Housing regarding draft Provincial Policy Statement 2023
• Directed Environmental Advisory Committee to provide recommendations for a Single Use Plastics By-Law
• Resolved to work with Haliburton, Kawartha Lakes, Northumberland Drug Strategy to renew a regional Drug Strategy
• Approved meeting minutes from June 6 and June 15, 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including adopting the 2023-2027 Strategic Plan, directing staff to work with Cobourg on a Vehicle for Hire By-law that would allow ridesharing, and approving a housekeeping update to the Zoning By-law. The committee will also hear delegations about a tennis dome, a heritage restoration project, and a property at 65 Ward Street, and receive various minutes for information.

• Notice of Motion to direct staff to work with Town of Cobourg on a coordinated Vehicle for Hire By-law allowing ridesharing
• Staff Report CAO-03-23: adopt 2023-2027 Strategic Plan
• Staff Report PD-19-23: Housekeeping Zoning By-law Update amending By-law 20/2010
• Staff Report PD-20-23: Temporary Use By-law for 230 Walton Street
• Staff Report FS-13-23: 2024 Community Grant Policy and application form

The Committee of the Whole approved a motion to develop a coordinated Vehicle for Hire By-law with the Town of Cobourg. Council also decided to reassume responsibility for reviewing and approving community grants via a special meeting. Additionally, the committee authorized a housekeeping zoning by-law update and a temporary use by-law for 230 Walton Street.

• Directed staff to work with Town of Cobourg on a coordinated Vehicle for Hire By-law (Carried)
• Approved Council to reassume responsibility to review and approve community grants via a Special Meeting (Carried)
• Defeated proposal for Council to reassume grant allocation and add Santa Claus Parade as a separate budget line item
• Authorized a by-law for the Housekeeping Zoning By-law Update to amend Comprehensive Zoning By-law 20/2010 (Carried)
• Authorized a Temporary Use By-law for a 'Suite' at 230 Walton Street (Carried)
• Referred Strategic Plan 2023-2027 (Report CAO-03-23) back to staff for further refinement (Carried)
• Received presentations regarding a tennis dome, heritage restoration at 95 & 97 Walton Street, and 65 Ward Street for information (Carried)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review six heritage permit applications, including a demolition request at 65 Ward Street and window replacements at several downtown properties. The committee will also discuss business arising items such as heritage designations, signage, and community engagement. This is a regular advisory meeting with no final decisions; recommendations will go to Council.

• Heritage permit application for demolition at 65 Ward Street
• Application 2023-10: replacement of 12 windows at 25 John Street
• Application 2023-09: replacement of 6 windows at 54 Walton Street
• Application 2023-11: porch roof replacement at 33 King Street
• Discussion on heritage designation for 228 Cavan Street (Thomas Molson Distillery)

Civic Awards Advisory Committee

This is the agenda for the Port Hope Civic Awards Advisory Committee meeting on June 15, 2023. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Public Meeting

The Planning and Development Committee is holding a public meeting to inform residents about a proposed Zoning By-law Amendment (ZB07-2023) for 230 Walton Street. The amendment would temporarily rezone the lands to 'RES1-2 (T7)' to allow a 'suite' use for dormitory housing for Loyalist College for 3 years. The committee will receive public input and staff reports, with a recommendation to receive the report for information and prepare a future report to Committee of the Whole.

• Zoning By-law Amendment application ZB07-2023 for 230 Walton Street
• Proposed temporary rezoning to 'RES1-2 (T7)' for dormitory housing
• Loyalist College presentation on proposed land use operation
• Public correspondence and written submissions to be read
• Statutory notice procedure explained; appeal rights to Ontario Land Tribunal noted

The Planning and Development Committee held a public meeting to discuss a proposed Zoning By-law Amendment to allow dormitory housing at 230 Walton Street for three years. Following public testimony regarding parking and noise, the Committee decided to defer the matter for further staff reporting.

• Received staff report PD-18-23 for information
• Directed staff to prepare a report to the Committee of the Whole once outstanding matters from the public meeting are addressed (Carried)

Committee of Adjustment

The Port Hope Committee of Adjustment is meeting to hear four applications for minor variances or consents at properties on Toronto Road, 7th Line, Bedford Street/Pine North, and Highland Drive. No items were tabled from the previous meeting, and no delegations or correspondence are scheduled.

• A03/23 - Samantha Stewart for 45 Toronto Road
• A04/23 - Brad Aylott for 6982 7th Line
• B07/23 - Katherine McGuire for Stokesay Enterprises Ltd., 43-45 Bedford Street and 71 Pine North
• B08/23 - Brian Wall for 12 Highland Drive

Accessibility Advisory Committee

This agenda contains only boilerplate and no substantive items. The Accessibility Advisory Committee meeting on June 8, 2023, has no listed decisions, discussions, or reports.

Committee of the Whole

The Committee of the Whole will hear delegations on banning single-use plastics and a zoning matter, then consider staff reports on the 2024 community grant process, the Cultivate 2023 festival, a heritage window renovation policy, a draft provincial policy statement, and a Lions Club lease. Two notices of motion on renewing a regional drug strategy and creating a coordinated vehicle-for-hire/ridesharing by-law with Cobourg will be discussed, with the ridesharing motion deferred to June 20.

• Delegation from Beatrice Strong Public School students on banning single-use plastics
• Notice of motion to work with HKPR Drug Strategy to renew regional drug strategy
• Notice of motion to work with Cobourg on a coordinated Vehicle for Hire By-law allowing ridesharing
• Staff report FS-13-23 on 2024 Community Grant and Donation Process, amending By-law 68/2003
• Staff report PD-15-23 to approve temporary use of 1166 5th Line for Cultivate Festival Sept 22-24, 2023

The Committee of the Whole directed the Environmental Advisory Committee to recommend a single-use plastics by-law. Council also approved the temporary use of 1166 5th Line for the Cultivate Festival and a 5-year lease for the Lions Club Recreation Centre.

• Directed Environmental Advisory Committee to recommend a Single Use Plastics By-Law (Carried)
• Approved temporary use of 1166 5th Line for Cultivate Festival Sept 22-24, 2023 (Carried)
• Approved 5-year lease agreement with Lions Club of Port Hope for 20 Thomas Street (Carried)
• Authorized Mayor to send letter to Ministry of Municipal Affairs and Housing regarding Draft Provincial Policy Statement 2023 (Carried)
• Resolved to work with regional partners to renew a Drug Strategy for the region (Carried)
• Policy on Window Renovations in Heritage Buildings denied (Defeated)
• Deferred 2024 Community Grant and Donation Process report to June 20, 2023 (Carried)
• Ride Sharing/Vehicle for Hire motion automatically put over to June 20 meeting

Council Meeting

Council approved a directive for staff to develop an Equity, Diversity, and Inclusivity Policy with an Anti-Oppression Framework by the end of 2023. Other actions included funding for a planning module and the approval of a collective agreement for volunteer firefighters.

• Directed staff to prepare an Equity, Diversity, and Inclusivity Policy by end of 2023
• Authorized redirecting $26,100 + HST for Citywide Planning Module project
• Approved $75,000 current and $150,000 in 2024 budget for Destination Marketing Services
• Directed staff to change Waterfront and Riverwalk Working Group to an Advisory Committee
• Appointed Lance Green to the Parks, Recreation and Culture Advisory Committee
• Passed By-law 26/2023 regarding OMERS Primary Pension Plan participation
• Passed By-law 27/2023 authorizing collective agreement with United Steelworkers for Volunteer Firefighters

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to discuss the draft master plan for the waterfront, including a summary of a presentation to council, comments received, and next steps. The agenda also includes updates on land ownership, PHAI/CNL, Indigenous engagement, GRCA flood modeling, and the PRC advisory committee. The meeting is largely procedural, with no specific decisions or dollar amounts listed.

• Draft Master Plan discussion: summary of presentation to Council, comments to date, next steps
• Land Ownership Update
• PHAI / CNL Update
• Indigenous Engagement Update
• GRCA Update including Flood Modeling

Special Council

Port Hope's Special Council is meeting on May 23, 2023, with the main item being a move into closed session to discuss a matter related to 65 Ward Street, under the Municipal Act's confidentiality provision for information supplied in confidence by a province or Crown agency. The agenda also includes routine items: call to order, land acknowledgement, disclosure of interests, question period, and adjournment. No decisions or public discussions are listed on the open agenda.

• Closed session under Section 239(2)(h) regarding 65 Ward Street
• Letter from the Minister of Long Term Care attached to the closed session item
• Land acknowledgement recognizing the Mississauga Nations territory
• Question period open to the public
• Meeting held at Town Hall, 56 Queen Street, Port Hope

Council met in a special session at the request of the Minister of Long-Term Care to receive confidential information about 65 Ward Street. Mayor Hankivsky confirmed that no decisions or directions were provided during the closed meeting.

• Approved motion to proceed In-Camera to discuss confidential information regarding 65 Ward Street

Committee of Adjustment

The Committee of Adjustment is meeting to hear four applications for minor variances or other adjustments: A01/23 for 9625 Trew Road, A02/23 for 5418 Winfield Drive, B04/23 and B05/23 for 7933 County Road 65, and B03/23 for 6098 and 6158 Bells Hill Road. The agenda also includes approval of previous minutes, a revision to the legal description of applications B01/23 and B02/23, and scheduling the next meeting for June 15, 2023. No delegations or correspondence are listed.

• A01/23 - Christoph Horn, property owner of 9625 Trew Road
• A02/23 - Michael Davenport, M.J. Davenport & Associates Ltd., on behalf of Battaglia Homes, property owner of 5418 Winfield Drive
• B04/23 and B05/23 - Bob Clark, Clark Consulting on behalf of Adam Yarema for 7933 County Road 65
• B03/23 - Innovative Planning Solutions on behalf of Rakesh Gupta and Rajni Gupta, property owners of 6098 and 6158 Bells Hill Road
• Revision to legal description of applications B01/23 and B02/23

Special Council

This special council meeting is dedicated to a single staff report (CAO-02-2023) on the Chief Administrative Officer's performance evaluation. Council will discuss and identify a preferred evaluation model, assign a council member to work with the Mayor, Deputy Mayor, and CAO on draft documentation, and direct next steps to formalize the process. No final decisions are listed on the agenda; the items are presented as recommendations for discussion.

• Staff Report CAO-02-2023 re: Chief Administrative Officer Performance Evaluation
• Recommendation to identify a preferred CAO performance evaluation model
• Recommendation to assign a council member to work with Mayor, Deputy Mayor, and CAO on draft evaluation documentation
• Recommendation to direct staff on next steps to formalize the CAO performance evaluation process
• Attachments include example CAO evaluation templates from CAMA and Northumberland County

Council decided to use the CAMA model to evaluate the Chief Administrative Officer. A working group consisting of the Mayor, Deputy Mayor, and Councillor Les Andrews will develop the draft evaluation documentation.

• Selected CAMA model as the preferred CAO performance evaluation model (Carried)
• Assigned Mayor, Deputy Mayor, and Councillor Les Andrews to populate draft CAO performance evaluation documentation
• Directed staff to formalize the CAO performance evaluation process

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting via Zoom to handle routine business: approving the agenda and previous minutes, and discussing a ceremony debrief. The main substantive item is a discussion of the ceremony's successes and feedback for improvement. No decisions on awards or funding are on the agenda.

• Ceremony debrief discussion
• Approval of April 20, 2023 minutes
• Next meeting scheduled for June 15, 2023

The committee reviewed feedback from the recent awards ceremony and discussed logistical improvements for future events. The meeting also included the approval of the agenda and previous minutes.

• Approved May 18, 2023 agenda
• Approved April 20, 2023 minutes

Environmental Advisory Committee

The Environmental Advisory Committee is meeting via Zoom to discuss updates on Port Hope's Community Climate Action Plan, tree preservation policy, and a recent tree-planting event. Members will also hear overviews of the Asset Management Plan, Strategic Plan update, and concept plans for Chemetron Lagoon and Lions Park. The meeting includes routine items like approving the agenda and previous minutes, plus a delegation period.

• Update on contacting Climate Reality Project to assess Port Hope's climate action performance
• Update on Request for Proposal (RFP) for Community Climate Action Plan
• Staff update on Tree Policy and debrief of Tree Party event
• Overview of Asset Management Plan and Survey
• Concept plans for Chemetron Lagoon and Lions Park restoration

The committee approved the meeting agenda and the minutes from April 19, 2023. Members discussed data collection for the Climate Reality Project and reviewed the launch of an Asset Management Plan survey.

• Approved May 17, 2023 agenda (Carried)
• Approved April 19, 2023 minutes (Carried)
• Agreed to host a delegation from the Climate Reality Project

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss updates on the Kings Field parkland review, Town Park expansion, and the Leisure Space Master Plan (LSMP) review. The committee will also consider a report on garbage in parks and park naming history. This is a working session with no final decisions listed on the agenda.

• Parkland Review Subgroup update on Kings Field summary and next steps
• Town Park Expansion Project update
• LSMP Review Subgroup update
• Drop in the Bucket garbage in parks discussion
• Park Naming History discussion

Committee of the Whole

The Committee of the Whole is meeting to discuss several staff reports and notices of motion. Key items include a proposed tourism strategy with a $75,000 contract, a draft Waterfront and Riverwalk Master Plan, a subdivision application at 5868 County Road 65, and a notice of motion for an anti-oppression policy. The meeting also includes consent agenda items and a notice of motion regarding a regional drug strategy.

• Staff Report PD-14-23: Tourism Strategy 2023 – directs staff to award a destination marketing contract up to 18 months, committing $75,000 from current budget and $150,000 in 2024
• Staff Report PRC-06-23: Draft Waterfront and Riverwalk Master Plan – keep open for comment until June 11, 2023; change working group to advisory committee
• Staff Report PD-12-23: Complete application for draft plan of subdivision and zoning by-law at 5868 County Road 65
• Staff Report PD-13-23: Redirect $26,100 + HST for Citywide Planning Module implementation
• Notice of Motion: Anti-Oppression Policy – directs staff to prepare policy for adoption by end of 2023

The Committee of the Whole approved a motion to develop an Equity, Diversity, and Inclusivity Policy with an Anti-Oppression Framework for adoption by the end of 2023. Other actions included authorizing funds for a planning module and tourism strategy services.

• Approved direction for staff to prepare Equity, Diversity, and Inclusivity Policy with an Anti-Oppression Framework (4-3)
• Approved redirecting $26,100 + HST for Citywide Planning Module implementation project
• Approved establishing a tourism steering committee and awarding destination marketing contracts totaling $225,000
• Approved extending community comment period for Draft Waterfront and Riverwalk Master Plan to June 11, 2023
• Approved changing Waterfront and Riverwalk Working Group to an Advisory Committee
• Received Police Services Board and Heritage BIA meeting minutes for information
• Received Report PD-12-2023 regarding 5868 County Road 65 for information
• Tabled notice of motion regarding Regional Drug Strategy meeting to June 6th meeting

Council Meeting

Port Hope Council meets to approve minutes, consider two consent resolutions (support for bail system reform and discontinuing the Tag Days policy), and pass by-laws including a zoning amendment for 196 Toronto Road and 2267 Baulch Road, adoption of an emergency management program, and a confirmatory by-law. A closed session precedes the meeting to discuss a proposed legal agreement.

• Zoning By-law Amendment (ZB01-2023) for 196 Toronto Road and 2267 Baulch Road
• Resolution 26/2023: Support for sector-wide reform to Canada's bail system
• Resolution 27/2023: Discontinuation of 'Tag Days' policy
• By-law 24/2023: Adopt an Emergency Management Program
• Closed session at 5:30 p.m. for confidential legal agreement discussions

Council passed resolutions to support sector-wide bail reform and discontinue the 'Tag Days' policy for charities. The body also approved a zoning amendment for specific lands and adopted a new Emergency Management Program.

• Supported call for Provincial and Federal governments to enact bail system reform (Carried)
• Discontinued issuance of 'Tag Days' approvals and repealed associated policy (Carried)
• Passed By-law 23/2023 to amend Zoning By-law 20/2010 for 2267 Baulch Road and 196 Toronto Road (Carried)
• Passed By-law 24/2023 to adopt an Emergency Management Program (Carried)
• Approved Special Council, Council, and Committee of the Whole minutes from May 2, 2023 (Carried)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to approve previous minutes and discuss ongoing business, including the status of 65 Ward Street, heritage designations for properties like 228 Cavan Street, and community engagement efforts. The agenda is largely procedural, with no new major decisions listed.

• Approval of April 17 and April 24, 2023 meeting minutes
• Status update on 65 Ward Street
• Discussion of heritage designations, including 228 Cavan Street (Thomas Molson Distillery)
• Follow-up on signage on Walton Street
• Review of 2023-02, 86 John Street (addition to Carlyle Hotel)

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee is meeting via Zoom to handle routine business: approving the agenda and previous minutes, and hearing updates on the Asset Management Plan, AODA compliance, and various committee portfolios. They will also review a staff report on Alternative Work Arrangements and receive information on community consultations for the Chemetron Lagoon/Lions Park and the Strategic Plan update.

• Asset Management Plan overview and survey (J. Davidson)
• 2023 AODA Compliance Report (J. Davidson)
• Alternative Work Arrangements staff report FS-09-23 (receive as information)
• Community consultation on Chemetron Lagoon and Lions Park (J. Davidson)
• Citizen complaint re. air horns at Jack Burger Sports Complex

The committee approved the May 11 agenda and the April 13 minutes. Members discussed the Emergency Management Plan's approach to vulnerable individuals and reviewed concept drawings for the Chemetron Lagoon. No formal votes were taken on new policies or project approvals.

• Approved May 11, 2023 agenda
• Approved April 13, 2023 minutes
• Requested Communications staff add AccessAbility Awareness Week info to municipal website

Council Meeting

Port Hope Council is meeting to approve minutes, consider several resolutions from committees, and receive correspondence. Key items include a resolution supporting bail system reform, tax write-offs, and a recommendation on industrial site remediation. No public hearings or delegations are scheduled.

• Resolution of support for bail system reform from Port Hope Police Services Board
• Tax write-offs, cancellations, reductions, and refunds under Municipal Act Sections 357(1) and 358(1)
• Resolution regarding PHAI Industrial Site Remediation: Lions Park and Chemetron Lagoon
• Resolution regarding Safe Shelter of Residents
• Confirmatory by-law for the meeting proceedings

Council approved a resolution endorsing the right to housing as a fundamental human right and directed the creation of a Housing Committee to advise on shelter and housing issues. Several other resolutions were passed, including support for bail system reform, adoption of an alternative work arrangements policy, and continued work on industrial site remediation. No substantive decisions were made beyond these resolutions.

• Approved resolution endorsing right to housing and establishing Housing Committee (carried)
• Approved support for Bill 5 – Stopping Harassment and Abuse by Local Leaders Act (carried)
• Adopted Alternative Work Arrangements Policy (carried)
• Directed staff to continue work with AECL/CNL on Lions Park and Chemetron Lagoon restoration (carried)
• Approved tax write-offs, cancellations, reductions, and refunds totaling $3,841.30 (carried)
• Directed staff to include tax adjustment delegation in next Delegation of Authority By-law revision (carried)
• Approved minutes of April 18, 2023 Council and Committee of the Whole meetings (carried)
• Deferred resolution supporting bail system reform to May 16, 2023 meeting (carried)

Committee of the Whole

Port Hope's Committee of the Whole is meeting to discuss several staff reports and proposed by-laws. Key items include a new Municipal Emergency Management Program, a zoning by-law amendment for temporary uses on Toronto Road and Baulch Road, and a notice of motion for an Anti-Oppression Policy that will be considered at the next meeting. The committee will also receive the Q1 financial report and updates on the Fire Station 2 replacement project and Wesleyville site issues.

• New Municipal Emergency Management Program, Emergency Response Plan and committee; repeals By-law 07/2018
• Zoning By-law Amendment (ZB01-2023) to add Temporary Uses under Section 39.1 for 196 Toronto Road and 2267 Baulch Road
• Notice of Motion for Anti-Oppression Policy, to be considered May 16
• 2023 First Quarter Financial Report (FS-12-23) received for information
• Discontinuation of 'Tag Days' policy and repeal of legacy policy

The Committee of the Whole received a presentation from the Wesleyville Joint Working Group on ecological features and a need for a conservation plan, and approved a motion to discontinue the 'Tag Days' policy. A notice of motion for an Anti-Oppression Policy was introduced for consideration at the May 16 meeting. A zoning by-law amendment for temporary uses at 196 Toronto Road and 2267 Baulch Road was approved, and a new Municipal Emergency Management Program and Emergency Response Plan were adopted, repealing By-law 07/2018.

• Received Wesleyville Joint Working Group presentation on ecological features for information (carried)
• Approved discontinuation of 'Tag Days' policy and repeal of legacy policy (carried)
• Received 2023 First Quarter Financial Report for information (carried)
• Approved zoning by-law amendment for temporary uses at 196 Toronto Road and 2267 Baulch Road (carried)
• Approved new Municipal Emergency Management Program, Emergency Response Plan, and committee, repealing By-law 07/2018 (carried)
• Received Fire Station 2 Replacement Project update for information (carried)
• Received Landowners Task Team Wesleyville report for information (carried)
• Introduced notice of motion for Anti-Oppression Policy to be considered May 16

Special Council

This is a special council meeting focused on a council orientation session. The main item is a presentation from Jason Williams, Director of Protective Services, and Terry Gervais of The LOOMEX Group on emergency management for elected officials. The session will cover the five components of comprehensive emergency management, municipal requirements under the Emergency Management Civil Protection Act, and the role of elected officials in local emergency management. No decisions or votes are scheduled; the agenda is otherwise procedural (call to order, land acknowledgement, adjournment).

• Presentation on emergency management for elected officials by Jason Williams and Terry Gervais (The LOOMEX Group)
• Overview of five components of comprehensive emergency management (prevention, mitigation, preparedness, response, recovery)
• Explanation of municipal requirements under the Emergency Management Civil Protection Act
• Clarification of elected officials' role in local emergency management

The special council meeting consisted solely of a presentation on emergency management for elected officials. No decisions were made, and no items were voted on or discussed for action.

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on April 27, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to conduct a final review of the draft master plan, including cost estimates and community consultation summaries, and to confirm timelines for a council presentation. The group will also receive updates on land ownership, the Chemetron Lagoon landscape restoration concept, and other standing items. The agenda is largely procedural, with no votes or decisions listed.

• Final review of draft master plan and cost estimates
• Summary of community interest groups consultation
• Chemetron Lagoon landscape restoration concept plan
• Land ownership update
• Indigenous engagement update

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is holding a special meeting to review the Walton Street Reconstruction Project plan, with a presentation by Works and Engineering. The agenda also includes routine items such as approval of the agenda, disclosure of pecuniary interests, and scheduling the next meeting.

• Walton Street Reconstruction Project Plan Review
• Presentation by Works and Engineering
• Next regular meeting scheduled for May 15, 2023

Committee of Adjustment

The Committee of Adjustment is meeting to hear two applications (B01-23 and B02-23) for the property at 4746 Dale Road, submitted by Bob Clark of Clark Consulting on behalf of the owners, Fred and Leisa Clifford. The agenda also includes routine items such as approval of minutes, a correspondence item about community engagement, and scheduling the next meeting. No items are tabled from previous meetings and no delegations are scheduled.

• Public hearing for applications B01-23 and B02-23 for 4746 Dale Road
• Approval of previous minutes from January 26, 2023
• Correspondence: Procedural By-law Community Engagement email from Deputy Clerk
• Next meeting scheduled for May 18, 2023 at 4:30pm

Civic Awards Advisory Committee

The Port Hope Civic Awards Advisory Committee is meeting via Zoom to plan the upcoming awards ceremony. Members will receive updates on the Outstanding Citizen award, catering vendors, entertainment, photography, decor, and volunteer roles. The agenda is largely procedural and focused on event preparation, with no major policy decisions or public hearings.

• Catering vendors booked: Santorinis ($150), Jim's Pizza ($100), Haute Goat ($100), Happenstance ($100), Frosted Flour ($100), Beamish House ($100)
• Update on Outstanding Citizen award developed by Dragon Clay Studios
• Entertainment updates: Brian Bracken, Helena the piper, Rob from the Capitol
• Discussion of committee member roles and 5 volunteers for the ceremony night
• Correspondence regarding Procedural By-law Survey due May 1

The committee approved the meeting agenda and previous minutes. Members coordinated final logistics for an upcoming awards ceremony, including catering vendors, entertainment acts, and volunteer roles.

• Approved April 20, 2023 agenda (Carried)
• Approved March 16, 2023 minutes (Carried)
• Confirmed catering vendors: Santorinis ($150), Jim's Pizza ($100), Haute Goat ($100), Happenstance ($100), Frosted Flour ($100), and Beamish House ($100)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to discuss updates on the Climate Action Plan, tree preservation policy, and a planned Tree Party event. They will also review a draft policy on window renovations in heritage buildings and receive updates on student projects and community engagement.

• Review of draft policy on window renovations in heritage buildings
• Update on Climate Action Plan
• Update on Tree Preservation policy
• Update on Tree Party event planning (site plan, insurance, emergency plan)
• Debrief on Silva Cells presentation by DeepRoot

The committee approved the agenda and previous minutes. Members discussed a student plastic waste project, the upcoming Tree Party event, and the progress of the Climate Action Plan RFP. The meeting ended abruptly due to a power outage during a review of heritage building window renovation policies.

• Approved April 19, 2023 agenda (Carried)
• Approved March 15, 2023 minutes (Carried)
• Received report on Policy on Window Renovations in Heritage Buildings as information (Carried)

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss several ongoing projects, including the Kings Field engagement launch, Town Park expansion, Lions Centre design, outdoor pickleball courts, and a trails strategy. The agenda also includes correspondence on a procedural by-law review and a draft strategic plan, plus new business items such as an Earth Day event and survey results for older adults.

• Parkland Review Subgroup update on Kings Field engagement launch
• Town Park Expansion Project update
• Lions Centre design update
• Outdoor pickleball courts update
• Older Adult and Senior Community Needs Assessment Survey results

Committee of the Whole

The Committee of the Whole will discuss several staff reports and a notice of motion. Key items include ending the Capitol Theatre lease at 20 Queen Street, approving $6,241.35 in tax write-offs, adopting an alternative work arrangements policy, and a motion affirming the right to safe shelter for residents experiencing homelessness. The meeting also includes a delegation about 65 Ward Street and routine consent agenda items.

• End lease for Capitol Theatre at 20 Queen Street, not renew
• Approve $6,241.35 in tax write-offs/cancellations under Municipal Act
• Adopt Alternative Work Arrangements Policy
• Direct staff to continue PHAI site remediation at Lions Park and Chemtron Lagoon
• Notice of motion on safe shelter for residents, sent to Northumberland County

The Committee of the Whole approved the creation of a Housing Committee to advise council on shelter and housing issues. They also endorsed Article 25 of the UN Universal Declaration of Human Rights regarding the right to housing. Other actions included approving tax adjustments and a new work arrangements policy.

• Approved establishment of a Housing Committee to advise council and staff
• Endorsed Article 25 of the UN Universal Declaration of Human Rights regarding the right to shelter and housing
• Approved tax write-offs, cancellations, reductions, or refunds totaling $6,241.35
• Approved resolution to adopt the Alternative Work Arrangements Policy
• Approved by-law for Council to participate in OMERS Pension Plan for Council Members
• Deferred decision on Capitol Theatre lease termination to May 16, 2023
• Approved resolution to continue work with AECL and CNL on Restoration Plan for Lions Park and Chemtron Lagoon

Council Meeting

Port Hope Council is meeting to consider consent agenda items including approval of previous minutes, a drinking water quality management review, and a strategic plan update. Council will also vote on by-laws to appoint municipal law enforcement officers and set the 2023 property tax levy, plus a confirmatory by-law. Correspondence from other municipalities on homelessness and Bill 5 will be received.

• 2023 Property Tax Levy By-law (20/2023)
• Appoint Municipal Law Enforcement Officers (19/2023)
• 2022 Drinking Water Quality Management System review (Resolution 18/2023)
• Strategic Plan Update and Community Engagement (Resolution 19/2023)
• Correspondence re: homeless/unsheltered persons and Bill 5 support

Council passed a by-law to adopt the 2023 tax rates and estimates for municipal, county, and education taxes. Additionally, Council directed staff to begin community engagement on the draft Strategic Plan and appointed municipal law enforcement officers.

• Approved By-law 20/2023 to adopt 2023 tax rates and levies (CARRIED)
• Approved By-law 19/2023 to appoint Municipal Law Enforcement Officers (CARRIED)
• Directed staff to begin community engagement on the draft Strategic Plan (CARRIED)
• Received 2022 Drinking Water Quality Management System Management Review Summary (CARRIED)
• Approved a motion to present a resolution supporting Bill 5 - Stopping Harassment and Abuse by Local Leaders Act at the May 2 meeting (CARRIED)
• Received information on Town of Cobourg's resolution regarding homeless and unsheltered persons (CARRIED)
• Approved April 4, 2023 Council and Committee of the Whole meeting minutes (CARRIED)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss routine business and receive updates, including a review of the Rural Transit Pilot Project report to provide accessibility feedback to staff. The agenda also includes updates on the Vulnerable Persons Registry and various committee reports.

• Review of Rural Transit Pilot Project report for accessibility feedback
• Update on linking Vulnerable Persons Registry to municipal website
• Correspondence regarding Procedural By-law Community Engagement survey due May 1
• Reports on Schools Program, Communications, AODA, Ruth Clarke Activity Centre, Buildings, and Finance

The committee approved the agenda and previous minutes. Members discussed the need for a registry for vulnerable individuals and received a staff report on a medical-focused transit pilot for Ward 2 residents.

• Approved April 13, 2023 agenda (Carried)
• Approved March 09, 2023 meeting minutes (Carried)
• Received Staff Report PD-08-23 regarding Rural Transit Pilot Project for information (Carried)

Council Meeting

Port Hope Council is meeting to consider several routine items, including recommendations from committees on a rural road pilot and new outdoor pickleball courts, a by-law to restrict parking on Mail Road, and correspondence about a proposed subdivision. The meeting also includes a closed session for legal matters related to a development appeal.

• Resolution 16/2023: Rural ROLLS Pilot Opportunity recommendation from Works and Engineering Committee
• Resolution 17/2023: New Outdoor Pickleball Courts recommendation from Parks, Recreation and Culture Committee
• By-law 17/2023: Amend Schedule D of Traffic and Parking By-law 39/2008 to restrict parking on Mail Road
• Correspondence from Garden Hill Residents Group re proposed subdivision at 3852 Ganaraska Road (Mistral Land Development Inc.)
• Closed session re litigation/legal advice (OLT-22-003126 - AON/Mason Homes Phase 5)

Council authorized a limited pilot program for rural ROLLS service through December 31, 2023. The board also confirmed the location for new pickleball courts and passed a by-law restricting parking on Mail Road.

• Approved rural ROLLS pilot program until December 31, 2023
• Directed staff to report on permanent rural ROLLS feasibility and costs for 2024 budget
• Confirmed new pickleball courts location at north-west side of Town Park Recreation Centre (62 McCaul Street)
• Passed By-law 17/2023 restricting parking on Mail Road
• Approved March 21, 2023 Council and Committee of the Whole minutes
• Received correspondence from Garden Hill Residents Group regarding 3852 Ganaraska Road subdivision

Committee of the Whole

The Committee of the Whole is meeting to discuss several staff reports and a notice of motion. Key items include a proposed 2023 property tax levy by-law, a directive to begin community engagement on the draft Strategic Plan, and a motion affirming the right to safe shelter for residents experiencing homelessness. The committee will also receive various board minutes and reports for information.

• Notice of motion on safe shelter for residents, referencing a court ruling on homelessness
• Report FS-07-23: 2023 Property Tax Levy By-law to be presented to Council
• Report CS-07-23: directive to begin community engagement on draft Strategic Plan
• Report CS-06-23: repeal of By-law 1837 to address minor title issue
• Report PS-05-23: appointment of Municipal Law Enforcement Officers for animal control

The Committee of the Whole approved several items for presentation to Council, including the 2023 Tax Levy By-law and the repeal of By-law 1837. Members also directed staff to begin community engagement on the draft Strategic Plan.

• Approved presenting 2023 Tax Levy By-law to Council
• Approved presenting by-law to repeal By-law 1837 to Council
• Directed staff to begin community engagement on draft Strategic Plan
• Approved presenting by-law to appoint a Municipal Law Enforcement Officer (Summer Student) and Northumberland Humane Society Animal Control Officers to Council
• Approved presenting resolution to Council to receive 2022 Quality Management System Management Review Summary
• Forwarded Notice of Motion regarding Safe Shelter of Residents to April 18, 2023 meeting
• Received Consent Agenda items 1 through 5 for information
• Received Report CS-05-23 (Board and Committee Annual Reports) and Report WE-07-23 (Climate Change Declaration Follow Up) for information

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to review updated implementation content for the draft master plan, along with standing updates on land ownership, PHAI/CNL, Indigenous engagement, GRCA, and the PRC Advisory Committee. They will also discuss 2023 project options. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of updated implementation content for the Draft Master Plan
• Land ownership update
• PHAI/CNL update, including recording of Council delegation from March 21
• Indigenous engagement update
• 2023 project options, with attached Waterfront Community Prj Concepts

Port Hope Police Services Board Meeting

The agenda for the March 23, 2023 Port Hope Police Services Board meeting contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents.

• No agenda items listed

Council Meeting

Port Hope Council is meeting to consider a consent agenda that includes a motion on youth representation on council and a recommendation to adopt the DocuPet dog licensing program, along with a by-law to amend the animal control by-law accordingly. The meeting also includes a closed session for personnel and legal matters, and recognition of a fire department retiree.

• Motion 12/2023: Youth Representation on Council (deferred from Feb 7)
• Motion 15/2023: DocuPet Dog Licensing Program recommendation
• By-law 15/2023: Amend By-law 60/2022 (Animal Control) re DocuPet
• Closed session: Civic Awards, litigation (OLT-22-003126 AON/Mason Homes Phase 5), solicitor-client privilege
• Recognition: District Chief Glenn Case retirement (45 years service)

Council decided to appoint a compensated youth representative to participate in regular meetings and the decision-making process. The municipality also approved the implementation of the DocuPet dog licensing program through an agreement with the Northumberland Humane Society.

• Approved appointment of a compensated youth representative to regular Council meetings (7-0)
• Authorized agreement with Northumberland Humane Society to implement DocuPet dog licensing program
• Passed By-law 15/2023 to amend dog licensing and regulation rules
• Approved minutes from six meetings held between March 1 and March 13, 2023
• Passed By-law 16/2023 to confirm proceedings of the March 21, 2023 meeting

Committee of the Whole

The Committee of the Whole approved a limited pilot program for rural ROLLS services and the location for new pickleball courts. It also directed the preparation of a by-law to restrict parking on Mail Road. Several reports were received for information or deferred to future meetings.

• Approved limited pilot program for rural ROLLS service until December 31, 2023
• Directed staff to report on feasibility and costs of permanent rural ROLLS extension for 2024 budget
• Referred Rural ROLLS Pilot Opportunity report to Accessibility Advisory Committee
• Approved location for new Ontario Trillium Foundation funded pickleball courts at 62 McCaul Street
• Approved preparation of by-law to restrict parking on Mail Road
• Deferred consideration of Capitol Theatre lease termination report to April 18, 2023
• Deferred Climate Change Declaration Follow Up report to April 4, 2023

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review one heritage application and discuss several ongoing heritage matters. The main decision item is a heritage permit application for a Juliet balcony at 180 Dorset Street East. The committee will also receive updates on properties like 65 Ward Street and 228 Cavan Street, and discuss community engagement activities and heritage designations.

• Application 2023-03: Juliet balcony installation at 180 Dorset Street East
• Status update on 65 Ward Street demolition permit removal
• Discussion of heritage designations including 228 Cavan Street (Thomas Molson Distillery)
• Heritage Awards, newsletter, and plaque presentations under community engagement
• Heritage Incentive Advisory Committee funds available for HIAC and CIP

Civic Awards Advisory Committee

The committee coordinated logistics for an upcoming awards ceremony, including performers, emcee, and catering. A report on the nomination review process was drafted for the March 21 Council meeting.

• Approved March 16, 2023 agenda
• Approved February 16, 2023 minutes
• Confirmed York Bell Smith as emcee
• Confirmed Ken Solilo for event photography
• Agreed to have Council members present the awards
• Agreed to have Two Blue Shirts create a highlight reel of the ceremony

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on March 16, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Environmental Advisory Committee

The committee agreed to draft objectives for the Waterfront and Riverwalk Master Plan for submission to Council in April. Members also discussed upcoming climate and tree preservation initiatives and noted Council's approval of Option 3 for the Walton Street Phase 2 redesign.

• Approved March 15, 2023 agenda (Carried)
• Approved February 15, 2023 minutes (Carried)
• Tasked A. Oussoren to draft wording for Waterfront and Riverwalk Master Plan goals

Special Council

This is a special council meeting dedicated to a training session for council members. Lawyers John Mascarin and Meghan Cowan from Aird & Berlis LLP will present on open versus closed meetings, access to municipal information, protecting confidential information, and the role of the Clerk under MFIPPA. No decisions or votes are scheduled; the agenda is otherwise procedural.

• Presentation by John Mascarin and Meghan Cowan, Aird & Berlis LLP, on open/closed meetings and access/privacy considerations
• Overview of council member rights to access municipal information
• Discussion of protecting confidential information
• Role of the Clerk as administrator of MFIPPA

Council members attended a presentation by Aird & Berliss LLP regarding open and closed meetings and privacy considerations. No substantive legislative decisions were made during this special meeting.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting via Zoom to hear staff presentations on the Waterfront and River Walk Master Plan and on municipal transit services. Members will also receive an update on the Vulnerable Persons Registry and discuss routine committee business items. The agenda is largely informational and procedural, with no votes or decisions listed.

• Waterfront and River Walk Master Plan presentation by Parks, Recreation and Culture staff
• Transit services overview by J. Siebarth
• Vulnerable Persons Registry update from Councillor Mink
• Approval of February 9, 2023 minutes
• Next meeting scheduled for April 13, 2023

The committee reviewed a draft Master Plan for the Waterfront and Riverwalk and received an update on municipal transit services. The committee approved the meeting agenda and the minutes from February 9, 2023.

• Approved March 09 2023 agenda
• Approved February 09, 2023 minutes

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is holding a special closed-session meeting to consider award nominations under the Municipal Act's personal-matters provision. The agenda is procedural: roll call, approval of agenda, closed session, reconvening, and scheduling the next meeting. No public decisions or discussions are listed.

• Closed session under Municipal Act Section 239(2)(b) to consider award nominations
• Next meeting scheduled for March 16, 2023 at 6:00 p.m. via ZOOM
• Meeting held at Committee Room, Town Hall, 56 Queen Street, Port Hope

The committee met via web conference to review civic award nominations. The members entered a closed session to discuss identifiable individuals and decided on the award winners. The specific winners were not named in the public record.

• Approved the March 9, 2023 meeting agenda
• Entered closed session to consider award nominations
• Selected civic award winners (decisions made in closed session)

Council Meeting

Port Hope Council is meeting to consider several items, including a zoning by-law amendment for 6983 7th Line, the appointment of a Chief Building Official, and recommendations from committees on youth representation, wastewater treatment performance, and a Walton Street bump-out. The agenda also includes approval of previous minutes and a confirmatory by-law.

• Zoning By-law Amendment (ZB07-2022) for 6983 7th Line
• Appointment of Chief Building Official and amendment to By-law 73-2022
• Resolution 12/2023: Youth Representation on Council
• Resolution 13/2023: 2022 Annual Performance Report for Port Hope Wastewater Treatment Plant
• Resolution 14/2023: Options for Walton Street Bump-Out at Lent Lane

Council selected a preferred design for the Walton Street bump-out at Lent Lane and passed two by-laws regarding zoning and the appointment of a Chief Building Official. A proposal for youth representation on Council was deferred to a later date.

• Approved Option 3 as the preferred design for Walton Street Phase 2 reconstruction
• Passed By-law 12/2023 to amend Zoning By-law 20/2010 for 6983 7th Line
• Passed By-law 13/2023 to appoint a Chief Building Official
• Deferred Resolution 12/2023 regarding Youth Representation on Council to March 21, 2023
• Received 2022 Annual Performance Reports for Wastewater Treatment Plant and Collection System
• Approved minutes from February 21, 2023 Council and Committee of the Whole meetings

Public Meeting

The Planning and Development Committee is holding a public meeting to inform residents about a proposed Zoning By-law Amendment (ZB01-2023) that would permit, for up to 10 years, temporary office, laboratory, training facility, and soil sample storage uses on portions of 196 Toronto Road and 2267 Baulch Road. The applicant is Canadian Nuclear Laboratories (CNL), represented by Clark Consulting Services. The committee will hear staff and applicant presentations, receive public comments, and is recommended to receive the report for information and direct staff to prepare a follow-up report after addressing outstanding matters.

• Zoning By-law Amendment ZB01-2023 for 196 Toronto Road and 2267 Baulch Road
• Temporary use permit up to 10 years for office, laboratory, training facility, and soil sample storage
• Applicant: Canadian Nuclear Laboratories (CNL), represented by Clark Consulting Services
• Public meeting held March 7, 2023, 5:30-6:30 PM at Town Hall, 56 Queen St, Port Hope
• Recommended action: receive report PD-06-23 for information and prepare follow-up report

The Planning and Development Committee held a public meeting regarding a Zoning By-law Amendment for 196 Toronto Road and 2267 Baulch Road. The proposal seeks to permit a temporary office, laboratory, training facility, and soil sample storage for up to 10 years. The Committee decided to receive the staff report for information and requested a follow-up report.

• Approved motion to receive Report PD-06-23 for information and direct staff to prepare a follow-up report (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially recommend actions to Council. The main substantive item is a staff report proposing a new dog licensing program through DocuPet, which would require an agreement with the Northumberland Humane Society and a by-law amendment. The committee will also receive a delegation about a manufacturers' open house, several advisory committee minutes, and a grant award report.

• Report CS-04-23: authorize agreement with Northumberland Humane Society for DocuPet dog licensing program
• By-law to amend Animal Control By-law for DocuPet implementation
• Delegation from Darla Price, Northumberland Manufacturers' Association, about 'How It's Made' open house on April 22, 2023
• Report PS-04-23: Enbridge Gas Safe Community First Responder Program Grant (received for information)
• Consent agenda: minutes from 7 advisory committees and boards (Jan 2023)

The Committee of the Whole moved to authorize an agreement with the Northumberland Humane Society to implement the DocuPet dog licensing program. This action includes a recommendation for Council to amend the Animal Control By-law.

• Recommended authorization of agreement with Northumberland Humane Society for DocuPet dog licensing (Carried)
• Recommended by-law amendment to Animal Control By-law for dog licensing (Carried)
• Received delegation from Darla Price, Northumberland Manufacturers' Association for information (Carried)
• Received Consent Agenda items 4.1 and 4.3 through 4.7 for information (Carried)
• Received Heritage Port Hope Advisory Committee minutes (Item 4.2) for information (Carried)
• Received Report PS-04-23 regarding Enbridge Gas Safe Community First Responder Program Grant for information (Carried)

Waterfront and River Walk Working Group

The Waterfront and Riverwalk Working Group is meeting to review the draft master plan stakeholder feedback from WSP Canada, discuss timelines and 2023 community project options, and consider a Kayakomat kayak rental proposal. The group will also receive updates on land ownership, PHAI/CNL, Indigenous engagement, GRCA, and the PRC Advisory Committee.

• Draft Master Plan Stakeholder Review – WSP Canada
• Community Project Options for 2023
• KAYAKOMAT Kayak Rentals proposal
• Committee Annual Report
• Land Ownership Update

Public Meeting

The Planning and Development Committee is holding a public meeting to inform residents about proposed updates to Zoning By-law 20/2010, which applies to all lands in Port Hope. The update aims to implement provincial and municipal land use priorities, including housing affordability and economic development, and ensure consistency with the Official Plan. The committee will receive a staff presentation, public comments, and direct staff to prepare a follow-up report.

• Proposed amendments to Zoning By-law 20/2010
• Presentation by Nick McDonald, RPP, Meridian Planning Consultants
• Public comments and survey responses received
• Recommended action: receive presentation and direct staff to prepare follow-up report

The Planning and Development Committee received a presentation on proposed amendments to Zoning By-law 20/2010. Council directed staff to prepare a follow-up report after addressing outstanding matters and public feedback from the meeting.

• Received presentation on Zoning By-law 20/2010 amendments for information (Carried)
• Directed staff to prepare a follow-up report addressing outstanding matters and public meeting feedback (Carried)

Special Council

This is a special council meeting focused on orientation. Council will receive a presentation from Nick McDonald of Meridian Planning Consultants on foundational zoning by-law training, covering what zoning by-laws are, what they do, how they are created, and their role in climate change mitigation. No decisions or public hearings are scheduled.

• Presentation on foundational zoning by-law training
• Discussion of zoning by-laws and climate change impact
• Council orientation for 2022-2026 term

The Special Council meeting consisted of a presentation on zoning by-laws for the 2022-2026 Council Orientation. No substantive decisions or votes were recorded.

Waterfront and River Walk Working Group

This agenda contains only boilerplate interface text from the eSCRIBE meeting management system and no actual agenda items, decisions, or discussion topics. The meeting is listed for Port Hope, ON on 2023-02-28, but no substantive content is provided.

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review a heritage application for an addition to the Carlyle Hotel at 86 John Street, and to discuss various heritage matters including property statuses, designations, and community engagement. The agenda is largely procedural, covering approval of minutes, disclosures, and routine reports, with several items listed for discussion without detailed documentation.

• Heritage application 2023-02 for addition to Carlyle Hotel, 86 John Street
• Status update on 65 Ward Street demolition permit removal
• Discussion of proposed Ontario Heritage Act changes under Bill 23 (More Homes Built Faster Act, 2022)
• Update on 228 Cavan Street (Thomas Molson Distillery)
• Heritage Port Hope Plan and Budget for 2023

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on February 23, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on several items, including a motion to appoint a compensated youth representative to Council, a rezoning application for a cabinet workshop at 6983 7th Line, and design options for the Walton Street reconstruction at Lent Lane. The agenda also includes routine consent items, financial updates, and reports on the wastewater treatment plant and Fire Station 2 replacement.

• Motion to appoint a compensated youth representative to Council and direct staff to draft by-law and policy amendments
• Rezoning of 6983 7th Line to RU(140) zone to permit a cabinet manufacturing workshop (max 557.4 m², 12 employees, 70m from dwelling)
• Select preferred design for Walton Street and Ontario Street intersection (options include bump-outs, curb extensions, parking loss of 3 to 9 spaces)
• Receive 2022 Q4 financial update and CIBC investment annual review
• Receive 2022 annual performance reports for Port Hope Wastewater Treatment Plant and Collection System

The Committee of the Whole resolved to appoint a compensated youth representative to participate in regular Council meetings and directed staff to create the necessary by-laws. Other key actions included approving a rezoning for a cabinet workshop and selecting a design for the Walton Street reconstruction.

• Approved appointment of a compensated youth representative to participate in Council meetings
• Approved rezoning of 6983 7th Line to 'RU(140)' for a small-scale cabinet manufacturing workshop
• Selected 'Option 3 - Hybrid' design for the intersection of Walton Street and Ontario Street
• Approved presenting a resolution to Council to receive the 2022 Wastewater Treatment Plant and Collection System Performance Reports
• Received 2022 Municipal Election Debrief (Report CS-03-23) for information
• Received 2022 Q4 Financial Update (Report FS-05-23) for information
• Received 2022 Annual Investment Review for information
• Received Fire Station 2 Replacement Community Engagement Summary (Report PS-02-23) for information

Council Meeting

Council formally received the 2022 Drinking Water System Annual and Summary Report. The board also re-endorsed the municipality's commitment to the Drinking Water Quality Management System (QMS) and authorized the necessary signatures for the operational plan.

• Approved minutes from February 7, 2023 Council and Committee of the Whole meetings (Carried)
• Formally received the 2022 Drinking Water System Annual and Summary Report (Carried)
• Re-endorsed commitment to the Drinking Water Quality Management System (QMS) (Carried)
• Passed By-law 11/2023 confirming the proceedings of the February 21, 2023 meeting (Carried)

Committee of Adjustment

This agenda for the Port Hope Committee of Adjustment meeting on February 16, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Civic Awards Advisory Committee

The Civic Awards Advisory Committee met via Zoom to review its annual report for the 2022 period, which is due to Corporate Services by March 1, 2023. The group discussed updates on the Outstanding Citizen Award artwork, promotional materials, and the status of the awards database. Members also began planning logistics for the upcoming ceremony, including format and entertainment slots.

• Annual Advisory Committee Report due to Corporate Services by March 1, 2023
• Update on artwork for the Outstanding Citizen Award from Dragon Clay studios
• Update on the status of the Civic Awards database
• Discussion of ceremony logistics including format and entertainment interlude slots

The committee approved the agenda and the minutes from the January 19, 2023 meeting. Members agreed on the contents of the draft annual advisory committee report. The committee also scheduled a decision meeting for March 9 at 6:00 p.m.

• Approved February 16, 2023 agenda
• Approved January 19, 2023 meeting minutes
• Agreed to contents of draft Annual Advisory Committee Report
• Scheduled decision meeting for March 9 at 6:00 p.m.

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to receive updates and discuss several environmental topics. Items include a presentation from the Wesleyville Joint Working Group, updates on the Tree Policy, Bill 23, the Walton Street redesign, and the Climate Action Plan. The committee will also discuss planning for a Tree Party event and a potential lunch-and-learn on silva cells.

• Wesleyville Joint Working Group presentation on site features and protections
• Tree Policy update following discussions with Canadian Nuclear Laboratories
• Update on Bill 23 (More Homes Built Faster Act)
• Walton Street at Ontario Street intersection redesign options
• Climate Action Plan update and Climate Caucus Summit report

The committee approved the agenda and previous meeting minutes. Members received updates on the Climate Action Plan tender, the Walton Street re-design, and a presentation regarding the Wesleyville site. The committee scheduled a 'Lunch and Learn' session on Silva Cells for March 21, 2023.

• Approved February 15, 2023 agenda
• Approved January 18, 2023 minutes
• Scheduled Silva Cells Lunch and Learn for March 21, 2023

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee is meeting to discuss updates on the Town Park Expansion, Lions Centre design, and a draft Waterfront Master Plan. The agenda is largely routine, covering previous minutes, department reports, and working group updates, with no major decisions listed.

• Draft Waterfront Master Plan review
• Town Park Expansion Project update
• Lions Centre design update
• Parkland Review Subgroup update
• AECL/CNL update

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee is meeting via Zoom to discuss routine business, including approval of minutes and updates on the Vulnerable Person Registry and Walton Street Improvement Plan. Members will also review the draft Waterfront Riverwalk Master Plan and provide feedback on a council-referred presentation about radiofrequency radiation.

• Vulnerable Person Registry update by Councillor Mink
• Walton Street Improvement Plan update by J. Davidson
• Waterfront Riverwalk Master Plan DRAFT review and feedback
• Review of Electrosensitive Society delegation on radiofrequency radiation effects
• School program, communications, AODA, Ruth Clarke Activity Centre, buildings, and finance updates

Council Meeting

Council passed the 2023 Municipal Operating and Capital budget despite motions to defer or modify the infrastructure levy. Several board appointments were finalized, and staff were directed to revisit design options for a street bump-out on Walton Street.

• Approved 2023 Operating and Capital Budget (By-law 09/2023) (5-2)
• Appointed John Hudson to the Police Services Board
• Appointed Steve Brownell to the Ganaraska Forest Recreational Users Committee
• Appointed Todd Attridge as alternate member of Northumberland County Council
• Directed staff to report on Walton Street Lent Lane bump-out options by Feb 21, 2023
• Adopted staff report on Post Retirement Benefits and Amortization
• Approved appointments to the Committee of Adjustment (By-law 08/2023)
• Defeated motion to refer budget back to staff for infrastructure levy details (3-4)

Committee of the Whole

The Committee of the Whole is meeting to receive reports and hear delegations, including a notice of motion from Mayor Hankivsky to create a paid youth representative position on Council. The agenda also includes a zoning application for properties on Toronto and Baulch Roads, the 2022 drinking water system annual report, and a water quality management system re-endorsement. One delegation on the housing emergency was rescheduled.

• Notice of motion to appoint a compensated youth representative to Council, with by-law and policy changes to be drafted
• Zoning by-law application ZB01-2023 for 196 Toronto Road and 2267 Baulch Road declared complete, public meeting to be scheduled
• 2022 Drinking Water System Annual and Summary Report to be formally received
• Re-endorsement of the Drinking Water Quality Management System commitment
• Delegations from Port Hope and District Chamber of Commerce and Save Our Trees Port Hope

Waterfront and River Walk Working Group

The Waterfront and River Walk Working Group is meeting to review and discuss the draft master plan for the waterfront and river walk, and to outline timeline and next steps. The agenda also includes routine items such as approval of previous minutes, delegations, and disclosure of interests. No specific decisions or dollar amounts are listed.

• Draft Master Plan review and discussion
• Timeline and next steps discussion
• Approval of minutes from November 22, 2022 meeting
• Next meeting scheduled for February 28, 2023

Special Finance Committee

This is a special Finance Committee meeting to continue the review of the proposed 2023 municipal budget. The agenda refers to the January 31, 2023 agenda for details, and includes only procedural items such as call to order, disclosures, and adjournment.

• Continued review of 2023 proposed Municipal Budget
• Reference to January 31, 2023 Special Finance Committee agenda for items

Special Finance Committee

The Special Finance Committee is meeting to review the proposed 2023 municipal budget, including departmental operating and capital plans, and to consider a resolution to adopt a post-retirement amortization report. The committee will also review donation and community grant requests, and receive reports on 2023 special services and the Heritage Business Improvement Area budget. Recommendations will be brought to Council for final approval.

• Report FS-02-23 on Post-Retirement and Amortization, recommending adoption per Ontario Regulation 284/09
• 2023 Proposed Budget presentation with departmental reviews and capital details
• Donation requests from Port Hope High, Swim for Independence, La Jeunesse, and Oral Health Coalition
• Community grant applications from 13 organizations including Northumberland Fare Share Food Bank and Port Hope Pride Festival
• Report FS-03-23 on 2023 Special Services and FS-04-23 on Heritage Business Improvement Area 2023 Budget

The Finance Committee approved a by-law to present the amended 2023 municipal budget to Council. Key additions include a new infrastructure levy and increased funding for economic development and the public library.

• Approved 2.6% dedicated infrastructure levy (4-3)
• Added $287,500 to Planning and Development Budget for grant writer, tourism, and marketing strategies (5-2)
• Approved 9.1% budget increase for Port Hope Public Library
• Approved $125,000 in Foundational Funding for Capitol Theatre, Critical Mass, and Float Your Fanny Down the Ganny
• Approved $9,250 grant for Community Care Northumberland
• Approved 4 donation requests for inclusion in 2023 budget
• Added $20,000 to Rural Roads operating budget for tree maintenance
• Denied additional $35,000 for HBIA budget

Special Council

This is a special council meeting held at the Water Treatment Plant, not in Council Chambers, so it is not livestreamed. The only substantive item is a closed session for mandatory training of council members on their oversight responsibilities under Section 19 of the Safe Water Drinking Act. No decisions will be made or considered.

• Closed session for council orientation training on Safe Water Drinking Act statutory standard of care
• Meeting held at Water Treatment Plant, 35 Marsh Street, Port Hope
• No decisions to be made during the meeting

Waterfront and River Walk Working Group

This is the agenda for the Port Hope Waterfront and River Walk Working Group meeting on January 24, 2023. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

Special Council

This is a special council meeting dedicated to a presentation by Jim McCafferty of Atomic Energy of Canada Limited on the Port Hope Area Initiative (PHAI) project. The session provides council members with a high-level overview of the project's background, roles and responsibilities of AECL, Canadian Nuclear Laboratories, and the Municipality, legal agreement considerations, and the going-forward plan. No decisions are on the agenda; it is an informational orientation session.

• Presentation by Jim McCafferty, Director of Decommissioning and Remediation, AECL, on the Port Hope Area Initiative Project
• Overview of PHAI background, roles and responsibilities, legal agreements, and future plans

The Special Council meeting consisted of a presentation regarding the Port Hope Area Initiative Project. No substantive decisions were made during this session.

• Received presentation from Jim McCafferty (Atomic Energy of Canada Limited) on the Port Hope Area Initiative Project

Council Meeting

Port Hope Council is meeting to consider routine approvals, including a staff report on the Lake Street Shoreline Protection Project contract, and to pass several by-laws. The agenda includes zoning by-law amendments for two properties, a by-law to amend the Deputy Mayor appointment process, and a confirmatory by-law. A closed session is scheduled for local board appointments.

• Staff Report WE-01-23 re: Contract 02T-ENG-2022, Lake Street Shoreline Protection Project
• Zoning By-law Amendment (ZB03-2022) for 3402 Ganaraska Road
• Zoning By-law Amendment (ZB05-2022) for 4839 County Road 2
• By-law 06/2023 to amend Procedural By-law and Compensation Administration Policy for Deputy Mayor appointment
• Closed session for personal matters about identifiable individuals (local board/committee appointments)

Council authorized pre-budget funding for urgent shoreline remediation and passed two zoning amendments. A new procedural by-law regarding the rotating appointment of the Deputy Mayor was also approved.

• Awarded Contract 02T-ENG-2022 to Ratcliff Construction for $372,529 plus HST (Carried)
• Allocated additional $270,000 from Federal Gas Tax Reserve for Lake Street Shoreline Improvement Project (Carried)
• Adopted revised Health and Safety Policy Statement and Workplace Violence, Harassment and Discrimination Policy (Carried)
• Approved zoning amendment for 3402 Ganaraska Road (By-law 04/2023) (Carried)
• Approved zoning amendment for 4839 County Road 2 (By-law 05/2023) (Carried)
• Approved By-law 06/2023 to appoint Deputy Mayor on a rotating basis (5-2)
• Amended Deputy Mayor appointment schedule to 4 appointments over the 2022-2026 term (5-2)
• Approved minutes from January 10 and January 17, 2023 (Carried)

Committee of the Whole

The Committee of the Whole is meeting to receive updates from delegations, including a Port Hope Area Initiative project update from Canadian Nuclear Laboratories, and to discuss a notice of motion directing staff to prepare a report on the Lent Lane bump-out option for the Walton Street redesign. The committee will also receive several routine reports and minutes for information.

• Delegation from Canadian Nuclear Laboratories on PHAI Port Hope Project Update
• Delegation from Electrosensitive Society on biological and environmental effects of RF radiation
• Notice of motion to revisit Walton Street bump-out at Lent Lane, report due Feb 21, 2023
• Report PD-03-23 on Northumberland Sleeping Cabin Collective Proposal
• Consent agenda includes minutes from Library Board, Police Services Board, GRCA, and Parks, Recreation and Culture Advisory Committee

The Committee directed staff to investigate properties and requirements for the Northumberland Sleeping Cabin Collective proposal. Council also requested a report on redesign options for a bump-out at Walton Street and Lent Lane to balance accessibility and climate resiliency. Additionally, materials on radiofrequency radiation were referred to the Accessibility Advisory Committee.

• Directed staff to meet with Northumberland Sleeping Cabin Collective to explore properties, zoning, and financial requirements (Carried)
• Directed staff to report on bump-out options for Walton Street at Lent Lane by February 21, 2023 (Carried)
• Referred Electrosensitive Society materials on radiofrequency radiation to the Accessibility Advisory Committee (Carried)
• Received PHAI Port Hope Project update presentation for information (Carried)
• Received Grief Stories presentation for information (Carried)
• Received information regarding development of Croft Street property (Carried)
• Received Council Newsletter Release report CS-02-23 for information (Carried)
• Received Consent Agenda items 1 through 4 for information (Carried)

Special Council

This is a special Council meeting dedicated to a facilitated team-building and strategic visioning session led by Kelly Linton of Linton Consulting Services. The purpose is to create a results-focused Council-Staff team and initiate the strategic planning process for the 2022-2026 term. No decisions or votes are scheduled; the agenda is otherwise procedural.

• Facilitated strategic visioning session by Linton Consulting Services
• Team building for Council and Senior Leadership Team
• Initiating strategic planning for 2022-2026 term

Council received a presentation from Kelly Linton of Linton Consulting Services regarding team building and strategic visioning. Council directed staff and the consultant to capture session feedback for a future public report to be used in creating the Strategic Plan.

• Approved receiving the presentation by Kelly Linton, Linton Consulting Services Inc. for information (Carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to plan the 2023 awards cycle, including key dates, the nomination launch, and ceremony logistics. Members will also discuss progress on a new Outstanding Citizen Award and review policy wording for nomination review. The meeting is procedural and planning-focused, with no decisions on funding or contracts.

• Discussion of key dates for 2023 and committee processes
• Civic Awards nomination launch and promotional updates
• Progress update on Outstanding Citizen Award with Dragon Clay Productions
• Civic Awards policy review on nomination wording
• Ceremony logistics: format, entertainment

The committee approved the meeting agenda and the minutes from December 15, 2022. Members discussed the 2023 nomination schedule and the design of a pottery piece for the Outstanding Citizen Award.

• Approved January 19, 2023 agenda (Carried)
• Approved December 15, 2022 minutes (Carried)

Environmental Advisory Committee

The Environmental Advisory Committee will review updates on the Tree Policy Schedule and Bill 23 (More Homes Built Faster Act). The group will also discuss community involvement in the Climate Action Plan and the design of a sidewalk extension on Lent Lane for green stormwater infrastructure.

• Discussion of Bill 23 - More Homes Built Faster Act updates
• Review of Tree Policy Schedule comments regarding Canadian Nuclear Laboratories
• Discussion of Walton Street Redesign: Lent Lane Bump Out for green storm water infrastructure
• Discussion of community involvement in the Climate Action Plan
• Updates on the Tree Party event with vendors and organizations

The Environmental Advisory Committee approved a redesign option for Walton Street that prioritizes pedestrian accessibility and green infrastructure. The committee also discussed the upcoming Community Climate Action Plan and a 'Tree Party' event scheduled for May 2023.

• Approved Option 1 for the redesign of Walton Street at Ontario Street (Carried)
• Approved the January 18, 2023 agenda (Carried)
• Approved the November 23, 2022 meeting minutes (Carried)

Special Council

This is a special Council meeting held primarily in closed session for member orientation and training on the Municipal Code of Conduct, Integrity Commissioner role, open vs. closed meetings, and the Municipal Conflict of Interest Act. No decisions will be made or considered. The agenda is otherwise procedural, with only call to order, land acknowledgement, and adjournment items.

• Closed session for 2022-2026 Council Orientation training
• Training topics: Code of Conduct, Integrity Commissioner, open vs. closed meetings, Conflict of Interest Act
• Meeting livestreamed on YouTube; held at Town Hall, 56 Queen St

Council entered a closed session for member education and training. The session covered the Municipal Code of Conduct, the Role of the Integrity Commissioner, Open versus Closed Meetings, and the Municipal Conflict of Interest Act. No decisions were made during the session.

• Approved motion to proceed In-Camera for Council Orientation training

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss heritage property matters, including the status of 65 Ward Street, proposed changes to the Ontario Heritage Act under Bill 23, and community engagement activities. The agenda includes routine items like approving previous minutes and reports from the chair, staff, and council.

• 65 Ward Street status and demolition permit removal
• Proposed changes to Ontario Heritage Act under Bill 23 (More Homes Built Faster Act, 2022)
• 228 Cavan Street (Thomas Molson Distillery) listing/designation
• 2022 Heritage Awards, newsletter, and plaque presentations
• Paint palette creation and hiring consultant

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on January 16, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting via Zoom to handle routine business, including approving the agenda and previous minutes, and receiving updates from members on various accessibility-related topics. Items for discussion include a school program, communications, AODA compliance, the Ruth Clarke Activity Centre, buildings, and finance. New business includes a seniors' check-in program and an update on the Walton Street Improvement Plan.

• School Program update by T. Barrett
• AODA update by S. Forsyth
• Ruth Clarke Activity Centre update by S. Byfield
• Seniors' Check-in Program presented by Rhonda Cook
• Update on Walton Street Improvement Plan by S. Forsyth

The Accessibility Advisory Committee approved a revised improvement plan for Walton Street at Ontario Street. The committee selected the option featuring bump outs on the north side to prioritize pedestrian accessibility. Other business included discussions on the Vulnerable Person Registry and budget delays.

• Approved Option 1 for Walton Street at Ontario Street re-design (Carried)
• Approved January 12, 2023 agenda (Carried)
• Approved December 8, 2022 meeting minutes (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including how the Deputy Mayor is appointed, two zoning by-law amendments, and a motion about the Walton Street redesign. The committee will also receive information from delegations and consent agenda items. No final decisions are made here; recommendations go to a future Council meeting.

• Options for Deputy Mayor appointment: 4-year, annual, or rotating (Report CS-23-22)
• Rezoning at 3402 Ganaraska Road to Hamlet Commercial 'COMV(141)' (ZB03-2022)
• Rezoning at 4839 County Road 2 from Development to Hamlet Residential One 'RESV1' (ZB05-2022)
• Notice of motion to revisit Walton Street Lent Lane bump-out design (forwarded to Jan 24 meeting)
• Delegations on community and social services, Northumberland Centre for Healthy Independent Living, and HBIA year-end update

The Committee of the Whole decided that the Deputy Mayor position will be filled by rotating the role among the six Councillors over a four-year term. The committee also advanced two zoning amendments and updated health and safety policies.

• Approved rotating Deputy Mayor appointment among 6 Councillors over 4 years (Carried)
• Approved revised Health and Safety Policy Statement and Workplace Violence, Harassment and Discrimination Policy (Carried)
• Approved rezoning of 3402 Ganaraska Road to Hamlet Commercial 'COMV(141)' (Carried)
• Approved rezoning of 4839 County Road 2 from Development 'D' to Hamlet Residential One 'RESV1' (Carried)
• Referred Northumberland Centre for Healthy Independent Living plan to Strategic Planning process (Carried)
• Referred Heritage Business Improvement Area Year End Update to Strategic Planning process (Carried)
• Defeated motion to appoint two Deputy Mayors for two-year terms (Defeated)
• Forwarded motion for Walton Street Redesign - Lent Lane Bump Out report to January 24 meeting

Port Hope Police Services Board Meeting

This agenda for the Port Hope Police Services Board meeting on January 10, 2023, contains only procedural boilerplate and no substantive items for decision or discussion.

Council Meeting

Port Hope Council meets to approve routine consent items and several by-laws. Key actions include the 2023 interim levy by-law, appointments to the library board, and recommendations on truck procurement contracts and the Fire Station 2 replacement project. No public hearings or delegations are scheduled.

• 2023 Interim Levy By-law (01/2023)
• Contract 22Q-ENG-2021 and 23Q-ENG-2021 for two 3/4 ton truck procurement
• Fire Station 2 Replacement Project recommendation
• Appointment of members to Port Hope Public Library Board
• Confirmatory by-law for meeting proceedings

Council supported the location of 55 Fox Road for the Fire Station 2 replacement project and directed staff to begin community engagement. The municipality also approved funding for truck procurement and passed an interim tax levy by-law.

• Approved reallocation of $26,544.96 from Capital surplus for two 3/4 ton trucks (CARRIED)
• Supported 55 Fox Road as the location for Fire Station 2 replacement (CARRIED)
• Passed By-law 01/2023 for an Interim Tax Levy (CARRIED)
• Passed By-law 02/2023 to appoint members to the Port Hope Public Library Board (CARRIED)
• Approved Council and Committee of the Whole minutes from December 20, 2022 (CARRIED)