Elgin County public meetings in 2024

Terrace Lodge Redevelopment Fundraising Committee

The Terrace Lodge Redevelopment Fundraising Committee is meeting to review financial updates and plan the final campaign report for January 2025. The body is considering the details of a donor recognition event scheduled for May 2025 and the governance of funds for purchases.

• Discussion of a Donor Recognition Event in May 2025
• Proposal for permanent plaques for donations of $10,000+
• Review of 2024 tax receipts and donor thank you cards
• Consideration of governance of funds and decision-making on purchases
• Planning for a final report in January 2025 including total funds raised

Regular Council Meeting

Elgin County Council will meet to adopt emergency management bylaws, approve the West Elgin Official Plan, and consider various committee reports and by-law amendments.

• Approval of West Elgin Official Plan
• Emergency Management Bylaw and Plan Update
• By-Law No. 24-45 Fees and Charges By-Law Amendment
• By-Law No. 24-44 To Appoint ADR Chambers Inc
• Village of Fingal Reconstruction Contract Award

Elgin County Council approved the West Elgin Official Plan, repealing the 2008 plan and adopting the 2023 version with modifications. Council also awarded a $628,039 engineering contract for the Village of Fingal Reconstruction project to AECOM Canada Ltd. and approved several by-laws, including parking restrictions and an emergency management plan.

• Approved West Elgin Official Plan, repealing By-law 2008-13 and approving By-law 2023-75 with modifications
• Awarded $628,039 engineering contract for Village of Fingal Reconstruction to AECOM Canada Ltd.
• Awarded Integrity Commissioner and Closed Meeting Investigator contract to ADR Chambers Inc. (Jan 2025-May 2027)
• Approved parking restrictions on St. George Street (1,290m) and Fulton Street (190m) via By-law 24-42
• Dissolved Elgin County Museum Advisory Committee
• Approved new one-year lease with Ontario Clean Water Agency for Suites 305 and 370 at $41,202 annual rent
• Approved planning services agreement for county staff to serve local municipalities
• Passed By-law 24-43 adopting Emergency Management Program and Emergency Response Plan

Land Division Committee

The agenda contains no listed items. No decisions or discussions are recorded.

Warden's Election

The Elgin County Council will hold its annual Warden's Election on December 10, 2024. Candidates will speak in alphabetical order and the council will proceed with the election by ballot or resolution. The meeting will also include the signing of the Declaration of Office, a gowning ceremony, a presentation by the past Warden, and a possible resolution to destroy the ballots.

• Election of Warden – candidates speak and a ballot or resolution will select the Warden
• Administration and signing of the Declaration of Office
• Gowning ceremony for the new Warden
• Presentation by past Warden (Chain of Office, Lord Elgin Watch, Gavel)
• Resolution to destroy the ballots (if required)

Council elected Councillor Grant Jones as the 2025 Elgin County Warden by secret ballot, defeating Councillor Mark Widner. Councillor Ed Ketchabaw was appointed Deputy Warden. The meeting also approved destroying the ballots and recessed to December 12.

• Elected Grant Jones as 2025 Warden (secret ballot)
• Appointed Ed Ketchabaw as 2025 Deputy Warden
• Approved destruction of ballots (motion carried)
• Approved recess to December 12, 2024, 9:00 a.m. (motion carried)

Land Division Committee

The Elgin County Land Division Committee will consider three consent applications for land division: E 87‑24 from Claire Burks (50275 Wilson Line, Township of Malahide), E 89‑24 from David Roe (49888 Nova Scotia Line, Township of Malahide), and E 90‑24 from James Murray (27685 Marsh Line, Municipality of Dutton Dunwich). The agenda also includes routine items such as call to order, minutes, correspondence, and setting the date for the next meeting.

• Consent Application E 87‑24 – Claire Burks, 50275 Wilson Line, Township of Malahide
• Consent Application E 89‑24 – David Roe, 49888 Nova Scotia Line, Township of Malahide
• Consent Application E 90‑24 – James Murray, 27685 Marsh Line, Municipality of Dutton Dunwich

Regular Council Meeting

Elgin County Council will consider an amendment to the County Planning Application Fees. The council will also review the Draft Plan of Subdivision 34T‑WE2301 on Queen’s Line in West Elgin and the Official Plan Amendment No. 38 for Snow Street in Bayham. A procedural by‑law amendment (By‑Law No. 24‑40) to set the inaugural meeting and election of the Warden will be considered, along with the General Insurance and Risk Management Services Program for 2025.

• County Planning Application Fees Amendment (attachment: County Planning application fees amendment.pdf)
• Draft Plan of Subdivision 34T‑WE2301, Lot 30, Queen’s Line, West Elgin (attachments: plan PDF and maps)
• Municipality of Bayham Official Plan Amendment No. 38 for part of Snow Street (attachments: OPA report and maps)
• By‑Law No. 24‑40 Procedural By‑Law Amendment – inaugural meeting and election of Warden (attachment: Procedural By‑Law Wardens Election Amendment - By‑Law 24‑40.pdf)
• General Insurance and Risk Management Services Program for 2025 (attachments: program report and premium comparison)

Finance Committee

The Finance Committee meeting on November 20, 2024 will address routine items such as call to order, agenda approval, and adoption of minutes. A report will be given by the Director of Financial Services/Treasurer about the 2025 Budget Open House. The committee will also consider other business, correspondence, and a motion to rise and report before adjourning.

• Report/briefing – Director of Financial Services/Treasurer: 2025 Budget Open House

Homes Committee of Management

The Elgin County Homes Committee of Management will meet to approve minutes from August and review long-term care operational updates for the period of July 1 to September 30, 2024.

• Approval of August 2024 meeting minutes
• Review of Long-Term Care Director's Update
• Review of Long-Term Care Operational Report

Regular Council Meeting

Elgin County Council will meet to discuss infrastructure projects, including a bridge rehabilitation contract and a software feasibility study. The body will also review the 2025 meeting schedule and updates to Warden election procedures.

• Mapleton Bridge Rehabilitation (Tender No. 2024-T34) contract award
• Asset and Work Order Management Software System feasibility study
• Elgin County Fire Radio Communications System presentation
• Updates to Warden’s Election Procedures (By-Law 24- NL)
• Whites Station Lease (closed meeting item)

Special Council Meeting

Elgin County Council will hold a Special Council Meeting to discuss strategic planning and review committee recommendations. The meeting will not be livestreamed.

• Strategic planning session with 2WA Consulting
• Committee of the Whole recommendations
• By-Law No. 24-38 confirmation
• Public presentations and delegations
• Closed meeting items

Land Division Committee

The agenda for the Elgin County Land Division Committee on 2024-10-23 contains no listed items. The document appears to be procedural boilerplate with no decisions or discussions recorded.

Regular Council Meeting

Elgin County Council will consider confirming By-Law No. 24‑37. The meeting also includes reports on the Warden’s activity, finance committee terms of reference, and a 2023 investment summary. Staff will present updates to the Procedural By‑Law (19‑41) and discuss a petition from Good Roads about an Ontario Rural Road Safety Program. Provincial funding for outdoor spaces in the county will be reviewed.

• By‑Law No. 24‑37 Confirmation
• Letter from Good Roads requesting support for an Ontario Rural Road Safety Program
• Provincial Funding for Outdoor Spaces in Elgin County
• Recommended updates to the Procedural By‑Law (19‑41)
• Updated Finance Committee Terms of Reference

Joint Accessibility Advisory Committee

The Elgin/Central Elgin Joint Accessibility Advisory Committee will meet to review the 2024 Annual Accessibility Report and consider applications for new committee members. The public can watch the meeting via a provided link.

• Manager of Human Resources to present 2024 Annual Accessibility Report
• Consideration of new member applications for the committee
• Meeting held in Council Chambers at 450 Sunset Drive, St. Thomas

Growth Planning Steering Committee

The Growth Planning Steering Committee will approve its agenda, adopt minutes from the previous meeting, and disclose any pecuniary interests. It will consider delegations, receive reports and other business, and review the closed meeting minutes from August 8, 2024. The committee will also move to rise and report and set the date for its next meeting.

• Approval of the agenda
• Adoption of minutes
• Disclosure of pecuniary interest
• Review of closed meeting minutes – August 8, 2024
• Motion to rise and report

Regular Council Meeting

Council will consider contract awards for road and culvert work and review the 2023 year-end financial statements. The meeting also includes a discussion on a new county website and a planning amendment for the Municipality of Bayham.

• Contract award for Glen Erie Line Slope Rehabilitations
• Contract award for Calton Line Culvert Replacement (Tender No. 2024-T28)
• Municipality of Bayham Official Plan Amendment No. 37 for 55942 Maple Grove Line
• Review of 2023 Year End and Financial Statement Review
• Extension of agreement for Integrity Commissioner and Closed Meeting Investigator Services

Finance Committee

The Elgin County Finance Committee meeting on October 8, 2024 will handle standard agenda items such as call to order, approval of agenda, and adoption of minutes. It will receive reports on the committee's terms of reference and a discussion of budget public open houses. The committee will also consider any other business, correspondence, and closed‑meeting items before adjourning.

• Report – Chief Administrative Officer/Clerk – Finance Committee Terms of Reference
• Report – Chief Administrative Officer/Clerk – Budget Public Open Houses Discussion
• Closed Meeting Items

Special Council Meeting

The Elgin County Council special meeting on Oct 2, 2024 will review and vote on the confirmation of By‑Law No. 24‑35. Staff will present input on the Elgin County Strategic Plan, covering mission, vision, values and strategy. The meeting also includes standard items such as petitions, a Committee of the Whole, and notices of motion.

• Confirmation of By‑Law No. 24‑35
• Presentation of Elgin County Strategic Plan staff input (Mission, Vision, Values, Strategy)
• Presentation of petitions, presentations and delegations
• Committee of the Whole discussion
• Notice of Motion and matters of urgency

Regular Council Meeting

Elgin County Council will consider confirming By‑Law No. 24‑34. The meeting includes reports on ambulance vehicle replacements for 2025‑2026, proposed modifications to the Provincial Planning Statement, and participation in the REDI pilot program. Presentations from economic development, emergency management, and policing officials are also on the agenda.

• By‑Law No. 24‑34 Confirmation
• Ambulance Vehicle Replacements for 2025 and 2026 – Sole Source
• Proposed Provincial Planning Statement Official Plan Modifications
• Participation in the Regional Economic Development through Immigration (REDI) Pilot
• Community Safety and Policing Act – OPP Detachment Board Transition

Elgin County Council approved several staff recommendations, including purchasing two ambulances and related equipment for 2025-2026, revising Heritage Centre operating hours, endorsing Official Plan modifications, and directing staff to assist the new Elgin OPP Detachment Board. Council also declined participation in the REDI immigration pilot and passed a resolution urging continued provincial funding for Southwest Community Transit. All motions carried unanimously.

• Approved submission of second Legacy Wells funding application (carried)
• Revised Heritage Centre hours: May-Thanksgiving Tue-Sat 10-4; Thanksgiving-Apr Mon-Fri 10-4 (carried)
• Endorsed Official Plan modifications to align with Provincial Planning Statement (carried)
• Declined REDI Pilot participation, expressed interest later (carried)
• Directed staff to assist Elgin OPP Detachment Board with inaugural meeting and offer ongoing admin help (carried)
• Authorized purchase orders for two ambulances ($478,046) and Stryker equipment ($152,890) for 2025, plus 2026 purchases (carried)
• Approved resolution urging province to continue funding Southwest Community Transit beyond March 2025 (carried)
• Approved lease renewals for County Administration Building suites (carried)

Regular Council Meeting

Council will review reports on library performance and potential expansions in Rodney and West Lorne. The meeting includes discussions on centralized planning services, a new tourism wayfinding strategy, and a grant and sponsorship policy.

• Rodney Library relocation support and West Lorne Library expansion opportunity
• Elgin County Centralized Planning Services report
• Tourism Wayfinding Strategy and Elgin Wayfinding Policy
• Grant and Sponsorship Policy review
• By-Law No. 24-32 for the appointment of Land Division Secretary

Council affirmed support in principle for expanding the West Lorne Library by up to 1,000 square feet, subject to the County's Library Branch Construction Policy, and directed staff to work with West Elgin on a Letter of Intent. Council also supported West Elgin's process to relocate the Rodney Library, endorsed the Planet Youth model, replaced the Tourism Signage Policy with a new Wayfinding Strategy, and deferred a decision on centralized planning services pending feedback from local municipalities. Several correspondence items were supported, including a flag raising for Welcoming Week and resolutions on federal funding and long-service medals.

• Approved support in principle for West Lorne Library expansion up to 1,000 sq ft
• Approved support for West Elgin's Rodney Library relocation process
• Endorsed Planet Youth model for substance use prevention
• Replaced Tourism Signage Policy with revised Wayfinding Strategy
• Deferred centralized planning services decision pending municipal feedback
• Approved flag raising for Welcoming Week on Sept 24, 2024
• Supported Quinte West resolution to double Canada Community-Building Fund allocations
• Supported Bradford West Gwillimbury resolution for long-service medals for police and paramedics

Terrace Lodge Redevelopment Steering Committee

The Terrace Lodge Redevelopment Steering Committee will receive briefings on the latest construction cost figures, the August 2024 project progress including family‑suite HVAC work, and Phase 3 kitchen servery cooling. A motion to rise and report will be considered, and closed‑meeting minutes from June 25, 2024 will be reviewed. No formal approvals or policy changes are listed on the agenda.

• Construction Costs Update – August 20, 2024
• August 2024 Project Update and Family Suite HVAC
• Phase 3 Kitchen Servery Cooling
• Motion to Rise and Report
• Closed Meeting Minutes – June 25, 2024

Regular Council Meeting

Elgin County Council will consider and vote on the confirmation of By‑Law No. 24‑31. The meeting also includes presentations and reports on economic development, housing services, transportation planning, and procurement activities. Items for information and public comments are listed, and the council will address any motions or urgent matters raised by members.

• By‑Law No. 24‑31 Confirmation (attachment: confirmation.pdf)
• Terrace Lodge Pool licence agreement with YWCA (attachments: Homes - Terrace Lodge Pool Agreement.pdf; Licence Agreement - YWCA and Terrace Lodge Final.pdf)
• Transportation Master Plan – Project Resumption (attachment: Transportation Master Plan - Project Resumption.pdf)
• 2024 Business Retention and Expansion Program – Final Report and Action Plan (attachments: 2023-2024 Business Retention and Expansion Program - Final Report and Action Plan.pdf; BR and E Final Report.pdf)
• Procurement Activity Report Q2 (April 1 – June 30 2024) (attachment: Procurement Activity Report Q2 - April 1, 2024 to June 30, 2024.pdf)

Homes Committee of Management

The Homes Committee of Management will receive a Director’s Update and an Operational Report covering long‑term care from April 1 to June 30, 2024. Attachments include a pre‑occupancy inspection report for Terrace Lodge, a Ministry of Labour compliance notice for Elgin Manor, and a description of the Terrace Lodge art‑therapy project for 2024. No decisions are listed; the meeting is primarily for briefing and discussion.

• Long‑Term Care Director’s Update (April 1‑June 30, 2024)
• Long‑Term Care Operational Report (April 1‑June 30, 2024)
• Terrace Lodge Pre‑Occupancy Inspection Report (April 2024)
• Elgin Manor Ministry of Labour Notice of Compliance (April 2024)
• Terrace Lodge Art Therapy Project 2024

Growth Planning Steering Committee

The committee will approve the agenda, adopt the July 18, 2024 meeting minutes, and handle standard disclosures and delegations. It will review closed‑meeting minutes from July 18, 2024 and discuss a verbal item on Sunset Provincial Lands. The meeting also includes a motion to rise and report, sets the date for the next meeting, and then adjourns.

• Adoption of July 18, 2024 meeting minutes
• Review of closed‑meeting minutes (July 18, 2024)
• Sunset Provincial Lands (verbal discussion)
• Motion to rise and report
• Setting date for next meeting

Regular Council Meeting

Elgin County Council will discuss a resolution from the Municipality of Bayham proposing additional on‑street No Parking Zones. The meeting also includes reports on the East Road (CR 23) pedestrian crossing, the Calton Line (CR 45) culvert replacement, and updates to the County’s Growth Reserve Policy. Several correspondence items, such as Central Elgin’s request to explore a work‑order management software purchase, will be reviewed.

• Resolution from Bayham on additional on‑street No Parking Zones
• Correspondence from Central Elgin to explore purchase of asset and work‑order management software
• Director of Engineering Services – East Road (CR 23) Pedestrian Crossing report
• Director of Engineering Services – Calton Line (CR 45) Culvert Replacement report
• Director of Financial Services – County of Elgin Growth Reserve Policy update

Terrace Lodge Redevelopment Fundraising Committee

The Terrace Lodge Redevelopment Fundraising Committee will receive a financial update from the Director of Financial Services. Members will review and discuss fundraising strategies, including a charity bowling tournament and other initiatives. A donor outreach update will also be presented, and a motion to rise and report will be considered.

• Fundraising Financial Update (Director of Financial Services/Treasurer)
• Charity Bowling Tournament proposal
• Discussion of other fundraising strategies
• Donor Outreach Update
• Motion to Rise and Report

Growth Planning Steering Committee

The Growth Planning Steering Committee will conduct its regular procedural business, including call to order, agenda approval, adoption of minutes, disclosures, delegations, reports, other business, and correspondence. A closed portion of the meeting will address Sunset Provincial Lands verbally. The meeting will not be livestreamed; minutes will be posted on the county website.

• Call to Order
• Approval of the Agenda
• Adoption of Minutes (May 7 and May 10 2024)
• Closed meeting discussion of Sunset Provincial Lands (verbal)
• Motion to Rise and Report

Joint Accessibility Advisory Committee

The committee will review updates to its Terms of Reference and receive a report on AccessAbility Open House feedback. Members will also hear about the completion of the Administration Building elevator project and member recruitment.

• Updates to JAAC Terms of Reference
• Administration Building Elevator Project Completion report
• AccessAbility Open House Feedback Summary
• Introduction of Human Resources Manager
• Member recruitment discussion

Regular Council Meeting

The Elgin County Council will meet to confirm By-Law No. 24-29 and adopt minutes from the June 25, 2024 meeting. Michael Howes of 2WA Consulting is scheduled to provide information regarding strategic planning during a closed session.

• Confirmation of By-Law No. 24-29
• Strategic planning presentation by Michael Howes (2WA Consulting)
• Adoption of June 25, 2024 meeting minutes

Regular Council Meeting

The meeting includes discussions on the Corporate Asset Management Plan Phase 2 and updates to appointment by-laws. Council will consider a resolution from the Municipality of Dutton Dunwich regarding sidewalks on Currie Road and Pioneer Line. Proposed by-laws include 2024 fees and charges and a Canada Community Building Fund transfer agreement.

• Sidewalk requests for Currie Road and Pioneer Line
• Approval of 2024 Fees and Charges (By-law 24-26)
• Corporate Asset Management Plan – Phase 2 report
• Canada Community Building Fund Transfer Agreement (By-law 24-27)
• Appointment of Deputy Clerk (By-law 24-23)

Terrace Lodge Redevelopment Steering Committee

The committee will review a June 2024 project update regarding the Terrace Lodge redevelopment, including humidity concerns in the home kitchen. Members will also receive an update on construction costs. A closed meeting is scheduled to discuss a legal matter related to a construction issue.

• June 2024 project update including humidity concerns and servery drain updates
• Construction costs update
• Closed meeting regarding construction issue LS 24-9

Homes Committee of Management

The committee will review the Long-Term Care Director’s Update covering January 1 to March 31, 2024. The agenda also includes a review of Policy and Procedure Manuals and a Long Term Care Operational Report.

• Long-Term Care Director’s Update (January 1 – March 31, 2024)
• Review and revision of Policy and Procedure Manuals
• Long Term Care Operational Report

Terrace Lodge Redevelopment Fundraising Committee

The committee will review financial updates regarding fundraising efforts. Discussions include the date, details, and communication strategy for a charity bowling tournament. A closed session is also scheduled to discuss donor outreach.

• Fundraising financial update from the Director of Financial Services/Treasurer
• Charity Bowling Tournament planning (date, details, and communication strategy)
• Closed meeting item regarding donor outreach update

Finance Committee

The committee will receive verbal briefings on several administrative matters. These include reviews of the Budget Committee Terms of Reference, public engagement, a proposed budget survey, and the Finance Department status.

• Budget Committee Terms of Reference briefing
• Public Engagement Review briefing
• Proposed Budget Survey Review briefing
• Finance Department Status Review briefing

Regular Council Meeting

The Elgin County Council will review planning exemptions for the Compass Trail Phase 3 and Kokomo Beach Club condominium projects. The agenda also includes discussing speed management options for Plank Road in Vienna. Additionally, council will consider a new municipal flag protocol and proclamation policy.

• Condominium exemption for Compass Trail Phase 3
• Condominium exemption for Kokomo Beach Club (100 The Promenade)
• Speed management options for Plank Road (Vienna)
• Approval of Elgin County Museum Collections Management Policy
• Municipal Flag Protocol and Proclamation Policy

Regular Council Meeting

Elgin County Council will decide on a Tax Increment Equivalent Grant for Guenther Homes, award a reconstruction contract for St. George Street (CR 26), and consider a reduced speed zone on Ron McNeil Line at Kingsmill Corner. The meeting also includes a review of the Elgincentives program and by-laws to adjust LDC remuneration and speed limits.

• Guenther Homes Tax Increment Equivalent Grant (TIEG) application
• St. George Street (CR 26) Reconstruction contract award (Tender No. 2024-T09)
• Reduced speed zone amendment on Ron McNeil Line (Kingsmill Corner)
• By-Law 24-20 to amend LDC remuneration (By-Laws 23-03 and 23-05)
• Elgincentives 2023 year-end review and 10-year program review

Human Resources Committee

The Human Resources Committee is meeting to approve previous minutes and then move into a closed session. The closed meeting will discuss the recruitment of a Director of Planning, citing personal matters and negotiation criteria. No other substantive public business is listed.

• Closed meeting item: Director of Planning recruitment (Municipal Act Section 239(2)(b) and (k))
• Adoption of minutes from October 11, 2023 HR meeting

Regular Council Meeting

Council will consider adopting the new Elgin County Official Plan (By-Law 24-17), a key land-use policy document. Other decisions include a land ambulance agreement with Medavie EMS for 2024-2026, a draft plan for 4431 Union Road, and an official plan amendment for 14000 Belmont Road. Council will also allocate 2024 Community Grant Program funds and receive a procurement activity report for Q1 2024.

• Adoption of Elgin County Official Plan 2024 (By-Law 24-17)
• Land Ambulance Agreement with Medavie EMS Ontario Inc. for 2024-2026
• Draft plan of subdivision for 4431 Union Road (34T-SO2401)
• Official Plan Amendment for 14000 Belmont Road (CE OPA 1-24)
• 2024 Community Grant Program Allocations

Terrace Lodge Redevelopment Fundraising Committee

The Terrace Lodge Redevelopment Fundraising Committee is meeting to review fundraising finances, a flower sale update, and discuss strategies including a bowling tournament and other ideas. The agenda is largely procedural, with reports to be circulated and a closed session for donor outreach and personal matters.

• Fundraising Financial Update from Director of Financial Services/Treasurer
• Flower Sale Update
• Discussion of Bowling Tournament fundraising idea
• Closed meeting for Donor Outreach Update (personal matters)
• Adoption of April 15, 2024 minutes

Growth Planning Steering Committee

This is a procedural meeting of the Growth Planning Steering Committee. The agenda includes a presentation on Elgin County Infrastructure Planning Needs. No decisions or substantive items are listed.

• Elgin County Infrastructure Planning Needs Presentation (walk-on)

Growth Planning Steering Committee

The Growth Planning Steering Committee is meeting to approve previous minutes and discuss a boundary adjustment matter in closed session under solicitor-client privilege. The agenda is largely procedural with no substantive public reports or decisions listed.

• Closed meeting to discuss boundary adjustment matter (verbal, under Municipal Act confidentiality)
• Adoption of minutes from April 18, 2024 meeting
• Closed meeting minutes from February 1 and April 18, 2024 to be considered

Rural Initiatives and Planning Advisory Committee

The Rural Initiatives and Planning Advisory Committee will meet to discuss and potentially approve recommendations for the Community Grant Program allocation. The agenda also includes standard procedural items such as approval of minutes and disclosure of interests.

• Community Grant Program Allocation Recommendations (Item 6.1)

Growth Planning Steering Committee

This is a procedural meeting of the Growth Planning Steering Committee. The agenda includes approval of previous minutes and a closed session to discuss a boundary adjustment matter under solicitor-client privilege. No substantive decisions or public discussions are listed on the agenda.

• Closed meeting item: Director of Legal Services to provide verbal update on a boundary adjustment matter, citing Municipal Act sections on solicitor-client privilege and confidential information
• Approval of minutes from the February 1, 2024 meeting

Terrace Lodge Redevelopment Fundraising Committee

The Terrace Lodge Redevelopment Fundraising Committee is meeting to review fundraising finances, discuss donations from the 'Comforts of Home' program, and follow up on fundraising strategies from February. The agenda includes reports from the Director of Financial Services and a discussion of gala results.

• Financial update from Director of Financial Services/Treasurer
• Comforts of Home donation purchases report
• Final update from gala results
• Follow-up on fundraising strategies from February meeting
• Closed session for donor outreach update (personal matters)

Regular Council Meeting

Elgin County Council is meeting to decide on several operational and planning items, including an official plan amendment for a property in Bayham, contract awards for multiple bridge rehabilitations and asphalt paving, and a shared service agreement for geographic information systems. The agenda also includes a closed session for a boundary adjustment matter and solicitor-client privileged advice.

• Municipality of Bayham Official Plan Amendment No. 36 for 55032 Vienna Line
• Contract award for engineering services for multiple bridge rehabilitations
• Tender awards for Cold In-Place Asphalt Recycling (Tender 2024-T11) and Hot Mix Asphalt Paving (Tender 2024-T12)
• Geographic Information Systems (GIS) Shared Service Agreement
• Closed meeting item: Boundary Adjustment Matter Update (verbal)

Rural Initiatives and Planning Advisory Committee

The Rural Initiatives and Planning Advisory Committee meets to discuss eligibility for the Community Grant Program. The agenda includes standard procedural items such as approval of the agenda, adoption of minutes, and disclosure of interests. No other substantive items are listed.

• Community Grant Program Eligibility Discussion

Regular Council Meeting

Elgin County Council will hear a 2024 budget presentation from Southwestern Public Health and consider several by-laws, including a borrowing by-law and a road closing by-law. The meeting also includes reports on benefit plan renewal, council remuneration, and a committee of management for homes.

• Southwestern Public Health 2024 budget levy presentation
• 2024 borrowing by-law (By-Law No. 24-11)
• Road closing by-law for a portion of Union Road (By-Law No. 24-12)
• 2024 benefit plan renewal report
• Council and outside boards remuneration and expenses report

Elgin County Public Meeting

Elgin County Council is holding a public meeting to consider an update to the County's Official Plan. The agenda includes a presentation from the Acting Manager of Planning and an opportunity for public questions and comments. No specific proposed changes or decisions are listed in the agenda text.

• Public meeting on the Elgin County Official Plan
• Presentation by Acting Manager of Planning
• Public comments and questions on the Official Plan

Terrace Lodge Redevelopment Steering Committee

The committee will receive an update on construction costs for the Terrace Lodge redevelopment from the Director of Financial Services/Treasurer, and a 2024 project update covering servery drains and additional asbestos abatement from the Manager of Corporate Facilities and Director of Homes and Seniors Services. The meeting includes approval of previous minutes and standard procedural items.

• Terrace Lodge Redevelopment – Construction Costs Update March 18, 2024
• Terrace Lodge Redevelopment - 2024 Project Update, Servery Drains, and Additional Asbestos Containing Material (ACM) Abatement
• Adoption of minutes from October 10, 2023 meeting

Elgin County Official Plan Open House

This is a public open house for the Elgin County Official Plan Review. The agenda includes welcome and introductions, presentations and Q&A, and closing remarks. No decisions are being made; it is an informational session.

• Public open house for Elgin County Official Plan Review
• Presentations and Q&A session
• Held at Council Chambers, 450 Sunset Drive, St. Thomas, ON

Regular Council Meeting

Elgin County Council is meeting to consider several reports and by-laws, including the 2024 budget by-law, a purchasing card policy, and a tourism signage program review. Council will also hear delegations on social services and the upcoming total solar eclipse, and will discuss correspondence on energy costs and a climate crisis resolution. Several items will be discussed in closed session, including land ambulance and emergency preparedness.

• By-Law No. 24-07: 2024 Budget
• By-Law No. 24-09: Confirmation
• Purchasing Card Policy (Financial Services 2.3)
• Elgin County Tourism Signage Program Review
• Delegation: St. Thomas-Elgin Social Services 2023 Review

Terrace Lodge Redevelopment Fundraising Committee

This is a routine meeting of the Terrace Lodge Redevelopment Fundraising Committee. The agenda includes approval of prior minutes, a financial update from the Director of Financial Services, and a verbal update on a fundraising gala. A closed session is scheduled for personal matters and donor outreach.

• Director of Financial Services – Fundraising Financial Update (to be circulated)
• Fundraising Gala Update (Verbal)
• Closed meeting for personal matters (Municipal Act Section 239(2)(b)) and donor outreach

Finance Committee

The Budget Committee will meet to receive a presentation on the 2024 budget and conduct a public consultation session. The agenda includes approval of minutes, disclosure of interests, and delegations.

• 2024 Budget Presentation and Public Consultation Session by Director of Financial Services

Regular Council Meeting

Elgin County Council will consider awarding a contract for corporate facility cleaning services and hear a funding request from Project Lifesaver. The agenda also includes reports on land division activities, procurement, and the Joint Accessibility Advisory Committee. Several items are for information only, including an Ontario Health Team quarterly report and a drowning prevention coalition recap.

• Contract award for corporate facility cleaning services (no dollar amount specified in agenda)
• Project Lifesaver funding request from Inclusive Communities Consulting & Life Skills
• 2023 Elgin County Land Division Activities report
• Procurement Activity Report Q4 2023 (October 1 to December 31, 2023)
• Annual Council Committee Update – Joint Accessibility Advisory Committee

Growth Planning Steering Committee

This is a procedural meeting of the Growth Planning Steering Committee. Members will review and potentially adopt the committee's terms of reference and hold a verbal discussion to prepare for a visit from Minister Flack. The agenda is largely administrative with no substantive decisions or public hearings listed.

• Review of draft Growth Planning Steering Committee Terms of Reference
• Verbal discussion to prepare for Minister Flack's visit
• Adoption of minutes from January 18, 2024 meeting

Regular Council Meeting

Elgin County Council will discuss several reports and requests, including sponsorship for local events, updated library guidelines, and a request for additional capacity at the Elgin Manor wastewater treatment plant. The meeting also includes closed sessions on land disposition and collective bargaining.

• Sponsorship requests for Impact Awards, Elgin Women’s Leadership Conference, and International Women’s Day Celebration
• Request for additional capacity at Elgin Manor Waste Water Treatment Plant from TVDSB
• By-Law No. 24-03 Non-Union Economic Adjustment
• Closed meeting items: potential disposition of land and collective bargaining update
• Letter from Elgin Federation of Agriculture requesting farm class tax rate remain at 0.23% for 2024

Growth Planning Steering Committee

The Elgin County Growth Planning Steering Committee is meeting to discuss and potentially approve its own Terms of Reference. The agenda also includes standard procedural items such as approval of minutes, disclosure of interests, and a closed session for legal advice on strategy options. No specific projects, budgets, or votes are listed in the agenda.

• 6.1 Committee Terms of Reference Discussion
• 9.1 Closed meeting for Director of Legal Services - Strategy Options (solicitor-client privilege and confidential information from Canada or a province)

Terrace Lodge Redevelopment Fundraising Committee

This is a routine meeting of the Terrace Lodge Redevelopment Fundraising Committee. The agenda includes approval of minutes, a financial update from the Director of Financial Services, and updates on the Kinsmen Gala, silent auction, and chocolate sales. A closed session is scheduled for donor outreach under the Municipal Act.

• Director of Financial Services - Fundraising Financial Update (to be circulated)
• Kinsmen Gala update
• Terrace Lodge Silent Auction update / results
• Chocolate Sales update
• Closed meeting: Donor Outreach Update (personal matters)

Regular Council Meeting

Elgin County Council will review and potentially adopt the final draft of the County Official Plan, including an addendum on the impact of the VW battery plant. The council will also consider several planning applications, including draft plans of subdivision for Talbotville Meadows and properties on Thomas Road in Southwold, and an official plan amendment for a property on Nova Scotia Line in Bayham. Other business includes contract awards, by-law updates, and a closed session for land disposition and a boundary adjustment matter.

• Final draft of Elgin County Official Plan, with addendum on VW battery plant impact
• Draft plan of subdivision for Talbotville Meadows
• Draft plan of subdivision for 4000-4324 Thomas Road, Township of Southwold
• Municipality of Bayham OPA No. 35 for 53921 Nova Scotia Line
• Contract award for budget software solution