Cobourg public meetings in 2023

Committee of Adjustment

This agenda for the Cobourg Committee of Adjustment meeting on December 19, 2023, contains only procedural boilerplate and no substantive items. No applications, hearings, or decisions are listed.

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to decide on the 2024 police budget and hear from the police association president about frontline staffing and workload. The board will also receive monthly reports on operations, downtown action, human resources, and finances, and will hold a closed session for matters involving public security, financial, and personal issues.

• 2024 CPSB Budget decision
• 2024 OAPSB Zone 3 membership renewal fee of $100.00
• Presentation by Sgt. Richard Ferguson on frontline staffing and workload
• November 2023 Monthly Operational Report
• Downtown Action Plan monthly update

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to discuss heritage matters, including a proposed illuminated sign for a RE/MAX real estate office at 17 King Street East. Staff recommend denying the heritage permit because the sign does not conform to the town's sign by-law or heritage district guidelines. The committee will also hear a pre-consultation on a barrier-free access ramp at the former Cobourg Armoury (police station) and review its 2024 meeting schedule.

• Heritage Permit HP-2023-023: illuminated sign at 17 King Street East (RE/MAX) — staff recommend denial
• Pre-consultation on barrier-free access ramp at 107 King Street West (former Cobourg Armoury)
• Adoption of minutes from Nov 22, 2023 meeting
• Approval of 2024 meeting schedule
• Discussion regarding listed heritage properties

Downtown Business Improvement Area Board of Management

The provided document contains only procedural software interface text and no meeting details. There are no specific items, discussions, or decisions listed for the Cobourg Downtown BIA Board of Management.

Divisional Staff Budget Presentation Meeting

This is a divisional staff budget presentation meeting where Town of Cobourg staff present the 2024 Operating and Capital Budget Estimates to Council. Council may ask clarifying questions, but no final decisions are made; the budget will be reviewed on January 9, 2024 and approved on January 31, 2024. The meeting includes a closed session for training purposes and a land acknowledgement.

• 2024 Budget Presentation.pdf attachment
• Presentations from Public Works, Environmental Services, and Community Services divisions
• Closed session under Municipal Act s. 239 (3.1) for education/training
• Final budget review scheduled for January 9, 2024
• Budget approval scheduled for January 31, 2024

Divisional Staff Budget Presentation Meeting

This is a divisional staff budget presentation meeting where Town of Cobourg staff and outside agencies present their proposed 2024 operating and capital budgets to Council. Council may ask clarifying questions, but no final decisions are made; the final budget will be debated on January 9, 2024 and approved on January 31, 2024. The meeting also includes a closed session for solicitor-client privileged advice and a traditional land acknowledgement.

• 2024 Operating and Capital Budget Estimates presented by municipal staff
• Presentations from Art Gallery of Northumberland and Cobourg Public Library
• Divisional presentations: General Government, Protection, Planning & Development, Economic Development, Venture 13
• Closed session for solicitor-client privileged advice
• Final budget debate set for Jan 9, 2024; approval Jan 31, 2024

Public Submissions and Community Grant Presentations

This is a public meeting where Cobourg Council receives verbal presentations from organizations that applied for 2024 Municipal Community Grants, and hears budget suggestions from residents to inform the 2024 budget deliberations. One resident will speak about funding for Centennial Pool, and Horizons of Friendship will present its grant application. No decisions are being made at this meeting.

• Public budget submission by Meaghan Thomas regarding funding of Centennial Pool
• Municipal Community Grant presentation by Horizons of Friendship
• Meeting held in hybrid format, public may attend in person or view live stream

Public Meeting

This is a public meeting where Mayor Lucas Cleveland will present a year-in-review of work done across all municipal departments over the past 12 months. The meeting includes a land acknowledgement, public submissions and questions, and is held at the Cobourg Community Centre, 750 D'arcy St. It will not be livestreamed.

• Mayor Cleveland's year-in-review of municipal departments
• Public submissions and questions session
• Meeting held at Cobourg Community Centre, 750 D'arcy St
• Meeting not livestreamed

Regular Council

Cobourg Council will consider several motions from Committee of the Whole, including approving the 2024 budget schedule, a non-union compensation review, water and wastewater rate increases, and a customer service desk. They will also hear delegations on the King St. reconstruction, DePalma Road extension, and a rugby clubhouse, and vote on four by-laws including water rates and a road extension agreement.

• Approve 2024 budget schedule with public meetings Dec 11 and budget approval Jan 31, 2024
• Authorize water and wastewater rate increase per 2020 rate study
• Approve $30,000 for non-union compensation review
• Approve $20,000 for RCMP Musical Ride event at Donegan Park on June 22, 2024
• By-law 087-2023 for DePalma Drive road extension agreement

Public Submissions and Community Grant Presentations

The Town of Cobourg is holding a meeting to receive presentations from groups applying for Municipal Community Grants. These applications are part of the 2024 Town of Cobourg Municipal Operating Budget process.

• Victoria Hall Volunteers presentation
• Cobourg and District Historical Society presentation
• The Cobourg Lawn Bowling Club presentation
• Northumberland Oral Health Coalition presentation
• Cobourg Ecology Garden presentation

Special Council

This special council meeting is called solely to adjourn into a closed session under the Municipal Act for solicitor-client privileged advice. No public decisions or discussions are on the agenda; the meeting will reconvene and adjourn without open business.

• Closed session under s. 239(2)(f) for solicitor-client privilege advice

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board is holding a special meeting to receive a presentation on the 2024 police service budget. The budget will be presented by the board's Finance Committee with assistance from Chief VandeGraaf and Chief Administrative Officer Roger Ramkissoon. No closed session is scheduled, and the next regular meeting is set for December 19, 2023.

• 2024 police service budget presentation
• Presentation by Finance Committee, Chief VandeGraaf, and CAO Roger Ramkissoon
• No closed session scheduled
• Next regular meeting: December 19, 2023 at Venture 13, 739 D'Arcy Street

Committee of the Whole

The Committee of the Whole is meeting to hear presentations and delegations, including 2024 water rates from Lakefront Utility Services, a request to waive rezoning fees for 9 James Street East, and an overview of floodplain mapping from the GRCA. Council will also consider a $20,000 expense envelope for the RCMP Musical Ride event in June 2024 and receive a 2023 grant update.

• Presentation on 2024 water rates effective Jan-1-2024
• Delegation requesting waiver of rezoning fees for 9 James Street East
• GRCA floodplain mapping update implementation plan overview
• Proposed $20,000 expense envelope for RCMP Musical Ride on June 22, 2024, with $20,000 cost recovery via ticket sales
• 2023 grant update report

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider a heritage permit application for a proposed illuminated sign at 17 King Street East. Staff recommend denial because the sign does not conform with the Sign By-law, the Commercial Core Heritage Conservation District Plan, or heritage signage guidelines. The committee will also approve minutes, set the 2024 meeting schedule, and discuss listed properties.

• Heritage Permit Application HP-2023-023: proposed illuminated sign for RE/MAX office at 17 King Street East, recommended for denial
• Approval of meeting schedule for 2024
• Discussion regarding listed properties
• Adoption of minutes from November 15, 2023

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive updates on operations, human resources, encampments, and a coroner's inquest, and to decide on renewing its OAPSB membership for $1,829.22. The board will also hear from the police association president about frontline staffing and workload, and discuss the use of part-time constables. A closed session is scheduled for matters involving public security, financial, and personal issues.

• Renewal of Ontario Association of Police Service Boards (OAPSB) membership for 2024 at $1,829.22
• Presentation by Sgt. Richard Ferguson on frontline staffing, workload, and community needs
• Encampment update report deferred to item 11.2 regarding MPP David Piccini's letter
• Coroner's inquest outcome with 32 recommendations for various agencies
• Discussion on usage of part-time constables

Special Council

This special council meeting includes a closed session for personal matters and land acquisition, followed by an open session. The main item is a staff report proposing updates to the council governance structure and procedural by-law, with a recommendation to endorse the new by-law and implement changes in January 2024.

• Closed session for personal matters and land acquisition/disposition
• Proposed updates to Council Governance Structure and Procedural By-law
• Draft Procedural By-law (Appendix A)
• 2024 Council Meeting Schedule (Appendix B)
• Governance Review Phase 2 engagement survey responses

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve the 2024 draft budget, recommend a December parking grace period to Town Council, and discuss correspondence from downtown businesses. The board will also consider ratifying a motion from a previous meeting regarding the Welcoming Streets pilot project and review sponsorship opportunities for the Business Achievement Awards and Santa Claus Parade.

• 2024 Draft Budget approval
• Recommendation to Town Council for one-hour meter parking grace period Dec 1-31, 2023, and annually through 2027
• Ratification of November 6, 2023 motion on Welcoming Streets pilot project
• Correspondence from multiple businesses on parking, Welcoming Streets, and negative downtown fallout
• Discussion of reserve investments (projector, generator, advertising sign, etc.)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review standard items including October 2023 financials, a CEO report, and performance indicators. The board will also discuss its annual self-evaluation, the 2024 budget, and attendance at the 2024 Ontario Library Association Super Conference. A closed session is scheduled for personal matters about an identifiable individual under the Public Libraries Act.

• 2024 budget discussion
• Annual board self-evaluation
• October 2023 financials review
• CEO report and performance indicators
• 2024 OLA Super Conference attendance

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive a staff report on the Transit Accessibility Plan and to provide recommendations to Council on making the OnDemand Transit system more accessible for 2024. The agenda also includes a presentation on intermunicipal accessibility feedback, a grant endorsement request, a site plan review for a subdivision, and discussion of downtown accessibility.

• Transit Accessibility Plan report and OnDemand Transit Pilot results review
• Recommendations to Council on OnDemand Transit accessibility for 2024
• Enabling Accessibility Grant endorsement request
• Site plan review for Tribute's Phase 2 Subdivision detailed design
• DBIA accessibility discussion

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to handle routine business including agenda approval, minutes adoption, and declarations of interest. New business includes an update on the Heritage Matters Speaker Series, designating listed properties in response to Bill 23, and approving a special meeting in December 2023.

• Designating listed properties in response to Bill 23
• Heritage Matters Speaker Series update
• Approval of a special meeting in December 2023
• Adoption of minutes from September 13, 2023

Regular Council

Cobourg Council will consider a 5% net municipal levy increase for the 2024 operating budget, along with several other motions from previous meetings. The agenda includes a public art purchase, a street sweeper replacement, and appointments to committees. Most items are routine approvals or information items.

• 2024 budget levy target: 6% total levy, 1% new assessment growth, 5% net increase
• Purchase of 'Growing Wild' mural for up to $5,200 from CAPS reserve
• Street sweeper replacement: low bid of $422,292.80 from Joe Johnson Equipment
• By-law to declare surplus land at Elgin and Ontario Streets for sale
• Appointments to Accessibility Advisory Committee and Property Standards Committee

Downtown Business Improvement Area Board of Management

This agenda for the Cobourg Downtown Business Improvement Area Board of Management meeting on November 6, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on the 2024 budget levy target, a part lot control exemption for a New Amherst subdivision block, and the purchase of a new street sweeper. The meeting includes a closed session for personal matters about an identifiable individual, as permitted by the Municipal Act.

• 2024 budget: target 5% net municipal levy increase (6% total levy minus 1% new assessment growth)
• Part lot control exemption for Block 123, Plan 39M-901 (New Amherst Blvd & Charles Wilson Pkwy)
• Street sweeper purchase: low bid $422,292.80 from Joe Johnson Equipment, funded from Vehicle and Equipment Reserve ($440,000 budget)
• Closed session under s. 239(2)(b) of Municipal Act for personal matters

Public Planning Meeting

The Town of Cobourg is developing a regulatory framework to manage short-term rental accommodations (STRAs). This includes a proposed Zoning By-law Amendment and a new Licensing By-law. The meeting serves to provide information and collect public submissions on these proposals.

• Proposed Zoning By-law Amendment for Short Term Rental Accommodations
• Proposed new Licensing By-law for Short Term Rental Accommodations
• Review of Short-Term Rental Licensing Consultation Results
• Discussion of proposed fees and charges for STRAs

Poet Laureate Nominating Ad Hoc Committee

The Poet Laureate Nominating Ad Hoc Committee is meeting to review the eligibility and appointment criteria for the Poet Laureate, as outlined in the Terms of Reference, and will suggest changes for Council approval. The agenda also includes routine items: approval of the agenda, declarations of interest, and adoption of the September 12, 2023 minutes.

• Review of Poet Laureate eligibility and appointment criteria (Terms of Reference, page 4 of 6)
• Approval of October 24, 2023 agenda
• Adoption of September 12, 2023 minutes

Regular Council

Cobourg Council is meeting to decide on several items, including selling a small parcel of land to Enbridge Gas, renewing the town's comprehensive insurance program, and reallocating capital funds for a truck purchase. They will also consider a delegation request to waive the Heritage By-law for pink skulls in a store window, and review correspondence on topics like short-term rentals and illegal car rallies. The meeting includes a closed session for personal matters about an identifiable individual.

• Sale of 336 sq.m. of land at Elgin and Ontario Streets to Enbridge Gas for $2,300
• Renewal of Comprehensive Insurance Program with Marsh Canada for $768,208.76
• Reallocation of $100,000 in capital funding for a replacement pickup truck
• Delegation request to waive Heritage By-law for pink skulls at 91 1/2 King St.
• By-laws for subdivision agreements with New Amherst Limited and Castlegrove Homes

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review its draft 2023-2025 strategic plan, consider policy updates, and conduct its annual self-evaluation. The board will also receive the CEO report and September 2023 financials. This is a regular business meeting with no major decisions on contracts or rezonings.

• Draft Strategic Plan 2023 to 2025 review
• Policy review: 1.1 General Executive Constraint, 1.2 Protection of Services, 1.3 Staff Treatment
• Annual Board Self Evaluation
• CEO Report with performance indicators and monthly statistics
• September 2023 financials and funds other than operating summary

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss transit accessibility, including a staff report on barriers and recommendations for the 2024 OnDemand Transit system. They will also hear presentations on a 2024 inter-municipal accessibility event and the planning department's pre-consultation feedback process. The agenda includes routine items like approving minutes and declarations of interest.

• Transit Accessibility Plan report with recommendations for 2024 fiscal year
• Presentation on 2024 Intermunicipal AAC Event by Northumberland County
• Planning Department presentation on AAC Pre-Consultation Feedback Process
• Discussion of wayfinding improvements around Cobourg
• Discussion of DBIA accessibility

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive reports on finances, operations, and human resources, and to consider sending a letter to federal and provincial governments supporting changes to Ontario's 'catch and release' justice system. The agenda also includes a delegation about the 2022 annual report, correspondence, and a closed session for confidential matters.

• Proposed letter to Federal and Provincial Governments supporting 'catch and release' justice reform (item 7.2)
• 3rd Quarter Financial Review (Tax Levy) to September 2023 (item 8.2)
• Monthly Cobourg Police Service Operations Report - September 2023 (item 8.3)
• Human Resources and Administration report to September 2023 (item 8.4)
• Delegation from James Bisson regarding 2022 Cobourg Police Service Annual Report (item 6.1)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several items, including the draft 2023-2027 Strategic Plan, updates to the Municipal Community Grants Policy, and subdivision agreements for Victoria Meadows and New Amherst Stage 2 Phase 3. They will also hear a delegation from YMCA Northumberland and consider pre-approving a $60,500 compressor replacement.

• Draft 2023-2027 Strategic Plan final report and community engagement plan
• Municipal Community Grants Policy updates and revised application form
• Subdivision agreement with Castlegrove Homes for Victoria Meadows
• Pre-servicing and subdivision agreement with New Amherst Limited for Stage 2 Phase 3
• Pre-approval of $60,500 for CCC refrigeration compressor replacement, sole-source to Cimco Inc.

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine approvals, including the agenda, prior minutes, and the 2022 draft financial statements. The board will also receive a police services report on the Downtown Action Plan and discuss various operational topics such as event accessibility, non-emergency protocols, and a sponsorship deficit. A closed session is scheduled for a personal matter about a local board employee.

• Approval of 2022 draft financial statements, to be signed by Chair and Treasurer
• Cobourg Police Services Downtown Action Plan bi-weekly report (Sept 4-17, 2023)
• Discussion of sponsorship deficit
• Discussion of accessibility at events
• Closed session re: personal matters about identifiable individual (local board employee)

Special Council

The Cobourg Municipal Council will meet to clarify and discuss the intent regarding a motion from the Committee of the Whole. The discussion focuses on the Town of Cobourg Governance Review recommendations and determining next steps.

• Discussion of Town of Cobourg Municipal Governance Review Preliminary Report
• Review of Governance Review Survey and Public Feedback
• Discussion of Governance Review Recommendations and Next Steps

Regular Council

Cobourg Council is meeting to decide on several property and regulatory matters, including a $600,000 property purchase for the water pollution control plant, a heritage permit, and zoning amendments. They will also consider motions on short-term rental licensing, vehicle-for-hire standards, and a sidewalk budget. The meeting includes a closed session for land acquisition discussions.

• Authorize purchase of 414 King Street West for $600,000 (incl. $25,000 contingency) from sanitary reserve
• Approve Heritage Permit HP-2023-018 for alterations at 324 Spring Street
• Pass revised Official Plan Amendment No. 82 and Zoning By-law Amendment for 432 King Street East
• Approve $30,303.11 for survey work for 2024 sidewalk construction at five sites
• Schedule public meetings on short-term rental licensing and vehicle-for-hire by-laws

Committee of the Whole

The Committee of the Whole is reviewing several staff reports and proposed actions, including modernizing vehicle-for-hire regulations, approving survey costs for new sidewalks, converting a part-time law enforcement position to full-time, extending the Victoria Meadows subdivision draft plan, and amending the Poet Laureate nomination process. The meeting includes public comment periods and an open forum.

• Approve $30,303.11 for survey work for new sidewalks at five sites in 2024
• Receive draft Vehicle-for-Hire by-law and schedule public meeting
• Convert vacant part-time Municipal Law Enforcement Officer to full-time, funded by $23,232.30
• Approve two-year extension for Victoria Meadows subdivision draft plan to Dec 14, 2025
• Amend Poet Laureate policy to allow public nominations

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility improvements in Cobourg. Members will hear a progress report on the Summer 2023 Accessibility Plan, and discuss OnDemand Transit education, a downtown accessibility improvement plan, customer service feedback, and an accessible boat launch installation.

• Summer 2023 Accessibility Plan progress report by Coordinator Yasmyn Belle
• OnDemand Transit education discussion
• DBIA Accessibility Improvement Plan discussion
• Customer Service and Accessibility Feedback Improvement Plan discussion
• Accessible Boat Launch Installation update

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review the draft 2024 operating budget, a draft strategic plan for 2023-2025, and routine reports including the CEO report and August 2023 financials. The board will also discuss appointing a CEO performance appraisal committee and attending the OLA Super Conference. A closed session is scheduled for personal matters about an identifiable individual.

• Draft 2024 operating budget for Library Services
• Draft 2024 Town of Cobourg Operating and Facilities Budget - Library
• Strategic Plan 2023 to 2025 (Draft)
• Appoint CEO Performance Appraisal Committee
• OLA Super Conference discussion

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive routine reports, including the August 2023 monthly operational report and a bi-weekly Downtown Action Plan update. The board will also consider approving the minutes from its August 29, 2023 meeting and will enter a closed session to discuss matters involving public security, financial, personal, and litigation issues.

• Approval of minutes from August 29, 2023 meeting
• Receive August 2023 CPS Monthly Operational Report
• Receive Downtown Action Plan Bi-Weekly Report (Aug 21 - Sep 3, 2023)
• Closed session under Police Services Act for public security, financial, personal, and litigation matters

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve the agenda and prior minutes, receive correspondence and police reports on the Downtown Action Plan, and discuss several items including a proposed finance change to tie the DBIA levy to the same increase as municipal taxes. The board will also consider a cellphone, meeting dates, and updates on the Leisure Guide, garbage cans, Brew Cruise, and Canada Summer Jobs, then move to closed session for personal matters.

• Finance: tie the levy to adopt the same increase as municipal taxes
• Cobourg Police Services Downtown Action Plan bi-weekly reports (July 10-23 and August 7-20, 2023)
• Correspondence from D. Cunningham
• Closed session for board member application and local board employees
• Updates on Leisure Guide, garbage cans, Brew Cruise, Canada Summer Jobs

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review one heritage permit application and a staff summary of previously approved permits. The main decision is whether to approve replacing the covered front porch at 324 Spring Street, which staff say fits the George Street Heritage Conservation District plan. The agenda is otherwise routine, with no delegations, correspondence, or new business items detailed.

• Heritage Permit HP-2023-018 for 324 Spring Street: replace covered front porch, recommended for approval
• Staff Heritage Permit Approval Summary List for September 5, 2023
• Adoption of July 5, 2023 meeting minutes
• Fall 2023 Heritage Speaker Series listed as new business (no details provided)

Poet Laureate Nominating Ad Hoc Committee

The Poet Laureate Nominating Ad Hoc Committee is meeting to approve the agenda and minutes, and to discuss the call for nominations and advertisement for the Poet Laureate position. The meeting includes standard procedural items and new business focused on the nomination process.

• Call for nominations of the Poet Laureate
• Advertisement for nomination period for the Poet Laureate
• Adoption of June 23, 2023 minutes

The Poet Laureate Nominating Ad Hoc Committee recommended that Council amend the Terms of Reference Policy to allow public nominations. This change replaces the previous process where candidates were not invited to apply. The committee noted this would better align with Equity, Diversity and Inclusion practices.

• Approved September 12, 2023 agenda
• Approved June 23, 2023 minutes
• Recommended Council amend Poet Laureate Terms of Reference to allow public nominations

Regular Council

Cobourg's Regular Council meeting on September 11, 2023, includes consent agenda items, delegations, and several motions from the Committee of the Whole. Council will consider approving the 2022 financial statements, a power line extension on Dodge Street, pump replacements at the Forth Street Pump Station, and a waiver of concert hall fees. The agenda also includes zoning by-law amendments for Tribute Phases 2-7 and East Village Blocks 55-57.

• Approve 2022 Consolidated Financial Statements
• Approve $120,000 for power line extension on Dodge Street (Lucas Point Reserve Fund)
• Approve up to $70,000 for two Xylem pumps at Forth Street Pump Station
• Waive Concert Hall rental fees for Oriana Singers' Remembrance Concert on Nov 11, 2023
• Zoning By-law Amendment for Cobourg Trails (Tribute) Phases 2-7 and removal of Holding symbol for East Village Blocks 55-57

Council approved the 2022 Consolidated Financial Statements and authorized funding for a power line extension and pump station replacements. The board also passed three by-laws related to zoning, land holding symbols, and a staff appointment.

• Approved 2022 Consolidated Financial Statements
• Approved $120,000 for Dodge Street power line extension from Lucas Point Reserve Fund
• Approved up to $70,000 for two new Xylem Pumps at Forth Street Pumping Station
• Waived Concert Hall Rental Fees for Oriana Singers Remembrance Concert
• Proclaimed October as Dress Purple Month and approved purple lighting for Victoria Hall
• Approved disposal of surplus equipment per policy FIN-ADM4
• Passed By-law 071-2023 (Zoning Amendment - Cobourg Trails Phases 2-7)
• Passed By-law 073-2023 (Appointed Kristina Lepik as Deputy Clerk)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a zoning by-law amendment for the Cobourg Trails (Tribute) development, removal of holding symbols for East Village blocks, a cost revision for a power line extension on Dodge Street, and pump replacements for the Forth Street Pump Station. They will also consider a request to waive concert hall rental fees for a Remembrance Day concert and a petition regarding the Pebble Beach/Glen Watford wetlands.

• Zoning by-law amendment for Cobourg Trails (Tribute) Phases 2-7
• Removal of Holding (H) Symbol for East Village Blocks 55-57
• Power line extension cost revision for Dodge Street, $120,000 from Lucas Point Reserve Fund
• Purchase and install of two Xylem pumps for Forth Street Pump Station, not to exceed $70,000
• Request to waive Concert Hall Rental Fees for Oriana Singers Remembrance Concert

The Committee of the Whole approved fee waivers for a local concert and authorized several infrastructure and zoning actions. Council also approved initiatives for the National Day of Truth and Reconciliation and referred a wetlands petition to staff.

• Waived all fees for the Oriana Singers' November 11, 2023 Remembrance Day Concert (Carried)
• Referred Pebble Beach/Glen Watford wetlands petition to staff for future planning and Official Plan amendments (Carried)
• Approved recommended actions and resources for National Day of Truth and Reconciliation (Carried)
• Approved presentation of 2022 draft audited financial statements (Carried)
• Approved $120,000 revised developer capital cost for Dodge Street power line extension (Carried)
• Authorized by-law preparation for Zoning By-law Amendment for Cobourg Trails Phases 2-7 (Carried)
• Authorized by-law preparation to remove Holding (H) Symbol for East Village Blocks 55 to 57 (Carried)
• Approved purchase of two Xylem Pumps for Forth Street Pumping Station up to $70,000 (Carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive reports on police operations, including a high-visibility police vehicle pilot project, a downtown action plan update, and monthly operational statistics. The board will also consider approving a revised Recognition and Retirement Policy 3.0 and will hold a closed session for matters involving public security, personal, financial, and litigation issues.

• High Visibility Police Vehicle Pilot Project report
• Downtown Action Plan Bi-Weekly Report July 23 - August 6, 2023
• July 2023 CPS Monthly Operational Report
• Revised Recognition and Retirement Policy 3.0 approval
• New officer presentation: Constable Dustin McGrath, badge 2001

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to consider two Zoning By-law Amendment applications. The first is for a back-to-back townhouse development of 11 units at 867, 869, and 879 William Street. The second is to allow automobile sales and service use for a car dealership at 149 Elgin Street East. The meeting includes presentations from applicants and staff, plus public submissions.

• Zoning By-law Amendment for 11-unit townhouse development at 867, 869, and 879 William Street with 17 parking spaces
• Zoning By-law Amendment for automobile sales and service use at 149 Elgin Street East
• Public submissions and applicant responses for both applications
• Hybrid meeting format with in-person and electronic participation

The meeting was held to consider zoning by-law amendments for a townhouse development on William Street and a car dealership on Elgin Street East. No decisions were recorded in the minutes; the session consisted of presentations and public submissions.

Regular Council

Council will consider awarding a $3.73 million contract for the West Street Reconstruction project in Northam Industrial Park, along with several other items including a parks by-law amendment, an Ontario Land Tribunal appeal for 48 Park Street, and a new planner position. The agenda also includes routine adoption of minutes and a confirmatory by-law.

• Award contract CO-23-13 for West Street Reconstruction to Behan Construction Limited for $3,730,155.97 excluding taxes
• Approve amendments to the Parks, Open Space and Facilities By-law regarding camping
• Decide on response to Ontario Land Tribunal appeal of Committee of Adjustment decision for 48 Park Street
• Create new Senior/Principal Planner position with salary up to $120,000
• Approve purchase of WAS Wetwell Pump for $41,057.11 and fire department pick-up truck

Council approved a major road reconstruction contract and created a new senior planning position. They also amended the Parks By-law to regulate structures on municipal lands and authorized several equipment purchases for fire and environmental services.

• Awarded West Street Reconstruction contract to Behan Construction Limited for $3,730,155.97
• Approved amendments to Parks By-law to replace 'huts or tents in a park' with 'on municipal lands' (7-0)
• Approved creation of a permanent Senior/Principal Planner position with salary up to $120,000
• Authorized purchase of WAS Wetwell Pump from Directrik for $41,057.11
• Approved purchase of a Fire Department pick-up truck in 2023 using $40,000 in budget savings
• Directed staff to draft a Memorandum of Understanding with Cobourg Pickleball Club for courts at the Community Centre
• Endorsed Town Solicitor and Planning Staff attendance at OLT Appeal hearing for 48 Park Street
• Passed By-law No. 068-2023 to remove the Holding (H) Symbol for 7949 County Road 2

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review and discuss the draft 2024 operating budget, a draft strategic plan for 2023-2025, and the draft audited financial statements for 2022. They will also consider a proposal for 2024 library closures. The meeting includes standard items such as approval of minutes, a CEO report, and financial reports for June and July 2023.

• Draft 2024 operating budget for Library Services, Town of Cobourg, and Township of Hamilton
• Draft 2023-2025 strategic plan
• Draft audited financial statements for 2022
• 2024 closures proposal
• CEO report with performance indicators and monthly statistics

Special Council

This is a special council meeting called primarily to hold a closed session under the Municipal Act regarding a proposed or pending land acquisition or disposition, specifically a lease agreement for 202 Second Street. The public will see a closed session screen on the live stream. No other substantive business is on the agenda.

• Closed session under Section 239(2)(c) of the Municipal Act regarding 202 Second Street Lease Agreement

Council approved a request allowing the property owners of 202 Second Street to charge for parking during the final two weekends of August 2023. The decision requires that Town of Cobourg monthly parking passes be honored during this period.

• Approved allowing 202 Second Street property owners to charge for parking for the remaining two weekends of August 2023 (Carried)
• Required that Town of Cobourg monthly parking passes be honored at 202 Second Street during those two weekends (Carried)
• Approved entering a closed session regarding the 202 Second Street Lease Agreement (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a request from the Cobourg Pickleball Club for exclusive use of Sinclair Park, a new planner position, a fire department vehicle purchase, and a wastewater pump purchase. Council will also receive the Cobourg Police Service 2022 Annual Report. The pickleball item offers two options: one that would ask the club for more details, and another that would approve a lease and up to $250,000 in funding.

• Cobourg Pickleball Club request for exclusive use of Sinclair Park, with options including a long-term lease and up to $250,000 in funding
• New Senior/Principal Planner (Development Review) position with estimated annual salary up to $120,000
• Purchase of WAS Wetwell Pump from Directrik at $41,057.11, with capital budget increase of $16,057
• Removal of Holding (H) Symbol for property at 7949 County Road 2
• Cobourg Police Service 2022 Annual Report presentation

Council approved the creation of a permanent Senior/Principal Planner position and authorized several equipment purchases for public works and fire services. The board also directed staff to draft a Memorandum of Understanding for pickleball courts at the Community Centre.

• Approved creation of permanent Senior/Principal Planner position with salary up to $120,000
• Authorized by-law preparation to remove Holding (H) Symbol for 7949 County Road 2
• Approved $41,057.11 purchase of WAS Wetwell Pump from Directrik
• Authorized staff to evaluate the single bid for West Street Reconstruction at Northam Industrial Park
• Directed staff to draft an MOU with Cobourg Pickleball Club for courts at the Community Centre
• Approved purchase of a Fire Department pick-up truck in 2023 using $40,000 in budget savings

Emergency Meeting

This is an emergency special meeting of Cobourg Municipal Council, held electronically. The only substantive item is a motion to move into Closed Session under the Municipal Act for solicitor-client privilege and municipal property security matters. No public decisions or discussions are on the agenda.

• Closed Session under Section 239(2)(a) and (f) of the Municipal Act, 2001
• Emergency Special Meeting called pursuant to Section 5.11 of the Town of Cobourg Procedural By-law

Council met for an emergency special meeting and voted to enter a closed session. No substantive public decisions were recorded in the minutes.

• Approved motion to meet in Closed Session regarding solicitor-client privilege and security of municipal property

Downtown Business Improvement Area Board of Management

The Board approved funding for the Brew Cruise and Harvest Fest entertainment. It also established a governance committee to develop a reserve fund policy and recommended increasing board composition to the Council.

• Approved $300 budget for Brew Cruise
• Declined Tattoos4Trauma sponsorship request
• Approved $3,762.81 for Black Rock Climbers entertainment at Harvest Fest
• Approved the creation of a governance committee
• Directed governance committee and staff to develop a reserve fund policy and review all policies
• Recommended Council revise DBIA Local Board terms of reference to add a second Council member or a community member at large

Cobourg Heritage Advisory Committee

This agenda for the Cobourg Heritage Advisory Committee meeting on August 2, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Special Council - Council Orientation Municipal Tour

This is a special council meeting for a municipal orientation and tour of town departments and buildings. The council will meet in closed session under the Municipal Act for the purpose of educating or training council members. No decisions or public business items are on the agenda.

• Closed session under Section 239 (3.1) of the Municipal Act for council orientation
• Tour of municipal departments and town buildings starting at Cobourg Community Centre
• Traditional land acknowledgement for Williams Treaties First Nations

Council met in a closed session for the purpose of educating and training members. This session consisted of the second day of the Council Orientation Department and Building Tour.

• Approved motion to meet in Closed Session for Council Orientation - Department and Building Tour - Day #2 (Carried)

Special Council

This is a Special Council meeting for Cobourg, ON on 2023-07-25. The agenda contains only procedural boilerplate and embedded content placeholders, with no substantive items, reports, or decisions listed for discussion.

Special Council - Council Orientation Municipal Tour

This is a special council meeting held as a municipal orientation and tour of town departments and buildings. The meeting is expected to be closed to the public under Section 239 (3.1) of the Municipal Act for the purpose of educating or training council members. No decisions or public business are on the agenda.

• Closed session for council orientation and department/building tour
• Tour starts at Cobourg Community Centre
• Meeting runs 9:00 a.m. to 5:00 p.m.

Council met for a special session focused on member education and training. The meeting consisted of a department and building tour.

• Approved moving into Closed Session for Council Orientation - Department and Building Tour (Resolution 274-2023)

Regular Council

Cobourg Council is meeting to consider several items, including approving a Housing Action Plan to support an application to the Canada Mortgage and Housing Corporation's Housing Accelerator Fund, and authorizing the Mayor and Clerk to execute a funding agreement if approved. Council will also discuss a proposed Right of Entry By-law, receive delegations on the LYRA Regatta and accessible parking, and consider motions from the Committee of the Whole, including a contract award for engineering design services.

• Approve Housing Action Plan and submit application to CMHC Housing Accelerator Fund
• Authorize preparation of Right of Entry By-law under Section 132 of Municipal Act
• Award engineering design services for William Street Bridge and King Street West Culvert to Ainley Group for $149,950
• Direct staff to work with volunteers on installing 16 EV chargers in 6 locations
• Consider motion to allow Council members to participate in OMERS Pension Plan

Council approved a Housing Action Plan to support an application for the Canada Mortgage and Housing Corporation's Housing Accelerator Fund. The Town also authorized the preparation of a 'Right of Entry By-law' and designated August 7, 2023, as James Cockburn Day.

• Approved Housing Action Plan and application for CMHC Housing Accelerator Fund
• Authorized preparation of 'Right of Entry By-law' for property repairs (5-2)
• Established August 7, 2023, as 'James Cockburn Day'
• Approved free parking and reserved spots for 6 boats for 2023 LYRA Regatta (approx. $1,500 cost)
• Denied deferral of draft by-law 062-2023 pending solicitor opinion (2-5)
• Approved minutes from June 27, June 28, July 3, and July 17 meetings

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review the 2020-2024 Multi-Year Accessibility Plan progress report and discuss future goals. The agenda also includes updates on wayfinding improvements, an accessible standards guide, and planning/building application reviews.

• Review of 2020-2024 Multi-Year Accessibility Plan Progress Report
• Discussion of 2023 Multi-Year Accessibility Plan Road Map
• Updates on wayfinding improvements including audible signals, tactile indicators, and accessible pathways
• Discussion of Accessible Standards Guide
• Planning and Building Application Reviews

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive routine reports and decide on two items: confirming compliance with the Assistance to Victims of Crime provision and approving a revised financial upset limit of $50,000 requiring public tender. The agenda also includes a closed session for matters involving public security, personal, financial, and litigation issues.

• Approve revised financial upset limit of $50,000 requiring public tender
• Receive 2022 CPS Annual Report and June 2023 monthly operational report
• Receive Downtown Action Plan bi-weekly report dated 2023.06.30
• Receive human resources and tax levy finance reports to June 2023
• Closed session for public security, personal, financial, and litigation matters

Committee of Adjustment

The Committee of Adjustment will hold a hybrid public meeting to consider three applications: minor variances for the East Village Phase 5 development (Blocks 55-57) to increase density and reduce parking, a minor variance for a coach house at 48 Park Street, and a consent application for an easement at 431 Ontario Street. The committee will also adopt the minutes from the June 20, 2023 meeting.

• East Village Blocks 55-57: increase net density from 50 to 69 units/hectare, reduce parking from 120 to 100 spaces, reduce accessible parking from 5 to 3, increase buildings per lot from 4 to 5, reduce building separation from 8.75m to 5.52m
• 48 Park Street: permit coach house livable area up to 112 sq m (less than 71% of principal dwelling), with conditions on window glazing, landscaping, driveway width, and tree preservation
• 431 Ontario Street: approve expanded right-of-way easement, subject to submission of a Draft Reference Plan
• Public comments accepted in person, via Zoom, by phone, or in writing before July 14, 2023

The Committee of Adjustment denied a request to convert storage space into living space at 48 Park Street. It approved an expanded right-of-way easement for 431 Ontario Street. The meeting also included a discussion on parking variances for the East Village project.

• Denied minor variance to increase coach house floor area from 40% to 70.71% at 48 Park Street
• Approved expanded right-of-way easement over 431 Ontario Street, subject to submission of a Draft Reference Plan
• Adopted minutes from June 20, 2023

Committee of the Whole

The Committee of the Whole is reviewing staff reports and making recommendations on several items, including development applications, contract awards, and by-law changes. Decisions will be formalized at a future regular council meeting.

• Award $149,950 design contract for William Street Bridge and King Street West Culvert to Ainley Group
• Award $215,240 RFP-23-10 for Victoria Park Campground consulting and design to Northern Lights Landscape Architect
• Consider options for accessible parking fees, including raising fines to $450
• Approve zoning application for 867, 869, 879 William Street and severance at 1090 Ontario Street
• Rename Kerr Street to Kerr Street East and West

Council authorized several by-laws for zoning, street renaming, and subdivision plans. It also awarded contracts for bridge and culvert engineering and campground design. Additionally, Council directed staff to explore EV charging stations and OMERS pension eligibility for council members.

• Awarded $149,950 engineering contract for William Street Bridge and King Street West Culvert to Ainley Group
• Awarded $215,240 consulting and design contract for Victoria Park Campground to Northern Lights Landscape Architect
• Authorized by-law to allow Municipal Council members to participate in the OMERS Pension Plan
• Authorized renaming of Kerr Street to 'Kerr Street East' and 'Kerr Street West' (divided by Division Street)
• Deemed zoning by-law amendment application for 867, 869, and 879 William Street complete
• Authorized removal of Holding (H) symbol for Cedar Shore Estates Subdivision
• Authorized severance agreement for 1090 Ontario Street to create two residential lots
• Approved Draft Plan of Subdivision for Cobourg Trails Phase 2

Downtown Business Improvement Area Board of Management

The Board approved recommendations to the Town of Cobourg Council to reduce parking fees and fines, introduce a 15-minute grace period, and provide free parking after 6pm. The Board also approved funding for walking map rack cards and business garbage bins.

• Recommended Town Council reduce parking fees and fines, introduce a 15-minute grace period, and implement free parking after 6pm (Carried)
• Approved $300 for walking map rack cards (Carried)
• Approved up to $2,000 plus HST for garbage bins for businesses (Carried)
• Adopted June 8, 2023 meeting minutes (Carried)
• Approved July 13, 2023 agenda (Carried)
• Accepted membership correspondence regarding parking for information purposes (Carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to handle routine business including agenda approval, minutes adoption, and a staff summary of heritage permits. The main substantive items are a presentation from the Heritage Planner on heritage incentives and an architectural review of Cedar Shores Lot 11.

• Presentation from Heritage Planner Marina Smirnova on incentives for heritage
• Architectural review of Cedar Shores Lot 11
• Heritage permit staff summary for July 5, 2023

The committee reviewed proposed architectural designs for Lot 11 at Cedar Shores to ensure compatibility with a nearby cultural heritage resource. Heritage Planner Marina Smirnova also presented available financial incentives and grants for heritage preservation in downtown Cobourg.

• Approved agenda as amended (Carried)
• Adopted May 24, 2023 meeting minutes (Carried)

Regular Council

Cobourg Council is meeting to decide on several capital projects and policy items. Key actions include approving a sponsorship agreement for a new digital score clock at the Cobourg Community Centre, increasing the boiler replacement budget, and endorsing the boardwalk replacement design. The agenda also includes routine consent items like minutes and correspondence, plus motions on social media policy and sustainability plans.

• Sponsorship agreement with Stevenson Building Products for new video score clock at Cobourg Community Centre, $273,000 total, $190,000 from sponsor
• Increase boiler replacement capital project from $80,000 to $169,000, sole-source CIMCO Ltd, purchase boilers from RJ Redpath for $56,740 + HST
• Boardwalk replacement: approve hybrid design (pressure-treated wood deck, recycled plastic substructure), $750,000 budget, 60% Active Transportation Fund, 40% debentured
• Sole-source purchase of Digester Mixing Pump #3 at Plant 2 from Directrik for $55,968
• Approve updated Social Media Policy and endorse Economic Development and Venture13 Strategy 2023-2028

Council approved several capital projects for the Cobourg Community Centre and endorsed new strategic plans for economic development and community sustainability. They also authorized a hybrid design for the boardwalk replacement project.

• Approved $273,000 capital project for Cobourg Community Centre score clock with $190,000 sponsor contribution
• Approved increasing Boiler Replacement Unit #5 budget from $80,000 to $169,000
• Approved $56,740 purchase of Boilers #3 and #4 from RJ Redpath and Associates
• Approved hybrid design for boardwalk replacement with a $750,000 budget limit
• Approved updated Town of Cobourg Social Media Policy
• Endorsed Economic Development and Venture13 Strategy and Action Plan 2023-2028
• Endorsed Integrated Community Sustainability Plan (ICSP)
• Waived $150 Event Permit Fee for the Terry Fox Run

Strategic Planning Session

This is a special council meeting focused on strategic planning. Council will meet in closed session for a training workshop, then reconvene in open session to hear a report from Capital Parks Consulting on the process and next steps. No decisions on specific projects or policies are on the agenda.

• Closed session under Section 239(3.1) of the Municipal Act for strategic planning training
• Report from Capital Parks Consulting on strategic planning process and next steps

Strategic Planning Session

This is a special council meeting devoted entirely to a closed-session strategic planning training and workshop for council members, held under Section 239 (3.1) of the Municipal Act. No public decisions or discussions are on the agenda; the only action is a motion to enter closed session. The meeting is procedural and offers no substantive items for residents.

• Closed session for strategic planning training and workshop under Municipal Act Section 239 (3.1)

Committee of the Whole

Council approved a hybrid design for the boardwalk replacement and endorsed the Integrated Community Sustainability Plan. Other key actions included approving a funding agreement for affordable housing and a new social media policy.

• Approved boardwalk replacement using pressure treated wood and recycled plastic with a $750,000 budget limit
• Endorsed the Integrated Community Sustainability Plan (ICSP)
• Approved the Economic Development and Venture13 Strategy and Action Plan 2023-2028
• Approved Funding Contribution Agreement between Town of Cobourg and Balder Corporation for affordable housing
• Approved updated Town of Cobourg Social Media Policy
• Approved $55,968 purchase of a Digester Mixing Pump plus up to $10,000 for installation
• Directed staff to draft a Memorandum of Understanding with the Cobourg Pickle Ball Club
• Deemed the Zoning By-law Amendment application for 149 Elgin Street East complete

Poet Laureate Nominating Ad Hoc Committee

The Poet Laureate Nominating Ad Hoc Committee is meeting to organize the selection of Cobourg's next Poet Laureate. They will discuss the advertisement, selection process, possible candidates, and next steps. The agenda is largely procedural, with no decisions or dollar amounts specified.

• Appointment of Chair and Vice-Chair
• Advertisement for the Call for Poet Laureate
• Selection Process of the Poet Laureate
• Discussion on suggested or possible candidates
• Next Steps and Timelines

The Poet Laureate Nominating Ad Hoc Committee established the process for selecting a new Poet Laureate. The committee decided to use an open application process rather than a nomination system and set a deadline for applications for the end of July.

• Appointed James Pickersgill as Chair
• Appointed Tammy Robinson as Vice-Chair
• Approved advertisement for Poet Laureate candidates to apply through the end of July
• Decided to require a statement of intent, portfolio of work, and resumes from candidates
• Agreed to create a shortlist of candidates for the selection process

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review its membership policy, including staff cards for the Town of Cobourg and Township of Hamilton, and to consider draft updates to governance policies on board and chair roles. The board will also receive standard reports on CEO activities, performance indicators, and May 2023 financials, plus correspondence from the Rotary Club of Cobourg. A closed session is scheduled.

• Review of Library Membership Policy (5.6), including Town of Cobourg and Township of Hamilton staff cards
• Policy review of draft 2.2 Board Job Description and 2.3 Chairperson's Role
• CEO Report with 2023 performance indicators and monthly statistics to May 31, 2023
• May 2023 financials and funds other than operating summary as of June 13, 2023
• Correspondence from Rotary Club of Cobourg

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is meeting to handle routine items (approve agenda, adopt May 17 minutes) and receive updates from the Accessibility and Equity, Diversity and Inclusion Coordinator on National AccessAbility Week and a Patio By-Law Review. The bulk of the meeting is unfinished business: members will discuss accessible transit, wayfinding, an audible crosswalk request, the Accessible Standards Document feedback process, and an Accessible Parking By-law Amendment. No decisions are listed on the agenda; items are for discussion.

• Update on National AccessAbility Week
• Patio By-Law Review update
• Discussion: Accessible Transit in Cobourg
• Discussion: Wayfinding in Cobourg
• Discussion: audible crosswalk request

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive correspondence about homelessness in Cobourg, including a letter from Trillium Apartments and a transportation inquiry, along with routine reports from the Chief and committees. The board will also approve previous minutes and hold a closed session for matters involving public security, personal, financial, and litigation issues.

• Receive correspondence on homelessness from Trillium Apartments and R. Hyatt
• Receive invitation to George Hamilton PS Training Centre event on June 26, 2023
• Receive Community Safety Advisory Committee report and May 2023 operational report
• Verbal update on Retirement/Recognition Policy review
• Closed session for public security, personal, financial, and litigation matters

Committee of Adjustment

The Committee of Adjustment is meeting to consider two applications for easements related to the Kwendill Holdings industrial subdivision along Kerr Street. The committee will also hear a planning staff presentation on active development applications and adopt minutes from the previous meeting.

• Application B-02-23: access easement, approx. 5,222 sq m, in favour of Lots 1-6 on Draft Plan of Subdivision
• Application B-03-23: drainage and access easement for shared stormwater management facility, in favour of Lots 1-6
• Both easements to be conveyed to the Town and reflected in the Subdivision Agreement
• Adoption of minutes from May 16, 2023
• Planning staff presentation on active development applications

The Committee of Adjustment approved two easement applications for an industrial subdivision along Kerr Street to facilitate internal access and stormwater management. The decisions include requirements for the owner to submit a Draft Reference Plan and convey easements to the Town.

• Approved Application B-02-23 for a 5,222 square metre access easement for Lots 1-6 (Carried)
• Approved Application B-03-23 for a drainage and access easement for a shared stormwater management facility for Lots 1-6 (Carried)
• Adopted minutes from May 16, 2023 (Carried)

Governance Review Public Meeting

This is a public meeting where the Town of Cobourg is receiving resident feedback on its governance structure, including by-laws and policies. The focus is on transparency, accountability, and public participation in decision-making. Written submissions from two residents will be presented, and the Town Clerk will provide an overview of the review process.

• Public submissions from Judy Smith and Fred Luken on governance review
• Presentation by Town Clerk Brent Larmer on governance and procedural by-law review
• Hybrid meeting format with in-person and electronic participation options

Council held a public meeting to receive resident input on the Town's governance structure, by-laws, and policies. Staff presented an overview of the review process and proposed standing committee structures. No formal decisions were made; a report with recommendations will be brought to Council at a later date.

Special Council

This special council meeting is held for Council acting as shareholder of Town of Cobourg Municipal Holdings Inc. The main item is a presentation and information session from the company's chair and CEO, followed by a closed session. The presentation is for information only, with no decisions expected.

• Presentation by Chair David Tsubouchi and President/CEO Derek Paul of Lakefront Utilities Inc. on Municipal Holdings Inc.
• Closed session under Municipal Act section 239(2) for confidential commercial/financial information

Council met as a shareholder of Town of Cobourg Municipal Holdings Inc. to receive an information session. The session included overviews of HOLDCO, Lakefront Utilities Services Inc (LUSI), and Lakefront Utilities Inc (LUI).

• Received Municipal Holdings Inc. presentation for information purposes (Carried)

Regular Council

Council approved several capital expenditures, including emergency repairs to a secondary digester and power line extensions. The body also granted temporary use of the Memorial Arena to the Canadian Fire Fighter Museum and appointed six members to the Civic Awards Advisory Committee.

• Approved $1,000,000 for Plant #2 Secondary Digester emergency cleanout, inspection and repair
• Approved approximately $75,000 for power line installation along South Side Dodge Street
• Approved $6,000 for Butterfly Wings pole and arm maintenance at Rotary Harbourfront Park
• Approved temporary use (up to 12 months) of Memorial Arena for the Canadian Fire Fighter Museum
• Appointed Jennifer Ashley, Olinda Casimiro, Jane Connolly, Reva Nelson, Heather James, and Elizabeth Selby to the Civic Awards Advisory Committee
• Directed staff to hold a Public Information Centre for Kerr Street property owners regarding renaming to Kerr Street East and West
• Passed By-laws 050-2023 through 053-2023, including the establishment of King Street East
• Approved minutes from May 23 and June 5, 2023 meetings

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to discuss routine administrative items and several operational reports. The agenda includes approval of prior minutes, a sustainability report with solar cell phone charging stations, marketing, events, beautification, and membership updates. No major decisions or public hearings are listed; the meeting is largely procedural with staff reports.

• Solar cell phone charging stations quote and design reviewed
• Grand opening cups design discussed
• Destroyed tent reported
• Sidewalk sale hours to be solidified
• Traffic calming and overhead signs discussed

The Board approved spending up to $1,000 for a replacement event tent and up to $1,000 for a July 8 mini-event. Members also directed staff to develop a sponsorship policy and set the hours for the upcoming Sidewalk Sale.

• Directed staff to develop a sponsorship policy (Carried)
• Approved up to $1,000 for replacement of event tent (Carried)
• Approved Sidewalk Sale hours as 10am to 6pm on Thursday, Friday, and Saturday (Carried)
• Approved up to $1,000 for 'Explore the Core' event on July 8, 2023 (Carried)
• Approved agenda dated June 8, 2023 (Carried)
• Adopted minutes from May 11th and May 17th, 2023 (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and receive staff reports on several planning and community items. Key items include a proposed renaming of Kerr Street to Kerr East and Kerr West, removal of a holding symbol for the Nickerson Woods subdivision, and a part lot control exemption at 160 Densmore Road to create 39 residential parcels. The committee will also hear a presentation from the Ganaraska Region Conservation Authority and consider a motion to remove fencing at 117 Durham Street.

• Kerr Street renaming to Kerr East and Kerr West, with public information centre planned
• Nickerson Woods subdivision: removal of Holding (H) Symbol
• 160 Densmore Road: part lot control exemption to create 39 residential parcels
• 117 Durham Street: motion to remove fencing for public use
• Butterfly Wings art installation: additional $6,000 for pole and arm refurbishment

Council approved a $1 million budget increase for emergency repairs to the Plant #2 secondary digester. The Canadian Fire Fighter’s Museum was granted temporary use of the Memorial Arena for up to 12 months for planning and fundraising. Other decisions included funding for a power line extension and public art maintenance.

• Approved $1,000,000 for Plant #2 Secondary Digester emergency cleanout, inspection, and repair
• Approved temporary use of Memorial Arena (up to 12 months) for Canadian Fire Fighter’s Museum
• Approved approximately $75,000 for Dodge Street power line extension via Lucas Point Reserve Fund
• Approved $6,000 from CAPS reserve for Butterfly Wings maintenance at Rotary Harbourfront Park
• Authorized by-law to remove Holding (H) Symbol for Nickerson Woods Subdivision
• Authorized by-law to exempt 160 Densmore Road from Part Lot Control to create 39 residential parcels
• Directed staff to engage property owners via Public Information Centre regarding renaming Kerr Street
• Directed staff to create a pedestrian opening at the bottom of 117 Durham Street

Cobourg Police Services Board Special Meeting

This is a special meeting of the Cobourg Police Services Board, held almost entirely in closed session. The board will consider a resolution to exclude the public under the Police Services Act, citing matters of public security, intimate financial or personal matters, litigation, and financial matters. The only listed item for the closed session is a report on a personal matter. The next regular meeting is scheduled for June 20, 2023.

• Closed session under Section 35(4)(a) and (b) of the Police Services Act
• Report for information on a personal matter
• Next regular meeting: June 20, 2023 at Venture 13, 739 D'Arcy Street

The Board met in a closed session to discuss public security, financial, personal, and litigation matters. Upon returning to open session, the Board approved all matters agreed upon during the closed session.

• Approved motion to meet in closed session (Carried)
• Approved all matters agreed upon in Closed Session (Carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to handle routine business: approving the agenda and prior minutes, and receiving a debrief on its March 2023 orientation session. The committee will also review a staff summary memo on heritage permit applications. No major decisions or public hearings are listed on this agenda.

• Debrief of CHC 2023 Orientation Session from March 20, 2023
• Heritage Permit Staff Summary Memo to Committee
• Approval of agenda and minutes from May 3, 2023

The committee adopted the May 3, 2023 minutes and reviewed a summary of Heritage Permit Applications processed since the start of 2023. Members discussed conflict of interest guidelines, the Municipal Code of Conduct, and the scope of materials required for heritage permit reviews.

• Approved agenda for May 24, 2023
• Adopted minutes from May 3, 2023

Regular Council

Cobourg Council will consider awarding a $386,853.40 contract for Westwood Drive watermain improvements and a $26,000 contract for a strategic plan facilitator. They will also vote on motions from the Committee of the Whole, including applying for federal Housing Accelerator Fund money for affordable housing and approving a development charges study. The agenda includes a delegation on disc golf and a large consent agenda of correspondence from other municipalities on topics like school bus stop arm cameras and Bill 5.

• Award contract WC2023-015 for Westwood Drive Surface Works & Watermain Improvements to Behan Construction Limited for $386,853.40
• Award Capital Park Consulting $26,000 to facilitate the 2022-2026 Council Strategic Plan, with $6,000 over budget from Election Reserve
• Motion to apply for Housing Accelerator Fund for Tannery District Lands and Durham/Furnace Streets, allocating up to $10,000 from Affordable Housing CIP
• Motion to authorize preparation of a Development Charges Background Study with Watson & Associates Economists Ltd
• Delegation from resident Drew Johnson on disc golf

Council awarded a watermain improvement contract to Behan Construction Limited and hired Capital Park Consulting for a strategic plan. The board also directed staff to explore the feasibility and cost of a new disc golf course for 2024.

• Awarded Westwood Drive Watermain Improvements contract to Behan Construction Limited for $386,853.40
• Awarded Council Strategic Plan project to Capital Park Consulting for $26,000
• Directed staff to engage GRCA and cost out a disc golf course for 2024 budget (James Cockburn Park and Legion Fields)
• Endorsed 'By the Glass Permit' application for Northumberland Hills Brewery
• Authorized agreement with Watson & Associates Economists Ltd for Development Charges Background Study
• Supported City of Waterloo resolution to protect privacy of candidates and donors
• Supported Town of Lincoln's resolution on the Municipal Heritage Register
• Supported City of Cambridge request to amend the Highway Traffic Act

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is meeting to discuss accessibility improvements, including wayfinding, tactile plates, audible crosswalk signals, and a patio by-law review. The agenda is largely discussion items with no formal decisions listed beyond routine approvals of the agenda and previous minutes.

• Discussion of accessible wayfinding by Members at Large
• Tactile Plate Installation Request
• Audible crosswalk signal request
• Patio By-Law Review & Discussion
• Update on Victoria Hall front door motion

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management met electronically to approve the agenda and a personnel contract. The board approved the hiring of a summer student for a fixed-term contract.

• Approved agenda dated May 17, 2023
• Approved hiring of Kent Klein-Birks for a contract from May 17 to August 11 at $15.50/hour (Carried)

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to decide two applications: a minor variance for a residential addition at 4 Hawthorne Street and a consent application to revise a pedestrian easement at 25 James Street East and 321 John Street. The committee will also adopt minutes from its March 21, 2023 meeting.

• Minor variance A-03-23: reduce interior side yard setback from 1.6 m to 1.25 m and building line from 11.83 m to 9.44 m at 4 Hawthorne Street
• Consent B-01-23: revise pedestrian easement over 321 John Street in favour of 25 James Street East, 1.65 m to 1.83 m wide
• Adoption of minutes from March 21, 2023 meeting

The Committee of Adjustment approved a minor variance for a residential property on Hawthorne Street. It also approved a pedestrian easement to support a 27-unit affordable housing development.

• Adopted March 21, 2023 minutes (Carried)
• Approved Minor Variance A-03-23 for 4 Hawthorne Street to reduce side yard setback and building line (Carried)
• Approved pedestrian easement over 321 John Street for 25 James Street East, subject to submission of a Draft Reference Plan (Carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to approve previous minutes, receive reports on operations, HR, and finances, and consider a report on public order policing that would revise its by-law and amend direction to the Chief of Police regarding the Eastern Ontario Public Order Policing Services Team. The board will also receive letters of concern about unhoused persons and domestic violence, and hear updates on a memorandum of understanding with the Town of Cobourg and the Venture 13 partnership. A closed session is scheduled for matters involving public security, financial, litigation, and personal matters.

• Public Order Policing Services report recommending by-law revision and amended direction to Chief of Police for Eastern Ontario Public Order Policing Services Team
• Letter from R. Irvine (April 29, 2023) regarding unhoused persons, received for information
• Two letters from R. Horgan (May 9 and 10, 2023) regarding domestic violence, received for information
• Reports for information: HR and Administration to April 2023, Tax Levy Finance to March 2023, April 2023 CPS Monthly Operational Report, Downtown Action Plan
• Closed session includes finance matter: Hicks Morley invoice period ending March 31, 2023

The Cobourg Police Services Board repealed Policy Number P0-001 and adopted a new policy regarding public order units. This change reflects a partnership with other police agencies to form the Eastern Ontario Public Order Policing Services Team.

• Repealed Policy Number P0-001 and approved new public order units policy (Carried)
• Approved April 18, 2023 regular meeting minutes (Carried)
• Approved April 25, 2023 emergency special meeting minutes (Carried)
• Received correspondence from R. Irvine and R. Horgan for information (Carried)
• Received HR, Tax Levy Finance, Monthly Operational, and Downtown Action Plan reports for information (Carried)
• Deferred V13 Partnership Agreement discussion to June 20, 2023 (Carried)
• Approved all matters agreed upon during closed session (Carried)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports and motions, including a lease agreement for industrial space, a development charges background study, a customer service strategy, and a motion to apply for federal housing funding. Council will also consider parking by-law amendments and accessibility improvements at Victoria Hall.

• Lease of 1,188 sq ft at Building 18, 700 D'Arcy Street to Northumberland Youth for Christ
• Agreement with Watson & Associates for Development Charges Background Study
• Motion to apply for Housing Accelerator Fund for Tannery District Lands and Durham/Furnace Streets
• Parking by-law amendments including New Amherst additions and AMPS updates
• Accessibility upgrades for Victoria Hall front door and AODA-compliant business cards

Council authorized a $10,000 allocation to seek federal Housing Accelerator Fund grants for the Tannery District and other lands. The committee also approved two heritage permits for renovations and infill projects in the West Heritage Conservation District.

• Approved $10,000 from Affordable Housing CIP Funding for a Housing Accelerator Fund application
• Approved Heritage Permit #HP-2023-006 for renovations at 186 Durham Street
• Approved Heritage Permit #HP-2023-007 for an infill project at 175 Bagot Street
• Authorized a by-law for a lease agreement with Northumberland Youth for Christ at 700 D’Arcy Street
• Authorized a by-law to hire Watson & Associates Economists Ltd for a Development Charges Background Study
• Authorized a Parking By-law update including a change to Section 6 (1) (b) from 2m to 1m
• Denied amendment to return residential street parking duration to 48 hours
• Proclaimed May 28, 2023 to June 03, 2023 as National AccessAbility Week

Special Council

This is a special meeting of Cobourg Council held before the Committee of the Whole. The only substantive item is a motion to move into closed session under Section 239 (3.1) for a Council Workshop on Equity, Diversity and Inclusion Training. No decisions or public business are on the agenda.

• Closed session for Council Workshop, Equity Diversity and Inclusion Training
• Meeting held in hybrid format with in-person and electronic participation
• Public may view open session via live stream

Council met in a closed session to conduct a workshop on Equity Diversity and Inclusion. No other substantive decisions were recorded.

• Approved motion to meet in Closed Session for Equity Diversity and Inclusion Training

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to discuss routine administrative items and several operational matters. They will consider approving $3,000 for a painted picnic table initiative with Experience Cobourg, and discuss parking correspondence, garbage tags, traffic calming signs, and a possible MOU. The agenda includes standard approvals of minutes and reports from various committees.

• Proposed $3,000 approval for painted picnic table initiative with Experience Cobourg
• Parking correspondence from Caren to be reviewed
• Discussion on garbage tags and traffic calming signs update
• MOU proposal under sustainability report
• Sign estimate for office from 905 Signs

The Board of Management approved spending for a new office sign, Pride event entertainment, and a partnership for painted picnic tables. The board also decided to draft an MOU proposal for the Town of Cobourg following correspondence delays.

• Approved $894.40 quote from 905 Signs for a new DBIA sign
• Approved $2,500 quote from Oliver Talent Events for June 2nd and 3rd Pride entertainment
• Approved $3,000 to partner with Experience Cobourg on painted picnic table initiative
• Decided to create an MOU proposal for the Town of Cobourg
• Referred parking and garbage tag topics to the membership committee
• Accepted correspondence from East Studio for information and referred it to the membership committee
• Adopted April 13, 2023 minutes

Public Planning Meeting

Cobourg's Public Planning Meeting on May 8, 2023, will hear applications for an Official Plan Amendment (OP-2023-001) and Zoning By-law Amendment (ZB-2023-001) at 432 King Street East. The proposals would allow retail uses in all three proposed units and increase the permitted retail gross floor area from 10% to 68% of the development's total floor area. The meeting includes presentations from the applicant's consultant and planning staff, followed by public submissions.

• Official Plan Amendment (OP-2023-001) to establish a site-specific Mixed Use Corridor policy at 432 King Street East
• Zoning By-law Amendment (ZB-2023-001) to permit retail commercial uses on the subject lands
• Proposed increase in permitted retail gross floor area from 10% to 68% of total floor area
• Hybrid meeting format with in-person and electronic participation options
• Public comments and written submissions accepted

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider two heritage permit applications for properties in the West Heritage Conservation District. The committee will also handle routine items like approving the agenda, adopting previous minutes, and receiving public comments. The meeting is open to the public in person or via Zoom.

• Heritage Permit HP-2023-006: renovation of exterior at 186 Durham Street, submitted by Andrew Smith Building Design Inc. for Amit J. Sofer of TVM Group
• Heritage Permit HP-2023-007: construction of infill single-detached dwelling on severed lot at 175 Bagot Street, submitted by Cindy Taylor and Jim Henderson
• Both permits recommended for approval subject to finalization of details by staff
• For 175 Bagot Street, additional heritage permits required for exterior painting and driveway construction

The committee approved Heritage Permit HP-2023-007 for a new single-detached dwelling at 175 Bagot Street, subject to final details, and Heritage Permit HP-2023-006 for exterior cladding replacement at 186 Durham Street, with a condition that the porch colour be chosen from the Town's approved heritage palette. Both decisions were carried. No other substantive decisions were made.

• Approved Heritage Permit HP-2023-007 for a new dwelling at 175 Bagot Street, subject to finalization of details (carried)
• Approved Heritage Permit HP-2023-006 for exterior cladding replacement at 186 Durham Street, with porch colour to be selected from Town's heritage palette (carried)

Regular Council

Cobourg Council is meeting to decide on several items, including a $419,000 purchase for an ozone generator and chiller unit, adoption of the Tannery District Sustainable Neighbourhood Secondary Plan, and approval of the DBIA 2023 budget. They will also consider governance review recommendations and various correspondence. The meeting includes a closed session for personal matters.

• Approve $419,000 for ozone generator and chiller unit, with $300,000 from 2023 capital budget and up to $200,000 reallocated
• Adopt Official Plan Amendment No. 81 for Tannery District Sustainable Neighbourhood Secondary Plan and Master Plan
• Approve Downtown Cobourg Business Improvement Area (DBIA) 2023 budget
• Heritage permits for 91-93 Orange Street and 173 Tremaine Street
• Governance review recommendations and next steps, including public survey

Council approved the purchase of water treatment equipment and the 2023 Downtown Business Improvement Area budget. The body also endorsed provincial legislation regarding local leader conduct and initiated a governance review process involving a public survey.

• Approved $419,000 purchase of Ozone Generator Stack and Chiller Unit (Carried)
• Approved the Downtown Cobourg Business Improvement Area Board of Management 2023 Budget (Carried)
• Endorsed Bill 5 - Stopping Harassment and Abuse by Local Leaders Act 2022 (Carried)
• Approved a detailed review of the Council Governance Structure and a public survey on committee systems (Carried)
• Approved sending a letter of support for Loyalist College Apprenticeships (Carried)
• Approved support for Association of Ontario Road Supervisors request regarding Enbridge Gas fees (Carried)
• Forwarded Judy Smith's request regarding the Sustainability and Climate Emergency Advisory Committee to the Governance Review Working Group (Carried)
• Approved April 11 and April 24, 2023 minutes (Carried)

Cobourg Police Services Board Special Meeting

This is a special meeting of the Cobourg Police Services Board held on April 25, 2023. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but the agenda provides no substantive business for the board to consider.

• No agenda items listed
• No reports or attachments provided
• No decisions or discussions specified

The Board convened a special meeting and moved into a closed session to discuss litigation, financial, and personal matters. The Board voted to approve all matters agreed upon during the closed session before adjourning.

• Approved motion to meet in closed session regarding public security, financial, personal, and litigation matters
• Approved all matters agreed upon in Closed Session

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially recommend action on a range of items, including a proposed new governance structure, the adoption of the Tannery District Secondary Plan, and several capital purchases. The committee will also consider lease and by-law amendments. No final decisions are made at this meeting; recommendations will go to a future Regular Council meeting.

• Governance review: staff recommend replacing the Committee of the Whole with four standing committees and a monthly Council meeting, with public engagement to follow.
• Tannery District: staff recommend adopting Official Plan Amendment No. 81 (Secondary Plan) and the Sustainable Neighbourhood Master Plan.
• Lease: authorize a by-law for a 1,675 sq ft lease expansion for Victorian Order of Nurses at 700 D'Arcy Street.
• Parking: amend By-law 030-2022 to change parking in New Amherst and dedicate Wilkins Gate as a collector road for snow clearing.
• Purchases: new Xylem pump ($102,177.32), Archimedes screw pump ($111,783), and two wide-area mowers ($89,895 and $167,260).

Council approved a reduction in application fees for the Minor Variance process. They also directed staff to investigate harm reduction training for council and referred several delegation requests to staff or governance reviews.

• Reduced Committee of Adjustment Application Fees to $1,000.00 for the Minor Variance process
• Directed staff to investigate harm reduction training for council in partnership with the DBIA
• Referred request for live streaming hockey at Cobourg Community Centre to staff for comments
• Referred request to re-establish Sustainability and Climate Emergency Advisory Committee to Strategic Planning and Governance Review
• Referred proposal for three annual town hall meetings to the Municipal Governance Review
• Received delegations from Dora Body, Georgia Rickerby, and David Kuhnke for information purposes
• Requested DBIA present official resolutions for 2023 budget and $14,625.00 funding request at next Regular Council meeting

Accessibility Advisory Committee

The Town of Cobourg's Accessibility Advisory Committee meets to elect a chair and vice chair, approve the agenda and minutes, and receive reports from the Accessibility and Equity, Diversity and Inclusion Coordinator. Key items include the 2022 Multi-Year Accessibility Plan progress report, the 2020-2024 Multi-Year Accessibility Plan, an Inclusive Community Grant funding application, and the 2023 accessibility budget. The committee will also discuss Victoria Hall front door accessibility, National AccessAbility Awareness Week, accessible transit updates, and the Abilities Centre LEAD process.

• Election of Chair and Vice Chair
• 2022 Multi-Year Accessibility Plan Progress Report
• 2020-2024 Multi-Year Accessibility Plan
• Inclusive Community Grant funding application
• Victoria Hall front door accessibility concerns

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to approve the agenda and minutes, receive the CEO report and March 2023 financials, and discuss new business including strategic plan meeting dates, GIC renewal, and board training on public delegations. The agenda also includes a closed session for personal matters about an identifiable individual.

• CEO Report with performance indicators and monthly statistics
• March 2023 financials and funds other than operating summary
• Draft cyclical agenda 2023-2026
• Library Strategic Plan meeting dates
• GIC renewal

The Board approved the cyclical agenda for 2023 to 2026 and authorized the renewal of a GIC. The meeting also included the acceptance of March 2023 financials and the CEO report.

• Approved Agenda as presented
• Accepted March 15, 2023 meeting minutes
• Accepted CEO Report
• Accepted March 2023 Financials
• Approved CPL Board Cyclical Agenda 2023 to 2026
• Authorized renewal of a GIC
• Moved into closed session regarding personal matters about an identifiable individual

Cobourg Police Services Board

The Cobourg Police Services Board approved a contract for a facility assessment and authorized salary negotiations for a network administrator role. The Board also appointed legal representation for a coroner's inquest and confirmed the 2022 operational budget is on track.

• Awarded RFP to RPL Architects Inc. for facility assessment at a cost of $89,473.40 (Carried)
• Authorized Chief of Police to negotiate starting salary for Server and Network Administrator above probationary rate (Carried)
• Approved Lynda Bordeleau to represent the Board and Police Service for the Gladys and William Ryan inquest (Carried)
• Approved March 21, 2023 meeting minutes (Carried)
• Received 2022 Missing Persons, Risk Abatement, Monthly Operational, and Police Tech Accelerator reports for information (Carried)
• Confirmed 2022 operational budget is on budget and not overspent (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine business, including approving minutes, hearing public comments, and receiving reports. Key items include updates on a memorandum of understanding, outstanding payments between the town and DBIA, quotes for security and landscaping services, and website redevelopment proposals. The board will also discuss open house ideas, a Pride event, and letters about parking.

• Approve quote from Alliance Security Systems (attachment pending)
• Review website redevelopment quotes (Website Development Proposal attached)
• Review GreenPro 2023 contract for beautification/maintenance
• Discuss outstanding payments between Town and DBIA
• Review letters on parking and other matters from T. Rickerby and J. Mulder

The Board of Management approved several service contracts for security, website development, and waste removal. They also recommended that Council provide $14,625 in one-time transition funds for rent and utilities.

• Approved $300 for Downtown Cares Sticker initiative
• Recommended Council provide $14,625 one-time transition funds for rent and utilities
• Approved $1,245 plus HST for Alliance Security Systems wireless security system
• Approved $2,000 plus HST for website development by Emagine Inc
• Approved $2,525 plus HST per month for GreenPro waste and litter pick up
• Approved adding an open forum to the beginning of Board meetings
• Directed DBIA Administrator to discuss Naloxone training partnerships with PARN

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is meeting to elect a chair, approve the agenda and prior minutes, and receive orientation presentations from the Clerk's office on advisory committees. The committee will also consider approving its 2023 meeting schedule. The agenda is largely procedural with no substantive policy decisions listed.

• Election of chair
• Presentation from Clerk's office on Town Advisory Committees
• Accessibility Advisory Committee orientation
• Approval of 2023 meeting schedule
• Adoption of March 29, 2023 minutes

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider three heritage permit applications for exterior alterations to properties in the town's heritage districts. The committee will also adopt minutes from previous meetings and handle routine procedural items.

• Heritage Permit HP-2022-048 for 173 Tremaine Street: proposed exterior alterations, skylights, and portico reconstruction; recommended for approval
• Heritage Permit HP-2023-003 for 91-93 Orange Street: removal of vinyl siding and replacement with stucco; recommended for approval
• Heritage Permit HP-2023-004 for 6-16 King Street East: infill of a non-heritage window; recommended for approval
• Adoption of minutes from October 6, 2022 and March 20, 2023 meetings

The committee approved heritage permit applications for 91-93 Orange Street and 6-16 King Street East. A permit for 173 Tremaine Street was approved in part, though the proposed portico was rejected and referred back to staff for redesign.

• Approved Heritage Permit #HP-2023-003 for 91-93 Orange Street (Carried)
• Approved Heritage Permit #HP-2023-004 for 6-16 King Street East (Carried)
• Approved Heritage Permit #HP-2022-048 for 173 Tremaine Street in part, excluding the proposed portico (Carried)
• Directed staff to collaborate with 173 Tremaine Street applicant to reduce portico depth and resubmit a new application (Carried)
• Adopted minutes from October 6, 2022 and March 20, 2023 (Carried)

Regular Council

Council approved significant funding for waterworks capital requirements and the 2023 waterworks budget. The board also authorized a new $150 non-resident waterfront seasonal parking pass and awarded an HVAC contract for the public library.

• Approved $7,365,524 in non-growth borrowing for Waterworks Capital requirements
• Approved 2023 Waterworks Operating and Capital Budgets
• Awarded $43,346.76 HVAC replacement contract for Cobourg Public Library to Carmichael Engineering Ltd
• Created $150.00 Non-Resident Waterfront Pass for 2023 season
• Declared southwest portion of parking lot (23.5 m x 44 m) at 206 Furnace Street as surplus land (6-1)
• Approved 117 Durham St as temporary recreational facility for spring/summer 2023
• Approved Special Events Policy administrative update
• Approved YMCA Northumberland Rainbow Run for June 4, 2023

Committee of the Whole

The Committee of the Whole will consider several staff reports and recommendations, including whether to allow a six-month Sleeping Cabin Pilot Initiative on municipal land at 206 Furnace Street, and whether to approve $7,365,524 in non-growth borrowing for Waterworks capital projects. Council will also review the 2023 Waterworks operating and capital budgets, a contract award for library HVAC replacement, and other items such as a property strategy for 117 Durham Street and an electric bus feasibility study.

• Sleeping Cabin Pilot Initiative at 206 Furnace Street – six-month trial, 12 cabins, with option to approve or reject
• Non-growth water system borrowing of $7,365,524 for capital requirements
• 2023 Waterworks Operating and Capital Budget approval
• Contract award to Carmichael Engineering Ltd for library HVAC units at $43,346.76
• Electric Bus Feasibility Study with HDR, funded 80% federal ($95,772) and 20% town ($23,943)

Council approved significant funding for waterworks capital requirements and the 2023 waterworks budget. The body rejected a proposal for a six-month sleeping cabin pilot on municipal land, instead directing staff to explore affordable housing options with Northumberland County. Additionally, Council authorized a feasibility study for battery electric buses.

• Approved $7,365,524 for Waterworks Capital requirements
• Approved 2023 Waterworks Operating and Capital Budgets
• Denied use of municipal land for Sleeping Cabin Pilot Initiative
• Directed staff to explore affordable housing options for 700 Darcy Street with Northumberland County
• Declared southwest portion of parking lot at 206 Furnace Street as surplus land
• Awarded $43,346.76 contract to Carmichael Engineering Ltd for library HVAC replacement
• Authorized $119,715 Battery Electric Bus Feasibility Study and Fleet Transition Plan
• Approved 117 Durham Street for temporary recreational use in spring/summer 2023

Public Planning Meeting

This is a public planning meeting where the Town of Cobourg is hearing from the applicant and the public about Tribute (Cobourg) Ltd.'s proposed Draft Plan of Subdivision for Cobourg Trails Phase 3, along with an Official Plan Amendment and a Zoning By-law Amendment. The proposal includes 143-161 residential units (single and semi-detached), a business park block, a commercial block, and supporting infrastructure. The meeting is for discussion and public input; no decisions are being made at this stage.

• Draft Plan of Subdivision (File Z-05-22SUB) proposing 143-161 residential units
• Official Plan Amendment (OP-2023-002) to redesignate land from 'Living Area' to 'Service Commercial Two'
• Zoning By-law Amendment (File Z-02-22) to implement the subdivision and commercial uses
• Cobourg Trails Phase 3 by Tribute Homes
• Public submissions in support and opposition are being heard

Council heard presentations regarding a draft plan for 143-161 residential units, a business park, and commercial blocks. The meeting included discussions on an Official Plan Amendment and a Zoning By-law Amendment. No formal decisions were recorded.

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to decide on several operational matters, including hiring an additional recruit for the May 2023 Ontario Police College intake and approving a capital expenditure for office furniture for the Records and Case Management Unit. The board will also receive reports on finances, operations, and use of force, and hear from Mayor Cleveland and members of the public regarding safety concerns.

• Approval of hiring one additional recruit for May 2023 Ontario Police College intake
• Approval of office furniture purchase for Records and Case Management Unit (RCMU) with three quotes instead of RFP/RFQ
• Confirmation of unanimous adoption of updated Retirement/Recognition Policy on March 7, 2023
• Receipt of 2022 Use of Force Reporting and compliance finding with Police Services Act
• Receipt of letters of safety concerns from Mary Ito and Barbara Buntin

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications: one to allow a taller front-yard fence at 420 Division Street, and another to permit a single detached dwelling at 604 Daintry Crescent with reduced height and setback requirements. The committee will also appoint officers, adopt previous minutes, and approve the 2023 meeting calendar.

• Minor variance A-01-23: increase front-yard fence height from 0.75 m to 1.8 m at 420 Division Street, subject to ornamental metal fence condition
• Minor variance A-02-23: permit single detached dwelling instead of 36 units, reduce average building height to 4.0 m, reduce front yard setback to 8.5 m at 604 Daintry Crescent
• Appointment of Vanessa Reusser as Secretary-Treasurer
• Adoption of November 15, 2022 minutes
• Approval of 2023 meeting calendar

The Committee approved a fence height increase at 420 Division Street and a residential dwelling proposal at 604 Daintry Crescent. The board also appointed its Chair, Vice Chair, and Secretary-Treasurer for the term.

• Appointed Bob Marr as Chair
• Appointed Peter Delanty as Vice Chair
• Appointed Vanessa Reusser as Secretary-Treasurer
• Approved minutes from November 15, 2022
• Approved Minor Variance A-01-23 to increase front yard fence height from 0.75m to 1.83m at 420 Division Street
• Approved Minor Variance A-02-23 for a single detached dwelling at 604 Daintry Crescent
• Approved the 2023 meeting calendar
• Cancelled the April 18, 2023 meeting due to no applications

Regular Council

Cobourg Council will consider awarding two major contracts: $808,182 for roof replacement at Northam Industrial Park and $1,138,963 for stormwater pond cleanouts. They will also vote on several by-laws, including a lease, a loan guarantee for affordable housing, and land sale, plus motions on food trucks and user fees.

• Award contract for Building 3 Roof Deck 401 replacement to Crawford Roofing Corp. for $808,182.00
• Award stormwater pond cleanout contract CO-23-01 ENG to Strong Bros. General Contracting Limited for $1,138,963.05
• By-law 028-2023: Loan Guarantee Agreement with Trinity Housing of Cobourg Phase 2 Inc.
• By-law 030-2023: Purchase and Sale Agreement with Joe Hopper - LoadStar Trailers for land at 575 Dodge Street
• Motion to award Food Truck Services Victoria Park RFP to Toller Pizza and Leguan for two-year term

Council approved several infrastructure contracts and endorsed resolutions regarding women in politics and municipal oaths of office. The body also approved new user fees for the marina and campground and passed several land and lease by-laws.

• Awarded Stormwater Management Pond Cleanout contract to Strong Bros. General Contracting Limited for $1,138,963.05
• Awarded Northam Industrial Park Building 3 Roof Deck 401 replacement to Crawford Roofing Corp. for $808,182.00
• Approved 2023 user fees for Victoria Park Campground, Cobourg Marina, and one new Community Centre fee
• Awarded Victoria Park Beach Waterfront food truck contracts to Toller Pizza and Leguan
• Endorsed Town of Grimsby's resolution on Barriers for Women in Politics
• Endorsed Municipality of Trent Lakes' resolution to update the municipal oath of office
• Approved a Sign By-law exemption for The Mill Restaurant and Golf Course (April 1 to Sept 30, 2023)
• Urged organizers of an unsanctioned overdose prevention site to follow the legal Health Canada process

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to elect a chair, receive presentations from the Clerk's office and an orientation session, and approve its 2023 meeting schedule. The agenda is largely procedural, with no heritage permit applications or substantive decisions listed.

• Election of Chair
• Presentation from Clerk's office on Town of Cobourg Advisory Committees
• Heritage Advisory Committee Orientation with slides
• Approval of 2023 Heritage Advisory Committee Meeting Schedule

The committee held an organizational meeting to elect leadership and receive orientation presentations. No heritage permit applications were reviewed.

• Elected Graham Andrews as Chair
• Elected James Young as Vice Chair
• Approved the March 20, 2023 agenda

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to discuss routine business including the February 2023 financials, a CEO report, and the 2023 budget. They will also consider new business such as appointing an OLS representative, reviewing a governance policy, and adopting a comprehensive set of occupational health and safety policies. A closed session is scheduled for personal matters about an identifiable individual.

• Review of February 2023 financials and funds other than operating summary
• Discussion of Budget 2023
• Adoption of Board Policy 2.1 Commitment to Governance
• Adoption of 14 occupational health and safety policies and procedures
• Closed session under Public Libraries Act for personal matters

The Board approved the 2023 budget request from the Town of Cobourg Council and adopted a cyclical agenda for 2023 to 2026. New policies regarding governance and health and safety were approved. The Board also appointed Marian Neill as the OLS Representative.

• Approved 2023 budget request from Town of Cobourg Council
• Approved CPL Board Cyclical Agenda for 2023 to 2026
• Appointed Marian Neill as Library Board OLS Representative
• Approved Board Policy 2.1 Commitment to Governance
• Approved Administrative Policies regarding Health and Safety
• Approved response letter to Town of Cobourg council regarding March 3, 2023 memo

Committee of the Whole

The Committee of the Whole is reviewing several staff reports and proposed actions, including the sale of land at 575 Dodge Street for $140,000, lease agreements for Northam Industrial Park and Trinity Housing, and updates on planning applications. The committee will also discuss extending a fuel surcharge for taxis and approving 2023 user fees for waterfront and community centre services.

• Sale of 575 Dodge Street to LoadStar Trailers for $140,000
• Lease of 3,917 sq ft at Northam Industrial Park Building 19 to Just Dance – Port Hope
• Loan Guarantee Agreement with Trinity Housing of Cobourg Phase 2 Inc
• Deem complete Official Plan Amendment for Tribute Phase 3 and 432 King Street East
• Extend $1.00 fuel surcharge for taxis until new Vehicle-For-Hire by-law

Council authorized the sale of land at 575 Dodge Street for $140,000 and approved funding agreements for affordable housing with Balder Corporation. Other actions included awarding food truck contracts for Victoria Park and updating community service user fees.

• Awarded purchase of 575 Dodge Street to Joe Hopper of LoadStar Trailers for $140,000
• Authorized funding agreements with Balder Corporation for affordable and rental housing
• Awarded two-year food truck contracts for Victoria Park Beach Waterfront to Toller Pizza and Leguan
• Approved 2023 user fees for Victoria Park Campground, Cobourg Marina, and Cobourg Community Centre
• Authorized lease agreement with Just Dance – Port Hope for space at 700 D’Arcy Street
• Authorized Loan Guarantee Agreement for Trinity Housing of Cobourg Phase 2 Inc
• Directed staff to form a Nominating Advisory Committee for a new Poet Laureate
• Extended the $1.00 taxi fuel surcharge while staff investigate a consolidated Vehicle-For-Hire By-law

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine approvals and receive reports. Key items include the 2023 budget, a potential office move to the basement of Victoria Hall, vendor fees, and an independent audit. The board will also discuss marketing, events, and beautification activities.

• Board Approved DBIA 2023 BUDGET.pdf attachment
• Office Movement - Basement of Victoria Hall
• Vendors Fees
• Independent audit
• Rural Economic Development Fund

The Board of Management approved an amended 2023 operating budget to cover new rent and utility costs. It also established a daily fee for outside event vendors and approved funding for radio advertising, the Business Achievement Awards, and a mural restoration.

• Approved 2023 budget amendments adding $1,635/month for rent and $175/month for utilities (Carried)
• Approved $25 per day, per event fee for outside vendors (Carried)
• Approved 2023 operating budget as amended (Carried)
• Approved start of hybrid meetings at the new office beginning April 13, 2023 (Carried)
• Approved $1,025 plus taxes for radio advertising (Carried)
• Approved $1,000 sponsorship for the Business Achievement Awards (Carried)
• Approved $5,600 plus taxes from the DBIA Reserve Fund to restore the Rochester to Cobourg ferry mural (Carried)
• Adopted February 16, 2023 minutes (Carried)

Regular Council

Cobourg Council will consider approving the 2023 operating and capital budgets, including a municipal levy of $28,154,601 (an 8.1% increase over 2022) and a capital budget of $32,998,716. The agenda also includes a motion to declare homelessness a community crisis, several housing grant awards, and various correspondence and delegations. The meeting begins with a closed session for personal matters.

• 2023 Operating Budget with Municipal Levy of $28,154,601 (8.1% increase) and Capital Budget of $32,998,716
• Motion to declare homelessness a community crisis and request provincial support
• Affordable & Rental Housing CIP grants totaling $67,427 to Trinity Housing and $10,000 each to four individuals for second units
• Request for Public Library Board to disclose salaries over $100,000
• $20,000 from Safe Restart fund for external webpage to host corporate records

Council approved the 2023 Capital Budget of $32,998,716 and an Operating Budget with a municipal levy of $28,154,601. The body also formally acknowledged homelessness in the town as a social, economic, and health crisis. Additionally, council approved funding for affordable housing and endorsed the Fire Master Plan.

• Approved 2023 Capital Budget of $32,998,716 and Operating Budget levy of $28,154,601
• Declared homelessness in Cobourg a social, economic and health crisis (6-1)
• Approved 2023 Environmental Services Operating Budget and $1.705M Capital Budget
• Awarded $67,427 to Trinity Housing of Cobourg Phase 2 Inc and grants to five other affordable housing recipients
• Approved $20,000 from Safe Restart fund for a public corporate records webpage
• Endorsed the Fire Master Plan and its 53 recommendations
• Approved $616,441.26 settlement payment to Torbear Contracting Inc
• Denied By-law No. 025-2023 regarding Council remuneration (3-4)

Committee of the Whole

The Committee of the Whole will consider a staff report on a proposed Sleeping Cabin Pilot Initiative, which would allow temporary residential cabins on municipally owned land at 206 Furnace Street for a six-month trial. Council will also review a request for the Public Library Board to disclose salaries over $100,000, and consider funding recommendations for affordable housing grants. Other items include a software agreement, a waterfront parking review, and a special event permit.

• Sleeping Cabin Pilot Initiative: 12 cabins, bathroom and kitchen facility at 206 Furnace Street, 6-month trial, with option to authorize or not
• Request for Cobourg Public Library Board to publicly disclose staff salaries over $100,000
• Affordable & Rental Housing CIP funding: $67,427 to Trinity Housing of Cobourg Phase 2 Inc, plus $10,000 each to four individuals and up to $1,200 to one other
• Cityworks software agreement with Azteca and Esri Canada: $69,600 for 2023, three-year term
• Tribute Phase 1: removal of holding symbol after registration of 182-unit subdivision plan

Cobourg Police Services Board

The Board approved a new Board Ends Policy for Community Diversity and confirmed committee memberships. It also verified compliance with discipline and internal auditing standards for property and evidence.

• Established Board Ends Policy entitled Community Diversity (Carried)
• Confirmed Finance, Strategic Planning and Innovation, Labour Negotiations, and Human Resources committee memberships (Carried)
• Approved quarterly reporting schedule for Corporate Services Business Centre (Carried)
• Confirmed Roger Ramkissoon and Sue Bernardi as dual signing authorities for RBC Unclaimed Goods account (Carried)
• Found discipline of members compliant with Police Services Act and employment legislation (Carried)
• Found internal auditing practices for Property and Evidence compliant with statutory requirements (Carried)
• Deferred decision on number of members attending OAPSB Spring Conference until March
• Approved all matters agreed upon in Closed Session (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve the agenda, acknowledge the traditional territory, and then move into a closed session to discuss personal matters about an identifiable individual, specifically board composition and appointments. No other substantive business is listed.

• Closed session under Municipal Act s.239(2)(b) for personal matters about an identifiable individual
• Discussion of board composition and appointments

The board approved the meeting agenda and entered a closed session to discuss board composition and appointments. No other substantive decisions were recorded.

• Approved the February 16, 2023 agenda
• Approved motion to meet in closed session regarding board composition and appointments

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review the draft 2023 budget, financial reports for December 2022 and January 2023, and the CEO's report. The agenda also includes onboarding materials, elections and appointments, and a closed session for personal matters.

• Draft 2023 budget and budget development report
• Financial statements for December 2022 and January 2023
• CEO report with performance indicators and statistics
• Closed session under Public Libraries Act for personal matters

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine approvals (agenda, January minutes) and then go into closed session for board appointments. The main open-session business is a sustainability report covering the 2023 budget, an independent audit, a proposed office move to Victoria Hall's basement, vendor fees, and a Rural Economic Development Fund item, plus updates on marketing, events, beautification, and membership.

• 2023 DBIA budget review (attachment: Board Approved DBIA 2023 BUDGET.pdf)
• Independent audit discussion
• Office move to basement of Victoria Hall
• Vendor fees discussion
• Closed session for board composition and appointments (personal matters)

2023 Operating and Capital Budget Review Meeting

This is a continuation of the Town of Cobourg's 2023 budget review meeting, originally adjourned from February 7. Council will discuss suggested amendments, consider any additional budget motions from members, and vote on approval motions for the 2023 operating and capital budgets, including a separate environmental services budget. Dollar amounts and levy percentages are left blank in the agenda pending final decisions.

• Review of suggested budget amendments from February 7, 2023 meeting
• Approval motion for 2023 Capital Budget with amount to be filled in
• Approval motion for 2023 Operating Budget with municipal levy and percentage increase to be filled in
• Approval motion for 2023 Environmental Services Operating and Capital Budgets with revenue, expenditures, surplus, and capital amounts to be filled in
• Members of Council may introduce additional budget motions

Council approved a 2023 Capital Budget of $32,998,716 and an Operating Budget with a municipal levy of $28,154,601. The Operating Budget represents an 8.1% increase over 2022. Environmental Services budgets were also approved separately.

• Approved 2023 Capital Budget of $32,998,716
• Approved 2023 Operating Budget with Municipal Levy of $28,154,601
• Approved 2023 Environmental Services Operating Budget and $1,705,000 Capital Budget
• Approved $125,000 for Pickleball courts via long-term debt, contingent on $125,000 in fundraising (6-1)
• Approved $225,000 for Skateboard Park via long-term debt, contingent on $225,000 in fundraising
• Approved $810,000 for 2023 Wood Boardwalk replacement
• Approved phasing in council remuneration increases over two years (4-3)
• Approved $124,600 to reinstate Centennial Pool operations for 2023

2023 Operating and Capital Budget Review Meeting

Council is holding a full-day special meeting to review and discuss the 2023 operating and capital budgets for all town departments, including police, fire, library, public works, and environmental services. The meeting includes public comment periods, a closed session on staff salaries, and ends with proposed motions to approve the budgets, with dollar amounts to be filled in.

• Review of Cobourg Police Services operating and capital budgets
• Review of Cobourg Public Library operating budget
• Review of Art Gallery of Northumberland operating budget grant
• Discussion of 2023 Municipal Community Grants applications
• Approval motions for 2023 operating and capital budgets with municipal levy increase percentages

Regular Council

Cobourg Council is holding a regular meeting with a closed session for land and personnel matters, followed by public delegations on the 2023 draft budget (tree planting, Centennial Pool), sustainability, parking, and council compensation. Council will also consider a $50,000 pre-approval for a sanitary sewer flow study, approve a lease negotiation with the Farmers Market, and pass several by-laws including one to assume municipal services at East Village Phase 1.

• Pre-approval of $50,000 for a 2023 Sanitary Sewer Flow Study funded by the sanitary sewer reserve
• Motion to direct staff to negotiate a 5-year lease with Cobourg Farmers Market for Rotary Park
• By-law 020-2023 to assume municipal services at East Village Phase 1 (Stirling Way and Rolling Street)
• By-law 021-2023 to authorize a lease agreement with Northumberland Soccer Club at Northam Industrial Park, Building 19
• Delegations on 2023 draft budget items: tree planting program, Centennial Pool, and council compensation

Council authorized funding for a sanitary sewer flow study and approved the Town's Policy Review Framework. Several citizen appointments were made to local boards, and a reduced parking rate was approved for a specific event. Council also approved the Step Up for Mental Health Run/Walk for May 2023.

• Approved $50,000 for 2023 Sanitary Sewer Flow Study (Carried)
• Approved Town of Cobourg Policy Review Framework (Carried)
• Approved $8.00 reduced daily parking rate for Concert Hall attendees on Feb 14, 2022 (Carried)
• Approved Step Up for Mental Health Run/Walk for May 13, 2023 (Carried)
• Appointed members to Police Services Board, Public Library Board, and Committee of Adjustment (Carried)
• Directed staff to negotiate a 5-year lease with Cobourg Farmers Market (Resolution 031-23)
• Passed By-law No. 020-2023 to assume infrastructure at East Village Phase 1 (Carried)
• Passed By-law No. 021-2023 to authorize lease agreement with Northumberland Soccer Club (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several staff reports and proposed actions. Key items include a presentation on the 2022 winter storm response, a proposed policy review framework, a new procedural by-law for the Committee of Adjustment, a deeming by-law for 991 Otto Drive, and the assumption of municipal services at East Village Phase 1. The committee will also receive the 2022 Municipal Law Enforcement annual report.

• Presentation on Cobourg Winter Storm Response 2022
• Proposed Town of Cobourg Policy Review Framework
• New Procedural By-law for Committee of Adjustment
• Deeming By-law for 991 Otto Drive (Lot 48, Plan 39M-812)
• Assumption of East Village Phase 1 streets: Stirling Way and Rollings Street

Divisional Staff Budget Presentation Meeting

This is Day 2 of the Town of Cobourg's 2023 divisional staff budget presentation meetings. Council will receive presentations from staff on the draft 2023 operating and capital budget estimates, covering Public Works, Environmental Services, Community Services, Planning and Development, Economic Development, Venture 13, and the Fire Department. No final decisions are made at this meeting; the final budget will be reviewed and debated on February 7 and 9, 2023, with approval scheduled for February 27, 2023.

• Public Works Services and Environmental Services budget presentations (continuation from Day 1)
• Community Services, Planning and Development, Economic Development, Venture 13, and Cobourg Fire Department budget presentations
• Public notice of revised 2023 budget meeting schedule
• 2023 Draft Operating and Capital Budget Divisional Presentation attachment

Municipal staff presented 2023 operating and capital budget estimates for several departments. No substantive decisions were made; the final budget is scheduled for review and debate on February 7 and 9, with approval scheduled for February 27, 2023.

Public Submissions and Community Grant Presentations

Cobourg Town Council is holding a hybrid public meeting to receive oral and written budget submissions from residents and to hear presentations from organizations applying for 2023 Municipal Community Grants. The meeting includes a presentation on preliminary public engagement survey results and a summary of grant requests. No decisions are being made at this meeting; it is for input and presentations ahead of budget deliberations.

• Public budget submission from resident Johnny Percolides regarding a small neighbourhood dog park
• Written budget submission from resident Hope Bergeron
• Community grant presentations from 14 organizations, including Cobourg District Historical Society, Victoria Hall Volunteers, Cobourg Ecology Garden, St. Peters Church, Cobourg Museum Foundation, Canadian Abilities Foundation, Cobourg Lawn Bowling Club, Cobourg Toastmasters, Northumberland Oral Health Coalition, La Jeunesse Choirs, Les AMIS Concerts, Ontario Community Emergency Assistance/Program, Northumberland Orchestra and Choir, and VOS Theatre
• Presentation of 2023 Budget Preliminary Public Engagement Survey Results by the Communications Manager
• Notice of revised 2023 Operating and Capital Budget Meeting Schedule

The meeting was held to receive verbal presentations from organizations applying for 2023 Municipal Community Grants and to hear resident budget submissions. No grants were awarded or budget items decided during this session; the presentations will inform upcoming budget deliberations.

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to elect a chair and vice-chair, approve previous minutes, and receive updates on the Police TechAccelerator, facility needs analysis, and December 2022 operations. The board will also decide on renewing its Ontario Association of Police Service Boards membership for $1,784.61. A closed session is scheduled for matters involving public security, financial, and personal issues.

• Election of Board Chair and Vice Chair
• Approval of minutes from Dec 20 and Dec 28, 2022 meetings
• OAPSB membership renewal for $1,784.61
• Update on Police TechAccelerator by Joe Miller
• Facility Needs Analysis RFP update

The Board acclaimed Ron Kerr as Chair and Dean Pepper as Vice Chair. The Board approved a membership renewal for the Ontario Association of Police Service Boards and authorized a table purchase for a Rotary event.

• Acclaimed Ron Kerr as Board Chair
• Acclaimed Dean Pepper as Board Vice Chair
• Approved December 20 and December 28, 2022 minutes
• Appointed Board Chair and Vice Chair to the Facility Needs Analysis Committee
• Approved $1,784.61 for Ontario Association of Police Service Boards membership renewal
• Approved purchase of one table of eight for the Boots and Toques Rotary event using the Unclaimed Goods account
• Moved into Closed Session at 10:30 a.m.

Regular Council

Cobourg Council is holding a hybrid meeting with a closed session first, followed by presentations on the Cobourg Police Service 2023 operating and capital budget and the Nagle Road Interchange Environmental Assessment. Council will also consider consent agenda items, including correspondence on Bill 23 and other resolutions, and vote on bylaws for an interim tax levy and borrowing. The meeting includes routine approvals of minutes and a proclamation for Black History Month.

• Cobourg Police Service 2023 budget presentation
• Nagle Road Interchange Environmental Assessment presentation
• By-law 001-2023: Interim tax levy and collection
• By-law 002-2023: Borrowing to meet current expenditures
• Correspondence on Bill 23 (More Homes Built Faster Act) from multiple municipalities

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine administrative items, including approving the agenda and adopting minutes from the previous meeting. The main business is reviewing reports on the 2023 calendar of events, draft budget, marketing plan, and other operational matters like the MOU with the Town of Cobourg and office movement.

• 2023 draft budget review
• 2023 calendar of events
• Town of Cobourg/DBIA Board of Management MOU
• 2023 Marketing Plan
• Mural Restoration - Beautification

The Board approved a budget of up to $1,000 for an OBIAA Governance meeting. Members discussed the 2023 calendar of events, marketing plans, and potential office relocation. No decision was reached on the Town of Cobourg MOU or office movement.

• Approved agenda dated Jan 12, 2023 (Carried)
• Adopted minutes dated Dec 08, 2022 (Carried)
• Approved expenditure up to $1,000 for OBIAA Governance meeting (Carried)
• Moved shopping event/pub crawl to April due to date conflict

Committee of the Whole

The Committee of the Whole is meeting to discuss a staff memo on unfinished and referred items from the 2018–2022 Council term. Council will decide which items to keep, dispose of, or send back to staff for further review. The agenda also includes a delegation on winter parking restrictions.

• Delegation by Paige Wiggans on winter parking restrictions
• Review of unfinished business items from 2018–2022 term
• Discussion of Municipal Land Inventory
• Review of Cobourg Taxi-Cab By-law report
• Short-term rental (Airbnb) staff report

Council approved the 2021 Consolidated Financial Statements for adoption at a future meeting and adopted a revised schedule for the 2023 Operating and Capital Budget. Additionally, Council decided to refer unfinished business items from the 2018–2022 term to the 2022-2026 Strategic Planning Session.

• Approved 2021 Consolidated Financial Statements for adoption on January 16, 2023 (Carried)
• Approved revised 2023 Budget Meeting schedule (Carried)
• Referred unfinished business items from 2018-2022 term to the 2022-2026 Strategic Planning Session (Carried)
• Received delegation from Paige Wiggans regarding winter parking restrictions for information (Carried)