Port Hardy public meetings in 2023
72 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
SPECIAL COUNCIL
The Special Council meeting includes a motion to move into an in-camera session. The closed portion is for discussing preliminary negotiations regarding the provision of a municipal service.
- In-camera discussion regarding municipal service negotiations under Community Charter section 90-1(k)
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet via MS Teams to review a delegation regarding ACEHS in Port Hardy. The meeting includes a presentation by Fran Hunt-Jinnouchi and Jennifer Duchesne.
- Presentation from Aboriginal Coalition to End Homelessness Society regarding ACEHS in Port Hardy
REGULAR COUNCIL
The District of Port Hardy Council is reviewing a non-medical cannabis retail store application for Market Street. The agenda also includes discussions on New Year's Eve contractor insurance and the adoption of financial bylaws.
- Cannabis Retail Store Application: 100 PERCENT CANNABIS at #4-7210 Market St.
- New Year's Eve Party: Contractor coverage for Robert Frost and Sandra Wilson
- Bylaw No. 1168-2023: Amendment to the Financial Plan 2023-2027
- Bylaw No. 1169-2023: Revenue Anticipation Borrowing Bylaw
FINANCE COMMITTEE
The committee is reviewing proposed 2024 user rates and fees for services including water, sewer, and garbage. The agenda also includes updates on 2023 capital projects and submissions for 2024 capital funding.
- Proposed 4% increase for 2024 water rates
- Proposed 4% increase for 2024 sewer rates
- Proposed $5.00 increase for storm rates
- Review of 2024 Grant-in-Aid summary and FRCC GIA application
- Update on Kains Lake Water Supply Dams Audit Letter from September 28, 2023
COMMITTEE OF THE WHOLE
The Committee of the Whole met to review several staff reports for information. These reports covered updates on harbour authority activities, wastewater operations, water treatment plant production, and community services.
- Port Hardy Harbour Authority September and October 2023 monthly reports
- Airport Wastewater Operations Report for Quarter 3 2023
- Tsulquate Wastewater Operations Report for Quarter 3 2023
- Port Hardy Water Treatment Plant monthly reports for September and October 2023
- Recreation and Community Services monthly reports for October and November 2023
REGULAR COUNCIL
The Council will consider amendments to the 2023-2027 Financial Plan and a new Revenue Anticipation Borrowing Bylaw. The agenda also includes a request to extend a development permit for 8925 Park Drive.
- Bylaw No. 1168-2023: Amendment to the Financial Plan 2023-2027
- Bylaws No. 1169-2023: Revenue Anticipation Borrowing Bylaw for 2024
- One-year extension request for Development Permit DP 01-2020 (8925 Park Drive)
- Approval of the draft 2024 Municipal Revenue District Tax Tactical Plan
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing a presentation regarding how recent Canada Post system updates have affected mail delivery in Port Hardy. The discussion focuses on challenges with PO Box requirements, package returns, and mail sorting processes.
- Presentation by Angela Liu (Canada Post) regarding service impacts following internal system updates
- Review of concerns regarding the requirement for PO Box numbers for package delivery
- Discussion of packages being returned to sender due to address verification issues
- Review of mail sorting practices involving transportation to Vancouver
- Discussion regarding parcel volume and storage capacity at the local post office
SPECIAL COUNCIL
The Special Council meeting is scheduled for November 14, 2023. The agenda includes a motion to close the meeting to the public to discuss matters related to the acquisition, disposition, or expropriation of land or improvements.
- Motion to move meeting in camera regarding land acquisition, disposition, or expropriation
REGULAR COUNCIL
The Port Hardy Council will consider amending the CP2.4 Purchase Card Policy to set new monthly spending limits for staff and officials. The meeting also includes discussions on a private sewer pump replacement grant and various administrative appointments for 2024.
- Amendment of CP2.4 Purchase Card Policy with limits up to $10,000 for Directors and CAO
- Ratification of support letters for BC Housing and the United Way-Critical Food Infrastructure Grant
- Request for a one-year extension of Development Permit DP 2022-01 at 7300 Columbia Street
- Approval of 2024 Council meeting dates
- Endorsement of 2024 external regulatory appointments for Regional District boards
BEAR SMART COMMITTEE
The Bear Smart Committee will review the October 2023 Action Item Report and discuss upcoming school presentations. The committee will also discuss WildSafeBC Coordinator goals and an update regarding Shorncliffe Avenue from the Conservation Officer Service.
- Discussion of school presentations
- Review of WildSafeBC Coordinator goals and objectives
- Conservation Officer Service update regarding Shorncliffe Avenue
- Review of Bear Smart Committee Action Item Report
SPECIAL COUNCIL
This special meeting includes a motion to move into an in-camera session closed to the public. The closed session will cover topics regarding labour relations, municipal property security, and land acquisition or disposition.
- Motion to close meeting to the public (In Camera)
- Discussion of labour or employee relations
- Discussion of municipal property security
- Discussion of land acquisition, disposition, or expropriation
REGULAR COUNCIL
The District of Port Hardy Council will review Bylaw No. 1167-2023 regarding permissive tax exemptions for 2024 and 2025. The meeting also includes discussions on partnership support for the Digital Business Enhancement Project and various community donation requests.
- Adoption of Bylaw No. 1167-2023 for 2024 & 2025 Permissive Tax Exemptions
- Request for partnership support on REDIP Digital Business Enhancement Project
- Review of September 2023 Cheque and EFT Listing Report
- Review of 2023 Quarter 3 Operations Expenditure Report
- Donation requests from Rotary Club of Port Hardy and Port Hardy Chamber of Commerce
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing an amended policy for a grant to assist Storey's Beach property owners with grinder pump repairs. The discussion includes evaluating the financial relief provided by the $30,000 annual fund and addressing legalities regarding previous motions.
- Amended Private Sewer Pump Replacement/Repair Grant Policy (CP2.24)
- Proposed grant reimbursement of up to $7,000 per pump replacement
- Annual grant fund starting balance of $30,000 from General Surplus Funds
- Review of Storey's Beach sewer system maintenance responsibilities
TOURISM ADVISORY COMMITTEE
The committee will review the 2023/24 Port Hardy Discovery Guide and hold a discussion regarding the 2024 Draft Tactical Plan. The meeting also includes the adoption of previous minutes and an information report on committee action items.
- Review of 2023/24 Port Hardy Discovery Guide
- Discussion of 2024 Draft Tactical Plan
- Adoption of April 28, 2023, meeting minutes
BEAR SMART COMMITTEE
The Bear Smart Committee is reviewing the September 2023 Action Item Report and receiving an update on the WildSafeBC Port Hardy Community Coordinator. The meeting also includes the adoption of minutes from previous meetings.
- Review of September 2023 Action Item Report
- WildSafeBC Port Hardy Community Coordinator update
- Adoption of May 17, 2023, and September 12, 2023, meeting minutes
REGULAR COUNCIL
The Council is reviewing several items including a $100,000 REDIP grant application for downtown improvements and a UBCM grant for fire department training. The agenda also includes requests regarding community memberships and local event approvals.
- Recommendation to apply for $100,000 from the REDIP program for Downtown Revitalization
- Recommendation to apply for the UBCM CEPF Grant for Fire Department Training Facility Phase 2
- Request for District membership in the Mt. Waddington Local Immigrant Partnership
- Bylaw No. 1167-2023 regarding Permissive Tax Exemptions for 2024 and 2025
- Request to use Carrot Park for the Annual 2023 Pumpkin Patch Event on November 1
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee is reviewing a planned Canadian Coast Guard environmental response drill and the upcoming Great British Columbia ShakeOut event. The meeting also includes reviews of previous action items and committee member reports.
- Canadian Coast Guard Environmental Response Deployment drill with Port Hardy Harbour Authority
- The Great British Columbia ShakeOut event scheduled for October 19, 2023
- Review of July 2023 Emergency Planning Committee Action Item Report
BEAR SMART COMMITTEE
The Bear Smart Committee will review the July 2023 Action Item Report and discuss upcoming fall outreach efforts. The meeting also includes discussions regarding Conservation Officer Service call volumes and Wildsafe next steps.
- Review of July 2023 Action Item Report
- Discussion on Fall outreach
- Conservation Officer Service update regarding call volume
- Wildsafe next steps
REGULAR COUNCIL
The District of Port Hardy Council will meet to discuss several bylaw amendments and review various community requests. The agenda also includes information regarding 911 funding and the ratification of a park use request.
- Adoption of Bylaw No. 1163-2023 to amend Official Community Plan Bylaw No. 15-2011
- Adoption of Bylaw No. 1164-2023 to amend Zoning Bylaw No. 1010-2013
- Ratification of request for use of Carrot Park for Ha'miksila'as sa Anise opening ceremony
- Information regarding 2023 Next Generation 911 Funding agreement
- Review of August 2023 Cheque and EFT Listing Report
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will discuss the upcoming 2023 UBCM Provincial Cabinet Minister Meetings and Convention. No other business is listed on the agenda.
- Discussion regarding UBCM 2023 Provincial Cabinet Minister Meetings & Convention
SPECIAL COUNCIL
The Special Council meeting is scheduled to discuss confidential matters in a closed session. The agenda focuses on labour relations, employee relations, and preliminary negotiations for municipal services.
- Motion to close meeting to the public for labour and employee relations discussions
- Discussion of preliminary negotiations regarding proposed municipal services
COMMITTEE OF THE WHOLE
The meeting will discuss Katie Digby's proposal for installing a bike pump track and park on district land, along with staff reports on various operations.
- Katie Digby proposing Port Hardy Bike Park installation
SPECIAL COUNCIL
The District is considering extending its liability insurance to instructors in the Leisure Services Group who lack independent coverage. This proposal includes approving a new recreation contractor insurance policy and authorizing service provider agreements.
- Approval of Policy 12.5 Recreation Contractor Liability Insurance Coverage
- Extension of District liability insurance to specific instructors including Martia Flores, Miriam Jakal, and Lynne Penhale-Wilson
- Annual payment of $350.00 for group coverage through the MIABC Associate Member Program
- Proposed $5 million coverage limit for service providers under the Associate Member program
REGULAR COUNCIL
The Council will discuss requests for a new Community Fund and a physician recruiter. The meeting also includes reviews of recent committee minutes and updates on local bylaws.
- Discussion regarding establishing a Community Fund for Port Hardy
- Discussion regarding a request for a Physician Recruiter
- Bylaw No. 1163-2023: Official Community Plan Amendment (second and third readings)
- Bylaw No. 1164-2023: Zoning Amendment (second and third readings)
- Bylaw No. 1166-2023: Zoning Amendment (for adoption)
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing the Private Sewer Pump Replacement/Repair Grant Policy (CP2.24). This policy provides financial relief for property owners in the Storey's Beach area to assist with grinder pump costs.
- Private Sewer Pump Replacement/Repair Grant Policy # CP2.24
- $30,000 starting balance from General Surplus Funds for pump grants
- Reimbursement of 100% of pump replacement/repair costs up to $7,000 per application
- Annual maintenance of a $30,000 grant balance to support approximately five replacements per year
EMERGENCY PLANNING COMMITTEE
The committee is reviewing updates regarding the Glen Lyon River Wildfire and a supplementary drought response plan. Members are also reviewing information on extreme heat, wildfire smoke, and community wood smoke reduction programs.
- Glen Lyon River Wildfire update
- Emergency Response Plan – Supplementary Drought Response Plan
- Community Wood Smoke Reduction Program call for proposals
- 2023 External Heat Letter information
- West Coast Drought Level report
SPECIAL COUNCIL
The Special Council meeting includes a motion to close the session to the public. The closed portion is intended for discussing preliminary negotiations regarding a proposed municipal service.
- Motion to move into an in-camera session under section 92 of the Community Charter
BEAR SMART COMMITTEE
The committee will review the May 2023 action item report and introduce the new Wildsafe Program Coordinator. Members will also discuss activities regarding the Conservation Officer Service and a booth for FILOMI Days.
- Introduction of Colin as Wildsafe Program Coordinator
- Discussion regarding a FILOMI Days booth
- Review of May 2023 Action Item Report
- Discussion of Conservation Officer Service current activities
REGULAR COUNCIL
The Council is reviewing Bylaw No. 1165-2023 to amend user rates and fees for final adoption. The agenda also includes a second and third reading for a Zoning Bylaw amendment and a request to amend the Harbour Bylaw.
- Bylaw No. 1165-2023 User Rates and Fees Amendment Bylaw (final adoption)
- Bylaw No. 1166-2023 Zoning Bylaw amendment (second and third readings)
- Request to amend Harbour Bylaw 10-2011 Section 10.13
- Presentation from Campbell River Community Foundation regarding a potential Port Hardy Community Fund
- Finance Department June 2023 Cheque and EFT Listing Report
PUBLIC HEARING
Frosst Development Corp. has applied to amend the Official Community Plan and Zoning Bylaw for a property at 8950 Granville Street. The proposal seeks to change the land designation from Commercial to Residential and update the zone from Duplex Residential (R-2) to Multiple Unit Residential (RM-2).
- Bylaw No. 1163-2023: Amend Official Community Plan to change 8950 Granville St. from Commercial to Residential
- Bylaw No. 1164-2023: Amend Zoning Bylaw to change 8950 Granville St. from R-2 Duplex Residential to RM-2 Multiple Unit Residential
COMMITTEE OF THE WHOLE
The Committee of the Whole will discuss a presentation regarding CMHC Housing Accelerator Fund targets for 162 units. The committee will also review a proposal from Eagleview Elementary PAC for pedestrian safety upgrades and a request regarding arena stick time rules.
- Presentation on CMHC HAF funding targeting 162 units by 2026/27
- Eagleview Elementary Pedestrian Safety Project proposal including solar crosswalk lights
- Discussion on Parks Use Permit Fee amendments (Bylaw No. 1165-2023)
- Inquiry regarding stick time equipment rules at Don Cruickshank Memorial Arena
- Discussion on Trustee Road Dog Park grand opening and naming
REGULAR COUNCIL
The District of Port Hardy Council will review a proposal to rezone property at 8750 Douglas Street. The meeting also includes discussions on community health support and the adoption of the 2022 Annual Report and Statement of Financial Information.
- First reading of Bylaw No. 1166-2023 to rezone LOT A, PLAN VIP30813 from C-3 to Comprehensive Development Zone 11
- First, second, and third readings of Bylaw No. 1165-2023 regarding User Rates and Fees
- Adoption of the 2022 Statement of Financial Information
- Adoption of the 2022 Annual Report
- Consideration of Kawatsi Economic Development Corporation 'Pack the Pantry' proposal
REGULAR COUNCIL
The provided document contains only a website login portal and no agenda items. No decisions or discussions are listed for this meeting.
SPECIAL COUNCIL
This special meeting of the Port Hardy Council includes a motion to move into an in-camera session. The closed session is intended to discuss personal information regarding municipal personnel and preliminary negotiations for municipal services.
- Motion to close meeting to the public (In Camera)
- Discussion of personal information regarding municipal officers or employees
- Discussion of preliminary municipal service negotiations
COMMITTEE OF THE WHOLE
The Committee of the Whole will discuss the organizational structure for Operations and Parks, Recreation, Arts and Culture committees. The meeting also includes discussions regarding vehicle speeds at Storey's Beach and reviews several monthly staff reports.
- Discussion on Committee of the Whole structure for Operations and Parks, Recreation, Arts and Culture Committees
- Discussion regarding Storey's Beach vehicle speeds
- Review of Port Hardy Harbour Authority April 2023 Monthly Report
- Review of Port Hardy Water Treatment Plant April 2023 Monthly Report
- Review of Tsulquate Wastewater Operations Report for Quarter 1 2023
REGULAR COUNCIL
The Council will consider a new emergency services agreement with the RDMW Fire Department for 2023-2027. The meeting also includes discussions regarding electrical upgrades in Carrot Park and various community requests.
- 2023-2027 RDMW Fire Department Emergency Services Agreement
- Budget discussion for electrical upgrades in Carrot Park
- Request to use Carrot Park on June 16, 2023, for a Monument Blessing
- Canada Day 2023 celebrations request from the Chamber of Commerce
- Bylaw No. 1163-2023 Official Community Plan Amendment and Bylaw No. 1164-2023 Zoning Amendment
BEAR SMART COMMITTEE
The committee is reviewing a job posting for a WildSafeBC Community Coordinator position. Members are also discussing a Volunteer Recruitment Plan.
- WildSafeBC Community Coordinator job posting
- Volunteer Recruitment Plan
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to discuss planning for the 2023 UBCM session. This is the only item listed under new business for this meeting.
- UBCM 2023 Planning Session discussion
REGULAR COUNCIL
The District of Port Hardy Council will meet to adopt Bylaw No. 1162-2023 regarding annual tax rates. The agenda also includes discussions on electrical upgrades for Carrot Park and a draft letter to the B.C. Premier regarding salmon farm transitions.
- Adoption of Bylaw No. 1162-2023 setting 2023 tax rates
- Discussion of electrical upgrades in Carrot Park requested by FILOMI Days Committee
- Review of donation request for the 2023 North Island Loggers Golf Tournament
- Discussion of a draft letter to the B.C. Premier regarding salmon farm transition impact studies
- Appointment of John Tidbury to the Tourism Advisory Committee
COMMITTEE OF THE WHOLE
The Committee of the Whole will receive a verbal update from Fire Chief Brent Borg regarding structure firefighter minimum training standards. This item is presented as a digital link only.
- Update on Structure Firefighter Minimum Training Standards
TOURISM ADVISORY COMMITTEE
The committee is reviewing the 2023 tactical plan, marketing updates, and visitor service statistics. Discussions also include regional transportation connectivity issues regarding bus services and BC Ferries.
- Marketing Update/2023 Tactical Plan
- Transportation Services discussion including Bus Service and Hullo Ferry
- MRDT Revenue update noting a 67.88% increase over the previous year
- Review of washroom facility tender proposals and Welcome Woman project
- Update on BC Ferries staffing and supply chain challenges
SPECIAL COUNCIL
The Council will review a presentation regarding the 2022 draft financial statements and audit findings. Additionally, the Council will consider three readings of Bylaw No. 1161-2023 to set the annual tax rates for 2023.
- Presentation of Draft 2022 Financial Statements and Audit Findings Review
- Bylaw No. 1161-2023: 2023 Annual Tax Rates (First, second, and third readings)
- Review of $413,000 in estimated uncollectible accounts receivable
- Review of $1,685,573 in acquired capital assets including a JBC Backhoe Loader ($197,029)
- Review of $2,043,132 in capital works in progress including Pool Renovations ($808,555)
COMMITTEE OF THE WHOLE
The Committee of the Whole meeting includes discussions regarding the 2023 Annual Spring Clean-Up Program curbside pick-up. The committee will also review monthly reports from the Port Hardy Harbour Authority, the Water Treatment Plant, and Recreation and Community Services.
- Discussion on 2023 Annual Spring Clean-Up Program curbside pick-up
- Port Hardy Harbour Authority February 2023 Monthly Report
- Port Hardy Water Treatment Plant March 2023 Monthly Report
- Recreation and Community Services April 2023 Monthly Report
- Review of March 28, 2023 Committee of the Whole Action Item Report
REGULAR COUNCIL
The District of Port Hardy Council is reviewing a five-year financial plan and various business items. Discussion includes the Safer Places Pilot Project, electrical upgrades for Carrot Park, and the relocation of a namesake carving.
- Adoption of 2023-2027 Financial Plan Bylaw No. 1161-2023
- Safer Places Pilot Project: Stink Creek Pilot Project Continuation for 2023 discussion
- FILOMI Days Society request regarding electrical upgrades in Carrot Park
- FILOMI Days Society request regarding relocation of the Carrot Park Namesake Carving
- Development Variance Permit DVP-06-2022 for increased carriage home floor area at Lot A, Plan VIP59871
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to hear a presentation from Veronica Carroll, CEO of the Children's Health Foundation of Vancouver Island. The meeting is scheduled for April 20, 2023, via MS Teams.
- Presentation by Veronica Carroll, CEO, Children's Health Foundation of Vancouver Island
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing a presentation regarding the five-year financial plan for 2023 through 2027. The committee is asked to recommend that Council approve three readings of Bylaw No. 1161-2023.
- Presentation of 2023-2027 Financial Plan by CAO Heather Nelson-Smith and Director of Financial Services Noramay Isaac
- Proposed 2023 total revenue of $11,151,469
- Proposed 2023 property tax revenue of $3,919,756
- Estimated $204,753 in foregone taxes from permissive exemptions
- Repeal of the 2022-2026 Financial Plan Bylaw No. 1145-2022
REGULAR COUNCIL
The Council will review the 2023-2027 Financial Plan Bylaw and adopt a new Growing Communities Reserve Fund Bylaw. The agenda also includes several development permit applications and updates on regional health services.
- Adoption of Bylaw No. 1160-2023 (Growing Communities Reserve Fund)
- First, second, and third readings of Bylaw No. 1161-2023 (2023-2027 Financial Plan)
- Development Variance Permit for 6715 Bear Cove Highway to increase carriage home area to 115.6 m2
- Development Variance Permit for 5930 Carnarvon Place to reduce front yard setback to 3.94 metres
- Development Permit application for 9025 Granville Street
SPECIAL COUNCIL
The Special Council meeting includes a motion to move into an in-camera session. This session is for discussing preliminary negotiations regarding the provision of a municipal service.
- Motion to close meeting to the public (In Camera) regarding municipal service negotiations
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing February and March 2023 staff reports regarding water treatment, harbour authority, and engineering operations. The meeting includes updates on a significant water main break in Cedar Heights Trailer Park and ongoing infrastructure maintenance.
- February 2023 Water Treatment Plant report detailing a 450,000-litre water loss due to a broken 3-inch water main
- Port Hardy Harbour Authority February 2023 Monthly Report
- RCMP 2022 Quarter 4 Report presentation by Cpl. Ryan Rooke
- Engineering and Operations March 2023 Status Report
- Update on the Granville Street PRV and mainline extension tender
EMERGENCY PLANNING COMMITTEE
The committee is preparing for upcoming Tsunami Preparedness Week and Emergency Preparedness Week. Discussions also addressed updating the emergency plan due to ongoing Port Hardy Hospital ER closures.
- Tsunami Alert System test scheduled for April 14 at 2 pm
- Emergency Preparedness Week booth at Save-On Foods on April 29
- Bear Cove Fire Hydrant priced between $30,000 and $40,000
- Seagate Pier structural upgrades of $190,000 completed in the last four years
- Port Hardy Hospital Emergency Response Plan amendments for discussion
COMMITTEE OF THE WHOLE
The Committee of the Whole will receive a presentation from Shaye Draper, General Manager of Vancouver Island at Telus. The meeting is scheduled for March 16, 2023.
- Update to Council by Shaye Draper, General Manager, Vancouver Island, Telus
SPECIAL COUNCIL
The District of Port Hardy Council will hold a special meeting including an in-camera session. This closed portion is intended to discuss information prohibited from public disclosure under the Freedom of Information and Protection of Privacy Act.
- Motion to close meeting to the public (in camera)
COMMITTEE OF THE WHOLE
The Committee of the Whole will hear presentations from Mosaic and Community Futures. These sessions are scheduled as updates to the Council.
- Update to Council by Colin Koszman, Ross McKeever, and Molly Hudson of Mosaic
- Update to Council by Riley Zimmerman and Kristian Knutson of Community Futures
REGULAR COUNCIL
The District of Port Hardy is considering several bylaw amendments regarding fire department procedures, council remuneration, and animal control. Council is also reviewing a request to apply for UBCM funding to create a part-time Poverty Reduction Coordinator.
- Bylaw No. 1157-2023: Fire Department Establishment and Procedures Amendment
- Bylaw No. 1158-2023: Council Remuneration Amendment Bylaw
- Bylaw No. 1159-2023: Animal Control Amendment Bylaw
- $5,000 grant in aid reinstatement for the Port Hardy Twinning Society
- UBCM Poverty Action Fund application for a Poverty Reduction Coordinator
BEAR SMART COMMITTEE
The committee will continue planning for Bear Smart Week, March 26–April 1, 2023, including a teddy bear picnic with the Conservation Officer Service. No new business or staff reports are on the agenda.
- Continued discussion of 2023 Bear Smart Week, March 26–April 1
- Teddy bear picnic planned with Conservation Officer Service attending
- Poster selection and activity suggestions for the event
REGULAR COUNCIL
Port Hardy Council will consider adopting Bylaw No. 1156-2023, which sets user rates and fees for 2023. The council will also discuss a site selection analysis for 'A Safer Place to Be' and consider a late grant-in-aid request for $2,000 to the Northern Vancouver Island Salmonid Enhancement Association. A delegation from the BC Rural Health Network will address the council on combating the rural healthcare crisis.
- Adoption of Bylaw No. 1156-2023 User Rates and Fees for 2023
- First, second, and third readings of Bylaw No. 1157-2023 Fire Department Establishment and Procedures Amendment Bylaw
- Delegation from BC Rural Health Network on combating the rural healthcare crisis
- Discussion of 'A Safer Place to Be' site selection analysis
- Late grant-in-aid request for $2,000 to the Northern Vancouver Island Salmonid Enhancement Association
COMMITTEE OF THE WHOLE
The Committee of the Whole is discussing a spring clean-up week, a volunteer appreciation BBQ, and a disc golf update. Staff reports cover harbour, water treatment, engineering, and recreation operations. A key recommendation asks the committee to support the Port Hardy Twinning Society hosting Taiko drummers for FILOMI Days and to recommend council reinstate a $5,000 grant in aid for 2024.
- Recommendation to host Taiko Drummers for 2023 FILOMI Days weekend
- Recommendation to reinstate $5,000 grant in aid for Port Hardy Twinning Society for 2024
- Disc golf update from CAO Heather Nelson-Smith
- January 2023 water treatment plant produced 118 ML of potable water
- January ice rentals and recreation program statistics reported
FINANCE COMMITTEE
The Finance Committee will discuss proposed changes to the 2023 tax levy and an updated 2023-2027 Capital Plan. Staff reports also cover changes in operating expenditures. The meeting includes discussion items on a Rent Bank and downtown porta-potties.
- Proposed changes in Tax Levy for 2023 — for discussion
- 2023-2027 Capital Plan update, including new projects like Kains Lake Bypass ($30,000) and Seagate Watermain replacement ($35,000)
- Changes in Operating — staff report on General Fund expenditure changes by program
- Rent Bank — for discussion
- Porta-Potties Downtown — for discussion
TOURISM ADVISORY COMMITTEE
The Tourism Advisory Committee will discuss renewing its terms of reference and membership, appoint a committee chair, and set a 2023 meeting schedule. Members will also receive verbal updates on a welcome figure and digital kiosk, marketing and visitor services, MRDT finances, and bus transportation from Port Hardy to Campbell River.
- Discussion of Terms of Reference and Membership Renewal
- Appointment of Committee Chair
- 2023 Proposed Meeting Schedule including MRDT Financial Report and Annual Report & Tactical Plan dates
- Verbal update on Welcome Figure and Digital Kiosk by CAO Heather Nelson-Smith
- Verbal update on Bus Transportation Services (Port Hardy to Campbell River) by Chair Donna Gault
BEAR SMART COMMITTEE
The committee will continue planning for Bear Smart Week (March 26–April 1), including a Teddy Bear & Friends Picnic and outreach to schools. They will also review action items from the previous meeting.
- Continued discussion of 2023 Bear Smart Week, March 26–April 1, including a picnic and passport activity
- Review of Bear Smart Committee Action Item Report from January 11, 2023
- Adoption of minutes from the January 11, 2023 meeting
FINANCE COMMITTEE
The Finance Committee is reviewing the District of Port Hardy's 2023-2027 Capital Plan, which totals $6,519,632 in proposed expenditures. The plan includes carry-forward projects from 2022 and new projects for 2023 across general fund, water, and wastewater categories. The committee will also consider a Grant-in-Aid request from the Regional District of Mount Waddington.
- Aquatic Centre pool revitalization: $3,028,019
- Visitor Enhancement Project: $307,151 carry-forward
- New 2023 projects include $160,000 for local road paving and $120,000 for library entrance upgrades
- Water projects total $828,626, including $258,376 for distribution system upgrades
- Grant-in-Aid request from RDMW for a multiplex project
SPECIAL COUNCIL
The District of Port Hardy council is holding a special meeting that will immediately move to a closed (in camera) session. The only substantive item is a motion to close the meeting to discuss preliminary negotiations about a proposed municipal service, citing potential harm to municipal interests if discussed publicly.
- Motion to close meeting under Community Charter section 90-1(k) for preliminary negotiations on a proposed municipal service
- No public business or decisions are scheduled on the open agenda
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee will discuss the results of a December 2022 table-top exercise at Port Hardy Airport, consider membership renewal and committee chair appointments, and plan for Emergency Preparedness Week and Tsunami Preparedness Week in spring 2023. The meeting includes adoption of previous minutes and an action item report.
- Port Hardy Airport Table-Top Exercise Minutes from December 7, 2022 for information
- Membership Renewal and Committee Chair for discussion
- Emergency Preparedness Week, April 30-May 6, 2023 for discussion
- Tsunami Preparedness Week, April 9-15, 2023 for discussion
- Emergency Planning Committee Action Item Report for November 2022
COMMITTEE OF THE WHOLE
The Committee of the Whole will receive a delegation on the proposed bequeath of Storey's Beach to the District, and discuss a staff recommendation to put the bike pump track project on hold during pool renovations. Several routine reports from harbour, water treatment, and operations staff are also on the agenda for information.
- Delegation from Dave Deans and Paul Tupper re: Storey's Beach bequeath to the District
- Staff recommendation to put bike pump track proposal on hold while pool renovations are underway
- Seagate Pier loading limits gate addition report from Harbour Manager and Aries Security
- Parks, Recreation, Arts, and Culture Committee action item report for November 2022
- Operational Services Committee action item report for November 2022
REGULAR COUNCIL
Port Hardy Council will give first, second, and third readings to Bylaw No. 1156-2023, which sets user rates and fees for 2023. Council will also consider a request to contribute $10,000 annually to a Rent Bank service and a request to support a physician assistant trial project. The meeting includes adoption of previous minutes and committee reports.
- Bylaw No. 1156-2023 User Rates and Fees for 2023 for first, second and third readings
- Request for $10,000 annual contribution to Rent Bank loan capital
- Request for letter of support for physician assistant trial project in Port Hardy
- Nomination of Councillor Janet Dorward to AVICC Executive Committee
- Resolutions to AVICC calling for review of Home Owner Protection Act and re-establishment of Downtown Revitalization Fund
SPECIAL COUNCIL
This is a special council meeting with a single item: a motion to close the meeting to the public. The closed session will discuss labour relations, potential land transactions, and preliminary municipal service negotiations.
- Motion to close meeting under Community Charter sections 90(1)(c), (e), and (k)
- Discussion of labour relations or other employee relations
- Discussion of acquisition or disposition of land or improvements
- Preliminary negotiations on a proposed municipal service
FINANCE COMMITTEE
The Finance Committee will discuss the 2023-2027 Capital Plan and review harbour and recreation rate comparisons. The meeting also includes approval of previous minutes and routine procedural items.
- Review of 2023-2027 Capital Plan (pages 8-14)
- Harbour rate comparison with other municipalities
- Recreation fee comparison showing proposed 2% and 4% increases
- Adoption of minutes from December 12, 2022 meeting
BEAR SMART COMMITTEE
The committee is discussing event planning for Bear Smart Week 2023. The meeting also includes information regarding the WildSafeBC Community Program application process, which has a deadline of January 31, 2023.
- 2023 Bear Smart Week Event Planning discussion
- WildSafeBC Community Program intake (deadline January 31, 2023)
- Minimum $4,000 community fund requirement for WildSafeBC program applications
COMMITTEE OF THE WHOLE
The Committee of the Whole will receive a delegation from the Canadian Association of Physician Assistants regarding the role of physician assistants in Port Hardy. No decisions are scheduled; the agenda is otherwise procedural.
- Delegation from Dr. Alexander Nataros and Lisa Stewart on physician assistants in Port Hardy
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee is reviewing four draft resolutions for submission to the 2023 AVICC AGM and Convention, covering amendments to the Homeowner Protection Act, community housing development supports, emergency equipment procurement, and a PST rebate for emergency equipment. The committee will also consider nominations for AVICC executive positions. No final decisions are being made at this meeting; items are for discussion and potential endorsement.
- Resolution: Amendments to the Homeowner Protection Act
- Resolution: Community Housing Development Supports
- Resolution: Emergency Equipment Procurement
- Resolution: Emergency Equipment Provincial Sales Tax Rebate
- Call for nominations for AVICC executive positions (President, Vice-Presidents, Directors at Large, Electoral Area Representative)
REGULAR COUNCIL
Council will vote on appointing Dave Weymer as Community Director to the North Island Community Forest LP board until June 2024, and adopt Bylaw No. 1155-2022 for revenue anticipation borrowing for 2023. Delegations will hear updates from Connective Nanaimo Rent Bank and Hardy Bay Seniors Citizens Society. Council will also discuss 2022-2023 committee appointments and ratify a support letter for the Aboriginal Coalition to End Homelessness.
- Appointment of Dave Weymer to NICFLP Board of Directors for term ending June 30, 2024
- Adoption of Bylaw No. 1155-2022 Revenue Anticipation Borrowing for 2023
- Ratification of REDIP support letter for Aboriginal Coalition to End Homelessness Society
- Update from Connective Nanaimo Rent Bank on services
- 2022-2023 Council and committee appointments for discussion
SPECIAL COUNCIL
This special council meeting is primarily procedural, with the main action being a motion to close the meeting to the public under section 92 of the Community Charter. The closed session will discuss preliminary negotiations about a proposed municipal service, which council believes could harm the municipality's interests if discussed publicly.
- Motion to close meeting under Community Charter section 90-1(k) for negotiations on a proposed municipal service