Meaford public meetings in 2021

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider two consent applications: B11-21 to sever a lot at 303007 and 303011 Grey Road 15 in Leith, and B31-21 to sever a lot at 145 Boucher Street East. Staff recommend approval of B11-21 subject to conditions. The agenda also includes adoption of previous minutes and routine business.

• Consent B11-21: sever 0.6 ac lot with cottage at 303007/303011 Grey Road 15, accessed via private easement
• Consent B31-21: sever lot at 145 Boucher Street East, applicant Gilas/Rainmaker Estates
• Public meetings for both applications at Meaford Hall, with remote participation via Zoom
• Adoption of minutes from November 24, 2021 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors adopted its 2022 budget of $3,452,031.00, along with a matching levy of $37,056.00 and a non-matching levy of $1,520,574.08. The Board also endorsed the GSCA Transition Plan required by Ontario Regulation 687/21 and approved the 2022 meeting schedule and interim planning and permits fee schedule. All motions carried; no substantive items were denied or tabled.

• Adopted 2022 budget of $3,452,031.00 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Adopted matching levy for 2022 of $37,056.00 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Adopted non-matching levy for 2022 of $1,520,574.08 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Endorsed GSCA Transition Plan and directed CAO to forward it to municipalities and MECP (Carried)
• Approved 2022 Board meeting dates (Carried)
• Approved 2022 interim planning and permits fee schedule effective January 1, 2022 (Carried)
• Directed CAO and Manager of Financial Services to complete a new investment questionnaire and leave funds on deposit with BMO (Carried)
• Received Cedar Harvesting report 063-2021 as information (Carried)

Council

Council is tabling the 2022 draft budget for review and will hear presentations from the Meaford Hospital Foundation and Save Georgian Bay. Decisions include acquiring 116 William Street, approving a $7,500 grant for 92 Sykes Street North, and passing an interim tax levy by-law. The agenda also includes routine items like records retention, a salary market review, and a Memorial Park Master Plan endorsement.

• Tabling of 2022 Draft Budget (tax-supported, user-supported, capital)
• By-law 2021-91: Acquisition of 116 William Street
• CAO2021-24: CIP Grant of $7,500 for 92 Sykes Street North
• By-law 2021-93: 2022 Interim Tax Levy
• CAO2021-23: 2022 Salary Framework with 1% economic increase

Bognor Hall Community Board

The Bognor Community Centre Board approved its November 2021 minutes and accepted the treasurer's report, which showed an October balance of $20,708.02. The board voted to purchase 6 toilets meeting building code at the best possible price, plus tax, for the lower washroom renovations. It also received updates on hall repairs, snow plowing, and the municipal budget process, and agreed to inspect the old bulletin board before deciding whether to replace it.

• Approved Nov 2, 2021 minutes (motion carried)
• Accepted treasurer's report as presented (motion carried)
• Approved purchase of 6 building-code-compliant toilets at best possible price, plus tax (motion carried)
• Old bulletin board to be inspected; new one procured only if not salvageable

Heritage Advisory Committee

The Heritage Advisory Committee will consider a heritage designation report for 205294 Highway 26 and review permits issued under delegated authority, including a sign replacement at Meaford Hall and a new projecting sign at 8 Sykes St N. The agenda also includes a pre-consultation for a heritage permit at 29 Sykes Street North and approval of previous minutes.

• Heritage designation report for 205294 Highway 26 (Jim Sullivan)
• Permits issued under delegated authority: H09-21 Meaford Hall sign replacement, H10-21 8 Sykes St N new sign, H11-21 159 Sykes St N window replacement
• Heritage permit pre-consultation for 29 Sykes Street North
• Approval of minutes from October 13, 2021 meeting

Council

Meaford Council is meeting to decide on several items, including the permanent continuation of the paid parking program at Memorial Park and its expansion to David Johnson Park and Meaford Harbour. They will also consider a zoning amendment for 245350 22nd Sideroad, appoint a treasurer, and adopt a new Council Remuneration Policy. Other items include endorsing the Memorial Park Master Plan, accepting a land donation at 116 William Street, and approving a salary framework for 2022.

• By-law 2021-86: Council Remuneration Policy, setting salaries (Mayor $45,400, Deputy Mayor $30,700, Councillor $24,500)
• By-law 2021-87: Consent Agreement for 206663 Highway 26
• DEV2021-42: Support 1-year extension for Meaford Haven Draft Plan Approval (848 Sykes Street North)
• COM2021-25: Approve permanent paid parking at Memorial Park, expand to David Johnson Park and Meaford Harbour
• DEV2021-43 & By-law 2021-88: Zoning amendment for 245350 22nd Sideroad

Owen Sound North Grey Union Public Library Board

The Board approved a salary increase for staff to match City of Owen Sound non-union employees and authorized several reserve fund transfers for facility improvements. It also approved a new COVID-19 immunization policy and the 2022 meeting schedule.

• Approved staff salary increase effective January 1, 2022
• Approved transfer of up to $10,000 to Future Project Reserve for wifi hotspot program
• Approved transfer of up to $30,000 from Library Renovations Reserve for new phone system
• Approved transfer of up to $10,000 from Library Renovation Reserve for lighting repairs
• Approved October payments of $36,200.06 for Library and $5,721.36 for Adult Learning Centre
• Authorized CEO to pay invoices through January 2022
• Approved Personnel Policy L 20 PE 33 COVID-19 Immunization Policy
• Approved 2021 holiday closures and 2022 board meeting dates

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors will hold a regular meeting via Webex on November 24, 2021, at 1:15 p.m. The agenda includes routine approvals, consent agenda items, and several business items covering budget, investments, reserve funds, recruitment, land use revenue, trail data, property signs, a management plan, carbon credits, forestry tenders, and program updates. The board will also move into closed session to discuss litigation, solicitor-client privilege, and CAO performance goals.

• Q3 Budget Update (Attachment #7)
• Reserve Funds Update – Resolution (Attachment #9)
• Carbon Credit Review – Resolution (Attachment #16)
• Kolapore 97 Tender – Resolution (Attachment #18)
• Skinners Marsh – McNab Lake Tender Exemption – Resolution (Attachment #19)

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider Consent Application B30-21, which requests permission to sever a vacant parcel of about 0.8 hectares (2 acres) for a lot addition to the abutting residential property at 143226 Superior Street. The meeting will also include routine items such as adopting previous minutes and disclosing any pecuniary interests. The agenda is otherwise procedural, with no other substantive applications listed.

• Consent Application B30-21 by applicant Burr for land at 143198 Superior Street, former Township of Sydenham, to sever ~0.8 ha for lot addition
• Public meeting with option to attend in-person at Meaford Hall or via Zoom; registration required by noon on November 24, 2021
• Adoption of minutes from October 27, 2021 meeting
• Next meeting tentatively scheduled for December 22, 2021 at 3 PM

Council

The Council of the Municipality of Meaford is holding a public meeting to consider a revised zoning by-law amendment (Z08-21) for the property at 439001 Sydenham-Lakeshore Drive. The applicant originally sought to rezone the land to allow three residential apartments, but has revised the application to permit four units, matching the current use. The meeting is scheduled for November 22, 2021 at 5:00 p.m. at Meaford Hall, with remote participation via Zoom. Public comments are invited, and registration is required by noon on the meeting day.

• Public meeting for Zoning By-law Amendment Z08-21 at 439001 Sydenham-Lakeshore Drive
• Proposed rezoning from Hamlet Commercial (C5) to Hamlet Residential Exception Zone (R5-289)
• Revised application seeks to legalize four residential apartment units in the former Annan General Store
• Proposal subject to site plan approval for parking and encroachment agreement
• Public comments accepted in writing, in-person, or via Zoom; registration required by noon on November 22, 2021

Meaford Public Library Board

The Meaford Public Library Board will meet to adopt the October pay sheets and discuss updates on library service delivery, including possible Sunday opening hours for 2022, the strategic planning sub-committee, a reconciliation and land use statement, the 2022 budget, and trustee appointments for 2023. The agenda is largely routine, with reports from the chair, CEO, and committees.

• Adoption of October 2021 pay sheets as submitted by the Treasurer
• Discussion of 2022 Library Sunday opening hours
• Update on Meaford Public Library 2022 Budget
• Update on Library Board Trustees for 2023
• Update on Reconciliation and Land Use Statement

Council

Meaford Council is deciding whether to decline Alex's Gas Bar's offer to buy municipal land and instead negotiate a lease, and whether to approve in principle a new Infrastructure Renewal Fee for unconnected lots fronting water/wastewater systems. Council will also consider several by-laws, including establishing a Well-being Advisory Committee and a lease with SCP Properties Inc. The agenda includes routine items like minutes and committee updates.

• Decline Alex's Gas Bar land purchase offer; negotiate lease for U-haul storage
• Approve in principle Infrastructure Renewal Fee (up to $775/year for ~210 unconnected lots)
• Submit MTO Connecting Links application for Sykes Street North Structure 037 rehabilitation
• By-law 2021-83: Lease agreement with SCP Properties Inc for portion of 278 Cook Street
• Pre-budget approval for fire rescue vehicle purchase: $190,000 (single source award $180,263.25 to Dependable Truck and Tank Ltd.)

Council

Meaford Council is holding a statutory public meeting to hear comments on a revised zoning by-law amendment (Z04-21) and plan of condominium (42CDM-2021-02) for the former industrial lands at 226 Boucher Street and adjacent parcels. The revised proposal reduces the number of residential units from 206 to 169 and hotel suites from 90 to 78, and includes a five-storey hotel and spa, townhouses, and an apartment building. The meeting is the second public meeting for this application, and public input will inform Council's decision.

• Revised zoning by-law amendment Z04-21 and plan of condominium 42CDM-2021-02 for 226 Boucher St. E and adjacent lands
• Proposal includes 78 hotel units, 21 two-storey townhouse units, 88 waterfront townhouse units, and 60 apartment units (169 total residential units)
• Reduction from original proposal: 37 residential units and 12 hotel suites removed
• Site is approximately 2.42 hectares (6.0 acres), with municipally-owned waterfront remaining public
• Public comments accepted until decision; registration required to speak at the meeting

Council

This is a procedural meeting consisting solely of a closed-session training by the Integrity Commissioner on the Code of Conduct, councillor and staff roles, governance practices, and handling sensitive topics like workplace mental health. No decisions or public business are on the agenda.

• Closed session training with Integrity Commissioner on Code of Conduct and governance

Accessibility Advisory Committee

Council passed By-law 2024-05 to establish the Municipality of Meaford Accessibility Advisory Committee, adopting its Terms of Reference and repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters under the Accessibility for Ontarians with Disabilities Act, with at least 50% of members self-identifying as having a disability.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to consist of up to seven voting members, with at least one Council member
• At least 50% of members must self-identify as having a disability
• Meetings held six times per year, open to the public and live-streamed

Council

The agenda text provided contains only portal navigation elements and no actual meeting items. It appears to be a placeholder or incomplete extraction, so there are no decisions or discussions to report.

Owen Sound North Grey Union Public Library Board

The Library Board approved the minutes from the September 29, 2021, meeting and accepted the CEO's report, which detailed service updates, staff changes, and upcoming projects. Additionally, the Board authorized payments for library and Adult Learning Centre accounts for September 2021.

• Approved September 2021 meeting minutes (65-21)
• Approved CEO's report (66-21)
• Approved $42,722.12 in library accounts for September (67-21)
• Approved $29,030.65 in Adult Learning Centre accounts for September (67-21)
• Received financial statements to September 30, 2021, as information (67-21)

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider three applications: a minor variance at 29 Lakeside Avenue, a reconsideration of consent and minor variance at 96 Margaret Street, and a consent application at 176 Richmond Street South. The agenda also includes adopting the minutes from the September 22, 2021 meeting. The meeting is scheduled for October 27, 2021 at 3:00 PM at Meaford Hall.

• Minor Variance Application A14-21 at 29 Lakeside Avenue (Applicant: Glass)
• Reconsider Consent Application B27-21 & Minor Variance Application A13-21 at 96 Margaret Street (Applicant: Fairley)
• Consent Application B29-21 at 176 Richmond Street South (Applicant: Pascuzzo)
• Adoption of minutes from September 22, 2021 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board meets October 27, 2021, via Webex to review its 2022 draft budget and a Conservation Authority Act regulations update. The board will also hear RFP results for the Administration Centre, a Holland Centre tender, and an update to its land acknowledgement. Several items are listed as having nothing at this time, and the meeting ends with a closed session on CAO performance review.

• 2022 Draft Budget and Budget Companion (Attachment #6, 30 min)
• RFP Results – Administration Centre (Attachment #10, 30 min)
• Holland Centre Tender (Attachment #12, 15 min)
• Update to Land Acknowledgement (Attachment #8, 5 min)
• Closed session: CAO Performance Review

Council

Meaford Council meets October 25, 2021 at 5:00 p.m. at Meaford Hall. The main item is a public meeting on Zoning By-law Amendment Z12-2021 for 245350 22 Sideroad, where the owner wants to convert an existing boat/vehicle storage building into a dwelling and run a Tool & Die business as a home industry. Council will also consider Confirming By-law 2021-74, which confirms its October proceedings. The rest of the agenda is procedural.

• Public meeting on Zoning By-law Amendment Z12-2021 for 245350 22 Sideroad (Concession 10, Part Lots 20-21)
• Applicant seeks to convert existing building into a dwelling and operate a Tool & Die business as a home industry
• Requested relief: reduce required 30m home-industry side yard setback to the existing 18m setback from the west interior side lot line
• An exception is anticipated to deem 22 Sideroad the front lot line because the property is irregular in shape
• Confirming By-law 2021-74 to confirm Council proceedings for October 2021

Meaford Public Library Board

The Meaford Public Library Board met on October 20, 2021, to approve the library's operating hours for the 2021 holiday season. The board also adopted the minutes from the previous meeting and approved the September 2021 pay sheets submitted by the Treasurer. Additionally, the agenda included reports on the library's strategic plan for 2022-2025 and updates from the Friends of the Meaford Library.

• Approval of 2021 holiday hours, including closures for December 25-28 and January 1-3.
• Adoption of September 2021 pay sheets.
• Update on the Meaford Public Library Strategic Plan 2022-2025 sub-committee.
• Report from the Friends of the Meaford Library (FOML).
• Update on the Owen Sound & North Grey Union Public Library (OSNGUPL).

Council

Meaford Council is set to vote on two zoning by-law amendments, one for 1 Legion Road involving a $300,000 financial contribution toward Legion Park, and another for 396 Nelson Street West. The meeting also includes approval of the McCarroll Park Master Plan as a guiding document for future budgets and a decision on establishing a municipal toboggan hill at Centre Street Parkland.

• Zoning By-law Amendment Z09-2020 for 1 Legion Road with a $300,000 contribution to Legion Park
• Zoning By-law Amendment Z10-21 for 396 Nelson Street West
• Approval of the McCarroll Park Design Concept as a guiding document for future budgets
• Direction to include funds in the 2022 capital budget for a municipal toboggan hill at Centre Street Parkland
• Consent Agreement regarding 357038 The Blue Mountains-Meaford Townline

Heritage Advisory Committee

The Heritage Advisory Committee will review a request to approve a permanent fascia sign for the heritage commercial building at 100 Sykes Street North. The committee will also receive information on a previously approved permit for repairs and signage at 72 Sykes Street North (The Dam Pub) and an update on the Official Plan Review.

• Heritage Permit Application H06-21: Recommendation to approve a new non-illuminated fascia sign for 100 Sykes Street North.
• Information item: Summary of Heritage Permit H08-21 for 72 Sykes Street North, including brick repair, window replacement, and new signage.
• Update on the Official Plan Review, noting that the Heritage Conservation Plan update is being considered by consultants.

Inter Township Fire Department

The Inter Township Fire Department Joint Board of Management will vote to award a roofing tender to D.J Peat Roofing and Sheet Metal LTD. The project exceeds the original budget by $13,400.20, which will be funded from the ITFD reserve. The board will also receive a quarterly report on fire calls and discuss the recruitment of a new Fire Chief.

• Award Tender RFP 2021-20 for roof repair to D.J Peat Roofing and Sheet Metal LTD at $43,400.20 (excluding HST)
• Fund additional $13,400.20 for roof repairs from the ITFD reserve due to exceeding the $30,000 budget
• Receive Acting Fire Chief's Quarterly Report covering July-September 2021 emergency responses
• Discuss Fire Chief Recruitment

Council

The Municipality of Meaford Council is holding a public meeting to review two planning applications. The first involves rezoning land at 324 Union Street to allow for 86 residential units, including 48 single detached and 38 semi-detached dwellings. The second application seeks a holding provision at 396 Nelson Street West to restrict construction on a retained parcel until a future detailed design is submitted.

• Zoning By-law Amendment (Z07-21) to create 86 residential units at 324 Union Street
• Plan of Subdivision application (County file 42T-2021-05) for the 324 Union Street development
• Zoning By-law Amendment (Z10-21) to place a holding provision on the D zone at 396 Nelson Street West
• Public hearing scheduled for October 4, 2021, at 5:00 p.m. at Meaford Hall

Owen Sound North Grey Union Public Library Board

The Board approved a shared membership card with the Billy Bishop Museum and Tom Thomson Art Gallery. It also authorized the draft 2022 Operating Budget and updated library service hours. Several personnel and health and safety policies were revised and approved.

• Approved joint 'Open' membership card with Billy Bishop Museum and Tom Thomson Art Gallery
• Approved updated library service hours
• Approved draft 2022 Operating Budget
• Approved $160,011.62 in library accounts and $484,977.57 in Adult Learning Centre accounts for payment
• Approved $4,000 transfer from Wages and Benefits to Personnel Reserve
• Authorized $968.00 transfer from Adult Learning Centre Contingency Fund to 2021-2022 operating budget
• Approved revised Policy L 9 Health and Safety
• Approved revised Personnel Policies L 20 PE 11 (Performance Appraisals) and L 20 PE 28 (Public Holidays)

Council

Meaford Council will decide whether to spend $257,500 to renovate the administrative building at 15 Trowbridge St. W. instead of selling it. The body will also pass a by-law for Phase 2 of the Meaford Golf Course development and approve a $48,692 audit contract with BDO Canada LLP. Additionally, staff will present options for a municipal toboggan hill and a zoning amendment for a 150-unit apartment building at 1 Legion Road.

• Authorize $257,500 expenditure to renovate and equip 15 Trowbridge St. W.
• Pass By-law 2021-68 for Meaford Golf Course Phase 2 Development Agreement.
• Approve Single Source Award for Audit Services to BDO Canada LLP for $48,692.16.
• Consider zoning amendment for 150-unit apartment building at 1 Legion Road.
• Review options for establishing a Municipal Toboggan Hill in Centre Street Parkland.

Committee of Adjustment

The Meaford Committee of Adjustment will consider five public meeting items: two minor variance applications, one combined consent and variance application, and two consent applications. The agenda also includes the adoption of minutes from the August 25, 2021 meeting. No decisions are recorded in this document; it serves as the notice for the upcoming deliberations.

• Minor Variance A11-21 for Revel Ridge at Plan 309 Lot 1329 (Thompson Street area) to reduce front setback to 6m and rear setback to 4m.
• Minor Variance A12-21 for Bedi at 52 Blake Street (Plan 309 Lot 509).
• Consent Application B26-21 for Misselbrook at 066506 4 Sideroad (Concession 3 Part Lot 3).
• Combined Consent B27-21 and Minor Variance A13-21 for Fairley at 96 Margaret Street (Plan 309 Lot 771).
• Consent Application B28-21 for Cuesta Planning at 139087 Grey Road 112 (Concession 8 Part Lot 26).

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors met via Webex on September 22, 2021. The agenda included information items regarding the 2022 draft budget, an update to the Inglis Falls Management Plan, and a board orientation on forest operations. The board also voted on resolutions for a transition plan, a pollinator resolution request, and RFQ results for passenger vehicles.

• Information item: 2022 Draft Budget review (30 min)
• Resolution: Draft Transition Plan (20 min)
• Resolution: NPCA Pollinator Resolution Request (5 min)
• Information item: Inglis Falls Management Plan Update (30 min)
• Resolution: RFQ Results & Recommendation – Passenger Vehicles (10 min)

Council

The Municipality of Meaford Council is holding a public meeting to discuss two zoning by-law amendments. The first proposes rezoning a former commercial building at 439001 Sydenham-Lakeshore Drive to residential use. The second seeks to remove environmental restrictions on a property at 357306 The Blue Mountains-Meaford Townline to allow for new construction.

• Zoning By-law Amendment Z08-21: Rezone 439001 Sydenham-Lakeshore Drive from Hamlet Commercial (C5) to Hamlet Residential Exception Zone (R5-289) for three apartments.
• Zoning By-law Amendment Z09-21: Remove Rural Exception with Holding (RU-247(H)) zoning from the front portion of 357306 The Blue Mountains-Meaford Townline to facilitate a dwelling and barn.
• Closed session scheduled for CAO Performance Review.

Meaford Public Library Board

The Meaford Public Library Board will vote to adopt the proposed 2022 Operating and Capital Budget. The meeting also includes receiving the 2020 Audited Financial Report prepared by BDO Canada and reviewing updates on the library's strategic plan and reconciliation statement.

• Approval of the proposed 2022 Operating and Capital Library Services Budget
• Receipt of the 2020 Audited Financial Report and year-end report by BDO Canada
• Adoption of pay sheets for June, July, and August 2021
• Discussion of the Meaford Public Library Strategic Plan 2022-2025
• Review of correspondence regarding CELA support from Employment and Social Development Canada

Council

Meaford Council will vote on adopting the Transportation Master Plan and the Community Safety & Well-Being Plan. The agenda includes approving a joint tender for winter sand with Grey County valued at $172,442.50 and passing several zoning by-laws for specific properties.

• Adoption of the Transportation Master Plan as a guiding document.
• Award of Winter Sand Joint Tender (RFT-TS-27-21) to Walker Aggregates for $172,442.50.
• Zoning By-law Amendment Z05-21 for 303007 and 303011 Grey Road 15.
• Site Plan Agreement and H1 removal for 153 Kiowana Beach Road.
• Assumption of Mimi Crescent and Ugosvek Crescent into the municipal road system.

Accessibility Advisory Committee

The Municipality of Meaford has passed By-law 2024-05 to formally establish an Accessibility Advisory Committee (AAC) as required by the Accessibility for Ontarians with Disabilities Act. The by-law adopts specific Terms of Reference that define the committee's mandate, membership rules, and meeting procedures. This action repeals the previous By-law 2015-01.

• By-law 2024-05 establishes the AAC and adopts its Terms of Reference.
• Committee consists of up to seven voting members, with at least 50% having a self-identified disability.
• The Mayor serves as an ex-officio member without voting rights.
• Committee meets six times per year and reviews site plan applications for accessibility compliance.
• By-law 2015-01 is repealed.

Inter Township Fire Department

The Inter Township Fire Department Joint Board of Management will receive the Acting Fire Chief's quarterly report and the Q2 Financial Update for information. The agenda includes a new business item regarding support for fire departments from the Town of Plympton-Wyoming, requested by Deputy Mayor Sue Carleton. No public delegations or closed sessions are scheduled.

• Acting Fire Chief Jeff Gautreau to present quarterly report on emergency responses and training
• Director of Finance Kassie Rocca to present Q2 Financial Update
• New Business: Town of Plympton-Wyoming - Support for Fire Departments
• Approval of minutes from May 11, 2021 meeting

Committee of Adjustment

The Meaford Committee of Adjustment will hold a virtual meeting to consider two consent applications. The first involves properties at 359483 Bayshore Road and 303087 Grey Road 15, while the second concerns 396 Nelson Street West. The agenda also includes procedural items such as adopting previous minutes and setting the next meeting date.

• Consent Application B24-21 for 359483 Bayshore Road and 303087 Grey Road 15
• Consent Application B25-21 for 396 Nelson Street West
• Adoption of minutes from the July 28, 2021 meeting
• Next meeting tentatively scheduled for September 22, 2021

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board will hold a regular meeting via Webex to approve July minutes and consent items. The primary business item is a resolution to recommend an RFP award for the Environmental Planning Service Rates and Fees Review. The board will also receive information reports on the Q2 budget, TD investments, Owen Sound Mill Dam operations, regulation mapping, and tree planting.

• Resolution to recommend RFP award for Environmental Planning Service Rates and Fees Review
• Information report on Q2 Budget Update
• Information report on Q2 TD Investment
• Report on 2021 Owen Sound Mill Dam Operations
• Regulation Mapping Update

Committee of Adjustment

The Municipality of Meaford's Committee of Adjustment meets virtually on Wednesday, July 28, 2021 at 3:00 PM to hold public meetings on six applications: four minor variances and two consent (severance) requests. The agenda also includes adopting minutes of the June 23, 2021 meeting. The next meeting is tentatively set for August 25, 2021 at 3 PM on Zoom.

• Minor Variance A08-21 (365 Sports), 71 Edwin Street East — staff report ADJ2021-07
• Minor Variance A09-21 (Suhanic), 78 St. Vincent Street — staff report ADJ2021-08
• Minor Variance A10-21 (Loft/Penner), 137845 Grey Road 12 — staff report ADJ2021-09
• Consent B09 & B10-21 (Martin), 63446 Sunny Valley Road — staff report ADJ2021-10
• Consent B12 to B22-21 & Minor Variance A07-21 (Toncic), 291, 297, 299 and 319 Cook Street — staff report ADJ2021-06

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors meets Wednesday, July 28, 2021 at 1:15 p.m. via Webex, with public viewing on YouTube. The board will consider a procurement policy update, a financial renewal and AMP software platform resolution, and reports on a June 26 flood watch, low water levels, urban flooding, and spring opening property status. A closed session will address a draft salary review, employee matters, a property purchase offer in the Town of South Bruce Peninsula, and potential litigation there.

• Closed session on a draft salary review and employee negotiations or labour relations
• Closed session on a property purchase offer in the Town of South Bruce Peninsula
• Closed session on litigation or potential litigation in the Town of South Bruce Peninsula
• Resolution on updating the GSCA Procurement Policy (Attachment #6)
• Resolution on Financial Renewal and AMP Software Platform (Attachment #8)

Council

Meaford Council meets July 26, 2021 to decide on a 2022 budget framework directing staff to prepare a draft with a 2.5% tax levy increase dedicated to roads, bridges, and facility capital funding, plus a 1% cost-of-living salary adjustment. Council will also vote on a purchasing policy, speed limit and heavy truck by-laws, a $303,658.57 shoreline rehabilitation contract, and a Styrofoam recycling pilot. Several planning items include Official Plan Amendment 28 and a zoning amendment at 145166 16th Sideroad. The meeting is virtual with public participation by phone or internet only.

• 2022 Budget Framework: 1% levy for roads, 1% for bridges/structures, 0.5% for facilities, 1% COLA; $348,600 Canada Community-Building Fund for road resurfacing; $335,100 for Bayshore Road Asphalt Resurfacing; $916,346 for BR015-Gilles Bridge
• Award of Tender COR-PF-2021-08 Bayfield Street Shoreline Rehabilitation to Naturally Green Landscaping Ltd. for $303,658.57, with up to $203,658.57 from General Infrastructure Reserve Fund
• By-law 2021-56: Purchasing of Goods, Services and Construction Policy, repealing By-law 2019-40
• By-law 2021-57 Speed Limit Changes and By-law 2021-58 Heavy Truck Restrictions
• Styrofoam recycling pilot: up to $7,220.04 from Waste Management Reserve Fund, delivered by Transition Meaford volunteers

Council

Meaford Council is holding a virtual public meeting on July 19, 2021 at 5:00 p.m. on applications to amend the Official Plan (OPA 28) and Zoning By-law (Z05-21) at 303007 and 303011 Grey Road 15 in Leith. The applications would create a new lot from a parcel that inadvertently merged on title, allowing the two existing cottages and their infrastructure to be relocated onto two separate lots. The severed lot would be about 0.6 ac (0.24 ha) with access by easement from Grey Road 15, and the retained lot about 1.25 ac (0.5 ha) with 21.35m (70 ft) of frontage on Grey Road 15. A related consent application (B11-21) will go to the Committee of Adjustment for decision after the OPA and zoning applications.

• Official Plan Amendment (OPA 28) and Zoning By-law Amendment (Z05-21) for 303007 & 303011 Grey Road 15, Plan 549 Lots 50 and 56 to 59, Township of Sydenham
• Proposal would create a new lot in the Rural Settlement Area of Leith from land that inadvertently merged on title, to relocate two existing cottages onto separate lots
• Proposed severed lot about 0.6 ac (0.24 ha), accessed by easement from Grey Road 15; retained lot about 1.25 ac (0.5 ha) with 21.35m (70 ft) frontage on Grey Road 15
• Zoning relief requested from side yard setbacks of the Hamlet Residential (R5) zone for existing structures on both parcels
• Related consent application (B11-21) to be submitted to the Committee of Adjustment for decision after the OPA and zoning applications

Joint Municipal Physician Recruitment and Retention Committee

The Joint Municipal Physician Recruitment and Retention Committee meets July 15, 2021 to discuss alternative governance structures and follow-up direction from member councils. The Municipality of Meaford advised the committee it cannot contribute to hiring a Physician Recruiter but wishes to keep participating on other health care matters. The committee will also review a $3,000 upset-limit agreement with the Rural Ontario Medical Program and its June 2021 action tracking.

• Meaford resolution 2021-18-01 (June 14, 2021): not in a position to contribute to hiring a Physician Recruiter, but will continue participating on other health care matters
• Blue Mountains Council directed CAO Everitt and Chair Porter to negotiate an agreement with the Rural Ontario Medical Program to an upset limit of $3,000 for its Research and Education Navigator Program
• Blue Mountains Council endorsed a joint application for a delegation to the Minister of Health at the 2021 AMO Conference on Health Connect and the region's physician shortage
• Discussion of alternative governance structures for the committee, deferred from June 17, 2021
• Action tracking item 80: request for Council approval to engage a Physician Recruiter on contract up to 6 months at a cost not to exceed $25,000

Council

Meaford Council meets July 12, 2021 to decide on a fire services automatic aid agreement with The Blue Mountains, a $306,015.66 fuel supply contract, and a 2022 budget framework directing staff to prepare tax levy increases for roads, bridges, and facilities. Council will also consider a one-year Styrofoam recycling pilot funded with up to $7,220.04 from the Waste Management Reserve, and councillor motions to reduce speed limits on Miller Street and Pearson Street/Ridge Road. A closed session will address the Community Builder Award and an HR matter.

• By-law 2021-55: Automatic Aid Agreement with Town of The Blue Mountains for fire services
• COR2021-39: Award fuel and oil supply tender INF-TS-2021-08 to 941-2401 HEATING Ltd. O/A Bryan's Fuel at $306,015.66 in year one
• COR2021-42: 2022 Budget Framework with 1% tax levy for roads, 1% for bridges, 0.5% for facilities, and 1% cost-of-living salary adjustment
• INF2021-09: One-year residential expanded polystyrene recycling pilot with up to $7,220.04 from Waste Management Reserve
• Councillor motions: reduce speed limit to 40 km/hr on Miller Street and on Pearson Street/Ridge Road; $10,000 upset limit for speed monitoring signs on Miller Street

Council

Meaford Council meets June 28, 2021 to decide on a consent agenda and committee items, including a $153,220.03 tender award for Harbour River Washroom Upgrades and a $306,015.66 fuel supply contract. Council will also consider deferring the Harbour Fuel Project to 2022, a heritage permit for 141 Sykes Street North, and a lease agreement for the Christie Beach Road allowance. Presentations include Grey Sauble Conservation Authority service changes and a Big Canoe Project request for support.

• Award Tender COR-PF-2021-05 Harbour River Washroom Upgrades to Imperial Construction and Restoration Inc. for $153,220.03, with up to $43,500 from the Harbour Reserve Fund
• Award Tender INF-TS-2021-08 for fuel and oil products to 941-2401 HEATING Ltd. O/A Bryan's Fuel at $306,015.66 in year one
• Defer the Harbour Fuel Project until 2022 (COR2021-35)
• By-law 2021-52 for H1 Removal and Site Plan Agreement at 170 Cedar Avenue
• Heritage Permit Part 2 for 141 Sykes Street North with conditions on dormer windows, siding, and porch railing

Owen Sound North Grey Union Public Library Board

The Board approved library accounts for April and May and authorized the CEO to pay invoices through September. It also approved the destruction of corporate records dated up to December 31, 2020, and acknowledged two financial grants.

• Approved library accounts totaling $93,369.72 for April and May
• Authorized CEO to pay invoices through the September Board meeting
• Approved destruction of records up to December 31, 2020 per Policy L30
• Acknowledged $5,547.00 grant from Community Foundation Grey Bruce
• Expressed appreciation for $1,178.46 from the Richardson Foundation
• Approved April 29, 2021 meeting minutes
• Approved CEO's Report as presented

Committee of Adjustment

The Committee of Adjustment meets June 23, 2021 to hold public meetings on four land-use applications: two minor variances (Yeh at 158425 7th Line; Thornton at 206034 Highway 26) and two consent applications (GSP at Sideroad 33 & Grey Road 15, Annan; Comly/Cuesta at 265766 25 Sideroad and 158522 7th Line). Staff reports recommend approval of the Yeh variance, which would allow a 35.6 m2 (384 ft2) storage structure before a main dwelling is built. The meeting follows a May 26 meeting that was cancelled after quorum was lost due to internet and technical difficulties. The next meeting is tentatively July 28, 2021 at 3 PM on Zoom.

• Minor Variance A05-21 (Yeh): 158425 7th Line; staff report ADJ2021-01 recommends approval of a 35.6 m2 (384 ft2) accessory storage structure before a main dwelling, with conditions it match submitted drawings and not be used for human habitation
• Minor Variance A06-21 (Thornton): 206034 Highway 26; staff report ADJ2021-05
• Consent applications B04 & B05-21 (GSP): Sideroad 33 & Grey Road 15, Annan; staff report ADJ2021-02
• Consent applications B06 & B07-21 (Comly/Cuesta): 265766 25 Sideroad and 158522 7th Line; staff report ADJ2021-03
• May 26, 2021 meeting cancelled at 3:40 p.m. after quorum was lost due to internet connectivity and technical difficulties; applications rescheduled to June 23

Grey Sauble Conservation Authority Board

The Board of Directors for the Grey Sauble Conservation Authority will meet via Webex to approve routine administrative items and discuss several business resolutions. Key discussions include a request from the Town of North Bruce Peninsula for resource management services, a parking agreement for Christie Beach, and an initial report on planning staff needs. The meeting also includes a closed session to discuss commercial matters and personnel performance.

• Resolution on Christie Beach Parking Agreement
• Resolution on request from Town of North Bruce Peninsula for RMP Services
• Initial Report on Planning Staff Needs
• CAA Regulatory Proposal Comments
• ESG Fund Recommendations

Meaford Public Library Board

The Meaford Public Library Board meets June 16, 2021 via Zoom to approve its agenda, adopt May 19 minutes, and vote on adopting May 2021 pay sheets. The board will also consider adopting three policies: Membership and Circulation, Technology and Equipment Lending, and Display. New business includes the 2022-2025 Strategic Plan and a Reconciliation and Land Use Statement. The next meeting is September 15, 2021.

• Vote to adopt May 2021 pay sheets as submitted by the Treasurer
• Vote to adopt Policy 3 - Membership and Circulation, Policy 25 - Technology and Equipment Lending, and Policy 28 - Display Policy
• Discussion of Meaford Public Library Strategic Plan 2022-2025
• Discussion of a Reconciliation and Land Use Statement, with an example from Huron County Public Library
• Library Service Delivery Update under business arising from the minutes

Council

Meaford Council will vote on adopting 2021 tax rates and awarding a $153,220 contract for Harbour River washroom upgrades. The agenda includes a request for the County of Grey to allocate $370,100 from a legal settlement toward affordable housing in Meaford. Council will also discuss deferring the Harbour Fuel Project to 2022 and reviewing a legal report on structures 21 and 22.

• By-law 2021-47: Adoption of 2021 tax rates
• Award of tender to Imperial Construction for Harbour River Washrooms at $153,220.03
• Request for County of Grey to transfer $370,100 settlement funds to affordable housing
• Deferral of the Harbour Fuel Project until 2022
• Motion to reduce Miller Street speed limit to 40km/hr and prohibit heavy trucks

Heritage Advisory Committee

The Heritage Advisory Committee will review two heritage permit applications for properties at 141 Sykes Street North and 25 Nelson Street East. The agenda also includes updates on permits issued under delegated authority and a review of the Official Plan. No public presentations are scheduled for this virtual meeting.

• Heritage Permit Application H04-21 for 141 Sykes Street North (second submission renderings)
• Heritage Permit Application for 25 Nelson Street East (site renderings)
• Discussion of permits issued under delegated authority, including H05-21 for 18 Boucher Street W
• Update on the Official Plan Review
• Approval of minutes from November 19, 2020, and March 11, 2021 meetings

Council

Meaford Council meets May 31, 2021 to decide on a consent agenda and items for consideration, including a Trowbridge Street resurfacing and parking lot contract, a summer traffic enforcement program, a zoning amendment at 33 Berry Street West, and a proposed departmental realignment with new staff hires. Council will also receive presentations on heritage barns and the draft Transportation Master Plan, and consider tax rates, a police services board proposal, and deferral of the Gillies Bridge project. Several items carry dollar amounts, including $5,500 from the Policing Reserve and allocations of a Payment In Lieu of Taxes settlement to 2022 budget projects.

• Award of Tender INF-TS-2021-10 for Trowbridge Street resurfacing and parking lot reconstruction to Tri-Capital Construction Inc. for $162,912.56 including HST
• Summer traffic enforcement program with $5,500 transferred from the Policing Reserve to the 2021 Operating Budget
• Zoning By-law Amendment 2021-44 for 33 Berry Street West (Lot 1072 Plan 309)
• Proposed departmental realignment and recruitment of a Director of Development and Strategic Services, IT Coordinator, Parks & Facility Services Coordinator, and contract Development Review Coordinator
• Allocation of Payment In Lieu of Taxes settlement to 2022 budget projects including $500,000 for a future aerial truck, $400,000 for Transportation Master Plan implementation, and $400,000 for Harbour Master Plan implementation

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors meets Wednesday, May 26, 2021 at 1:15 p.m. via Webex, with public viewing on YouTube. The board will consider approving financial statements, a Q1 budget report, an administration by-law update, a socially responsible investment fund, and a Metis Nation of Ontario request for a hunting MOU/agreement. It will also receive an update on amendments to the Conservation Authorities Act and an Inglis Falls septic update, and may move into closed session on two matters of commercial significance.

• Consideration of a Socially Responsible Investment Fund (resolution, Attachment #11)
• Metis Nation of Ontario request for a hunting MOU/agreement (resolution, Attachment #13)
• Approval of financial statements (resolution, Attachment #8) and Q1 budget report back (Attachment #9)
• Administration by-law update (resolution) and update on amendments to the Conservation Authorities Act (Attachment #12)
• Closed session on two matters of commercial significance, including possible real property acquisition, internal reserve bid amounts, leases and property sales

Committee of Adjustment

Meaford's Committee of Adjustment meets May 26, 2021 to hold public hearings on four applications: one minor variance and three consent (land severance) requests. The committee will hear staff reports and agency comments, then decide whether to approve each. The meeting is virtual and residents can register to speak or submit written comments.

• Minor variance A05-21 (Yeh): 35.6 m2 storage structure at 158425 7th Line before a main dwelling is built
• Consent B04 & B05-21 (GSP): land severance at Sideroad 33 & Grey Road 15, Annan
• Consent B06 & B07-21 (Comly/Cuesta): severance at 265766 25 Sideroad and 158522 7th Line
• Consent B08-21 (Rogers): severance at 24 Iron Wood Drive
• Next meeting scheduled June 23, 2021 at 3pm

Joint Municipal Physician Recruitment and Retention Committee

The Joint Municipal Physician Recruitment and Retention Committee of The Blue Mountains and Meaford meets May 20, 2021 to hear a deputation from Michele Hunter of the Rural Ontario Medical Program on its work and upcoming events, and to receive the 2021 Physician Survey Results. Members will also give verbal updates on the community physician survey, a question-and-answer series, physician recruiter options, Physician Appreciation Day, and recruitment status at the South East Grey Health Clinic. The committee will review its May 2021 action and motion tracking and consider routine agenda and minutes approvals.

• Deputation by Michele Hunter, Program Manager for the Rural Ontario Medical Program (ROMP), on the program and upcoming events
• 2021 Physician Survey Results staff report (material available May 17, 2021)
• Verbal updates on the Community Physician Survey, Q&A series, physician recruiter options, Physician Appreciation Day, and South East Grey Health Clinic recruitment status
• Review of the May 2021 Action Item and Motion Tracking, including a sub-committee on the Physician Recruitment and Retention Strategy
• Public comment period with three minutes per speaker; next meeting June 17, 2021

Meaford Public Library Board

The Meaford Public Library Board meets May 19, 2021 via Zoom to approve its agenda and April 21 minutes, adopt April 2021 pay sheets, and discuss business carried over from the previous meeting. Carried-over items include a library service delivery update, Ontario Library Association building awards, support letters for the Centre for Equitable Library Service, and the permanent waiving of library fines. The agenda also lists reports from the Chair, Acting CEO, fundraising committee, council representatives, and the Friends of the Meaford Library.

• Permanent waiving of library fines carried over from the April 21 meeting, where the board heard the library took in $1,016.00 in fines in 2020
• Treasurer's report asks the board to adopt April 2021 pay sheets
• Letters of support for the Centre for Equitable Library Service addressed to Alex Ruff, Carla Qualtrough, and Christia Freeland
• Ontario Library Association Library Building Awards process
• Upcoming June events including 1000 Books Before Kindergarten, Get Accessible with CELA, author Joan Beecroft, pollinator-friendly gardening, TD Summer Reading Club 2021, and Walk the Pacific Crest Trail

Council

The Municipality of Meaford Council held a virtual meeting to launch the 2021 Official Plan review and gather public input on proposed policy changes. The agenda also included a planning public meeting regarding a zoning by-law amendment and proposed exchange or sale of lands at 226 Boucher Street.

• Official Plan Review 2021: Public input sought on scope, including County conformity, employment lands, and rural/urban policies.
• Zoning By-law Amendment and Proposed Exchange/Sale of Lands at 226 Boucher Street.
• Discussion of potential changes to Employment Land Designations, including Helen/Sykes St intersection and Edwin Street.
• Review of Greenfield development areas at Centre St./Union St./Muir St. and Nelson St./Gardner St./Miller St.
• Consideration of after-uses for Georgian Bay Community School (125 Eliza Street) and nearby properties.

Council

Meaford Council's May 17, 2021 agenda is largely procedural, with the public portion limited to opening formalities. The substantive item is a closed session at 1:00 p.m. to discuss personal matters about an identifiable individual, specifically a long term disability update and a CAO Performance Review Check-in, with the CAO and Clerk in attendance. The public cannot attend in person due to provincial restrictions but can watch live via the Municipality of Meaford's YouTube channel. No decisions on budgets, contracts, or bylaws appear on this agenda.

• Closed session at 1:00 p.m. on personal matters about an identifiable individual, including a long term disability update and a CAO Performance Review Check-in
• Closed session to be held virtually with the CAO and Clerk in attendance
• Public barred from attending in person due to provincial restrictions; live stream at www.meaford.ca/youtube
• Agenda otherwise limited to call to order, moment of reflection, disclosure of pecuniary interest, and adjournment

Inter Township Fire Department

The Joint Board of Management is scheduled to approve the 2020 financial statements as presented by auditor BDO. The board will also receive a Q1 financial update for information and hold a closed session to discuss personal matters regarding identifiable individuals. No new business or staff reports are listed for the open portion of the meeting.

• Approval of 2020 financial statements presented by BDO
• Q1 Financial Update received for information
• Closed session regarding personal matters about identifiable individuals
• Audit report notes no significant deficiencies in internal controls

Council

Meaford Council meets May 10, 2021 to decide on a pilot paid parking program for 2021, several zoning amendments, and a tender award for Trowbridge Street resurfacing. Council will also consider a streetscape banner policy, a fire dispatch agreement with Georgian Bluffs and Owen Sound Police, and deferring the Gillies Bridge reconstruction to 2022. The meeting is virtual and the public may watch online or register in advance to ask questions.

• Paid parking pilot for 2021 at all park and open space parking lots, with seasonal passes for residents and fees for non-residents
• Tender INF-TS-2021-10 Trowbridge Street resurfacing and parking lot reconstruction awarded to Tri-Capital Construction Inc. for $162,912.56 including HST
• Zoning amendments for Lot 1 Plan 1080 (Foster Street) and Lot 5 Plan 16M1 (Eagle Ridge Drive)
• Fire dispatch agreement between Meaford, Township of Georgian Bluffs, and Owen Sound Police Service
• Deferral of Bridge 15 (Gillies) reconstruction project to 2022

Accessibility Advisory Committee

This document is By-law 2024-05, which establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference. It replaces By-law 2015-01 and sets out the committee's mandate, membership, meeting rules, and reporting duties under the Accessibility for Ontarians with Disabilities Act. The by-law was passed by Council on February 26, 2024, and is not a meeting agenda with scheduled items.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference (Schedule A)
• Repeals By-law 2015-01
• Committee of up to seven voting members, at least 50% with a self-identified disability
• Meetings six times per year, open to the public and live-streamed
• Site Plan Review subcommittee to review site plan applications under the AODA

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved its final 2021 budget and directed the CEO to implement the same salary increase given to City of Owen Sound non-union employees, effective January 1, 2021. The board approved March accounts totaling $30,211.30 for the Library and $40,247.42 for the Adult Learning Centre, accepted the 2020 audited financial statements from BDO Canada LLP, and directed the 2020 surplus of $278.00 to the Library Renovations Reserve Fund. It also voted to ask the City of Owen Sound to consider evaluating the library building. The in camera and declaration resolutions were struck, and no deputations or other business were recorded.

• Approved March 25, 2021 minutes as presented (Carried)
• Directed CEO to implement same salary increase as City of Owen Sound non-union employees, effective January 1, 2021 (Carried)
• Approved CEO's Report as presented (Carried)
• Approved March Library accounts of $30,211.30 and Adult Learning Centre accounts of $40,247.42 for payment; received financial statements to March 31, 2021 (Carried)
• Accepted 2020 audited financial statements prepared by BDO Canada LLP (Carried)
• Authorized 2020 surplus of $278.00 to Library Renovations Reserve Fund (Carried)
• Approved final 2021 Budget (Carried)
• Requested City of Owen Sound consider completing an evaluation of the Library building (Carried)

Committee of Adjustment

Meaford's Committee of Adjustment meets virtually on April 28, 2021 to consider Minor Variance Application A04-21 for 359417 Bayshore Road (applicant Arsenau). The application seeks to enlarge an existing non-complying detached garage, requesting a height increase from 4.5m to 6.5m, lot coverage from 5% to 8.5%, and relief to allow floor area/volume into required side and rear yards. Staff Report DEV2021-29 recommends approval with conditions, and the committee will also adopt previous minutes and appoint a Secretary-Treasurer and Vice Secretary-Treasurer.

• Minor Variance A04-21 (Arsenau), 359417 Bayshore Road: garage height 4.5m to 6.5m
• Same application: lot coverage 5% to 8.5% for the detached garage
• Relief requested from Provisions 4.1.1.4, 4.1.1.5 and 4.14.1 of Zoning By-law 60-2009
• Staff Report DEV2021-29 recommends approval with two conditions, including Building Code compliance for a second-floor living area
• Appointment of Secretary-Treasurer and Vice Secretary-Treasurer under Other business

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors holds its regular meeting on April 28, 2021 at 1:15 p.m. via Webex, with public viewing on YouTube. The board will approve minutes, hear two deputations, and consider resolutions on signing officers, ash management, forestry tendering, and GIS/IT capital spending. Several agenda sections list nothing at this time.

• Consent agenda includes March 2021 Section 28 permits and receipts and expenses
• Deputations from Nancy Brown on an IFAA grant and Mike Konopka of TD Wealth Investments, 15 minutes each
• Resolution on a Signing Officer Update
• Resolutions on an Ash Management Report and a Forestry Tendering Policy
• Resolution on a GIS/IT Capital Spending Update

Council

Meaford Council meets April 26, 2021 to decide a consent agenda of contracts, by-laws, and reserve transfers, including a $3,089,368.47 tender award for the Nelson Street Booster Pumping Station and watermain replacement. Council will also consider a sign variance and encroachment agreement for the McDonald's ground sign at 334 Sykes Street South, several site plan and zoning by-laws, and a motion advocating reform of joint and several liability. A closed session will address a PILT settlement agreement.

• Award of Tender INF-ES-2021-02 Nelson Street Booster Pumping Station and Watermain Replacement to Jeviso Construction Corporation for $3,089,368.47
• Award of RFP-COR-PF-2021-02 Waterfront Strategy Implementation (Zones 3 & 4) to Tatham Engineering for $90,830.98, funded partly by $10,830.98 from the Harbour Reserve Fund
• Sign variance and encroachment agreement for a new ground sign at McDonald's Restaurant, 334 Sykes Street South
• 2020 Year End Surplus transfers: $80,000 to Service Delivery Review Update, $30,000 to Salary Market Review, $60,000 to Facility Rationalization Study, remainder to Facilities Reserve Fund
• By-laws 2021-33 to 2021-37 including Council Remuneration Committee appointments, sale of Lakeview Cemetery lands, and site plan agreements at Lots 61 & 62 Plan 284 and 124 Paradise Bay

Meaford Public Library Board

The Meaford Public Library Board meets April 21, 2021 by Zoom to vote on permanently waiving overdue fines on patron accounts, adopt March 2021 pay sheets, and approve a Meeting Room Policy. Trustees will also hear updates on library services, fundraising, and the new library facility. Several items are routine approvals of the agenda and previous minutes.

• Vote on permanently waiving overdue fines for Meaford Public Library items (excludes lost, damaged, unreturned, or interlibrary loan items)
• Adopt March 2021 pay sheets as submitted by the Treasurer
• Adopt Policy 10 - Meeting Room Policy, plus Art Display and Display policies
• Adopt minutes of the March 17, 2021 regular meeting
• Closed session on HR matters regarding an identifiable individual

Council

Meaford Council is holding a Planning Public Meeting at 5:00 p.m. on April 19, 2021, to hear three zoning by-law amendment applications. The proposals concern building envelopes on Foster Street and Eagle Ridge Drive, and rezoning 33 Berry Street to allow a third residential unit. No decisions are recorded in this agenda; it is a public meeting for comment, and residents must register with the Clerk by noon on April 19 to speak.

• Z01-21: Re-delineate the building envelope at Lot 1 Plan 1080, Foster Street, from about 600m2 to about 729m2, shifting it slightly toward 4 Sideroad and away from Grier Creek
• Z02-21: Enlarge the building envelope at Lot 5 Plan 16M1, Eagle Ridge Drive, to allow a house and accessory structures
• Z03-21: Rezone 33 Berry Street from Downtown Commercial (C1) to Residential Multiple (RM) to convert a ground-floor commercial unit into a residential apartment, for 3 units total
• Related minor site plan application SP05-2021 submitted for 33 Berry Street, to be reviewed concurrently by staff
• Public meeting held virtually via the Municipality of Meaford YouTube channel; speakers must register with the Clerk by noon on April 19, 2021

Joint Municipal Physician Recruitment and Retention Committee

The Joint Municipal Physician Recruitment and Retention Committee for The Blue Mountains and Meaford meets to review physician recruitment efforts. Members will discuss a part-time physician recruiter job description, a community physician survey, and a proposal to send appreciation letters to local family doctors. Several verbal updates on clinic recruitment status are also scheduled.

• Discussion of a part-time Physician Recruiter position, with a draft job description covering recruitment, marketing, and budget monitoring duties
• Community Physician Survey update from committee members
• Proposal to have each participating municipality send appreciation letters to family physicians for Physician Appreciation Day
• Verbal updates on recruitment at South East Grey Health Clinic, a new virtual clinic in Collingwood, and North East Grey Health Clinic
• Review of April 2021 committee action item and motion tracking

Inter Township Fire Department

The Inter Township Fire Department Joint Board of Management meets April 13, 2021, to approve its agenda and the February 9, 2021 minutes, and to receive its first-quarter statistical report for information. The board will also review correspondence from the Office of the Fire Marshal confirming a $7,100 Fire Safety Grant allocation for the Township of Georgian Bluffs. No new business, delegations, or closed session items are listed.

• Correspondence from the Office of the Fire Marshal confirms a $7,100 Fire Safety Grant allocation to the Township of Georgian Bluffs for increased training opportunities
• Staff report ITFD2021-01: First Quarter Statistical Report, to be accepted for information
• Approval of minutes from the February 9, 2021 meeting
• Public question period: questions to be emailed to the Clerk at bdrury@georgianbluffs.ca
• Next regular meeting scheduled for May 11, 2021 at 2:00 p.m.

Council

Meaford Council meets April 12, 2021 to decide on several capital contracts and financial matters, including long-term debt for the new public library and road reconstruction tenders. Council will also consider a pilot paid parking program, a conditional offer up to $1,000,000 for a Cook Street office building, and a site plan amendment at 35 Stewart Street. Most items come through the consent agenda or Committee of the Whole recommendations.

• Library long-term debt: up to $2,050,000 over 15 years plus $1,075,000 from Library DC funds
• Sykes Street North Reconstruction awarded to Arnill Construction for $2,354,161.32
• Nelson Street Booster Station tender to Jeviso Construction for $3,089,368.47
• Conditional offer up to $1,000,000 for former Amerock building at 278 Cook Street and 80 Lombard Street
• Pilot paid parking program for 2021 with seasonal resident passes and new parking by-law

Council

Meaford Council meets March 31, 2021 at 2:30 p.m. The only substantive item is a closed session, meaning the public is excluded. Council will discuss litigation or potential litigation before an administrative tribunal regarding a PILT appeal, matters before the Local Planning Appeal Tribunal, and a potential acquisition of administrative space. The meeting then adjourns.

• Closed session at 2:30 p.m. with the CAO, Treasurer, Clerk, and Director of Infrastructure Services
• Litigation or potential litigation: matters before an administrative tribunal regarding the PILT appeal
• Litigation or potential litigation: matters before the Local Planning Appeal Tribunal
• Proposed or pending acquisition of land: potential acquisition of administrative space

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved a series of motions asking its municipal partners — Chatsworth, Georgian Bluffs and Owen Sound — to appoint representatives and begin negotiating the Union Library Agreement that expires at the end of 2021. The board also asked that the next agreement run at least as long as the previous ten-year terms with a review after five years, and that partners consider a fixed percentage-based funding formula with a fifth-year review. In routine business, the board approved February accounts, closed two reserve accounts, transferred funds to the Adult Learning Centre operating budget, and approved three revised or new policies. The in-camera and move-to-regular-meeting resolutions were struck.

• Approved asking Chatsworth, Georgian Bluffs and Owen Sound to appoint representatives and negotiate the Union Library Agreement for the term beginning 2022 (Carried)
• Approved asking partners to make the next union library agreement at least as long as the previous ten-year agreements, with a review after year five (Carried)
• Approved asking partners to consider a fixed percentage-based funding formula, with a review after year five (Carried)
• Approved CEO's Report as presented (Carried)
• Approved library accounts of $54,826.30 and Adult Learning Centre accounts of $23,867.32 for February for payment (Carried)
• Approved transferring $233.93 from the Poet Laureate CD Project Reserve Account to the Poet Laureate Reserve Account and closing the CD Project account (Carried)
• Approved closing the Ontario Library Capacity Reserve Account and the MCT Capacity Building Grant Reserve Account (Carried)
• Approved transferring up to $10,000.00 from the ALC Administration Reserve Account to the ALC 2020-21 operating budget (Carried)

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors holds its regular meeting on Wednesday, March 24, 2021, at 1:15 p.m. via Webex, with public viewing on YouTube. The agenda is largely procedural: adopting the agenda and February 24, 2021 minutes, a consent agenda, and information items on the operational plan, Q4 investments, the Inglis Falls Dam, snow melt/flow forecasting, and forestry. A deputation by Jeff Graham on carbon offset tree planting is also listed.

• Deputation by Jeff Graham on carbon offset tree planting
• Consent agenda: Environmental Planning Section 28 permits for February 2021
• Consent agenda: Administration receipts and expenses for February 2021
• Information items: Q4 investment portfolio, Inglis Falls Dam, snow melt/flow forecasting
• Forestry: Agricultural Committee discussion

Committee of Adjustment

Meaford's Committee of Adjustment meets March 24, 2021 to consider consent application B03-21 and minor variance A03-21 for 293 and 297 Sykes Street North. The applicant, Loft-Crapper, asks to re-establish two inadvertently merged lots as separate parcels and to reduce the interior side yard setback on the south side of the existing dwelling from 4.8m to 2.4m. Staff report DEV2021-19 recommends approval of both applications with conditions, including removal of an existing shed and confirmation the severed lot meets the R3 zone minimum lot area.

• Consent B03-21: sever a ~450m2 parcel with an existing dwelling and shed at 293/297 Sykes St N
• Minor variance A03-21: reduce interior side yard setback from 4.8m to 2.4m on the south side of the dwelling
• Staff report DEV2021-19 recommends approval; conditions include removing the shed and confirming the severed lot meets R3 minimum lot area
• Public meeting held virtually March 24, 2021 at 3:00 PM; speakers must pre-register by noon
• Next meeting scheduled April 28, 2021 at 3pm

Council

Meaford Council meets March 22, 2021 to decide on a range of items, including a $2,354,161.32 contract for Sykes Street North reconstruction, a $595,263.36 purchase of two snow plows, and zoning and Official Plan amendments for the Loon Call subdivision. Council will also consider extending the 2021 Outdoor Patio Program with a waived $200 application fee, and several heritage permits. Many items are on the consent agenda and may be passed in one motion.

• Award of Tender INF-ES-2021-01 Sykes Street North Reconstruction to Arnill Construction Limited o/a Seeley and Arnill Construction for $2,354,161.32, with up to $52,600 from the Water Reserve Fund and $15,400 from the Sewer Reserve Fund
• Award of Tender INF-TS-2021-03 for two new tandem snow plows to Lewis Motor Sales for $595,263.36, with 2022 pre-budget approval of $600,000
• Award of Tender INF-TS-2021-01 8th Concession Reconstruction to Arnill Construction Limited o/a Seeley and Arnill Construction for $439,612.05, with up to $99,000 from the Roads, Streetlight & Drainage Reserve Fund
• Loon Call Official Plan Amendment 26, Zoning Amendment, and Draft Plan of Subdivision (DEV2021-09, By-law 2021-27, By-law 2021-28)
• Heritage permits for 16 Berry Street (H03-21) and 141 Sykes Street North (H04-21) with roof and turret conditions

Council

Meaford Council is holding a special education session, not a regular decision-making meeting. The session covers open meeting requirements under the Municipal Act, committee responsibilities, and rules about councillors consulting with residents and businesses. No votes, bylaws, or contracts are scheduled on this agenda.

• Special education session on 'Open Meetings & Committee Responsibilities'
• Covers Municipal Act rules on when meetings can be closed to the public
• Reviews Ombudsman guidance and case files on open meeting complaints
• Discusses rules for councillors emailing each other and meeting informally
• Agenda includes only call to order, moment of reflection, disclosures, session, and adjournment

Meaford Public Library Board

The Meaford Public Library Board meets March 17, 2021 to approve its agenda and February minutes, adopt February 2021 pay sheets, and receive reports from the Chair, CEO/staff, and committees. The agenda also lists a draft Policy 10 on meeting rooms and an update on COVID vaccination form distribution. Much of the agenda is routine procedural business, with several items carried over from the February meeting.

• Adopt February 2021 pay sheets as submitted by the Treasurer
• Review draft Policy 10 - Meeting Rooms (room booking fees, food, alcohol, after-hours bookings)
• Library Service Delivery Update and March newsletter
• COVID Vaccination Forms Distribution Update
• Reports: Chair, CEO/Staff, SOLS Trustee Council, Fundraising, Council, FOML, OSNGUPL

Council

Meaford Council and Grey County hold a joint planning public meeting on a plan of condominium application (42CDM-2020-07) for Hilton Head Heights at 408 Ridge Road, which would create 33 single detached dwelling lots. The meeting is a chance for residents to give written or verbal input on the proposal; the related municipal zoning amendment (Z07.2020) has already been approved. The agenda itself is otherwise procedural, covering call to order, a moment of reflection, disclosure of pecuniary interest, and adjournment.

• Joint Meaford/Grey County public meeting on Plan of Condominium 42CDM-2020-07 for 33 single detached dwelling lots at 408 Ridge Road
• An additional 18 units are intended under a separate future condominium application; Grey County is processing only the 33-lot application now
• New road construction connecting to Ridge Road required; servicing via full municipal water and sanitary sewers
• Related municipal zoning amendment Z07.2020 has already been approved by the municipality
• Residents wanting to speak must register with Legislative Services by noon on March 15, 2021; written comments go to Grey County or Municipal staff

Heritage Advisory Committee

Meaford's Heritage Advisory Committee meets to review heritage permit applications for 88 Sykes Street North, 16 Berry Street, and 141 Sykes Street North, and to discuss heritage conservation planning matters. The committee will also receive an update on the Heritage Conservation Plan and Guidelines review and consider a request for heritage designation at 205294 Hwy 26. The meeting is virtual and open to public viewing via the municipality's YouTube channel.

• Heritage permit H02-21 for 88 Sykes St N: cover sign frame with black wood siding and replace front retail windows and doors
• Heritage permit H03-21 for 16 Berry Street: install new sign, roll-up glass door, replace existing door, and install two half-bicycles projecting from the building
• Heritage permit H04-21 for 141 Sykes Street North
• Request for heritage designation at 205294 Hwy 26, Meaford
• Heritage Conservation Plan & Guidelines Review Update and Stone House Inventory discussion

Council

Meaford Council meets virtually on March 8, 2021, to decide on a consent agenda of by-laws and contracts, including engineering services for Cook Street infrastructure replacement and a water plant HVAC unit. Council will also consider extending the outdoor patio program, a BIA budget with raised levy caps, and a cash-in-lieu of parking agreement at 25 Sykes Street North. Presentations include the Grey County Federation of Agriculture and Tree Trust Meaford, and council ends with a closed session on legal matters.

• Award of RFP INF-ES-2021-02 for Cook Street infrastructure replacement and road reconstruction to R.J. Burnside & Associates at $232,898.11 including HST
• Award of RFQ INF-ES-2021-01 for water treatment plant HVAC replacement to Ken Robinson Refrigeration Inc. at $32,934.62, with $7,934.62 transferred from the Water Reserve Fund
• By-law 2021-21 to remove a Holding Provision (H5) at 291, 297, 307 and 309 Cook Street for Cook Street Town Homes
• By-law 2021-22 for site plan amendment regarding an addition to 43 Helen Street (Fauxmagerie)
• Meaford BIA 2021 budget with lower levy cap raised to $350 and upper cap to $584

Accessibility Advisory Committee

This document is By-law 2024-05, which establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference. It repeals By-law 2015-01 and sets rules for committee membership, meetings, and reporting to Council. The by-law was passed by Council on February 26, 2024; the attached agenda text does not describe a specific committee meeting agenda.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference (Schedule A)
• Repeals By-law 2015-01
• Committee of up to seven voting members, at least 50% with a self-identified disability per AODA
• Meetings six times per year, open to the public and live-streamed
• Site Plan Review subcommittee to review site plan applications under the AODA

Owen Sound North Grey Union Public Library Board

The Owen Sound North Grey Union Public Library Board is reviewing its 2020 Annual Report, which covers pandemic-era operations, service changes, and finances. The report shows total revenue and expenses of $1,932,701, with municipal support of $1,637,129 from Chatsworth, Georgian Bluffs, Owen Sound, and Meaford. The board also notes upcoming 2021 work including negotiations for a new Union Library Agreement and the launch of a Strategic Plan.

• 2020 annual report: 65,813 visits, 9,450 members, 185,966 materials borrowed
• 2020 finances: $1,932,701 total revenue and expenses, $278 surplus (unaudited)
• Municipal support of $1,637,129 from Chatsworth, Georgian Bluffs, Owen Sound, and Meaford
• Programs moved online or outside during pandemic; curb-side pick-up offered
• 3D printers loaned to NPX Nuclear Innovation for PPE production

Committee of Adjustment

Meaford's Committee of Adjustment meets virtually on February 24, 2021 to hold public meetings on two applications. It will consider Minor Variance A02/21 (Fairweather) at 41 Lakeside Avenue, which seeks to reduce the exterior side yard setback from 5m to 3.3m to add a new entrance to an existing non-complying dwelling. It will also consider Consent B02/21 (Miller, Winery) at 357038 The Blue Mountains-Meaford Townline, a request to sever land. The committee will also adopt minutes from its January 27, 2021 meeting.

• Minor Variance A02/21 (Fairweather), 41 Lakeside Avenue: reduce exterior side yard setback from 5m to 3.3m and allow encroachment into the required yard to add a new entrance and a third bedroom
• Consent Application B02/21 (Miller, Winery), 357038 The Blue Mountains-Meaford Townline: municipal consent to sever land
• Staff reports DEV2021-10 (minor variance) and DEV2021-11 (consent) are on the agenda
• Adoption of the January 27, 2021 meeting minutes
• Next meeting tentatively March 24, 2021 at 3PM

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors holds its regular meeting on Wednesday, February 24, 2021, at 1:15 p.m. via Webex, with public viewing on YouTube. The board will approve prior meeting minutes, hear an update on COVID-19, and consider resolutions on a salary review RFP, a Q4 final budget update, and parking agreements at Old Baldy Conservation Area. Several items, including policy direction on personnel matters and the CAO's 2021 goal setting and performance review, will be handled in closed session.

• Report on Salary Review RFP — Resolution (Attachment #8)
• Q4 Final Budget Update — Resolution (Attachment #9)
• Report on Old Baldy CA Parking Agreements — Resolution (Attachment #11)
• Report on CA Washrooms and Gatehouses — Information (Attachment #12)
• Closed session on CAO personal goal setting for 2021 and finalizing CAO performance review

Council

Meaford Council meets virtually on February 22, 2021 to decide on several by-laws and contracts, including a development charges by-law, site plan agreements on Kiowana Beach Road, and engineering services for Cook Street reconstruction. Council will also consider a grant application for a roadside safety device assessment and a capital charge by-law for shoreline protection on Lakeshore Road South. Most items come recommended from Committee of the Whole for approval.

• Award of RFP INF-ES-2021-02 for Cook Street infrastructure replacement and road reconstruction to R.J. Burnside & Associates at $232,898.11
• By-law 2021-13 to establish Development Charges for the Municipality of Meaford
• By-law 2021-12 to remove Holding Provision (H5) at 186 Cook Street
• Site plan agreements and H1 removals at 137, 143, and 167 Kiowana Beach Road (By-laws 2021-14, 2021-15, 2021-16)
• Capital charge by-law for Lakeshore Road South shoreline protection and internal debenture up to $138,060.42 at 3.45% over four years

Joint Municipal Physician Recruitment and Retention Committee

The Joint Municipal Physician Recruitment and Retention Committee meets virtually on February 18, 2021 to consider revisions to its Terms of Reference, appoint alternate Council members, and elect a Vice Chair. The committee will also review a draft Physician Recruitment and Retention Strategy, physician need data from Health Force Ontario, and two draft surveys (a community family physician survey and a physician succession planning survey). Several items are verbal updates, including budget requests, the North East Grey Health Clinic, and Grey County health care funding.

• Terms of Reference revisions to be forwarded to the February 23, 2021 Committee of the Whole for Council consideration
• Appointment of alternate Council members and election of a Vice Chair for the balance of the 2018-2022 term
• Approval of a revised draft Physician Recruitment and Retention Strategy
• Approval of a Draft Community Family Physician Survey and a Draft Physician Succession Planning Survey to be circulated to residents and physicians across five municipalities
• Invitations to the CEOs of Grey Bruce Health Services and Collingwood General Marine Hospital for deputations on satellite health care sites and Ontario Health Team applications

Meaford Public Library Board

The Meaford Public Library Board meets February 17, 2021 to approve its agenda and January minutes, adopt January 2021 pay sheets, and receive reports on library operations, the 2021-2025 strategic plan, and fundraising. The board will also discuss new business including a home delivery service and adding pickleball equipment to its 'Library of Things' collection, and will go into a closed session to discuss HR matters involving an identifiable individual. The library reopened February 16, 2021 with COVID-19 health measures in place.

• Treasurer's report: adoption of January 2021 pay sheets
• Governance and Policy Committee: 2021-2025 Strategic Plan and Meeting Rooms Policy 10
• New business: Home Delivery Service and Library of Things - Pickleball
• Correspondence: Ontario Library Service amalgamation letter on new board assemblies
• In Camera session on HR matters regarding an identifiable individual

Council

Meaford Council holds a Planning Public Meeting on February 8, 2021 at 5:00 p.m., held virtually and streamed on the municipal YouTube channel. Council will hear two items: a requested zoning by-law amendment for Lot 7, Eliza Street to reduce the Environmental Protection zone to a 10m setback from the floodline, and a proposed closure and sale of part of an unopened road allowance between Lots 21 & 22, Concession 9, St. Vincent. Both are public meetings; no decisions are recorded in this agenda. Residents wishing to speak must register with Legislative Services by noon on February 8, 2021.

• Zoning By-law Amendment Z12-20 for Lot 7, Plan 405, Eliza Street: reduce EP zone to a 10m setback from the floodline, creating a building envelope of about 123.5 m2 (1329 ft2); supported by a Flood Impact Analysis and the Grey Sauble Conservation Authority
• Proposed closure and sale of part of the unopened road allowance between Lots 21 & 22, Concession 9, St. Vincent, requested by the owner of Concession 9 Part Lot 9 (Roll # 421048000708503) to secure access to a landlocked parcel
• Written comments on the road allowance sale accepted until 4:30 p.m. Friday February 5, 2021
• Public registration to speak required by noon on February 8, 2021 via the Deputy Clerk
• Meeting held virtually and streamed at meaford.ca/youtube

Council

Meaford Council meets virtually on February 1, 2021, to decide a consent agenda of by-laws and reports, including a site plan agreement for a long-term care home at 186 Cook Street and a five-year recreation subsidy agreement with the Meaford Food Bank & Outreach. Council will also consider a procedural by-law amendment allowing electronic participation during emergencies and two councillor motions on home businesses and a 1% cost-of-living adjustment. Several items are for information only, including a communications strategy update and drinking water quality audits.

• By-law 2021-10 would grant site plan approval for a long-term care home at 186 Cook Street
• By-law 2021-09 would authorize a 5-year MOU (2021-2025) with the Meaford Food Bank & Outreach for the Recreation Subsidy Program, with $30,000 annually ($25,000 children/youth, $5,000 adults)
• COM2021-02 seeks endorsement of a 2021 Canada Cultural Spaces Grant for 50% funding of Meaford Hall technical upgrades, plus a $40,000 fundraising commitment over 5 years
• COR2021-04 would direct staff to apply for an FCM asset management grant and authorize up to $12,500 from the General Infrastructure Reserve for a Roadside Safety Device Assessment
• DEV2021-06 would grant conditional site plan approval for 11 dwelling units at 297-307 Cook Street and remove the holding provision on RM-182(H5) lands

Council

Meaford Council is holding a statutory public meeting on a draft interim Development Charges (DC) background study presented by Hemson Consulting Ltd. The interim by-law is intended to keep the current in-force DC rates in place so the municipality can continue collecting development charges while a fuller study is completed in 2021/2022. The draft capital program totals $55.0 million, with a DC-recoverable share of $42.3 million over 10 years. Proposed interim by-law passage is set for February 22, 2021.

• Statutory public meeting on the Draft Interim Development Charges Background Study, with a presentation by Hemson Consulting Ltd.
• Proposed interim DC rates kept at current levels: $13,157 per single/semi-detached unit, $9,088 for rows and other multiples, $4,054 per nursing home bed
• Area-specific rates proposed for Service Areas 1, 2 and 3, ranging from $13,517 to $16,320 per single/semi-detached unit
• Draft gross capital program of $55.0 million, with a 10-year DC-recoverable share of $42.3 million
• Interim DC by-law passage targeted for February 22, 2021; comprehensive DC study and by-law passage in 2021/2022

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved the 2021-22 business plans for its Adult Learning Centres and extended Poet Laureate Richard-Yves Sitoski's term by one year. It approved payment of library accounts totaling $97,642.36 and Adult Learning Centre accounts totaling $38,189.60 for November and December, and received financial statements to December 31, 2020. The board also approved, revised, or rescinded a series of policies, including new working-from-home and COVID-19 screening and leave policies. All recorded motions carried; no vote tallies were recorded.

• Approved 2021-22 business plans for the Library's Adult Learning Centres (Carried)
• Approved a one-year extension of Richard-Yves Sitoski's term as Poet Laureate (Carried)
• Approved CEO's Report as presented (Carried)
• Approved library accounts totaling $97,642.36 and Adult Learning Centre accounts totaling $38,189.60 for November and December for payment; received financial statements to December 31, 2020 (Carried)
• Approved revenues and expenditures for the Book Sale, Poet Laureate, Poet Laureate CD Project, Teen Advisory Group (TAG) and Words Aloud reserve accounts to December 31, 2020 (Carried)
• Approved revised Policy L 17 Procurement of Goods and Services (Carried)
• Approved revised Personnel Policy L 20 PE 15 Employee Service Recognition Program (Carried)
• Rescinded Personnel Policy L 20 PE 16 Employee Suggestion Program (Carried)

Committee of Adjustment

Meaford's Committee of Adjustment meets virtually on January 27, 2021 to consider three land-use applications: a minor variance for an accessory apartment at 176 Denmark Street, a consent application at 317282 3rd Line, and a validation certificate at 084578 Sideroad 6. The committee will also adopt minutes from its December 16, 2020 meeting. Decisions are made at the public meeting; residents must register with the Secretary-Treasurer by noon to speak.

• Minor variance A01/21 (Barnes): reduce rear yard setback from 7.5m to 1.12m to convert an existing shed at 176 Denmark Street into a detached accessory apartment unit
• Consent application B01/21 (Skinner) for property at 317282 3rd Line, former Township of St. Vincent
• Validation certificate V01/21 (Mustard) for 084578 Sideroad 6, former Township of Sydenham
• Staff report DEV2021-03 recommends approval of the variance and related minor site plan SP02-21, with the accessory unit capped at 50% of the main dwelling's floor area and 3 parking spaces required
• Next meeting scheduled for February 24, 2021 at 3pm

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors meets January 27th, 2021 at 2:00 p.m. via Webex to vote on its 2021 budget, a forestry tender, a branding strategy, and its 2021 operational plan. The board will also approve minutes from December 16th, 2020 and a January 20th, 2020 special meeting, and receive consent items on December 2020 Section 28 permits and receipts and expenses. Two closed-session items cover potential litigation involving the Town of the Blue Mountains and the 2020 CAO performance review.

• 2021 Budget — 4 resolutions (Attachment #9)
• Forestry Tender — resolution (Attachment #7)
• Branding Strategy — resolution (Attachment #8)
• 2021 Operational Plan — resolution (Attachment #10)
• Closed session: potential litigation in Town of the Blue Mountains and 2020 CAO performance review

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors holds its Annual General Meeting on January 27, 2021, via Webex, followed immediately by its regular meeting. The AGM centers on electing the 2021 Chair and Vice-Chair, appointing scrutineers, and making committee appointments. The agenda also includes a review of 2020 highlights and accomplishments and greetings from guests. The document is largely a notice of meeting and lists directors, honorary members, and invited officials.

• Election of 2021 Chair and Vice-Chair, with a motion to destroy ballots afterward
• Appointments to the Conservation Foundation, Forestry Committee, Arboretum Alliance, Drinking Water Source Protection Management Committee, and Indigenous and GSCA Relationships Committee
• Review of 2020 highlights and accomplishments
• Meeting held via Webex with public viewing on YouTube
• Notice lists member municipalities including Meaford, Owen Sound, and Blue Mountains

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors will hold a special meeting on January 21, 2021, at 11:00 a.m. via Webex, with public viewing on YouTube. The only substantive item is a closed session to discuss litigation or potential litigation involving the Town of South Bruce Peninsula, including matters before administrative tribunals and solicitor-client privileged advice. The public portion of the agenda is otherwise procedural, covering call to order, disclosure of pecuniary interest, and adjournment.

• Closed session on litigation or potential litigation involving the Town of South Bruce Peninsula
• Discussion may include matters before administrative tribunals and solicitor-client privileged advice
• Meeting held via Webex with public live stream on YouTube
• No public hearings, contracts, or dollar amounts listed on the agenda

Joint Municipal Physician Recruitment and Retention Committee

The Joint Municipal Physician Recruitment and Retention Committee (JMPRRC) — representing Meaford, The Blue Mountains, Clearview, Grey Highlands, and Collingwood — meets to elect a vice chair and vote on a revised Physician Recruitment and Retention Strategy, a community physician survey, and a physician succession planning survey. The committee will also receive physician need data from Health Force Ontario and verbal updates on the North East Grey Health Clinic and Grey County health care funding. The agenda is largely procedural, with several items marked as verbal updates and no staff reports or deputations listed.

• Vice Chair election for the balance of the 2018-2022 Council term
• Approval of revised draft Physician Recruitment and Retention Strategy
• Approval of Draft Community Family Physician Survey for circulation to residents
• Approval of Draft Physician Succession Planning Survey to be sent to physicians in five municipalities
• Receipt of Physician Need Data from Health Force Ontario

Meaford Public Library Board

The Meaford Public Library Board meets virtually on January 20, 2021 to approve its agenda and November 2020 minutes, adopt November and December pay sheets, and decide whether to continue curbside service for 28 days from January 14, 2021 under provincial regulations. Trustees will also set the 2021 meeting schedule and hear reports on the strategic plan, seniors' library support, and fundraising. The public can watch live via the library's YouTube channel and must register with the Library CEO by noon to speak.

• Vote on continuing curbside service for 28 days from January 14, 2021, with set hours Monday to Saturday
• Treasurer's report: adoption of November and December pay sheets
• 2021-2025 Strategic Plan listed under business arising from the minutes
• 2021 regular meeting schedule proposed, including dates from January 20 to November 17
• OLA memberships renewed and OLA Virtual Super Conference February 3-6, 2021

Council

The Council meeting scheduled for January 18, 2021 in Meaford, Ontario was cancelled. The notice states the public session is cancelled for the duration of the province-wide lockdown, which it says is effective until January 23, 2021. No agenda items were decided or discussed because the meeting did not take place.

Accessibility Advisory Committee

This document is By-law 2024-05, which establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference. It repeals By-law 2015-01 and sets rules for committee membership, meetings, and reporting to Council. The by-law states it was passed on February 26, 2024. Note: the file is a by-law and terms of reference, not a meeting agenda, so it does not describe items being decided at a specific meeting.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference (Schedule A)
• Repeals By-law 2015-01
• Committee of up to seven voting members appointed by Council resolution, with at least 50% self-identified as having a disability
• Meetings six times per year, open to the public and live-streamed, with a Site Plan Review subcommittee
• By-law states it was read a first, second and third time and passed February 26, 2024

Council

Meaford Council meets virtually on January 11, 2021 to pass several 2021 budgets and fees by-laws, approve a site plan agreement and a zoning amendment for the Meaford Golf Course, and consider pre-budget approval for three bridge engineering contracts. Council will also review a wastewater infrastructure report and recreation funding agreements. Public participation is remote only due to provincial restrictions, with registration required by 10:00 a.m. on meeting day.

• By-law 2021-02 adopts the 2021 Tax Supported Budget; By-law 2021-03 adopts the 2021 User Pay Budget; By-law 2021-04 sets 2021 Fees & Charges
• Pre-budget approval of $140,000 for Campbell's Bridge (Structure 045) engineering, with RFP awarded to R.J. Burnside & Associates Limited for $102,675.84
• Pre-budget approval of $47,500 for 2021 Bridge Rehabilitation engineering, with RFP awarded to Ainley & Associates Limited for $39,569.38
• Pre-budget approval of $110,000 for Structure 041 Rehabilitation engineering, with RFP awarded to R.J. Burnside & Associates Limited for $102,675.84
• By-law 2021-05 authorizes a site plan agreement at 167 Kiowana Beach Road; By-law 2021-06 amends zoning for Phase 2 of the Meaford Golf Course at 408 Ridge Road