Fort Frances public meetings in 2022

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee reviewed a design presentation from Open Space Solutions. The committee voted to recommend the design proposal 22-1132R2 to Council for approval.

• Recommendation of design proposal 22-1132R2 from Open Space Solutions
• Discussion regarding potential Christmas fundraising event at Townshend Theatre
• Review of website design and social media updates

Regular Council Meeting

The Council is reviewing a $419,409.96 grant application for the Fort Frances Seniors Centre Expansion. The agenda also includes appointing an Integrity Commissioner and reviewing public submissions regarding the 2023 Budget.

• $419,409.96 Canada Cultural Spaces Fund application for Seniors Centre Expansion
• Appointment of David G. Boghosian as Integrity Commissioner and Closed Meeting Investigator
• Awarding of KPMG contract for Governance Review Audit (RFP 2022-AF-03)
• By-Law 68-22 regarding 2023 User Fees
• Request from Sunset Country Metis to permanently raise the Metis Flag

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing 2023 user fee increases and budget submissions. The meeting includes discussions on water treatment plant design awards, wastewater upgrades, and a funding request for a new spray park.

• Proposed 5.9% increase for Community Services, Administration & Finance, Operations, and Cemetery user fees
• Award of $147,058 to TBT Engineering for Water Treatment Plant design
• Award of $51,480 to LBE Group for Wastewater Collection System Lift Station upgrades
• $75,000 financial contribution request from Make a Big Splash Committee for a spray park
• Petition for Cornwall Avenue North pavement, curbs, and gutters

Special Council Meeting

The Fort Frances Town Council will meet to discuss the appointment of an external financial auditor for the Fort Frances Power Corporation for the 2022 corporate year. The Board of Directors has recommended BDO Dunwoody LLP for this role. Council will also meet in-camera to discuss director appointments.

• Appointment of BDO Dunwoody LLP as auditors for the 2022 corporate year
• In-camera discussion regarding director appointments and personal matters

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is reviewing contracts for water treatment plant assessments and wastewater system upgrades. The committee is also discussing proposed 2023 water and sewer rates and a 5.9% increase to division user fees and cemetery prices.

• Award of $147,058 contract to TBT Engineering for Water Treatment Plant design and life assessment
• Award of $51,480 contract to LBE Group for Wastewater Collection System Lift Station upgrades
• Proposed 5.9% increase to 2023 Operations and Facilities Division user fees and charges
• Proposed 5.9% increase to the 2023 Cemetery Price List
• Approval of 2023 water and sewer rates under Scenario 1

Planning & Development Executive Committee

The committee is considering a recommendation to establish 2023 user fees for the Planning and Development Division. Most planning and building permit fees are proposed to increase by 5.9%, while several parking and animal control fees are recommended to remain at 2022 rates.

• Proposed 5.9% increase for most planning and building permit fees
• New fee of $3,500.00 for concurrent Official Plan and Zoning By-law Amendments
• Proposed increase of surcharge for construction commenced prior to permit issuance from $166.19 to $300.00
• Recommendation to maintain 2022 rates for animal control, metered on-street parking, and annual parking rentals
• Annual parking space rental rate recommended to remain at $600.00

Regular Council Meeting

Council will review the 2023 Budget Schedule and a proposal to increase user fees by 6.5% based on the Ontario Consumer Price Index. Other items include appointing a new By-Law Enforcement Officer and discussing the cancellation of the Seniors Centre expansion tender.

• 2023 Budget Schedule approval
• 6.5% Consumer Price Index (CPI) increase for 2023 User Fees
• Appointment of Katelyn Svoboda as By-Law Enforcement Officer and Weed Inspector
• Adoption of final splash park design (proposal 22-1132R2)
• Cancellation and redesign of the Fort Frances Seniors Centre Expansion tender (2022-OF-14)

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing the 2023 budget schedule and a proposed 6.5% increase to user fees based on the Ontario CPI. The agenda also includes decisions on staff appointments, aerial photography agreements, and the cancellation of a seniors centre expansion tender for redesign.

• Proposed 6.5% increase to 2023 User Fees based on Ontario CPI
• Adoption of the final design proposal 22-1132R2 for a new splash park
• Cancellation of Tender 2022-OF-14 for the Fort Frances Seniors Centre Expansion to allow for redesign and cost savings
• Approval of a $1,000 plus HST agreement for North West Ontario aerial imagery
• Appointment of Katelyn Svoboda as By-Law Enforcement Officer and Municipal Weed Inspector

Special Council Meeting

The Fort Frances Council will hold a special meeting to conduct an in-camera educational session. This closed session is for the purpose of training and educating Council Members for the 2022-2026 term.

• Council Orientation 2022-2026 Term Educational Session

Special Council Meeting

The Fort Frances Council will hold a special meeting to conduct an educational session for the 2022-2026 term. This portion of the meeting will be held in-camera to facilitate training and education for Council members.

• Council Orientation 2022-2026 Term educational session

Special Council Meeting

The Fort Frances Council will hold a special meeting to conduct an in-camera educational session. This session is for Council Member orientation for the 2022-2026 term.

• Council Orientation 2022-2026 Term Educational Session

Inaugural Meeting of the 2022-2026 Term of Council 21 Nov 2022

The Council is conducting its first meeting of the new term, including an inaugural ceremony and official declarations. The session includes the appointment of a Deputy Mayor and the assignment of councillors to various boards and committees.

• Appointment of M. Behan as Deputy Mayor
• Appointment of councillors to 30 different boards and committees
• Establishment of Committee of the Whole Chairpersons and Vice Chairpersons through 2026
• Inaugural address by Mayor Andrew Hallikas

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is reviewing design proposals and fundraising progress for a new splash pad. The committee is also tracking a $100,000 grant application for accessibility features.

• Presentation of proposed splash pad design by Janet Elliott of Open Space Solutions
• Application submitted for an Enabling Accessibility grant of up to $100,000.00
• Discussion of fundraising via a Christmas event and local business outreach
• Review of Urban Blu self-cleaning washroom units as a potential addition
• Review of Waterplay conceptual layout and equipment components

Regular Council Meeting

The Council is considering several items, including a resolution of support for a proposed battery energy storage facility at the Lagoon property. The agenda also includes reviewing tax adjustments for 433 Mowat Avenue and approving new by-laws for service agreements and easements.

• Resolution of support for a 150 MW Battery Energy Storage System project at the Lagoon property
• By-Law 60-22: Easement agreement with the Township of Alberton
• By-Law 61-22: Service Agreement with Steve William Both
• Tax adjustment for property located at 433 Mowat Avenue
• Support for Connecting Links Program applications for Scott Street and Third Street West

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing a tax adjustment for 433 Mowat Avenue and considering a new water service agreement for 11 Highway 11. The meeting also includes the review of several monthly drinking water summary reports.

• Tax adjustment for 433 Mowat Avenue resulting in a $1,548.99 reduction
• Proposed water service agreement with Steve William Both and 501801 Ontario Limited for 11 Highway 11
• Extension of lot lease agreement with Canadian National Demolition at Fort Frances Municipal Airport
• Review of July through October 2022 Drinking Water Systems Monthly Summary Reports

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is reviewing monthly drinking water summary reports for July through October 2022. The committee is also considering a water service agreement for 11 Highway 11 and a lease extension for Canadian National Demolition at the municipal airport.

• Water service agreement with Steve William Both and 501801 Ontario Limited for 11 Highway 11
• Lot lease extension for Canadian National Demolition at Fort Frances Municipal Airport until March 31, 2023
• July, August, September, and October 2022 Drinking Water Systems Monthly Summary Reports
• Review of 2022 operations statistics for Public Works and Environmental areas

Police Services Board - 04 Nov 2022 Rescheduled from October 28th

The Board is reviewing the 2023 OPP Municipal Policing Annual Billing Statement and the Detachment Commander's report covering June to September 2022. The meeting also includes correspondence regarding a proposal for the OPP Detachment Board in Rainy River.

• OPP 2023 estimated total billing of $2,611,500 for Fort Frances
• Detachment Commander's report for June to September 2022
• OPP Municipal Policing 2023 Annual Billing Statement package
• Proposal for OPP Detachment Board - Rainy River

New Official Plan and Comprehensive Zoning By-Law - Technical Advisory Committee

The Technical Advisory Committee met to discuss the review of Fort Frances's Official Plan and Comprehensive Zoning By-law. The meeting included a project overview by WSP and a discussion regarding the draft Community Background Report. The committee is tasked with providing technical input and analysis during the development of these planning documents.

• Review of the draft Community Background Report
• Project overview of the Official Plan and Zoning By-law update by WSP
• Discussion of the Technical Advisory Committee Terms of Reference
• Planning for the upcoming Public Open House #1

Committee of Adjustment

The Committee is reviewing two applications for land severance and lot changes. One involves adding land to an existing property on Eighth Street West, and the other involves creating a new lot at McKenzie Avenue for a residential dwelling.

• A2-2022: Consent application to add land from 186 Eighth Street West to 180 Eighth Street West
• A3-2022: Consent application to sever 804 McKenzie Avenue for use as a single-family dwelling
• Proposed rezoning of 804 McKenzie Avenue from Institutional (I) to Residential Type One (R1)
• Approval of a minor variance for 1061 Walker Avenue at the September 14 meeting

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is reviewing playground equipment and park designs. Members discussed design features like shade structures and the high cost of soft surfacing, while also tracking fundraising and grant applications.

• Review of playground equipment and splash park designs
• Discussion of high costs for rubber or soft surfacing and slides
• Stage 2 NOHFC application submission scheduled for October 19
• MAT Tax reserve contains approximately $136,000
• Potential addition of a disc golf course under consideration

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is discussing fundraising initiatives and project scoping. The committee is reviewing a 'fish theme' equipment quotation and tracking grant applications with Tbaytel for Good and the Northern Ontario Heritage Fund.

• Review of a $322,332.50 total invoice quotation for 'Fish Theme' splash pad equipment and installation
• Discussion of fundraising letters to community organizations
• Update on Tbaytel for Good semi-final application status
• Update on Stage 2 Northern Ontario Heritage Fund application
• Review of design updates and play structure costs

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing a resolution to support a 150 MW battery energy storage project at the Lagoon property. The meeting also covers several grant applications for road reconstructions and park rehabilitation.

• Resolution to support SB Energy US Holdings One battery energy storage project at the Lagoon property
• Approval of $2,227.66 in travel expenses and honorarium for Councillor Wendy Brunetta
• Connecting Links Program application for Scott Street reconstruction (Reid Avenue to Armit Avenue)
• Connecting Links Program application for Third Street West design works
• Community Enhancement Program application for Legion Park Rehabilitation

Regular Council Meeting

The Council will consider a resolution to support a 150 MW battery energy storage facility at the Lagoon property. Additionally, several applications for provincial and federal funding regarding road reconstructions and park rehabilitations are on the agenda.

• Proposed 150 MW battery energy storage facility at the Lagoon property
• Connecting Links Program application for Scott Street reconstruction
• Connecting Links Program application for Third Street West design works
• Northern Ontario Heritage Fund application for Legion Park Rehabilitation
• Request from Township of Chapple for by-law enforcement services

Regular Council Meeting

The Council is reviewing several by-laws, including agreements for transit funding and canteen services. Members are also discussing correspondence regarding federal electoral boundary redistributions in Northern Ontario.

• By-Law 53-22: La Verendrye Parkway Expansion feasibility study and design funding
• By-Law 54-22: GIS Datashare Agreement with WSP Canada Inc
• By-Law 55-22: Canteen operator agreement with Tess’s Kitchen
• Tax adjustment for 1325 Sixth Street East
• Implementation of Information Technology Resources Policy

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing several funding agreements and administrative reports. Key items include provincial transfer payments for highway and street projects and a contribution agreement for the Memorial Sports Centre expansion.

• Kings Highway reconstruction from Pit Road 2 to Oakwood Road funding agreement
• Scott Street design works from Reid Avenue to Armit Avenue funding agreement
• Memorial Sports Centre expansion contribution agreement with NOHFC
• Tax adjustment for 1325 Sixth Street East following property demolition
• Implementation of the Information Technology Resources Policy

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is reviewing several funding agreements. These include provincial transfer payments for road projects on Kings Highway and Scott Street, and a contribution agreement for the Memorial Sports Centre expansion.

• Transfer payment agreement for Kings Highway reconstruction from Pit Road 2 to Oakwood Road
• Transfer payment agreement for Scott Street design works from Reid Avenue to Armit Avenue
• Contribution agreement with Northern Ontario Heritage Fund Corporation for Memorial Sports Centre expansion
• Information reports regarding landfill, sewer, water, and airport statistics

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is reviewing design updates and funding options for a new splash park. The committee recommended designating Legion Park as the development site and noted a potential $500,000 funding stream from the Northern Ontario Heritage Fund.

• Recommendation to designate Legion Park for the splash park development
• Proposed concurrent reconstruction of Lillie Avenue from Kings Highway to the river
• Potential Northern Ontario Heritage Fund grant of up to $500,000
• Estimated total project budget of $665,500
• Equipment quotation for 'fish theme' features totaling $129,025.21

Special Council Meeting

Council will discuss whether to close municipal offices and buildings on September 19, 2022. The proposal recognizes the National Day of Mourning following the announcement by the Prime Minister. Options include closing all facilities for all staff or only for unionized staff.

• Proposed closure of Municipal Offices and buildings on September 19, 2022
• In-camera session regarding labour relations and solicitor-client privilege
• Recognition of National Day of Mourning per Collective Agreements

Committee of Adjustment

The Committee of Adjustment met to review zoning amendments and minor variance applications. Members recommended approval for a solar farm and industrial computing project at 1229 Cornwall Avenue, subject to specific conditions.

• Recommended approval for zoning amendment at 1037 Third Street East
• Recommended conditional approval for 150 MW solar farm at 1229 Cornwall Avenue
• Recommended conditional approval for industrial scale computing at 1229 Cornwall Avenue
• Accepted the resignation of Charleen Mallory from the Committee

Regular Council Meeting

The Council will review a conceptual land use plan for former mill properties and a request for a battery energy storage facility at the Lagoon property. Members will also discuss a resolution regarding proposed federal electoral boundary changes in Northern Ontario.

• Proposed battery energy storage facility at the Lagoon property
• Conceptual Land Use Plan for the Former Mill Properties
• Active Transportation Fund Grant for La Verendrye Parkway expansion
• Award of canteen services at the Memorial Sports Centre to Tess's Kitchen
• Tax adjustment for 842 Second Street East

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing a new Official Plan and Comprehensive Zoning By-Law. They are also considering a request to support a battery energy storage facility at the Lagoon property.

• New Official Plan and Comprehensive Zoning By-Law Review presentation by WSP Canada Inc
• Request for support of a battery energy storage facility at the Lagoon property
• Tax adjustment for 842 Second Street East following garage demolition
• Active Transportation Fund Grant Agreement for La Verendrye Parkway expansion
• Award of canteen services contract at the Memorial Sports Centre to Tess's Kitchen

Special Council Meeting

The Fort Frances Council will review an investigation report by Integrity Commissioner Paul S. Heayn. The report addresses allegations that Mayor Caul violated the Code of Conduct and the Municipal Conflict of Interest Act by releasing confidential information.

• Integrity Commissioner report regarding Mayor June Caul
• In-camera discussion regarding Point Park/RTR litigation

Regular Council Meeting

The Council will review several by-laws regarding infrastructure funding and engineering contracts. They will also discuss the status of a reconciliation policy/plan and potential surplus declaration for industrial park land.

• Moffat Funding disbursement for 908 Rainy Lake Squadron Royal Canadian Air Cadets
• Declaration of Lot 26 in the Industrial Park as surplus for direct sale
• Design works contract with TBT Engineering for 52 Canadians Arena power feed
• Amendment to the Fort Frances Community Microgrid Feasibility Study agreement
• $1,866.50 grant to Safe Communities Rainy River District

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing several municipal items, including the formation of a technical advisory committee for a new Official Plan and Zoning By-law. The committee is also considering a proposal to relocate the historic Hallett and Owandem vessels to a permanent land-based site.

• Formation of a Technical Advisory Committee for the new Official Plan and Zoning By-law
• Relocation of the Hallett and Owandem vessels near Sorting Gap Marina
• Unbudgeted $8,825.00 for Riverview Cemetery and Holy Cross survey work
• Award of $43,727.09 contract to The Miller Group for hazardous waste services
• Award of airport safety audit RFP to Winnipeg Airport Services Corp.

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is reviewing several contract awards and expenditures, including an airport safety audit, cemetery survey work, and a household hazardous waste event. It will also discuss a Christmas tree request for Rainy Lake Square and adopt a levels of service framework.

• Award RFP 2022-OF-13 for airport safety audit to Winnipeg Airport Services Corp. ($10,200)
• Unbudgeted $8,825 for cemetery survey at Riverview and Holy Cross
• Award T-2022-10 to Miller Group for hazardous waste event ($43,727.09)
• BIA request for large Christmas tree at Rainy Lake Square
• Easement agreement with Township of Alberton for water service to 11 Highway 11

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider a recommendation to create a Technical Advisory Committee (TAC) to support development of the new Official Plan and Zoning By-law, with consultant WSP Canada Inc. The proposed TAC would include administration, committee representatives, and up to four citizen members. The committee will also approve minutes from previous sessions and discuss a zoning by-law amendment for a solar project at 1229 Cornwall Avenue.

• New Official Plan and Zoning By-law - Technical Advisory Committee creation
• Proposed TAC composition: 1 administration, 1 Committee of Adjustment, 1 Economic Development, 1 MAT, 1 BIA, up to 4 citizen members
• Zoning By-law amendment B2-2022 for 1229 Cornwall Avenue (Lagoon Property) - solar project, noise mitigation study recommended
• Approval of previous committee minutes (Sessions 21 and 22)

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is meeting to finalize its terms of reference, confirm the committee chair, and continue discussions on the spray park's location and design. The committee will also review funding opportunities, including a potential NOHFC grant, and plan a press release or social media post. The agenda includes approval of the previous meeting's minutes.

• Finalization of Committee Terms of Reference
• Location discussion and finalization (Legion Park was preferred at last meeting)
• Follow-up on design discussion from last meeting
• Update on funding opportunities, including NOHFC Rural Enhancement Funding Stream (up to $500,000)
• Press release/Social media post planning

Regular Council Meeting

Council will vote on consent items from the Committee of the Whole, including a site plan control agreement amendment for the Northwest Catholic District School Board and a by-law authorizing an asphalt patching agreement with Positano Paving. The agenda also includes routine approvals of minutes, by-laws, and committee reports, plus an in-camera session on litigation.

• By-Law 48-22: authorize agreement with Positano Paving for RFT 2022-OF-11 Asphalt Patching
• By-Law 14-18 A: authorize amendment to site plan control agreement with Northwest Catholic District School Board (Planning Act, Section 41)
• SPC01-2022: Site Plan Control Agreement Amendment - NWCDSB
• In-camera session on RTR and Point Park Litigation
• Approval of minutes from June 27, 2022 Council and Committee of the Whole meetings

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing a consent agenda with 18 items, including approving the Museum and Cultural Centre Advisory Committee's terms of reference, granting $1,866.50 to Safe Communities Rainy River District, and entering into a provincial infrastructure funding agreement. It will also consider several property tax adjustments and reports on drinking water and wastewater systems.

• Approve Museum and Cultural Centre Advisory Committee Terms of Reference
• Grant $1,866.50 to Safe Communities Rainy River District
• Enter into ICIP Green Stream Transfer Payment Agreement with Ontario
• Award RFP 2022-OF-12 to TBT Engineering
• Approve tax adjustments for properties at 804 Scott St, 1107 Kings Highway, McIrvine Road N, 838 Huffman Court, 427 Mowat Ave

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is meeting to consider several operational items, including approving a transfer payment agreement for the Investing in Canada Infrastructure Program (ICIP) Green Stream, transitioning Blue Box operations to Circular Materials Ontario, awarding a contract for electrical work, purchasing a mobile generator, and reviewing monthly reports on drinking water and wastewater systems. The agenda also includes routine approvals of previous minutes and information items.

• Approval of ICIP Green Stream Transfer Payment Agreement with Ontario
• Transition of Blue Box operations to Circular Materials Ontario
• Award of RFP 2022-OF-12 for 52 Canadians Electrical
• Purchase of mobile generator
• Monthly drinking water system summary reports (January–May 2022)

Regular Council Meeting

Fort Frances Council will receive a deputation on a conceptual land use plan for redeveloping the former Fort Frances Mill properties, and vote on by-laws authorizing agreements for hard drive shredding and road reconstruction. The agenda also includes proclamations, minutes approval, and in-camera items on personnel and litigation.

• Deputation by BMI Group / Ziibi Investments / Aazhogan Renewal on redevelopment of former Fort Frances Mill properties
• By-Law 46-22: agreement with Electronic Recycling Association for hard drive shredding services
• By-Law 47-22: agreement with Hatch Ltd for Kings Highway & Sinclair Street reconstruction (RFT 2022-OF-09)
• Proclamations for Franco-Ontarian Day (Sept 23) and Rail Safety Week (Sept 19-25)
• In-camera items: CAO performance appraisal, RTR and Point Park litigation

Regular Meeting of Committee of the Whole

The Committee of the Whole will receive a deputation from BMI Group / Ziibi Investments / Aazhogan Renewal presenting a conceptual land use plan for redeveloping the former Fort Frances Mill properties. The committee will also consider consent agenda items including a disaster recovery assistance request, a fence height request, support for the Fort Frances Canadian Bass Championship, and a tender award.

• Deputation on conceptual land use plan for former Fort Frances Mill properties (61-acre mill site, 163-acre landfill, 501-acre lagoon)
• Request to activate Municipal Disaster Recovery Assistance program for April 22, 2022 flood event
• Over-height fence request (8 feet) for 916 Armit Avenue
• Support for Fort Frances Canadian Bass Championship: waive launch fees July 21-23, road closure, barricades, tent setup, $5M liability insurance
• Award of Tender 2022-OF-11 to Positano Paving

Police Services Board

The Fort Frances Police Services Board will approve the agenda and prior meeting minutes, receive the May 2022 Detachment Commander's report from the OPP, and discuss an Ontario Provincial Police survey on police services board metrics. The survey aims to standardize and expand information reported to boards, with responses due by June 30, 2022.

• Approval of minutes from Sessions #10 (May 6) and #11 (May 27)
• Receive May 2022 Detachment Commander's report from Staff Sergeant D. McLean and Inspector Crabbe
• Discussion of OPP Police Services Board Survey on metrics and reporting
• No in-camera session scheduled

Special Council Meeting

This is a special council meeting with only one substantive item: a closed-session (in-camera) discussion of the Chief Administrative Officer's performance appraisal. The meeting is otherwise procedural, with no public decisions or discussions listed on the agenda.

• In-camera session to address CAO performance appraisal
• Closed session citing personal matters and labour relations exceptions under the Municipal Act

Make a Big Splash Spray Park - Advisory Committee

The Make a Big Splash Spray Park Advisory Committee is meeting to receive an update from Town of Fort Frances staff on design, costs, and location, and to discuss and finalize the committee's name, structure, and mission statement. They will also consider support services from the town and plan a press release or social media post. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Update from Town of Fort Frances staff on design, costs, and location
• Discussion and finalization of committee name and structure
• Sharing of mission/mandate statement
• Press release or social media post planning

Regular Council Meeting

Fort Frances Council will vote on several by-laws including a new Official Plan with WSP Canada Inc., zoning amendments for two properties, and an indemnification by-law. They will also consider a $240 honorarium for Councillor Judson, appoint an Integrity Commissioner via RFP, and receive correspondence from the Bass Championship and Knox United Church.

• By-Law 44-22: Agreement with WSP Canada Inc. for new Official Plan and Comprehensive Zoning By-law
• By-Law 42-22: BIA levy special charge
• By-Law 03-14 AB: Zoning amendment for 1037 Third Street East
• By-Law 03-14 AC: Zoning amendment for 1229 Cornwall Avenue (Lagoon Property)
• By-Law 45-22: Agreement with Hatch Ltd for 2022 Road Reconstruction on Mowat Avenue

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing several funding requests and administrative items. They will consider a $650 contribution to the Vet Assistance Trust Fund, a $225 advertisement in the Military Service Recognition Book, and a $240 honorarium claim for Councillor Judson. They will also discuss starting the process to appoint a new Integrity Commissioner and Closed Meeting Investigator, and authorize a shredding services agreement.

• Contribution of $650 to Vet Assistance Trust Fund from Council Public Relations expense
• Advertisement of 1/10 page in Military Service Recognition Book for $225
• Honorarium per diem claim of $240 for Councillor Douglas Judson for NOMA conference
• Direct staff to proceed with one RFP for Integrity Commissioner and Closed Meeting Investigator
• Authorize Repetitive Services Agreement with Electronics Recycling Association of Alberta for hard drive shredding

Planning & Development Executive Committee - 06 Jun 2022 CANCELLED

This Planning & Development Executive Committee meeting scheduled for June 6, 2022, was cancelled. The agenda contains no items for discussion or decision.

Police Services Board

The Fort Frances Police Services Board is meeting to approve the agenda and prior minutes, and to receive the Detachment Commander's report for April 2022. No new business or in-camera items are listed. The meeting is largely routine administrative business.

• Approval of May 27, 2022 agenda
• Approval of Session #10 minutes from May 6, 2022
• Detachment Commander's report for April 2022
• Next meeting set for September 23, 2022

Regular Council Meeting

Fort Frances Council will decide on several key items, including awarding a $2,846,962 tender for 2022 capital road works, approving a zoning by-law amendment for a 150MW solar farm at 1229 Cornwall Avenue, and passing multiple by-laws. The agenda also includes routine approvals of minutes, honorarium claims for council members, and referrals of correspondence to committees.

• Award tender 2022-OF-09 to George Armstrong Company for $2,846,962 for 2022 Capital Budgeted Road works
• Approve zoning by-law amendment for 150MW Solar Farm at 1229 Cornwall Avenue (Lagoon Property) with conditions including noise mitigation and 300m setback from residences
• Enact By-Law 36-22: Bell Canada Next Generation 9-1-1 Service Agreement
• Enact By-Law 39-22: Agreement with SkyMark Refuelers for new aircraft refueler truck
• Approve honorarium claims totaling $1,360 for four councillors for NOMA conference attendance

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing and recommending approval of the draft 2021 audited financial statements, a $2.85 million road works tender, and several other items including a zoning by-law amendment for a solar farm and a new Official Plan contract. The meeting also includes verbal updates from the mayor and councillors and routine honorarium claims.

• Award RFP 22-PD-07 to WSP Canada Inc. for new Official Plan and Zoning By-law, $136,435 plus HST
• Award tender 2022-OF-09 to George Armstrong Company for 2022 road works, $2,846,962
• Zoning by-law amendment for 150MW solar farm at 1229 Cornwall Avenue with conditions
• Approve 2021 audited financial statements as presented by BDO Canada LLP
• Approve honorarium claims for four councillors for NOMA conference attendance

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider two items: whether to reject the sole tender for the airport gate due to cost overruns, and whether to approve a $69,608 upgrade to the 5th Street Lift Station control system. The meeting also includes approval of previous minutes.

• Recommendation to not award Tender 2022-OF-08 for airport gate; sole bid $99,518.61 vs budget $95,000
• Proposed upgrade of 5th Street Lift Station PLC to Delta-V by Lakeside Process Controls for $69,608
• Funding shortfall of $1,608 for lift station upgrade to come from Wastewater Treatment Plant Miscellaneous Capital Upgrades Budget
• Approval of minutes from May 4, 2022 meeting

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider recommending that Council award RFP 22-PD-07 for a new Official Plan and Comprehensive Zoning By-law to WSP Canada Inc. for $136,435 plus HST, with the budget shortfall to be captured in the 2023 capital budget. The committee will also revisit the zoning by-law amendment for 1229 Cornwall Avenue (Lagoon Property), which seeks to add uses including a 150 MW solar farm and industrial-scale computing, after requesting additional noise information at the May 2 meeting.

• Recommend award of RFP 22-PD-07 to WSP Canada Inc. for $136,435 plus HST for new Official Plan and Comprehensive Zoning By-law
• Zoning by-law amendment B2-2022 for 1229 Cornwall Avenue: add 150 MW solar farm, industrial-scale computing, battery energy storage, electric substations, and transmission infrastructure
• Proposed conditions for industrial-scale computing: noise mitigation study, no stacked sea-cans, 300m setback from residential uses, 850m from McIrvine Road and Eighth Street West
• Approval of previous committee minutes (Sessions 21 and 22)
• PDEC April report (Addenda) for information

Regular Council Meeting

Fort Frances Council is meeting to approve consent items, award a tender for new sport flooring, appoint a by-law enforcement officer and weed inspector, and enact several by-laws including a site plan control agreement and emergency management program. The agenda also includes a tax adjustment for a property and an in-camera session on land disposition for a senior housing project.

• Award Tender 2022-OF-06 for sport flooring at Fort Frances Memorial Sports Centre and Emo-Lavallee Arena to Caliber Sport Systems Inc.
• Appoint Mark Bridge as By-Law Enforcement Officer and Municipal Weed Inspector.
• By-Law 32-22: site plan control agreement with Friesen Five Inc. (Newfort Developments).
• Tax adjustment under Section 357/358 for property at 427 Mowat Ave.
• In-camera discussion on disposition of municipal land for senior housing project.

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing several recommendations for Council approval, including a zoning by-law amendment for a duplex at 1037 Third Street East, a 10-year 9-1-1 service agreement with Bell Canada, and multiple tender awards. Also on the agenda are a tax adjustment for 427 Mowat Ave, a donation for a splash pad, and various administrative policies and appointments.

• Zoning by-law amendment B1-2022 to permit a duplex at 1037 Third Street East
• 10-year Next Generation 9-1-1 Authority Service Agreement with Bell Canada
• Tender 2022-OF-03: Aircraft refueler truck to SkyMark Refuelers for $308,750 USD
• Tender 2022-OF-05: Fire suppression sprinkler system at 52 Canadians Arena to Tom Jones Corporation for $558,800
• Tax adjustment under Section 357/358 for 427 Mowat Ave, reducing 2021 taxes by $914.51

Police Services Board

The Fort Frances Police Services Board is meeting to approve the agenda and previous minutes, and to receive the Detachment Commander's Report for March. No new business is listed. The agenda is largely procedural, with the commander's report being the only substantive standing item.

• Detachment Commander's Report - March FFPSB
• Approval of previous board minutes (Session no 9, 25 March 2022)

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider awarding a tender for a new aircraft refueler truck, accept a donation for a splash pad, and review a bench installation request. It will also receive routine operational reports. The splash pad project is at a planning stage with a proposed design and cost estimates.

• Award Tender 2022-OF-03 to SkyMark Refuelers for $308,750 USD for a 5000-gallon aircraft refueler truck
• Accept $100,000 donation from Farmboy Real Estate for a splash pad at Legion Park
• Proposed 3000 sq ft splash pad with $330,000 initial cost estimate
• Request to install a bench at Riverview Cemetery Columbarium, cost $1,358.85
• Receive March 2022 Wastewater Treatment Facility monthly report

Planning & Development Executive Committee

The Planning & Development Executive Committee is deciding whether to recommend approval of zoning by-law amendment B2-2022 for 1229 Cornwall Avenue (the Lagoon Property). The amendment would add site-specific permitted uses including a 150 MW solar farm, industrial-scale computing, electricity transmission, substations, and battery storage. The committee will also consider conditions such as noise mitigation and setbacks for the computing use. The agenda includes only this item and routine procedural matters.

• Zoning amendment B2-2022 for 1229 Cornwall Avenue (Lagoon Property)
• Proposed 150 MW solar farm and battery energy storage system (BESS)
• Industrial-scale computing use with sea-can containers
• Recommended conditions: noise study, no stacking sea-cans, 300m setback from residences
• Site Plan Control Area designation requiring a site plan agreement

Regular Meeting of Committee of the Whole

Council will receive an Integrity Commissioner's report on an investigation into conflict of interest complaints against Mayor June Caul regarding two closed-session items. The report finds the Mayor had an indirect pecuniary interest in a property matter and a legal matter but did not declare it. Council will also consider several routine items, including a site plan control application, a procedural by-law amendment, a donation request, and an emergency management program review.

• Integrity Commissioner report on conflict of interest complaint against Mayor June Caul
• Site plan control application for 814 Scott Street
• Procedural by-law amendment for electronic participation
• Donation of $1,039.02 to FFHS Chem Free Grad Party
• 2022 Emergency Management Program Review

Regular Council Meeting

Council will consider several by-laws, including setting 2022 tax ratios, adopting the 2022 municipal budget, and authorizing the tax levy. It will also receive an Integrity Commission report on a conflict-of-interest complaint about Mayor Caul, discuss leasing Sunny Cove Camp, and review correspondence about a $100,000 splash park funding commitment from Farmboy Real Estate.

• By-Law 27-22: Establish tax ratios for prescribed property classes
• By-Law 28-22: Adopt 2022 municipal budget estimates
• By-Law 29-22: Authorize 2022 tax levy and collection
• By-Law 30-22: Easement over private lands at 324 Victoria Avenue
• Farmboy Real Estate pledges $100,000 for splash park

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider approving a site plan control agreement for an 18-unit residential apartment building at 814 Scott Street, with a $75,000 letter of credit required. The committee will also review March by-law enforcement statistics. The agenda includes approval of previous minutes and routine procedural items.

• Site plan control application for 18-unit apartment building at 814 Scott Street
• $75,000 letter of credit required for project completion
• Review of March by-law enforcement statistics
• Approval of previous committee minutes (March 21, 2022)

Regular Council Meeting

Council will vote on awarding the Mowat Avenue road reconstruction tender to Bay City Contractors for about $2.1 million, approve a fire protection services agreement, and consider several referrals and appointments. The agenda also includes a by-law on corporate resource use for elections and a notice about an Integrity Commissioner investigation involving Mayor Caul.

• Award Tender 2022-OF-06 for Mowat Avenue reconstruction to Bay City Contractors at $2,098,981.78 including HST and contingency
• Approve Fire Protection Services Reimbursement Transfer Payment Agreement with Ontario Fire Marshal
• Refer Fort Frances High School Chem Free Grad donation request ($1,039.02) to Administration and Finance Executive Committee
• Refer Linda Chisick's bench request at Riverview Cemetery to Operations and Facilities Executive Committee
• Adopt By-Law 26-22 on Use of Corporate Resources for Election Purposes Policy

Regular Meeting of Committee of the Whole

The Committee of the Whole is holding public meetings on two zoning by-law amendments: one to allow a duplex at 1037 Third Street East and another for industrial-scale computing and a 150 MW solar farm at 1229 Cornwall Avenue. The committee will also receive the 2022 budget presentation from the Treasurer. Other business includes consent agenda items on facility rentals, waste programs, and contract awards, plus reports on council vacancies and an integrity commissioner investigation.

• Public meeting: Zoning amendment B1-2022 for duplex at 1037 Third Street East
• Public meeting: Zoning amendment B2-2022 for industrial computing and 150 MW solar farm at 1229 Cornwall Avenue
• 2022 Budget Presentation by Treasurer D. Galusha
• Award RFP 2022-OF-04 to JML Engineering for $48,400 for Portage Avenue Underpass design
• Award Tender 2022-OF-06 to Bay City Contractors for $2,098,981.78 for Mowat Avenue reconstruction

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is reviewing a proposed 200-unit residential food waste diversion pilot with FoodCycle Science, which would cost about $25,000 plus shipping and tax, funded from the waste management budget. The committee will also discuss a procurement policy review, a waste transfer agreement renewal with MNRF, an amending agreement with Product Care Association, and awarding a contract for engineering design of the Portage Avenue underpass. Several information items on wastewater treatment are included.

• Proposed 200-unit FoodCycle Science pilot at $25,000 plus shipping and tax, unbudgeted
• Procurement policy review to commence in early May
• Waste Transfer Agreement Renewal with MNRF
• Amending Agreement 2 with Product Care Association
• Award of RFP 2022-OF-04 for Portage Avenue Underpass superstructure rehabilitation design

Regular Council Meeting

Fort Frances Council will vote on rescinding the town's COVID-19 vaccination policy, approve the purchase of network switches for $160,599.64, and allocate reserve funds for capital projects. They will also consider several by-laws, including a zoning amendment for 820 Fifth Street East and a license agreement for a food truck at Sorting Gap Marina. The agenda includes routine approvals of minutes and per diem claims, plus referrals of new policies on procurement and tree canopy.

• Rescind COVID-19 Vaccination Policy (#5.43)
• Purchase network switches from Compugen Inc. for $160,599.64
• Approve 2022 BIA budget of $62,000 with $0 special charge levy
• Zoning by-law amendment for 820 Fifth Street East
• License agreement with 1930709 Ontario Inc. for food truck and patio at Sorting Gap Marina

Regular Meeting of Committee of the Whole

The Committee of the Whole is reviewing several recommendations for Council approval, including a taxi rate increase, funding for the Sorting Gap dock project, and rescinding the town's COVID-19 vaccination policy. They will also consider the 2022 BIA budget, capital purchases, and reserve fund allocations. The meeting includes routine reports and procedural items.

• Taxi rate increase: flag rate to $4.75, per km to $3.75, waiting time $60/hr, deliveries min $3.50
• Sorting Gap dock project: seek FedNOR funds for $58,600.44 cost overage, else use surplus/reserve
• Rescind COVID-19 Vaccination Policy (#5.43)
• Purchase network switches from Compugen Inc. for $160,599.64
• 2022 BIA budget of $62,000 with $0 special charge levy

Police Services Board

The Fort Frances Police Services Board is meeting to receive a verbal update on downtown surveillance from the IT Manager and a yearly report on the Mobile Crisis Response Team. The board will also review the Detachment Commander's report for January-February 2022 and correspondence about OAPSB Zone 1 director nominations and the 2022 Spring Conference & AGM.

• Downtown surveillance verbal update by IT Manager
• Mobile Crisis Yearly Report by Christie Cousineau
• FFPSB Jan-Feb 2022 Detachment Commander's Report
• OAPSB Zone 1 Director nomination (Kevin Holland willing to stand)
• 2022 OAPSB Spring Conference & AGM (May 26-27, hybrid)

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider three items: approving a purchase for Phase 2 of the Sorting Gap Marina docks despite a $58,600.44 cost increase, deciding whether to delay the Point Park canteen operator RFP to fall 2022, and receiving the Honeywell energy savings report. The committee will also review February 2022 public works statistics and approve prior minutes.

• Sorting Gap dock purchase exceeds budget by $58,600.44; staff to seek FedNOR funding, otherwise use year-end surplus or Corporate Projects reserve
• Point Park canteen: staff recommend issuing RFP in fall 2022 for summer 2023 operation, with capital cost estimates for repairs
• Honeywell Energy Performance Contract: Year 2 savings report shows $375,421 achieved vs $243,551 guarantee (154% on plan)
• Approval of minutes from March 9, 2022 meeting
• February 2022 Operations and Facilities Division public works statistics

Planning & Development Executive Committee

The Planning & Development Executive Committee is considering a taxi tariff rate increase referred from Council, and two zoning by-law amendments to legalize existing duplex dwellings. The committee will also receive information on a final order from the Ontario Land Tribunal. Public meetings are scheduled for the zoning amendments.

• Taxi rate increase: flag rate from $4.25 to $4.75, per-km from $3.25 to $3.75, waiting time $60/hr, delivery minimum $3.50
• B1-2022: Zoning amendment to permit duplex at 1037 Third Street East (currently R1 zone)
• B2-2022: Zoning amendment for duplex at 1229 Cornwall Avenue (Lagoon Property)
• OLT Case No. 21-001133: Final Order of the Tribunal (information item)

Committee of Adjustment

The Committee of Adjustment is meeting to review two zoning by-law amendments: one to permit a duplex at 1037 Third Street East and another for 1229 Cornwall Avenue (Lagoon Property). The committee will provide recommendations to Mayor and Council. The agenda also includes accepting a resignation and setting the 2022 meeting schedule.

• B1-2022: Zoning amendment to add duplex as permitted use at 1037 Third Street East
• B2-2022: Zoning amendment at 1229 Cornwall Avenue (Lagoon Property)
• Charleen Mallory resignation from Committee of Adjustment
• 2022 Committee of Adjustment meeting schedule

Regular Council Meeting

This regular council meeting includes consent items, by-laws, and referrals. Key decisions include authorizing the purchase of recording servers from Dell Technologies for $93,412.20, entering into an agreement with DataFix for voter list management, and approving several by-laws including a transfer payment agreement for Mowat Avenue Reconstruction. The agenda also includes routine approvals of minutes and referrals to executive committees.

• Purchase of recording servers from Dell Technologies at $93,412.20 including HST
• Agreement with DataFix for Voter List Management System
• By-law to delegate authority to CAO during 'Lame Duck' period
• Transfer payment agreement for Mowat Avenue Reconstruction
• Bearskin Airlines Lease Renewal agreement

Regular Meeting of Committee of the Whole

The Committee of the Whole is meeting to receive deputations on regional economic development and a residential food-waste diversion pilot, and to consider consent items including a telecom tower, a marina food truck license, and a tender award. It will also decide on a $93,412.20 purchase of recording servers from Dell Technologies and an agreement with DataFix. Several items are routine approvals or information reports.

• Purchase of recording servers from Dell Technologies at $93,412.20 including HST
• Proposed 35m Bell Mobility telecom tower at 238 Church Street - letter of concurrence
• Food truck and temporary licensed patio at Sorting Gap Marina (Flint House)
• Award of Tender 22-OF-02 for three-year equipment/vehicle rental until March 15, 2025
• 2021 Drinking Water System Annual Report (Schedule 22) acceptance

Sister Betty Kennedy Centre Board of Management

The Sister Betty Kennedy Centre Board of Management is meeting to handle routine business and discuss a possible building extension. The board will also consider applying for a Seniors Community Grant of up to $25,000, with an April 28 deadline. The agenda includes approval of previous minutes and a manager's report on recent centre activities.

• Seniors Community Grant Program application, max $25,000, closes April 28
• Building extension discussion
• Special Occasion Permit site approval
• Voluntary registration form for membership
• Manager's report on centre activities

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider awarding a three-year equipment and vehicle rental tender (22-OF-02) and accepting the 2021 Drinking Water System Annual Report. The committee will also receive information on 2022 landfill tonnage. The meeting includes approval of previous minutes and standard procedural items.

• Award of Tender 22-OF-02 for three-year equipment/vehicle rental, with rates from four contractors including Tom Veert Contracting, George Armstrong Co. Ltd., Heikki Lampi Sand & Gravel Ltd., and Daryl's Custom Landscapes Ltd.
• Acceptance of the 2021 Drinking Water System Annual Report (Schedule 22), including a 100% compliance score and no non-compliance findings from the MOE inspection.
• 2022 tonnage at the landfill site to be received as information.
• Approval of minutes from the February 23, 2022 meeting.

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider issuing a letter of concurrence to Canacre Ltd. on behalf of Bell Mobility for a proposed 35m monopole telecommunications tower at 238 Church Street. The committee will also review a request from Flint House for a food truck and patio at the Front Street marina. The agenda includes approval of previous minutes and a by-law statistics report.

• Proposed 35m Bell Mobility telecommunications tower at 238 Church Street – request for letter of concurrence
• Flint House food truck and patio request at Front Street (Marina)
• PDEC Report – February By-Law Stats
• Approval of previous committee minutes (Session no 18, 22 Feb 2022)

Special Meeting - Committee of the Whole

The Committee of the Whole is meeting to consider the 2022 operating budget, which includes a $318,840 increase and a 3.49% municipal tax rate increase. The budget also proposes reducing the Large Industrial tax ratio over two years. Council will decide whether to approve the budget as recommended or make further changes.

• 2022 operating budget increase of $318,840
• Municipal tax rate increase of 3.49%
• Reduction of Large Industrial tax ratio to 4.663262
• Request from Safe Communities Rainy River District for a 0.25 cent per capita levy
• Budget adjustments totaling $109,129 from February 22 draft

Special Council Meeting

This is a special council meeting held immediately after a committee-of-the-whole session. The council will consider and vote on resolutions arising from that earlier committee meeting, then adjourn. No specific agenda items or decisions are listed beyond this procedural step.

• Consider resolutions from the Special Committee of the Whole meeting

Regular Council Meeting

Fort Frances Council will consider several by-laws authorizing agreements, including gas tax funding, vehicle purchases, and sewer cleaning. A food truck request at Sorting Gap Marina will be referred to committees. The agenda also includes routine approvals of minutes and committee reports, plus in-camera discussions on negotiations and litigation.

• By-law 13-22: agreement with Ontario for Dedicated Gas Tax Funds for Public Transportation
• By-law 14-22: agreement with Wessuc Inc for Tender 2021-OF-18 (sewer cleaning)
• By-laws 15-22 and 16-22: vehicle purchases from Fort Frances GM and Sunset Country Ford (Tender 2022-OF-01)
• By-law 17-22: agreement with Sight & Sound for Tender 2022-AF-01
• Flint House food truck request at Sorting Gap Marina referred to Planning and Development Executive Committee

Regular Meeting of Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a deputation from Bell Mobility requesting concurrence for a proposed 35-metre monopole telecommunications tower at 238 Church Street. The committee will also consider consent agenda items such as a new forest management agreement with the province, a by-law to delegate authority to the CAO during a lame-duck period, and the award of a tender for surveillance cameras. Several reports and information items are also on the agenda.

• Bell Mobility monopole proposal at 238 Church Street, referred to Planning and Development Executive committee
• New 5-year Forest Management Agreement with MNRF starting April 1, 2022
• By-law to delegate authority to CAO for hiring/firing, property sales, and expenditures over $50,000 during lame-duck period
• Award of Tender 22-AF-01 for surveillance cameras to Sight & Sound at $78,868.07
• Lease agreement with Tasha Wagner for Point Park canteen, including window replacement estimates

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider several items, including entering into a contribution agreement with the Province of Ontario for $188,313.95 in Northern Ontario Resource Development Support (NORDS) funding to be applied to the Mowat Avenue Reconstruction. The committee will also discuss a resident's request for snow removal improvements, a proposal to lease the Point Park canteen, development of a skating trail, updates to the airport management structure policy, and renewal of the Bearskin annual lease. Routine reports on wastewater, public works, sewer/water data, landfill tonnage, and airport statistics will be received as information.

• Contribution agreement with Ontario for $188,313.95 NORDS funding for Mowat Avenue Reconstruction
• Request to operate Point Park Canteen; estimated $15,000 in unbudgeted repairs needed
• Development of a skating trail (Report 2)
• Updates to Fort Frances Airport Management Structure Modification Policy
• Renewal of Bearskin annual lease

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider recommending approval of the first draft of the 2022 operating budget for the Planning & Development Division to Mayor and Council. The budget includes increases in building and planning department salaries due to staffing changes approved by Council on January 31, 2022. The committee will also approve minutes from the February 7, 2022 session. No items were referred from Council.

• Building department salaries increase 14.83%
• Planning department salaries increase 12.19%
• Civic Centre operating budget forecast $25,086 for 2022
• By-law enforcement animal control budget forecast $130,560 for 2022
• Building official budget forecast $66,839 for salaries in 2022

Special Council Meeting - 22 Feb 2022 - 2022 Budget

This is a special council meeting to consider resolutions from the earlier Committee of the Whole meeting, primarily the 2022 budget. The agenda is procedural, with no detailed budget figures or specific items listed. The council will vote on the resolutions and then adjourn.

• 2022 Budget consideration
• Resolutions from Committee of the Whole meeting

Special Meeting - Committee of the Whole - 22 Feb 2022 - 2022 Budget

The Committee of the Whole is considering the 2022 draft operating budget, which includes a $427,969 increase. Council will decide among three options for adjusting the Large Industrial tax ratio, with the administration recommending Option 3, which reduces the ratio over three years to attract industrial investment. The budget also includes a 4% user fee increase and a 1.4% reserve transfer increase.

• Operating budget increase of $427,969 for 2022
• Option 3: Reduce Large Industrial tax ratio to 5.345519 over 3 years
• User fees increase by 4.0% for 2022
• Meals on Wheels allocation reduced from $5,500 to $0
• Reserve fund transfers increased by $159,900 (1.4%)

Regular Council Meeting

The Town of Fort Frances Council is meeting to consider several agreements, including a contribution agreement for dock replacement at the Sorting Gap Marina, a lease with Enterprise Rent-A-Car, and a canteen operator agreement with Tess's Kitchen. They will also refer public correspondence about a canteen at Pithers Point Park, snow clearing on Second St E, and a public art inquiry to committees. The meeting includes approval of previous minutes and an in-camera session on a land purchase.

• By-law 10-22: contribution agreement for dock replacement at Sorting Gap Marina (FedNor)
• By-law 11-22: lease agreement with Enterprise Rent-A-Car Canada Limited
• By-law 12-22: canteen operator agreement with Tess's Kitchen
• Correspondence: request to operate canteen at Pithers Point Park (May-Sept)
• Correspondence: complaint about snow deposits on Second St E driveways

Regular Meeting of Committee of the Whole

The Committee of the Whole is meeting to consider a consent agenda with recommendations on several items, including denying Best for Kitty's request to use the Town's animal pound, not supporting the dissolution of the Ontario Land Tribunal, and approving contracts for sewer cleaning and vehicle purchases. The meeting also includes reports and updates from council members and staff.

• Recommendation to not approve Best for Kitty's request to use the Town of Fort Frances Animal Pound
• Recommendation to withhold support for dissolving the Ontario Land Tribunal
• Award of 3-year sanitary sewer cleaning and CCTV inspection tender to Wessuc for $213,610.15
• Purchase of two pickup trucks from Fort Frances GM for $94,290.82 and one from Sunset Country Ford for $81,256.38
• Approval of $500 bronze sponsorship for Fort Frances Sports Hall of Fame

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is meeting to decide on awarding a three-year sanitary sewer cleaning and CCTV inspection contract, review the first draft of the 2022 operating budget for the division, and discuss a drinking water license appeal decision. The committee will also receive monthly drinking water system reports and operational statistics.

• Award Tender 2021-OF-18 to Wessuc Inc. for $213,610.15 (incl. HST) for 3-year sewer cleaning and CCTV inspection
• Review 2022 draft operating budget: $2,441,220 for Public Works, $134,323 for Airport, $924,820 for Parks & Cemeteries
• Municipal Drinking Water License Appeal Notice of Decision
• November and December 2021 Drinking Water Systems Monthly Summary Reports
• Water and Sewer Statistics 2021

Sister Betty Kennedy Centre Board of Management

The Sister Betty Kennedy Centre Board of Management is meeting to discuss routine operations, including an update on the centre's addition, a proposed policy for the Senior Citizen of the Year award, and approval of the facility for a liquor license. They will also consider membership, health workshops, and food/drink price changes. The agenda includes approval of previous minutes and a manager's report.

• Update on addition to the centre
• Senior Citizen of the Year award policy
• Approval of facility for liquor license
• Membership and health workshops
• Food/drink price changes

Planning & Development Executive Committee

The Planning & Development Executive Committee will consider a motion to support dissolving the Ontario Land Tribunal, review the first draft of the 2022 operating budget for the Planning & Development Division, and discuss a request from Best for Kitty to use the Town's animal pound. The agenda also includes an in-camera item on a proposed land purchase.

• Motion to support dissolution of the Ontario Land Tribunal (OLT)
• 2022 Planning & Development Operating Budget review
• Best for Kitty request to use Town Animal Pound
• OLT Case No. 21-001133 Interim Order
• In-camera: proposed land purchase

Police Services Board

The Fort Frances Police Services Board is meeting to approve its agenda and previous minutes, and to consider renewing its 2022 membership with the Ontario Association of Police Services Boards (OAPSB) and Zone 1. The board will also receive the Detachment Commander's report for December 2021. The agenda is largely routine administrative business.

• 2022 OAPSB Membership Renewal (dues vary by force size, e.g., CAD 790.30 for 1-10 employees)
• 2022 OAPSB Zone 1 Membership fee of $125.00, due March 31, 2022
• Detachment Commander's report for December 2021
• Approval of minutes from Session #7 (December 17, 2021)

Special Council Meeting - 31 Jan 2022 - Budget

This is a special council meeting to immediately follow a Committee of the Whole meeting. Council will consider resolutions arising from today's committee meeting, likely related to the 2022 budget. The agenda contains only procedural items: call to order, disclosures of interest, and consideration of committee resolutions before adjournment.

• Consider resolutions from today's Committee of the Whole meeting
• 2022 budget discussion expected
• Meeting held via Microsoft Teams with phone-in option

Special Meeting - Committee of the Whole - 31 Jan 2022 - 2022 Budget

This special Committee of the Whole meeting focuses on the 2022 capital budget, including a draft prioritized list of projects and 2023-2027 projections, plus a discussion of tax rates, ratios, and assessment. Council will also consider a request from the MAT Committee to create a skating trail on Rainy Lake, which is not currently funded. The meeting includes two in-camera sessions on staffing matters.

• 2022 draft capital budget totals $17,480,975, including $1,152,381 for a fire aerial ladder truck and $2,168,463 for Mowat Avenue reconstruction
• Discussion of tax rates, ratios, and assessment, including large industrial tax rates
• Request to construct a skating trail on Rainy Lake, with questions about location, First Nation consultation, insurance, and equipment
• 2023-2027 preliminary 5-year capital projections and 2022 projected reserves
• In-camera sessions on staffing matters

Regular Council Meeting

Fort Frances Council is meeting to consider several by-laws and agreements, including a renewed Townshend Theatre agreement with the Rainy River District School Board, amendments to 2022 fees and charges, easements over private lands at 1203 and 1219 Sunset Drive, and a contribution agreement for a Community Microgrid Feasibility Study. The agenda also includes routine approvals of minutes, a proclamation for Alzheimer Awareness Month, and correspondence items. The meeting will move in-camera for a CAO performance appraisal and an educational session.

• By-law 06-22: Townshend Theatre Agreement with Rainy River District School Board
• By-law 66-21-A: Amendment to 2022 Fees and Charges
• By-laws 07-22 and 08-22: Easements over private lands at 1203 and 1219 Sunset Drive
• By-law 09-22: Contribution agreement with FedNor for Fort Frances Community Microgrid Feasibility Study (851-513365)
• In-camera: CAO Performance Appraisal and Educational Session

Regular Meeting of Committee of the Whole

The Committee of the Whole is deciding on several consent agenda items, including entering into a $124,994 contribution agreement with FedNOR for marina upgrades, receiving a study on consolidating the Memorial Sports Centre ice plants, renewing Enterprise Rent-A-Car's lease, and endorsing a report to lobby Ontario for tax incentives. It will also discuss amending the Citizen of the Year terms and entering a microgrid feasibility study agreement.

• Contribution agreement with FedNOR for $124,994 for Sorting Gap Marina dock replacement
• Stantec ice plant study recommends replacing two ice plants with one ammonia system at estimated cost of $2,783,000
• Renewal of Enterprise Rent-A-Car lease for counter space at Fort Frances Airport for $1,380.39 plus taxes
• Endorsement of report to meet with Government of Ontario to negotiate tax incentives
• Contribution agreement for Fort Frances Community Microgrid Feasibility Study

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee is meeting to receive a Stantec study on the Memorial Sports Centre ice plants, which recommends replacing the two existing plants with a new ammonia plate and frame system at an estimated cost of $2,783,000. The committee will also consider a contribution agreement with the Federal Economic Development Agency for Northern Ontario and the renewal of the Enterprise Annual Lease. Several routine reports on wastewater, operations, airport, sewer/water, and landfill statistics are also on the agenda.

• Receive Stantec ice plant study recommending $2,783,000 replacement
• Contribution agreement with Federal Economic Development Agency for Northern Ontario
• Renewal of Enterprise Annual Lease
• Wastewater Treatment Facility December 2021 Monthly Report
• In-camera item on property acquisition or disposition

Sister Betty Kennedy Centre Board of Management

The Sister Betty Kennedy Centre Board of Management met to review the budget, discuss a possible membership fee, and address several operational items. They decided to transfer excess Seniors' Week funds to the Sister Kennedy Project Reserve, form a committee to formalize the Senior Citizen of the Year process, and request that the Town add the Centre to its list of approved premises for liquor permits. The board also discussed budget additions for shuffleboard resurfacing, flower and cement improvements, and a half-time programming assistant.

• Transferred excess Seniors' Week funds to Sister Kennedy Project Reserve
• Formed committee to create policy for Senior Citizen of the Year
• Requested Town include Centre on approved liquor permit premises list
• Budget to include shuffleboard resurfacing, flower/cement improvements, half-time staff
• Discussed snow removal response time from Public Works

Regular Council Meeting

Fort Frances Council will consider several by-laws, including authorizing borrowing for current expenditures, an interim tax levy for 2022, a funding agreement with NOHFC for Sorting Gap Marina improvements, and an agreement with Prezio Electric. Council will also vote on an amendment to the single-use plastic bag by-law and refer a sponsorship request from the Fort Frances Sports Hall of Fame to committee.

• By-law 01/22: borrowing money for current expenditures
• By-law 02/22: interim tax levy for 2022 with penalty and interest on late payments
• By-law 03/22: NOHFC funding agreement for Sorting Gap Marina Improvements (Project #7510000)
• By-law 04/22: agreement with Prezio Electric awarded through public tender (21-OF-17)
• By-law 05/22: amends by-law 11/20 on single-use plastic bags

Regular Meeting of Committee of the Whole

The Committee of the Whole will receive a deputation from Canacre Ltd. on behalf of Bell Mobility regarding a proposed telecommunications tower at 238 Church Street, and will consider several consent agenda items including a $4,000,000 temporary borrowing by-law, the 2022 interim tax levy, a renewed Townshend Theatre agreement, and new user fees. The meeting also includes reports on board activity and various departmental statistics.

• Deputation from Canacre Ltd. on behalf of Bell Mobility regarding proposed tower at 238 Church Street
• Authorize temporary borrowing of $4,000,000 for 2022 expenditures
• Set 2022 interim tax levy due dates for February 28 and March 31, 2022
• Renew Townshend Theatre agreement for 5 years with amended meeting requirements
• Enter into easement agreements with owners of 1203 and 1219 Sunset Drive for sidewalk frontage

Operations and Facilities Executive Committee

The Operations and Facilities Executive Committee will consider entering into easement agreements with the owners of 1203 and 1219 Sunset Drive for the portion of their properties occupied by the newly constructed sidewalk. The committee will also receive information reports on the wastewater treatment facility, airport statistics, sewer and water data, and landfill statistics for 2021.

• Enter into easement agreements with owners of 1203 and 1219 Sunset Drive for sidewalk frontage
• Receive November 2021 monthly report for Fort Frances Wastewater Treatment Facility
• Receive 2021 airport statistics
• Receive 2021 sewer and water data
• Receive 2021 landfill statistics