Central Elgin public meetings in 2022
72 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BIA Board of Management
The Board of Management is reviewing accounts and invoices related to the 2022 Dickens Days event. The meeting also includes discussions on marketing for the 2023 Elgin County Visitors Guide and planning for a potential spring market.
- Approval of $2,062.25 payment to Humes Horse & Carriage for Dickens Day Weekend
- Approval of $1,200.00 sponsorship for YMCA Port Stanley Spring Fever event
- Approval of $675.00 for advertising in the 2023 Elgin County Visitors Guide
- Review of $1,000.00 payment to Lynn Sloan for Dickens Days carolers
- Discussion regarding disposal of BIA inventory including boats and anchors
Special Meeting of Council
This special meeting serves as a notice of cancellation for previously scheduled budget discussions. The 2023 Budget consideration has been rescheduled to Tuesday, January 17th, 2023.
- Cancellation of 2023 Budget meetings originally set for December 13 and 14, 2022
- Rescheduling of 2023 Budget consideration to January 17, 2023
Planning Applications
The Committee of Adjustment is reviewing an application by Melchers Developments Inc. to permit a single detached dwelling. The proposal seeks to increase the maximum allowable lot coverage from 40% to 43%.
- Minor variance application COA 13-22 for Lot 52, 87 The Promenade
- Request to increase maximum lot coverage by 3% (12.28sqm)
Regular Meeting of Council
The Council meeting includes discussions on various zoning by-law amendments, including properties on Hill Street, Lake Line, and Sunset Drive. The agenda also covers the appointment of the Committee of Adjustment and several administrative reports.
- Appointment of Committee of Adjustment members through By-law 2752
- Zoning By-law Amendment Report for 392 Edith Cavell Boulevard
- Draft Plan of Subdivision and Zoning By-law Amendment for 37719 Lake Line
- Official Plan and Zoning By-law Amendment for 410 Sunset Drive
- By-law 2749 to levy a special charge upon the Port Stanley BIA for 2023
Special Meeting of Council
This special meeting serves to organize the 8th Council of the Municipality of Central Elgin. Members will take their Declarations of Office and the Mayor will receive the Chain of Office.
- Declaration of Office for Mayor Andrew Sloan and Councillors
- Inaugural Address by Mayor Andrew Sloan
- Formal organization of the 8th Council
BIA Board of Management
The Board of Management is reviewing invoices from Dickens Days and the Market, including payments to Humes Horse & Carriage Rides and George Sims. Members are also discussing sponsorship for the YWCA Spring Fever Fashion Show and reviewing the 2023 Elgin County Visitor's Guide advertising options.
- Review of Humes Horse & Carriage Rides invoice totaling $2,062.25
- Review of Town Crier George Sims invoice for $850.00
- Review of Blackcat Concepts website changes invoice for $127.13
- Discussion of YWCA Spring Fever Fashion Show sponsorship for April 22, 2023
- Review of BIA inventory stored at Shell Gas Station on Sunset Rd
Planning Applications
The Council of the Municipality of Central Elgin is holding a public meeting to consider a Draft Plan of Condominium and a Zoning By-law Amendment. The proposal seeks to change the current Open Space Zone 2 designation to permit a 27-unit vacant land townhouse development.
- Draft Plan of Condominium for 27 townhouse units at 279 Hill Street
- Zoning By-law Amendment to Township of Yarmouth By-law No. 1998
- Development of approximately 0.81 hectares north of Hill Street and west of Beamish Street
BIA Board of Management
The Port Stanley BIA Board of Management is holding its Annual General Meeting to review the 2022 budget and discuss the proposed 2023 budget. The meeting includes presentations on beautification projects and events and promotions.
- Proposed 2023 BIA Budget review
- Review of 2022 BIA Budget ($75,500)
- Beautification projects presentation
- Events and promotions presentation
- Adoption of November 10, 2021, meeting minutes
Regular Meeting of Council
The Central Elgin Council will consider draft subdivision conditions for Canterbury Place Extension and Eagle Ridge Phase 2. The meeting also includes reviews for the Port Stanley Dickens Day Weekend and Belmont Santa Claus Parade special event permits.
- Draft Plan of Subdivision: Canterbury Place Extension (Karwood Ontario Ltd.)
- Draft Plan of Subdivision: Eagle Ridge Phase 2 (2561603 Ontario Ltd.)
- Special Events Application: 2022 Dickens Day Weekend
- Special Events Application: 2022 Belmont Santa Claus Parade
- Albertson Drain Request for Improvement
Planning Applications
The Committee of Adjustment is considering an application from Bill and Vicky O’Sullivan for a garage addition and a new rear covered patio. The request includes variances for side yard setbacks and eave projections within the Open Space Zone 1.
- Minor variance for garage addition and rear covered patio setback of 1m from the southerly side lot line
- Minor variance to permit eaves and eavestrough to project up to 0.737m into a required yard
- Public hearing for application COA 12-22 at 6985 Sunset Road
Special Events Committee
The Special Events Committee is meeting to review permit applications for two upcoming community events. The committee will consider the 2022 Dickens Days in Port Stanley and the 2022 Belmont Santa Claus Parade.
- 2022 Dickens Days (Port Stanley) permit application
- 2022 Belmont Santa Claus Parade permit application
- Proposed road closures for Belmont Santa Claus Parade on December 4, 2022
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to discuss the proposed 2023 budget. The discussion includes projected revenues from the BIA levy and planned expenditures for administration, events, and beautification.
- Proposed 2023 BIA levy revenue of $77,810
- Proposed 2023 marketing campaign expenditure of $15,000
- Proposed 2023 beautification expenditures of $32,810
- Proposed 2023 Christmas Market expenditure of $5,000
- Proposed 2023 village lighting expenditure of $10,000
Court of Revision - Drains
The Court of Revision will meet via Zoom to discuss drainage works for the Collins Drain and the Vandenbrink-Davis Drain. The meeting includes reviewing provisional by-laws and addressing potential landowner appeals regarding assessments.
- Collins Drain: estimated construction cost of $65,000
- Vandenbrink-Davis Drain: estimated construction cost of $122,000
- Vandenbrink-Davis Drain: municipality contribution of $2,861
- Public hearing for Collins Drain at 6:30 p.m.
- Public hearing for Vandenbrink-Davis Drain at 6:45 p.m.
Regular Meeting of Council
The Council is reviewing several planning applications, including condominium approvals and consent applications. The meeting also addresses infrastructure matters such as traffic calming on East Road and contract awards for municipal services.
- Consent Application: 45714 Edgeware Line
- Consent Application: 45255 Sparta Line
- Draft Plan of Condominium Approval: 279 Hill Street
- East Road Traffic Calming report
- Contract award for Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman
Planning Applications
The Committee of Adjustment and Council will hold public meetings via Zoom to review several planning applications. Discussions include a minor variance for a residential redevelopment in Port Stanley and two draft plans of subdivision.
- Minor variance for 268 Frances Street to increase accessory building coverage from 8% to 11%
- Eagles Ridge Phase 2 subdivision proposal for 66 single-detached dwelling lots on 7.45 hectares
- Karwood Canterbury Place draft plan of subdivision proposal
- Redevelopment of 268 Frances Street to include a new single detached dwelling and three-car garage
Environmental Committee
The committee is reviewing a proposed $10,000 budget for 2023 environmental projects. Discussion includes funding for turtle crossing signs, tree cutting education, and monarch habitation sites.
- Proposed 2023 Environmental Committee budget of $10,000
- Estimated $500 for turtle crossing signs
- Estimated $1,200 for tree cutting education document
- Estimated $4,300 for monarch habitation sites
- Estimated $1,500 for Earth Day Celebration
Regular Meeting of Council
Council passed By-law 2732 to adopt the Municipality of Central Elgin Official Plan. The meeting also included approvals for residential subdivision plans at Eagle Ridge and Canterbury Place, and a consent application for 96 Coulter Avenue.
- Adoption of the Municipality of Central Elgin Official Plan (By-law 2732)
- Approval in principle for Eagle Ridge Phase 2 Draft Plan of Subdivision
- Approval in principle for Canterbury Place Extension Draft Plan of Subdivision
- Consent application approval for 96 Coulter Avenue
- Approval of $30,000 for Elm Line & Centennial Road sanitary force main stub extension
Special Events Committee
The Special Events Committee is reviewing permit applications for two upcoming community events. The committee will consider requests for Dino Days at Canadale Nurseries and the Port Stanley Dickens Day Parade.
- Dino Days permit application for Canadale Nurseries
- Port Stanley Dickens Day Parade permit application
- Dickens Day Parade route: Francis Street, Stanley Street, Colborne Street, Bridge Street, William Street, and Edith Cavell Boulevard
BIA Board of Management
The Port Stanley BIA Board of Management is reviewing accounts, discussing marketing and beautification projects, and planning upcoming community events. The meeting includes updates on the BIA boundary adjustment and the 2023 budget.
- Review of Blackcat Concepts invoices for domain renewal and website edits
- Payment for Port Stanley post people installation including hardware and municipal staff costs
- Discussion of Utility Box Program with a budgeted Phase 2 amount of $7,500
- Update on BIA boundary adjustment including the DOC building and berm area
- Planning for Dickens Days and potential spring carnival options
Environmental Committee
The committee is reviewing progress on environmental projects and preparing for the 2023 budget proposal. Discussions include updates on the Tall Grass Prairie Project, tree cutting education, and potential funding for new initiatives.
- Tall Grass Prairie Project future enhancements
- Tree Cutting Education Program draft status
- Green Cone Digesters research results
- 2023 Budget proposal preparation
- Potential project location mapping
Regular Meeting of Council
The Council reviewed several planning applications and infrastructure reports. Key decisions included approving construction tenders for public facilities and addressing land consent applications.
- Accepted PK Construction Inc. tender of $491,500.00 for Union St. Park Bathrooms
- Accepted Tonda Construction Ltd. tender of $411,000.00 for Belmont Arena Elevator Addition
- Approved consent application for 8684 Centennial Road
- Permitted Living History Display to camp overnight for the 2022 CALIPSO Festival
- Received delegation regarding industrial development and loss of prime farmland
Planning Applications
The Committee of Adjustment is meeting to consider two minor variance applications. These applications involve requests for lot coverage and lot depth adjustments to support residential development.
- Melchers Construction: request to increase maximum lot coverage to 40.61% at 91 The Promenade
- 1551945 Ontario Limited: request for reduced lot depths at 431 Front Street to support a severance
- 1551945 Ontario Limited: request to increase existing dwelling coverage to 40% at 431 Front Street
Drain - Public Meeting
The Municipality of Central Elgin will review engineering reports for the Collins Drain and the VandenBrink-Davis Drain. These reports outline proposed construction, estimated costs, and how those costs will be assessed to affected landowners.
- Collins Drain construction estimate of $65,000.00
- Proposed Collins Drain work includes 464 lineal meters of concrete field tile and H.D.P.E. pipe
- VandenBrink-Davis Drain project serving a 68-hectare watershed area
- Public hearing opportunity for landowners to address Council regarding the reports
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to handle routine business, including a proposed additional donation to CALIPSO. The agenda is otherwise procedural, with no major decisions or public hearings listed.
- Consideration of additional donation to CALIPSO
Special Meeting of Council
This is a special meeting of Central Elgin Council to receive a presentation from planner Kevin McClure on the Municipality's Official Plan 5-Year Update. The agenda includes a discussion of the purpose and effect of the proposed amendment, followed by public participation. No decisions are listed on the agenda; it is primarily a presentation and discussion item.
- Presentation on the Official Plan 5-Year Update by Kevin McClure, Central Elgin Planning Office
- Discussion of the purpose and effect of the proposed amendment
- Public participation period
Special Meeting of Council
This is a special meeting of Central Elgin Council with a single substantive item: a closed session to discuss a position, plan, procedure, criteria, or instruction for economic development negotiations. The agenda contains no public decision items, only the closed-session discussion and standard procedural items.
- Closed session under s.239(2)(k) of the Municipal Act to discuss economic development negotiations
Regular Meeting of Council
Central Elgin Council will hear a delegation about industrial development and loss of prime farmland, and receive a County of Elgin economic development presentation. Council will also decide on several reports and by-laws, including a consent application, an advisory board policy, construction contracts, and various by-laws.
- Delegation on industrial development and loss of prime farmland
- Consent application at 8684 Centennial Road
- Construction of Union St. Park bathrooms
- Tenders for Belmont Arena elevator addition
- By-law 2725: 2022 Heads & Beds Grant for St. Joseph's Health Care Centre London
Planning Applications
The Municipality of Central Elgin is holding a public meeting to consider a zoning by-law amendment for 285 Bridge Street in Port Stanley. The proposal would change the site-specific Institutional Zone (IN-4), which currently permits only a medical centre and day nursery, to a site-specific Business Zone 1 (B1) to allow a broader range of commercial uses. Council will hear public input and may direct staff to prepare the amendment.
- Zoning by-law amendment for 285 Bridge Street (northwest corner of Bridge and Colborne Streets)
- Proposed change from Institutional Zone (IN-4) to Business Zone 1 (B1) to permit expanded commercial uses
- Property is 0.09 hectares (0.23 acres) with 26 metres (85.5 feet) frontage on Bridge Street
- Municipality seeks to attract additional tenants to the existing building
- Public meeting scheduled for July 19, 2022 at 12:50 p.m. via Zoom
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to handle routine business, including approving minutes, reviewing an invoice, and discussing correspondence. The board will also discuss marketing efforts, possible fall events, Dickens Day Weekend, and a proposed BIA boundary adjustment.
- Invoice for Post People totaling $1,675 for painted figures, including fireman, lifeguard, and railway engineer at $125 each
- Discussion of Utility Box Program
- Possible fall events and Dickens Day Weekend
- Proposed BIA boundary adjustment
Environmental Committee
The Central Elgin Environmental Committee is meeting to discuss and receive updates on several previously approved initiatives, including turtle crossing signs, the Recycle Coach app, and the Tall Grass Prairie Project planting results. The agenda also includes items on a tree cutting education program, green cone digesters, a monarch habitat grant application, and 2023 budget proposals. The meeting is largely informational and follow-up in nature, with no major new decisions listed on the agenda.
- Turtle Crossing Signs - Council Approved
- Recycle Coach App - Council Approved
- Tall Grass Prairie Project - June 7 Planting Results
- Monarch Habitation Project - Application Acceptance
- Budget Proposals - 2023
Special Meeting of Council
Central Elgin council is holding a special meeting on Wednesday, July 13, 2022 at 4:00 p.m. via Zoom. The only substantive item is a closed session on a position, plan, procedure, criteria or instruction for negotiations by or on behalf of the municipality regarding Blue Box curbside collection. The agenda also includes a call to order, disclosure of pecuniary interest, and adjournment. No decisions or dollar amounts are listed in the agenda text.
- Closed session: negotiation position, plan, procedure, criteria or instruction for Blue Box curbside collection
- Meeting held via Zoom at 4:00 p.m.
- Disclosure of pecuniary interest scheduled
- No public hearings, contracts, or bylaws listed on the agenda
Special Meeting of Council
This is a special meeting of Central Elgin Council held July 4, 2022. The agenda consists entirely of a closed session with two items: a proposed or pending land acquisition or disposition, and a personal matter about an identifiable individual (human resources). No decisions or discussions are listed for open session, so the agenda is procedural and contains no public business items.
- Closed session item CS1: proposed or pending acquisition or disposition of land (s.239(2)(c))
- Closed session item CS2: personal matter about an identifiable individual, including employees (s.239(2)(b)) - Human Resources
BIA Board of Management
The Port Stanley BIA Board of Management will meet to adopt minutes, review year-to-date expenditures, and discuss beautification projects, events, and a proposed boundary adjustment. The agenda includes updates on the Christmas Market and Dickens Days Weekend, as well as a draft boundary change provided by Councillor Row. Most items are routine administrative matters, with the boundary adjustment being the most substantive topic.
- Review of BIA year-to-date expenditures
- Discussion of BIA boundary adjustment draft including areas like GT's, Foodland, Moore's, Kettle Creek Golf, Firehall Mkt, Shell Gas, Extendicare
- Updates on beautification: Post People, Utility Box Program, Banners
- Planning for Christmas Market and Dickens Days Weekend
- Adoption of minutes from May 31, 2022 meeting
Planning Applications
The Committee of Adjustment will hold a public hearing on a minor variance application by Dan and Deb Carter for 184 Centennial Avenue. The applicants propose a 28ft x 48ft two-storey detached garage with an additional residential unit (ARU) above, requiring four variances from the Zoning By-law, including height, floor area, and setback relaxations. The committee may approve the application with conditions as outlined in the staff report.
- Variance to allow ARU in accessory building at 8m height (by-law max 4m)
- Variance to allow ARU floor area at 40.5% of combined dwelling floor area (by-law max 40%)
- Variance to allow accessory building 1.21m from northerly side lot line (by-law requires 4.5m)
- Variance to allow eaves/eavestrough projection up to 0.75m into required yard in Open Space Zone
- Proposed garage dimensions: 28ft x 48ft, with second storey for additional residential unit
Regular Meeting of Council
Central Elgin Council will consider several planning items, including a 5-year Official Plan update with draft policy revisions and a residential land supply review, plus consent and zoning applications. They will also set water and wastewater capital cost recovery rates for the Southdale Line extension, review human resources policies, and discuss Union Street Park upgrades. Several by-laws are up for third reading, including one to amend the delegation of authority for site plan control.
- CEP.30.22 Central Elgin 5-Year Official Plan Update - Draft Policy Revisions
- CEP.32.22 Central Elgin 5-Year Official Plan Update - Residential Land Supply
- By-law 2717: Rates to recover capital cost of waterworks extension on Southdale Line (west of Sunset Drive)
- By-law 2718: Rates to recover capital cost of sanitary sewage works extension on Southdale Line (west of Sunset Drive)
- Delegation: Union Street Park upgrades (Jenn Salverda)
Environmental Committee
The Environmental Committee will consider endorsing the 2021-2025 Energy Conservation and Demand Management Plan, which reports on municipal energy use and greenhouse gas emissions. The committee will also discuss new business items including turtle crossing signs and the Recycle Coach app, and receive updates on ongoing projects like the Tall Grass Prairie and tree cutting education program.
- Endorsement of Energy Demand Management Report (2021-2025)
- Turtle Crossing Signs discussion
- Recycle Coach App endorsement
- Tall Grass Prairie Project - spraying status and plug purchase
- Tree Cutting Education Program - mailing list and methodology
Special Events Committee
The Special Events Committee is meeting to review three special event permit applications: the Kettle Creek Food Truck Festival, the Elgin Historical Show, and the London Canine Dog Show. The committee will consider each application and may approve, deny, or request changes. The agenda is focused on these permit decisions.
- Kettle Creek Food Truck Festival: Sept 17, 2022, Dan Patterson Conservation Area, 44014 Mapleton Line, expected attendance 300, food trucks, live music, artisans market.
- Elgin Historical Show: date and location partially illegible, expected attendance ~75, includes historical exhibits and activities.
- London Canine Dog Show: date and location partially illegible, expected attendance ~150, includes dog shows and related activities.
- All applications include requests for municipal support and contact with fire, police, EMS, and public health.
Regular Meeting of Council
Central Elgin Council will hear a delegation on the Port Stanley Waterfront Master Plan, consider several by-laws including a comprehensive licensing by-law and a zoning by-law amendment, and review reports on the Blue Box transition, playground and fitness equipment tenders, and the 2021 annual report. The agenda also includes routine items like minutes adoption and correspondence.
- Delegation: Port Stanley Waterfront Master Plan
- By-law 2714: Licensing and regulating various businesses
- By-law 2716: Zoning by-law amendment for Mapleview Farms, 43315 Roberts Line
- RFP 2022-15: Design, supply, installation of playground equipment at Union Street Park
- RFP 2022-14: Supply and installation of outdoor fitness equipment at Union Street Park
Planning Applications
The Central Elgin Committee of Adjustment will hold a public hearing to consider a minor variance application (COA 07-22) from Donwest Construction for a two-storey single detached dwelling at 187 Walter Street, Port Stanley. The applicant requests six variances from the Zoning By-law, including reduced lot depth and area, increased accessory building coverage, reduced side and rear yard setbacks, and a higher floor area ratio. The application was deferred from a May 24 meeting to allow discussions with neighbours, and a revised site plan has been submitted.
- Six variances requested for lot depth (80ft vs 100ft), lot area (3,189.34 sqft vs 4,000 sqft), accessory coverage (9.8% vs 8%), side yards (4ft/6.34ft vs 4ft+2ft per storey/10ft), rear yard (23.16ft vs height of 24.5ft), and floor area ratio (0.69 vs 0.40)
- Application by Lyndsay Sibley (Donwest Construction) for Lot 45, Plan 212, 187 Walter Street, former Village of Port Stanley
- Second hearing; first hearing on May 24, 2022 was deferred for neighbour discussions
- Revised site plan rotates the house to be roughly parallel with the neighbouring home to the north
- Staff reports recommend approval if the Committee supports the application
Special Meeting of Council
This is a special meeting of Central Elgin Council with a single agenda item: a closed session under the Municipal Act to discuss a position, plan, procedure, criteria, or instruction for negotiations related to economic development. No decisions or public discussions are listed; the meeting is procedural and limited to the closed session before adjournment.
- Closed session under s.239(2)(k) for economic development negotiations
BIA Board of Management
The Port Stanley BIA Board of Management will meet to approve a $1,000 sponsorship invoice for the YWCA Port Stanley Fashion Show, review quotes for new street banners, and get updates on the Post People and Utility Box beautification projects. They will also discuss the BIA vacancy, boundary adjustment, and Christmas lighting. The agenda includes routine items like minutes adoption and correspondence.
- Approve $1,000 payment to YWCA for Port Stanley Fashion Show sponsorship
- Review banner quotes from The Flag Shop: options range from $1,342.72 (35 banners, 2-ply polyester) to $7,950.68 (80 banners, double-sided mesh)
- Utility Box Program Phase 2: 15 boxes to be wrapped, total estimated cost $13,744.19
- Post People project: update on 15 figures, with new hardware quote of $862.50 from Robertson
- Discuss BIA vacancy and boundary adjustment (including DOC building and McAsphalt property)
Court of Revision - Drains
The Court of Revision will hear landowner appeals on the provisional Barons Drain Branches 'A' and 'E' by-law, which authorizes $7,200 in drainage works. The project adds a new branch and abandons part of an old one. Affected landowners had until May 14 to file written appeals.
- By-law 2696 authorizes $7,200 for Barons Drain Branches 'A' and 'E'
- Municipality contributes $3,588; Malahide Township contributes $603
- New Branch 'E' adds 632 meters of 150-250mm pipe
- Part of 1918 Branch 'A' to be abandoned; Belmont Farm Supply keeps outlet
- Appeals due May 14, 2022 to Deputy Clerk Dianne Wilson
Planning Applications
The Central Elgin Committee of Adjustment will hold a public meeting to consider three planning applications: two minor variances and one zoning by-law amendment. The meeting includes public participation and will be conducted via Zoom.
- Minor variance for a two-storey dwelling at Lot 45, 187 Walter Street, Port Stanley, requesting relief from lot depth, lot area, coverage, side/rear yard, and floor area ratio requirements.
- Minor variance for a detached garage at 6311 Sunset Road, Yarmouth, to permit a garage in the required front yard.
- Zoning by-law amendment at 43315 Roberts Line (details not provided in agenda excerpt).
Environmental Committee
The Central Elgin Environmental Committee is meeting to discuss ongoing projects and updates, including the Tall Grass Prairie Project, a tree cutting education program, and follow-ups from Earth Day and Reuseapolooza. They will also hear updates from conservation authorities and consider new business. The agenda includes routine items like adopting minutes and disclosing interests.
- Tall Grass Prairie Project: spraying status, next steps, plug purchase
- Tree Cutting Education Program: mailing list and methodology
- Earth Day (April 22) 20th Anniversary update
- Green Cone Composters discussion
- Jubilee Award nominees for environmental category
Special Events Committee
The Special Events Committee is meeting to review four special event permit applications: the 2022 Holi Event, 2022 CALIPSO, 2022 Belmont Canada Day, and 2022 Harbour Hustle. The agenda includes discussion of each application, with details on event logistics, road closures, alcohol, and other requirements.
- 2022 Holi Event application by Gujarati Culture Hindu Center of Western Ontario, expected attendance 500, at Port Stanley Main Beach
- 2022 CALIPSO application includes a multi-day schedule with events like War of 1812 re-enactors, car show, fireworks, and boat parade
- 2022 Belmont Canada Day application with road closures and parade route
- 2022 Harbour Hustle application, a 5K walk/run event
- All applications require review of alcohol, road closures, and municipal support
Regular Meeting of Council
Central Elgin Council will hold its regular meeting on May 9, 2022, covering routine items like minutes and by-laws, plus substantive reports on hot mix paving, Little Creek Pond cleanout, and beach volleyball courts. A delegation will discuss parking changes at Colonel Bostwick and Hetty Streets, and correspondence on wind turbine setbacks and the East Road Multi-Use Path will be received.
- Parking changes at Colonel Bostwick & Hetty Streets (delegation)
- DFS.17.22 2022-13 Hot Mix Paving for 2022
- DFS.18.22 2022-19 Little Creek Pond Cleanout
- AMDS.12.22 Port Stanley Parking Study - Award Consultant
- By-law 2710 - Execute Contribution Agreement re Canada Community Revitalization Fund
Special Meeting of Council
This is a special meeting of Central Elgin Council with a single substantive item: a closed-session discussion about a position, plan, procedure, criteria, or instruction for economic development negotiations. The agenda contains no public decision items or open-session business beyond the closed session and adjournment.
- Closed session under s.239(2)(k) of the Municipal Act regarding economic development negotiations
Regular Meeting of Council
Central Elgin Council will consider several consent applications for property severances, a proposal to sell ice cream at the Belmont Arena parking lot, and a motion calling on the province to repeal Bill 124. Council will also review reports on drainage improvements and the Eagle Ridge Trail, and consider by-laws related to the BIA levy and the Port Stanley Fire Station.
- Consent applications for 204 Union Street, 206 Union Street, 43315 Roberts Line (two), and 431 Front Street
- Application to amend Township of Yarmouth By-law 1998 for 43315 Roberts Line (Mapleview Farms)
- Motion to support repeal of Bill 124, calling on Ontario government to address health human resources crisis
- By-law 2705 - BIA Minimum Levy
- By-law 2706 - FCM - CE1 Port Stanley Fire Station
Planning Applications
The Committee of Adjustment will hold a public meeting to consider two minor variance applications. The first seeks to reconstruct and expand a legal non-complying single detached dwelling at 559 West Edith Cavell Blvd, which sits in flood and erosion hazard areas. The second application concerns a property at 494 George Street. The committee will decide whether to grant the variances, with conditions including geotechnical analysis and legal opinions.
- Minor variance to rebuild and expand a 1943 dwelling at 559 West Edith Cavell Blvd into a 3-storey house with garage/storage on first floor due to flood plain
- Property is in Open Space Zone 3 and Dynamic Beach Standard, with foundation encroaching on Iola Street right-of-way
- Conditions include geotechnical analysis, legal opinion on access, and Kettle Creek Conservation Authority permits
- Second application: COA 3.22 - Miller, 494 George Street (details not provided in agenda excerpt)
- Meeting held via Zoom on April 25, 2022 at 6:40 p.m.
BIA Board of Management
The Port Stanley BIA Board of Management will meet to discuss routine business, including adopting minutes, reviewing correspondence, and considering quotes for removing Christmas decorations and street banners. The board will also address unfinished items such as a BIA vacancy, parking line painting, and a boundary adjustment.
- Quotes for Christmas decor removal: ERTH $4,500, Koolen Electric $4,000
- Utility Box Program Phase 2
- BIA vacancy email from Ryan Featherstone
- Parking line painting and signage
- BIA boundary adjustment
Environmental Committee
The Central Elgin Environmental Committee is meeting to adopt prior minutes and receive updates on the Tall Grass Prairie Project, the Tree Cutting Education Program, and Earth Day activities. The agenda is largely procedural, with most items being status updates rather than new decisions.
- Adoption of March 18, 2022 meeting minutes
- Tall Grass Prairie Project updates
- Tree Cutting Education Program mailing list and methodology
- Earth Day April 22, 2022 updates
- May 2022 guest confirmation
Court of Revision - Drains
The Court of Revision will hear appeals from landowners affected by the provisional Barons Drain By-law #2696, which authorizes drainage works for Branches 'A' and 'E' at an estimated cost of $7,200. The meeting is a public forum for affected landowners to appeal their assessments. The agenda is otherwise procedural, with no other substantive items listed.
- By-law #2696 for Barons Drain Branches 'A' and 'E', estimated cost $7,200
- Appeals of assessments must be submitted in writing by April 1, 2022
- Drainage works include 632 meters of 150mm-250mm pipe
- Municipality of Central Elgin contribution: $3,588; Township of Malahide: $603
- Allowances for right-of-way: $2,110 total
Regular Meeting of Council
Central Elgin Council will hear a delegation on the Waterfront Master Plan, consider several reports including tenders for centerline painting and bridge coating, and vote on by-laws including the removal of a holding symbol for Kokomo Phase 3 and a development agreement for 255 Hill Street. The agenda also includes routine items like minutes adoption and correspondence, plus a motion to reimburse the Port Stanley Lions Club for parade insurance.
- Delegation: Thinc Design - Waterfront Master Plan
- Tender: Centerline Painting (2022-10)
- Tender: Coating of Bridge B416 (2022-11)
- By-law 2702: Kokomo Phase 3 - Removal of 'H' Holding Symbol
- By-law 2703: Development Agreement - Blyde, 255 Hill Street
Regular Meeting of Council
Central Elgin Council will consider several reports including the 5-Year Official Plan update with draft policy revisions and residential land supply analysis, plus tenders for surface treatment, microsurfacing, and dust control. Council will also vote on repealing the Vaccine Verification Policy effective April 8, 2022, and approve a date change for the Knights of Columbus Family Fishing Derby. Several items are routine approvals, such as minutes, correspondence, and by-laws.
- CEP.12.22 Central Elgin 5-Year Official Plan Update - Draft Policy Revisions
- CEP.13.22 Central Elgin 5-Year Official Plan Update - Residential Land Supply
- DFS 13.22 Request for Tenders Surface Treatment and Microsurfacing
- DFS.15.22 Request for Tenders 2022-09 Dust Control
- Motion to repeal Vaccine Verification Policy effective April 8, 2022
BIA Board of Management
The Port Stanley BIA Board of Management will meet to adopt minutes, review correspondence, and discuss marketing, beautification, and unfinished business. Key items include the 2022 Elgin County Visitors Guide, street banners, the Utility Box Project Phase 2, and a deferred BIA boundary adjustment. The board will also consider a proposed minimum levy increase and a refund to McAsphalt Industries.
- Refund $5,934.04 to McAsphalt Industries for levy overpayment (2018, 2019, 2021)
- Proposed minimum levy increase for BIA members
- Street banner designs and materials review
- Utility Box Project Phase 2 - new quote needed
- BIA boundary adjustment (deferred from February)
Environmental Committee
The Central Elgin Environmental Committee will review its draft 2021 annual report and hear a presentation on solid waste and recycling trends. They will also discuss updates on the Tall Grass Prairie project, a tree-cutting education program, and plans for Earth Day. The meeting includes standard procedural items like adopting minutes and receiving conservation authority updates.
- Review of draft 2021 annual report
- Solid waste and recycling trends presentation (2019-2021 data)
- Tall Grass Prairie project update - plug purchase and next steps
- Tree Cutting Education Program - mailing list and methodology
- Earth Day April 22 (20th anniversary) - status/activity
Regular Meeting of Council
Central Elgin Council will receive the Elgin OPP 2021 Annual Report, consider special event permits, and review reports on water systems, a dump truck purchase, and noise by-law exemptions for the St. Thomas Gun Club and Dragway. Council will also give first and second reading to a new Traffic & Parking By-law and a drainage by-law, and consider a motion to defer placing the Port Stanley Fire Station Door Mural on the Visitor Centre.
- Elgin OPP 2021 Annual Report presentation by Inspector Mark Loucas
- Special event permits: 2022 Knights of Columbus Family Fishing Derby, 2022 Air Fest, Samson Christian Slo-Pitch League 20th Season
- Purchase of one tandem axle dump truck (DFS.11.22)
- Noise by-law exemption applications: St. Thomas Gun Club and St. Thomas Dragway
- By-law 2697 - Traffic & Parking By-law (first and second reading)
Drain - Public Meeting
Council will hold a public meeting to consider the engineer's report on incorporating new Branch 'E' and abandoning part of Branch 'A' of the Barons Municipal Drain. The proposed work includes 632 lineal meters of pipe, with an estimated total cost of $7,200.00. Landowners affected by the assessments may address council before the report is adopted.
- Proposed incorporation of Branch 'E' (632 lineal meters of 150mm-250mm pipe) and abandonment of Branch 'A' upstream of Belmont Farm Supply lands
- Total estimated cost of $7,200.00, with assessments per Schedule 'C' and maintenance per Schedule 'D'
- Allowances totaling $2,110.00 under Section 29 of the Drainage Act
- Public meeting scheduled for February 28, 2022 at 6:35 p.m. via Zoom
- Appeals on assessments to be heard at a later Court of Revision
Regular Meeting of Council
Central Elgin Council will hold its regular meeting on February 28, 2022, to consider several reports and by-laws. Key items include a lease agreement for the Dominion of Canada Building, consent applications for property severances, and various policy by-laws. The meeting will also include a closed session for negotiations related to economic development.
- By-law 2694: Lease Agreement for Dominion of Canada Building with Port Stanley Brewing Company Inc.
- By-law 2692: Site Plan Agreement with Domus Developments (London) for Block 67 (Landings)
- Consent applications for 61 Coulter Avenue and 42595 Walnut Street
- By-law 2689: Election Sign By-law
- By-law 2690: Sale & Disposition of Land Policy
Planning Applications
The Central Elgin Committee of Adjustment will hold a public meeting to consider a minor variance application from Brad and Cassie Del Guidice for 6198 Fairview Road. The applicants seek permission to build a 23ft x 45ft two-storey garage and storage addition with a 1 metre (3.28ft) setback from the north side lot line, instead of the required 15ft. Staff recommend approval, noting the proposed setback aligns with residential zone standards and poses no adverse impacts.
- Minor variance application COA 22/02 for 6198 Fairview Road
- Proposed 23ft x 45ft two-storey garage and storage addition
- Requested 1m side yard setback vs. 15ft required by zoning by-law
- Staff report recommends approval with condition of 1m minimum setback
- Public participation portion of meeting for resident input
Special Events Committee
The Central Elgin Special Events Committee is reviewing four special event permit applications at its February 24, 2022 meeting: the Knights of Columbus Family Fishing Derby, Reach the Beach 5K run, Air Fest 2022, and the Samson Christian Slo-Pitch League 20th Season Event. The committee will decide whether to approve these events, which include road closures, traffic control, and municipal support requests.
- Air Fest 2022 at St Thomas Municipal Airport, June 24-26, expects 10,000 attendees, requests $5M insurance and municipal endorsement
- Reach the Beach 5K run on August 12, 2022, expects 350 participants, with road closures and paramedics on site
- Knights of Columbus Family Fishing Derby in Port Stanley, date TBD, expects 100 attendees
- Samson Christian Slo-Pitch League 20th Season Event at Don Yeck Park, a Saturday in May, expects 100+ walk-ons
- Air Fest requests Central Elgin provide Crash Fire Rescue Services
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to discuss routine business including adopting minutes, approving accounts, and receiving updates on marketing, beautification, and events. They will also consider new business items such as a minimum levy increase, OBIAA membership, parking line painting, a board vacancy, boundary revisions, and a storage container. The agenda includes updates on the 2022 Elgin County Visitors Guide, Post People project, Utility Box Project Phase 2, and street banners.
- Minimum/Maximum Levy update
- 2022 Elgin County Visitors Guide update
- Post People project update
- Utility Box Project Phase 2 update
- Street Banners update
Environmental Committee
The Central Elgin Environmental Committee is meeting to discuss ongoing projects including the Tall Grass Prairie Project, a Tree Cutting Education Program, and plans for Earth Day. They will also consider adding a youth member to the committee and review updates from conservation authorities.
- Tall Grass Prairie Project: $6,000 budget, plug purchase and planting next steps
- Tree Cutting Education Program: mailing list and methodology discussion
- Earth Day April 22, 2022 (20th anniversary): potential activities
- Youth member for the committee: proposal to amend policy
- Guest speaker or special topic list for upcoming meetings
Regular Meeting of Council
Central Elgin Council meets to decide on consent applications for 151 Rouen Street, several by-laws including delegation of duties, land disposition, election signs, and a fire dispatch agreement with Tillsonburg. They will also receive reports on the Port Stanley BIA minimum levy, monthly alarm activities, and building/by-law enforcement, plus a delegation on dredging policy and an integrity commissioner report on a complaint against Councillor Fiona Wynn.
- Consent applications for Lots 24 and 25, Registered Plan No. 396 (151 Rouen Street)
- By-law 2685: Fire Dispatch Services Agreement with Town of Tillsonburg
- By-law 2687: Reduced Hours of Vote for Institutions & Retirement Homes
- DFS.5.22: Port Stanley BIA Minimum Levy
- Integrity Commissioner report on Conflict of Interest and Code of Conduct complaints against Councillor Fiona Wynn
Special Meeting of Council
This is a special meeting of Central Elgin Council, held in closed session to discuss economic development matters. The agenda contains only procedural items and a single closed-session item; no public decisions or discussions are listed.
- Closed session under the Municipal Act for economic development information and negotiations
Planning Applications
The Central Elgin Committee of Adjustment will hold a public hearing on a minor variance application by Michael and Karen Degen to extend and cover a second-storey deck at 426 Edith Cavell Boulevard in Port Stanley. The requested variance would allow side-yard setbacks of 5.2 ft and 4 ft instead of the required 10 ft. Staff recommend approval, noting the extension matches the existing lower deck and conforms to the Official Plan and zoning by-law intent.
- Minor variance application COA 1-22 by Michael and Karen Degen for 426 Edith Cavell Boulevard
- Request to extend and cover second-storey deck with side-yard setbacks of 5.2 ft (west) and 4 ft (east), vs. required 10 ft
- Property zoned Open Space Zone 3 (OS3) and Dynamic Beach Standard (DBS) under Village of Port Stanley Zoning By-law No. 1507
- Kettle Creek Conservation Authority confirmed regulatory requirements satisfied and permit issued
- Public hearing conducted via Zoom on January 24, 2022 at 6:50 p.m.
Regular Meeting of Council
Central Elgin Council will consider reappointing Mayor Sally Martyn to the Elgin Group Police Services Board, review a proposed lighting by-law to address light pollution, and discuss several reports including consent applications, water system inspections, and parking meter supply. The meeting also includes a closed session for negotiations on a heritage easement.
- Reappointment of Mayor Sally Martyn to Elgin Group Police Services Board
- Proposed by-law to limit light pollution from resident Hugh Guerts
- Consent application at 442C West Edith Cavell Boulevard
- Proposed severance of St. Thomas Psychiatric Hospital lands
- 2021-29 Supply and Installation of Municipal Parking Meters
Environmental Committee
The Central Elgin Environmental Committee is meeting to discuss updates on the Tall Grass Prairie Project spraying, the Tree Cutting Education Program, and the annual report. They will also hear from Betsy McClure about the Elgin Clean Water Program and consider a guest attendee for the February meeting. The agenda includes routine items like adopting minutes and receiving updates from conservation authorities.
- Tall Grass Prairie Project spraying status and next steps (2022 Budget approved)
- Tree Cutting Education Program (2022 Budget approved)
- Guest speaker Betsy McClure on Elgin Clean Water Program
- Kettle Creek and Catfish Creek Conservation Authority updates
- Potential invitation of new staff member to Catfish Creek Conservation Authority
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to hear an update on CALIPSO from Marna Berry, adopt the December 15, 2021 minutes, and approve invoices including a $21.19 website update from Blackcat Concepts and a Rogers radio advertising invoice. The board will also discuss a donation to Port Stanley Gardeners, the 2021 budget, the 2022 Elgin County Visitors Guide, beautification projects, and the minimum/maximum levy.
- Blackcat Concepts website updates invoice for $21.19
- Rogers radio advertising invoice (CKOT-FM) for fall-to-Christmas campaign
- Donation to Port Stanley Gardeners to be discussed
- 2022 Elgin County Visitors Guide marketing item
- Minimum/Maximum Levy discussion
Court of Revision - Drains
The Court of Revision will meet to hear landowner appeals regarding assessments for the Paddon Drain reconstruction and extension project. The project involves replacing and extending the drain with 900mm tile, with a total estimated cost of $154,000. Affected landowners were required to submit written appeals by December 31, 2021.
- Paddon Drain reconstruction and extension, estimated cost $154,000
- Appeals accepted on assessment amounts, omitted lands, or land use considerations
- Written appeals due December 31, 2021 to Deputy Clerk Dianne Wilson
- Special assessment of $25,480 for installing pipe under Edgeware Line
- Allowances totaling $5,750 for right-of-way and damages
Drain - Public Meeting
Council is holding a public meeting under Section 59 of the Drainage Act to consider the lone construction bid for the McCredie Drain, which at $1,008,897.70 (+HST) exceeds the engineer's estimate of $491,600 (+HST) by more than 133%. The meeting will also review correspondence from developers Doug Tarry Limited and Performance Communities Inc. offering to cover assessment costs above the original schedule. Assessed landowners will have an opportunity to voice concerns.
- Van Bree Drainage submitted the only bid for McCredie Drain construction: $1,008,897.70 (+HST), exceeding the engineer's estimate of $491,600 (+HST).
- Meeting called under Section 59 of the Drainage Act because the bid exceeds 133% of the engineer's construction estimate.
- Correspondence from Doug Tarry Limited and Performance Communities Inc. to cover assessment costs in excess of the Schedule of Estimated Assessments.
- Proposed work includes new water-tight HDPE pipe for the McCredie Drain to serve the Harvest Run subdivision's stormwater outlet.
- Public meeting scheduled for January 10, 2022 at 6:30 p.m. via Zoom.
Regular Meeting of Council
Central Elgin Council's regular meeting on January 10, 2022, will consider adopting the 2022 municipal budget and interim tax levy, along with several other by-laws including a new dog by-law, a lease agreement, and a temporary borrowing by-law. The agenda also includes reports on a COVID-19 vaccine verification policy, sole-source procurement of survey equipment, and monthly activity reports. A motion regarding surplus lands at the Dominion of Canada Building will also be considered.
- By-law 2679: 2022 Municipal Budget
- By-law 2680: 2022 Interim Tax Levy
- By-law 2674: Lease Agreement with That Breakfast Place/782 Taphouse (9924701 Canada Inc.)
- By-law 2673: Dog By-law
- DFS.01.22: Sole Source Procurement - Leica Survey Equipment