Westport public meetings in 2022

Council

The Village of Westport Council is considering By-law 2-22-36 to amend the existing Zoning By-law No. 08-12. This amendment would rezone specific lands in the Rice Farm Subdivision from Rural (RU) to various residential and open space zones.

• By-law 2-22-36: Zoning By-law Amendment for Rice Farm Subdivision
• Rezoning lands from Rural (RU) to R1-1, R1-2, R1-3, R2-6, and OS zones
• Proposed new regulations for single detached, semi-detached, and townhouse dwellings

Budget Meeting

The Village of Westport Council is reviewing the draft 2023 budget for water and wastewater services. The meeting includes a review of projected revenues, operating expenditures, and capital projects for the upcoming year.

• 2023 Draft Water/Wastewater Budget review
• Proposed $748,200 in total operating expenditures
• Proposed $644,942 in total capital expenditures
• Capital project: $100,000 for Glen St Sewer Pump Upgrades
• Capital project: $90,300 to improve Chlorine Contact Time

COW

The Committee of the Whole is reviewing a zoning amendment for the Rice Farm phase of the Watercolours of Westport development. The proposal seeks to rezone approximately 3.8 hectares of land from Rural to Residential to allow for single-detached, semi-detached, and townhouse dwellings. The amendment includes specific requests for reduced front yard setbacks and increased lot coverage.

• Zoning By-law Amendment for Land Ark - Rice Farm Subdivision Development
• Proposed rezoning of 3.8 ha from Rural (RU) to Residential Type 1 and Type 2
• Proposed development of 39 single-detached lots and 17 semi-detached/townhouse units
• Request to reduce front yard setbacks from 6m to 4m
• Request for varying lot coverage between 40% and 50% for different lot groupings

Council

The Council is considering several public works contracts and a trial to allow public attendance at meetings. They will also review a severance application and the 2021 audited financial statements.

• Engagement of Greer Galloway for Glen Street Culvert Design ($15,250+HST)
• Engagement of Greer Galloway for Spring Street Design ($29,911+HST)
• Extension of Younge’s Lawn Care and Snow Removal contract ($22,595+HST plus CPI)
• Trial basis for public attendance at meetings with a 5-person capacity limit
• Severance application B-110-22 - Doornekamp

Council Training Session #4

This meeting is a scheduled training session for Council members. The session is designated to be held in a closed meeting for the purpose of educating and training members.

• Closed training session for Council members

COW

The Committee of the Whole is reviewing the 2021 audited financial statements and several public works projects. Members are also discussing the resumption of in-person public meeting attendance on a trial basis. Additional items include severance applications and various maintenance contracts.

• Review of 2021 Audited Financial Statements by KPMG
• Proposed trial for public attendance at meetings starting December 2022 with a 5-person limit
• Engagement of Greer Galloway for Spring Street design ($29,911+HST) and Glen Street culvert design ($15,250+HST)
• Extension of Summer Grounds Maintenance contract with Younge’s Lawn Care ($22,595+HST plus CPI)
• Severance application B-110-22 (Doornekamp)

Council Training Session #3

This meeting is a scheduled council orientation session focused on third-party organizations that provide services to Westport. Representatives from fire, conservation, policing, and regional services are scheduled to participate.

• Presentation by Fire Chief Scott Granahan
• Presentation by Rideau St. Lawrence representatives Simon Wu and Scott Bryce
• Presentation by Michael Yee of the Rideau Valley Conservation Authority
• Presentation by O.P.P. Detachment Commander Simon Hardy

Council Training Session #2

This meeting is a closed training session for Council members. No other business or public decisions are listed on the agenda.

• Closed training session for Council members

Council Training Session #1

This meeting is a training session for Council members. The session is held in a closed meeting for the purpose of educating or training the members.

• Closed training session for Council members

Inaugural Meeting of Council

This meeting serves as the first session for the newly seated Council. The agenda consists of procedural items including the declaration of office for council members and an inaugural address by Mayor Jones.

• Declaration of office for Robin Jones, Joe Aragona, Barry Card, Ami Carty, and Marty Crapper
• Inaugural address by Mayor Jones

Public Meeting

The Village of Westport will hold a public meeting to discuss zoning by-law amendment revisions for Rice Farm. The agenda also includes a presentation from Land Ark Development.

• Rice Farm - Zoning By-law Amendment Revisions
• Land Ark Development presentation

Council

The Council will consider several administrative and planning items, including the 2023 budget process and a new environmental assessment approach. They will also discuss delegating site plan approval authority to the CAO/Clerk and reviewing a severance application for Bonner.

• Approval of 2023 Budget Process and Schedule
• New Schedule C Class Environmental Assessment recommendation
• Severance application for Bonner
• Delegation of Site Plan Control Approval Authority to CAO/Clerk
• Amendment to Parking By-law for Bedford Street

COW

The Committee of the Whole is reviewing the 2023 budget process, a proposed amendment to the Bedford Street parking by-law, and an environmental assessment update. The meeting also includes annual reports from the Fire Department and the O.P.P.

• Proposed amendment to Parking By-law for Bedford Street (Option 1)
• Approval of the 2023 Budget Process and Schedule
• Recommendation to cease work on current Environmental Assessment and start a new Schedule C Class EA
• Fire Department 2021 Annual Report including 23 emergency calls
• Memorandum of Understanding with Westport Hockey Operations Group

Council

The Council will review a report regarding proposed changes to the Leeds & Grenville electoral district. They may direct the Mayor and CAO to participate in a public hearing if staff analysis supports it.

• Report on Federal Election Boundaries for Ontario
• By-law 2022-26 to establish the Joint Leeds Grenville Compliance Audit Committee
• Discussion of an easement and work agreement for 2 Lakeview Drive

Special Council

The Village of Westport Council will meet to discuss negotiation strategies in a closed session. Following this, Council will consider By-law #2022-25 to authorize an agreement with Glenview Sports Entertainment Inc.

• By-law #2022-25: Agreement with Glenview Sports Entertainment Inc.
• Closed session regarding municipal negotiation instructions or procedures

Public Meeting - 02 Aug 2022 (cancelled)

This agenda is for a Village of Westport public meeting scheduled for August 2, 2022, but it was cancelled. The agenda contains no substantive items for discussion or decision, only procedural boilerplate.

Council

Westport Council will vote on several spending items, including a $200,000 lift for the WTC Communications Centre, a $111,872 grinder system for the Glen Street sewage pumping station, and hiring a new Compliance and Asset Management Coordinator. They will also consider adopting the 2021 Asset Management Plan, applying for a grant for Lockwood Park washrooms, and approving two by-laws for agreements with Cimco Refrigeration and Parks Canada. The agenda includes routine items like adopting previous minutes and a confirmation by-law.

• Authorize up to $200,000 for purchase and installation of a lift at WTC Communications Centre with Berg Access & Mobility
• Authorize engagement of Directrik/Vogelsang for Glen Street SPS grinder system at $111,872+HST
• Approve hiring a Compliance and Asset Management Coordinator, funded from wastewater operational efficiencies
• Direct staff to apply for Ontario Trillium Fund Capital Grant for public washrooms and storage at Lockwood Park
• Discuss adding $5,000 to 2023 budget for two new flagpoles at municipal office

Special Council

The Village of Westport Special Council meeting on July 26, 2022, is largely procedural, including agenda adoption and adjournment. The main substantive item is a verbal discussion on a zoning by-law amendment proposal, with no details provided in the agenda.

• Verbal discussion of zoning by-law amendment proposal
• Meeting held remotely per By-law 2021-20
• Livestreamed on Village of Westport YouTube channel

Committee of Adjustment

The Village of Westport Committee of Adjustment will hold a public hearing on three minor variance applications from Land Ark Construction for single-detached dwellings in the Harvest Creek subdivision. The committee is expected to vote on approving each variance, which would allow reduced setbacks, increased lot coverage, and a wider driveway beyond current zoning limits.

• MV-22-01 at 11 Newhaven Gate: reduce deck setback to 1.2m, increase deck height to 2.56m, and lot coverage to 48%
• MV-22-02 at 36 Shelter Cove Drive: increase driveway width to 6.4m and lot coverage to 42%
• MV-22-03 at 40 Shelter Cove Drive: increase lot coverage to 37%
• All properties are in the Harvest Creek subdivision, zoned R1 or R2
• Public hearing scheduled for July 22, 2022 at 4:00 p.m. via virtual meeting

COW

The Committee of the Whole is reviewing the 2021 Asset Management Plan, which identifies a $469k annual infrastructure funding gap, and recommending Council adopt it. They are also recommending hiring a Public Works Compliance and Asset Management Coordinator funded from the Water Fund, applying for an Ontario Trillium grant for public washrooms at Lockwood Park, and discussing several other items including a flagpole budget increase and contract renewals.

• Adopt 2021 Asset Management Plan (replacement cost $50.5M, annual deficit $469k)
• Hire Public Works Compliance and Asset Management Coordinator, funded from Water Fund
• Apply for Ontario Trillium Fund Capital Grant for public washrooms at Lockwood Park
• Discuss $5,000 for two new flagpoles at Municipal Office in 2023 budget
• Authorize CIMCO agreement and water lot licence renewal

Council

The Village of Westport Council will meet to consider a zoning by-law amendment for the Harvest Creek subdivision, approve the naming of the new Junior C hockey team, and award a contract for SCADA system design. The meeting includes routine adoption of minutes and by-laws, and a closed session for land negotiations.

• Zoning by-law amendment for Harvest Creek Subdivision to allow increased lot coverage up to 45%, encroachment provisions, and wider driveways
• Approval of name 'Westport Junior C Rideaus' for the new Junior C hockey franchise
• Award of $13,991.25+HST contract to EXCEL PRO for Glen Street SCADA system design
• Appointment of Committee of Adjustment via By-law 2022-20
• Closed session to discuss land acquisition/disposition and negotiation instructions

COW

The Committee of the Whole is deciding whether to direct staff to draft a village-wide zoning by-law amendment, rather than a site-specific one, to address non-compliant homes in the Harvest Creek subdivision. The proposed general amendment would increase maximum lot coverage from 35% to 40-45%, revise encroachment rules, and allow wider driveways. Council will also consider entering closed session for solicitor-client privileged advice.

• Zoning amendment for Harvest Creek subdivision (Lots 1-20, Blocks 21-22, Plan 28M-20) affecting 2.19 ha
• Proposed increase in maximum lot coverage from 35% to 40-45% village-wide
• Revision of encroachment provisions and driveway width limits in Zoning By-law No. 08-12
• Closed session for solicitor-client privileged advice
• Public meeting date to be selected for the proposed amendment

Special Council

Council will consider approving the draft plan of subdivision for the Watercolour at Westport (Rice Farm) development, which proposes 56 residential units west of Concession Street. The plan includes 39 single detached lots, 17 semi-detached and townhouse units, five streets, and a stormwater management block. Approval is subject to conditions outlined in a planning report by Novatech.

• Draft plan of subdivision for 56 residential units (39 singles, 17 semi-detached/townhouse)
• Two street connections to Concession Street and one future connection to Harvest Creek
• Zoning amendment from RU to R1-special exception and R2-special exception
• Sanitary servicing capacity confirmed for 73 additional households
• Public comments received from Rideau Valley Conservation Authority and residents

Council

Westport Council is deciding on several contracts and policies, including a $294,487 sidewalk replacement tender, a $45,000 propane generator, and an EV charging station agreement. They will also vote on a dog park location, parade and accessibility policies, and liquor license extensions for two restaurants. The meeting includes a closed session for personnel and negotiation matters.

• Approve AARDE Construction Ltd. for Spring Street sidewalk replacement at $294,487 + HST
• Authorize Tandet Eastern Limited for propane generators at Glen Street SPS ($45,000+HST) and Water Distribution Plant
• Approve location behind water tower as Westport Dog Park, with 2023 budget funding consideration
• Adopt By-law 2022-17 for EV charging station agreement with Pollution Probe Foundation (NRCAN ZEVIP)
• Approve liquor license area extensions for The Cove and Steve's Restaurant for 2022 season

Public Meeting

Council is holding a public meeting to receive a planning report on a zoning by-law amendment for the Harvest Creek Subdivision. The amendment would rezone 20 lots to add exceptions for porch setbacks, lot coverage, and driveway widths, bringing existing homes into conformity and allowing remaining construction. No final decision is being made at this meeting; a final report and draft by-law will come later.

• Zoning amendment for Lots 1-20 and Blocks 21-22, Plan 28M, Harvest Creek Subdivision
• Proposed increase in maximum lot coverage from 35% to 60%
• Proposed reduction of porch/balcony setback from 2.5 m to 1.2 m
• Proposed increase in driveway width limit from 6 m to 6.4 m
• Application filed by Fotenn Planning & Design on behalf of Land Ark Homes

Special Council

Council will receive a water and wastewater rate study and financial plan prepared by Watson & Associates, required for the renewal of the Municipal Drinking Water License. The study presents two rate structure scenarios and forecasts rate increases through 2032. Council will also consider approving the financial plan and may discuss rate options during 2023 budget deliberations.

• Receive Water Rates Study and Financial Plan for information and 2023 budget discussions
• Approve Financial Plan as required for Municipal Drinking Water License renewal
• Water rates: base service charge $63.86, consumption $3.74/m³, capital charge $23.63 (2022)
• Wastewater rates: base service charge $73.19, consumption $4.02/m³, capital charge $23.91 (2022)
• Closed session to discuss negotiations position, plan, procedure, criteria, or instruction

COW

The Committee of the Whole is reviewing staff reports and making recommendations to Council on several policies and projects, including adopting an Integrated Accessibility Standards Policy to address AODA non-compliance, approving a parade policy, a liquor license extension for The Cove, a dog park location, and a $45,000 generator contract. The committee will also discuss a reserves consolidation and a background report for the Official Plan.

• Adopt Integrated Accessibility Standards Policy and Multi-year Accessibility Plan (AODA compliance)
• Approve Parade Policy
• Approve liquor license area extension for The Cove for 2022 season
• Approve Westport Dog Park location behind water tower, with 2023 budget funding
• Authorize Tandet Eastern Limited for propane generator at Glen Street SPS, $45,000+HST

Public Meeting

The Village of Westport Council is holding a public meeting to consider a zoning by-law amendment for 33 & 35 Church Street. The proposal would rezone the property from C1-1 to C1-4 to allow converting about 656 square feet of ground-floor commercial space into a one-bedroom apartment. Staff recommend approval, noting consistency with provincial and local planning policies and no public comments received.

• Rezoning 33 & 35 Church Street from C1-1 to C1-4 to permit a ground-floor apartment
• Conversion of approximately 656 sq ft of commercial space to a one-bedroom dwelling
• Exemption for non-residential uses from minimum parking and loading requirements
• Special provision waiving parking setback from habitable windows (Section 3.22.7)
• Property is about 1,378 m² with two two-storey commercial buildings

Council

Westport Council is meeting to decide on several administrative and public works items, including adopting a new General Rates and Fees By-law, approving a memorandum of understanding with the Rideau Valley Conservation Authority for septic inspection services, and declaring June 1-7 as Pride week. The agenda also includes adopting minutes from previous meetings, receiving staff reports on branding and budget, and entering closed session for confidential matters.

• Approve General Rates and Fees By-law 2022-11, rescinding By-law 2021-21
• Authorize MOU with Rideau Valley Conservation Authority for septic inspection services (By-law 2022-12)
• Declare June 1-7, 2022 as Pride week and fly the Pride flag
• Approve liquor license area extension for Tangled Garden for 2022 season
• Adopt logo design submission #11 as Village corporate insignia

COW

The Committee of the Whole is reviewing several administrative and public works reports, including a proposed update to the General Rates and Fees By-law that would introduce or adjust fees for services like equipment rentals, recreation, and administrative tasks. They will also consider declaring June 1-7, 2022 as Pride Week and flying the Pride flag, along with other items like a liquor license extension and wastewater reports.

• General Rates and Fees By-law 2022-11 update with new fees (e.g., zoning certificate $100, NSF charge $55, equipment rentals)
• Recommendation to declare June 1-7, 2022 as Pride Week and fly the Pride flag
• Temporary liquor license extension request from Tangled Garden for 2022 season
• Proposal to engage Jp2g Consultants and Canadian Environmental Well Drilling for monitoring well work at wastewater facility
• MOU with Rideau Valley Conservation Authority for septic inspection services

Council

The Village of Westport Council is meeting to decide on several spending items and by-laws, including the 2022 tax rates, a sewer camera purchase, and harbour dock construction. They will also consider endorsing a speed reduction request and a lead-free fishing tackle initiative, plus a proclamation for Falun Dafa Day.

• Purchase of DeepTrekker mainline sewer camera for $13,000 + HST
• Construction of five finger docks in the harbour by Voyage Docks at $16,332.80 + HST
• Endorsement of speed limit reduction on County Road 12 (Salem Road) from 80 km/h to 60 km/h
• Proclamation of May 13, 2022 as Falun Dafa Day
• Passing of 2022 Tax Rates By-law (By-law 2022-09)

Special COW - Official Plan Public Meeting

The Village of Westport is holding a special Committee of the Whole public meeting to introduce its Official Plan review and discuss potential revisions, as required by the Planning Act. The meeting is open to the public and will be livestreamed, with staff and a planning consultant present to answer questions. Residents can also provide input via an online survey due by March 25, 2022.

• Public meeting on Official Plan review, required by Section 26 of the Planning Act
• Discussion of revisions to the 2006 Official Plan to ensure conformity with provincial and county plans
• Official Plan Review Resident Survey available on the village website, due March 25, 2022
• Meeting held remotely via Zoom per By-law 2021-20, livestreamed on YouTube

7th COW

The Committee of the Whole will consider recommendations on several contracts and reports, including a by-law enforcement agreement with the Canadian Corps of Commissionaires, a fire services agreement with Rideau Lakes, a sewer camera purchase, and new harbour finger docks. They will also receive updates on the post office asset management plan, drinking water performance, an easement at 2 Lakeview Drive, a parking lot light donation, and an off-leash dog park. The meeting includes a closed session for personal and litigation matters.

• Authorize agreement with Canadian Corps of Commissionaires for by-law enforcement services for 2022
• Approve fire services agreement with Township of Rideau Lakes (2020 rate $36,543.86 plus $1,000 inspection, capital $17,500/yr)
• Purchase demo mainline sewer camera from DeepTrekker for $13,000+HST
• Construct and install five new finger docks in harbour by Voyage Docks at $16,332.80 plus HST
• Register easement on property at 2 Lakeview Drive

Special COW

The Committee of the Whole is meeting remotely to handle routine procedural items and to recommend a village insignia selection resulting from Step 3 of the branding process. The meeting includes a closed session to consider confidential commercial or labour relations information. No other substantive decisions are on the agenda.

• Recommendation to adopt the agenda for the Special COW meeting of March 8, 2022
• Closed session under the Municipal Act for confidential trade, financial, or labour relations information
• Recommendation that Council approve insignia selection # ____ from Step 3 of the branding process

Council

Westport Council will vote on the 2022 water/wastewater, capital, and operating budgets, and decide whether to amend the WTC Communications Centre COVID-19 policy to align with provincial changes. The meeting also includes routine adoption of agenda, minutes, and a confirmatory by-law.

• 2022 Water/Wastewater Budget approval
• 2022 Municipal Capital and Operating Budgets approval
• WTC Communications Centre COVID-19 Policy amendment (Scenario 2)
• Adoption of minutes from February 1, 2022 meeting
• Confirmation By-law 2022-06

COW

The Committee of the Whole is meeting to receive and consider three briefing notes: a disclosure of expenses excluded from the 2022 budget (amortization, post-employment benefits, landfill post-closure), a council remuneration and public sector salary disclosure report, and the 2021 Drinking Water Summary Report. The committee will also adopt the agenda and minutes from the previous meeting, and may enter closed session to discuss negotiations.

• Disclosure of expenses excluded from 2022 budget: amortization estimated at $336,800 (Village) and $248,000 (Water/Wastewater), with reserve transfer shortfalls of $307,800 and $225,600 respectively
• Council remuneration for 2021: total honoraria $38,291.59; CAO/Clerk salary $109,004.35 (over $100,000 disclosure threshold)
• 2021 Drinking Water Summary Report: no 'Actions Required' from inspection, but no harmful algal bloom monitoring plan in place
• Closed session to consider a position or instruction for negotiations on behalf of the municipality

4th COW Budget Meeting

The Committee of the Whole is reviewing and recommending approval of the 2022 Water/Wastewater budget and the 2022 Municipal Capital and Operating budget. The meeting also includes routine items like adopting the agenda and minutes, and a closed session to discuss land acquisition/disposition and personal matters. The budgets include detailed revenue and expenditure projections for water, sewer, and general municipal operations.

• 2022 Water/Wastewater budget recommendation
• 2022 Municipal Capital and Operating budget recommendation
• Closed session for land acquisition/disposition and personal matters
• Water/wastewater capital projects include SCADA upgrade, chlorine contact time improvement, Glen St sewer pump upgrades
• General fund includes OPP contract services at $154,000

2nd Council

Westport Council will vote on several contracts and appointments, including a $32,500 asset management plan update to meet a provincial deadline, a $7,000 arena assessment, and a $6,500 sidewalk design. The Council will also consider a new branding slogan, appoint Kimberly Westgate as CAO/Clerk, and repeal a fire safety officer by-law.

• Approve $32,500 PSD Citywide asset management plan update (Ontario Reg. 588/17)
• Authorize $7,000 + HST CIMCO arena GHG assessment, funded partly by MAMP grant
• Approve $6,500 Greer Galloway Spring Street sidewalk design
• Approve $21,500 + HST Karcher boom flail mower purchase
• Adopt slogan 'TIMELESS LAKESIDE VILLAGE' and $500 logo contest award

3rd COW

The Village of Westport Committee of the Whole is reviewing several staff reports and recommendations for Council approval, including contracts for an arena greenhouse gas assessment, a Spring Street sidewalk design, a boom flail mower purchase, and a comprehensive asset management plan. The committee will also receive a presentation on the Official Plan review and consider a proposed flag policy by-law. These are recommendations to Council, not final decisions.

• Engage CIMCO for arena GHG asset management assessment at $7,000 + HST, funded partly by MAMP Grant
• Approve Greer Galloway for Spring Street sidewalk design, tender and cost estimate at $6,500
• Purchase Boom Flail Mower from Karcher at $21,500 + HST
• Approve PSD Citywide Inc. proposal for Asset Management Plan at $32,500 per Ontario Regulation 588/17
• Receive presentation from Novatech planners on Comprehensive Review of Village Official Plan

2nd COW

The Village of Westport Committee of the Whole will receive reports on a grant request from Perth and Smiths Falls District Hospital, the impact of provincial COVID-19 restrictions on the arena, and draft 2022 capital and operating budgets. The committee will also adopt minutes from previous meetings. The meeting is held remotely and livestreamed.

• Grant request of $8,493 from Perth and Smiths Falls District Hospital for an electronic patient information system, which would raise average residential property tax by 1.0% ($36.15 annually)
• Recommendation to maintain arena ice until further notice due to provincial restrictions, with analysis showing net costs ranging from $53,000 to $70,500 depending on reopening scenarios
• Draft 2022 Capital and Operating Budgets presented for information
• Adoption of minutes from December 21, 2021 and January 6, 2022 meetings

1st COW

The Committee of the Whole is meeting to consider the results of Step Two of the Westport branding process, which involved selecting descriptive words from a list of public submissions. The committee will recommend a choice to be presented for approval at the next Council meeting. The agenda is otherwise procedural, including adoption of the agenda and adjournment.

• Branding Step Two results: selection of descriptive words from a list of 84 public submissions
• Recommendation to approve the branding results and present to Council
• Meeting held remotely per By-Law 2021-20 and live-streamed on YouTube

1st Council

Westport Council's first 2022 meeting will consider several staff recommendations, including hiring Eastern Engineering Group for a $3,800 post office assessment, continuing plans for an off-leash dog park behind the water tower, and accepting a website design proposal from Zero Noise Marketing. The agenda also includes routine adoption of minutes from December 2021 meetings and a confirmatory by-law. No public hearings or major policy changes are listed.

• Authorize $3,800 + HST contract to Eastern Engineering Group for post office asset assessment
• Direct staff to continue developing off-leash dog park plan behind water tower
• Accept Zero Noise Marketing proposal for new village website design
• Remove Ruth Pedherney from Library Board membership
• Adopt recommendations on archiving YouTube meeting recordings