Vulcan public meetings in 2024
36 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will consider Development Permit Application D24.59, a mixed‑use residential conversion at 118 Centre Street. The commission will also address routine items such as the November 2024 Development Officer’s Report, a review of the Land Use By‑Law/Policy, and a question period. The next meeting is scheduled for January 14, 2025.
- Development Permit Application D24.59 – mixed‑use residential conversion at 118 Centre St, requesting a 600 sq ft unit waiver and shared parking; $1,000 occupancy deposit required
- Review of Subdivision 2024‑0‑141 (resolution approved in prior meeting)
- Development Officer’s Report for November 2024 presented for information
- Land Use By‑Law/Policy Review scheduled
- Question Period and scheduling of next meeting (January 14, 2025)
REGULAR MEETING OF COUNCIL
Town Council will discuss the 2025 Interim Operational Budget and the 2025 Rates and Fees Bylaw. The meeting includes a review of a land use bylaw amendment and a development agreement.
- Bylaw No. 1525-24 2025 Rates and Fees Bylaw
- 2025 Interim Operational Budget
- Land Use Bylaw Amendment No.1500-A24
- Development Agreement DA.TOV.24.01
- RCMP Q2-2024 Report presentation
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet on Wednesday, December 4, 2024 at 10:00 am. It will review the draft 2025 Rates and Fees Bylaw, the CUPE bargaining proposal, and the draft 2025 Operating Budget. No decisions are indicated; the items are for review.
- Review of the Draft 2025 Rates and Fees Bylaw
- Review of the CUPE Bargaining Proposal
- Review of the Draft 2025 Operating Budget
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will adopt the agenda and previous meeting minutes, review financial statements, and vote on two amendments – Bylaw 1489‑A24 (CAO) and Policy F‑03 (Signing Authority). Current business includes appointing a Returning Officer, approving a flag pole purchase, and discussing recreation storage and a library board representative request. Committee and councillor reports will be received for information before the meeting is closed.
- Bylaw 1489‑A24 CAO Bylaw Amendment
- Policy F‑03 Signing Authority Amendment
- Returning Officer Appointment
- Flag Pole Purchase
- Recreation Storage C Can
COMMITTEE OF THE WHOLE
The Committee of the Whole will review the Town of Vulcan's draft operating budget for 2025, with department heads presenting their proposals. The meeting also includes standard procedural items such as call to order, adoption of the agenda, and a closed session. No other specific business items are listed.
- Review of the draft 2025 operating budget
REGULAR MEETING OF COUNCIL
The Town Council will meet to consider an amendment to the Tangible Capital Asset policy and discuss the 2024 Tax Recovery Auction. The meeting also includes reports from various town departments and updates from regional associations.
- Policy F-09 Tangible Capital Asset Amendment
- 2024 Tax Recovery Auction
- Oldman River Regional Services Commission annual membership contribution fee increase
- Southern Alberta Energy from Waste Association project update
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will consider Subdivision 2024-0-141, which proposes to split a 0.26‑acre residential parcel into two equal titles. It will also review Development Permit Applications D24.55 and D24.56. New business includes discussion of the commission’s role in economic development and a traffic‑calming study.
- Subdivision 2024-0-141 – approval of residential subdivision into two lots
- Development Permit Application D24.55 – pending review
- Development Permit Application D24.56 – pending review
- New Business: MPC role in Economic Development
- New Business: Discussion on Traffic Calming
ORGANIZATIONAL MEETING
The Town of Vulcan Council will appoint XXX as Mayor for a one‑year term under Policy A‑16 and consider amending that policy. Council will accept the Council Procedural Bylaw review for information. Additional items include appointing committee and board representatives, confirming the town’s signing authority, and adopting the 2025 regular council meeting schedule.
- Mayor appointment: appoint XXX for a one‑year term per Policy A‑16
- Potential amendment to Policy A‑16 Mayor & Deputy Mayor Appointment Procedure
- Acceptance of Council Procedural Bylaw review (Bylaw No. 1492‑20) for information
- Appointment of committee/board representatives
- Adoption of 2025 regular council meeting schedule
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will review several items at its October 28 regular meeting, including a budget request from the Vulcan and District Historical Society for the 2024‑2025 period. The agenda also lists a Commercial Development Incentive Application (PL‑12.24.01) and an evaluation of the Chief Administrative Officer. A closed‑meeting will address a land purchase offer involving third‑party business interests under FOIPP Act Section 16.
- Vulcan and District Historical Society budget request for 2024‑2025
- Commercial Development Incentive Application PL‑12.24.01
- Chief Administrative Officer (CAO) evaluation
- Land Purchase Offer – Third Party Business Interests (FOIPP Act Section 16) – closed meeting
- Financial reports (cash statement and year‑to‑date summary) presented
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will consider Development Permit Application D24.49 for a dog grooming home occupation at 506‑4 Street S and Development Permit Application D24.54. The commission will also review a Member‑at‑Large application form and discuss strategies to encourage new business growth.
- Development Permit Application D24.49 – Home Occupation II (dog grooming) at 506‑4 Street S
- Development Permit Application D24.54 – details listed in agenda PDF
- Member‑at‑Large Application Form (PL‑12 Commercial Development & Business Resource Policy)
- Discussion on how to encourage new business growth (video link provided)
- ORRSC Periodical – Fall 2024
REGULAR MEETING OF COUNCIL
The Town Council will review a request for speed calming devices and hear from delegations including the Rowan House Society. The body is also considering funding requests from the Vulcan Curling Club and the Vulcan Legion National Poppy Campaign.
- Speed Calming Device Committee Request
- Vulcan Curling Club Recurring Grant Funding Request
- Vulcan Legion National Poppy Campaign Request
- Traffic Calming Request delegation from Robert Shearer
- Santa Claus Run discussion
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will adopt the agenda and previous minutes, hear delegations from the Travel‑ING Tourism Cooperative and a crosswalk request from Robert Shearer, and receive correspondence from the Vulcan Lions Club. Financial reports including a cash statement and year‑to‑date statement will be reviewed. The council will discuss a proposed amendment to Policy PU‑06 for the municipal campground, consider a Vulcan County APC grant support request, and review the 2024 Family and Community Support Services Association of Alberta conference. Committee, councillor, and administrative reports will be received, followed by a closed meeting on an energy‑from‑waste briefing before adjournment.
- Policy PU‑06 Municipal Campground Amendment
- Vulcan County APC Grant Support Request
- Travel‑ING Tourism Cooperative video presentation request
- Robert Shearer raised crosswalk request
- 2024 Family and Community Support Services Association of Alberta conference
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will consider two Development Permit Applications—D24.37 for 517‑3 Street S (Lot 4‑Block 28‑Plan 3701GW) and D24.41 for Lot 6‑Block 1‑Plan 5677GQ—both for attached secondary suites in Residential R‑1. Both applications are found compliant with Land Use Bylaw 1437‑15 and will be issued with conditions, including a $1,000 occupancy deposit. The meeting also includes routine items such as adoption of prior minutes, a Development Officer report, and a tabled discussion on a proposed Landscaping Bylaw amendment.
- Development Permit Application D24.37 – attached secondary suite at 517‑3 Street S, $1,000 occupancy deposit
- Development Permit Application D24.41 – attached secondary suite at Lot 6‑Block 1, $1,000 occupancy deposit
- Adoption of minutes from July and June 2024 meetings
- Development Officer's June 2024 report received for information
- Land Use Bylaw amendment "Landscaping" discussion tabled for future meeting
REGULAR MEETING OF COUNCIL
The Vulcan Town Council will review a range of items including a delegation on backyard chickens, correspondence about pickleball court safety, a proposal for National Legion Week, reports from the Rowan House Society, and several current business items such as a proclamation request, a pumpkin walk event, seniors regional meetings, patrol vehicle repairs, a funding request for the Elder Abuse Council, and a notice to commence CUPE bargaining. Decisions will be made on the funding request and other items, while other matters will be noted for information.
- Backyard Chickens delegation request
- Pickleball Courts safety correspondence from Gordon and Linda Mueller
- Vulcan Legion Branch #21 National Legion Week 2024
- Bylaw Patrol Vehicle Repairs
- Vulcan Regional Response to Elder Abuse Council – Funding Request
REGULAR MEETING OF COUNCIL
Council will hold a public hearing and consider a bylaw amendment to redefine and regulate secondary suites. The meeting also includes discussions on urban chickens, a land purchase contract amendment, and a request for a raised crosswalk.
- Public hearing and vote on Bylaw 1523-24 regarding Secondary Suite (Attached) and (Detached) standards
- Discussion on Urban Chickens
- Land Purchase Contract Amendment
- 2024 Tax Recovery Public Auction Sale Date
- Request for Raised Crosswalk from Robert Shearer
REGULAR MEETING OF COUNCIL
At its July 22 regular meeting, the Town of Vulcan Council will consider a request to amend Animal Bylaw No. 1368‑08, discuss planned computer system upgrades, and review a raised crosswalk request. The agenda also includes financial statements, the Oldman River Regional Services Commission 2023 annual report, and various committee reports.
- Request to change existing Bylaw No. 1368‑08 Animal Bylaw (Brenda Patton)
- Computer System Upgrades (Current Business item)
- Raised Crosswalk Request (Current Business item)
- Cash Statement and Year‑to‑Date financial reports (Financial Reports)
- Oldman River Regional Services Commission 2023 Annual Report (Correspondence and Information Items)
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will review a proposed amendment to the Land Use Bylaw regarding landscaping standards. The agenda also includes consideration of development permit application D24.31 and the Development Officer's report.
- Proposed Land Use Bylaw Amendment "Landscaping"
- Development Permit Application D24.31
- Review of Development Officer's report
REGULAR MEETING OF COUNCIL
The Town Council will review a proposed amendment to the Land Use Bylaw regarding secondary suites. The meeting also includes a review of Vulcan County's draft Intermunicipal Funding Policy and an appointment request for the FCSS.
- Bylaw 1523-24: Secondary Suite Land Use Bylaw Amendment
- Review of Vulcan County’s Draft Intermunicipal Funding Policy
- FCSS Member at Large Appointment Request
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will hold a public hearing for Land Use Bylaw Amendment No. 1521-24. The meeting also includes discussions regarding the Traffic Control Bylaw Amendment and the appointment of a Deputy Mayor.
- Public hearing for Land Use Bylaw Amendment No. 1521-24
- Bylaw No. 1522-24 Traffic Control Bylaw Amendment
- Public Works Pick-Up Replacement
- Road Closure for Vulcan
- Deputy Mayor Appointment
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing Bylaw Amendment 1523-24, which proposes allowing both attached and detached secondary suites. This amendment would permit accessory dwellings, such as tiny homes, to be located in the rear yards of R-1, R-2, and R-3 districts.
- Proposed Land Use Bylaw Amendment 1523-24 for 'Secondary Suite'
- Addition of 'Secondary Suite (Attached)' and '(Detached)' as discretionary uses
- New setback requirements for detached secondary suites in R-1 and R-3 districts
- Maximum floor area limit of 79 m² (850 sq ft) for detached secondary suites
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will review development permit D24.25 for roof-mounted solar panels at 232 Willow Road. The commission is also set to discuss incorporating new landscaping regulations into the Land Use Bylaw. Additionally, members will review the minutes from the May 14, 2024 meeting.
- Development Permit D24.25 for roof-mounted solar panels
- Discussion on updating Land Use Bylaw landscaping standards
- Review of May 14, 2024 meeting minutes
REGULAR MEETING OF COUNCIL
Council is considering an amendment to the Traffic Control Bylaw to lower the residential speed limit from 50 to 40 kilometers per hour. The update includes a consolidation of previous amendments and an estimated $1,800 cost for new signage.
- Traffic Control Bylaw Amendment to lower residential speed limits
- $1,800 estimated cost for new traffic signage
- Vulcan Golf & Country Club insurance policy request
- Sanitary Sewer Pipe Rehabilitation
- Donation to Birdies for Kids (Rainbow Literacy)
REGULAR MEETING OF COUNCIL
The Council will discuss a Land Use Bylaw amendment and commercial development incentives. The meeting also includes reviews of a golf course water conservation plan and requests for new patrol and public works vehicles.
- Bylaw No. 1521-24 Land Use Bylaw Amendment
- 2024 Commercial Development Incentives
- Golf Course Water Conservation Plan
- Public Works Pick-Up Replacement
- Patrol Vehicle Purchase
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will review the 2024 taxation levy and various financial plans. The body is also discussing infrastructure rehabilitation and community funding requests.
- 2024 Taxation Levy Bylaw No. 1520-24
- Rehabilitation of Avenue Asphalt
- Vulcan Legion funding request
- 2024 Operating Budget and 3 Year Financial Plan
- Cameras for the pool
REGULAR MEETING OF COUNCIL
Council will discuss the Water Use and Conservation Bylaw No. 1519-24 and review the 2023 Audited Financial Statements. The meeting includes funding requests from the Vulcan Legion and Flying Club, as well as a proposed street closure for the Soda Thrift Shop.
- Water Use and Conservation Bylaw No. 1519-24
- Funding requests from Vulcan Legion and Flying Club
- Soda Thrift Shop street closure
- 2023 Audited Financial Statements
- Organizational Chart Policy A-20 and Job Description Policy PE-08 amendments
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is meeting to discuss four development permit applications (D24.11 through D24.14). The body will also review the April 2024 Development Officer's report and conduct a Land Use By-Law/Policy review.
- Development Permit D24.11: Request for 6 roof-mounted solar panels at 219 - 2 Street N
- Development Permit D24.12
- Development Permit D24.13
- Development Permit D24.14
- Review of the April 2024 Development Officer's Report
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to discuss local infrastructure, drought planning, and community requests. The body will review a specific sanitary bylaw and an arena compressor rebuild.
- Bylaw No.1518-24 Local Improvement Whispering Willows Lane Sanitary
- Arena Compressor Rebuild and Relief Valve Replacement
- Drought Planning
- Vulcan Legion Request
- Spock Days Request
REGULAR MEETING OF COUNCIL
Council will discuss the appointment of Channing Schneider as a part-time Bylaw Enforcement Officer. The meeting also includes proposals for the disposal of municipal documents from 2011 and prior and ongoing staff support for Spock Days events.
- Appointment of Channing Schneider as Bylaw Enforcement Officer
- Proposed shredding of municipal documents dated 2011 and prior via RecordXpress
- Request for Recreation and Tourism departments to assist Spock Days Parade and Ball Tournament in lieu of cash sponsorship
- Review of Vulcan Regional Victim Services Society letter regarding future budget considerations
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will consider two development permit applications and discuss feedback regarding a Nidus 3D print tour. The body will also review the February 2024 Development Officer's report.
- Development Permit Application D24.06: roof-mounted solar panels at 209 Whispering Close
- Development Permit Application D24.02
- Feedback on Nidus 3D print tour
- Development Officer's Report - Feb 2024
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will meet to discuss the Memorial Park Multi-Court Project and the appointment of a member at large for the Chinook Intermunicipal Subdivision and Development Appeal Board. The meeting also includes reports from various community services and regional partners.
- Memorial Park Multi-Court Project
- Chinook Intermunicipal Subdivision and Development Appeal Board Member at Large Appointment
- Declaration of Alberta Rural Health Week
- SouthGrow Regional Economic Development report
- Regional Water Main Leak Report
REGULAR MEETING OF COUNCIL
Council is meeting to discuss the second and third readings of Bylaw No. 1517-24 regarding Family and Community Support Services. The body will also review a regional FCSS agreement and a request for financial support from the Vulcan Legion Branch #21.
- Bylaw No. 1517-24 Family and Community Support Services Bylaw
- Regional FCSS Agreement
- Vulcan Legion Branch #21 request for $33,000 for a roof-top unit replacement
- Federation of Canadian Municipalities 2024 Annual Conference and Trade Show
- Closed meeting regarding Administration Personnel Succession Plan
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is considering two development permits. One request is for a home-based engraving business, and the other is a variance to increase the number of shipping containers allowed on a commercial property.
- Development Permit D23.39: Home Occupation II (custom engraving) at 444 Cottonwood Drive
- Development Permit D24.04: Variance request to increase shipping containers from 4 to 6 at 285 Service Rd NW
REGULAR MEETING OF COUNCIL
Council will discuss the Family and Community Support Services (FCSS) Bylaw and a regional agreement. The meeting includes decisions on purchasing an event tent for tourism and the temporary use of town-owned land.
- Bylaw No. 1517-24 Family and Community Support Services Bylaw
- Regional FCSS Agreement
- Purchase of Event Tent for Tourism
- Temporary Use of Town Owned Land
- 2022 Strategic Planning Priorities List Update
COMMITTEE OF THE WHOLE
The committee will review strategic planning documents, financial position reports, and capital programs. Members will hold a round table discussion to prioritize projects, programs, and funding updates.
- Review of 2024 Budget, Reserves, and Grant Funding
- Review of Sports Courts Tender information
- Review of Arena Dressing Room Expansion Report (Jan 8, 2024)
- Review of Marquis Foundation Project Development Summary
- Discussion of 5 Year Capital Works Plan and Capital Equipment Replacement Plan
REGULAR MEETING OF COUNCIL
Council is reviewing requests for road closures, town crew assistance, and the operation of beer gardens for the Vulcan Tinman Triathlon. The meeting also includes reports from regional service societies and a closed session regarding a Community Peace Officer resignation.
- Proposed road closures on Centre Street and around the swimming pool for June 15, 2024
- Request for beer gardens at the Vulcan Lions Community Pool on June 15, 2024
- Regional FCSS Agreement discussion
- Closed meeting regarding a Community Peace Officer resignation
- Review of Mayors & Reeves of Southwestern Alberta Terms of Reference
REGULAR MEETING OF COUNCIL
Council will discuss the 2024 Municipal Borrowing Bylaw and the Arena Dressing Room Expansion. The meeting includes reports from various municipal departments and a closed session regarding land and clinic agreements.
- 2024 Municipal Borrowing Bylaw No 1516-24
- Arena Dressing Room Expansion
- Clinic Subsidy & Locum Agreement (Closed Meeting)
- Land Purchase Offer (Closed Meeting)