Torbay public meetings in 2024
44 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Tue Dec 17, 2024 · 09:00 AM
Administration and Human Resources
Torbay hires water technician, sets CAO goals for 2025
The Administration and Human Resources Committee discussed routine staffing and administrative matters. They confirmed the hiring of a temporary water and sewer technician, finalized the CAO's goals for 2025, and reviewed plans to automate payroll and leave approvals by April 2025. The committee also noted an update to the town's Occupational Health and Safety Program.
- Hired Dwayne Hayward as Water & Sewer Technician for a 12-week replacement position
- Finalized CAO Goals and Objectives for calendar year 2025
- Plan to automate bi-weekly payroll and leave approval process by April 1, 2025
- Reviewed and revised Occupational Health & Safety Program
hiringpayrolloccupational-health-and-safetyadministration
Council Chambers Boardroom
Mon Dec 9, 2024 · 06:30 PM
Regular Public Council
Torbay council to review 2025 municipal budget and committee reports
This is the agenda for Torbay's regular public council meeting on December 9, 2024. Council will consider minutes from previous meetings, receive reports from several committees (including Planning, Corporate Services, and Infrastructure), and discuss the 2025 municipal budget. No proclamations or presentations are scheduled, and there is no correspondence to review.
- Town of Torbay 2025 Municipal Budget (Corporate Services Committee report)
- Planning and Land Use Development Committee minutes and reports (Dec 4, 2024)
- Administration and Human Resources Committee minutes (Dec 3, 2024)
- Infrastructure and Public Works Committee update (Dec 4, 2024)
- Torbay Volunteer Fire Department minutes (Nov 18, 2024)
budgetplanningadministrationinfrastructurefire-departmentcouncil-meeting
Council Chambers
🗳️ How they voted (12 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 23
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 24
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 25
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 27
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 31
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper(Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 32
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper(Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 33
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper(Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 34
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved by) yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 35
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 7
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning (Seconded By) yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Moved By) yea
No notices of motion 10. New Business a) Mayor Scott Thank you to Council and Staff. Thank you for your work throughout the whole year. Looking forward to the future, thank you to staff and…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Seconded By) yea
Tue Dec 3, 2024 · 09:00 AM
Administration and Human Resources
Torbay committee reviews water technician hiring, benefits transition
The Administration and Human Resources Committee discussed recruitment for a temporary Water & Sewer Technician, the upcoming Municipal Group Benefits transition, payroll automation, and the CAO's goals. No formal decisions were made; items are in progress with updates to follow.
- Water & Sewer Technician 12-week replacement position: two external candidates interviewed, skills assessment pending
- Municipal Group Benefits transition effective January 1, 2025, with employee briefings completed
- Bi-weekly payroll and leave approval automation targeted for April 1, 2025
- CAO Goals & Objectives for November 2024–November 2025 being finalized
human-resourcesrecruitmentbenefitspayrollautomationgoals
Council Chambers Boardroom
Mon Nov 25, 2024 · 06:30 PM
Regular Public Council
Council to review committee reports and motions from Nov 18-21 meetings
This is a regular public council meeting where council will adopt the agenda and previous minutes, then receive reports from seven standing committees. Most agenda items are procedural, including adoption of committee minutes and reports. No major decisions or public hearings are listed on the agenda itself.
- Adoption of minutes from Nov 12 public council meeting
- Reports from Planning and Land Use Development, Administration and Human Resources, Corporate Services, and other committees
- No proclamations or presentations scheduled
- Next meeting set for Dec 9, 2024
council-meetingminutescommittee-reportsprocedural
Council Chambers
Tue Nov 19, 2024 · 09:00 AM
Administration and Human Resources
Torbay committee moves to switch employee benefits provider to Cal Legrow
The Administration and Human Resources Committee discussed recruitment, the CAO's goals, payroll automation, and a motion to approve a new employee benefits contract with Cal Legrow effective January 1, 2025. The motion requires council approval. The committee also reviewed a 12-week replacement position for a Water & Sewer Technician and ongoing projects.
- Motion to approve transition to Cal Legrow for employee benefits effective Jan 1, 2025
- Posted 12-week replacement Water & Sewer Technician position
- CAO Goals & Objectives for Nov 2024-Nov 2025 to be finalized by Nov 30, 2024
- Bi-weekly payroll automation project targeted for full automation by April 1, 2025
human-resourcesbenefitspayrollrecruitmentcao-goals
Council Chambers Boardroom
Tue Nov 12, 2024 · 06:30 PM
Regular Public Council
Council to vote on LBMCOC subdivision, Crown land, and $266K in invoices
This is the agenda for Torbay's regular public council meeting on November 12, 2024. Council will consider reports from its committees, including planning decisions on a proposed 16-lot subdivision in Logy Bay-Middle Cove-Outer Cove, a Crown land acquisition near Jones Pond, and approval of invoices over $5,000. The meeting also includes routine items like adopting minutes, proclamations, and liaison updates.
- Support for LBMCOC amendments for a 16-lot subdivision south of Jones Pond (access via Middle Cove Road)
- Conditional approval of Crown Land Referral CL2024-004 for ~7.614 hectares near Torquay Place and Jones Pond
- Approval of invoices totaling $266,943.52, including $76,806.83 for Grand Concourse trail work and $21,459.00 for SCBA cylinders
- Proclamation of National Child Day on November 20, 2024
- Adoption of minutes from October 28, 2024, and committee meetings
zoningsubdivisioncrown-landinvoicesproclamationminutes
Council Chambers
🗳️ How they voted (8 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 11
5 yea · 2 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 21
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 25
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 26
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 5
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 7
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper(Seconded By) yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse (Moved By) yea
None at this time 10. New Business a) Mayor Scott Thank you to staff and Council. Thank you to TVFD Condolences to the family of Leo Galway - worked withthe foodbank Pass along condolences to the…
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse yea
of Council 4.2
9 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Rhonda Manning (Moved By) yea · Tony Pollard absent · Trina Appleby absent · Ward Gosse yea · Ward Gosse (Seconded By) yea
Wed Nov 6, 2024 · 08:15 AM
Infrastructure and Public Works Committee
North Pond water treatment plant project advances to RFP stage
The Infrastructure and Public Works Committee discussed updates on multiple capital projects, including the North Pond water treatment plant, which is moving to the RFP stage after reviewing proposals. The committee also reviewed progress on trails, safety lights, culvert replacements, and storm water mitigation, with some projects facing delays or property owner concerns.
- North Pond Water Treatment Plant: Phase 1 ($950,000), Phase 2 ($3,000,000), Phase 3 ($3,535,560) funded partly by Green Infrastructure; moving to RFP
- Safety lights for fire department and crosswalk awarded to Black and McDonald; APS grant submitted
- Salt/Sand Storage Shed awarded to Pennecon Grand Bank Warehouse Inc.; completion early-mid November
- Storm water mitigation: property owners in Bridge Road area not in favor; work skipped for now
- Traffic calming requests for Evenings Path, Pineridge, Whitty's Lane, Dunphy's Lane, Indian Meal Line, Forest Landing, Bridge Road, Motion Lane, Quigley's Lane
water-treatmentinfrastructuretrailstraffic-calmingstorm-watercapital-projects
IPW Boardroom
Tue Nov 5, 2024 · 09:00 AM
Administration and Human Resources
Torbay hires new staff for mapping and snow clearing
The Administration and Human Resources Committee discussed recent hires, including a Capital Asset Mapping Technologist and seven seasonal heavy equipment operators for snow clearing. They also reviewed ongoing work on the CAO's goals, payroll automation, and a benefits plan review. No formal decisions were made at this meeting.
- Patrick Butt hired as Capital Asset Mapping Technologist, starting Nov 21, 2024
- Seven seasonal heavy equipment operators hired for 2024-25 snow clearing, starting Dec 5, 2024
- CAO goals and objectives for Nov 2024-Nov 2025 being finalized by Nov 30, 2024
- Bi-weekly payroll automation planned, target completion by April 1, 2025
- Municipal benefits plan under review for cost-effectiveness
hiringpayrollbenefitssnow-clearingadministration
Council Chambers Boardroom
Mon Nov 4, 2024 · 09:00 AM
Economic Development, Tourism, History and Culture Committee
Committee reviews budget, plans regional initiatives, and advances folklore survey
The Economic Development, Tourism, History and Culture Committee reviewed budget items, discussed a strategic planning session, and explored regional economic development opportunities. They also discussed the Torbay Harbour Authority mural preservation, marketing materials, and received updates on History House operations, including a motion to adopt the Torbay Folklore & Oral History Survey Project Charter.
- Budget review and input for Economic Development and Tourism
- Regional transportation feasibility study and regional tourism strategy discussed
- Torbay Harbour Authority mural preservation plan (cut, moved, tarped, reassembled)
- Motion to adopt Torbay Folklore & Oral History Survey Project Charter
- History House reported 781 visitors in October
economic-developmenttourismbudgethistoryculturemuralfolklore-survey
History House
Mon Oct 28, 2024 · 06:30 PM
Regular Public Council
Council to consider planning reports, invoices over $5,000, and committee minutes
This is the agenda for Torbay's regular public council meeting on October 28, 2024. Council will adopt the agenda and previous minutes, hear proclamations and a resident's question, and receive reports from the mayor and committees. Key business includes approving invoices over $5,000, reviewing planning and land use reports, and receiving updates from various committees. The meeting is largely procedural, with decisions expected on financial approvals and committee recommendations.
- Proclamations: Hope Air Day (Nov 5), Canada Down Syndrome Week (Oct 20-26), World Town Planning Day (Nov 8)
- Question from Lonnie White, resident of 35 Forest River Road
- Approval of invoices over $5,000 (amounts not listed in agenda)
- Planning and Land Use Development Committee minutes and reports
- Corporate Services: accounts payable, budget vs actual, cheque register, payroll reports
council-meetingproclamationsplanningfinanceinvoicespublic-question
Council Chambers
🗳️ How they voted (12 roll-call votes)
Named votes as recorded in the official record.
10. New Business a) Mayor Scott Thanked staff, vendors and all those involved in Trunk or Treat. Thanked staff and Council for the past two weeks. Thanked David O'Keefe for his quick thinking and…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse(Seconded By) yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 11
6 yea · 1 absent
Craig Scott (Moved by) yea · Mary Thorne-Gosse(Seconded By) yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 12
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse (Seconded By) yea
CivicWeb vote table 13
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 21
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 24
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 25
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 26
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 27
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 7
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper(Seconded By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse (Moved By) yea
follow. Cheque register report for the period October 10-23 was reviewed. Property Tax Adjustments Municipal Assessment Agency Reassessment Results TownSuite Timesheet Automation Upgrade Budget to…
9 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Trina Appleby (Moved by) yea · Ward Gosse (Moved By) yea · Ward Gosse (Seconded By) yea
Thu Oct 24, 2024 · 09:00 AM
Corporate Services
Torbay committee reviews payroll, invoices, and approves motions on taxes, software, and soccer field
The Corporate Services Committee reviewed routine financial reports including payroll, accounts payable, and cheques. The committee also discussed property tax adjustments and a software upgrade for future council discussion, and recommended motions on a tax error correction, software purchase, promotional items, and soccer field repairs.
- Payroll for 54 employees: $119,776.01
- 97 invoices processed: $310,081.34
- Motion to correct tax error on Roll ID #167417: $80,847.52, with $7,634.07 written off
- Motion to approve TownSuite software upgrade: $22,500
- Motion to reallocate $15,870 for sod replacement at U3C soccer field
budgetfinancepayrolltaxessoftwareparkssoccer-field
Council Boardroom
Tue Oct 22, 2024 · 09:00 AM
Administration and Human Resources
Torbay committee reviews hiring, CAO goals, payroll automation
The Administration and Human Resources Committee discussed recruitment for a Capital Asset Mapping Technologist and seasonal heavy equipment operators, with offers expected soon. They are also finalizing the CAO's goals for the next year, transitioning to automated bi-weekly payroll, and reviewing the municipal employee benefits plan. No formal decisions were made; updates will follow.
- Capital Asset Mapping Technologist interviews completed; offer expected before Nov 1, 2024
- Seasonal Heavy Equipment Operators for 2024-25 snow clearing; first-round interviews done
- CAO Goals & Objectives for Oct 2024-Oct 2025 to be finalized by Nov 15, 2024
- Council approved transition to automated bi-weekly payroll in the New Year
- Municipal Employee Benefits Plan review underway with alternate options considered
hiringpayrollbenefitsgoalsadministration
Council Chambers Boardroom
Tue Oct 15, 2024 · 06:30 PM
Regular Public Council
Council to consider resident's letter proposing swimming pool for Killick Coast area
This is the agenda for Torbay's regular public council meeting on October 15, 2024. Council will consider a resident's letter about a swimming pool for the Killick Coast area, receive committee reports, and handle routine business. The agenda is largely procedural, with no major decisions listed beyond adopting minutes and receiving reports.
- Letter from resident re: swimming pool for Killick Coast area
- Adoption of minutes from October 1, 2024 meeting
- Reports from seven standing committees (Planning, Administration, Corporate Services, Economic Development, Infrastructure, Recreation)
- Liaison updates (Atlantic Mayors Congress, RNC, Torbay Volunteer Fire Department, etc.)
- Next meeting scheduled for October 28, 2024
council-meetingagendaswimming-poolcommitteesliaison
Council Chambers
Tue Oct 8, 2024 · 09:00 AM
Administration and Human Resources
Torbay council to vote on new pay scale for non-union staff
The Administration and Human Resources Committee discussed recruitment for two positions, a proposed compensation model for non-union staff, an emergency exercise, and a benefits plan review. A motion to adopt the new step scale compensation model will be put to council. The meeting was largely procedural, with updates on ongoing processes.
- Motion to adopt Non-Unionized Step Scale Compensation Model effective October 15, 2024
- Interviews for Capital Asset Mapping Technologist scheduled for week of October 21-25
- Interviews for Seasonal Heavy Equipment Operators scheduled for week of October 14-18
- Tabletop emergency exercise on October 24, 2024, with Fire & Emergency Services NL
- Municipal Employee Benefits Plan review underway
hiringcompensationemergency-preparednessbenefitspublic-works
Council Chambers Boardroom
Tue Oct 1, 2024 · 06:30 PM
Regular Public Council
Torbay council to consider planning approvals, fire chief appointment, and proclamations
This is the agenda for the October 1, 2024 Regular Public Council meeting. Council will adopt minutes, receive proclamations and a cheque presentation, and consider reports from committees including planning, corporate services, and infrastructure. Notable items include a motion to appoint a Fire Chief and various planning applications.
- Motion to appoint Fire Chief (Torbay Volunteer Fire Department)
- Proclamations: Fire Prevention Week, National Breastfeeding Week, Cadet Week, National Seniors Day
- Cheque presentation to Kids Eat Smart
- Planning and Land Use Development Committee reports and motions
- Corporate Services Committee reports and motions
council-meetingproclamationsfire-departmentplanningcorporate-services
Council Chambers
🗳️ How they voted (3 roll-call votes)
Named votes as recorded in the official record.
Committees of Council - Planning, Land Use and Development
15 yea · 2 absent
Craig Scott yea · Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Mary Thorne-Gosse (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Ralph Tapper (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Rhonda Manning (Moved By) yea · Rhonda Manning (Seconded By) yea · Tony Pollard yea · Tony Pollard (Seconded By) yea · Tony Pollard(Moved By) yea · Tony Pollard(Seconded By) yea · Trina Appleby absent · Ward Gosse absent
No notices of Motion 10. New Business a) Mayor Scott Thanked Council and staff for all their hard work in the past two weeks. Congratulated Fire Chief Rodney Gaudet on his recent acclamation as Fire…
5 yea · 2 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard(Seconded By) yea · Trina Appleby absent · Ward Gosse absent
will follow. Quarry Update & Request The Department provided the Committee with an update on the ongoing 'remediation' process at one of the quarries at Middle Three Island Pond Road / Bauline…
11 yea · 2 abstain · 2 absent
Craig Scott yea · Mary Thorne-Gosse yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper abstain · Ralph Tapper yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Rhonda Manning (Moved By) yea · Rhonda Manning (Seconded By) yea · Tony Pollard abstain · Tony Pollard(Moved By) yea · Tony Pollard(Seconded By) yea · Tony PollardSeconded By) yea · Trina Appleby absent · Ward Gosse absent
Thu Sep 26, 2024 · 12:00 PM
Special Public Council
Council to approve 10-year Canada Community-Building Fund agreement
Torbay council is holding a special meeting to consider adopting the Ultimate Recipient Canada Community-Building Fund Administrative Agreement 2024-2034, which governs the transfer of federal infrastructure funds from the province to the town. The agenda includes a motion on the agreement, following a report from the Infrastructure and Public Works Committee. No other substantive items are listed.
- Motion to approve the Ultimate Recipient Canada Community-Building Fund Agreement 2024-2034
- Agreement with province for federal infrastructure funding (Canada Community-Building Fund)
- Funds allocated per Schedule H, paid in two installments per year
- Requires annual audited expenditure, outcomes, asset management, and housing reports
- Agreement review scheduled for March 31, 2027
infrastructurefundingagreementcouncil-meetingfederal-provincial
Council Chambers
Tue Sep 24, 2024 · 09:00 AM
Administration and Human Resources
Torbay HR committee hires museum educator, advances snow-clearing staff hiring
The Administration and Human Resources committee discussed recruitment for several town positions, including a capital asset mapping technologist, museum educator, recreation program staff, and seasonal heavy equipment operators. They also reviewed next steps for a non-unionized step scale compensation model, an emergency response tabletop exercise, and a benefits plan review. The meeting was informational, with no formal decisions made.
- Hannah Cooper appointed Museum Educator at Torbay History House & Museum
- Nine internal applicants hired for Recreation Program Staff positions
- Hiring process underway for Seasonal Heavy Equipment Operators for 2024-25 snow clearing (season starts Dec 6, 2024)
- Step scale compensation model for non-unionized staff to be presented to council for adoption
- Emergency response tabletop exercise scheduled for Oct 24, 2024
hiringcompensationemergency-preparednessbenefitsmunicipal-staff
Council Chambers Boardroom
Mon Sep 16, 2024 · 06:30 PM
Regular Public Council
Torbay council to consider revised workplace policy, planning reports
The Torbay Town Council is meeting to adopt minutes, receive proclamations and presentations, and consider reports from its committees, including a revised Respectful Workplace Policy and Harassment Prevention Plan, planning and development matters, and other committee updates. The agenda is largely procedural, with most substantive items coming from committee recommendations.
- Revised Respectful Workplace Policy and Harassment Prevention Plan
- Planning and Land Use Development Committee report (11 Sep 2024)
- Infrastructure and Public Works Committee report (11 Sep 2024)
- Recreation and Community Services Committee report (12 Sep 2024)
- Proclamations: Childhood Cancer Awareness Month, Wrongful Conviction Day
council-meetingworkplace-policyplanninginfrastructurerecreationproclamations
Council Chambers
Thu Sep 12, 2024 · 11:30 AM
Corporate Services
Torbay committee reviews payroll, invoices, and rejects softball field fee waiver
The Corporate Services Committee reviewed payroll reports totaling about $450,000 for three pay periods, accounts payable of $88,570.47, and invoices over $5,000 recommended for approval. They discussed a fire department budget reallocation for a regional fire service study, with the fire chief to provide more information. The committee recommended rejecting a donation request to waive the Pat Dawe Softball Field fee for a Sandra Schmirler Scholar fundraiser, citing the policy favoring local groups.
- Payroll: $154,497.56 (74 employees, Aug 1-14), $153,001.67 (75 employees, Aug 15-28), $142,583.79 (72 employees, Aug 29-Sep 11)
- Accounts payable: 43 invoices totaling $88,570.47 for Sep 5-11, 2024
- Invoices over $5,000 recommended for approval (e.g., H&M Paving $43,987.50 for patch paving)
- Fire Department budget reallocation request for regional fire service study discussed; more info requested
- Donation request for Pat Dawe Softball Field fee waiver ($560 plus tax) recommended for rejection
payrollaccounts-payablebudgetfire-departmentdonationsoftball
Council Boardroom
Mon Sep 9, 2024 · 06:00 PM
Special Public Council
Council to vote on Housing Action Plan for federal funding application
Torbay's Special Public Council meeting on September 9, 2024, will consider a motion to support the draft Housing Action Plan for submission to CMHC under Phase 2 of the Housing Accelerator Funding program. The plan outlines goals for housing diversity, densification, and barrier removal over three years. The meeting also includes approval of accounts payable invoices over $5,000 and routine committee reports.
- Motion to support draft Housing Action Plan for CMHC Housing Accelerator Funding (HAF-2) submission
- Housing Action Plan initiatives: modular housing, denser forms, infill, coach/lane housing, municipal plan review
- Accounts payable transaction journal from 08-06-2024 to 09-04-2024, including invoices over $5,000 for council approval
- Curb and sidewalk repairs on Reddy Drive ($4,600)
- Splash pad maintenance ($2,397.75)
housingfundingplanningbudgetinfrastructure
Council Chambers
Mon Aug 12, 2024 · 06:30 PM
Regular Public Council
Council to review committee reports and planning decisions at Aug 12 meeting
This is the agenda for Torbay's regular public council meeting on August 12, 2024. Council will adopt minutes, receive a presentation from the Torbay Green Team, and consider reports and motions from several committees, including planning, administration, corporate services, infrastructure, and recreation. The agenda includes routine items like minutes adoption and liaison updates, with substantive decisions expected from committee reports.
- Presentation by Torbay Green Team and SAM/DUC/CCNL partners
- Planning and Land Use Development Committee report (Aug 7, 2024) with motions
- Administration and Human Resources Committee report (Aug 6, 2024) with motion
- Corporate Services Committee report (Aug 6, 2024) with motions
- Infrastructure and Public Works Committee report (Aug 8, 2024) with motions
council-meetingplanninginfrastructurerecreationenvironment
Council Chambers
Tue Aug 6, 2024 · 09:30 AM
Administration and Human Resources
Torbay council to review updated strategic plan and emergency response plan
The Administration and Human Resources Committee discussed recruitment for a Capital Asset Mapping Technologist, amendments to the Respectful Workplace Policy, and a motion to support Councillor Trina Appleby's FCM committee application. The committee also noted upcoming reviews of the updated Strategic Plan and Emergency Response Plan. No formal decisions were made; items will proceed to council for review.
- Capital Asset Mapping Technologist position posted externally, closing August 23, 2024
- Respectful Workplace Policy & Harassment Prevention Plan amendments to incorporate Municipal Code of Conduct
- Motion to support Councillor Trina Appleby for FCM Non-Board Committee, with travel costs covered per policy
- Updated Strategic Plan 2023-2025 to be presented at August 19, 2024 Committee of the Whole
- Revised Emergency Response Plan presented; tabletop exercise scheduled for fall
administrationhuman-resourcesrecruitmentpoliciesstrategic-planemergency-response
Council Chambers Boardroom
Thu Aug 1, 2024 · 07:30 PM
Special Public Council
Torbay council to award 28-month waste/recycling contract to ERSB
At this special public meeting, Torbay council will consider a motion to award the solid waste and recycling collection tender to the Eastern Regional Service Board (ERSB) for a 28-month period, from August 6, 2024 to April 30, 2027. The cost is $200 per household per year, including tipping fees and HST, with a possible marginal increase in 2025. The motion would rescind and replace a previous motion (RES-52-2024).
- Motion to award Solid Waste and Recycling Collection Tender to ERSB for 28 months (Aug 6, 2024 – Apr 30, 2027)
- Cost: $200 per household per year, including tipping fees and HST
- Possible marginal increase in 2025 due to market pressure and inflation
- Rescinds and replaces Motion # RES-52-2024
wasterecyclingcontractpublic-worksbudget
Council Chambers
Tue Jul 16, 2024 · 06:30 PM
Regular Public Council
Council to review committee reports, including waste management contract motion
The Torbay Regular Public Council meeting on July 16, 2024, will consider reports and motions from several committees, including a waste management contract motion from Infrastructure and Public Works. The agenda includes a presentation on the East Coast Trail fundraiser, correspondence about an Urban Municipalities Committee meeting, and updates from various council committees. Most items are routine procedural matters, with no major standalone decisions listed beyond the committee motions.
- Infrastructure and Public Works: Waste Management Contract Motion B
- Administration and Human Resources: Revised Municipal Councillor Code of Conduct (July 2024)
- Presentation: Tim Warren - East Coast Trail Fundraiser
- Correspondence: Urban Municipalities Committee Meeting August 23-24, 2024
- Next meeting scheduled for August 12, 2024
council-meetingwaste-managementcode-of-conducttrail-fundraisercommittee-reports
Council Chambers
Wed Jul 10, 2024 · 10:30 AM
Administration and Human Resources
Torbay committee reviews staff appointments and policy amendments
The Administration and Human Resources Committee is reviewing updates to the Municipal Councillor Code of Conduct and the Respectful Workplace Policy. The committee is also processing staff appointments for the Town Clerk and ATIPP Coordinator roles.
- Motion to adopt revised Municipal Councillor Code of Conduct effective July 16, 2024
- Motion to appoint Kim Osmond as Town Clerk effective June 27, 2024
- Motion to appoint the Town Clerk as the ATIPP Coordinator effective June 27, 2024
- Staffing update for 19 Summer Day Camp positions
- Update on Capital Asset Mapping Technologist recruitment
human-resourcespolicyappointmentsemploymentgovernment-administration
Council Chambers Boardroom
Mon Jun 17, 2024 · 06:30 PM
Regular Public Council
Torbay Council approves subdivision, land use amendments, and infrastructure contracts
The Council reviewed reports from various committees and approved several planning and infrastructure items. Key decisions included a 22-lot residential subdivision and a survey contract for Ellard Place.
- Conditional approval of a 22-lot un-serviced residential subdivision at Forest Landing Phase 7C
- Award of $2,271.25 survey contract to Mitchel S. Burt Surveys for Ellard Place
- Award of $19,618.00 engineering contract to WSP for a culvert replacement project
- Adoption of Torbay Development Regulation Amendment #15, 2024
- Conditional approval of an accessory building at 1229 Torbay Road
zoningsubdivisioninfrastructurecontractsplanning
Council Chambers
Tue Jun 11, 2024 · 06:30 PM
Special Public Council
Council to review salt storage shed tender and HVAC project options
The Special Public Council meeting will address reports from the Infrastructure and Public Works Committee. Key discussions include awarding a contract for a new salt storage shed and deciding on heating and cooling options for History House.
- Awarding the Salt Storage Shed Project tender to Pennecon Grand Bank Warehouse Inc. for $545,401.00 plus HST
- Approval of History House HVAC project using mini-splits and an HRV for approximately $50,000.00 to $60,000.00
- Awarding the 2024 Line Painting Contract to Tuff Kote Sealer & Line Painting for $13,870.00 plus HST
- Discussion of a new tender to be issued for the Waste and Recycling Contract
- Planned repayment of salt shed project funds from Town reserves over 6 to 7 years
infrastructurebudgetpublic-workscontractssalt-storage
Council Chambers
Mon May 27, 2024 · 06:30 PM
Regular Public Council
Torbay Council to review committee reports and proclaim Recreation Month
The Torbay Council will meet to adopt the agenda and previous minutes, proclaim June as Recreation Month, and review reports from various committees. The meeting includes discussions on planning, infrastructure, and administrative matters.
- Proclamation of June Recreation Month 2024
- Planning and Land Use Development Committee reports
- Infrastructure and Public Works Committee reports
- Administration and Human Resources reports
- Economic Development, Tourism, History and Culture reports
governmentrecreationplanninginfrastructureadministration
Council Chambers
Wed May 22, 2024 · 04:30 PM
Administration and Human Resources
Torbay committee discusses staff recruitment and policy updates
The Administration and Human Resources committee is reviewing several staff recruitment processes and upcoming policy amendments. The committee also received updates on the municipal enforcement RFP and the development of a new compensation model for non-unionized staff.
- Hiring of Hannah Cooper as Museum Assistant starting May 27, 2024
- Hiring of Nathan Lucas and Rachael Hammond as Museum Interpreters starting June 25, 2024
- Recruitment for 23 Summer Day Camp positions
- Review of Council Professional Development & Travel Policy
- Municipal Enforcement RFP submission deadline of May 23, 2024
human-resourcesrecruitmentpolicyadministrationemployment
Council Chambers Boardroom
Mon May 13, 2024 · 06:30 PM
Regular Public Council
Torbay Council to review committee reports and proclamations
The Torbay Council will meet to adopt previous minutes and review reports from various committees, including Planning and Land Use Development and Infrastructure and Public Works. The meeting includes proclamations for National Public Works Week and Early Childhood Educators' Week.
- Proclamation of National Public Works Week (May 19-25, 2024)
- Proclamation of Early Childhood Educators' Week (May 26-June 1, 2024)
- Presentation by Holy Trinity Grade three students
- Review of Planning and Land Use Development Committee minutes
governmentproclamationplanninginfrastructurecommunity
Council Chambers
Tue May 7, 2024 · 04:30 PM
Administration and Human Resources
Torbay committee discusses staff recruitment and policy updates
The Administration and Human Resources Committee is reviewing several staff recruitment processes and proposed policy amendments. The committee also discussed a new compensation model for non-unionized staff and updates to the town's strategic and emergency plans.
- Re-posting of the Town Clerk position with a closing date of May 17, 2024
- Proposed compensation model for non-unionized staff
- Amendments to Council Professional Development & Travel Policy
- Amendments to Respectful Workplace Policy & Harassment Prevention Plan
- Joint Municipal Enforcement RFP with Portugal Cove - St. Phillips
human resourcesrecruitmentpolicyadministrationemployment
Council Chambers Boardroom
Mon Apr 29, 2024 · 06:30 PM
Regular Public Council
Torbay Council to discuss infrastructure, planning, and municipal budget items
The Torbay Council will meet to review various committee reports, including planning, administration, and infrastructure. Key discussions include a sidewalk contract award on Torbay Road and several land referral motions.
- Approval to award contract for new sidewalks on Torbay Road
- Discussion of parking lane on Torbay Road
- Review of 2024 Municipal Budget Submission
- Crown Land Referral for 630 Bauline Line
- Non-compliance order for 1593 Torbay Road
zoninginfrastructurebudgetplanningroads
Council Chambers
Mon Apr 15, 2024 · 06:30 PM
Regular Public Council
Torbay Council to discuss proclamations and committee reports
The Torbay Council will meet to review various committee reports and consider several proclamations. The agenda includes discussions on planning, infrastructure, and corporate services.
- Proclamation request for Human Values Day on April 24, 2024
- Proclamation request for National Tourism Week 2024
- Proclamation request for National Organ and Tissue Donor Awareness Week 2024
- Proclamation request for Earth Day 2024
- 1669 Torbay Road Amendment motion
proclamationszoninginfrastructureadministrationcommunity-services
Council Chambers
🗳️ How they voted (11 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 12
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby (Seconded By) yea · Ward Gosse yea
CivicWeb vote table 14
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 16
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 18
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 7
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper (Moved By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
It was agreed by Council that there be separate motions for the Northeast Avalon Foodbank and the Torbay Folk Arts Council due to conflicts of interest Torbay Folk Arts Council See motion below…
9 yea · 3 abstain · 1 absent
Craig Scott yea · Craig Scott abstain · Mary Thorne-Gosse yea · Ralph Tapper abstain · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard abstain · Tony Pollard (Moved By) yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Trina Appleby (Seconded By) yea · Ward Gosse (Moved By) yea · Ward Gosse (Seconded By) yea
a) There were none 10. New Business a) Mayor Scott Mayor Scott congratulated the Torbay Volunteer Fire Department on their recent Firefighters' Ball, thanking them for allowing him to speak at their…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
below Before question was called and a vote held on the motion Council discussed the below The Director provided background information. Documentation and information pertaining to awarding was…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby (Moved By) yea · Ward Gosse (Seconded By) yea
below RES-130-2024 Moved by Tony Pollard,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
below to appoint new member Before question was called and a vote held on the motion Council discussed the below Public advertising and selection process was clarified, and information was provided…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper (Moved By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
Mon Apr 1, 2024 · 06:30 PM
Regular Public Council
Torbay Council to discuss planning reports and various community proclamations
The Torbay Council will review planning and development reports, including items for Torbay Road 858B and 20 Fields Lane. The meeting also includes several proclamations for World Autism Awareness Day, Volunteer Week, and Green Shirt Day.
- Planning report for Torbay Road 858B unit 2 (C2024-010)
- Variance report for 20 Fields Lane (MV2024-001)
- Jones Pond rezoning report (RZ 2022-001)
- Proclamation for World Autism Awareness Day 2024
- Proclamation for Volunteer Week (April 14-20, 2024)
zoningplanningproclamationscommunityland-use
Council Chambers
🗳️ How they voted (10 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 10
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 12
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby (Seconded By) yea · Ward Gosse yea
CivicWeb vote table 14
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 26
7 yea
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 5
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
a) There were none 10. New Business a) Mayor Scott Mayor extended condolences to the Family of Former Member of Council Terry Sanford. He thanked Council and staff for their hard work over the past…
7 yea
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
accept Torbay 2024 Permit Listings for weeks ending March 28 2024 as tabled
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
below Before question was called and a vote held on the motion Council discussed the below It was confirmed the motion pertains to Thorne's Lane and Tynedale Pump Houses After discussion question…
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby (Moved By) yea · Ward Gosse (Seconded By) yea
below Corporate Services Committee - Motions Report - April 1, 2024 Motion 1 – Northeast Eagles – U13A – Donation Request See motion below Motion 2 – Northeast Eagles – U13B – Donation Request See…
7 yea · 2 abstain
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Trina Appleby abstain · Ward Gosse (Moved By) yea · Ward Gosse (Moved By) abstain
below RES-110-2024 Moved by Tony Pollard,
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
Mon Mar 25, 2024 · 10:30 AM
Administration and Human Resources
Torbay reviews staff recruitment, policy amendments, and compensation models
The Administration and Human Resources Committee discussed recent staff hires and upcoming retirements. The committee is also reviewing several policy amendments and working toward a draft compensation model for non-unionized staff.
- New hires: David Pine (Director of Corporate Services), Holly Walters (Accounts Receivable, Assessment & Procurement Administrator), and Ray Clarke (Fire Prevention Officer / Firefighter)
- Proposed amendments to the Remote Meeting Policy, Rules of Procedure Policy, Council Professional Development & Travel Policy, and Respectful Workplace & Harassment Prevention Policy
- Development of a draft compensation model for non-unionized staff due before April 30, 2024
- Review of a draft Municipal Enforcement RFP scheduled for the week of April 1, 2024
- Retirement of Bud Tapper from Infrastructure & Public Works, effective April 30, 2024
human-resourcespolicyrecruitmentcompensationadministration
Council Chambers Boardroom
Tue Mar 19, 2024 · 06:30 PM
Regular Public Council
Torbay Council discusses sidewalk tenders and residential development applications
The Council will review a request to call public tenders for new sidewalks on Torbay Road. The meeting also includes discussions on a 49-unit unserviced development at 585 Indian Meal Line and various committee reports.
- Public tender for new sidewalks on Torbay Road from Mahon's Road to Juniper Ridge
- 49-unit unserviced development at 585 Indian Meal Line
- Proclamation for Purple Day for Epilepsy (March 26th)
- Proclamation for National American Sign Language Day
- Windy Heights Farm presentation regarding skidoos and quads on farm fields
zoninginfrastructuresidewalkshousingpublic-worksdevelopment
Council Chambers
Wed Mar 13, 2024 · 10:30 AM
Administration and Human Resources
Torbay committee discusses staff recruitment and policy amendments
The Administration and Human Resources committee is reviewing several staff recruitment processes and updates to municipal policies. The committee is also tracking progress on a new non-unionized compensation model and updates to the town's strategic and emergency plans.
- Second round interviews for Director of Corporate Services scheduled for week of March 18, 2024
- Hiring updates for Accounts Receivable, Assessment & Procurement Administrator and Fire Prevention Officer
- Appointment of Allison Augot as Administrative Assistant for Planning & Development
- Proposed amendments to Rules of Procedure, Respectful Workplace, Travel, and Remote Meeting policies
- Development of a draft compensation model for non-unionized staff due before April 15, 2024
human resourcesrecruitmentpolicyadministrationemployment
Council Chambers Boardroom
Mon Mar 4, 2024 · 06:30 PM
Regular Public Council
Torbay Council to discuss land development and trespassing concerns
The Council will review planning reports for a 45-unit unserviced development at 1068 Torbay Road and a rezoning amendment for 1669 Torbay Road. Additionally, Windy Heights Farm will present regarding trespassing by ATV and snowmobile users on private property.
- 45-unit unserviced development at 1068 Torbay Road
- Rezoning amendment for 1669 Torbay Road (RSA to RI)
- Presentation by Windy Heights Farm regarding trespassers
- Proclamation of March as Easter Seals Month
- Review of AP transactions over $5,000
zoningland developmentpublic safetyplanningmunicipal government
Council Chambers
🗳️ How they voted (10 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 14
6 yea · 1 absent
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 27
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse (Seconded By) yea
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse yea
CivicWeb vote table 7
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning (Seconded By) yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Moved By) yea
CivicWeb vote table 9
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning (Moved By) yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse yea
RES-341-2021 and Motion RES-169-2022, and as per Section 25 of the Municipalities Act, 1999, that the Town of Torbay adopt the revised Council Standing Committee Structure as presented, effective…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning (Moved By) yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse yea
RES-341-2021 and Motion RES-169-2022, and as per Section 25 of the Municipalities Act, 1999, that the Town of Torbay adopt the revised Council Standing Committee Structure as presented, effective…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning (Moved By) yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse yea
a) There were none 10. New Business a) Mayor Scott Mayor thanked Council and staff for their hard work over the last couple of weeks. He thanked all those involved in the launch of the Arts and…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse yea
below Corporate Services Committee Motions Motion 1 - Northeast Eagles - F/U11 Tier One Hockey Team - Donation Request See motion below RES-86-2024 Moved by Ralph Tapper,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Seconded By) yea
below RES-80-2024 Moved by Tony Pollard,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
Mon Feb 26, 2024 · 06:30 PM
Special Public Council
Council to consider adoption of 2022 consolidated financial statements
The Torbay Council will meet to review and potentially approve the Town's audited financial statements for the fiscal year ending December 31, 2022. The statements were prepared in accordance with Canadian public sector accounting standards and audited by Richard K. Power, CPA.
- Adoption of the Town of Torbay 2022 Consolidated Financial Statements
- Review of 2022 financial position including $3,860,003 in cash and temporary investments
- Review of 2022 total revenues of $9,981,419
- Review of 2022 total expenses of $11,161,642
financebudgetauditgovernment-operations
Council Chambers
🗳️ How they voted (3 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 5
4 yea · 3 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper absent · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby absent · Ward Gosse (Moved By) yea
below
4 yea · 3 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper absent · Rhonda Manning (Seconded By) yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse yea
below RES-73-2024 Moved by Tony Pollard,
4 yea · 3 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper absent · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby absent · Ward Gosse (Seconded By) yea
Mon Feb 19, 2024 · 06:30 PM
Regular Public Council
Torbay Council reviews committee reports and approves various municipal payments
The Torbay Council is reviewing reports from several committees, including Planning and Land Use Development and Corporate Services. The meeting includes discussions on regional plan amendments and the approval of various operating and capital invoices.
- Approval of $223,556.33 in operating invoices
- Approval of $81,714.01 in capital invoices
- Recommendation to review Meadow Heights Agriculture Lands amendment
- Donation of $200 to Gale Force Volleyball
- Review of Torbay 2024 Permit Listings
budgetzoningfinancemunicipal-governmentinfrastructure
Council Chambers
🗳️ How they voted — 1 divided vote
Named votes as recorded in the official record.
below Committee Structure will be reviewed and forwarded to Members of Council 2. Policies & Procedures a) Social Media & Media Relations Policy - Amended Policy - Motion Required See motion below…
6 yea · 1 absent · 1 nay
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper yea · Rhonda Manning (Moved By) yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Trina Appleby nay · Ward Gosse yea
The other 13 items passed by unanimous or near-unanimous consent.
Mon Feb 5, 2024 · 06:30 PM
Regular Public Council
Torbay Council to discuss planning, infrastructure, and corporate service reports
The Torbay Council will meet to review reports from various committees, including Planning and Land Use Development and Corporate Services. The agenda includes discussions on infrastructure projects, municipal water allocations, and various administrative motions.
- Planning report regarding 51 North Pond Road C2021-017
- Non-compliance order for 1593 Torbay Road
- Woodfine's Lane and Moore's Valley Road culvert replacements
- Review of invoices over $5,000 from December 2023 and January 2024
- 2024 Budgeted Gas Tax Projects
zoninginfrastructurebudgetplanningwaterpublic-works
Council Chambers
🗳️ How they voted — 2 divided votes
Named votes as recorded in the official record.
Drive Lift Station 32,000 Pump – Reddy Drive Lift Station 22,000 Marine Drive – Control Panel 50,000 History House – Basement HRV System 20,000 History House – Mini-splits 36,000 Insulation and…
12 yea · 2 absent · 1 nay
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse (Seconded By) yea · Craig Scott yea · Mary Thorne-Gosse yea · Mary Thorne-Gosse nay · Ralph Tapper (Moved By) yea · Rhonda Manning absent · Tony Pollard yea · Trina Appleby yea · Ward Gosse (Seconded By) yea
below RES-35-2024 Moved by Tony Pollard,
6 yea · 1 absent · 1 nay
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning absent · Tony Pollard (Moved By) yea · Trina Appleby nay · Trina Appleby yea · Ward Gosse yea
The other 6 items passed by unanimous or near-unanimous consent.
Mon Jan 22, 2024 · 06:30 PM
Regular Public Council
Torbay Council to review committee reports and various municipal business
The Torbay Council will meet to adopt previous minutes and review reports from several committees, including Planning and Land Use, Corporate Services, and Infrastructure. The agenda also includes several proclamations for mental health, eating disorder awareness, and World Wetlands Day.
- Proclamation of Bell Let's Talk Day 2024
- Proclamation of Eating Disorder Awareness Week
- Proclamation of World Wetlands Day
- Review of 2024 Torbay Permit Listings
- Discussion of Municipal Assessment Agency contractual agreements
governmentproclamationsplanningcorporate servicesinfrastructure
Council Chambers
🗳️ How they voted (12 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 14
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 16
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 18
7 yea
Craig Scott (Moved By) yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 5
7 yea
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse yea
CivicWeb vote table 7
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse (Moved By) yea
CivicWeb vote table 9
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper yea · Rhonda Manning (Seconded By) yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse (Moved By) yea
adopt at next Council Meeting. After discussion question was called and a vote held on the motion 8. Liaison Committees a) Atlantic Mayors Congress Mayor Scott, Liaison No report b) Intergovernmental…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
below Before question was called and a vote held on the meeting Council discussed the below Funding is for this particular project, the monument Ecumenical service was postponed due to passing of…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse yea
below Before question was called and a vote held on the motion Council discussed the below Council requested total 2023 costs for 51 North Pond appeal After discussion question was called and a…
8 yea · 1 abstain
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Trina Appleby (Seconded By) yea · Ward Gosse abstain · Ward Gosse (Seconded By) yea
below Before question was called and a vote held on the motion Council discussed the below That the policy be amended - costs be removed from the policy and referred to in scheduled of fees and…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby (Seconded By) yea · Ward Gosse (Moved By) yea
below Before question was called and a vote held on the motion, Council discussed the below It was confirmed that Bridge Road will be completed before any work upstream After discussion question…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse absent · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby (Seconded By) yea · Ward Gosse yea
below RES-21-2024 Moved by Tony Pollard,
7 yea
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse yea
Mon Jan 15, 2024 · 06:30 PM
Special Public Council
Council to consider appointing Richard Power CPA as auditor
The Corporate Services Committee recommends awarding annual financial statement audits for the years 2022 through 2025 to Richard Power CPA. This recommendation follows a request for proposals that received bids from Martin & Associates and Richard Power CPA. The committee notes that the recommended bid results in an approximate savings of $11,000 per year in audit fees.
- Motion to appoint Richard Power CPA for 2022-2025 audits
- 2022 audit bid: $24,000
- 2023 audit bid: $25,000
- 2024 audit bid: $26,000
- 2025 audit bid: $27,000
auditfinancecorporate-servicescontract
Council Chambers
🗳️ How they voted (3 roll-call votes)
Named votes as recorded in the official record.
- Appointment of Auditor Corporate Services Committee Motions - January 3, 2024 Motion 1 - Appointment of Auditor See motion below
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Moved By) yea
- Appointment of Auditor Corporate Services Committee Motions - January 3, 2024 Motion 1 - Appointment of Auditor See motion below RES-13-2024 Moved by Ralph Tapper,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse (Seconded By) yea
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby absent · Ward Gosse yea
Mon Jan 8, 2024 · 06:30 PM
Regular Public Council
Torbay Council meeting to review planning, corporate, and infrastructure reports
The Torbay Council will meet to discuss various committee reports and administrative updates. Key topics include planning and land use development, corporate services, and infrastructure matters.
- Planning and Land Use Development reports
- Corporate Services Committee reports and motions
- Infrastructure and Public Works reports
- Review of invoices and cheque registers
- Discussion of the Communities in Bloom (CiB) Program 2024
zoningadministrationinfrastructureplanningmunicipal-government
Council Chambers
🗳️ How they voted (6 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 5
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse absent
CivicWeb vote table 7
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse absent
a) There were none 10. New Business a) Mayor Scott Mayor Scott wished everyone whose birthdays fell within the month of January a Happy Birthday. He congratulated the owners of Lorina's on the…
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Moved By) yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby yea · Ward Gosse absent
award the annual financial statement audit for years 2022 to 2025 for further clarification regarding incompletion and costs information as to the 2022 Audit
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse (Seconded By) yea · Ralph Tapper yea · Rhonda Manning yea · Tony Pollard yea · Trina Appleby (Moved By) yea · Ward Gosse absent
below RES-3-2024 Moved by Tony Pollard,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Seconded By) yea · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby yea · Ward Gosse absent
below to defer RES-6-2024 Moved by Ralph Tapper,
6 yea · 1 absent
Craig Scott yea · Mary Thorne-Gosse yea · Ralph Tapper (Moved By) yea · Rhonda Manning yea · Tony Pollard (Seconded By) yea · Trina Appleby yea · Ward Gosse absent