Stratford public meetings in 2024
83 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Council
The Stratford Town Council is holding its regular monthly meeting to review reports and consider several planning items, including a subdivision with a major variance, a special permit for stacked semi-detached dwellings, and zoning text amendments for child care centres. The agenda also includes routine reports from the mayor, CAO, safety services, and other committees, as well as appointments and procedural matters.
- Resolution PH034-2024: Subdivision with major variance to minimum lot size at 70 Mount Herbert (PID 398412)
- Resolution PH035-2024: Special permit for stacked semi-detached dwelling at 40 and 42 Smallwood Terrace (PID 1178060)
- Resolution PH036-2024: General text amendments for child care centres in Zoning and Development Bylaw #45
- Resolution CW013-2024: Council Procedural Bylaw Amendment #47-C (1st reading)
- Resolution CW015-2024: Regularly scheduled council meetings for 2025
Committee of the Whole
The Committee of the Whole will discuss purchasing a Charlottetown Area Development Corporation property (PID 328062) for parking near the Waterfront Park, review tax rate incentive programs, and consider a revision to Kelly Heights Phase 3. They will also review the Stratford Community Seniors Complex 2025 budget and receive an update on transit electrification and bus purchase. The meeting will move into closed session for negotiations under the Municipal Government Act.
- Purchase of CADC property PID 328062 for Waterfront Park parking
- Review of tax rate incentive programs with estimated tax impacts
- Kelly Heights Phase 3 revision
- Approval of Stratford Community Seniors Complex 2025 budget
- Transit electrification and bus purchase update
Heritage Sub Committee
The Heritage Sub Committee will meet to approve the agenda and minutes, then discuss ongoing projects including veteran banners, heritage signs, and park commemorations. They will also begin developing a two-year work plan and note that committee applications have closed.
- Veteran banners for Daniel William McInnis and Allison Boyce McKie (WWII) and bus shelter posters for Philip Breedon and John Riley (Afghanistan) were displayed for Remembrance Day
- Kelly Pond signs and commemorative panel remain in storage until park renovations are complete
- Community heritage signs to be replaced next year; staff reviewing new locations
- Michael Thomas Waterfront Park boardwalk grand opening held October 18, 2024
- No official opening ceremony for John Joe Sark Drive until Community Campus construction is complete
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss project updates, including the Tea Hill Showers and Sump Pump Redirection Program, and will consider two requests: one for a decision on an active transportation path and street lights, and another for reimbursement of plumbing invoices. The agenda also includes discussion on sewer lateral blockages and a volunteer committee member social.
- Request for Decision - Active Transportation Path and Street Lights
- Request for Reimbursement of Plumbing Invoices
- Sewer Lateral Blockages - discussion on more frequent occurrences
- Tea Hill Showers Update (verbal)
- Sump Pump Redirection Program Update (verbal)
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is meeting to receive verbal updates on housing accelerator funding, community campus funding, and revenue sharing, and to discuss upcoming meetings with MLA Jill Burridge and MP Lawrence MacAulay. The committee will also review the 2024 Annual Resident Survey results to help shape the 2025 survey, and discuss the Results Matter KPI website and the committee's future role as its term ends. The agenda includes a motion to move into closed session for negotiations under the Municipal Government Act.
- Review of 2024 Annual Resident Survey (n=850, margin of error ±3.1%) to inform 2025 survey
- Discussion of land required for new Junior High School on Community Campus
- Upcoming meeting with MP Lawrence MacAulay to discuss Community Campus funding, Housing Accelerator Fund, Waterfront Park Development
- Motion to move into closed session per MGA section 119(1)E for negotiations
- Verbal updates on Housing Accelerator Funding, Community Campus Funding, Revenue Sharing
Finance and Technology Committee
The Finance and Technology Committee will discuss revenue sharing updates, the Canada Community Building Fund allocation, and compare tax rate incentives. They will also review town and utility budgets versus actuals, internal income statements, donations, capital projects, utility arrears, and a technology update.
- Tax Rate Incentives Comparison
- Town Budget Versus Actual
- Utility Budget Versus Actual
- Town and Utility Internal Income Statements as at October 31, 2024
- Capital Projects Update
Safety Services
The Safety Services Committee is meeting to receive reports from the Cross Roads Rural Fire Company, RCMP, and Citizens on Patrol, and to discuss updates on the Keppoch Road speed assessment, Bryer Jones parking, and a transit electric bus purchase. The agenda is largely routine, with no major decisions or public hearings scheduled.
- Fire Company report: 16 calls in October 2024, including 2 cardiac arrests and 1 motorcycle accident
- RCMP report: October 2024 saw 272 total occurrences, with 50 speeding violations and 7 fraud cases
- Keppoch Road speed report to be reviewed
- Bryer Jones parking update: no-parking signs to be installed with two-week grace period
- Transit update: electric bus purchase memo to be discussed
Regular Council
The Stratford Town Council is holding its regular monthly meeting to review reports and vote on several planning and development items, including zoning amendments, development permits, and a funding agreement. Key decisions involve adding stacked semi-detached dwellings to the R2 zone, approving a commercial building addition, and allocating federal funds.
- Resolution PH029-2024: Development permit for accessory building at 255 Sundance Lane (PID 894519)
- Resolution PH030-2024: Commercial building addition for Milestones at 251 Mason Road
- Resolution PH031-2024: Adoption of permit-ready housing plans
- Resolution PH032/033-2024: Zoning bylaw amendment to add stacked semi-detached dwellings to R2 zone (second reading and adoption)
- Resolution FT011-2024: Allocation of CCBF funds for 2024-2028 agreement
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is holding its regular monthly meeting, primarily receiving verbal updates on upcoming events including Transgender Awareness Week flag raising, International Day for Persons with Disabilities, and a wheelchair basketball tryout. The committee will also brainstorm suggestions for the next term, as the current term ends November 30, 2024.
- Transgender Awareness Week Flag Raising - verbal update
- International Day for Persons with Disabilities - verbal update
- Wheelchair Basketball Come Try - verbal update
- New Resident Welcome Event - verbal update
- Legacy Book Project - verbal update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review several development applications, including a rezoning request to allow two 38-unit apartment buildings and four stacked townhouses at the end of Hollis Avenue. They will also consider a revised application for a detached garage in a front yard at 255 Sundance Lane, an addition to a child care centre at 251 Mason Road, and a lot size variance and subdivision at 70 Mount Herbert Road. The committee will also receive updates on recent council decisions.
- Rezoning request RZ001-24 from R&D Builders to change 289512 from R2 with SS overlay to R3 for 76 apartment units and 4 townhouses at Forest Trails Phase 4
- DP136-24: Revised application for detached garage in front yard at 255 Sundance Lane (PID 894519)
- DP153-24: 600 sq. ft. addition to child care centre at 251 Mason Road (PID 776799)
- SD021-24 & VA003-24: Lot size variance (45%) and minor subdivision at 70 Mount Herbert Road (parcel 398412)
- Update on council decisions: deferral of DP136-24, denial of RZ003-24 Part 1, withdrawal of Part 2, first reading of Bylaw #45Q for stacked semi-detached dwellings
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is planning the Light Up the Night Santa Claus Parade and discussing how to use existing town spaces for cultural programs. They also received updates on youth centre activities, winter recreation programs, and capital projects.
- Light Up the Night Santa Claus Parade on November 29, 6-7:30pm, from MacKinnon Drive to Waterfront Park
- Discussion on making existing town properties available for cultural programming
- Committee Social on November 28 at Stratford Emergency Services Centre
- Youth Centre hosting Halloween event Oct 26-27 and Christmas Drama Production Dec 12-15
- Winter 2025 program registration opens December 1
Committee of the Whole
The Committee of the Whole will hear a presentation on a potential Canada Day concert at Michael Thomas Park, discuss a town-initiated rezoning amendment and landowner notification process, and review traffic issues on Bryer Jones Court. New business includes bylaw and plan amendment procedures, a land purchase process for the Stratford Business Park, and a request for an off-leash section at Fullerton's Creek. The meeting also includes a closed session for negotiations.
- Presentation on potential Canada Day concert at Michael Thomas Park
- Town-initiated rezoning amendment for three R1-zoned properties in St. Catherines subdivision
- Bryer Jones Court traffic issues, including no parking signs and enforcement
- Business Park Corporation Inc. land purchase process and modular home display area proposal off Myrtle Street
- Request for off-leash dog section at Fullerton's Creek
Safety Services
The Stratford Safety Services Committee is holding its regular monthly meeting to receive reports from the Cross Roads Rural Fire Company, RCMP, and Citizens on Patrol, and to discuss several safety-related items. The committee will consider a request for decision on active transportation path and street lighting, and will discuss traffic issues from construction, off-leash dog enforcement, and unsightly premises bylaw enforcement. The agenda includes routine approvals of minutes and reports, with no major policy decisions expected beyond the lighting and path request.
- Request for Decision on Active Transportation Path and Street Lighting
- Discussion of traffic issues due to construction and future Department of Transportation projects
- Update on Bryer Jones parking issue following council decision
- Report on off-leash dog walking concerns and animal control bylaw enforcement
- September 2024 fire company calls: 15 total, including 3 motor vehicle collisions and 1 grass fire
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss routine infrastructure matters, including project updates, a request for decision on active transportation path and street lights, and a discussion on more frequent sewer lateral blockages. The agenda also includes updates on the Waterfront Boardwalk and Tea Hill showers, and an Active Transportation Summit.
- Request for Decision - Active Transportation Path and Street Lights
- Discussion on more frequent sewer lateral blockages
- Active Transportation Summit
- Waterfront Boardwalk Opening (verbal)
- Tea Hill Showers Update (verbal)
Regular Council
Stratford Town Council is meeting to decide on several planning and finance items, including rezoning requests, a zoning bylaw amendment, and financing resolutions for the Community Campus and Waterfront Boardwalk. The agenda also includes routine reports from the mayor, CAO, safety services, and other departments.
- Resolution FT009-2024: Community Campus and Waterfront Boardwalk Financing
- Resolution FT010-2024: Community Campus and Waterfront Boardwalk Financing - Utility Portion
- Resolution PH026-2024: Rezone 17 Georgetown Road from R1 to R2 (deferred)
- Resolution PH027-2024: Town request to rezone three lots from R1 to R2 (withdrawal)
- Resolution PH028-2024: Zoning bylaw amendment to add stacked semi-detached dwellings to R2 zone
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is meeting to receive verbal updates on several intergovernmental matters, including the Capital Area and Urban Mayor's meetings, community campus funding, and revenue sharing negotiations. The committee will also discuss the hiring of a new HR Coordinator and receive an update from Chief Superintendent Kevin Lewis. The agenda includes a reminder that committee applications are due October 21, 2024.
- Revenue sharing negotiations update and next steps
- Community Campus funding update with government officials and private donors
- Transit committee update, including negotiations for a new long-term agreement with service provider
- Hiring of new HR Coordinator and review of job responsibilities
- Committee application deadline October 21, 2024
Urban Mayor's Meeting
The Urban Mayor's Meeting brings together mayors to discuss regional issues. Key topics include a white paper on Island Wide Transit, the status of provincial revenue sharing negotiations, challenges related to unhoused individuals and tent encampments, and an update on the Housing Accelerator Fund. The meeting also covers the Shape Stratford initiative and climate adaptation if time permits.
- Island Wide Transit white paper presentation by Anna Keenan
- Status of provincial revenue sharing negotiations and joint letter to the province
- Discussion on unhoused challenges, outreach centre update, and tent encampments
- Housing Accelerator Fund update, challenges, and public engagement
- Shape Stratford update and future steps
Heritage Sub Committee
The Heritage Sub Committee will hear updates on veterans banners, Kelly Pond signs, and community heritage signs, and will begin developing a two-year workplan. The committee is also accepting applications for new members for the 2024-2026 term.
- Veterans banners for Daniel William McInnis and Allison Boyce McKie (WWII), bus shelter posters for Philip Breedon and John Riley (Afghanistan)
- Community heritage signs to be replaced next year, with locations under review
- Kelly Pond signs in storage until park renovations complete
- New commemorative panel on microwave communication to be included in 2024-2025 workplan
- Committee member applications open for December 1, 2024 to November 30, 2026 term
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss a request for an off-leash area at Fullerton's Creek Conservation Park, a bylaw for private businesses operating on town-owned properties, the program registration process, and a teenage basketball program. They will also receive updates on the Youth Centre, recreation, arts and culture, the Community Campus, and capital projects.
- Request for off-leash area at Fullerton's Creek Conservation Park
- Street Vendors Bylaw - Private Business Operating on Town Owned Properties
- Program Registration Process
- Teenage Basketball Program
- Community Campus Update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is meeting to discuss and vote on several development applications, including a rezoning request to allow a future residential subdivision on St. Catherines Avenue and Georgetown Road. The committee will also consider a request to place a detached garage in the front yard at 255 Sundance Lane, which staff recommend deferring. Updates on recent council decisions, including a denied subdivision and approved fee removals for affordable housing, are also on the agenda.
- Rezoning of PIDs 289231, 1081025, 1077270, 1019355, 384610 from R1 to R2 for future subdivision (St. Catherines Ave/Georgetown Rd)
- DP136-24: Accessory building (detached garage) in front yard at 255 Sundance Lane — staff recommend deferral
- Council denied subdivision of 180 Keppoch Road (PID 529917) into 2 lots
- Council approved fee removal for affordable housing developers (NGOs, non-profits, provincial entities)
- Public meeting rescheduled for RZ001-24 (R2 to R3, two 38-unit apartments) to October 8, 2024
Committee of the Whole
The Committee of the Whole will discuss several items including a town-initiated rezoning amendment and landowner notification process, traffic issues on Bryer Jones Court, the March 2024 audited financial statements, and an updated street light policy. The meeting also includes a closed session for a matter under negotiation.
- Town-initiated rezoning of three R1 properties in St. Catherines subdivision to R2
- Bryer Jones Court traffic issues
- March 2024 audited financial statements
- Street light policy update
- Closed session under MGA section 119(1)E
Infrastructure Committee
The Infrastructure Committee will review a request for decision on a plumbing invoice reimbursement and receive updates on several infrastructure projects, including the Sump Pump Disconnection Program, back-up generators funding, and beach infrastructure. The agenda also includes discussion of the Stratford Legacy Book Project and committee renewal.
- Request for Decision - Plumbing Invoice Reimbursement
- Sump Pump Disconnection Program (verbal update)
- Back-up Generators Funding Update (verbal)
- Beach Infrastructure Program (verbal)
- Stratford Legacy Book Project - nominations for 30 resident stories
Finance and Technology Committee
The Finance and Technology Committee is meeting to review the Town's audited financial statements for the year ended March 31, 2024, and to discuss long-term financing for 2023-2024 projects. They will also consider Canada Community-Building Fund (CCBF) funding, the Stratford Legacy Book Project, and committee member applications. Reports on income statements, donations, capital projects, utility arrears, and technology will be presented.
- Audited Financial Statements Year Ended March 31, 2024
- Long-Term Financing 2023-2024 Projects
- CCBF Funding
- Stratford Legacy Book Project (30 resident stories, launch in 2025)
- Town and Utility Internal Income Statements as at August 31, 2024
Safety Services
The Stratford Safety Services Committee is meeting to receive reports from the fire department, Citizens on Patrol, and RCMP, and to discuss several road safety items including speed limit reviews, a speed hump request, and a crosswalk. They will also consider updates to the street light policy and a rezoning/development item related to road and fire safety.
- Keppoch Road speed limit review
- Hollis Avenue permanent speed hump request
- Kinlock Road / TCH crosswalk
- Street Light Policy update for approval
- Crosswalk at Bellevue Road / Georgetown Road
Regular Council
Stratford Town Council's regular meeting includes reports from the mayor, CAO, and departments, plus resolutions on adopting the Climate Action Plan and a temporary use permit for food trucks at the Stratford Youth Centre. The agenda also includes routine items like minutes approval, financial statements, and committee reports.
- Resolution SS002-2024: Adoption of the Climate Action Plan
- Resolution PH024-2024: Temporary use permit for up to 3 food trucks at 57 Bunbury Road for the 2024 Fall Festival
- RCMP monthly occurrence report for August 2024
- August building permit summary
- Proclamation of Pulmonary Fibrosis Awareness Month
Committee of the Whole
The Committee of the Whole will discuss emergency operations center preparations, including a tabletop exercise, and review the Clearview Estates park development, which includes a request to enlarge the slab for a multi-use court. Council will also consider giving the CAO authority to issue certain permits on a summary basis, and discuss zoning and development procedures regarding public input. The meeting includes a closed session for items still under consideration.
- EOC Preparations: tabletop exercise on hurricane scenario
- Clearview Estates Park Development: request to enlarge slab for tennis/pickleball/basketball/hockey court
- CAO Directives: explore authority to issue certain permits on a summary basis
- Cornerstone Baptist Church Proposed Rezoning Update
- Zoning and Development Procedures Regarding Public Input - Discussion
Regular Council
The Stratford Town Council is holding its regular monthly meeting on August 14, 2024, to discuss and vote on a range of items, including several planning and development resolutions, financial reports, and infrastructure projects. Key actions include public meetings for rezoning applications that could bring new housing, including affordable units, and resolutions to waive development fees for non-profits and implement Housing Accelerator Fund incentives. The agenda also includes routine reports from the mayor, CAO, safety services, and other committees.
- Resolution PH017-2024: Subdivision change at 180 Keppoch Road (PID 529917)
- Resolution PH018-2024: Rezoning for two 38-unit apartments and 4 stacked townhouses (Forest Trails Phase 4, PID 289512)
- Resolution PH019-2024: Rezoning for Cornerstone Baptist Church affordable housing project (295 Shakespeare, PID 1016377)
- Resolution PH020-2024: Rezoning from R1 to R2 for future subdivision at 17 Georgetown Road
- Resolution PH022-2024: Housing Accelerator Fund fee incentives; Resolution PH023-2024: Remove development fees for NGO/non-profit affordable housing
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review several development applications and zoning amendments, including a proposed rezoning for up to 100 affordable housing units and a zoning change to allow two 38-unit apartment buildings. The committee will also consider a subdivision application at 180 Keppoch Road, with staff recommending denial. Public meetings are recommended for the rezoning requests.
- Rezoning for up to 100 affordable housing units and church expansion at Cornerstone Baptist Church (PID 1016377)
- Rezoning from R2 to R3 for two 38-unit apartments and four 8-unit stacked townhouses at Forest Trails (PID 289512)
- Subdivision application at 180 Keppoch Road to create 2 lots, staff recommends denial
- Rezoning from R1 to R2 for 2 lots on Georgetown Road and St. Catherines Road for single and semi-detached dwellings
- Approvals granted at July 10 council meeting: 4-unit townhouse, 10-unit stacked townhouse, solar arrays, 17-lot subdivision
Diversity and Inclusion Committee
The Stratford Diversity and Inclusion Committee is holding its regular monthly meeting. The agenda is largely procedural, with approvals of the agenda and minutes, followed by verbal updates on past and upcoming events, including Canada Day, the 30th Anniversary Book Project, and a series with the Canadian Museum of Immigration at Pier 21. New business includes verbal updates on Pride Fest, Fall Fest, and committee recruitment, plus a discussion of a New Resident Welcome Event.
- Verbal update on Canada Day
- Verbal update on 30th Anniversary Book Project and GEDI funding opportunity
- Verbal update on Canadian Museum of Immigration at Pier 21 series
- Verbal update on Pride Fest
- Discussion of New Resident Welcome Event
Committee of the Whole
The Committee of the Whole will review the proposed Climate Action Plan, which has been approved by the Sustainability Committee, before a resolution for adoption is presented at the next Town Council meeting. The committee will also discuss items for the upcoming Planning Board meeting, including zoning bylaw amendments and special permit applications. A resolution regarding a 2023 Canada Games Legacy Fund application is also on the agenda.
- Climate Action Plan review for adoption
- Zoning Bylaw Amendment - Cornerstone Church (TCI to UC)
- Zoning Bylaw Amendment - Chen (St. Catherines Extension) (R1 to R2)
- Special Permit Use - Child Care Center over 8 children - Earl Drive and Barkley Avenue
- Resolution RC002-2024 - 2023 Canada Games Legacy Fund Application
Regular Council
The Stratford Town Council is reviewing several development proposals, including townhouse complexes and a solar energy installation. The meeting also includes reports on safety services, transit growth, and financial statements.
- Conditional use for a 4-unit townhouse complex at 13 & 15 Jenkins Avenue
- Conditional use for a 10-unit stacked townhouse at 23-31 Woodhouse Court
- Accessory structure request for solar energy at 42 Owen Lane
- 17-lot subdivision and conditional use for McCarron Way Extension
- 1-lot subdivision with major variance at Rosebank Road
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing several development and subdivision applications. Key items include proposals for new townhouse complexes and a 17-lot subdivision off McCarron Way.
- Conversion of 13/15 Jenkins Avenue into a 4-unit townhouse complex
- Construction of a 10-unit stacked townhouse complex on Woodhouse Court
- Installation of two solar arrays at 42 Owen Lane
- 17-lot subdivision of 8.33 acres off McCarron Way by SHB Investments Inc.
- Approval of an accessory building at 76 Bonavista Avenue
Committee of the Whole
The Committee of the Whole is reviewing the Official Plan and Zoning Bylaw to address recent growth. Members are also discussing a proposal for an automated kayak rental business at Tea Hill Park.
- Official Plan and Zoning/Development Bylaw Review
- Development Agreement for Stratford Auto
- Kayak business proposal for Tea Hill Park
- Brain Injury Awareness Advocacy Request
- Review of Municipal Review Policy and HR policies
Heritage Sub Committee
The committee is reviewing heritage property restoration grants and updates on various commemorative projects. Discussions include the relocation of Kelly Pond signs, the installation of a new microwave communication panel, and the upcoming opening of Michael Thomas Waterfront Park.
- Clifton Church painting grant application for $1,000.00
- Relocation of Kelly Pond signs following construction completion in September
- Direction requested for a new microwave communication commemorative panel
- Replacement of community heritage signs using existing budget funds
- Proposed official opening for Michael Thomas Waterfront Park
Finance and Technology Committee
The Finance and Technology Committee reviewed revenue sharing updates and various municipal reports. The committee decided to award a $506,000 loan tender to TD Bank for a 5-year term at a 4.792% rate.
- Approved $506,000 utility loan renewal with TD Bank (5-year term, 4.792% rate)
- Discussed revenue sharing template involving street maintenance, police, and development control
- Reviewed Clearview Park multipurpose court funding application for up to 50% provincial funding
- Updated Reserve Bylaw Schedule A and discussed Public Art Reserve revisions
- Received updates on Town and Utility internal income statements as of May 31, 2024
Safety Services
The committee reviewed reports from the Crossroads Fire Company, Citizens on Patrol, and the RCMP. Discussions included a projected $6-7 million funding gap for fire apparatus replacement and updates on bylaw enforcement for unsightly premises.
- Crossroads Fire Company report on 112 total calls from Dec to May
- RCMP May 2024 report including 45 speeding violations
- Unsightly premises updates for 45 Holland Drive, 11 Barkley Avenue, and 9 Horton Drive
- Discussion of $6-7 million funding shortfall for fire pumper truck replacements
- E-Watch partnership letter review
Sustainability Committee
The committee is reviewing progress on several environmental initiatives, including the expansion of the Water School program and tree planting efforts. Members also discussed upcoming park enhancements and restoration work at Moore's Pond.
- Minister Steven Myers committed funds to hire a consultant for Water School expansion
- Trees Canada grant to enhance three parks with trees and shrubs
- Planting of approximately 250 shrubs at Moore's Pond for restoration
- Completion of the Residential Tree Planting Program with 50 trees allocated
- Upcoming planting events at Clearview and Starling Park
Regular Council
The Stratford Town Council is meeting to discuss several financial and infrastructure items. Key topics include a $506,000 utility loan renewal, updates to the town building bylaw, and various development resolutions.
- Resolution FT008-2024: Stratford Utility Loan Renewal for $506,000
- Resolution PH006-2024: Second reading of Building Bylaw #50 amendments
- Resolution PH007-2024: Adoption of Building Bylaw #50 amendments
- Resolution PH009-2024: Accessory building permit for 76 Bonavista Avenue
- Resolution INC005-2024: Additional hydrants in the core area
Diversity and Inclusion Committee
The committee will receive updates on the 30th Anniversary Book Project and the Stratford Town Talk Podcast. Members will also discuss planning for Canada Day and a new resident welcome event for the fall.
- Canada Day planning updates
- 30th Anniversary Book Project update
- Stratford Town Talk Podcast update
- Call for instructors
- New Resident Welcome Event planning
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing updates to the Town Building Bylaw to adopt national codes. The meeting also includes discussions on industrial manufacturing, residential accessory buildings, and lot consolidations.
- Adoption of Bylaw #50-B to implement 2020 National Building and Energy Codes
- Approval of street names Billy MacMillan Drive and Blue Church Landing for Reddin Meadows
- Proposed 767 m² industrial manufacturing facility at 18 John Joe Sark Drive
- Accessory building (storage shed) application for 76 Bonavista Avenue
- Lot area increase request for 20 Barkley Avenue
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is reviewing a new policy to establish guidelines for updating municipal policies every five years. The meeting also includes updates on funding discussions with ACOA and the PEI Energy Corporation, as well as engagement metrics.
- Proposed Municipal Review Policy to ensure policy compliance and relevance
- Discussion of potential funding for town capital projects with ACOA
- Discussion of community energy projects and Net-Zero community campus funding
- Update on discussions with MLAs Jill Burridge and Jenn Redmond
- Engagement Measures Report covering website, email, and social media metrics
Special Council
The Special Council meeting includes a resolution to sell Campus Lot 1 to the Government of Prince Edward Island for high school construction. Council will also consider endorsing Mayor Steve Ogden for a position on the Federation of Canadian Municipalities Board of Directors.
- Resolution CW008-2024: Sale of Campus Lot 1 to the Government of PEI for a high school
- Resolution CW007-2024: Endorsement of Mayor Steve Ogden for the FCM Board of Directors
- Purchase price for Campus Lot 1 is $1,600,000
- Purchaser contribution of $284,421.88 plus HST for road and site servicing costs
Committee of the Whole
The Committee of the Whole reviewed a 10-year public transit guiding document and discussed the impact of Milestones closing its afterschool care. Members also debated street naming for Reddin Heights and reviewed the town's annual $15,000 contribution to CARI.
- Presentation of a 10-year public transit plan for the capital region
- Discussion regarding a private operator for afterschool childcare at the municipal facility
- Proposed street names for Reddin Heights: Ferry Drive and Church Landing
- Annual $15,000 funding for Capital Area Recreation Inc. (CARI)
- Waterfront boardwalk completion scheduled for July 1, 2024
Safety Services
The Safety Services committee will review reports from the RCMP, Citizens on Patrol, and the Fire Company. Discussion items include the future needs of the Crossroads Fire Company and safety concerns on Mount Herbert Road.
- Fire Company Report and discussion on future needs
- RCMP April 2024 report
- Mount Herbert Road safety concerns
- Citizens on Patrol report
- Transit and Humane Society reports
Infrastructure Committee
The Infrastructure Committee met to discuss ongoing town projects and reviewed a speed study for Rosebank Road. The committee recommended a budget increase to cover the town's share of the Kelly’s Pond restoration project.
- Recommended $82,600.73 supplemental budget for Kelly’s Pond restoration
- Awarded 100-kilowatt Community Campus solar array to Hansen Solar Energy
- Approved $35,000 Trans Canada Trail funding for waterfront gravel trail paving
- Reported $15,000 funding for Fullerton’s Park parking lot paving
Finance and Technology Committee
The Finance and Technology Committee is reviewing the Stratford Utility Loan Renewal of $505,000 and discussing updates to the Reserve Bylaw Schedule A. The committee also received reports on internal income statements and capital project status.
- Stratford Utility Loan Renewal of $505,000 for the Langley Sewer and Wellfield project
- Review of Reserve Bylaw Schedule A including new Housing Accelerator Fund Reserve
- Discussion of Rural Growth Initiative Fund for Clearview Park
- Review of Town and Utility Internal Income Statements as of April 30, 2024
- Update on revenue sharing and municipal negotiator hiring
Regular Council
The Council will review amendments to Building Bylaw #50 and consider a request for street names in Reddin Meadows. Additionally, they will discuss a proposal for an industrial manufacturing facility at 18 John Joe Sark Drive.
- Amendment to Building Bylaw #50 (2nd Reading and Adoption)
- Reddin Meadows street names request
- Industrial manufacturing facility proposal at 18 John Joe Sark Drive
- Pondside Watershed Restoration - Kelly's Pond resolution
- Monthly building permit summary
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing an application for an industrial fry machine factory and discussing the adoption of the 2020 National Building Code. The meeting also includes discussions on mobile liquor vendor home occupations and updates to the street naming policy.
- Industrial development application for a 767 m² building at 18 John Joe Sark Drive
- Proposed adoption of 2020 National Building Code and 2020 National Energy Code
- Discussion regarding home occupation for a mobile liquor vendor
- Review of updates to the Town's Street Naming Policy
- Preliminary subdivision proposals for discussion
Recreation, Culture and Events Committee
The committee discussed potential after-school programs in Town Centre spaces and updates on park upgrades at Clearview and Lantz. Members also reviewed provincial funding for Emergency Response Centre upgrades and provided updates on the Community Campus and Waterfront Park projects.
- Upgrades to Clearview & Lantz Park included in this year's fiscal budget
- Provincial funding received for Emergency Response Centre upgrades, including a new generator at Robert Cotton Centre
- Four $500 Cheryl Duffy Service Award bursaries to be awarded to Youth Centre applicants
- Phase 1 of Waterfront Park boardwalk and amenities tentatively opening July 2024
- Construction continues on sports fields and high school at the Community Campus
Committee of the Whole
The Committee of the Whole discussed potential changes to the Reddin Meadows development scheme, including density and lot coverage. They also agreed to work with CHANCES regarding a land lease proposal and reappointed Mayor Ogden to the FCM board.
- Discussion of Reddin Meadows development density and lot coverage ratio adjustments
- Resolution to work with CHANCES to lease land as requested
- Resolution to reappoint Mayor Steve Ogden to the FCM board of directors
- Discussion regarding public art policy amendments and a 1% tax on capital projects
- Verbal update on revenue sharing negotiations with provincial MLAs
Heritage Sub Committee
The committee is reviewing updates on the Vimy Oak Legacy Project and potential funding for Veterans Bus Shelter posters and banners. Members will also discuss a new commemorative panel regarding microwave communication history and review potential new committee members.
- Vimy Oak Legacy Tree Marker completion and upcoming installation
- Proposed 2024 budget updates for Veterans Bus Shelter posters and banners
- Street naming policy revisions to allow full names for emergency services compliance
- Discussion of a new commemorative panel for microwave communication history
- Review of interested individuals for new Heritage Sub-Committee membership
Infrastructure Committee
The committee is reviewing three bids for the Kelly's Pond restoration project. Members also received updates on the Community Campus solar array, the Waterfront Boardwalk, and the Corish Forcemain Extension.
- Kelly's Pond Restoration Project tender discussion
- Community Campus Solar Array project award recommendation
- Corish Forcemain Extension project update
- Waterfront Boardwalk project progress report
- Town Hall lighting retrofit update
Safety Services
The Safety Services committee is reviewing a speed study for Rosebank Road and a permanent speed hump for Hollis Avenue. The meeting also includes reports from the Crossroads Rural Community Fire Company, Citizens on Patrol, and the RCMP.
- Rosebank Road Speed Study Report
- Hollis Avenue Permanent Speed Hump
- Streetlight installation at the end of Langley Road
- Community Emergency Response Team discussion
- Crossroads Fire Company March 2024 call report
Regular Council
The Council is reviewing reports on safety services, finance, and infrastructure. Key discussions include a potential solar array for the Community Campus and the adoption of a new sponsorship and naming rights policy.
- Resolution INC003-2024 regarding a Community Campus Solar Array
- Resolution RC002-2024 adopting the Community Campus Naming Rights, Sponsorship and Donation Policy
- First reading of Bylaw #50-B General Amendments to the Town of Stratford Building Bylaw
- Proposed installation of 13 street lights in the Beacon Hill subdivision
- Two new street lights proposed for Clifton Road
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee will receive verbal updates on the 2024/25 budget, the Housing Accelerator Fund, and revenue sharing. The committee will also discuss starting a Meals on Wheels program and funding for students and low-income renters.
- Verbal update on 2024/25 Budget
- Discussion regarding Meals on Wheels program
- Verbal update on Housing Accelerator Fund
- Discussion regarding funding for students and low-income renters
- Verbal update on Annual Resident Survey
Diversity and Inclusion Committee
The committee will discuss potential performers and food vendors for Canada Day festivities. Members will also brainstorm a diversity and inclusion mini survey and receive an update on IRSA planning.
- Canada Day vendor and performer recruitment
- Town's 30th Anniversary Project discussion
- D&I mini survey brainstorming
- IRSA Planning Day verbal update
Sustainability Committee
The committee will discuss updates on the tree planting program, the Vimy Oak Tree Planting Day, and the Town Anniversary Project. Members will also hear proposals regarding the expansion of the Water School curriculum across PEI.
- Water School curriculum expansion proposal
- Tree Planting Program update
- Vimy Oak Tree Planting Day update
- Town Anniversary Project discussion
- Diversity and Inclusion verbal updates
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will discuss adopting the 2020 National Building Code and Energy Code. The meeting also includes a discussion on a 17-lot subdivision proposal for McCarron Way and updates on the Town's street naming policy.
- Proposed adoption of the 2020 National Building Code and 2020 National Energy Code
- Discussion of SD007-24: 17-lot subdivision application for McCarron Way
- Update on $4.9 million Federal Housing Accelerator Fund agreement
- Review of updates to the Street Naming Policy (Policy #25)
- Report on Reddin Meadows Subdivision lot coverage increase approval
Special Council
The Town Council is meeting to adopt several key financial documents, including the 2024-25 operating and capital budgets. The agenda also includes a revised fees bylaw and a utility tariff approval.
- Adoption of the 2024-25 Town Operating Budget with $10,227,900 in revenue
- Adoption of the 2024-25 Capital Budget totaling $20,622,150
- Revision of the Fees Bylaw (Bylaw #39) Schedule A
- Adoption of the 2024-25 Utility Operating Budget
- Proposed lot coverage increase to 40% for seven lots in Reddin Meadows Phase 1
Recreation, Culture and Events Committee
The committee reviewed the draft 2024-25 operational and capital budget to reach a balanced budget by March 31, 2024. Members also discussed the Community Campus site plan and potential funding for facility retrofits at the Cotton Centre and Town Centre.
- 2024-25 Operational and Capital Budget review
- Community Campus site plan and fundraising discussion
- Proposal to outsource Summer Camp operations
- Bi-annual Arts Award guidelines review
- EOC funding for Cotton Centre and Town Centre retrofits
Committee of the Whole
The Committee of the Whole reviewed final budget discussions, including a proposed two-cent residential tax increase over two years. Members also approved increasing the CAO's authority for naming rights agreements to $100,000 and raising water meter installation penalty fees to $150 per quarter.
- Approved $150 per quarter penalty for failing to allow water meter installation
- Increased CAO naming rights agreement authority from $50,000 to $100,000
- Proposed two-cent residential tax increase over the next two years
- Discussion of Reddin Meadows subdivision density and lot coverage adjustments
- CHANCES proposal for childcare expansion using a 0.8-acre lot
Finance and Technology Committee
The Finance and Technology Committee reviewed the 2024-2025 draft budget, which currently shows a $104,000 deficit. Members discussed potential property tax increases and utility rate hikes to balance the budget and fund future projects. The committee also reviewed proposed amendments to the fees schedule and the five-year capital plan.
- 2024-2025 Draft Budget with a $104,000 deficit
- Proposed 5% increase to metered and unmetered utility rates
- Town capital projects estimated at $20,622,150 for the year
- Utility capital projects estimated at $9,905,281 for the year
- Proposed fee increases for dog licenses and water/sewer services
Safety Services
The committee is reviewing the appointment of BernadeƩte Milner and Rick Richard to the Crossroads Rural Community Fire Company board. Members also discussed RCMP reports, transit ridership, and requests for additional street lighting and crosswalks.
- Appointment of two new members to the Crossroads Rural Community Fire Company board
- Request for an additional crosswalk on Bunbury Road
- Review of the Capital Area Public Transit Plan
- RCMP February 2024 occurrence report
- Bylaw violation notices for Glen Stewart Drive and Horton Drive
Regular Council
The Council will review a proposal to amend transit funding to purchase six diesel and three electric buses. They will also consider adopting a new Code of Conduct Bylaw and various policy amendments.
- Resolution SS002-2024: Amendment to purchase six diesel and three electric buses
- Resolution CW004-2024 and CW005-2024: Adoption of Code of Conduct Bylaw #54
- Resolution INC001-2024: Supplemental Capital Budget for Reception Centre Improvements
- Resolution INC002-2024: Corish Forcemain Extension
- Resolution RC002-2024: Sponsorship, Donations, and Naming Rights Policy
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing updates to the Town's Street Naming Policy. Members are also considering proposed street names for the Reddin Meadows subdivision.
- Updates to Street Naming Policy #25
- Street name recommendations for Reddin Meadows: Ferry and Blue Church (or Church)
- Proposed adoption of the 2020 National Building Code
- Review of development permit summaries for January and February 2024
- Discussion of site plan approval documentation for Core Mixed-Use and Urban Core zones
Committee of the Whole
The Committee of the Whole is reviewing the final budget and proposed amendments to the Sustainable Procurement Policy. The committee is also discussing updates to social media and digital sign policies, as well as a new sponsorship and naming rights policy.
- Proposed increase of procurement thresholds to $10,000 for sole source and $50,000 for tenders
- Review of Social Media Policy to include Instagram and update X (Twitter) naming
- Recommendation to limit digital sign use to Town information and partnered events
- Discussion of Community Campus Sponsorship, Donations, and Naming Rights Policy
- Final review and discussion of the budget
Heritage Sub Committee
The committee is reviewing budget requests for veteran banners and signs. Members discussed the Vimy Oak Legacy Project, potential heritage property research, and the history of microwave communication in Tea Hill.
- Vimy Oak Legacy Tree Marker ordered with a 50% deposit paid on February 12, 2024
- Proposed budget includes replacement of 10 community signs and the Kelly's Pond sign
- Discussion of additional funding for Veteran bus shelter posters and banners
- Review of street naming policy revisions to be presented to the Planning Board on March 4, 2024
- Potential heritage project regarding the 1948 commercial microwave installation site
Infrastructure Committee
The committee reviewed progress on various town projects and discussed upcoming funding applications for active transportation. Members also deliberated on a supplemental budget for a dry storage concrete slab and reviewed the status of the water and sewer regulation bylaw fees.
- Recommended a $9,750 supplemental budget for a dry storage building concrete slab
- Identified priority projects for the Provincial Active Transportation fund
- Discussed the Corish Forcemain Extension tender results
- Reviewed the status of the Boardwalk project and Community Campus road construction
- Discussed potential revenue updates for the water and sewer regulation bylaw
Safety Services
The Safety Services Committee is reviewing monthly reports from the RCMP, Fire Company, and Transit. The meeting includes discussions on street lighting requests for Beacon Hill Subdivision and updates on various community safety reports.
- Street lighting request for Beacon Hill Subdivision
- January 2024 Crossroads Fire Company call report
- January 2024 RCMP occurrence report
- January 2024 Humane Society report
- January 2024 Transit report
Finance and Technology Committee
The Finance and Technology Committee is reviewing the 2024 Town Budget, the five-year capital plan, and the utility operating budget. Members are also discussing proposed changes to the town's fees schedule and updates on revenue sharing and affordable housing.
- 2024 Town Budget internal draft
- Town & Utility Five Year Capital Plan
- Utility Operating Budget 2024
- Proposed utility fee amendments, including water disconnection/reconnection
- Proposed animal control fee changes, including dog licenses and impound fees
Regular Council
The Council will consider a first reading of a new Code of Conduct bylaw and a special permit use for a Bed and Breakfast at 86 Strawberry Lane. The meeting also includes reports on transit funding, finance, and infrastructure.
- First reading of Code of Conduct Bylaw, Bylaw #54
- Special Permit Use for Bed and Breakfast at 86 Strawberry Lane
- Transit ICIP Fund Application Amendment (Resolution SS002-2024)
- January 2024 Building Permit Summary
- February 2024 Finance Report
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing updates to the Town's street naming policy and potential adoption of the 2020 National Building Code. The committee is also reviewing a special permit application for a 4-bedroom bed and breakfast on Strawberry Lane.
- Bylaw #45N adoption regarding stacked townhouse dwellings and parking standards
- Proposed adoption of the 2020 National Building Code and 2020 Energy Code
- Bed and Breakfast special permit application for 86 Strawberry Lane
- Update on Fees Bylaw #39 regarding review compensation and cost recovery
- Street Naming Policy #25 draft updates
Sustainability Committee
The Sustainability Committee is reviewing final versions of the Forest Management Plan and the Climate Action Plan. The committee is asked to recommend both plans for adoption by Council. They will also discuss a proposed memorandum of understanding with the Canadian Black Chamber of Commerce.
- Recommendation of Forest Management Plan for Council adoption
- Recommendation of Climate Action Plan for Council adoption
- Discussion of Memorandum of Understanding with Canadian Black Chamber of Commerce
- Update on International Day for the Elimination of Racial Discrimination event
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a draft of the Town's street naming policy. The updates aim to clarify name selection criteria, provide guidelines for street suffixes, and align the policy with Provincial acts and standards.
- Review of draft Street Naming and Numbering Policy and Appendices i-iv
- Development Permit Summaries for February 2024
Diversity and Inclusion Committee
The committee will receive verbal updates on several ongoing programs and projects. Members are also discussing a potential joint event for the International Day for the Elimination of Racial Discrimination and an application for an Anti-Racism Grant.
- Discussion of International Day for the Elimination of Racial Discrimination event
- Anti-Racism Grant application development
- Verbal updates on Gender Equity Diversity Inclusion & Community Enhancement Program
- Verbal updates on Stratford Connects
- Verbal discussion regarding World Religion Day 2025
Committee of the Whole
The Committee of the Whole will review a draft Code of Conduct Bylaw and discuss policy recommendations for social media and digital signs. The meeting also includes a discussion regarding a new committee member for the Stratford Seniors Corporation.
- Review and discussion of draft Code of Conduct Bylaw
- Social Media Policy recommendations including adding Instagram and updating X/Twitter references
- Digital Sign Policy recommendation to limit use to Town information and events
- Selection and approval of Carol Ferguson for the Stratford Seniors Corporation Board
- Housing Accelerator Fund project status report
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is reviewing a revised Social Media Policy and a Digital Sign Policy regarding non-municipal messaging. The meeting also includes verbal updates on housing funding, revenue sharing, and various provincial meetings.
- Revised Social Media Policy for non-municipal messages
- Digital Sign Policy for non-municipal events
- Verbal update on Housing Accelerator Funding
- Verbal update on revenue sharing negotiations with FPEIM
- Engagement Measures Report (Stats Report)
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will review the 2024-25 operational and capital budget. The meeting also includes discussions on summer camp interest, arts awards, and naming rights for a mini ball field.
- 2024-25 Operational and Capital Budget review
- Bi-annual Arts Award nominations
- Summer Camp Expression of Interest
- Mini Ball Field Naming Rights
- EOC Funding Support for Cotton Centre and Town Centre
Heritage Sub Committee
The committee is reviewing monument quotes, budget updates, and street naming proposals. Members are also discussing the Vimy Oak Legacy Project and potential funding for veterans' banners.
- Review of monument marker quotes ranging from $1,599 to $2,415 plus tax
- Discussion of $250 artwork and $650 production costs for new veterans banners
- Review of street name rejections for the Reddin Meadows subdivision
- Discussion of heritage property restoration candidates including MacCallum and McKinnon farmhouses
- Update on the Vimy Oak Legacy Project tree planting ceremony planned for May 2024
Special Council
The Planning, Development and Heritage committee held a public meeting regarding a special permit use application for JustJoes Automotive. The applicant proposes to move their main automotive repair and retail operations to 240 Mason Road. The meeting included public comments and a letter from an adjacent landowner regarding property maintenance standards.
- Special permit use application (PH001-2024 - DP206-23) for JustJoes Automotive at 240 Mason Road
- Proposed use: automotive trade activities (repair, maintenance, and retail) at 240 Mason Road
- Public hearing regarding change of use for the property
Finance and Technology Committee
The committee is reviewing a GST audit engagement and discussing potential developer incentives. Members also discussed revenue sharing with the province and the Community Campus fundraising campaign.
- GST audit engagement letter from Keough Brown Shea
- Summerside Affordable Housing Incentive Program (AHIP) review
- Community Campus naming, donation, and sponsorship policies
- Capital projects update including waterfront boardwalk and pavilion
Safety Services
The committee is reviewing a contract renewal for the PEI Humane Society and discussing transit funding. Members are also addressing community concerns regarding speeding on Keppoch Road and needles at Kinlock Beach.
- Humane Society contract renewal for 2024-2026
- ICIP funding agreement amendment for Transit
- Speeding issue update for Keppoch Road / Tea Hill Park area
- Needles found on Kinlock Beach
- E-Watch Program update
Regular Council
The Stratford Town Council is reviewing various departmental reports including safety, finance, and infrastructure. The meeting includes discussions on upcoming 2024 council schedules and various planning and development applications.
- Resolution SS001-2024: Appointment of Directors to the Cross Roads Rural Community Fire Company
- Resolution CW001-2024: Establishing 2024 Council meeting dates, times, and locations
- Approval of temporary commercial use for Ken’s Island Fries Food Trailer at 20 Irving Avenue
- Amendment of conditions for the APM MacLean Community Campus High School at 215 John Joe Sark Street
- Review of December 2023 Building Permit and Utility Income summaries