Stirling-Rawdon public meetings in 2024
73 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is meeting to approve the 2025 budget, adopt a proposed Land Acknowledgement statement, and review two revised policies. The board will also receive the CEO and financial reports, and consider several transfers of donations and fundraiser proceeds to the Stirling Library Reserve Fund. A closed session is scheduled for property security and labour relations matters.
- Approve 2025 non-union salary pay grid increase
- Renew Stirling Musical Instrument Lending Library occupancy agreement until Dec 31, 2025
- Transfer $1,000 Rotary Club donation, $360 art gallery donations, $1,000 personal donation, $1,381.04 programming fundraiser funds, and $3,178.65 Fun Fair proceeds to Stirling Library Reserve Fund
- Adopt proposed Land Acknowledgement statement
- Approve revised Staff Selection/Vacation/Benefits/Statutory Holidays Policy #HRP0830 and Respect and Acknowledgment Declaration #FP0928
Regular Council
This is a regular council meeting with mostly routine items: adopting minutes from various boards and committees, receiving correspondence, and passing several by-laws. Key actions include setting water and sewer rates for the coming year, a zoning amendment for a property on Goods Road, a boundary road agreement with Centre Hastings, closing a road allowance near Harold Road, and appointing officers for 2025. The meeting also includes re-appointing council members to the Committee of Adjustment for 2025.
- By-law 61-24 establishes water and sewer rates, repealing By-law 95-23
- By-law 62-24 rezones 251 Goods Road from Marginal Agriculture to Rural Residential Holding
- By-law 63-24 authorizes a Boundary Road Agreement with Centre Hastings
- By-law 64-24 stops up and closes a road allowance near Harold Road
- By-law 65-24 appoints officers for 2025
Planning Advisory Committee
The Planning Advisory Committee is holding a public meeting to consider two zoning by-law amendments. One would rezone land on Edward Street to allow a residential subdivision with 13 single detached lots and 8 townhouses, plus a community facility. The other would rezone about 2.1 acres at 251 Goods Road to recognize an existing dwelling and satisfy a severance condition. The committee will decide whether to forward the amendments to Council for approval.
- ZBA24-14 & OPA No. 13: Rezone Edward Street land (Part of Park Lot 7, Plan 38) from R2 to R2-8, MR-10, and CF zones for a 21-unit subdivision (13 single detached lots, 2 townhouse blocks, stormwater block, road).
- ZBA24-15: Rezone 0.9 hectares (2.1 acres) at 251 Goods Road from Marginal Agriculture (MA) to Rural Residential Holding (RR-h) to recognize existing dwelling and satisfy severance B126/23.
- Public meeting to hear oral and written submissions on both amendments.
- Committee to decide whether to forward each amendment to Council for approval by by-law.
Standing Committees
The Standing Committees meeting will receive presentations on the 2025 transit plan from Central Hastings Support Network and the 2023 audited financial statements from Baker Tilly KDN LLP. Committees will also review monthly staff reports and consider approving new fire department standard operating guidelines and a records management by-law.
- Presentation on 2025 transit plan by Central Hastings Support Network
- Presentation of 2023 audited financial statements by Baker Tilly KDN LLP
- Proposed approval of fire department SOGs: 8013 Pay and Point System and 8021 Junior Firefighter Program
- Recommendation to bring records management by-law to December 18 Council meeting
- Correspondence from Invenergy regarding solar projects and Savoury House regarding winter street parking
Special Council
This is a special council meeting with a closed session to discuss personal matters about an identifiable individual and labour relations or employee negotiations. The only open-session action is a confirmation by-law to ratify the meeting's proceedings. No other decisions or discussions are on the agenda.
- Closed session under Municipal Act Section 239.2(b) and (d) for personal matters and labour relations
- By-law 59-24 to confirm proceedings of the December 3, 2024 special council meeting
Special Arena Board - Budget
The Special Arena Board is meeting to conduct further discussion regarding the 2025 budget. No specific financial figures or final decisions were listed in the agenda text.
- 2025 Budget discussion
By-law Enforcement Services Board
The By-law Enforcement Services Board is reviewing the proposed 2025 budget and the statement of revenue and expenditures through October 31, 2024. The Board will also discuss issues regarding interference with by-law investigations. Staff reports covering September and October 2024 operations for Deseronto, Madoc, Stirling-Rawdon, and Tweed will be received.
- Review of 2025 proposed budget
- Discussion on by-law investigations interference
- Receipt of September and October 2024 By-Law Officer's Report
- Receipt of Statement of Revenue and Expenditures to October 31, 2024
Building Inspection Services Board
The Building Inspection Services Board will decide whether to approve the purchase of two new trucks at an approximate cost of $120,000-$130,000 before the end of 2024, and whether to reimburse member municipalities for administration costs. The board will also receive the Chief Building Official's report, financial statements, and the proposed 2025 budget of $880,000.
- Purchase of two new trucks at approx. $120,000-$130,000
- Proposed 2025 budget of $880,000 with $850,000 in user fees
- Reimbursement of $163,595.48 to member municipalities for administration
- Proposed $45,000 administration fee budget for 6 member municipalities
- 454 permits issued to end of October with construction value of $69,157,5665.00
Special Standing Committees - Operating Budget
The Special Standing Committees will meet to review the 2025 proposed operating budget. This review is being conducted by the Finance and Personnel Committee.
- Review of 2025 Proposed Operating Budget
Special Parks and Recreation Committee - Budget
This is a special meeting of the Parks and Recreation Committee focused on budget discussions. The agenda includes adoption of the agenda, declarations of interest, and further budget discussion. No specific budget items or amounts are listed in the agenda.
- Further budget discussion
Arena Board
The Stirling-Rawdon Arena Board is meeting to receive the Manager's Report and proposed 2025 budget, along with a statement of revenue and expenditures as of October 31, 2024. The proposed budget includes a significant increase in municipal contributions to $475,376, covering operating, capital reserve, capital, and deficit costs. The board will also discuss potential fee increases for ice rentals, room rentals, and sign rentals.
- Proposed 2025 budget with municipal contribution of $475,376, up from $273,113 in 2024
- Proposed 5% increase in ice rental revenue to $190,000
- Proposed $50 increase per room rental, bringing total to $5,600
- Proposed 8% increase in sign rental portion, total $13,600
- Capital expenditures of $65,000 proposed, including $50,000 for chiller and $15,000 for pumps and softener
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is meeting to approve two policies: the Collection Data (Library Statistics) Policy and a revised Staff Selection/Vacation/Benefits/Statutory Holidays Policy. The board will also receive the CEO report and September financial statement, and complete the 2024 CEO and board self-evaluations.
- Approve Collection Data (Library Statistics) Policy #OP0827
- Approve revised Staff Selection/Vacation/Benefits/Statutory Holidays Policy #HRP0830
- Receive September 2024 Statement of Revenues and Expenditures
- Complete 2024 CEO Evaluation and Board Self-Evaluation
- CEO report notes Ontario Parks Day Use Passes for 2025 and new programs
Regular Council
At this regular meeting, Council will consider adopting minutes from previous meetings, receive staff reports and correspondence, and vote on several by-laws. The most consequential items are the passage of a new development charges by-law and three zoning by-law amendments that would rezone properties from agricultural to rural residential use. Council will also consider a resolution requesting the provincial and federal governments to share a portion of land transfer tax and GST revenues with municipalities.
- By-law 54-24: Imposition of Development Charges
- By-law 55-24: Zoning amendment for land on Tuftsville Road and Goods Road (MA to RR)
- By-law 56-24: Zoning amendment for land on Tuftsville Road (MA to RR)
- By-law 57-24: Zoning amendment for 597 Harold Road (MA and EP to RR)
- Resolution requesting redistribution of Land Transfer Tax and GST to municipalities
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to discuss rezoning requests for properties on Tuftsville Road, Goods Road, and Harold Road. The committee will also consider an application for consent at 1067 Tuftsville Road involving several proposed conditions.
- Zoning amendment ZBA24-11: Rezoning 0.74 hectares at Tuftsville & Goods Road from Marginal Agriculture to Rural Residential
- Zoning amendment ZBA24-12: Rezoning 0.74 hectares on Tuftsville Road from Marginal Agriculture to Rural Residential
- Zoning amendment ZBA24-13: Rezoning 10.11 hectares at 597 Harold Road from Marginal Agriculture and Environmental Protection to Rural Residential
- Consent application B121/24: Fiona Anderson, 1067 Tuftsville Road, including conditions for road widening and a development agreement
Standing Committees
The Township of Stirling-Rawdon Standing Committees meet to receive staff reports and make recommendations to Council on capital budget items, a sidewalk request, automated speed enforcement, and various operational matters. The agenda includes presentations, staff reports, and correspondence, with decisions recommended on tree removal, sidewalk installation, and capital project tenders.
- Capital Budget Amendment Request: recommends tendering for mower, utility trailer, Vermeer chipper, engineering for St. James Street/Rosco Street and James/Gore streets, Springbrook Storm Drainage, Springbrook Road East Tar and Chip, bridges #23 Green Road, #27 Wellmans Road North, #21 Bedford Road, Public Works Garage upgrades, Well 5 decommissioning, backflow replacement, new well, UV lights for WTP; Fire Department Reserve set at $100,000 for 2025.
- Theatre Storm Drainage RFP: recommends awarding to Henderson Construction for $19,210.00 including HST.
- Request for sidewalk installation from 99 John Street to Aberdeen Street (from Perry Blackburn) to be considered.
- Tree on Campbellford Road: recommends removal.
- Presentation from City of Brampton on automated speed enforcement processing centre; emails both supporting and objecting to ASE camera system received.
Medical Board
The Medical Board will hear a presentation from Gateway Community Health Centre regarding rural primary care challenges. The meeting also includes a verbal report from the CAO-Treasurer concerning fundraising efforts.
- Presentation by Mayo Hawco, CEO of Gateway Community Health Centre
- Verbal report from CAO-Treasurer regarding fundraising
- Review of Gateway Community Health Centre presentation on rural primary care
Parks and Recreation Committee
The Parks and Recreation Committee is meeting to receive a financial statement for the period ending September 30, 2024, and a report from an October 9 parks walk-around that lists maintenance issues at several parks. The committee will also discuss the 2025 budget and set a date for a budget meeting. The agenda is largely routine, with no major decisions or public hearings.
- Statement of Revenue and Expenditures for period ending September 30, 2024 shows a year-to-date deficit of $79,283.99 against an annual budget of $168,880.00
- Parks walk-around report lists maintenance needs at Woods Drive, Henry Street, Rodgers Drive, Tanner Drive, Edward Street, Dog Park, and Springbrook (Doug Andrews Memorial) parks
- Fence repair at Henry Street Park to follow up with Jeffrey Whallen Contractor
- 2025 Budget Discussion and date for 2025 Budget Meeting
- Capital expenditures include $9,136.27 spent on equipment replacement and $1,814.92 on tree inventory
Regular Council
Stirling-Rawdon Council will consider several routine items, including adopting minutes from previous meetings and receiving correspondence. Key decisions include passing by-laws to permanently close and sell a road allowance near Concession 8, Lots 18 and 19, and to authorize an agreement with the Rotary Club of Stirling for the CN Station's operation and maintenance. Council will also discuss a resolution urging the province to implement a rural road safety program and will enter closed session to discuss a potential land disposition.
- By-law 51-24: stop-up, close, and sell road allowance between Lots 18 and 19, Concession 8, Rawdon
- By-law 52-24: agreement with Rotary Club of Stirling for CN Station operation and maintenance, repealing By-law 1282-19
- Resolution requesting Ontario implement a rural road safety program (Good Roads initiative)
- Closed session item: proposed or pending acquisition or disposition of land
- Correspondence received regarding Edward Street Subdivision from Sharon Burfoot and Bailey family
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will meet to adopt the agenda and minutes, receive the CEO and financial reports, and vote on approving the Harassment and Discrimination Policy #HRP283 10A. The board will also receive correspondence from the Federation of Ontario Public Libraries and information about upcoming Ontario Library Service events.
- Approval of Harassment and Discrimination Policy #HRP283 10A
- Receive August 2024 Statement of Revenues and Expenditures
- CEO report covering October activities, including ornament sale, costume swap, and new computers
- Correspondence from Federation of Ontario Public Libraries re: Ontario Investing in First Nations Public Libraries
- Information on 2024 Ontario Library Service Virtual Conference (Oct 24) and Board Assembly Meeting (Nov 7)
Planning Advisory Committee
The Planning Advisory Committee is meeting to receive correspondence from residents Sharon Burfoot and the Bailey family regarding the proposed Edward Street Subdivision (File 12T-24-001). The letters raise concerns about drainage, well impacts, road safety, lack of sidewalks and streetlights, and the accuracy of Minimum Distance Separation calculations. The committee will decide whether to receive the correspondence; no other substantive decisions are on the agenda.
- Correspondence from Sharon Burfoot and Heather, Matthew & Christopher Bailey regarding Edward Street Subdivision
- Resident concerns about water drainage, flooding, and impact on wells
- Questions about Minimum Distance Separation (MDS) calculations for nearby farm
- Concerns about road safety, lack of sidewalks and streetlights on Edward Street
- Proposed subdivision file 12T-24-001
Committee of Adjustment
The Committee of Adjustment is holding a public meeting to consider a minor variance application (MV4-24) from John & Jacqueline Larsen for property on Pauley Road. The applicants seek permission to build an accessory building (garage) in front of the main dwelling, contrary to zoning by-law Section 5.25.2. Staff recommend approval, subject to the construction of a primary dwelling. The committee will decide whether to approve or deny the variance.
- Minor variance MV4-24 for accessory building in front of main building on Pauley Road
- Property zoned Marginal Agriculture (MA) and Environmental Protection (EP)
- Staff recommendation: approve, subject to primary dwelling construction
- No objections from Fire Chief, Public Works Manager, Chief Building Official, County of Hastings, and Lower Trent Conservation
- Public meeting scheduled for October 8, 2024 at 6:00 PM in Council Chambers
Special Council
This special council meeting is primarily to receive the results of the 2024-2025 winter sand tender and award the contract to Cobourg Development Services for $84,072.00 (including HST). Council will also adopt the agenda, disclose any interests, and pass a confirmation by-law (50-24) to ratify the meeting's proceedings.
- Award winter sand tender to Cobourg Development Services for $84,072.00 (including HST)
- Receive 2024-2025 winter sand tender results (other bids: Henderson Construction $141,837.60, Drain Bros Excavating Limited $84,411.00)
- Pass By-law 50-24 to confirm the proceedings of the October 1, 2024 council meeting
Standing Committees
The Township of Stirling-Rawdon's standing committees meet to receive staff reports and recommend actions to Council. Key items include the 2025 capital budget, a proposed application for Municipal Housing Infrastructure Program (MHIP) funding, and community fund requests. The committees also review the Quinte Waste Solutions 2025 budget, which proposes a 57.46% decrease in the levy, and several operational reports.
- Quinte Waste Solutions 2025 budget presentation and approval motion
- Recommendation to remove a tree on North Nancy Street
- Approval of five fire department standard operating guidelines (SOGs)
- Community fund application requests for 2025 budget (amounts blank)
- 2025 Capital Budget report and recommendation to proceed to tender/RFP
By-law Enforcement Services Board
The Board will receive by-law officer reports covering activities from April to August 2024 for Deseronto, Madoc, Stirling-Rawdon, Tweed, and Tyendinaga. The meeting also includes a discussion regarding the 2025 budget.
- By-Law Officer's Report for April to August 2024
- 2025 Budget Discussion
Building Inspection Services Board
The Board will review the September 2024 Chief Building Official's report and the statement of revenue and expenditures through August 31, 2024. Members will also engage in discussions regarding the 2025 budget.
- Chief Building Official's Report for September 2024
- Statement of Revenue and Expenditures as of August 31, 2024
- 2025 Budget Discussion
- Review of 358 total permits issued year-to-date with a construction value of $49,604,334.73
Arena Board
The Stirling-Rawdon Arena Board is meeting to receive the statement of revenue and expenditures ending August 31, 2024, and the Manager's Report for September 24, 2024. They will also discuss the 2025 budget and convene in closed session for personal matters and labour relations. The agenda includes routine approvals of the agenda and previous minutes.
- Discussion of 2025 budget
- Statement of revenue and expenditures ending August 31, 2024 (total receivables $11,450.00 from Department of National Defense)
- Manager's report: new clock installed, ice resurfacer maintenance program changed, curling club capital project underway, ice rate comparison to be discussed
- Closed session for personal matters and labour relations
Regular Council
The Council will consider several by-laws, including zoning amendments for properties on Gospel Road and Hoards Road. They will also discuss a motion to change the start time for committee meetings and a resolution calling for provincial updates to the Municipal Elections Act.
- Zoning amendment for 442 Gospel Road (By-law 47-24)
- Zoning amendment for 406 Hoards Road (By-law 48-24)
- Caretaking agreement for the Springbrook Recreation Centre (By-law 45-24)
- Amendment to the Procedural By-law to move committee start times to 10:00 am
- Resolution calling for the Province to update the Municipal Elections Act
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is meeting to review and approve several policies, including a new Art Gallery Policy, and to receive the CEO's summer report and financial statements. The board will also enter a closed session to discuss security of library property based on a report from Quinte Security Systems.
- Approval of Public Code of Conduct Policy #OP0821
- Approval of Safety in Workplace Policy #OP0822
- Approval of Safety, Security and Emergencies in the Library Policy #OP0825
- Approval of Working Alone Policy #OP1025E
- Adoption of new Art Gallery Policy #OP0831
Committee of Adjustment
The Committee of Adjustment is holding a public meeting to consider a minor variance application (MV3-24) from Ryell Homes Ltd. for Lots 13 & 25 in the Ryell Homes Subdivision. The applicant seeks to reduce the exterior side yard setback from 6 metres to 4 metres, a 2-metre reduction, under Section 13.5.3 of Zoning By-law 320-03. The committee will hear public input and then decide whether to approve the variance.
- Minor variance MV3-24: reduce exterior side yard setback from 6m to 4m (2m relief) for Lots 13 & 25, Plan 21M-319, Ryell Homes Subdivision
- Public meeting and decision on the variance application
- Staff recommendation to approve the variance
- Comments from Fire Chief, Public Works Manager, and Chief Building Official: no objections
- Environmental Manager raised concerns about lot grading and drainage; Lower Trent Conservation requires a Section 59 Clearance Notice
Planning Advisory Committee
The Planning Advisory Committee is holding public meetings and considering two zoning by-law amendments: one to rezone 57.70 hectares at 442 Gospel Road to restrict residential and livestock uses, and another to rezone 0.49 hectares at 406 Hoards Road to permit a Motor Vehicle Inspection Station. The committee will also review a consent application for land at William Street and Sutherland Road. Decisions will be forwarded to Council for approval.
- Zoning amendment ZBA24-09: rezone 57.70 ha at 442 Gospel Road from PA to PA-45, plus 0.7 ha to Rural Residential
- Zoning amendment ZBA24-10: rezone 0.49 ha at 406 Hoards Road to PA-47 for a Motor Vehicle Inspection Station
- Consent application B86/24: sever land at William Street & Sutherland Road, with conditions including road widening and rezoning
- Public meetings for both zoning amendments at 6:00 PM in Council Chambers
Standing Committees
The Township of Stirling-Rawdon is holding a public meeting to present and receive input on a proposed development charges by-law and background study. The proposed charges would significantly increase fees for new residential and non-residential development, with the total for a single detached home in the urban area rising from $12,347 to $33,176. The meeting also includes deputations on the Stirling Community Dinner and a tax bill issue, plus committee reports on environmental, transportation, fire, and finance matters.
- Public meeting on proposed development charges by-law; single detached urban home charge would rise from $12,347 to $33,176
- Deputation from Rev. Cheryl McMurray on Stirling Community Dinner, a free weekly meal program
- Deputation from Wayne Gorel regarding tax bills for property at 4880 B Stirling Marmora Rd
- Recommendation to approve crosswalk lights at West Front Street and Allen Street at approx. $16,500.71
- Recommendation to approve compactor repairs at verbal estimated cost of $35,000 or greater
Regular Council
Stirling-Rawdon Council will hold a public meeting and vote on whether to stop up, close, and sell a portion of road allowance (Con 9, Lt 3, RP 21R-11569) in geographic Rawdon. They will also consider purchasing a trailer from Loadstar Trailers Inc. for $51,532.20, pass a new user fees by-law, and receive various committee minutes and correspondence.
- Public meeting and decision on stop-up, closure, and sale of road allowance (Con 9, Lt 3, RP 21R-11569)
- Proposed purchase of trailer from Loadstar Trailers Inc. for $51,532.20
- By-law 43-24 to establish user fees and charges, repealing By-law 29-24
- By-law 42-24 to stop up, close, and sell road allowance between Concessions 2 and 3 (Donnan)
- Resolution supporting federal supplement to Canada Community-Building Fund allocations
Standing Committees
The Standing Committees meeting will review staff reports and correspondence, with key recommendations including a new $350 watermain tapping fee, a request to upload former Highway 14 to the province, and approval of several fire department standard operating guidelines. The agenda also includes discussion items on well decommissioning, large-scale solar projects, and a trailer quotation.
- Recommendation to add a $350 watermain tapping fee for services 3/4" to 2"
- Request to upload former Highway 14 (from Highway 62 to Highway 7) to the Province of Ontario
- Approval of five revised fire department SOGs (6001-6005)
- Discussion on decommissioning well 5 with estimate from Holmes Hydro-Fracturing Ltd.
- Application for consent for land severance at 597 Harold Road (B68/24)
Special Council
Stirling-Rawdon's special council meeting covers two main items: a staff-directed transfer of $38,555.33 to the Fire Reserve to cover 2023 budgeted items delayed by supply chain issues, and a by-law to remove part lot control on Lot 22 of the Ryell Homes subdivision to allow freehold townhomes. A confirmation by-law will ratify the meeting's proceedings.
- Transfer $38,555.33 to Fire Reserve for 2023 audit finalization
- By-law 40-24: Part lot control removal for Lot 22, Ryell Homes Subdivision (Plan 21M-319), enabling freehold townhomes at Fidlar's Brae
- By-law 41-24: Confirmation by-law for July 29, 2024 meeting
Parks and Recreation Committee
The Parks and Recreation Committee will review revenue and expenditures for the Parks department. Members will also receive verbal updates on the Henry Street washroom and rink sign boards.
- Statement of Revenue and Expenditures - Parks
- Capital Projects for 2025 Budget
- Verbal Update on Henry Street Washroom
- Verbal Update on the Rink Sign Boards
- Discussion regarding Fall Parks Walk Around date
Regular Council
The Township of Stirling-Rawdon Council will consider several routine items, including adopting minutes, receiving staff reports, and passing by-laws. Key actions include amending user fees, designating Hubble Hill Cemetery as a heritage site, and supporting resolutions on infrastructure funding and healthcare. The meeting also includes a presentation to Woodbeck Auto Parts for its 85th anniversary.
- By-law 37-24 to amend user fees and charges (By-law 29-24)
- By-law 38-24 to designate Hubble Hill Cemetery (1049 Hoards Road) under the Ontario Heritage Act
- Resolution supporting EOWC infrastructure policy paper, calling for federal/provincial investment
- Resolution urging province to address physician shortage and healthcare funding
- Resolution supporting Terrace Bay's call for province to absorb OPP costs
Planning Advisory Committee
The Planning Advisory Committee is reviewing an application by Mark Cooney to sever two new 0.74-hectare rural lots from a larger property. The proposal includes rezoning the new lots from Marginal Agriculture to Rural Residential. Approval is subject to several conditions, including road widening and water quality demonstrations.
- Application for Consent B54/24 & B55/24 at Tuftsville & Goods Road
- Proposed creation of two 0.74-hectare lots
- Proposed rezoning from Marginal Agriculture (MA) to Rural Residential (RR)
- Requirement for road widening to be deeded to the Township
- Requirement to demonstrate adequate water quality and quantity
Standing Committees
The Standing Committees will review various staff reports and discuss several municipal proposals. Key items include a request to close Mill Street for a BIA event and a deputation regarding a barking dog by-law issue.
- Deputation from Marilynn Massie regarding a barking dog by-law issue
- Application to close a municipal road allowance on Swinburne Road
- Proposed road closure of Mill Street from James Street to North Street on August 24, 2024
- Pricing extension for 2025 from Online Pavement Markings & Maintenance
- Approval of five Fire Standard Operating Guidelines (SOGs)
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is reviewing the 2024 Summer Program Guide and a revised Programming Policy. The meeting also includes the receipt of financial statements for April and May 2024.
- Approval of revised Programming Policy #OP0927K
- Receipt of 2024 Summer Program Guide
- Review of April and May 2024 Statement of Revenues and Expenditures
- Receipt of June CEO report
- Discussion of $1,000.00 donation from The Lions Club of Stirling
Regular Council
The Stirling-Rawdon Council will review several by-laws, including an asset retirement policy and a vacant unit rebate opt-out. The meeting also includes a verbal report on road painting for speed reduction and discussions on provincial healthcare and privacy legislation.
- By-law 31-24: Asset Retirement Obligations Policy
- By-law 32-24: Vacant Unit Rebate Program opt-out
- By-law 33-24 & 34-24: Rezoning 179 Spry Road (Lots A and B) to Rural Residential
- By-law 35-24: Canada Community-Building Fund administrative agreement
- Staff Report: Road painting for speed reduction
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to discuss two zoning by-law amendments for 179 Spry Road. The applications seek to rezone approximately 0.4 hectares (1.0 acre) of land from Marginal Agriculture to Rural Residential to create residential building lots and satisfy severance conditions.
- Zoning By-law Amendment ZBA24-07 (B53/23) for 179 Spry Road
- Zoning By-law Amendment ZBA24-08 (B54/23) for 179 Spry Road
- Rezoning 0.4 hectares from Marginal Agriculture (MA) to Rural Residential (RR)
Committee of Adjustment
The Committee of Adjustment approved a minor variance for Andrew and Amanda Donald. The decision allows for the construction of a 24-foot by 30-foot garage located in front of the main building.
- Minor Variance MV2-24: 24' x 30' garage at 795 Harold Road
- Relief from Section 5.25.2 of Comprehensive Zoning By-law 320-03
Standing Committees
Standing Committees will review various staff reports regarding environmental, transportation, and fire services. Key discussions include potential speed calming on Campbellford Road and the proposed elimination of the Vacant Unit Rebate Program for commercial and industrial properties.
- Review of Stirling-Marmora Road Culvert RFP proposal
- Discussion of speed calming measures for Campbellford Road
- Proposed elimination of the Vacant Unit Rebate Program for commercial and industrial property
- Approval of six Fire Department Standard Operating Guidelines (SOGs)
- Receipt of May 2024 Environmental and Public Works Manager reports
Medical Board
The Medical Board will meet to discuss an update provided by Mayor Mullin. The meeting also includes the adoption of the agenda and approval of the April 19, 2024, minutes.
- Discussion of Mayor Mullin's update
Regular Council
The Stirling-Rawdon Council will consider several by-laws regarding user fees, procedural rules, and a zoning amendment for McConnell Road. The meeting also includes reviewing tender results for washroom upgrades and discussing a resolution regarding the national housing affordability crisis.
- Awarding of Henry Street washroom upgrade tender to Jeffrey G. Wallans for $54,646.80
- By-law 27-24: Rezoning McConnell Road from Marginal Agriculture to Rural Residential
- By-law 29-24: Establishing new user fees and charges
- By-law 28-24: New procedural by-law for Council and Advisory Bodies
- Resolution supporting Prince Edward County regarding the national housing affordability crisis
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board met to discuss facility improvements and policy revisions. The meeting included a report on new library doors and windows and a proposed update to the Information Services policy.
- Approval of revised Information Services Policy #OP1025Q
- Report on replacement of Carnegie entrance doors and windows
- Discussion of upcoming 'Small Town Shorts Film Festival' collaboration
- Notice of $3.75 million provincial funding increase for First Nations Public Libraries
Planning Advisory Committee
The Planning Advisory Committee is reviewing a request to rezone 0.8 hectares on McConnell Road to create a residential lot. The meeting also includes discussions on two applications for land consent on Squire Road and Cole Road.
- Zoning By-law Amendment ZBA24-06: Rezoning 0.8 hectares (2.0 acres) on McConnell Road from Marginal Agriculture to Rural Residential
- Application for Consent B26/24: Land severance at 555 Squire Road by Jim & Glenda McComb
- Application for Consent B28/24: Land severance on Cole Road by Alan Cooke & Mary Ruderman
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for Graham and Karen Hymas to permit a deck extension with a 3.0-metre rear yard setback. Staff noted the deck was built without a permit prior to the application. The Committee will decide whether to approve the variance, which would allow the applicants to apply for a building permit.
- Minor Variance MV1-24: 233 Baker Street deck extension
- Request to reduce rear yard setback from 7.5 metres to 3.0 metres
- Staff recommendation for approval of the variance
- Public opposition received from a neighboring property owner regarding privacy
- Inquiry from a resident regarding the precedent of building without permits
Regular Council
The Stirling-Rawdon Council will hold a public meeting regarding the 2024 budget. Key actions include adopting new tax rates and authorizing a debenture to fund downtown infrastructure updates.
- By-law 23-24: $3,393,673.78 debenture for Downtown Infrastructure Update (Henry, West Front, North, and Mill Streets)
- By-law 24-24: Adoption of 2024 tax rates
- By-law 22-24: Development agreement for 179 Spry Road
- Public meeting regarding the 2024 budget
- Authorization of larviciding activities for West Nile virus prevention
Building Inspection Services Board
The Board is receiving the Chief Building Official's report and the statement of revenue and expenditures for the period ending March 31, 2024. The meeting also includes the adoption of previous minutes and the agenda.
- Chief Building Official's Report for April 2024
- Statement of Revenue and Expenditures for fiscal period ending March 31, 2024
- 61 permits issued through March with a total construction value of $2,252,580.00
By-law Enforcement Services Board
The By-law Enforcement Services Board will meet to receive the By-Law Officer's Report and Statement of Revenue and Expenditures for January to March 2024. The meeting also includes the adoption of the previous meeting's minutes.
- By-Law Officer's Report (January to March 2024)
- Statement of Revenue and Expenditures (January to March 2024)
Arena Board
The Arena Board will receive a presentation from the Stirling Curling Club regarding upcoming projects. The meeting also includes receiving the statement of revenue and expenditures for the period ending March 31, 2024, and the Manager's Report.
- Stirling Curling Club project update presentation
- Statement of Revenue and Expenditures ending March 31, 2024
- Manager's Report
- Closed session to consider personal matters regarding identifiable individuals
Medical Board
The Medical Board is meeting to establish its formal operating procedures and meeting frequency. The board's mandate is to plan and implement strategies for physician recruitment and retention in the Township.
- Adoption of Medical Board Terms of Reference
- Establishment of the Medical Board meeting schedule
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will review the February and March 2024 financial statements. The Board is also scheduled to approve a revised accessibility policy regarding AODA standards.
- Review of February 2024 Statement of Revenues and Expenditures
- Review of March 2024 Statement of Revenues and Expenditures
- Approval of revised Accessibility Under AODA (2005) policy OP1025F
- Receipt of April 2024 CEO Report
Regular Council
Council will hear a presentation from Hastings County officials regarding their 2024-2026 Strategic Plan. The meeting also includes discussions on various municipal correspondences and the consideration of zoning by-laws for 179 Sweet Road.
- Presentation of Hastings County 2024-2026 Strategic Plan by Warden Mullin and CAO Connor Dorey
- By-law 19-24: Rezoning 179 Sweet Road from Marginal Agriculture to Rural Residential and Environmental Protection
- By-law 20-24: Rezoning 179 Sweet Road from Marginal Agriculture to Rural Residential and Environmental Protection
- Correspondence regarding the proposed $8 billion Highway 413 project
- Correspondence regarding the potential closure of regional Public Health Ontario laboratories
Planning Advisory Committee
The Planning Advisory Committee is considering two zoning amendments for 179 Sweet Road to create residential lots. The meeting also includes reviews of land consent applications for 174 Church Street and Springbrook Road.
- Zoning amendments ZBA24-04 and ZBA24-05 for 179 Sweet Road to create residential lots
- Rezoning 0.6 hectares at 179 Sweet Road from Marginal Agriculture to Rural Residential and Environmental Protection
- Rezoning 1.3 hectares at 179 Sweet Road from Marginal Agriculture to Rural Residential and Environmental Protection
- Application for Consent at 174 Church Street (B14/24) for a lot addition
- Application for Consent at Springbrook Road (B22/24 & B23/24) by Drew Harrison Farms Inc.
Regular Council
The Stirling-Rawdon Council will meet to pass a franchise agreement with Enbridge Gas Inc. and a development agreement for Dumon & Rose MacDonald. The meeting also includes reviewing several municipal resolutions regarding provincial funding and blue box regulations.
- By-law 93-23: Franchise Agreement with Enbridge Gas Inc.
- By-law 17-24: Development Agreement for Dumon & Rose MacDonald
- Resolution: Support for provincial amendment to Blue Box Regulation
- Resolution: Request for federal housing infrastructure funding
- Resolution: Request for increased Ontario Community Infrastructure Fund
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is meeting to approve several operational policies and receive the 2023 Annual Report. The board will also review the January 2024 financial statement and the CEO's monthly report.
- Approval of Meeting Room/Library Facility Use Policy #OP294 10D
- Approval of Resource Sharing Policy #OP0927J
- Approval of Local History-Genealogy Department Policy #OP294 10F
- Receipt of the 2023 Annual Report
- Review of January 2024 Statement of Revenues and Expenditures
Regular Council
The Council will review a presentation of the 2024-2034 Strategic Plan by Dr. Kate Graham. The meeting also includes a deputation regarding a proposed music series and the consideration of a development agreement for Jeff Mumby.
- Presentation of the 2024-2034 Strategic Plan
- Deputation from Dave Bush regarding a music series for the Village
- By-law 15-24: Development Agreement for Jeff Mumby
- Proclamation of April 2, 2024, as World Autism Awareness Day ($25.00 flag purchase)
- Review of Environmental and Transportation Committee minutes
Regular Council
The Council will meet to pass by-laws establishing a Medical Board for physician recruitment and amending committee appointments. The meeting also includes reviewing minutes from previous committee sessions and receiving correspondence regarding infrastructure investment.
- By-law 12-24: Establishment of the Township of Stirling-Rawdon Medical Board
- By-law 13-24: Amendment to the Committee Appointments By-law for the 2022-2026 term
- By-law 14-24: Confirmation By-law for the March 4, 2024 proceedings
- EOWC and FCM news release regarding federal investment in next generation infrastructure
Stirling-Rawdon Public Library Board
The Library Board is meeting to discuss the 2024 preliminary budget and review the Meeting Room/Library Facility Use Policy. The agenda also includes discussions regarding Bell internet services and library computer grant opportunities.
- Review of 2024 preliminary Library Board Budget
- Approval of revised Meeting Room/Library Facility Use Policy #OP294/10D
- Discussion of Bell Internet Service & Connecting Public Libraries Initiative
- Discussion of Library Computers Status & Grant Opportunities
- Receipt of $8,810 in 2023-2024 Public Library Operating Grant funding
Regular Council
The Stirling-Rawdon Council will meet to pass an interim tax levy for 2024 and review multiple zoning by-laws. The meeting also includes the adoption of minutes from various committee meetings.
- By-law 04-24: Interim Tax Levy 2024
- Zoning amendments for 2770 Springbrook Road
- Zoning amendments for 743 Tuftsville Road
- Zoning amendments for 1007 Sarles Road
- Zoning amendments for 726 Sarles Road
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to discuss several zoning by-law amendments for properties on Springbrook Road, Tuftsville Road, Sarles Road, and 726 Sarles Road. The committee will also consider two applications for consent regarding 251 Goods Road.
- Zoning amendment for 2770 Springbrook Road to create a residential building lot
- Zoning amendment for 743 Tuftsville Road to recognize an existing dwelling
- Zoning amendments for 1007 Sarles Road to create residential building lots and reflect wetlands
- Zoning amendment for 726 Sarles Road to create a residential building lot and recognize an existing dwelling
- Consent applications for 251 Goods Road (Gideon & Sarah Byler)
Regular Council
The Council meeting includes the appointment of representatives to the Central Hastings Police Service Board and the Stirling-Rawdon BIA Board of Management. The agenda also covers various committee minutes and correspondence from regional boards and organizations.
- Appointment of Councillor Dean Graff to the Central Hastings Police Service Board
- Appointment of 10 members to the Stirling-Rawdon BIA Board of Management
- Review of the proposed closure of a portion of Road Allowance on Concession 2 and 3
- Approval of four Fire Department Standard Operating Guidelines (SOGs)
- Recommendation for $200 in Township Bucks for the Christmas Lights contest winner
Special Building Inspection Services Board - Budget
The Special Building Inspection Services Board is meeting to receive the proposed 2024 budget. The proposal includes a total projected revenue of $765,000.00 and outlines various operational expenses.
- Proposed 2024 total revenue of $765,000.00
- Proposed 2024 full-time salary budget of $380,000.00 for 4 staff
- Proposed $62,500.00 for capital expenditures to purchase a truck
- Estimated $15,000.00 revenue from the sale of one truck
- Proposed $25,000.00 for vehicle fuel due to an extra vehicle purchased in November 2023
Special By-law Enforcement Services Board - Budget
The Board is meeting to receive the proposed 2024 budget for by-law enforcement services. The proposed budget includes $89,506.95 in total revenue from member municipality user fees and $126,540.00 in total expenditures.
- Proposed 2024 total revenue of $89,506.95 from joint services user fees
- Proposed 2024 total expenditures of $126,540.00
- Proposed 2024 salary for full-time staff of $76,000.00
- Revenue sharing breakdown: Stirling-Rawdon ($37,033.05), Tweed ($39,342.34), Madoc Township ($16,333.15), Tyendinaga ($18,033.65), and Deseronto ($15,797.81)
Parks and Recreation Committee - 30 Jan 2024 (Rescheduled from January 24, 2024)
The committee will hold discussions regarding the 2024 budget and several infrastructure items. Topics include a roof structure, Players Field, and an accessible washroom in Stirling.
- 2024 Budget discussion
- Roof Structure discussion
- Players Field discussion
- Accessible Washroom in Stirling discussion
Building Inspection Services Board
The Board will discuss the proposed 2024 budget and a refund request from the Haigh family regarding agricultural permit fees. Members will also review the Chief Building Official's report and correspondence regarding municipal expansion.
- Discussion of proposed 2024 budget with $915,000 in total revenue
- Review of Haigh family request for agricultural permit fee refunds
- Chief Building Official's report on 485 permits issued in 2023 totaling $66,284,735.24
- Discussion of truck quotes ranging from $54,396 to $64,431.99 for expansion and replacement
- Review of December 2023 Statement of Revenue and Expenditures
By-law Enforcement Services Board
The By-law Enforcement Services Board will review the 2023 revenue and expenditure report. The meeting includes discussions regarding the 2024 budget and the inclusion of additional municipalities.
- Review of 2023 By-Law Officer's Report and Statement of Revenue and Expenditures
- Discussion of the 2024 Proposed Budget
- Discussion regarding additional municipalities
- One-year trial expansion of services to Wollaston, Faraday, and Tudor Cashel at $15,000 each
Arena Board
The Arena Board will receive the November and December 2023 revenue and expenditure reports. The Manager's Report proposes a $1,320 camera system to be installed in-house to reduce liability.
- Review of November and December 2023 Statement of Revenue and Expenditures
- Proposal for a 16-camera security system costing $1,320
- Report on completion of RFAM asset management requirements
- Update on acquisition of four new skating aids via 'Friends of Stirling'
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is reviewing a revised occupancy agreement with the Stirling Musical Instrument Lending Library (MILL) and exploring Bell internet service options. The meeting also includes discussions on library computer status and the adoption of new video surveillance and unattended children policies.
- Stirling MILL occupancy agreement revisions
- Bell Business Internet service options
- Stirling Pickleball Club $750.00 donation
- New Video Surveillance Policy
- Revised Unattended Children Policy #OP294 10E
Regular Council
The Stirling-Rawdon Council is reviewing a regional housing plan and a proposal for a new municipal equipment operator course. The meeting also includes a sewer allocation agreement for 40 Church Street.
- Sewer allocation agreement for Farnsworth Construction Ltd. at 40 Church Street
- Support for Association of Ontario Road Supervisors' Municipal Equipment Operator Course
- Eastern Ontario Wardens' Caucus 7 in 7+ Regional Housing Plan correspondence
- By-law 01-24 regarding sewage capacity at 40 Church Street
- Review of Environmental and Transportation Committee minutes
Planning Advisory Committee - 09 Jan 2024 - CANCELLED
The scheduled meeting for the Stirling-Rawdon Planning Advisory Committee on January 9, 2024, was cancelled. The original agenda included discussions on zoning amendments for 2770 Springbrook Road and consent applications for 251 Goods Road.
- Meeting cancelled for 2024-01-09
- Proposed rezoning of 2770 Springbrook Road (ZBA23-16 and ZBA23-17)
- Proposed consent applications for 251 Goods Road (B126/23 and B164/23)