Stirling-Rawdon public meetings in 2022

Stirling-Rawdon Public Library Board

The Library Board will elect a Chair and Vice-Chair for the 2022-2026 term. Members will also review several policy updates and discuss a potential reciprocal borrowing agreement with neighboring libraries.

• Election of Library Board Chair and Vice-Chair for 2022-2026 term
• Approval of Mission, Vision, Values, and Intellectual Freedom policies
• Discussion of reciprocal borrowing agreement with Marmora & Lake and Madoc Public Libraries
• Renewal of Stirling Musical Instrument Lending Library occupancy agreement until December 30, 2023
• Approval of 2023 non-union salary pay grid increase

Regular Council

The Council will receive a redevelopment update from Campbellford Memorial Hospital regarding their proposed Campus of Care. The meeting also includes decisions on zoning amendments for Maple Road and Salem Road, and a potential purchase of asset management software.

• Campbellford Memorial Hospital redevelopment presentation
• Zoning amendment for 472 Maple Road (By-law 1598-22)
• Zoning amendment for 1281 Salem Road (By-law 1599-22)
• Purchase of 'Balance' software and 'ComTrack' mapping system
• Theatre and Library retrofit project authorization

Planning Advisory Committee

The Planning Advisory Committee will hold a public meeting to consider three rezoning applications: an Official Plan Amendment and zoning change to allow a 29-unit condominium apartment building at 227 West Front Street, and two rural residential rezoning requests at 472 Maple Road and 1281 Salem Road. The committee will also receive correspondence and may forward recommendations to Council.

• OPA No. 7 and ZBA22-9: rezone 3,600 sq. m. at 227 West Front Street to Multiple Residential (MR) for a 29-unit condo
• ZBA22-10: rezone ~1 acre at 472 Maple Road from Permanent Agriculture (PA) and Environmental Protection (EP) to Rural Residential (RR)
• ZBA22-11: rezone ~3.5 acres at 1281 Salem Road from Permanent Agriculture (PA) and Mineral Extractive (MX) to Rural Residential (RR)
• Public meeting open for verbal and written submissions on all three applications
• Committee to decide whether to forward each zoning amendment to Council for approval

Regular Council

The Council will meet to discuss a delegation regarding Wellmans Road and consider several new by-laws. The agenda also includes appointments and the adoption of previous meeting minutes.

• Delegation from Roger Barrett regarding Wellmans Road concerns
• By-law 1595-22: Procedural By-law
• By-law 1596-22: Arena-Recreation Centre Agreement
• Appointment of Councillor Dean Graff to Central Hastings Community Policing Advisory Committee

Special Council

This special meeting is focused on an education and training session regarding meeting procedures. Council will convene in a closed session for this purpose before rising to open session.

• Closed session for meeting procedures training
• By-law 1594-22 to confirm meeting proceedings

By-law Enforcement Services Board

This meeting agenda consists of procedural items including the appointment of a Chair and a request to enter a closed session. The closed session is intended to address personal matters regarding an identifiable individual under the Municipal Act. No specific enforcement actions or public business items are listed for discussion.

• Appointment of Chair
• Closed session regarding personal matters about an identifiable individual

Inaugural Council

The newly elected Council met to officially declare office and establish governance for the 2022-2026 term. The meeting included the appointment of a Deputy Mayor and the assignment of members to various municipal committees and boards.

• Declaration of Office for the 2022-2026 Council members
• Appointment of a Deputy Mayor for the 2022-2026 term
• By-law 1591-22: Appointing an alternate member for Hastings County Council
• By-law 1592-22: Naming members to Committees of the Whole, Boards, and Committees
• By-law 1593-22: Confirmation of inaugural meeting proceedings

Regular Council

The Council will consider several new by-laws, including policies for electronic monitoring and disconnecting from work. They will also review a request to rename a portion of James Street and approve a shed addition at Doug Andrews Memorial Park.

• Approval of $1,344,033.71 in vouchers
• Acceptance of $22,499.55 quote from Trilith Contracting for a shed addition at Doug Andrews Memorial Park
• By-law 1586-22: Electronic Monitoring Policy
• By-law 1587-22: Disconnect from Work Policy
• By-law 1588-22: Renaming a portion of James Street to Dunmor Street

Parks and Recreation Committee

The Parks and Recreation Committee is reviewing a draft policy for donating benches and trees to Township parks. If approved, the Committee will recommend that Council enact the policy by by-law.

• Draft Bench and Tree Donation Policy
• Proposed 10-year maintenance and repair period for donated assets

Arena Board

The Arena Board will review the Treasurer's report regarding revenue and expenditures through September 30, 2022. The meeting includes a report from the Arena Manager regarding season start-up, equipment maintenance challenges, and recent grant approvals.

• Review of revenue and expenditures to September 30, 2022
• Approval of $33,919.47 in previous account payments
• Report on Net Zero Grant approval for energy audits and future upgrades
• Report on $6,202 FedDev grant approval
• Discussion of equipment maintenance issues including refrigeration pump seals and floor scrubber batteries

Regular Council

The Stirling-Rawdon Council will consider a zoning amendment for 5123 Stirling-Marmora Road and an amendment to traffic regulations to include Frankford Road as a truck route. The meeting also includes the approval of municipal vouchers totaling $162,464.12.

• By-law 1582-22: Rezoning 5123 Stirling-Marmora Road from Marginal Agriculture to Rural Residential
• By-law 1583-22: Adding Frankford Road to the official Truck Route and Truck Route Map
• Approval of municipal accounts and vouchers in the amount of $162,464.12
• Receipt of the September 2022 Crowe Valley Conservation Authority Board Municipal Brief

Planning Advisory Committee

The Planning Advisory Committee is holding a public meeting to discuss a zoning by-law amendment for 5123 Stirling-Marmora Road. The proposal seeks to rezone 2.6 acres from Marginal Agriculture to Rural Residential to allow for a single family dwelling.

• Zoning By-law Amendment 22-8: Rezoning 2.6 acres at 5123 Stirling-Marmora Road from Marginal Agriculture (MA) to Rural Residential (RR)
• Rescinding Resolution #6: Rezoning application for 2450342 Ontario Inc. (Greg Belyea) due to property sale

Regular Council

The Stirling-Rawdon Council is meeting to adopt previous meeting minutes and review reports from various advisory bodies. The agenda includes a motion to approve municipal voucher payments totaling $1,429,949.18.

• Approval of voucher payments totaling $1,429,949.18
• Review of September 19, 2022, Regular Council minutes
• Review of Protection to Persons and Property meeting minutes
• Review of Finance and Personnel Committee meeting minutes
• Adoption of Confirmation By-law 1581-22

Building Inspection Services Board

The Board is receiving the CBO September monthly report and the BISB reports for July and August 2022. The meeting also includes the review of the Statement of Revenue and Expenditures as of August 31, 2022.

• Receipt of CBO September Monthly Report
• Receipt of July and August 2022 BISB Reports
• Receipt of Statement of Revenue and Expenditures as of August 31, 2022
• Approval of July 28, 2022 meeting minutes

By-law Enforcement Services Board

The Board is reviewing the By-Law Officer's August 2022 report and financial statements. Members will also receive requests from the Town of Deseronto for additional weekly hours and from Madoc Township for election day coverage.

• Town of Deseronto request for 4 to 5 additional hours per week
• Madoc Township request for approximately 4 hours of overtime for Election Day on October 24, 2022
• By-Law Officer August 2022 report and call-out reports
• Statement of Revenue and Expenditures as of August 31, 2022
• Closed session to consider labour relations or employee negotiations

Regular Council

The Council is reviewing municipal accounts, approving a winter sand tender, and processing several land and zoning applications. The meeting also addresses road closures for upcoming village markets and receives reports from the Committee of Adjustment and Planning Advisory Committee.

• Approved Drain Bros. Excavating Ltd. winter sand tender for $61,867.50
• Approved deeding of Potts Road to the Township at no cost
• Approved Mill Street road closures for Harvest and Holiday Markets
• Approved payment of municipal vouchers totaling $833,881.48
• Approved minor variance applications for 327 Salem Road and 15 Liter Lane

Planning Advisory Committee

The Planning Advisory Committee is reviewing several applications for consent to sever land parcels. Most applications involve rezoning severed lots to Rural Residential and applying agricultural exceptions to retained lands to prohibit new residential uses.

• Severance application: 995-1057 Wellmans Road (Alan & Elizabeth Coxwell)
• Severance application: 472 Maple Road (Darrell & Rodney Russett)
• Severance application: 1281 Salem Road (Grant & June Hagerman)
• Severance application: 405 & 445 Salem Road (Chris, Lydia & Brett Sarles)
• Severance application: 381 Squire Road (Robert & Patricia Beattie)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance requests for accessory buildings. One application involves increasing building height at 327 Salem Road, and the other involves a water setback relief at 15 Liter Lane.

• Minor Variance MV8-22: Increase accessory building height from 4.5m to 5.11m at 327 Salem Road
• Minor Variance MV9-22: Reduce water setback from 30m to 13.3m at 15 Liter Lane
• Review of July 12, 2022, meeting minutes

Regular Council

The Stirling-Rawdon Council is reviewing a storm water tender and discussing support for floodplain mapping. The meeting also includes the adoption of committee minutes and various municipal reports.

• Acceptance of $89,510.73 storm water tender from Tim Donaldson Excavating Ltd.
• Approval of $238,256.37 in voucher payments
• Support for Lower Trent Conservation's floodplain mapping application
• By-law 1578-22 regarding Harvest Glen Subdivision Part Lot Control
• Recommendation for engineering design of North Street Storm Sewer

Regular Council

The Council will review reports from various committees and address several new by-laws. Key items include a website update and the adoption of policies for complaints, community funds, and employee conduct.

• Website update at a cost of $8,900 plus HST
• Approval of vouchers totaling $1,651,601.99
• By-law 1572-22: Delegation of Authority for Site Plan Control
• By-law 1573-22: Formal Complaints Policy
• By-law 1574-22: Community Fund Policy

Arena Board

The Arena Board is reviewing the Treasurer's report, including $33,919.47 in pending payments. The meeting also includes receiving a draft Arena Board agreement and the Manager's report regarding summer programs and maintenance.

• Approval of $33,919.47 in payments for accounts dated April 19 to July 28, 2022
• Receipt of the Statement of Revenue and Expenditures ending July 31, 2022
• Receipt of the draft Arena Board agreement
• Manager's report on summer programs and the completion of the arena compressor rebuild

By-law Enforcement Services Board

The By-law Enforcement Services Board is meeting to receive the By-law Enforcement Officer's report, approve the May 26, 2022 minutes, and accept the Board's report and statement of revenue and expenditures for May and June 2022. The officer's report notes ongoing property standard issues, increasing animal complaints, and pending ARIS approval. The agenda is largely routine, with no major decisions or public hearings.

• Receive and file By-law Enforcement Officer's Report for July 28, 2022
• Approve minutes of May 26, 2022 meeting
• Receive BESB Report and Statement of Revenue and Expenditures as of June 30, 2022
• Discussion of by-law enforcement schedule

Building Inspection Services Board

The Building Inspection Services Board will meet in closed session to discuss labour relations or employee negotiations, then reconvene to adopt the agenda and minutes from prior meetings. The board will receive the Chief Building Official's July 2022 report and decide on a renovation request (details to be provided at the meeting). It will also receive the May and June 2022 BISB reports and a statement of revenue and expenditures through June 30, 2022.

• Closed session under Section 239(2)(d) for labour relations or employee negotiations
• Decision on a renovation request (report to be provided at the meeting)
• Receive CBO report for July 2022
• Receive May & June 2022 BISB reports and statement of revenue/expenditures to June 30, 2022
• Adopt minutes from May 26 and June 1, 2022 meetings

Parks and Recreation Committee

The Parks and Recreation Committee will decide on several recommendations to Council, including installing a chain-link fence along the walking trail, whether to purchase an electric lock system for the stand-alone public washroom, and how to protect advertising signs at the Springbrook Rink. The committee will also receive the Parks Manager's and CAO-Treasurer's reports, which include updates on park maintenance and a potential OTF grant application for the rink roof structure.

• Recommendation to install chain-link fence on walking trail from North Street to Fitness Station Area (estimated $35,000)
• Request from resident to purchase old park metal benches when replaced
• Discussion on electric lock system for stand-alone public washroom
• Update on Springbrook Rink roof structure and OTF grant application (max $150,000)
• Parks report includes tree removal at Edward Street Park (Green Ash #640) and new pickleball/tennis/basketball pad at Station Park

Regular Council

The Township of Stirling-Rawdon Regular Council meeting on July 18, 2022 will consider several items, including a public hearing on closing and selling part of Swinburne Road, approving payment of $740,751.28 in accounts, and passing by-laws for a new procurement policy, water and sewer rates, zoning amendments, and development agreements. The agenda also includes delegations from the Stirling Festival Theatre and TJ O'Heir, and requests for tree trimming and financial support.

• Public meeting on stop up, closure, and sale of part of Swinburne Road
• Approval of accounts totaling $740,751.28
• By-law 1564-22 to establish water and sewer rates, repealing By-law 1210-18
• By-law 1565-22 zoning amendment for 303 Bateman Road from MA/EP to RR zone
• By-law 1570-22 to enter ICIP Green Stream funding agreement with Ontario

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider two minor variance applications. One seeks to reduce rear and side yard setbacks for an accessory building at 82 Mill Street, and the other seeks to increase the height of an accessory building at 744 Merrick Road. The committee will also adopt the agenda and approve the minutes from the previous meeting.

• Minor Variance MV6-22 (Derek & Amy Clarke, 82 Mill Street): reduce rear yard setback from 2.5m to 0.36m and interior side yard from 2.5m to 2.31m for a 65 sq m accessory building.
• Minor Variance MV7-22 (Chris & Holly Stephens, 744 Merrick Road): increase accessory building height from 4.5m to 8.2m (requested relief 3.7m) for a 298 sq m building.
• Approval of minutes from June 7, 2022 Committee of Adjustment meeting.
• Public input opportunity for both applications at the meeting.

Planning Advisory Committee

The Planning Advisory Committee will hold a public meeting and consider two zoning by-law amendments (ZBA22-6 and ZBA22-7) for the same property at 2104 Wingfield Road. The amendments would rezone approximately 1.36 acres from Marginal Agriculture and Environmental Protection Wetland to Rural Residential Exception No. 19 as a condition of severance. The committee will decide whether to forward the amendments to Council for approval.

• Public meeting for ZBA22-6 and ZBA22-7 to rezone 1.36 acres at 2104 Wingfield Road from MA/EPW to RR-19
• Rezoning is a condition of severance B45/22
• Proposed by-law includes a 120-metre setback from Rylstone Provincially Significant Wetland, preventing development within 45 metres of the rear lot line
• Committee to decide whether to forward amendments to Council for approval

Regular Council

The agenda text provided contains only portal navigation and boilerplate, with no listed agenda items, decisions, or discussions. This appears to be a procedural or empty agenda for the Stirling-Rawdon Regular Council meeting of 2022-06-20.

Planning Advisory Committee

The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment to rezone about 1 acre at 303 Bateman Road from agricultural and environmental protection zones to rural residential, plus three consent (severance) applications. The committee will vote on whether to forward the rezoning to Council and whether to approve each severance with conditions.

• Public meeting and decision on rezoning 303 Bateman Road (approx. 1 acre) from MA/EP to RR zone
• Consent application B45/22 and B46/22 at 2104 Wingfield Road (Richard Voskamp Contracting)
• Consent application B47/22 at 5123 Stirling-Marmora Road (Yves Laurant Beauparlant)
• Consent application B51/22 and B52/22 on Cooke Road (Mark Cooney, agent Susan Nelson)
• Conditions include road widening, rezoning to Rural Residential Exception, and water availability

Committee of Adjustment

The Committee of Adjustment is meeting to handle routine business: adopting the agenda, approving the minutes of the May 24 special meeting, and noting that minor variance application MV5-22 for 39 Mill Street has been withdrawn. No new applications or decisions are on the agenda for this meeting.

• Minor variance application MV5-22 (Betty Reid, 39 Mill Street) withdrawn; would have changed use from dog grooming to seniors' residential unit
• Approval of minutes from May 24, 2022 special meeting
• Adoption of the June 7, 2022 agenda

Regular Council

This regular council meeting includes decisions on several by-laws, including a potential 6% increase from Waste Management and whether to rescind a previous tender resolution, a contract for street reconstruction, and multiple development agreements. Council will also hear delegations about water and sewer rate changes and approve payment of accounts totaling $368,448.51.

• Approve payment of accounts in the amount of $368,448.51
• Decide on Waste Management 6% price increase and whether to rescind tender resolution #9
• By-law 1555-22: Contract with QBT Excavating Ltd. for Henry, West Front, North and Mill Street reconstruction
• By-law 1551-22: Sewage capacity allocation agreement with Canadian Commercial (Stirling) Inc. at 89 Belleville Road
• By-law 1552-22: Site plan agreement with Canadian Commercial Development at 105 Belleville Road

Parks and Recreation Committee

The Parks and Recreation Committee met to discuss the walking trail and voted to recommend that Council install Jersey barriers at both trail entrances, contingent on staff confirming insurance coverage for liability. The meeting was held without a formal agenda, as the committee had agreed earlier to focus on the trail discussion.

• Resolution passed recommending Jersey barriers at both trail entrances
• Recommendation conditional on staff insurance review for liability risk
• Meeting held at Station Park/Dog Park without a formal agenda

Public Meeting - Water and Sewer Rates

The Township of Stirling-Rawdon is holding a public meeting to discuss water and sewer rates. The agenda includes adoption of the meeting agenda and a business item for the rates discussion, but no specific rate details are provided. This appears to be a procedural meeting to gather public input on the rates.

• Public meeting on water and sewer rates
• Meeting to be held at Stirling Festival Theatre
• Agenda adoption for the public meeting

Special Council

This special council meeting is largely procedural, with the main substantive item being a verbal update on the Downtown Infrastructure Project. Council will also adopt the agenda, consider disclosures of interest, and pass a confirmation by-law to ratify the meeting's actions.

• Downtown Infrastructure Project update (verbal and desk materials)
• By-law 1548-22 to confirm proceedings of the May 30, 2022 special meeting

Building Inspection Services Board

The Building Inspection Services Board is meeting to handle routine business, including adopting minutes from prior meetings and receiving the Chief Building Official's report and financial statements. The board will also convene in closed session to discuss labour relations or employee negotiations, per the Municipal Act.

• Closed session under Section 239(2)(d) for labour relations or employee negotiations
• Adoption of minutes from March 17, April 22, May 4, and May 6 meetings
• Approval of CBO Manager's Report and March/April 2022 reports
• Statement of Revenue and Expenditures to April 30, 2022
• Report notes shed permit threshold increased from 109 to 160 sq ft

By-law Enforcement Services Board

The By-law Enforcement Services Board is meeting to adopt its agenda, approve prior minutes, and receive the By-law Officer's May 2022 report along with March and April 2022 reports and a statement of revenue and expenditures as of April 30, 2022. The officer's report notes increased spring complaints (animal, zoning, property standards) and requests board consideration of non-lethal self-defence equipment and possible seasonal or parking officer help. The agenda is largely routine administrative items, with no major decisions or public hearings listed.

• By-Law Officer May 2022 report received
• March and April 2022 call reports: 17 and 36 calls respectively; year-to-date 107 calls
• Statement of Revenue and Expenditures as of April 30, 2022: $7,500 budgeted revenue, $25,317.78 spent
• Officer requests consideration of non-lethal self-defence equipment (pepper spray, bite stick)
• Officer requests consideration of parking officer or seasonal help

Parks and Recreation Committee

The Township of Stirling-Rawdon Parks and Recreation Committee is meeting to adopt its agenda and minutes, and to discuss two items: the type of bases for ball diamonds and a barrier along a trail. No decisions are listed on the agenda; these items are marked for discussion only. The meeting is procedural in nature, with no votes scheduled on the discussion items.

• Discussion: type of bases for ball diamonds
• Discussion: barrier along trail
• Approval of minutes from March 30, 2022

Special Committee of Adjustment

The Special Committee of Adjustment will decide on two minor variance applications that were deferred from the May 10 meeting: MV1-22 for a garage at 405 West Front Street and MV4-22 for an accessory building at 77 Anson Road. The committee will also adopt the agenda, approve the previous meeting's minutes, and hear public input on the applications.

• MV1-22: Wendy Cross (Stuart), 405 West Front Street – garage height 4.5 m (14.8 ft), relief of 3.125 m (10.2 ft), lot coverage 5%, relief of 1.1%
• MV4-22: Michael and Anne Tomlinson, 77 Anson Road – accessory building height 4.5 m (14.8 ft), relief of 0.61 m (1.97 ft), and building in front of principal dwelling
• Approval of minutes from May 10, 2022 Committee of Adjustment meeting
• Public hearing opportunity for both applications

Regular Council

The Township of Stirling-Rawdon Regular Council meeting on May 16, 2022 will consider adopting minutes from several committees, approving payments totaling $274,872.82, and passing multiple by-laws. Key actions include a zoning by-law amendment for 1371 Bronson Rapids Road, appointment of a Chief Building Official and several building inspectors, and a services agreement with RSM Building Consultants Inc. The agenda also includes correspondence and a request to use Henry Street park for a Scouts ceremony.

• Approve payment of accounts in the amount of $274,872.82
• By-law 1537-22: Zoning amendment for 1371 Bronson Rapids Road from Marginal Agriculture (MA) to Rural Residential (RR)
• By-law 1538-22: Appoint Richard Cook as Chief Building Official, repealing By-laws 1450-21 and 1451-21
• By-law 1539-22: Authorize agreement with RSM Building Consultants Inc. for Building Inspection Services Committee
• By-laws 1540-22 to 1545-22: Appoint six building inspectors (Gerald Moore, Devon Staley, Barbara Mocny, Mike McKean, John Drahorat, Grant Schwartzentruber)

Special Planning Advisory Committee

The Special Planning Advisory Committee is holding a public meeting and will decide whether to recommend a zoning by-law amendment that would reduce the required rear yard setback from 7.5 metres to 4.0 metres on about 1.64 hectares (4 acres) of land in the geographic Township of Sydney, Stirling-Rawdon. The change is intended to recognize existing conditions and allow new single detached homes on vacant lots in a registered plan of subdivision. The committee will also consider whether to forward the amendment to Council for approval.

• Public meeting on zoning by-law amendment for Part of Lot 24, Concession 9, Lots 5-12 of Plan 21M-258 and Lots 3-24 of Plan 21M-297
• Proposed reduction of rear yard setback from 7.5m to 4.0m on 1.64 hectares (4 acres)
• Applicant: The Corporation of the Township of Stirling-Rawdon
• Committee to decide whether to forward amendment to Council for by-law approval
• Approval of minutes from May 10, 2022 meeting

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider four minor variance applications, each seeking permission to build structures that deviate from zoning by-law requirements. The committee will hear public input and then vote to approve or deny each application, with decisions subject to a 20-day appeal period.

• MV1-22: Wendy Cross (Stuart), 405 West Front Street — garage height of 7.625 m (25 ft), relief of 3.125 m (10.2 ft)
• MV2-22: Melvin Shetler, 905 Cooke Road — secondary dwelling 50 ft in front of principal dwelling, height 36 ft vs 14.8 ft
• MV3-22: Robert Beattie, 204 Squire Road — accessory building 230 ft in front of principal dwelling, height 16 ft vs 14.8 ft
• MV4-22: Michael and Anne Tomlinson, 77 Anson Road — accessory building height 4.5 m (14.8 ft), relief of 0.61 m (1.97 ft)

Planning Advisory Committee

The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment to rezone about 3.0 hectares (7.3 acres) at 1371 Bronson Rapids Road from Marginal Agricultural (MA) to Rural Residential (RR), a condition of severance B135/21. The committee will also discuss correspondence about rezoning a unit at 39 Mill Street, receive a notice of complete application for a subdivision at 4701 Stirling-Marmora Road, and consider a consent application for lands at 63 Lake Road and 567 Campbellford Road. The agenda includes standard procedural items such as adoption of the agenda and approval of previous minutes.

• Public meeting and decision on rezoning 1371 Bronson Rapids Road (ZBA22-3) from MA to RR, ~3.0 ha (7.3 ac)
• Discussion of correspondence from Betty Reid regarding rezoning a unit at 39 Mill Street, Stirling
• Receive notice of complete application for a Plan of Subdivision at 4701 Stirling-Marmora Road (County of Hastings)
• Consent application B40/22 for 63 Lake Road (subject) and 567 Campbellford Road (benefiting), with conditions including rezoning severed land to R2-h
• Approval of minutes from February 8, 2022 meeting

Regular Council

Stirling-Rawdon Council will hold a closed session on litigation, then consider approving $424,999.44 in vouchers, including major payments for George St. sewage plant upgrades and a lawn tractor. Council will also receive reports on West Nile virus prevention and an Integrity Commissioner report, and present a long service medal to Fire Chief Derrick Little.

• Payment of accounts totaling $424,999.44, including $269,759.25 to Peak Construction Group Ltd for George St. Sewage Plant Upgrades
• Closed session under Municipal Act Section 239(2)(e) for litigation or potential litigation
• Fire Services Long Service Medal presentation to Fire Chief Derrick Little for 25 years of service
• Correspondence from Hastings Prince Edward Public Health on West Nile Virus preparedness, including permission for larviciding
• Confirmation By-law 1536-22 to adopt proceedings of the May 2, 2022 meeting

Arena Board

The Stirling-Rawdon Arena Board will meet to appoint a chair, approve minutes, and consider the treasurer's report recommending payment of $63,515.78 in accounts. The board will also receive the manager's report, which includes updates on a brine motor replacement, a canteen lease payment waiver, and summer rentals.

• Appointment of Jamie O'Shea as chair
• Approval of $63,515.78 in accounts payable
• Treasurer's report for period ending March 31, 2022
• Manager's report on brine motor replacement ($1,550)
• Recommendation to waive canteen lease payment for January

Regular Council

The Township of Stirling-Rawdon Regular Council meeting on April 19, 2022 will consider routine administrative items, including approving accounts payable of $235,451.73, receiving the 2022 line painting tender results, and passing a by-law for a service contract with Trojan Technologies for UV disinfection unit maintenance. The agenda also includes a presentation of a Fire Services Long Service Medal to Fire Chief Derrick Little for 25 years of service.

• Approve payment of vouchers totaling $235,451.73, including $75,293.14 for accessibility renovations and $20,772.48 for policing services
• Receive 2022 line painting tender results and accept the lowest tender (amount not specified in agenda)
• Pass By-law 1534-22 authorizing a service contract with Trojan Technologies Group ULC for maintenance of two UV disinfection units at the Stirling Water Treatment Plant
• Presentation of Fire Services Long Service Medal to Fire Chief Derrick Little for 25 years of service
• Receive correspondence regarding O. Reg. 343/22 Firefighter Certification and 2022 Ontario Senior of the Year Award

Regular Council

Stirling-Rawdon Council will consider routine approvals including payment of accounts totaling $706,575.36, acceptance of the lowest gravel tender from Danford Construction Ltd. for $260,409.20, and a letter of support for the Trail of Broken Hearts project. The agenda also includes several correspondence items and by-laws, with no closed session required.

• Approve payment of vouchers totaling $706,575.36
• Accept lowest gravel tender from Danford Construction Ltd. for $260,409.20
• Send letter of support for Trail of Broken Hearts project to Infrastructure Canada
• Consider Kings Mill Cider request for event tents May 1-October 31, 2022 (zoning limits tents to 72 hours)
• Approve farmers market at 26 East Front Street Fridays 3-7:30 pm June 24-October 7, 2022

Parks and Recreation Committee

The Parks and Recreation Committee will meet to adopt the agenda and minutes, receive a financial statement from Friends of Springbrook Park, and decide whether to recommend a small addition to a storage shed for inclusion in the 2022 budget. The meeting is largely procedural, with one substantive budget recommendation.

• Recommendation to Council on adding a small addition to the storage shed in the 2022 budget
• Receive Friends of Springbrook Park financial statement (as of Feb 1, 2022)
• Adoption of January 26, 2022 minutes
• Manager's report on park items

Regular Council

At this regular meeting, Council will decide on routine items including approving payment of accounts totaling $736,270.23, adopting minutes from previous meetings, and receiving reports from conservation authorities and the library board. Council will also consider correspondence about closing Church Street for the Front Porch Shenanigans event and a request from Farmtown Park to borrow the Township's steam genie. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approve payment of accounts in the amount of $736,270.23
• Decide whether to close Church Street to local traffic for Front Porch Shenanigans on May 27-29, 2022
• Consider Farmtown Park's request to borrow the Township's steam genie
• Receive Lower Trent Conservation Authority 2021 Annual Report and AGM minutes
• Pass By-law 1531-22 to confirm proceedings of this meeting

Building Inspection Services Board

The Building Inspection Services Board will meet to adopt the agenda and minutes from December 15, 2021, receive the Chief Building Official's reports for December 2021 through February 2022, and receive the draft preliminary 2022 budget. The agenda is largely procedural, with no public hearings or major decisions listed.

• Receive CBO reports for December 2021, January & February 2022 and Statement of Revenue and Expenditures
• Receive BISB draft preliminary 2022 budget
• Adopt minutes of December 15, 2021 meeting
• Adopt March 17, 2022 agenda

By-law Enforcement Services Board

The By-law Enforcement Services Board is meeting to adopt its agenda and approve minutes from December 15, 2021. Members will receive the By-Law Officer's reports for December 2021 through February 2022, a statement of revenue and expenditures, and the proposed 2022 budget. The agenda is largely routine, with no public hearings or major decisions listed.

• Receive By-Law Officer Reports for Dec 2021, Jan 2022, Feb 2022
• Receive Statement of Revenue and Expenditures as of March 14, 2022
• Receive proposed 2022 BESB budget totaling $82,210
• Approve minutes from December 15, 2021 meeting

Special Council

Council will consider suspending the COVID-19 vaccination policy's testing protocols and updating the recruitment policy to require proof of vaccination or testing for new hires. A by-law to amend the recruitment policy will be voted on. The meeting also includes a confirmation by-law for the meeting's proceedings.

• Suspension of COVID-19 Vaccination Policy testing protocols
• Update to Recruitment Policy requiring proof of vaccination or testing
• By-law 1529-22 to amend Recruitment Policy (By-law 1347-20)
• By-law 1530-22 to confirm proceedings of the Special Council meeting

Regular Council

Stirling-Rawdon Council will vote on a new fees and charges by-law, authorize a sewage capacity allocation agreement with Andrew Gunnings Holdings Ltd., and consider a motion to stream Zoom committee meetings to Facebook. The agenda also includes approving payments of $292,271.66 and receiving various correspondence and reports.

• By-law 1526-22 to establish user fees and charges
• By-law 1527-22 authorizing sewage capacity allocation agreement with Andrew Gunnings Holdings Ltd. for property at 227 West Front Street
• Motion to approve payment of accounts totaling $292,271.66
• Notice of motion to stream all Zoom committee meetings live to Facebook
• Receipt of Waste Management price increase request and conservation authority program inventories

Regular Council

Stirling-Rawdon Council will consider approving $665,680.82 in accounts payable, a zoning by-law amendment for property at Demorest Road and Edward Street, and a site plan agreement for 440 West Front Street. The agenda also includes receiving reports and minutes from various boards and committees, and deciding on several motions of support for external requests.

• Approve payment of accounts totaling $665,680.82
• By-law 1523-22: Zoning amendment at Demorest Road and Edward Street from MA/PA to PA-36 and R2
• By-law 1524-22: Site plan agreement with 2450342 Ontario Inc. (Greg Belyea) for 440 West Front Street
• Motion to stream all Zoom committee meetings live to Facebook
• Decisions on supporting rural bridge/culvert funding, opposing Quebec Bill 21, and reviewing Fire Code Section 9.5

Planning Advisory Committee

The Planning Advisory Committee will hold a public meeting and consider two rezoning applications by Greg Belyea: one to rezone 12.82 acres at Demorest Road and Edward Street for residential and agricultural use, and another to rezone 3.88 acres at 40 Church Street to allow six six-unit residential buildings. The committee will decide whether to forward the Demorest Road application to Council and whether to defer the Church Street application pending an Official Plan Amendment. It will also consider a site plan control application for 440 West Front Street.

• Rezoning of 12.82 acres at Demorest Road & Edward Street (ZBA22-1) from agriculture to Residential Second Density and Permanent Agriculture Exception
• Rezoning of 3.88 acres at 40 Church Street (ZBA22-2) from Community Facility to Multiple Residential to permit six 6-unit buildings
• Site Plan Control Application for 440 West Front Street, subject to a Lot Drainage Plan condition
• Approval of minutes from December 14, 2021 meeting
• Notice of public meeting for a Centre Hastings zoning by-law amendment received for information

Regular Council

This is a regular council meeting with mostly routine items: adopting minutes, receiving reports, and approving payments. The main decisions are approving $395,843.98 in vouchers, passing a part lot control by-law for the Harvest Glen Subdivision, and entering an agreement with Intelivote Systems Inc. for telephone and internet voting in the 2022 municipal elections.

• Approve payment of accounts totaling $395,843.98
• By-law 1520-22: Part lot control for Block 20, Harvest Glen Subdivision (Plan 21M-308)
• By-law 1521-22: Agreement with Intelivote Systems Inc. for telephone and internet voting for 2022 municipal elections
• By-law 1522-22: Confirmation by-law for February 7, 2022 meeting
• Receive minutes from various committees and external boards

Parks and Recreation Committee

The Parks and Recreation Committee will consider forwarding its proposed 2022 budget to Council for approval, following prior discussions and a staff review. The agenda is largely procedural, including adoption of the agenda and minutes from the November 24, 2021 meeting. No delegations are scheduled, and no closed session is required. The budget document will be provided at the meeting.

• Proposed 2022 budget to be forwarded to Council for approval
• Adoption of November 24, 2021 meeting minutes
• No delegations scheduled
• No closed session required

Regular Council - 24 Jan 2022 - Rescheduled from January 17, 2022

This regular council meeting includes decisions on a 6% increase from Waste Management for garbage collection, a proposed COVID-19 vaccination policy update requiring mandatory testing for council members before in-person meetings, and several by-laws. Council will also approve payments totaling $1,355,742.70 and consider a property donation for a paramedic base.

• Approve payment of accounts totaling $1,355,742.70
• Decide on 6% increase for garbage collection contract transition to Waste Management
• By-law 1518-22: Sell (donate) portion of 2529 Stirling-Marmora Road to County of Hastings for $1.00 for paramedic base
• By-law 1514-22: Change speed limit on Mount Pleasant Road from Highway 14 to west of Barrett Road
• By-law 1517-22: Regulate garbage and recyclable waste collection, repealing By-law 1332-19

Arena Board

The Stirling-Rawdon Arena Board will meet to approve the December 2021 treasurer's report, including $43,016.67 in payments, and to receive the manager's report for January 2022. The manager's report details the arena's response to Ontario's COVID-19 restrictions, including staff layoffs, reduced operations, and recommendations to keep the canteen closed for the rest of the season. The meeting also includes routine adoption of the agenda and approval of previous minutes.

• Approval of $43,016.67 in payments for November and December 2021, including $14,761.89 to Hydro One and $13,346.24 to Hydro One Networks Inc.
• Manager's report recommends keeping the canteen closed for the rest of the season due to COVID-19 risk.
• Manager's report notes all staff laid off except full-time staff, with reduced refrigeration and resources.
• Manager's report states the hot water tank was replaced due to critical failure (capital project).
• Manager's report notes two main hockey nets replaced as part of general maintenance.