Sarnia public meetings in 2023
67 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Non-Agenda Mail
This non-agenda report details changes to the city's waste collection schedule and provides updates on municipal studies and procurement. The Engineering and Operations Division is moving large item collection to a weekly schedule effective January 1, 2024.
- Large Item Waste Collection will move from monthly to a weekly schedule starting January 1, 2024
- City of Sarnia received $5,422,953 from the Ontario Community Infrastructure Fund for 2024
- Contract awarded to McDougall Energy Inc. for gasoline and diesel fuels totaling $6,880,701.04
- Contract awarded to AON Reed Stenhouse Inc. for general insurance and risk management at $2,036,878.33
- Procurement update includes janitorial services tender with multiple competing proponents
Special Council Meeting
Councillor Kilner has submitted a notice of motion to reconsider the decision regarding the extension of community input for the draft Development Charges By-Law. The motion also proposes suspending rules to discuss the matter during this special meeting.
- Notice of Motion: Request to reconsider extending community input for Development Charges By-Law until March 31, 2024
- Notice of Motion: Proposal to proceed with the statutory public meeting and consideration of the By-Law at the January 15, 2024 Regular Council Meeting
- By-Law for 1st, 2nd, and 3rd Readings: A By-Law to confirm the proceedings of the December 5, 2023, Council meeting
Non-Agenda Mail
The Community Services Division is reporting the seasonal closure of two parking lots west of the main beach lot at Canatara Park. The closure begins December 15, 2023, and is scheduled to end March 28, 2024, due to safety concerns regarding ice and water pooling.
- Closure of two parking lots west of the main beach lot at Canatara Park
- AMO moving to a new office location in Toronto effective January 2, 2024
- Rural Transit Solutions Fund applications open for up to $50,000
Non-Agenda Mail
This non-agenda report provides information regarding the Sarnia Airport lease agreement and certificate holder. It also details the recent 2023 Accessibility Awards recipients and the upcoming winter public skating schedule.
- Sarnia Airport lease agreement with Scottsdale Aviation includes a term ending June 30, 2027
- The 2023 Accessibility Awards ceremony cost approximately $1,900
- Winter public skating sessions at Clearwater Arena and Pat Stapleton Arena are free of charge
- Holiday open skating sessions are scheduled from December 27, 2023, to January 4, 2024
Budget Meeting
Council is reviewing proposed amendments to the 2024 Operating Budget, including a plan to reduce the general tax levy. The meeting also addresses new legislative processes for budget adoption and various capital funding requests.
- Proposed operating budget amendment to decrease the general levy from an 8.18% increase to 7.52%
- Insurance renewal savings of $542,245 due to lower than forecasted premium costs
- Request for $5,000 grant for Neighbourhood Connects community programming
- Estimated $150,000 funding request for a new Public Lands Management position
- Potential $200,000 funding for a Showmobile mobile stage unit from the Tourism Infrastructure Reserve
Non-Agenda Mail
This non-agenda report provides updates on municipal activities, including the expected mid-December occupancy of Fire Station 3. It also details the placement of twenty holiday planters throughout the city and shares resources from the Ontario Ombudsman and AMO.
- Fire Station 3 interior work is nearing completion with expected occupancy by mid-December
- Asbestos abatement and demolition will begin at the old fire station following staff transition
- Twenty holiday planters are located at City Hall, Sarnia Library, The Lawrence House, and various parks
- The Ontario Ombudsman shared new best practice guides for municipal integrity commissioners
- AMO Watchfile includes updates on emergency preparedness grants and provincial invasive species plans
Non-Agenda Mail
This non-agenda report provides updates on municipal activities, including a $322,446.91 contract for emergency culvert replacement at Waddell Creek Drain. The report also details a community survey regarding a motion to urge the federal government to cancel the carbon tax.
- Awarded $322,446.91 to Cope Construction & Contracting Inc. for Waddell Creek Drain culvert replacement
- Established a two-year Master Agreement with Ortec Environment, GFL Utility Services Inc., and Environmental Services Inc. for vacuum truck services
- Review of lease extension for Police Training Centre at KS Lambton Mall Inc. through August 31, 2028
- Community survey open until December 7 regarding a motion to urge the federal government to cancel the carbon tax
Regular Council Meetings
The City Council is reviewing major service contracts including a $6.8 million fuel supply tender and a $2 million insurance proposal. The agenda also includes decisions on rezoning 1731 London Line to open space and amending the official plan for 236 Christina Street South.
- Award of McDougall Energy contract for gasoline and diesel at projected cost of $6,880,709.04
- Acceptance of AON proposal for city insurance policies in the amount of $2,036,878.33
- Rezoning 1731 London Line from Urban Residential to Open Space 1 Zone
- Official Plan Amendment and rezoning for 236 Christina Street South
- Transition of taxi licensing responsibilities from Sarnia Police Services to City Staff
Non-Agenda Mail
The Engineering and Operations Division is conducting a public survey regarding potential rural and inter-community transit. Additionally, the City Clerk's Department has scheduled specific purple illuminations for City Hall to support various causes.
- Public survey for rural/inter-community transit available until November 29
- City Hall illumination in purple for Domestic Violence Awareness Month (Nov 18–24)
- City Hall illumination in purple for World Prematurity Day on November 17
Non-Agenda Mail
The Community Services Division reported on the annual City Hall Christmas Tree, which will be installed on Christina Street. The report also included various updates from the Association of Municipalities of Ontario (AMO) Watchfile.
- Installation of City Hall Christmas tree on November 15, 2023
- Tree donation by Lara Borody
- Transportation services donated by Brandon Contractors
- $5 million provincial program for emergency preparedness applications
Non-Agenda Mail
The City of Sarnia is implementing new administrative powers for the Mayor following a provincial designation. The report also provides an update on October 2023 contract awards and an annual review of approved sole source vendors.
- Awarded $201,128.64 to EXP Services Inc. for geotechnical and environmental assessments
- Awarded $219,949.71 to Van Bree Drainage and Bulldozting Limited for drain cleaning
- Annual review of approved sole source vendors for various municipal departments
- Implementation of 'Strong Mayor Powers' regarding organizational structure and committees
- Establishment of a public registry for Mayoral Decisions and Directions
Special Regular Council Meetings
Council will review several contract awards, including a culvert replacement for Waddell Creek Drain and strategic plan facilitation services. The agenda also includes discussions on traffic pilot projects, transit programs, and potential residential development at 131 Exmouth Street.
- Contract award to Cope Construction & Contracting Inc. for $322,44 6.91 for Waddell Creek Drain culvert replacement
- Proposal from Deloitte LLP for $58,089.69 for Strategic Plan facilitation services
- Pilot project for the intersection of Brock and George Streets featuring temporary curb installations
- Funding decision for Centennial Park memorial design ($10,000 option or deferral)
- Designation of 545 Christina Street North as a municipal parking facility
Non-Agenda Mail
The Community Services Division presented a final report on the use of up to $1,000,000 from the provincial Streamline Development Approval Fund. The funds were used for projects including affordable housing studies, modernized financial tools, and digital permitting upgrades.
- Final report on the $1,000,000 Streamline Development Approval Fund
- Postponement of land sale by public tender for tax arrears properties
- City Hall illumination in purple for Dress Purple Day Campaign
- Implementation of Cityworks e-permitting and Electronic Plans Review software
Non-Agenda Mail
The City Administration Division is launching public engagement surveys for the Neighbourhood Revitalization Project. The surveys, which open October 20, 2023, aim to collect feedback from residents, business owners, and visitors regarding Downtown Sarnia and Mitton Village.
- Launch of Neighbourhood Revitalization Project surveys on October 20, 2023
- Public engagement via the Speak Up Sarnia tool (www.speakupsarnia.ca/nrp)
- Project funding provided in part by the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA)
Regular Council Meetings
The Council will review a rezoning application for 927 Exmouth Street to change its designation and zone. The meeting also includes decisions on a $322,446.91 contract for culvert replacement and a $58,089.69 proposal for strategic plan services.
- Rezoning of 927 Exmouth Street from Urban Residential 2-1 to a new site-specific Urban Residential zone
- Contract award to Cope Construction & Contracting Inc. for $322,446.91 for Telfer Road over Waddell Creek culvert replacement
- Approval of $58,089.69 proposal from Deloitte LLP for Strategic Plan facilitation services
- Decision on $10,000 funding option for the Victims of Chemical Valley Memorial in Centennial Park
- Pilot project approval for the intersection of Brock and George Streets involving temporary curb installations
Non-Agenda Mail
This non-agenda mail provides updates on city services and regional conservation highlights. It includes notifications regarding urban forestry, city hall illumination, and reports from the Association of Municipalities of Ontario and the St. Clair Region Conservation Authority.
- Planting of 174 street and park trees starting October 16, 2023
- City Hall illumination in purple and blue on October 19, 2023, for National Disability Employment Awareness Month
- St. Clair Region Conservation Authority seasonal camping fee increases of 7% in 2024, 10% in 2025, and 10% in 2026
- Disposition of Highland Glen and C.J. McEwen Conservation Areas to the Town of Plympton-Wyoming
- Submission of seven projects for the federal Disaster Mitigation and Adaptation Fund
Non-Agenda Mail
The City of Sarnia is accepting tenders for four properties to satisfy tax arrears. Additionally, the Fire Department provided an update on the construction of Fire Station 3, with an estimated move-in date of fall 2023.
- Tax sale of 260 Christina Street South (Minimum Tender: $80,814.99)
- Tax sale of 789 Highway Drive West (Minimum Tender: $39,990.50)
- Tax sale of 1407 Severin Drive North (Minimum Tender: $21,635.07)
- Tax sale of 108 Victoria Street South (Minimum Tender: $8,075.89)
- City Hall illumination for International Trigeminal Neuralgia Day (Oct 6-9) and World PANS/PANDAS Awareness Day (Oct 10)
Non-Agenda Mail
The City of Sarnia provided updates on several high-value contracts for fleet vehicles, infrastructure, and business park planning. The reports also detail the winterization schedule for city parks and the launch of seasonal transit tours.
- Afton Drive Multi Use Path construction awarded to DiCocco Contractors 2015 Inc. for $828,085.23
- Supply of 6 upfitted cube vans awarded to Carrier Centers for $677,394.95
- Sarnia Harbour Habitat Offsetting Project awarded to Kehoe Marine Construction Ltd. for $502,083.84
- Business park development patterns project awarded to B. M. Ross & Associates Ltd. for $393,433.67
- Overhead door replacement at Devine Street Public Works awarded for $174,792.13
Non-Agenda Mail
The City of Sarnia is providing updates on community services, including the return of free public skating and revenue data for the Sarnia Harbour. The reports also include a request to illuminate City Hall for Franco-Ontarian Day.
- Free public skating at Clearwater and Pat Stapleton Arenas from September 25 to December 17, 2023
- Jiimaan Pelee Island Ferry generated approximately $68,000 in total revenue for 2022
- City Hall to be illuminated in green on September 25, 2023, for Franco-Ontarian Day
- Nominations open for Lieutenant Governor's Ontario Heritage Awards until October 15, 2023
- Sarnia Harbour land ownership map provided to Council
Corporate Priorities/Strategic Planning Meeting
City Council received presentations on strategic planning and corporate priorities. Discussions focused on the implementation of the Cityworks software, the future of Sarnia Harbour, and a funding shortfall for capital projects through 2032.
- Update on Cityworks project to centralize management of core functions
- Sarnia Harbour financial report showing $2,994,050 Sarnia Harbour Reserve YTD
- Proposed $80,000 grant-funded Sewer Overflow Web Map
- Report of $167 million in unfunded capital projects for 2023-2032
- Proposed $35 million Multi Use Recreational Facility
Non-Agenda Mail
The City Clerk's Department is coordinating the illumination of City Hall. The meeting materials also include a newsletter from the Association of Municipalities of Ontario (AMO).
- City Hall illumination in blue from September 15 to September 22, 2023, for Prostate Cancer Awareness Month
Regular Council Meetings
Sarnia City Council is deciding on several infrastructure awards and service contracts. The body is also discussing housing crisis delegations and updating municipal policies regarding workplace harassment and reserve funds.
- Contract for Afton Drive Multi Use Path with DiCocco Contractors for $828,085.23
- Contract for 6 Upfitted Cube Vans with Carrier Centers for $677,394.95
- Sarnia Harbour Habitat Offsetting project with Kehoe Marine Construction Ltd. for $502,083.84
- Strategic Plan facilitation services proposal from Deloitte LLP for $58,089.69
- Proposed $75,000 for detailed design of Pat Stapleton Arena Legionnaires change room
Non-Agenda Mail
The City is preparing to present preliminary designs for the Ferry Dock Hill redevelopment and a linear waterfront park. Public input will be collected via a meeting and a project website to inform a final design for possible 2024 budget funding.
- Public meeting on Ferry Dock Hill redevelopment: Sept. 20, 2023, at Pat Stapleton Arena
- Launch of project feedback page at www.speakupsarnia.ca on Sept. 21
- City Hall illumination in red on Sept. 13 for Fetal Alcohol Spectrum Disorder Awareness
- Job posting for City of Sarnia Fire Chief (deadline Oct. 1)
Non-Agenda Mail
The City of Sarnia is processing non-agenda reports regarding drainage infrastructure and City Hall lighting. The Engineering and Operations Division is addressing a request for a new culvert at the Goldie-Lewis Drain.
- Appointment of R. Dobbin Engineering to prepare a new report for the Goldie-Lewis Drain under Section 78 of the Drainage Act
- City Hall illumination in purple on August 31, 2023, for International Overdose Awareness Day
- City Hall illumination in yellow from September 1 to September 8, 2023, for Childhood Cancer Awareness Month
Non-Agenda Mail
The Corporate Services Division provided a procurement update on projects awarded in July and August 2023. The report also notes that provincial property reassessments are delayed, meaning 2024 taxes will be based on 2016 valuation dates.
- Russell, Palmerston, Green Street Reconstruction awarded to Van Bree Drainage and Bulldozing Limited for $2,518,648.99
- Donalda Street Watermain and Storm System awarded to 1272054 Ontario Limited (Brandon Contractors) for $598,712.80
- Sarnia Transit vehicle lifts installation awarded to Garage Supply Contracting Inc. for $704,719.22
- Multi-Use Recreation Facility site analysis awarded to R. Dobbin Engineering for $133,340.80
- Guiderail maintenance awarded to Royal Fence Limited for $131,789.37
Non-Agenda Mail
The city is coordinating with the Canadian Coast Guard and other agencies to manage the annual non-sanctioned St. Clair River Float Down. The river will be closed to commercial and pleasure craft from 10:00 am until approximately 6:00 pm to 8:00 pm.
- St. Clair River closure for Float Down event on August 20
- SCRCA received $885,000 in WECI funding for five projects
- SCRCA public consultation open until August 25 for disposition of Highland Glen and C.J. McEwen Conservation Areas
- Lambton Farm Safety approved $2,150.27 for safety vests and $383.07 for flash drives
- Ontario Anti-Hate Security and Prevention Grants available up to $10,000
Non-Agenda Mail
The City of Sarnia provided updates on airport infrastructure repairs and upcoming community center registrations. The documents also include reports and newsletters from the Association of Municipalities of Ontario (AMO).
- Repaving of Sarnia Chris Hadfield Airport general aviation ramp completed July 31, 2023, at a cost of $121,999.18
- Strangway Community Centre Fall/Winter registration begins August 22, 2023
- AMO 2022 Annual Report provided to Mayor and Council
- AMO Watchfile update regarding provincial grants and municipal events
Non-Agenda Mail
This document is a collection of non-agenda mail from the Association of Municipalities of Ontario (AMO). It provides information on provincial grants, federal funding portals, and upcoming municipal conferences.
- Ontario Anti-Hate Security and Prevention Grants of up to $10,000
- CMHC Housing Accelerator Fund applications open until August 18
- AMO Conference in London, August 20-23
- Municipal Energy Symposium on November 2-3
- LAS and City of Barrie partnership for speed enforcement cameras
Non-Agenda Mail
This non-agenda mail package provides information on public washroom access across the community and shares updates from the Association of Municipalities of Ontario. It also includes meeting minutes from the Lambton Seniors’ Advisory Committee regarding aging plans and transportation.
- List of public washroom hours for locations including Canatara Park, City Hall, and Sarnia Library
- Ontario Anti-Hate Security and Prevention Grants of up to $10,000 for eligible organizations
- CMHC Housing Accelerator Fund application window open until August 18
- Lambton Seniors’ Advisory Committee minutes regarding communication plans for senior resources
- Four Counties Transportation Service update noting a $14 round trip fare
Non-Agenda Mail
The City of Sarnia provided a procurement update for June 2023 detailing several infrastructure awards. The meeting materials also include a notice regarding Enbridge Gas Inc.'s application to the Ontario Energy Board for billing adjustments.
- Award of $659,708.76 to Preferred Electric Ltd. for standby generator replacements at Rapids Parkway, 1642 Murphy Road, and 2002 London Line stations
- Award of $193,344 for rubberized flooring at Progressive Auto Sales Arena
- Award of $120,329.04 to Preferred Electric Ltd. for an emergency generator at Fire Station #1
- Enbridge Gas Inc. application for one-time billing adjustments effective January 1, 2024, ranging from a $33.46 credit to a $7.54 charge depending on rate zone
- Notice of Bright's Grove WTP Intake Replacement EA from the Town of Petrolia
Non-Agenda Mail
City staff are providing updates on energy initiatives and drainage requests. Tourism Sarnia-Lambton is preparing a bid for the 2025 Tall Ships tour, which would require future funding and staffing support if successful.
- Bid submission for 2025 Tall Ships Challenge® Great Lakes with an anticipated budget of at least $550,000
- Appointment of R. Dobbin Engineering to prepare a report for the Perch Creek Drain – Sim Bridge
- Completion of an energy and environment activity inventory by Lambton College students
- Drainage request from Don Sim for a new access culvert in Lot 10, Concession 3
Regular Council Meetings
Sarnia City Council is deciding on several infrastructure contracts, including road reconstruction and transit equipment. The body is also discussing zoning options for settlement area expansion and the potential sale or donation of the Victoria Street parking lot.
- Contract award to Van Bree Drainage and Bulldozing Limited for $2,518,648.99 for Russell, Palmerston, and Green Street reconstruction
- Contract award to 1272054 Ontario Limited (Brandon Contractors) for $598,712.80 for Donalda Street watermain and storm system
- Proposal from Garage Supply Contracting Inc. for $823,200.45 for two vehicle lifts at Sarnia Transit
- Proposed reallocation of $120,000 and addition of $63,010 for Pat Stapleton Arena exterior repairs
- Discussion on declaring the Victoria Street Parking Lot surplus for sale or donation for affordable housing
Non-Agenda Mail
The City is initiating a 21-day public notice period for the sale of surplus land in the Sarnia Business and Research Park. Additionally, City Hall will be illuminated in purple on July 7 to raise awareness for pancreatic cancer.
- Public notice for sale of 11.5 acres in Sarnia Business and Research Park starting July 6, 2023
- Illumination of City Hall in purple on July 7, 2023, for Pancreatic Cancer Canada
Non-Agenda Mail
The Engineering and Operations Division provided a report on the statutory standard of care for Council members regarding the drinking water system. The report outlines legal duties under the Safe Drinking Water Act, 2002, and recommends a provincial guide and virtual course for councilors.
- Council Standard of Care for the Drinking Water System report
- Authorization of Guaranteed Maintenance Period for Berger North Subdivision
- Request for minor improvement for Gladwish Drive Culvert on the Cole Drain
- Request for minor improvement for Telfer Road Culvert on the Waddle Creek Drain
- 2022 Final Audited Financial Statements
Non-Agenda Mail
The City Treasurer provided a procurement update on five awarded contracts and a breakdown of event fees for local gatherings. The documents also include policy updates and news from the Association of Municipalities of Ontario (AMO).
- Rapids Parkway South road extension awarded to Van Bree Drainage & Bulldozing Limited for $2,941,000.21
- Clearwater Transit Terminal awarded to Van Bree Drainage and Bulldozing Limited for $2,955,304.91
- Michigan Line Bridge Rehabilitation awarded to Facca Incorporated for $661,083.84
- Sarnia Public Library Entrance Renovation awarded to Cope Construction & Contracting Inc. for $201,879.07
- Clearwater Design Services awarded to Architects Tillmann Ruth Robinson Inc. for $178,080.00
Non-Agenda Mail
The City of Sarnia is reviewing a request from Enbridge Gas Inc. to replace existing certificates with a new, expanded certificate of public convenience and necessity. This would allow the construction of works to supply gas in all parts of the city as required.
- Enbridge Gas Inc. application for Certificate of Public Convenience and Necessity (File No. EB-2023-0146)
- Rededication ceremony for Pat McLean commemorative plaque on July 19, 2023, at 11:30 am
- Ontario Energy Board public hearing for Enbridge Gas application (intervenor deadline June 26, 2023)
- AMO call for expressions of interest for MPAC Board positions due June 30
Regular Council Meetings
City Council is reviewing 2022 audited financial statements and preliminary year-end results, including a $3.7 million general operating surplus. The body is also deciding on land dispositions in the Sarnia Business and Research Park and lease negotiations for the Bluewater Gymnastics Club.
- Contract award of $659,708.76 to Preferred Electric Ltd. for standby generator replacements
- Proposed sale of surplus land located at Old London Road within the Sarnia Business and Research Park
- Transfer of $3,758,947 preliminary general operating surplus to the Operating Contingency Reserve
- Agreement with MTO for work on Rapids Parkway under Highway 402
- Family pricing option of $6.00 for YMCA open swims at Tecumseh Pool
Non-Agenda Mail
This document consists of non-agenda mail from the Association of Municipalities of Ontario (AMO). It contains informational updates, training opportunities, and career postings for municipal officials.
- Call for expressions of interest for MPAC Board Positions
- Registration for AMO 2023 Annual General Meeting and Conference (August 20-23)
- TSSA Advisory for Ontario ice rink owners regarding Operating Engineers Regulation
- Councillor training dates for Fall, June 27-28, and November 27
- Job postings for Regional Municipality of Durham, Niagara Region, and County of Simcoe
Non-Agenda Mail
This document contains non-agenda reports and informational mail for the Mayor and Council. It provides updates on upcoming community events and environmental certifications.
- 2023 Age-Friendly Expo on June 14, 2023, at Pat Stapleton Arena
- Canatara Beach received 2023 Blue Flag certification
- EnAbling Change Program offering up to $1.5 million for accessibility projects
- Invasive Species Action Fund providing up to $25,000 for municipal planning and control
- Chris Hadfield Airport Fly-In Event poster
Non-Agenda Mail
The Village of Point Edward is considering a zoning by-law amendment to permit a residential development of approximately 156 townhomes on Exmouth Street. Additionally, the City of Sarnia will illuminate City Hall in rainbow colours for June to recognize Pride Month.
- Public meeting on June 14, 2023, regarding the rezoning of Exmouth Street lands from Environmental Protection (EP1) and Residential Marina zones to a consolidated Residential Marina Zone
- Proposed residential condominium townhouse development by 2858946 Ontario Inc.
- Illumination of Sarnia City Hall in rainbow colours for June
- AMO Watchfile updates including a $1.5 million EnAbling Change Program for accessibility projects
Non-Agenda Mail
The City is providing updates on park improvements, the launch of a tourism website, and several high-value procurement awards for water and sewer projects. The reports also address the DC Reserve balance and a request to illuminate City Hall.
- Cole Drain Improvements contract awarded to Clarke Construction Inc. for $2,098,410.06
- Colborne Road Watermain replacement awarded to Cope Construction & Contracting Inc. for $968,143.01
- East Street Reconstruction awarded to Van Bree Drainage & Bulldozing Limited for $1,154,686.34
- Lead Water Service Replacements awarded to Cope Construction & Contracting Inc. for $494,195.33
- Harry Turnbull Park improvements awarded to Park N Play for $299,174.40
Regular Council Meetings
Sarnia City Council is deciding on several infrastructure contracts, zoning amendments, and by-law updates. The meeting includes votes on asphalt resurfacing, waste collection extensions, and the 2023 tax levy.
- Contract for Rapids Parkway South awarded to Van Bree Drainage and Bulldozing Limited for $2,941,000.21
- Curbside waste collection contract extension for Marcotte Disposal (Transco Option) for $5,013,146.36
- Asphalt resurfacing contracts awarded to DiCocco Contractors ($1,866,647.28), Cope Construction ($1,591,426.12), and Sev Con Paving ($686,256.84)
- Proposed rezoning of Highway 40 Industrial Park lands from Heavy Industrial 1 to Environmental Protection Area 1
- Additional $73,344 in capital funding for rubberized flooring at Progressive Auto Sales Arena
Non-Agenda Mail
This document consists of non-agenda mail including provincial policy updates and a construction notice. The Ministry of Transportation is rehabilitating structures at the Hwy 40 and Lambton Rd 22 (London Line) interchange.
- MTO Contract 2022-3006: Structure rehabilitation, paving, and electrical work at Hwy 40 and London Line from May 2023 to November 2024
- Closure of E-S Ramp (Hwy 40 Southbound access from London Line) starting May 15, 2023
- AMO presentation to Standing Committee on Bill 91 (Less Red Tape, Stronger Economy Act, 2023)
- AMO presentation to Standing Committee on Bill 97 (Helping Homeowners, Protecting Tenants Act, 2023)
- Proposed provincial consultation on prohibiting fees for underground infrastructure locate requests
Corporate Priorities/Strategic Planning Meeting
City officials presented updates on the Core Asset Management Plan and 10-year capital project investments. The meeting focused on infrastructure condition assessments, funding gaps for unfunded projects, and long-term financial strategies.
- Core infrastructure replacement cost estimated at $2.394 billion with a $380.7 million backlog
- Unfunded capital projects for 2023–2032 estimated at $140 million
- Water and Sewer capital investments totaling $186,696,000
- Roads, Streetscape & Bridges investments totaling $77,252,613
- Proposed $10 million external borrowing for unfunded capital projects (2024-2028)
Non-Agenda Mail
This non-agenda mail provides updates on city services, including the release of the Germain Park Master Plan and summer recreation schedules. It also notes business licensing for door-to-door sales and scheduled City Hall illuminations.
- Germain Park Master Plan now available, featuring an outdoor pool and two ball diamonds
- Norma Cox Splashpad at Tecumseh Park open May 20 to September 8
- Canatara Park-Animal Farm train operating May 20 through October 8 at $2.00 per child
- Bell Canada issued 5 door-to-door salesperson licenses valid May 1 to December 31, 2023
- Liquor license change application for Sarnia Golf and Curling Club at 500 Errol Rd W
Non-Agenda Mail
The City of Sarnia is providing updates on emergency preparedness and upcoming community events. This non-agenda mail includes reports on provincial compliance, event vendor opportunities, and City Hall illumination.
- Province of Ontario determined the City was compliant with the Emergency Management and Civil Protection Act for 2022
- Vendor applications are open for Kids Funfest (June 10) and Sarnia Canada Day (July 1) at Canatara and Centennial Parks
- City Hall will be illuminated in blue and purple from May 1 to May 7 for Huntington Disease Awareness Month
- Emergency Preparedness presentation scheduled for May 3 at 6:00 p.m. at the Sarnia Library
- Public notification system MyCNN has been rebranded as Sarnia Lambton Alerts
Non-Agenda Mail
The City of Sarnia is reviewing non-agenda reports and correspondence. These include the completion of a small business support program and a request to illuminate City Hall for a health awareness week.
- Completion of My Main Street program which provided 10 grants of $10,000 each to small businesses in Downtown Sarnia and Mitton Village
- City Hall illumination in green from April 23 to April 29, 2023, for Organ and Tissue Donation Awareness Week
- Invitation for Mayor and Council to attend the City of Port Huron Mayor's Prayer Breakfast on May 4, 2023
- AMO Watchfile updates including Inclusive Community Grants of up to $60,000
Regular Council Meetings
Sarnia City Council is deciding on several contract awards for road, water, and transit infrastructure. The body is also discussing the Germain Park Master Plan and next steps for the New Sarnia Official Plan.
- Clearwater Transit Terminal construction contract to Van Bree Drainage and Bulldozing Limited for $2,955,304.91
- Cole Drain Improvements contract to Clarke Construction Inc. for $2,098,410.06
- East Street Reconstruction contract to Van Bree Drainage and Bulldozing Limited for $1,154,686.34
- Tecumseh Park Improvements project contract to Birnam Excavating Ltd. for $1,130,783.42
- Colborne Road Watermain contract to Cope Construction & Contracting Inc. for $968,143.01
Non-Agenda Mail
The city is reviewing procurement updates for capital projects and receiving operational updates on parks and programming. The documents also include provincial policy updates and a notice regarding CN railway vegetation control.
- PASA Roof Replacement Phase 3 awarded to Accent Roofing and Siding for $839,353.11
- Playground equipment improvements for Cardiff, Lansdowne, Agincourt, Retlaw, and Newton Parks totaling $359,825.52
- Installation of disc golf baskets at Centennial Park
- CN Right-of-way vegetation control activities scheduled between April and October 2023
- Notice of the provincial 'Helping Homebuyers, Protecting Tenants Plan' and Bill 97
Non-Agenda Mail
This meeting consists of non-agenda reports and correspondence. The documents include notifications regarding business licensing, city hall illumination, and provincial policy updates.
- Issuance of three door-to-door salesperson licenses to Bell Canada for TV, Internet, Telephone and Smart Home products
- City Hall to be illuminated in purple on April 12, 2023, for National Medical Laboratory Week
- Ministry of Transportation response confirming no changes to helmet requirements or speed limits for Off-Road Vehicles
- Notification of the Less Red Tape, Stronger Economy Act, 2023, including changes to vehicle towing and storage licensing
- Information on the Housing Accelerator Fund and Inclusive Community Grants up to $60,000
Non-Agenda Mail
The City of Sarnia received a planning report from BDO Canada LLP regarding the audit of consolidated financial statements for the year ended December 31, 2022. The report outlines the audit approach, identified risks, and the timeline for fieldwork and reporting.
- Audit planning report for the year ended December 31, 2022
- Preliminary materiality set at $3,240,000 based on 2% of estimated Revenue
- Guaranteed Maintenance Period for Sifton Properties Limited, Magnolia Trails Subdivision Phase 2
- Request for Improvement at 1873 London Line
- Illumination of City Hall
Non-Agenda Mail
The City is reviewing procurement updates for major infrastructure awards and recruiting for a Procedure By-Law Review Committee. The meeting also includes reports on provincial housing and land use updates and the St. Clair Region Conservation Authority's 2022 annual report.
- Award of $2,113,248.82 to Cope Construction & Contracting Inc. for Cathcart Intersection Improvements
- Award of $1,889,683.20 to Clarke Construction for Cole Drain improvements
- Award of $168,733.34 to Momentum Transport Consultancy for an Active Transportation Master Plan
- Recruitment of three public members for the Procedure By-Law Review Committee by April 14, 2023
- City Hall illumination for Epilepsy Awareness Month (March 26) and Endometriosis Awareness Month (March 25)
Non-Agenda Mail
The City of Sarnia is transitioning to Xplor for facility booking and program registration. This non-agenda mail also provides updates on park improvements, business licensing, and city hall illumination.
- Launch of Xplor software for recreation bookings on April 5, 2023
- Upgrades to posts and nets at Germain and Cathcart Parks sport courts
- Issuance of five door-to-door salesperson licenses to Bell Canada
- City Hall illumination in Lime Green from March 20 to March 25 for National Poison Prevention Week
Regular Council Meetings
Council will decide on several major items, including approving Concept 3 for the Germain Park Master Plan, directing staff to negotiate a 5-year YMCA agreement for Tecumseh Pool operations, and awarding contracts for Plank Road Phase 2 ($2.26M) and Vidal/Brock Street Reconstruction ($2.92M). Other notable items include a $839K roof replacement at PASA, a $150K library renovation at Clearwater Community Centre, and options for appealing the County's decision on the new Official Plan.
- Germain Park Master Plan: Council to vote on Concept 3, including a new accessible Kids Zone, multi-court sportcourt, and dog park
- Tecumseh Pool: 5-year YMCA agreement proposed with $2.00 swims and $45.00 lessons
- Plank Road Phase 2 contract award: $2,255,235.49 to Van Bree Drainage and Bulldozing Limited
- Vidal and Brock Street Reconstruction contract award: $2,917,357.44 to Clarke Construction Inc.
- PASA Roof Replacement Phase 3: $839,353.11 tender to Garland / DBS Canada Incorporated
Non-Agenda Mail
The City of Sarnia is seeking community input via an online survey for a city-wide plan to provide financial incentives for affordable housing. The meeting also covers various community recreation updates and administrative reports.
- Affordable Housing Community Improvement Plan community survey open until March 30, 2023
- Harry Turnbull Park improvements utilizing $100,000 from the Investing in Canada Infrastructure Program
- Grant application for $5,000 from ParticipACTION for Kids Funfest on June 10 in Canatara Park
- Free public skating sessions at Clearwater Arena and Pat Stapleton Arena through March 26, 2023
- City Hall illumination in red on March 15, 2023, for Amyloidosis Awareness Month
Non-Agenda Mail
The Community Services Division is providing a progress report on capital projects at Tecumseh Park. The meeting materials also include a general information bulletin from the Association of Municipalities of Ontario (AMO).
- Completion of skate park improvements scheduled for April 2023
- Investment of $367,900 from Ontario Trillium Fund for new pathways at Tecumseh Park
- Council allocation of $92,000 to support the Tecumseh Park pathway system
- Planned rebuilding of the concrete deck and fencing at Tecumseh Pool at the Cox Youth Centre
- AMO resolution campaign calling on the province to end homelessness
Non-Agenda Mail
The City is seeking tenders for two properties to satisfy tax arrears, with bids accepted until March 28, 2023. The meeting materials also include a 2022 annual report from the St. Clair Region Conservation Authority and updates from the Association of Municipalities of Ontario.
- Tax sale of Errol Road East (Minimum Tender: $5,097.41)
- Tax sale of 626 Rayburne Avenue (Minimum Tender: $29,589.71)
- St. Clair Region Conservation Authority 2022 Annual Report
- SCRCA shoreline protection funding of $680,000 from the Water & Erosion Control Infrastructure Fund
- AMO member resolution campaign on homelessness
Non-Agenda Mail
This document contains non-agenda mail for City Council, including a report on Heritage Week and updates from the Association of Municipalities of Ontario (AMO). The materials provide information on provincial grants, policy updates, and upcoming municipal training.
- Heritage Week photographic and information display at Lambton Mall from February 23 to February 26
- Seniors Community Grant applications open from January 11 to March 6
- Rural Economic Development (RED) funding intake open until February 23
- Proposed Phase II regulations for the Fixing Long-Term Care Act, 2021, open for comment until March 5, 2023
- Release of the Provincial Emergency Management Strategy and Action Plan
Regular Council Meetings
Sarnia City Council is deciding on several infrastructure and administrative updates, including transit modifications and the appointment of an Integrity Commissioner. The body is also reviewing lease renewal options for the Bluewater Gymnastics Club and the sale of surplus land.
- Allocation of $700,000 from the Sewer Reserve for the Sarnia Sewer Upgrade Project
- Appointment of Ben Drory of ADR Chambers Inc. as Integrity Commissioner for a four-year term
- Sale of surplus land at 863 Champlain Road to the adjacent owner
- By-law to permit commercial off-road vehicles on city streets
- Review of three lease renewal options for Bluewater Gymnastics Club at 1540 Lottie Neely Park Road
Non-Agenda Mail
This document is a non-agenda mail item consisting of a newsletter from the Association of Municipalities of Ontario (AMO). It contains information on provincial grants, training opportunities, and municipal career openings.
- Seniors Community Grant applications open until March 6
- Rural Economic Development (RED) funding intake open until February 23
- Streamline Development Approval Fund deadline extended to November 1, 2023
- Municipal Modernization Program implementation deadline extended to December 1, 2023
- AMO Board of Directors vacancy applications due February 10, 2023
Non-Agenda Mail
The City of Sarnia is providing a non-agenda mail package containing reports and notices. A report from the Community Services Division details the adoption of new software to improve building permit reporting and tracking of new housing units.
- Implementation of Cityworks software for detailed building permit reporting by construction type
- Notice of interim property tax due dates: February 27, 2023, and April 27, 2023
- Invitation to St. Clair Region Conservation Authority Annual General Meeting on February 23, 2023
- Invitation to the 2023 Ontario Farmland Forum on March 23, 2023
- Notice of a closed City Council meeting on February 13, 2023, regarding the Ontario Land Tribunal and Sarnia Chris Hadfield Airport
Non-Agenda Mail
This document contains non-agenda mail for the Mayor and Council, including budget updates and reports from the Association of Municipalities of Ontario (AMO) and the St. Clair Region Conservation Authority. No decisions were made as these items are for information only.
- Publication of 2023 Approved Budget Highlights on January 27, 2023
- Federal Disaster Mitigation and Adaptation Fund applications for projects minimum $1 million
- Rural Economic Development program intake open until February 23, 2023
- St. Clair Region Conservation Authority approval of 2023-2028 Strategic Plan
- Seniors Community Grant applications open from January 11 to March 6
Non-Agenda Mail
This document consists of non-agenda mail and informational updates provided to the body. It contains no items for decision or formal discussion.
- AMO call for applications to fill seven Board of Directors vacancies by February 10, 2023
- Seniors Community Grant applications open from January 11 to March 6
- AMO request for provincial action to return to the property assessment cycle for the 2024 tax year
- Lambton Farm Safety Association Annual General Meeting on February 2, 2023, at Lions Club of Petrolia
- Transport Canada guidance on distinguishing pleasure craft from non-pleasure craft
Regular Council Meetings
Council is continuing budget deliberations, including water and sewer rates. The body is also deciding on several financial by-laws and a development charges complaint.
- Proposed dismissal of a $14,052.30 development charges relief request for 720 Devine Street
- Renewal of a Royal Bank of Canada loan with a balance of $2,693,368
- Approval of the 2023 Interim Property Tax Levy By-Law
- Approval of the 2023 Tiered Response Agreement between City Fire Rescue and County EMS
- Proposed improvements to the Rooney Drain South
Non-Agenda Mail
This document contains non-agenda correspondence for the January 12, 2023, meeting. It includes policy updates from the Association of Municipalities of Ontario (AMO) and legislative changes affecting the St. Clair Region Conservation Authority.
- St. Clair Region Conservation Authority fee freeze effective January 1, 2023, through December 31, 2023
- Provincial grant program of $213 million for new and existing child care operators
- Ontario government plan to create 53,000 new affordable licensed child care spaces by December 2026
- Ministry of Transportation consultations on February 1 regarding the expansion of golf car pilots
- Notice of Closed Meeting on January 16, 2023, regarding land acquisition in the Sarnia 402 Business Park
Budget Meeting - 10 Jan 23
City Council is reviewing amended draft capital and operating budgets, including reserve fund updates. The meeting includes decisions on municipal grant allocations, development charge relief requests, and the adoption of 2023 fees for services.
- Proposed 2023 Draft Capital Budget amended to $42,779,350
- Award of municipal grants totaling a maximum of $80,000
- Denial of development charge relief for 275 Wellington Street ($266,800) and 145 Mitton Street ($52,542)
- Proposed $90,000 from capital reserve for Norm Perry Park bleachers replacement
- By-laws to establish 2023 water rates, sewer charges, and service fees
Non-Agenda Mail
This document consists of non-agenda mail including a notice for a public meeting in the Township of Enniskillen. The meeting will address proposed Official Plan and Zoning By-law amendments regarding cannabis cultivation. Other items include updates from the Association of Municipalities of Ontario and Lambton Farm Safety.
- Public meeting Jan 16, 2023, regarding cannabis cultivation policies in Agricultural-1 (A1) and Mixed Commercial/Industrial (CM1) Zones
- COVID-19 Resilience Stream program providing up to 80% costs for infrastructure projects up to $10 million
- Next Generation 9-1-1 emergency services communication system grant application deadline of January 10, 2023
- Seniors Community Grant applications open from January 11 to March 6
- Lambton Farm Safety meeting on January 10, 2023, to discuss safety day and annual meeting venue