Quinte West public meetings in 2023

Planning Advisory Committee

The Planning Advisory Committee reviewed applications to amend subdivision plans and zoning bylaws. Key discussions focused on increasing lot counts in Stonecrest Estates and updating zoning to reflect new infrastructure.

• Redline amendment to increase Stonecrest Estates lots from 52 to 96
• Zoning amendment for 564 & 578A Old Highway 2 to permit up to 16 condominium townhouses
• Zoning amendment for 137 McCauley Road
• Zoning by-law housekeeping amendment for all wards in Quinte West

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for land severances and minor variances. These include proposals to create new lots in rural areas and residential zones across the city.

• Consent Application B35/23S: Severing a parcel east of 662 Tuftsville Road
• Consent Application B43/23S: Proposed severance at 61 Flyboy Road
• Consent Application B44/23S: Proposed lot north of 81 Philburn Road
• Consent Applications B45/23M and B46/23M: Proposed lots fronting on Teal Road at 2283 County Road 40
• Minor Variance Application A10/23M: Proposed lots at 2283 County Road 40

Council

Council will review various corporate reports including a new 2024 Risk Management Plan and the 2023 Audit Plan. The agenda also includes several by-laws for property rezoning and the appointment of Deputy Mayors for 2024.

• Approval of $18,000 (plus HST and travel) for a proposed advisory actuarial analysis
• Rezoning of 1283 Old Highway 2 from Open Space/Environmental Protection/Residential to PSW/EP/OS/R2-17 zones
• Rezoning of 79 East Davis Street from Corridor Commercial to Corridor Commercial Exception 13
• Rezoning of 17524 Highway 2 from Corridor Commercial to Corridor Commercial Exception 14-Holding
• Proclamation of January 2024 as National Alzheimer's Awareness Month

Special Council Budget Meeting (Internal and External Agencies) - December 6, 7, and 11, 2023

Quinte West Council met to approve the city's 2024 operating and capital budgets, including a proposed average residential tax increase of 9.26%. The meeting also included presentations from various departments and external agencies.

• Council approved a $37.5 million municipal department budget
• External partnerships received a $31.5 million budget
• Capital levy set at $13.055 million with special levy of $300,000
• Water and wastewater capital projects budgeted at $6.62 million

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing site plan applications for 20 South Street, 6 Douglas Road, and 956A Old Highway 2. The meeting also included updates on a customer service kiosk trial at City Hall and the Buster Alyea Children’s Garden project.

• Site Plan Review: 32-unit affordable housing at 20 South Street
• Site Plan Review: 6 Douglas Road (1000226831 Ontario Inc.)
• Site Plan Review: 956A Old Highway 2 (Connon Nurseries Inc.)
• Six-month trial of a Welcome Kiosk station at City Hall customer service
• Buster Alyea Children’s Garden project with $175,000 in authorized spending

Special Council Budget Meeting (Internal and External Agencies) - December 6 & 7, 2023

Council approved the 2024 operating budget of $82,425,230, which includes a 9.26% average residential tax increase. The decision included approving municipal department and external agency budgets while denying several external community grant requests. The council also approved capital and fleet budgets for 2024 and pre-approvals for 2025-2026.

• Approved $37,537,970 operating budget for municipal departments
• Approved $26,452,000 2024 Capital Budget
• Approved $10,362,100 Water Operating Budget and $13,170,800 Wastewater Operating Budget
• Denied external community grant requests totaling $1,947,500
• Approved $2,417,000 2024 Capital Fleet Budget

Special Council Budget Meeting (Internal and External Agencies) - December 6,7,&11 2023

Council approved the 2024 operating budget of $82,425,230 and a capital budget of $26,452,000. The decision includes a 9.26% average residential tax increase and the denial of several external community grant requests.

• Approved 2024 Municipal Departments operating budget of $37,537,970
• Approved 2024 Capital Budget of $26,452,000 and Capital Fleet Budget of $2,417,000
• Denied external community grant requests totaling $1,947,500
• Approved 2024 Water Operating Budget of $10,362,100 and Wastewater Operating Budget of $13,170,800
• Approved Capital/Special Levies including a $1,410,000 Capital Levy

Economic Development, Tourism & Special Events Advisory Committee

The committee is reviewing proposed schedule and hour changes for the Front Street Farmers’ Market. Staff also provided a summer update regarding the Quinte West Pop-ups in Centennial Park.

• Proposed removal of Wednesday market dates to prioritize Saturdays
• Proposed shift in market hours from 8 AM–1 PM to 9 AM–2 PM
• Proposed change to market season: Victoria Day weekend to Thanksgiving weekend
• Exploration of a Memorandum of Understanding with the Trenton Downtown BIA
• Update on Quinte West Pop-ups featuring eight sheds and five food vendors with water access

Equity, Diversity & Inclusion Advisory Committee

The Equity, Diversity & Inclusion Advisory Committee will consider a staff report on amending the City's Sign By-law. The meeting also includes public presentations and discussions on previous public input.

• Staff Report QW-2023-00238 regarding Request to Amend the City's Sign By-law (By-law #14-118)

Audit & Risk Advisory Committee

The committee will discuss and vote on a proposed advisory actuarial analysis costing $18,000. Other items include the 2024 Risk Management Plan and updates on audit and benchmarking.

• $18,000 actuarial analysis for insurance renewal
• Approval of 2024 Risk Management Plan
• Presentation on City's Audit Plan

Council

Council is reviewing several by-laws, including two major debenture borrowings for water infrastructure and a boat launch. The agenda also includes approving incentive funding for a property on Front Street and discussing various land acquisitions in closed session.

• $11,440,000 borrowing for clean water infrastructure
• $3,000,000 borrowing for Centennial Park Boat Launch
• $31,000 incentive funding for Gray Timber Inc. at 34-46 Front Street, Trenton
• Proclamation of March 26, 2020, as National Epilepsy Awareness Day
• By-law to prohibit train whistles at specified railway/roadway crossings

Community Safety & Well-Being Advisory Committee - 27 Nov 2023 (RESCHEDULED from 30 Oct 2023)

The Community Safety & Well-Being Advisory Committee will hold elections for the positions of Chair and Vice-Chair. The meeting will also include updates on Action Tables, Task Forces, and a potential opportunity involving Loyalist College.

• Nomination and appointment of Committee Chair
• Nomination and appointment of Committee Vice-Chair
• Information sharing regarding Action Tables and Task Force updates
• Information sharing regarding potential Loyalist College opportunity

Police Services Board

The Board will review the 2024 meeting schedule and discuss new training and reporting requirements. The agenda also includes receiving correspondence regarding the OPP Strategic Plan and police record check revenue.

• Approval of the 2024 Police Services Board Meeting Schedule
• Review of Ontario Provincial Police (OPP) Strategic Plan 2023-2025
• Discussion on distribution of Police Record Check Revenue to Municipalities
• Review of OPP detachment board framework proposal
• Verbal update from Community Policing

Parks & Recreation Advisory Committee

The Committee discussed the upcoming engagement of a consultant to create a 15-year master plan for recreation facilities and amenities. Staff were directed to investigate installing two youth-sized soccer nets at Montrose Park and to report back on seasonal traffic safety measures for Centennial Park.

• Development of a 15-year Parks & Recreation Facilities Master Plan
• Investigation of two youth-sized soccer nets for Montrose Park
• Report on temporary traffic safety measures through Centennial Park
• Update on fence installation at Lions Club of Trenton Inclusive Park
• Proposed beach volleyball court project by Quinte Young Professionals

Environmental Stewardship Advisory Committee

The Environmental Stewardship Advisory Committee is reviewing written submissions regarding biodiversity protection and climate change planning. The meeting also includes updates on waste reduction initiatives and a presentation on the Great Backyard Bird Count.

• Written deputation from Don Wilford (Bay of Quinte Green Party) regarding Climate Change Planning
• Public input from Robert Ormston regarding biodiversity protection and wildlife fencing
• Update from Councillor David O'Neil regarding Waste Reduction Week events
• Presentation by Jacqueline Miller regarding the Great Backyard Bird Count
• Review of correspondence regarding Plogging and World Cleanup Day

Council

Council is reviewing several staff reports regarding local transportation, including speed limit policies and signage. The meeting also addresses an encroachment agreement for 131 Leopold Street and the approval of the 2024 meeting schedule.

• Decision not to reduce speed on Frankford-Stirling Road; staff directed to install solar flashing speed signs
• Approval of train whistle cessation at the 2nd Dug Hill Road CN crossing
• Direction to remove foliage at Plant Street and Fraser Drive to improve intersection sight lines
• Approval of an encroachment agreement for a residential dwelling and shed at 131 Leopold Street
• Approval of the 2024 Council & Standing Committee Meeting Schedule

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing a proposal for a 6-month trial of changes to the City Hall customer service counter. The committee also provided accessibility recommendations for a new mixed-use development east of 130 Dundas Street East.

• Proposed 6-month trial of new customer service counter configurations at City Hall
• Site plan review for mixed-use development east of 130 Dundas Street East (File D11/T11/23)
• Recommendation for Type 'A' accessible parking spaces at the Dundas Street East project
• Presentation by Trenton Lions Club regarding the Inclusive Playground Project
• Review of the 2023-2026 Draft Action Plan for accessibility

Committee of Adjustment

The Committee of Adjustment will discuss and vote on several consent and minor variance applications involving land severances and rezonings.

• Consent Application B40/23S: John & Leslie Bertelink, 451 Baptist Church Road (Staff Report 23-121PD)
• Consent Application B41/23S: Gregg Anthony & Shirley Lorraine Davis, 1330 Frankford Road
• Consent Application B42/23T: Andrea Roggeman, 180 Shuter Street
• Minor Variance Application A9/23F: James Carlisle, 111 March Street

Special Council Budget Meeting - Long-Term Financial Planning

The City of Quinte West is reviewing its financial outlook for 2024 and long-term planning through 2033. Discussions include the impact of inflation on construction costs, asset management updates, and a new tool to rank capital budget projects.

• 2024 Budget Outlook presentation
• Approval of Capital Budget Ranking tool
• Asset Management Plan update for municipal assets
• 2024-2033 City Long-term Capital Plan
• 2024-2033 Water and Wastewater Long-term Capital Plan

Heritage Advisory Committee

The Heritage Advisory Committee is reviewing a recommendation to designate the century-old Prairie Style schoolhouse at 62 County Road 5 under the Ontario Heritage Act. The report also includes an assessment of potential sites for future heritage designation.

• Recommendation to designate 62 County Road 5 as a heritage property
• Staff Report # 23-126PD regarding property designation at 62 County Road 5
• Staff Report # 23-127PD regarding assessment of candidate sites for heritage designation
• Verbal staff update regarding committee membership and Ministry (Heritage) attendance

Council

Quinte West Council is reviewing several staff reports regarding parking system implementation and sign by-law amendments. The meeting also includes decisions on various municipal proclamations and a notice of motion regarding gender-based violence.

• $100,000 grant from the Quinte Museum of Natural History Reserve to maintain operations
• Tender for new parking payment machines and software program
• Request to amend the City's Sign By-law (By-law #14-118)
• Proclamation of 'MADD Quinte - Red Ribbon Campaign' from Nov 1, 2023, to Jan 1, 2024
• Notice of Motion to declare gender-based and intimate partner violence an epidemic

Active Transportation & Traffic Safety Advisory Committee

The Committee reviewed several staff reports regarding traffic safety, including proposals for speed limit changes and infrastructure updates. While recommending against reducing speeds on two major roads, the Committee advised installing solar flashing speed signs in those areas.

• Recommended no speed reduction from 80km/h to 60km/h on Frankford-Stirling Road; directed installation of solar flashing speed signs
• Recommended no speed reduction from 60km/h to 50km/h on Telephone Road; directed installation of solar flashing speed signs
• Recommended removal of foliage at Plant Street and Fraser Drive to improve intersection sight lines
• Approved a recommendation to Council regarding options for train whistle cessation at the 2nd Dug Hill Road CN crossing
• Reviewed requests for traffic light at Roseland and Old Carrying Place Road and no left turn signage at Queen and King Street

Planning Advisory Committee

The committee reviewed an Official Plan Amendment to create a new 1.61-hectare lot for a vehicle sales and service facility. The proposal includes a 920 square meter building intended to expand the operations of Motorsports of Trenton.

• Official Plan Amendment: 991 Old Highway 2 (Jacob Talsma)
• Proposed 920 square meter commercial building for vehicle sales and service
• Creation of one new 1.61-hectare lot via land severance
• Relocation of existing entrance on Old Highway 2 to the east

Special Personnel Committee

The Special Personnel Committee will meet to review a confidential staff report regarding labour relations or employee negotiations. The meeting includes a scheduled closed session pursuant to the Municipal Act.

• Confidential Staff Report 23-011CAO regarding labour relations or employee negotiations

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing a plan to close the lower service counter at City Hall and move all in-person services to the upper floor. The committee will assess how these renovations impact accessibility for persons with disabilities.

• Staff Report 23-039COR: Review of City Hall renovation impacts on customer service access
• Site Plan Review File #D11/T11/23: East of 130 Dundas Street East
• Verbal report on the Municipal Accessibility Plan & Draft Action Plan 2023 - 2026

Personnel Committee

The Personnel Committee will meet on October 4, 2023, to conduct a closed session regarding a confidential staff report. The meeting includes discussions on labour relations or employee negotiations.

• Closed session discussion of Confidential Staff Report 23-010CAO regarding labour relations or employee negotiations

Council

The Council is reviewing timelines for 2024 budget deliberations and directing staff to conduct public consultations. The agenda also includes a three-year contract renewal for Ceridian Canada payroll services.

• Approval of 2024 Budget Planning and Guidance timelines
• Renewal of Ceridian Canada Dayforce software service agreement for a three-year term
• Public hearing regarding the Rogers C6959 Site Proposal at 149 English Settlement Road
• Rezoning applications for properties on Huffman Road, Stella Crescent, and Downs Road
• Proclamation of 'World Occupational Therapy Day' on October 27, 2024

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Committee is reviewing requests for traffic safety measures at Centennial Park and equipment updates for Montrose Park. The committee will also receive a status update on the Lions Club of Trenton Inclusive Park fence installation and the City's Parks & Facilities Master Plan.

• Request for temporary speed bumps in Centennial Park during active sports season
• Status update on fence installation at Lions Club of Trenton Inclusive Park
• Update regarding the City's Parks & Facilities Master Plan
• Request for soccer nets in Montrose Park

Planning Advisory Committee

The Planning Advisory Committee is reviewing multiple applications for zoning and official plan amendments. The meeting also includes public hearings for various development proposals and decisions on existing amendment files.

• Official Plan Amendment: 991 Old Highway 2 (Jacob Talsma)
• Zoning By-law Amendment: 398 Downs Road (Paul Belej)
• Zoning By-law Amendment: Stella Crescent (8411379 Canada Inc.)
• Zoning By-law Amendment: Between 37 and 27 Huffman Road (Hilden Homes)
• Decision Item: Official Plan & Zoning Amendment for Stella Crescent (8411379 Canada Inc.)

Council

The Council will review reports regarding the declaration of surplus land north of 191 Montrose Road and the transfer of properties for road widening at 71 Oak Lake Road. Additionally, the meeting includes approvals for community incentive program funding and several official proclamations.

• Declaration of surplus land at PIN 40425-0106, north of 191 Montrose Road
• Property transfers for road widening at 71 Oak Lake Road and 2695 County Road 40
• $627.15 CIP Incentive Program funding for Sutton Consignment at 35A Dundas Street West
• $727.50 CIP Incentive Program funding for Larocque at 104 Dundas Street West
• Approval of two annual 'Trash Bash' events

Committee of Adjustment

The Committee of Adjustment is reviewing several land severance and consent applications. This includes a deferred application for 277 McCauley Road that staff recommends denying due to Official Plan non-compliance.

• Consent Application B1/22M: Severance at 277 McCauley Road (Staff recommends denial)
• Consent Application B36/23S: Application across from 926 Grills Road
• Consent Application B37/23S: Addition to 744 Eggleton Road
• Consent Application B38/23M: Severance at 125 Downs Road

Agricultural Advisory Committee

The agenda contains only procedural items including the approval of the current agenda and previous minutes. No specific staff reports or decision items are listed for this session.

• Approval of the September 12, 2023, meeting agenda
• Approval of the June 12, 2023, meeting minutes

Council

Council is reviewing several items including a request to investigate a new emergency notification system for residents. The meeting also includes discussions on land surplus declarations and an encroachment agreement at 1415 Frankford-Stirling Road.

• Approved emergency repair and single source contract to PipeFlo (PrimusLiner) up to $647,800 plus HST for Trenton water main break
• Direction for staff to investigate and implement a new emergency notification system for residents
• Encroachment agreement for an existing barn and house at 1415 Frankford-Stirling Road
• Declaration of surplus land north of 191 Montrose Road, Sidney Ward
• Rezoning applications for 1415 Frankford-Stirling Road and Windover Street

Police Services Board

The Board will review the 2022 OPP Action Plan Progress Report and the draft 2023-2025 Action Plan. The meeting also includes a verbal update from Community Policing and the receipt of the May-July 2023 Board report.

• Review of 2022 Quinte West OPP Detachment Action Plan Progress Report
• Review of 2023-2025 Quinte West OPP Detachment Draft Action Plan
• Verbal update from Mr. Bill Tremblay, Community Policing
• Receipt of Quinte West Police Services Board May-July 2023 Report

RESCHEDULED Community Safety & Well-Being Advisory Committee - 28 Aug 2023 (from 31 Jul 2023)

The Community Safety & Well-Being Advisory Committee will meet to appoint its leadership and review existing safety plans. The meeting also includes a presentation on the city's Community Safety & Well-Being Plan.

• Nomination of Chair and Vice-Chair for the committee
• Review of Community Safety & Well-Being Plan By-law # 21-086
• Presentation of the Community Safety & Well-Being Plan by Rebecca Cotter
• Review of the 2021-2024 Implementation Plan
• Establishment of future 2023 meeting dates

CANCELLED - Accessibility Advisory Committee

The scheduled meeting for August 24, 2023, did not take place. The provided agenda and minutes from previous sessions contain information regarding the Lions Club of Trenton Inclusive Playground and a draft Municipal Accessibility Plan Action Plan 2023-2026.

• Lions Club of Trenton Inclusive Playground presentation
• Draft Municipal Accessibility Plan & Action Plan 2023 - 2026 verbal report
• Review of site plan applications per AODA and Planning Act
• Development of Accessible Design Checklist for Site Plans (2023-2024)

Planning Advisory Committee

The Planning Advisory Committee met to review several land use applications, including official plan amendments and zoning changes. The meeting included discussions on property boundary adjustments and potential expansions for the Bay of Quinte Golf Course.

• Official Plan Amendment for 1436-1476 Old Highway 2
• Zoning By-law Amendment for 1415 Frankford-Stirling Road
• Zoning By-law Amendment for 1091 Moira Street West to support golf course expansion
• Zoning By-law Amendment for 20-22 McCann Street regarding property lines
• Draft Plan of Subdivision for Windover Street

Committee of Adjustment

The Committee of Adjustment is reviewing applications for land severances and minor variances, including a proposal to create a new residential lot at 130 A & B Roblin Road. The meeting also addresses a minor variance request for 41 Mill Street.

• Consent Application B34/23S: Severing land at 130 A & B Roblin Road to create a new developed lot
• Minor Variance Application A7/23F: Request for 41 Mill Street
• Staff Report 23-81PD: Analysis of the Roblin Road severance proposal

Council

Council is reviewing several infrastructure and administrative items, including a $770,000 budget increase for the Heber and March Street rehabilitation project. The meeting also includes discussions on land acquisitions in closed session and various municipal by-laws.

• Increase Heber and March Street Rehabilitation project budget from $1.953M to $2.723M
• Extension of interest-free $22,000 loan to the Kiwanis Club until May 31, 2024
• Establishment of a 5-year partnership agreement with Trenton Rowing & Paddling Club for moorage space
• Rezoning of 274 Huffman Road from Rural (RU) to Rural Residential (RR)
• Rezoning of 1091 Moira Street West from Rural (RU) to Rural Commercial (RC)

Economic Development Tourism and Special Events Advisory Committee

The committee will receive a presentation from staff regarding recent activities in the economic development, tourism, and special events sectors. The meeting also includes the approval of previous minutes and the agenda.

• Staff update on Economic Development, Tourism and Special Events activities
• Approval of August 3, 2023, meeting agenda
• Approval of May 4, 2023, meeting minutes

Planning Advisory Committee

The Planning Advisory Committee reviewed an Official Plan Amendment for a high-density residential development. The proposal seeks to increase density from 25 units per acre to over 53 units per acre to accommodate 140 apartments.

• Official Plan Amendment: 41, 47, and 57 Stella Crescent (File D09/T12/23)
• Zoning By-law Amendment: 274 Huffman Road
• Zoning By-law Amendment: 1091 Moira Street West
• Zoning By-law Amendment: 20 & 22 McCann Street
• Zoning By-law Amendment: East of 1171 Moira Street

Police Services Board

The Quinte West Police Services Board is meeting to approve the agenda and conduct a closed session. The board will hear an appeal regarding the Quinte West Police Services Board Taxi Licensing By-law 2019-01.

• Appeal hearing for a taxi license application

Committee of Adjustment

The Committee of Adjustment met to consider multiple consent applications for land severances and a minor variance. The agenda included proposals for lot additions and property adjustments in the Sidney and Trenton-Frankford areas.

• Consent Application B27/23S: Proposed lot addition at 274 Huffman Road
• Consent Application B30/23S: Proposed development added to 1610 Trenton-Frankford Road
• Consent Application B31/23M: Proposed lot adjustment at 137 McCauley Road
• Consent Application B32/23M: Proposed severance at 174 Trenton-Frankford Road
• Minor Variance Application A6/23M: Proposed variance for 59 Hutchinson Road

Council

Council will approve the 2022 consolidated, trust fund, water, and wastewater financial statements. The meeting also includes discussions on a military training agreement for the Millennium Trail and new motions regarding city-owned lease policies.

• Approval of 2022 Draft Consolidated Financial Statements
• Land Use Licensing Agreement with Department of National Defense for Millennium Trail
• Rezoning application for Windover Street from R2 to R3/R3-20
• Proclamation of International Overdose Awareness Day (August 31)
• Motion for a new policy regarding leases for City-owned facilities

Property Standards Committee

The committee will review Staff Report #23-067PD regarding Property Standards Order #23-056. The meeting also includes routine approvals of the agenda and previous minutes.

• Property Standards Order #23-056 for 7-9 John Street, Trenton Ward

Active Transportation & Traffic Safety Advisory Committee

The Active Transportation & Traffic Safety Advisory Committee is reviewing multiple resident submissions regarding road safety, including requests for new stop signs and traffic lights. The committee will also discuss parking and crosswalk concerns on Bryon Street.

• Request for a 3-way stop at Plant Rd. and Fraser Dr. in Batawa
• Request for a stop light at Roseland and Old Carrying Place Road
• Request for No Left Turn signage at Queen Street & King Street
• Inquiry regarding turning lanes at Highway 2 and Hamilton Road
• Discussion of parking and crosswalk concerns on Bryon Street

Council

The Quinte West Council meeting includes discussions on watermain infrastructure, encroachment agreements, and community service updates. The agenda also features presentations regarding healthcare and library renovations.

• Increase 2023 Water Capital Budget for West End Trunk Watermain project from $6.148M to $7.098M
• Encroachment agreement for concrete porch at 52 Heber Street
• Encroachment agreement for front porch at 152 Dundas Street East
• Approval request for Trenton Golden Hawks to host Eastern Canada Cup
• Creation of a YMCA Working Group

Planning Advisory Committee

The Quinte West Planning Advisory Committee is meeting to hold a public meeting on an Official Plan amendment for properties on Stella Crescent, and to decide on several planning applications including a condominium red-line amendment, a subdivision red-line amendment, and a zoning by-law amendment. The committee will also review monthly planning reports and minutes from previous meetings.

• Public meeting for Official Plan Amendment at 41, 47, 57 Stella Crescent (File D09/T12/23)
• Red-line amendment for Draft Plan of Condominium at 260 North Trent Street (File D07/F11/05)
• Red-line amendment for Draft Plan of Subdivision on Windover Street (File D12/F151/10)
• Zoning By-law Amendment on Windover Street (File D09/F19/22)
• Monthly planning reports and site plan control minutes

Council

The council will discuss and vote on multiple rezoning proposals, as well as receive delegations about housing plans and a proposed development. The meeting also includes approval of minutes and by-laws.

• By-law to rezone property at 21 River Valley Road from RU zone to R U-52 and RR-76 zones
• By-law to rezone property at 52 Heber Street from R3 zone to R3-18 and R3-19 zones
• By-law to rezone property at 177 Huff Avenue from GM zone to GM-6 zone
• By-law to rezone property at 305 Oak Lake Road from RU zone to RR and Ru-53 zones
• By-law to rezone property east of 130 Dundas Street East from CC zone to CC-12 zone

Agriculture Advisory Committee

The committee will hold an orientation session to review its mandate, terms of reference, and meeting schedule. The meeting also includes verbal updates regarding the City of Quinte West Official Plan and proposed amendments to the Provincial Policy Statement.

• Committee orientation including staff presentation on mandate and terms of reference
• Verbal update on the City of Quinte West Official Plan
• Verbal update on proposed amendments to the Provincial Policy Statement
• Nomination of Committee Chair and Vice-Chair

Committee of Adjustment

The Committee of Adjustment will hold public hearings for four consent applications involving the creation of new lots or lot additions. The meeting includes a detailed staff report regarding a proposed severance at 582 Oak Lake Road.

• Consent Application B26/23S: Severance at 582 Oak Lake Road (Gary & Donna Greer)
• Consent Application B27/23S: Consent application at 274 Huffman Road (Ron & Ann Callaghan)
• Consent Application B28/23S: Consent application at 110 Corrigan Road (Richard Lukes)
• Consent Application B29/23S: Consent application by Mark Houlden
• Staff Report 23-58PD: Recommendation to approve severance at 582 Oak Lake Road subject to conditions

Audit & Risk Advisory Committee

The Audit & Risk Advisory Committee met to review the 2022 draft consolidated financial statements and year-end reserve reports. The meeting included presentations regarding long-term investments and the 2022 audit.

• Approval of 2022 Draft Consolidated Financial Statements, including Trust Fund and Water and Wastewater statements
• Approval of the 2022 Year End Consolidated Reserve and Reserve Fund Report in the amount of $70,288,504
• Presentation by Wilkinson LLP regarding the 2022 Audit
• Presentation by ONE JIB regarding Long-Term Investments

Equity, Diversity and Inclusion Advisory Committee

The Equity, Diversity and Inclusion Advisory Committee will discuss setting future committee goals and priorities. The meeting also includes a presentation from the Hastings and Prince Edward District School Board regarding their Equity Action Plan.

• Presentation by Megan Adam of the Hastings and Prince Edward District School Board
• Discussion on Committee Goal/Priority Setting
• Approval of May 1, 2023 meeting minutes

Council Information Package

The Director of Finance presented the first quarter 2023 investment results for the Prudent Investor Portfolio. The report details performance across various equity and bond funds, noting a total market value of $32,793,200.86 as of March 31, 2023.

• Information Report 23-CIP-00144: Q1 2023 investment performance and asset allocation
• Correspondence from Ministry of Natural Resources regarding Aggregate Resources Act approvals
• Resolution from City of Toronto regarding high-speed train in the Quebec-Toronto Corridor
• Resolution from County of Lennox and Addington regarding Bill 5 (Local Leaders Act, 2022)
• Minutes from Quinte Waste Solution Board, Economic Development, Active Transportation, and Environmental Stewardship committees

Council

Council will review a proposed Housing Action Plan for inclusion in the federal Housing Accelerator Fund application. The agenda also includes discussions on fire department regulations and local vendor licenses for Centennial Park.

• Approval of Housing Accelerator Fund - Action Plan
• License agreements for 9 vendors at Centennial Park pop-ups
• Draft By-law to establish and regulate the Fire Department
• Proposed development in Batawa presentation
• Notice of Motion regarding provincial 'renoviction' legislation

Police Services Board

The Board will discuss input for the 2023-2025 Action Plan and review the Taxi Licensing By-law. The meeting also includes a review of the January-April 2023 OPP report, which shows changes in crime and collision rates.

• Review of Taxi Licensing By-law (No. 2019-01)
• Input for the 2023-2025 Action Plan
• Review of January-April 2023 OPP Report showing a 12.1% decrease in total motor vehicle collisions
• Review of January-April 2023 OPP Report showing an 8.7% increase in total violent crime
• Review of January-April 2023 OPP Report showing an 11.5% decrease in total property crime

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is reviewing a presentation regarding a plaque at the YMCA. The committee will decide on the proposed wording for the John Ross Williams plaque.

• Presentation by Susan Scarborough regarding the John Ross Williams Plaque at the YMCA
• Proposed approval of plaque wording

Planning Advisory Committee

The Quinte West Planning Advisory Committee is holding public meetings for five planning applications, including zoning by-law amendments and a draft plan of condominium. The committee will also make decisions on two additional zoning and subdivision applications. The agenda includes standard procedural items like approval of minutes and disclosure of interests.

• Zoning by-law amendment at 21 River Valley Road (Owner: Doug and Alice Fleming)
• Draft plan of condominium at 260 North Trent Street (Owner: 2632863 Ontario Inc.)
• Zoning by-law amendment at 52 Heber Street (Owner: Nicholas and Melissa Robertson)
• Zoning by-law amendment at Part of Lot 177 North Huff Ave (Owner: City of Quinte West)
• Zoning by-law amendment at 305 Oak Lake Road (Owner: Sean and Sarah Cassidy)

Council Information Package

This is a Council Information Package for the May 18, 2023 meeting, containing information reports and correspondence for council's awareness. Key items include a fire department response overview, a proposal to enhance medical response training, purchasing updates with several contract awards, and various correspondence and committee minutes. No decisions are being made; items may be pulled to a future regular council meeting.

• Fire department reports 254 calls in Q1 2023, averaging 2.8 per day
• Proposed enhanced medical response training with Premergency Medical, ~$50 per firefighter
• Awarded contracts: Cobourg Development Services (Carrying Place Industrial Park Extension), Northern Contracting (crack sealing), Watson & Associates (development charges study), Tri-Land Excavating (tree clearing), City of St. Catharines (fire dispatch), Pesce & Associates (compensation analysis), Adias Impex (library carpet), Greer Galloway (engineering services)
• Non-standard procurement report lists sole/single source purchases, including $43,230 for MESH software renewal and $67,417 for CityView software renewal
• Applications for consent and minor variance at 582 Oak Lake Road, 274 Huffman Road, 110 Corrigan Road, 56 Flyboy Road

Council

Council is reviewing several financial and land use matters, including the approval of $7,941,232 in 2022 development charges. The agenda includes discussions on a military training land use agreement at Bata Island and multiple property rezoning by-laws.

• Approval of 2022 Development Charges totaling $7,941,223
• Land Use Licensing Agreement for military training on Bata Island
• Rezoning of 1235 Fish and Game Club Road from Rural to Rural Residential Exception 75
• Rezoning of 460 Downs Road from Rural to Rural Exception 51 and Rural Residential
• Refreshment Vehicles By-Law exemption request for El Torito

Environmental Stewardship Advisory Committee

The Environmental Stewardship Advisory Committee is reviewing water and wastewater compliance reports. Members are also considering motions regarding the frequency of the Quinte Trash Bash and requests for waste receptacles at drive-thru businesses.

• Motion to increase Quinte Trash Bash frequency from once to twice a year
• Motion to request drive-thru businesses place waste receptacles on their property
• Staff Report 23-013PWES regarding water and wastewater operations and compliance
• Staff Report 23-014PWES regarding Quality Management internal and external audits
• Update on the Stonecrest Estates WWTP construction project scheduled for mid-June 2023

Active Transportation & Traffic Safety Advisory Committee

The committee is reviewing several staff reports regarding road safety. These include a review of the speed limit policy, potential traffic calming for Montrose Road, and an investigation into the intersection of Highway #2 and County Road 40.

• Speed Limit Review Policy update
• Traffic calming measures for Montrose Road
• Intersection review of Highway #2 and County Road 40
• Speed limit review for Frankford-Stirling Road

Committee of Adjustment

The Committee of Adjustment will hold public hearings regarding three land consent applications. These include a proposal for 1527 Stockdale Road and two applications near 1091 Moira Street West.

• Consent Application B23/23M: 1527 Stockdale Road
• Consent Application B24/23S: West of 1091 Moira Street West
• Consent Application B25/23S: 1091 Moira Street West

Property Standards Committee

The committee will hold an orientation session covering its mandate and by-law overview. The meeting also includes a review of Staff Report #23-046PD regarding Property Standards Order #23-021 for 271 Dufferin Avenue.

• Property Standards Order #23-021 for 271 Dufferin Avenue, Trenton Ward
• Committee orientation session including staff presentation on mandate and by-law overview
• Appointment of Committee Chair and Vice-Chair

Heritage Advisory Committee

The Heritage Advisory Committee met for an orientation session regarding its mandate and terms of reference. The committee also reviewed staff report #23-056PD concerning the heritage impacts of Bill 23.

• Staff Report #23-056PD: Bill 23 Heritage Impacts and Designation Priorities
• Orientation session on Committee Mandate and Terms of Reference
• Nomination of Committee Chair and Vice-Chair

Economic Development, Tourism and Special Events Advisory Committee

The Economic Development, Tourism and Special Events Advisory Committee is reviewing proposals for several new sub-committees. The meeting also includes a report on grant recommendations from the Tourism Development Fund Sub-committee.

• Proposal to establish Industrial Lands, Front Street Farmers' Market, and Tourism Development Fund sub-committees
• Review of Tourism Development Fund grants for third-party events
• Update on the 2024 Canada Soccer Steering Committee
• Staff report regarding industrial land costing review and strategy

Council Information Package

The council package includes a first-quarter 2023 insurance and risk update detailing recent claims. The agenda also contains several applications for consent and minor variances, along with various municipal correspondences.

• Insurance & Risk Update: Report on 746 total claims from 2000-2021 with 31 open claims
• Consent and Minor Variance: B23/23M at 1527 Stockdale Road, Murray
• Consent and Minor Variance: B24/23S West of 1091 Moira Street West, Sidney
• Consent and Minor Variance: B25/23S at 1091 Moira Street West, Sidney
• MPAC 2022 Annual Report for review

Personnel Committee

The committee is reviewing a new Inclement Weather Policy (A-09-HR-001-23) to establish protocols for facility closures and staff responsibilities during severe weather. The policy grants the Chief Administrative Officer sole discretion to close municipal facilities or reduce service levels based on safety and road conditions.

• Approval of Inclement Weather Policy A-09-HR-001-23
• Review of March 8, 2023, meeting minutes
• Closed session regarding confidential staff reports on personal matters and solicitor-client privilege

Council

The Council is reviewing requests to declare several 2023 community events as significant for alcohol permits. Additionally, the Council is considering a proposal from the 413 Wing RCAF Association regarding a '100 Banners for 100 Years' project.

• Designating Quinte Ribfest, Front Street Dances, and Hops on the Water as municipal significance events
• Authorizing a by-law to delegate authority for declaring Significant Weather Events
• Supporting in principle the '100 Banners for 100 Years' project involving blue banners on City light poles
• By-law to enter a Pound Contract Agreement with the Quinte Humane Society
• By-law for a land lease agreement with Percy Boom River Rats Snowmobile Club for a fuel tank

Equity, Diversity and Inclusion Advisory Committee

The Equity, Diversity and Inclusion Advisory Committee will hold elections for a Chair and Vice-Chair. The committee will also receive correspondence regarding rainbow crosswalks and review the committee's Terms of Reference.

• Election of Committee Chair and Vice-Chair
• Review of Committee Terms of Reference
• Receipt of correspondence from Elliott Royle regarding 'Removal of Rainbow Crosswalks'
• Information regarding City of Quinte West Canadian Centre for Diversity and Inclusion Employer Partner Agreement
• Annual fee of $3,000 for the CCDI Employer Partner Agreement

Audit & Risk Advisory Committee

The Audit & Risk Advisory Committee met to review the city's 2022 year-end debt, investment results, and development charges. The meeting also included the election of a new Chair and Vice-Chair and a review of the committee's Terms of Reference.

• Recommendation to approve the 2022 Year-End Development Charges Treasurer's Statement in the amount of $7,941,232
• Review of 2022 year-end debt balances, noting total debt principal of $117M with an average interest rate of 3.3%
• Report on 2022 investment results for Council approval
• Proposed update to By-law 22-100 to identify the Audit & Risk Committee Chair as a signing officer
• Review of unfinalized debt totaling $11,300,000 for projects including Wooler Rd Bridge, Centennial Boat Launch, and Frankford Water Main Loop

Accessibility Advisory Committee

The committee is reviewing staff reports regarding upcoming accessibility awareness proclamations and the results of an AODA desk audit for specialized transit services. The meeting also addresses site plan reviews and municipal maintenance concerns.

• Staff Report 23-015COR: Proclamations for Global Accessibility Awareness Day (May 18) and National AccessAbility Week (May 28 - June 3)
• Staff Report 23-016COR: AODA desk audit of Quinte Transit specialized transportation services
• Site Plan Review: 1 Douglas Road retail space addition
• Discussion regarding snow ridges impeding accessible parking in the downtown core
• Discussion regarding a standing pillar at Elgin and Front Streets

Planning Advisory Committee

The Planning Advisory Committee met to discuss zoning by-law amendments for properties in Trenton. One application regarding a mixed-use development was deferred, while another proposal for stacked townhouses was presented.

• Zoning amendment for 1235 Fish and Game Club Road (File: D09/S03/23)
• Zoning amendment for 460 Downs Road (File: D09/M04/23)
• Deferred application for mixed-use development east of 130 Dundas Street
• Presentation for stacked townhouse development at 467 Front Street
• Building Department Report for March 2023

Council Information Package

The Council Information Package includes a report on maintaining the current outdoor patio licensing process for 2023. It also provides updates from the Quinte Economic Development Commission regarding building permits, budget allocations, and local real estate statistics.

• Information report on continuing the status quo for outdoor temporary patio licenses through 2024
• Building permit values of approximately $32M in February and $9.8M in March 2023
• $21M permit issued for a new retirement home at 114 Whites Road
• Approved 2023 city budget of $82 million with a 5.36% total tax increase
• Average home sale price of $641,000 in March 2023

Council

Council is considering an application to the Housing Accelerator Fund and a 5-year agreement with the Bay of Quinte Regional Marketing Board. The agenda also includes motions regarding parking fine increases and changes to yard waste disposal.

• Authorization of $72,168 annual funding for the Bay of Quinte Regional Marketing Board
• Direction to apply for the Housing Accelerator Fund and develop a housing action plan
• Report regarding an increase in parking fines
• Motion to discontinue brush burning in the Yard Waste Disposal Program
• Proclamations for Human Values Day, Jewish Heritage Month, and the Longest Day of SMILES®

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for land severances and minor variances. The agenda includes staff recommendations for denial on certain lot creations and various public hearings regarding property modifications.

• Consent Application B19/23S: Staff recommends denial for 1235 Fish & Game Club Road
• Consent Application B20/23M: Dewal Homes & Construction Ltd. at 324 Stockstock Road
• Consent Application B21/23M: Frank & Judy Flieler at 725 English Settlement Road
• Minor Variance Application A5/23M: Frank & Judy Flieler at 725 English Settlement Road
• Consent Application B22/23T: CC St. Lawrence Holdings at 6 Douglas Road

Council Information Package

The April 6, 2023, information package contains staff reports on yard waste collection and the Quinte Trash Bash event. It also includes correspondence regarding municipal insurance costs, women in politics, and local tax concerns.

• Advertisement for 2023 Spring Leaf and Yard Waste Collection and Disposal
• Advertisement for Quinte Trash Bash on April 22, 2023
• Resolution from the City of Owen Sound regarding reducing municipal insurance costs
• Resolution from the Township of Clearview regarding barriers for women in politics
• Correspondence from Louanne Moore and Helen Hughes regarding taxes

Council

Council is reviewing several financial and land-use items, including the approval of the 2023 Capital Project Budget and the 2023-2026 City Capital Fleet Budget. The meeting also includes discussions on utility locate costs and various zoning by-law amendments.

• Approval of $19,182,000 for the 2023 City Capital Project Budget
• Approval of $9,209,429 for the 2023-2026 City Capital Fleet Budget
• Resolution to oppose Enbridge Gas charging municipalities $200 CAD for utility locates
• Rezoning of 467 Front Street from Residential Type 3 to Residential Type 3 Exception 17
• Rezoning of property north of 798 Whites Road from Agricultural to Agricultural Exception 28

Economic Development, Tourism and Special Events Advisory Committee

The Economic Development, Tourism and Special Events Advisory Committee will meet to elect its Chair and Vice-Chair. The meeting also includes a presentation of the 2023 Pre-season Report and a review of the committee's Terms of Reference.

• Election of Committee Chair and Vice-Chair
• Presentation of the 2023 Pre-season Report by staff
• Review of the Economic Development, Tourism & Special Events Advisory Committee Terms of Reference

Council Information Package

Council is reviewing information regarding the 2023 Great Waterfront Trail Adventure cycling tour and the 2022 annual performance report for the Batawa Wastewater Treatment Plant. The agenda also includes correspondence regarding property tax complaints, forest harvest activities, and various municipal resolutions.

• Great Waterfront Trail Adventure cycling tour starting August 8, 2023
• 2022 Annual Wastewater Performance Reports for Batawa Treatment Plant
• City of Quinte West Curbside Giveaway Day on April 15, 2023
• Applications for Consent and Minor Variance for properties in Sidney, Murray, and Trenton
• Property tax rate hike complaint from Holly McClellan

Parks and Recreation Advisory Committee

The committee will elect a Chair and Vice-Chair for the current term. Members will also receive the updated Terms of Reference and correspondence regarding dog leash issues on parks and trails.

• Election of Committee Chair and Vice-Chair
• Review of Parks & Recreation Committee Terms of Reference
• Correspondence from Christine Whynott regarding Dog Leash Concerns in Parks & Trails

Special Council - 22 Mar 2023 - Budget

The City Council is reviewing the 2023 operating budget following a directive to cap the tax rate increase at 3 percent. The presentation includes adjustments for winter control costs and various scenarios for funding operating, capital, and partnership budgets.

• Proposed 2023 Operating Budget with a capped 3% tax rate increase
• Increase of $500,000 to the Winter Control budget for sand and salt costs
• Collection of $2,738,700 in area rated taxes
• Collection of approximately $11,200,000 in education taxes
• Notice of Motion to increase Low-Income Senior/ODSP Property Tax Credit Rebate from $500 to $625

Planning Advisory Committee

The Planning Advisory Committee reviewed several zoning by-law amendment applications. These include a request to permit a gymnastics studio at 16070 Highway 2 and rezoning land at 247 Wallbridge Road for future subdivision.

• Zoning amendment for commercial fitness center at 16070 Highway 2
• Zoning amendment to rezone part of 247 Wallbridge Road from Rural to Rural Residential
• Proposed future subdivision of approximately 20 units near 247 Wallbridge Road

Committee of Adjustment

The Quinte West Committee of Adjustment will hold a public hearing on March 23, 2023, to consider 10 applications: 8 consent requests (B11/23T through B18/23F) and 2 minor variance applications (A1/23T and A3/23S). Properties include 152 Dundas Street East, 21 River Valley Road, 431 Bird Road, and others. The committee will also discuss its terms of reference.

• Consent application B11/23T for 152 Dundas Street East (deferred from Feb. 9)
• Minor variance application A1/23T for 152 Dundas Street East (deferred from Feb. 9)
• Consent application B14/23S for 305 Oak Lake Road
• Consent application B18/23S for 21 River Valley Road
• Minor variance application A3/23S for 431 Bird Road

Council Information Package

This is a Council Information Package, not a decision-making meeting. Council receives financial reports for Q4 2022, including investment results, capital and operating updates, and water/sewer updates. Also included are correspondence and resolutions from other municipalities and minutes from various committees.

• PI Investment Results – 4th Quarter 2022 report showing portfolio returns and asset allocation
• 2022 4th Quarter Capital Update report
• 2022 Fourth Quarter City Operating Update report
• 2022 Fourth Quarter Water and Sewer Operating Update report
• Correspondence from Ministry of Natural Resources and Forestry on proposed amendments to O. Reg. 161/17 regarding floating accommodations

Personnel Committee

The Personnel Committee will elect a chair and vice-chair, then move into closed session to discuss a confidential staff report on labour relations and a verbal report on a personal matter about an identifiable individual. No other business is scheduled.

• Election of chair and vice-chair for the committee
• Closed session for confidential staff report on labour relations or employee negotiations
• Closed session for confidential verbal report on personal matter about an identifiable individual

Council

Council will consider a staff-prepared 2023 budget with a 3% tax levy increase, as well as an alternative budget with a 5.9% increase (3.9% operating, 2% capital) proposed by Councillor Card. The meeting also includes a land sale in North Murray Industrial Park, a resolution urging federal freshwater funding, and several zoning by-law amendments.

• Notice of motion for a 5.9% tax levy increase budget (3.9% operating, 2% capital) to be presented alongside the 3% increase budget at the March 22 special meeting
• Land sale of vacant land in North Murray Industrial Park (Part of Lots 2 & 3, Concession 1, Sidney) to Derry & Tomkin Business Centre Inc.
• Resolution calling on federal government to commit $1 billion over five years for a strengthened Freshwater Action Plan
• Rezoning of 16070 Highway 2 from Commercial Rural (CR) to Commercial Rural Exception 17 (CR-17)
• Rezoning of 247 Wallbridge Road from Rural (RU) to Rural Residential (RR)

Active Transportation & Traffic Safety Advisory Committee

This is the first meeting of the Active Transportation & Traffic Safety Advisory Committee. The committee will elect a chair and vice-chair, and receive its terms of reference as approved by Council. No substantive items are on the agenda for discussion or decision.

• Election of Chair and Vice-Chair
• Adoption of Terms of Reference (approved by Council Feb 22, 2023)

Special Council - Budget

Council will consider approving the 2023 Water and Sewer Operating and Capital Budgets, including a 10-year capital plan. The budgets are funded entirely by user rates, not property taxes, and cover over $18 million in annual costs for a system with $600 million in infrastructure. A staff report recommends approval of all four budget components.

• 2023 Water and Sewer Operating Budget approval
• 2023 Water and Sewer Capital Budget approval
• 2023-2026 Water and Sewer Capital Fleet Budget approval
• 2023-2032 10-year Long-Term Capital Plan approval in principle
• Budgets funded by user rates, development charges, and grants; no property tax contribution

Accessibility Advisory Committee

The Accessibility Advisory Committee will review a site plan for 1 Douglas Road (Quality Custom Foods) for accessibility compliance. The committee will also appoint a chair and vice-chair for the year. Other business includes correspondence and reference materials.

• Site plan review for Quality Custom Foods at 1 Douglas Road
• Appointment of Chair and Vice-Chair
• Reference material for committee members
• AODA Toolbox - Winter 2023 guide
• Site plan review for Comfort Inn at 51 Monogram Place

Council Information Package

Council is receiving the 2022 Annual Drinking Water System Performance Report for the Bayside service area, as required by Ontario regulations. The report details compliance, testing results, and capital expenditures including $700,000 for water meter automation. Council also receives correspondence from residents opposing a property tax increase and from the province regarding the More Homes Built Faster Act.

• 2022 Annual Drinking Water System Report for Bayside service area received as information
• $700,000 spent on water meter automation and replacement across all drinking water systems
• 18 pieces of public correspondence received, most opposing a proposed property tax increase
• Provincial correspondence received on the More Homes Built Faster Act, 2022
• Eight applications for consent and minor variance listed at various properties

Council

Council will vote on several by-laws including an updated Official Plan, a collective agreement with CUPE Local 799.1 for crossing guards, and a model homes agreement for 10 detached dwellings. A proclamation for National Dental Hygienists Week is also on the agenda.

• By-law 23-032 to update and adopt the Official Plan for the City of Quinte West
• By-law 23-029 to authorize a collective agreement with CUPE Local 799.1 representing crossing guards
• By-law 23-028 for a model homes agreement with WH (Quinte) Development Corporation for 10 detached dwellings on Lot 13, Concession 2, Murray
• By-law 23-026 to assume municipal infrastructure (roads, curbs, services) on Bel Air Crescent and Appledene Drive in Appledene Park Subdivision Phase 6a
• Proclamation of April 4-10, 2023 as National Dental Hygienists Week with purple illumination of the Quinte West sign and Veterans Skyway Bridge

Police Services Board

The Quinte West Police Services Board will elect a chair and vice-chair, receive the 2022 annual report and a February 2023 OPP report, and hear presentations including an OPP video, an auxiliary constable award, a snowstorm photo presentation, and a St. Leonard's Intersections Program update. The agenda is largely procedural with no new decision items listed.

• Election of Chair and Vice-Chair
• Quinte West Police Service Board 2022 Annual Report received and filed
• Quinte West Police Service Board 2023 February Report received and filed
• Victim Services Statistical Report for Quinte West OPP: January-December 2022 received and filed
• Grant updates received and filed

Planning Advisory Committee

The Planning Advisory Committee will hold public meetings on six zoning by-law amendments and one official plan amendment, including rezonings at 16070 Highway 2, 247 Wallbridge Road, 21886 Loyalist Parkway, 467 Front Street, 366 Cooke Armstrong Road, and 764B Old Highway 2. The committee is also receiving an orientation session on its mandate and land use planning. No decisions are scheduled; the committee will hear public input and staff reports before making recommendations.

• Zoning by-law amendment to rezone 16070 Highway 2 to Commercial Rural Exception (CR-17) Zone
• Zoning by-law amendment to rezone 247 Wallbridge Road to Rural Residential (RR) Zone
• Zoning by-law amendment for 21886 Loyalist Parkway, 21832 Loyalist Parkway, and 2510 County Road 64 to recognize lot additions and expand Provincially Significant Wetland (PSW) Zone
• Official Plan amendment for 467 Front Street (owner: 1136967 Ontario Inc.)
• Zoning by-law amendments for 366 Cooke Armstrong Road and 764B Old Highway 2

Special Council - Budget

Council is reviewing the 2023 operating and capital budgets, which include a proposed 8.45% average residential tax levy increase. The meeting also includes discussions on various funding requests for community organizations and updates regarding the Trenton Curling Club.

• 2023 Operating Budget draft with an 8.45% average residential tax levy increase
• 2023 Capital Budget draft including a 2.50% levy increase
• Proposed 2024-2027 Fees and Charges By-law
• Funding request for University Hospitals Kingston Foundation (UHKF)
• Funding request for YMCA of Central East Ontario

Special Council - Official Plan

Council will consider adopting the updated City of Quinte West Official Plan, as presented in a staff report following the 10-year review. A delegation will also provide comments on how the draft plan relates to 1436 Old Highway 2. If approved, a Notice of Adoption will be issued and the plan submitted to the Ministry of Municipal Affairs and Housing for final approval.

• Presentation of the proposed City of Quinte West Official Plan by Director Brian Jardine and Policy Planner Scott Pordham
• Delegation by Rachelle Larocque regarding the draft Official Plan and its relation to 1436 Old Highway 2
• Staff Report 23-011PD on the Official Plan Update
• Resolution to approve and adopt the updated Official Plan
• Resolution to issue a Notice of Adoption and submit the plan to the Ministry of Municipal Affairs and Housing

Special Council

This is a procedural special council meeting. The main item is a motion to move into closed session for an educational/training session on the roles and responsibilities of elected officials, as permitted by the Municipal Act. The only open-session business is the adoption of a confirmation by-law (23-022) to ratify the meeting's proceedings.

• Closed session for educational/training on elected officials' roles and responsibilities (Municipal Act s. 239(3.1))
• Confirmation By-law 23-022 to adopt and confirm the meeting's minutes and actions

Committee of Adjustment

The Committee of Adjustment will hold public hearings and vote on 10 applications — 8 consent (severance) applications and 2 minor variance applications — for properties across Quinte West. Items include a lot addition at 514 Old Hwy 2 for Bay Marine, severances on Frankford Road, Oak Lake Road, Edward Street, Sagers Corners Road, Heber Street, Ramsay Avenue, and Dundas Street East, plus variances for properties on Dundas Street East and Douglas Road.

• Consent B4/23S: Wes & Candice Bristow seek to sever a 0.46 ha lot at 514 Old Hwy 2 for addition to adjoining commercial property (Bay Marine)
• Consent B11/23T & Minor Variance A1/23T: Titan Properties Inc. seeks both a severance and a variance at 152 Dundas Street East (fronting Heber Street)
• Minor Variance A2/23T: 1000274558 Ontario Inc. seeks a variance at 1 Douglas Road
• Consent B7/23T: Roylestate Holdings Inc. seeks a severance at 18 Edward Street
• Consent B10/23T: Veronica Meloney seeks a severance at 19 Ramsay Avenue

Council Information Package

Council receives for information a report detailing non-standard procurement transactions from July to December 2022, totaling over $1.3 million. The report lists 22 purchases made without competitive bidding, citing reasons such as market shortages, compatibility, or sole-source availability. No decisions are being made at this meeting; items may be pulled to a future regular council meeting.

• $440,000 sole-source replacement of a damaged fire truck (demo unit available)
• $64,135 single-source purchase of a used pickup truck for Fire Dept due to market conditions
• $48,910 (3-year term) renewal of ESRI Canada enterprise license agreement
• $19,646 sole-source gypsy moth spraying from only Ontario supplier
• $18,515 single-source telescopic ram for fire department

Special Council

This special council meeting consists almost entirely of procedural items: a motion to enter closed session for a council orientation training session, a motion to return to open session, and passage of a confirmation by-law to ratify the meeting's minutes and proceedings. No substantive decisions or public discussions are on the agenda.

• Closed session for educational/training session on Council Orientation (under Municipal Act s. 239(3.1))
• Confirmation By-law 23-019 to adopt minutes and proceedings of the meeting

Council

Council will discuss filling a vacancy in Ward 2 (Sidney) and consider allowing alcohol sales on Christmas and New Year's Day at Ultramar on Old Highway 2. They will also vote on a $45,000 annual software contract, appoint water protection staff, and lease space on the Frankford water tower. A motion to establish a Personnel Committee is also on the agenda.

• Staff report on filling Council vacancy in Ward 2 (Sidney)
• Request to allow alcohol sales on Christmas and New Year's Day at Ultramar, 1560 Old Highway 2
• Service agreement for MESH GO-EVO maintenance software at $45,000/year
• Appointment of Collette Kingdon as alternate Risk Management Official under Clean Water Act
• Lease agreement with Kingston Online Services for space on Frankford Water Tower

Special Council - Budget

This special council meeting focuses on the 2023 budget, including proposed tax levy increases and capital plans. Council will consider a combined tax levy increase of 10.25% for 2023, with planned increases through 2026. The meeting also includes closed sessions for labour relations and a grant committee review.

• Proposed combined tax levy increase: 10.25% (2023), 9.15% (2024), 6.83% (2025), 6.49% (2026)
• Proposed 4% annual capital levy for 2022-2026 term
• Approval of $1.8M for external agencies and partnerships (6.8% increase)
• Approval of $60,000 from Development Charge Reserve Fund for water/sewer growth review
• Presentation of 2023-2032 Long-term Capital Plan

Council Information Package

This Council Information Package is largely procedural, containing correspondence from MPAC about a provincial increase to the Farm Forestry Exemption acreage limit from 20 to 30 acres, effective January 1, 2023, and MPAC's 2022 Partnerships Report. It also lists multiple applications for consent and minor variance on specific properties, and correspondence regarding a vacant council seat. No decisions are being made at this meeting; items may be pulled for a future regular council meeting.

• MPAC correspondence: Farm Forestry Exemption acreage limit increased from 20 to 30 acres per farm property owner, effective Jan 1, 2023
• MPAC 2022 Partnerships Report highlights $37 billion in new assessment and 100,000 new properties in Ontario
• 10 applications for consent and minor variance listed, including properties on Old Hwy 2, Frankford Road, Oak Lake Road, Edward Street, Sagers Corners Road, Heber Street, Ramsey Avenue, Dundas Street East, and Douglas Road
• Three pieces of correspondence regarding a vacant council seat from Brian Weston, Lesley Bonisteel, Kelly Scott, and Joel Goldberg

Council

Council will vote to declare a vacancy for the Ward 2 (Sidney) councillor seat and approve 2023 workplace policies. A delegation from Bay of Quinte Pride will request Rainbow Crosswalks, and the Sovereign's Medal for Volunteers will be presented to a local resident.

• Declaring Ward 2 (Sidney) council seat vacant
• Delegation requesting Rainbow Crosswalks
• Sovereign's Medal for Volunteers presented to Robert John Findlay
• Proclaiming June 2023 as National Deafblind Awareness Month with blue bridge lighting
• Approving 2023 Health and Safety, Workplace Violence, and Harassment policies

Community Grants Advisory Committee

The Community Grants Advisory Committee will consider recommending to Council a $865,000 funding request from University Hospitals Kingston Foundation over five years, and a $345,000 YMCA funding request referred to budget deliberations. The committee will also discuss eliminating the Commercial & Industrial Vacancy Rebate Program and maintaining the Low Income Senior/ODSP property tax credit at $500. A closed session is scheduled for a confidential land matter.

• Funding request from University Hospitals Kingston Foundation for $865,000 over five years
• YMCA funding request of $345,000 referred to 2023 budget deliberations
• Proposal to eliminate Commercial & Industrial Vacancy Rebate Program for 2023 and future years
• Recommendation to keep Low Income Senior/ODSP property tax credit at $500
• 2023 Annual Grants to Others recommended at $511,800

Special Council

This special council meeting consists primarily of a closed session for an educational/training session on the roles and responsibilities of elected officials. The only open-session business is the adoption of a confirmation by-law (23-011) to formalize the meeting's proceedings. No substantive decisions or public discussions are scheduled.

Council Information Package

This is a Council Information Package, not a meeting; council members receive written reports for review. Items include Q3 2022 investment performance, 2021 financial indicators, the 2022 BMA study, 2023 property tax decisions from the Ministry of Finance, and the 2023 assessment change summary from MPAC. Also included are correspondence on provincial housing initiatives and resolutions from other municipalities regarding Bill 23 and Bill 3.

• PI Investment Results – 3rd Quarter 2022: portfolio value $30,216,264.97, quarterly return -0.6%
• 2021 Financial Indicator Review
• 2022 BMA Study
• Letter from Ministry of Finance – 2023 Property Tax Decisions
• 2023 Assessment Change Summary (MPAC)

Council

Quinte West Council will consider several bylaws, including a new procedural bylaw (23-001) and a deputy mayor appointment policy (23-002). Council will also hear delegations on commercial vehicle parking and rainbow crosswalks, and consider proclaiming March 6-12, 2023 as Violence Awareness & Random Acts of Kindness Week.

• Bylaw 23-001 to govern council meeting procedures
• Bylaw 23-002 adopting a Deputy Mayor Appointment Policy
• Bylaw 23-004 to amend council remuneration
• Bylaw 23-007 and 23-008 to assume municipal infrastructure in Brookshire Meadows subdivisions
• Proclamation request for Violence Awareness & Random Acts of Kindness Week (March 6-12, 2023)