Wilmot public meetings in 2024

Dangerous Dog Designation Appeal Committee

The Dangerous Dog Designation Appeal Committee will meet to consider one specific appeal. This is a quasi-judicial public hearing where the public may attend but not speak.

• Appeal No. 2024-01 regarding a Dangerous Dog Designation by appellant Ashley Sousa ("Gnemmi")

Council Meeting

Wilmot Township Council will discuss recruitment options for a new Chief Administrative Officer and a proposed report on the township's financial history over the last two decades. The body is also deciding on a fire service boundary agreement and a storm outlet purchase.

• Proposed report on 20-year financial history including debt, tax increases, and reserves
• Purchase and sale agreement for a storm outlet in MAK Subdivision for $24,000
• Fire Service Boundary Agreement with Township of Blandford-Blenheim (By-Law 2024-59)
• Recruitment options for Chief Administrative Officer (CAO)
• Amendments to the Community Grants Program for 2025

Council directed staff to proceed with Option #1 for CAO recruitment and to issue an RFP for an external search firm. All Council members will participate in the recruitment process, including the interview panel. Council also approved the Community Grants Program amendments for 2025 and directed staff to prepare a historical financial report from 2011 forward.

• Approved CAO recruitment Option #1 and directed staff to issue RFP for external search firm (unanimous)
• Approved all Council members to participate in CAO recruitment and interview panel (carried)
• Approved Community Grants Program amendments and policy for 2025 (unanimous)
• Directed staff to prepare historical financial report from 2011 forward (carried)
• Approved Fire Service Boundary Agreement with Blandford-Blenheim (unanimous)
• Authorized purchase of storm outlet in MAK Subdivision for $24,000 (unanimous)
• Appointed members to Heritage Wilmot and Castle Kilbride Advisory Committee (unanimous)
• Appointed members to Wilmot Canada Day Event Task Force (unanimous)

Special Council Meeting

Council is reviewing the 2025 Operating and Capital Budget. Recommendations from this meeting are referred to the January 16, 2025 Special Council Meeting for approval.

• Proposed 2025 operating budget gross expenditure of $33,264,150
• Proposed 2025 property tax and payment-in-lieu of taxes levy of $18,452,560
• Proposed 2025 Capital Budget gross expenditure of $26,299,201
• Proposed water volume charge of $2.42 per cubic meter (4.90% increase over 2024)
• Proposed wastewater volume charge of $3.26 per cubic meter (5.90% increase over 2024)

Council reviewed the draft 2025 operating and capital budgets and referred approval to a January 16, 2025 special meeting. The proposed operating budget is $33,264,150 with a tax levy of $18,452,560 (50.87% over 2024), and the capital budget is $26,299,201. Council also directed staff to provide more information on debt, fire equipment costs, procurement, and facility utilization before final approval.

• Referred 2025 operating budget ($33,264,150 gross, $18,452,560 levy) to Jan 16, 2025 meeting
• Referred 2025 capital budget ($26,299,201 gross) to Jan 16, 2025 meeting
• Directed staff to report on total debt load and repayment
• Directed staff to report on fire service equipment cost comparisons
• Directed staff to report on procurement and CANOE purchasing group use
• Directed staff to report on facility values, operating costs, and utilization
• Adopted agenda and confirmatory by-law unanimously

Regional Municipality of Waterloo All Councils Meeting

The agenda for the Regional Municipality of Waterloo All Councils meeting on 2024-12-06 contains no listed items. It consists only of placeholders and boilerplate sections without any decisions, proposals, or discussions. No concrete actions or topics are presented for council consideration.

Council Meeting

The Township of Wilmot Council will vote on the 2025 Council meeting schedule and adopt the Committee of the Whole Terms of Reference. It will also consider a petition for drainage works for Grace Mennonite Fellowship Church and appoint K. Smart Associates Limited as the engineering firm. Additional items include approval of the Council‑Staff Relations Policy, a motion to study a Veterans Crosswalk on Huron Street in New Hamburg, and direction for LURA to draft a working‑group Terms of Reference for the future of the Prime Ministers Path.

• Approve 2025 Council Meeting Schedule and Committee of the Whole Terms of Reference (COR-2024-54).
• Accept petition for drainage works by Grace Mennonite Fellowship Church and appoint K. Smart Associates Limited as engineer (COR-2024-55).
• Approve Council‑Staff Relations Policy effective Jan 1 2025 (COR-2024-56).
• Direct staff to report on feasibility and cost of a Veterans Crosswalk on Huron Street, New Hamburg (Notice of Motion 12.1).
• Instruct LURA to provide a Terms of Reference for a working group on the future of the Prime Ministers Path (Notice of Motion 12.2).

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will discuss the 2025 event location and approve a proposed budget for bouncy castles, gaming trailers, and fireworks. The group also approved the meeting schedule for the first half of 2025.

• Approval of 2025 meeting schedule
• Approval of contract for bouncy castles, gaming trailer, and dunk tank ($5,000 plus HST)
• Approval of fireworks contract ($10,000 plus HST)
• Discussion on 2025 Canada Day event location
• Discussion on appointing members to sub-committees

Council Meeting

Wilmot Township Council is deciding on a zoning amendment to increase building height at 430 Snyder’s Road East. The body is also reviewing funding for accounting software and interior renovations for Fire Station 2.

• Zone Change Application 04/24 for 430 Snyder’s Road East to increase building height from 2 to 4 stories
• Contract award of $298,862.80 (net of HST) to Orion Construction and Management Company for Fire Station 2 interior renovations
• Proposed $300,000 in additional funding for Municipal Accounting Software Upgrade (1230-003)
• Closed session to discuss St. Agatha Community Centre litigation and Cost-of-Living Adjustment labour relations
• Review of the Council-Staff Relations Policy and proposed 2025 Council Meeting Schedule

Council Meeting

The Wilmot Council is meeting to approve the 2024 Strategic Action Plan and the 2024 Community Services Master Plan. The body is also deciding on several infrastructure contracts and adjusting the 2025 budget schedule.

• Award of $750,000 contract to Cimco Refrigeration for Wilmot Recreation Complex Refrigeration Plant Replacements, plus an additional $100,000 budget increase
• Award of $387,188.50 contract to Royal Fence Limited for the Annual Guiderail Program
• Award of contract to K. Smart Associates Limited for Biennial OSIM Inspections Program ($35,605.00 for term one; $19,670.00 for optional term two)
• Approval of the 2024 Strategic Action Plan and 2024 Community Services Master Plan
• By-Law 2024-50 to appoint Greg Lyons as a Municipal Law Enforcement Officer

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the September 10 minutes, approve its Terms of Reference and direct staff to submit them to Council. It will receive the proposed 2025 budget for information and vote on three procurement contracts: bouncy castles, gaming trailer and dunk tank; fireworks; and a portable water‑bottle filling station. The meeting also includes routine items such as delegations, correspondence and announcements.

• Approval of the Terms of Reference and direction for Council approval
• Approval of contract for bouncy castles, gaming trailer and dunk tank up to $5,000.00 plus HST
• Approval of contract for fireworks up to $10,000.00 plus HST
• Approval of rental of one portable water bottle filling station up to $1,250.00 plus HST
• Receipt of the proposed 2025 budget for the Task Force (information only)

Council Meeting

The Township of Wilmot Council will hold a closed session to consider municipal drain litigation and other solicitor‑client privileged matters, then reconvene in open session. In open session the Council will adopt the agenda, approve the September 23 minutes, and consider several consent and report items. Decisions include authorizing municipal access agreements for third‑party utilities with related fee‑bylaw changes, endorsing an on‑road winter parking plan on Carmel‑Koch Road, endorsing a gravel trail option over the Oxford‑Waterloo Bridge with associated costs, and passing a confirmatory by‑law.

• IS-2024-32: Authorize Municipal Access Agreements for third‑party utilities and remove related fees from the Fees and Charges By‑Law.
• IS-2024-34: Endorse on‑road winter parking plan on Carmel‑Koch Road, including intersection realignment, and forward capital/operating costs to the 2025 Budget.
• IS-2024-36: Endorse alternative 2 gravel trail over Oxford‑Waterloo Bridge, with $100,000 capital and $5,000 operating costs to be considered in the 2025 Budget.
• By‑Law 2024‑49: Read three times and pass the confirmatory by‑law.
• Closed session: Consider municipal drain litigation, special charges, communications manager personal matters, and other solicitor‑client privileged advice.

Council Meeting

The Wilmot Council meeting will consider a closed session on labour relations, adopt the agenda, and approve several items including a zone change for 1238 Snyder’s Road East, a grant request for the Nithview Long‑Term Care Home, and a Traffic Calming Policy with multiple budget allocations. The council will also receive reports on community services plans and will authorize a $700,000 capital project to replace chillers in the Wilmot Recreation Complex refrigeration plant.

• Approve Zone Change Application 05/24 for two temporary single‑detached dwellings at 1238 Snyder’s Road East
• Award contract for RFP 2024‑16 consulting services on public engagement for the future PMP
• Endorse Traffic Calming Policy with budget items: $50,000 operating, $35,000 capital study, $40,000 intersection safety, $20,000 speed‑zone review
• Approve grant request for Nithview Long‑Term Care Home to cover required development charge payments
• Authorize $700,000 capital project to replace chillers in the Wilmot Recreation Complex refrigeration plant

Special Council Meeting

The Council is meeting to discuss a human resources matter subject to solicitor-client privilege in a closed session. The meeting also includes the passage of a confirmatory by-law.

• Closed session to consider a Human Resources Matter
• By-Law 2024-46 Special Council Confirmatory By-Law

The Special Council Meeting on September 16, 2024, was largely procedural. Council held a closed session for a human resources matter under solicitor-client privilege, then reconvened in open session. The only substantive action was directing the Township Solicitor to proceed as directed, with no details disclosed. The agenda and a confirmatory by-law were adopted unanimously.

• Called meeting to order at 5:30 p.m. (unanimous)
• Held closed session for human resources matter under Section 239(2)(f) (unanimous)
• Reconvened into open session at 6:50 p.m. (unanimous)
• Adopted the agenda as presented (unanimous)
• Directed Township Solicitor to proceed as directed (unanimous)
• Passed confirmatory by-law (unanimous)
• Adjourned to call of the Mayor (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force is meeting to review the final expenditures and budget for the 2024 event. The committee will also consider approving a post-event report to be presented at the September 23rd Regular Council Meeting.

• Review of 2024 Canada Day General Ledger Revenue and Expenditures
• Review of 2024 Canada Day Budget
• Approval of the 2024 Wilmot Canada Day Event Task Force Post-Event Report

The 2024 Wilmot Canada Day Event Task Force approved its post-event report and directed staff to present it at the September 23rd Regular Council Meeting. The committee also received the final event expenditure and budget report for information. No other substantive decisions were made.

• Approved 2024 Wilmot Canada Day Event Task Force Post Event Report
• Directed Committee Administrator to bring post-event report to September 23rd Council Meeting
• Received final event expenditure and budget report for information

Council Meeting

The Wilmot Council is meeting to decide on a sanitary trunk sewer contract for Baden and a new 4-unit as-of-right housing bylaw. The body will also review several zoning applications and a long-term financial framework.

• Award of Phase 1 Baden Sanitary Trunk Sewer contract to Steed and Evans Limited for $2,798,391.70 plus HST
• Proposal to implement a 4 unit as-of-right bylaw for the CMHC Housing Accelerator Fund application
• Zone Change Application 07/21 and Draft Plan of Subdivision 30T-21601 for Snyder's Road (Baden)
• Official Plan Amendment 02/24 and Zone Change 03/24 for 59 Bergey Court / 12 Shephard Place, New Hamburg
• Zone Change Application 04/24 for 430 Snyder’s Road East, Baden

Council Meeting

The Township of Wilmot Council will adopt the agenda, approve minutes from previous meetings, and award the annual asphalt, concrete and turf repair contract to Vista Contracting Ltd. for $129,080.50 plus HST. It will receive a summary of the 2023 Roads Needs Study and approve a budget scenario of $800,000 for road assets with a 20% increase forecast. Staff will be directed to develop a Site Alteration by‑law program for the 2025 work program and to include several wastewater capital projects, totaling several million dollars, in the upcoming budget. By‑laws 2024‑42 and the confirmatory By‑law 2024‑43 will be read three times and passed.

• Award of Annual Asphalt, Concrete and Turf Repairs contract to Vista Contracting Ltd. for $129,080.50 plus HST (term one, Sep‑Nov 2024).
• Approval of $800,000 road‑asset capital needs per budget scenario 3, with a 20% increase forecast for the 10‑year period.
• Staff directed to establish a Site Alteration program, including stakeholder consultation and by‑law enactment for the 2025 work program.
• Inclusion of wastewater capital projects in the budget: Sewer/Lateral Relining $470,000; FM004 Huron St & Grandview Ave $1,469,000; New Hamburg Sewer Rehabilitation $2,042,000; Baden Sewer Rehabilitation $1,472,000; plus related projects.
• Adoption of By‑law 2024‑42 (rules of order and procedure) and Confirmatory By‑law 2024‑43 after three readings.

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the agenda and approve the minutes from its June 25 meeting. It will receive an event expenditure and budget report for information, noting that final invoices are still pending. Members will also take part in a feedback exercise to discuss what went well and what could be improved in the event planning.

• Adopt the agenda for the August 13 meeting
• Approve the June 25, 2024 meeting minutes
• Receive the Event Expenditure and Budget Report (attachments provided)
• Conduct a roundtable feedback exercise on the Canada Day event
• Allow delegations of up to seven minutes to address agenda items

Special Council Meeting

The Township of Wilmot Council will meet at the Mannheim Community Centre to conduct a Strategic Action Plan Leadership Session with consultant Kelly Linton. The meeting will also include the adoption of the agenda and a confirmatory by-law.

• Strategic Action Plan Leadership Session with Kelly Linton
• Adoption of the Special Council Agenda
• Confirmatory By-Law 2024-41

Council Meeting

Council is deciding on several infrastructure contracts, including bridge and road work. The body is also considering funding increases for a specific road project and accepting petitions for drainage works.

• Contract award to GEI Consultants Canada Limited for $125,320.00 for culvert and bridge work on Huron Road and Carmel Koch Road
• Contract award to Steed and Evans Limited for $205,821.00 for the Annual Hot Mix Asphalt Program
• Proposed $200,000 funding increase for the Punkeydoodles Oxford Road 5 Project
• Acceptance of drainage works petitions from Kevin and Tracey Erb and JJZ Developments Inc.
• Proposed procedural by-law amendment relating to delegations

Special Council Meeting

The Special Council will open at 5:00 p.m., hold a closed session for confidential provincial information, then reconvene in open session. Council will adopt the agenda, disclose any pecuniary interests, and address business arising from the closed session. The primary decision is to read By‑Law 2024‑39 three times and pass it as a Confirmatory By‑Law.

• Closed session to consider confidential information supplied by the Province of Ontario
• Territorial land acknowledgement by Councillor K. Wilkinson
• Adoption of the agenda for the July 17, 2024 meeting
• Disclosure of pecuniary interest under the Municipal Conflict of Interest Act
• Consideration and passage of Confirmatory By‑Law 2024‑39

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to consider the approval of the event's schedule and opening ceremony details. The agenda also includes budget tracking updates, sponsorship correspondence from The Optimist Club of New Hamburg, and a motion for water bottle purchases.

• Approval of the Schedule of Events
• Approval of Opening Ceremonies and Remarks schedule
• Motion to purchase water bottles with an upset limit of $100.00
• Correspondence from The Optimist Club of New Hamburg regarding event sponsorship
• Update on the Erb Transport truck

Council Meeting

The Council is reviewing a draft plan of subdivision and zone change application for Wilmot Woods Developments Inc., which includes up to 489 townhomes/detached units and up to 254 stacked units. The agenda also covers a proposed 10-year funding agreement with the Association of Municipalities of Ontario and a server upgrade award.

• Draft Plan of Subdivision and Zone Change for Wilmot Woods (up to 489 townhomes/detached units and up to 254 stacked units)
• Funding agreement for the Renewed Canada Community-Building Fund, 2024-2034
• Server Upgrade Award
• Review of Bill 165, Keeping Energy Costs Down Act, 2024

Regional Municipality of Waterloo All Councils Meeting

The provided text contains only procedural software boilerplate and interface instructions. No specific council decisions or discussions are documented in this record.

Special Council Meeting

Council and the Corporate Leadership Team will participate in a strategic action plan leadership session led by Kelly Linton of Linton Consulting Services. The meeting also includes the consideration of Confirmatory By-law 2024-32.

• Strategic Action Plan Leadership Session with Linton Consulting Services
• Confirmatory By-law 2024-32

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to review preparations for the upcoming holiday. The committee will consider several requests to increase spending limits for youth events, security, and volunteer supplies. Members will also review the band schedule and updates regarding the Sunrise Ceremony.

• Increase Canada Day Youth Events upset limit by $500.00
• Purchase volunteer lanyards at an upset limit of $100.00
• Increase Event Security upset limit by $400.00
• Increase volunteer t-shirt upset limit by $200.00
• Approval of the Band Schedule

Council Meeting

The meeting includes presentations on community grants and greenhouse gas inventory reports. Council will also consider motions regarding agricultural advisory committees and public speaking rules. An update on the Knipfel Private Drinking Water System Conversion is also included.

• Motion to advocate for improvements to Ontario's 'catch and release' justice system
• Proposal to explore creating an Agricultural Advisory Committee
• Proposal to amend the Procedural By-law regarding public speaking opportunities
• Authorization of a video streaming agreement at Wilmot Recreation Complex
• Update on the Knipfel Private Drinking Water System Conversion

Council Meeting

Wilmot Council will vote on approving 2024 Community Grants, with specific items deferred from previous meetings. They will also decide on awarding contracts for the New Hamburg Arena schematic design ($64,500) and refrigeration plant replacements ($104,033), and consider a full closure of Oxford Waterloo Road Bridge. Several notices of motion propose new policies on site alteration, single-use plastics, and quarterly departmental reporting.

• Approval of 2024 Community Grants Program, including $2,500 for Wilmot Girls Hockey Association
• Award of $104,033 contract to Cimco Refrigeration for refrigeration plant component replacements
• Award of $64,500 contract to Invizij Architects for New Hamburg Arena schematic design
• Endorsement of full closure/decommissioning of Oxford Waterloo Road Bridge 37/B-OXF
• Notice of motion to direct staff on feasibility of a Site Alteration By-law and a ban on single-use plastics in municipal facilities

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to discuss and vote on several spending items for the upcoming Canada Day event. The committee will consider purchasing volunteer t-shirts, contracting security services, and paying an honorarium to a local band. Sub-committees will also provide updates on community engagement, sponsorships, marketing, entertainment, and vendors.

• Approve purchase of 50 volunteer t-shirts at an upset limit of $600.00
• Approve contracting security personnel from Tone-Gar Security at an upset limit of $800.00
• Approve payment of a $500.00 honorarium to the New Hamburg Concert Band
• Verbal update on the dunk tank and 94 Calls to Action signs from the Director of Community Services
• Verbal update on the proposed schedule of events and site map

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to discuss and decide on several operational items for the upcoming Canada Day event. Key decisions include approving performer agreements, a $600 honorarium for a Sunrise Ceremony, and various spending limits for advertising, volunteer snacks, and music sub-committee budget.

• Approve $600 honorarium for Sunrise Ceremony
• Approve agreements with 8 performers totaling $6,480 plus HST
• Approve $1,000 upset limit for print media advertising and promotion
• Approve $1,000 increase to Music & Entertainment sub-committee upset limit
• Approve $250 upset limit for volunteer beverages and snacks

Council Meeting

Council will vote on the 2024 final tax levy rates and due dates, approve community grants (with some groups deferred from April 22), and discontinue a special fire services surcharge for Wellesley-area property owners. A $100,791 stake truck purchase and a request to designate a firefighters' tournament as a municipally significant event are also on the agenda.

• Adoption of bylaw 2024-24 to set 2024 final tax rates and due dates
• Approval of 2024 Community Grants Program, with separate votes on Wilmot Agricultural Society, WODSS Bursaries, New Hamburg Firebirds, and Wilmot Girls Hockey Association ($2,500)
• Discontinuation of the Wellesley Fire Services surcharge on tax bills effective 2024
• Award of RFT 2024-04 for a Parks and Facilities Stake Truck to Oxford Dodge Chrysler for $100,791
• Designation of the Baden Firefighters Association Hose Monkey Ball Tournament (June 21-22) as a municipally significant event

Special Council Meeting

This is a special council meeting dedicated to training for council and committee members on the Code of Conduct and the Municipal Conflict of Interest Act, led by Integrity Commissioner Ben Drory. The agenda includes only procedural items such as call to order, territorial acknowledgement, and adoption of the agenda, along with a confirmatory by-law. No substantive decisions or public hearings are scheduled.

• Training session on Code of Conduct and Municipal Conflict of Interest Act with Integrity Commissioner Ben Drory of ADR Chambers Inc.
• Confirmatory By-Law 2024-23 to be passed

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to plan the Canada Day event. Key business includes correcting the fireworks rain date from August 6 to August 4, and receiving updates from sub-committees on programming, sponsorship, marketing, entertainment, vendors, and volunteers.

• Correcting the fireworks rain date from August 6 to August 4
• Presentation on programming for young children by J. Divita
• Verbal update on the Soap Box Derby by P. Mackie
• Discussion of potential shuttle buses by K. Chiasson
• Proposed schedule of events and site map for Scott Park

Council Meeting

Council will consider awarding a $7.54 million construction contract for Snyder’s Road West and Foundry Street reconstruction, approving a budget increase funded by the Region of Waterloo. Other items include approving cooperative surface treatment contracts, a joint radio service agreement, and 2024 community grants. A closed session is scheduled first to discuss confidential information from the province.

• Award of tender to Steed and Evans Limited for Snyder’s Road West and Foundry Street reconstruction at $7,541,729.55 plus HST
• Approval of $174,422.40 and $318,012.50 cooperative surface treatment contracts with Oxford County and Perth East
• Approval to enter a joint P25 Voice Radio Service Level Agreement with regional police and municipalities
• Approval of 2024 Community Grants Program grants as listed in Appendix A
• Notice of motion directing staff to report on impact of ending Ontario Energy Board natural gas hookup subsidy for new homes

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to plan the Canada Day event. They will discuss and vote on several operational items, including approving expenses, setting a fireworks raindate, contracting a first aid station, selecting a logo, and forming sub-committees. The committee will also consider a motion to make the Optimist Club of New Hamburg the primary food vendor.

• Approve Committee Administrator M. O'Krafka to manage Canada Day Trust Fund expenses and report revenues/expenses
• Agree to August 6 as raindate for fireworks
• Authorize agreement with St. John Ambulance for First Aid Station at upset limit of $500.00
• Select a logo option for the 2024 Canada Day event
• Motion to name Optimist Club of New Hamburg as primary food vendor

Council Meeting

The Wilmot Township Council is meeting to consider a renewal of the lease agreement with the Wilmot Heritage Fire Brigades for space at 10 Bell Drive in Baden. Council will also appoint councillors to the 2024 Canada Day Task Force and to a review team for a consultant to create a Prime Ministers Path engagement strategy. Two by-laws are scheduled for passage: one to appoint a Treasurer and another to appoint a Deputy Treasurer, rescinding previous appointments.

• Renewal of lease agreement with Wilmot Heritage Fire Brigades at 10 Bell Drive, Baden (Report CS-2024-06)
• Appointment of a councillor to the 2024 Wilmot Canada Day Event Task Force (Report COR-2024-19)
• Appointment of two councillors to an RFP review team for a Prime Ministers Path engagement consultant (Report CAO-2024-06)
• By-Law 2024-19 to appoint a Treasurer and rescind previous Treasurer by-laws
• By-Law 2024-20 to appoint a Deputy Treasurer and rescind previous Deputy Treasurer by-laws

Council Meeting

Wilmot Council will consider a motion to install a 4-way stop at Hunsberger Drive and Stuckey Avenue/Michael Myers Road in Baden, following a staff report on a warrant review. Council will also receive additional information on Option 2 for the Prime Ministers Path and decide on next steps. An Integrity Commissioner report recommends Councillor Lillianne Dunstall be removed from the Canada Day Event Task Force and acknowledge a code of conduct breach. Other items include awarding a $35,000 contract for a Development Charges study and creating a Canada Day Event Trust Fund.

• Motion to install a 4-way stop at Hunsberger Drive and Stuckey Avenue/Michael Myers Road in Baden
• Integrity Commissioner report recommending Councillor Lillianne Dunstall be removed from Canada Day Task Force and acknowledge code of conduct breach
• Contract awarded to Watson & Associates Economists Ltd for $35,000 plus taxes for a Development Charges background study
• Creation of a Canada Day Event Trust Fund
• Designation of a South Indian DJ party on April 20, 2024 as a Municipally Significant Event

Council Meeting

Wilmot Council will consider approving the final 2024 operating, utility, and capital budgets, including debt financing. They will also vote on zoning by-law amendments for a seasonal farm worker bunkhouse at 1276 Wilby Road and for land conservation at the Rare Charitable Research Reserve. A motion to install a 4-way stop at Hunsberger Drive and Stuckey Avenue/Michael Meyers Road in Baden is on the agenda.

• Final approval of the 2024 Operating, Utility and Capital Budgets, including new levy debt financing
• Zone change for 1276 Wilby Road to permit a three-unit bunkhouse for up to 18 seasonal farm workers
• Official plan amendment and zone change for the Schneider Family and Rare Charitable Research Reserve to create an Ecological Conservation Area
• Motion to install a 4-way stop at the Hunsberger Drive and Stuckey Avenue/Michael Meyers Road intersection in Baden
• Endorsement of traffic calming on Trussler Road as part of the City of Kitchener's program

Council Meeting

Wilmot Council will consider a report on options for the Prime Minister's Path and hear a delegation on that item. Council will also receive the 2023 annual water quality report and discuss a motion to extend the deadline for heritage property designations.

• Report CAO-2024-03 on Prime Minister's Path: Options for Next Steps, with a recommendation to proceed with Option 1
• Presentation from Basic Income Waterloo Region on Guaranteed Liveable Basic Income
• Notice of motion from Councillor S. Martin to request a five-year extension of the Ontario Heritage Act deadline for non-designated heritage properties
• Report IS-2024-06: 2023 Annual Water Summary and Quality Report
• Report COR-2024-10 on pending sale of private property for non-payment of property taxes

Finance and Budget Committee

The Finance and Budget Committee will consider remaining unfunded items from the 2024 operating budget, deferred from previous meetings. They will also discuss capital budget items including a new parks stake truck and annual IT infrastructure upgrades. A closed session is scheduled to discuss fire department compensation and labour relations.

• 2024 Operating Budget Unfunded Budget Options for Consideration (deferred from Jan 27 meeting)
• Capital Budget: Replacement of 2013 Parks Service Vehicle with 2024 Parks Stake Truck
• Annual Hardware, Software & Network Infrastructure Upgrades (COR-2024-11)
• Cost Reduction Options for 2024 draft Operational Budget (COR-2024-07)
• Closed session: Fire Department Compensation (labour relations and personal matters)

Special Council Meeting

The Wilmot Special Council Meeting on February 15, 2024, will enter a closed session to discuss Fire Department compensation under the Municipal Act. In open session, council will receive a report (CAO-2024-02) on options for a new Corporate Strategic Plan and consider directing staff to negotiate with the successful bidder. The meeting also includes a confirmatory by-law (2024-10) and standard procedural items.

• Closed session for Fire Department compensation under Section 239 (2) (b) and (d) of the Municipal Act
• Report CAO-2024-02 on Township of Wilmot Corporate Strategic Plan – Options
• Direction to staff to negotiate with the successful bidder for the strategic plan
• Confirmatory By-Law 2024-10 to be passed

Wilmot Canada Day Event Task Force

The 2024 Wilmot Canada Day Event Task Force is meeting to discuss event planning, including approving contracts with performers Ultimutts ($3,174.20 plus HST) and Smile'N'Wave ($1,000 plus HST). The committee will also consider additions to the event schedule, fundraising strategies beyond the Township's $25,000 upset limit, and a marketing and advertising plan. The meeting is open to the public and will be held in-person at the Wilmot Recreation Complex.

• Proposed agreement with Ultimutts for three performances at $3,174.20 plus HST
• Proposed agreement with Mac Summers (Smile'N'Wave) for a one-hour performance at $1,000 plus HST
• Discussion of fundraising and sponsorships to fund components above the $25,000 upset limit set by the Township of Wilmot
• Consideration of additions to the 2024 Wilmot Canada Day event schedule
• Discussion of marketing and advertising plan for the 2024 event

Council Meeting

Council will consider declaring portions of Peel Street and Mill Street road allowances in New Hamburg as surplus and transferring them to Love Your Neighbourhood Communities (LYNC) for $2. A public meeting is also scheduled for a zoning amendment at 1276 Wilby Road. The agenda includes several correspondence items and a closed session for legal advice on planning, air monitoring, procurement, and terms of reference.

• Surplus lands disposition at Peel Street and Mill Street, New Hamburg, to be transferred to LYNC for $2 (DS-2024-04)
• Public meeting for zoning amendment ZCA-01-24 at 1276 Wilby Road (DS-2024-03)
• By-law 2024-03 to amend zoning for 66 Hincks Street
• By-law 2024-08 to set actual costs for Snyder Municipal Drain 2021
• Motion to support Association of Ontario Road Supervisors' Municipal Equipment Operator Course

Dangerous Dog Designation Appeal Committee

The Dangerous Dog Designation Appeal Committee will hold a public hearing to consider an appeal of a potentially dangerous dog designation for a dog named Willow (Appeal No. 2023-03). The meeting is quasi-judicial; the public may attend but not speak. No other substantive items are on the agenda.

• Appeal No. 2023-03: Potentially Dangerous Dog Designation, Appellant: Michael Tagliabracci ("Willow")

Council Meeting

Wilmot Council is meeting to consider several items, including a parking exemption and surplus land disposition for the LYNC redevelopment at 183 Mill Street, New Hamburg, and the removal of a holding symbol at 66 Hincks Street. Council will also vote on by-laws for zoning and an interim tax levy, and consider motions on departmental reporting and the 2025 budget structure.

• Parking exemption agreement for 183 Mill Street, New Hamburg, with $2 payment and construction of 39-space parking lot at 73 Burns Street
• Removal of holding symbol at 66 Hincks Street, New Hamburg (By-law 2024-03)
• By-law 2024-04 to provide for an interim tax levy
• Trail maintenance agreement with Region of Waterloo for Baden Hills and Walker Woods Regional Forests
• Motion for departmental quarterly reporting and motion to align 2025 budget with Woolwich format

Finance and Budget Committee

The Finance and Budget Committee is meeting to consider the draft 2024 Capital Budget, which was referred from the January 15 Council meeting. The Interim CFO will present an overview, followed by department heads presenting their capital requests. No decisions are recorded in the agenda; the meeting is for discussion and review.

• Review of Draft 2024 Operating, Utility and Capital Budgets (report COR-2024-01)
• Presentation by Interim CFO on the 2024 draft Capital Budget
• Department heads to present capital budget requests in numerical order

Finance and Budget Committee

The Finance and Budget Committee is reviewing the draft 2024 Operating, Utility, and Capital Budgets, along with proposed 2024 user fees and charges. They will also consider a report on special event and facility subsidies, and receive an update on long-term debt. The meeting includes departmental budget presentations and a report on speed mitigation and traffic safety.

• Draft 2024 Operating, Utility and Capital Budgets (COR-2024-01)
• 2024 User Fees and Charges approval (COR-2024-03)
• Special Event and Facility Subsidies continuation (CS-2024-01)
• Long Term Debt Status Update (COR-2024-02)
• Speed Mitigation and Traffic Safety report (IS-2024-01)

Council Meeting

Wilmot Council will receive the draft 2024 operating, utility, and capital budgets and refer them to the Finance & Budget Committee for detailed review. Council will also consider a motion directing staff to report on a road safety and speed mitigation strategy, and another motion on next steps for the Prime Ministers Path statues. Several correspondence items regarding the Region of Waterloo Official Plan (ROPA 6) are included for information.

• Draft 2024 Operating, Utility and Capital Budget referred to Finance & Budget Committee
• Motion to study road safety and speed mitigation strategy, including speed bumps
• Motion to report on interim actions and options for permanent plan for Prime Ministers Path statues
• Correspondence from Nith Valley EcoBoosters and residents regarding Region of Waterloo Official Plan (ROPA 6)
• By-law 2024-01 to appoint a Deputy Clerk (Kaitlin Bos)