Wilmot public meetings in 2023

Dangerous Dog Designation Appeal Committee

The Dangerous Dog Designation Appeal Committee will hold a quasi-judicial hearing to consider Appeal No. 2023-01, filed by Andrew Maeda regarding the dog named "Kya." The meeting includes procedural items such as selecting a chair and disclosing conflicts of interest. The public may attend but cannot speak.

• Appeal No. 2023-01 - Potentially Dangerous Dog Designation, Appellant: Andrew Maeda ("Kya")

Special Council Meeting

This special council meeting is primarily procedural, with the main action being a closed session to discuss confidential information from the Province of Ontario, a 2024 Canada Day event task force application, and salary negotiations. The open session will include a territorial land acknowledgement, adoption of the agenda, and passage of a confirmatory by-law.

• Closed session under Section 239(2)(b), (d), and (h) for confidential provincial info, personal matters, and labour relations
• 2024 Wilmot Canada Day Event Task Force Application discussed in closed session
• Salary negotiations discussed in closed session
• By-Law 2023-53 Confirmatory By-law to be passed

Council Meeting

Wilmot Council will consider endorsing intersection improvements at Punkeydoodles Corners, including closing Huron Road and requesting the Region of Waterloo take over Oxford Road 5. They will also receive reports on a tree canopy study, reserve fund restructuring, and an interim financial update with 2024 budget issues. Several delegations and correspondence relate to the road study.

• Endorse intersection improvements at Punkeydoodles Corners for 2024
• Close Huron Road from Punkeydoodles Avenue to Perth Road 101
• Request Region of Waterloo assume Wilmot's portion of Oxford Road 5
• Receive Tree Canopy Study and Policy Framework
• Approve By-Law 2023-51 for reserve fund restructuring

Council Meeting

Wilmot Council will consider forwarding its response to the Minister of Municipal Affairs and Housing regarding Official Plan decisions, including proposed boundaries for Baden and New Hamburg. The agenda also includes delegations from developers and environmental groups, appointment of a new Integrity Commissioner, and a land donation.

• Response to Minister's request on Official Plan decisions (DS-2023-19), including Community Area, Employment Area, and Countryside Line boundaries for Baden and New Hamburg
• Award RFP 2023-05 to ADR Chambers Inc. as Integrity Commissioner for 2023-2028
• Land donation of 2m frontage at 9 Brubacher Street, Baden from Dale and Dianne Hillar
• Delegations from CAPCAM, Cachet Homes, Activa Holdings, Carey Homes, C&A Wiebe Farm, and environmental groups
• Correspondence regarding Regional Official Plan Amendment No. 6 and Enbridge Gas expansion

Dangerous Dog Designation Appeal Committee

The Dangerous Dog Designation Appeal Committee will hold a public hearing to consider an appeal (Appeal No. 2023-01) of a dangerous dog designation. The appellant is Esteban Tobon, and the dog is named Coco. The meeting is quasi-judicial, meaning the public may attend but not speak.

• Appeal No. 2023-01 - Dangerous Dog Designation, Appellant: Esteban Tobon ("Coco")

Special Council Meeting

This agenda for the November 7, 2023 special council meeting in Wilmot, ON contains only procedural boilerplate with no listed agenda items, decisions, or discussion topics. The document appears to be a template with embedded content placeholders and no substantive business to report.

Dangerous Dog Designation Appeal Committee

The Dangerous Dog Designation Appeal Committee is holding a quasi-judicial public hearing to consider Appeal No. 2023-01 regarding the dangerous dog designation of a dog named Coco, owned by Esteban Tobon. The public may attend but cannot speak. The committee will also select a chair and handle administrative business.

• Appeal No. 2023-01-Dangerous Dog Designation, Appellant: Esteban Tobon (“Coco”)
• Selection of Chair
• Meeting held in-person and electronically per Municipal Act, 2001

Council Meeting

Council will vote on awarding contracts for a space needs analysis and for the Snyder's Road West and Foundry Street reconstruction project. A presentation from Waterloo Regional Police Service and an impact report from REEP Green Solutions are also scheduled. The meeting includes a closed session for intermunicipal negotiations and solicitor-client privileged advice.

• Award of contract to +VG Architects for space needs analysis, $111,200
• Negotiate consulting agreement with WalterFedy Inc. for Snyder's Road West and Foundry Street reconstruction, $686,581.50
• Negotiate consulting agreement with Englobe Corp. for materials testing and soil management, $64,440
• Presentation from Waterloo Regional Police Service on community update
• Presentation from REEP Green Solutions on 2022-2023 impact report

Council Meeting

The Township of Wilmot is deciding on several service contracts, including a new records management system and a community services masterplan update. Council is also reviewing animal control agreements and potential off-leash dog park locations in Baden.

• Award of Records Management System contract to Collabware Systems Inc. for $50,000 plus HST
• Award of Community Services Masterplan Update contract to McQueen Galloway Associates for $77,600
• Proposed animal control agreement with the Humane Society of Kitchener Waterloo and Stratford Perth (2024-2028)
• Review of additional off-leash dog park locations in Baden
• Notice of motion supporting Bill 21, Fixing Long-Term Care Amendment Act, 2022

Council Meeting

Council will vote on approving a kennel license for Noble K9 at 2108 Notre Dame Dr, St. Agatha, subject to conditions. A report on a potential off-leash dog park in Sir Adam Beck Park will be received for information. Council will also consider adopting an updated Councillor Use of Civic Space Policy and a procedural by-law review.

• Noble K9 Kennel Application approval for 2108 Notre Dame Dr, St. Agatha, with conditions including facility upgrades and a $500 licensing fee
• Investigation of Off-Leash Dog Park in Sir Adam Beck Park received for information
• Adoption of Policy GP-23-00X on Councillor Use of Civic Space
• Annual review of Council Rules of Procedure and proposed procedural by-law update
• Petition regarding traffic calming on Livingston Blvd and area in Baden

Council approved a kennel license for Noble K9 subject to facility upgrades and adopted a new policy regarding Councillor use of civic space. The board also approved the renewal of the Waterloo Region Economic Development Corporation partnership agreement. Additionally, staff were directed to research more dog park locations in Baden.

• Approved renewal of Waterloo Region Economic Development Corporation Partnership Agreement and $50,000 in 2024 budget funding
• Directed staff to report on additional dog park locations in Baden prior to 2024 budget
• Approved Noble K9 Kennel Application subject to facility upgrades and $500 licensing fee
• Adopted Policy GP-23-02 relating to Councillor Use of Civic Space
• Received Report COR-2023-57 regarding Council Rules of Procedure
• Approved the Confirmatory By-law

Council Meeting

Council approved the issuance of development charges funded debentures for several capital projects, including a new parks operations facility. Two infrastructure contracts were awarded for guiderails and a municipal drain. Council also appointed a new Treasurer via by-law.

• Approved $469,507.00 contract for Annual Guiderail Program to Royal Fence Limited
• Approved $54,936.73 contract to JC Millwrights Inc. for Delton Reibling Municipal Drain
• Approved debenture funding for New Parks Operations Facility ($3,550,000.00), Public Works Facility Expansion ($1,080,000.00), Union Street Storm Outlet Replacement ($104,500.00), and Bridge Street #34/B -T9 ($300,680.00) (5-1)
• Directed staff to postpone debt issuance for Snyder’s Road, Foundry Street, and Baden Trunk Sanitary Sewer projects (5-1)
• Re-assigned $484,750.00 levy funded debenture from Third Ice Pad project to Nith River Promenade Project (5-1)
• Received Councillor Use of Civic Space Policy as information
• Directed staff to bring proposed Procedural By-law to September 11 meeting
• Passed By-Law 2023-40 to appoint a Treasurer

Court of Revision

The Court of Revision for the Bamberg Creek, Jananna, and Koch-Leis Municipal Drain 2023 will convene to hear written and verbal appeals from assessed property owners regarding their drainage assessments. Six written appeals have been submitted, from Peter and Dagmar Schneider, Ken and Cathy Heintz, Ladislaus Bauer, Justin and Natalee Miller (Ridgeway), Cory Kittel, and Oleg Borissov. The meeting will include presentations by each appellant, an explanation of the assessment by the engineer, and a final decision by the Court.

• Written appeal from Peter and Dagmar Schneider
• Written appeal from Ken and Cathy Heintz
• Written appeal from Ladislaus Bauer
• Written appeal from Justin and Natalee Miller (Ridgeway)
• Written appeal from Cory Kittel and Oleg Borissov

The Court of Revision heard appeals from six property owners regarding the Schedule of Assessment for the Bamberg Creek, Jananna, and Koch-Leis Municipal Drains. After hearing presentations from appellants and the drainage engineer, the court decided to maintain the original assessments.

• Appointed Councillor K. Wilkinson as Chair
• Upheld the assessment contained in the Engineer's Report

Council Meeting

Council approved two zone change applications in New Hamburg and New Dundee and awarded a hot mix asphalt contract. The board also authorized funding for master plan updates and directed staff to apply for the CMHC Housing Accelerator Fund.

• Approved rezoning of 216 Steinman Street from Residential to Institutional (ZCA-04/23)
• Approved rezoning of 103-1323 Queen Street to allow buildings without public street frontage (ZCA-05/23)
• Awarded $212,005 plus HST Hot Mix Asphalt Program contract to Steed and Evans Limited
• Adopted new Flag Policy and directed staff to investigate adding community flagpoles
• Approved $150,000 plus taxes for 2024 Capital budget for Recreation, Trails, Arts & Culture updates and service review
• Directed staff to submit an application to the CMHC Housing Accelerator Fund
• Reduced noise bylaw exemption fee to $50
• Directed Mayor to advocate to AGCO for Junior Hockey lottery licensing amendments

Special Council Meeting

The Special Council Meeting is primarily convened to hold a closed session for member education and training. The body will also consider a confirmatory by-law.

• Closed meeting for Council Training (Equity, Diversity and Inclusion)
• By-Law 2023-XX Confirmatory By-law

Council convened in a closed session for member training on Equity, Diversity and Inclusion. No other substantive business was conducted during the open session.

• Approved motion to hold closed meeting for Council Training on Equity, Diversity and Inclusion
• Adopted the agenda for July 17, 2023
• Passed the Confirmatory By-law

Council Meeting

Council is reviewing engineer reports and by-laws for several municipal drain projects. The body is also deciding on a sidewalk replacement contract and the establishment of a highway for road widening.

• Contract award to Chad Hartman Construction for Concrete Sidewalk Replacement in the amount of $66,140.00 plus HST
• Proposed by-law for the construction and improvement of the Bamberg Creek, Jananna, and Koch-Leis Municipal Drain
• Proposed by-law to confirm the establishment of a highway for Joseph Street road widening
• Final reading of By-Law 2023-23 for the Delton Reibling Municipal Drain
• Receipt of the 2022 Audited Financial Statements

Council provisionally adopted a report and gave first and second readings to a by-law for the Bamberg Creek, Jananna, and Koch-Leis Municipal Drain. A by-law for the Joseph Street road widening was passed, and a contract for sidewalk replacement was awarded. Council also directed staff to explore financial support for the New Hamburg Firebirds.

• Passed By-Law 2023-33 for Joseph Street road widening
• Passed By-Law 2023-23 for Delton Reibling Municipal Drain construction and improvement
• Provisionally adopted By-Law 2023-32 for Bamberg Creek, Jananna, and Koch-Leis Municipal Drain (1st and 2nd reading)
• Awarded $66,140.00 concrete sidewalk replacement contract to Chad Hartman Construction
• Directed staff to report on financial support opportunities for New Hamburg Firebirds
• Approved letter of support for Community Care Concepts' Seniors Active Living Centres Program Grant
• Appointed Councillors S. Cressman and K. Wilkinson to the August 16, 2023 Court of Revision
• Received 2022 Audited Financial Statements for information

Court of Revision

The Court of Revision for the Delton Reibling Municipal Drain will convene to hear written and late appeals from assessed property owners regarding their drainage assessments. The drainage engineer will explain the assessment, and each appellant will present their case. The Court will then deliberate and issue a decision on whether to uphold the assessment.

• Court of Revision for Delton Reibling Municipal Drain convenes at 6:00 PM on June 12, 2023
• Written appeals from assessed property owners will be heard
• Late appeals from assessed property owners will be considered
• Drainage Engineer to explain assessment
• Recommendation to uphold the assessment contained in the Report

The Court of Revision met to hear appeals regarding the Schedule of Assessment for the Delton Reibling Municipal Drain. No appeals were received by the statutory deadline or raised during the meeting. The Court decided to uphold the assessment contained in the report.

• Upheld the assessment contained in the Report (Motion Carried)

Council Meeting

Council is considering a secondary plan for the development of lands inside the Countryside Line in Baden and New Hamburg. The meeting includes a zoning application for a temporary use dwelling and a contract award for park maintenance.

• Zone Change Application 03/23 for 466 Fairview Street, New Hamburg, to permit two dwellings for up to 18 months
• Award of contract to Bourassa Sport Technologie for tennis court resurfacing at Sir Adam Beck Park
• Proposal to issue an RFP for consulting services to develop a secondary plan for Baden and New Hamburg
• Regional Official Plan Amendment regarding 63 Benjamin Street, New Dundee
• Appointment of a Council member to the Heritage Wilmot and Castle Kilbride Advisory Committee

Council approved a zone change for a temporary use dwelling at 466 Fairview Street and appointed Councillor S. Martin to the Heritage Wilmot and Castle Kilbride Advisory Committee. Council also directed staff to prepare Terms of Reference and issue an RFP for a secondary plan for Baden and New Hamburg.

• Approved Zone Change Application 03/23 for 466 Fairview Street to permit two dwellings as a temporary use for up to 18 months, limited to one dwelling at any time
• Directed staff to prepare Terms of Reference and issue an RFP for a secondary plan for Baden and New Hamburg
• Appointed Councillor S. Martin to the Heritage Wilmot and Castle Kilbride Advisory Committee (term ending Dec 31, 2024)
• Passed By-Law 2023-30 amending Zoning By-law 83-38 for 466 Fairview Street
• Approved contract award to Bourassa Sport Technologie for tennis court resurfacing at Sir Adam Beck Park

Council Meeting

The Council will consider several zoning amendments, including a proposal for an extractive industrial use at 1856 Snyder's Road East. Other items include approving a fire protection agreement with the City of Waterloo and authorizing land acquisition for a Public Works Operations Centre.

• Zone Change Application 06/22 for Petersburg Sand Company Inc. at 1856 Snyder’s Road East
• Fire Protection Agreement between Wilmot and the City of Waterloo for Erbs Road Shelter
• Contract award of $181,736.64 to Ron Van Manen Trucking Inc. for Lisbon Road culvert replacement
• Land acquisition for Public Works Operations Centre at 1065 Gingerich Road, Baden
• Zone Change Application 02/23 for St. George’s Anglican Church at 11 Byron Street

Council approved a zone change for St. George’s Anglican Church to allow institutional use and reduced setbacks. The board also directed staff to report on e-waste solutions and approved a fire protection agreement for the Erbs Road Shelter.

• Approved Zone Change Application 02/23 for St. George’s Anglican Church to rezone from Residential to Institutional and reduce rear yard setback to 2.7 metres
• Directed staff to provide a report on e-waste and the placement of benches, e-waste receptacles, and garbage cans in key areas
• Approved fire protection agreement for Erbs Road Shelter (1003 Erbs Road) between Township of Wilmot and City of Waterloo
• Appointed K. Smart Associates Limited as Engineer for West Nith Petition (1089 Huron Street)
• Granted Noise By-law Exemption for 1323 - 103 Queen Street (Cottage Lane) for June 3, 2023
• Received Report DS 2023-008 regarding Official Plan Amendment 01/23 for rare Charitable Research Reserve for information

Special Council Meeting

This special council meeting is primarily procedural, with the main action being a motion to convene into closed session under the Municipal Act to discuss a Striking Committee matter (personal information about an employee) and to receive council orientation training. The open session portion consists of routine items such as agenda adoption, minutes approval, and a confirmatory by-law.

• Closed session for Striking Committee (personnel matter) under Section 239(2)(b)
• Closed session for Council Orientation / Ombudsman training under Section 239(3.1)
• Confirmatory By-law 2023-XX to be passed

Council held a closed session to discuss a striking committee and municipal ombudsman training. Following the open session, Council passed a confirmatory by-law. No other substantive business was conducted.

• Approved motion to convene into closed meeting
• Approved motion to reconvene in open meeting
• Adopted the agenda
• Passed the Confirmatory By-law (read first, second, and third time)

Council Meeting

The Council is reviewing several infrastructure contracts and the 2023 final tax levy. The agenda also includes discussions on municipal drainage improvements and committee appointments.

• Award of $966,980.00 contract to Fer-Pal Construction Ltd. for watermain relining on Nafziger Road and Casselholme Crescent
• Award of $847,838 contract to Lyncon Construction Inc. for Nith River Promenade Trail construction
• Consideration of the Delton Reibling Municipal Drain Engineer’s Report and related By-law
• Review of the 2023 Final Tax Levy By-Law
• Appointment of individuals to various advisory and quasi-judicial committees

Council awarded two infrastructure contracts totaling over $1.8 million for watermain relining and promenade construction. The body also passed the 2023 Final Tax Levy By-Law and appointed members to several advisory committees.

• Awarded $966,980 watermain relining contract for Nafziger Road and Casselholme Crescent to Fer-Pal Construction Ltd.
• Awarded $847,838 contract for Nith River Promenade trail and lighting to Lyncon Construction Inc., with an additional $105,000 upset limit for provisional works
• Passed By-Law 2023-21 to establish the 2023 Final Tax Levy and rates of taxation
• Passed By-Law 2023-22 to confirm the establishment of a highway in the Township
• Provisionally adopted By-Law 2023-23 for the Delton Reibling Municipal Drain (first and second reading)
• Appointed members to the Committee of Adjustment, Heritage Wilmot and Castle Kilbride Advisory Committee, and Property Standards/Dangerous Dog Appeal Committee
• Approved allocating user fees for a May 25 senior-police discussion to the Council Special Events Budget
• Directed staff to research municipal best practices for Councillor access to facilities for constituency business

Municipal Election Compliance Audit Committee

The Municipal Election Compliance Audit Committee is meeting to organize itself and consider one compliance audit application. The committee will elect a chair and vice chair, adopt terms of reference and rules of procedure, and then review Application #Wilmot-2022-01 filed by Mike Rice regarding the financial statement of registered third-party advertiser Barry Wolfe. A decision on this application must be made by May 2, 2023.

• Election of Chair and Vice Chair
• Adoption of Election Compliance Audit Committee Terms of Reference
• Adoption of Election Compliance Audit Committee Rules of Procedure
• Application #Wilmot-2022-01: Mike Rice vs. Barry Wolfe regarding financial statement compliance

Council Meeting

Wilmot Council will vote on accepting a donation of approximately 14.1 acres of land on Brubacher Street, Baden, from Mike Ulmer and Louis Veenstra. The council will also consider a draft plan of condominium for 166 Astor Crescent in New Hamburg and a bylaw to replace the existing exotic animal regulation. The meeting includes receiving the first-quarter financial statement and correspondence on Bill 23 and changes to the Oil, Gas and Salt Resources Act.

• Accept donation of ~14.1 acres on Brubacher Street, Baden, from Mike Ulmer and Louis Veenstra, with tax receipts to donors
• Recommend draft approval of condominium plan (30CDM-23601) for 166 Astor Crescent, New Hamburg, with a $24,000 parkland dedication fee
• Repeal and replace By-Law 2011-50 with new bylaw regulating prohibition or restriction of exotic animals
• Receive un-audited Statement of Operations as of March 31, 2023 (Q1 financial report)
• Receive correspondence from MFOA-AMO on municipal audit and Bill 23, and from MNRF on changes to the Oil, Gas and Salt Resources Act

Council approved the donation of approximately 14.1 acres of land on Brubacher Street from Mike Ulmer and Louis Veenstra. The board also passed a new by-law regarding exotic animals and recommended a condominium plan for approval by the Region of Waterloo.

• Accepted donation of ~14.1 acres of land on Brubacher Street, Baden (Motion Carried)
• Repealed By-Law 2011-50 and passed By-Law 2023-19 to regulate exotic animals (Motion Carried)
• Recommended Draft Plan of Condominium 30CDM-23601 (166 Astor Crescent) to Regional Municipality of Waterloo for approval (Motion Carried)
• Required $24,000 parkland dedication fee for 166 Astor Crescent project (Motion Carried)
• Received Statement of Operations as of March 31, 2023, for information (Motion Carried)

Council Meeting

Council will vote on awarding a $918,454.50 contract for Greenwood Drive reconstruction to Sousa Concrete, plus $9,000 for soil tracking and $12,000 for materials testing. Other items include extending a Castle Kilbride porch repair contract by $112,232, approving a $426,926 surface treatment program, and discussing a gravel pit feasibility study and a new fireworks by-law.

• Award of RFT 2023-02 Greenwood Drive Reconstruction to 410754 Ontario Limited o/a Sousa Concrete for $918,454.50 plus HST
• Contract extension for Castle Kilbride exterior porch repairs with Homestead Woodworks for $112,232.23 plus HST
• Approval of co-operative tender with Oxford County for 2023 Annual Surface Treatment Program by Walker Construction Limited for $426,926.00 plus HST
• Staff directed to investigate utilization opportunities for Township-owned gravel pit at 1768 Huron Road
• First reading of By-Law 2023-XX to repeal and replace fireworks by-law 2012-01

Council approved several infrastructure contracts, including road reconstruction and surface treatment. The board also directed staff to investigate use opportunities for the township-owned gravel pit and updated fireworks regulations.

• Awarded Greenwood Drive Reconstruction contract to 410754 Ontario Limited o/a Sousa Concrete for $918,454.50 plus HST
• Authorized $9,000 for soil tracking and $12,000 for materials testing for Greenwood Drive project
• Approved $112,232.23 plus HST contract extension with Homestead Woodworks for Castle Kilbride exterior porch repairs
• Approved $426,926.00 plus HST for 2023 Annual Surface Treatment Program via Walker Construction Limited
• Appointed Councillor Wilkinson to the Director of Community Services hiring committee
• Directed staff to investigate utilization and issue an Expression of Interest for the gravel pit at 1768 Huron Road
• Waived Special Event Fee and provided funding for 'The Schmidty' from the Council Special Events Budget
• Passed By-Law 2023-17 to prohibit sale and use of firecrackers and regulate fireworks

Council Meeting

Council will consider approving the 2023 municipal budget, which includes raising $10,643,850 from general taxation. They will also vote on recommending amendments to two draft plans of subdivision for Wilmot Employment Lands in New Hamburg, including new street names and conditions tied to traffic impact studies. Other items include a petition for drainage works at 1089 Huron Street, a fireworks bylaw update, and a public works space needs analysis.

• 2023 Municipal Budget approval with $10,643,850 levy
• Modifications to draft plans of subdivision 30T-19601 and 30T-19602 for Wilmot Employment Lands
• Petition for drainage works by owners of 1089 Huron Street
• Repeal and replacement of Fireworks By-Law #2012-01
• Public Works Operations Space Needs Analysis directing land purchase and phased construction

Council approved the 2023 Municipal Budget and authorized raising $10,643,850 through general taxation. Other key actions included updating fireworks regulations and approving land purchase for a new Public Works Operations Centre.

• Approved 2023 Municipal Budget and authorized raising $10,643,850 from general taxation
• Approved land purchase and phased construction for a new Public Works Operations Centre
• Repealed Fireworks By-Law #2012-01 and approved By-law #2023-XX, including Lunar New Year
• Recommended amendments to the Region of Waterloo for Draft Plan of Subdivision 30T-19601 and 30T-19602
• Accepted petition for new drainage works at 1089 Huron Street and appointed K. Smart Associates Limited as Engineer
• Approved full subsidies for historical special events facility rentals for 2023
• Directed staff to report costs for using New Hamburg Community Centre as an ice-pad within three months
• Adopted 2022 honorariums and expenditures report (COR 2023-025)

Special Council Meeting

The Township of Wilmot is holding a special council meeting. The primary focus is a closed session to discuss personnel, labor relations, and confidential information provided by the Province of Ontario.

• Closed meeting to consider Organization Structure and People Plan
• Closed meeting to consider confidential information supplied by the Province of Ontario
• Passing of a Confirmatory By-law

Council convened a closed session to discuss organizational structure, people planning, and confidential information from the Province of Ontario. No substantive business or decisions were reported following the closed session. The meeting concluded with the passage of a confirmatory by-law.

• Approved motion to convene into closed meeting
• Approved motion to reconvene in open session
• Adopted the agenda
• Passed the Confirmatory By-law

Finance and Budget Committee

The committee is discussing proposed updates to the 2023 Draft Municipal Budget and the 2023 Capital Program. Members are also considering the addition of several new staffing positions to the 2023 operating budget.

• Proposed updates to the 2023 Draft Municipal Budget and Capital Program (COR-2023-22)
• Proposed new staffing: 2 Parks & Facilities/Arena Operators (Hybrid)
• Proposed new staffing: 1 Night Custodian
• Proposed new staffing: 1 Manager of Public Works
• Proposed new staffing: 1 Manager of Communication/Strategic Initiatives

The Committee approved several 2023 budget updates, including adding lease revenue and deferring specific infrastructure projects. They also decided which new staffing positions to approve for 2023 and which to defer to 2024.

• Approved adding $100,000 in Neville Street leaseback fees as 2023 revenue
• Deferred Crack Sealing ($35,000), Planning Software ($50,000), Culvert Repairs ($12,500), and Sand Filter ($15,000) to 2024 budget
• Approved addition of Night Custodian position to 2023 budget
• Directed staff to find $150,000 in savings for March 15, 2023 meeting
• Reduced annual debt services costs from $124,900 to $62,450 for 2023
• Approved Infrastructure Services - Customer Services Representative/Administrative Assistant position
• Deferred three Community Services positions to the 2024 Municipal Budget
• Transferred $35,000 in Reforestation funding to the 2023 Operating Budget

Council Meeting

Council is reviewing a proposal to change the designation of 66 Hincks Street from Light Industrial to Urban Residential. The meeting also includes discussions on modifications to a subdivision plan for employment lands and a repeal of the Dog and Kennel By-law.

• Proposed rezoning of 66 Hincks Street to allow for up to 62 townhouse units
• Modifications to Draft Plan of Subdivision 30T-19601 for Wilmot Employment Lands
• Repeal and replacement of Dog and Kennel By-law (2017-14)
• Engineer's Report for Delton Reibling Municipal Drain for lots 31 and 32
• Presentation by Citizens for Safe Ground Water regarding the Hallman Pit

Council approved an Official Plan Amendment and zone change to allow 62 townhouse units at 66 Hincks Street. A new Dog and Kennel By-law was adopted, and a drainage report for the Delton Reibling Municipal Drain was provisionally adopted. Modifications to a draft plan of subdivision for Wilmot Employment Lands were deferred.

• Approved Official Plan Amendment No. 11 and Zone Change Application 08/21 for 62 townhouses at 66 Hincks Street
• Repealed Dog and Kennel By-law (2017-14) and replaced it with Dog and Kennel By-law 2023-XX
• Provisionally adopted Engineer’s Report for Delton Reibling Municipal Drain (By-law 2023-XX)
• Appointed Councillors S. Cressman, K. Wilkinson, and H. Sidhu to the Court of Revision for the Delton Reibling Municipal Drain
• Deferred modifications to Draft Plan of Subdivision 30T-19601 to the next meeting
• Adopted the meeting agenda and minutes from February 27, 2023

Council Meeting

The Council is reviewing a new Committee Governance Policy and updated terms of reference for several committees. They are also considering a legal agreement with the Ministry of Transportation regarding the Snyder’s AgCom Drain.

• Adoption of Committee Governance Policy (COR-2023-07)
• New Terms of Reference for Heritage, Castle Kilbride, Dangerous Dog, and Property Standards committees
• Authorization to negotiate a legal agreement with the Ministry of Transportation for Snyder’s AgCom Drain
• Receipt of the 2022 Integrity Commissioner Annual Report
• Execution of the Strategic Priorities Infrastructure Fund Transfer Payment Agreement

Council approved a new Committee Governance Policy and updated terms of reference for several advisory and appeals committees. The council also authorized a transfer payment agreement for the Strategic Priorities Infrastructure Fund and a legal agreement for the Snyder’s AgCom Municipal Drain.

• Adopted Committee Governance Policy and Terms of Reference for Castle Kilbride and Heritage, Dangerous Dog Designation Appeals, and Property Standards Appeals committees
• Renamed ad hoc Budget Committee to Finance and Budget Committee
• Approved authority to execute Strategic Priorities Infrastructure Fund Transfer Payment Agreement (COR-2023-19)
• Authorized legal agreement and permits with Ministry of Transportation for Snyder’s AgCom Municipal Drain (IS-2023-05)
• Received 2022 Integrity Commissioner Annual Report
• Adopted minutes from February 9 and February 13, 2023 meetings
• Passed Confirmatory By-law

Finance and Budget Committee

The ad hoc Budget Advisory Committee will receive reports on the draft 2023 Capital Program and the updated Ten-Year Capital Forecast (2023-2032). The committee will also consider directing staff to apply for Rural Economic Development Fund funding to replace a pedestrian boardwalk under the Highway 7/8 Bridge.

• Draft 2023 Capital Program (Report COR-2023-16) presented for information
• Ten-Year Capital Forecast update for 2023-2032 (Report COR-2023-17) presented for information
• Staff directed to apply for Rural Economic Development Fund for pedestrian boardwalk replacement under Highway 7/8 Bridge

The Committee reviewed the draft 2023 Capital Program and the Ten-Year Capital Forecast. Several capital projects were deferred or conditioned on grant funding, and staff were directed to research cost-reduction options for the Nith River Promenade. The Committee also approved a funding application for the Highway 7/8 Bridge pedestrian boardwalk.

• Directed staff to report on the Prime Ministers' Path (Unanimous)
• Deferred Replace Sidewalk Clearing Unit project to 2024 budget (Carried)
• Deferred Parking Lot Expansion/LED Lighting & Laneway Resurfacing (Unanimous)
• Made Mike Schout Wetlands Entrance & Bridge Relocation dependent on grant funding (Unanimous)
• Directed staff to review Nith River Promenade scope to reduce costs (Unanimous)
• Received draft 2023 Capital Program (COR 2023-16) for information (Unanimous)
• Received Ten-Year Capital Forecast (COR 2023-17) for information (Unanimous)
• Approved application for funding to replace pedestrian boardwalk under Highway 7/8 Bridge (Unanimous)

Finance and Budget Committee

The ad hoc Budget Advisory Committee will receive the draft 2023 Base Operating Budget for information. The meeting also includes the adoption of minutes from the January 30, 2023, meeting.

• Review of 2023 Base Operating Budget (DRAFT), COR-2023-11
• Adoption of January 30, 2023, meeting minutes

The ad hoc Budget Advisory Committee reviewed the 2023 Base Operating Budget (Report COR-2023-11). The Committee directed staff to perform a staffing analysis from 2018 to 2023 to report on resource spending and future human resources requirements.

• Received 2023 Base Operating Budget Report COR-2023-11 for information
• Directed staff to conduct a staffing analysis for 2018-2023 and report to Council
• Adopted February 13, 2023 agenda
• Adopted January 30, 2023 meeting minutes

Council Meeting

Council will consider authorizing the $3.6 million purchase of 30 Neville Street in New Hamburg for a municipal operations centre, to be debt-financed through development charges. The meeting also includes presentations from local ice user groups and a pre-budget approval for two new dump trucks totaling $779,000.

• Land acquisition of 30 Neville Street, New Hamburg for approximately $3.6 million, debt-financed through development charges
• Pre-budget approval to award contract for one new single-axle and one replacement tandem-axle dump truck to Viking Cives Ltd. ($340,000 in 2023, $439,000 in 2024)
• Presentation from Wilmot Ice Pad User Groups (New Hamburg Hockey Association, Wilmot Girls Hockey Association, New Hamburg Skating Club)
• Temporary extension of committee appointments until Community Appointment Policy Review is complete
• 2022 Annual and Summary Water Distribution Reports to be received for information

Council approved the debt-financed acquisition of 30 Neville Street in New Hamburg for approximately $3.6 million. The board also authorized the purchase of two dump trucks with snowplow attachments and directed staff to investigate the feasibility of operating ice facilities outside the Township.

• Approved purchase of 30 Neville Street for approximately $3.6M (debt financed through development charges)
• Approved $340,000 (2023 budget) and $439,000 (2024 budget) for two dump trucks with snowplow attachments from Viking Cives Ltd.
• Directed staff to investigate feasibility of operating ice facilities outside the Township of Wilmot
• Approved temporary extension of committee appointments for Committee of Adjustment, Dangerous Dog Designation Appeals, Heritage, and Castle Kilbride Advisory committees
• Received 2022 Annual and Summary Water Distribution Reports and endorsed the Drinking Water Quality Management System
• Adopted minutes from January 30, 2023 meeting

Special Council Meeting

The Council will convene in a closed meeting to consider organizational structure, people plans, and legal advice regarding the Ontario Land Tribunal. The agenda also includes the adoption of a confirmatory by-law.

• Closed meeting regarding labor relations or employee negotiations
• Closed meeting regarding Ontario Land Tribunal matters
• Adoption of By-law 2023-XX Confirmatory

Council convened a closed session to discuss organization structure, people planning, and Ontario Land Tribunal matters. No business arising from the closed session was reported in the open meeting. The council passed a confirmatory by-law.

• Approved motion to convene into closed meeting
• Approved motion to reconvene in open meeting
• Adopted the agenda
• Passed the Confirmatory By-law

Council Meeting

The Council is meeting to appoint key municipal staff and committee members. Decisions include the appointment of a Clerk and Deputy Clerk via by-law and the selection of members for accessibility and property standards committees.

• Appointment of Jeffrey Bunn as Clerk
• Appointment of Chad Curtis as Deputy Clerk
• Temporary appointment of Blain Bechthold, Julie Molenaar, and Wayne Roth to the Property Standards Appeals Committee
• Appointments to the Grand River Accessibility Advisory Committee for the 2023-2026 term

Council appointed three temporary members to the Property Standards Appeals Committee and eight members to the Grand River Accessibility Advisory Committee. Additionally, Council passed by-laws to appoint a Clerk and Deputy Clerk.

• Temporarily appointed Blain Bechthold, Julie Molenaar, and Wayne Roth to the Property Standards Appeals Committee (Motion Carried)
• Approved appointments of eight members to the Grand River Accessibility Advisory Committee for a term ending December 31, 2026 (Motion Carried)
• Passed By-law 2023-05 to appoint a Clerk for the Township of Wilmot (Motion Carried)
• Passed By-law 2023-06 to appoint a Deputy Clerk for the Township of Wilmot (Motion Carried)
• Adopted minutes from Regular Council Meeting January 16, 2023 and Special Council Meeting January 19, 2023 (Motion Carried)

Finance and Budget Committee

The ad hoc Budget Advisory Committee is meeting to receive several un-audited financial reports for the year ending December 31, 2022. The body will also address the exclusion of estimated amortization expenses from the 2023 Municipal Budget.

• 2022 Operating Budget vs. Actual summary (COR-2023-03)
• 2022 Capital Program review (COR-2023-04)
• 2022 Reserves and Reserve Funds report (COR-2023-05)
• Annual Debenture Update for 2022 (COR-2023-06)
• Exclusion of estimated amortization expenses from 2023 budget per O. Reg 284/09 (COR-2023-08)

The ad hoc Budget Advisory Committee received several unaudited reports regarding the 2022 operating budget, capital program, reserve funds, and debenture updates for information purposes. The committee also formally communicated the exclusion of estimated amortization expenses from the 2023 Municipal Budget.

• Received 2022 Operating Budget vs. Actual report (COR-2023-03) for information
• Received 2022 Capital Program report (COR-2023-04) for information
• Received 2022 Reserves and Reserve Funds report (COR-2023-05) for information
• Received 2022 Annual Debenture Update report (COR-2023-06) for information
• Approved Report COR-2023-08 to exclude estimated amortization expenses from the 2023 Municipal Budget per O. Reg 284/09
• Adopted the January 30, 2023 agenda
• Adopted the December 12, 2022 meeting minutes

Special Council Meeting

The Township of Wilmot is holding a special council meeting to consider a proposed or pending acquisition or disposition of land. This specific item will be discussed in a closed meeting session.

• Proposed Land Acquisition (discussed in closed session)

Council convened in a closed meeting to consider a proposed or pending acquisition or disposition of land. No business arising from the closed session was reported in the open meeting. A confirmatory by-law was passed.

• Approved motion to convene into closed meeting to consider proposed land acquisition
• Adopted the agenda for January 19, 2023
• Passed the Confirmatory By-law (read first, second, and third time)

Council Meeting

Council will consider awarding a $616,697.23 design and project management contract to Walter Fedy Inc. for adding a third ice rink at the Wilmot Recreation Complex. The meeting also includes appointing an interim clerk, setting an interim tax levy, and receiving a post-election accessibility report.

• Award RFP 2022-36 to Walter Fedy Inc. for third rink design at Wilmot Recreation Complex, $616,697.23 plus HST
• Appoint an interim clerk and rescind previous clerk by-laws (By-law 2023-xx)
• Adopt an interim tax levy and installment payment by-law (By-law 2023-xx)
• Receive the 2022 Municipal Election Post-Election Accessibility Report (COR-2023-39)
• Closed session to discuss council orientation, Ontario Land Tribunal matters, and property negotiations

Council defeated a motion to award a design and project management contract for a third ice pad at the Wilmot Recreation Complex. The decision cancels RFP 2022-36. Council also passed by-laws regarding the appointment of a Clerk and an interim tax levy.

• Rejected all bids for RFP 2022-36 regarding the third rink design at Wilmot Recreation Complex
• Defeated motion to award $616,697.23 design contract to Walter Fedy Inc.
• Approved By-law to appoint a Clerk for the Township of Wilmot
• Approved By-law for an interim tax levy and payment of taxes by instalments
• Adopted minutes of the December 12, 2022 Special Council Meeting
• Received 2022 Post Election Accessibility Report (COR-2023-39) for information