West Lincoln Township public meetings in 2024

Council

The West Lincoln Township Council will approve the 2025 Interim Tax By-law and consider several zoning by-law amendments, including for properties at 5377 Elcho Road and 1985 Hodgkins Road. The meeting will also confirm minutes from previous committee sessions and authorize an agreement with the Regional Municipality of Niagara.

• By-law 2024-83: 2025 Interim Tax Levy
• By-law 2024-86: Zoning amendment for 5377 Elcho Road
• By-law 2024-87: Zoning amendment for 1985 Hodgkins Road
• By-law 2024-88: Agreement with Niagara Region
• By-law 2024-82: Consolidated User Fees and Charges 2025

Committee of Adjustment

The Committee will consider a Minor Variance application (A24/2024WL) to permit a new private garage at 2286 Caistor Centre Road, seeking a reduced interior side setback of 2 m instead of the required 7.5 m in an Agricultural ‘A’ zone. The meeting will also approve the hearing minutes from November 27, August 28, and June 26, 2024.

• Minor variance application A24/2024WL for 2286 Caistor Centre Road – garage relocation and setback relief request
• Approval of November 27, 2024 Committee of Adjustment hearing minutes
• Approval of August 28, 2024 Committee of Adjustment hearing minutes
• Approval of June 26, 2024 Committee of Adjustment hearing minutes

All Committees Meeting (Including Public Meetings)

The council will consider an application to amend the zoning bylaw for 1985 Hodgkins Road. It will also review a two‑year Service Level Agreement with the Niagara Region for planning services, a delegated authority by‑law, a consolidated user‑fees by‑law effective Jan 1 2025, and a land‑transfer declaration for Concession 3 Road. Additionally, a $60,000 budget amendment for operations and maintenance manuals will be considered.

• Zoning Bylaw Amendment for 1985 Hodgkins Road (Concession 5, Part Lot 9)
• Two‑year Service Level Agreement with Niagara Regional for planning services
• Delegated Authority By‑law (draft) for council approval
• Consolidated User Fees and Charges By‑law effective Jan 1 2025
• $60,000 budget amendment for CLI‑ECA operations and maintenance manuals (funded $30,000 from Capital Reserve and $30,000 from Sewer Reserve)

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (A23/2024WL) to permit a 130.16 m² garage addition at 7948 Concession 7 Road, seeking relief from the township’s Zoning By‑Law 2017‑70 which limits garage width to 9.2 m. The Committee will also vote to approve the hearing minutes from July 24, September 25, and October 30, 2024.

• Minor variance A23/2024WL for a 130.16 m² garage addition at 7948 Concession 7 Road (proposed width 16.2 m, exceeds bylaw limit of 9.2 m)
• Approval of July 24, 2024 Committee of Adjustment hearing minutes
• Approval of September 25, 2024 Committee of Adjustment hearing minutes
• Approval of October 30, 2024 Committee of Adjustment hearing minutes

Council

Council is meeting to adopt several by-laws regarding zoning amendments and municipal appointments. The body will also review minutes from previous committee meetings and hold a closed session regarding a nomination for Peninsula West Power Inc.

• By-law 2024-77: Rezoning for Ross Robins-Evelyn Duck
• By-law 2024-76: Housekeeping amendment to Zoning By-law No. 2017-70
• By-law 2024-78: Appointment of Tim Hofsink as Acting Fire Chief
• By-law 2024-79: Appointment of Katelyn Repovs as Treasurer
• By-law 2024-80: Appointment of Donna DeFilippis as Acting Deputy Treasurer

Corporate Services Committee

The Administration/Finance/Fire Committee is reviewing a budget amendment for asset management and a financial update for the third quarter of 2024. The body is also receiving reports on organizational restructuring and fire department activities.

• Budget Amendment BA2024-12 for $60,000 for Asset Management Plan Phase 3
• Funding of $5,088 for the 2020 Smithville North Drain assessment update
• Quarter 3 Financial Update for September 2024
• Information Report CAO-05-2024 regarding Organizational Restructuring
• October 2024 Monthly Update from the Fire Chief

Infrastructure Committee

The Public Works & Recreation Committee will consider three staff reports. It will endorse a 2024 Memorandum of Understanding for engineering services in Niagara, direct public engagement on designating Canada fleabane as a local noxious weed, and accept a three‑year fuel supply tender from Canada Clean Fuels Inc. The meeting also includes standard procedural items and an opportunity for public comments.

• Endorse the 2024 Memorandum of Understanding for Engineering Function and Review in Niagara
• Direct public engagement on designating Canada fleabane (Conyza Canadensis) as a local noxious weed
• Accept the tender from Canada Clean Fuels Inc. for supply and delivery of fuel products for a three‑year term ending September 2027
• No appointments or presentations scheduled
• No consent agenda items

Growth and Sustainability Committee

The Planning/Building/Environmental Committee is considering several zoning by-law amendments and a draft plan extension. The body is also reviewing a contract award for a rural employment land use study.

• Zoning By-law Amendment for 7395 Twenty Road (File No. 1601-004-24)
• Housekeeping By-law Amendment No. 8 (File No. 1601-005-24)
• One-year extension of Draft Plan Approval for Crossings on the Twenty North Condominium
• Contract award to WSP Group Inc. for the Fulton Rural Employment Land Use Project
• Public meeting regarding zoning by-law amendment for 5357 and 5377 Elcho Road

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will consider a minor variance for an agricultural storage building, a farmland boundary adjustment, and a request to remove a condition from a previous consent.

• Minor Variance for 4203 Elcho Road (891 sqm storage building)
• Boundary adjustment for 5357 and 5377 Elcho Road (2.03 ha farmland)
• Change of condition request for Consent B08/202WL (TeBrake)

Council

The West Lincoln Township Council met to confirm minutes and adopt nine by-laws, including authorization for the demolition of Fire Station 2, the imposition of development charges, and an agreement with Peninsula Construction Inc. for the 2024 guiderail program.

• By-law 2024-67: Authorizes demolition of Fire Station 2
• By-law 2024-70: Imposes Development Charges
• By-law 2024-73: Authorizes agreement with Peninsula Construction for guiderail program
• By-law 2024-74: Establishes public highway on Concession 2 Road
• By-law 2024-71: Amends zoning by-law for William and Cathy Vitucci

Infrastructure Committee

The Public Works & Recreation Committee is meeting to discuss infrastructure updates and facility leases. Key items include a road land transfer and a tender award for guiderail replacements.

• Awarding a $341,292.00 contract (excluding HST) to Peninsula Construction Inc. for the 2024 Guiderail Replacement Program
• Proposed $20,000.00 budget amendment (BA2024-10) funded by the Bridge Reserve
• Proposed by-law to declare parts of 996 Abingdon Road on Concession 2 Road and Abingdon Road as a Public Highway
• Renewal of the Concession Stand Lease Agreement at the West Lincoln Community Centre with the Minor Hockey Association (WNMHA)

Corporate Services Committee

The Administration/Finance/Fire Committee is reviewing a proposed by-law for development charges and an updated interest policy. The body is also considering the approval of the 2024 Asset Management Plan. Additionally, the committee will process resignations from municipal advisory boards.

• Proposed By-Law 2024-70, Imposition of Development Charges
• 2024 Asset Management Plan approval
• Development Charges Interest Policy (POL-T-01-2022) update
• Resignation of Danielle Stoyls from West Lincoln Heritage Committee
• Resignation of Reighan Van Duzen from Mayor's Youth Advisory Committee

Growth and Sustainability Committee

The Planning/Building/Environmental Committee is reviewing proposed regulations for backyard chickens and modifications to the Clean Yard By-law. The body is also considering zoning amendments and the removal of a provincial highway bypass from local planning.

• Proposed by-law for backyard chickens regarding limits, locations, and waste disposal
• Zoning By-law Amendment for 5447 Regional Road 20 (William and Cathy Vitucci)
• Zoning By-law Amendment for 7395 Twenty Road (Ross Robins)
• Proposed minor modifications to the Clean Yard By-law
• Extension of Draft Plan Approval for Smithville West Dunloe and Thrive subdivisions

Committee of Adjustment

The Committee of Adjustment will consider four minor‑variance applications for 1 Tara Place, 7125 Young Street, and 4040 Concession 4 Road, and a consent application to sever a farm dwelling at 1985 Hodgkins Road. The minor‑variance requests seek changes to setbacks, garage dimensions, and accessory‑building distances. The consent request proposes to split 0.613 ha (1.51 acres) from a larger farm, with zoning conditions for the severed parcel and the remaining 21.1 ha (52.14 acres). Decisions will be recorded in the meeting minutes.

• Minor variance A19/2024WL – accessory building (40.88 m²) at 1 Tara Place, setback 1 m vs required 2 m
• Minor variance A20/2024WL – garage width 12.2 m and door height 4.6 m for new dwelling at 7125 Young Street
• Minor variance A21/2024WL – detached garage (9.14 m × 15.24 m) and storage building (139.3 m²) at 4040 Concession 4 Road, distance relief from zoning limits
• Consent B08/2024WL – severance of 0.613 ha (1.51 acres) farm dwelling at 1985 Hodgkins Road, leaving 21.1 ha (52.14 acres) farmland with Rural Residential and Agricultural Purposes Only zoning conditions

Council

Council is meeting to adopt several by-laws, including an amendment to the Official Plan and multiple road allowance conveyances. The body will also review a final report from the Ontario Ombudsman and approve an agreement for trail reconstruction.

• By-Law 2024-57: Official Plan Amendment No. 57 for the Spring Creek Secondary Plan
• By-Law 2024-56: Agreement with Stevensville Lawn Service Inc. for Murgatroyd Trail reconstruction
• By-Laws 2024-58 through 2024-64: Road allowance closures and conveyances at Attercliffe
• By-Law 2024-65: Appointment of Tim Carr as Municipal By-law Enforcement and Property Standards Officer
• Acceptance of the Ontario Ombudsman Final Report dated September 18, 2024

Corporate Services Committee

The Administration/Finance/Fire Committee will consider several items, including a request for a fireworks display at 2906 South Grimsby Road 8 on September 20, 2024, and the approval of a demolition contract for Fire Station #2. The committee will receive information reports on the 2023 Development Charges, the 2025 budget process, and the August 2024 fire department update. It will also approve the township’s winter break operating schedule and related facility closures.

• Approve Niagara Pallet’s request for a fireworks display at 2906 South Grimsby Road 8 on September 20, 2024
• Accept York 1 Demolition’s RFP for Fire Station #2 demolition, approve Option A for $78,400 plus HST, and authorize a by‑law to enter the agreement
• Receive Treasurer’s Annual Statement for 2023 Development Charges for information
• Receive Information Report on the 2025 Budget Process and Schedule for information
• Approve winter break operating schedule, including closure of the Administration Building on Dec 27, 30‑31, 2024 and other facility hours

Infrastructure Committee

The committee will receive Recommendation Report PW-22-2024 and approve the award of the Murgatroyd Trail reconstruction contract to Stevensville Lawn Service Inc. for $167,987 (excluding HST). It will also approve an engineering agreement with Kerry T. Howe Engineering Limited for contract administration and inspection services up to $25,000 (excluding HST). Additionally, the committee will receive an information report noting the withdrawal of the Mill Creek Municipal Drain petition.

• Award contract to Stevensville Lawn Service Inc. for Murgatroyd Trail reconstruction – $167,987 (excl. HST)
• Engineering agreement with Kerry T. Howe Engineering Limited for contract administration/inspection – up to $25,000 (excl. HST)
• Information report on withdrawn Mill Creek Municipal Drain petition (PW-21-2024)
• Verbal updates from members of boards and committees (Item PW32-24)
• Other informative business items from council members (Item PW33-24)

Growth and Sustainability Committee

The Growth and Sustainability Committee will consider staff reports to close, convey and sell a portion of an unopened road allowance adjacent to Lots 1 and 2, Concession 1, South Boundary (Attercliffe), and to approve Official Plan Amendment No. 57 for the Spring Creek Heights Secondary Plan. The committee is asked to receive the reports, approve the amendment and its implementation by‑law, and authorize the conveyances to the listed adjacent property owners. It will also consider initiating a zoning by‑law amendment for urban and rural boundary expansion.

• PD‑37‑2024 – Permanently close, convey and sell a portion of unopened road allowance adjacent to Lots 1 & 2, Concession 1, South Boundary (Attercliffe)
• PD‑40‑2024 – Approval of Official Plan Amendment No. 57 (Spring Creek Heights Secondary Plan) and related implementation by‑law
• PD‑41‑2024 – Technical report to initiate a zoning by‑law amendment for urban and rural settlement boundary expansion
• Verbal update on Parks and Recreation Master Plan
• Other business matters of an informative nature

Committee of Adjustment

The Committee of Adjustment is meeting to consider several applications for land severances and minor variances. These requests include boundary adjustments for residential development and relief from zoning bylaws regarding building setbacks and lot frontage.

• B05/2024WL: Severance application for 5324 Canborough Road to create two parcels of 1 acre and 1.80 acres
• B06/2024WL: Boundary adjustment at 131 St. Catharines Street to sever ±2,378.5 square metres for residential development
• B07/2024WL: Boundary adjustment at 141 Mill Street to sever ±735.7 square metres for natural heritage maintenance
• A17/2024WL: Minor variance for a new home on Canborough Road to allow a garage to project 5.79 metres closer to the front lot line
• A18/2024WL: Minor variance for 5324 Canborough Road regarding front yard setbacks and a lot frontage of 12.88 metres

Special Council

The Special Council will conduct an appeal hearing on a muzzle order issued under By-law 2023-54 after a dog incident on July 4, 2024. Evidence, statements, and public input will be reviewed before the Appeal Committee renders a decision. A closed‑session portion will address confidential matters related to potential litigation.

• Appeal hearing of muzzle order under By-law 2023-54 (dog incident July 4, 2024)
• Review of evidence including incident report, photos, and the original muzzle order
• Statements and questioning of Niagara SPCA Animal Control Officer David Scanlan and appellant Dan Templeton
• Public input and opportunity for questions from council members and witnesses
• Closed‑session resolution on the muzzle order due to potential litigation

Council (includes All Committees)

Council is deciding on a by-election for a vacant Ward 3 seat and reviewing several planning and development applications. The meeting also includes updates from the Niagara Regional Police and reports on stormwater management assessments.

• Approval of up to $30,000 from Contingency Reserve to fund the Ward 3 by-election
• Approval of By-law 2024-54 for a garden suite temporary use zoning amendment at 4961 Canborough Road
• One-year extension of Draft Plan of Condominium approval for 167 St. Catharines Street
• Discussion on a Service Level Agreement for planning expertise with the Region of Niagara
• Presentation on Stormwater Management Facility Assessments by Matrix Solutions Inc.

Committee of Adjustment

The Committee of Adjustment will consider five applications, including four minor variance requests for properties on Grassie Road, South Grimsby Road 19, Wade Road, and Sixteen Road, and one consent application for a farm dwelling severance at Regional Road 20. Each request seeks relief from specific setback, lot coverage, or zoning requirements under the Township’s Zoning By-law 2017-70. The Committee will vote on these applications after standard disclosures and procedural items.

• A13/2024WL – Kordic – 3227 Grassie Road – minor variance for a 189.5 m² agricultural accessory building and a covered front porch, seeking reduced interior side yard setback (3.6 m vs 7.5 m) and front yard setback (6.2 m vs 15 m).
• A14/2024WL – Blokker – 2931 South Grimsby Road 19 – minor variance to meet lot area and frontage requirements for retained lands (approximately 3.35 ha, 13 m frontage) after a related conditional consent.
• A15/2024WL – Haining & Cook – 56 Wade Road – minor variance for an accessory building (total lot coverage 113 m² vs 100 m² limit) and a 3 m exterior side setback (vs 6 m).
• A16/2024WL – Gestion Queylus Inc. – 3651 Sixteen Road – minor variance for a 911 m² addition to a winery, a 15 m front yard setback (vs 20 m minimum) and a second loading dock located within the required front yard.
• B04/2024WL – William and Cathleen Vitucci – 5447 Regional Road 20 – consent application to sever a 1.25‑acre farm dwelling parcel, retaining 57.5 acres of farmland, with zoning conditions requiring Rural Residential (RUR) for the severed parcel and Agricultural Purposes Only (APO) for the retained farmland.

Council (includes All Committees)

West Lincoln Council is meeting to determine how to fill a vacant councillor position for Ward 3 and review the 2023 audited financial statements. The body will also consider zoning amendments and budget allocations for infrastructure and equipment.

• Decision on filling the vacancy for one Councillor position in Ward Three
• Approval of 2023 Draft Audited Financial Statements and Audit Findings
• Proposed use of $150,000 from 2023 Accumulated Operating Surplus for the 2025 Operating Budget
• Tender award of $110,439.20 (plus HST) to Premier Equipment for a John Deere 1600 mower
• Budget amendment of $80,000 for reconstruction detail design of Lincoln St., Welland St., and Niagara St.

All Committees Meeting (Including Public Meetings)

The agenda for the West Lincoln Township All Committees meeting on July 15, 2024 contains no detailed items. All fields are empty, indicating only boilerplate or procedural information. No decisions, discussions, or public hearing topics are specified.

Committee of Adjustment

The West Lincoln Committee of Adjustment will meet on June 26, 2024, to consider three minor variance applications. These requests involve an accessory dwelling unit, driveway width, and a machinery shed.

• Accessory dwelling unit variances at 3583 Regional Road 12 (Grimsby Road)
• Driveway width increase to 8.77 metres at 88 Anastasia Boulevard
• Permit a 50' x 80' machinery shed at 6025 Silver Street

Council

The West Lincoln Township Council will meet to adopt various by-laws, including amendments to development charges and a road closing. The agenda also includes the declaration of a vacancy for the Ward 3 Council seat. Additionally, council will review a noise exemption request for a wedding on Canborough Road.

• Declaration of vacancy for the Ward 3 Council seat
• Adoption of By-law 2024-44 with Circle P Paving Inc.
• Noise exemption request for 6696 Canborough Road
• Amendment to Development Charges By-Law (By-law 2024-42)
• Permanent road closing via By-law 2024-46

Infrastructure Committee

The committee is reviewing several infrastructure and equipment proposals. This includes authorizing a paving contract and the purchase of a new tractor. An update on municipal drain maintenance is also scheduled for review.

• $216,200 contract with Circle P Paving Inc. for hot mix spot repairs and Fire Hall parking lot
• $278,395 purchase of a 2024 tractor with attachments from Premier Equipment Ltd.
• $84,000 budget amendment to fund the tractor purchase via the Equipment Reserve
• Dissolution of the Santa Claus Parade Committee
• Information report on Fifteen Mile Municipal Drain Maintenance

Corporate Services Committee

The Committee is reviewing a recommendation to provide grant funding up to $4,524,850 for the West Lincoln Memorial Hospital project. This includes a proposal to issue debentures of $2,670,950. The agenda also addresses committee resignations and updates to development charge by-laws.

• Grant funding up to $4,524,850 for West Lincoln Memorial Hospital construction
• Approval of a $2,670,950 debenture issue for the hospital project
• Resignations of Kathy Wetselaar and Martina Jol from the West Lincoln Heritage Committee
• Amendment to remove the expiry date from the Development Charges By-Law
• May 2024 monthly update from the West Lincoln Fire Department

Special Council

The West Lincoln Township Special Council is meeting to adopt several by-laws. These include the appointment of Truper McBride as Chief Administrative Officer and Deputy Clerk, along with a new regulation for cemetery management.

• Appointment of Truper McBride as Chief Administrative Officer
• Appointment of Truper McBride as Deputy Clerk
• Authorization of CAO employment contract
• New Cemetery By-law governing township cemeteries

Growth and Sustainability Committee

The committee is reviewing a recommendation to approve a zoning by-law amendment for the Staples property on Range Road 2. The agenda also includes updates on residential lot inventory and road-related changes in Wellandport and Gainsborough Ward.

• Zoning By-law Amendment for Range Road 2 (Staples application)
• Residential Lot Inventory Update 2024 report
• Road widening conveyance at 5042 Regional Road 63
• Road closing between lots 31 and 32, Concession 6

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to decide on four applications: three minor variances and one consent (land severance). The items include a front porch setback reduction, an oversized Quonset hut, a poultry barn with reduced setback, and a commercial lot severance.

• A07/2024WL: Dakota Boone seeks variance to build a front porch with 3.98 m setback (required 6 m) at 5627 Canborough Road
• A08/2024WL: Mark and Carmen Lunt seek variance for a 167 m² Quonset hut on a 0.4 ha lot (max 120 m²) at 2599 South Grimsby Road 16
• A09/2024WL: Johnny V. Poultry seeks 50 m reduction in MDS II setback for a new poultry barn at 8697 Highway 20
• B03/2024WL: Wesley and Jaclyn Blokker seek consent to sever a 0.4 ha commercial lot at 2931 South Grimsby Road 19

Council

The Township of West Lincoln Council is meeting to hold a statutory public meeting on development charges, receive a presentation on the Niagara Escarpment Crossing environmental assessment, and consider several by-laws including construction contracts. The meeting also includes closed sessions for a CAO recruitment update and litigation mediation.

• Statutory public meeting under the Development Charges Act (Byron Tan, Watson & Associates Economists Ltd.)
• Presentation from Niagara Region on Niagara Escarpment Crossing Comprehensive Environmental Assessment Project
• By-law 2024-33: agreement with Anthony’s Excavating Central Inc. for Campbell Bridge rehabilitation
• By-law 2024-34: agreement with Catalina Excavating Inc. for Barbara St., Brooks Circ., & Killins St. watermain replacement and road reconstruction
• By-law 2024-35: site alteration agreement with Sikander Gulacha for 3118 Grassie Road

Corporate Services Committee

The Administration/Finance/Fire Committee will consider revisions to the Cemetery By-Law and receive an information report on hospital naming. The meeting also includes closed-session discussions about personal matters involving Councillor William Reilly and a CAO recruitment update from Mayor Cheryl Ganann.

• Closed session: personal matters regarding Councillor William Reilly (staffing/personnel)
• Closed session: CAO recruitment update from Mayor Cheryl Ganann
• Recommendation Report REC-04-2024: revisions to Cemetery By-Law
• Information Report CAO-02-2024: hospital naming
• Special recognition of MYAC Member Giselle Karaban for an Excellence Award from NCDSB

Infrastructure Committee

The Public Works & Recreation Committee will consider awarding a $1.73 million tender to Catalina Excavating Inc. for watermain replacement and road reconstruction on Barbara Street, Brooks Circle, and Killins Street. They will also vote on a $447,923 contract for Campbell Bridge rehabilitation and a budget amendment of $160,000. A supporting resolution for increased provincial library and museum funding is on the consent agenda.

• Tender award to Catalina Excavating Inc. for $1,733,881 (excl. HST) for watermain, sidewalk, and road work on Barbara St., Brooks Circ., and Killins St.
• Budget Amendment BA2024-03 to reallocate $160,000 for watermain and road projects, including new sidewalk on Barbara St. and Killins St.
• Extension of engineering agreement with Associated Engineering (Ont) Ltd. for $99,990 (excl. HST) for contract administration and inspection.
• Tender award to Anthony's Excavating Central Inc. for $447,923 (excl. HST) for Campbell Bridge rehabilitation, with total project cost estimated at $665,500.
• Support for Town of Lincoln's request to the province for increased funding to public libraries and community museums.

Special Council

This is a special meeting of West Lincoln Township Council, primarily to hold a closed session under the Municipal Act to discuss personal matters related to the recruitment of a Chief Administrative Officer (CAO). The only public action is the adoption of a by-law to confirm the proceedings.

• Closed session to discuss personal matters regarding CAO recruitment
• Consideration and adoption of By-law 2024-30, a confirming by-law for council resolutions

Growth and Sustainability Committee

The Planning/Building/Environmental Committee is holding a public meeting on a zoning by-law amendment for a parcel on Range Road 2 (Part 1, PLAN 30R-16123) to permit a buildable lot after a court-approved severance. The committee will also receive information reports on proposed provincial planning changes and a housekeeping amendment to the zoning by-law. A recommendation report on a site alteration application for 3118 Grassie Road is on the agenda, along with a closed session for litigation and CAO recruitment updates.

• Public hearing on zoning amendment for Part of Lot 4, Range Road 2 (Mark and Kelly Staples) to allow a 9.86-hectare lot in an Agricultural 'A' zone
• Information report on proposed Provincial Planning Statement 2024 and Bill 185 (Cutting Red Tape to Build More Homes Act)
• Information report on Comprehensive Zoning By-law 2017-70 Housekeeping Amendment No. 8
• Recommendation report on site alteration application at 3118 Grassie Road (Sikander Gulacha) with draft permit and authorizing by-law
• Closed session for ongoing OLT mediation (OLT-23-000470) and CAO recruitment update

Growth and Sustainability Committee

The agenda contains only procedural boilerplate and no substantive items for discussion or decision. No proposals, reports, or public hearings are listed.

Special Council

This is a special council workshop meeting focused on the 2024 Development Charges. Council will receive a presentation from Watson & Associates Economists Ltd. and an information report from the Acting Director of Finance. A confirming by-law (2024-29) is also scheduled for adoption.

• Presentation from Byron Tan, Watson & Associates Economists Ltd. on 2024 Development Charges
• Information Report T-10-2024 on Development Charges Council Workshop
• Adoption of By-law 2024-29 (Confirming By-law)

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will hold a public hearing on two minor variance applications. One seeks variances for a new building lot at 7 Wade Road, and the other requests variances to convert a former Masonic Lodge at 113 Griffin Street into mixed-use commercial and residential space. The committee will also consider approving minutes from its February 28, 2024 meeting.

• A05/2024WL: Minor variance for 7 Wade Road to permit a new lot with reduced minimum lot size (515 sq m vs 550 sq m), reduced front yard setback (5.5 m vs 7.5 m), and reduced rear yard setback (8 m vs 10 m) for the severed parcel, plus recognition of a 6.07 m rear yard setback for the retained dwelling
• A21/2022WL: Minor variance for 113 Griffin Street, Smithville, to convert a 2-storey brick building into two ground-floor commercial units and four apartments, with variances for reduced amenity space (10 m² vs 20 m² per unit), narrower parking spaces (2.6 m x 6.0 m vs 2.7 m x 6.0 m), reduced traffic lane width (3.13 m-4.4 m vs 6 m-9 m), and exemption from rear lot line planting strips
• Approval of minutes from the February 28, 2024 Committee of Adjustment hearing

Council

Council will vote on the 2024 tax rate by-law, which sets the annual property tax rates. Eight by-laws are up for adoption, covering private parking regulation, administrative penalties, building code amendments, a dust-control agreement with Da-Lee, a cemetery maintenance contract with Kelly Digs Landscaping, a road rehabilitation contract with Walkers Construction, and a confirming by-law. The meeting also includes a presentation on the Mountainview LemonAID Day fundraiser for FACS Niagara and resolutions to recognize the National Day of Mourning and Canadian Viral Hepatitis Elimination Day.

• 2024 Tax Rate By-law (By-law 2024-24) setting the rates of taxation for the year
• By-law 2024-27 authorizing an agreement with Walkers Construction Limited for 2024 road rehabilitation
• By-law 2024-26 authorizing a five-year cemetery grounds maintenance agreement with Kelly Digs Landscaping
• By-law 2024-25 authorizing a three-year dust control agreement with Da-Lee Dust Control
• Resolution supporting a federal Municipal Growth Framework to address infrastructure funding gaps

Infrastructure Committee

The Public Works & Recreation Committee is deciding on several contract awards and receiving informational reports. Key decisions include awarding a $795,767 road rehabilitation tender to Walkers Construction Limited, approving a $950,000 total project budget with a $330,000 budget amendment, and awarding a $123,139 five-year cemetery maintenance contract to Kelly Dig's Landscaping. The committee will also consider a three-year dust control contract with Da-Lee Dust Control and receive updates on the Music, Market and Park It program and the 2023 review of the West Lincoln Community Centre and recreation services.

• Award $795,767 road rehabilitation tender to Walkers Construction Limited, with total project budget of $950,000 and budget amendment BA2024-02 reducing funding by $330,000
• Award 2024-2026 dust control contract for gravel roads to Da-Lee Dust Control
• Award five-year (2024-2028) cemetery maintenance contract to Kelly Dig's Landscaping for $123,139.25
• Receive for information the Music, Market and Park It update report
• Receive for information the 2023 review of West Lincoln Community Centre and Recreation Services

Corporate Services Committee

The published agenda for the April 15, 2024 Corporate Services Committee meeting of West Lincoln Township, ON, contains no substantive items. The document consists entirely of embedded viewer controls, metadata fields, and software boilerplate from the eSCRIBE platform. No decisions, proposals, discussions, rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed.

• No substantive agenda items are present in the document.

Corporate Services Committee

The Administration/Finance/Fire Committee will consider a $30,000 budget amendment to fund a Parks and Recreation Master Plan, and will vote on 2024 community sponsorships and cemetery/hall board grants. The meeting also includes a presentation from KPMG on the 2023 audit service plan and routine consent items.

• Budget amendment BA2024-01 for $30,000 to fund Parks and Recreation Master Plan, with McQueen Galloway Associates to be retained
• Recommendation to approve 2024 Community Sponsorships and Cemetery and Hall Board Grants
• Presentation by KPMG's Carlos Alvarez on the 2023 Audit Service Plan
• Consent agenda includes minutes from Mayor's Youth Advisory Committee and Age Friendly Advisory Committee, plus a fire department monthly update

Growth and Sustainability Committee

This meeting agenda for the West Lincoln Township Growth and Sustainability Committee on April 9, 2024, consists entirely of embedded content placeholders and software interface elements. No specific agenda items, decisions, proposals, or discussions are provided in the source document.

Growth and Sustainability Committee

The agenda for this meeting contains only procedural items such as opening, approval of minutes, and adjournment. No substantive decisions or discussions are listed.

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss and vote on several items, including a new bylaw to regulate parking of motor vehicles on private property and an amendment to building permit fees and deposits. They will also receive a technical report on a site alteration application at 3118 Grassie Road and an update on the Smithville PCB site remediation. A verbal update is scheduled on an Ontario Land Tribunal case regarding 2173 Regional Road 20.

• Public hearing for site alteration application at 3118 Grassie Road (Sikender Gulacha)
• Recommendation to pass a bylaw amending Building By-law 2019-83 regarding building deposits and fees
• Recommendation to pass a new bylaw regulating parking of motor vehicles on private property (not on highways)
• Verbal update on OLT Case No. OLT-24-000030 concerning 2173 Regional Road 20 (Mizra Chaudhary/2594092 Ontario Inc.)
• Receipt of Smithville PCB Site Remediation 2022-2023 Operations Summary Report

Committee of Adjustment

The Committee of Adjustment will consider three applications: a consent to sever a lot at 7 Wade Road, a variance for an accessory building at 4131 Vaughan Road, and a variance for lot coverage at 2995 Grassie Road. One minor variance application (A05/2024WL) has been deferred. The meeting also includes approval of minutes from January 24, 2024.

• Consent application B02/2024WL to sever 7 Wade Road into a 515 m² building lot and a 920 m² parcel
• Minor variance A04/2024WL to allow a 120 m² accessory building in the front yard at 4131 Vaughan Road
• Minor variance A06/2024WL to permit 11% lot coverage (exceeding 10% max) at 2995 Grassie Road
• Deferral of minor variance A05/2024WL (Buitenwerf) due to missing additional variances

Council

West Lincoln Township Council is scheduled to adopt five by-laws, including financial agreements for road construction on Spring Creek Road and the St. Anns Road Reconstruction Project. The meeting also includes the appointment of a new Building Inspector and the implementation of a school zone speed reduction at 1794 Caistor Centre Road. Additionally, Council will confirm minutes from previous meetings and support a resolution calling for a review of emergency management legislation.

• By-law 2024-16: Financial agreement with R.V.L Contracting Inc. for street and sidewalk improvements on Spring Creek Road
• By-law 2024-19: Agreement with Urban & Environmental Management Inc. for the St. Anns Road Reconstruction Project
• By-law 2024-18: Traffic regulation by-law for speed reduction in front of 1794 Caistor Centre Road
• By-law 2024-17: Appointment of Tafadzwa Tsuro as Building Inspector, Municipal By-law Enforcement Officer, and Property Standards Officer
• Support for Town of Lincoln resolution calling for a comprehensive review of the Civil Protection Act, 1990

Infrastructure Committee

The Public Works & Recreation Committee will consider awarding a $132,334.40 design contract for St. Ann's Road reconstruction and reducing the speed limit on Caistor Centre Road from 80 to 60 km/h, with a 50 km/h school zone near Caistor Public School. The agenda also includes routine consent items such as library minutes and a capital project completion update. No appointments, communications, or confidential matters are listed.

• Award design contract to Urban & Environmental Management Inc. for $132,334.40 (excluding HST) for St. Ann's Road reconstruction
• Approve total project cost of $175,000 for St. Ann's Road, including engineering, contingency, and HST
• Reduce speed limit on Caistor Centre Road from 80 km/h to 60 km/h between Concession Road 5 and Regional Road 65 (Silver Street)
• Pass by-law for 50 km/h school zone 150 metres on either side of Caistor Public School (1794 Caistor Centre Road)
• Receive library board minutes and 2023 capital project completion update

Corporate Services Committee

The Administration/Finance/Fire Committee will consider approving $222,944.97 in reimbursement to R.V.L. Contracting Inc. for the Township's share of construction work, funded through development charges and capital reserves. The agenda also includes routine consent items such as minutes from advisory committees and a monthly fire department update. No appointments or confidential matters are scheduled.

• Reimbursement of $222,944.97 to R.V.L. Contracting Inc. for construction work
• Budget amendment BA2023-18 for $223,000 funded by development charges and capital reserve
• Repeal of previous authorizing by-law 2020-111
• Receipt of 2023 statement of remuneration and expenses for Council and board members
• Monthly fire department update (WLFD-04-2024)

Special Council

This special council meeting includes two closed-session items under solicitor-client privilege: a mediation settlement for OPA 63 (OLT Appeal No. OLT-23-000470) and a verbal update on the Township of West Lincoln vs Jonker litigation. The council will also consider a confirming by-law (2024-15) to ratify prior resolutions. The meeting is largely procedural and confidential.

• Closed session to discuss OPA 63 OLT Mediation Settlement (OLT Appeal No. OLT-23-000470)
• Closed session verbal update on Township of West Lincoln vs Jonker litigation
• Public disclosure of Ontario Superior Court Divisional Court Decision dated February 28, 2024, regarding Jonker
• Adoption of By-law 2024-15, a confirming by-law to ratify council resolutions

Growth and Sustainability Committee

The Planning/Building/Environmental Committee will vote on repealing Official Plan Amendment No. 57 and By-law 2023-87 for Spring Creek Heights, replacing them with a revised amendment to address regional staff comments. They will also consider appointing Aecom to complete a Waste Water Master Plan for up to $75,000. The meeting includes closed sessions on legal matters, a property enforcement issue at 2825 South Grimsby Road 21, and potential land acquisition at 118 Griffin Street.

• Repeal of Official Plan Amendment No. 57 and By-law 2023-87 for Spring Creek Heights, replaced with revised OPA 57
• Appointment of Aecom for Waste Water Master Plan at up to $75,000
• Closed session: legal advice on OLT File Decision (22-00280)
• Closed session: property enforcement matter at 2825 South Grimsby Road 21
• Closed session: potential land acquisition at 118 Griffin Street

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will hear three applications: a consent for a minor boundary adjustment at 7793 Young Street, a minor variance for deficient lot area at 7226 and 7262 Concession 3 Road, and a minor variance to allow a new commercial accessory building with increased lot coverage and height at an unspecified location. The meeting also includes approval of minutes from the January 24, 2024 meetings.

• Consent application B01/2024WL to add 1.2 acres to 7793 Young Street for parking and a 2,670 sq m building addition
• Minor variance A02/2024WL to permit deficient lot sizes (1.53 acres and 47.8 acres) on two farm parcels at 7226 and 7262 Concession 3 Road, where 40 hectares is required
• Minor variance A03/2024WL to allow 13.32% lot coverage (max 8%) and 7.12 m building height (max 6 m) for a new 668 sq m commercial accessory building

Council

Council will consider final approval of the 2024 Operating and Capital Budget, which includes a $9,709,110 tax levy representing a 6.55% increase after assessment growth. The meeting also includes presentations on mental health/addiction/homelessness and the 2025 International Plowing Match, plus adoption of several zoning by-laws and a road closure.

• 2024 tax levy of $9,709,110 (6.55% increase) to be voted on
• $226,500 hospital levy for West Lincoln Memorial Hospital Rebuild approved
• $10,282,100 capital program approved, including $2M water main replacement on West St & Wade Rd
• Debenture financing of $1M for water main replacement and $3M for hospital rebuild
• Zoning by-law amendments for properties including 8399 Concession 2 Road and 1738 Caistor Gainsborough Townline Road

Corporate Services Committee

The Administration/Finance/Fire Committee will consider a recommendation to approve a 2024 tax levy of $9,799,910, a 7.55% increase after assessment growth. The committee will also decide on designating the 2024 West Niagara Fair as a community festival for a liquor permit, and receive a resignation from the Age Friendly Advisory Committee. Other items include routine consent agenda items and an information report on the 2024 solar eclipse.

• 2024 tax levy of $9,799,910 recommended, a 7.55% increase
• Designation of 2024 West Niagara Fair as a Community Festival for alcohol permit (Sept 6-8, 2024 at 7402 Mud Street, Grassie)
• Resignation of Lisa Maychak from West Lincoln Age Friendly Advisory Committee
• Information report on 2024 solar eclipse from Fire Chief and Communications Specialist
• Consent agenda includes minutes from advisory committees and January fire department update

Infrastructure Committee

The Public Works & Recreation Committee will consider a recommendation to authorize an agreement with Alectra Energy Services Inc. to supply, install, and maintain electric vehicle charging stations. The committee will also receive reports on the 2023 water quality, water distribution system, and drinking water quality management system.

• Recommendation to authorize agreement with Alectra Energy Services Inc. for EV charging stations at West Lincoln Community Centre
• Information report on 2023 Water Quality Annual Report
• Information report on 2023 Water Distribution System Annual Report
• Information report on 2023 DWQMS Management Review Summary
• Verbal presentation from Alectra on EV charging stations

Growth and Sustainability Committee

The Planning/Building/Environmental Committee will consider several zoning by-law amendments, including a temporary use permit for 9127 Regional Road 20 and updates to accessible parking regulations. The committee will also receive a technical report on backyard chickens and discuss legal updates on two Ontario Land Tribunal cases in closed session.

• Temporary use zoning by-law amendment for 9127 Regional Road 20 (18-month approval recommended)
• Zoning by-law amendment for accessible parking regulations update
• Zoning by-law amendment for 1738 Caistor-Gainsborough Townline Road
• Temporary use by-law application for 8399 Concession 2 Road
• Technical report on backyard chickens received for further review

Special Council

This special council meeting will consider the 2024 draft operating and capital budget, including a budget summary, operating budget by department, capital projects, and a ten-year capital plan. The meeting will also include closed sessions for legal and personnel matters. A confirming by-law is scheduled for adoption.

• Discussion of 2024 Draft Operating and Capital Budget (Report T-03-2024) with multiple schedules
• Closed session for legal matter: Township of West Lincoln vs Jonker
• Closed session for personnel matter involving an identifiable individual
• Adoption of By-law 2024-08, a confirming by-law

Council

Council will vote on appointing an interim Chief Administrative Officer and adopt several by-laws, including zoning amendments for properties on Canborough Road and Regional Road 20. The meeting also includes presentations from the Alzheimer Society and YWCA, and confirmation of previous minutes.

• Appointment of Donna DeFilippis as interim CAO from Jan 30 until a permanent CAO is hired or July 31, 2024
• Zoning by-law amendment for 4813 Canborough Road (Heaslip property)
• Zoning by-law amendment for 5909 Regional Road 20 (Molnar property)
• Zoning by-law amendment for 9127 Regional Road 20 (Pomerantz property)
• Road widening by-laws for Concession 3 Road (Plans 30R-16079 and 30R-16164)

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One application seeks to allow a larger detached garage and increased lot coverage on an agricultural property. The other requests relief from setback and loading space requirements for an addition to the Galaxy Pallets facility. One previously scheduled application has been withdrawn.

• A18/2023WL - McNamee: variance to allow garage floor area of 132.54 sq m (max 120 sq m) and lot coverage of 222 sq m (max 200 sq m) in Agricultural 'A' zone
• A01/2024WL - Galaxy Pallets Ltd.: variance to allow interior side yard setback of 7.1 m (required 30 m) and loading ramp setback of 6.4 m (required 7.5 m) from residential zone
• Application A17/2023WL has been withdrawn by the applicant

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting on January 24, 2024, but no applications will be heard at this time. The agenda includes approval of minutes from seven prior meetings (May through December 2023) and a vote for 2024 Chair and Vice Chair. A verbal update will be given by the Director of Planning and Building on Ontario Land Tribunal case OLT-24-000030.

• No applications will be heard at this meeting
• Minutes for approval: May 31, July 26, Aug 9, Aug 30, Sep 27, Nov 29, Dec 13, 2023
• Vote for 2024 Chair and Vice Chair
• Verbal update on Ontario Land Tribunal case OLT-24-000030 by Mr. Brian Treble

All Committees Meeting (Including Public Meetings)

West Lincoln Township holds an all-committees meeting with public hearings on zoning by-law amendments and a street naming. Council will consider the 2024 draft capital budget, a staffing review, and several land-transfer declarations. The meeting also includes closed-session items on legal matters, a cannabis enforcement issue, citizen appointments, and CAO recruitment.

• Public hearing on street naming for two private streets within Marz Homes Thrive Subdivision
• Zoning by-law amendment for 4813 Canborough Road to rezone 0.63 hectares severed from 34.0 hectares (File No. 1601-008-23)
• Temporary use by-law for a mobile home (garden suite) at 5909 Regional Road 20 for up to 20 years (File No. 1601-009-23)
• Temporary use by-law for outside storage of rain barrels/composters on 0.97 hectares at 9127 Regional Road 20 (File No. 1601-010-23)
• 2024 draft capital budget with $500,000 transfer from 2023 operating surplus to capital reserve

Council (includes All Committees)

This meeting agenda for West Lincoln Township Council (including all committees) on January 15, 2024, consists entirely of procedural boilerplate and embedded content placeholders. No specific decisions, proposals, or discussions are listed.