Neustadt public meetings in 2024

Saugeen Municipal Airport Commission

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or action items listed for this meeting.

Council

The Municipality of West Grey Council will confirm the minutes of the December 3, 2024 meeting and appoint members to the Committee of Adjustment. The agenda also includes a report on the sale of municipal lands at Khanani and a closed session regarding the Saugeen Municipal Airport.

• Confirming minutes of December 3, 2024 meeting
• Appoint members to Committee of Adjustment
• Report on sale of municipal lands at Khanani
• Closed session regarding Saugeen Municipal Airport
• Authorize alternative voting methods for elections

Council approved moving the $90,000 allocated for Victoria Street in the 2024 budget into reserves, and directed staff to prepare bylaws to close and sell municipal lands to Khanani Developments Inc. Three bylaws were passed, including one authorizing alternative voting methods. No other substantive decisions were made.

• Directed $90,000 Victoria Street budget allocation into reserves
• Directed staff to bring forward bylaw to stop up and close subject lands for sale to Khanani Developments Inc.
• Directed staff to bring forward bylaw to authorize sale of lands to Khanani Developments Inc.
• Authorized Mayor and Clerk to execute sale documents
• Passed Bylaw 2024-104 confirming council proceedings
• Passed Bylaw 2024-105 authorizing alternative voting methods
• Passed Bylaw 2024-106 appointing Committee of Adjustment members

Public Meeting

The West Grey council meeting will consider two zoning amendment applications: ZA21.2024 for 444374 Concession 8 (Plantt/Davidson) and ZA22.2024 for 384663 Concession 4, Glenelg (M Bauman/S Martin). For each amendment the clerk will announce, the planning department will give an overview, the applicant/agent will present, the public will comment, and a decision will be made.

• Zoning Amendment ZA21.2024 – 444374 Concession 8 (Plantt/Davidson)
• Zoning Amendment ZA22.2024 – 384663 Concession 4, Glenelg (M Bauman/S Martin)
• Clerk’s announcement and public notice for each amendment
• Planning department overview for each amendment
• Public comments and council decision on each amendment

Council held public meetings for two zoning amendment applications and directed staff to bring forward bylaws for both. For ZA21.2024, council chose not to include an H-Holding provision recommended by Grey County. For ZA22.2024, council directed staff to proceed despite resident concerns about notice, noise, and traffic.

• Directed staff to forgo H-Holding provision for ZA21.2024 (carried)
• Directed staff to bring forward bylaw for ZA21.2024 (carried)
• Directed staff to bring forward bylaw for ZA22.2024 (carried)

Budget Meeting

The West Grey Council will present the draft 2025 Consolidated Operating and Capital Budget, including summaries of overall spending, changes, property tax comparisons, and capital projects. Council will consider Bylaw No. 2024‑103, which formally confirms the proceedings of this special meeting. No other decisions are listed on the agenda.

• Presentation of Draft 2025 Consolidated Operating and Capital Budget (attachments: Budget Summary, Changes Summary, Property Tax Comparisons, Capital Budget Detail, Combined Departmental Budget Detail)
• Bylaw No. 2024‑103 to confirm the proceedings of the special meeting

Council approved the 2025 draft budget in principle, directing staff to prepare a bylaw for adoption. The budget reflects an approximate 11.4% tax levy increase after several amendments, including cutting legal costs, reducing Elmwood Fire funding, and removing a truck purchase. A motion to remove $16,000 in grants was defeated, and council rescinded a prior resolution to include an economic development officer, ultimately deciding not to fund that position.

• Approved 2025 draft budget in principle (carried)
• Reduced corporate legal budget to $25,000 (carried)
• Removed $16,000 in grants to organizations (defeated)
• Reduced Elmwood Fire budget by $75,000 (carried)
• Increased Durham Fire revenue to $15,000 and Ayton/Neustadt Fire revenue to $8,000 each (carried)
• Removed $49,750 for Glenelg one-ton truck (carried)
• Increased Normanby Arena ice rental revenue to $200,000 (carried)
• Rescinded economic development officer business case approval and forwent including the position (carried, 6-1)

West Grey Police Services Board

The West Grey Police Services Board is scheduled to meet on December 9, 2024. The agenda is currently procedural and does not list specific decisions or items for discussion.

• Meeting scheduled for December 9, 2024
• Procedural agenda with no listed items

Committee of adjustment

The Municipality of West Grey Committee of Adjustment will meet to consider three specific land use applications. The committee will review planning staff reports and hear verbal comments before making decisions on each application.

• Application No. A12.2024 - 309 David Winkler Parkway, Neustadt
• Application No. B27.2024 - 444374 Concession 8
• Application No. B29.2024 - 142564 Road 36, Ayton
• Approval of minutes from the November 5, 2024 hearing

The West Grey Committee of Adjustment approved a minor variance for an addition at 309 David Winkler Parkway in Neustadt. The committee also granted provisional approval for two consent applications to create new lots at 444374 Concession 8 and 142564 Road 35 in Ayton, subject to specific conditions.

• Approved minutes of the November 3, 2024 hearing (COA-241203-001)
• Approved minor variance application A12-2024 for 309 David Winkler Parkway with conditions (COA-241203-002)
• Granted provisional approval to consent application B27.2024 for 444374 Concession 8 with conditions (COA-241203-003)
• Granted provisional approval to consent application B29.2024 for 142564 Road 35 in Ayton with conditions (COA-241203-04)

Council

The Municipality of West Grey Council will discuss tower antenna installations at multiple locations and review several zoning bylaw amendments. The meeting also includes updates on the Blue Box transition and the 2026 election voting method.

• Proposed tower antenna installations at 262130 Con Rd 18, 494137 Baptist Church Rd, and 503668 Baptist Church Rd
• Zoning bylaw amendments for Kuepfer (ZA20.2024), Elders (ZA23.2024), Roseate (ZA26.2023), and Gerber (ZA19.2024)
• Request to purchase municipal lands at Lambton St. E. and Kincardine St. N.
• Discussion on the 2026 Election Voting Method
• Repeal of Communications Strategy Bylaw 52-2020

Council approved the 2024 Non-Core Asset Management Plan, directed staff to prepare a bylaw for internet and telephone voting in the 2026 election, and declared a 1.93-acre parcel on Lambton St. E. surplus for sale by tender. Council also passed seven bylaws, including zoning amendments and a communications strategy repeal, and directed letters on police funding, tax redistribution, and dam operations.

• Approved 2024 Non-Core Asset Management Plan (carried)
• Directed staff to bring forward bylaw for internet/telephone voting in 2026 election (carried)
• Declared 1.93-acre parcel on Lambton St. E. surplus and directed sale by tender (carried)
• Passed Bylaws 2024-096 through 2024-102, including zoning amendments and repeal of communications strategy bylaw (carried)
• Directed letters to province and federal officials on OPP billing increases, tax redistribution, and Durham Upper Dam winter operations (carried)
• Directed letter of concurrence for telecommunication tower installations at three locations (carried)
• Directed staff to bring forward bylaw for Committee of Adjustment appointments (carried)
• Received reports on building activities, police building, blue box transition, and correspondence (carried)

Saugeen Municipal Airport Commission

The Saugeen Municipal Airport Commission agenda for November 20, 2024 contains no listed items, descriptions, or attachments. The document only shows generic placeholders and procedural headings. Consequently, no decisions, discussions, or contracts are identified for this meeting.

Public Meeting

The Municipality of West Grey is holding a public meeting to discuss and decide on three specific zoning amendment applications. The process for each includes planning overviews, applicant presentations, and public comments.

• Zoning Amendment No. ZA19-2024: 422314 Concession 6 NDR, Bentinck
• Zoning Amendment No. ZA20.2024: 204 Forler Street, Neustadt
• Zoning Amendment No. ZA23.2024: 443530 Concession 8

West Grey council held public meetings for three zoning amendment applications and directed staff to prepare bylaws for each. No public concerns were raised for two applications, and one resident spoke in favor of the first. The decisions are preliminary, with final bylaws to be brought forward later.

• Directed staff to bring forward a bylaw for ZA19-2024 at 422314 Concession 6 NDR, Bentinck (carried)
• Directed staff to bring forward a bylaw for ZA20-2024 at 204 Forler Street, Neustadt (carried)
• Directed staff to bring forward a bylaw for ZA23-2024 at 443530 Concession 8 (carried)

Council

The council will adopt minutes from previous meetings, hear a presentation on a municipal housing development, and consider three bylaws: confirming the meeting, authorizing a street name change from Coral‑Lea Drive to Watson Drive, and approving the sale of municipal land to the County of Grey. Staff reports include the 2025 council calendar and a brand refresh. A closed session will address a pending land disposition and other matters.

• Bylaw 2024-094 – authorize street name change from Coral‑Lea Drive to Watson Drive
• Bylaw 2024-095 – approve sale of municipal land (parts of Park Lot 5, Lot 15, Unnamed Street) to County of Grey
• Presentation by Segal Construction on municipal housing development
• Staff report on 2025 council calendar (draft and final versions)
• Staff report on West Grey brand refresh

Council approved a brand refresh for West Grey and the 2025 Council Calendar. They also directed staff to move forward with a zoning bylaw amendment for Roseate and passed three bylaws. Additionally, Council authorized delegation requests to provincial ministries regarding infrastructure, healthcare, and road safety.

• Approved West Grey brand refresh and repeal of bylaw 52-2020
• Determined no further public notice is required for Roseate zoning amendment (ZA26.2023)
• Approved 2025 Council Calendar
• Passed Bylaws 2024-093, 2024-094, and 2024-095
• Directed staff to submit ROMA 2025 delegation requests to Ministries of Transportation, Infrastructure, and Health
• Adopted minutes from November 5 and November 8, 2024

West Grey Police Services Board

The West Grey Police Services Board agenda for November 18, 2024 contains no listed items, only procedural placeholders.

Budget Meeting

The West Grey council will hear presentations on the draft 2025 Consolidated Operating and Capital Budget and related department budget requests. It will also consider Bylaw No. 2024‑092, which confirms the proceedings of this special meeting. No specific expenditure amounts are listed in the agenda. The meeting runs from 9:00 a.m. to 4:00 p.m. at the municipal office and virtually.

• Presentation of Draft 2025 Consolidated Operating and Capital Budget (attachments 1‑2)
• Presentation of 2025 WGPL Budget (attachment 3)
• ECCB West Grey Budget Submission for Nov 12 (attachment 4)
• SMAC 2025 Budget Request (attachment 5)
• Bylaw No. 2024‑092 to confirm the meeting proceedings

Council met to review the draft 2025 consolidated operating and capital budget, directing staff to include various capital improvements, adjustments, and reserve transfers. Members approved business cases for human resources support, an economic development officer, community gardens expansion, and a library budget increase, while defeating a motion to forgo the economic development officer. Council also passed Bylaw No. 2024-092 before adjourning.

• Directed staff to include $15,150 for Elmwood Community Centre and Elmwood Lions Park capital improvements (S-241112-001)
• Directed staff to include $300,000 in a bridge and culvert reserve (S-241112-002)
• Removed $50,000 for Glenelg Road 23 engineering from the draft budget (S-241112-003)
• Directed staff to include $18,800 for engineering a signalized crossing in Durham (S-241112-004)
• Reduced the dam reserve transfer to $10,000 (S-241112-005)
• Removed $110,000 for an ice resurfacer, added a $15,000 reserve transfer, and directed staff to investigate electric options (S-241112-006)
• Reduced the Normanby dressing room upgrade reserve transfer to $15,000 (S-241112-007)
• Approved the human resources support, economic development officer, community gardens, and library budget increase business cases (S-241112-009, S-241112-011, S-241112-012, S-241112-013)

Special Council

The council will hear a presentation from Marianne Love of ML Consulting on the Municipality of West Grey 2024 Compensation Review Summary Report, followed by a staff report from the Chief Administrative Officer on the same review. A bylaw (No. 2024-091) confirming the special council meeting will also be considered. No specific motions or decisions are listed on the agenda.

• Presentation: Marianne Love, ML Consulting – 2024 Compensation Review Summary Report (PDF)
• Staff report: Chief Administrative Officer – West Grey 2024 Compensation Review (PDF)
• Bylaw No. 2024-091 – Confirming November 8, 2024 Special Council Meeting (PDF)
• Attachment: West Grey 2024 P55 Salary Grid (PDF)

Council approved the 2025 salary framework based on the 2024 Compensation Review, setting job rates at the 55th percentile pay target with a 1.9% cost of living adjustment effective January 1, 2025. They also adopted a practice of conducting salary framework/market reviews on a four-year cycle. The meeting was procedural, with no other substantive decisions.

• Approved 2025 salary framework with 55th percentile pay target and 1.9% COLA (carried)
• Adopted four-year cycle for salary framework/market reviews (carried)
• Passed Bylaw 2024-091 confirming the November 8, 2024 Special Council meeting (carried)

Committee of adjustment

The Committee of Adjustment will first approve the minutes from its October 1, 2024 meeting. It will then hear and decide on Application A10.2024 (Concession 14) and Application A11.2024/B26.2024 (North Part Lot 20, Concession 6, geographic township of Glenelg). No other business is listed.

• Approval of October 1, 2024 Committee of Adjustment minutes
• Application A10.2024 – Concession 14 (review of planning staff report and public comments)
• Application A11.2024 and B26.2024 – North Part Lot 20, Concession 6, Glenelg (review of planning staff report and public comments)

The Committee of Adjustment approved minor variance application A10.2024 for 222195 Concession 14, allowing a building in the front yard, subject to conditions. It also approved minor variance A11.2024 and granted provisional consent to B26.2024 for a lot addition at North Part Lot 20, Concession 6, Glenelg, with conditions. No public comments were received for either application.

• Approved minor variance A10.2024 for 222195 Concession 14 (building in front yard) with conditions (carried)
• Approved minor variance A11.2024 for North Part Lot 20, Concession 6 (minimum lot area 18.23 ha) with conditions (carried)
• Granted provisional consent B26.2024 for lot addition at North Part Lot 20, Concession 6, with conditions (carried)

Council

The Municipality of West Grey is meeting to discuss a municipal housing development and various land-use bylaws. Council will also review requests for park naming and street renaming.

• Presentation by Daniel Segal of Segal Construction regarding Municipal Housing Development
• Bylaw No. 2024-088 to declare lands in the Geographic Town of Durham surplus
• Bylaw No. 2024-090 to stop up and close a municipal road allowance on Plan 16R-12134
• Request for compensation for water damage (IPW-2024-39)
• Bylaw No. 2024-089 regarding ZA29.2021 Wideman

Council approved a motion to rename Coral-Lea Drive to Watson Drive, after a previous motion to forgo the renaming was defeated. They also approved allowing snowmobile use on a section of the Riverside Park trail, and passed several bylaws including one declaring lands surplus. A request for compensation for water damage was denied, and a motion to support the SolveTheCrisis.ca campaign was carried.

• Approved renaming Coral-Lea Drive to Watson Drive (carried)
• Defeated motion to forgo renaming Coral-Lea Drive (defeated)
• Approved allowing snowmobile use on Riverside Park trail section (carried)
• Denied compensation request for water damage (carried)
• Approved sending letter of support for Ontario Rural Road Safety Program (carried)
• Approved supporting SolveTheCrisis.ca campaign (carried)
• Passed Bylaws 2024-087, 2024-088, 2024-089, 2024-090 (carried)
• Approved bringing forward updated procedural bylaw (carried)

Budget Meeting

The West Grey municipal council will meet to review staff reports on the 2025 preliminary operating budget, including year‑over‑year changes and additional items for budget consideration. No specific motions or decisions are listed in the agenda.

• Report from Director of Finance/Treasurer: 2025 Preliminary Operating Budget Year‑Over‑Year Changes
• Report from CAO: 2025 – Additional Items for Budget Consideration
• Bylaw No. 2024-086 Confirming the Proceedings of Council

Council directed staff to include several items in the 2025 draft budget, including $118,959 for two additional police constables, $80,000 for a new comprehensive Official Plan, and $30,000 for a storm water master plan. Council also approved business cases for an economic development officer and a human resources/joint health and safety coordinator, and included $25,000 from reserves for entry and gateway signage. Items foregone include electronic customer feedback kiosks, culinary trail development, downtown wi-fi, and a community flagpole.

• Included $118,959 for two additional police constables in 2025 draft budget (carried)
• Included $80,000 for a new comprehensive Official Plan in 2025 draft budget (carried)
• Included $30,000 for a storm water master plan in 2025 draft budget (carried)
• Directed staff to include business case for economic development officer (5-2)
• Directed staff to include business case for HR/joint health and safety coordinator (carried)
• Included $25,000 from economic development reserve for entry and gateway signage (carried)
• Foregone funds for electronic customer feedback kiosks, culinary trail, downtown wi-fi, community flagpole (carried)
• Directed staff to bring forward business case for community garden expansion (carried)

Special Council

The Special Council of West Grey will meet on October 17, 2024, and follow standard agenda items such as call to order and moment of reflection. The council will then move into a closed session to consider one matter concerning education or training for council members, a local board, or a committee, provided by the integrity commissioner. After the closed session, a report on the discussion will be presented before adjournment.

• Closed session – consider training for council members, local board or committee by the integrity commissioner
• Report from the closed session

Public Meeting

The West Grey council will discuss Zoning Amendment No. ZA10.2024 for part of Lot 26, Concession 10 north of Durham Road (Crawford Subdivision). It will also consider Zoning Amendment No. ZA29.2021 for 423018 Rocky Saugeen Road (Durham Heights Bible Retreat). Planning staff and the applicant/agent will present each proposal, followed by public comments, and a council decision is scheduled for the ZA29.2021 amendment.

• Zoning Amendment No. ZA10.2024 – part of Lot 26, Concession 10, north of Durham Road (Crawford Subdivision)
• Zoning Amendment No. ZA29.2021 – 423018 Rocky Saugeen Road (Durham Heights Bible Retreat)
• Presentation by planning staff and applicant/agent for each amendment
• Public comment period for each amendment
• Council decision on Zoning Amendment No. ZA29.2021

The public meeting heard input on two zoning amendments but made only one decision. Council directed staff to prepare a bylaw rezoning 423018 Rocky Saugeen Road from 'A2 – Rural' to 'I-447-H Institutional – Exception with Holding' and 'A2-520 Rural – Exception Holding' for the Durham Heights Bible Retreat. No decision was made on Zoning Amendment ZA10.2024; it was only discussed.

• Directed staff to bring forward a bylaw to rezone 423018 Rocky Saugeen Road to 'I-447-H Institutional – Exception with Holding' and 'A2-520 Rural – Exception Holding' (carried)

Council

The council will hear delegations requesting compensation for water damage, financial support for a new Mount Forest swimming pool, and an introduction of the West Grey Youth Group. Staff reports include a winter maintenance agreement for Grey Road 27 and an access agreement for the Durham Waterworks well. The meeting also reviews correspondence about fundraising use and a paving request for Con. 2 SDR between Allan Park Road and Grey Road 3, adopts minutes, and confirms the meeting bylaw.

• Delegation: Request for compensation for water damage (Bill Bishop)
• Delegation: Request for financial support for a Mount Forest swimming pool (Al Leach)
• Staff report: Winter Maintenance Agreement – Grey Road 27
• Staff report: Access Agreement – Well – Durham Waterworks
• Correspondence: Request to pave Con. 2 SDR between Allan Park Road and Grey Road 3

West Grey council approved a five-year winter maintenance agreement with Grey County for Grey Road 27 and authorized an access agreement for a new Durham Waterworks well. Council also directed staff to include Ayton Centennial Hall updates in the draft 2025 budget and to report back on a resident's water damage compensation request. Several letters of support for other municipalities' resolutions were approved, and all votes carried without recorded tallies.

• Directed staff to report back on William Bishop's water damage compensation request (carried)
• Directed staff to include Ayton Centennial Hall updates in draft 2025 budget (carried)
• Received Sue Godfrey's Concession 2 SDR paving request for information (carried)
• Approved letter of support on provincial alcohol strategy (carried)
• Approved letter of support on nicotine pouch regulations (carried)
• Approved letter of support on involuntary care for mental health and addictions (carried)
• Approved letter of support on Ontario Deposit Return Program (carried)
• Authorized five-year winter maintenance agreement with County of Grey for Grey Road 27 (carried)

Saugeen Municipal Airport Commission

The Saugeen Municipal Airport Commission agenda for October 9, 2024 contains no listed items. The document appears to be a placeholder with no decisions or discussions recorded. No concrete proposals, contracts, or hearings are identified.

Committee of adjustment

The West Grey Committee of Adjustment will meet to review four applications for minor variances and consent applications. The agenda includes approval of minutes from a previous meeting and public hearings for the proposed changes.

• Approval of September 3, 2024 Committee of Adjustment minutes
• Application A07.2024 at 234250 Concession 2 WGR
• Applications B21.2024 and B22.2024 at 142239 Grey Road 9
• Applications A08.2024, B24.2024, and B25.2024 at 725 Queen Street
• Applications A09.2024 and B23.2024 at 524267 Concession 12

The Committee of Adjustment approved minor variance A07.2024 for 234250 Concession 2 WGR, subject to conditions including a minimum front yard of 4.69m. It refused and then deferred applications B21.2024 and B22.2024 for 142239 Grey Road 9. It approved minor variance A08.2024 and granted provisional consent for B24.2024 and B25.2024 at 725 Queen Street, and approved A09.2024 and B23.2024 for 524267 Concession 12, all with conditions.

• Approved minor variance A07.2024 for 234250 Concession 2 WGR (carried)
• Refused applications B21.2024 and B22.2024 for 142239 Grey Road 9 (motion carried)
• Deferred applications B21.2024 and B22.2024 sine die (carried)
• Approved minor variance A08.2024 and provisional consents B24.2024 and B25.2024 for 725 Queen Street (carried)
• Approved minor variance A09.2024 and provisional consent B23.2024 for 524267 Concession 12 (carried)

Council

The Municipality of West Grey is meeting to discuss a shared county planning model and a property update for police services. Council will also consider several zoning bylaws and a request for the donation of the Durham Ball Diamond.

• Bylaw No. 2024-082 - ZA06.2024 - DJ Land
• Bylaw No. 2024-083 - ZA18.2024 - Weber
• Bylaw No. 2024-084 - ZA15.2024 - 1993934 Ontario Inc.
• Bylaw No. 2024-081 - Routine Disclosure and Active Dissemination Policy
• Request from Melissa Pegelo for donation of Durham Ball Diamond

Council directed staff to proceed with servicing lands for the new West Grey Police Services building, Grey County paramedic building, and proposed subdivision at a cost of $1,323,860 plus HST, and authorized signing documents with Cedarwell Excavating. Council also directed staff to provide comments on a shared county planning model, and passed five bylaws including zoning amendments and a routine disclosure policy. No other substantive decisions were made.

• Approved $1,323,860 servicing for police, paramedic, and subdivision lands (carried)
• Authorized Mayor and Clerk to sign documents with Cedarwell Excavating (carried)
• Directed staff to enter into Hydro One easement agreement (carried)
• Directed staff to enter into shared-cost agreement with Grey County for hydro transformer (carried)
• Directed staff to investigate future sale of residential lots on police station lands (carried)
• Directed staff to provide comments on shared county planning model (carried)
• Passed Bylaws 2024-080 to 2024-084, including zoning amendments and routine disclosure policy (carried)
• Adopted minutes of September 17 and 18, 2024 meetings (carried)

Elmwood Joint Fire Board

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Saugeen Municipal Airport Commission

The agenda for the Saugeen Municipal Airport Commission meeting on 2024-09-18 contains no listed items. It only includes generic headings and placeholders without any specific proposals, contracts, or decisions. Consequently, no concrete actions or discussions are documented for this meeting.

Special Council

The Special Council will receive a presentation from Triton Engineering Services about the Bridge and Culvert Prioritization Program. The meeting also includes the adoption of Bylaw No. 2024-079 to confirm the September 18 meeting. No other decisions are listed on the agenda.

• Presentation from Triton Engineering Services on Bridge and Culvert Prioritization Program
• Bylaw No. 2024-079 – Confirming September 18 Meeting

Council received a presentation from Triton Engineering on bridge and culvert prioritization, covering 114 bridge structures, risk assessments, and estimated repair/replacement costs. No decisions were made on the presentation; the only formal action was passing the confirming bylaw for the meeting.

• Passed Bylaw 2024-079 confirming the September 18 meeting (carried)

Council

The West Grey Council will adopt the minutes from the September 3 meeting and review several staff reports, including a subdivision proposal for DJ Land on Saddler Street and a repair project for Bridge N-056. It will also consider a proposed amendment to Bylaw 88-2022 that sets speed rates. Additional items include a website update proposal and a routine disclosure policy review.

• Adopt minutes from the Regular Council Meeting held on September 3, 2024
• Staff report: ZA06.2024 – DJ Land (Saddler Street) subdivision proposal
• Staff report: IPW-2024-33 – Bridge N-056 repair project
• Bylaw No. 2024-078 – Amend Bylaw 88-2022 to set speed rates
• Govstack Website Update Proposal

Council directed staff to prepare a zoning bylaw amendment for the DJ Land development on Saddler Street, including specific requirements for front yards, rear yards, driveways, visitor parking, and snow storage. Council also approved a $24,000 website redevelopment, authorized a grant application for an autonomous bathroom in Durham Town Hall Park, and proclaimed October 24, 2024, as Child Care Worker and Early Childhood Educator Appreciation Day.

• Directed staff to bring forward a zoning bylaw amendment for ZA06.2024 – DJ Land (Saddler Street) with specific requirements (carried)
• Approved $24,000 transfer from modernization reserve for website redevelopment and agreement with GHD (carried)
• Directed staff to apply to Community Sport and Recreation Infrastructure Fund for autonomous bathroom in Durham Town Hall Park (carried)
• Proclaimed October 24, 2024, as Child Care Worker and Early Childhood Educator Appreciation Day (carried)
• Adopted minutes of September 3, 2024, meeting (carried)
• Received committee and board minutes (carried)
• Received all correspondence not otherwise dealt with (carried)
• Passed Bylaws 2024-077 and 2024-078 (carried)

Public Meeting

The West Grey municipal council will review two zoning amendment applications. The first amendment (ZA15.2024) concerns a park lot at PLAN 505 PT PARK LOT 5 submitted by 1993934 Ontario Ltd. The second amendment (ZA18.2024) concerns a parcel at 141517 Normanby Road 9 submitted by Weber. After presentations and public comments, the council will vote on each amendment.

• Zoning Amendment ZA15.2024 – park lot 5, PLAN 505, applicant: 1993934 Ontario Ltd.
• Zoning Amendment ZA18.2024 – 141517 Normanby Road 9, applicant: Weber

Council held public meetings for two zoning amendments. For ZA15.2024, council directed staff to prepare a bylaw to rezone a Park Street W property to allow up to 40 dwelling units across 5 buildings. For ZA18.2024, council directed staff to prepare a bylaw to rezone 141517 Normanby Road 9 from A3 restricted agriculture to A1 agricultural. Both motions carried.

• Directed staff to bring forward a bylaw for ZA15.2024 (40-unit stacked townhouse development) - carried
• Directed staff to bring forward a bylaw for ZA18.2024 (rezoning to A1 agricultural) - carried

West Grey Police Services Board

The agenda for the West Grey Police Services Board meeting on September 10, 2024 contains no listed items. No resolutions, contracts, or public hearings are recorded. The document consists only of placeholders and procedural headings.

Committee of adjustment

The Municipality of West Grey Committee of Adjustment will meet to hear planning staff reports and public comments on four specific applications. The committee will make decisions regarding these requests following verbal testimony.

• Applications B11.2024 through B15.2024 for Park Street (East)
• Applications B16.2024 through B19.2024 for Park Street (West)
• Application B10.2024 for 422314 Concession 6 NDR, Bentinck
• Application B20.2024 for 443530 Concession 8

The Committee of Adjustment granted provisional approval to ten consent-to-sever applications: five on Park Street (East), four on Park Street (West), and one at 422314 Concession 6 NDR. All approvals are subject to conditions including tax clearance, registered surveys, easements, and $500 parkland dedication fees per lot. A 20-day appeal period follows the notice of decision.

• Approved consents B11-B15.2024 for 5 new lots on Park Street (East) with easements and conditions
• Approved consents B16-B19.2024 for 4 new lots on Park Street (West) with easements and conditions
• Approved consent B10.2024 for surplus farm dwelling lot at 422314 Concession 6 NDR, Bentinck
• Approved consent B20.2024 for one new lot at 443530 Concession 8
• Approved minutes of June 4, 2024 hearing
• All approvals subject to $500 parkland dedication fee per severed lot

Council

The West Grey Council will consider a motion to endorse the exploration of a joint municipal police service with the City of Owen Sound and direct staff to begin feasibility discussions. The meeting will also adopt the minutes from the August 13 council and public planning meetings, consider several bylaw amendments, and receive staff reports on park renaming, park redesign, and infrastructure projects such as bridges and winter road maintenance.

• Motion to endorse exploration of joint West Grey‑Owen Sound police services (Item 14.1)
• Adoption of Regular Council and Public Planning Meeting minutes from August 13, 2024 (Item 8)
• Bylaw No. 2024‑074 – Amend Fees and Charges Bylaw (Item 13.3)
• Community Services request to rename Durham Town Hall Park (Item 11.1.1)
• Infrastructure reports on Bridge B‑025 and Bridge N‑060 (Item 11.2.3 & 11.2.6)

Council endorsed exploring a joint municipal police service with Owen Sound and directed staff to start discussions with both police boards. It also approved funding 18 dog tags for a resident rescuer, authorized a winter maintenance agreement, and passed several bylaws.

• Endorsed exploring joint police service with Owen Sound (carried)
• Approved $28,365.50 winter maintenance agreement with Owen Sound Highway Maintenance (carried)
• Authorized design-build RFP for Bridge N-060 with $110,000 budget (carried)
• Approved blue box collection agreement with Circular Materials Ontario (carried)
• Funded 18 dog tags for Birgitt Neffe from council budget (carried)
• Approved flying Legion flag at municipal office Sept 16-22, 2024 (carried)
• Recognized Oct 20-26, 2024 as Ontario Library Week (carried)
• Passed bylaws 2024-072 through 2024-076 (carried)

Saugeen Municipal Airport Commission

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

Public Meeting

The West Grey council will consider the Plan of Subdivision No. 42T-2024-02 and Zoning Amendment No. ZA06.2024 for the area between Lambton Street East and Saddler Street East in Durham. Presentations will be given by West Grey planning staff, Grey County, and the applicant. The council will hear public comments before any decision is made.

• Plan of Subdivision No. 42T-2024-02
• Zoning Amendment No. ZA06.2024 for Lambton St E to Saddler St E, Durham
• Presentation by West Grey planning staff
• Presentation by Grey County
• Presentation by the applicant/agent

Council held a statutory public meeting to receive input on a proposed plan of subdivision (42T-2024-02) and zoning amendment (ZA06.2024) for lands between Lambton and Saddler Streets in Durham. The application would rezone the property from R3 High Density Residential to multiple R3 exceptions to allow a 56-unit development. No decision was made; the meeting was for public comment only, and council will consider the feedback in a future decision.

• Held public meeting for subdivision and zoning amendment (no decision made)
• Received public comments on proposed 56-unit development

Council

The West Grey Council meeting on August 13, 2024 will consider a series of bylaws, including changes to the Business Improvement Area tax rate, fees for rain barrels and downspout diverters, and speed‑limit settings. The council will also review contract renewal for the Animal Control Officer and the tipping‑fee schedule for the waste diversion site. Additional items include a repeal and replacement of a 2021 deeming bylaw and a lease request for the Durham and District Community Centre board room.

• Bylaw No. 2024-071 – Amend Tax Rate Bylaw Respecting BIA Rate
• Bylaw No. 2024-069 – Amend Fees and Charges Bylaw – Rain barrels and downspout diverters
• Bylaw No. 2024-068 – Amend Bylaw 88-2022 – Setting Rates of Speed
• Animal Control Officer – Contract Services (contract renewal)
• IPW-2024-27 Waste Diversion Site – Tipping Fees (fee schedule)

Council voted 4-2 to formally reprimand Mayor Eccles after an integrity commissioner's investigation found he breached the code of conduct for comments toward the CEO/President of the South Bruce Grey Health Centre. The recommendation to suspend his pay for 14 days was not adopted. Council also approved several staff reports, including a compensation review contract, tipping fee increases, and a lease agreement.

• Formally reprimanded Mayor Eccles for code of conduct breach (4-2)
• Authorized $30,000 contract with ML Consulting for compensation review
• Directed staff to bring forward bylaw to repeal and replace deeming bylaw for Becker property
• Directed staff to bring forward bylaw to increase minimum tipping fees to $40 for unsorted and $15 for sorted waste
• Directed staff to enter into lease agreement with EarlyOn for Durham Community Centre boardroom
• Confirmed Saugeen Municipal Airport Commission bylaw no. 2
• Passed bylaws 2024-066 through 2024-071
• Approved notice of motion to explore joint police services with Owen Sound

Council

The West Grey Council will consider the appointment of a Chief Administrative Officer and Deputy Clerk. The agenda includes reviews of development agreements, infrastructure reports for Bridge B-003, and a proposed antenna installation at 451 Saddler St. Several zoning bylaws and funding agreements are also scheduled for consideration.

• Proposed tower antenna installation at 451 Saddler St.
• Appointment of Chief Administrative Officer and Deputy Clerk via Bylaw 2024-061
• Development agreements for Candue, Walsh, and Iverson
• Canada Community-Building Fund (CCBF) 2024-2034 funding agreement
• Zoning bylaws for Elders, Osthaus, and Martin

Council authorized development agreements for projects in Durham and Neustadt and appointed Michele Harris as Chief Administrative Officer. The board also approved the 2024 Durham BIA budget and supported several regional health and municipal resolutions.

• Approved 2024 Durham BIA budget
• Authorized development agreements for Candue Homes (Durham), Iverson (Neustadt), and Walsh (Neustadt)
• Approved extension of draft plan approval for Broos Tiffany subdivision with modified water/wastewater conditions
• Approved letter of concurrence for telecommunication tower at 451 Saddler St., Durham
• Directed staff to add $63 rain barrel and $40 downspout diverter fees to bylaw
• Authorized municipal funding agreement for Canada Community-Building Fund 2024-2034
• Appointed Michele Harris as Chief Administrative Officer/Deputy Clerk
• Directed staff to create a bylaw to apportion division fence costs

West Grey Police Services Board

The provided agenda for the West Grey Police Services Board contains no substantive items or discussion topics. The text consists entirely of software interface labels and empty fields.

Elmwood Joint Fire Board

The provided agenda text contains only procedural boilerplate and software interface elements. No specific topics, motions, or decisions are recorded in this document.

• No substantive items listed

Saugeen Municipal Airport Commission

The provided document contains only procedural boilerplate and software interface elements. No specific topics, decisions, or discussions are recorded for this Saugeen Municipal Airport Commission meeting.

Public Meeting

The Municipality of West Grey is holding a public meeting to discuss and decide on three zoning amendments. These items involve properties at 443530 Concession 8, 414638 Baseline Road, and 504081 Grey Road 12.

• Zoning Amendment ZA11.2024: 443530 Concession 8
• Zoning Amendment ZA12.2024: 414638 Baseline Road
• Zoning Amendment ZA13.2024: 504081 Grey Road 12

Council approved directing staff to bring forward bylaws for three separate zoning amendments. These include residential lot creation at Ferns Golf Resort, an accessory dwelling on Baseline Road, and a metal works shop on Grey Road 12.

• Directed staff to bring forward a zoning bylaw amendment for 443530 Concession 8 (ZA11.2024) (Carried)
• Directed staff to bring forward a zoning bylaw amendment for 414638 Baseline Road (ZA12.2024) (Carried)
• Directed staff to bring forward a zoning bylaw amendment for 504081 Grey Road 12 (ZA13.2024) (Carried)

Council

The Municipality of West Grey Council will meet to consider the 2024 Tax Rate Bylaw and several zoning amendments. The agenda includes a delegation regarding property at 725 Queen Street and a proposal for the Neustadt Brewery. Council will also review an amendment to speed limit bylaws.

• 2024 Tax Rate Bylaw
• Zoning Amendment ZA07.2024 (725 Queen Street/Grey Road 9)
• Zoning Amendment ZA08.2024 (Neustadt Brewery)
• Zoning Amendment ZA09.2024 (Iversen)
• Amendment to Bylaw 88-2022 regarding speed limits

Council approved zoning amendments for three properties, including the Walsh, Iversen, and Neustadt Brewery projects. Additionally, council passed the 2024 tax rate bylaw and adopted minutes from previous June meetings. Residents provided comments regarding the proposed zoning amendment for 725 Queen Street.

• Adopted June 4 and June 5 meeting minutes (Carried)
• Directed staff to prepare 2024 tax rate bylaw (Carried)
• Authorized zoning amendment ZA07.2024 for Walsh (Carried)
• Authorized zoning amendment ZA08.2024 for Neustadt Brewery (Carried)
• Authorized zoning amendment ZA09.2024 for Iversen (Carried)
• Passed Bylaw 2024-058 for Neustadt Brewery with reduced parking (Carried)
• Passed 2024 tax rate bylaw (Carried)

West Grey Police Services Board

The provided document contains only procedural boilerplate and does not list any specific items for discussion or decision.

West Grey Police Services Board

This agenda for the West Grey Police Services Board meeting on June 10, 2024, contains no substantive items. The text is entirely procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions to summarize.

The West Grey Police Services Board approved redirecting $30,000 in unused capital funds from a CIB vehicle purchase to buy new body armor and computers. The Board also approved payments for April and May accounts and received monthly statistics and the Chief's report.

• Approved redirecting $30,000 from CIB vehicle funds to body armor and computers
• Approved April 2024 accounts of $123,129.93
• Approved May 2024 accounts of $86,632.35
• Approved minutes from April 15, 2024 meeting
• Received monthly stats for April and May 2024
• Received May 2024 Chief's Report

Special Council

The Special Council will meet to review minutes from previous closed sessions. The agenda includes a closed session regarding CAO recruitment matters and the adoption of Bylaw No. 2024-053.

• Closed session regarding CAO recruitment
• Bylaw No. 2024-053 to confirm June 5, 2024 meeting
• Review of closed session minutes from May 29, 2024
• Review of closed session minutes from June 4, 2024

West Grey council met in special session on June 5, 2024. Council moved into closed session to review minutes of the June 4 closed session and to discuss one matter regarding personal matters about identifiable individuals respecting CAO recruitment, after which direction was provided to staff and a consultant. In open session, council passed Bylaw No. 2024-053 confirming the June 5, 2024 meeting. No other substantive decisions were recorded; the meeting adjourned at 12:26 p.m.

• Moved into closed session to review June 4 closed-session minutes and discuss CAO recruitment (carried)
• Passed and enacted Bylaw No. 2024-053 confirming the June 5, 2024 meeting (carried)
• In closed session, provided direction to staff and a consultant on CAO recruitment

Committee of adjustment

The Committee of Adjustment will review and decide on multiple planning applications. These include property adjustments for Concession 8, Concession 18, and Park Street.

• Application B10.2021 Wren at 443807 Concession 8
• Application A06.2024 Wakfer and Blaney at 261804 Concession 18
• Applications B05.2024 (a, b, c) Elders at 443530 Concession 8
• Applications B06-B09.2024 for 417, 419, 421 and 423 Park Street

The Committee of Adjustment granted provisional approval for several consent applications to create new lots on Concession 8 and Park Street. It also approved a minor variance for an accessory building on Concession 18 and ordered the cancellation of a 2021 consent file.

• Approved minor variance A06.2024 for an accessory building at 261804 Concession 18
• Granted provisional approval for lot creations B05a.2024, B05b.2024, and B05c.2024 (Concession 8)
• Granted provisional approval for lot creations and easements B06.2024, B07.2024, B08.2024, and B09.2024 (Park Street)
• Directed staff to issue a cancellation certificate for consent file B10.2021
• Approved minutes of the May 7, 2024 hearing

Council

The West Grey Council will consider a proposed tower antenna installation in Markdale and the Welton Phase 3 and 4 subdivision agreement. The agenda also includes discussions on bridge repairs, speed reduction requests, and updates to the workplace violence policy. Additionally, council will review bylaws regarding land sales and fee changes for compost units.

• Proposed tower antenna installation in Markdale
• Welton Phase 3 and 4 subdivision agreement
• Repairs for Bridge N-055
• Appointment of Jordan Cook as Deputy Chief Building Official
• Bylaw to close a portion of a road allowance in Glenelg

Council authorized a subdivision agreement with John Welton Custom Homebuilding Ltd. and approved a support letter for a telecommunication tower. The board also directed staff to seek legal advice on selling the Saugeen Municipal Airport and to plan for bridge repairs in the 2025 budget.

• Approved MOU with West Grey Durham Lions for community center washroom and kitchen upgrades (Carried)
• Approved letter of support for tower antenna installation at 775084 Highway 10 (Carried)
• Appointed Jordan Cook as Deputy Chief Building Official (Carried)
• Authorized subdivision agreement with John Welton Custom Homebuilding Ltd. (Carried)
• Approved silver level sponsorship for 2024 Elmwood Homecoming Celebrations (Carried)
• Directed staff to request 2025 budget funds to repair bridge N-055 (Carried)
• Directed staff to reduce speed limits to 40 km/h on Baseline and Concession 8 (Carried)
• Directed staff to obtain legal advice on selling the Saugeen Municipal Airport (Carried)

Special Council

This special council meeting includes a closed session to discuss personal matters about identifiable individuals related to CAO recruitment. A bylaw to confirm the meeting will be considered. The agenda is otherwise procedural.

• Closed session to discuss minutes of May 22 closed session and personal matters about identifiable individuals regarding CAO recruitment
• Bylaw No. 2024-046 to confirm the May 29, 2024 meeting

Special Council

This is a largely procedural meeting. Council will move into closed session to discuss minutes from May 7 and a personal matter regarding CAO recruitment. A confirming bylaw (2024-045) will be considered afterward.

• Closed session to discuss minutes of May 7 regular council meeting
• Closed session to discuss personal matters about CAO recruitment
• Bylaw 2024-045 to confirm the proceedings of this meeting

Council met in a closed session to discuss personal matters regarding CAO recruitment and provide direction to a consultant. The meeting concluded with the enactment of a bylaw confirming the session.

• Moved into closed session to discuss May 7 minutes and CAO recruitment (Carried)
• Passed and enacted Bylaw No. 2024-045 confirming the May 22, 2024 meeting (Carried)

Council

West Grey Council meets to discuss several staff reports, including a lease for the Lamlash (Bentinck) office, the sale of backyard composting units, roof replacement with solar panels at the Normanby shed, and repairs to Bridge N-051. Council will also consider an amendment to the Refreshment Vehicle Licensing Bylaw and appoint a public member to the Durham Cemetery Board.

• Corporate Services – Lamlash (Bentinck) Office Lease
• IPW-2024-19 – Sale of Backyard Composting Units
• IPW-2024-18 – Normanby Shed Roof Replacement with Solar Panels
• IPW-2024-20 – Bridge N-051 repairs
• Bylaw No. 2024-044 – Amend Refreshment Vehicle Licensing Bylaw

Council approved a new financial plan for the Neustadt and Durham municipal drinking water systems. Other actions included appointing a member to the Durham Cemetery Board and authorizing new banners for the Royal Canadian Legion.

• Approved Financial Plan for Neustadt and Durham Municipal Drinking Water Systems
• Appointed Dawn McNab to the Durham Cemetery Board until November 14, 2026
• Authorized Royal Canadian Legion Branch 308 to install 10 banners in Durham and 3 in Ayton
• Directed staff to advertise the Lamlash (Bentinck) office for lease
• Directed staff to add a $55.00 fee for backyard composting units to the fees and charges bylaw
• Directed staff to submit AMO delegation requests for infrastructure funding and rural healthcare
• Passed Bylaw No. 2024-044 to amend Refreshment Vehicle Licencing Bylaw

Public Meeting

The Municipality of West Grey is holding a public meeting to consider three zoning amendment applications for properties in Neustadt. The meeting will include presentations from planning staff and applicants, followed by public comments. No decisions are being made at this public meeting.

• Zoning Amendment ZA07.2024 – 725 Queen Street/Grey Road 9 Neustadt
• Zoning Amendment ZA08.2024 – 456 Jacob Street/Grey Road 10 Neustadt (Neustadt Brewery)
• Zoning Amendment ZA09.2024 – 357 David Winkler Parkway/Grey Road 10 Neustadt

The Municipality of West Grey held a public meeting to receive input on three zoning amendment applications. No final decisions were made during the meeting; the session served to collect public representations for future council reports.

• Received public input on ZA07.2024 for semi-detached and townhouse dwellings at 725 Queen Street/Grey Road 9
• Received public input on ZA08.2024 for a brewery, distillery, and event space at 456 Jacob Street/Grey Road 10
• Received public input on ZA09.2024 for a 6-unit apartment building at 357 David Winkler Parkway/Grey Road 10

Saugeen Municipal Airport Commission

The agenda contains only boilerplate and embedded content placeholders with no substantive items for discussion or decision. No rezonings, contracts, or public hearings are listed.

Council

West Grey Council is meeting to discuss several administrative items, including a delegation on Coptic Orthodox monasticism, and to consider staff reports on ice and floor allocation policies, a signature event series, and a park refurbishment. The council will also vote on bylaws to stop up and close a municipal road allowance and convey municipal land in Durham, and consider an amendment to the refreshment vehicle licensing bylaw and an endorsement of a by-the-glass liquor licence for Neustadt Brewery.

• Bylaw 2024-041 to stop up and close part of Park Lot 11, North of South Street East, and part of Rock Street (Plan 17R-1602)
• Bylaw 2024-042 to convey municipal land being part of Park Lot 11 and Rock Street in the Town of Durham
• Amendment to the Refreshment Vehicle Licencing Bylaw
• Endorsement of Neustadt Brewery's by-the-glass liquor licence application
• Durham Town Hall Park Refurbishment project

Council approved $50,000 for playground installation at Durham Town Hall Park and endorsed a by-the-glass liquor license for Neustadt Brewery. The board also approved new ice and floor allocation policies and amended refreshment vehicle licensing rules.

• Approved $50,000 for Durham Town Hall Park playground installation
• Endorsed Neustadt Brewery's by-the-glass liquor license application
• Approved West Grey Ice and Floor Allocation policies
• Directed staff to remove zoning requirements for temporary refreshment vehicle licenses (one week or less)
• Passed Bylaws 2024-040, 2024-041, and 2024-042 regarding meeting confirmation and municipal land conveyance
• Directed staff to send a support letter for Sustainable Infrastructure Funding for Small Rural Municipalities
• Adopted minutes from April 16 and April 19, 2024

Committee of adjustment

The Committee of Adjustment is meeting to hear and decide on three applications for minor variances or consents. The agenda includes staff reports, public comments, and decisions on each application. No other substantive business is listed.

• Application A04.2024 Hamel for 341348 Con. 2 NDR, 2 NDR PT LOT 17
• Application A05.2024 579575 Ontario Inc. for 315 Arthur Street
• Application B04.2024 Hagedorn for 314746 Highway 6, LOT 7, CON 1 WGR

The Committee approved a minor variance for an accessory building at 341348 Concession 2 NDR and a new dwelling at 315 Arthur Street. Additionally, provisional approval was granted for the creation of a new lot at 314746 Highway 6.

• Approved minor variance A04.2024 for a 1,200 sq. ft. accessory building at 341348 Concession 2 NDR
• Approved minor variance A05.2024 for a new dwelling with 7.0 m front and rear setbacks at 315 Arthur Street
• Granted provisional approval for consent application B04.2024 to create a new lot at 314746 Highway 6
• Approved minutes of the April 2, 2024 hearing

Special Council

This is a special council meeting of the Municipality of West Grey. The agenda includes a verbal presentation from Mayor Eccles regarding the Durham hospital closure, followed by a bylaw to confirm the proceedings of the meeting.

• Verbal presentation from Mayor Eccles re: Durham hospital closure
• Bylaw No. 2024-039 to confirm the proceedings of council

The council held a special meeting regarding the South Bruce Grey Health Centre's decision to move 10 beds out of the Durham hospital due to staff shortages. Council passed motions directing the Mayor to send a letter urging the health centre to reconsider the decision and directing staff to obtain legal advice and take all actions to keep the hospital open. A bylaw confirming the proceedings of council was also passed.

• Approved motion to send letter to SBGHC Board urging reconsideration of bed transfer
• Approved motion to direct staff to obtain legal advice on potential hospital closure
• Amended motion to include 'take all other actions to keep Durham Hospital open'
• Passed Bylaw No. 2024-039 confirming proceedings of council

Special Council

This special council meeting includes a presentation from Waterhouse Executive Search on CAO stakeholder survey results and a bylaw to confirm the proceedings of the meeting. The agenda is otherwise procedural with no other substantive items listed.

• Presentation from Jon Stungevicius, Waterhouse Executive Search, on CAO stakeholder survey results
• Bylaw No. 2024-038 to confirm the proceedings of the meeting

Council received a presentation on the results of a stakeholder survey regarding the search for a new CAO. The presentation detailed desired competencies, experience, and objectives for the role. Council passed a bylaw confirming the meeting's proceedings.

• Passed Bylaw No. 2024-038 confirming the proceedings of council

Saugeen Municipal Airport Commission

The agenda for the Saugeen Municipal Airport Commission meeting on April 17, 2024, contains no substantive items—only technical placeholders and embedded content from the eSCRIBE system. There are no decisions, discussions, or proposals listed.

Joint Saugeen Municipal Airport Member Meeting

The agenda for this meeting consists entirely of technical placeholders and embedded content references. No decisions, proposals, or discussion items are present in the provided text.

Councils from Brockton, Hanover, and West Grey reviewed 2022 audited financial statements and discussed options for the airport's future, including privatization and cost-sharing renegotiations. No final decision was made on the airport's ownership or operation.

• Approved the meeting agenda and appointment of Dean Leifso as Chairperson
• Agreed to consider future options and inform other member Councils of their decisions within two months
• Adjourned the meeting at 10:38 a.m.

Council

West Grey Council meets April 16, 2024 to decide on several items including a request from Enbridge Gas Inc. regarding a Neustadt community expansion, approval of a police services building tender, and allocation of 2024 grants to organizations. Council will also consider appointing a building inspector, a land transfer for Grey County Rockwood Terrace development, and a consent agreement with Candue Homes 2020 Ltd. The meeting includes adoption of minutes from April 2 and April 4, 2024, and several committee reports.

• Correspondence from Enbridge Gas Inc. re: Neustadt Community Expansion
• West Grey Police Service Building Tender Results (cost approval)
• 2024 Grants to Organizations (healthcare and community grants scoring summaries)
• Land Transfer – Grey County Rockwood Terrace Development
• Candue Home 2020 Ltd. – Consent Agreement

West Grey Council approved the construction of a new West Grey Police Services building for $8,880,000 plus HST. The council also approved several 2024 community grants, including $13,850 to Centre Grey Health Services and $11,700 to the Durham Hospital Foundation, while declining grants for three other organizations. Additionally, council authorized a land transfer to Grey County for the Rockwood Terrace development and appointed Andrew Cornfield as building inspector.

• Approved $8,880,000 construction of West Grey Police Services building
• Granted $13,850 to Centre Grey Health Services
• Granted $11,700 to Durham Hospital Foundation
• Granted $1,000 each to Durham Agricultural Society, Neustadt/Normanby/Carrick Agricultural Society, Ayton 4H, and Durham Art Gallery
• Granted $300 to Bentinck Plowmans Association
• Denied grants to Grey Zone Collective, Saugeen Valley Pony Club, and Bruce Grey Mentorship
• Approved land transfer of Plan 17R-1602 part 1 to Grey County
• Appointed Andrew Cornfield as building inspector

West Grey Police Services Board

The City Council will hold public hearings and vote on a rezoning application for 123 Main Street and a $2.5 million contract for road repairs on Oak Avenue. Several other items are listed for discussion or decision, including fee changes and a new ordinance on short-term rentals.

• Public hearing and vote on rezoning 123 Main Street from residential to commercial
• Consideration of $2.5 million contract for Oak Avenue road repairs
• First reading of ordinance to increase park entry fees by $5
• Discussion of proposed ban on short-term rentals in residential zones
• Public hearing on special event permit for downtown festival

The Board approved monthly accounts and received reports on police statistics and operations for March 2024. Members also directed the Chair to send a congratulatory letter to Cst. Romito for 100% compliance with the Ontario Sex Offender Registry.

• Approved accounts for payment in the amount of $56,281.77
• Approved March 12, 2024 meeting minutes
• Received March 2024 monthly statistics
• Received March 2024 Chief's Report
• Directed Chair to send congratulatory letter to Cst. Romito for Sex Offender Registry compliance
• Received correspondence from Solicitor General and Inspector General of Policing
• Amended closed session agenda to include legal advice and labour updates

Special Council

The Municipality of West Grey is holding a special council meeting to begin the recruitment process for a new Chief Administrative Officer (CAO). A presentation from Jon Verge will launch the recruitment kick-off. Council will also consider a bylaw to confirm the proceedings of this meeting.

• Presentation from Jon Stungevicius re: CAO Recruitment Kick-off Meeting
• Bylaw to confirm proceedings of the April 4, 2024 special meeting

West Grey council held a special meeting on April 4, 2024, that was largely procedural. The main item was a presentation from Jon Stungevicius on the four-phase CAO recruitment process, with an estimated hire date of June 2024. Council passed Bylaw 2024-034 confirming the proceedings of the special meeting. No other substantive decisions were made.

• Passed Bylaw 2024-034 confirming the proceedings of the April 4, 2024 special meeting (carried)

Committee of adjustment

The West Grey Committee of Adjustment is meeting to decide on three applications: A02.2024 Ballard, A03.2024 Gollan, and B02.2024 Smilebron Farms. Each involves a request for a minor variance or consent related to specific lots. The committee will hear staff reports, verbal comments, and then make decisions.

• Application A02.2024 Ballard for CON 9 PT LOT 6 RP 17R3233; PART 1
• Application A03.2024 Gollan for BENTINCK CON 1 NDR PT LOTS; 41 AND 42
• Application B02.2024 Smilebron Farms for LOT 17 AND LOT 18, DIVISION 1, 2 AND 3 EGR, TWP OF GLENELG
• Approval of minutes from March 5, 2024 meeting

The Committee of Adjustment approved two minor variance applications for residential construction and granted provisional approval for the creation of a new agricultural lot. All approvals are subject to specific conditions, including property tax verification.

• Approved minor variance A02-2024 for a two-storey addition at 443679 Concession 8 (Carried)
• Approved minor variance A03-2024 for an accessory building at 133391 Allan Park Road (Carried)
• Granted provisional approval for consent Application B02.2024 to create a new agricultural lot for Smilebron Farms (Carried)
• Approved minutes of March 5, 2024 (Carried)

Council

West Grey Council meets April 2, 2024, to decide on several bylaws including zoning changes for Welton, Roberts, and Anderson properties, a winter maintenance agreement with South Bruce, and a boundary road agreement with Grey Highlands. Council will also review staff reports on drinking water systems, blue box transition, and bylaw enforcement, and consider a motion to improve the library facade in Neustadt.

• Bylaw 2024-030: Remove holding symbol for Anderson property (ZA04.2024)
• Bylaw 2024-031: Winter maintenance agreement with South Bruce
• Bylaw 2024-032: Zoning amendment for Roberts property (ZA03.2024)
• Bylaw 2024-033: Zoning amendment for Welton property (ZA02.2024)
• Motion by Councillor Shea to improve newly renovated library facade in Neustadt

Council approved a transition plan for blue box recycling responsibility to Circular Materials Ontario for 2025. Several zoning bylaw amendments were passed, and a five-year boundary road agreement with Grey Highlands was authorized.

• Approved blue box transition to Circular Materials Ontario for 2025, including $1,638 monthly compensation for depot operations
• Passed zoning bylaws 2024-030, 2024-032, and 2024-033
• Authorized a five-year boundary road agreement with the Municipality of Grey Highlands
• Approved mayor's statement for the joint Saugeen Municipal Airport members meeting
• Directed staff to send a letter of support for housing funding to federal and provincial ministers
• Authorized signing of the DWQMS Operational Plan element 3
• Agreed to work with West Grey Library to improve the renovated façade in Neustadt

Council

West Grey Council will consider a zoning amendment (ZA33.2023) for land near Road 49 and Concession 2, a winter maintenance agreement with South Bruce, and a proposal to declare Neustadt industrial park lands surplus. A delegation on the zoning application is scheduled. Several routine items like minutes and committee reports are also on the agenda.

• Public hearing and first reading of Bylaw 2024-028 to amend zoning for ZA33.2023 (Clegg/Radomsky/Coptic Orthodox Church)
• Staff report on declaring Neustadt Industrial Park lands surplus and assuming roads
• Winter maintenance agreement with South Bruce (IPW-2024-11)
• Request to purchase municipal lands by Newell (Plan 16R-8548)
• Bylaw 2024-027 authorizing a boundary road agreement with the Town of Minto

Council rejected a zoning amendment for a proposed monastery, citing incompatibility with the rural community and unfulfilled distance requirements. The board also approved the sale of surplus municipal lands and a contract for CAO recruitment.

• Denied zoning amendment ZA33.2023 for proposed monastery
• Approved $24,000 plus HST contract with Waterhouse Executive Search for CAO recruitment
• Declared three acres of Neustadt Industrial Park Lands as surplus for disposal via real estate posting
• Declared parts 1, 2, and 3 of plan 16R-8548 (Newell) as surplus for disposal
• Approved five-year winter maintenance agreement with Municipality of South Bruce
• Approved support for draft plan extension 42T-91011 Gutzke subject to 2024 conditions
• Approved meeting details and auditor cost-sharing for Saugeen Municipal Airport discussion
• Directed staff to send support letters for library funding, fire apparatus, and highway costs

Public Meeting

The Municipality of West Grey is holding a public meeting to hear comments on two zoning amendment applications. The first is for the Sunvale Draft Plan Subdivision in the Jackson Street East area of Durham, and the second is for a property at 404701 Grey Road 4 in Priceville. No decisions will be made at this meeting; it is solely for public input.

• Zoning Amendment ZA02-2024 for Sunvale Draft Plan Subdivision in Durham (Jackson Street East area)
• Zoning Amendment ZA03-2024 for 404701 Grey Road 4 in Priceville
• Public comments will be received on both applications

The municipality held statutory public meetings to receive input on two proposed zoning amendments. No decisions were made during the meeting, and no comments were received from the public for either application.

West Grey Police Services Board

This agenda contains only procedural boilerplate and no specific items for decision or discussion. The meeting appears to be a routine administrative session with no public hearings, contracts, or policy changes listed.

The Board approved February 2024 accounts totaling $139,076.58 and directed the Chief to begin recruiting for a constable vacancy. The Board also received monthly statistics and the Chief's report, which noted a transition to digital E-Notes programming by September.

• Approved February 2024 accounts in the amount of $139,076.58
• Directed Chief Martin to begin recruitment for a constable vacancy
• Approved minutes of the February 13, 2024 meeting
• Received February 2024 monthly stats
• Received February 2024 Chief's Report

Council

Council approved $89,300 for a new condenser at the Normanby Arena Complex and authorized a land lease for a communications tower. Members also directed staff to investigate water and sewer service agreements with Grey Highlands and a boundary road agreement with Minto.

• Approved $89,300 plus contingency and HST for Normanby Arena condenser replacement
• Directed staff to enter into a lease agreement with Shared Tower Inc. for a communications tower
• Approved reallocation of up to $10,000 for West Grey Minor Lacrosse Neustadt updates
• Directed staff to bring forward a bylaw for a five-year boundary road agreement with Minto
• Approved replacement of Normanby shed roof and investigation of solar panel options
• Directed staff to investigate water and sewer service agreements with Grey Highlands
• Approved letter of support to Ontario officials regarding Blue Box Regulation amendments
• Passed Bylaws 2024-022, 2024-023, 2024-024, and 2024-025

Committee of adjustment

The Committee of Adjustment will hold a public hearing to consider two applications: a consent and variance for Sharon Moore at 421272 Concession 6 NDR, and a consent for Paul and Lorraine Roberts at 404701 Grey Road 4. The committee will hear planning staff reports, verbal comments, and make decisions on each application.

• Application B01.2024 and A01.2024 - Moore - 421272 Concession 6 NDR
• Application B03.2024 - Roberts - 404701 Grey Road 4
• Approval of minutes from February 6, 2024 hearing

The Committee of Adjustment granted provisional approval for two consent applications to create new lots. One approval included a minor variance for a reduced lot size despite opposition from several residents.

• Approved minutes of February 6, 2024 (Carried)
• Granted provisional approval for consent Application B01.2024 to create a new lot at 421272 Concession 6 NDR (Carried)
• Approved minor variance A01-2024 for a minimum lot area of not less than 17 hectares at 421272 Concession 6 NDR (Carried)
• Denied amendment to increase minimum lot area to 19.5 hectares for Application A01-2024 (Defeated)
• Granted provisional approval for consent application B03.2024 to create a new lot and easement at 404701 Grey Road 4 (Carried)

Council

West Grey Council meets to discuss several staff reports including agreements with the Saugeen Valley Conservation Authority for flood and creek projects, a boundary road agreement with Chatsworth, and a truck route agreement with Bruce County. Council will also consider a request for proposals for a condenser at the Normanby Arena Complex and other community services items.

• SVCA Category 2 Programs and Services Agreements for Neustadt Dam Floodwall, Neustadt Creek, and Meux Creek Weir
• Boundary Road Agreement with Chatsworth
• Bruce County Alternate Truck Route Agreement related to Durham Street Bridge
• Normanby Arena Complex Condenser RFP
• Bylaw 2024-021 to delegate site plan control approval

At its February 20, 2024 meeting, West Grey council approved an alternate truck route agreement with Bruce County, conditional on the draft being amended to require Bruce County to mill and pave a 1000m section of Queen Street east into Neustadt after the Durham Street Bridge project is substantially complete. Council also authorized three five-year Category 2 agreements with the Saugeen Valley Conservation Authority for the Neustadt Dam Floodwall, Meux Creek and Neustadt Creek, and directed staff to bring forward a five-year boundary road agreement bylaw with the Township of Chatsworth. Other decisions included issuing an RFP to replace the Normanby Arena Complex condenser, proceeding with a continuous-flow splashpad system, and starting an adults-only roller-skating program with a $10.00 admission fee.

• Approved alternate truck route agreement with Bruce County, conditional on adding Queen Street milling and paving requirement (Carried)
• Authorized three five-year SVCA Category 2 agreements for Neustadt Dam Floodwall, Meux Creek and Neustadt Creek (Carried)
• Directed staff to bring forward a bylaw for a five-year boundary road agreement with Chatsworth (Carried)
• Directed staff to issue an RFP to replace the Normanby Arena Complex condenser (Carried)
• Authorized Durham Minor Ball to install seasonal sponsorship signage at Durham Ball Diamonds (Carried)
• Directed staff to proceed with a continuous-flow splashpad system for the Durham 150th Homecoming Splashpad Project (Carried)
• Directed staff to offer an adults-only roller-skating program and bring forward a bylaw adding a $10.00 admission fee (Carried)
• Directed staff to enter into a pound services agreement with Walkerton-Hanover Veterinary Clinic (Carried)

West Grey Police Services Board

The agenda contains only procedural boilerplate with no substantive items for decision or discussion.

The Board elected its 2024 leadership and approved police accounts totaling $131,104.99. The Board also received monthly statistics and the 2023 Missing Persons Report, which will be posted to the service website.

• Acclaimed Kevin Eccles as Chair for 2024
• Acclaimed Dave Fawcett as Vice Chair for 2024
• Approved December 1, 2023 meeting minutes
• Received monthly stats for December 2023 and January 2024
• Received Chief's Report for December 2023 and January 2024
• Approved 2023 Missing Persons Report and directed staff to post it on the website
• Approved payment of December 2023 accounts ($97,479.13) and January 2024 accounts ($33,625.86)
• Authorized entry of a team in the 2024 Grey-Bruce Crimestoppers annual fundraising golf tournament

Committee of adjustment

The Committee of Adjustment will meet to consider consent applications B32.2023 and B33.2023 for the property at 315 Arthur St. The agenda includes appointment of chair and vice-chair, approval of previous minutes, and a decision on the severance requests. No other substantive items are listed.

• Consent to sever applications B32.2023 and B33.2023 for 315 Arthur St.
• Appointment of chair and vice-chair for the committee
• Approval of minutes from December 5, 2023 meeting
• Next meeting scheduled for March 5, 2024

The Committee of Adjustment acclaimed Tom Hutchinson as chair and Doug Townsend as vice-chair. It approved the December 5, 2023 minutes and granted provisional consent for severance applications B32.2023 and B33.2023 at 315 Arthur St., subject to six conditions including a servicing plan, payment of outstanding taxes, entrance permit fees, $500 parkland dedication per new lot, and confirmation that infrastructure can be extended. The applicant requested conditions preventing building permits until all conditions are met; the committee's decision did not include that specific condition. The meeting adjourned at 2:40 p.m.

• Acclaimed Tom Hutchinson as chair of the Committee of Adjustment
• Acclaimed Doug Townsend as vice-chair of the Committee of Adjustment
• Approved minutes of December 5, 2023 (carried)
• Granted provisional consent to sever B32.2023 and B33.2023 at 315 Arthur St., subject to six conditions (carried)

Council

West Grey Council will consider several bylaws including a new employee salary grid, a soccer pitch use agreement, and council remuneration. Staff reports cover drinking water inspections, dam acquisition, and a strategic plan update. The meeting also includes a closed session for litigation and negotiation matters.

• Bylaw 2024-013 adopting the 2024 West Grey employee salary grid
• Bylaw 2024-012 authorizing a soccer pitch use agreement with West Grey Soccer Club
• Bylaw 2024-014 setting council remuneration and expenses
• Staff report on potential acquisition of Durham Middle Dam
• Bylaw 2024-015 for a court security and prisoner transport payment agreement with Ontario

West Grey Council directed staff to proceed with the acquisition of the Durham Middle Dam using option 2 from a staff report. They also approved the sale of a 0.73-acre surplus parcel at 451 Durham Road West to Grey County and appointed Kerri Mighton as Interim Chief Administrative Officer. Additionally, council passed ten bylaws, including those for employee salaries, court security agreements, and zoning amendments.

• Directed staff to proceed with option 2 for Durham Middle Dam acquisition
• Approved sale of 0.73-acre surplus land at 451 Durham Road West to Grey County
• Waived $500.00 fee for Grey County's land purchase request
• Directed staff to bring forward bylaw appointing Kerri Mighton as Interim CAO
• Directed staff to recruit permanent Chief Administrative Officer
• Authorized transfer payment agreement for court security and prisoner transport
• Passed Bylaws 2024-010 through 2024-019
• Deferred SVCA Category 2 Programs report pending delegation

Special Council

The Municipality of West Grey Special Council meeting will consider a new Official Plan for Durham and Neustadt. The agenda also includes a bylaw to confirm the proceedings of the meeting. No other substantive items are listed.

• New Official Plan for Durham and Neustadt (staff report and draft plan attached)
• Bylaw No. 2024-009 - Confirming the proceedings of council

Council reviewed the draft Official Plan for Durham and Neustadt but did not adopt it due to suggested changes from Grey County. Council directed staff to incorporate County recommendations and specific outdoor lighting verbiage into a revised document.

• Directed staff to incorporate Grey County outdoor lighting verbiage into section K3 of the draft official plan (Carried)
• Directed staff to incorporate Grey County's recommended modifications into the draft official plan (Carried)
• Directed staff to bring forward a revised official plan document for consideration (Carried)
• Passed and enacted Bylaw No. 2024-009 confirming council proceedings (Carried)

Public Meeting

The Municipality of West Grey is holding a public meeting to consider Zoning Amendment No. ZA33.2023 for a property at 102554 Road 49. The meeting will include an overview from planning, comments from the clerk, and public input. Multiple resident and agency comments have been submitted, including an objection from a planning firm on behalf of neighbours.

• Zoning Amendment No. ZA33.2023 for 102554 Road 49
• 19 attachments including comments from residents, fire department, public works, building department, and SVCA
• Objection letter from Cuesta Planning on behalf of neighbours Janice Clegg and Morris Radomsky
• Public hearing with opportunity for in-person or virtual participation

Council held a statutory public meeting to receive input on Zoning Amendment No. ZA33.2023 for 102554 Road 49. No decision was made during the meeting; staff will review public comments and provide a recommendation in a future planning report.

Council

West Grey Council will consider several bylaws including the 2024 budget, interim tax levy, and borrowing authority. They will also hear presentations on the police station property and battery energy storage, and discuss a boundary road agreement with Southgate. A closed session is scheduled for litigation and negotiation matters.

• Bylaw 2024-002 adopting the 2024 revenue and expenditure estimates
• Bylaw 2024-005 for interim tax levies and Bylaw 2024-006 for annual overdraft borrowing
• Presentation on West Grey Police Station property update by +VG Architects
• Bylaw 2024-008 removing a holding symbol on WT Land LP property (ZA31.2023)
• Bylaw 2024-003 authorizing a lease/option agreement with Mary A. McKay

Council enacted eight bylaws covering taxes, borrowing, and data collection. They also directed staff to investigate expanding the West Grey Minor Lacrosse program and to execute a boundary road agreement with Southgate.

• Approved 8 bylaws including 2024 Interim Tax and Borrowing bylaws
• Directed staff to investigate options for expanding West Grey Minor Lacrosse program
• Approved $361.35 reimbursement to Barb and Paul Foerster for water shut-off valve
• Directed staff to execute 5-year boundary road agreement with Township of Southgate
• Approved adoption of Electronic Data Collection and Use Policy
• Approved repeal and replacement of Delegation of Powers and Duties bylaw
• Approved CAO annual performance review process and template
• Denied support for Township of Conmee request regarding Prohibition of Criminals from Municipal Council

Public Meeting

The Municipality of West Grey is holding a public meeting to discuss the 2024 budget. The agenda includes a presentation from the Director of Finance/Treasurer and an opportunity for public comments. No other substantive items are listed.

• 2024 Budget presentation and public comment

The municipality held a public meeting to receive input on the 2024 budget. The Director of Finance/Treasurer presented a proposed 9.7 percent tax levy increase. No formal votes or decisions were recorded during this session.