Wellington County public meetings in 2024

Warden's Advisory Committee

The agenda for this meeting consists of procedural boilerplate. The only substantive item listed is a closed meeting session with an agenda sent separately.

• Closed meeting session

Special Meeting of Council

Council is meeting for the Warden's Inauguration to elect a Warden and appoint committee chairs. The session includes the appointment of the Warden's Advisory Committee and the administration of the Declaration of Office.

• Election of Warden
• Election of Committee Chairs for Administration, Finance and Human Resources, Economic Development, Information, Heritage and Seniors, Planning and Land Division, Roads, and Solid Waste Services
• Appointment of Vice-Chair for Joint Social Services and Land Ambulance Committee
• Appointment of County Councillor for the Wellington County O.P.P. Detachment Board
• Appointment of Warden's Advisory Committee

Council elected Chris White as Warden for 2025-2026 after multiple ballots, and appointed committee chairs and vice-chairs. The meeting also confirmed the Warden's Advisory Committee and authorized destruction of ballots. No other substantive decisions were made.

• Elected Chris White as Warden for 2025-2026
• Appointed Councillor Campbell as Chair of Administration, Finance and Human Resources Committee
• Appointed Councillor Duncan as Chair of Economic Development Committee
• Appointed Councillor Breen as Chair of Information, Heritage and Seniors Committee
• Appointed Councillor Seeley as Chair of Planning / Land Division Committee
• Appointed Councillor Davidson as Chair of Roads Committee
• Appointed Councillor Anderson as Vice-Chair of Joint Social Services and Land Ambulance Committee
• Appointed Councillor O'Neill as Chair of Solid Waste Services Committee

Land Division Committee

The Wellington County Land Division Committee will approve the minutes from the November 14, 2024 meeting. It will consider a series of land division applications, with several recommended for expedited processing. The committee will discuss both expedited and regular applications from various townships.

• Expedited review of B88-24-B89-24 – Gary Martin (Wellington North)
• Expedited review of B90-24 – Brian Crawley (Puslinch)
• Expedited review of B91-24 – Spectrum Holdings Ltd. (Mapleton)
• Expedited review of B92-24-B93-24 – 12375532 Canada Inc (Wellington North)
• Regular consideration of B94-24 – Estate of Stanford Snyder (Puslinch)

The Land Division Committee approved 9 expedited consent applications and two regular applications (B94-24 and B84-24) with conditions, while deferring one application (B96-24). All votes were unanimous (4-0).

• Approved 9 expedited applications (B88-24 through B58-24) as presented (4-0)
• Approved B94-24 (Estate of Stanford Snyder) with reduced lot size as revised (4-0)
• Approved B84-24 (2476170 Ontario Inc) with amended condition #13 regarding parking easements (4-0)
• Deferred B96-24 (Chadwick Holtz) - no decision made

Accessibility Advisory Committee

The Wellington County Joint Accessibility Advisory Committee will discuss planned accessibility projects, including the Mapleton Kinettes Playground replacement and Centre Wellington's new Operations Centre. It will present the 2024 schedule for quarterly accessibility reporting through 2027 and receive an update on the FADM Working Group and the new Ontario Building Code. The committee will note current vacancies in its membership and consider the Township of Wellington North's Accessibility Incentive Application.

• Mapleton – Kinettes Playground Replacement (accessibility project)
• Centre Wellington – New Operations Centre (accessibility project)
• 2024 schedule of quarterly accessibility reporting for municipalities (2024‑2027)
• FADM Working Group update and new Ontario Building Code
• Township of Wellington North Accessibility Incentive Application

County Council

County Council is considering several by-laws to establish or update user fees for various county services. The body is also discussing the purchase of two land parcels in the Township of Wellington North and reviewing a preliminary ten-year corporate plan.

• Land purchase at 440 King Street East, Mount Forest
• Land purchase at 301 Tucker Street, Arthur
• User fee by-laws for Police, Planning, Solid Waste, Library, and Ontario Works services
• By-law to set speed rates on various county highways
• Review of the Corporate 2025-2034 Ten-Year Plan

Wellington County Council voted to award a $2,890,507.61 contract for site improvements at the Elora Waste Facility to Verly Construction Group Inc. Council also directed staff to cease planning for the Continuum of Care project, close the Phase I capital project, and return funds to the reserve. Additionally, Council authorized purchasing 301 Tucker Street in Arthur for nominal consideration and increased the Wellington Place Pavilion budget by $125,000.

• Awarded Elora Waste Facility site improvement contract to Verly Construction Group Inc. for $2,890,507.61
• Authorized transfer and purchase of 301 Tucker Street in Arthur from New Hope Community Housing
• Increased Wellington Place Pavilion budget by $125,000 to $900,000, funded by the County Property Reserve
• Directed staff to cease Continuum of Care plans, close Phase I capital project, and return funds to reserve
• Confirmed and adopted previous minutes, committee reports, and by-laws 5892-24 through 5904-24

Economic Development Committee

The Economic Development Committee is meeting to discuss financial planning and service updates. Key items include a review of user fees for 2025 and a preliminary ten-year operating and capital forecast.

• 2025 Economic Development User Fees
• Preliminary 2026-2034 Ten-Year Plan
• Ride Well 2025-2028 Service Plan Addendum
• Financial Statements as of October 31, 2024
• BR+E Municipal Implementation Fund Report

Wellington County's Economic Development Committee received the Ride Well Background report for information and agreed that continuing the service beyond March 31, 2025 will be considered during operating budget deliberations in January 2025. The committee also approved the Economic Development financial statements as of October 31, 2024, approved 2025 user fees and charges, endorsed a preliminary 2025-2034 capital budget forecast for forwarding to the Administration, Finance and Human Resources Committee, approved the November Economic Development Report, and approved the 2024 BR+E Municipal Implementation Fund for the Township of Puslinch, Guelph/Eramosa Township and the Township of Mapleton. All recorded motions carried; no vote tallies were recorded.

• Received Ride Well Background report for information (carried)
• Referred continuation of Ride Well beyond March 31, 2025 to January 2025 operating budget deliberations (carried)
• Received Ride Well 2025-2028 Service Plan Addendum presentation for information (carried)
• Approved Economic Development financial statements as of October 31, 2024 (carried)
• Approved 2025 Economic Development user fees and charges (carried)
• Endorsed preliminary 2025-2034 Economic Development capital budget forecast and forwarded it to the Administration, Finance and Human Resources Committee (carried)
• Approved November Economic Development Report (carried)
• Approved 2024 BR+E Municipal Implementation Fund for Puslinch, Guelph/Eramosa and Mapleton (carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will examine the October 31, 2024 corporate financial statements and discuss the renewal of the County's insurance programme for 2025. It will also consider the Ontario Municipal Partnership Fund allocation for 2025, reports on 2025 administration and corporate user fees, and the preliminary 2025‑2034 Ten‑Year Plan. A brief HR update will note the Royal Assent of the Working for Workers Acts and a respectful‑workplace policy.

• Renewal of County Insurance Programme – 2025
• Ontario Municipal Partnership Fund (OMPF) Allocation – 2025
• 2025 Administration User Fees report
• 2025 Corporate User Fees report
• Preliminary 2025‑2034 Ten‑Year Plan (online at www.wellington.ca)

The committee approved the 2025 insurance programme renewals with Intact Public Entities ($1,476,520) and HSC-Marsh ($516,267.93), and authorized staff to bind insurance. It also approved the 2025 Administration and Corporate User Fees, and the preliminary 2025-2034 Ten-Year Plan. A motion to recommend a 0.8% tax levy increase for ambulance station reserves was lost.

• Approved 2025 insurance renewals: Intact Public Entities $1,476,520 and HSC-Marsh $516,267.93 (carried)
• Approved 2025 Administration User Fees (carried)
• Approved 2025 Corporate User Fees (carried)
• Approved preliminary 2025-2034 Ten-Year Plan (carried)
• Lost motion to recommend 0.8% tax levy increase for ambulance station reserves
• Received Luella Logan Award report for information (carried)
• Approved Corporate Financial Statements as of October 31, 2024 (carried)
• Received OMPF 2025 allocation report for information (carried)

Planning Committee

The Wellington County Planning Committee will review the 2025 planning user fee reports, the department's preliminary 2025‑2034 ten‑year plan, and the renewal of the Emergency Management Public Safety Answering Points (PSAP) agreement. It will also receive the 2024 Emergency Management programme annual report, the Green Legacy programme report, and a funding request for a new Conestogo River bridge on the Kissing Bridge Trailway. Additional agenda items include the design of the Home Energy Efficiency Transition programme and a review of urban‑boundary expansions under OPA 126.

• Emergency Management – Public Safety Answering Points (PSAP) Renewal Agreement (PD2024-35)
• Kissing Bridge Trailway – Proposed Conestogo River Bridge funding request (PD2024-38)
• Home Energy Efficiency Transition (HEET) Programme Design (PD2024-39)
• County Official Plan Review – OPA 126 Urban Boundary Expansions (PD2024-40)
• 2025 Planning User Fees reports (Planning 2025 user fee report.pdf, Planning 2025 user fees.pdf)

The Planning Committee approved the 2025 user fees and authorized the implementation of the Home Energy Efficiency Transition (HEET) program, including a potential $2.7 million loan contribution. The committee also endorsed the 2025-2034 capital budget forecast and authorized a new 9-1-1 service agreement with the Ontario Provincial Police.

• Approved 2025 Planning user fees
• Approved $2.7M maximum loan for HEET program
• Endorsed 2025-2034 capital budget forecast
• Authorized 9-1-1 service agreement with Ontario Provincial Police
• Approved October 31, 2024 financial statements
• Authorized lease extension for Kissing Bridge Trailway bridge
• Directed staff to review 2026 user fees
• Advanced OPA 126 for public comment and review

Land Division Committee

The Land Division Committee is meeting to consider various land applications across Wellington North, Centre Wellington, and Erin. The body will decide on applications recommended for expedited processing and review other pending requests.

• Expedited applications for 5053745 Ontario Inc., John Rooney, Little-Rest Farms Inc., Wade and Katrina Marquardt, and Scott and Paul Weir
• Applications for consideration from Marijan Moravac, Narainee Ganesh and Sharam Kerrutt, Community Living Guelph Wellington, and Karen Kammer Meier
• Deferred application for 2476170 Ontario Inc. in Centre Wellington
• Wellington North Notice of Motion dated October 18, 2024

The Committee approved several expedited land division applications and deferred two specific applications to allow for further planning and site mapping. Members also discussed a notice of motion regarding farmland protection and the potential for future policy updates.

• Approved minutes from October 10, 2024
• Granted provisional consent for all expedited applications (B74-24 through B86-24)
• Deferred application B80-24 for site relocation and lot size reduction (5-0)
• Deferred application B19-24 pending a new site sketch (5-0)

O.P.P. Detachment Board

The Wellington County O.P.P. Detachment Board will meet on November 13, 2024 to consider several reports and proposals. Items include the 2025 police user fee report, the county’s 2024 financial statements for police, and a preliminary ten‑year police services plan covering 2025‑2034. The board will also receive updates on the communications plan, respectful‑workplace policy, and false‑alarm revenue.

• 2025 Police User Fees – report and fee proposals
• Financial Statements for police as of October 31, 2024
• Preliminary 2025‑2034 Ten‑Year Police Services Plan
• 2024 Wellington County O.P.P. Detachment Board Communications Plan Update
• Respectful Workplace and Anti‑Harassment Policy

The Wellington County O.P.P. Detachment Board approved the financial statements as of October 31, 2024, and the 2025 Police User Fees. The board endorsed the preliminary 2025-2034 Police Services capital budget forecast and major operating budget impacts, forwarding it to the Administration, Finance and Human Resources Committee for inclusion in the County's Preliminary Ten-Year Plan. The board also approved a Respectful Workplace and Anti-Harassment Policy and confirmed its name as the Wellington County O.P.P. Detachment Board under Ontario Regulation 135/24.

• Approved Financial Statements as of October 31, 2024 for Police Services
• Approved 2025 User Fees and Charges for Police Services
• Endorsed preliminary 2025-2034 Police Services capital budget forecast and forwarded to AFHR Committee
• Authorized County Communications Manager to implement communications plan items
• Received Detachment Commander's Report for October 2024 for information
• Received Intimate Partner Violence correspondence for information
• Confirmed board name as Wellington County O.P.P. Detachment Board under O. Reg. 135/24
• Approved and adopted Respectful Workplace and Anti-Harassment Policy

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee will discuss financial statements for seniors, museum and library services, and review user fee proposals for the Terrace, Museum and Library for 2025. A status report on the Erin Library construction project will be presented. The committee will also consider a ten‑year operating and capital plan for each service and a proposed room rental policy.

• Erin Library Construction Project – status report
• Terrace 2025 user fees
• Museum 2025 user fees
• Library 2025 user fees
• Room Rental Policy report

The Information, Heritage and Seniors Committee approved 2025 user fees and financial statements for the Wellington Terrace, County Museum and Archives, and County Library Service. It also endorsed preliminary 2025-2034 capital budget forecasts for all three services to be forwarded to the Administration, Finance and Human Resources Committee. Several reports were received as information, including the Erin Library Construction Project status and a delegation on supporting Wellington County libraries.

• Approved Wellington Terrace financial statements as of October 31, 2024
• Approved 2025 Wellington Terrace user fees
• Endorsed preliminary 2025-2034 Terrace capital budget forecast for forwarding
• Approved County Museum and Archives financial statements as of October 31, 2024
• Approved 2025 Museum user fees
• Endorsed preliminary 2025-2034 Museum capital budget forecast for forwarding
• Approved County Library Service financial statements as of October 31, 2024
• Approved 2025 Library user fees and endorsed Room Rental Policy

Joint Social Services and Land Ambulance Committee

The Joint Social Services and Land Ambulance Committee is discussing long-term planning and budget updates for 2025. The body is reviewing reports on paramedic resource deployment and social services user fees.

• Preliminary 2025-2034 10-Year Plan for Social Services
• Ontario Works 2025 User Fees and Charges
• Tender award for heat pump installation at 130 Grange Street
• RFP award for Solar Photovoltaic Systems
• Transfer of 440 King Street, Mount Forest, to County of Wellington

The committee awarded two construction contracts: $578,736 for rooftop solar panels at three County-owned buildings in Guelph to VCT Group Inc., and $632,812.95 for heat pump installation at 130 Grange St to Airwave Heating and Cooling. It also approved the Social Services financial statements, 2025 Ontario Works user fees, and endorsed the preliminary 2025-2034 Social Services Ten-Year Plan. Several items were received for information, and the committee moved into closed session.

• Awarded solar PV RFP to VCT Group Inc. for $578,736 (carried)
• Awarded heat pump tender to Airwave Heating and Cooling for $632,812.95 (carried)
• Approved Social Services financial statements as of Oct 31, 2024 (carried)
• Approved 2025 Ontario Works user fees and charges (carried)
• Endorsed preliminary 2025-2034 Social Services Ten-Year Plan (carried)
• Recommended transfer of 440 King St E, Mount Forest to County (carried)
• Received 65 Delhi St transitional housing status report #9 (carried)
• Moved into closed meeting for personal matters and land acquisition (carried)

Roads Committee

The Wellington County Roads Committee will review financial statements, a preliminary ten-year plan, and 2025 user fees. The meeting also includes a delegation on the Cambridge to Union GO rail connection and updates on traffic safety and construction projects.

• 2025 Roads User Fees
• Preliminary 2025-2034 Ten-Year Plan: Roads
• Cambridge to Union Passenger Rail Connection Initial Business Case
• 2024 Capital Construction Update and 2025 Preview
• Lake Road (Wellington Road 32) Speed Limit Change - Monitoring Results

The Roads Committee endorsed the preliminary 2025-2034 roads capital plan and major operating budget impacts, forwarding it to the Administration, Finance and Human Resources Committee for inclusion in the County's Preliminary Ten-Year Plan. The committee also approved the 2025 Roads User Fees and the Roads and Engineering Financial Statements as of October 31, 2024. Several reports were received for information, and speed limit changes were approved for specific roads.

• Endorsed preliminary 2025-2034 Roads capital plan and forwarded to AFHR Committee (carried)
• Approved 2025 User Fees and Charges for Roads (carried)
• Approved Roads and Engineering Financial Statements as of October 31, 2024 (carried)
• Maintained current speed limits on Lake Road (Wellington Road 32) (carried)
• Approved speed limit changes on Wellington Road 8, 16, 86, 109 and 125 (carried)
• Approved 'No Stopping' zone along Brisbane Public School frontage on Wellington Road 124 (carried)
• Supported Region of Waterloo's Cambridge to Union Passenger Rail Connection study (carried)
• Moved into closed session re: Automated Speed Enforcement procedure and agreement (carried)

Solid Waste Services Committee

The Solid Waste Services Committee will review the October 2024 financial statements, consider the 2025 user fee proposal, and discuss the preliminary 2025‑2034 ten‑year solid waste services plan. It will also approve the tender award for improvements at the Elora waste facility, examine leachate treatment alternatives, and consider the county’s future role in providing recycling services.

• Review of Solid Waste October 2024 financial statements
• Consideration of 2025 Solid Waste Services user fees
• Approval of tender award for Elora Waste Facility site improvements
• Discussion of leachate treatment alternatives
• Review of preliminary 2025‑2034 ten‑year solid waste services plan

The Solid Waste Services Committee approved the financial statements, 2025 user fees, and a preliminary 10-year capital plan. It awarded a $2,890,507.61 contract for Elora Waste Facility improvements to Verly Construction Group Inc., and requested Wellington North Township to negotiate accepting leachate from Riverstown landfill. The committee also approved a downtown collection route with Waste Management Inc. for the 2025 budget.

• Approved Solid Waste Services Financial Statements as of October 31, 2024
• Approved 2025 Solid Waste Services User Fees and Charges
• Endorsed preliminary 2025-2034 capital budget forecast and forwarded to AFHR Committee
• Awarded Elora Waste Facility site improvements contract to Verly Construction Group Inc. for $2,890,507.61 (excl. HST)
• Requested Wellington North Township to negotiate accepting leachate from Riverstown landfill at Mount Forest WWTP
• Approved Proposal 1 - Downtown Collection Route for 2025 budget with Waste Management Inc.

County Council

The County Council will consider three by‑law readings: establishing user fees for Children's Early Years services (by‑law 5889‑24), adopting Amendment No. 123 to the Official Plan for Future Development Lands (by‑law 5890‑24), and confirming the proceedings of the October 31, 2024 meeting (by‑law 5891‑24). The council will also move into a Committee of the Whole, receive reports from multiple standing committees, and address a closed‑meeting agenda item.

• By‑law 5889‑24 – establish user fees and charges for Children's Early Years services and repeal by‑law 5798‑23
• By‑law 5890‑24 – adopt Amendment No. 123 (Future Development Lands) to the Official Plan
• By‑law 5891‑24 – confirm the proceedings of the Council meeting held October 31, 2024
• Resolution to move Council into Committee of the Whole
• Closed meeting agenda (details provided under separate cover)

Council directed staff to negotiate an agreement with Grinham Architects for the design of the Erin and Brucedale facility replacements and approved the Roads Committee as the Building Committee for those projects. All other committee minutes and by-laws were adopted as presented. No other substantive decisions were made.

• Directed staff to negotiate design agreement with Grinham Architects for Erin and Brucedale garage replacements (carried)
• Approved Roads Committee as Building Committee for Erin and Brucedale garage projects (carried)
• Adopted Roads Committee minutes except Item 6 (carried)
• Adopted O.P.P. Detachment Board minutes (carried)
• Adopted Joint Social Services and Land Ambulance Committee minutes (carried)
• Adopted Information, Heritage and Seniors Committee minutes (carried)
• Adopted Planning Committee minutes (carried)
• Adopted Economic Development Committee minutes (carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will discuss several human‑resources programs, including Take Our Kids to Work Day, the Here4Hope annual event, intimate partner violence supports, disability management and recruitment updates. The committee will also review finance items such as Ministry of Finance letters about a new tax class for aggregate extraction properties in 2025, the September 30, 2024 financial statements and variance projections, commodity price hedging agreements, the 2025 Ontario Community Infrastructure Fund allocation, and the creation of a WSIB Excess Compensation Reserve Fund.

• Review of Ministry of Finance letters on new tax class for aggregate extraction properties for 2025
• County‑wide financial statements and variance projections as of September 30, 2024
• Commodity price hedging agreements
• Ontario Community Infrastructure Fund 2025 funding update
• Establishing a Workplace Safety and Insurance Board (WSIB) Excess Compensation Reserve Fund

The committee approved creating a new WSIB Excess Compensation Reserve Fund, transferring $2.5 million from the existing self-insurance reserve, and discontinuing excess indemnity and occupational accident insurance as of January 1, 2025. It also approved a new Disability Management Coordinator position effective January 1, 2025, and endorsed several transparency recommendations for County Council, including immediate implementation of some measures and referral of others for further review. All decisions were carried unanimously.

• Approved creation of WSIB Excess Compensation Reserve Fund and $2.5M transfer (carried)
• Approved discontinuation of excess indemnity and occupational accident insurance as of Jan 1, 2025 (carried)
• Approved new full-time Disability Management Coordinator position effective Jan 1, 2025 (carried)
• Approved County-Wide Financial Statements and Variance Projections as of Sept 30, 2024 (carried)
• Endorsed transparency recommendations, implementing #1, #3, #6, #7 immediately (carried)
• Referred transparency recommendations #4, #5, #8, #9, #10 to staff for further review (carried)
• Received reports on Take Our Kids to Work Day, Here4Hope, IPV supports, recruitment, commodity hedging, OCIF 2025 for information (carried)

Economic Development Committee

The Economic Development Committee will hear a presentation on the Ride Well 2025‑2028 Service Plan, review September 30, 2024 financial statements and variance projections, discuss the October 2024 Economic Development Report, receive an update on the Directional Tourism Signage Programme, and consider the Smart Cities Office Report for October 2024.

• Ride Well 2025‑2028 Service Plan presentation (Dennis Kar, Dillon Consulting Ltd.)
• Economic Development financial statements and variance projections as of September 30, 2024
• October 2024 Economic Development Report and related meeting minutes
• Directional Tourism Signage Programme update
• Smart Cities Office Report October 2024, including Experimental Acres Farm Plans

The Economic Development Committee received the Ride Well 2025-2028 Service Plan presentation from Dillon Consulting and directed staff to report back in November with the full financial impact of the proposed recommendations. The committee also approved the September 30, 2024 financial statements and variance projections, the October Economic Development Report, the October Directional Tourism Signage Update, and the Smart Cities Office October 2024 Report. All motions carried unanimously.

• Received Ride Well 2025-2028 Service Plan presentation (carried)
• Directed staff to report financial impact of Ride Well recommendations in November (carried)
• Approved Financial Statements and Variance Projections as of September 30, 2024 (carried)
• Approved October Economic Development Report (carried)
• Approved October Directional Tourism Signage Update Report (carried)
• Approved Smart Cities Office October 2024 Report (carried)

Land Division Committee

The Land Division Committee is meeting to consider several land applications. The body will review four applications recommended for expedited processing and one application for general consideration.

• B69-24: Karen and Robert Flewwelling - Mapleton
• B70-24: SHF Webfoot Hatchery and Farm Inc - Centre Wellington
• B72-24: Allan and Leslie Dolson - Erin
• B73-24: 1735003 Ontario Inc. - Guelph-Eramosa
• B71-24: VanderVeeken Farms Inc - Guelph-Eramosa

The committee approved four land division applications recommended for expedited processing. One application for VanderVeeken Farms Inc was deferred to allow for discussions regarding lot size reduction and setbacks.

• Approved minutes of September 12, 2024 (Carried)
• Approved expedited application B69-24 (Karen and Robert Flewwelling - Mapleton) (Carried)
• Approved expedited application B70-24 (SHF Webfoot Hatchery and Farm Inc - Centre Wellington) (Carried)
• Approved expedited application B72-24 (Allan and Leslie Dolson - Erin) (Carried)
• Approved expedited application B73-24 (1735003 Ontario Inc. - Guelph-Eramosa) (Carried)
• Deferred application B71-24 (VanderVeeken Farms Inc - Guelph-Eramosa) for lot size and setback discussions (4-0)

Planning Committee

The Wellington County Planning Committee will review the County Official Plan, a new municipal well in Erin, and energy conservation plans. The meeting begins at 9:45 a.m. at the County Administration Centre.

• County Official Plan Review - OPA 123 Recommendation Report
• New Municipal Well E9 - Town of Erin
• County Energy Conservation Management Plan 2024-2029
• Home Energy Efficiency Transition (HEET) Background Report
• Financial Statements and Variance Projections as of September 30, 2024

The Planning Committee approved the financial statements and variance projections for the Planning Department as of September 30, 2024. It endorsed an amendment to the CTC Source Protection Plan for the new Municipal Well E9 in Erin, and received the County's Energy Conservation Management Plan 2024-2029 and the Home Energy Efficiency Transition Background Report for information. The committee also declared that Official Plan Amendment 123 (Future Development Lands) conforms with the Greenbelt Plan and provincial interests, and approved a by-law adopting it, forwarding the report to the Ministry and member municipalities.

• Approved Planning Department financial statements and variance projections as of September 30, 2024
• Endorsed amendment to CTC Source Protection Plan for Municipal Well E9 in Erin
• Received County of Wellington Energy Conservation Management Plan 2024-2029 for information
• Received Home Energy Efficiency Transition Background Report for information
• Declared OPA 123 conforms with Greenbelt Plan and provincial interests; approved adopting by-law

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee will receive and discuss financial statements and variance projections for seniors’ long‑term‑care homes, the museum, and the library. It will also hear reports from the Nutrition Services department and a Ministry of Long‑Term Care inspection public report. An update on the Erin Library construction project (status report #9) will be presented.

• Long‑Term Care Homes financial statements and variance projections (Sept 30, 2024)
• Nutrition Services Department report (Sept 2024)
• Ministry of Long‑Term Care inspection public report for Wellington Terrace
• Museum financial statements and variance projections (Sept 30, 2024)
• Erin Library construction project status report #9

The Information, Heritage and Seniors Committee approved the use of surplus funds from the Vehicle Access Project (estimated at $50,000) and the operating budget to complete the Museum project lighting in 2024. They also approved financial statements for Wellington Terrace, the County Museum and Archives, and the Library, and received several reports for information. No other substantive decisions were made.

• Approved use of surplus funds (est. $50,000) and operating budget for Museum project lighting (carried)
• Approved Wellington Terrace financial statements and variance projections as of Sept 30, 2024 (carried)
• Approved County Museum and Archives financial statements and variance projections as of Sept 30, 2024 (carried)
• Approved Library financial statements and variance projections as of Sept 30, 2024 (carried)
• Received Nutrition Services Department report for information (carried)
• Received Ministry of Long-Term Care Inspection Public Report for information (carried)
• Received WCMA Update for information and forwarded to County Council (carried)
• Received Erin Library Construction Project Status Report #9 for information (carried)

Joint Social Services and Land Ambulance Committee

The Joint Social Services and Land Ambulance Committee will hear a presentation on the HART Hub for homelessness and addiction recovery, a status update on the 65 Delhi St. transitional housing construction, and financial statements for social services as of September 30, 2024. It will also review proposed user fees for the Children’s Early Years program in 2025, assess the impact of closing the Guelph Consumption and Treatment Services site, and discuss reports on licensed child‑care value, social housing stock, and Ontario Works assistance rates.

• HART Hub presentation on homelessness and addiction recovery treatment
• Status report on the 65 Delhi St. Transitional Housing Construction Project
• Children’s Early Years 2025 user fees and charges proposal
• Impact assessment of the closure of Guelph Consumption and Treatment Services site (Land Ambulance)
• Report on social housing stock and the centralized waiting list

The Joint Social Services and Land Ambulance Committee approved the 2025 user fees and charges for the Children's Early Years division. The committee also recommended that County Council approve the financial statements and variance projections for Social Services as of September 30, 2024. Additionally, members directed staff to advocate for increased Ontario Works assistance rates.

• Approved 2025 Children's Early Years user fees and charges
• Recommended approval of Social Services financial statements to County Council
• Directed staff to advocate for increased Ontario Works assistance rates
• Received status report on 65 Delhi St. transitional housing
• Received presentation on HART Hubs
• Received report on Guelph consumption site closure impact
• Received report on licensed child care value
• Received report on social housing stock and waiting list

Police Services Board

The Wellington County Police Services Board will review financial statements, variance projections, and the 2025 OPP billing package. The meeting includes reports on detachment operations, parking tickets, and false alarm revenue.

• Review of Police Financial Statements and Variance Projections
• 2025 OPP Annual Billing Package and 2023 Year-End Reconciliation
• Detachment Commander's Report for September 2024
• September 2024 Parking Ticket Report
• False Alarm Revenue Report for October 2024

The Wellington County OPP Detachment Board approved the financial statements and variance projections as of September 30, 2024. The Board also received several reports for information, including the 2025 billing package, the Detachment Commander's report, and parking and false alarm revenue data. Additionally, the Board moved into a closed session to discuss staffing matters.

• Approved September 30, 2024 financial statements (Carried)
• Received 2025 OPP billing package and 2023 reconciliation (Carried)
• Received September 2024 Detachment Commander's report (Carried)
• Received September 2024 parking ticket report (Carried)
• Received October 2024 false alarm revenue report (Carried)
• Moved into closed meeting regarding staffing (Carried)

Roads Committee

The Wellington County Roads Committee will receive a status report on the Arthur Garage construction project. It will review the September 30, 2024 financial statements and variance projections for the roads division. The committee will consider proposed locations for an automated speed‑enforcement trial and discuss replacement projects for the Erin and Brucedale garages. A construction plan for Wellington Road 124 and an update on county road level of service will also be presented.

• Arthur Garage Construction Project – status report
• Financial Statements and variance projections as of September 30, 2024
• Automated Speed Enforcement trial locations
• Erin and Brucedale garage replacement projects
• Wellington Road 124 construction planning

The Roads Committee approved seven trial locations for Automated Speed Enforcement, adopted updated County Roads Level of Service guidelines, and approved the Roads Division financial statements as of September 30, 2024. Staff were directed to negotiate a design agreement with Grinham Architects for Erin and Brucedale garage replacements and to work on agreements for a Fife Road detour during Wellington Road 124 construction in 2026. The committee also received status reports and moved into closed session to discuss ASE business rules.

• Approved 7 Automated Speed Enforcement trial locations
• Adopted updated County Roads Level of Service guidelines
• Approved Roads Division financial statements as of Sept 30, 2024
• Directed staff to negotiate design agreement with Grinham Architects for Erin and Brucedale garage replacements
• Approved Roads Committee as Building Committee for garage replacement projects
• Directed staff to work on agreements for Fife Road detour for Wellington Road 124 construction starting 2026
• Received Arthur Garage Construction Project Status Report #9 for information

County Council

The September 26 council meeting includes routine items such as call to order, minutes confirmation, and presentations. A major agenda focus is the first and second reading of several by‑laws, notably authorizing agreements and tax exemptions for municipal capital facilities at the Northern Tree Nursery (Luther Marsh) and an affordable housing project at 5 James Street East, Clifford. The council will also review committee reports and move to a Committee of the Whole for further action.

• By‑law 5875‑24: authorize agreement for affordable housing project at 5 James Street East, Clifford (Clifford Housing Corporation)
• By‑law 5872‑24: authorize agreement for municipal capital facilities at Northern Tree Nursery (Luther Marsh) leased from Grand River Conservation Authority
• By‑law 5874‑24: provide property tax exemption for municipal capital facilities at Northern Tree Nursery (Luther Marsh)
• By‑law 5878‑24: amend By‑law 6000‑23 to regulate parking or stopping of vehicles on county highways
• By‑law 5879‑24: enter into expropriation settlements for Wellington Road 124, Township of Guelph/Eramosa

County Council deferred a report on enhancing transparency of council decision-making to the Administration, Finance and Human Resources Committee, rather than endorsing its recommendations. Council also approved the 2024 Non-Union Compensation Review, supported the Town of Minto's housing-enabling core servicing application, and passed by-laws 5872-24 to 5880-24. A tax settlement resulted in a $358,895 revenue loss.

• Deferred transparency report to AF&HR Committee
• Approved 2024 Non-Union Compensation Review (Councillor Davidson abstained)
• Supported Town of Minto housing-enabling core servicing application for WR123 (Main Street) Palmerston
• Passed by-laws 5872-24 to 5880-24 (third reading)
• Received committee minutes from Roads, Solid Waste, OPP Detachment Board, Joint Social Services, Information/Heritage/Seniors, Planning, Economic Development, and AF&HR
• Received Habitat for Humanity proposal update for information

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will review the county's recent financial statements, credit rating update, and lease agreement. It will discuss the joint Housing Enabling Core Servicing (HECS) funding application with the Town of Minto and the election of the Warden. The committee will also consider proposed service levels for the Asset Management Plan and decide on the external auditor appointment for the 2024‑2026 period.

• External Auditor Appointment – KPMG LLP (2024‑2026)
• 2024 Credit Rating Update
• Establishing Proposed Levels of Service for Asset Management Plan
• Wellington North – County Lease Agreement
• Housing Enabling Core Servicing (HECS) joint funding application with Town of Minto

The committee approved several administrative and financial items, including appointing KPMG LLP as external auditor for 2024-2026, adopting the 2024 non-union compensation review with a 2.75% economic adjustment effective January 1, 2025, and amending the Wellington North lease to reduce annual rent by $5,600. They also established a $30,000 capital project for an asset management decision support module funded through the Canada Community Building Fund. All motions were carried unanimously.

• Awarded external audit services to KPMG LLP for 2024-2026 (carried)
• Adopted 2024 Non-union Compensation Review with 2.75% economic adjustment effective Jan 1, 2025 (carried)
• Amended Wellington North lease to reduce annual rent by $5,600, effective Jan 1, 2025 (carried)
• Established $30,000 capital project for Asset Management Plan Decision Support module, funded by CCBF (carried)
• Approved Corporate Financial Statements as of August 31, 2024 (carried)
• Approved Cash Holdings and Investment Portfolio as of July 31, 2024 (carried)
• Approved September 5, 2024 Accessibility Advisory Committee minutes (carried)
• Directed County Clerk to prepare amendments to Procedural By-Law 5857-24 for Election of Warden (carried)

Economic Development Committee

The Economic Development Committee will receive the August 2024 financial statements, the September 2024 Economic Development Report, and the September 2024 Smart Cities Office Report. No items are listed for decision; the meeting is primarily informational. A closed session is scheduled before adjournment.

• Review of Economic Development August 2024 Financial Statements
• Review of Economic Development Report – September 2024
• Review of Smart Cities Office Report – September 2024
• Closed meeting (no public items)

The Economic Development Committee approved the financial statements as of August 31, 2024, the September 2024 Economic Development Report, and the Smart Cities Office September 2024 Report. All motions were carried unanimously. No other substantive decisions were made.

• Approved Economic Development financial statements as of August 31, 2024 (carried)
• Approved September 2024 Economic Development Report (carried)
• Approved Smart Cities Office September 2024 Report (carried)

Planning Committee

The Wellington County Planning Committee will review the Minto Pines Wellhead Protection Area Amendment. It will also discuss reports on the Luther Marsh Northern Tree Nursery, the Green Legacy Strategic Action Plan, the Green Fleet Pilot, and the 2024 Provincial Planning Statement. Financial statements for August 2024 will be presented. The meeting includes a closed session before adjournment.

• Minto Pines Wellhead Protection Area Amendment (PD2024-25)
• Luther Marsh Northern Tree Nursery report (September)
• Green Legacy Strategic Action Plan (PD2024-26)
• Green Fleet Pilot for Wellington County (PD2024-27)
• 2024 Provincial Planning Statement (PD2024-28)

The Planning Committee approved the Green Fleet Pilot for Wellington County, with an amendment to include lifecycle replacement cost and CO2 savings in the evaluation criteria. The committee also approved financial statements, a lease and cost-sharing agreement for the Luther Marsh Northern Tree Nursery, endorsed the Green Legacy Strategic Action Plan, and received several reports for information.

• Approved Planning Financial Statements as of August 31, 2024
• Approved lease and cost-sharing agreements with GRCA and UGDSB for Luther Marsh Northern Tree Nursery (5-year term)
• Endorsed Minto Pines Wellhead Protection Area Amendment for forwarding to Saugeen Valley Source Protection Authority
• Endorsed Green Legacy Programme Strategic Action Plan
• Directed staff to implement Green Fleet Pilot, amended to add lifecycle replacement cost and CO2 savings to evaluation criteria
• Received 2024 Provincial Planning Statement report for forwarding to Member Municipalities
• Received 2024 Rural Residential Growth Analysis report and directed staff to consult with three municipalities

Land Division Committee

The committee will first approve the minutes from the July 18, 2024 meeting. It will then consider a series of land division applications, some of which are recommended for expedited processing and others for regular consideration. One application is listed as deferred. No decisions are recorded in the agenda.

• Expedited review of B48-24 – Steven and Joanna Weber – Mapleton
• Expedited review of B53-24 – William and Margaret Sims – Puslinch
• Regular consideration of B47-24 – Robert and Elizabeth Martin – Mapleton
• Regular consideration of B49-24 – Clark Brothers Contracting Ltd. – Wellington North
• Deferred application B52-24 – Community Living Guelph Wellington – Wellington North

The Wellington County Land Division Committee approved 10 expedited land severance applications and deferred six others, including several involving prime agricultural land. The committee also approved the minutes from the July 18, 2024 meeting. All decisions were made with 5-0 votes unless otherwise noted.

• Approved 10 expedited severance applications (B48-24, B53-24, B54-24, B56-24-B57-24, B60-24, B61-24, B64-24, B65-24, B67-24) (5-0)
• Approved expedited application B55-24 (David and Peggy Lennox) with Warden Lennox recused due to pecuniary interest (5-0)
• Approved application B47-24 (Robert and Elizabeth Martin) for a lot severance in Mapleton (5-0)
• Approved application B49-24 (Clark Brothers Contracting Ltd.) for a lot severance in Wellington North (5-0)
• Deferred application B50-24 (Donald and Sheila Grein) at applicant's request (5-0)
• Deferred application B51-24 (Nicolaas Van Stee) at applicant's request (5-0)
• Deferred application B62-24 (Brian Nichols) at agent's request (5-0)
• Deferred application B63-24 (Colin Carter) at agent's request (5-0)

Joint Social Services and Land Ambulance Committee

The Joint Social Services and Land Ambulance Committee will hear a status report on the 65 Delhi St. Transitional Housing project and review the August 2024 financial statements. It will consider two tender awards: one for accessible unit conversions (CW2024‑017) and another for generators for child‑care centres (CW2024‑060). Additional discussions include child‑care funding, early‑years professional learning, Ontario Works caseload data, and several housing‑related initiatives.

• Tender Award – Accessible Unit Conversions (CW2024‑017)
• Tender Award – Generators for Child Care Centres (CW2024‑060)
• 65 Delhi St. Transitional Housing Construction Project – Status Report #7
• Property Tax Exemption request for Clifford Non‑Profit Housing Corporation
• Upbuilding! Non‑Profit (Guelph) Inc. Pre‑Development Funding Request

The committee awarded a $1,652,100 tender to Ritestart Limited for converting units to accessible rental spaces at five housing buildings in Guelph, Fergus, and Mount Forest. It also awarded a $405,699 tender to MJM Electric Limited for generator installation at three child care centres. The committee recommended County Council approve up to $50,000 for pre-development costs for Upbuilding! Non-Profit Homes (Guelph) Inc. and approved a property tax exemption for Clifford Non-Profit Housing Corporation. All motions carried unanimously.

• Awarded $1,652,100 tender to Ritestart Limited for accessible unit conversions at five housing buildings (carried)
• Awarded $405,699 tender to MJM Electric Limited for generator installation at three child care centres (carried)
• Approved financial statements as of August 31, 2024 (carried)
• Recommended County Council approve up to $50,000 for Upbuilding! Non-Profit Homes pre-development costs (carried)
• Recommended County Council approve property tax exemption for Clifford Non-Profit Housing Corporation (carried)
• Recommended County Council approve 2024-25 Winter Response Plan for unsheltered homelessness (carried)
• Received 65 Delhi St. transitional housing status report #7 for information (carried)
• Received verbal update on land ambulance and safe injection site closures (carried)

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee will receive financial statements for Wellington Terrace, the museum and archives, and the library, and will discuss senior‑related reports such as the Ministry of Health compliance visit and nurse‑practitioner funding. The meeting also includes a Library Board segment that will consider the Erin Library Construction Project #8 and the purchase of the Elora Sculpture Project, along with library financials and summer updates.

• Review Wellington Terrace financial statements as of August 31, 2024
• Discuss Ministry of Health and Long‑Term Care compliance visit
• Consider Erin Library Construction Project #8
• Review purchase of the Elora Sculpture Project
• Review museum and archives financial statements as of August 31, 2024

The Information, Heritage and Seniors Committee approved the hiring of a permanent full-time Nurse Practitioner for Wellington Terrace. The committee also approved financial statements for the Terrace, Museum and Archives, and Library services, and endorsed the purchase of a sculpture for the library.

• Approved hiring a permanent full-time Nurse Practitioner
• Approved Wellington Terrace financial statements as of August 31, 2024
• Approved Museum and Archives financial statements as of August 31, 2024
• Approved County Library Service financial statements as of August 31, 2024
• Endorsed purchase of 'Knowledge and Wisdom' sculpture for library

Police Services Board

The Wellington County Police Services Board will consider approval of the June 12, 2024 post‑meeting minutes. It will review the Police August 2024 Financial Statements and the false alarm revenue report for September 2024. The board will also examine the Detachment Commander’s reports and parking ticket reports covering June through August 2024.

• Approval of June 12, 2024 post‑meeting minutes
• Police August 2024 Financial Statements (as of August 31, 2024)
• June‑August 2024 Detachment Commander’s Reports
• June‑August 2024 Parking Ticket Reports
• September 2024 False Alarm Revenue Report

The Wellington County O.P.P. Detachment Board met on September 11, 2024, and approved the financial statements as of August 31, 2024. The board also adopted the minutes from the June 12, 2024 meeting and received several reports for information, including the Detachment Commander's reports and parking ticket reports for June through August 2024, as well as the September 2024 False Alarm Revenue Report. No other substantive decisions were made.

• Approved financial statements as of August 31, 2024 (carried)
• Adopted minutes of June 12, 2024 meeting (carried)
• Received Detachment Commander's reports for June, July, August 2024 (carried)
• Received parking ticket reports for June, July, August 2024 (carried)
• Received September 2024 False Alarm Revenue Report (carried)

Roads Committee

The Wellington County Roads Committee will review the August 2024 financial statements and receive a status report on the Arthur Garage construction project. It will consider and approve two tender awards: Phase 2 road rehabilitation on Wellington Road 18 and relining of the Salem Creek culvert. The committee will also discuss a pre‑order of a motor grader and wheel loader, and receive updates on the automated speed‑enforcement program and pollinator habitat on right‑of‑ways.

• Tender Award – Phase 2 Road Rehabilitation on Wellington Road 18 (CW2024‑044)
• Tender Award – Relining of Salem Creek Culvert (CW2024‑048)
• Pre‑order of Motor Grader and Wheel Loader
• Automated Speed Enforcement – Project Update
• Pollinator Habitat on Right of Ways

The Roads Committee approved the financial statements as of August 31, 2024, and received status reports on the Arthur Garage project and automated speed enforcement. The committee awarded a $4,684,919.69 contract for Phase 2 road rehabilitation on Wellington Road 18 to Cox Construction Limited, and a $635,390.00 contract for relining the Salem Creek culvert to Steed and Evan Limited. It also authorized pre-ordering a motor grader and wheel loader for a combined $965,910.27, and approved adding eight school zones to the Community Safety Zones bylaw for automated speed enforcement.

• Approved Roads and Engineering Financial Statements as of August 31, 2024
• Awarded $4,684,919.69 contract to Cox Construction for Wellington Road 18 Phase 2 rehabilitation
• Awarded $635,390.00 contract to Steed and Evan for Salem Creek culvert relining
• Authorized pre-order of Caterpillar motor grader for $594,742.26
• Authorized pre-order of Caterpillar wheel loader for $371,168.01
• Approved revising Community Safety Zones bylaw to include eight school zones
• Approved two trial pollinator planting locations on rights-of-way

Solid Waste Services Committee

The Solid Waste Services Committee will consider the August 2024 financial statements, review the Waste Facility Vision document, and discuss the minimum waste fee. No formal decisions are listed on the agenda.

• Review of August 2024 solid waste financial statements
• Discussion of Waste Facility Vision
• Discussion of Minimum Waste Fee

The Solid Waste Services Committee approved a $10 minimum waste fee per visit, effective January 1, 2025, applying to all disposal loads including yellow bag disposal, but exempting contracted county collection, residential yard/leaf waste, and household hazardous waste. The committee also approved financial statements as of August 31, 2024, and received reports on the Waste Facility Vision and the minimum fee discussion for information.

• Approved $10 minimum waste fee per visit effective Jan 1, 2025 (carried)
• Fee applies to all disposal loads including yellow bag disposal (carried)
• Fee exempts contracted county collection, yard/leaf waste, and HHW (carried)
• Approved financial statements as of August 31, 2024 (carried)
• Received Waste Facility Vision report for information (carried)
• Received Minimum Fee – Discussion report for information (carried)

Accessibility Advisory Committee

The Joint Accessibility Advisory Committee will confirm May 2024 minutes, hear a hearing‑loop webinar, and view an accessible technology demonstration for Centre Wellington. It will receive information on municipal planned projects and the schedule for annual accessibility reporting. The committee will also review and comment on several documents, including the FADM review and master plans for active transportation, mobility, parks, recreation, and a playground project.

• Accessible Technology Demo – Centre Wellington
• FADM Review documents
• Drayton Kinette Playground – Mapleton
• Harriston Fairgrounds Plan – Minto
• Township of Centre Wellington Active Transportation and Mobility Master Plan

The Accessibility Advisory Committee approved a motion to form a joint working group to review Facility Accessibility Design Manual (FADM) items that exceed Ontario Building Code requirements and bring a prioritized first draft to a future meeting. The committee also heard presentations on accessible technology, the Harriston Fairgrounds plan, and Centre Wellington's Active Transportation and Mobility Plan, but took no formal action on those items. The Drayton Kinette Playground item was deferred because staff were not present to answer questions.

• Approved motion to form joint working group to review FADM items exceeding requirements (carried)
• Approved minutes from December 2023 and May 2024 meetings
• Deferred Drayton Kinette Playground review due to absent staff

Land Division Committee

The Wellington County Land Division Committee will review applications for land division, including one recommended for expedited processing and ten for standard consideration. The meeting is scheduled for July 18, 2024, at 9:00 a.m. at the County Administration Centre.

• Approval of June 13, 2024 minutes
• Expedited application for B44-24 (Reginald Samis and Eva Taylor-Samis)
• Standard applications for B41-24 to B46-24 (various applicants)
• Standard application for B71-23 (Mike and Tracey Schaus)
• Standard application for B18-24 (Paul and Donna Green)

The Wellington County Land Division Committee approved five applications, denied one, and deferred one. Approved: B44-24 (Samis), B71-23 (Schaus), B41-24 (Drost), B43-24 (Gibson), B45-24 (Weber), and B46-24 (Mulmur Aggregates). Denied: B42-24 (Jans) for a rural residential lot in Prime Agricultural area. Deferred: B19-24 (Kammer Meier) for further review. All votes were unanimous except B42-24 (0-5) and B43-24 (4-1).

• Approved expedited applications B44-24 (Samis) and B71-23 (Schaus) (carried)
• Approved B41-24 (Drost) lot line adjustment (5-0)
• Denied B42-24 (Jans) rural residential severance in Prime Agricultural (0-5)
• Approved B43-24 (Gibson) flag-shaped lot as applied (4-1)
• Approved B45-24 (Weber) with revised sketch and added condition for development agreement (5-0)
• Approved B46-24 (Mulmur Aggregates) replacing noise/dust study condition with development agreement (5-0)
• Approved B18-24 (Green) (5-0)
• Deferred B19-24 (Kammer Meier) for further review (5-0)

County Council

The Council is reviewing by-laws to establish an administrative penalty system and fees for Automated Speed Enforcement cameras. The agenda also includes a request for proposals for transitional housing at 65 Delhi Street and a delegation regarding temporary structured encampments.

• By-laws for Automated Speed Enforcement agreements and fees
• Land transfer in Wellington North on Eliza Street
• RFP for transitional housing at 65 Delhi Street
• Delegation regarding temporary structured encampments
• Committee reports from Roads, Solid Waste, and Police Services

Wellington County Council approved a lease agreement for 128 Norfolk Street in Guelph from July 1, 2024 to December 31, 2025 to provide temporary accommodations for individuals experiencing homelessness, as reported from a closed meeting. Council also authorized a conditional commitment and delegated authority to execute a 3-year service agreement (with possible 2-year extension) with Thresholds Homes and Supports Inc. for transitional housing supports at 65 Delhi Street. A motion to direct staff to respond to Guelph City Council's Tiny Homes Coalition resolution was lost, but a separate motion to prepare a response by July 2024 carried. By-laws 5867-24 to 5871-24 passed first, second, and third readings.

• Approved lease for 128 Norfolk Street, Guelph (July 1, 2024–Dec 31, 2025) for temporary homeless accommodations
• Authorized conditional commitment and delegated authority for 3-year service agreement with Thresholds Homes and Supports Inc. at 65 Delhi Street (with possible 2-year extension)
• Lost motion to direct staff to respond to Item 5 of Guelph City Council's Tiny Homes Coalition resolutions
• Carried motion to receive Guelph correspondence and direct staff to prepare a response by July 2024
• Lost motion to receive June 18, 2024 Solid Waste Services Special Meeting minutes
• Passed by-laws 5867-24 to 5871-24 through first, second, and third readings
• Received Housing Stability System Preliminary Trends report for information
• Confirmed minutes of May 30, 2024 Council meeting

Economic Development Committee

The committee will hear a presentation regarding the Ride Well 2024-2025 Service Plan strategic direction. Members will also review short-term recommendations for Ride Well services. Additionally, the agenda includes reviews of economic development financial statements and monthly reports.

• Ride Well 2024-2025 Service Plan presentation
• Ride Well service short-term recommendations report
• Economic Development financial statements and variance projections as of May 31, 2024
• June 2024 Economic Development Report
• Smart Cities Office June 2024 Report

The Economic Development Committee approved short-term recommendations for the Ride Well service to be implemented starting in July 2024. It also received the Ride Well 2024-2025 Service Plan Strategic Direction Report and presentation from Dillon Consulting for information, and approved the Economic Development financial statements and variance projections as of May 31, 2024, the June Economic Development Report, and the Smart Cities Office June 2024 Report. All motions carried; no vote tallies were recorded. The meeting adjourned at 11:35 am until September 17, 2024 or at the call of the Chair.

• Received Ride Well 2024-2025 Service Plan Strategic Direction Report and Dillon Consulting presentation for information (carried)
• Approved Ride Well short-term recommendations to be implemented starting July 2024 (carried)
• Approved Economic Development Financial Statements and Variance Projections as of May 31, 2024 (carried)
• Approved June Economic Development Report (carried)
• Approved Smart Cities Office – June 2024 Report (carried)

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review a tender award for waste site improvements. The agenda also includes a closed session and standard procedural items.

• Tender award CW2024-055 for waste site improvements

The Solid Waste Services Committee awarded a $3,396,314.22 contract (excluding 13% HST) to Roubos Farm Service Ltd. for site improvements at the Elora Waste Site in the Township of Centre Wellington. The committee also closed the Rothsay Waste Facility Upgrade project and transferred its funding to the Elora Waste Facility Upgrade project, approved project funding as set out in the Financial Summary, authorized staff to issue the purchase order, and authorized the Warden and Clerk to sign the construction agreement. The meeting adjourned at 3:17 pm until September 10, 2024 or at the call of the Chair.

• Awarded $3,396,314.22 contract (excl. HST) for Elora Waste Site improvements to Roubos Farm Service Ltd. (carried)
• Closed Rothsay Waste Facility Upgrade project and transferred funding to Elora Waste Facility Upgrade project (carried)
• Approved project funding as set out in the Financial Summary (carried)
• Authorized staff to issue purchase order for the contract (carried)
• Authorized Warden and Clerk to sign construction agreement (carried)

Administration, Finance and Human Resources Committee

The committee will discuss a realignment of the Land Ambulance Capital Budget and review the Asset Management Plan for all county assets. Members will also examine financial statements through May 31, 2024, and recent contract awards. Additionally, a recruitment update covering early 2024 will be presented.

• Land Ambulance Capital Budget Realignment
• Asset Management Plan for All County Assets
• Summary of Contract Awards (January to June 2024)
• Financial Statements and Variance Projections as of May 31, 2024
• Recruitment Update (January 1 to April 30, 2024)

The Administration, Finance and Human Resources Committee approved the 2024 Asset Management Plan for all County assets and directed staff to make it publicly available on the County website. The committee also approved the Corporate Financial Statements and Variance Projections as of May 31, 2024, and approved a realignment of the Land Ambulance 2024 Capital plan. It received for information a summary of contract awards from January to June 2024 and a recruitment update covering January 1 to April 30, 2024. All motions carried; no vote tallies were recorded.

• Approved Corporate Financial Statements and Variance Projections as of May 31, 2024 (carried)
• Approved realignment of the Land Ambulance 2024 Capital plan (carried)
• Received summary of contract awards January to June 2024 for information (carried)
• Approved Asset Management Plan for All County Assets and directed public posting on County website (carried)
• Received Recruitment Update January 1 to April 30, 2024 for information (carried)

Planning Committee

The committee will review planning financial statements and variance projections as of May 31, 2024. The agenda includes updates on the County Official Plan Review and forest conservation bylaws. Additionally, members will review an objection letter from the Township of Puslinch regarding CBM Aggregates.

• Planning Financial Statements and Variance Projections as of May 31, 2024
• Forest Conservation By-law, County Forest Tract and Noxious Weed Update
• County Official Plan Review – Progress Report 11
• Township of Puslinch objection to Canada Building Materials (CBM) Aggregates

The Planning Committee approved the department's financial statements and variance projections as of May 31, 2024. The committee also received several reports and correspondence for information.

• Approved Planning Department Financial Statements and Variance Projections as of May 31, 2024 (Carried)
• Received Forest Conservation Bylaw, County Forest Tract and Noxious Weed Update for information (Carried)
• Received County Official Plan Review Progress Report #11 for information and forwarded to Member Municipalities (Carried)
• Received objection letter to CBM Aggregates from the Township of Puslinch dated May 10, 2024 for information (Carried)

Land Division Committee

The Land Division Committee is reviewing several land division applications for consideration or expedited processing. These applications involve various municipalities including Wellington North, Erin, Puslinch, Mapleton, Minto, Centre Wellington, and Guelph-Eramosa.

• Expedited application B26-24 in Wellington North
• Expedited application B27-24 in Erin
• Application B40-24 for E J Real Estate Holding Inc. in Guelph-Eramosa
• Application B103-21 in Puslinch
• Expedited application B30-24 in Minto

The Land Division Committee approved 10 applications recommended to be expedited as presented. It deferred two applications: B40-24 (E J Real Estate Holding Inc.) to allow review of a proposed lot line adjustment and hydro pole issues, and B143-22 (Audrey Geier) to allow discussion of lot configuration and area concerns. It also considered B36-24/B37-24 (Andrew Church) and B38-24 (Peter and Elaine Ballinger), with recorded votes of 5-0 and 3-2 respectively, but the minutes do not state the outcomes for those two applications.

• Approved minutes of May 9, 2024 as circulated
• Approved 10 expedited applications (B26-24 to B35-24, B39-24) as presented
• Deferred B40-24 (E J Real Estate Holding Inc.) for lot line and hydro pole review (5-0)
• Deferred B143-22 (Audrey Geier) for lot configuration and area discussion (5-0)
• Vote recorded for B36-24/B37-24 (Andrew Church): 5-0; outcome not stated in minutes
• Vote recorded for B38-24 (Peter and Elaine Ballinger): 3-2; outcome not stated in minutes
• Moved into closed session for litigation or potential litigation
• Adjourned meeting until July 18, 2024

Police Services Board

The board will review police financial statements and variance projections as of May 31, 2024. Members will also receive the Detachment Commander's report and parking ticket reports for May 2024. Additionally, the board will review correspondence regarding an Intimate Partner Violence Motion.

• Police Financial Statements and Variance Projections as of May 31, 2024
• Detachment Commander's Report - May 2024
• May 2024 Parking Ticket Report
• False Alarm Revenue Report
• Correspondence regarding Intimate Partner Violence Motion

The Wellington County O.P.P. Detachment Board met on June 12, 2024, and approved the Financial Statements and Variance Projections as of May 31, 2024, for the Police Services. The board also adopted the minutes of its May 8, 2024 meeting and received several reports for information, including the Detachment Commander's Report for May 2024, the May 2024 Parking Ticket Report, the May False Alarm Revenue Report, and correspondence regarding an Intimate Partner Violence motion. No other substantive decisions were recorded. The meeting adjourned at 9:30 am until September 11, 2024, or at the call of the Chair.

• Approved Financial Statements and Variance Projections as of May 31, 2024, for Police Services (carried)
• Adopted minutes of the May 8, 2024 meeting (carried)
• Received Detachment Commander's Report for May 2024 for information (carried)
• Received May 2024 Parking Ticket Report for information (carried)
• Received May False Alarm Revenue Report for information (carried)
• Received correspondence from Board Secretary regarding Intimate Partner Violence motion for information (carried)

Joint Social Services and Land Ambulance Committee

The committee will hear several delegations regarding temporary structured encampments and review correspondence from the City of Guelph. The agenda also includes status reports on transitional housing and paramedic service performance.

• Delegations regarding Item 13.1 Temporary Structured Encampment
• 65 Delhi Transitional Housing Construction Project Status Report #6
• Tender Award for roof replacement at 263 Speedvale Avenue East
• Paramedic Service Response Performance 2023 and Performance Plan 2025
• 2023 Housing and Homelessness Plan Annual Report

The Joint Social Services and Land Ambulance Committee awarded a $704,000 contract (excluding HST) to Roque Roofing Inc. for roof replacement and two make-up air units at 263 Speedvale Avenue East in Guelph, and approved funding and signing authority. The committee also recommended County Council approve the May 31, 2024 Social Services financial statements and the 2025 Paramedic Response Time Performance Plan, and directed staff to respond to Guelph City Council resolutions by July 2024. Several items were received for information, including the 65 Delhi transitional housing status report, the 2023 Housing and Homelessness Plan annual report, and a verbal update on the Health and Housing Community Planning Table. The committee moved into a closed meeting to discuss land acquisition or disposition and confidential information from government sources.

• Awarded $704,000 (excl. HST) roof replacement and make-up air units contract at 263 Speedvale Avenue East to Roque Roofing Inc. (Carried)
• Recommended County Council approve May 31, 2024 Social Services financial statements and variance projections (Carried)
• Recommended City Council approve 2025 Paramedic Response Time Performance Plan (Carried)
• Received 65 Delhi St. Transitional Housing Construction Project Status Report #6 for information (Carried)
• Received 2023 Housing and Homelessness Plan Annual Report for information (Carried)
• Received Reaching Home one-time winter 2023-24 unsheltered homelessness funding summary for information (Carried)
• Directed staff to prepare a response to Guelph City Council resolutions by July 2024 (Carried)
• Moved into closed meeting for land acquisition/disposition and confidential government information (Carried)

Information, Heritage and Seniors Committee

The committee will review May 2024 financial statements and variance projections for Wellington Terrace, Museum and Archives, and the Library Board. The agenda also includes a status report on the Erin Library construction project and the WCMA 2025 projects proposal.

• Erin Library Construction Project - Status Report #7
• WCMA 2025 Projects Proposal (Wellington Place Mini-Masterplan)
• Wellington Terrace Financial Statements and Variance Projections as of May 31, 2024
• Museum and Archives Financial Statements and Variance Projections as of May 31, 2024
• Library Financial Statements and Variance Projections as of May 31, 2024

The Information, Heritage and Seniors Committee approved May 2024 financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service. It received the WCMA 2025 Projects Proposal and directed staff to pause the 2025 Mini Master Plan, giving priority to a new Indigenous history exhibit and a dedicated children's space. The committee also approved tendering for museum projection lighting and parking lot/east walkway projects, and received several library and museum updates for information.

• Approved May 2024 financial statements and variance projections for Wellington Terrace (carried)
• Approved May 2024 financial statements and variance projections for County Museum and Archives (carried)
• Received WCMA 2025 Projects Proposal; directed staff to pause 2025 Mini Master Plan and prioritize Indigenous history exhibit and children's space (carried)
• Approved tendering for Museum Projection Lighting and Parking lot/east walkway projects (carried)
• Received Erin Library Construction Project Status Report #7 for information (carried)
• Approved May 2024 financial statements and variance projections for County Library Service (carried)
• Received Chief Librarian's May 2024 report, including The Next Chapter Newsletter, for information (carried)
• Received Library Highlights for May 2024 for information (carried)

Solid Waste Services Committee

The Solid Waste Services Committee will review financial statements and variance projections as of May 31, 2024. The meeting also includes a review of the 2023 Annual Report and a presentation on awards.

• Financial Statements and Variance Projections as of May 31, 2024
• 2023 Solid Waste Services Annual Report
• Solid Waste Services Awards

The Solid Waste Services Committee approved the Financial Statements and Variance Projections as of May 31, 2024 for the Solid Waste Services Division. It also received the 2023 Solid Waste Services Annual Report and the Solid Waste Services Awards report for information. No other substantive decisions were recorded. The meeting adjourned at 11:05 am until June 18, 2024 or at the call of the Chair.

• Approved Financial Statements and Variance Projections as of May 31, 2024 (carried)
• Received 2023 Solid Waste Services Annual Report for information (carried)
• Received Solid Waste Services Awards report for information (carried)

Roads Committee

The committee will review progress on the Arthur Garage construction project and discuss rehabilitation for the Elora Works Garage. The agenda also includes a review of roads financial statements and a right of way transfer for Eliza Street.

• Arthur Garage Construction Project Status Report #7
• Roads Financial Statements and Variance Projections as of May 31, 2024
• Elora Works Garage Rehabilitation
• Eliza Street Right of Way Transfer to Township of Wellington North

The committee approved the transfer of a right of way to the Township of Wellington North and directed staff to begin a rehabilitation study for the Elora garage. Financial statements for the Roads Division as of May 31, 2024, were also approved.

• Approved Roads Financial Statements and Variance Projections as of May 31, 2024
• Directed staff to commence a building rehabilitation study for the Elora garage
• Authorized the transfer of Part 1 on Reference Plan 61R-22746 to the Township of Wellington North
• Received Arthur Garage Construction Project - Status Report #7 for information

County Council

Council ratified a three-year collective agreement for approximately 160 Social Services employees. The board also directed staff to explore a partnership for a 32-unit residential development in Fergus and approved planning for two works garages.

• Ratified 3-year CUPE Local 973 agreement with economic adjustments of 4% (2024), 2.75% (2025), and 2.75% (2026)
• Directed staff to explore feasibility of participating in a 32-unit Habitat for Humanity development in Fergus
• Approved next steps for development, planning, and design of Erin and Brucedale garage facilities
• Passed by-laws 1-24 and 5864-24 to 5866-24
• Confirmed agreement for Automated Speed Enforcement with Global Traffic Group Ltd.
• Endorsed 14 additional weekly Assistant Branch Supervisor hours for the Clifford Library Branch

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to receive the KPMG year-end audit findings and the 2023 audited financial statements, along with updates on financial statements, reserves, development charges, and the 2025 budget timetable. The agenda also includes discussion of Bill 185, a provincial housing bill, and human resources items. This is a regular business meeting with no public hearings or major decisions listed.

• KPMG Year-End Audit Findings Report presentation
• 2023 Audited Financial Statements
• Financial Statements as of April 30, 2024
• Review of County Development Charges – Child Care
• 2025 Budget Timetable

The committee approved the 2023 audited financial statements and the 2025 budget process timetable. Members also directed staff to study potential future County investment in licensed child care facilities.

• Approved KPMG Year-End Audit Findings Report (Carried)
• Approved audited financial statements for period ending December 31, 2023 (Carried)
• Approved May 2, 2024 Accessibility Advisory Committee minutes (Carried)
• Approved Corporate Financial Statements as of April 30, 2024 (Carried)
• Directed staff to conduct needs analysis for investment in licensed child care facilities (Carried)
• Approved 2025 Budget process timetable (Carried)

Economic Development Committee

The Wellington County Economic Development Committee is meeting to review April 2024 financial statements, the May 2024 economic development report, and a Smart Cities Office update. The agenda also includes a closed meeting and adjournment. No decisions are listed on the agenda; items are for review and discussion.

• Review of Economic Development April 2024 Financial Statements
• Economic Development Report – May 2024
• Wellington County Economic Development Group Meeting Minutes – May 2024
• Smart Cities Office Report – May 2024
• Capstone Poster presentation

The committee approved the financial statements for Economic Development as of April 2024. Additionally, the committee approved the May 2024 Economic Development Report and the May 2024 Smart Cities Office Report.

• Approved April 2024 Financial Statements for Economic Development (Carried)
• Approved May 2024 Economic Development Report (Carried)
• Approved May 2024 Smart Cities Office Report (Carried)

Roads Committee

The Wellington County Roads Committee is meeting to review the status of the Arthur Garage construction project, discuss the purchase of a tractor, and consider replacements for the Erin and Brucedale works garages. The committee will also review roads financial statements as of April 30, 2024, receive an update on roads staffing, and discuss National Public Works Week activities. A closed session is scheduled, with the next meeting set for June 11, 2024.

• Arthur Garage Construction Project - status report
• Roads Financial Statements as of April 30, 2024
• Tractor purchase discussion
• Erin and Brucedale Works Garage replacements
• Roads staffing update with grass cutting routes

The Wellington County Roads Committee approved the purchase of a tractor from Premier Equipment Limited for $228,169.10 and directed staff to proceed with planning for the Erin and Brucedale garage facilities. The committee also approved the Roads and Engineering Financial Statements and received several informational reports.

• Received Arthur Garage Construction Project Status Report 6 for information
• Approved Roads and Engineering Financial Statements as of April 30, 2024
• Authorized purchase of one tractor from Premier Equipment Limited for $228,169.10 and updated 2025 capital budget
• Directed staff to proceed with next steps for Erin and Brucedale garage facilities
• Received Roads Staffing Update report for information
• Received Roads Division National Public Works Week report for information
• Moved into closed session for trade secret, financial, or labour relations information

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review April 2024 financial statements, discuss anticipated results of the Diversion Centre Model, consider tendering for Elora and Rothsay waste facility upgrades, and review a proposed bagged waste fee change. The committee will also discuss National Public Works Week 2024 activities and may enter closed session.

• Solid Waste April 2024 Financial Statements
• Diversion Centre Model - Anticipated Results
• Elora and Rothsay Waste Facility Upgrades - Project Tendering
• Bagged Waste Fee Change with Attachment A
• National Public Works Week 2024

The Solid Waste Services Committee approved the issuance of tender documents for upgrades to the Elora and Rothsay Waste Facilities. The committee also approved financial statements as of April 30, 2024. Several reports regarding waste fees, diversion models, and Public Works Week were received for information.

• Approved issuance of tender documents for Elora and Rothsay Waste Facility upgrades (Carried)
• Approved Financial Statements as of April 30, 2024 (Carried)
• Received Diversion Centre Model – Anticipated Results report for information (Carried)
• Received National Public Works Week 2024 report for information (Carried)
• Received Bagged Waste Fee Change report for information (Carried)

Planning Committee

The Wellington County Planning Committee is meeting to hear delegations and discuss several planning matters. Key items include a gravel pit license application in Puslinch, a zoning by-law review by the Wellington Federation of Agriculture, and updates on provincial legislation (Bill 185) and the proposed Provincial Planning Statement. The committee will also review the Rural Water Quality Programme's annual report and financial statements.

• Delegation: CBM Aggregates gravel pit application below water table, Puslinch (ERO 019-8428)
• Delegation: Wellington Federation of Agriculture zoning by-law review and template
• Wellington Rural Water Quality Programme 2023 annual report and five-year service agreement update
• Planning financial statements as of April 30, 2024
• Discussion of Bill 185 (Cutting Red Tape to Build More Homes Act) and Proposed Provincial Planning Statement 2024

The committee approved the Planning Financial Statements as of April 30, 2024, and authorized a five-year service agreement for the Wellington Rural Water Quality Programme. It also forwarded reports regarding Bill 185 and the Proposed Provincial Planning Statement to the Ministry of Municipal Affairs and Housing.

• Authorized Warden and Clerk to execute five-year Wellington Rural Water Quality Programme service agreement (Carried)
• Approved Planning Financial Statements as of April 30, 2024 (Carried)
• Forwarded Bill 185 report to Ministry of Municipal Affairs and Housing and Member municipalities (Carried)
• Forwarded Proposed Provincial Planning Statement, 2024 report to Ministry of Municipal Affairs and Housing and Member Municipalities (Carried)
• Received presentations from Mill Creek Stewards Association, Wellington Federation of Agriculture, and Grand River Conservation Authority for information (Carried)

Land Division Committee

The Wellington County Land Division Committee is meeting to consider 13 land severance (consent) applications from across the county. Seven applications are recommended for expedited processing, three are for full consideration, one is deferred, and the committee will also approve minutes from its April 11 meeting. The agenda provides application file numbers and applicant names but no details on the properties or proposed severances. A closed session is scheduled, with the agenda for that portion emailed separately.

• 7 applications recommended for expedited processing (B13-24 through B99-23)
• 3 applications for full consideration (B12-24, B14-24, B25-24)
• 1 deferred application (B18-24, Paul and Donna Green, Wellington North)
• Approval of April 11, 2024 meeting minutes
• Closed session scheduled (agenda under separate cover)

The Committee approved seven expedited land applications and two specific applications for Puslinch and Mapleton. One application for Wellington North was approved following discussions on stormwater management, and one application was deferred.

• Approved 7 expedited applications (B13-24, B15-24, B16-24, B17-24, B20-24, B21-24-B24-24, B95-23-B99-23)
• Approved application B12-24 for 2222703 Ontario Limited in Puslinch (4-1)
• Approved application B14-24 for Mae Dawn Farms Inc. in Mapleton with a maximum lot size of 1.2 acres (5-0)
• Approved application B25-24 for 1648308 Ontario Limited in Wellington North (5-0)
• Deferred application B18-24 for Paul and Donna Green
• Approved minutes of April 11, 2024

Police Services Board

The Wellington County O.P.P. Detachment Board is meeting to elect a chair and vice-chair, approve minutes, review financial statements, and discuss the 2023 annual report. The board will also receive updates on the O.P.P. contract renewal, the detachment commander's report, parking ticket and false alarm revenue reports, and a proposed false alarm reduction policy.

• Election of Chair and Vice-Chair under the Community Safety and Policing Act, 2019
• 2023 Wellington County O.P.P. Detachment Board Annual Report
• O.P.P. Contract Update and Renewal
• April 2024 Detachment Commander's Report
• At Fault False Alarm Reduction Policy Report

The Wellington County O.P.P. Detachment Board elected Earl Campbell as Chair and Allan Alls as Vice-Chair for 2024. The Board authorized staff to enter into a policing services agreement with the Ontario Provincial Police extending to December 31, 2030. Additionally, the Board approved a new At Fault False Alarm Policy effective April 1, 2024, replacing the previous by-law.

• Elected Earl Campbell as Chair for 2024
• Elected Allan Alls as Vice-Chair for 2024
• Approved Financial Statements as of April 30, 2024
• Authorized O.P.P. policing services agreement through Dec 31, 2030
• Repealed by-law 1-22 and replaced with by-law 1-24 for false alarms
• Approved $750 sponsorship for OPP Charity Golf Tournament

Joint Social Services and Land Ambulance Committee

The Joint Social Services and Land Ambulance Committee will review April 2024 financial statements, receive a status report on the 65 Delhi St. transitional housing construction project, and consider awarding tenders for roof replacements at 387 and 411 Waterloo Ave. and 33 Marlborough Road. The committee will also discuss land ambulance services, housing activity reports, and children's early years programs, including mental health resources and child care workforce updates. A closed meeting is scheduled.

• Tender award CW2024-029: Roof replacement at 387 and 411 Waterloo Ave.
• Tender award CW2024-024: Roof replacement at 33 Marlborough Road
• Status report on 65 Delhi St. transitional housing construction project
• Housing Services Status and Activity Report for 2023 Q3 and Q4
• Updates to Ontario's Child Care Workforce Strategy and 2024 CWELCC allocations

The committee approved two roof replacement contracts for properties in Guelph, awarding both to T.P. Crawford Limited. They also approved financial statements as of April 30, 2024, and received status reports on transitional housing and child care programs. A closed meeting was held to discuss personal matters and potential litigation.

• Approved Social Services Financial Statements as of April 30, 2024
• Received 65 Delhi St. Transitional Housing Construction Project Status Report #5 for information
• Awarded roof replacement contract for 387 & 411 Waterloo Ave to T.P. Crawford Limited for $1,937,500.00 (exclusive of HST)
• Awarded flat roof replacement contract for 33 Marlborough Road to T.P. Crawford Limited for $883,015.00 (exclusive of HST)
• Received Housing Services Status and Activity Report Q3 and Q4 2023 for information
• Recommended County Council receive Infant and Early Years Mental Health project report for information
• Recommended County Council receive Updates to Ontario’s Child Care Workforce Strategy and 2024 CWELCC Allocations report for information
• Moved into closed meeting for personal matters and litigation

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements for the Wellington Terrace long-term care home, museum and archives, and library, as well as updates on volunteer services, the Quality Improvement Plan, the Erin Library construction project, and the Wellington Place Pavilion project. The agenda is largely informational, with no votes or decisions listed.

• Wellington Terrace financial statements as of April 30, 2024
• Erin Library Construction Project status report 6
• Wellington Place Pavilion project development update
• Museum and Archives financial statements as of April 30, 2024
• Library financial statements as of April 30, 2024

The committee approved the formation of the Wellington Place Pavillion Building Committee and approved financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service.

• Approved Wellington Terrace Financial Statements as of April 30, 2024 (Carried)
• Approved County Museum and Archives Financial Statements as of April 30, 2024 (Carried)
• Approved Wellington Place Pavillion Building Committee and advisory community candidates (Carried)
• Approved County Library Service Financial Statements as of April 30, 2024 (Carried)
• Received Volunteer Services and Appreciation report as information (Carried)
• Received Quality Improvement Plan 2024 report as information (Carried)
• Received WCMA Update for information and forwarded to County Council (Carried)
• Received Erin Library Construction Project Status Report #6 as information (Carried)

Accessibility Advisory Committee

The Wellington County Accessibility Advisory Committee is meeting to review and comment on several accessibility-related items, including a demo of the new county website, pedestrian audible signal installations, the Township of Centre Wellington's Multi-Year Accessibility Plan, and an accessible playground at Carberry Park in the Town of Erin. The committee will also receive information on planned municipal projects and the 2024 schedule for quarterly consultations on Multi-Year Accessibility Plans.

• New Wellington County Website Demo
• Pedestrian Audible Signal Installations
• Centre Wellington Multi-Year Accessibility Plan 2024
• Carberry Park Accessible Playground (Town of Erin)
• 2024 Schedule of quarterly consultations for Multi-Year Accessibility Plans

The Joint Accessibility Advisory Committee received reports on pedestrian audible signals, a new county website, and accessibility plans for information. The committee directed the County Engineer to discuss standardizing crosswalk audible signal installations with member municipalities. They also confirmed the direction to remove redundancies from the Facility Accessibility Design Manual (FADM) and scheduled the next meeting for September 2024.

• Received Pedestrian Audible Signal Installations report for information (Carried)
• Directed County Engineer to discuss standardizing crosswalk audible signals with municipalities (Carried)
• Received Township of Centre Wellington Multi-Year Accessibility Plan for information (Carried)
• Scheduled September 2024 meeting at Township of Centre Wellington Municipal Office (Carried)
• Received Carberry Park Accessible Playground report for information (Carried)
• Confirmed direction to delete redundancies from FADM against Building Code and AODA standards (Carried)

County Council

Wellington County Council is meeting to consider several by-laws, including setting 2024 tax rates and property tax ratios, and providing tax relief to low-income seniors and persons with disabilities. The council will also receive reports from seven committees covering roads, solid waste, social services, planning, economic development, and administration. A closed meeting is scheduled, and the agenda includes routine procedural items like minutes approval and by-law readings.

• By-law 5859-24: tax relief for low-income seniors and persons with disabilities, repealing by-law 5712-21
• By-law 5860-24: establishes 2024 upper and lower-tier property tax ratios
• By-law 5861-24: establishes and levies 2024 County tax rates
• By-law 5862-24: appoints CAO as Secretary to Wellington County O.P.P. Detachment Board
• Committee reports from Roads, Solid Waste, Social Services, Planning, Economic Development, and Administration

Council passed by-laws 5859-24 through 5863-24 after first, second, and third readings. The meeting also included the adoption of several committee minutes and a closed session regarding personnel and litigation.

• Passed by-laws 5859-24 to 5863-24 (Carried)
• Confirmed March 28, 2024 Council minutes (Carried)
• Adopted Roads Committee minutes from April 9, 2024 (Carried)
• Adopted Solid Waste Services Committee minutes from April 9, 2024 (Carried)
• Adopted Joint Social Services and Land Ambulance Committee minutes from April 10, 2024 (Carried)
• Adopted Information, Heritage and Seniors Committee minutes from April 10, 2024 (Carried)
• Adopted Planning Committee minutes from April 11, 2024 (Carried)
• Adopted Economic Development and Administration, Finance and Human Resources Committee minutes from April 16, 2024 (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to review financial statements, year-end variance and budgetary surplus for 2023, and 2024 county-wide property tax policies. It will also consider a GFOA award package, infrastructure fund reports, and the 2023 Human Resources annual report. The meeting includes a closed session with an agenda distributed separately.

• 2023 Year-End Variance and Budgetary Surplus Report
• 2024 County-Wide Property Tax Policies
• Financial Statements as of March 29, 2024
• Canada Community Building Fund Report as of December 31, 2023
• 2023 Human Resources Annual Report

The committee approved the County's 2023 financial statements and 2024 property tax policies. They directed $160,200 from the budget surplus to the Post-Employment Benefit Liability Reserve, with the remaining surplus going to the Ambulance Capital Reserve to reduce future debt for the Elmira Road Station upgrade. Several financial reports were received for information, and the committee moved into a closed session to discuss personnel and legal matters.

• Approved Corporate Financial Statements as of March 31, 2024
• Approved 2023 operating statement subject to year-end audit
• Transferred $160,200 to Post-Employment Benefit Liability Reserve Fund
• Directed remaining surplus to Ambulance Capital Reserve for Elmira Road Station debt reduction
• Approved 2024 County-Wide Tax Policies
• Received GFOA 2022 Award for Financial Reporting for information
• Received Canada Community Building Fund and Ontario Community Infrastructure Fund reports for information
• Moved into closed meeting for personnel, labour, and litigation matters

Economic Development Committee

The Wellington County Economic Development Committee met to review financial statements and reports on economic development initiatives. Key discussions included short-term recommendations for the Ride Well program and the BR+E Municipal Implementation Fund. The agenda also covered the Smart Cities Office report and concluded with a closed meeting.

• Review of Economic Development March 2024 Financial Statements
• Discussion of Ride Well Short-Term Recommendations
• Review of BR+E Municipal Implementation Fund Report
• Review of Smart Cities Office Report - April 2024

The Economic Development Committee approved financial statements, economic development reports, and the Smart Cities Office report. It also approved two immediate short-term changes to the Ride Well transit service and allocated funds from the 2024 BR+E Municipal Implementation Fund to two townships.

• Approved Financial Statements as of March 31, 2024
• Approved April Economic Development Report
• Approved immediate implementation of Ride Well short-term changes (IVR and Uber integration)
• Approved 2024 BR+E Municipal Implementation Fund for Townships of Wellington North and Centre Wellington
• Approved April Smart Cities Office Report

Land Division Committee

The Land Division Committee is meeting to approve minutes from March 14, 2024, and to consider 11 applications for land severances (consents) across Wellington County. Seven applications are recommended to be expedited, and four will be considered in full. The committee will decide whether to approve these applications.

• 7 applications recommended for expedited processing, including B105-23-B106-23 (Larry Stever, Minto) and B3-24 (Murray and Shirley Martin, Mapleton)
• 4 applications for full consideration, including B91-23 (Derrick and Lynne Weber, Wellington North) and B5-24 (Justin Deboer and Jenna Morris, Centre Wellington)
• Approval of minutes from March 14, 2024 meeting
• Next meeting scheduled for May 9, 2024

The Committee approved seven expedited land applications and one severance in Centre Wellington. A severance application in Wellington North was denied, and another in Mapleton was deferred for further clarification.

• Approved expedited applications B105-23, B106-23, B3-24, B4-24, B6-24, B7-24, B8-24, and B9-24
• Denied severance application B91-23 in Wellington North (5-0)
• Deferred severance application B5-24 in Centre Wellington
• Deferred severance application B10-24 in Mapleton (5-0) to clarify MDS Guidelines
• Approved severance application B11-24 in Centre Wellington (5-0)
• Approved March 14, 2024 minutes

Planning Committee

The Wellington County Planning Committee is meeting to review planning financial statements as of March 31, 2024, the 2024 Trails Work Plan, climate change highlights from 2023, and a housing-focused review of the County Official Plan. The meeting also includes a closed session and adjournment. All items are for discussion or decision, with no votes recorded in the agenda text.

• Planning financial statements as of March 31, 2024
• Trails 2024 Work Plan (PD2024-14)
• Climate Change and Sustainability 2023 annual report and highlights
• County Official Plan Review - Housing Focused (PD2024-15) with attachment

The Planning Committee approved the Planning Financial Statements as of March 31, 2024. They also received the 2023 Climate Change Highlights and Trails 2024 Work Plan for information. Additionally, the committee directed the County Clerk to circulate the 'Housing Policy Review' report to member municipalities for comment.

• Approved Planning Financial Statements as of March 31, 2024
• Received Trails 2024 Work Plan for information
• Received Climate Change 2023 Highlights for information
• Received Housing Policy Review report for information
• Directed Clerk to circulate Housing Policy Review to member municipalities

Joint Social Services and Land Ambulance Committee

The Joint Social Services and Land Ambulance Committee is meeting to receive overview presentations on land ambulance and social services, including housing, children's early years, and Ontario Works. They will also review a status report on the 65 Delhi St. transitional housing project, financial statements, a reduction in Reaching Home funding, a 2025 budget guideline memo, and an annual report on municipally funded discretionary benefits. The meeting includes a closed session.

• Land Ambulance Overview Presentation by Guelph-Wellington Paramedic Service
• Social Services Overview Presentations (Housing, Children's Early Years, Ontario Works)
• 65 Delhi St. Transitional Housing Construction Project - Status Report 4
• Reduction in Reaching Home Funding
• 100% Municipally Funded Discretionary Benefits - 2023 Annual Report

The Joint Social Services and Land Ambulance Committee received several information presentations and reports, including a Land Ambulance overview, social services overviews, a status report on the 65 Delhi St. transitional housing project, a report on reduced Reaching Home funding, and a City of Guelph memo on 2025 budget guidelines. The only substantive approval was the Financial Statements as of March 31, 2024. All other items were received for information. The meeting adjourned at 4:05 pm.

• Approved Financial Statements as of March 31, 2024 (carried)
• Received Land Ambulance Overview presentation for information (carried)
• Received Housing presentation overview for information (carried)
• Received Children's Early Years Division overview for information (carried)
• Received Ontario Works overview for information (carried)
• Received 65 Delhi St. Transitional Housing Construction Project Status Report #4 for information (carried)
• Received report on Reduction in Reaching Home Funding for information (carried)
• Received City of Guelph memo on 2025 Budget Guidelines and 2024 approved budget and 10-year plan for information (carried)

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements for Wellington Terrace, the Museum and Archives, and the Library as of March 31, 2024. They will hear a delegation from the Aboyne Rural Hospice Advisory Board, discuss a building project policy for the museum pavilion, and receive updates on the Wellington County Museum and Archives (WCMA). The Library Board portion includes a status report on the Erin Library construction project, a community collaboration pilot for a library food pantry, and regular library updates and highlights. The meeting also includes a closed session, with the agenda for that portion distributed separately.

• Wellington Terrace financial statements as of March 31, 2024
• Delegation: Aboyne Rural Hospice Advisory Board presentation
• Erin Library Construction Project - Status Report 5
• Community Collaboration Pilot: Library Food Pantry
• Museum and Archives financial statements as of March 31, 2024

The committee approved a $100,000 contribution to the Aboyne Rural Hospice for stormwater management. It also endorsed a library food pantry pilot project and approved March 2024 financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service.

• Approved $100,000 contribution to Aboyne Rural Hospice for stormwater management works
• Approved March 31, 2024 Financial Statements for Wellington Terrace
• Approved March 31, 2024 Financial Statements for County Museum and Archives
• Approved March 31, 2024 Financial Statements for County Library Service
• Endorsed implementation of the Library Food Pantry pilot project
• Directed staff to assemble a Pavilion Building Committee participant list
• Approved starting the Pavilion project at Step 8 of the Building Project Development and Approval Process Policy

Police Services Board

This agenda for the Wellington County Police Services Board meeting on 2024-04-10 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review March 2024 financial statements, discuss upgrades to the Rothsay and Elora waste transfer stations (including preliminary cost estimates for scale houses), receive an update on waste facility optimization, and consider the county's future role in recycling after the Blue Box transition. The agenda also includes a closed session and adjournment.

• Review of Solid Waste March 2024 financial statements
• Rothsay and Elora waste facility upgrades with preliminary scale house cost estimates
• Solid Waste Services Strategy update on waste facility optimization
• Blue Box transition and future county role in recycling
• Closed session scheduled

The committee decided to move forward with planning and implementing a Diversion Centre model for county waste facilities. Members also approved the March 31, 2024 financial statements and agreed to maintain recycling service continuity during the blue box transition.

• Approved Financial Statements as of March 31, 2024 (Carried)
• Received report on Rothsay and Elora Waste Facility Upgrade project details for information (Carried)
• Approved planning and implementation of a transition to a Diversion Centre model for waste facilities (Carried)
• Requested staff report on estimated costs and customer behaviors regarding the diversion centre model (Carried)
• Approved maintaining continuity for recycling services beyond the transition to full producer responsibility (Carried)

Roads Committee

The Wellington County Roads Committee meets to review March 2024 financial statements, receive a status report on the Arthur Garage construction project, and consider awarding two construction tenders: one for Carroll Creek Bridge rehabilitation and one for Wellington Road 124 from the Guelph boundary to Whitelaw Road. The meeting also includes a closed session and adjournment.

• Roads financial statements as of March 31, 2024
• Arthur Garage construction project status report
• Tender award for Carroll Creek Bridge rehabilitation (CW2024-069)
• Tender award for Wellington Road 124, City of Guelph boundary to Whitelaw Road (CW2024-046)

The Roads Committee approved two major construction contracts: a $4,562,432.42 reconstruction of Wellington Road 124 and a $424,187.00 rehabilitation of the Carroll Creek bridge. The committee also approved the Roads and Engineering Financial Statements as of March 31, 2024, and received a status report on the Arthur Garage Construction Project. All motions were carried without recorded dissent.

• Approved Roads and Engineering Financial Statements as of March 31, 2024
• Received Arthur Garage Construction Project Status Report #5 for information
• Awarded Carroll Creek bridge rehabilitation (Project CW2024-069) to Jarlian Construction Inc. for $424,187.00
• Awarded Wellington Road 124 reconstruction (Project CW2024-046) to Cox Construction Limited for $4,562,432.42
• Authorized staff to issue purchase orders and officials to sign construction agreements for both projects

County Council

Wellington County Council is meeting to handle routine procedural items including by-laws, committee reports, and a funding update. The agenda includes first and second reading of two by-laws, adoption of minutes, and reports from several committees. A closed meeting is scheduled, and a funding update for 23 Gordon Street, Guelph is listed.

• By-law 5857-24: procedural rules for Council and committees, repealing by-law 5679-20
• By-law 5858-24: confirming proceedings of the March 28, 2024 meeting
• Funding update for 23 Gordon Street, Guelph
• Reports from Roads, Police Services, Social Services, Planning, and other committees
• FCM Canada Community Building Fund draft resolution

County Council approved the total budget and funding for the 23 Gordon Street, Guelph project, which adds transitional housing units and emergency shelter beds, and authorized staff to issue the purchase order and the Warden and Clerk to sign construction agreements. Council also directed staff to report on which of the 86 recommendations from the 2022 Ontario Chief Coroner's Juried Inquest Report from Renfrew County fall under municipal responsibility and what resources would be needed. Council supported an FCM Canada Community Building Fund resolution and advocacy letter to local Members of Parliament, and passed by-laws 5857-24 and 5858-24 through three readings. All recorded votes carried; no dollar figures were stated in the minutes.

• Approved total budget and funding for 23 Gordon Street, Guelph transitional housing and emergency shelter beds (carried)
• Authorized staff to issue the purchase order for the 23 Gordon Street contract (carried)
• Authorized Warden and Clerk to sign construction agreements for 23 Gordon Street (carried)
• Directed staff to report on municipal-responsibility recommendations from the 2022 Renfrew County inquest and needed resources (carried)
• Supported FCM Canada Community Building Fund resolution and advocacy letter to local MPs (carried)
• Passed by-laws 5857-24 and 5858-24 through first, second and third readings (carried)
• Received and adopted committee minutes: Administration/Finance/HR, Social Services, Police Services Board, Information/Heritage/Seniors, Planning, Economic Development, Roads (carried)
• Held a closed meeting on property, land, litigation and confidential matters; nothing to report (carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to discuss and potentially decide on several administrative and financial items, including a new building project development and approval process policy, updates to the county's procedural by-law, and the 2024 annual debt repayment limit. The committee will also review financial statements as of February 29, 2024, and a development charge reserve fund statement. A joint employee health fair is also on the agenda.

• Building Project Development and Approval Process Policy
• Updates to County Procedural By-law
• Financial Statements as of February 29, 2024
• 2024 Annual Debt Repayment Limit
• Development Charge Reserve Fund Statement as of December 31, 2023

The committee approved a new Building Project Development and Approval Process Policy and the corporate financial statements as of February 29, 2024. It also recommended that County Council adopt updates to the procedural by-law. Additionally, the Development Charge Reserve Fund statements for 2023 were approved.

• Approved Building Project Development and Approval Process Policy (Carried)
• Recommended County Council adopt procedural by-law amendments to replace By-law 5679-20 (Carried)
• Approved Corporate Financial Statements as of February 29, 2024 (Carried)
• Received 2024 Annual Repayment Limit report for information (Carried)
• Approved Development Charge Reserve Fund statements as of December 31, 2023 (Carried)
• Received Joint Employee Health Fair 2024 report for information (Carried)
• Moved into closed meeting to consider litigation or potential litigation (Carried)

Economic Development Committee

The Wellington County Economic Development Committee is meeting to receive a delegation on the Ride Well 2025 Service Plan, review February 2024 financial statements, and discuss reports on economic development, Smart Cities, and the BR+E Municipal Fund. The agenda includes a closed meeting and adjournment.

• Delegation by Dennis Kar of Dillon Consulting on Ride Well 2025 Service Plan
• Financial statements as of February 29, 2024
• Economic Development Report March 2024
• Smart Cities Office Report March 2024
• BR+E Municipal Fund Report March 2024

The Economic Development Committee approved the March Economic Development Report and financial statements. Members directed staff to organize a workshop for County Council to define the mission and values of the Ridewell Programme. The 2024 BR+E Municipal Implementation Fund for the Town of Minto was also approved.

• Directed staff to set up a facilitated workshop for County Council regarding the Ridewell Programme (Carried)
• Approved Economic Development Financial Statements as of February 29, 2024 (Carried)
• Approved the March Economic Development Report (Carried)
• Approved the 2024 BR+E Municipal Implementation Fund for the Town of Minto (Carried)
• Received Ride Well 2025 Service Plan presentation for information (Carried)
• Received Smart Cities Office report for information (Carried)

Planning Committee

The Wellington County Planning Committee is meeting to review financial statements, discuss financing options for a home energy efficiency transition, and consider a residential development monitoring report. The committee will also discuss Bill 162 (Get It Done Act, 2024) and a Planning Innovation Lab initiative. The agenda includes a closed session.

• Planning financial statements as of February 29, 2024
• Home Energy Efficiency Transition - Financing Options (PD2024-13)
• 2023 Residential Development Monitoring Report (PD2024-11)
• Bill 162 - Get It Done Act, 2024 (PD2024-10)
• Planning Innovation Lab Initiative (PD2024-12)

The committee approved the February 2024 financial statements and directed staff to use a PACE Turnkey financing model for a home energy retrofit program. Several reports regarding residential development, Bill 162, and the Planning Innovation Lab were received for information.

• Approved Planning Financial Statements as of February 29, 2024 (Carried)
• Directed staff to pursue PACE Turnkey financing model for home energy retrofit programme (Carried)
• Received 2023 Residential Development Monitoring Report for information (Carried)
• Received Bill 162 – Get it Done Act report for information (Carried)
• Received Planning Innovation Lab Initiative report for information (Carried)

Land Division Committee

The Wellington County Land Division Committee is meeting to consider 11 land division (consent) applications from across the county. Six applications are recommended to be expedited, while five others will be considered in regular order. The committee will also approve minutes from its February 8, 2024 meeting.

• B107-23 - B.E. Grein Lumber Limited - Minto (expedited)
• B108-23 - Kevin Williamson and Pamela Teuffel - Erin (expedited)
• B109-23 - Lorraine and Kurt Huschka - Puslinch (expedited)
• B110-23 - Beatriz Holborn - Mapleton (expedited)
• B111-23 and B112-23 - 10211974 Canada Ltd. - Minto (expedited)

The committee approved several expedited and specific land severance applications across various townships. One application was deferred to allow the owner to provide further information in person.

• Approved expedited applications B107-23, B108-23, B109-23, B110-23, B111-23, B112-23, and B2-24
• Approved severance B62-23 (Puslinch) with added conditions for tax break notification and a Tree Inventory Protection Plan (5-0)
• Approved severance B103-23 (Wellington North) (5-0)
• Approved severance B104-23 (Guelph-Eramosa) (5-0)
• Approved severance B1-24 (Puslinch) (5-0)
• Deferred application B91-23 (Wellington North) to request owner attendance for further discussion (5-0)
• Approved minutes of February 9, 2024

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee will review financial statements for Wellington Terrace, the Museum, and the Library. The agenda includes discussions on long-term care masking, nurse practitioner funding, and a status report on the Erin Library construction project.

• Wellington Terrace financial statements as of February 29, 2024
• Wellington Terrace nurse practitioner funding update
• Aboyne Rural Hospice verbal delegation
• Museum and Archives financial statements as of February 29, 2024
• Erin Library construction project status report

The Information, Heritage and Seniors Committee approved hiring a full-time contract Nurse Practitioner for Wellington Terrace and approved February 29, 2024 financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service. The committee received several information reports, including an update on enhanced masking measures in long-term care and the Erin Library Construction Project status report #4. A request for the County to cover drainage costs on the Aboyne Rural Hospice property was deferred to a future meeting, with staff to prepare a report. The committee also directed staff to investigate other options for the Wellington Place Pavillion.

• Approved hiring a full-time contract Nurse Practitioner at Wellington Terrace (carried)
• Approved Wellington Terrace financial statements as of February 29, 2024 (carried)
• Approved County Museum and Archives financial statements as of February 29, 2024 (carried)
• Approved County Library Service financial statements as of February 29, 2024 (carried)
• Received update on enhanced masking measures in long-term care as information (carried)
• Received WCMA Update and forwarded to County Council (carried)
• Received Aboyne Rural Hospice verbal update; deferred drainage cost request to future meeting with staff report (carried)
• Received Wellington Place Pavillion report; directed staff to investigate other options (carried)

Social Services Committee

The committee will review updates on several social service projects including transitional housing and residential developments. Discussions also include a new centralized child care application process and the 2024 Ontario Works Service Plan.

• 65 Delhi Street Project Update
• New Wellington-Guelph Centralized Child Care Application and Waitlist
• Reaching Home: One-Time Winter 2023-24 Unsheltered Homelessness Response Funding
• 23 Gordon St., Guelph Project Update
• 2024 Ontario Works Service Plan Submission

Wellington County's Social Services Committee recommended awarding Demikon Construction a construction management contract (CCDC5B) with a Guarantee Maximum Price of $4,961,544.00 for the 23 Gordon St. project, subject to a funding plan presented at the March 28, 2024 County Council meeting. The committee also approved the Social Services Financial Statements as of February 29, 2024, and directed a letter to the City of Guelph seeking clarification on the intent of a February 14, 2024 resolution regarding the Housing by name list. All other items were received for information, and the meeting adjourned at 3:10 pm.

• Recommended awarding Demikon Construction a construction management contract (CCDC5B) with a Guarantee Maximum Price of $4,961,544.00 for 23 Gordon St., subject to a funding plan at the March 28, 2024 County Council meeting (Carried)
• Approved the Social Services Financial Statements as of February 29, 2024 (Carried)
• Directed a letter to the City of Guelph requesting clarification on the intent of the first resolution regarding the Housing by name list (Carried)
• Received the Reaching Home: One-Time Winter 2023-24 Unsheltered Homelessness Response Funding report for information (Carried)
• Received the 65 Delhi St. Transitional Housing Construction Project - Status Report #3 for information (Carried)
• Received the New Wellington-Guelph Centralized Child Care Application and Waitlist report for information (Carried)
• Received the 2024 Ontario Works Service Plan Submission report for information (Carried)
• Received the Wellington-Guelph Health and Housing January Symposium Summary report for information (Carried)

Police Services Board

The Police Services Board is meeting to approve minutes, review February 2024 financial statements, and receive reports from the detachment commander, parking ticket revenue, and false alarm revenue. The agenda is routine oversight with no major decisions or public hearings listed.

• Approval of February 14, 2024 meeting minutes
• Financial statements as of February 29, 2024
• Detachment Commander's Report for February 2024
• February 2024 parking ticket report
• February 2024 false alarm revenue report

The Wellington County Police Services Board approved the financial statements as of February 29, 2024. The board also adopted previous meeting minutes and received several routine reports for information, including the Detachment Commander's report, parking ticket data, and false alarm revenue. The meeting concluded with a closed session to discuss confidential matters.

• Adopted minutes from February 14, 2024 meeting
• Approved financial statements as of February 29, 2024
• Received Detachment Commander's Report for February 2024
• Received February 2024 Parking Ticket Report
• Received February 2024 False Alarm Revenue Report
• Moved into closed session for confidential matters

Solid Waste Services Committee

This agenda contains only boilerplate and no substantive items. The meeting is scheduled for March 12, 2024, but no decisions, discussions, or specific agenda items are listed.

Roads Committee

The Wellington County Roads Committee is meeting to discuss and potentially decide on several road-related items, including a delegation on a passenger rail connection, an automated speed enforcement program RFP, and multiple tender awards for road rehabilitation and pavement overlays. The committee will also review financial statements and a status report on the Arthur Garage construction project.

• Delegation on Cambridge to Union Station passenger rail connection
• RFP for Automated Speed Enforcement Programme
• Tender award for Wellington Road 109 asphalt rehabilitation
• Tender award for pavement overlay at various locations
• Road improvements for Erin Glen Subdivision by Solmar

The Roads Committee approved two major road construction contracts: $2,625,465.70 for asphalt rehabilitation on Wellington Road 109 and $1,587,562.60 for pavement overlay on various County roads, both awarded to Brantco Construction. The committee also accepted a proposal from Global Traffic Group Ltd. to negotiate an agreement for an Automated Speed Enforcement Programme, approved a Memorandum of Agreement with Solmar for traffic signals at Wellington Road 124 and Tenth Line, and approved the Roads and Engineering Financial Statements as of February 29, 2024. All motions carried unanimously; no vote tallies were recorded.

• Approved $2,625,465.70 contract to Brantco Construction for Wellington Road 109 asphalt rehabilitation (carried)
• Approved $1,587,562.60 contract to Brantco Construction for pavement overlay on various County roads (carried)
• Accepted Global Traffic Group Ltd. proposal to negotiate Automated Speed Enforcement agreement (carried)
• Approved Memorandum of Agreement with Solmar for traffic signals at Wellington Road 124 and Tenth Line (carried)
• Approved Roads and Engineering Financial Statements as of February 29, 2024 (carried)
• Confirmed 2024 Roads Tour dates: April 29 and May 6 (carried)
• Received Cambridge to Union Station Passenger Rail Connection presentation for information (carried)
• Received Arthur Garage Construction Project Status Report #4 for information (carried)

County Council

Wellington County Council is meeting to consider several by-laws, including new library user fees, a CAO hiring policy, and telecom access agreements. Council will also hear a delegation on intimate partner violence and receive reports from multiple committees, including planning, roads, and police services. A staff report on an EV charger agreement with Ontario Charging Network LP (IVY) is also on the agenda.

• By-law 5853-24: authorize Warden and Clerk to execute telecom access agreements consistent with County standard, repealing by-law 5351-13
• By-law 5854-24: adopt a Hiring Policy for the Chief Administrative Office, repealing by-laws 4933-07, 5357-13, 5432-15
• By-law 5855-24: establish user fees and charges for library services, repealing by-law 5740-23
• Delegation from Guelph Wellington Women in Crisis on intimate partner violence
• Staff report: Electric Vehicle (EV) Charger Agreement with Ontario Charging Network LP (IVY)

Wellington County Council approved an agreement for electric vehicle chargers with Ontario Charging Network LP, subject to legal review. The Council appointed Councillor Chris White to the Police Services Board and re-confirmed members of the Joint Social Services and Land Ambulance Committee. Additionally, Council endorsed Councillor Gregg Davidson for the Federation of Canadian Municipalities board and Councillor Diane Ballantyne for the Association of Municipalities of Ontario board, agreeing to cover their attendance costs.

• Approved 2024 Community Grants (separate vote due to pecuniary interests)
• Appointed Councillor Chris White to Police Services Board
• Re-confirmed Police Services Board membership
• Re-confirmed Joint Social Services and Land Ambulance Committee membership
• Endorsed Councillor Gregg Davidson for FCM National Board election
• Endorsed Councillor Diane Ballantyne for AMO County Caucus Board election
• Authorized CAO to execute EV Charger agreement with Ontario Charging Network LP
• Adopted Governance and Communication Work Plan #2

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will hear presentations on the 2023 audit planning report and the 2024 group benefits renewal, and will discuss several administrative and financial items including a hiring policy update, 2023 council remuneration, lease financing, investments, and 2024 community grants.

• 2023 Audit Planning Report by KPMG
• 2024 Group Benefits Renewal
• Hiring Policy update
• 2023 Council Remuneration report
• 2024 Community Grants

The committee approved the retention of Sun Life as the group benefits provider and updated hiring policies for County employees and the CAO. Other actions included approving financial reports and amending the conference policy for Council members.

• Retained Sun Life as group benefits provider with 11.3% rate increase
• Approved Hiring – Chief Administrative Officer and Hiring County Employees policies
• Required minimum of five Councillors on the CAO selection committee
• Approved 2023 Council Remuneration report
• Approved Lease Financing Report as of December 31, 2023
• Approved Cash Holdings and Investment Portfolio report as of December 31, 2023
• Approved Joint Social Services and Land Ambulance Committee report for April 1, 2024 implementation
• Amended conference policy to allow 4 annual conferences (max 2 out of Province)

Economic Development Committee

The Wellington County Economic Development Committee is meeting to review the February 2024 Economic Development Report, a BR+E Municipal Application Fund Report, and a Smart Cities Office update. The committee will also receive the 2023 Experimental Acres Report and may enter a closed meeting. No decisions are listed on the agenda; items are for discussion and information.

• Economic Development Report - February 2024
• BR+E Municipal Fund Report - February 2024
• Smart Cities Office Report - Feb 2024 and SWIFT WhiteBox
• 2023 Experimental Acres Report
• Closed meeting scheduled

The committee approved the February Economic Development Report and the 2024 BR+E Municipal Implementation Fund for the Town of Erin. Reports regarding the Smart Cities Office and Experimental Acres were received for information.

• Approved February Economic Development Report (Carried)
• Approved 2024 BR+E Municipal Implementation Fund for the Town of Erin (Carried)
• Received Smart Cities Office report for information (Carried)
• Received 2023 Experimental Acres Report for information (Carried)

Social Services Committee

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document lists no specific agenda items, reports, or actions.

Police Services Board

The Wellington County Police Services Board is meeting to approve minutes, discuss a new board composition, and receive detachment commander reports for 2023 year-end and January 2024. They will also review parking ticket and false alarm revenue reports for January and February 2024. The meeting includes a closed session.

• Approval of January 10, 2024 minutes
• New Police Services Board Composition report
• Detachment Commander's 2023 Year-End report
• Detachment Commander's January 2024 report
• January 2024 Parking Ticket report and February 2024 False Alarm Revenue report

The Police Services Board approved the distribution of the Inspector's 2023 Year-End Report to local municipal Councils. The Board also received several informational reports regarding board composition, police operations, and revenue.

• Approved forwarding the Inspector's 2023 Year-End Report to local municipal Councils (Carried)
• Adopted January 10, 2024 meeting minutes (Carried)
• Received New Police Services Board Composition report for information (Carried)
• Received 2023 Year-End and January 2024 Detachment Commander's Reports for information (Carried)
• Received January 2024 Parking Ticket Report for information (Carried)
• Received February False Alarm Revenue Report for information (Carried)

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to discuss seniors care compliance, museum updates, and library board matters. Items include a Ministry of Health and Long-Term Care compliance visit report, the Erin Library construction project status, a possible non-resident library fee, and library discards and book sales. The meeting includes a recess and a separate Library Board session.

• Ministry of Health and Long-Term Care Compliance Visit Public Report (January 2024)
• Erin Library Construction Project - Status Report 3
• Wellington County Library Non-Resident Fee discussion
• Library Discards and Book Sales policy review
• WCMA (Wellington County Museum and Archives) Update

The Information, Heritage and Seniors Committee directed staff to work with the Pavilion architect on a design fitting within a total budget of $775,000. It selected Option C, a glass floor, to display the penstoke pipe artifact at the Grist Mill at a cost of $45,928.00, and approved a library non-resident membership fee effective April 1, 2024, with the Library User Fee by-law to be updated. Several reports were received for information, including the Ministry of Health and Long-Term Care compliance visit report and the Erin Library construction status report.

• Directed staff to work with Pavilion architect on a design within a $775,000 total budget (Carried)
• Selected Option C - Glass Floor to display penstoke pipe artifact at Grist Mill at $45,928.00 (Carried)
• Approved library non-resident membership fee effective April 1, 2024, and update Library User Fee by-law (Carried)
• Received Ministry of Health and Long-Term Care Compliance Visit report as information (Carried)
• Received WCMA Update for information and forwarded to County Council (Carried)
• Received Erin Library Construction Project Status Report #3 for information (Carried)
• Received Grist Mill verbal update for information (Carried)
• Received library discards and book sales report, January 2024 library update and highlights for information (Carried)

Solid Waste Services Committee

The Solid Waste Services Committee will receive an update regarding the Rothsay Waste Facility upgrade. Members will also discuss the transition of the Blue Box program.

• Rothsay Waste Facility Upgrade Update
• Blue Box Transition

The Solid Waste Services Committee received an update on the Rothsay Waste Facility Upgrade and directed staff to refresh a 2019 waste facility optimization report for the May meeting. The committee also received a report on the Blue Box Transition for information. No other substantive decisions were made.

• Received Rothsay Waste Facility Upgrade Update report for information
• Directed staff to refresh 2019 Solid Waste Services Strategy report for May meeting
• Received Blue Box Transition report for information

Roads Committee

The Wellington County Roads Committee is meeting to review the Arthur Garage construction status, award a tender for the Bosworth Bridge rehabilitation, and order plow trucks for 2025 delivery. They will also receive a verbal update on automated speed enforcement, review an MTO study notice for Highway 6 and Eighth Line/Wellington Road 22 intersection improvements, and discuss a municipal access agreement and correspondence about a Fergus bypass.

• Tender award CW2023-030 for Bosworth Bridge rehabilitation
• Plow truck order for 2025 delivery
• RFP update on automated speed enforcement (verbal)
• MTO study commencement for Highway 6 and Eighth Line/Wellington Road 22 intersection improvements
• Municipal access agreement for County right-of-way

The Roads Committee awarded the rehabilitation of Bosworth Bridge in the Township of Mapleton to Looby Builders (Dublin) Limited of Stratford, Ontario at a total tendered amount of $5,353,055.39 exclusive of HST @ 13%, and approved project funding, authorized a purchase order, and authorized the Warden and Clerk to sign construction agreements. The Committee also authorized purchase orders for four new plow chassis from B&I Complete Truck Centre of Barrie at $787,720.00 and plow box/rigging assemblies from Viking-Cives Ltd. of Mount Forest at $945,430.00, both exclusive of HST @ 13%, with the 2025 capital budget to be updated accordingly. It received status and information reports on the Arthur Garage Construction Project, the Automated Speed Enforcement RFP (three proposals received, staff to report back in March), a Ministry of Transportation study commencement notice for Highway 6 and Eighth Line/Wellington Road 22, and correspondence from the Township of Centre Wellington on a transportation by-pass around Fergus. The Committee also authorized the Warden and Clerk to execute a Telecommunication Municipal Access Agreement and directed staff to prepare a by-law to repeal and replace By-Law 5351-13.

• Awarded Bosworth Bridge rehabilitation (Project No. CW2023-030, Township of Mapleton) to Looby Builders (Dublin) Limited of Stratford at $5,353,055.39 exclusive of HST @ 13% (Carried)
• Approved funding for the Bosworth Bridge project as set out in the Financial Summary (Carried)
• Authorized staff to issue the Bosworth Bridge purchase order and the Warden and Clerk to sign construction agreements (Carried)
• Authorized purchase order to B&I Complete Truck Centre of Barrie for four new plow chassis at $787,720.00 exclusive of HST @ 13% (Carried)
• Authorized purchase order to Viking-Cives Ltd. of Mount Forest for plow box/rigging assemblies at $945,430.00 exclusive of HST @ 13% (Carried)
• Directed that the 2025 capital budget be updated accordingly for the plow truck order (Carried)
• Authorized Warden and Clerk to execute a Telecommunication Municipal Access Agreement and directed staff to prepare a by-law to repeal and replace By-Law 5351-13 (Carried)
• Received for information: Arthur Garage status report, Automated Speed Enforcement RFP verbal update, MTO study commencement notice, and Centre Wellington by-pass correspondence (Carried)

Planning Committee

The Wellington County Planning Committee is meeting to discuss several planning-related items, including the 2024 Climate Change Division Work Plan, an update on the Wellington Rural Water Quality Programme service agreement, the implications of Bill 150 (Planning Statute Law Amendment Act, 2023), and a review of urban boundary expansions as part of the County Official Plan Review. The agenda also includes a closed session. No decisions are recorded in the agenda itself.

• 2024 Climate Change Division Work Plan (PD2024-06)
• Wellington Rural Water Quality Programme Service Agreement Update (PD2024-07)
• Bill 150 - Planning Statute Law Amendment Act, 2023 (PD2024-05)
• County Official Plan Review - Urban Boundary Expansion Review (PD2024-08)

The Planning Committee authorized a five-year service agreement for the Wellington Rural Water Quality Programme with six conservation authorities. The committee also endorsed the Urban Boundary Expansion Review Framework as part of the County Official Plan Review. Reports on the 2024 Climate Change Work Plan and Bill 150 were received for information.

• Authorized five-year service agreement for Wellington Rural Water Quality Programme
• Endorsed Appendix E Urban Boundary Expansion Review Framework
• Received 2024 Climate Change Division Work Plan for information
• Received Bill 150 Planning Statute Law Amendment Act report for information
• Moved into closed session for litigation and negotiation matters

Land Division Committee

The Wellington County Land Division Committee is meeting to consider 14 land division and variance applications, including six recommended for expedited processing. The committee will also approve minutes from its January 11, 2024 meeting. Decisions are made on individual applications, with details in attached PDFs.

• 6 applications recommended for expedited processing (B91-23, B94-23, B35-23, B110-22, B101-21, B101-23)
• V1-23 - 172965 Canada Limited - Minto (variance application)
• B92-23 - David Fletcher - Wellington North
• B50-23 - Groves Hospital Volunteer Association and Andrew North - Centre Wellington
• B95-23 to B99-23 - Coldpoint; 2525271 Ont Inc; 2360426 Ont Inc. - Guelph-Eramosa (5 applications)

Accessibility Advisory Committee

This agenda for the Wellington County Accessibility Advisory Committee meeting on February 1, 2024, contains only procedural boilerplate and no substantive items for discussion or decision. The document is essentially empty of agenda content.

County Council

Wellington County Council is meeting to consider several by-laws, including adopting the 2024 budget, setting solid waste user fees, and establishing fees for Wellington Terrace services. The council will also review minutes from eight committee meetings and consider a notice of motion on a governance and communication work plan.

• By-law 5850-24 to adopt the 2024 County budget
• By-law 5849-24 to set solid waste services user fees, repealing by-law 5843-23
• By-law 5851-24 to establish Wellington Terrace service fees, repealing by-law 5448-15
• By-law 5847-24 to adopt Official Plan Amendment No. 124 for 440 Wellington St. E., Wellington North
• By-law 5848-24 to authorize temporary borrowing for 2024 current expenditures

Council voted to remove $600,000 for the Wellington Place Pavillion from the 2024 budget and directed staff to find options within existing 2023 funds. A proposal to remove a bagged waste fee increase was defeated. Council also passed by-laws 5847-24 through 5852-24.

• Removed $600,000 for Wellington Place Pavillion from 2024 budget (8-6)
• Directed staff to report pavillion options not exceeding $775,000 from 2023 budget (8-6)
• Denied removal of recommended bagged waste fee increase and fee increase protocol (Lost)
• Passed by-laws 5847-24 to 5852-24 (Carried)
• Endorsed the Governance and Communication work plan (Carried)
• Confirmed minutes from January 8, 2024 (Carried)

Economic Development Committee

The Economic Development Committee is meeting to review the 2024 Economic Development budget, receive the January 2024 economic development report, and discuss the George Bridge Economic Development Awards programme. The committee will also receive an update from the Smart Cities Office and correspondence from the Township of Puslinch regarding a high-speed internet initiative. The meeting includes a closed session and adjournment.

• 2024 Economic Development budget report and attachments
• Wellington County Cycling Tourism Routes 2023 - Ontario By Bike final report
• George Bridge Economic Development Awards programme
• Smart Cities Office January 2024 update
• Township of Puslinch Resolution No. 2023-429 on High Speed Internet Initiative

The committee approved the 2024 Operating and Capital Budget and the 2024-2033 Ten-Year Plan for Economic Development. It also approved the January Economic Development Report and the George Bridge Awards Programme.

• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan (Carried)
• Approved January Economic Development Report (Carried)
• Approved George Bridge Awards Programme (Carried)
• Received Smart Cities Office report for information (Carried)
• Received Puslinch Township high speed internet correspondence and directed staff to request gap identification (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to review financial reports and the 2024 budget. Items include contract awards, property assessments, development charge indexing, and temporary borrowing authority. The agenda is largely informational, with no decisions listed for public vote.

• Summary of Contract Awards July to December 2023
• 2024 Average Property Assessment Values
• Temporary Borrowing Authority 2024
• Annual Indexing of Development Charges
• AF & HR Budget Report

The Administration, Finance and Human Resources Committee approved the 2024 Operating and Capital Budget and the 2024-2133 Ten-Year Plan, directing staff to prepare the necessary by-law. It also authorized the County Treasurer to borrow up to $30,100,000 on a temporary basis in 2024 to meet current expenditures until taxes and other revenues are collected. Several finance reports were received for information, including contract awards from July to December 2023, 2023 vehicle and equipment disposal proceeds, and 2024 average property assessment values. All items carried; no vote tallies were recorded.

• Approved 2024 Operating and Capital Budget and 2024-2133 Ten-Year Plan; staff directed to prepare by-law (carried)
• Authorized County Treasurer to borrow up to $30,100,000 temporarily in 2024 (carried)
• Approved December 7, 2023 Accessibility Advisory Committee minutes (carried)
• Received contract awards summary for July to December 2023 (carried)
• Received 2023 disposed vehicles and equipment summary (carried)
• Received Final Supplementary Revenue and CVA Assessment Growth 2023 report (carried)
• Received 2024 Average Property Assessment Values report (carried)
• Received Ontario Regulation 284/09 – 2023 Budget report (carried)

Planning Committee

The Wellington County Planning Committee is meeting to review the 2024 Planning budget, consider Official Plan Amendment 124 for 440 Wellington St. E. in Mount Forest, and receive annual reports on the Emergency Management Programme, Green Legacy Programme, and a Low Income Energy Coach Pilot. The meeting also includes a closed session and adjournment.

• 2024 Planning budget report and attachments
• Official Plan Amendment 124 – 440 Wellington St. E., Mount Forest
• 2023 Emergency Management Programme Annual Report
• Low Income Energy Coach Pilot
• Green Legacy Programme Annual Report 2023

The Committee approved the 2024 Operating and Capital Budget and the 2024-2033 Ten-Year Plan for the Planning Department. It also approved a by-law for Official Plan Amendment No. 124 regarding 440 Wellington St. E. in Mount Forest.

• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for Planning Department (Carried)
• Approved by-law adopting Official Plan Amendment No. 124 for 440 Wellington St. E., Mount Forest (Carried)
• Accepted 2023 Emergency Management Programme Annual Report (Carried)
• Received Low-Income Energy Coach Pilot report for information (Carried)
• Received Green Legacy Programme Annual Report 2023 for information (Carried)

Land Division Committee

The Wellington County Land Division Committee is meeting to consider 14 applications for land severances (consents) across the county. Nine applications are recommended to be expedited, while three others and a combined application will be considered in full. The committee will also approve minutes from its December 7, 2023 meeting.

• 9 applications recommended for expedited processing, including B81-23 (Lavolit Limited, Minto) and B82-23 (Joseph Robert, Wellington North)
• B87-23 and B88-23 by Asdin Hospitality Ltd. in Centre Wellington to be considered
• B67-21-B68-21 by RSR Inc. in Centre Wellington to be considered
• B89-23 by Trustees of the Congregation of Melville United Church in Centre Wellington recommended for expedited processing
• Approval of minutes from December 7, 2023 meeting

The Committee granted provisional consent to several expedited applications and approved four specific land division applications in Centre Wellington. One application was excluded from the expedited group due to a pecuniary interest declaration.

• Granted Provisional Consent to expedited applications B81-23, B82-23, B83-23, B84-23, B85-23, B86-23, B90-23, and B16-23
• Approved application B87-23 (Asdin Hospitality Ltd.) with an added condition for a parking easement (5-0)
• Approved application B88-23 (Asdin Hospitality Ltd.) with an added condition for a parking easement (5-0)
• Approved application B67-21 (RSR Inc.) (5-0)
• Approved application B68-21 (RSR Inc.) (5-0)
• Approved minutes of December 7, 2023

Police Services Board

The Wellington County Police Services Board meets to elect a chair and vice-chair, approve November 2023 minutes, and hear a delegation on Safe Communities 2023. The board will also review the 2024 police budget, a proposed communications plan, detachment commander reports, parking ticket reports, and a false alarm revenue report.

• Election of Chair and Vice-Chair under Police Services Act
• 2024 Police Services Board budget report and attachments
• Proposed WCPSB Communications Plan
• Detachment Commander's Reports for November and December 2023
• 2023 False Alarm Revenue Report

The Wellington County Police Services Board elected Earl Campbell as Chair and Allan Alls as Vice-Chair for 2024. The Board approved the 2024 Operating and Capital Budget and the 2024-2033 Ten-Year Plan for Police Services, forwarding them to the Administration, Finance and Human Resources Committee. Additionally, the Board authorized the County Communications Manager to budget for and implement a new Communications Plan.

• Earl Campbell elected Chair for 2024
• Allan Alls elected Vice-Chair for 2024
• 2024 Operating and Capital Budget approved
• 2024-2033 Ten-Year Plan for Police Services approved
• Communications Plan implementation authorized
• Enhanced Enforcement Best Practices received for implementation
• Closed meeting held for private matters

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee will review and discuss 2024 budgets for Wellington Terrace, the County Museum and Archives, and the Library, along with proposed 2024 user fees for Wellington Terrace. The agenda also includes updates on the Erin Library construction project, a proposed pavilion at Wellington Place, and the Elora Farmers' Market at Wellington Place. The meeting is scheduled for January 10, 2024, at the Fergus Library Community Room.

• Wellington Terrace 2024 user fees and charges
• 2024 budget for Wellington Terrace
• 2024 budget for County Museum and Archives
• Erin Library construction project status report
• 2024 budget for Library

The Information, Heritage and Seniors Committee approved the 2024 operating and capital budgets and 2024-2033 ten-year plans for Wellington Terrace, the County Museum and Archives, and the County Library System, all forwarded to the Administration, Finance and Human Resources Committee. It also approved 2024 user fees for Wellington Terrace and the Elora Farmers' Market move to Wellington Place, the latter forwarded to County Council for approval. Several reports were received for information, including the Wellington Place Pavilion report, the WCMA Update, the Erin Library Construction Project Status Report 2, the Chief Librarian's December 2023 report, and the 2023 Library Highlights. All motions carried; no vote tallies were recorded.

• Approved 2024 User Fees and Charges for Wellington Terrace (carried)
• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for Wellington Terrace, forwarded to Administration, Finance and Human Resources Committee (carried)
• Received Wellington Place Pavilion report for information, forwarded to County Council (carried)
• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for County Museum and Archives, forwarded to Administration, Finance and Human Resources Committee (carried)
• Received WCMA Update for information, forwarded to County Council (carried)
• Approved Elora Farmers' Market move to Wellington Place, forwarded to County Council for approval (carried)
• Received Erin Library Construction Project - Status Report 2 for information (carried)
• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for County Library System, forwarded to Administration, Finance and Human Resources Committee (carried)

Social Services Committee

The Wellington County Social Services Committee is meeting to discuss the 2024 Social Services budget, housing initiatives including transitional housing and emergency shelter beds in Guelph, and a pre-construction services award for 23 Gordon Street. They will also hear a delegation on housing availability and solutions, and consider a new EarlyON Child and Family Centre in Centre Wellington.

• 2024 Social Services budget report and attachments
• Guelph Transitional Housing Construction Project status report
• New Emergency Shelter Beds and Transitional Housing in Guelph
• Award for Pre-Construction Services at 23 Gordon Street, Guelph
• New EarlyON Child and Family Centre in Centre Wellington

The Wellington County Social Services Committee approved the 2024 Operating and Capital Budget for Social Services, forwarding it to the Finance Committee. The committee also authorized up to $160,000 from the County Property Reserve to renovate a new EarlyON Child and Family Centre in Fergus and awarded a $29,200 pre-construction contract for housing renovations at 23 Gordon Street in Guelph. Several reports on transitional housing and shelter beds were received for information only.

• Approved 2024 Social Services Budget and 10-Year Plan (forwarded to Finance Committee)
• Approved up to $160,000 for EarlyON Centre renovation at 900 Tower St., Fergus
• Awarded $29,200 pre-construction contract to Demikon Construction Ltd. for 23 Gordon Street
• Received 65 Delhi St. Transitional Housing Status Report 2 for information
• Received New Emergency Shelter Beds and Transitional Housing report for information
• Received Settlement and Resettlement Assistance Programmes report for information

Roads Committee

The Wellington County Roads Committee is meeting to discuss the 2024 roads and bridges budget, including follow-up from prior committee discussions, and to receive a status report on the Arthur Garage construction project. The committee will also consider two resolutions from the Township of Puslinch regarding automatic speed enforcement and Blackcat Equipment. The meeting includes a closed session and is otherwise routine.

• Arthur Garage Construction Project - Status Report #2
• Roads 2024 Budget - Committee Discussion Follow-up
• 2024 Budget Roads and Bridges
• Township of Puslinch Resolution No. 2023-367 on LAS Automatic Speed Enforcement Presentation
• Township of Puslinch Resolution No. 2023-395 on Blackcat Equipment

The committee approved the 2024 Operating and Capital Budget and the 2024-2033 Ten-Year Plan for the Roads Department. Additionally, the committee decided to defer a specific bridge project to 2025.

• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan (Carried)
• Deferred Project No. 21120221 – WR 12, Bridge B012100 to 2025 (Carried)
• Received Arthur Garage Construction Project Status Report #2 for information (Carried)
• Received Township of Puslinch correspondence on LAS Automatic Speed Enforcement (Carried)
• Received Township of Puslinch correspondence on Blackcat Equipment (Carried)

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to discuss bagged waste fees, the 2024 Solid Waste Services budget, a communications plan for the Blue Box Programme transition, and the January 2024 services report. The meeting includes a closed session and adjournment.

• Bagged Waste Fees discussion
• 2024 Solid Waste Services budget review
• Blue Box Programme Transition Communications Plan
• January 2024 Solid Waste Services Report

The Solid Waste Services Committee approved a $0.50 increase to all bagged waste user fees effective July 1, 2024, along with a methodology for future increases. An amendment added that the methodology be monitored to within five cents of the next $0.25 increment. The committee also approved the 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for Solid Waste Services, to be forwarded to the Administration, Finance and Human Resources Committee, and approved implementation of the Blue Box Programme Transition Communications Plan. The January 2024 Solid Waste Services Report was received for information.

• Approved $0.50 increase to all bagged waste user fees effective July 1, 2024
• Approved proposed methodology for future bagged waste fee increases
• Amended fee methodology to be monitored to within five cents of the next $0.25 increment (carried)
• Approved 2024 Operating and Capital Budget and 2024-2033 Ten-Year Plan for Solid Waste Services, forwarded to Administration, Finance and Human Resources Committee
• Approved implementation of the Blue Box Programme Transition Communications Plan
• Received the January 2024 Solid Waste Services Report for information

Special Meeting of Council

This is a special meeting of Wellington County Council focused on the 2024 Budget and Ten-Year Plan. Council will receive a staff presentation on the budget and may discuss or adopt related actions. The agenda is otherwise procedural, including minutes, declarations of interest, and a closed session.

• 2024 Budget and Ten-Year Plan presentation by staff
• Confirmation of November 30, 2023 council minutes
• Closed meeting (agenda emailed separately)

Council confirmed the minutes from the November 30, 2023 meeting. The 2024 Budget and Ten-Year Plan presentation was received for information. The meeting included a closed session regarding personal matters and labour relations.

• Confirmed November 30, 2023 Council Meeting minutes (Carried)
• Received 2024 Budget and Ten-Year Plan Presentation for information (Carried)
• Approved motion to enter closed session for personal matters and labour relations (Carried)