Wellington County public meetings in 2023

Accessibility Advisory Committee

The Wellington County Accessibility Advisory Committee is meeting to discuss accessibility improvements, including a review of county trails, the museum and archives accessibility plan, and an update on the county accessibility audit. The committee will also review survey results and a multi-year accessibility plan from Wellington North.

• County Trails - Accessibility Review
• Wellington County Museum and Archives Accessibility Plan 2023
• Wellington County Accessibility Audit Update (verbal)
• Joint AAC Survey Results and Staff Action items 2024
• 2023-2026 Multi-Year Accessibility Plan and Policy from Township of Wellington North

Land Division Committee

The Wellington County Land Division Committee will review 13 land division applications, including one deferred from a previous meeting and nine recommended for expedited processing. The committee will also approve minutes from the November 9, 2023 meeting. All applications are for properties in various townships within the county.

• B71-23 - Mike and Tracey Schaus - Minto (deferred)
• B65-23 - Picard Peanuts Ltd. - Puslinch (expedited)
• B68-23 - 5043449 Ontario Inc. - Wellington North (expedited)
• B69-23 - Snetto Farms (2008) Ltd. - Mapleton (expedited)
• B70-23 - Flinkert Farms Inc. - Mapleton (regular consideration)

County Council

Wellington County Council is meeting to consider several by-laws that would set user fees and charges for services including planning, library, museum, roads, solid waste, and OPP for 2024. The agenda also includes presentations, committee reports, and a closed session. Most items are routine approvals, but the fee by-laws directly affect residents who use these services.

• By-law 5839-23: Planning Department user fees, repealing 5781-22
• By-law 5840-23: Library Service user fees, repealing 5778-22
• By-law 5841-23: Museum and Archives user fees, repealing 5777-22
• By-law 5842-23: Roads Department user fees, repealing 5782-22
• By-law 5845-23: Expropriation settlement with Elora View Farm Ltd.

Economic Development Committee

The Wellington County Economic Development Committee is meeting to review financial statements, set 2024 user fees and charges, and consider a preliminary 10-year plan for 2024-2033. The committee will also hear a delegation from Boundless Accelerator, receive updates on the Smart Cities Office and economic development, and discuss a funding request from SPARC.

• Economic Development 2024 User Fees and Charges
• Preliminary 2024-2033 Ten Year Plan for Economic Development
• Delegation from Linda Horowitz, Director of Programme Management, Boundless Accelerator
• Smart Cities Office November 2023 Update
• Funding request from Supporting Performing Arts in Rural and Remote Communities (SPARC)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to discuss and potentially decide on several financial and administrative items, including the 2024-2033 preliminary ten-year plan, 2024 user fees, and the 2024 insurance renewal. The committee will also review provincial changes to the Development Charges Act from Bills 23 and 134, and receive updates on recruitment and asset management. A closed meeting is scheduled for items emailed under separate cover.

• Corporate 2024-2033 Preliminary Ten-Year Plan
• County-Wide 2024 User Fees and Charges
• 2024 County Insurance Programme Renewal
• Provincial Changes to the Development Charges Act through Bill 23 and Bill 134
• Corporate Financial Statements as of October 31, 2023

Roads Committee

The Roads Committee is reviewing several departmental updates including a status report for the Arthur Garage Construction Project. The meeting also covers upcoming user fees, a ten-year plan, and road construction summaries.

• Arthur Garage Construction Project - Status Report #1
• Roads Financial Statements as of October 31, 2023
• Roads 2024 User Fees and Charges
• Roads 2024-2033 Preliminary Ten-Year Plan
• 2023 Roads Capital Construction Summary and 2024 Construction Preview

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review October 2023 financial statements, set 2024 user fees and charges, and consider a preliminary 10-year plan for solid waste services through 2033. They will also discuss additional waste collections in Wellington North downtown areas. The meeting includes a closed session, with the agenda for that portion distributed separately.

• Solid Waste October 2023 Financial Statements
• Solid Waste Services 2024 User Fees and Charges
• Solid Waste Services 2024-2033 Preliminary Ten-Year Plan
• Additional Waste Collections in Wellington North Downtown
• Closed session (agenda under separate cover)

Planning Committee

The Wellington County Planning Committee is meeting to review financial statements, propose 2024 user fees, and discuss a preliminary 10-year capital and operating plan. They will also consider updates to an emergency alert procedure, an accessibility review of county trails, and provincial legislation affecting the Greenbelt and the county's official plan.

• Planning 2024 User Fees and Charges report
• Preliminary 2024-2033 Ten Year Plan for Planning
• Broadcast Intrusive Alert Ready Standard Operating Procedure update
• County Trails Accessibility Review (PD2023-32)
• Bill 136 Greenbelt Statute Law Amendment Act, 2023 (PD2023-33)

Land Division Committee

The Wellington County Land Division Committee is meeting to consider four land division (consent) applications, one of which is recommended to be expedited. The committee will also approve minutes from its October 12, 2023 meeting. The applications are from property owners in Guelph-Eramosa, Erin, Centre Wellington, and Puslinch townships.

• B67-23 - E and J Real Estate Holdings Inc. (Guelph-Eramosa) - recommended for expedited processing
• B64-23 - Kyle and Penelope Swenor (Erin)
• B66-23 - Eric Van Grootheest and Wayne Van Veen (Centre Wellington)
• B28-23 - Susan and Jerry Auger (Puslinch)
• Approval of minutes from October 12, 2023 meeting

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is reviewing financial statements, proposed 2024 user fees, and preliminary 10-year capital and operating plans for Wellington Terrace, the Museum and Archives, and the Library. It will also hear updates on the Erin Library construction, a Rockwood Library lease extension, and a Ministry of Health compliance visit report for Wellington Terrace.

• Wellington Terrace 2024 user fees and charges
• Wellington Terrace 2024-2033 preliminary ten-year plan
• Ministry of Health and Long-Term Care compliance visit public report
• Erin Library construction project status report #1
• Rockwood Library lease extension

Police Services Board

The Wellington County Police Services Board is meeting to review the OPP contract responses to County Council inquiries, financial statements as of October 31, 2023, and proposed 2024 user fees. They will also discuss the preliminary 2024-2033 ten-year plan for police services, a delegation from Crime Stoppers Guelph Wellington, and several reports including the detachment commander's report and parking ticket and false alarm revenue reports.

• OPP Contract - Responses to County Council Inquiries
• Police Services 2024 User Fees and Charges
• Preliminary 2024-2033 Ten-Year Plan: Police Services
• Delegation: Crime Stoppers Guelph Wellington (CSGW) 2023 Update
• At Fault False Alarm Reduction Policy Report

Social Services Committee

The Wellington County Social Services Committee is meeting to discuss and decide on several items, including an update on paramedic response times, a status report on the Guelph Transitional Housing Construction Project, a tender award for corridor improvements at 576 Woolwich St, and the Social Services Financial Statements as of October 31, 2023. They will also consider the Ontario Works 2024 User Fees and Charges, the preliminary 2024-2033 Ten-Year Plan for Social Services, and the state of the Wellington child care system and workforce. Additionally, the committee will discuss the transfer of 400 King Street, Mount Forest to the Service System Manager, and 2024 municipal contributions to Sanguen Health Centre and daytime drop-in services in Guelph.

• Tender award for corridor improvements at 576 Woolwich St (CW2023-007)
• Ontario Works 2024 User Fees and Charges
• Preliminary 2024-2033 Ten-Year Plan for Social Services
• Transfer of 400 King Street, Mount Forest to Service System Manager
• 2024 100% municipal contribution to Sanguen Health Centre and daytime drop-in services in Guelph

County Council

Wellington County Council is meeting to handle routine business including confirming past minutes, hearing a presentation from the Canadian Mental Health Association, and giving first and second reading to several by-laws. These by-laws cover user fees for Children's Early Years Services, appointment of municipal law enforcement officers for parking enforcement, an expropriation agreement, and confirmation of proceedings. The council will also receive reports from various committees and may enter a closed session.

• By-law 5835-23: establish user fees for Children's Early Years Services, repealing by-law 5798-23
• By-law 5836-23: appoint Municipal Law Enforcement Officers for parking enforcement
• By-law 5837-23: enter into an Expropriation Agreement (Klapwyck)
• Presentation by Helen Fishburn, CEO, CMHA on mental health survey results
• Reports from Police Services Board, Social Services, Planning, and other committees

Economic Development Committee

The Wellington County Economic Development Committee is meeting to review financial statements, the Invest Well programme, and updates from the Smart Cities Office. They will also hear a delegation from Community Futures serving Wellington County and discuss the Smart Cities Office's 2024 plans. The agenda includes routine reports and a closed meeting.

• Delegation from Community Futures Serving Wellington County
• Financial statements and variance projections as of September 30, 2023
• Invest Well Programme Review
• Smart Cities Office October 2023 update and 2024 plans
• Economic Development Report for October 2023

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will review corporate financial statements and variance projections as of September 30, 2023. The committee will also discuss the Guelph Wellington Ontario Health Team physician recruitment strategy and a Standard & Poor's credit rating update.

• Guelph Wellington Ontario Health Team Physician Recruitment Strategy
• Dissolution of the County of Wellington Past Warden's Association
• Corporate Financial Statements and Variance Projections as of September 30, 2023
• 2023 Credit Rating Update - Standard & Poor's
• Here4Hope Event - November 7, 2023

Planning Committee

The Wellington County Planning Committee is meeting to review September 2023 financial statements and variance projections, discuss the 2024 Rural Green Address Sign Replacement Project, consider a Building Monitoring and Analysis Grant, and review Bill 134 (Affordable Homes and Good Jobs Act, 2023). The meeting also includes a closed session and adjournment.

• Financial statements and variance projections as of September 30, 2023
• PD2023-28: Rural Green Address Sign Replacement Project 2024
• PD2023-30: Building Monitoring and Analysis Grant
• PD2023-29: Bill 134 - Affordable Homes and Good Jobs Act, 2023

Land Division Committee

The Wellington County Land Division Committee is meeting to approve the minutes from September 14, 2023, and to consider a single land division application (B63-23) by Susan and Douglas Shaw in Wellington North. The meeting is scheduled for 9:00-10:00 AM on October 12, 2023.

• Approval of minutes from September 14, 2023
• Application B63-23 by Susan and Douglas Shaw in Wellington North

Social Services Committee

The committee will review financial statements and variance projections for Social Services as of September 30, 2023. Discussions include an increase to the Canada-Ontario Housing Benefit funding and proposed 2024 user fees for the Children's Early Years division.

• Delegation from Sanguen Health Centre regarding the Guelph Wellington Community Health Van
• Review of Social Services Financial Statements and Variance Projections
• Children's Early Years 2024 User Fees and Charges
• Increase to the 2023-24 Canada-Ontario Housing Benefit Funding Allocation

Police Services Board

The Wellington County Police Services Board is meeting to review financial statements and variance projections as of September 30, 2023, and to discuss the 2024 OPP Annual Billing Package and 2022 year-end reconciliation. The board will also consider a second licence extension and amending agreement for the North Wellington Operations Centre, along with routine reports on parking tickets, false alarm revenue, and the detachment commander's report. Correspondence from the Township of Puslinch regarding an OPP detachment response is also on the agenda.

• 2024 OPP Annual Billing Package and 2022 year-end reconciliation
• North Wellington Operations Centre second licence extension and amending agreement
• Financial statements and variance projections as of September 30, 2023
• Correspondence from Township of Puslinch re: OPP detachment response to Resolution 2023-123
• September 2023 parking ticket and false alarm revenue reports

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements and variance projections for Wellington Terrace long-term care, the Museum and Archives, and the County Library, all as of September 30, 2023. The agenda also includes a donation from Women Who Care Centre Wellington, a Ministry of Health compliance visit update, and a closed meeting. Most items are informational updates rather than decisions.

• Wellington Terrace financial statements and variance projections as of September 30, 2023
• Women Who Care Centre Wellington donation
• Ministry of Health and Long-Term Care compliance visit update
• Museum and Archives financial statements and variance projections as of September 30, 2023
• Library financial statements and variance projections as of September 30, 2023

Solid Waste Services Committee

This agenda for the Wellington County Solid Waste Services Committee meeting on October 10, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Roads Committee

This agenda for the Wellington County Roads Committee meeting on 2023-10-10 contains only procedural boilerplate and no substantive agenda items. The document is essentially empty of any decisions, discussions, or listed business items.

Special Meeting of Council

Wellington County Council held a special meeting on October 5, 2023, to review the Pre-2024 Budget Overview. The agenda included a declaration of pecuniary interest and a closed session. No specific dollar amounts, ordinances, or project details were listed in the provided agenda text.

• Pre-2024 Budget Overview and Council Discussion
• Declaration of Pecuniary Interest
• Closed Session

County Council

Wellington County Council is meeting to hear a presentation on the Wellington County Farmland and Agri-food System Study, and to consider reports and by-laws from several committees including Roads, Solid Waste, Police Services, and Planning. The agenda includes routine procedural items such as confirmation of minutes, declarations of interest, and a closed meeting.

• Presentation of Wellington County Farmland and Agri-food System Study by Wellington Federation of Agriculture and The Wilton Group
• By-law 5834-23 to confirm proceedings of the September 28, 2023 Council meeting
• Reports from Roads Committee (Sept 12), Solid Waste Services Committee (Sept 12), Police Services Board (Sept 13), Social Services Committee (Sept 13), Information, Heritage and Seniors Committee (Sept 13), Planning Committee (Sept 14), Economic Development Committee (Sept 19), and Administration, Finance and Human Resources Committee (Sept 19)
• Closed meeting (agenda emailed under separate cover)

Economic Development Committee

The Economic Development Committee is meeting to receive a delegation from Dillon Consulting on the Ride Well contract fare and service strategy review, and to review financial statements, updates from the Smart Cities Office, and other economic development reports. The agenda is largely informational, with no votes scheduled on specific items.

• Delegation: Dennis Kar, Partner, Dillon Consulting Ltd. on Ride Well Contract Fare and Service Strategy Review
• Economic Development Financial Statements as of August 31, 2023
• Smart Cities Office - September 2023 Update
• Economic Development Report including County of Wellington Credit Review Presentation 2023
• BR+E Municipal Implementation Fund Report

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to review August 2023 financial statements, discuss commodity price hedging agreements, and consider revised policies on tangible capital assets and asset retirement obligations. The committee will also address the final transfer of a $5.0 million grant to Groves Memorial Hospital, review the cash and investment portfolio as of July 31, 2023, and discuss supplementary and weighted assessment. Human resources items include benefit plan enhancements and payroll support.

• Financial statements as of August 31, 2023
• Commodity price hedging agreements
• Revised Accounting and Reporting for Tangible Capital Assets (TCA) Policy
• Asset Retirement Obligation Policy
• Groves Memorial Hospital - final transfer of original $5.0 million grant

Planning Committee

The Wellington County Planning Committee is meeting to review financial statements and discuss several planning items, including a proposed Official Plan Amendment (OPA 123) for future development lands, replacements and new public EV chargers, renewal of a paging/radio tower lease, and a new provincial housing fund. The committee will also consider a resolution from the Township of Puslinch on septage management and correspondence about returning Ajax lands to the Greenbelt. A closed session is scheduled.

• Planning financial statements as of August 31, 2023
• Renewal of property lease agreement for paging/radio tower (PD2023-25)
• Public EV charger replacements and new units (PD2023-26)
• County Official Plan Review – OPA 123 Future Development Lands (PD2023-24)
• New Provincial Housing Fund – Building Faster Fund (PD2023-23)

Land Division Committee

The Land Division Committee is meeting to approve minutes from July 20, 2023, and to consider 14 applications for land severances (consents) from property owners in various townships. Eight applications are recommended to be expedited, and six are listed for full consideration. The committee will vote on motions to approve or deny each application.

• 8 applications recommended for expedited processing (B51-23 through B61-23, B40-23)
• 6 applications for full consideration (B56-23, B57-23, B58-23, B59-23, B21-23, B87-21)
• Applications from Minto, Puslinch, Mapleton, Guelph-Eramosa, Erin, and Centre Wellington
• Approval of minutes from July 20, 2023 meeting

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements for Wellington Terrace long-term care, the museum and archives, and the library as of August 31, 2023. They will also discuss long-term care development funding for new beds, receive verbal updates on a Simcoe continuum of care tour, and hear updates on the Wellington County Museum and Archives (WCMA), Wellington Place, and the library's summer activities. The meeting includes a closed session before adjournment.

• Wellington Terrace financial statements as of August 31, 2023
• Long Term Care Development Funding for new beds
• Museum and Archives financial statements as of August 31, 2023
• Wellington Place Pavilion update
• Library financial statements as of August 31, 2023

Social Services Committee

The Social Services Committee is meeting to review the Guelph-Wellington Paramedic Service response performance for 2022 and its 2024 performance plan, along with Social Services financial statements as of August 31, 2023. Members will also discuss child care system growth, housing funding and shelter space increases, and preliminary 2024/25 budget impacts for housing services. The agenda includes a closed meeting item, with the next regular meeting scheduled for October 11, 2023.

• Paramedic Service Response Performance 2022 and Performance Plan 2024
• Social Services financial statements as of August 31, 2023
• Wellington Directed Growth and Canada-Wide Early Learning and Child Care System
• 2023 Canada-Ontario Community Housing Initiative and Ontario Priorities Housing Initiative funding
• Increase in Emergency Shelter Spaces

Police Services Board

The Wellington County Police Services Board is meeting to approve minutes, review financial statements as of August 31, 2023, and receive reports from the detachment commander for 2022 year-end and August 2023. The board will also discuss parking ticket reports, false alarm revenue, correspondence from the Ministry of the Solicitor General regarding the OPP Detachment Board Framework, and police record check revenue to municipalities. A closed meeting is scheduled.

• Financial statements as of August 31, 2023
• 2022 Year End Detachment Commander's Report
• August 2023 Detachment Commander's Report
• June–August 2023 parking ticket reports
• August 2023 false alarm revenue report

Roads Committee

The Wellington County Roads Committee is meeting to discuss and potentially decide on several road-related items, including a delegation from the Lake Road Community Committee about Lake Road reconstruction and speed limit changes, tender awards for the Elora Gorge Bridge rehabilitation, pickup trucks, and a roundabout at WR7 and 1st Line in Elora, as well as correspondence from Puslinch Township regarding Kerr Crescent storm water management and Lake Road. The committee will also review financial statements, an automated speed enforcement request for information, an updated warrant for speed radar signs, and intersection improvements capital budget and future work.

• Tender award CW2023-009 for Elora Gorge Bridge rehabilitation
• Tender award CW2023-060 for pickup trucks
• Tender award CW2023-012 for roundabout at WR7 and 1st Line, Elora
• Lake Road (Wellington Road 32) speed limit adjustment
• Correspondence from Puslinch Township on Kerr Crescent storm water management facility cost share

The Roads Committee approved multiple contracts, including a $1.73 million roundabout in Elora and a $443,165 bridge rehabilitation. It also approved the purchase of pickup trucks, updated the speed limit on Lake Road, and directed staff to issue an RFP for automated speed‑enforcement equipment. All motions were carried.

• Approved Elora Gorge Bridge rehabilitation contract to HugoMB Contracting Inc. for $443,165.50 (Carried)
• Approved roundabout contract on Wellington Rd 7 in Elora to Steed and Evans Limited for $1,728,400.00 (Carried)
• Approved purchase of six ½‑ton and four ¾‑ton pickup trucks to Finch Auto Group for $610,449.00 (Carried)
• Approved 2024 Capital Budget update to reflect truck purchase (Carried)
• Approved revision of speed limit bylaws and signage on Lake Road (Wellington Rd 32) (Carried)
• Received report on automated speed enforcement and directed issuance of an RFP (Carried)
• Adopted updated warrant criteria for speed radar signs (Carried)
• Received financial statements as of Aug 31 2023 and approved them (Carried)

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review financial statements as of August 31, 2023, and to consider a North American Hazardous Materials Management Association award. The agenda also includes a closed session, with the next meeting scheduled for October 10, 2023.

• Review of Solid Waste August 2023 Financial Statements
• North American Hazardous Materials Management Association Award
• Closed session (agenda emailed separately)

The Solid Waste Services Committee approved the financial statements for the period ending August 31, 2023. It accepted a report titled “North American Hazardous Materials Management Association Award” for information. The committee also moved to a closed session to discuss personal matters about an identifiable individual and possible land acquisition or disposition.

• Approved August 31, 2023 financial statements (carried)
• Received North American Hazardous Materials Management Association Award report for information (carried)
• Moved to closed session to consider personal matters and land acquisition/disposition (carried)

Accessibility Advisory Committee

The Wellington County Accessibility Advisory Committee is meeting to discuss accessibility matters, including the 2023 accessibility plan for the Wellington County Museum and Archives, a verbal update on the county accessibility audit, and a demonstration by member Robin Fletcher. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Wellington County Museum and Archives Accessibility Plan 2023
• Wellington County Accessibility Audit Update (verbal)
• Accessibility demonstration by Robin Fletcher

County Council

This is a routine County Council meeting with procedural items: call to order, minutes approval, and by-law readings. Council will receive and act on reports from four committees (Roads, Social Services, Information/Heritage/Seniors, and Administration/Finance/HR) and may enter a closed session. No substantive decisions are listed on the agenda itself.

• By-law 5833-23 to confirm proceedings of the July 31, 2023 meeting
• Roads Committee report package (July 26)
• Social Services Committee report package (July 26)
• Information, Heritage and Seniors Committee report package (July 26)
• Administration, Finance and Human Resources Committee minutes (July 26)

Council approved two major construction contracts totaling over $22 million for the Arthur Garage and Erin Library. The Council also ratified a one-year collective agreement for CUPE Local 973 employees and passed by-law 5833-23.

• Awarded Arthur Garage construction contract to Dakon Construction Ltd. for $13,076,402.29 (excluding HST)
• Awarded Erin Library construction contract to Demikon Construction Limited for $9,104,892.50 (excluding HST)
• Ratified one-year collective agreement for CUPE Local 973 (Jan 1, 2023 to Dec 31, 2023)
• Passed by-law 5833-23
• Directed staff to schedule a Special Meeting in late September or October for the Ten-Year Capital Plan

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to consider awarding construction and construction management contracts for three projects: the Arthur Garage, 65 Delhi Street transitional housing, and the Erin Library. The agenda includes open book tender summaries for each project. The meeting also includes a closed session, with details provided under separate cover.

• Construction and construction management contract award for Arthur Garage
• Construction and construction management contract award for 65 Delhi Street transitional housing
• Construction and construction management contract award for Erin Library
• Closed meeting session

The committee received three reports for information regarding construction and construction management contract awards. The meeting then moved into a closed session to discuss labour relations or employee negotiations.

• Received Construction and Construction Management Contract Award report for Arthur Garage
• Received Construction and Construction Management Contract Award report for 65 Delhi Transitional Housing
• Received Construction and Construction Management Contract Award report for Erin Library
• Approved move into closed meeting for labour relations or employee negotiations

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to consider awarding a construction and construction management contract for the Erin Library. The agenda includes a closed meeting and adjournment, with the main substantive item being the contract award decision.

• Construction and construction management contract award for Erin Library
• Summary of award divisions for Erin Mill Library
• Summary of open book tenders for Erin Library

The committee awarded a construction contract to Demikon Construction Limited for the Erin Library. The associated budget was approved and forwarded to the Administration, Finance and Human Resources Committee.

• Awarded Erin Library construction contract to Demikon Construction Limited for $9,104,892.50 excluding HST (Carried)
• Approved budget as outlined in the Financial Summary (Carried)
• Authorized Warden and Clerk to sign construction agreements (Carried)

Roads Committee

The Roads Committee is meeting to consider two contract awards: a tender award for the Paddock Bridge rehabilitation (CW2023-058) and a construction and construction management contract for the Arthur Works Garage. The meeting also includes a closed session and adjournment.

• Tender award update for Paddock Bridge rehabilitation (CW2023-058)
• Construction and construction management contract award for Arthur Garage
• Summary of award by division for Arthur Works Garage
• Summary of open book tender for Arthur Works Garage

The Roads Committee approved the construction contract for the Arthur Garage and authorized funding for the Paddock Bridge project. The Arthur Garage contract was awarded to Dakon Construction Limited.

• Approved funding for Paddock Bridge project as set out in the Financial Summary
• Awarded Arthur Garage construction contract to Dakon Construction Limited for $13,076,402.29 (excluding HST)
• Approved Arthur Garage budget and forwarded it to the Administration, Finance and Human Resources Committee

Social Services Committee

The Social Services Committee is meeting to consider awarding a construction and construction management contract for the 65 Delhi Street transitional housing project. The agenda includes a closed meeting and a single substantive item, with supporting documents on the contract award and open book tender.

• Construction and Construction Management Contract Award - 65 Delhi Street Transitional Housing
• Closed meeting (agenda emailed under separate cover)
• Summary of Awarded Divisions - Delhi Street - GMP
• Summary of Open Book Tender for 65 Delhi Street

The Social Services Committee approved a construction contract for renovations and construction at 65 Delhi Street in Guelph. The committee also approved the associated budget to be forwarded to the Administration, Finance and Human Resources Committee.

• Awarded construction contract for 65 Delhi Street Transitional Housing to Collaborative Structures Limited for $8,333,250.00 (excluding HST)
• Approved budget as outlined in the Financial Summary
• Authorized Warden and Clerk to sign construction agreements

Land Division Committee

The Wellington County Land Division Committee is meeting to consider applications for land severances (consents) across several townships. The agenda includes approving minutes from June 8, 2023, and reviewing 14 applications, with some to be expedited, some considered in full, and one deferred. No decisions are made in this agenda; it outlines the items for discussion at the meeting.

• Approval of June 8, 2023 minutes
• 9 applications to be expedited (B36-23 through B49-23)
• 3 applications to be considered (B40-23, B44-23-B48-23, B50-23)
• 1 application to be deferred (B35-23)
• Next meeting scheduled for September 14, 2023

The committee approved nine expedited land applications and two standard applications. One application in Puslinch was deferred at the request of the agent to discuss lot size reductions.

• Approved 9 expedited applications (B36-23, B37-23, B38-23, B39-23, B41-23, B42-23, B43-23, B49-23, B22-23)
• Deferred application B40-23 (Puslinch) to discuss reducing lot line adjustment area to 0.14 ha (4-0)
• Approved applications B44-23 and B48-23 (Minto) (4-0)
• Approved application B50-23 (Centre Wellington) (4-0)
• Approved minutes from June 8, 2023

County Council

Wellington County Council is meeting to hear presentations, consider by-laws for land purchases and expropriations, and receive committee reports. The agenda includes a citizen satisfaction survey, a strategic action plan, and updates from the Smart Cities Office. Several land purchase and expropriation by-laws are scheduled for first and second reading.

• By-law 5825-23: purchase land in Guelph/Eramosa (Seifried-Harrietha)
• By-law 5826-23: purchase land in Centre Wellington (Klapwyk)
• By-law 5827-23: purchase land in Centre Wellington (Elora View Farm Ltd)
• By-law 5828-23: declare and exchange surplus land in Erin
• By-law 5830-23: expropriation proceedings on Wellington Road 124

Council approved the Strategic Action Plan as a working document and passed several by-laws related to land acquisition and surplus land exchange. The meeting included reports from the Western Ontario Warden's Caucus, the Smart Cities Office, and Ipsos Canada.

• Approved Strategic Action Plan as a working document (Carried)
• Approved expropriations and purchases of Klapwyk and Elora View Farm Ltd lands in Centre Wellington (By-Laws 5826-23, 5827-23)
• Approved expropriation and purchase of Seifried-Harrietha and Camilleri lands in Guelph/Eramosa (By-Laws 5825-23, 5829-23)
• Approved declaration and exchange of surplus land to Credit Valley Conservation Authority in Erin (By-Law 5828-23)
• Passed by-laws 5825-23 to 5832-23 on third reading (Carried)
• Confirmed minutes of the May 25, 2023 Council meeting (Carried)
• Adopted minutes from Planning, Roads, Solid Waste, Police, Social Services, Information/Heritage/Seniors, Admin/Finance/HR, and Economic Development committees (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to discuss several administrative, financial, and human resources items. Key topics include the potential acquisition and use of properties at 59, 69, and 75 Woolwich, an update on the ambulance station relocation, and a review of financial statements and contract awards. The committee will also consider a request for prequalification for contractors and an update on reserves.

• Acquisition and use of 59, 69 and 75 Woolwich
• Ambulance Station Re-location Initiative Update (verbal)
• Financial Statements and Variance Projections as of May 31, 2023
• Summary of Contract Awards January to June 2023
• Request for Prequalification for General Contractors, Construction Managers and Mechanical and Electrical Contractors

The committee approved the County's financial statements as of May 31, 2023, and established a prequalified list of general, mechanical, and electrical contractors. Several reports regarding land acquisition, ambulance station relocation, and recruitment were received for information.

• Approved May 4, 2023 Joint Accessibility Advisory Committee Minutes
• Approved County Financial Statements and Variance Projections as of May 31, 2023
• Approved recommended firms for the five-year prequalified contractors list
• Received report on Acquisition and Use of 59, 69 and 75 Woolwich for information
• Received verbal update on Ambulance Station Re-location Initiative for information
• Received summary of contract awards from January to June 2023 for information
• Received Reserves and Reserve Funds 2022 Year-End Update for information
• Received Wellington Terrace Recruitment Strategy Update for information

Economic Development Committee

The Economic Development Committee is meeting to review financial statements, receive updates from the Smart Cities Office, and discuss economic development reports. Items include a proposed RIDE WELL service increase and the County Municipal BR+E Implementation Fund.

• Economic Development Financial Statements and Variance Projections as of May 31, 2023
• Smart Cities Office June update and strategy report
• Economic Development Report June 2023
• County Municipal BR+E Implementation Fund report
• RIDE WELL service increase proposal

The Economic Development Committee approved a service increase for the RIDE WELL programme and the June Economic Development report. Staff were directed to create a Smart Cities workplan for the 2024 budget. The committee also approved the 2023 BR + E Municipal Implementation Fund for the Township of Mapleton, though the township later requested to rescind this application.

• Approved Economic Development Financial Statements and Variance Projections as of May 31, 2023
• Received Smart Cities Office June update report for information
• Directed staff to create a Smart Cities workplan for the 2024 budget
• Approved the Economic Development June Report
• Approved 2023 BR + E Municipal Implementation Fund for the Township of Mapleton (later rescinded by township)
• Approved RIDE WELL programme service increase effective July 1

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements and variance projections for long-term care homes, nutrition services, the museum and archives, and the library as of May 31, 2023. They will also consider a tender award for the Wellington Place Campus Trail/Charles Allan Way Improvements and receive updates from the Wellington County Museum and Archives (WCMA) and Wellington Place. The meeting includes a separate Library Board session and a closed meeting.

• Tender award for Wellington Place Campus Trail/Charles Allan Way Improvements (CW2023-020)
• Terrace (Long-Term Care Homes) financial statements and variance projections as of May 31, 2023
• Museum and Archives financial statements and variance projections as of May 31, 2023
• Library financial statements and variance projections as of May 31, 2023
• Nutrition Services Department report

The committee approved a construction contract for the Wellington Place Campus Trail and associated change orders. Financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service were also approved.

• Awarded $557,327.76 contract for Charles Allan Way improvements to Cox Construction Limited
• Approved change order for Cox Construction for road access, parking lot, and sidewalks
• Approved Wellington Terrace Financial Statements and Variance Projections as of May 31, 2023
• Approved County Museum and Archives Financial Statements and Variance Projections as of May 31, 2023
• Approved County Library Service Financial Statements and Variance Projections as of May 31, 2023
• Approved moving into a closed meeting to consider acquisition or disposition of land

Police Services Board

The Wellington County Police Services Board is meeting to hear a presentation on the OPP billing model for municipal policing services, approve prior minutes, and review financial statements, detachment commander's report, parking ticket report, and false alarm revenue report. The meeting also includes a closed session.

• OPP Billing Presentation by Sergeant Robert Griffin and Janet Feaver
• Approval of May 10, 2023 minutes
• Financial statements and variance projections as of May 31, 2023
• Detachment Commander's Report for May 2023
• May 2023 parking ticket and false alarm revenue reports

The Board approved financial statements as of May 31, 2023, and authorized a sponsorship for a charity golf tournament. Several reports, including the Detachment Commander's and parking ticket reports, were received for information.

• Approved $645 to sponsor one team and one hole at the Wellington OPP Charity Golf Tournament (Carried)
• Approved Financial Statements and Variance Projections as of May 31, 2023 (Carried)
• Adopted minutes of the May 10, 2023 meeting (Carried)
• Received OPP Municipal Policing Services Billing Model for information (Carried)
• Received Detachment Commander's Report for May 2023 for information (Carried)
• Received May 2023 Parking Ticket Report for information (Carried)
• Received May False Alarm Revenue Report for information (Carried)
• Approved motion to enter closed session for financial or personal matters (Carried)

Social Services Committee

The Wellington County Social Services Committee meets to review May 2023 financial statements, hear a delegation on Bill 22, receive an Ontario Works overview, and consider a tender award for window and door replacement at 232 Delhi Street. The agenda also includes updates on housing and homelessness, child care, and a closed meeting.

• Financial statements and variance projections as of May 31, 2023
• Delegation from Erin Caton, City of Guelph councillor, regarding Bill 22
• Tender award CW2023-018 for window and door replacement at 232 Delhi Street
• 2023 Ontario Works Service Plan Addendum and Agreement
• 2022 Housing and Homelessness Plan Annual Report

The Social Services Committee approved a construction contract for 232 Delhi Street and authorized a new agreement for dental benefits administration. The committee also approved the 2022 Housing and Homelessness Plan Annual Report for submission to the province.

• Approved $330,610.21 contract to Mapleton Exteriors Ltd. for window and door replacement at 232 Delhi Street
• Endorsed Warden's letter supporting Bill C-22 with Senate amendments
• Authorized agreement with Accertaclaim Servicorp Inc. for Ontario Works adult emergency dental services
• Approved 2022 Housing and Homelessness Plan Annual Report for submission to the Ministry of Municipal Affairs and Housing
• Approved Financial Statements and Variance Projections as of May 31, 2023
• Granted delegated authority to CAO and Social Services Administrator for 2023 COCHI programme commitments

Roads Committee

The Roads Committee approved three construction tenders totaling over $3.9 million for asphalt rehabilitation and bridge work. The committee also adopted criteria for engine brake and speed radar signs and directed staff to seek information on automated speed enforcement.

• Awarded Wellington Road 7 asphalt rehabilitation to Cox Construction Limited for $1,906,996.25
• Awarded Ballinafad intersection improvements to Cox Construction Limited for $1,164,158.28
• Awarded Carroll Creek Bridge rehabilitation to Urbanlink Civil Ltd. for $786,000.00
• Delegated authority to CAO to award Paddock Bridge replacement tender at or below $4,000,000.00
• Adopted warrant criteria for Engine Brake Signs
• Adopted warrant criteria for Speed Radar Signs
• Directed staff to prepare a request for information for automated speed enforcement
• Approved Roads Division Financial Statements and Variance Projections as of May 31, 2023

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review financial statements and variance projections as of May 31, 2023, discuss proposed legislative changes related to methane from landfills, and consider additional waste collections in Centre Wellington downtown areas. The meeting includes a closed session and adjournment.

• Financial statements and variance projections as of May 31, 2023
• Proposed legislative changes related to methane from landfills
• Additional waste collections in Centre Wellington downtown areas
• Closed session

The Committee approved the Financial Statements and Variance Projections for the Solid Waste Services Division as of May 31, 2023. Two reports regarding landfill methane legislative changes and waste collection in Centre Wellington were received for information.

• Approved Financial Statements and Variance Projections as of May 31, 2023 (Carried)
• Received report on Proposed Legislative Changes Related to Methane from Landfills for information (Carried)
• Received report on Additional Waste Collection in Centre Wellington Downtown Areas for information (Carried)

Land Division Committee

The Land Division Committee will review 13 applications for land severances (consents) across Wellington County, with 7 recommended for expedited approval and 5 to be considered in full. One application is proposed for deferral. The committee will also approve minutes from the May 11, 2023 meeting.

• 7 applications recommended to be expedited: B20-23 (Mapleton), B23-23 to B25-23 (Minto), B26-23 to B27-23 (Wellington North), B30-23 (Wellington North), B31-23 (Wellington North), B32-23 to B33-23 (Wellington North), B7-19 (Guelph-Eramosa)
• 5 applications to be considered: B21-23 and B22-23 (Erin), B29-23 (Centre Wellington), B34-23 and B150-22 (Minto)
• 1 application to be deferred: B28-23 (Puslinch)
• Approval of minutes from May 11, 2023 meeting

The Committee approved seven expedited land applications and one application for Doris Reid with an amended condition regarding flooding. Two applications were deferred pending further information from conservation authorities or updated sketches.

• Approved expedited applications B20-23, B23-23-B25-23, B26-23-B27-23, B30-23, B31-23, B32-23-B33-23, and B7-19
• Deferred application B21-23 (Jeffrey and Michelle Oldham) pending GRCA information on wetlands and setbacks (5-0)
• Deferred application B22-23 (Louise and Peter McMullen) pending updated sketch of lot line boundary (5-0)
• Approved application B34-23 (Doris Reid) with amended Condition #11 regarding Maitland Valley Conservation Authority flooding concerns (5-0)
• Approved May 11, 2023 minutes

Planning Committee

The Wellington County Planning Committee is meeting to review planning financial statements and variance projections as of May 31, 2023, consider nominations for CTC Source Protection Committees, receive the Kissing Bridge Trailway annual report, and review progress report #9 on the County Official Plan. The meeting also includes a closed session and adjournment.

• Planning Financial Statements and Variance Projections as of May 31, 2023
• Nomination of municipal representatives to CTC Source Protection Committees (PD2023-21)
• Kissing Bridge Trailway Annual Report (PD2023-20)
• County Official Plan Review - Progress Report #9 (PD2023-22)

The committee approved the Planning Department's financial statements as of May 31, 2023. Staff were directed to prepare draft amendments to the County Official Plan to address urban growth needs. The committee also supported the nomination of Alex Hilson to the CTC Source Protection Committee.

• Approved Planning Department Financial Statements and Variance Projections as of May 31, 2023 (Carried)
• Directed staff to prepare draft amendments to the County Official Plan for urban growth needs (Carried)
• Supported nomination of Alex Hilson as municipal representative of the CTC Source Protection Committee (Carried)
• Received Kissing Bridge Trailway Annual Report for information (Carried)

County Council

Council approved the third reading and passage of by-laws 6000-23 and 5824-23. The meeting also included the adoption of several committee minutes and a presentation on provincial policy changes affecting agriculture.

• Passed by-laws 6000-23 and 5824-23 (Carried)
• Confirmed April 27, 2023 Council minutes (Carried)
• Received presentation on Provincial Policy Statement and effects on agriculture (Carried)
• Adopted May 9, 2023 Roads Committee minutes (Carried)
• Adopted May 9, 2023 Solid Waste Services Committee minutes (Carried)
• Adopted May 10, 2023 Police Services Board minutes (Carried)
• Adopted May 10, 2023 Social Services Committee minutes (Carried)
• Adopted May 10, 2023 Information, Heritage and Seniors Committee minutes (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee will hear KPMG's year-end audit findings and review the 2022 audited financial statements. It will also discuss the April 2023 financial statements, a capital budget funding amendment for the Beatty Line project, and the 2024 budget process. The meeting includes a closed session.

• KPMG Year-End Audit Findings Report
• 2022 Audited Financial Statements
• Capital Budget Funding Amendment for Beatty Line: Garafraxa/St. Andrew Street Project
• Kitchen Renovations at 131 and 133 Wyndham St. Residential Units
• 2024 Budget and 10-Year Plan Process

The Committee approved the 2022 audited financial statements and the 2024 budget process timetable. It awarded contracts for residential kitchen renovations in Guelph and approved a funding amendment for the Beatty Line project.

• Approved KPMG Year-End Audit Findings Report (Carried)
• Approved 2022 audited financial statements (Carried)
• Approved Corporate Financial Statements as of April 30, 2023 (Carried)
• Awarded $202,382.28 (excluding HST) for kitchen renovations at 131 and 133 Wyndham St. North to Hartel Maintenance Inc. and Shuhs Appliances (Carried)
• Approved capital budget funding amendment for Beatty Line: Garafraxa/St. Andrew Street Project (Carried)
• Approved 2024 Budget process timetable (Carried)
• Received Social Media Update and Discussion report for information (Carried)
• Received 2022 Annual Human Resources Report for information (Carried)

Economic Development Committee

The Wellington County Economic Development Committee is meeting to receive a delegation from Business Centre Guelph Wellington, review April 2023 financial statements, hear a Smart Cities Office update, and discuss the May 2023 economic development report. The agenda is largely informational with no decisions listed.

• Delegation from Kristel Manes, Executive Director, Business Centre Guelph Wellington, on services
• Economic Development financial statements as of April 30, 2023
• Smart Cities Office May 2023 update
• Economic Development Report May 2023

The committee approved the Economic Development financial statements as of April 30, 2023. Other items, including a presentation from the Business Centre Guelph Wellington and reports on Smart Cities and economic development, were received for information.

• Approved Economic Development Financial Statements as of April 30, 2023 (Carried)
• Received Overview of Services presentation by Business Centre Guelph Wellington for information (Carried)
• Received Smart Cities Office May 2023 update for information (Carried)
• Received Economic Development Update for May 2023 for information (Carried)

Planning Committee

The Wellington County Planning Committee is meeting to review several planning items, including the April 2023 financial statements, proposed amendments to the Credit Valley, Toronto and Region and Central Lake Ontario (CTC) Source Protection Plan, a feasibility study on the Home Energy Efficiency Transition (HEET), the provincial decision on Official Plan Amendment 119, and the proposed Provincial Planning Statement 2023. The meeting will also include a closed session. No decisions are recorded in the agenda; items are listed for discussion.

• Planning financial statements as of April 30, 2023
• CTC Source Protection Plan amendments (PD2023-19)
• Home Energy Efficiency Transition (HEET) feasibility study (PD2023-18)
• County Official Plan Review – provincial approval of OPA 119 (PD2023-16)
• Proposed Provincial Planning Statement, 2023 (PD2023-17)

The committee approved the CTC Source Protection Plan Amendments and directed staff to move to the design phase for the Home Energy Efficiency Transition (HEET) programme. Staff were also directed to apply for FCM funding to support the HEET design phase.

• Received Planning Financial Statements as of April 30, 2023 (Carried)
• Approved CTC Source Protection Plan Amendments report (Carried)
• Approved Home Energy Efficiency Transition Feasibility Study report (Carried)
• Directed staff to proceed to design phase for Home Energy Efficiency Transition programme (Carried)
• Directed staff to apply for FCM funding for HEET programme design (Carried)
• Received report on Provincial Approval of OPA 11 and directed Clerk to forward to member municipalities (Carried)
• Received Proposed Provincial Planning Statement, 2023 report and directed staff to file it as a response to ERO# 019-6813 (Carried)

Land Division Committee

The Wellington County Land Division Committee will meet to approve the minutes from April 13, 2023, and consider four applications recommended to be expedited. These applications involve land division requests from Jefferson Farms Ltd. in Puslinch, Daniel Dachlauer and Barbara and David Waechter in Centre Wellington, and 1595655 Ontario Ltd.-Robert Cottell in Wellington North. The meeting is scheduled for May 11, 2023, from 9:00 to 10:00 a.m. at the County Administration Centre.

• Approval of minutes from April 13, 2023
• Application B17-23 - Jefferson Farms Ltd. - Puslinch
• Application B18-23 - Daniel Dachlauer - Centre Wellington
• Application B19-23 - Barbara and David Waechter - Centre Wellington
• Application B52-22 - 1595655 Ontario Ltd.-Robert Cottell - Wellington North

The Land Division Committee approved a set of applications recommended for expedited consideration. The approved applications include land divisions in Puslinch, Centre Wellington, and Wellington North.

• Approved minutes of April 13, 2023
• Approved expedited application B17-23 (Jefferson Farms Ltd. - Puslinch)
• Approved expedited application B18-23 (Daniel Dachlauer - Centre Wellington)
• Approved expedited application B19-23 (Barbara and David Waechter - Centre Wellington)
• Approved expedited application B52-22 (1595655 Ontario Ltd.-Robert Cottell - Wellington North)

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements and operational updates for the Wellington Terrace long-term care home, the Wellington County Museum and Archives, and the Wellington County Library. The agenda includes reports on a Ministry of Health and Long-Term Care compliance visit, an Environmental Service Department outline, and a library board session. The meeting is scheduled for May 10, 2023, from 4:30 to 6:30 p.m. at the Fergus Library Community Room.

• Wellington Terrace financial statements as of April 30, 2023
• Long-term care update and Ministry of Health compliance visit report
• Environmental Service Department outline
• Museum and Archives financial statements and update
• Library financial statements, update, and highlights for April 2023

The Information, Heritage and Seniors Committee approved April 30, 2023 financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service. The committee also approved the WCMA Collections Policy.

• Approved Wellington Terrace Financial Statements as of April 30, 2023 (Carried)
• Approved County Museum and Archives Financial Statements as of April 30, 2023 (Carried)
• Approved WCMA Collections Policy (Carried)
• Approved County Library Service Financial Statements as of April 30, 2023 (Carried)
• Received Long-term Care Update report as information (Carried)
• Received Ministry of Health and Long-Term Care Compliance Visit report as information (Carried)
• Received Environmental Service Department outline report for information (Carried)
• Received Chief Librarian’s report and The Next Chapter newsletter for April 2023 as information (Carried)

Police Services Board

The Wellington County Police Services Board is meeting to approve April minutes, hear a delegation from the Wellington Recovery Group Association, and review financial statements and reports on parking, false alarms, and the OAPSB conference sponsorship. The board will also discuss a Puslinch resolution on Lake Road construction and a parking by-law.

• Delegation from Wellington Recovery Group Association
• Financial statements as of April 30, 2023
• Puslinch Council resolution on Lake Road construction and speed limit changes
• Parking by-law report and April parking ticket report
• OAPSB 2023 conference corporate sponsorship package

The Board repealed Parking By-law 5000-05 and replaced it with By-law 6000-23, which includes increased set fines. The Board also approved a $1,000 sponsorship for the Ontario Association of Police Services Boards 2023 Spring Conference and AGM.

• Repealed Parking By-law 5000-05 and replaced with By-law 6000-23 (Carried)
• Approved increase to Parking By-law set fines (Carried)
• Approved $1,000 sponsorship for OAPSB 2023 Spring Conference and AGM (Carried)
• Approved Financial Statements as of April 30, 2023 (Carried)
• Adopted minutes of the April 12, 2023 meeting (Carried)

Social Services Committee

The Social Services Committee approved the Wellington Child Care and Early Years Service Plan for submission to the Ministry of Education. The committee also approved the Social Services Financial Statements as of April 30, 2023. Two reports regarding child care funding and housing services were received for information.

• Approved Social Services Financial Statements as of April 30, 2023 (Carried)
• Approved Wellington Child Care and Early Years Service Plan, 2023-2027 for submission to the Ministry of Education (Carried)
• Received report on New Canada-wide Early Learning and Child Care Funding Formula for information (Carried)
• Received report on Overview of the Housing Services Division for information (Carried)

Roads Committee

The Wellington County Roads Committee is meeting to review April 2023 financial statements, discuss a 2024 loader purchase, and consider a tender award for micro-surfacing on Wellington Road 29. They will also hear updates on a proposed Highway 6/Hanlon Expressway interchange affecting Wellington Roads 53 and 54, National Public Works Week, and the Town of Erin wastewater project. The meeting includes a closed session.

• Tender award CW2023-038 for micro-surfacing Wellington Road 29
• 2024 equipment purchase - loader
• Roads financial statements as of April 30, 2023
• Highway 6/Hanlon Expressway midblock interchange - proposed Wellington Road 53 and 54
• Town of Erin wastewater system project - May update

The committee awarded a paving contract for Wellington Road 29 and approved the purchase of a new wheel loader. Members also agreed to the naming and renaming of roads associated with the Highway 6/Hanlon Expressway Midblock Interchange. Financial statements as of April 30, 2023, were approved.

• Approved Roads and Engineering Financial Statements as of April 30, 2023 (Carried)
• Approved $369,888.71 purchase of a wheel loader from Toromont Cat (Carried)
• Awarded $694,210.00 micro-surfacing contract for Wellington Road 29 to Miller Paving Limited (Carried)
• Approved naming a new connector road Wellington Road 53 (Carried)
• Approved renaming Concession 7 between Wellington Road 34 and Maltby Road to Wellington Road 54 (Carried)
• Received report on National Public Works Week for information (Carried)
• Received May update on Town of Erin Wastewater System Project for information (Carried)

Solid Waste Services Committee

The committee approved the financial statements as of April 30, 2023. Two reports regarding the 2022 Annual Report and National Public Works Week were received for information.

• Approved Financial Statements as of April 30, 2023 (Carried)
• Received 2022 Solid Waste Services Annual Report for information (Carried)
• Received report on National Public Works Week for information (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee approved the minutes from the previous meeting, reviewed updates to the Terms of Reference, discussed goals and objectives via a survey, and received a presentation on the Accessibility Fund Incentive Programme. A screen reader demonstration was given to improve website accessibility.

• Approved minutes from February 2, 2023 meeting (carried)

County Council

Wellington County Council is meeting to give first and second reading to several by-laws, including setting 2023 property tax rates and ratios, authorizing a Next Generation 9-1-1 services agreement with Bell Canada, and purchasing land in Guelph-Eramosa. Council will also receive reports from eight committees (roads, solid waste, police, social services, heritage, planning, economic development, and administration) and hold a closed session. The meeting includes presentations recognizing staff for certified municipal manager designations.

• By-law 5816-23: agreement with Bell Canada for Next Generation 9-1-1 Authority Services
• By-law 5817-23: establish 2023 upper and lower-tier property tax ratios and reductions
• By-law 5818-23: establish and levy 2023 County tax rates
• By-law 5820-23, 5821-23, 5822-23: purchase land in Township of Guelph-Eramosa (Woodland Properties, 2152034 Ontario Inc, Ryzebol)
• By-law 5819-23: establish record retention period, repealing by-law 5481-16

Council approved by-laws 5816-23 through 5823-23 after three readings. The meeting also included the adoption of several committee minutes and a presentation of professional designations to county employees.

• Passed by-laws 5816-23 to 5823-23 (Carried)
• Confirmed minutes of the March 30, 2023 meeting (Carried)
• Adopted April 11, 2023 Roads Committee minutes (Carried)
• Adopted April 11, 2023 Solid Waste Services Committee minutes (Carried)
• Adopted April 12, 2023 Police Services Board minutes (Carried)
• Adopted April 12, 2023 Social Services Committee minutes (Carried)
• Adopted April 12, 2023 Information, Heritage and Seniors Committee minutes (Carried)
• Adopted April 13, 2023 Planning Committee minutes (Carried)

Economic Development Committee

The Economic Development Committee is meeting to receive updates and discuss economic development matters. Items include a presentation from RCI Consulting on the Invest Well program, financial statements, Smart Cities Office update, and a tourism strategy discussion. The meeting is largely informational with no major decisions listed.

• Delegation: Luciano Piccioni, RCI Consulting, Invest Well Review and Update
• Economic Development Financial Statements as of March 31, 2023
• Smart Cities Office - April 2023 Update
• BR+E Municipal Implementation Fund report
• Experience Wellington Tourism Strategy Discussion

The Economic Development Committee approved the 2023 BR+E Municipal Implementation Fund for several townships and the Town of Minto. The committee also approved the April Economic Development Report and financial statements as of March 31, 2023.

• Approved 2023 BR+E Municipal Implementation Fund for Townships of Centre Wellington, Wellington North, Guelph/Eramosa and the Town of Minto (Carried)
• Approved Economic Development Financial Statements as of March 31, 2023 (Carried)
• Approved Economic Development April Report (Carried)
• Received Invest Well Review and Update presentation for information (Carried)
• Received Smart Cities Office report for information (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to discuss and potentially decide on several administrative, financial, and human resources items. Key items include a records retention by-law update, network perimeter security purchases, an updated social media policy, financial statements, a request for prequalification for architectural consulting services, and 2023 property tax policies. The committee will also review year-end variance and surplus reports for 2022, as well as reports on federal and provincial infrastructure funding.

• 2022 Year-End Variance and Budgetary Surplus Report
• 2023 County-Wide Property Tax Policies
• Request for Prequalification for Architectural Prime Consulting Services Roster
• Network Perimeter Security Purchases
• Financial Statements as of March 31, 2023

The committee approved the 2022 operating statement and the transfer of surplus funds to reserves. It also approved the 2023 County-Wide Property Tax Policies and a new Records Retention by-law. Financial statements as of March 31, 2023, were approved.

• Approved new Records Retention by-law and repealed by-law 5481-16
• Approved updated 2023 capital budget for Network Perimeter Security
• Approved revised Social Media Terms and Conditions of Use
• Approved Corporate Financial Statements as of March 31, 2023
• Approved architectural firms for the County’s Qualified Architects Roster
• Approved 2022 operating statement and transferred $2.6M to Contingency and Stabilization Reserve, $160,200 to Post-Employment Liability reserve, and approx. $898,300 to Roads Capital Reserve
• Approved 2023 County-Wide Tax Policies
• Approved motion to move into a closed meeting for land acquisition/disposition and labour relations

Planning Committee

The Wellington County Planning Committee is meeting to discuss and receive updates on several planning and environmental items, including the Rural Water Quality Programme, financial statements, a 9-1-1 service agreement, land use performance, climate change, and urban expansion requests for the Official Plan review. The agenda includes a delegation from the Grand River Conservation Authority and a closed session.

• Delegation from Grand River Conservation Authority on Rural Water Quality Programme update
• Wellington Rural Water Quality Programme 2022 Annual Report (PD2023-11)
• Next Generation 9-1-1 Authority Service Agreement (PD2023-15)
• County Official Plan Review - Urban Expansion Requests (PD2023-09)
• Climate Change and Sustainability 2022 Annual Report (PD2023-12)

The Planning Committee authorized a by-law for a 10-year Next Generation 9-1-1 service agreement with Bell Canada. The committee also approved $11,000 to create and distribute Home Energy Tool Kits to library branches. Several annual reports and planning updates were received for information.

• Approved by-law authorizing 10-year Next Generation 9-1-1 Authority Service Agreement with Bell Canada (Carried)
• Approved $11,000 for creation and distribution of Home Energy Tool Kits to library branches (Carried)
• Received Wellington Rural Water Quality Programme Update - 2022 Annual report (Carried)
• Received Planning Financial Statements as of March 31, 2023 (Carried)
• Received 2022 Land Use Performance Measures report (Carried)
• Received Waterloo-Wellington Children's Groundwater Festival 2023 report (Carried)
• Received Future Focused Annual Report 2022 (Carried)
• Received County Official Plan Review – Urban Expansion Requests report and directed Clerk to forward it to Ministry of Municipal Affairs and Housing and Member Municipalities (Carried)

Land Division Committee

The Land Division Committee will review 12 applications for land severances or consents across Wellington County, including eight recommended for expedited approval and three to be considered in detail. The meeting also includes approval of the March 9, 2023 minutes. All applications are listed with attached PDFs for public review.

• B3-23 - Gregory and Katharyn Robinson - Minto (expedited)
• B10-23 - Eugene Bauman - Mapleton (expedited)
• B11-23 and B12-23 - Vernon and Sharon Gingrich - Mapleton (expedited)
• B13-23 - Christine and Gary Mason - Puslinch (expedited)
• B4-23 to B8-23 - Betty Dee Limited - Wellington North (considered)

The committee approved several expedited land applications and three specific severance requests in Wellington North and Erin. Decisions included a 6-lot severance for single-family homes despite neighbor concerns regarding drainage and parking.

• Approved expedited applications B3-23, B10-23, B11-23, B12-23, B13-23, B14-23, B15-23, and B108-20
• Approved B4-23-B8-23 for 6 single-family lots in Wellington North (5-0)
• Approved B9-23 for John and Linda Thomson in Wellington North (5-0)
• Approved B77-19 for 2611930 Ontario Inc. in Erin (5-0)
• Approved minutes of March 9, 2023

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements and updates for Wellington Terrace long-term care, the museum and archives, and the library. They will also hear about the Wellington Wishes initiative and a new Life Enrichment Department outline. The agenda includes a closed meeting and a separate Library Board session.

• Wellington Wishes Initiative and Campaign Success
• Wellington Terrace Financial Statements as of March 31, 2023
• Museum and Archives Financial Statements as of March 31, 2023
• Library Financial Statements as of March 31, 2023
• Education and Interpretation Policy and Exhibition Policy for WCMA

The committee approved the creation of a corporate Instagram account and accepted financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service. Additionally, two policies for the Museum and Archives were approved.

• Approved introduction of a corporate Instagram account (Carried)
• Approved Wellington Terrace Financial Statements as of March 31, 2023 (Carried)
• Approved County Museum and Archives Financial Statements as of March 31, 2023 (Carried)
• Approved WCMA Education and Interpretation Policy (Carried)
• Approved WCMA Exhibitions Policy (Carried)
• Approved County Library Service Financial Statements as of March 31, 2023 (Carried)

Social Services Committee

The Wellington County Social Services Committee is meeting to review the March 2023 financial statements, receive an overview of the Children's Early Years Division, and consider reports on housing services activity and Ontario Works discretionary benefits. The agenda also includes a closed meeting and adjournment.

• Social Services Financial Statements as of March 31, 2023
• Overview of the Children's Early Years Division presentation
• Housing Services Status and Activity Report for 2022 Q3 and Q4
• 100% Municipally Funded Discretionary Benefits - 2022 Annual Report

The Committee approved the Social Services Financial Statements as of March 31, 2023. Three reports regarding the Children's Early Years Division, Housing Services, and Ontario Works were received for information.

• Approved Social Services Financial Statements as of March 31, 2023 (3-0)
• Received Overview of the Children’s Early Years Division report for information (3-0)
• Received Housing Services Status and Activity Report - 2022 Q3 and Q4 for information (4-0)
• Received 100% Municipally Funded Discretionary Benefits – 2022 Annual Report for information (5-0)
• Approved motion to move into a closed meeting for labour relations, litigation, and confidential information (1-0)

Police Services Board

The Board approved the financial statements as of March 31, 2023. Other items, including a fraud presentation and monthly reports, were received for information.

• Approved Financial Statements as of March 31, 2023 (Carried)
• Adopted March 8, 2023 meeting minutes (Carried)
• Received Fraud Presentation for information (Carried)
• Received March 2023 Detachment Commander's Report for information (Carried)
• Received March 2023 Parking Ticket Report for information (Carried)
• Received March 2023 False Alarm Revenue Report for information (Carried)

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review March 2023 financial statements, receive a Blue Box transition update, and discuss spring clean-up events and special event servicing. The agenda includes a closed session. No decisions are listed on the agenda; items are for discussion and information.

• Financial statements as of March 31, 2023
• Blue Box transition update
• Spring clean-up events
• Special event servicing
• Closed session

The Solid Waste Services Committee approved financial statements as of March 31, 2023. The committee also granted conditional support to special event organizers seeking to divert organic materials. Reports on the Blue Box Transition and Spring Clean-Up Events were received for information.

• Approved Financial Statements as of March 31, 2023 (Carried)
• Received Blue Box Transition Update report for information (Carried)
• Received Spring Clean-Up Events report for information (Carried)
• Approved conditional support for special events wishing to divert organic materials (Carried)

Roads Committee

The Wellington County Roads Committee is meeting to review March 2023 financial statements, award three road and bridge construction tenders, receive an update on the Town of Erin wastewater system project, and discuss intersection assessments for roundabouts and traffic signals. The meeting also includes a closed session and adjournment.

• Tender award CW2023-031 for Creekbank Bridge rehabilitation
• Tender award CW2023-013 for Wellington Road 109 asphalt rehabilitation
• Tender award CW2023-029 for Wellington Road 32 Lake Road rehabilitation
• Town of Erin wastewater system project March 2023 update
• Intersection assessments for roundabouts and traffic signals

The committee approved three tender awards for bridge and road rehabilitation projects. It also approved the Roads and Engineering Financial Statements as of March 31, 2023.

• Approved Roads and Engineering Financial Statements as of March 31, 2023 (Carried)
• Awarded Creekbank Bridge Rehabilitation contract to Engineered Concrete Limited for $519,848.80 exclusive of HST (Carried)
• Awarded Wellington Road 109 Asphalt Rehabilitation contract to Brantco Construction for $1,446,875.00 exclusive of HST (Carried)
• Awarded Wellington Road 32 Lake Road Rehabilitation contract to Cox Construction Limited for $1,722,224.14 exclusive of HST (Carried)
• Received Town of Erin Wastewater System Project March 2023 Update for information (Carried)
• Received Intersection Assessments – Roundabouts and Traffic Signals report for information (Carried)

County Council

County Council will give first and second reading to several by-laws, including one to adopt Amendment No. 121 (Development Approval Process Updates) to the Official Plan, one authorizing expropriation proceedings for Wellington Road 7 in Centre Wellington, and one to purchase land in Guelph/Eramosa. The meeting also includes a presentation on the Wellington Terrace Nursing Department and Quality Improvement Plan, and consideration of committee reports from Roads, Police Services, Social Services, Planning, and other committees.

• First and second reading of By-law 5812-23 to adopt Official Plan Amendment No. 121 (Development Approval Process Updates)
• First and second reading of By-law 5813-23 for expropriation proceedings on Wellington Road 7 in Centre Wellington
• First and second reading of By-law 5814-23 to purchase land in Guelph/Eramosa
• Presentation by Tricia Burrough, Director of Care, on Wellington Terrace Nursing Department and Quality Improvement Plan
• Consideration of committee minutes from Roads, Police Services Board, Social Services, and Planning committees

Council approved the endorsement of Councillor Gregg Davidson for the FCM National Board of Directors and agreed to cover associated costs. The meeting also included the passing of by-laws 5812-23 to 5815-23 and the adoption of several committee minutes.

• Endorsed Councillor Gregg Davidson for election to the FCM National Board of Directors (Carried)
• Approved all costs for Councillor Gregg Davidson to attend FCM Board of Directors meetings (Carried)
• Passed by-laws 5812-23 to 5815-23 (Carried)
• Adopted minutes for Roads, Police Services Board, Social Services, Information Heritage and Seniors, Planning, Economic Development, and Administration Finance and Human Resources committees (Carried)
• Confirmed February 23, 2023 meeting minutes (Carried)
• Received Wellington Terrace Nursing Department and Quality Improvement Plan presentation (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to review February 2023 financial statements, set the 2023 annual debt repayment limit, and consider a revised terms of reference for the Joint Accessibility Advisory Committee. Members will also receive verbal updates on the strategic action plan and the Wyndham Street fire in Guelph, and discuss a soldier plaque. The meeting includes a closed session, with the agenda for that portion distributed separately.

• Review of February 2023 financial statements
• 2023 annual debt repayment limit
• Development charge reserve fund statement as of December 31, 2022
• Joint Accessibility Advisory Committee revised terms of reference
• Discussion of soldier plaque and verbal update on Wyndham Street fire, Guelph

The Committee approved the corporate financial statements as of February 28, 2023, and the Development Charge Reserve Fund statements ending December 31, 2022. It also approved revised terms of reference for the Joint Accessibility Advisory Committee and the design and location of a soldier plaque.

• Approved Joint Accessibility Advisory Committee Revised Terms of Reference (Carried)
• Approved soldier plaque wording and location (Carried)
• Approved Corporate Financial Statements as of February 28, 2023 (Carried)
• Approved Development Charge Reserve Fund statements as of December 31, 2022 (Carried)
• Received Strategic Plan verbal update for information (Carried)
• Received Wyndham Street Fire verbal update for information (Carried)
• Received 2023 Annual Repayment Limit report for information (Carried)
• Approved move into closed meeting for labour relations or employee negotiations (Carried)

Economic Development Committee

The Economic Development Committee is meeting to receive a presentation on the Experience Wellington Tourism Strategy from Deloitte, review February 2023 financial statements, and hear updates from the Smart Cities Office and the Economic Development Report. The meeting includes a closed session and adjournment.

• Delegation: Clark Hoskin, Senior Manager, Deloitte Ltd., presenting Experience Wellington Tourism Strategy
• Economic Development Financial Statements as of February 28, 2023
• Smart Cities Office – March 2023 Update
• Economic Development Report March 2023

The committee approved the Economic Development financial statements as of February 28, 2023, and the February Economic Development report. The committee also received a tourism strategy presentation and a Smart Cities Office update for information.

• Received Experience Wellington Tourism Strategy Presentation for information
• Approved Economic Development Financial Statements as of February 28, 2023
• Received Smart Cities Office March 2023 update for information
• Approved Economic Development February Report

Roads Committee

The Wellington County Roads Committee will meet to consider several road-related items, including a delegation on automated speed enforcement, two tender awards for pavement work, a plow rigging order, and potential speed limit changes on Wellington Road 41. The committee will also review financial statements and correspondence from the Township of Puslinch regarding parking and speed in Arkell.

• Delegation from Redflex Traffic Systems on automated speed enforcement for Ontario municipalities
• Tender award for pavement overlay (CW2023-034)
• Tender award for Wellington Road 123 asphalt rehabilitation (CW2023-011)
• Plow rigging order for 2024 delivery
• Wellington Road 41 speed limit changes with bylaw schedule amendments

The Roads Committee approved two construction contracts for pavement and asphalt work awarded to Brantco Construction. The committee also authorized the purchase of plow rigging systems for 2024 delivery and approved speed limit changes on Wellington Road 41.

• Approved $848,586.80 contract to Brantco Construction for pavement overlay (Carried)
• Approved $2,216,977.10 contract to Brantco Construction for Wellington Road 123 asphalt rehabilitation (Carried)
• Approved $1,522,240.00 purchase order to Viking-Cives Ltd for plow systems and accessories (Carried)
• Approved revisions to the Consolidated Speed Limit Bylaw and signage on Wellington Road 41 (Carried)
• Approved Roads and Engineering Financial Statements as of February 28, 2023 (Carried)
• Received Redflex Traffic Systems Canada presentation on automated speed enforcement for information (Carried)
• Received Town of Erin Wastewater System Project report for information (Carried)
• Received Township of Puslinch correspondence regarding Arkell Parking and Speeding for information (Carried)

Solid Waste Services Committee

This is the agenda for the Wellington County Solid Waste Services Committee meeting on March 14, 2023. The agenda contains only procedural boilerplate and no substantive items for discussion or decision.

Land Division Committee

The Wellington County Land Division Committee is meeting to consider three applications for land division (consents). Two applications are recommended to be expedited, and one will be considered in the regular course. The committee will also approve the minutes from its February 9, 2023 meeting.

• B2-23 - Vega Properties - Centre Wellington (expedited)
• B1-23 - Louis Tonin - Puslinch (expedited)
• B150-22 - Barry Heinmiller - Minto (regular consideration)
• Approval of minutes from February 9, 2023 meeting

The committee approved two expedited land division applications in Centre Wellington and Puslinch. One application in Minto was deferred pending further information regarding site access.

• Approved expedited application B2-23 (Vega Properties - Centre Wellington)
• Approved expedited application B1-23 (Louis Tonin - Puslinch)
• Deferred application B150-22 (Barry Heinmiller - Minto) to obtain more information on site access (4-0)
• Approved minutes of February 9, 2023

Planning Committee

The Wellington County Planning Committee meets to review financial statements, the 2023 trails work plan, source water protection reporting, and nominations for source protection committees. Members will also consider recommendation reports on OPA 121 development approval process updates and the County Official Plan review of agricultural system mapping and policy. The meeting includes a closed session and adjournment.

• Planning financial statements as of February 28, 2023
• Trails 2023 work plan (PD2023-04)
• Source water protection annual reporting (PD2023-07)
• Nominations for source protection committees (PD2023-08)
• OPA 121 development approval process updates (PD2023-06)

The committee approved a by-law adopting Official Plan Amendment 121 regarding development approval process updates. It also supported three nominations for Source Protection Committees.

• Approved by-law adopting Official Plan Amendment 121 (Carried)
• Directed staff to provide best practice guidance for new delegated authority for member municipalities (Carried)
• Supported nomination of Allan Rothwell to Ausable Bayfield Maitland Valley Source Protection Committee (Carried)
• Supported nomination of Dave Rodgers to Halton-Hamilton Source Protection Committee (Carried)
• Supported nomination of Councillor John Sepulis to Lake Erie Source Protection Committee (Carried)
• Received Planning Financial Statements as of February 28, 2023 for information (Carried)
• Received Trails 2023 Work Plan report for information (Carried)
• Received Agricultural System Mapping and Policy Review report for information and directed Clerk to forward to Member Municipalities (Carried)

Social Services Committee

The Wellington County Social Services Committee is meeting to receive a 2022 data review from Guelph-Wellington Paramedic Service, review February 2023 financial statements, and discuss several housing and child care items. They will also consider renovations to 129 Wyndham Street and receive updates on provincially-delivered housing and homelessness programs. The meeting includes a closed session.

• Paramedic Service 2022 Data Review presentation by Stephen Dewar
• Canada-wide Early Learning and Child Care directed growth approach to child care expansion
• 2023-25 planned funding allocations for provincially-delivered housing and homelessness prevention programs
• End of Mortgages System planning update
• Renovations to 129 Wyndham Street with proposed drawings from +VG The Ventin Group Architects Ltd.

The Social Services Committee approved the financial statements as of February 28, 2023. The committee also authorized staff and the Warden to execute agreements regarding the End of Mortgages System Planning. Several reports on paramedic services, childcare, and housing were received for information.

• Approved Social Services Financial Statements as of February 28, 2023 (Carried)
• Authorized staff to negotiate and execute agreements with Housing Services Act social housing providers for End of Mortgages System Planning (Carried)
• Authorized Warden and Clerk to execute agreements under the County’s End of Mortgage Strategy (Carried)
• Received Paramedic Service 2022 Data Review Report for information (Carried)
• Received Canada-wide Early Learning and Child Care Directed Growth report for information (Carried)
• Received Pictures of Community Housing Properties in Development report for information (Carried)
• Received 2023-25 Planned Funding Allocations for Provincially-Delivered Housing and Homelessness Prevention Programmes report for information (Carried)
• Received Renovations to 129 Wyndham Street report for information (Carried)

Police Services Board

The Wellington County Police Services Board is meeting to review routine reports, including financial statements, the detachment commander's report, parking ticket and false alarm revenue reports, and a verbal update on winter storm road closures. Delegations will present a year-in-review from Safe Communities Wellington County and a Youth Advisory Council update. The agenda is largely procedural, with no major decisions or public hearings listed.

• Delegation: Safe Communities Wellington County 2022 year in review and 2023 next steps
• Youth Advisory Council update
• Financial statements as of February 28, 2023
• February 2023 Detachment Commander's report
• January and February 2023 parking ticket reports and February 2023 false alarm revenue report

The Board approved the financial statements as of February 28, 2023. Several reports and presentations, including a Safe Communities review and a Youth Advisory Council update, were received for information. The meeting concluded with a move into a closed session to discuss personal or financial matters.

• Approved minutes of the January 11, 2023 meeting
• Approved Financial Statements as of February 28, 2023
• Received 2022 A Year in Review and Next Steps for 2023 presentation from Safe Communities Wellington County
• Received Youth Advisory Council update
• Received February 2023 Detachment Commander's Report
• Received verbal update on Winter Storm Event and Road Closures
• Received January and February 2023 Parking Ticket Reports
• Received February 2023 False Alarm Revenue Report

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review financial statements for Wellington Terrace, the museum and archives, and the library, as well as updates on long-term care, museum operations, and library services. They will also discuss retroactive provincial funding for long-term care and library use statistics. The meeting includes a closed session.

• Wellington Terrace financial statements as of February 28, 2023
• Retroactive provincial long-term care funding for 2022
• Museum and Archives financial statements and updates, including conservation and physical plant policies
• Library financial statements, update, and 2022 use statistics review
• Closed meeting session

The Information, Heritage and Seniors Committee approved February 2023 financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service. The committee also approved the Museum and Archives Conservation and Physical Plant policies.

• Approved Wellington Terrace Financial Statements as of February 28, 2023 (Carried)
• Approved County Museum and Archives Financial Statements as of February 28, 2023 (Carried)
• Approved WCMA Conservation Policy and WCMA Physical Plant Policy (Carried)
• Approved County Library Service Financial Statements as of February 28, 2023 (Carried)
• Received Retroactive Provincial Long-Term Care Funding for 2022 report for information (Carried)
• Received Nursing Team and Quality Improvement Plan report for information (Carried)
• Received Wellington Place Update report for information and forwarded to County Council (Carried)
• Approved motion to enter closed meeting regarding acquisition or disposition of land (Carried)

County Council

Wellington County Council is meeting to consider several by-laws, including adopting Amendment No. 120 to the Official Plan (County Growth Forecast), authorizing a road maintenance agreement with Halton Region, and starting expropriation proceedings for WR 124 in Guelph Eramosa. Council will also hear presentations on the Arthur Garage project and the Smart Cities annual report, and receive minutes from six committees. A notice of motion from Councillor Cork proposes a future public discussion on possibly moving the County Administration Centre out of Guelph to Wellington Place in Aboyne.

• By-law 5808-23: adopt Amendment No. 120 (County Growth Forecast) to the Official Plan
• By-law 5809-23: authorize road maintenance/repair agreement with Region of Halton
• By-law 5810-23: expropriation proceedings for WR 124, Township of Guelph Eramosa
• Presentation: Arthur Garage project by Lloyd Grinham, Grinham Architects
• Notice of motion: public discussion on moving County Administration Centre to Wellington Place, Aboyne

County Council approved the Arthur Garage Project for tender, including a future ambulance option. Council also approved 2023 Community Grants and passed four by-laws. A motion to hold a special meeting regarding the relocation of the County Administration Centre was defeated.

• Approved Arthur Garage Project to go to tender (Carried)
• Approved 2023 Community Grants (Carried)
• Passed by-laws 5808-23 to 5811-23 (Carried)
• Denied motion to hold special meeting on relocating Administration Centre to Aboyne (5-8)
• Confirmed January 26, 2023 meeting minutes (Carried)
• Received Smart Cities Annual Report for information (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to receive the 2022 audit planning report from KPMG, discuss the March 2023 group benefits renewal, and review several financial reports including lease financing, investments, and 2023 community grants. They will also consider a strategic action plan refresh, a scholarship increase, and a court decision on aggregate property assessments.

• 2022 Audit Planning Report from KPMG Canada
• March 2023 Group Benefits Renewal
• Ontario Divisional Court Decision - MPAC et al v County of Wellington
• 2023 Community Grants
• Wellington County Scholarship Increase

The committee approved a $100,000 budget from general capital reserves to refresh the 2023-2026 Strategic Plan. It also approved a 13.6% increase in group benefit rates and doubled scholarship award amounts.

• Approved $100,000 from general capital reserves for Strategic Action Plan Refresh
• Accepted amended group benefit rates effective March 1, 2023, with a 13.6% increase
• Increased scholarship and bursary awards from $500 to $1000 per student
• Increased Grant McLellan Memorial Award from $500 to $1000 per student
• Approved 2022 Council Remuneration report
• Approved Lease Financing Report as of December 31, 2022
• Approved Cash Holdings and Investment Portfolio report as of December 31, 2022

Economic Development Committee

The Economic Development Committee is meeting to hear a delegation from Dillon Consulting on an operational review of the Ride Well service, and to receive reports on economic development and rural broadband. The agenda includes a closed meeting, but no decisions are listed on the public agenda.

• Delegation: Dennis Kar, Dillon Consulting, on Ride Well Operational Review
• Economic Development Report February 2023
• Smart Cities Office - Rural Broadband Report
• Closed meeting (agenda under separate cover)

The committee approved the Economic Development February Report. It also received reports on the Ride Well Service operational review and rural broadband for information.

• Received Ride Well Service Operational Review for information (Carried)
• Approved Economic Development February Report (Carried)
• Received Smart Cities Office Rural Broadband Report for information (Carried)
• Approved motion to move into a closed meeting (Carried)

Roads Committee

The Wellington County Roads Committee is meeting to discuss several road-related items, including a plow truck order for 2024 delivery, correspondence from residents about speed limits and lighting, and proposed speed limit changes on Wellington Road 16 and Lake Road (Wellington Road 32). The committee will also hear a presentation from Grinham Architects regarding the Arthur Works Garage. No final decisions are noted on the agenda; items are listed for discussion.

• Plow truck order for 2024 delivery
• Presentation on Arthur Works Garage by Grinham Architects
• Correspondence from Puslinch residents re: speed limits in Arkell
• Correspondence from Minto residents re: lighting at Wellington Road 2 and Creek Road
• Wellington Road 16 speed limit changes in Damascus; Lake Road reconstruction and speed limit changes in Puslinch

The committee authorized the purchase of five plow trucks for 2024 delivery and approved the Arthur Garage design for tender. It also directed staff to revise speed limit bylaws and signage on Wellington Road 16 and Wellington Road 32.

• Approved purchase of five plow trucks from B & I Complete Truck Centre for $918,125.00 exclusive of HST
• Approved Arthur Garage design for tender
• Approved revisions to consolidated speed limit bylaw and signage on Wellington Road 16
• Approved revisions to Consolidated Speed Limit Bylaw and signage on Wellington Road 32
• Received correspondence from Concerned Residents of Puslinch regarding Arkell speed limits for information
• Received correspondence from Minto residents regarding lighting at Wellington Road 2 and Creek Road for information

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to discuss an alternative leaf and yard waste handling request, a Circular Innovation Council pilot launch, and a Call2Recycle sustainability award. The agenda includes a closed session and adjournment. No decisions are recorded in the agenda text itself.

• Alternative Leaf and Yard Waste Handling Request
• Circular Innovation Council Pilot Launch with Appendix A
• Call2Recycle Leader in Sustainability Award with certificate
• Closed session scheduled
• Next meeting March 14, 2023

The Solid Waste Services Committee decided to maintain the current management of leaf and yard waste at a licensed composting facility. Two reports regarding a circular innovation pilot and a sustainability award were received for information.

• Approved maintaining current disposal and management of leaf and yard waste at a licensed composting facility
• Received Circular Innovation Council Pilot Expansion report for information
• Received Call2Recycle Leader in Sustainability Award report for information

Planning Committee

The Planning Committee is meeting to consider a recommendation report on the County Official Plan Review, specifically OPA 120. The agenda includes a declaration of pecuniary interest, a closed session, and adjournment. The main substantive item is the OPA 120 recommendation report, which will be discussed or decided.

• County Official Plan Review - OPA 120 Recommendation Report (PD2023-03)
• Closed session (agenda emailed separately)
• Next meeting date March 9, 2023

The Planning Committee approved a by-law adopting Official Plan Amendment 120 regarding the County Growth Structure. The committee declared the amendment conforms with the Growth Plan for the Greater Golden Horseshoe and Greenbelt Plan. The report will be forwarded to Member Municipalities and the Ministry of Municipal Affairs and Housing.

• Approved by-law adopting Official Plan Amendment 120 (Carried)
• Moved into closed session to consider litigation and solicitor-client privilege (Carried)

Land Division Committee

The Land Division Committee is meeting to approve minutes from January 12, 2023, and to consider nine applications for land severances (consents) across the county. Six applications are recommended for expedited processing, and three will be considered in full. The meeting is scheduled for 9:00–10:00 AM on February 9, 2023, at the County Administration Centre.

• B145-22 - 2609861 Ontario Ltd. (Minto) - expedited
• B146-22 - Baljit, Harbir and Gurmukh Kang (Puslinch) - expedited
• B147-22 - Schill-Land Holdings Inc. (Wellington North) - expedited
• B148-22 - Larry Schill (Wellington North) - expedited
• B143-22 - Audrey Geier (Puslinch) - to be considered

The Committee approved six expedited land applications and two specific applications in Minto and Mapleton. One application in Puslinch was deferred by the agent.

• Approved minutes of January 12, 2023
• Approved expedited applications B145-22, B146-22, B147-22, B148-22, B7-22, and B108-20
• Deferred application B143-22 (Audrey Geier - Puslinch)
• Approved application B144-22 (Henny Lothmann - Minto) (4-0)
• Approved application B149-22 (Braylor Enterprise Inc. - Mapleton) (4-0)

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to discuss seniors services, museum and archives updates, and library board matters. Items include resident satisfaction surveys for Wellington Terrace, a Wellington County Museum and Archives update, and several library reports including a digital equity coalition report. The meeting includes a closed session and is largely informational.

• Wellington Terrace Resident Satisfaction Surveys review
• WCMA Update and Visitor Experience Plan 2022
• Library Update January 2023
• Report on the Guelph-Wellington Digital Equity Coalition
• Library Highlights January 2023

The Information, Heritage and Seniors Committee received several reports for information regarding Wellington Terrace, the County Museum and Archives, and the library. The committee also voted to enter a closed meeting to discuss personal matters and land acquisition or disposition.

• Received Wellington Terrace Resident Satisfaction Surveys for information
• Received Wellington County Museum and Archives Update and Destination Development Project Visitor Experience Plan for information and forwarded to County Council
• Received Chief Librarian’s January 2023 report for information
• Received February 2023 Next Chapter for information
• Received Guelph-Wellington Digital Equity Coalition Report for information
• Received Library Highlights for January 2023 for information
• Approved move into closed meeting for personal matters and land acquisition or disposition

Police Services Board

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document lists no specific agenda topics, reports, or actions for the Wellington County Police Services Board meeting.

Social Services Committee

This agenda for the Wellington County Social Services Committee meeting on February 8, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Accessibility Advisory Committee

The committee appointed a new Chair for the 2023-2024 term and approved the minutes from May 5, 2022. Members discussed potential goals for the upcoming term and reviewed a draft of the Multi-Year Accessibility Plan (2022-2026).

• Appointed Councillor Matthew Bulmer as Chair for 2023-2024
• Approved May 5, 2022 meeting minutes

County Council

Wellington County Council is meeting to consider a series of by-laws, including adopting the 2023 budget, setting user fees for Children's Early Years Services, and authorizing land purchases and transfers. Council will also receive reports from several committees and consider resolutions related to AMO and SWIFT.

• By-law 5799-23 to adopt the 2023 County budget
• By-law 5798-23 to establish user fees for Children's Early Years Services
• By-law 5800-23 to amend police services agreement with Ontario
• By-law 5802-23 for land transfer related to Groves Memorial Community Hospital
• Multiple by-laws to purchase land in Guelph-Eramosa (e.g., D'Atri, Munawar Hanif)

Council approved architectural presentations for 65 Delhi Street in Guelph and the Erin Village Library to proceed to tender. The body also appointed representatives to the AMO and SWIFT boards and passed several by-laws.

• Approved 65 Delhi Street, City of Guelph presentation to go to tender (Carried)
• Approved Erin Village Library Design presentation to go to tender (Carried)
• Endorsed Councillor Diane Ballantyne to the AMO County Caucus Board of Directors (Carried)
• Appointed Warden Andy Lennox to the SWIFT Board of Directors for a two-year term (Carried)
• Passed by-laws 5795-23 to 5807-23 (Carried)
• Approved minutes for Public Meetings OPA 120 and OPA 121 (Carried)

Economic Development Committee

The Economic Development Committee is meeting to review the 2023 Economic Development budget, receive the 2022 Experimental Acres report, and hear the January 2023 economic development update. The meeting includes a closed session and adjournment.

• 2023 Budget - Economic Development
• 2022 Experimental Acres Report
• January 2023 Economic Development Update
• 2023 WCEDG Terms of Reference
• Economic Development 3 Year Plan

The committee approved the 2023 Operating and Capital Budget and the 2023-2032 Ten-Year Plan for Economic Development. The committee also received the 2022 Experimental Acres Report and the January 2023 Economic Development Update for information.

• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan for Economic Development (Carried)
• Received 2022 Experimental Acres Report for information (Carried)
• Received January 2023 Economic Development Update for information (Carried)

Administration, Finance and Human Resources Committee

The Administration, Finance and Human Resources Committee is meeting to discuss and potentially decide on a range of financial and administrative items, including the 2023 budget, contract awards, and development charge indexing. The agenda includes several reports and proposals, but no final decisions are recorded in the agenda itself.

• Summary of Contract Awards July to December 2022
• Lease Renewal – Township of Puslinch – Puslinch Historical Society
• Temporary Borrowing Authority 2023
• Annual Indexing of Development Charges
• 2023 Budget - Administration, Finance and Human Resources

The committee approved the 2023 Operating and Capital Budget and the 2023-2032 Ten-Year Plan. It also authorized temporary borrowing up to $28.4 million to meet 2023 expenditures. A lease renewal for the Puslinch Historical Society was approved.

• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan
• Authorized County Treasurer to borrow up to $28,400,000 on a temporary basis for 2023
• Renewed lease with Township of Puslinch for Puslinch Historical Society (320 sq ft at $12.00/sq ft for 5 years)
• Approved Ontario Regulation 284/09 – 2023 Budget
• Moved into closed meeting for security, personal matters, land acquisition, and labour relations

Planning Committee

The Wellington County Planning Committee is holding a public meeting to discuss two proposed Official Plan Amendments: OPA 120 (County Growth Forecast) and OPA 121 (Development Approval Process Updates). The committee will receive presentations and public input on both items. No decisions are listed on the agenda; it is a public input session.

• OPA 120 - County Growth Forecast presentation and public input
• OPA 121 - Development Approval Process Updates presentation and public input
• Public meeting held Thursday, January 12, 2023, 10:30-11:30 a.m. in Council Chambers

The Planning Committee held two public meetings to present information and receive input on Official Plan Amendments 120 and 121. No decisions were made, as the meetings were intended to gather feedback for future consideration by County Council.

Land Division Committee

The Wellington County Land Division Committee is meeting to consider nine applications for land severances (consents) across the county, including several recommended to be expedited. The committee will also approve minutes from its November 10, 2022 meeting. No decisions are final until the committee votes.

• B134-22 – Waste Management of Canada Corporation – Wellington North
• B135-22 – 2623923 Ontario Inc. – Mapleton
• B136-22 – 2609861 Ontario Limited – Minto
• B137-22 – BJ Industries Inc. – Wellington North
• B138-22 – Janine and Kenneth Holman – Puslinch

The Land Division Committee approved the minutes from November 10, 2022. The committee also approved eight land division applications that were recommended to be expedited.

• Approved minutes of November 10, 2022
• Approved expedited application B134-22 (Waste Management of Canada Corporation - Wellington North)
• Approved expedited application B135-22 (2623923 Ontario Inc. - Mapleton)
• Approved expedited application B136-22 (2609861 Ontario Limited - Minto)
• Approved expedited application B137-22 (BJ Industries Inc. - Wellington North)
• Approved expedited application B138-22 (Janine and Kenneth Holman - Puslinch)
• Approved expedited application B139-22 (Gina and Gino Martinello - Puslinch)
• Approved expedited application B140-22 (1205563 Ontario Ltd. - Centre Wellington)

Planning Committee

The Wellington County Planning Committee meets to review the 2023 Planning budget, receive Progress Report 8 on the County Official Plan Review, and consider the annual report for the Green Legacy Programme. The meeting also includes a closed session and standard procedural items.

• 2023 Planning budget report and attachments
• PD2023-01 County Official Plan Review - Progress Report 8
• PD2023-02 Green Legacy Programme - Annual Report
• Closed session

The Planning Committee approved the 2023 Operating and Capital Budget and the 2023-2032 Ten-Year Plan. The committee also received progress and annual reports for information.

• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan for the Planning Department
• Received County Official Plan Review – Progress Report #8 for information
• Received Green Legacy Programme - Annual Report for 2022 for information

Information, Heritage and Seniors Committee

The Information, Heritage and Seniors Committee is meeting to review 2023 budget reports for Wellington Terrace, the Museum and Archives, and the Library, along with updates on long-term care, museum operations, and library services. The agenda also includes a design presentation for the Erin Village Library and discussion of library lending kiosks and room rental statistics. The meeting is largely informational and budget-focused, with no votes listed on the agenda.

• 2023 budget review for Wellington Terrace long-term care home
• 2023 budget review for Museum and Archives
• Erin Village Library design presentation by +VG Architects
• 2023 budget review for Library
• Discussion of library lending kiosks

The committee approved the 2023 operating and capital budgets and ten-year plans for Wellington Terrace, the Museum and Archives, and the County Library service. The design for the Erin Village Library was approved for tender, and the board voted to retire library vending kiosks at two sports complexes.

• Approved 2023 Budget and 2023-2032 Ten-Year Plan for Wellington Terrace (Carried)
• Approved 2023 Budget and 2023-2032 Ten-Year Plan for Museum and Archives (Carried)
• Approved Erin Village Library design for tender (Carried)
• Approved 2023 Budget and 2023-2032 Ten-Year Plan for County Library service (Carried)
• Endorsed removal and retirement of Library Vending Kiosks from Mount Forest Sports Complex and Centre Wellington Sportplex (Carried)
• Elected Mary Lloyd as Library Board Chair for 2023-2024

Police Services Board

The Wellington County Police Services Board meets to elect a chair and vice-chair, approve prior minutes, and review the 2023 police budget. Members will also hear the detachment commander's December 2022 report, review parking ticket and false alarm revenue reports, and may enter a closed meeting.

• Election of Chair and Vice-Chair
• 2023 Police Services Board Budget
• Detachment Commander's Report - December 2022
• Parking Ticket Reports - Nov, Dec and 2022 Totals
• 2022 False Alarm Revenue Report

The Board approved the 2023 Operating and Capital Budget and the 2023-2032 Ten-Year Plan. The meeting also included the election of the board's leadership for the year. Various reports on police activity and revenue were received for information.

• Elected Councillor Earl Campbell as Chair
• Elected Allan Alls as Vice-Chair
• Approved November 9, 2022 meeting minutes
• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan
• Received Detachment Commander's Report for November 2022
• Received Parking Ticket Reports for November, December and 2022 Totals
• Received December 2022 False Alarm Revenue Report
• Approved motion to enter closed meeting for financial or personal matters

Social Services Committee

The Wellington County Social Services Committee is meeting to review the 2023 Social Services budget, hear a presentation on the 65 Delhi Street property, receive a winter storm debrief from Guelph-Wellington Paramedic Service, and discuss supportive housing projects and revised user fees for directly operated children's programs. The committee will also hold a closed meeting.

• 2023 Social Services budget report and attachments
• Presentation by +VG Architects on 65 Delhi Street
• December winter storm debrief report from Guelph-Wellington Paramedic Service
• 2023 Supportive Housing Projects Overview (HS-23-01)
• Revised 2023 Directly Operated Programmes User Fees (CEYD-23-01)

The Committee approved the 2023 Operating and Capital Budget and the 2023-2031 Ten-Year Plan for Social Services. It also approved a design for 65 Delhi Street to go to tender and updated user fees for Directly Operated Child Care Centres.

• Approved design for 65 Delhi Street to go to tender (Carried)
• Received December Winter Storm Debrief Report for information (Carried)
• Approved 2023 Operating and Capital Budget and 2023-2031 Ten-Year Plan for Social Services (Carried)
• Received 2023 Supportive Housing Projects Overview report for information (Carried)
• Approved updated user fee schedule for Directly Operated Child Care Centres for January 1, 2023 (Carried)
• Directed staff to prepare by-law for updated child care user fees (Carried)

Roads Committee

The Roads Committee is meeting to review the proposed 2023 budget for roads and bridges, receive a project update on the Arthur Garage, and discuss a significant weather event information report. The meeting also includes a closed session. No decisions are listed on the agenda; items are for discussion and information.

• 2023 Budget - Roads and Bridges
• Arthur Garage - Project Update with concept plans
• Information Report - Significant Weather Event
• Closed Session

The committee approved the 2023 Operating and Capital Budget and the 2023-2032 Ten-Year Plan for the Roads Department. These documents will be forwarded to the Administration, Finance and Human Resources Committee. Two information reports were also received.

• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan (Carried)
• Received Arthur Garage – Project Update report for information (Carried)
• Received Information Report - Significant Weather Event for information (Carried)
• Approved motion to move into closed session for personal matters and land acquisition/disposition (Carried)

Solid Waste Services Committee

The Solid Waste Services Committee is meeting to review the proposed 2023 budget for solid waste services and receive a delegation from Gerald Shepetunko regarding urban leaf for agricultural application. The committee will also discuss the January 2023 report from Solid Waste Services. The meeting includes a closed session and adjournment.

• Delegation: Gerald Shepetunko on Urban Leaf for Agricultural Application
• 2023 Budget - Solid Waste Services (report and attachments)
• Solid Waste Services January 2023 Report

The committee approved the 2023 Operating and Capital Budget along with the 2023-2032 Ten-Year Plan for Solid Waste Services. The budget and plan will be forwarded to the Administration, Finance and Human Resources Committee.

• Approved 2023 Operating and Capital Budget and 2023-2032 Ten-Year Plan (Carried)
• Received Urban Leaf for Agricultural Application presentation for information (Carried)
• Received Solid Waste Services January 2023 Report for information (Carried)

County Council

This agenda for the Wellington County Council meeting on January 9, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content for residents.

Special Meeting of Council

Wellington County Council is holding a special meeting to receive a staff presentation on the 2023 Budget and Ten-Year Plan. The agenda includes procedural items such as roll call, declarations of interest, and confirmation of prior minutes, followed by the budget presentation and resolutions to move into and out of Committee of the Whole. No decisions are listed on the agenda beyond adopting actions from the committee.

• 2023 Budget and Ten-Year Plan presentation by staff
• Confirmation of December 20, 2022 council minutes
• Resolutions to move into and out of Committee of the Whole

Council met for a special session to review the 2023 Budget and Ten-Year Plan presented by the County Treasurer. The meeting concluded with Council confirming the actions taken during the Committee of the Whole session.

• Approved December 20, 2022 Special Council Meeting minutes
• Confirmed actions taken in Committee of the Whole regarding the 2023 Budget and Ten-Year Plan