Wellesley public meetings in 2024

Council Meeting

The Township of Wellesley Council will read and pass three by-laws—by-law 47/2024 to amend the Emergency Management Program, by-law 48/2024 to impose Development Charges, and by-law 49/2024 to confirm council actions—first, second, and third readings. The council will also approve a lease agreement for the Wellesley Apple Jacks, setting a fee of $4000 plus HST for use of a team dressing room and community room on game nights. A closed‑session portion will be held to consider personal matters about a municipal employee under Section 239(2)(b) of the Municipal Act.

• Adopt by‑law 48/2024 to impose Development Charges in the Township of Wellesley
• Amend the Emergency Management Program by‑law 47/2024
• Confirm council actions with by‑law 49/2024
• Approve Wellesley Apple Jacks lease: $4000 + HST for dressing room and community room use
• Closed session to consider personal matters about a municipal employee (Section 239(2)(b))

Council approved By-law 48/2024 to impose updated development charges, with increases comparable to area municipalities. They also recognized the Wellesley Apple Jacks as a leaseholder, directing staff to prepare a lease agreement for exclusive use of their dressing room and community room on game nights for $4,000 + HST, retroactive to the 2024/25 season. Additionally, Council approved changes to the Emergency Management Program and recommended Chris Martin for a regional library committee role.

• Adopted By-law 48/2024 imposing development charges (carried)
• Approved changes to IMS Response Plan and Bylaw 01/2018 (carried)
• Recognized Wellesley Apple Jacks as leaseholder and directed lease preparation for $4,000 + HST (carried)
• Recommended Chris Martin for non-voting community representative on Waterloo Region Library Committee (carried)
• Adopted minutes of November 26, 2024 meeting (carried)
• Passed By-laws 47/2024, 48/2024, and 49/2024 (carried)

Council Meeting

The council meeting agenda contains no listed items; only procedural placeholders are present.

Council Meeting

The Township of Wellesley Council will consider awarding a drainage contract for $125,288.89 and passing a by-law to govern cemetery operations. The meeting also includes public presentations and the adoption of the 2025 Fees and Charges by-law.

• Award drainage contract to Nichols Excavating Inc. for $125,288.89 + HST
• Pass By-law 44/2024 for cemetery governance and repeal older by-laws
• Pass By-law 45/2024 establishing 2025 municipal fees and charges
• Accept petitions for drainage works from Kingwood Holsteins Ltd. and North Wilmot Farms Inc.
• Council to attend Region of Waterloo all-Council meeting on December 6

Committee of the Whole Meeting

The Committee of the Whole will convene a public meeting on the 2024 Development Charges Background Study and consider approving a 2025 Fees & Charges By-law, a cemetery governance by-law, and a contract for medical oversight with Hamilton Health Sciences.

• Public meeting on 2024 Development Charges Background Study
• Approval of 2025 Proposed Fees & Charges By-law
• Approval of Cemetery By-law 44/2024
• Contract with Hamilton Health Sciences for Base Hospital Oversight
• Increase of Curator hours for Wellesley Heritage Society

Council Meeting

The Township of Wellesley Council will consider two drainage contract awards, a recreation funding application, and several by‑law readings. It will adopt the September 24 meeting minutes, receive a resident delegation on speed concerns, and approve the September financial summary. The meeting also includes the Committee of the Whole reports and the next meeting schedule.

• Award Weidner Drain (Weber) contract to JC Millwrights Inc. for $33,378.66 + HST
• Award Lebold Drain contract to JC Millwrights Inc. for $267,405.78 + HST
• Authorize staff to apply for Provincial funding for St. Clements arena lobby, washrooms and dressing rooms renovations
• Read and pass By‑Law No. 31/2024, 40/2024, 41/2024, 42/2024 and 43/2024 (first, second and third readings)
• Adopt September financial summary budget variance reports

Committee of the Whole Meeting

The Committee of the Whole will hold a public meeting on Zoning By-law Amendment 05/22, then resume to receive a report on the public meeting and refer it to staff. Council will receive a motion‑required report on the Plan of Subdivision Application 30T-22501 (ZBA 05/22) submitted by Strohvest Ontario Inc. for Gerber Road. A Community Improvement Plan award of contract will be presented for information.

• Motion to convene public meeting on Zoning By-law Amendment 05/22
• Plan of Subdivision Application 30T-22501 (ZBA 05/22) by Strohvest Ontario Inc. – motion required
• Community Improvement Plan award of contract – information only
• Asset Management Plan Phase 3 presentation by GIS and Asset Management Technician
• Closed session to discuss personal matters under Municipal Act Section 239(2)(b)

Council Meeting

The Council of the Township of Wellesley is meeting to conduct a public review of its Procedural By-law and appoint a drainage engineer. The body will also consider appointments for municipal enforcement officers and receive reports on local development and tourism funding.

• Public meeting regarding Procedural By-law Review
• Appointment of K. Smart Associates Limited as Drainage Engineer for Campbell Drain 1976 and Bast Drain
• By-law 38/2024 to appoint Municipal By-law Enforcement, Property Standards, and Animal Control Officers via Tenet Security Group
• Ontario Land Tribunal decision regarding Zoning By-law Amendment for 1060 Queen's Bush Road
• Tourism Growth Program Funding Agreement (approved by council poll 4 in favour)

Committee of the Whole Meeting

The Committee of the Whole will consider two motions: one to approve the 2025 Council meeting schedule as presented in report A./F. & P. 27/2024, and another to direct staff to schedule and advertise a public meeting to review the Procedural By‑law on September 24, 2024 at the Council Chambers (4805 William Hastings Line). The meeting also includes routine items such as a land acknowledgment, acceptance of a delegation from Mark Hergott, and reports from the Recreation, Planning & Development, Road & Bridge, Property & Fire, and Administration/Finance & Personnel committees.

• Motion to approve the 2025 Council meeting schedule (Report A./F. & P. 27/2024)
• Motion to direct staff to schedule and advertise a public meeting on the Procedural By‑law (Sept 24, 2024, Council Chambers)
• Acceptance of Mark Hergott as a delegation regarding the St. Clements Santa Claus Parade donation
• Reports from the Recreation Committee (Chair Derek Brick)
• Reports from the Planning & Development Committee (Chair Claude Hergott)

The Committee of the Whole approved a $300 donation to the 2024 St. Clements Santa Claus Parade committee, funded from the budget's donation line. Council also approved the 2025 meeting schedule and directed staff to schedule a public meeting on the Procedural By-law for September 24, 2024. Other updates were received, but no other substantive decisions were made.

• Approved $300 donation to St. Clements Santa Claus Parade (carried)
• Approved 2025 Council meeting schedule as per report A./F. & P. 27/2024 (carried)
• Directed staff to schedule and advertise public meeting on Procedural By-law for Sept 24, 2024 (carried)

Council Meeting

The Township of Wellesley Council adopted several motions, including a contract to replace Bridge #2048 on Posey Line for $319,755.40 and an increase of capital funds to $350,000. It also approved a zoning by‑law amendment to permit an on‑farm diversified use at 3363 Ament Line, and accepted the engineer’s report for the Dietrich Drain Branch B (Lorentz) with a provisional by‑law and a scheduled Court of Revision. Additional items included a Rural Economic Development funding agreement, recreation fee schedule changes, and adoption of health‑and‑safety terms of reference.

• Approve Posey Line Bridge #2048 replacement contract for $319,755.40 plus HST
• Increase capital funds for the bridge replacement to $350,000 from the Infrastructure Reserve
• Adopt Zoning By‑law amendment ZBA 03‑24 to allow On‑Farm Diversified Use at 3363 Ament Line
• Accept Engineer’s Report for Dietrich Drain Branch B (Lorentz) and schedule Court of Revision for Sept 24, 2024
• Authorize signing of RED program contribution agreement to update the Community Improvement Plan

Council Meeting

The Council will review an Engineer’s Report regarding the construction of a new closed drain at Lebold Drain. A public meeting is also scheduled to discuss this project. Additionally, a motion was introduced to amend the Dog and Kennel By-law to require microchipping instead of tattooing.

• Engineer's Report for Lebold Drain construction
• Proposed amendment to Dog and Kennel By-law 25/2022
• Public meeting regarding Lebold Drain
• Delegation from Sustainable Waterloo Region
• First and second readings of By-law 29/2024

Committee of the Whole Meeting

The committee will discuss a feasibility study to explore development options for the Old Wellesley Arena and Community Centre lands. Members will also consider the sale of surplus assets from the current Wellesley Arena and Community Centre via public bidding. Additionally, a delegation will present a township-wide speed assessment report.

• Feasibility study for development of Old Wellesley Arena and Community Centre lands
• Sale of surplus municipal assets from Wellesley Arena & Community Centre
• Township Wide Speed Assessment Report delegation
• Cancellation of public meeting for 3239 Broadway Street zoning amendment

Council Meeting

The Council will consider a zoning amendment to allow on-farm diversified use at 3363 Ament Line. Members will also review an engineer's report regarding clean-out and installation work for the Weidner Drain. Additionally, several delegations are scheduled to discuss greenhouse gas inventories and tree planting.

• Zoning By-law Amendment 03/24 for 3363 Ament Line
• Weidner Drain (Weber) clean-out of 223m open drain and installation of 180m closed drain
• Appointment of Jeff Dyck as Interim Treasurer
• Appointment of Deputy Division Registrar
• Appointment of Lottery Licensing Officer

Committee of the Whole Meeting

The Committee of the Whole will consider several staff reports, including a motion to authorize a development feasibility study for the former Wellesley Arena and Community Centre lands. Other items include approving the 2023 audited financial statements, the Asset Management Plan, and the release of an easement for the ValleyRauss subdivision. The meeting also includes delegations on the audited financial statement and asset management plan.

• Authorize staff to prepare a bid/request for consulting services for a development feasibility study on the old Wellesley Arena and Community Centre lands
• Approve the 2023 Year End Audited Financial Statements as presented by Graham Matthew Professional Corporation
• Approve the Asset Management Plan prepared by Watson and Associates Economists Ltd.
• Authorize the Mayor and Clerk to sign documents for partial transfer release and abandonment of an easement (Instrument No. 728788) related to the ValleyRauss subdivision
• Approve by-laws for the appointment of Amy Harron as Deputy Division Registrar and Lottery Licensing Officer

Council Meeting

Wellesley Township Council will vote on several by-laws, including the 2024 tax levy and due dates, and a new respectful behaviour policy. Council will also consider a second tile drainage loan of $31,500 for Simeon B Martin Manufacturing and a petition for drainage works from Kingwood Holsteins Ltd. and Allan and Linda Erb. Additionally, a one-time exception to the residency rule for a Committee of Adjustment member is proposed, and new walking track memberships at the Bill Gies Recreation Centre have been approved by a poll of Council.

• By-law 19/2024 to levy taxes for 2024 and set final tax levy due dates
• By-law 20/2024 to adopt a Respectful Behaviour Policy for the Township
• Second tile drain loan of $31,500 for Simeon B Martin Manufacturing
• Petition for drainage works by Kingwood Holsteins Ltd. and Allan and Linda Erb
• Approval of $25 annual walking track memberships at Bill Gies Recreation Centre

Committee of the Whole Meeting

The Committee of the Whole is reviewing several staff reports regarding township policies and facility updates. Key discussions include splash pad upgrades, new walking track memberships at the Bill Gies Recreation Centre, and a charitable property tax rebate.

• $39,523.86 for Wellesley Splash Pad upgrades from Open Space Solutions
• $25 annual fee for Bill Gies Recreation Centre walking track memberships
• $500 fine for unauthorized access causing security alarms at the recreation centre
• $6,692.76 property tax rebate for Woolwich Community Health Centre
• Information report regarding backyard hens in settlement areas

Council Meeting

The Council is deciding on contracts for the 2024 Gravel Resurfacing Program and a security deposit reduction for Kailkris Properties Inc. They are also discussing the grand opening of the Township of Wellesley Recreation Complex.

• Proposed award of Contract No. 2024-05 to Dufferin Aggregates for granular “A” supply up to $263,749.20
• Proposed award of Contract No. 2024-06 to Bre-Haul Trucking Ltd for hauling and spreading up to $69,054.34
• Proposed reduction of Letter of Credit 2752-9295462-01 for Kailkris Properties Inc. from $144,755.00 to $43,520.00
• Recognition of the Township of Wellesley Recreation Complex Grand Opening on June 22, 2024, as a Municipally Significant Event
• Reading and passing of Confirming By-law No. 16/2024

Committee of the Whole Meeting

The Committee of the Whole will review a request for authorization to sign a letter regarding the Region of Waterloo Public Health West Nile Virus program. Members will also discuss a new Township Affiliation Policy, with a final decision deferred until April 9.

• Authorization for Mayor to sign Letter of Permission for West Nile Virus (WNV) larvicide program
• Discussion of Township of Wellesley Affiliation Policy 2024 Report
• Delegation from Wellesley Township Heritage and Historical Society regarding 2024 budget request
• Review of 2023 tax adjustments and Council remuneration/expenses
• Linwood Recreation Quote 892

Council Meeting

Council will consider awarding a $2,578,013.87 contract to Musselman Excavating Limited for Phase 2 of the Queen's Bush Road reconstruction. They will also vote on creating a community safety zone on Maplewood Road to address speeding, and on hiring Watson & Associates Economists Ltd for a development charges study at a cost of up to $30,000 plus HST. Several zoning by-law amendments and appointments are also up for approval.

• Award of Contract #2024-02 to Musselman Excavating Limited for Queen's Bush Road Reconstruction Phase 2 at $2,578,013.87
• Amendment to Traffic and Parking By-Law 4/2021 to designate part of Maplewood Road as a community safety zone 24/7
• Award of consulting services to Watson & Associates Economists Ltd for Development Charges Background Study at $30,000 plus HST
• Zoning by-law amendments for properties at 3124 Lobsinger Line and 4209 Manser Road
• Appointment of Mariusz Teplicki and Claude Hergott as livestock valuers

Committee of the Whole Meeting

The Committee of the Whole will discuss two zoning by-law amendments and the adoption of the Wellesley Township Recreation Master Plan. The body will also review the 2024 Apple Butter and Cheese Festival budget and a proposal for a new dishwasher at the recreation complex.

• Zoning By-law Amendment 01/24: Temporary garden suite dwelling at 3124 Lobsinger Line
• Zoning By-law Amendment 02/24: Livestock company office (max 600 m2) and dwelling unit (max 125 m2) at 4209 Manser Road
• Approval of the Wellesley Township Recreation Master Plan
• Purchase of a new dishwasher for the Recreation Complex, with up to $10,000 in support from the Wellesley Recreation Service Board
• Review of the 2024 Apple Butter and Cheese Festival Committee Budget

Council Meeting

Council considered a staff recommendation to declare a 2-acre parcel surplus and sell it to the adjacent landowner at 3223 Lobsinger Line for $100,000 plus costs, with the condition the parcel be merged back into the original property. The motion was defeated. Council also received a presentation on the Recreation Master Plan and re-appointed three members to the Grand River Accessibility Advisory Committee.

• Motion to sell surplus 2-acre parcel at 3223 Lobsinger Line for $100,000 was DEFEATED
• Recreation Master Plan presented by McQueen Galloway Associates, highlighting six strategic themes
• Three members re-appointed to Grand River Accessibility Advisory Committee for terms ending Dec 31, 2027
• Traffic concerns on Maplewood Road, Paradise Lake discussed; options include speed limits and speed humps
• By-law 8/2024 (zoning amendment for Alvin Martin) and By-law 9/2024 (confirming by-law) passed all readings

Committee of the Whole Meeting

The Committee of the Whole will hold a public meeting and consider a zoning by-law amendment to allow an On-Farm Diversified Use at 4004 Temperance Road. Council will also vote on a lease agreement with Mornington Communications to install a communications hub at the township administration office. A report on replacing a one-tonne pickup truck will be received for information.

• Zoning By-law Amendment 06/23 for 4004 Temperance Road to permit an On-Farm Diversified Use (OFDU)
• Mornington Communications Lease Agreement for a 300 sq ft communications hub at 4639 Lobsinger Line
• One Tonne Pick Up Truck Replacement - Contract No. 2024-01 (for information only)
• Approval of minutes from the previous Committee of the Whole meeting
• Next meetings scheduled: Council Feb 13, Committee of the Whole Feb 27, Council Mar 12

Council Meeting

The Township of Wellesley Council will hold a public meeting and vote on the 2024 proposed operating and capital budgets. The body is also considering alcohol sales permissions for licensed convenience outlets and a subdivision agreement in St. Clements.

• 2024 Budget: Proposed 3.558% total tax levy increase of $250,033 after growth
• LCBO Licensed Convenience Outlets: Proposed approval for alcohol sales on specific statutory holidays, including a letter of intent for Linwood Corner Store
• ValleyRauss Limited: Revised subdivision agreement in the St. Clements Settlement Area
• By-law 5/2024: Zoning By-law amendment for 4201 Powell Road
• By-law 1/2024: Establishment of fees and charges for municipal services