Town of Vermilion public meetings in 2023

Regular Council Meeting

The Council will review management reports from various departments and discuss the 2024 requisition for the Vermilion & District Housing Foundation. The meeting includes a closed session regarding personnel matters.

• 2024 Requisition for VDHF staff recommendation
• Management reports from Community Services, Infrastructure and Planning, and Corporate Services
• Economic Development report covering November 21 to December 19, 2023
• Closed session regarding personnel

Regular Council Meeting

The Town of Vermilion Council will review the staff recommendation for the 2024 Operating & Capital Budget. The agenda also includes an airport object limitation surface analysis and various committee reports.

• 2024 Operating & Capital Budget
• Airport Object Limitation Surface Analysis
• Library Board Appointment recommendations
• Drought Risk and Management presentation

Regular Council Meeting

The Town of Vermilion Council will review reports from various department directors and committee minutes. The meeting includes presentations from the RCMP and the Chamber of Commerce. Council will also consider a motion to rescind a previous decision regarding grant application information.

• Motion to rescind Motion 23/08/100 regarding Grant Application and Grant Information
• RCMP Detachment presentation on 2023-24 Q2 report
• Chamber of Commerce presentation on a One Page Plan and Sustainability Plan
• Review of Economic Development Committee and Good Life Institute minutes

Regular Council Meeting

The Town of Vermilion Council will discuss a geotechnical assessment report regarding the rehabilitation of the airport runway and taxiway. The agenda also includes a development permit application for 4520 Railway Avenue and various correspondence items.

• Vermilion Airport Geotechnical Assessment Report for runway and taxiway rehabilitation
• Development Permit Application for 4520 Railway Avenue
• Library Committee minutes from September 2023
• Correspondence regarding the Spray Park

Organizational Meeting of Council

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Special Meeting of Council

The Town of Vermilion Council is meeting to discuss various committee and board assignments. The agenda also includes a discussion regarding the Deputy Mayor schedule for 2023/2024.

• Committee and Board assignments
• Deputy Mayor 2023/2024 Schedule discussion

Organizational Meeting of Council

The Town of Vermilion Council is conducting an organizational meeting. The agenda includes discussions regarding committee and board assignments and the Deputy Mayor schedule for 2023/2024.

• Committee and Board Assignments
• Deputy Mayor 2023/2024 Schedule discussion and staff recommendation

Organizational Meeting of Council

The Town of Vermilion Council is conducting an organizational meeting to establish its schedule and leadership roles. The agenda includes setting council meeting dates, discussing committee and board appointments, and determining the Deputy Mayor schedule.

• Setting 2023/2024 Council Meeting dates
• Discussion of Committee and Board structure
• Appointment to Vermilion Chamber Board request
• Selection of 2023/2024 Deputy Mayor schedule

Organizational Meeting of Council

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Regular Council Meeting

The Town of Vermilion Council will review the 2022-2026 Strategic Plan and consider a proclamation for Disability Employment Awareness Month. The agenda also includes an oath of office for Councillor Conlon as Deputy Mayor.

• Oath of Office for Councillor Conlon as Deputy Mayor
• Review of 2022-2026 Strategic Plan
• Proclamation for Disability Employment Awareness Month
• Delegation from Employment Partnerships Inclusion Alberta
• Airport Advisory Committee minutes review

Regular Council Meeting

The Town of Vermilion Council will review updates to the Snow Removal and Ice Control Policy for 2024. The meeting includes delegations from the RCMP Detachment and the Vermilion Public Library regarding budget and funding.

• Update to Snow Removal and Ice Control Policy 2024
• Vermilion Public Library Budget/Funding Request 2023
• Vermilion RCMP Detachment 2023-24 Q1 report
• Economic Development Committee minutes review
• Parks, Recreation and Culture board meeting minutes review

Regular Council Meeting

The meeting includes reviews of management reports from the CAO and various department directors. Council will also review correspondence regarding a Northern Lights Library System levy increase and updates from the County of Vermilion River.

• Management reports from Community Services, Infrastructure, and Corporate Services
• Economic Development report (August 23 to September 19, 2023)
• The Good Life Institute committee minutes
• Northern Lights Library System 2024 Budget levy increase letter
• Correspondence from County of Vermilion River

Regular Council Meeting

The Town of Vermilion Council will hear a delegation from ATCO regarding electric vehicle charging stations. The meeting also includes discussions on Rail Safety Week and various committee reports.

• Delegation by ATCO Senior Engineer William York regarding Electric Vehicles Charging Stations
• Staff recommendation for Rail Safety Week (September 18-24, 2023)
• Proclamation for Rail Safety Week
• Appointment of Ryan Leahy to the Parks, Recreation and Culture Board
• Correspondence regarding Becky Scott Trail concerns and Spray Park opening delays

Council proclaimed September 18-24, 2023, as Rail Safety Week and approved the appointment of Ryan Leahy to the Parks, Recreation and Culture Board. The council also approved accounts payable totaling $2,257,849.50.

• Proclaimed September 18-24, 2023, as Rail Safety Week (CARRIED)
• Approved appointment of Ryan Leahy to the Parks, Recreation and Culture Board for a three-year term (CARRIED)
• Approved accounts payable for the period August 16 to September 5, 2023, in the amount of $2,257,849.50 (CARRIED)
• Accepted August 15, 2023, meeting minutes (CARRIED)
• Accepted agenda as presented (CARRIED)

Regular Council Meeting

The Town Council will review several committee reports and staff recommendations. Items include a Deputy Mayor extension for Councillor Robert Snow and various community service discussions.

• Deputy Mayor extension for Councillor Robert Snow through September 2023
• Safety Codes Services Contract
• Airport Advisory grant application and information
• FCSS appointment 2023
• FCSS funding for Time to Rhyme

Council approved a development permit for a recreational vehicle service/sales shop and fascia sign at 4520 Railway Avenue. The body also accepted accounts payable totaling $386,917.89 for the period of October 18 to November 7, 2023.

• Approved development permit for RV service/sales shop and fascia sign at 4520 Railway Avenue (CARRIED)
• Accepted accounts payable of $386,917.89 for Oct 18 - Nov 7, 2023 (CARRIED)
• Approved agenda as presented (CARRIED)
• Approved minutes from Oct 17, Oct 17 (Organizational), Oct 24, and Oct 24 (Organizational) meetings (CARRIED)

Special Meeting of Council

Council held a closed session to discuss personnel matters. Following this session, Council decided to move forward with a requested arbitration process.

• Approved motion to enter closed session (Motion #25/07/98)
• Approved motion to revert to regular meeting (Motion #25/07/99)
• Directed administration to proceed with arbitration as requested (Motion #25/07/100)

Regular Council Meeting

The Town of Vermilion Council will review an industrial lot rezoning and a Mobile Device Management policy for personal devices. The meeting also includes reports from the Airport Advisory and Environment committees.

• Industrial Lot Rezoning
• Mobile Device Management (MDM) Personal Devices Policy
• Airport Advisory Committee grant application and municipal collaboration
• Environment Committee meeting minutes

Council directed administration to provide feasibility information on residential developments within Town boundaries, including the Yellowhead Business Park. A proposed personal device policy for mobile device management was defeated. Council also decided to delay a grant application to gather more information.

• Directed administration to provide feasibility information on residential developments including Yellowhead Business Park (Carried)
• MDM Personal Devices Policy defeated
• Delayed grant application to gather more information and proceed with communications with neighboring municipalities (Carried)
• Accepted accounts payable for June to July 18, 2023, totaling $856,964.58 (Carried)

Regular Council Meeting

The Town Council will conduct a regular meeting including an oath of office for Deputy Mayor Robert Snow. The agenda includes discussions regarding airport engagement and the potential acceptance of a quote from Legacy Contractors.

• Oath of Office for Councillor Robert Snow as Deputy Mayor
• Airport Engagement and Survey Report
• Acceptance of Quote from Legacy Contractors
• Delegation by Municipal Assessor Mike Krim of Tanmar Consulting
• Delegation by Vermilion RCMP Detachment Sgt. Buckingham

Council approved a sanction letter for Councillor Kirby Whitlock and sanctions for Mayor Greg Throndson regarding a Code of Conduct violation. The board also approved a contractor quote and additional funding for community programs.

• Appointed Councillor Robert Snow as Deputy Mayor for July and August 2023
• Approved $49,515.90 quote from Legacy Contractors
• Approved $1,102.66 in additional funding to receive $4,411.63 for FCSS programs
• Accepted accounts payable for June 7–20, 2023, totaling $648,207.29
• Approved sanction letter to Councillor Kirby Whitlock regarding Race of Vermilion actions and public comments
• Approved sanctions for Mayor Greg Throndson via Code of Conduct regarding Town Hall door damage

Regular Council Meeting

The Town of Vermilion Council will review staff recommendations regarding capital budget amendments and ice user rental rates for 2023-2024. The meeting also includes discussions on proclamations for Recreation and Parks Month and World Elder Abuse Awareness Day.

• 2023-2024 Ice User Rental Rates
• Capital Budget Amendments
• Recreation and Parks Month June 2023 Proclamation
• World Elder Abuse Awareness Day (WEAAD) Proclamation

Council approved a budget increase for the Waste Water Treatment Plant and raised ice rental rates for the 2023-2024 season. The board also authorized funding for a lobbyist and issued two community proclamations.

• Increased Waste Water Treatment Plant budget to $20,250,000 (Carried)
• Increased 2023-2024 ice rates by 10% for Adults, Youth, Jr. B and Non-Resident/Other users (Carried)
• Approved $1,200 for Northeast Alberta Alliance for Growth & Opportunity to hire a lobbyist (5-2)
• Proclaimed June 2023 as Recreation and Parks Month (Carried)
• Proclaimed June 15, 2023 as World Elder Abuse Awareness Day (Carried)
• Approved sending a letter to Alberta Parks requesting earlier operational start of Vermilion Provincial Spray Park (Carried)
• Accepted accounts payable for May 17 - June 6, 2023 totaling $325,298.36 (Carried)

Regular Council Meeting

The Town of Vermilion council is meeting to consider several staff recommendations, including writing off unpaid county fire bills, setting 2023/24 ice rates, and approving 2023 offsite levies. They will also hear a delegation from the Vermilion Agricultural Society and receive reports from the CAO and department directors. The agenda includes routine items like minutes, committee reports, and correspondence.

• County Fire Billing Write-off - Staff Recommendation
• 2023/24 Ice Rates - Staff Recommendation
• 2023 Offsite Levies - Committee Recommendation
• Firefighter Honorarium - ICF Committee
• Seniors' Week Proclamation (June 5-11, 2023)

Council approved writing off a $11,233.50 accounts receivable balance for county fire billing and rejected motions to initiate a dispute process or terminate the Fire Services Agreement. Other decisions included increasing firefighter honorariums and maintaining 2023 offsite levy rates.

• Approved write-off of accounts receivable #847 for $11,233.50 (6-1)
• Denied motion to initiate Dispute Resolution Process for fire services invoice
• Denied motion to terminate Fire Services Agreement effective December 31, 2023 (6-1)
• Denied 7% hourly rate increase for 2023/24 Stadium/Arena facilities
• Proclaimed June 5-11, 2023 as Seniors’ Week
• Approved $750.00 sponsorship for Lemonade Day Northern Alberta
• Authorized 2023 Offsite Levy rates to remain the same as 2022 rates
• Increased firefighter honorarium for practice hours, standby duty, and show up rates

Regular Council Meeting

The Town of Vermilion Council will meet to discuss the appointment of an annual auditor and review several proclamations. The meeting includes delegations regarding Lemonade Day and library elevator drawings.

• Annual Auditor Appointment for 2023 Fiscal Year
• Cemetery funding request from the County of Vermilion River
• Vermilion Public Library elevator drawings presentation
• Proclamations for National Volunteer Week and International Economic Development Week
• National Public Works Week 2023 staff recommendation

Regular Council Meeting

The Town Council will discuss the 2023 Tax Rate Bylaw and review the 2022 audit. The meeting also includes decisions regarding the Northern Lights Library System levy and ice user rental rates for 2023-2024.

• Bylaw 4-2023 Tax Rate Bylaw
• Presentation of 2022 Audit by Mr. Donald Isaman, Isaman Chopek Corporation
• Northern Lights Library System Board (NLLS) 2023 levy
• 2023-2024 Ice User Rental Rates recommendation
• Oath of Office for Councillor Joshua Rayment as Deputy Mayor

Council passed the 2023 Property Tax Bylaw and approved the sale of 4 acres of land to PNP Viking Ltd for $1,000,000 plus GST. Proposals to approve the Northern Lights Library System budget and increase ice rental rates were both defeated.

• Passed 2023 Property Tax Bylaw #4-2023 (Carried)
• Approved sale of 4-acres (Title 162 111 361) to PNP Viking Ltd for $1,000,000 plus GST (Carried)
• Appointed Councillor Joshua Rayment as Deputy Mayor for May and June 2023 (Carried)
• Northern Lights Library System 2023 Budget of $24,133.95 (Defeated)
• Proposed 7% increase for 2023-2024 Adult, Youth, Jr. B and Non-Resident ice rates (Defeated)
• Accepted accounts payable for April 5–18, 2023, totaling $523,070.58 (Carried)

Regular Council Meeting

The Town of Vermilion Council will review committee reports regarding economic development and intermunicipal liaison. The meeting includes a recommendation for National Volunteer Week and discussion on ice user rental rates.

• Proclamation of National Volunteer Week 2023
• Letter of support for the Vermilion Legion Armoury
• 2023-2024 Ice User Rental Rates recommendation
• Closed session regarding a legal contract

Council authorized administration to work on the development of land sales within the Town. A proposal to increase ice rental rates by 7% was postponed pending further information. Council also approved a letter of support for the Lt. Col. W.C. Craig Armoury Historical Society.

• Directed administration to proceed with development on the sale of lands within the Town (CARRIED)
• Approved letter of support for facility upgrading at Lt. Col. W.C. Craig Armoury Historical Society (CARRIED)
• Declared April 16-22, 2023, as National Volunteer Week (CARRIED)
• Postponed decision on 2023-2024 Ice User Rental Rates to a future meeting (CARRIED)
• Accepted accounts payable for March 22 to April 4, 2023, totaling $623,436.22 (CARRIED)

Regular Council Meeting

The Town Council will meet to discuss updating the investment policy for 2023. The meeting includes delegations from the Northern Lights Library System, Alberta Broadband Networks, and the Rotary Club of Vermilion.

• Updating Investment Policy for 2023
• Delegation: Northern Lights Library System (Mr. James MacDonald)
• Delegation: Alberta Broadband Networks (Mr. Ken Spangler)
• Delegation: Rotary Club of Vermilion (Mr. Erwin Warkentin)
• Closed session regarding personnel

Council approved an updated Investment Policy for 2023 with a three-year review period. The meeting included reports on broadband infrastructure and a request for a letter of support for a Rotary Club playground project.

• Approved updated Investment Policy for 2023 with three year review period
• Accepted accounts payable for March 8 to March 21, 2023, totaling $810,079.04
• Accepted March 7, 2023 meeting minutes
• Referred Rotary Club toddler playground letter of support request to Administration

Regular Council Meeting

The Town of Vermilion council will hold public hearings on two bylaws: a Land Use Bylaw amendment (Bylaw 2-2023) and a road closure (Bylaw 3-2023), then consider adopting them. New business includes staff recommendations on the 2023 Street Improvement Project, the Northern Lights Library System levy, and the tax recovery process, plus information items on a road grader and roll-off bin truck purchase. The agenda also includes committee reports, correspondence, and a closed session for advice from officials and personnel matters.

• Public hearing at 6:15 pm on Bylaw 2-2023 Land Use Bylaw Amendment
• Public hearing at 6:15 pm on Bylaw 3-2023 Road Closure
• 2023 Street Improvement Project - staff recommendation
• 2023 Road Grader Purchase - for information
• Roll-Off Bin Truck Purchase - for information

Council approved a contract for street improvements and passed a Land Use Bylaw amendment. A proposed budget for the Northern Lights Library System was defeated, and conditions for a specific tax recovery process were approved.

• Approved $475,772 contract with Border Paving for 2023 Street Improvement Project
• Passed Bylaw 2-2023 Land Use Bylaw Amendment (second and third readings)
• Defeated Northern Lights Library System 2023 Budget of $24,133.95
• Approved tax recovery conditions for 5114 - 45th Ave, including a sealed bid process starting June 16, 2023
• Accepted accounts payable of $302,606.73 for February 22 — March 7, 2023
• Directed CAO Kevin Lucas to follow Council direction on personnel discussions

Regular Council Meeting

The Town of Vermilion Council will meet to handle administrative reports and committee minutes. The meeting includes the swearing-in of a Deputy Mayor and a closed session regarding personnel.

• Oath of Office for Councillor Paul Conlon as Deputy Mayor
• Review of reports from the CAO, Community Services, Infrastructure and Planning, and Corporate Services
• Economic Development Committee minutes and population growth reports
• Closed session regarding personnel under the Freedom of Information and Protection of Privacy Act

Council appointed a Deputy Mayor for a two-month term and accepted a list of accounts payable. Management provided updates on infrastructure, IT security, and broadband installation.

• Appointed Councillor Paul Conlon as Deputy Mayor for March and April 2023 (CARRIED)
• Accepted accounts payable for February 8 — February 21, 2023, totaling $825,746.27 (CARRIED)
• Accepted February 7, 2023 meeting minutes (CARRIED)
• Entered closed session for personnel matters at 6:48 p.m. (CARRIED)

Regular Council Meeting

The Town of Vermilion Council will discuss several new bylaws, including borrowing and road closures. The meeting also includes a report from the RCMP and decisions on financial write-offs and grant support.

• Bylaw 1-2023 Borrowing Bylaw regarding an operating line of credit
• Bylaw 2-2023 Land Use Bylaw amendment
• Bylaw 3-2023 Road Closure Bylaw
• Fiscal Year 2022 accounts receivables write-offs
• Letter of support for Vermilion Legion Branch #11 CFEP Grant

Council passed a new borrowing bylaw and initiated public hearing processes for land use and road closure bylaws. Other key actions included appointing a municipal assessor and approving funding for a printed community newsletter.

• Passed Operating Line of Credit Borrowing Bylaw 1-2023 (Carried)
• Approved first reading of Land Use Bylaw 2-2023 and public hearing process (Carried)
• Approved first reading of Road Closure Bylaw 3-2023 and public hearing process (Carried)
• Appointed Mike Krim as Municipal Assessor (Carried)
• Authorized $6,941.79 in accounts receivable write-offs to property tax rolls (Carried)
• Approved letter of support for Vermilion Legion Branch #11 CFEP Grant application (Carried)
• Increased Realtor Incentive for Town-owned Industrial and Commercial land to $5,000 per lot (Carried)
• Approved $3,000 from FCSS budget for 250 monthly printed copies of Talk of the Town (Carried)

Regular Council Meeting

The Town of Vermilion Council will meet to discuss new business and review reports from various department directors. The meeting includes a delegation from the NWST Charitable Foundation and a review of several committee budgets and appointments.

• Fire Department on-call wage increase
• NWST (New World Sustainable Technologies) Charitable Foundation delegation
• FCSS Program Budget 2023
• Vermilion River Regional Waste Management 2023 Budget
• Library Board appointment recommendations

Council approved funding for several community support services and increased the hourly wage for paid on-call firefighters. The board also reappointed members to the Airport Advisory Committee and the Library Board.

• Approved paid on-call firefighter wage increase from $26.17 to $29.80 per hour (CARRIED)
• Approved $96,319.00 total program budget for 2023 FCSS funds (CARRIED)
• Reappointed Geoff Hancock and Larry Bingham to the Airport Advisory Committee for two-year terms (CARRIED)
• Reappointed Joan Mudryk, Alva Andersen, and Brad Gallamore to the Vermilion Library Board (CARRIED)
• Accepted accounts payable for the period December 21, 2022 to January 17, 2023, totaling $1,089,116.30 (CARRIED)

Special Meeting of Council

This is a special meeting of the Town of Vermilion council, held on January 3, 2023. The agenda is largely procedural, consisting of a call to order, adoption of the agenda, and adjournment. The only substantive item is a closed session under the Freedom of Information and Protection of Privacy Act to discuss personnel matters.

• Closed session under FOIP Act Section 17(2) regarding personnel

Council met in a special session to conduct personnel business. The primary action taken was to proceed with the evaluation of the Chief Administrative Officer.

• Approved the agenda as presented
• Entered closed session at 5:58 p.m. for personnel matters
• Approved proceeding with the Chief Administrative Officer evaluation
• Reverted to regular meeting session at 8:27 p.m.