Tillsonburg public meetings in 2024

Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed.

Special Council Meeting

The Town of Tillsonburg is holding a special council meeting to enter a closed session. The purpose of the session is to discuss personnel matters concerning identifiable individuals, including municipal or local board employees.

• Closed session to consider personnel matters under section 239 (2) (b)

Council Budget Meeting

Council is meeting to review and approve adjustments for the 2025 budget, including a proposed tax rate increase of 3.08% excluding OPP contract costs. The body will also consider funding for health care recruitment and a temporary walk-in clinic.

• Proposed 3.08% tax rate increase for 2025 budget adjustments
• 2025 capital levy proposed at $622,761
• Tillsonburg BIA levy request of $220,701 and $20,000 capital contribution
• Proposed $154,000 for a permanent Manager of Innovation and Strategic Initiatives position
• Request for $141,323 to fund a temporary walk-in clinic

Council approved the 2025 budget adjustments, representing a 4.69% tax rate increase exclusive of OPP contract costs, and approved the BIA levy of $220,701 plus a $20,000 capital contribution. They also approved several other items, including a new Manager of Innovation position, health care recruitment initiatives, and a land sale mortgage consent. The meeting was primarily a budget deliberation session with all motions carried.

• Approved 2025 budget adjustments with 4.69% tax increase (Resolution 2024-614)
• Approved BIA levy of $220,701 and $20,000 capital contribution (Resolution 2024-615)
• Approved health care recruitment coordinator and walk-in clinic funding (Resolution 2024-611)
• Approved new Manager of Innovation and Strategic Initiatives position at $154,000 (Resolution 2024-612)
• Set 2025 Council expense budget at $28,040 pooled (Resolution 2024-613)
• Consented to mortgage registration for land sale to 2776807 Ontario Inc (Resolution 2024-617)
• Approved lease agreement with NG Food Concessions for community centre canteen (By-Law)
• Approved appointment of Acting Deputy Fire Chief and Acting CEMC (By-Law)

Traffic Advisory Committee

The Traffic Advisory Committee will adopt its agenda and approve the minutes from the August 22, 2024 meeting. It will receive a Transportation Master Plan update presented by Kevin Jones of Paradigm Transportation Solutions Limited. The committee will receive the Hardy Avenue Multi‑Way Stop Proposal as information and will recommend to Council that a new multi‑way stop control and pedestrian crossing be installed at the Aquatics Centre parking lot near the Tillsonburg Community Centre, with a traffic by‑law amendment as required. A request from Councillor Parsons for an update on recent “no parking” signs west of Glendale High School will also be noted.

• Transportation Master Plan Update – information from Kevin Jones, Paradigm Transportation Solutions Limited
• Hardy Avenue Multi‑Way Stop Proposal – recommendation to Council for new stop control and pedestrian crossing at Aquatics Centre parking lot, traffic by‑law amendment
• Councillor Parsons request – update on recent “no parking” signs west of Glendale High School
• Adoption of agenda
• Adoption of minutes from August 22, 2024

The Traffic Advisory Committee received an update on the draft Transportation Master Plan, which will be presented to Council in early 2025. The committee directed staff to analyze traffic data at the aquatics centre parking lot after its reopening, and requested clarifications to the plan, including that Bridge Street changes are not approved and downtown parking is not free. No final decisions were made on the plan itself.

• Received Transportation Master Plan update as information (carried)
• Directed staff to conduct traffic data analysis of aquatics centre parking lot after reopening (carried)
• Requested plan clarify Bridge Street not approved for changes
• Requested plan clarify downtown parking is not free
• Requested plan include truck usage statistics on Broadway
• Recommended draft plan be provided to Tillsonburg BIA for consultation

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee adopted its December 12, 2024 agenda and approved the minutes from the September 19, 2024 meeting. The committee received the Airport Manager's Q3 update and standing updates as information. An information package on the Ontario Airport Capital Assistance Program was also received. The committee approved the schedule for its 2025 meetings.

• Adopt agenda for December 12, 2024 meeting
• Approve minutes from September 19, 2024 meeting
• Receive Airport Manager's Q3 report
• Receive Ontario Airport Capital Assistance Program information package
• Approve 2025 Airport Advisory Committee meeting dates

The Tillsonburg Airport Advisory Committee approved several motions, including requesting Council to fund runway crack sealing from the next airport land sale as a priority repair. They also received the Airport Manager's update, directing staff to circulate snow plowing details and cafe painting details, and to investigate improved movement tracking. The committee requested the Chair to present to County and Town councils on the airport and complete an OACAP letter of support. The fuel nozzle is to be fixed by January 1 or removed, and staff will source fire inspection reports for tenants.

• Approved agenda and previous minutes as amended (carried)
• Received Airport Manager's Update; directed circulation of snow plowing details, cafe painting details, and investigation of movement tracking (carried)
• Requested Council to fund runway crack sealing from next airport land sale as priority repair (carried)
• Received Standing Updates with December 12th updates (carried)
• Received OACAP information; requested Chair to present to County and Town councils and complete letter of support (carried)
• Fuel nozzle to be fixed by January 1 or removed (consensus)
• Requested staff to source and circulate fire inspection reports for tenants (carried)
• Approved 2025 meetings bi-monthly commencing February 2025 (carried)

Special Council Meeting

The Town of Tillsonburg Special Council will open with a call to order, adopt the agenda, and consider disclosures of pecuniary interest. It will then move into a closed session to consider a personnel matter under section 239(2) concerning an identifiable individual. After the closed session, the council will consider any resolutions arising and adjourn the meeting.

• Call to Order
• Adoption of Agenda
• Disclosures of Pecuniary Interest
• Closed Session to consider Personnel Matter (239(2))
• Resolutions arising from Closed Session

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the November 12 meeting. It will receive a monthly activity update and a report on Oxford County population and growth forecasts. The committee will discuss the Community Strategic Plan, a boundary adjustment, and updates from local business and health groups, as well as information on Ontario Offsetting cost increases and a youth robotics award.

• Adoption of the agenda (moved by Dane Willson, seconded by Ashley Edwards)
• Adoption of minutes from the November 12, 2024 meeting (moved by Dane Willson, seconded by Randy Thornton)
• Presentation of Oxford County Staff Report CP 2024-323 on population and growth forecasts
• Discussion of a boundary adjustment for the town
• Information item on Ontario Offsetting OPP cost increases for small and rural municipalities

The Economic Development Advisory Committee received presentations on Oxford County population and growth forecasts and discussed updates on affordable housing and health care. No substantive decisions were made; the meeting was procedural, with only routine approvals of agenda and minutes.

• Adopted meeting agenda (carried)
• Approved minutes of November 12, 2024 meeting (carried)
• Adjourned meeting at 1:29 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the October 8, 2024 meeting. It will appoint a Vice‑Chair. The committee will receive a submission from Michael Brown about accessibility features in downtown retail and commercial businesses, and it will request a site tour of the Aquatics Rehabilitation Project at the Tillsonburg Community Centre once the project is completed.

• Appointment of Vice‑Chair of the Accessibility Advisory Committee
• Receipt of Michael Brown’s letter on accessibility for retail and commercial businesses
• Request for a site tour of the Aquatics Rehabilitation Project at Tillsonburg Community Centre
• Adoption of the meeting agenda
• Adoption of minutes from the October 8, 2024 meeting

The Accessibility Advisory Committee elected Michael Brown as vice-chair and approved recommendations to Council, including adding a power assist door operator requirement to the CIP Facade Improvement Grant and expanding the CIP Accessibility Renovation Grant beyond the BIA boundary. The committee also scheduled its next meeting at the Tillsonburg Community Centre with a site tour of the Aquatic Rehabilitation Project.

• Elected Michael Brown as vice-chair (carried)
• Approved agenda (carried)
• Approved minutes of October 8, 2024 (carried)
• Received Michael Brown's submission on accessibility to retail/commercial businesses (carried)
• Recommended Council update CIP Facade Improvement Grant to require power assist door operator (carried)
• Recommended Council expand CIP Accessibility Renovation Grant beyond BIA boundary (carried)
• Scheduled March 18, 2025 meeting at Tillsonburg Community Centre with site tour (carried)
• Adjourned at 5:16 p.m. (carried)

Council Meeting

The Town of Tillsonburg Council will discuss funding for a new Town Hall and a temporary walk-in clinic. The meeting includes decisions on infrastructure contracts and the approval of a new Town Grants Program Policy.

• Target capital expenditure of under $11,000,000 for a new Town Hall
• Tender award to Froese Excavating Ltd for Progress Drive Extension at $807,792.05
• Proposed $60,000 from Physician Recruitment Reserve and $140,000 from 2025 budget for a temporary walk-in clinic
• Approval of the Town Grants Program Policy for community non-profit organizations
• Award of Arena Concession Service to 997038 Canada Ltd. o/a Crave Bites

Council directed staff to surplus municipally owned properties to build a capital fund for a new Town Hall, requiring at least 50% of funds secured before construction and capping costs at $11 million (2024 dollars). The motion passed 4-3. Council also awarded a tender for the Progress Drive extension to Froese Excavating Ltd for $807,792.05, funded partly by a property assignment, and approved the PWU collective agreement for 2024-2027.

• Approved new Town Hall funding plan: surplus properties, 50% capital secured, $11M cap (4-3)
• Awarded Progress Drive extension tender to Froese Excavating Ltd for $807,792.05
• Approved PWU collective agreement for 2024-2027
• Approved arena concession contract with Crave Bites through April 2025, renewable up to 3 years
• Accepted $5,680 Oxford Community Foundation grant for VIBE Youth Program
• Referred health care recruiter and walk-in clinic items to 2025 budget
• Approved Town Grants Program Policy
• Directed staff to report on cemetery by-law care of lots requirements

Youth Advisory Council

The Youth Advisory Council will adopt its agenda and minutes, record disclosures, and consider the Youth Questionnaire (CS‑24‑114). The council will recommend that town staff conduct a survey of local high‑school‑aged students using the attached questionnaire and provide the results to the council. The meeting is scheduled for 4:30‑5:30 p.m. at the Upper Deck Youth Centre, 19 Queen Street.

• Youth Questionnaire (CS‑24‑114): recommendation to survey local high‑school students using the attached questions and deliver results to the council

The Youth Advisory Council meeting on December 4, 2024, was called to order but no quorum was present, so the meeting was adjourned at 4:45 p.m. The agenda and previous meeting minutes were approved, and a report on a youth questionnaire was received as information, but no substantive decisions were made.

• Approved agenda as prepared (Resolution #1)
• Approved minutes of June 5, 2024 meeting (Resolution #2)
• Received report CS-24-114 on Youth Questionnaire as information
• Adjourned meeting at 4:45 p.m. due to lack of quorum

Special Council Meeting

The Town of Tillsonburg Council will move into a closed session. The closed session is to consider a MYR personnel matter, which involves personal matters about an identifiable municipal employee. No other agenda items are listed.

• Closed session to consider MYR Personnel Matter (personal matters about a municipal employee)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will adopt the meeting agenda and the minutes from the October 29 meeting. It will receive presentations and information items, including a council response on a grape vine issue and a report from the Trails Subcommittee. No other decisions are listed.

• Adopt agenda
• Adopt minutes from October 29 meeting
• Grape Vine – council response
• Trails Subcommittee presentation

Council Meeting

The Council will move into a closed session to consider a proposed acquisition or disposition of land on Earle Street under municipal legislation. The meeting will also receive reports on two subdivision plan extensions, an official‑plan amendment for the Station View development, and several staff and information items. By‑laws to appoint a Committee of Adjustment and to amend the animal‑control by‑law will be read for final approval.

• Closed Session resolution to consider Earle Street land acquisition/disposition (Item 2.4.1)
• Application for Official Plan Amendment and Zone Change OP 24-06-7, ZN 7-24-06 – Station View Developments Inc.
• Request for extension of draft approved plan of subdivision SB 21-06-7 – Ambrus to Nov 30 2026
• Request for extension of draft approved plan of subdivision SB 20-02-7 – 2407774 Ontario Ltd. to Nov 30 2026
• By‑Law to appoint a Committee of Adjustment and By‑Law to amend By‑Law 2021‑013 (animal control)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will review municipal heritage registers and consider the Fall 2024 Volunteer Achievement Award nomination in closed session. The agenda also includes the adoption of previous meeting minutes and a report on the Museum.

• Review of Municipal Heritage Registers
• Fall 2024 Volunteer Achievement Award Nomination
• Adoption of October 16, 2024 Committee Minutes
• Museum Report for November
• Founder's Day Update

Council Budget Meeting

Council is reviewing the 2025 overall draft budget, including capital expenditures, paving, fleet, and bridge reviews. The meeting includes proposals for several new staff positions across multiple departments and a review of taxation and reserves.

• Proposed $298,900 for 3.7 permanent FTEs in Public Works Roads
• Proposed $203,600 for 2.8 FTEs aquatic staff in Recreation, Culture and Parks
• Proposed $60,000 for a three-year part-time Finance position
• Proposed $44,800 increase for Fire Services part-time suppression hours
• Proposed $27,000 net increase to extend Economic Development Project Coordinator for three years

Council Meeting

Council will review a minor variance application for property setbacks at 165 John Pound Road and discuss funding for bus shelters and the Founders Day event. The meeting also includes a review of 2024 Q3 financial results and a request for equitable representation on Oxford County Council.

• Minor variance application A12-24 for 165 John Pound Road regarding side and rear yard setbacks
• Allocation of $32,564 from Linear Infrastructure Reserve for TGO (In-Town) Bus Shelters
• Proposed transfer of unused 2024 Cultural Grants and Twin City funds to 2025 Founders Day event
• Extension of closing date to late December 2024 for purchase agreement with peopleCare Inc
• Recommendation to send a letter to the Premier and Ministry regarding equitable representation on Oxford County Council

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and minutes, hear a presentation on the comprehensive zoning by‑law review, and receive a monthly activity update. The committee will enter a closed session to consider the Phase 2 VIP lands opinion of value and marketing strategy. Additional items include a boundary adjustment discussion and reports from local business groups.

• Presentation: Comprehensive Zoning By‑Law Review Consultation (Eric Gilbert, Manager of Development Planning)
• Closed Session: Phase 2 VIP lands – opinion of value and marketing strategy
• Monthly Activity Update report (November 2024)
• Boundary Adjustment item
• Reports from Downtown Business Improvement Association and Tillsonburg District Chamber of Commerce

Health Care Advisory Committee

The Community Health Care Advisory Committee recommends that the Town use the remaining $60,000 in the 2024 Physician Recruitment Reserve to support opening a temporary walk‑in clinic and request an additional $140,000 in the 2025 budget for the clinic’s completion. The committee also proposes budget items for hiring a new Health Care Professional Recruitment Coordinator, allocating $2,062.08 for recruitment‑related swag, and pursuing joint funding partnerships with other municipalities.

• Use $60,000 from the 2024 Physician Recruitment Reserve for the temporary walk‑in clinic
• Request $140,000 in the 2025 budget to fund the remainder of the temporary walk‑in clinic
• Include shared costs for hiring a new Health Care Professional Recruitment Coordinator in the 2025 budget
• Allocate $2,062.08 from the Physician Recruitment Reserve to purchase recruitment swag
• Explore partnerships with other municipalities to jointly fund the recruitment coordinator role

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will discuss a presentation on a multi-use recreational facility and recommend that Council approve the updated Tillsonburg Hall of Fame application and scoring criteria.

• Recommendation to adopt updated Hall of Fame application and scoring criteria
• Presentation on multi-use recreational facility
• Adoption of minutes from October 3 meeting
• Next meeting scheduled for January 2, 2025

Youth Advisory Council

The Tillsonburg Youth Advisory Council met on November 6, 2024. The agenda indicates a standard procedural meeting with no specific decisions or reports listed.

• Meeting held on November 6, 2024
• Youth Advisory Council meeting
• No specific agenda items or decisions listed

Health Care Advisory Committee

The Health Care Advisory Committee will adopt its agenda and approve minutes from the September 3, 2024 meeting. It will consider reports on nurse practitioner services, the COMPASS proposal, and a temporary clinic. The committee recommends allocating the remaining $60,000 in the 2024 Physician Recruitment Reserve to open a temporary walk‑in clinic and requesting $140,000 in the 2025 budget to fund the clinic’s remainder.

• Adopt agenda for the October 30, 2024 meeting
• Approve minutes of the September 3, 2024 Health Care Advisory Committee meeting
• Recommend using $60,000 from the Physician Recruitment Reserve for a temporary walk‑in clinic
• Request $140,000 in the 2025 budget to fund the remainder of the temporary walk‑in clinic
• Discuss reports on Nurse Practitioner update, COMPASS proposal, and temporary clinic

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider three council resolutions: one for a subcommittee, one for a scattering garden, and one related to the Trans Canada Trail. A presentation on the Trans Canada Trail will be given by Paul DeCloet. The committee also directed staff to research how other municipalities manage parks and trails perpetual trusts and report back in the new year.

• Subcommittee – Council Resolution
• Scattering Garden – Council Resolution
• Trans Canada Trail – presentation by Paul DeCloet
• Perpetual Trusts – staff research request
• Next meeting scheduled for November 26, 2024

Council Meeting

The Town of Tillsonburg Council will meet to adopt the agenda, approve minutes, and consider three applications for minor variances at the Committee of Adjustment. The meeting also includes closed session discussions regarding land negotiations and a new Town Hall location.

• Closed session: VIP Lot 1 land assignment and Town Hall location options
• Minor Variance A07-24: 73 Concession St W (reduce arterial road setback)
• Minor Variance A10-24: 50 Broadway (reduce parking and rear yard depth)
• Minor Variance A11-24: 9 Delevan Cres (reduce front and rear yard setbacks)
• Council to add Oxford County rep to Trails Subcommittee

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee is meeting to review an October museum update report. The body will also discuss the Founder's Day event and Volunteer Appreciation Awards.

• Museum Update Report - October 2024
• Founder's Day Event discussion
• Volunteer Appreciation Awards discussion

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the previous meeting. It will then hear presentations and discuss two key topics: improving accessibility for downtown retail and commercial businesses, and the provision of disabled washrooms. The meeting will conclude with a resolution to adjourn.

• Adopt agenda for the October 8, 2024 meeting
• Adopt minutes of the previous meeting
• Discuss accessibility to retail and commercial businesses downtown
• Discuss disabled washrooms
• Resolution to adjourn the meeting

Economic Development Advisory Committee

The committee will adopt its agenda and the minutes from the September 10 meeting, receive a monthly activity update, and hear information items on provincial policy statements. It will discuss the Community Strategic Plan, consider a boundary adjustment, and get updates from the Downtown Business Improvement Association and other local business groups.

• Adopt agenda for the October 8 meeting
• Adopt minutes of the September 10 Economic Development Committee meeting
• Review provincial policy statements draft news release
• Consider boundary adjustment item
• Receive report from Downtown Business Improvement Association

Council Meeting

The Town of Tillsonburg Council will review a draft franchise agreement with Enbridge Gas Inc. and a supporting by‑law. It will also consider two zone‑change applications for 79 and 356 Tillson Avenue, a surplus‑land declaration for the Moose Street right‑of‑way, and approve funding of up to $45,000 for a payroll compliance review. All items are presented as proposed resolutions for Council approval.

• Draft by‑law to authorize a franchise agreement with Enbridge Gas Inc.
• Zone change application for 79 Tillson Avenue to rezone from Entrepreneurial District to Special Entrepreneurial Zone (EC‑sp)
• Zone change application for 356 Tillson Avenue to permit a broader range of commercial uses
• Surplus land declaration for the westerly portion of Moose Street right‑of‑way (Plan 41R‑1403)
• Approval of payroll compliance review engagement with Sability Human Capital Consulting, up to $45,000

Recreation and Sports Advisory Committee

The Tillsonburg Recreation and Sports Advisory Committee will meet on October 3, 2024. The agenda includes adopting the agenda and minutes, disclosures of interest, and presentations. The committee will receive a VIBE Youth Space report, discuss a Community Sport and Recreation Infrastructure Fund grant, and hear a Hall of Fame subcommittee update. The meeting will end with general business and schedule the next meeting for November 7, 2024.

• VIBE Youth Space report
• Community Sport and Recreation Infrastructure Fund Grant
• Hall of Fame subcommittee update memo
• Adoption of minutes from June 6 and September 5, 2024 meetings
• Adoption of agenda

Youth Advisory Council

The Tillsonburg Youth Advisory Council meeting is scheduled for October 2, 2024. The agenda provided contains no listed items, decisions, or discussion topics. It appears to be a placeholder or procedural notice with no substantive content.

Special Council Meeting

The Special Council will hold a closed session to review a request from Tillco Holdings Inc. (reference CLD-EDM-24-014) to be released from development covenants. The meeting will also adopt the agenda, consider disclosures of pecuniary interest, and pass By‑Law 2024‑108 to confirm the proceedings of this special meeting. The meeting is scheduled for October 1, 2024, from 3:30 p.m. to 5:00 p.m. in the Boardroom CSC at 10 Lisgar Ave.

• Closed session request for release from development covenants – Tillco Holdings Inc. (CLD-EDM-24-014)
• Adoption of the meeting agenda (open session)
• Disclosures of pecuniary interest and the general nature thereof
• By‑Law 2024‑108 to confirm the proceedings of the Special Council Meeting
• Resolution of any items resulting from the closed session (pending direction)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to review peer reviewer comments regarding an Environmental Impact Study. The committee will also review information items concerning rural housing crises and a $3.8M homeless cabin plan in another Ontario city.

• Discussion of peer reviewer comments for the Environmental Impact Study at 31 Earle Street Tillsonburg
• Review of Municipal World reports on rural housing crises and community resilience
• Review of a $3.8M, 50-cabin plan for homeless individuals in an Ontario city

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee is reviewing the Council-approved Parks & Recreation Master Plan. The body is also considering a recommendation to add an Oxford County representative to the subcommittee to assist with the Trans Canada Trail.

• Recommendation to add an Oxford County representative to the subcommittee for Trans Canada Trail use and maintenance
• Update on the Council-approved Parks & Recreation Master Plan
• Westmount Park playground update
• Custom Mural Mosaic program
• Discussion on Scattering Gardens

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee is meeting to receive updates on airport operations and economic development. The body will review the Q3 Manager Report and new promotional fly-in packages.

• Airport Manager's Update including 2024 Q3 report and movement summaries
• Review of Airport Promotional Material and fly-in package brochures from Economic Development
• Receipt of Municipal World article regarding airports as municipal assets

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will discuss several updates and proposals. Items include museum updates, a heritage building exterior renovation request, Station Arts Centre updates, plans for Founder's Day, a commemorative naming proposal, and an update on Theatre Tillsonburg.

• Heritage Building Exterior Renovation Request
• Museum Updates (Andrea Greenway)
• Station Arts Centre Updates (Tabitha Verbuyst)
• Founder's Day planning
• Commemorative Naming proposal

The committee approved the agenda and previous minutes, and heard updates on museum and Station Arts Centre events. It expressed no opposition to a heritage building exterior renovation request. Planning for Founder's Day 2025 continued, with a hold placed on the Lion's Auditorium and various event details discussed.

• Approved agenda (carried)
• Approved minutes of June 19, 2024 meeting (carried)
• No opposition to heritage building exterior renovation request
• Placed hold on Lion's Auditorium for Founder's Day 2025

Accessibility Advisory Committee

The committee will receive updates on the Tillsonburg Community Centre renovation and the Bridge Street reimagining project, including streetscape and reconstruction plans. It will also discuss accessibility improvements for downtown retail and commercial businesses and consider options for disabled washrooms. The meeting includes standard agenda items such as adoption of the agenda, approval of previous minutes, and adjournment.

• Tillsonburg Community Centre renovation update
• Bridge Street Reimagining Project update (streetscape plan)
• Intersection reconstruction plans for Bridge Street and Rolph Street
• Accessibility to downtown retail and commercial businesses
• Discussion of disabled washrooms

The Accessibility Advisory Committee received updates on the Tillsonburg Community Centre renovations and the Bridge Street Reimagining Project, with members suggesting raised pedestrian crosswalks and reminding staff to preserve memorial bricks at the clock tower. No formal decisions were made; two items were deferred to the next meeting.

• Approved agenda for September 17, 2024 meeting (carried)
• Approved minutes of March 19, 2024 meeting (carried)
• Adjourned meeting at 5:32 p.m. (carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt its agenda and the minutes from the August 7, 2024 meeting. It will receive two presentations on affordable‑housing initiatives and discuss the Environmental Impact Study for the proposed development at 31 Earle Street. The meeting will conclude with an adjournment resolution.

• Adopt agenda (Proposed Resolution #1)
• Adopt minutes of August 7, 2024 meeting (Proposed Resolution #2)
• Presentation: Oxford County – Affordable Housing Information
• Presentation: Housing for All – Housing and Homelessness Plan 2024‑2033
• Environmental Impact Study – 31 Earle Street (Terrastory EIS document)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to receive updates on the Stationview Project and the draft Transportation Master Plan. The body will also review reports from the Downtown Business Improvement Association and the Chamber of Commerce.

• Stationview Project update presented by Erica Patenaude and Hanna Domagala
• Review of the Draft Transportation Master Plan
• Report from the Downtown Business Improvement Association Chair
• Report from the Tillsonburg District Chamber of Commerce CEO
• Real estate statistics for July and August 2024 from the Area Association of Realtors

The Economic Development Advisory Committee received updates on the Station District development, the Draft Transportation Master Plan, and the Town Hall project, but made no substantive decisions. The meeting was procedural, with only the agenda, previous minutes, and adjournment approved.

• Adopted the meeting agenda (carried)
• Approved minutes of August 13, 2024 meeting (carried)
• Adjourned meeting at 1:47 p.m. (carried)

Council Meeting

Council will receive presentations on the town's 2023 audited financial statements and those of the Downtown Tillsonburg BIA. The meeting includes decisions on land consent for 55 Parkwood Drive and a zoning amendment for Trevalli Homes.

• Application for Consent B24-57-7 for 55 Parkwood Drive
• Proposed deferral of Official Plan Amendment and Zone Change for Lindprop Corp. at 112 North Street E
• Zoning By-law Amendment for Trevalli Homes to remove Holding Provision for lands on Hemlock Drive and Walnut Drive
• Approval of Tillsonburg Regional Airport Communications Procedure
• Resolution requesting Federal Government and ISED action on cellular coverage 'Dead Zones'

Council approved the Town of Tillsonburg's 2023 audited financial statements, supported a consent application at 55 Parkwood Drive, and approved in principle a zone change for medium-density residential at 112 North Street E. Council also approved the sale of surplus lands east of Langrell Avenue, declared a parcel on Venison Street East surplus, and referred the Moose Street surplus to staff for review. Several policies and by-laws were adopted, including an Infectious Diseases Prevention and Control Policy and development charge interest rate and asset retirement obligation policies.

• Approved 2023 Consolidated Financial Statements as audited (unanimous)
• Supported consent application B24-47-7 at 55 Parkwood Drive with conditions (unanimous)
• Approved in principle zone change ZN 7-22-15 for medium-density residential at 112 North Street E (unanimous)
• Approved removal of holding provision for Trevalli Homes lands on Hemlock Drive (unanimous)
• Supported two-year extension for Lindprop Corp draft plan of subdivision to Nov 24, 2026 (unanimous)
• Approved sale of surplus lands east of Langrell Avenue to David Lopes, Mariah Koopman, John Allard, Linda Allard (unanimous)
• Declared surplus land on Venison Street East and authorized negotiation of sale (unanimous)
• Referred Moose Street surplus land declaration to staff for review (unanimous)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will review an update to the Parks & Recreation Master Plan. It will also consider selecting an additional member for the Naming Policy Sub‑committee. The meeting includes routine items such as adopting the agenda and minutes and setting the next meeting for October 3, 2024.

• Parks & Recreation Master Plan update (information item)
• Selection of additional member for Naming Policy Sub‑committee
• Adoption of agenda
• Adoption of minutes from June 6 meeting
• Next meeting scheduled for October 3, 2024

The Recreation and Sports Advisory Committee met and adopted the agenda and previous minutes. They reviewed the approved Parks & Recreation Master Plan update. The only substantive decision was appointing Carrie Lewis to the Naming Policy Sub-committee, replacing Joe Sym. The meeting adjourned at 6:22 pm.

• Adopted agenda as prepared (carried)
• Adopted minutes of June 6 meeting (carried)
• Appointed Carrie Lewis to Naming Policy Sub-committee (carried)

Youth Advisory Council

The agenda for the Tillsonburg Youth Advisory Council meeting on 2024-09-04 contains no specific items, only generic placeholders. No decisions, proposals, or discussions are detailed in the provided document.

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss clinic space for Roulstons Pharmacy and provide updates on health care recruitment. The body will also review reports from AMO delegations and discuss committee membership.

• Roulstons Pharmacy Clinic Space
• Health Care Recruiter Update
• AMO Delegations Debrief regarding Ministry of Health and Ontario Medical Association
• Committee Membership Discussion
• Review of article regarding $60,000 signing bonuses for doctors in Huntsville

The committee recommended to Council that unused funds from the Physician Recruitment budget be used to purchase promotional materials to attract health care professionals. It also agreed to advertise available clinic space at Roulstons Pharmacy on the town's website and social media, and removed Mike Bastow from the committee. No other substantive decisions were made; most items were updates or information sharing.

• Recommended shifting unused Physician Recruitment funds for promotional materials (carried)
• Agreed to advertise Roulstons Pharmacy clinic space on town website and social media (consensus)
• Agreed Mike Bastow is no longer needed as committee member (consensus)
• Adopted agenda as amended (carried)
• Approved minutes of June 18, 2024 meeting (carried)
• Adjourned meeting at 1:05 p.m. (carried)

Traffic Advisory Committee

The Traffic Advisory Committee is meeting to receive an update on the Traffic Master Plan from Paradigm. The body will also discuss specific local traffic concerns, including intersection accessibility and parking restrictions.

• Traffic Master Plan Update presentation by Kevin Jones of Paradigm
• Discussion on Bridge and Rolph Streets intersection accessibility
• Review of all-way stop request for Washington Grand Avenue and Rolph Street
• Correspondence regarding speeding on Baldwin and traffic on Robin Road
• Discussion on 'No Parking' on Woodcock Drive

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss industrial park planning and local development applications. The session includes updates from the Downtown Business Improvement Association and the Chamber of Commerce.

• Van Norman Innovation Park Phase 2 lot layout, pricing, and marketing review
• Official Plan Amendment and Zone Change application OP24-06-7 and ZN7-24-06 for Station View
• Community Strategic Plan Town Hall update
• Reports from the Downtown Business Improvement Association and Tillsonburg District Chamber of Commerce
• Information item regarding underserviced cellular communication services from Town of Plympton-Wyoming

Council Meeting

The Tillsonburg Town Council will hold a closed session to review a litigation update and the assignment of VIP Lot 1. In the open session the council will consider a minor variance request for 111 Rolph Street, an official‑plan and zoning‑by‑law amendment to re‑zone 97 North Street to high‑density residential, and staff reports on a four‑day work‑week option and a new criminal‑record‑check policy.

• Closed session to consider Litigation Update (CLD‑CS‑24‑007) and Assignment of VIP Lot 1 (CLD‑EDM‑24‑012)
• Minor Variance Application A06‑24 for 111 Rolph Street – reduce rear‑yard setback from 7.5 m to 3.5 m
• Official Plan Amendment OP23‑14‑7 and Zoning By‑Law Amendment ZN 7‑23‑11 to re‑zone 97 North Street from medium‑density to high‑density residential
• Four‑day work‑week report CAO‑24‑012 – council to approve the option as a possible schedule
• Criminal Record Check Policy CAO‑24‑019 – council to approve the policy and recommend a supporting by‑law

Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or business items are listed.

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to discuss public survey results and environmental impact data. The body will also review a Council resolution regarding a Community Improvement Plan application.

• Public survey results for the 31 Earle Street Redevelopment Project
• Draft Environmental Impact Study information
• Council Resolution EDM 24-027 regarding a Community Improvement Plan Application for Simcoe St.

Special Council Meeting

The Town of Tillsonburg Council will consider moving a demolition derby pit to the East side of Memorial Park behind the baseball diamonds. The Tri-County Agricultural Society will perform the work at no cost to the Town. The meeting will also include a closed session regarding a VIP lot assignment.

• Move demolition derby pit to Memorial Park
• Tri-County Agricultural Society to perform work at no cost
• Closed session on VIP Lot 1 assignment
• Adoption of Special Council Meeting agenda
• Confirm Proceedings By-law 2024-085

Economic Development Advisory Committee

The committee will review monthly economic activity reports and building activity summaries. Members will also receive a status update on the VanNorman Innovation Park Phase 2. The agenda includes updates on community strategic plans and local business organizations.

• Official Plan Amendment and Zone Change application (OP24-06-7 and ZN7-24-06) for Station View Developments Inc.
• VanNorman Innovation Park – Phase 2 status update
• 2023 Building Activity and Anticipated Development Summary review
• Notice of Passing DC By-Laws

Council Meeting

Council will consider several development and land use items, including a new 132-unit residential building on Simcoe Street. The meeting also includes discussions on declaring Ball Alley surplus land and reviewing Bert Newman Park fencing repairs. Additionally, various committee appointments are on the agenda.

• Approval of 132-unit multi-residential project on Simcoe Street with tax and permit fee rebates
• Declaration of Ball Alley between Tillson Street and First Alley as surplus land
• Support for minor variance and lot severance at 436 Broadway
• Recommendation to maintain and repair Bert Newman Park fencing
• Appointments to the Accessibility, Community Health Care, Property Standards, and Youth Advisory committees

Tillsonburg Airport Advisory Commitee

The provided document contains only procedural software interface elements and does not list any specific agenda items or discussion topics for the Tillsonburg Airport Advisory Committee.

Parks Beautification and Cemeteries Committee

The committee recommended that Council consider refurbishing the Bert Newman Park perimeter fence and exploring options to re-lock it. Members also discussed forming a sub-committee to monitor tree planting along the Trans Canada Trail.

• Recommendation for Bert Newman Park fence repairs and re-locking options
• Formation of a sub-committee to monitor Trans Canada Trail tree planting
• Investigation into soil amendment needs near the TCT and 4th North trail
• Election of Joan Weston as Vice Chair

Special Council Meeting

This special meeting consists of procedural items, including a closed session and the transition into the Annual General Meeting of shareholders for Tillsonburg Hydro Inc. Council will also consider By-Law 2024-070 to confirm the proceedings of the meeting.

• Closed Session
• Tillsonburg Hydro Inc. Annual General Meeting
• Confirmation of By-Law 2024-070

Council Meeting

The Tillsonburg Council is reviewing zoning applications for a veterinary clinic and residential variances. The meeting includes decisions on funding for business renovations and TCC renovation expenses. Council will also consider updates to the town's asset management plan and waste collection by-laws.

• Zoning change at 356 Tillson Avenue to permit a veterinary clinic
• Approval of $418,050.17 in additional expenses for TCC renovations
• $10,000 renovation grant approved for 77 Broadway
• $13,360 allocation for bus shelters under the Rural Transit Solutions Fund
• Amendment to garbage and recycling pick-up time regulations

Museum, Culture, Heritage and Special Awards Advisory Committee

The committee will receive updates regarding the Museum and the Station Arts Centre. The meeting also includes discussions on heritage listings versus designations and the Annandale House Fundraising Committee.

• Museum updates from Patty Phelps
• Station Arts Centre updates from Tabitha Verbuyst
• Discussion of Heritage Listings vs Designations
• Annandale House Fundraising Committee report

Health Care Advisory Committee

The Health Care Advisory Committee will discuss updates regarding primary care coverage and upcoming physician retirements or relocations. The committee will also review Matrix cost repayments and a resolution from Council.

• Changes to primary care coverage in Tillsonburg
• Imminent physician retirements and relocations
• Update on repayment of Matrix costs
• Introduction of Health Care Recruiter
• Review of Council resolution requiring committee action

Council Meeting

The meeting includes discussions on adopting the 2024 Development Charges By-Law and reviewing a rezoning application for high-density residential use. Council also considered changing property tax deadlines to better align with pension payment dates.

• Adoption of the 2024 Development Charges By-Law (FIN-24-034)
• Rezoning application for Block 38, Plan 41M-392 from medium to high density residential
• Proposed change to property tax deadlines to February 28, May 30, August 30, and October 30
• Authorization of a grant agreement for the Trans Canada Trail
• Review of decision letters regarding an unhoused shelter at 147 Broadway

Economic Development Advisory Committee

The Economic Development Advisory Committee will review a presentation regarding the Ingersoll boundary expansion. The committee will also discuss land use planning considerations for municipal boundary adjustments. Additionally, reports from local business organizations will be presented.

• Presentation on Ingersoll Boundary Expansion
• Overview of municipal boundary adjustment processes
• Downtown Business Improvement Association report
• Tillsonburg District Chamber of Commerce report
• Association of Realtors monthly statistics

Recreation and Sports Advisory Committee

The committee will review information regarding dressing room policies and the condition of showers in dressing rooms. The agenda also includes a pickleball report for council and a post-event update on the Hall of Fame.

• Dressing rooms policy discussion
• Report on state of showers in dressing rooms
• Pickleball report to council
• Hall of Fame post-event update

Youth Advisory Council

The council will review minutes from the May 1, 2024 meeting and receive a youth questionnaire report. A presentation on human slavery and sex trafficking awareness by the Rotary Club of Tillsonburg is also scheduled.

• Presentation on human slavery and sex trafficking awareness
• Receipt of Youth Questionnaire report CS-24-067
• Adoption of May 1, 2024 meeting minutes

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee is meeting to discuss several information items, including an update on the Lake Lisgar weir, a memo on a scattering garden, and cemetery-related concerns from Kristine Vandenbussche (garbage cans, road conditions, columbarium niche sizes). A motion proposes striking a sub-committee to monitor tree planting along the former rail line and to select an area for invasive plant removal and native planting.

• Lake Lisgar weir update
• Scattering Garden memo
• Garbage cans in cemetery - Kristine Vandenbussche
• Road conditions at the cemetery - Kristine Vandenbussche
• Motion to strike sub-committee for tree planting along east-west former rail line and invasive plant removal

Council Meeting

Council will hold a public meeting and consider removing the exemption for development charges on commercial properties, while keeping the industrial exemption. They will also vote on zoning changes for a pharmacy and day care at 671 Broadway, and a minor variance for front and rear yard depths at 1, 3, 5, and 7 Greenhill Drive. Other items include approving a records retention by-law, two airport hangar land leases, and a motion to reconsider a defeated committee appointments by-law.

• Public hearing on removing development charge exemption for commercial class (FIN-24-032)
• Zone change at 671 Broadway to permit pharmacy and day care (ZN 7-24-04)
• Minor variance at 1, 3, 5, and 7 Greenhill Drive to reduce front and rear yard depths (A03-24)
• Approval of hangar land lease agreements with Permterra Development (Taxiway C2-1) and Isaac Froese (Taxiway G1-6)
• Motion to reconsider By-Law 2024-053 on advisory committee appointments

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to adopt its agenda and minutes, elect a vice-chair, and discuss several housing-related items. These include a bulletin on Bill 23's affordable residential units for development charges, a public consultation strategy for the 31 Earle Street project, and a Community Improvement Plan application for Harvest Ave. The meeting also includes an information item on Canadian housing targets.

• Election of Vice-Chair
• Discussion of Bill 23 - Affordable Residential Units for Development Charges Act bulletin
• Public Consultation Strategy for 31 Earle Street project
• Community Improvement Plan application for Harvest Ave
• Information item: CBRE article on Canadian provinces hitting housing targets

Traffic Advisory Committee

The Tillsonburg Traffic Advisory Committee will consider correspondence about crosswalks and four-way stops, review parking and loading areas at the community centre, and discuss a draft presentation for the Transportation Master Plan. The meeting includes adoption of previous minutes and standard procedural items.

• Correspondence from Mylee Gunby regarding crosswalks/4-way stops
• Discussion of Tillsonburg Community Centre parking/loading area
• Draft PowerPoint presentation for Transportation Master Plan
• Tillson Avenue crosswalk discussion

Museum, Culture, Heritage and Special Awards Advisory Committee

The committee will receive a written report from the Acting Director of Recreation, Culture and Parks on museum updates, and will discuss plans for Founder's Day. The agenda is otherwise procedural, including adoption of previous minutes and standard administrative items.

• Andrea Greenway, Acting Director of Recreation Culture and Parks, presenting museum updates (written report attached)
• Discussion of Founder's Day
• Approval of minutes from April 17, 2024 meeting

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss development charges, a community strategic plan, and several boundary and planning items including a proposed official plan amendment for the South-West Ingersoll Secondary Plan. The agenda also includes updates from local organizations like the Downtown BIA and Chamber of Commerce. Most items are for discussion or information, with no final decisions listed.

• Development Charges Update by Mayor Gilvesy
• Boundary Servicing Review and Constraint Mapping reports
• CP 2022-397 Potential Options for Increasing Residential Density
• Application for Official Plan Amendment South-West Ingersoll Secondary Plan (CP 2024-131, Amendment No. 314)
• Review of proposed policies for a new provincial planning policy instrument

Council Meeting

Council will hold public meetings on a zone change at 1701 Highway 3 and a minor variance at 55 Colin Avenue, then vote on the 2024 budget and tax rates. They will also consider several committee recommendations, including naming two new parks in Northcrest and selecting the 2024 Citizen of the Year. The meeting includes closed sessions for IT security and ERTH negotiations.

• Public meeting and vote on zone change ZN 7-24-03 for 1701 Highway 3 from General Industrial to Special General Industrial
• Public meeting on minor variance A02-24 at 55 Colin Avenue to reduce rear and side yard setbacks for a shed
• Adoption of 2024 Budgetary Estimates and Tax Rates (By-Law 2024-050)
• Approval of Community Improvement Plan tax increment grant for 1417 Bell Mill Side Road (up to 100% rebate for 6 years)
• Approval of park names: Doug Wilson Park (Northcrest Phase I) and Weston Family Park (Northcrest Phase II)

Recreation and Sports Advisory Committee

The Tillsonburg Recreation and Sports Advisory Committee will meet to adopt the agenda and previous minutes, receive updates on the Hall of Fame event, the Pickleball Club, and summer camps, and discuss a draft Parks By-law.

• Addition of item 6.4: Draft Parks By-law
• Hall of Fame event update
• Tillsonburg Pickleball Club update
• Summer Camp update

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to approve the agenda and minutes from April 3, 2024, and to discuss a youth questionnaire. The meeting is largely procedural, with the questionnaire being the only substantive item.

• Approval of agenda for May 1, 2024 meeting
• Approval of minutes from April 3, 2024 meeting
• Discussion of Youth Questionnaire

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider a letter about Lake Lisgar silt issues, review a proposed Parks By-law update based on public consultation, and discuss a trial removal of three sides of the Newman Park fence. The meeting also includes adoption of previous minutes and discussion of committee vacancies.

• Lake Lisgar silt issues - letter from Ron Walder
• Parks By-law review with updates from public consultation
• Proposed removal of three sides of Newman Park fencing for a summer trial
• Discussion: Beautification of the East/West former railway trail
• Discussion: Identification of invasive species on public land and Tree by-law

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will meet to discuss 2024 Citizen of the Year Award nominations in closed session, receive museum and Station Arts Centre updates, and consider park naming for Northcrest phases. The committee will also review previous terms of reference for the advisory body.

• Closed session to consider 2024 Citizen of the Year Award nominations under personal matters exemption
• Museum updates from Andrea Greenway, Recreation Programs & Services Manager
• Station Arts Centre updates from Executive Director/Curator Tabitha Verbuyst
• Selection of park names for Northcrest Phase I and Phase II
• Review of previous committee terms of reference (report CS-24-049)

Health Care Advisory Committee

The Tillsonburg Community Health Care Advisory Committee is meeting to discuss a resignation of a committee member, a resolution from a January 15, 2024 council meeting, and an update on the health care recruitment coordinator role. The agenda also includes routine items like adoption of minutes and adjournment.

• Resignation of committee member Stephanie Nevins
• Resolution from January 15, 2024 Council Meeting
• Update on Health Care Recruitment Coordinator Role
• Discussion of Discovery Week 2024

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a residential density briefing note, a THI hydro capacity update, and a follow-up on oversizing of municipal services. The committee will also consider Awards of Excellence nominations in closed session and review a development charges background study from Oxford County.

• Residential Density Briefing note
• THI Hydro Capacity Update
• Oversizing of Municipal Services Follow-Up
• Development Charges Background Study - Oxford County
• Awards of Excellence Nominations (closed session)

Council Meeting

Council will consider a zone change to remove a holding provision at 6 Sycamore Drive, adopt names for two Northcrest parks (Weston Family Park and Doug Wilson Park), and authorize a lease agreement with Sonbeam Christian Day Care for a portion of Hale Street right-of-way at $1,348 plus HST. A delegation regarding a Tillson Avenue crosswalk and a motion supporting a federal tax credit increase for volunteer firefighters are also on the agenda.

• Zone change ZN 7-24-02 to remove holding provision at 6 Sycamore Drive
• Naming of Northcrest parks as Weston Family Park and Doug Wilson Park
• Lease of Hale Street right-of-way to Sonbeam Christian Day Care for $1,348 plus HST
• Delegation from Phuong Fox re: Tillson Avenue crosswalk
• Motion to support Bill C-310 increasing volunteer firefighter tax credit from $3,000 to $10,000

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will meet to adopt the agenda and minutes from March 7, 2024. Members will receive updates on the Hall of Fame and a proposed Parks and Recreation bylaw that is open for public review. The meeting is scheduled for 5:30 PM at the Civic Centre boardroom.

Youth Advisory Council

The Youth Advisory Council will meet on April 3, 2024, at the Upper Deck Youth Centre. Agenda items include a presentation from Jodie Konior on Communities Building Youth Futures Oxford County, and a report (CS-24-042) on a youth questionnaire. The council will also vote to approve the minutes from the March 6, 2024 meeting.

• Presentation by Jodie Konior on Communities Building Youth Futures Oxford County
• Report CS-24-042: Youth Questionnaire, with a motion to receive as information and to create additional questions
• Approval of minutes from the March 6, 2024 meeting

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will receive a presentation from the Tillsonburg Horticultural Society and discuss updates on a new parks bylaw, cemetery operations, and pickleball facilities. The meeting includes adoption of previous minutes and standard procedural items.

• Presentation by Christine Nagy, President of Tillsonburg Horticultural Society
• Parks bylaw public consultation draft for discussion
• Cemetery update memo
• Pickleball update memo

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will meet to adopt the agenda and minutes from the previous meeting, receive a presentation on the 10-Year Housing and Homelessness Plan update, and discuss an Environmental Impact Study for 31 Lisgar Avenue.

• 10-Year Housing and Homelessness Plan Update by Rebecca Smith
• Environmental Impact Study - 31 Earle Street

Council Meeting

Council will consider disbanding the Tillsonburg Police Services Board effective March 31, 2024, and appointing new members including Larry Scanlan as a municipal appointee and Deb Gilvesy and Chris Rosehart as council representatives. The agenda also includes several land transactions: acquiring the Dereham Drive extension from the Thames Valley District School Board, leasing industrial land to VanQuaethem Farms Ltd for agricultural purposes, and approving hangar leases at the airport. Council will also award up to $700,000 for engineering design services for Phase 2 of the Van Norman Innovation Park.

• Disbanding Tillsonburg Police Services Board effective March 31, 2024, and appointing new members
• Acquiring Dereham Drive extension from Thames Valley District School Board in exchange for Grandview Drive right-of-way
• Awarding up to $700,000 to Dillon Consulting Limited for engineering design services for Van Norman Innovation Park Phase 2
• Leasing approximately 135 acres of industrial land to VanQuaethem Farms Ltd for agricultural purposes
• Approving airport hangar land leases with 1467246 Ontario Inc. (Geoff Lee) for Taxiway G3-7 and 2664165 Ontario Ltd. (Jeff Howe) for Taxiway C1-11

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will hold a procedural meeting to approve the agenda and the minutes from the previous session. The committee will review the Airport Manager's March 2024 report and standing updates. A committee vacancy will be discussed, but no specific candidates or appointments are listed in the agenda.

• Adoption of minutes from the December 14, 2023 meeting
• Review of the Airport Manager's March 2024 report
• Discussion of a committee vacancy

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will meet to consider volunteer award nominations and a park naming recommendation in closed session, along with updates from cultural staff and discussion of a master plan.

• Spring 2024 Volunteer Achievement Award Nominations (CLD-CS-24-002) to be discussed in closed session
• Naming of Northcrest Park - Public Consultation and Recommendation (CLD-CS-24-003) to be discussed in closed session
• Museum updates from Culture & Heritage Manager Patty Phelps
• Station Arts Centre updates from Executive Director Tabitha Verbuyst
• Discussion of Museum, Culture and Heritage Master Plan

Accessibility Advisory Committee

The Tillsonburg Accessibility Advisory Committee will meet to adopt previous minutes, hear a presentation from Carissa Vaccaro on accessible playgrounds, and discuss the closure of restaurant washrooms. The agenda includes standard procedural items such as call to order and adjournment.

• Presentation by Carissa Vaccaro, Park and Water, on accessible playgrounds
• Discussion on closure of restaurant washrooms

Council Meeting

The Tillsonburg Town Council will hold a closed session to discuss a surplus land notice for 20 Cranberry Road, then reconvene in open session. Key decisions include supporting two land severance applications at 22 and 26 A Old Vienna Road, and adopting a new Community Improvement Plan (By-Law 2024-026) to guide development incentives. Council will also hear a delegation from Thames Valley District School Board and consider a recommendation to keep Annandale National Historic Site's Facebook page separate from a new Parks and Recreation page.

• Closed session discussion of surplus land at 20 Cranberry Road (CLD-EDM-24-004).
• Support for consent applications B23-78-7 and B23-79-7 for lot severances at 22 and 26 A Old Vienna Road, subject to conditions including stormwater management and servicing.
• Adoption of By-Law 2024-026 to enact the Town of Tillsonburg Community Improvement Plan.
• Delegation from Thames Valley District School Board trustees providing an Oxford County update.
• Recommendation to approve the Annandale National Historic Site maintaining its own Facebook page and creating a separate Parks and Recreation page.

Recreation and Sports Advisory Committee

The committee will adopt previous meeting minutes and receive updates on the Master Plan, RCP budget, Hall of Fame subcommittee, pickleball/tennis, aquatic facility renovation, and Lake Lisgar Water Park.

• Master Plan update via memo
• RCP budget update via memo
• Hall of Fame subcommittee update via memo
• Council update: Pickleball/Tennis
• Council update: Aquatic facility renovation

Youth Advisory Council

This is a procedural agenda for the Tillsonburg Youth Advisory Council meeting on March 6, 2024. The agenda contains only boilerplate interface elements and no specific items for discussion or decision. No rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed.

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to discuss a youth council project, approve previous meeting minutes, and handle routine procedural items. No specific proposals or financial items are detailed in the agenda.

• Discussion of Youth Advisory Council Project (item 5.1)
• Approval of February 7, 2024 minutes
• Adoption of agenda

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will consider updates to the Town's Community Improvement Plan and a project at 31 Earle Street. The meeting also includes a closed session to discuss a proposed or pending land acquisition or disposition.

• Community Improvement Plan updates with attachments including a redline comparison to the 2017 plan
• 31 Earle Street project update
• Closed session under Section 239(2)(c) for a proposed or pending land acquisition or disposition

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider adopting the agenda and minutes from January 30, 2024, and receive update memos on the Master Plan and Budget overview. The committee will also elect a Chair. No votes on substantive policy or spending are scheduled.

• Master Plan update memo to be received
• Budget overview update memo to be received
• Election of Chair for the committee

Council Meeting

Tillsonburg Council will hold a public meeting on a revised Community Improvement Plan and consider a minor variance for townhouses at 2,4,6 Greenhill Drive. Staff reports recommend awarding a $296,705 tender for pickleball and tennis courts, approving a Community Improvement Plan grant for 150 Vienna Road, and selling seven surplus right-of-way parcels south of Wood Haven Drive.

• Public meeting on revised Community Improvement Plan (EDM-24-006)
• Minor variance application for three-unit townhouse at 2,4,6 Greenhill Drive
• Award $296,705 + HST tender to Court Surface Specialists for 3 pickleball courts and resurfacing 3 tennis courts
• Approve Community Improvement Plan grant for 150 Vienna Road (up to $3,000 accessibility grant, building permit rebate, tax increment rebate)
• Authorize sale of seven surplus right-of-way parcels south of Wood Haven Drive to adjacent property owners

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will receive reports on various cultural topics. Discussions include Founders Day and specific updates regarding the museum and Station Arts Centre.

• Founders Day discussion
• Museum updates from Patty Phelps
• Station Arts Centre updates from Tabitha Verbuyst

Traffic Advisory Committee

The Tillsonburg Traffic Advisory Committee will hear a presentation on the Transportation Master Plan, discuss a resident's suggestion for a new stop light, and review truck traffic on Broadway and parking/loading at the Tillsonburg Community Centre. The committee will also consider draft amendments to the town's traffic and parking by-law (2022-029).

• Presentation on Paradigm Transportation Master Plan
• Spencer McClelland's suggestion for a new stop light
• Truck traffic on Broadway
• Tillsonburg Community Centre parking/loading area review
• Draft amendments to By-Law 2022-029 (traffic and parking regulation)

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a CRM and business directory update, review information items including St. Thomas land listings and a backflow prevention by-law update, and receive a notice of a public meeting for a Community Improvement Plan update. The meeting also includes adoption of previous minutes and reports from community organizations.

• CRM and Business Directory Update
• St. Thomas Rail Industrial Park (East - 288 Acres) and Brocolini Talbot Lands (West - 527 Acres) land listings
• Backflow Prevention By-Law Update
• Notice of Public Meeting - Community Improvement Plan Update
• Monthly Activity Update from Economic Development Manager

Council Meeting

Council adopted the 2024 operating budget of $28,800,258 and capital budget of $22,972,600, for a combined $51,772,858 with $20,758,694 from taxation. It approved a share purchase agreement with Redling Farms Ltd and an offer to purchase from Edwin McLaughlin Holdings (2014) Inc for Highway 3 land acquisition. Council also approved a personnel policy update, appointed three directors to the Downtown Tillsonburg BIA, and awarded an airport agricultural land lease to Glencar Farms at $138,800 per year for three years.

• 2024 combined budget adopted: $51,772,858 total, $20,758,694 from taxation
• Highway 3 land acquisition: Share Purchase Agreement with Redling Farms Ltd and Offer to Purchase from Edwin McLaughlin Holdings (2014) Inc approved
• Personnel policy updated, effective January 1, 2024, including policies on discipline, hours, attendance, and short-term disability
• Three directors appointed to Downtown Tillsonburg BIA: Carl Heuntinck, Holly Vallee, Allison Biggar
• Airport agricultural land lease awarded to Glencar Farms at $138,800/year for three years

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to hear a presentation from Larry Scanlan, Chair of the Tillsonburg Police Services Board. The agenda also includes routine items such as adopting the agenda and approving minutes from the previous meeting.

• Guest speaker Larry Scanlan, Chair of Tillsonburg Police Services Board

Council Meeting

This meeting is largely procedural, with the main item being a closed session for council education and training. No substantive public decisions or discussions are listed on the agenda.

• Closed session under Section 239 (3.1) for council education session with Rob Adams

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will meet to review and provide comments on the Town of Tillsonburg's Draft Parks and Recreation Master Plan. The agenda also includes a verbal update on the Soccer Club and an update from the Hall of Fame subcommittee.

• Review of Draft Parks and Recreation Master Plan
• Soccer Club update from Councillor Parker (verbal)
• Hall of Fame subcommittee update
• Adoption of November 2, 2023 meeting minutes

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will review and provide comments on the draft Parks and Recreation Master Plan. The committee will also consider a proposed Parks and Recreation Area By-law. The meeting includes adoption of previous minutes and standard procedural items.

• Review of Draft Parks and Recreation Master Plan
• Consideration of Parks and Recreation Area By-law final draft
• Adoption of November 28, 2023 meeting minutes

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to discuss a proposed land acquisition along Highway 3, including a share purchase agreement and offer to purchase. The closed session is permitted under municipal law for matters involving land acquisition and confidential commercial information. No decisions or public votes are scheduled on the agenda.

• Highway 3 Land Acquisition - Share Purchase Agreement and Offer to Purchase (CLD-EDM-24-002)
• Closed session under Section 239(2)(c), (i), (k) of the Municipal Act

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to receive presentations on the Housing Accelerator Fund application and the Rural Housing Information System. They will also adopt the agenda and approve minutes from previous meetings. The meeting includes a closed session.

• Presentation on CMHC Housing Accelerator Fund application update
• Presentation on Oxford County's Master Housing Strategy related to Housing Accelerator Fund
• Overview of the Rural Housing Information System (RHIS) by Charlotte Craig
• Approval of minutes from October 25, 2023 and November 8, 2023 meetings

Council Meeting

Council will hear public meetings on three planning applications, including a minor variance at 1410 Bell Mill Sideroad and two rezoning requests for a long-term care facility at 25 Maple Lane and medium-density housing at 102 Dereham Drive. They will also receive the draft Parks and Recreation Master Plan, approve committee appointments, and consider funding for a sidewalk and transfer station updates.

• Minor variance A08-23 for 1410 Bell Mill Sideroad: reduce side yard from 3.0m to 1.2m and parking from 13 to 12 spaces
• Support Official Plan amendment and zone change for Tillsonburg LTC Inc. at 25 Maple Lane to Community Facilities and IN2-sp zones
• Support OP amendment and zone change for 102 Dereham Drive from Low Density Residential to Medium Density Residential
• Approve $55,000 from Linear Infrastructure Reserve for sidewalk on Tanager Drive from Canary Street to Bobolink Drive
• Approve $20,000 for noise impact assessment to allow Sunday organic waste disposal at Transfer Station

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will consider naming nominations for Northcrest Parks, provide feedback on a Recreation and Sports Advisory Committee recommendation (Option 2), and receive updates from museum and Station Arts Centre staff. They will also discuss the Citizen of the Year and select a subcommittee for the 200th anniversary of George Tillson's arrival.

• Naming of Northcrest Parks (RCP-24-007) - evaluate nominations and confirm applications for public consultation
• Recreation & Sports Advisory Committee recommendation (RCP-24-008) - feedback on Option 2 to Council
• Proposed subcommittee for Hall of Fame scoring matrix (members: Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray, Scott Gooding)
• Museum updates from Patty Phelps, Culture & Heritage Manager/Curator
• Station Arts Centre updates from Tabitha Verbuyst, Executive Director/Curator

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on January 17, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Council Budget Meeting

Tillsonburg Council is holding a budget meeting to decide on 2024 community grants for 11 local organizations and to receive budget presentations from the Business Improvement Area and the Police Service Board. Council will also deliberate on several budget items, including physician recruitment funding, by-law enforcement staffing, and a roof replacement at the Tillsonburg Community Centre.

• Community grant awards for 11 organizations including Big Brothers Big Sisters of Oxford County, Lake Lisgar Revitalization Project, and Tillsonburg TurtleFest
• Proposed $61,750 for a Physician Recruiter position in partnership with Tillsonburg District Memorial Hospital
• Hiring of an additional full-time By-Law Officer and a seasonal By-Law Officer, plus contracted security for the Tillsonburg Community Centre
• TCC Auditorium roof replacement contract to be awarded to Tremco, with funds transferred from 2023 capital project #736
• Proposed removal of $35,000 BIA Facade Improvement Grant from the 2024 budget

Youth Advisory Council

The Town of Tillsonburg Youth Advisory Council is meeting to adopt the agenda and previous minutes, receive a presentation from the Recreation, Recreation, Culture and Parks Department, and discuss volunteer hours, delegations for 2024, and a youth questionnaire. No decisions with dollar amounts or binding actions are listed.

• Presentation from Recreation, Culture and Parks Department
• Discussion of volunteer hours
• Discussion of delegations for 2024
• Discussion of youth questionnaire

Health Care Advisory Committee

The Town of Tillsonburg's Community Health Care Advisory Committee is meeting to discuss a verbal update on a motion from Oxford County Council regarding a physician recruiter, review the committee's terms of reference, and consider an article on the economic benefits of a recruiter. The agenda also includes a delegation to the ROMA Conference with the Ministry of Health.

• Verbal update on Oxford County Council motion regarding a physician recruiter (Mayor Gilvesy)
• Discussion of the Community Health Care Terms of Reference 2022-2026
• Review of Municipal World article on economic benefits of a recruiter
• Ministry of Health delegation at ROMA Conference

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a Community Improvement Plan (CIP) application from Schep's Bakeries Ltd. for 1030 Progress Drive, along with updates to the CIP itself, including housing enhancements. The committee will also review monthly activity, Oxford County density calculations, and reports from local organizations.

• Community Improvement Plan application from Schep's Bakeries Ltd. at 1030 Progress Dr
• Community Improvement Plan updates including housing enhancements and a public meeting notice
• Oxford County density calculations from the 2021 census
• Potential for space marketing programs, referencing a Uxbridge BIA award submission
• Monthly activity update for January 2024

Council Meeting

Council will consider a Community Improvement Plan application from Schep's Bakeries Ltd. for a tax increment grant at 1030 Progress Drive, and vote on declaring municipal land east of Langrell Avenue surplus. Several zoning by-law amendments, a by-law enforcement student appointment, and donation requests are also on the agenda.

• Community Improvement Plan application for 1030 Progress Drive (Schep's Bakeries) — proposed 10-year tax increment grant rebate (50% years 1-6, declining to 10% in year 10)
• Surplus land declaration for municipally owned lands east of Langrell Avenue, north of the storm water management facility
• Zoning by-law amendment (ZN 7-23-08) to correct duplicate zoning provisions in Section 5 and Key Maps 7, 12, and 18
• Appointment of Samantha Giesbrecht as a Municipal Law Enforcement Officer (co-op student)
• Donation requests from The Salvation Army and Tillsonburg District Memorial Hospital Foundation