Tillsonburg public meetings in 2024

Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed.

Special Council Meeting

The Town of Tillsonburg is holding a special council meeting to enter a closed session. The purpose of the session is to discuss personnel matters concerning identifiable individuals, including municipal or local board employees.

• Closed session to consider personnel matters under section 239 (2) (b)

Council Budget Meeting

Council is meeting to review and approve adjustments for the 2025 budget, including a proposed tax rate increase of 3.08% excluding OPP contract costs. The body will also consider funding for health care recruitment and a temporary walk-in clinic.

• Proposed 3.08% tax rate increase for 2025 budget adjustments
• 2025 capital levy proposed at $622,761
• Tillsonburg BIA levy request of $220,701 and $20,000 capital contribution
• Proposed $154,000 for a permanent Manager of Innovation and Strategic Initiatives position
• Request for $141,323 to fund a temporary walk-in clinic

Council approved the 2025 budget adjustments, representing a 4.69% tax rate increase exclusive of OPP contract costs, and approved the BIA levy of $220,701 plus a $20,000 capital contribution. They also approved several other items, including a new Manager of Innovation position, health care recruitment initiatives, and a land sale mortgage consent. The meeting was primarily a budget deliberation session with all motions carried.

• Approved 2025 budget adjustments with 4.69% tax increase (Resolution 2024-614)
• Approved BIA levy of $220,701 and $20,000 capital contribution (Resolution 2024-615)
• Approved health care recruitment coordinator and walk-in clinic funding (Resolution 2024-611)
• Approved new Manager of Innovation and Strategic Initiatives position at $154,000 (Resolution 2024-612)
• Set 2025 Council expense budget at $28,040 pooled (Resolution 2024-613)
• Consented to mortgage registration for land sale to 2776807 Ontario Inc (Resolution 2024-617)
• Approved lease agreement with NG Food Concessions for community centre canteen (By-Law)
• Approved appointment of Acting Deputy Fire Chief and Acting CEMC (By-Law)

Traffic Advisory Committee

The Traffic Advisory Committee will adopt its agenda and approve the minutes from the August 22, 2024 meeting. It will receive a Transportation Master Plan update presented by Kevin Jones of Paradigm Transportation Solutions Limited. The committee will receive the Hardy Avenue Multi‑Way Stop Proposal as information and will recommend to Council that a new multi‑way stop control and pedestrian crossing be installed at the Aquatics Centre parking lot near the Tillsonburg Community Centre, with a traffic by‑law amendment as required. A request from Councillor Parsons for an update on recent “no parking” signs west of Glendale High School will also be noted.

• Transportation Master Plan Update – information from Kevin Jones, Paradigm Transportation Solutions Limited
• Hardy Avenue Multi‑Way Stop Proposal – recommendation to Council for new stop control and pedestrian crossing at Aquatics Centre parking lot, traffic by‑law amendment
• Councillor Parsons request – update on recent “no parking” signs west of Glendale High School
• Adoption of agenda
• Adoption of minutes from August 22, 2024

The Traffic Advisory Committee received an update on the draft Transportation Master Plan, which will be presented to Council in early 2025. The committee directed staff to analyze traffic data at the aquatics centre parking lot after its reopening, and requested clarifications to the plan, including that Bridge Street changes are not approved and downtown parking is not free. No final decisions were made on the plan itself.

• Received Transportation Master Plan update as information (carried)
• Directed staff to conduct traffic data analysis of aquatics centre parking lot after reopening (carried)
• Requested plan clarify Bridge Street not approved for changes
• Requested plan clarify downtown parking is not free
• Requested plan include truck usage statistics on Broadway
• Recommended draft plan be provided to Tillsonburg BIA for consultation

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee adopted its December 12, 2024 agenda and approved the minutes from the September 19, 2024 meeting. The committee received the Airport Manager's Q3 update and standing updates as information. An information package on the Ontario Airport Capital Assistance Program was also received. The committee approved the schedule for its 2025 meetings.

• Adopt agenda for December 12, 2024 meeting
• Approve minutes from September 19, 2024 meeting
• Receive Airport Manager's Q3 report
• Receive Ontario Airport Capital Assistance Program information package
• Approve 2025 Airport Advisory Committee meeting dates

The Tillsonburg Airport Advisory Committee approved several motions, including requesting Council to fund runway crack sealing from the next airport land sale as a priority repair. They also received the Airport Manager's update, directing staff to circulate snow plowing details and cafe painting details, and to investigate improved movement tracking. The committee requested the Chair to present to County and Town councils on the airport and complete an OACAP letter of support. The fuel nozzle is to be fixed by January 1 or removed, and staff will source fire inspection reports for tenants.

• Approved agenda and previous minutes as amended (carried)
• Received Airport Manager's Update; directed circulation of snow plowing details, cafe painting details, and investigation of movement tracking (carried)
• Requested Council to fund runway crack sealing from next airport land sale as priority repair (carried)
• Received Standing Updates with December 12th updates (carried)
• Received OACAP information; requested Chair to present to County and Town councils and complete letter of support (carried)
• Fuel nozzle to be fixed by January 1 or removed (consensus)
• Requested staff to source and circulate fire inspection reports for tenants (carried)
• Approved 2025 meetings bi-monthly commencing February 2025 (carried)

Special Council Meeting

The Town of Tillsonburg Special Council will open with a call to order, adopt the agenda, and consider disclosures of pecuniary interest. It will then move into a closed session to consider a personnel matter under section 239(2) concerning an identifiable individual. After the closed session, the council will consider any resolutions arising and adjourn the meeting.

• Call to Order
• Adoption of Agenda
• Disclosures of Pecuniary Interest
• Closed Session to consider Personnel Matter (239(2))
• Resolutions arising from Closed Session

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the November 12 meeting. It will receive a monthly activity update and a report on Oxford County population and growth forecasts. The committee will discuss the Community Strategic Plan, a boundary adjustment, and updates from local business and health groups, as well as information on Ontario Offsetting cost increases and a youth robotics award.

• Adoption of the agenda (moved by Dane Willson, seconded by Ashley Edwards)
• Adoption of minutes from the November 12, 2024 meeting (moved by Dane Willson, seconded by Randy Thornton)
• Presentation of Oxford County Staff Report CP 2024-323 on population and growth forecasts
• Discussion of a boundary adjustment for the town
• Information item on Ontario Offsetting OPP cost increases for small and rural municipalities

The Economic Development Advisory Committee received presentations on Oxford County population and growth forecasts and discussed updates on affordable housing and health care. No substantive decisions were made; the meeting was procedural, with only routine approvals of agenda and minutes.

• Adopted meeting agenda (carried)
• Approved minutes of November 12, 2024 meeting (carried)
• Adjourned meeting at 1:29 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the October 8, 2024 meeting. It will appoint a Vice‑Chair. The committee will receive a submission from Michael Brown about accessibility features in downtown retail and commercial businesses, and it will request a site tour of the Aquatics Rehabilitation Project at the Tillsonburg Community Centre once the project is completed.

• Appointment of Vice‑Chair of the Accessibility Advisory Committee
• Receipt of Michael Brown’s letter on accessibility for retail and commercial businesses
• Request for a site tour of the Aquatics Rehabilitation Project at Tillsonburg Community Centre
• Adoption of the meeting agenda
• Adoption of minutes from the October 8, 2024 meeting

The Accessibility Advisory Committee elected Michael Brown as vice-chair and approved recommendations to Council, including adding a power assist door operator requirement to the CIP Facade Improvement Grant and expanding the CIP Accessibility Renovation Grant beyond the BIA boundary. The committee also scheduled its next meeting at the Tillsonburg Community Centre with a site tour of the Aquatic Rehabilitation Project.

• Elected Michael Brown as vice-chair (carried)
• Approved agenda (carried)
• Approved minutes of October 8, 2024 (carried)
• Received Michael Brown's submission on accessibility to retail/commercial businesses (carried)
• Recommended Council update CIP Facade Improvement Grant to require power assist door operator (carried)
• Recommended Council expand CIP Accessibility Renovation Grant beyond BIA boundary (carried)
• Scheduled March 18, 2025 meeting at Tillsonburg Community Centre with site tour (carried)
• Adjourned at 5:16 p.m. (carried)

Council Meeting

The Town of Tillsonburg Council will discuss funding for a new Town Hall and a temporary walk-in clinic. The meeting includes decisions on infrastructure contracts and the approval of a new Town Grants Program Policy.

• Target capital expenditure of under $11,000,000 for a new Town Hall
• Tender award to Froese Excavating Ltd for Progress Drive Extension at $807,792.05
• Proposed $60,000 from Physician Recruitment Reserve and $140,000 from 2025 budget for a temporary walk-in clinic
• Approval of the Town Grants Program Policy for community non-profit organizations
• Award of Arena Concession Service to 997038 Canada Ltd. o/a Crave Bites

Council directed staff to surplus municipally owned properties to build a capital fund for a new Town Hall, requiring at least 50% of funds secured before construction and capping costs at $11 million (2024 dollars). The motion passed 4-3. Council also awarded a tender for the Progress Drive extension to Froese Excavating Ltd for $807,792.05, funded partly by a property assignment, and approved the PWU collective agreement for 2024-2027.

• Approved new Town Hall funding plan: surplus properties, 50% capital secured, $11M cap (4-3)
• Awarded Progress Drive extension tender to Froese Excavating Ltd for $807,792.05
• Approved PWU collective agreement for 2024-2027
• Approved arena concession contract with Crave Bites through April 2025, renewable up to 3 years
• Accepted $5,680 Oxford Community Foundation grant for VIBE Youth Program
• Referred health care recruiter and walk-in clinic items to 2025 budget
• Approved Town Grants Program Policy
• Directed staff to report on cemetery by-law care of lots requirements

Youth Advisory Council

The Youth Advisory Council will adopt its agenda and minutes, record disclosures, and consider the Youth Questionnaire (CS‑24‑114). The council will recommend that town staff conduct a survey of local high‑school‑aged students using the attached questionnaire and provide the results to the council. The meeting is scheduled for 4:30‑5:30 p.m. at the Upper Deck Youth Centre, 19 Queen Street.

• Youth Questionnaire (CS‑24‑114): recommendation to survey local high‑school students using the attached questions and deliver results to the council

The Youth Advisory Council meeting on December 4, 2024, was called to order but no quorum was present, so the meeting was adjourned at 4:45 p.m. The agenda and previous meeting minutes were approved, and a report on a youth questionnaire was received as information, but no substantive decisions were made.

• Approved agenda as prepared (Resolution #1)
• Approved minutes of June 5, 2024 meeting (Resolution #2)
• Received report CS-24-114 on Youth Questionnaire as information
• Adjourned meeting at 4:45 p.m. due to lack of quorum

Special Council Meeting

The Town of Tillsonburg Council will move into a closed session. The closed session is to consider a MYR personnel matter, which involves personal matters about an identifiable municipal employee. No other agenda items are listed.

• Closed session to consider MYR Personnel Matter (personal matters about a municipal employee)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will adopt the meeting agenda and the minutes from the October 29 meeting. It will receive presentations and information items, including a council response on a grape vine issue and a report from the Trails Subcommittee. No other decisions are listed.

• Adopt agenda
• Adopt minutes from October 29 meeting
• Grape Vine – council response
• Trails Subcommittee presentation

Council Meeting

The Council will move into a closed session to consider a proposed acquisition or disposition of land on Earle Street under municipal legislation. The meeting will also receive reports on two subdivision plan extensions, an official‑plan amendment for the Station View development, and several staff and information items. By‑laws to appoint a Committee of Adjustment and to amend the animal‑control by‑law will be read for final approval.

• Closed Session resolution to consider Earle Street land acquisition/disposition (Item 2.4.1)
• Application for Official Plan Amendment and Zone Change OP 24-06-7, ZN 7-24-06 – Station View Developments Inc.
• Request for extension of draft approved plan of subdivision SB 21-06-7 – Ambrus to Nov 30 2026
• Request for extension of draft approved plan of subdivision SB 20-02-7 – 2407774 Ontario Ltd. to Nov 30 2026
• By‑Law to appoint a Committee of Adjustment and By‑Law to amend By‑Law 2021‑013 (animal control)

Council supported Oxford County extensions for two draft-approved subdivisions (SB 21-06-7 and SB 20-02-7) to November 30, 2026. Council amended the animal control by-law to reduce maximum tethering hours to four, removing the related by-law from the agenda for revision. Council also appointed all council members to the Committee of Adjustment and passed By-Law 2024-124 to formalize the appointment.

• Supported extension of draft subdivision approval SB 21-06-7 to Nov 30, 2026 (carried)
• Supported extension of draft subdivision approval SB 20-02-7 to Nov 30, 2026 (carried)
• Amended animal control by-law to reduce tethering to max 4 hours; by-law removed for revision (carried)
• Appointed all council members to Committee of Adjustment; By-Law 2024-124 passed (carried)
• Received information items including LPRCA draft 2025 budget and Oxford County Library pilot request (carried)
• Received 2024 summer camp report and TCC renovation update as information (carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will review municipal heritage registers and consider the Fall 2024 Volunteer Achievement Award nomination in closed session. The agenda also includes the adoption of previous meeting minutes and a report on the Museum.

• Review of Municipal Heritage Registers
• Fall 2024 Volunteer Achievement Award Nomination
• Adoption of October 16, 2024 Committee Minutes
• Museum Report for November
• Founder's Day Update

The Museum, Culture, Heritage and Special Awards Advisory Committee met on November 20, 2024, approving its agenda and the minutes of its October 16 meeting. The committee moved into closed session to consider a Fall 2024 Volunteer Achievement Award nomination, a personal matter about an identifiable individual. In open session, the committee voted to suspend its December 18 meeting and reconvene in January 2025. No other substantive decisions were recorded; the closed session outcome is not stated in the minutes.

• Approved the November 20, 2024 meeting agenda (Carried)
• Approved the October 16, 2024 meeting minutes (Carried)
• Moved into closed session re: Fall 2024 Volunteer Achievement Award nomination (Carried)
• Suspended the December 18 meeting; committee to reconvene January 2025 (Carried)
• Adjourned the meeting at 5:43 p.m. (Carried)

Council Budget Meeting

Council is reviewing the 2025 overall draft budget, including capital expenditures, paving, fleet, and bridge reviews. The meeting includes proposals for several new staff positions across multiple departments and a review of taxation and reserves.

• Proposed $298,900 for 3.7 permanent FTEs in Public Works Roads
• Proposed $203,600 for 2.8 FTEs aquatic staff in Recreation, Culture and Parks
• Proposed $60,000 for a three-year part-time Finance position
• Proposed $44,800 increase for Fire Services part-time suppression hours
• Proposed $27,000 net increase to extend Economic Development Project Coordinator for three years

Council directed staff to reduce the 2025 budget and business plan taxation level to align with CPI (3.08) plus external costs beyond municipal control, such as the OPP levy increase of 3.88%. Staff were also directed to examine services, conferences, discretionary items, FTEs, salaries, and capital levy for efficiencies. The next budget meeting was moved from December 2 to December 16, 2024. Several staffing increases and budget items were approved, while some projects were removed from the 2025 plan.

• Directed staff to reduce 2025 budget taxation to CPI (3.08) plus external costs (Carried)
• Approved $44,800 increase for Fire Services part-time hours (Carried)
• Approved $60,000 part-time Finance position funded from new Employment Reserve (Carried)
• Approved 3-year EDM contract extension at net increased cost of $27,000 (Carried)
• Approved 3.7 permanent FTEs for Public Works at $298,900 (Carried)
• Approved 2.8 aquatic staff FTEs at $203,600 (Carried)
• Removed SOMA Asia Trip from 2025 Economic Development budget (Carried)
• Removed Culture and Heritage master plan ($50K) and Feasibility Study ($155K) from 2025 budget (Carried)

Council Meeting

Council will review a minor variance application for property setbacks at 165 John Pound Road and discuss funding for bus shelters and the Founders Day event. The meeting also includes a review of 2024 Q3 financial results and a request for equitable representation on Oxford County Council.

• Minor variance application A12-24 for 165 John Pound Road regarding side and rear yard setbacks
• Allocation of $32,564 from Linear Infrastructure Reserve for TGO (In-Town) Bus Shelters
• Proposed transfer of unused 2024 Cultural Grants and Twin City funds to 2025 Founders Day event
• Extension of closing date to late December 2024 for purchase agreement with peopleCare Inc
• Recommendation to send a letter to the Premier and Ministry regarding equitable representation on Oxford County Council

Council approved a minor variance for 165 John Pound Road, allowing reduced side and rear yard setbacks for a non-conforming building. Council also endorsed the Inclusion Charter for Oxford, approved funding for the 2025 Founders Day event, and directed staff to report on Library Lane Walkway improvements during the 2025 budget process.

• Approved minor variance A12-24 at 165 John Pound Road (carried)
• Received Library Lane Walkway delegation; report to come in 2025 budget (carried)
• Approved letter to Oxford County Council requesting equitable representation (carried)
• Referred grape vine removal to committee for vendor/volunteer process review (carried)
• Approved transfer of unused 2024 Cultural Grants and Twin City funds to 2025 Founders Day (carried)
• Endorsed Inclusion Charter for Oxford (carried)
• Granted extension to peopleCare Inc. purchase agreement closing to end of December 2024 (carried)
• Approved additional $32,564 for T:GO bus shelters from Linear Infrastructure Reserve (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and minutes, hear a presentation on the comprehensive zoning by‑law review, and receive a monthly activity update. The committee will enter a closed session to consider the Phase 2 VIP lands opinion of value and marketing strategy. Additional items include a boundary adjustment discussion and reports from local business groups.

• Presentation: Comprehensive Zoning By‑Law Review Consultation (Eric Gilbert, Manager of Development Planning)
• Closed Session: Phase 2 VIP lands – opinion of value and marketing strategy
• Monthly Activity Update report (November 2024)
• Boundary Adjustment item
• Reports from Downtown Business Improvement Association and Tillsonburg District Chamber of Commerce

The Economic Development Advisory Committee met and provided feedback on proposed changes from the Comprehensive Zoning By-Law Review. They also received updates on the Town Hall project, an affordable housing Expression of Interest, and reports from community organizations. No formal decisions were made beyond adopting the agenda and minutes.

• Adopted the meeting agenda (carried)
• Approved minutes of October 8, 2024 meeting (carried)
• Moved into closed session to discuss Phase 2 VIP lands opinion of value and marketing strategy (carried)
• Adjourned meeting at 1:55 p.m. (carried)

Health Care Advisory Committee

The Community Health Care Advisory Committee recommends that the Town use the remaining $60,000 in the 2024 Physician Recruitment Reserve to support opening a temporary walk‑in clinic and request an additional $140,000 in the 2025 budget for the clinic’s completion. The committee also proposes budget items for hiring a new Health Care Professional Recruitment Coordinator, allocating $2,062.08 for recruitment‑related swag, and pursuing joint funding partnerships with other municipalities.

• Use $60,000 from the 2024 Physician Recruitment Reserve for the temporary walk‑in clinic
• Request $140,000 in the 2025 budget to fund the remainder of the temporary walk‑in clinic
• Include shared costs for hiring a new Health Care Professional Recruitment Coordinator in the 2025 budget
• Allocate $2,062.08 from the Physician Recruitment Reserve to purchase recruitment swag
• Explore partnerships with other municipalities to jointly fund the recruitment coordinator role

The Community Health Care Advisory Committee recommended that Council use $60,000 from the Physician Recruitment Reserve and request $140,000 in the 2025 budget for a temporary walk-in clinic. The committee also recommended including costs for a new Health Care Professional Recruitment Coordinator in the 2025 budget.

• Recommended using $60,000 from 2024 Physician Recruitment Reserve for a temporary walk-in clinic (Carried)
• Recommended requesting $140,000 in 2025 budget for temporary walk-in clinic (Carried)
• Recommended including shared costs for a Health Care Professional Recruitment Coordinator in 2025 budget (Carried)
• Recommended Town staff create a marketing and communications plan to recruit health care professionals (Carried)
• Recommended using $2,062.08 from Physician Recruitment Reserve for recruitment swag (Carried)
• Recommended that the physician recruitment matrix remain unchanged (Carried)
• Recommended continued support for Western University Discovery Week and Oxford OHT (Carried)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will discuss a presentation on a multi-use recreational facility and recommend that Council approve the updated Tillsonburg Hall of Fame application and scoring criteria.

• Recommendation to adopt updated Hall of Fame application and scoring criteria
• Presentation on multi-use recreational facility
• Adoption of minutes from October 3 meeting
• Next meeting scheduled for January 2, 2025

The committee adopted the agenda and previous minutes. They recommended that Council support a feasibility study for a proposed Multi-Use Recreational Facility and prioritize it for grant funding. A recommendation to update Hall of Fame criteria was deferred to the next meeting.

• Agenda adopted (Carried)
• October 3 minutes adopted (Carried)
• Recommended Council support feasibility study for Multi-Use Recreational Facility (Carried)
• Recommended Council prioritize Multi-Use Recreational Facility for grant funding (Carried)
• Hall of Fame Application and Scoring Criteria update deferred

Youth Advisory Council

The Tillsonburg Youth Advisory Council met on November 6, 2024. The agenda indicates a standard procedural meeting with no specific decisions or reports listed.

• Meeting held on November 6, 2024
• Youth Advisory Council meeting
• No specific agenda items or decisions listed

Health Care Advisory Committee

The Health Care Advisory Committee will adopt its agenda and approve minutes from the September 3, 2024 meeting. It will consider reports on nurse practitioner services, the COMPASS proposal, and a temporary clinic. The committee recommends allocating the remaining $60,000 in the 2024 Physician Recruitment Reserve to open a temporary walk‑in clinic and requesting $140,000 in the 2025 budget to fund the clinic’s remainder.

• Adopt agenda for the October 30, 2024 meeting
• Approve minutes of the September 3, 2024 Health Care Advisory Committee meeting
• Recommend using $60,000 from the Physician Recruitment Reserve for a temporary walk‑in clinic
• Request $140,000 in the 2025 budget to fund the remainder of the temporary walk‑in clinic
• Discuss reports on Nurse Practitioner update, COMPASS proposal, and temporary clinic

The Community Health Care Advisory Committee met electronically on October 30, 2024. The meeting lost quorum at 1:02 p.m. after Dr. Inculet left, leaving several agenda items undiscussed. Before adjournment, the committee passed a recommendation to Council to use $60,000 from the Physician Recruitment Reserve for a temporary walk-in clinic and request $140,000 in the 2025 budget. Resolutions from closed session were also reported, recommending continued funding for a recruitment coordinator and other recruitment initiatives.

• Recommended $60,000 from Physician Recruitment Reserve for temporary walk-in clinic
• Recommended $140,000 request in 2025 budget for temporary walk-in clinic
• Recommended shared costs for Health Care Professional Recruitment Coordinator in 2025 budget
• Recommended leftover 2024 joint position funds go to Physician Recruitment Reserve
• Recommended exploring partnerships with other municipalities for recruitment role
• Recommended increasing incentive matrix amounts (amount left blank)
• Recommended creating marketing plan for recruiting health care professionals
• Recommended $2,062.08 for recruitment swag from reserve funds

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider three council resolutions: one for a subcommittee, one for a scattering garden, and one related to the Trans Canada Trail. A presentation on the Trans Canada Trail will be given by Paul DeCloet. The committee also directed staff to research how other municipalities manage parks and trails perpetual trusts and report back in the new year.

• Subcommittee – Council Resolution
• Scattering Garden – Council Resolution
• Trans Canada Trail – presentation by Paul DeCloet
• Perpetual Trusts – staff research request
• Next meeting scheduled for November 26, 2024

The committee adopted the agenda and previous minutes, and approved a motion directing staff to research how other municipalities set up and administer parks/trails trusts, with a report expected in the New Year. A proposed resolution on perpetual trusts was withdrawn by Paul DeCloet, who will seek input from partners like the Lions Club. The committee also discussed the Trans Canada Trail and will review the by-law and county agreement at a future meeting.

• Adopted agenda for October 29 meeting (carried)
• Adopted minutes from September 24 meeting (carried)
• Approved staff research on parks/trails trusts (carried)
• Withdrew resolution on perpetual trusts
• Adjourned meeting at 5:25pm (carried)

Council Meeting

The Town of Tillsonburg Council will meet to adopt the agenda, approve minutes, and consider three applications for minor variances at the Committee of Adjustment. The meeting also includes closed session discussions regarding land negotiations and a new Town Hall location.

• Closed session: VIP Lot 1 land assignment and Town Hall location options
• Minor Variance A07-24: 73 Concession St W (reduce arterial road setback)
• Minor Variance A10-24: 50 Broadway (reduce parking and rear yard depth)
• Minor Variance A11-24: 9 Delevan Cres (reduce front and rear yard setbacks)
• Council to add Oxford County rep to Trails Subcommittee

Council approved three minor variance applications (73 Concession St W, 55 Broadway, 9 Delevan Cres) and received a delegation from the Parkinson Society. The Film Policy was referred to staff for public consultation, and staff were directed to refine options for a new town hall, including investigating capital funding. Several by-laws were passed, including one authorizing consent to the sale of a lot in Van Norman Innovation Park.

• Approved minor variance A07-24 at 73 Concession St W (setback reduction)
• Approved minor variance A10-24 at 55 Broadway (parking and setback reductions)
• Approved minor variance A11-24 at 9 Delevan Cres (front and rear yard reductions)
• Referred Film Policy report to staff for public consultation
• Directed staff to refine new town hall location options (Brock/Harvey and 4 Elm St)
• Directed staff to report on capital funding for new town hall
• Approved by-law 2024-121 consenting to sale of Lot 1, Van Norman Innovation Park
• Approved 2025 fees by-law (2024-119)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee is meeting to review an October museum update report. The body will also discuss the Founder's Day event and Volunteer Appreciation Awards.

• Museum Update Report - October 2024
• Founder's Day Event discussion
• Volunteer Appreciation Awards discussion

The committee discussed plans for the 2025 Founders Day event, including suggestions for activities and outreach. It passed a resolution recommending that Council transfer unused funds from the 2024 Cultural Grants and Twin City budget lines to support the event. The Volunteer Appreciation Awards were deferred to the next meeting.

• Approved agenda (unanimous)
• Approved minutes of September 18, 2024 meeting (unanimous)
• Recommended to Council transfer of unused 2024 Cultural Grants and Twin City funds to 2025 Founders Day event (carried)
• Adjourned at 5:25 p.m. (unanimous)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the previous meeting. It will then hear presentations and discuss two key topics: improving accessibility for downtown retail and commercial businesses, and the provision of disabled washrooms. The meeting will conclude with a resolution to adjourn.

• Adopt agenda for the October 8, 2024 meeting
• Adopt minutes of the previous meeting
• Discuss accessibility to retail and commercial businesses downtown
• Discuss disabled washrooms
• Resolution to adjourn the meeting

The Accessibility Advisory Committee discussed accessibility issues in downtown retail and commercial businesses, and agreed to seek Council support for a letter to businesses about accessibility features. They also discussed accessibility concerns at the Town Centre Mall and will send a letter to the mall owner. No formal decisions were made beyond routine approvals.

• Approved agenda (carried)
• Approved minutes of previous meeting (carried)
• Adjourned meeting at 5:20 p.m. (carried)

Economic Development Advisory Committee

The committee will adopt its agenda and the minutes from the September 10 meeting, receive a monthly activity update, and hear information items on provincial policy statements. It will discuss the Community Strategic Plan, consider a boundary adjustment, and get updates from the Downtown Business Improvement Association and other local business groups.

• Adopt agenda for the October 8 meeting
• Adopt minutes of the September 10 Economic Development Committee meeting
• Review provincial policy statements draft news release
• Consider boundary adjustment item
• Receive report from Downtown Business Improvement Association

The Economic Development Advisory Committee passed two recommendations to Council: to explore allowing local service clubs to support construction or maintenance of town projects, and to send a letter to provincial officials about equitable representation at the county governance level. The committee also received updates on the 31 Earle Street affordable housing project and health care initiatives, but took no other formal decisions.

• Recommended Council explore service club support for town projects (carried)
• Recommended Council send letter on county representation to MPP, ministry, Premier (carried)
• Adopted agenda (carried)
• Approved September 10, 2024 minutes (carried)
• Adjourned at 1:04 p.m. (carried)

Council Meeting

The Town of Tillsonburg Council will review a draft franchise agreement with Enbridge Gas Inc. and a supporting by‑law. It will also consider two zone‑change applications for 79 and 356 Tillson Avenue, a surplus‑land declaration for the Moose Street right‑of‑way, and approve funding of up to $45,000 for a payroll compliance review. All items are presented as proposed resolutions for Council approval.

• Draft by‑law to authorize a franchise agreement with Enbridge Gas Inc.
• Zone change application for 79 Tillson Avenue to rezone from Entrepreneurial District to Special Entrepreneurial Zone (EC‑sp)
• Zone change application for 356 Tillson Avenue to permit a broader range of commercial uses
• Surplus land declaration for the westerly portion of Moose Street right‑of‑way (Plan 41R‑1403)
• Approval of payroll compliance review engagement with Sability Human Capital Consulting, up to $45,000

Council approved two zone changes (79 and 356 Tillson Avenue), two minor variances (32 Seaton Cres, 7 Tanager Drive), appointed a new BIA board member, forgave a BIA legal fee loan, and approved several staff reports including a payroll compliance review and a CMHC housing application commitment. All decisions were carried unanimously.

• Approved zone change at 79 Tillson Avenue to permit an additional residential unit (carried)
• Approved zone change at 356 Tillson Avenue to broaden commercial uses (carried)
• Approved minor variance at 32 Seaton Crescent for increased projection and reduced setback (carried)
• Approved minor variance at 7 Tanager Drive for increased accessory building coverage (carried)
• Appointed AJ (Joost) Van Campen to DTBIA Board, removed Jessy Rhora (carried)
• Forgave $21,054.97 BIA legal fee loan, funded from Tax Rate Stabilization Reserve (carried)
• Approved payroll compliance review with Sability Human Capital Consulting up to $45,000 (carried)
• Approved application to Community Sport and Recreation Infrastructure Fund for pool roof replacement (carried)

Recreation and Sports Advisory Committee

The Tillsonburg Recreation and Sports Advisory Committee will meet on October 3, 2024. The agenda includes adopting the agenda and minutes, disclosures of interest, and presentations. The committee will receive a VIBE Youth Space report, discuss a Community Sport and Recreation Infrastructure Fund grant, and hear a Hall of Fame subcommittee update. The meeting will end with general business and schedule the next meeting for November 7, 2024.

• VIBE Youth Space report
• Community Sport and Recreation Infrastructure Fund Grant
• Hall of Fame subcommittee update memo
• Adoption of minutes from June 6 and September 5, 2024 meetings
• Adoption of agenda

The committee held a procedural meeting to adopt the agenda and minutes from the June 6 and September 5, 2024, sessions. Members received information updates regarding the VIBE Youth Space, upcoming grant applications for infrastructure, and Hall of Fame criteria revisions.

• Adopted agenda for October 3 meeting (Carried)
• Adopted minutes from June 6 and September 5, 2024 (Carried)
• Adjourned meeting at 6:02 pm (Carried)

Youth Advisory Council

The Tillsonburg Youth Advisory Council meeting is scheduled for October 2, 2024. The agenda provided contains no listed items, decisions, or discussion topics. It appears to be a placeholder or procedural notice with no substantive content.

Special Council Meeting

The Special Council will hold a closed session to review a request from Tillco Holdings Inc. (reference CLD-EDM-24-014) to be released from development covenants. The meeting will also adopt the agenda, consider disclosures of pecuniary interest, and pass By‑Law 2024‑108 to confirm the proceedings of this special meeting. The meeting is scheduled for October 1, 2024, from 3:30 p.m. to 5:00 p.m. in the Boardroom CSC at 10 Lisgar Ave.

• Closed session request for release from development covenants – Tillco Holdings Inc. (CLD-EDM-24-014)
• Adoption of the meeting agenda (open session)
• Disclosures of pecuniary interest and the general nature thereof
• By‑Law 2024‑108 to confirm the proceedings of the Special Council Meeting
• Resolution of any items resulting from the closed session (pending direction)

Council authorized the release of the Town's development covenants on property owned by Tillco Holdings Inc., citing significant construction progress, and passed a by-law to execute the necessary documents. The decision was made in a special meeting and was carried unanimously.

• Authorized release of development covenants for Tillco Holdings Inc. property (Parts 1 and 2, Plan 41R-10438) (carried)
• Approved By-Law 2024-109 to authorize execution of documents for covenant release (carried)
• Adopted the meeting agenda (carried)
• Confirmed proceedings via By-Law 2024-108 (carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to review peer reviewer comments regarding an Environmental Impact Study. The committee will also review information items concerning rural housing crises and a $3.8M homeless cabin plan in another Ontario city.

• Discussion of peer reviewer comments for the Environmental Impact Study at 31 Earle Street Tillsonburg
• Review of Municipal World reports on rural housing crises and community resilience
• Review of a $3.8M, 50-cabin plan for homeless individuals in an Ontario city

The committee supported releasing an Oxford County expression of interest for medium-density/reduced-scale and mid-rise housing options with home-ownership, excluding the woodlot. It also discussed partnering with Habitat for Humanity or Daniel's First Home and asked staff to explore condo-based funding for affordable units. No other substantive decisions were made.

• Supported Oxford County EOI for medium-density/reduced-scale and mid-rise housing with home-ownership, net of woodlot (carried)
• Adopted meeting agenda (carried)
• Approved minutes of September 11, 2024 meeting (carried)
• Adjourned meeting at 4:54 p.m. (carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee is reviewing the Council-approved Parks & Recreation Master Plan. The body is also considering a recommendation to add an Oxford County representative to the subcommittee to assist with the Trans Canada Trail.

• Recommendation to add an Oxford County representative to the subcommittee for Trans Canada Trail use and maintenance
• Update on the Council-approved Parks & Recreation Master Plan
• Westmount Park playground update
• Custom Mural Mosaic program
• Discussion on Scattering Gardens

The Parks, Beautification & Cemeteries Committee made several recommendations and decisions. It recommended that Council approve adding an Oxford County representative to the Trans Canada Trail subcommittee to expedite trail actions. It also recommended that Council not address scattering gardens until cemetery infrastructure is updated, and directed staff to explore removing an invasive grapevine species. The committee adopted the agenda and previous minutes, and discussed updates on the Master Plan, Westmount playground, and weir repair.

• Recommended adding Oxford County rep to Trans Canada Trail subcommittee (carried)
• Recommended Council not address scattering gardens until cemetery infrastructure updated (carried)
• Directed staff to explore stump cutting and roundup to remove invasive grapevine (carried)
• Adopted agenda as amended (carried)
• Adopted June 25, 2024 minutes (carried)
• Adjourned at 5:45 pm (carried)

Council Meeting

Council ratified a tentative settlement with the Tillsonburg Dispatchers Firefighters' Association for a renewal agreement from April 1, 2024 to December 31, 2027, and authorized a by-law to execute it. They appointed Millard, Rouse & Rosebrugh LLP as the municipal auditor for fiscal years 2024-2026. Council also allocated the 2023 surplus of $1,680,286 to various reserves and projects, and directed staff to investigate opportunities for Phase 2 of the Van Norman Innovation Park, including a potential Highway 3 access.

• Ratified Tillsonburg Dispatchers Firefighters' Association tentative agreement (2024-2027)
• Appointed Millard, Rouse & Rosebrugh LLP as auditor for 2024-2026
• Allocated 2023 surplus of $1,680,286 to reserves and projects
• Directed staff to investigate Van Norman Innovation Park Phase 2 opportunities (Highway 3 access, zoning, rail-served sites)
• Received hospital integration update from AHI/TDMH as information
• Approved agenda and previous meeting minutes
• Directed staff to investigate Lion's Den entrance facade repairs for 2025 budget
• Adopted by-laws 2024-104 (auditor) and 2024-107 (collective agreement)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee is meeting to receive updates on airport operations and economic development. The body will review the Q3 Manager Report and new promotional fly-in packages.

• Airport Manager's Update including 2024 Q3 report and movement summaries
• Review of Airport Promotional Material and fly-in package brochures from Economic Development
• Receipt of Municipal World article regarding airports as municipal assets

The Tillsonburg Airport Advisory Committee approved several administrative actions, including directing staff to place signage about the Report a Problem system, provide a lease copy for the G3-7 hangar, and complete an Oxford County grant application for the airport. The committee also received updates from the Airport Manager, Economic Development staff on promotional material, and on the Provincial Policy Statement. No substantive policy decisions were made; all items were received as information or directed staff actions.

• Approved agenda with reordering and added Provincial Policy Statement item (carried)
• Approved minutes of June 27, 2024 meeting (carried)
• Directed staff to place signage on Report a Problem system and review address parameters (carried)
• Directed staff to provide lease copy of G3-7 hangar to committee (carried)
• Directed staff to include Municipal World article on airport website (carried)
• Directed staff to complete Oxford County grant application for airport (carried)
• Received Airport Promotional Material update as information (carried)
• Received Provincial Policy Statement update (carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will discuss several updates and proposals. Items include museum updates, a heritage building exterior renovation request, Station Arts Centre updates, plans for Founder's Day, a commemorative naming proposal, and an update on Theatre Tillsonburg.

• Heritage Building Exterior Renovation Request
• Museum Updates (Andrea Greenway)
• Station Arts Centre Updates (Tabitha Verbuyst)
• Founder's Day planning
• Commemorative Naming proposal

The committee approved the agenda and previous minutes, and heard updates on museum and Station Arts Centre events. It expressed no opposition to a heritage building exterior renovation request. Planning for Founder's Day 2025 continued, with a hold placed on the Lion's Auditorium and various event details discussed.

• Approved agenda (carried)
• Approved minutes of June 19, 2024 meeting (carried)
• No opposition to heritage building exterior renovation request
• Placed hold on Lion's Auditorium for Founder's Day 2025

Accessibility Advisory Committee

The committee will receive updates on the Tillsonburg Community Centre renovation and the Bridge Street reimagining project, including streetscape and reconstruction plans. It will also discuss accessibility improvements for downtown retail and commercial businesses and consider options for disabled washrooms. The meeting includes standard agenda items such as adoption of the agenda, approval of previous minutes, and adjournment.

• Tillsonburg Community Centre renovation update
• Bridge Street Reimagining Project update (streetscape plan)
• Intersection reconstruction plans for Bridge Street and Rolph Street
• Accessibility to downtown retail and commercial businesses
• Discussion of disabled washrooms

The Accessibility Advisory Committee received updates on the Tillsonburg Community Centre renovations and the Bridge Street Reimagining Project, with members suggesting raised pedestrian crosswalks and reminding staff to preserve memorial bricks at the clock tower. No formal decisions were made; two items were deferred to the next meeting.

• Approved agenda for September 17, 2024 meeting (carried)
• Approved minutes of March 19, 2024 meeting (carried)
• Adjourned meeting at 5:32 p.m. (carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt its agenda and the minutes from the August 7, 2024 meeting. It will receive two presentations on affordable‑housing initiatives and discuss the Environmental Impact Study for the proposed development at 31 Earle Street. The meeting will conclude with an adjournment resolution.

• Adopt agenda (Proposed Resolution #1)
• Adopt minutes of August 7, 2024 meeting (Proposed Resolution #2)
• Presentation: Oxford County – Affordable Housing Information
• Presentation: Housing for All – Housing and Homelessness Plan 2024‑2033
• Environmental Impact Study – 31 Earle Street (Terrastory EIS document)

The Affordable and Attainable Housing Advisory Committee reviewed an environmental impact study for 31 Earle Street but deferred any decision to the next meeting. Members agreed to seek planning department comments, analyze a lower-density concept, and hold a closed session to review the property's appraised value. No substantive decisions were made; the meeting was otherwise procedural.

• Adopted meeting agenda (carried)
• Approved minutes of August 7, 2024 meeting (carried)
• Deferred discussion of 31 Earle Street environmental impact study to next meeting
• Agreed to request planning department comments on the study
• Agreed to analyze a lower-density concept for 31 Earle Street
• Scheduled closed session at next meeting to review appraised value of 31 Earle Street
• Adjourned meeting at 5:30 p.m. (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to receive updates on the Stationview Project and the draft Transportation Master Plan. The body will also review reports from the Downtown Business Improvement Association and the Chamber of Commerce.

• Stationview Project update presented by Erica Patenaude and Hanna Domagala
• Review of the Draft Transportation Master Plan
• Report from the Downtown Business Improvement Association Chair
• Report from the Tillsonburg District Chamber of Commerce CEO
• Real estate statistics for July and August 2024 from the Area Association of Realtors

The Economic Development Advisory Committee received updates on the Station District development, the Draft Transportation Master Plan, and the Town Hall project, but made no substantive decisions. The meeting was procedural, with only the agenda, previous minutes, and adjournment approved.

• Adopted the meeting agenda (carried)
• Approved minutes of August 13, 2024 meeting (carried)
• Adjourned meeting at 1:47 p.m. (carried)

Council Meeting

Council will receive presentations on the town's 2023 audited financial statements and those of the Downtown Tillsonburg BIA. The meeting includes decisions on land consent for 55 Parkwood Drive and a zoning amendment for Trevalli Homes.

• Application for Consent B24-57-7 for 55 Parkwood Drive
• Proposed deferral of Official Plan Amendment and Zone Change for Lindprop Corp. at 112 North Street E
• Zoning By-law Amendment for Trevalli Homes to remove Holding Provision for lands on Hemlock Drive and Walnut Drive
• Approval of Tillsonburg Regional Airport Communications Procedure
• Resolution requesting Federal Government and ISED action on cellular coverage 'Dead Zones'

Council approved the Town of Tillsonburg's 2023 audited financial statements, supported a consent application at 55 Parkwood Drive, and approved in principle a zone change for medium-density residential at 112 North Street E. Council also approved the sale of surplus lands east of Langrell Avenue, declared a parcel on Venison Street East surplus, and referred the Moose Street surplus to staff for review. Several policies and by-laws were adopted, including an Infectious Diseases Prevention and Control Policy and development charge interest rate and asset retirement obligation policies.

• Approved 2023 Consolidated Financial Statements as audited (unanimous)
• Supported consent application B24-47-7 at 55 Parkwood Drive with conditions (unanimous)
• Approved in principle zone change ZN 7-22-15 for medium-density residential at 112 North Street E (unanimous)
• Approved removal of holding provision for Trevalli Homes lands on Hemlock Drive (unanimous)
• Supported two-year extension for Lindprop Corp draft plan of subdivision to Nov 24, 2026 (unanimous)
• Approved sale of surplus lands east of Langrell Avenue to David Lopes, Mariah Koopman, John Allard, Linda Allard (unanimous)
• Declared surplus land on Venison Street East and authorized negotiation of sale (unanimous)
• Referred Moose Street surplus land declaration to staff for review (unanimous)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will review an update to the Parks & Recreation Master Plan. It will also consider selecting an additional member for the Naming Policy Sub‑committee. The meeting includes routine items such as adopting the agenda and minutes and setting the next meeting for October 3, 2024.

• Parks & Recreation Master Plan update (information item)
• Selection of additional member for Naming Policy Sub‑committee
• Adoption of agenda
• Adoption of minutes from June 6 meeting
• Next meeting scheduled for October 3, 2024

The Recreation and Sports Advisory Committee met and adopted the agenda and previous minutes. They reviewed the approved Parks & Recreation Master Plan update. The only substantive decision was appointing Carrie Lewis to the Naming Policy Sub-committee, replacing Joe Sym. The meeting adjourned at 6:22 pm.

• Adopted agenda as prepared (carried)
• Adopted minutes of June 6 meeting (carried)
• Appointed Carrie Lewis to Naming Policy Sub-committee (carried)

Youth Advisory Council

The agenda for the Tillsonburg Youth Advisory Council meeting on 2024-09-04 contains no specific items, only generic placeholders. No decisions, proposals, or discussions are detailed in the provided document.

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss clinic space for Roulstons Pharmacy and provide updates on health care recruitment. The body will also review reports from AMO delegations and discuss committee membership.

• Roulstons Pharmacy Clinic Space
• Health Care Recruiter Update
• AMO Delegations Debrief regarding Ministry of Health and Ontario Medical Association
• Committee Membership Discussion
• Review of article regarding $60,000 signing bonuses for doctors in Huntsville

The committee recommended to Council that unused funds from the Physician Recruitment budget be used to purchase promotional materials to attract health care professionals. It also agreed to advertise available clinic space at Roulstons Pharmacy on the town's website and social media, and removed Mike Bastow from the committee. No other substantive decisions were made; most items were updates or information sharing.

• Recommended shifting unused Physician Recruitment funds for promotional materials (carried)
• Agreed to advertise Roulstons Pharmacy clinic space on town website and social media (consensus)
• Agreed Mike Bastow is no longer needed as committee member (consensus)
• Adopted agenda as amended (carried)
• Approved minutes of June 18, 2024 meeting (carried)
• Adjourned meeting at 1:05 p.m. (carried)

Traffic Advisory Committee

The Traffic Advisory Committee is meeting to receive an update on the Traffic Master Plan from Paradigm. The body will also discuss specific local traffic concerns, including intersection accessibility and parking restrictions.

• Traffic Master Plan Update presentation by Kevin Jones of Paradigm
• Discussion on Bridge and Rolph Streets intersection accessibility
• Review of all-way stop request for Washington Grand Avenue and Rolph Street
• Correspondence regarding speeding on Baldwin and traffic on Robin Road
• Discussion on 'No Parking' on Woodcock Drive

The Traffic Advisory Committee approved the agenda and previous minutes, heard a Traffic Master Plan update, and discussed several resident concerns. Staff will repaint faded crosswalk lines on Maple Lane, review the Bridge and Rolph intersection for safety improvements, and respond to speeding complaints on Baldwin Street. No formal decisions were made on these items beyond routine approvals.

• Approved agenda with additions (carried)
• Approved minutes of May 16, 2024 meeting (carried)
• Adjourned meeting at 10:21 p.m. (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss industrial park planning and local development applications. The session includes updates from the Downtown Business Improvement Association and the Chamber of Commerce.

• Van Norman Innovation Park Phase 2 lot layout, pricing, and marketing review
• Official Plan Amendment and Zone Change application OP24-06-7 and ZN7-24-06 for Station View
• Community Strategic Plan Town Hall update
• Reports from the Downtown Business Improvement Association and Tillsonburg District Chamber of Commerce
• Information item regarding underserviced cellular communication services from Town of Plympton-Wyoming

The Economic Development Advisory Committee recommended to Council a preferred lot configuration for Van Norman Innovation Park Phase 2, including a second access to Highway 3 subject to cost considerations, more General Industrial lots, and commercial zoning for lots 5, 6, and 7. The committee also recommended offering Phase 2 for sale with a pricing strategy from Avison Young, including tiered pricing based on lot size and use. Additionally, the committee supported a resolution from Plympton-Wyoming regarding underserviced cellular communication services.

• Recommended preferred lot configuration with second Highway 3 access, more General Industrial lots, and commercial zoning for lots 5, 6, 7 (Carried)
• Recommended Phase 2 sale with Avison Young pricing strategy including tiered pricing (Carried)
• Supported Plympton-Wyoming resolution on underserviced cellular services (Carried)
• Adopted meeting agenda (Carried)
• Approved July 9, 2024 minutes (Carried)
• Adjourned meeting at 1:49 p.m. (Carried)

Council Meeting

The Tillsonburg Town Council will hold a closed session to review a litigation update and the assignment of VIP Lot 1. In the open session the council will consider a minor variance request for 111 Rolph Street, an official‑plan and zoning‑by‑law amendment to re‑zone 97 North Street to high‑density residential, and staff reports on a four‑day work‑week option and a new criminal‑record‑check policy.

• Closed session to consider Litigation Update (CLD‑CS‑24‑007) and Assignment of VIP Lot 1 (CLD‑EDM‑24‑012)
• Minor Variance Application A06‑24 for 111 Rolph Street – reduce rear‑yard setback from 7.5 m to 3.5 m
• Official Plan Amendment OP23‑14‑7 and Zoning By‑Law Amendment ZN 7‑23‑11 to re‑zone 97 North Street from medium‑density to high‑density residential
• Four‑day work‑week report CAO‑24‑012 – council to approve the option as a possible schedule
• Criminal Record Check Policy CAO‑24‑019 – council to approve the policy and recommend a supporting by‑law

Council supported an Official Plan amendment and zoning change to allow high-density residential development at 97 North Street, and adopted the Parks and Recreation Master Plan as a working document. Several equipment purchases were approved, including a snow blower, leaf vacuum, and truck plow. A motion to proceed with the New Town Hall design was referred back to staff for more options.

• Supported Official Plan amendment to redesignate 97 North St from medium to high density residential (carried)
• Approved in-principle zoning change for 97 North St to Special High Density Residential (carried)
• Adopted Parks and Recreation Master Plan as working document (carried)
• Approved minor variance at 111 Rolph St reducing rear yard setback to 3.5m (carried)
• Approved $424,936 purchase of single axle cab and chassis with plow from Viking-Cives (carried)
• Approved $274,975 purchase of leaf vacuum trailer from Colvoy Equipment (carried)
• Approved $246,545 purchase of loader-mounted snow blower from Colvoy Equipment (carried)
• Referred New Town Hall design scope change to staff for alternative options report (carried)

Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or business items are listed.

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to discuss public survey results and environmental impact data. The body will also review a Council resolution regarding a Community Improvement Plan application.

• Public survey results for the 31 Earle Street Redevelopment Project
• Draft Environmental Impact Study information
• Council Resolution EDM 24-027 regarding a Community Improvement Plan Application for Simcoe St.

The Affordable and Attainable Housing Advisory Committee met and adopted the agenda and previous minutes, but made no substantive decisions. They reviewed public survey results on housing needs, discussed the draft environmental impact study for a potential development, and noted a Council resolution for a Community Improvement Plan application that could add rental units on Simcoe Street.

• Adopted meeting agenda (carried)
• Approved minutes of May 22, 2024 meeting (carried)
• Adjourned meeting at 5:00 p.m. (carried)

Special Council Meeting

The Town of Tillsonburg Council will consider moving a demolition derby pit to the East side of Memorial Park behind the baseball diamonds. The Tri-County Agricultural Society will perform the work at no cost to the Town. The meeting will also include a closed session regarding a VIP lot assignment.

• Move demolition derby pit to Memorial Park
• Tri-County Agricultural Society to perform work at no cost
• Closed session on VIP Lot 1 assignment
• Adoption of Special Council Meeting agenda
• Confirm Proceedings By-law 2024-085

Council approved the relocation of the demolition derby pit to the east side of Memorial Park, with the Tillsonburg Tri-County Agricultural Society performing the work at no cost to the town. Council also authorized the sale of Lot 1 in the Van Norman Innovation Park from 2776807 Ontario Inc. to 2513484 Ontario Inc. via By-Law 2024-087. All motions were carried unanimously.

• Approved relocation of demolition derby pit to east side of Memorial Park behind baseball diamonds (carried)
• Approved Tillsonburg Tri-County Agricultural Society performing the move at no cost to the town (carried)
• Approved By-Law 2024-087 consenting to sale of Lot 1 in Van Norman Innovation Park from 2776807 Ontario Inc. to 2513484 Ontario Inc. (carried)

Economic Development Advisory Committee

The committee will review monthly economic activity reports and building activity summaries. Members will also receive a status update on the VanNorman Innovation Park Phase 2. The agenda includes updates on community strategic plans and local business organizations.

• Official Plan Amendment and Zone Change application (OP24-06-7 and ZN7-24-06) for Station View Developments Inc.
• VanNorman Innovation Park – Phase 2 status update
• 2023 Building Activity and Anticipated Development Summary review
• Notice of Passing DC By-Laws

The committee adopted the meeting agenda and amended the minutes from June 11, 2024. Members discussed infrastructure and housing needs related to town growth and requested further data on the VanNorman Innovation Park Phase 2. No substantive policy or funding decisions were made.

• Adopted the July 9, 2024 agenda (Carried)
• Approved amended June 11, 2024 minutes (Carried)
• Deferred Station View Developments Inc. application OP24-06-7 and ZN7-24-06 to next meeting

Council Meeting

Council will consider several development and land use items, including a new 132-unit residential building on Simcoe Street. The meeting also includes discussions on declaring Ball Alley surplus land and reviewing Bert Newman Park fencing repairs. Additionally, various committee appointments are on the agenda.

• Approval of 132-unit multi-residential project on Simcoe Street with tax and permit fee rebates
• Declaration of Ball Alley between Tillson Street and First Alley as surplus land
• Support for minor variance and lot severance at 436 Broadway
• Recommendation to maintain and repair Bert Newman Park fencing
• Appointments to the Accessibility, Community Health Care, Property Standards, and Youth Advisory committees

Council approved a $1.65 million contract for a retaining wall at Beech Blvd and Quarter Town Line, reallocating funds from another project. They also voted 4-3 to select Option 3 for the New Town Hall design development. Additionally, the council approved a Community Improvement Plan grant for a 132-unit residential building on Simcoe Street and supported a land severance at 436 Broadway.

• Approved QTL Retaining Wall contract to CH Excavating for $1,653,206.90
• Selected Option 3 for New Town Hall design development (4-3 vote)
• Approved Community Improvement Plan for 132-unit building on Simcoe Street
• Supported land severance and minor variance at 436 Broadway
• Declared Ball Alley surplus land and authorized purchase negotiation
• Approved new Parks and Recreation Areas By-Law
• Appointed members to Affordable Housing and Youth Advisory Committees
• Approved road names for Harvest Heights subdivision

Tillsonburg Airport Advisory Commitee

The provided document contains only procedural software interface elements and does not list any specific agenda items or discussion topics for the Tillsonburg Airport Advisory Committee.

The Tillsonburg Airport Advisory Committee met on June 27, 2024 and approved sending a proposed Tillsonburg Regional Airport Communications Procedure (report OPD-24-042) to Council for approval. The committee also approved its agenda and the minutes of its March 21, 2024 meeting, and received an airport operations update covering aircraft movements, fuel sales, a December 1, 2023 incident's final report, and upcoming CHAA events. No other substantive decisions were recorded; remaining items were updates or discussion.

• Approved the June 27, 2024 agenda (carried)
• Approved minutes of the March 21, 2024 meeting (carried)
• Received report OPD-24-042 and agreed to send the proposed Airport Communications Procedure to Council for approval (carried)
• Adjourned the meeting at 6:39 p.m. (carried)

Parks Beautification and Cemeteries Committee

The committee recommended that Council consider refurbishing the Bert Newman Park perimeter fence and exploring options to re-lock it. Members also discussed forming a sub-committee to monitor tree planting along the Trans Canada Trail.

• Recommendation for Bert Newman Park fence repairs and re-locking options
• Formation of a sub-committee to monitor Trans Canada Trail tree planting
• Investigation into soil amendment needs near the TCT and 4th North trail
• Election of Joan Weston as Vice Chair

The Parks, Beautification & Cemeteries Committee recommended to Council that the fence around Bert Newman Park stay in place, that Council consider refurbishing it in the 2025 budget, and that staff look at re-locking the fence in later evening hours. The committee also struck a sub-committee to monitor tree planting along the former east-west rail line and directed related trail work, and it nominated Joan Weston as Vice Chair after Sue Salens resigned. The committee adopted its agenda and the May 28 minutes, and adjourned at 6:13 pm. All recorded resolutions carried; no vote tallies were recorded.

• Recommended to Council that the Bert Newman Park perimeter fence remain and that Council consider refurbishing it in the 2025 budget (carried)
• Recommended Council seek staff options to re-lock the fence in later evening hours (carried)
• Struck a sub-committee to monitor tree planting along the east-west former rail line (carried)
• Directed investigation of soil amendment needs between the replacement bridge at TCT and 4th to North trail (carried)
• Asked Council to consider long-term financing for trail beautification via donations and trust funding (carried)
• Directed a specific area be chosen to clear invasive plants and trees for native plantings (carried)
• Nominated Joan Weston as Vice Chair, filling the vacancy left by Sue Salens' resignation (carried)
• Adopted the agenda as amended and the May 28 minutes (carried)

Special Council Meeting

This special meeting consists of procedural items, including a closed session and the transition into the Annual General Meeting of shareholders for Tillsonburg Hydro Inc. Council will also consider By-Law 2024-070 to confirm the proceedings of the meeting.

• Closed Session
• Tillsonburg Hydro Inc. Annual General Meeting
• Confirmation of By-Law 2024-070

The Town of Tillsonburg held a special council meeting that included a closed session and the annual general meeting of Tillsonburg Hydro Inc. shareholders. Council approved the agenda, confirmed the meeting's proceedings by-law, and adjourned the meeting. No substantive policy decisions or financial approvals were recorded in the minutes.

• Agenda approved (Resolution #2024-319)
• Council moved into Tillsonburg Hydro Inc. Annual General Meeting (Resolution #2024-320)
• By-Law 2024-070 confirming meeting proceedings adopted (Resolution #2024-321)
• Meeting adjourned at 12:30 p.m. (Resolution #2024-322)

Council Meeting

The Tillsonburg Council is reviewing zoning applications for a veterinary clinic and residential variances. The meeting includes decisions on funding for business renovations and TCC renovation expenses. Council will also consider updates to the town's asset management plan and waste collection by-laws.

• Zoning change at 356 Tillson Avenue to permit a veterinary clinic
• Approval of $418,050.17 in additional expenses for TCC renovations
• $10,000 renovation grant approved for 77 Broadway
• $13,360 allocation for bus shelters under the Rural Transit Solutions Fund
• Amendment to garbage and recycling pick-up time regulations

Tillsonburg council approved an additional $418,050.17 to complete Town Centre renovations, funded by reallocating three capital projects and drawing $290,325.17 from the Tax Rate Stabilization Reserve. Council also approved a minor variance at 56 Earle Street and granted Community Improvement Plan funding of up to $10,000 to Absolute Respiratory Services Inc. at 77 Broadway. A second Community Improvement Plan application for a Simcoe Street property owned by Harvest Ave Inc was referred to staff for a report to the August Council meeting. A zone change application at 356 Tillson Avenue was withdrawn and not heard.

• Approved additional $418,050.17 for TCC renovations, funded by reallocations and $290,325.17 from Tax Rate Stabilization Reserve
• Approved Minor Variance A04-24 at 56 Earle Street (reduced lot depth and rear yard setback) for a single detached dwelling
• Approved up to $10,000 CIP funding for Absolute Respiratory Services Inc. at 77 Broadway
• Referred Simcoe Street CIP application (Harvest Ave Inc) to staff for report to August Council meeting
• Approved 2024 Asset Management Plan and a by-law to repeal and replace Strategic Asset Management Policy 11-004
• Received 2024 Rates and Fees By-Law Update; by-law to be presented
• Approved Council Expense Policy amendments to be brought back for adoption
• Referred Draft Parks By-Law to staff to address hiking trail definition and bicycle prohibition

Museum, Culture, Heritage and Special Awards Advisory Committee

The committee will receive updates regarding the Museum and the Station Arts Centre. The meeting also includes discussions on heritage listings versus designations and the Annandale House Fundraising Committee.

• Museum updates from Patty Phelps
• Station Arts Centre updates from Tabitha Verbuyst
• Discussion of Heritage Listings vs Designations
• Annandale House Fundraising Committee report

The committee recommended that Council establish an Annandale House Fundraising Committee and appointed five members to serve on it. The meeting also included updates on museum programming and heritage listings.

• Recommended to Council the creation of an Annandale House Fundraising Committee (Carried)
• Recommended appointment of Joan Weston, David Morris, Fran Bell, Penny Esseltine, and Marilyn Avent to the Annandale House Fundraising Committee (Carried)
• Approved the June 19, 2024 agenda (Carried)
• Approved the May 15, 2024 meeting minutes (Carried)

Health Care Advisory Committee

The Health Care Advisory Committee will discuss updates regarding primary care coverage and upcoming physician retirements or relocations. The committee will also review Matrix cost repayments and a resolution from Council.

• Changes to primary care coverage in Tillsonburg
• Imminent physician retirements and relocations
• Update on repayment of Matrix costs
• Introduction of Health Care Recruiter
• Review of Council resolution requiring committee action

The committee received updates on physician recruitment, upcoming retirements, and the repayment of incentive costs. Members discussed the impact of four departing physicians on local primary care access and reviewed administrative actions regarding the health care recruiter position.

• Adopted June 18, 2024 agenda (Carried)
• Approved April 9, 2024 meeting minutes (Carried)
• Accepted all general business and reports (Carried)
• Adjourned meeting at 12:38 p.m. (Carried)

Council Meeting

The meeting includes discussions on adopting the 2024 Development Charges By-Law and reviewing a rezoning application for high-density residential use. Council also considered changing property tax deadlines to better align with pension payment dates.

• Adoption of the 2024 Development Charges By-Law (FIN-24-034)
• Rezoning application for Block 38, Plan 41M-392 from medium to high density residential
• Proposed change to property tax deadlines to February 28, May 30, August 30, and October 30
• Authorization of a grant agreement for the Trans Canada Trail
• Review of decision letters regarding an unhoused shelter at 147 Broadway

Council approved an Official Plan amendment and in-principle zone change for lands at Block 38, Plan 41M-392, allowing high-density residential development by Southside Construction Management. The decision was carried, though Council referred the item to staff to review setbacks and potentially relocate the apartment building. Council also adopted a town-wide Development Charges approach and passed By-Laws establishing these charges and authorizing a Trans Canada Trail grant agreement.

• Approved Official Plan Amendment and in-principle Zone Change for Block 38, Plan 41M-392 (Carried)
• Referred Item 7.1 to Staff to review setbacks and apartment building location (Carried)
• Adopted 2024 Development Charges By-Law approach and background study (Carried)
• Passed By-Law 2024-067 establishing Town-Wide Development Charges (Carried)
• Passed By-Law 2024-068 authorizing Trans Canada Trail grant agreement (Carried)
• Directed staff to exclude Day Shelters from BIA district in zoning review (Carried)
• Changed tax due dates to Feb 28, May 30, Aug 30, Oct 30 (Carried)
• Moved into Closed Session to discuss land purchases at Langrell Ave and Cranberry Rd (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will review a presentation regarding the Ingersoll boundary expansion. The committee will also discuss land use planning considerations for municipal boundary adjustments. Additionally, reports from local business organizations will be presented.

• Presentation on Ingersoll Boundary Expansion
• Overview of municipal boundary adjustment processes
• Downtown Business Improvement Association report
• Tillsonburg District Chamber of Commerce report
• Association of Realtors monthly statistics

The Economic Development Advisory Committee adopted its agenda and approved previous minutes. It passed resolutions recommending Council discuss potential boundary expansion options for Tillsonburg, requesting video communication about the Bridge Street Re-imagination project, and establishing a more robust social media policy. The committee also received updates on local business events and municipal boundary adjustment processes.

• Agenda adopted (Resolution #1)
• Minutes from May 14, 2024 approved (Resolution #2)
• Resolution #3 carried: Chair to request presentation to Council on boundary expansion options and infrastructure needs
• Resolution #4 carried: Recommend video communication for Bridge Street Re-imagination project
• Resolution #5 carried: Recommend Council establish robust social media policy
• Meeting adjourned at 1:55 p.m. (Resolution #6)

Recreation and Sports Advisory Committee

The committee will review information regarding dressing room policies and the condition of showers in dressing rooms. The agenda also includes a pickleball report for council and a post-event update on the Hall of Fame.

• Dressing rooms policy discussion
• Report on state of showers in dressing rooms
• Pickleball report to council
• Hall of Fame post-event update

Youth Advisory Council

The council will review minutes from the May 1, 2024 meeting and receive a youth questionnaire report. A presentation on human slavery and sex trafficking awareness by the Rotary Club of Tillsonburg is also scheduled.

• Presentation on human slavery and sex trafficking awareness
• Receipt of Youth Questionnaire report CS-24-067
• Adoption of May 1, 2024 meeting minutes

The council received a report on a youth questionnaire, which staff will revise with suggested categories and questions for September. The meeting also included a presentation from the Rotary Club of Tillsonburg on human slavery and sex trafficking.

• Approved the June 5, 2024 agenda
• Approved the May 1, 2024 meeting minutes
• Received report CS 24-067 Youth Questionnaire as information

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee is meeting to discuss several information items, including an update on the Lake Lisgar weir, a memo on a scattering garden, and cemetery-related concerns from Kristine Vandenbussche (garbage cans, road conditions, columbarium niche sizes). A motion proposes striking a sub-committee to monitor tree planting along the former rail line and to select an area for invasive plant removal and native planting.

• Lake Lisgar weir update
• Scattering Garden memo
• Garbage cans in cemetery - Kristine Vandenbussche
• Road conditions at the cemetery - Kristine Vandenbussche
• Motion to strike sub-committee for tree planting along east-west former rail line and invasive plant removal

The Parks, Beautification & Cemeteries Committee approved the formation of a sub-committee to oversee tree planting along the former rail line. The committee also requested that council explore long-term financing options for trail beautification through donations and trust funding. Other items, including cemetery maintenance and columbarium specifications, were discussed as information items.

• Adopted May 28 agenda (Carried)
• Adopted April 30 meeting minutes (Carried)
• Approved sub-committee for rail line tree planting (Carried)
• Approved investigation of soil amendments for TCT trail (Carried)
• Requested council consider long-term trail funding (Carried)
• Approved site preparation for native plantings (Carried)
• Adjourned meeting at 5:45 pm (Carried)

Council Meeting

Council will hold a public meeting and consider removing the exemption for development charges on commercial properties, while keeping the industrial exemption. They will also vote on zoning changes for a pharmacy and day care at 671 Broadway, and a minor variance for front and rear yard depths at 1, 3, 5, and 7 Greenhill Drive. Other items include approving a records retention by-law, two airport hangar land leases, and a motion to reconsider a defeated committee appointments by-law.

• Public hearing on removing development charge exemption for commercial class (FIN-24-032)
• Zone change at 671 Broadway to permit pharmacy and day care (ZN 7-24-04)
• Minor variance at 1, 3, 5, and 7 Greenhill Drive to reduce front and rear yard depths (A03-24)
• Approval of hangar land lease agreements with Permterra Development (Taxiway C2-1) and Isaac Froese (Taxiway G1-6)
• Motion to reconsider By-Law 2024-053 on advisory committee appointments

Council approved zoning amendments for a pharmacy and daycare at 671 Broadway and removed the development charge exemption for the commercial class. The board also authorized several airport hangar leases and a regional airport management agreement.

• Approved zone change for 671 Broadway to permit a pharmacy and daycare
• Approved minor variance for 1, 3, 5 and 7 Greenhill Drive regarding yard depths
• Removed development charge exemption for the Commercial class
• Maintained development charge exemption for the Industrial class
• Approved removal of holding provisions for lands at Potters Road and West Town Line
• Approved separate tennis and pickleball courts for the 2024 season
• Approved removal of three sides of fencing at Bert Newman Park
• Approved By-Law 2024-053 to appoint advisory committee members (4-3)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to adopt its agenda and minutes, elect a vice-chair, and discuss several housing-related items. These include a bulletin on Bill 23's affordable residential units for development charges, a public consultation strategy for the 31 Earle Street project, and a Community Improvement Plan application for Harvest Ave. The meeting also includes an information item on Canadian housing targets.

• Election of Vice-Chair
• Discussion of Bill 23 - Affordable Residential Units for Development Charges Act bulletin
• Public Consultation Strategy for 31 Earle Street project
• Community Improvement Plan application for Harvest Ave
• Information item: CBRE article on Canadian provinces hitting housing targets

The committee reviewed the implications of Bill 23 on development charges for affordable units. Members discussed the public consultation strategy for the 31 Earle Street project and a Community Improvement Plan application for Harvest Avenue.

• Adopted the May 22, 2024 agenda
• Approved the March 27, 2024 meeting minutes
• Tabled the election of Vice-Chair to the next meeting

Traffic Advisory Committee

The Tillsonburg Traffic Advisory Committee will consider correspondence about crosswalks and four-way stops, review parking and loading areas at the community centre, and discuss a draft presentation for the Transportation Master Plan. The meeting includes adoption of previous minutes and standard procedural items.

• Correspondence from Mylee Gunby regarding crosswalks/4-way stops
• Discussion of Tillsonburg Community Centre parking/loading area
• Draft PowerPoint presentation for Transportation Master Plan
• Tillson Avenue crosswalk discussion

The committee decided to replace outdated speed signs in Hickory Hills with at least two new units capable of radar and traffic counts. Other items regarding Broadway safety and the Community Centre parking area were referred to staff for further review.

• Approved procurement of at least two speed signs for Hickory Hills with radar and traffic count capabilities
• Referred crosswalk and 4-way stop inquiry to Manager of Public Works for a future report
• Approved February 15, 2024 meeting minutes

Museum, Culture, Heritage and Special Awards Advisory Committee

The committee will receive a written report from the Acting Director of Recreation, Culture and Parks on museum updates, and will discuss plans for Founder's Day. The agenda is otherwise procedural, including adoption of previous minutes and standard administrative items.

• Andrea Greenway, Acting Director of Recreation Culture and Parks, presenting museum updates (written report attached)
• Discussion of Founder's Day
• Approval of minutes from April 17, 2024 meeting

The committee approved its agenda and previous minutes, with a correction noting a museum talk occurred in May. Members discussed ideas for a Founder's Day event scheduled for the weekend of October 18-19, 2025, including historical games and period costumes. No funding or final event plans were approved.

• Agenda approved (unanimous)
• April 17 minutes approved with correction (unanimous)
• Founder's Day event planned for Oct 18-19, 2025 (discussion only)
• Meeting adjourned at 5:14 pm (unanimous)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss development charges, a community strategic plan, and several boundary and planning items including a proposed official plan amendment for the South-West Ingersoll Secondary Plan. The agenda also includes updates from local organizations like the Downtown BIA and Chamber of Commerce. Most items are for discussion or information, with no final decisions listed.

• Development Charges Update by Mayor Gilvesy
• Boundary Servicing Review and Constraint Mapping reports
• CP 2022-397 Potential Options for Increasing Residential Density
• Application for Official Plan Amendment South-West Ingersoll Secondary Plan (CP 2024-131, Amendment No. 314)
• Review of proposed policies for a new provincial planning policy instrument

The committee reviewed monthly activity updates and discussed strategies for boundary adjustment proposals. Members discussed the impact of upcoming provincial planning policy updates and the decrease in local building permit activity.

• Adopted the meeting agenda (Carried)
• Approved the April 9, 2024 meeting minutes (Carried)

Council Meeting

Council will hold public meetings on a zone change at 1701 Highway 3 and a minor variance at 55 Colin Avenue, then vote on the 2024 budget and tax rates. They will also consider several committee recommendations, including naming two new parks in Northcrest and selecting the 2024 Citizen of the Year. The meeting includes closed sessions for IT security and ERTH negotiations.

• Public meeting and vote on zone change ZN 7-24-03 for 1701 Highway 3 from General Industrial to Special General Industrial
• Public meeting on minor variance A02-24 at 55 Colin Avenue to reduce rear and side yard setbacks for a shed
• Adoption of 2024 Budgetary Estimates and Tax Rates (By-Law 2024-050)
• Approval of Community Improvement Plan tax increment grant for 1417 Bell Mill Side Road (up to 100% rebate for 6 years)
• Approval of park names: Doug Wilson Park (Northcrest Phase I) and Weston Family Park (Northcrest Phase II)

Tillsonburg Town Council approved a zone change at 1701 Highway 3 and a minor variance at 55 Colin Avenue, and awarded the Town Line Road Phase 2 contract to PV-EX Construction Ltd. at a total project cost of $1,621,576.81 including HST. Council approved Northlands Adventure Properties Inc. (Don Huras) as the contracted Airport Management Firm and Don Huras as Airport Manager effective March 1, 2024 for a two-year term, and approved a Community Improvement Plan grant-back package for 1417 Bell Mill Side Road. By-Law 2024-053, to amend By-Law 2023-009 appointing members to advisory committees, was separated for a recorded vote and defeated 3 to 4. Council also moved into and out of Closed Session to consider two confidential reports, and rescheduled the June 12 meeting to June 17.

• Approved zone change ZN 7-24-03 at 1701 Highway 3 from General Industrial (MG) to Special General Industrial (MG-sp) (Carried)
• Approved minor variance A02-24 at 55 Colin Avenue reducing rear yard depth to 0.6 m and interior side yard width to 0.8 m, with eavestrough/downspout condition (Carried)
• Awarded RFT2024-004 Town Line Road Phase 2 contract to PV-EX Construction Ltd. at $1,621,576.81 including HST (Carried)
• Approved Northlands Adventure Properties Inc. (Don Huras) as Airport Management Firm and Don Huras as Airport Manager effective March 1, 2024 for a two-year term (Carried)
• Approved Community Improvement Plan grant-backs for 1417 Bell Mill Side Road: Tax Increment Grant Back at Strategic Level and 50% building permit fee rebate up to $20,000 (Carried)
• Defeated By-Law 2024-053 to amend By-Law 2023-009 appointing advisory committee members (3 for, 4 against)
• Approved waiving rental fees of approximately $750 for the Taste of Summer Community Event on June 1, 2024, funded from the Council Reserve (Carried)
• Rescheduled the June 12 Council meeting to June 17, provided no DC Study impact and the location can be reserved (Carried)

Recreation and Sports Advisory Committee

The Tillsonburg Recreation and Sports Advisory Committee will meet to adopt the agenda and previous minutes, receive updates on the Hall of Fame event, the Pickleball Club, and summer camps, and discuss a draft Parks By-law.

• Addition of item 6.4: Draft Parks By-law
• Hall of Fame event update
• Tillsonburg Pickleball Club update
• Summer Camp update

The committee adopted the meeting agenda with an amendment to include the Draft Parks By-law. Members received updates regarding the Hall of Fame event, summer camps, and pickleball court resurfacing. No substantive policy decisions or budget approvals were recorded.

• Adopted May 2 agenda with addition of Draft Parks By-law (Carried)
• Adopted April 4 meeting minutes (Carried)

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to approve the agenda and minutes from April 3, 2024, and to discuss a youth questionnaire. The meeting is largely procedural, with the questionnaire being the only substantive item.

• Approval of agenda for May 1, 2024 meeting
• Approval of minutes from April 3, 2024 meeting
• Discussion of Youth Questionnaire

The Youth Advisory Council approved its agenda and the minutes from the April 3, 2024 meeting. Members discussed developing a youth questionnaire with categories like recreation and wellness, aiming to launch it in October. Councillor Spencer will contact CBYF for their survey copy, and the BIA survey will be on the next agenda.

• Approved May 1, 2024 agenda (Carried)
• Approved April 3, 2024 minutes (Carried)
• Discussed youth questionnaire categories and October launch timeline
• Councillor Spencer to contact CBYF for survey copy
• BIA survey added to next agenda
• Adjourned meeting at 5:31 pm (Carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider a letter about Lake Lisgar silt issues, review a proposed Parks By-law update based on public consultation, and discuss a trial removal of three sides of the Newman Park fence. The meeting also includes adoption of previous minutes and discussion of committee vacancies.

• Lake Lisgar silt issues - letter from Ron Walder
• Parks By-law review with updates from public consultation
• Proposed removal of three sides of Newman Park fencing for a summer trial
• Discussion: Beautification of the East/West former railway trail
• Discussion: Identification of invasive species on public land and Tree by-law

The Parks, Beautification & Cemeteries Committee adopted its agenda and the minutes of its April 2 meeting, then carried a motion asking council to review updates arising from public consultation on the proposed Parks By-law. Two discussion items from Paul DeCloet — beautification of the East/West former railway trail and identification of invasive species on public land plus a tree by-law — were deferred to the next meeting. Ron Walder presented information on Lake Lisgar silt issues, including a meeting with town staff, the Lake Lisgar Revitalization Committee and LPRCA about silt removal, remediation and reconditioning of the south-end weir. No vote tallies were recorded; all motions are shown as carried.

• Adopted the agenda as amended (carried)
• Adopted the April 2 meeting minutes (carried)
• Carried a motion that council review updates from public consultation on the proposed Parks By-law
• Deferred railway trail beautification discussion to next meeting
• Deferred invasive species and tree by-law discussion to next meeting
• Adjourned the meeting at 6:45pm (carried)

Council Meeting

Tillsonburg council supported two planning applications: a consent and minor variance for 56 Earle Street, and an Official Plan amendment and in-principle zone change for 1 Simcoe Street to allow high-density residential and service commercial uses. Council also awarded a $250,842.56 sidewalk contract to Dufferin Construction, approved a $28,000 budget reallocation for an economic development contract, and asked staff to review a possible dog-tethering by-law. Several by-laws were passed, including one appointing members to the Tillsonburg Police Services Board.

• Supported consent B24-08-7 and minor variance A24-05-7 for 56 Earle Street (Carried)
• Supported Official Plan amendment OP 23-13-7 and approved in-principle zone change ZN 7-23-10 for 1 Simcoe Street (Carried)
• Awarded sidewalk contract to Dufferin Construction at $250,842.56 including HST (Carried)
• Approved $28,000 budget reallocation for economic development contract extension (Carried)
• Directed staff to discuss relocating planned Tillson Avenue crosswalk or time-of-use parking (Carried)
• Asked staff to review possible animal tethering by-law and report by end of Q3 2024 (Carried)
• Amended 2024 operating budget for 3 additional youth leaders: +$38,000 revenue, +$23,000 part-time labour (Carried)
• Passed by-laws including 2024-049 appointing Tillsonburg Police Services Board members (Carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will meet to discuss 2024 Citizen of the Year Award nominations in closed session, receive museum and Station Arts Centre updates, and consider park naming for Northcrest phases. The committee will also review previous terms of reference for the advisory body.

• Closed session to consider 2024 Citizen of the Year Award nominations under personal matters exemption
• Museum updates from Andrea Greenway, Recreation Programs & Services Manager
• Station Arts Centre updates from Executive Director/Curator Tabitha Verbuyst
• Selection of park names for Northcrest Phase I and Phase II
• Review of previous committee terms of reference (report CS-24-049)

The committee recommended that Council name Northcrest Phase I 'Doug Wilson Park' and Northcrest Phase II 'Weston Family Park'. The group also reviewed museum and arts centre updates and discussed planning for Founder's Day.

• Recommended Doug Wilson Park for Northcrest Phase I (Carried)
• Recommended Weston Family Park for Northcrest Phase II (Carried)
• Approved March 20, 2024 meeting minutes with one correction (Carried)
• Requested staff invite Director of Recreation, Culture and Parks to a future meeting (Carried)
• Requested Clerk staff clarify Annandale House Restoration Trustees delegation process (Carried)
• Approved meeting agenda (Carried)

Health Care Advisory Committee

The Tillsonburg Community Health Care Advisory Committee is meeting to discuss a resignation of a committee member, a resolution from a January 15, 2024 council meeting, and an update on the health care recruitment coordinator role. The agenda also includes routine items like adoption of minutes and adjournment.

• Resignation of committee member Stephanie Nevins
• Resolution from January 15, 2024 Council Meeting
• Update on Health Care Recruitment Coordinator Role
• Discussion of Discovery Week 2024

The committee held an electronic meeting to conduct routine business, including the adoption of the agenda and minutes from the January 9, 2024, meeting. Members received updates on the recruitment coordinator role and upcoming medical student programming. No new substantive policy decisions were finalized during this session.

• Adopted April 9, 2024 meeting agenda (Carried)
• Approved January 9, 2024 meeting minutes (Carried)
• Adjourned meeting at 4:24 p.m. (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a residential density briefing note, a THI hydro capacity update, and a follow-up on oversizing of municipal services. The committee will also consider Awards of Excellence nominations in closed session and review a development charges background study from Oxford County.

• Residential Density Briefing note
• THI Hydro Capacity Update
• Oversizing of Municipal Services Follow-Up
• Development Charges Background Study - Oxford County
• Awards of Excellence Nominations (closed session)

The Economic Development Advisory Committee met on April 9, 2024, and moved into closed session to consider Awards of Excellence nominations. In open session, the committee adopted its agenda, approved minutes from its March 12, 2024 meeting, and received updates on several projects including the Bridge Street Re-imagining design, boundary adjustment, and the new Town Hall. No substantive decisions beyond procedural approvals were recorded; most items were discussions or information updates.

• Moved into closed session to consider Awards of Excellence nominations (Carried)
• Adopted the April 9, 2024 agenda (Carried)
• Approved minutes of the March 12, 2024 meeting (Carried)
• Adjourned the meeting at 2:00 p.m. (Carried)

Council Meeting

Council will consider a zone change to remove a holding provision at 6 Sycamore Drive, adopt names for two Northcrest parks (Weston Family Park and Doug Wilson Park), and authorize a lease agreement with Sonbeam Christian Day Care for a portion of Hale Street right-of-way at $1,348 plus HST. A delegation regarding a Tillson Avenue crosswalk and a motion supporting a federal tax credit increase for volunteer firefighters are also on the agenda.

• Zone change ZN 7-24-02 to remove holding provision at 6 Sycamore Drive
• Naming of Northcrest parks as Weston Family Park and Doug Wilson Park
• Lease of Hale Street right-of-way to Sonbeam Christian Day Care for $1,348 plus HST
• Delegation from Phuong Fox re: Tillson Avenue crosswalk
• Motion to support Bill C-310 increasing volunteer firefighter tax credit from $3,000 to $10,000

Tillsonburg Council approved a zone change for 6 Sycamore Drive, named two new parks, and extended the Tillsonburg Skate Shop lease. They also authorized a lease for Sonbeam Christian Day Care and directed staff to add unpaid invoices to property tax accounts. A motion supporting a federal tax credit for volunteer firefighters was passed.

• Approved zone change for 6 Sycamore Drive (ZN 7-24-02)
• Named Northcrest parks Weston Family Park and Doug Wilson Park
• Approved 3-year lease extension for Tillsonburg Skate Shop
• Authorized lease for Sonbeam Christian Day Care at $1,348 plus HST
• Directed staff to add unpaid invoices to property tax accounts
• Adopted names for Northcrest Parks with municipal addresses on signage
• Passed motion supporting Bill C-310 volunteer firefighter tax credit
• Approved agenda amendments moving several items to future meetings

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will meet to adopt the agenda and minutes from March 7, 2024. Members will receive updates on the Hall of Fame and a proposed Parks and Recreation bylaw that is open for public review. The meeting is scheduled for 5:30 PM at the Civic Centre boardroom.

The committee met to receive updates on the Hall of Fame, the Parks By-law public review, and pickleball. No substantive policy decisions or budget approvals were made during the meeting.

• Adopted the April 4, 2024 meeting agenda (Carried)
• Adopted the March 7, 2024 meeting minutes (Carried)

Youth Advisory Council

The Youth Advisory Council will meet on April 3, 2024, at the Upper Deck Youth Centre. Agenda items include a presentation from Jodie Konior on Communities Building Youth Futures Oxford County, and a report (CS-24-042) on a youth questionnaire. The council will also vote to approve the minutes from the March 6, 2024 meeting.

• Presentation by Jodie Konior on Communities Building Youth Futures Oxford County
• Report CS-24-042: Youth Questionnaire, with a motion to receive as information and to create additional questions
• Approval of minutes from the March 6, 2024 meeting

The Youth Advisory Council unanimously supported the social space for the Communities Building Youth Futures project and recommended that Town Council further support it. They also received a youth questionnaire report as information and agreed to draft additional questions for the next meeting. No other substantive decisions were made.

• Approved agenda (Carried)
• Approved minutes from March 6, 2024 meeting (Carried)
• Supported social space for Communities Building Youth Futures and recommended further Council support (Carried)
• Received Youth Questionnaire report CS-24-042 as information (Carried)
• Agreed to create additional questionnaire questions for next meeting (Carried)
• Adjourned meeting at 5:44 PM (Carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will receive a presentation from the Tillsonburg Horticultural Society and discuss updates on a new parks bylaw, cemetery operations, and pickleball facilities. The meeting includes adoption of previous minutes and standard procedural items.

• Presentation by Christine Nagy, President of Tillsonburg Horticultural Society
• Parks bylaw public consultation draft for discussion
• Cemetery update memo
• Pickleball update memo

The committee received a presentation from the Tillsonburg Horticultural Society regarding Bert Newman Park. They decided to support the removal of three sides of fencing on a trial basis following other remediation work.

• Supported removing three sides of fencing around Newman Park on a trial basis
• Adopted the April 2 agenda
• Adopted the February 27 meeting minutes

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will meet to adopt the agenda and minutes from the previous meeting, receive a presentation on the 10-Year Housing and Homelessness Plan update, and discuss an Environmental Impact Study for 31 Lisgar Avenue.

• 10-Year Housing and Homelessness Plan Update by Rebecca Smith
• Environmental Impact Study - 31 Earle Street

The committee reviewed a status update on Oxford County's 10-Year Housing and Homelessness Plan and an Environmental Impact Study for 31 Earle Street. No substantive policy decisions or approvals were made during the meeting.

• Adopted the meeting agenda
• Approved minutes from the February 28, 2024 meeting

Council Meeting

Council will consider disbanding the Tillsonburg Police Services Board effective March 31, 2024, and appointing new members including Larry Scanlan as a municipal appointee and Deb Gilvesy and Chris Rosehart as council representatives. The agenda also includes several land transactions: acquiring the Dereham Drive extension from the Thames Valley District School Board, leasing industrial land to VanQuaethem Farms Ltd for agricultural purposes, and approving hangar leases at the airport. Council will also award up to $700,000 for engineering design services for Phase 2 of the Van Norman Innovation Park.

• Disbanding Tillsonburg Police Services Board effective March 31, 2024, and appointing new members
• Acquiring Dereham Drive extension from Thames Valley District School Board in exchange for Grandview Drive right-of-way
• Awarding up to $700,000 to Dillon Consulting Limited for engineering design services for Van Norman Innovation Park Phase 2
• Leasing approximately 135 acres of industrial land to VanQuaethem Farms Ltd for agricultural purposes
• Approving airport hangar land leases with 1467246 Ontario Inc. (Geoff Lee) for Taxiway G3-7 and 2664165 Ontario Ltd. (Jeff Howe) for Taxiway C1-11

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will hold a procedural meeting to approve the agenda and the minutes from the previous session. The committee will review the Airport Manager's March 2024 report and standing updates. A committee vacancy will be discussed, but no specific candidates or appointments are listed in the agenda.

• Adoption of minutes from the December 14, 2023 meeting
• Review of the Airport Manager's March 2024 report
• Discussion of a committee vacancy

The Tillsonburg Airport Advisory Committee approved its agenda and the minutes of its previous meeting, and recommended that the Town's Nominating Committee fill a committee vacancy with someone who has aviation-related experience. The rest of the meeting was updates: the Airport Manager reported a quarterly drop in airport movements due to weather, a 46% increase in fuel sales versus 2023, two safety incidents under investigation, a new AED and Medivac landing fees, and a new Airport Administrator. Staff said tree removal and potential land sales are a priority this year, the agricultural land lease was completed at about $400/acre, and a report on the displaced threshold will go to Council.

• Approved the March 21, 2024 agenda (Carried)
• Approved minutes of the December 14, 2024 meeting (Carried)
• Recommended to the Town's Nominating Committee that the committee vacancy be filled by a member with aviation-related experience (Carried)
• Adjourned the meeting at 6:29 p.m. (Carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will meet to consider volunteer award nominations and a park naming recommendation in closed session, along with updates from cultural staff and discussion of a master plan.

• Spring 2024 Volunteer Achievement Award Nominations (CLD-CS-24-002) to be discussed in closed session
• Naming of Northcrest Park - Public Consultation and Recommendation (CLD-CS-24-003) to be discussed in closed session
• Museum updates from Culture & Heritage Manager Patty Phelps
• Station Arts Centre updates from Executive Director Tabitha Verbuyst
• Discussion of Museum, Culture and Heritage Master Plan

The committee recommended that Council create a Museum, Culture and Heritage Master Plan. Members also voted against merging the Museum's social media page with the Recreation Culture and Parks page. The committee scheduled Founder's Day for the weekend after Thanksgiving.

• Recommended to Council that a Museum, Culture and Heritage Master Plan be created (Carried)
• Opposed the merger of the Museum and Recreation Culture and Parks social media pages (Carried)
• Approved minutes from January 17, 2024 (Carried)
• Requested staff provide previous Museum Advisory Committee terms of reference for next meeting (Carried)
• Decided to hold Founder's Day the weekend after Thanksgiving

Accessibility Advisory Committee

The Tillsonburg Accessibility Advisory Committee will meet to adopt previous minutes, hear a presentation from Carissa Vaccaro on accessible playgrounds, and discuss the closure of restaurant washrooms. The agenda includes standard procedural items such as call to order and adjournment.

• Presentation by Carissa Vaccaro, Park and Water, on accessible playgrounds
• Discussion on closure of restaurant washrooms

The Accessibility Advisory Committee approved its agenda and the minutes of its previous meeting, then received a presentation from Carissa Vaccaro of Park and Water about the recent installation of three new or replacement parks and their accessibility features. The committee also discussed the closure of washrooms at the Tim Hortons in the mall, where Deputy Chief Building Official Emily Xuereb explained building code requirements. No substantive decisions beyond procedural approvals were recorded; the meeting adjourned at 5:32 p.m.

• Approved the March 19, 2024 agenda (carried)
• Approved the minutes of the December 12, 2024 meeting as presented (carried)
• Adjourned the meeting at 5:32 p.m. (carried)

Economic Development Advisory Committee

The committee received a design update for the Reimagined Bridge Streetscape project and discussed concerns regarding parking, maintenance, and infrastructure. No substantive policy or funding decisions were made during the meeting.

• Adopted the meeting agenda (Carried)
• Approved minutes from February 13, 2024 (Carried)

Council Meeting

The Tillsonburg Town Council will hold a closed session to discuss a surplus land notice for 20 Cranberry Road, then reconvene in open session. Key decisions include supporting two land severance applications at 22 and 26 A Old Vienna Road, and adopting a new Community Improvement Plan (By-Law 2024-026) to guide development incentives. Council will also hear a delegation from Thames Valley District School Board and consider a recommendation to keep Annandale National Historic Site's Facebook page separate from a new Parks and Recreation page.

• Closed session discussion of surplus land at 20 Cranberry Road (CLD-EDM-24-004).
• Support for consent applications B23-78-7 and B23-79-7 for lot severances at 22 and 26 A Old Vienna Road, subject to conditions including stormwater management and servicing.
• Adoption of By-Law 2024-026 to enact the Town of Tillsonburg Community Improvement Plan.
• Delegation from Thames Valley District School Board trustees providing an Oxford County update.
• Recommendation to approve the Annandale National Historic Site maintaining its own Facebook page and creating a separate Parks and Recreation page.

Tillsonburg Council approved two land severance applications at 22 and 26A Old Vienna Road, subject to extensive zoning, drainage, and servicing conditions. The council also adopted a new Community Improvement Plan and authorized leases for properties on Brock Street. Additionally, they recommended extended timelines for backflow prevention surveys to Oxford County.

• Approved Consent B23-78-7 (22 Old Vienna Rd) with 9 conditions
• Approved Consent B23-79-7 (26A Old Vienna Rd) with 10 conditions
• Adopted Community Improvement Plan (By-Law 2024-026)
• Authorized lease registrations for 51 and 55 Brock Street
• Recommended extended backflow survey timelines to Oxford County
• Referred Annandale House social media recommendation to staff
• Received Development Charges Background Study as information

Recreation and Sports Advisory Committee

The committee will adopt previous meeting minutes and receive updates on the Master Plan, RCP budget, Hall of Fame subcommittee, pickleball/tennis, aquatic facility renovation, and Lake Lisgar Water Park.

• Master Plan update via memo
• RCP budget update via memo
• Hall of Fame subcommittee update via memo
• Council update: Pickleball/Tennis
• Council update: Aquatic facility renovation

The committee adopted the agenda and previous meeting minutes. Updates were provided on the Master Plan, RCP budget, and the Lake Lisgar Water Park bathhouse renovation. The Hall of Fame subcommittee finalized ticket prices and catering.

• Adopted March 7th agenda (Carried)
• Adopted January 30th minutes (Carried)
• Set Hall of Fame ticket price at $45.00
• Approved Beres Butchers and Deli as Hall of Fame caterer

Youth Advisory Council

This is a procedural agenda for the Tillsonburg Youth Advisory Council meeting on March 6, 2024. The agenda contains only boilerplate interface elements and no specific items for discussion or decision. No rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed.

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to discuss a youth council project, approve previous meeting minutes, and handle routine procedural items. No specific proposals or financial items are detailed in the agenda.

• Discussion of Youth Advisory Council Project (item 5.1)
• Approval of February 7, 2024 minutes
• Adoption of agenda

The Youth Advisory Council decided to create a questionnaire for high school students to identify youth needs in the community. Members will submit written ideas for the survey via email for a summary report at the next meeting.

• Approved the March 6, 2024 agenda
• Approved the February 7, 2024 meeting minutes
• Approved requirement for members to email questionnaire ideas to the Secretary before the next meeting
• Approved requirement for the Secretary to prepare a summary report of questions for the next meeting

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will consider updates to the Town's Community Improvement Plan and a project at 31 Earle Street. The meeting also includes a closed session to discuss a proposed or pending land acquisition or disposition.

• Community Improvement Plan updates with attachments including a redline comparison to the 2017 plan
• 31 Earle Street project update
• Closed session under Section 239(2)(c) for a proposed or pending land acquisition or disposition

The committee reviewed proposed amendments to the Community Improvement Plan and received a status update on the 31 Earle Street project. No substantive policy decisions or funding approvals were recorded.

• Adopted the meeting agenda
• Approved minutes from the January 24, 2024 meeting
• Moved into closed session to discuss proposed or pending land acquisition or disposition

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider adopting the agenda and minutes from January 30, 2024, and receive update memos on the Master Plan and Budget overview. The committee will also elect a Chair. No votes on substantive policy or spending are scheduled.

• Master Plan update memo to be received
• Budget overview update memo to be received
• Election of Chair for the committee

The committee approved its agenda and the minutes of its January 30, 2024 meeting, and elected Isaac Card as Chair. Staff gave verbal updates on the Master Plan and on the 2024 budget, noting council had approved the budget and, at its February 26 meeting, approved the tennis court and pickleball project, with an open house planned for pickleball users. The meeting adjourned at 5:30 p.m.

• Approved the February 27, 2024 agenda (Carried)
• Approved the January 30, 2024 minutes (Carried)
• Elected Isaac Card as committee Chair (Carried)
• Adjourned the meeting at 5:30 p.m. (Carried)

Council Meeting

Tillsonburg Council will hold a public meeting on a revised Community Improvement Plan and consider a minor variance for townhouses at 2,4,6 Greenhill Drive. Staff reports recommend awarding a $296,705 tender for pickleball and tennis courts, approving a Community Improvement Plan grant for 150 Vienna Road, and selling seven surplus right-of-way parcels south of Wood Haven Drive.

• Public meeting on revised Community Improvement Plan (EDM-24-006)
• Minor variance application for three-unit townhouse at 2,4,6 Greenhill Drive
• Award $296,705 + HST tender to Court Surface Specialists for 3 pickleball courts and resurfacing 3 tennis courts
• Approve Community Improvement Plan grant for 150 Vienna Road (up to $3,000 accessibility grant, building permit rebate, tax increment rebate)
• Authorize sale of seven surplus right-of-way parcels south of Wood Haven Drive to adjacent property owners

Tillsonburg Council approved a $296,705 + HST tender to Court Surface Specialists for three new pickleball courts and resurfacing of three tennis courts. Council also approved a minor variance for a three-unit townhouse at 2, 4 and 6 Greenhill Drive, a Community Improvement Plan application for 150 Vienna Road, and the sale of seven surplus right-of-way parcels south of Wood Haven Drive. Council approved a $49,674 + HST budget overage for the Lake Lisgar canteen renovation and awarded that project to PK Construction for $231,474 + HST.

• Approved $296,705 + HST pickleball/tennis court tender to Court Surface Specialists
• Approved minor variance for three-unit townhouse at 2, 4 and 6 Greenhill Drive
• Approved revised Community Improvement Plan, subject to final revisions and a bylaw
• Approved Community Improvement Plan grants for 150 Vienna Road, including up to $3,000 matching accessibility grant and tax increment rebates
• Approved sale of seven surplus right-of-way parcels south of Wood Haven Drive to named buyers
• Approved $49,674 + HST canteen renovation overage from Facilities Reserve; awarded project to PK Construction for $231,474 + HST
• Approved amended 2024 hours for Lake Lisgar Waterpark while indoor pool is closed for renovations
• Donated 2024 memorial park rental fees to Tillsonburg Kinsmen from tax rate stabilization reserve

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will receive reports on various cultural topics. Discussions include Founders Day and specific updates regarding the museum and Station Arts Centre.

• Founders Day discussion
• Museum updates from Patty Phelps
• Station Arts Centre updates from Tabitha Verbuyst

Traffic Advisory Committee

The Tillsonburg Traffic Advisory Committee will hear a presentation on the Transportation Master Plan, discuss a resident's suggestion for a new stop light, and review truck traffic on Broadway and parking/loading at the Tillsonburg Community Centre. The committee will also consider draft amendments to the town's traffic and parking by-law (2022-029).

• Presentation on Paradigm Transportation Master Plan
• Spencer McClelland's suggestion for a new stop light
• Truck traffic on Broadway
• Tillsonburg Community Centre parking/loading area review
• Draft amendments to By-Law 2022-029 (traffic and parking regulation)

The committee received a presentation from Paradigm regarding the upcoming Transportation Master Plan. Staff were directed to investigate signage and pedestrian crossing options for Broadway. Draft amendments to the Traffic and Parking By-Law were presented for consideration before moving to Council.

• Approved February 15, 2024 agenda with one amendment
• Approved December 7, 2023 meeting minutes
• Directed staff to investigate 'Avoid use of Air Brakes' signage for Broadway
• Directed staff to research pedestrian crossing options and public education for Broadway

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a CRM and business directory update, review information items including St. Thomas land listings and a backflow prevention by-law update, and receive a notice of a public meeting for a Community Improvement Plan update. The meeting also includes adoption of previous minutes and reports from community organizations.

• CRM and Business Directory Update
• St. Thomas Rail Industrial Park (East - 288 Acres) and Brocolini Talbot Lands (West - 527 Acres) land listings
• Backflow Prevention By-Law Update
• Notice of Public Meeting - Community Improvement Plan Update
• Monthly Activity Update from Economic Development Manager

The Economic Development Advisory Committee recommended that Tillsonburg Town Council ask Oxford County Council to triage its Backflow Cross Connection Control Survey by property type and allow longer completion times. The committee also adopted its agenda and approved minutes from its January 9, 2024 meeting. No other substantive decisions were recorded; remaining items were updates or information only.

• Recommended to Town Council that it recommend to Oxford County Council that the Backflow Cross Connection Control Survey be triaged by property type with extended deadlines: 90 days for Industrial (no change), six months for Commercial, and December 31, 2024 for Multi-Residential (Carried)
• Adopted the February 13, 2024 agenda as amended (Carried)
• Approved the minutes of the January 9, 2024 meeting (Carried)
• Adjourned the meeting at 1:50 p.m. (Carried)

Council Meeting

Council adopted the 2024 operating budget of $28,800,258 and capital budget of $22,972,600, for a combined $51,772,858 with $20,758,694 from taxation. It approved a share purchase agreement with Redling Farms Ltd and an offer to purchase from Edwin McLaughlin Holdings (2014) Inc for Highway 3 land acquisition. Council also approved a personnel policy update, appointed three directors to the Downtown Tillsonburg BIA, and awarded an airport agricultural land lease to Glencar Farms at $138,800 per year for three years.

• 2024 combined budget adopted: $51,772,858 total, $20,758,694 from taxation
• Highway 3 land acquisition: Share Purchase Agreement with Redling Farms Ltd and Offer to Purchase from Edwin McLaughlin Holdings (2014) Inc approved
• Personnel policy updated, effective January 1, 2024, including policies on discipline, hours, attendance, and short-term disability
• Three directors appointed to Downtown Tillsonburg BIA: Carl Heuntinck, Holly Vallee, Allison Biggar
• Airport agricultural land lease awarded to Glencar Farms at $138,800/year for three years

Tillsonburg Council adopted the 2024 operating and capital budgets totaling $51,772,858. The council approved a share purchase agreement for land acquisition on Highway 3 and authorized new leases for airport land. A motion to fund a Black Heritage Month event was defeated, while a motion to reopen Bert Newman Park gates was carried.

• Adopted 2024 budget: $28.8M operating, $22.9M capital
• Approved Highway 3 land acquisition via Redling Farms Ltd
• Approved new airport land lease with Glencar Farms ($138,800/yr)
• Approved new hangar lease with Tillsonburg Flying School
• Approved updated Personnel Policy effective Jan 1, 2024
• Appointed Carl Heuntinck, Holly Vallee, Allison Biggar to BIA
• Directed staff to implement new pay bands effective April 1, 2024
• Defeated motion to fund Black Heritage Month event from reserve

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to hear a presentation from Larry Scanlan, Chair of the Tillsonburg Police Services Board. The agenda also includes routine items such as adopting the agenda and approving minutes from the previous meeting.

• Guest speaker Larry Scanlan, Chair of Tillsonburg Police Services Board

The council heard a presentation from the Chair of the Tillsonburg Police Services Board. Members were tasked with bringing three project ideas to the next meeting to develop a proposal for Town Council.

• Approved the February 7, 2024 agenda
• Approved the January 10, 2023 meeting minutes

Council Meeting

This meeting is largely procedural, with the main item being a closed session for council education and training. No substantive public decisions or discussions are listed on the agenda.

• Closed session under Section 239 (3.1) for council education session with Rob Adams

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will meet to review and provide comments on the Town of Tillsonburg's Draft Parks and Recreation Master Plan. The agenda also includes a verbal update on the Soccer Club and an update from the Hall of Fame subcommittee.

• Review of Draft Parks and Recreation Master Plan
• Soccer Club update from Councillor Parker (verbal)
• Hall of Fame subcommittee update
• Adoption of November 2, 2023 meeting minutes

The Recreation and Sports Advisory Committee adopted its agenda and the minutes of its November 2, 2023 meeting. It received the Town of Tillsonburg Draft Parks and Recreation Master Plan as information, agreed to review it and provide comments, and directed staff to bring those comments to Council at its next meeting for consideration. The committee also heard a verbal update that the two local soccer clubs are operating with a joint board this year, and set May 6 for a Hall of Fame event. The meeting adjourned at 7:33 p.m.

• Adopted the agenda as prepared (Carried)
• Adopted the November 2, 2023 meeting minutes (Carried)
• Received the Draft Parks and Recreation Master Plan as information; committee to review and comment, staff to forward comments to Council (Carried)
• Set May 6 for the Hall of Fame formal event, 5:30 cocktail hour and 6:30 dinner
• Adjourned the meeting at 7:33 p.m. (Carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will review and provide comments on the draft Parks and Recreation Master Plan. The committee will also consider a proposed Parks and Recreation Area By-law. The meeting includes adoption of previous minutes and standard procedural items.

• Review of Draft Parks and Recreation Master Plan
• Consideration of Parks and Recreation Area By-law final draft
• Adoption of November 28, 2023 meeting minutes

The committee reviewed a draft Parks and Recreation Master Plan and provided feedback on a proposed Parks By-Law. No votes were taken on these items, as they were presented for discussion and information. The committee also adopted the previous meeting's minutes and adjourned.

• Adopted agenda (Carried)
• Adopted minutes from Nov 28, 2023 (Carried)
• Reviewed draft Parks and Recreation Master Plan (No vote)
• Provided feedback on proposed Parks By-Law (No vote)
• Adjourned meeting at 6:02 p.m. (Carried)

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to discuss a proposed land acquisition along Highway 3, including a share purchase agreement and offer to purchase. The closed session is permitted under municipal law for matters involving land acquisition and confidential commercial information. No decisions or public votes are scheduled on the agenda.

• Highway 3 Land Acquisition - Share Purchase Agreement and Offer to Purchase (CLD-EDM-24-002)
• Closed session under Section 239(2)(c), (i), (k) of the Municipal Act

The Town of Tillsonburg Council held a special meeting to enter a closed session regarding a land acquisition for Highway 3. The specific details of the proposed Share Purchase Agreement and Offer to Purchase were not disclosed in the public minutes. No other motions or decisions were recorded before the meeting adjourned.

• Approved motion to enter Closed Session for Highway 3 Land Acquisition
• Meeting adjourned at 5:07 p.m.

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to receive presentations on the Housing Accelerator Fund application and the Rural Housing Information System. They will also adopt the agenda and approve minutes from previous meetings. The meeting includes a closed session.

• Presentation on CMHC Housing Accelerator Fund application update
• Presentation on Oxford County's Master Housing Strategy related to Housing Accelerator Fund
• Overview of the Rural Housing Information System (RHIS) by Charlotte Craig
• Approval of minutes from October 25, 2023 and November 8, 2023 meetings

The Affordable and Attainable Housing Advisory Committee met to review presentations on the Housing Accelerator Application and the Rural Housing Information System. Staff provided updates on planning items, but no new policies, budgets, or bylaws were approved or denied during the meeting.

• Adopted meeting agenda (Carried)
• Approved minutes from October 25 and November 8, 2023 (Carried)
• Reviewed Housing Accelerator Application presentation
• Reviewed Rural Housing Information System overview
• Received planning update from staff
• Adjourned meeting (Carried)

Council Meeting

Council will hear public meetings on three planning applications, including a minor variance at 1410 Bell Mill Sideroad and two rezoning requests for a long-term care facility at 25 Maple Lane and medium-density housing at 102 Dereham Drive. They will also receive the draft Parks and Recreation Master Plan, approve committee appointments, and consider funding for a sidewalk and transfer station updates.

• Minor variance A08-23 for 1410 Bell Mill Sideroad: reduce side yard from 3.0m to 1.2m and parking from 13 to 12 spaces
• Support Official Plan amendment and zone change for Tillsonburg LTC Inc. at 25 Maple Lane to Community Facilities and IN2-sp zones
• Support OP amendment and zone change for 102 Dereham Drive from Low Density Residential to Medium Density Residential
• Approve $55,000 from Linear Infrastructure Reserve for sidewalk on Tanager Drive from Canary Street to Bobolink Drive
• Approve $20,000 for noise impact assessment to allow Sunday organic waste disposal at Transfer Station

Council approved official plan and zoning changes for a long-term care facility at 25 Maple Lane and medium-density residential housing at 102 Dereham Drive. Several infrastructure funding allocations were approved, including sidewalk construction and transfer station updates. Council also appointed new members to three advisory committees.

• Approved Official Plan and zoning changes for Tillsonburg LTC Inc. at 25 Maple Lane
• Approved Official Plan and zoning changes for 102 Dereham Drive (4-3)
• Approved minor variance for 1410 Bell Mill Sideroad regarding side yard width and parking
• Allocated $55,000 for sidewalk construction on Tanager Drive
• Authorized $20,000 for a Noise Impact Assessment for the Transfer Station
• Approved hiring of a Communications Specialist effective June 17, 2024
• Declared municipal lands east of Langrell Avenue as surplus
• Appointed new members to Accessibility, Airport, and Affordable and Attainable Housing committees

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will consider naming nominations for Northcrest Parks, provide feedback on a Recreation and Sports Advisory Committee recommendation (Option 2), and receive updates from museum and Station Arts Centre staff. They will also discuss the Citizen of the Year and select a subcommittee for the 200th anniversary of George Tillson's arrival.

• Naming of Northcrest Parks (RCP-24-007) - evaluate nominations and confirm applications for public consultation
• Recreation & Sports Advisory Committee recommendation (RCP-24-008) - feedback on Option 2 to Council
• Proposed subcommittee for Hall of Fame scoring matrix (members: Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray, Scott Gooding)
• Museum updates from Patty Phelps, Culture & Heritage Manager/Curator
• Station Arts Centre updates from Tabitha Verbuyst, Executive Director/Curator

The committee identified three nominations for Northcrest Parks to proceed to public consultation. It also recommended that the Annandale National Historic Site maintain its own Facebook page and decided to organize a 'Founders Day' event in 2025 as a full committee rather than a subcommittee.

• Advanced Doug Wilson, Perry Gosso, and the Weston Family nominations for Northcrest Parks to public consultation
• Tabled the application for Edward "Alfred" Jack Rouse for a future naming process
• Recommended Annandale National Historic Site maintain its own Facebook page and supported a Parks and Recreation page
• Approved advertising Citizen of the Year nominations until the end of March
• Decided to organize 'Founders Day' 2025 as a committee instead of creating a subcommittee
• Approved the agenda and minutes from November 15, 2023

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on January 17, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Council Budget Meeting

Tillsonburg Council is holding a budget meeting to decide on 2024 community grants for 11 local organizations and to receive budget presentations from the Business Improvement Area and the Police Service Board. Council will also deliberate on several budget items, including physician recruitment funding, by-law enforcement staffing, and a roof replacement at the Tillsonburg Community Centre.

• Community grant awards for 11 organizations including Big Brothers Big Sisters of Oxford County, Lake Lisgar Revitalization Project, and Tillsonburg TurtleFest
• Proposed $61,750 for a Physician Recruiter position in partnership with Tillsonburg District Memorial Hospital
• Hiring of an additional full-time By-Law Officer and a seasonal By-Law Officer, plus contracted security for the Tillsonburg Community Centre
• TCC Auditorium roof replacement contract to be awarded to Tremco, with funds transferred from 2023 capital project #736
• Proposed removal of $35,000 BIA Facade Improvement Grant from the 2024 budget

Council awarded grants to 12 community organizations and approved funding for a physician recruiter and additional by-law enforcement staff. The board also authorized a new fleet management leasing program and a roof replacement for the TCC Auditorium.

• Awarded community grants to 12 organizations, including $9,000 to Tillsonburg Turtlefest (Carried)
• Approved $20,000 capital expenditure grant to the BIA (Carried)
• Approved funding up to $61,750 for a Physician Recruiter in partnership with Tillsonburg District Memorial Hospital (Carried)
• Directed staff to hire one full-time and one seasonal By-Law Officer starting April 1, 2024 (Carried)
• Denied renewal of Youth Council Coalition of Canada membership for 2024 (Carried)
• Confirmed implementation of non-resident fees starting May 1, 2024 (Carried)
• Authorized transition of light duty fleet management to a corporate leased program (Carried)
• Awarded TCC Auditorium roof replacement contract to Tremco (Carried)

Youth Advisory Council

The Town of Tillsonburg Youth Advisory Council is meeting to adopt the agenda and previous minutes, receive a presentation from the Recreation, Recreation, Culture and Parks Department, and discuss volunteer hours, delegations for 2024, and a youth questionnaire. No decisions with dollar amounts or binding actions are listed.

• Presentation from Recreation, Culture and Parks Department
• Discussion of volunteer hours
• Discussion of delegations for 2024
• Discussion of youth questionnaire

The Youth Advisory Council approved its agenda and the minutes of its November 1, 2023 meeting, then received a presentation from the Recreation, Culture and Parks Department on youth recreational activities and volunteer opportunities. Members reviewed a draft youth questionnaire provided by Mark Renaud and gave feedback, including that it is too long, that open-ended questions should be replaced with multiple choice plus an "other" option, and that it should be offered digitally. The council also discussed possible 2024 guest speakers and reminded members to track their volunteer hours. No funding, contracts, or policy changes were decided.

• Approved the January 10, 2024 agenda (carried)
• Approved the November 1, 2023 meeting minutes (carried)
• Adjourned the meeting at 5:35 pm (carried)
• No vote recorded on the draft youth questionnaire; members only provided feedback for revision

Health Care Advisory Committee

The Town of Tillsonburg's Community Health Care Advisory Committee is meeting to discuss a verbal update on a motion from Oxford County Council regarding a physician recruiter, review the committee's terms of reference, and consider an article on the economic benefits of a recruiter. The agenda also includes a delegation to the ROMA Conference with the Ministry of Health.

• Verbal update on Oxford County Council motion regarding a physician recruiter (Mayor Gilvesy)
• Discussion of the Community Health Care Terms of Reference 2022-2026
• Review of Municipal World article on economic benefits of a recruiter
• Ministry of Health delegation at ROMA Conference

The Community Health Care Advisory Committee met on January 9, 2024, and adopted its agenda and the minutes of its November 14, 2023 meeting. Mayor Gilvesy gave a verbal update on an Oxford County Council motion regarding a physician recruiter; the committee discussed strategies if the recruiter is not approved and said it wants input into the recruiter's expectations if approved. Members also briefly reviewed the committee's Terms of Reference, received a Municipal World article for information, and discussed topics for an upcoming ROMA Conference delegation with the Ministry of Health. No substantive decisions were made beyond adopting the agenda and previous minutes; the meeting adjourned at 1:42 p.m.

• Adopted the January 9, 2024 meeting agenda (carried)
• Approved the minutes of the November 14, 2023 Health Care Advisory Committee meeting (carried)
• Adjourned the meeting at 1:42 p.m. (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss a Community Improvement Plan (CIP) application from Schep's Bakeries Ltd. for 1030 Progress Drive, along with updates to the CIP itself, including housing enhancements. The committee will also review monthly activity, Oxford County density calculations, and reports from local organizations.

• Community Improvement Plan application from Schep's Bakeries Ltd. at 1030 Progress Dr
• Community Improvement Plan updates including housing enhancements and a public meeting notice
• Oxford County density calculations from the 2021 census
• Potential for space marketing programs, referencing a Uxbridge BIA award submission
• Monthly activity update for January 2024

The committee discussed proposed changes to the Community Improvement Plan, including the need for a definition of 'Substandard Buildings' and increased program advertising. No formal votes were taken on policy changes, though previous meeting minutes were approved.

• Adopted the meeting agenda
• Approved minutes from December 12, 2023

Council Meeting

Council will consider a Community Improvement Plan application from Schep's Bakeries Ltd. for a tax increment grant at 1030 Progress Drive, and vote on declaring municipal land east of Langrell Avenue surplus. Several zoning by-law amendments, a by-law enforcement student appointment, and donation requests are also on the agenda.

• Community Improvement Plan application for 1030 Progress Drive (Schep's Bakeries) — proposed 10-year tax increment grant rebate (50% years 1-6, declining to 10% in year 10)
• Surplus land declaration for municipally owned lands east of Langrell Avenue, north of the storm water management facility
• Zoning by-law amendment (ZN 7-23-08) to correct duplicate zoning provisions in Section 5 and Key Maps 7, 12, and 18
• Appointment of Samantha Giesbrecht as a Municipal Law Enforcement Officer (co-op student)
• Donation requests from The Salvation Army and Tillsonburg District Memorial Hospital Foundation

Council approved zoning by-law amendments to correct duplicate provisions and granted a tiered tax increment rebate for property enhancements at 1030 Progress Drive. The board also approved increased paramedical benefits for non-unionized employees and the appointment of a new Municipal Law Enforcement Officer.

• Approved Zoning By-law amendment for housekeeping and duplicate provision corrections (Carried)
• Approved Tax Increment Grant Back Program for 1030 Progress Drive with tiered rebates over 10 years (Carried)
• Approved increase of paramedical benefits for non-unionized employees effective January 1, 2024 (Carried)
• Approved appointment of Samantha Giesbrecht as a Municipal Law Enforcement Officer (Carried)
• Deferred surplus land declaration for municipal lands east of Langrell Avenue (Carried)
• Passed By-Laws 2024-001, 2024-002, and 2024-003 (Carried)