Tillsonburg public meetings in 2023

Police Services Board

This meeting agenda for the Tillsonburg Police Services Board on December 20, 2023, consists entirely of technical placeholders and embedded content markers. No decisions, proposals, discussions, or public hearings are listed.

Tillsonburg Airport Advisory Commitee

This agenda for the Tillsonburg Airport Advisory Committee meeting on December 14, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents to review.

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss several economic development items, including a presentation on the CMHC Housing Accelerator Fund application, a proposed update to the Community Improvement Plan, and a recommendation to add local chambers of commerce and BIAs to Oxford County's economic development forum list. The agenda also includes routine items like minutes approval and monthly activity updates.

• Presentation on Tillsonburg Housing Initiatives and CMHC Housing Accelerator Fund application
• Discussion on oversizing of municipal services for Victoria Woods Subdivision
• Community Improvement Plan update with public meeting notice
• Proposed resolution to recommend adding Tillsonburg District Chamber of Commerce and BIAs to Oxford County's economic development forum list
• New Town Hall financials discussion

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to discuss updating the Town's Multi-Year Accessibility Plan and review reports from the recent Joint Accessibility Advisory Committee meeting. The agenda also includes a presentation on accessible playground features and a report on a restaurant experience.

• Discussion of updating the Town of Tillsonburg Multi-Year Accessibility Plan (2019-2023)
• Review of Oxford County Joint Accessibility Advisory Committee meeting (Nov 20, 2023)
• Presentation on accessible playground features (ABC Recreation - Inclusive Playgrounds)
• Review of Town of Ingersoll Multi-Year Accessibility Plan and facility audits
• Report on Huron County site plan reviews

Council Meeting

Council will consider several zoning amendments, including a deferral for an additional residential unit at 36 Centennial Avenue and approval of a holding-removal zone change. A consent application and minor variance for a lot severance on Delevan Crescent will also be discussed. Council will vote on pre-budget approval for $245,000 in pickleball and tennis court projects, and authorize a new Integrity Commissioner contract with Robert Swayze.

• Deferral of zone change ZN 7-23-06 for an additional residential unit at 36 Centennial Avenue
• Support for consent application B23-66-7 and minor variance A23-197 for lot severance on Delevan Crescent
• Approval of zone change ZN 7-23-07 to remove holding provision for 207774 Ontario Limited
• Pre-budget approval of $245,000 for pickleball courts (X27) and tennis court resurfacing (project 399)
• Authorization of $15,900 from Engineering Reserve Fund for 2023 OSIM bridge assessments

Traffic Advisory Committee

The agenda for the December 7, 2023, meeting of the Tillsonburg Traffic Advisory Committee contains only procedural boilerplate and no specific items for discussion or decision.

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to adopt its agenda and minutes, receive a presentation from the Recreation, Culture and Parks Department, and discuss volunteer hours, 2024 delegations, and a youth questionnaire. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Presentation by Recreation, Culture and Parks Department
• Discussion of volunteer hours
• Discussion of delegations for 2024
• Discussion of youth questionnaire

Parks Beautification and Cemeteries Committee

This agenda for the Tillsonburg Parks Beautification and Cemeteries Committee meeting on November 28, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Council Meeting

Council will consider adopting a Fire Service Master Plan, approving a Community Improvement Plan tax-increment grant for 101 Townline Road, and setting 2024 rates and fees. Several Q3 departmental results and a volunteer recognition program are also on the agenda. The meeting begins with a closed session to discuss a major economic development project and water/wastewater contract negotiations.

• Adoption of Fire Service Master Plan as an eight-year strategic framework for fire protection
• Community Improvement Plan application for 101 Townline Road: tax-increment grant back (100% rebate years 1-6) and building permit fee rebate up to $10,000
• 2024 Rates and Fees by-law to set fees for municipal applications, services, and permits
• Newell Road limit changes: by-law to adjust road limits from 250 m south of Baldwin Street to Quarter Town Line intersection
• Closed session: update on 'Project Big Swing' (land acquisition/economic development) and water/wastewater contract negotiations

Council Budget Meeting

Tillsonburg Council is holding a budget meeting to deliberate the 2024 draft budget, including staffing requests, departmental budgets, and capital overview. They will also consider a motion to request the County of Oxford delay a pedestrian crossing and fund a North Street crosswalk instead. A deferred motion on Truth and Reconciliation Commission calls to action is also on the agenda.

• 2024 staffing requests: Corporate Analyst, HR Generalist contract extension, Fire Services part-time increase ($60,000), additional By-Law Officer, and three RCP FTEs
• Motion to request County of Oxford delay PXO at Tillson and Annandale School to 2025 and fund North Street PXO design
• Deferred motion on Truth and Reconciliation Commission Calls to Action (items 43, 47, 57, 77)
• Budget binder includes tabs for taxation, reserves, business plans, capital overview, long-term debt, and PSAB summary

Police Services Board

The agenda for the November 2023 Police Board meeting consists entirely of procedural elements with no substantive items for decision or discussion.

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will receive updates from museum and arts centre staff, discuss a front porch repair at 300 Broadway Street, select a Volunteer Achievement Award recipient, and review past budget and planning information from Tillsonburg's 150th Ad Hoc Committee.

• Front porch repair at 300 Broadway Street – report to be received as information, with comments forwarded to Deputy Chief Building Official
• Volunteer Achievement Award nominations – committee to select Dr. Mark Dickson as recipient
• Past budget and planning information from Tillsonburg's 150th Ad Hoc Committee – report to be received as information
• Museum updates from Culture & Heritage Manager/Curator Patty Phelps
• Station Arts Centre updates from Executive Director/Curator Tabitha Verbuyst

Economic Development Advisory Committee

The committee is meeting to discuss routine updates including a monthly activity report, Q3 economic development and marketing results, and a Community Improvement Plan update. They will also receive reports from the Affordable and Attainable Housing Committee and the Health Care Committee, along with updates from community organizations like the Downtown BIA and Chamber of Commerce.

• Review of Economic Development & Marketing Q3 Results
• Community Improvement Plan Update
• Affordable and Attainable Housing Committee update
• Health Care Committee update with minutes from October 10, 2023
• County of Oxford Economic Development Group Recommendations (CS 2023-29)

Health Care Advisory Committee

The Tillsonburg Health Care Advisory Committee is meeting electronically to adopt the agenda and minutes from October 10, 2023, and to receive updates on physician and primary care recruitment at Tillsonburg District Memorial Hospital, as well as an update on the recruitment coordinator position. No decisions are listed on the agenda beyond routine approvals.

• Adoption of agenda and approval of October 10, 2023 minutes
• Discussion: Tillsonburg District Memorial Hospital physician and primary care recruitment
• Update regarding recruitment coordinator

Council Meeting

Tillsonburg Council is meeting to decide on several items, including a $770,220 sole-source contract for architectural services for a new Town Hall, a minor variance for an accessory structure, and an official plan amendment for medium-density housing. The agenda also includes closed-session discussions on legal and personnel matters, and several routine by-laws and reports.

• Sole-source contract with The Ventin Group Ltd for Town Hall design, $770,220 + taxes
• Minor variance application A06-23 for 233 Rokeby Sideroad to allow accessory structure up to 145 m2
• Official Plan amendment and zone change for 102 Dereham Drive to medium-density residential
• Reduction of lot coverage requirement to 9.7% for Lot 3 in Van Norman Innovation Park
• 2024 interim property tax levy by-law

Special Affordable and Attainable Housing Advisory Committee

The Special Affordable and Attainable Housing Advisory Committee is meeting to discuss the 31 Earle Street housing project, including an appraisal, an update, and next steps. The meeting includes a closed session for the appraisal under land acquisition/disposition rules. The agenda is otherwise procedural.

• Closed session for appraisal of 31 Earle Street
• Discussion of 31 Earle Street Housing Project update and next steps
• Overview of County Affordable Housing Procurement Process
• Official Plan/Zoning By-Law Amendment for 31 Earle Street

Recreation and Sports Advisory Committee

The agenda contains only procedural boilerplate with no substantive items for decision or discussion.

Youth Advisory Council

The Tillsonburg Youth Advisory Council is meeting to hear a presentation from Mark Renaud, Executive Director of the Tillsonburg Business Improvement Area, and to consider a motion asking him to create a youth questionnaire template for the council. The agenda also includes adoption of previous meeting minutes and routine procedural items.

• Presentation from Mark Renaud, Executive Director of the Tillsonburg Business Improvement Area
• Motion that Mark Renaud create a youth questionnaire template for the Youth Advisory Council
• Adoption of minutes from the October 4, 2023 meeting

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee is meeting electronically to approve the agenda and previous minutes, then receive maintenance and operations updates from the Airport Manager. The bulk of the meeting is follow-up items from previous meetings, including a stand-by generator, hydro supply, gate power, security camera, drainage options, displaced threshold, promotion strategy, crack sealing, 2023 capital projects (apron expansion and AWOS system), radio operator availability, and various spreadsheets. The committee will also hear a report from the Affordable and Attainable Housing Committee.

• Follow-up on 2023 capital projects: apron expansion and AWOS system
• Discussion of stand-by generator, hydro supply, and gate power
• Security camera and drainage options for runway 02/20
• Strategy for promotion of the Tillsonburg Airport
• Construction inspection milestone compliance for newly constructed hangars

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will hear a presentation from Graham Cubitt, President of Flourish, and consider a closed-session item regarding a proposed or pending land acquisition or disposition. The committee will also receive an information item on the Social Services Relief Fund and supportive housing in St. Thomas.

• Presentation by Graham Cubitt, President of Flourish
• Closed session under Section 239(2)(c) for a proposed or pending land acquisition or disposition
• Information item: Ontario Building More Supportive Housing in St. Thomas news release

Parks Beautification and Cemeteries Committee

This agenda for the Tillsonburg Parks Beautification and Cemeteries Committee meeting on October 24, 2023, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Council Meeting

Tillsonburg Council will vote on installing surveillance cameras at the Pride crosswalk on Broadway and Bridge, as recommended by the Youth Advisory Committee. The meeting also includes a public hearing on allowing additional residential units town-wide, a debenture for capital works, and several traffic stop sign installations.

• Public hearing on Official Plan and zoning amendments to permit Additional Residential Units (ARUs) town-wide
• Debenture issuance of up to $2.5 million for Lake Lisgar Water Park Building Reno and Beech Blvd/Stoney Creek Retaining Walls
• Installation of all-way stops at Brock St W & Bidwell St, Rolph St & Bear St, Ridge Blvd/Goldenrod Dr/Thistle Ct, and Christie St & Allen St
• Hangar land lease Memorandum of Understanding with BlueStar Hangar Inc. for Taxiway C1 Lot 10 at the airport
• Delegation from Sonbeam Christian Daycare regarding safety concerns at the park

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee is meeting to approve the agenda and previous minutes, and to receive updates from the Culture & Heritage Manager and the Station Arts Centre Executive Director. No decisions on substantive items are listed.

• Approval of September 20, 2023 meeting minutes
• Presentation by Patty Phelps, Culture & Heritage Manager/Curator on museum updates
• Presentation by Tabitha Verbuyst, Executive Director/Curator on Station Arts Centre updates

Police Services Board

The agenda for the Tillsonburg Police Services Board meeting on October 18, 2023, consists only of procedural boilerplate with no listed decisions, proposals, or discussions. No concrete items for public consideration are present.

Council Meeting

Tillsonburg Council will hold a public meeting on applications to amend the Official Plan and zoning for 671 Broadway to allow a medical centre, with staff recommending refusal. Council will also select a preferred floor plan option for the Town Hall at 10 Lisgar Ave, and consider several other reports and motions, including a Truth and Reconciliation calls-to-action policy.

• Public meeting for OP 23-08-7 & ZN 7-23-05 at 671 Broadway (medical centre use) – staff recommend refusal
• Support consent and minor variance applications at 306 Tillson Ave (lot frontage reduction to 15.82 m) and 111 Rolph St (lot depth, area, rear yard reductions)
• Select preferred floor plan option for Town Hall (10 Lisgar Ave) and proceed with detailed concept
• Adopt General Volunteer Policy (By-Law 2023-071)
• Motion to draft policy for annual report on Truth and Reconciliation Commission Calls to Action

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to hear a presentation on Oxford County's 2024 Water and Wastewater Master Plan, review a revised zoning and official plan amendment application for 102 Dereham Drive, and discuss updates on community strategic plan items including affordable housing and health care. The committee will also enter closed session to consider a proposed or pending land acquisition or disposition.

• Presentation on Oxford County 2024 Water and Wastewater Master Plan
• Revised application for zone change and Official Plan amendment at 102 Dereham Drive
• Conceptual plan for 31 Earle Street (affordable housing)
• Closed session under Section 239(2)(c) for land acquisition/disposition
• Monthly activity update and community organization reports

Health Care Advisory Committee

The Tillsonburg Health Care Advisory Committee is meeting to discuss proposed changes to the Shared Physician Recruitment Incentive Support Model and an update on the recruiter position. The agenda includes adoption of previous minutes and standard procedural items.

• Proposed changes to the Shared Physician Recruitment Incentive Support Model
• Recruiter position update
• Adoption of September 12, 2023 minutes

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee is holding an electronic meeting to approve its agenda and prior minutes, and to discuss general business including a letter to the mayor and the Hall of Fame. No specific decisions or proposals are detailed in the agenda beyond routine approvals.

• Adoption of agenda for October 5, 2023 meeting
• Adoption of minutes from August 2023 meeting
• Discussion of letter to the mayor (attachment: Email to Mayor.pdf)
• Discussion of Hall of Fame

Youth Advisory Council

This is a procedural meeting of the Tillsonburg Youth Advisory Council. The agenda includes adoption of the agenda and previous minutes, orientation, disclosures of interest, and open discussion. No substantive decisions or proposals are listed.

• Adoption of minutes from the June 7, 2023 meeting
• Orientation session for council members
• Open discussion period for general business

Traffic Advisory Committee

The Tillsonburg Traffic Advisory Committee is meeting to hear delegations and review correspondence about traffic concerns on several streets, including Frances Street, Hickory Hills, Wilson Avenue, Baldwin Street, North Street East, Quartertown Line, Maple Lane, Hyman Street, and downtown. The committee will also discuss proposed traffic measures such as a pedestrian crossover on North Street East, a three-way stop at Christie Street and Allen Street, and a crosswalk review on North Street. The agenda includes adoption of previous minutes and disclosure of pecuniary interests.

• Delegation from Phil Kirby regarding traffic on Frances Street
• Delegation from Claude Archambault regarding concerns of Hickory Hills residents
• Delegation from Alan Field regarding traffic and speed concerns on Wilson Avenue
• Proposed pedestrian crossover (PXO) on North Street East
• Proposed three-way stop at Christie Street and Allen Street

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to discuss housing-related items, including a revised application for a zone change and official plan amendment at 102 Dereham Drive, revised conceptual drawings for 31 Earle Street, and Oxford County's 10-Year Shelter Plan. The committee will also adopt the agenda and approve minutes from the previous meeting.

• Revised application for zone change and official plan amendment at 102 Dereham Drive
• Revised conceptual drawings for 31 Earle Street
• Oxford County 10-Year Shelter Plan consultation
• In Dwell summary presented by Councillor Parker

Council Meeting

Council will consider a zone change to expand daycare definitions, a minor variance for a shed at 98 North Street East, and road naming for the Rolling Meadows subdivision. Other items include a surplus land declaration for Coyle Lane, a delay request for a community benefit at 1701 Highway 3, and a budget survey review.

• Zone change ZN7-22-14 to increase minimum children for daycare centre from 6 to 7 and home daycare from 5 to 6
• Minor variance A05-23 for 98 North Street East: approve increased shed lot coverage to 62 m², deny height increase to 5.7 m
• Surplus land declaration and road closure for east portions of Coyle Lane
• Extension for McLaughlin property at 1701 Highway 3 to start Event Centre by Dec 31, 2024, complete by Dec 31, 2025
• Approval of road names Finch Street, Oriole Road, Blue Jay Drive for Rolling Meadows subdivision

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee met electronically on September 21, 2023. The committee deferred a decision on a report regarding fire inspections and insurance, pending clarification from staff. Members also discussed a forthcoming runway widening project and reviewed several follow-up items from previous meetings, including a standby generator, security camera, and crack sealing. The meeting adjourned early at 6:15 p.m. due to loss of quorum.

• Deferred vote on fire inspection and insurance report, with condition that lessees refusing inspections be notified of breach
• Forthcoming runway widening project discussed
• Follow-up on 14 previous items including standby generator, hydro supply, gate power, security camera, drainage, displaced threshold, airport promotion, crack sealing, 2023 capital projects (apron expansion and AWOS system), radio operator availability, safety spreadsheet, fuel spreadsheet, aircraft movement spreadsheet, and hangar construction inspection compliance
• Minutes of July 20, 2023 meeting approved as amended to include crack sealing discussion

Police Services Board

The agenda for the September 20, 2023 meeting of the Tillsonburg Police Services Board contains only boilerplate and no substantive items for decision or discussion.

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee is meeting to discuss several cultural items, including an inquiry about publishing the Indigenous Long House paper online, promoting the Day of Truth and Reconciliation, and receiving updates from the museum and Station Arts Centre. They will also consider a Volunteer Achievement Award recipient, heritage listings, and cultural grant applications from Bee Canada and Forge Fest. The agenda is largely procedural with these discussion items.

• Discussion on publication of Indigenous Long House Paper online
• Promotion of Day of Truth and Reconciliation
• Museum updates from Patty Phelps, Culture & Heritage Manager/Curator
• Station Arts Centre updates from Tabitha Verbuyst, Executive Director/Curator
• Cultural grant applications from Bee Canada and Forge Fest

Accessibility Advisory Committee

The committee will consider adopting the agenda and minutes from the June 20, 2023 meeting, and will discuss committee vacancies and recruitment. The next meeting is scheduled for December 12, 2023.

• Adoption of June 20, 2023 meeting minutes
• Discussion of committee vacancies and recruitment

Special Council Meeting

This is a special council meeting called by the mayor to address an urgent matter. Council will consider waiving the usual 48-hour notice requirement for agendas. The main item is a closed session to discuss a rental contract matter under labour relations and negotiation exceptions.

• Motion to waive 48-hour notice rule for agendas due to urgency
• Closed session to discuss a rental contract matter under labour relations and negotiation provisions

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss health care recruitment and budget matters. They will consider a request to shift $22,350 in non-stipend funds to housing for a recruit, recommend adding a Health Care Professional Recruiter position to the 2024 budget, and discuss committee goals and the 2024 budget.

• Proposed shift of $22,350 to housing/accommodation for a recruit
• Recommendation to add a Health Care Professional Recruiter position to 2024 budget
• Discussion of OHT International Recruitment Funding
• Review of TDMH Hospital Physician and Primary Care Recruitment
• Proposed committee goals

Economic Development Advisory Committee

The Economic Development Advisory Committee will hold a closed session to discuss a proposed ground lease involving land acquisition or disposition. The open portion includes adoption of minutes, a monthly activity update, a vacancy rebate program follow-up, and updates from community organizations.

• Closed session for ground lease under Section 239(2)(c) of the Municipal Act
• Monthly Activity Update report
• BIA Vacancy Rebate Program follow-up
• Reports from Downtown Business Improvement Association and Chamber of Commerce
• July 2023 real estate statistics from local Realtors association

Council Meeting

Council will consider a tentative settlement agreement with the Tillsonburg Fire Fighters Association, updates to allow additional residential units per provincial law, and allocation of $803,488 in 2022 surplus to reserves. Several items are discussed in closed session, including land negotiations and a ground lease review.

• Tentative settlement agreement between Town and Tillsonburg Fire Fighters Association 2023-2025
• Minor variance application at 13 Ross Street to increase accessory building lot coverage from 50 m² to 82 m²
• Proposed zoning and official plan updates to enable additional residential units (ARUs) under More Homes Built Faster Act
• Allocation of $803,488 uncommitted 2022 surplus to various reserves including Fleet, Facility Infrastructure, and Tax Rate Stabilization
• Motion to create palliative parking exemption passes for Maple Manor Nursing Home families

Council established new benefit options for early retirees effective January 1, 2024, and approved a lot coverage increase for a property on Ross Street. The board also directed staff to update the Official Plan and Zoning By-Law to allow Additional Residential Units (ARUs).

• Approved minor variance for 13 Ross Street to increase maximum lot coverage from 50 m2 to 82 m2
• Directed staff to update Official Plan and Zoning By-Law to enable Additional Residential Units (ARUs)
• Approved early retiree benefits for age 55+ effective Jan 1, 2024: 100% Town paid for 15+ years service; 50% cost-shared for 5-15 years service
• Grandfathered seven active participants in current Early Retiree Benefits program
• Deferred Updated Employee Recognition and Retirement Policy (CAO 23-10) for review
• Approved 2024 Council meeting dates with three revisions and added October 23, 2023, as a meeting date
• Granted Prince Estates Inc a reduction in Lot Coverage requirements for Lots 5 and 6 in Van Norman Innovation Park

Police Services Board

The agenda for the Tillsonburg Police Services Board meeting on August 16, 2023, consists only of procedural boilerplate and embedded content placeholders. No decisions, discussions, or notable items are listed.

Economic Development Advisory Committee

The Economic Development Advisory Committee will consider an investment opportunity and a boundary adjustment expansion proposal in closed session. They will also review planning items including additional residential units, a rezoning at 102 Dereham Drive, and a site plan for Schep's Bakery. The agenda includes routine items such as adopting minutes and a monthly activity update.

• Closed session to discuss investment opportunity and boundary adjustment expansion proposal
• Planning applications for additional residential units (OP22-15-7 and ZN7-22-13)
• Rezoning and official plan amendment at 102 Dereham Drive (ZN 7-23-04 & OP 23-07-07)
• Site plan application for Schep's Bakery
• Lot 7 VIP expression of interest listings and offer to purchase

The Economic Development Advisory Committee recommended deferring a planning application for 102 Dereham Drive pending traffic and transportation studies. The committee also recommended creating public video series to explain building permit and residential unit application processes.

• Recommended deferral of 102 Dereham Drive application (ZN 7-23-04 & OP 23-07-07) pending traffic and transportation studies
• Recommended creation of a public-facing video series for building permit applications
• Recommended developing a workshop video series for additional residential unit applications, infilling, and severances
• Approved minutes of the July 11, 2023 meeting
• Moved into Closed Session to consider an investment opportunity and boundary adjustment expansion proposal

Council Meeting

Tillsonburg Council will receive the 2022 audited financial statements and consider approving them. The agenda includes public hearings on two minor variance applications at 22 Bidwell Street and 35 King Street, a zone change for 332 Broadway to permit additional residential units, and a report on replacing the Kinsmen Pedestrian Bridge. Several staff reports and delegations are also scheduled.

• Approval of 2022 Financial Statements presented by Millards CPA
• Minor variance at 22 Bidwell Street to convert a single detached dwelling into a 6-unit apartment
• Zone change application for 332 Broadway from Neighbourhood Commercial to Special Neighbourhood Commercial for two additional residential units
• Report on replacing the Kinsmen Pedestrian Bridge with a prefabricated option (Option 4)
• Offer to purchase VIP Lot 7 by Danny Kimura In Trust

Council approved the 2022 Financial Statements and granted two minor variance requests for property conversions. A zone change application for 332 Broadway to permit additional residential units was defeated.

• Approved 2022 Financial Statements (Carried)
• Approved Minor Variance A03-23 for 22 Bidwell Street to convert a dwelling into a 6-unit apartment (Carried)
• Approved Minor Variance A04-23 for 35 King Street to convert a detached garage (Carried)
• Defeated zone change application for 332 Broadway to permit two Additional Residential Units (Defeated)
• Directed Director of Development and Operations to report on Oxford County's Water and Wastewater Masterplan (Carried)
• Directed staff to work with the County to review truck bypass options (Carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to review conceptual drawings for a 163-unit high-density development at 31 Earle St, discuss funding for affordable housing, and consider a planning application at 102 Dereham Drive. The committee will vote on proposed resolutions to revise the concept and use it for official plan and zoning amendments.

• Proposed Resolution #3: Revise Concept 4 for 31 Earle St (163 units) with building relocation, driveway changes, amenity space relocation, and buffer area; max cost $2,000
• Proposed Resolution #4: Use revised 163-unit plan for Official Plan and Zoning Bylaw amendments, sever part of adjacent Elm St property, fund traffic impact analysis from Council Strategic Initiatives Reserve
• Information item: Green Municipal Fund pilot project for sustainable affordable housing
• Planning application at 102 Dereham Drive (attachments included)

The committee approved revisions to a high-density conceptual development plan for 31 Earle St to be used for Official Plan and Zoning Bylaw amendments. The committee also formally expressed concerns regarding traffic and safety for a proposed development at 102 Dereham Drive.

• Approved request for AAA Architects to revise Concept 4 for 31 Earle St with a $5,000 upset limit (Carried)
• Approved using the revised 161 Unit High Density Conceptual Development Plan for 31 Earle St for Official Plan and Zoning Bylaw Amendments (Carried)
• Passed resolution expressing concern that Westfield Surplus lands (102 Dereham Drive) are not conducive for high density development due to traffic and safety concerns (Carried)
• Approved agenda for July 26, 2023 (Carried)
• Approved minutes from June 13, 2023 (Carried)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee is meeting electronically to handle routine business: approving the agenda and prior minutes, then receiving updates on a fire inspection/notice, the AMCO conference in Midland, and airport maintenance and operations. No decisions with dollar amounts or specific projects are listed on the agenda.

• Fire inspection/notice update
• AMCO conference and workshop highlights from Midland
• Airport maintenance update
• Airport operations update
• Next meeting set for September 21, 2023

The committee received updates on airport maintenance, fire inspections, and infrastructure projects. Nav Canada confirmed the Tillsonburg Airport is an airport of entry, which will be shared with the Development Commissioner. No new policies or contracts were voted on.

• Approved the agenda (Carried)
• Approved minutes from March 30, 2023 (Carried)
• Confirmed Tillsonburg Airport is an airport of entry via Nav Canada
• Adjourned meeting at 7:27 p.m. (Carried)

Council Meeting

Council will consider several key items including a new town hall project, a pilot program for food trucks in the downtown core, and a report on controlling the Canada goose population. They will also vote on a zone change at 332 Broadway to allow additional residential units, and discuss a canteen renovation at Lake Lisgar Waterpark.

• New Town Hall Project: staff directed to transfer savings and $25,000 from reserves for capital costs
• Food Truck Fridays pilot project proposed for July 28 to August 25, 2023, in downtown core
• Zone change at 332 Broadway from Neighbourhood Commercial to Special Neighbourhood Commercial for two additional residential units
• $201,000 transfer from 2022 surplus for Lake Lisgar Waterpark canteen renovation
• Staff directed to report on controlling Canada goose population in town parks

Council authorized a pilot project for food trucks in the downtown core from July 28 to August 25, 2023. The body also approved funding transfers for a new Town Hall and the Lake Lisgar Waterpark Canteen renovation. A zoning change application for 332 Broadway was deferred pending a revised parking plan.

• Approved Food Truck Pilot Project from July 28 to August 25, 2023 (4-3)
• Deferred zone change for 332 Broadway to permit two additional residential units pending revised parking plan
• Approved transferring rent savings and $25,000 from Tax Rate Stabilization Reserve to Facilities Capital Reserve for new Town Hall
• Approved easement for Hydro One and purchase of Lot 4, Sandy Court
• Approved 2023 levy for the Tillsonburg District Memorial Hospital
• Approved fee by-law updates for pickleball, soccer field rentals, and cemetery markers
• Approved $201,000 transfer from 2022 surplus to Facilities Reserve for Lake Lisgar Waterpark Canteen renovation

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss routine business, including a monthly activity update, a vacant unit rebate program, and a ground lease update. They will also hear reports from community organizations and committees. The agenda is largely procedural, with no major decisions listed.

• Vacancy Rebate Program presented by Director of Finance and Revenue Manager
• Ground Lease Update
• Monthly Activity Update
• Reports from BIA, Chamber of Commerce, and Realtors Association
• Affordable and Attainable Housing Committee update

The Economic Development Advisory Committee recommended that Council maintain the vacancy rebate program due to its minimal cost and potential benefit to local companies. The committee also recommended sending letters to telecommunications providers and municipalities regarding poor cellular coverage in the area.

• Recommended to Council that the vacancy rebate program not be discontinued (Carried)
• Recommended to Council that a letter be sent to telecommunications providers, SWIFT, and local municipalities regarding poor cellular coverage (Carried)
• Approved agenda for July 11, 2023 (Carried)
• Approved minutes of June 13, 2023 (Carried)

Special Council Meeting

This is a special council meeting with a closed session, the annual general meeting of Tillsonburg Hydro Inc., and routine procedural items. No substantive decisions or public discussions are listed beyond approving the agenda and a confirming by-law.

• Closed session
• Tillsonburg Hydro Inc. Annual General Meeting
• Adoption of agenda
• Confirming By-law 2023-058

Council convened a special meeting to move into the Annual General Meeting of the Shareholder of Tillsonburg Hydro Inc. No other substantive decisions were recorded in the minutes.

• Approved the meeting agenda
• Moved into the Annual General Meeting of the Shareholder of Tillsonburg Hydro Inc.
• Passed By-law 2023-058 to confirm the proceedings of the June 27, 2023 meeting

Council Meeting

Council will decide on a zone change application for 97 North Street West to rezone land from 'Passive Open Space Zone (OS1)' to 'Minor Institutional Zone (IN1)' to recognize and preserve an existing First Nations cemetery. A separate item will remove a holding provision on the same property. Council will also consider awarding a $67,746 contract for a Bridge Street streetscaping plan and hear delegations on parkland and in-kind use of Memorial Park grounds.

• Zone change ZN-23-01 for 97 North Street West to rezone from OS1 to IN1 for a First Nations cemetery
• Removal of holding provision (ZN 7-23-02) on the same 97 North Street West property
• Award of RFP 2023-009 to SHIFT Landscape Architecture Co. Inc. for $67,746 for Bridge Street streetscaping plan
• Declaration of surplus land for unopened right-of-way south of Wood Haven Drive
• Approval in principle of CMHC Housing Accelerator Fund application

Council awarded a streetscaping design contract for Bridge Street and approved the installation of a rainbow crosswalk. Zoning changes were approved for 97 North Street West to preserve a First Nations cemetery, and an application for the CMHC Housing Accelerator Fund was approved in principle.

• Approved zone change for 97 North Street West to 'Minor Institutional Zone' to preserve First Nations cemetery
• Approved removal of Holding Provision for lands at 97 North Street West
• Awarded $80,901 total contract to SHIFT Landscape Architecture Co. Inc. for Bridge Street streetscaping
• Approved installation of a rainbow crosswalk at Broadway and Bridge Street via 5-year agreement with Oxford Pride
• Approved in principle application to CMHC Housing Accelerator Fund
• Granted Tillsonburg Tri-County Agricultural Society in-kind use of Memorial Park grounds
• Inducted Dan Sanders, Jeff Bes, and Lloyd Andrews into the Sports Hall of Fame
• Declared unopened right-of-way lands south of Wood Haven Drive as surplus

Police Services Board

The agenda for the Tillsonburg Police Services Board meeting on June 21, 2023, consists entirely of procedural boilerplate with no substantive items for decision or discussion.

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will receive updates from staff on museum and Station Arts Centre operations, discuss possible Indigenous history displays for September, and select a Volunteer Achievement Award recipient. No votes on major policy or spending items are scheduled.

• Discussion of possible displays for September for Truth and Reconciliation regarding Indigenous history in Tillsonburg
• Selection of a Volunteer Achievement Award recipient (name blank in agenda)

The committee recommended that staff investigate the copyright and legalities of posting a 2002 archaeological report on the town website and consult with First Nations representatives. The committee also supported the selection of David Morris for a Volunteer Achievement Award.

• Recommended staff investigate copyright and legalities of posting the 2002 Archaeological Assessment (Stage 4) Final Report on the town website
• Recommended staff contact Six Nations of the Grand and Mississaugas of the Credit First Nation for assistance with website content regarding Indigenous history
• Supported the selection of David Morris as a Town of Tillsonburg Volunteer Achievement Award recipient
• Approved agenda (Carried)
• Approved May 17, 2023 minutes (Carried)
• Received Museum updates from Patty Phelps as information (Carried)
• Received Station Arts Centre updates as information (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider a report recommending locations for new accessible parking stalls at the Tillsonburg Community Centre. Members will also hear a presentation on the Kinsmen Bridge, a delegation requesting accessible washrooms at Hickory Hills, and a letter about accessible parking spaces. A discussion on accessible voting in federal elections is also scheduled.

• RCP 23-30: Accessible Parking Expansion at Tillsonburg Community Center — committee to accept new stall locations
• Presentation from Jonathon Graham, Director of Operations & Development, on Kinsmen Bridge
• Delegation from Heather and Murray Rand requesting accessible washrooms at Hickory Hills
• Letter from Mike Hare regarding accessible parking spaces
• Discussion on accessible voting for the federal election

The Accessibility Advisory Committee received information regarding the Kinsmen Bridge, accessible washrooms at Hickory Hills, and a letter about parking spaces. The committee also reviewed a report on expanding accessible parking stalls at the Tillsonburg Community Center.

• Approved agenda for June 20, 2023 (Carried)
• Approved March 21, 2023 meeting minutes (Carried)
• Received Kinsmen Bridge presentation as information (Carried)
• Received delegation regarding Hickory Hills accessible washrooms as information (Carried)
• Received letter from Mike Hare regarding accessible parking as information (Carried)
• Received report RCP 23-30 Accessible Parking Expansion – Tillsonburg Community Center as information

Council Meeting

Council will consider finalizing the 2023 budget and tax rates, authorizing a BIA debenture issuance, and appointing a by-law enforcement officer. A minor variance application at 18 William Street and a land severance for The Salvation Army are also on the agenda. Several 2022 fourth-quarter departmental reports will be received as information.

• 2023 Final Budget and Tax Rates Bylaw (By-Law 2023-52) for adoption
• BIA Debenture Issuance Bylaw (By-Law 2023-051) for 2023 approved budgeted purposes
• Playground tender for Library Park awarded to Park n Water for $119,045.44
• Parks, Cemeteries and Recreation Master Plan RFP awarded to Thinc Design for $78,309.41
• Minor variance application at 18 William Street to reduce yard setbacks for a 1,594.78 sq ft addition

Council approved a minor variance for a property addition at 18 William Street and supported two land severance applications for The Salvation Army in Canada. Additionally, staff were directed to review solar eclipse glasses support for the 2024 budget.

• Approved Minor Variance Application A01-23 for 18 William Street to allow a 148.16 m2 addition
• Supported Applications for Consent B22-58-7 and B23-15-7 to sever property for The Salvation Army in Canada
• Directed Recreation, Culture and Parks staff to review support for The Monarch Butterfly Eclipse Project solar eclipse glasses in 2024 budget
• Approved Council meeting minutes from May 23, 2023
• Received 2022 Fourth Quarter Draft Consolidated Financial Results as information
• Received 2022 Q4 department results for Corporate Services, Economic Development, Finance, Fire Rescue, Operations and Development, and Recreation, Culture and Parks as information

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss economic development matters, including a presentation on Bill 97 and a 25-year growth forecast by Oxford County's Director of Community Planning. They will also review monthly activity, a community video project release plan, and updates on the Community Strategic Plan and its sub-committees. The meeting includes a closed session for personal matters, land acquisition, confidential information, and negotiation strategy.

• Presentation on Bill 97 and 25 Year Growth Forecast by Gord Hough, Director, Community Planning, Oxford County
• Community Video Project release plan discussion
• Community Strategic Plan updates (CAO 23-04) and amended goal charts
• Closed session for Awards of Excellence nominations, Boundary Adjustment land matters, TDMH Presentation, and negotiation strategy
• Updates from Downtown BIA, Chamber of Commerce, and Realtors association

The committee received an overview of Bill 97 updates and a 25-year growth forecast from Oxford County. Several agenda items were not discussed, and the committee entered a closed session to review personnel, land acquisition, and confidential information.

• Adopted the meeting agenda
• Approved minutes from the May 9, 2023 meeting
• Moved into Closed Session to discuss Awards of Excellence, Boundary Adjustment, and TDMH Presentation

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will review conceptual draft drawings for housing options, ranging from the original to denser designs, presented by AAA Architects. The committee is to recommend which option should proceed to detailed design. The meeting also includes adoption of the agenda and minutes from the previous meeting.

• Review of Option 1 (Original Option), Option 2 (More Dense Option), and Option 3 (Densest Option) conceptual drawings
• Proposed resolution to recommend one option for detailed design development
• Presentation by Atif Aqeel, Principal, AAA Architects Inc.

The Affordable and Attainable Housing Advisory Committee reviewed three conceptual draft drawings provided by AAA Architects Inc. The committee decided to recommend that the consultant develop a more detailed design based on Option 2, the more dense option.

• Adopted the June 13, 2023 agenda (Carried)
• Approved minutes from the May 24, 2023 meeting (Carried)
• Recommended consultant proceed with detailed design of Option 2 (Carried)

Youth Advisory Council

The Youth Advisory Council is meeting to conduct an orientation and elect a Chair and Vice-Chair. The council will also review its proposed meeting schedule for the remainder of 2023.

• Election of Chair
• Election of Vice-Chair
• Approval of 2023 meeting schedule

The Youth Advisory Council elected its Chair and Vice-Chair and approved the meeting schedule for the remainder of 2023. The committee also held an open discussion regarding the future of the council.

• Elected Liam Spencer-Enright as Chair
• Elected Sorraya Buchanan-St.Gelais as Vice-Chair
• Approved the meeting schedule for the remainder of 2023

Health Care Advisory Committee

The Tillsonburg Community Health Care Advisory Committee will consider providing letters of support for two health centre expressions of interest: one for the Ingersoll Nurse Practitioner-Led Clinic and one for the Oxford Community Health Centre. The committee will also discuss the Family Health Organization (FHO) model of care, review new resident survey results, and explore potential goals for the committee.

• Support for Ingersoll NPLC Expression of Interest
• Support for Oxford CHC Expression of Interest
• FHO Model of Care Discussion
• New Resident Survey Results
• Potential Goals for the Committee

The Community Health Care Advisory Committee approved sending letters of support for service expansion funding for the Ingersoll Nurse Practitioner Led Clinic and the Oxford Community Health Care Centre. The committee also discussed the Family Health Organization (FHO) model of care and physician recruitment strategies.

• Approved letters of support for Ingersoll NPLC and Oxford CHC funding applications (Carried)
• Approved May 16, 2023 meeting minutes as amended (Carried)
• Adopted meeting agenda (Carried)

Traffic Advisory Committee

The agenda contains only procedural boilerplate with no substantive items for discussion or decision.

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to adopt the agenda and previous minutes, then move into closed session to review conceptual drawings quotes under trade secret and negotiation exemptions. No public decisions on housing policy or projects are scheduled.

• Closed session to review conceptual drawings quotes under Section 239(2)(i) and (k)
• Adoption of April 26, 2023 meeting minutes

The committee adopted the agenda and approved the minutes from the April 26, 2023 meeting. The body moved into a closed session to review quotes for conceptual drawings.

• Adopted meeting agenda
• Approved April 26, 2023 meeting minutes
• Moved into closed session to review conceptual drawings quotes

Council Meeting

Tillsonburg Council is meeting to decide on several items, including accepting a fully funded rainbow crosswalk from Oxford Pride, awarding playground contracts, and adopting a new property standards by-law. They will also hear delegations on truth and reconciliation, tennis courts, the Blue Box program, and a Pride crosswalk, and consider recommendations on soccer fields and the Cayuga Rail Line.

• Award playground RFPs to Park n Water: $125,388.30 for Northcrest Phase II and $58,795.67 for Elliot Fairbairn
• Adopt By-Law 2023-049 to repeal and replace Property Standards By-Law 3638
• Approve rainbow crosswalk at Broadway Street at the Clock Tower, funded by Oxford Pride
• Support potential discontinuation of Cayuga Rail Line east of Talbot Road for residential growth in Courtland
• Extend real estate services contract with Avison Young to December 31, 2024

Council approved two playground contracts totaling $184,183.97 and supported the potential discontinuation of the Cayuga Rail Line east of Talbot Road to aid residential growth. The board also approved a revised Sports Facilities Allocation Policy and the installation of naturalized areas at 17 sites.

• Awarded Northcrest Phase II and Elliot Fairbairn playground RFPs to Park n Water for $125,388.30 and $58,795.67
• Supported potential discontinuation of Cayuga Rail Line East of Talbot Road for residential growth in Courtland
• Approved $500 donation from Council reserve fund for TDMHF Taste of Summer Event fees
• Approved revised Sports Facilities Allocation Policy
• Approved preparation and installation of naturalized areas at 17 listed sites
• Extended real estate services contract with Avison Young to December 31, 2024
• Approved a by-law to repeal and replace Property Standards by-law 3638
• Referred Rainbow Crosswalk proposal to staff for further research and a report

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will hear a presentation from the Manager of Engineering on the Kinsmen Bridge, and receive updates on the Annandale National Historic Site and Museum, the Station Art Centre, and the Citizen of the Year ceremony. The meeting also includes adoption of previous minutes and standard procedural items.

• Presentation by Shayne Reitsma, Manager of Engineering, on Kinsmen Bridge
• Update from Patty Phelps on Annandale National Historic Site and Museum
• Update from Tabitha Verbuyst on Station Art Centre
• Update from Jessica Elliott on Citizen of the Year Ceremony

The committee supported a request from the Oxford Pride Organization to install a rainbow crosswalk. Members also expressed support for Option 4 regarding the Kinsmen Bridge, requesting the façade remain as close to the original as possible. Updates on the museum, Station Arts Centre, and Citizen of the Year Ceremony were received.

• Supported installation of rainbow crosswalk requested by Oxford Pride Organization (Carried)
• Supported Option 4 for Kinsmen Bridge with design to keep façade close to original (Carried)
• Received museum update regarding Annandale National Historic Site and Museum (Carried)
• Received Station Arts Centre update (Carried)
• Received update regarding Citizen of the Year Ceremony (Carried)

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on May 17, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Health Care Advisory Committee

The Town of Tillsonburg's Community Health Care Advisory Committee is meeting to hear presentations from three local health care providers: Oxford Community Health Care Centre, Thames Valley Family Health Team, and a Nurse Practitioner Led Clinic. The committee will also discuss physician recruitment efforts, including a social media campaign and Woodstock's recruitment strategy, and review results from a new residents survey. The agenda includes routine items like adopting the agenda, approving previous minutes, and adjournment.

• Presentation by Oxford Community Health Care Centre (Randy Peltz, Executive Director)
• Presentation by Thames Valley Family Health Team (Mike McMahon, Executive Director)
• Presentation by Nurse Practitioner Led Clinic (Stephanie Nevins, Executive Director/Clinic Manager)
• Discussion of Oxford County Physician Recruitment Committee updates, including social media campaign
• Review of New Residents Survey results

The committee received presentations from the Oxford Community Health Care Centre, Thames Valley Family Health Team, and a Nurse Practitioner Led Clinic. No substantive policy decisions were made, and several general business items were deferred to the next meeting.

• Adopted the May 16, 2023 agenda (Carried)
• Approved the May 2, 2023 meeting minutes as amended (Carried)
• Deferred Oxford County Physician Recruitment Committee updates to the next meeting
• Deferred New Residents Survey results to the next meeting

Economic Development Advisory Committee

The Economic Development Advisory Committee will consider a request regarding a section of the Cayuga rail line east of Courtland, review a marketing plan for a community video project, and discuss results from a new Tillsonburg residents survey. The meeting also includes a closed session for land negotiations and personal matters.

• Cayuga Rail Line request regarding section of track east of Courtland
• Community Video Project marketing and communication plan
• Results of New Tillsonburg Residents Survey
• Closed session for proposed land acquisition/disposition and boundary adjustment
• Monthly activity update from Economic Development Manager

The Economic Development Advisory Committee approved support for the potential discontinuation of the Cayuga Rail Line east of Talbot Road to allow for residential growth in Courtland. This support is subject to the allocation of additional industrial lands west of Talbot Road within Norfolk County.

• Approved support for potential discontinuation of Cayuga Rail Line east of Talbot Road (Carried)
• Adopted the meeting agenda (Carried)
• Approved minutes from April 11, 2023 meeting (Carried)
• Moved into closed session to discuss land acquisition/disposition and personal matters (Carried)
• Deferred Community Video Project- Marketing & Communication Plan to next meeting

Council Meeting

Council will consider awarding a $411,718 tender for Bayham Drive resurfacing, a minor variance at 41 King Street, and a closed-session report on a corporate office lease. Other items include selecting the 2023 Citizen of the Year, a petition about Gyulveszi Park, and appointing a by-law enforcement student.

• Award of RFT 2023-003 Bayham Drive Resurfacing to Brantco Construction for $411,718.01
• Public hearing for minor variance at 41 King Street to reduce rear-yard setback and parking requirements
• Closed session to discuss CAO 23-07 Corporate Office Lease - Cost Savings
• Selection of Rosemary Dean as 2023 Citizen of the Year with a $1,500 event budget
• Petition regarding potential changes to Gyulveszi Park received as information

Council approved a road resurfacing contract and a minor variance for a property at 41 King Street. They also named Rosemary Dean as the 2023 Citizen of the Year and authorized an agreement with Colliers for industrial land development.

• Awarded Bayham Drive resurfacing contract to Brantco Construction for $411,718.01
• Approved Minor Variance A01-22 for 41 King Street regarding rear yard setback and parking
• Selected Rosemary Dean as 2023 Citizen of the Year with a $1,500 event budget
• Authorized agreement with Colliers for industrial land development project management
• Directed staff to update Memorandum of Understanding with Tillsonburg Minor Soccer Club by Q4 2023
• Passed By-law 2023-045 to close a portion of a public roadway in Middleton
• Passed By-law 2023-47 to appoint Cooper DesRoches as a Municipal Law Enforcement Officer

Health Care Advisory Committee

The Town of Tillsonburg's Community Health Care Advisory Committee is meeting to discuss physician recruitment, hosting medical students, and proposed goals. The agenda includes a presentation on models of care and physician recruitment, a summary of a Discovery Week for medical students, and a discussion on university affiliation. The meeting is largely informational and advisory, with no final decisions expected.

• Presentation on Models of Care and Physician Recruitment by Jane Tillman, Advisor, Ontario Health
• Discussion of hosting Discovery Week medical students (TDMH Discovery Week Summary May 2023)
• Review of proposed goals for the committee
• Discussion of university affiliation
• Information item: article on competition among Ontario communities to lure family doctors

The Community Health Care Advisory Committee received a presentation on models of care and physician recruitment from Ontario Health. Members discussed coordinating with the Oxford County Physician Recruitment Committee on regional recruitment and collaborating on a federal Team Care funding application. The committee also noted plans to host medical students for Discovery Week.

• Approved agenda (carried)
• Approved minutes of April 3, 2023 (carried)
• Approved amended minutes of February 7, 2023 (carried)
• Requested presentations from Thames Valley Health Team, Nurse Practitioner Led Clinic, and Community Health Care at next meeting
• Directed committee representatives to bring collaborative ideas to next Oxford County Physician Recruitment Committee meeting
• Suggested collaborative approach for federal Team Care funding application when available

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to hear a presentation on rural housing information systems, review updated 2023 average market rents, and discuss updates on the My Second Unit program, a request for proposals for conceptual plans at 31 Earle St., and the Housing Accelerator Fund application. The agenda is mostly informational and discussion-oriented, with no final decisions listed.

• Presentation by Kimberly Earls on Rural Housing Information Systems (SCOR-RHIS)
• Updated Average Market Rents for 2023
• Update on My Second Unit program
• RFP for conceptual drawings for 31 Earle Street property
• Housing Accelerator Fund investigation and application

The committee adopted the meeting agenda and approved the minutes from March 29, 2023. Members received updates on the 'My Second Unit' program, market rent increases, and the Housing Accelerator Fund. No new policies were voted on or enacted during the meeting.

• Adopted April 26, 2023 agenda (Carried)
• Approved March 29, 2023 meeting minutes (Carried)

Council Meeting

Tillsonburg Council is meeting to decide on several operational and policy items. Key decisions include approving a 12-month four-day work week pilot for frontline staff, awarding two road construction tenders, and amending by-laws for advisory committees and banner signs. The meeting also includes a closed session for land, personnel, and strategic plan matters, plus a presentation recognizing the Fire Chief's 30 years of service.

• Approve 12-month four-day work week pilot for frontline staff (May 2023–April 2024)
• Award Young Street Reconstruction tender to Froese Excavating Ltd. for $1,514,437.29
• Award Townline Construction tender to Russell Construction for $301,718.40
• Amend sign by-law to allow banner signs as COVID-19 recovery measure
• Amend advisory committee terms of reference to allow up to 14 members

Council awarded two construction tenders for Young Street and Townline. The board also approved a 12-month four-day work week pilot project for frontline staff and adopted amendments to the Community Strategic Plan.

• Awarded Young Street Reconstruction to Froese Excavating Ltd. for $1,514,437.29 (Carried)
• Awarded Townline Construction to Russell Construction for $301,718.40 (Carried)
• Approved 12-month four-day work week pilot for frontline staff from May 2023 to April 2024 (Carried)
• Adopted proposed amendments to the Community Strategic Plan (Carried)
• Amended Parks, Beautification and Cemeteries Advisory Committees’ Terms of Reference to allow maximum 14 members (Carried)
• Appointed Councillor Parker and Councillor Spencer to the Tillsonburg Youth Advisory Council (Carried)
• Approved By-Law 2023-043 to amend sign and advertising regulations (Carried)
• Approved By-Law 2023-044 to appoint a Deputy Clerk (Carried)

Police Services Board

The agenda for the Tillsonburg Police Services Board meeting on April 19, 2023, consists solely of procedural elements with no substantive items for decision or discussion. No specific proposals, reports, or actions are listed.

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss a resolution and letter to Council regarding the CN Rail line, review 2022 building and planning data, and consider the implications of Bill 23 (More Homes Built Faster Act) for County Council. They will also receive updates on the Community Strategic Plan, including affordable housing efforts at 31 Earle Street, and reports from local organizations like the BIA and Chamber of Commerce.

• Resolution and letter to Council regarding CN Rail line
• 2022 Building and Planning Data review
• Implications of Bill 23 (More Homes Built Faster Act) to County Council
• RFQ Conceptual Drawings for 31 Earle Street affordable housing
• Draft Reference Plan for 31 Earle Street

The committee approved the agenda and the minutes from the March 21, 2023 meeting. Members discussed building and planning data, the implications of Bill 23, and conceptual drawings for the 31 Earle Street property. No substantive policy or funding decisions were made.

• Adopted the meeting agenda (Carried)
• Approved minutes of the March 21, 2023 meeting (Carried)

Council Meeting

Tillsonburg Council will consider awarding a $5,120,000 tender for the Tillsonburg Community Centre renovation to Elgin Contracting and Restoration Ltd., along with several other staff reports, delegations, and motions. The agenda includes a closed session, presentations, and multiple items on land sales, grants, and service contracts.

• Award tender for Tillsonburg Community Centre renovation to Elgin Contracting and Restoration Ltd. for $5,120,000 +HST
• Approve sale of surplus right-of-way lands south of Wood Haven Drive to Robert and Jane Bamford
• Approve $3,000 Accessibility Renovation Grant and other incentives for United Way Oxford; refer $15,000 request to 2024 budget
• Direct staff to oppose removal of Town as authorized operating authority for water/wastewater
• Authorize two-year contract extension with Voyago for T:GO Inter-Community Service

Council awarded the Tillsonburg Community Centre renovation tender to Elgin Contracting and Restoration Ltd. and decided to maintain the status quo for Tillsonburg Hydro Inc. Additionally, Council directed staff to report on establishing an equity, diversity and inclusivity committee.

• Awarded $5,120,000 (+HST) Community Centre renovation tender to Elgin Contracting and Restoration Ltd.
• Approved 'Option 3 – Status Quo' for the future of Tillsonburg Hydro Inc.
• Directed staff to report by August 2023 on establishing an EDI Committee and joining the CCUNESCO Coalition of Inclusive Municipalities
• Approved Accessibility Renovation Grant for United Way Oxford up to $3,000
• Authorized 2-year contract extension with 94765 Ontario Ltd - Voyago for T:GO Inter-Community Service
• Approved sale of surplus Right-of-Way lands to Robert and Jane Bamford
• Eliminated proposed sidewalk on the east side of Pheasant Court cul-de-sac
• Opposed removal of Town of Tillsonburg as authorized Operating Authority for water and wastewater services

Special Council Meeting

This is a special council meeting focused on priority setting. Council will move into closed session to discuss a proposed land acquisition or disposition and confidential commercial information. The rest of the meeting is a workshop covering topics like lifestyle, customer service, business attraction, community growth, and transportation. The meeting is mostly procedural and planning-oriented, with no public decisions on specific items.

• Closed session to consider acquisition or disposition of land and confidential trade/commercial information
• Workshop on five strategic goals: Lifestyle and Amenities, Customer Service, Business Attraction, Community Growth, Connectivity and Transportation
• Confirming by-law to adopt proceedings of the meeting

Council held a special session to update the Community Strategic Plan. Key decisions included prioritizing green space over cash-in-lieu for development and directing staff to analyze available town-owned land. The council also approved a focus on expanding the Customer Service Centre to create a consolidated town hall.

• Approved directing staff to facilitate Nurse Practitioner recruitment and a walk-in clinic at BMI group location
• Approved prioritizing green space over cash-in-lieu options for development activities
• Approved directing staff to focus planning for a consolidated new town hall as an expansion to 10 Lisgar Ave
• Approved directing staff to complete an analysis and inventory of available Town land
• Approved adding a new priority project for a Filming Location registry
• Approved adding a new priority for staff to consider emergency services growth
• Removed Attainable Housing Plan from priority plan as achieved
• Approved a plan for one park per year forecasting and budgeting (by consensus)

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss primary care availability in Tillsonburg, including practices accepting new patients, upcoming physician retirements, and current and past recruitment efforts. They will also review job fairs, university partnerships, and the committee budget. The meeting includes routine items like adopting the agenda and minutes, and electing a chair and vice-chair.

• Review current primary care practices in Tillsonburg
• Primary Care Accepting New Patients
• Upcoming Physician Retirements
• Current Recruitment Efforts
• Budget Discussion

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to discuss several housing initiatives, including the United Way transitional housing project, an update on the 31 Earle Street property, and a county affordable housing incentive program. The committee will review needs lists, applications, and draft plans, and consider a request for quotation for conceptual building plans.

• Review of United Way Transitional Housing Project needs list and Community Improvement Plan application
• Update on 31 Earle Street, including summary from meeting with County and draft reference plan
• Request for quotation for conceptual building plans for 31 Earle Street
• Oxford County Community Improvement Plan update (CP 2023-87 County CIP Affordable Housing Incentive Program)
• Homeless shelter update

The Affordable and Attainable Housing Advisory Committee approved support for a Community Improvement Plan application from United Way Oxford. The committee also reviewed updates regarding the 31 Earle Street development and a pilot homeless shelter project.

• Approved support for the Community Improvement Plan application submitted by United Way Oxford (Carried)
• Approved minutes of the February 22, 2023 meeting (Carried)

Council Meeting

Council will hold public meetings and vote on three large residential subdivision applications from Victoria Wood, Performance Communities, and Lindprop Corp. The proposals include rezoning and draft plans for hundreds of new homes, townhouses, and streets. Council will also consider a lot maintenance by-law, a fire communications agreement, and a land acknowledgement update.

• Victoria Wood (Tillsonburg West GP) Inc. proposes 32 low-density, 2 medium-density, 1 high-density blocks plus park and open space, with extensions of Grandview, Dereham, and Esseltine Drives.
• Performance Communities Realty Inc. proposes 80 single-detached lots, 16 townhouse lots, 1 medium-density block, 6 open space blocks, and extension of Woodcock Drive.
• Lindprop Corp. proposes 15 low-density blocks, 1 medium-density block, 4 open space blocks, and extensions of Martin Street, Braun Avenue, and Mallard Avenue.
• Staff report FIN 23-06 discloses 2022 Council remuneration and expenses.
• A by-law to authorize a Transfer Payment Agreement for Fire and Rescue Services NG9-1-1 communications is up for approval.

Council approved in principle three separate applications for official plan amendments, zoning changes, and draft plans of subdivision for residential development. The body also passed several by-laws regarding land maintenance, highway encroachments, and fire services funding.

• Approved in principle zone change and subdivision for Victoria Wood (Tillsonburg-West) GP Inc (Carried)
• Approved in principle zone change and subdivision for Performance Communities Realty Inc (Carried)
• Approved in principle zone change and subdivision for Lindprop Corporation Inc (Carried)
• Approved free use of Memorial Park for 2023 Tillsonburg Kinsmen Easter Egg Hunt (Carried)
• Referred motion regarding decommissioning of CN Rail Cayuga Line to Economic Development Advisory Committee (Carried)
• Authorized Fire Chief to execute NG9-1-1 agreements and purchase related goods/services (Carried)
• Passed By-Law 2023-036 regarding cleaning and clearing of land, refuse, and yard sales (Carried)
• Passed By-Law 2023-034 to regulate encroachments on highways and public land (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will hold a closed session to consider a proposed or pending land acquisition or disposition. The meeting also includes adoption of previous minutes, monthly and yearly activity updates, and reports from community organizations such as the Downtown Business Improvement Association and Chamber of Commerce.

• Closed session to consider a proposed or pending acquisition or disposition of land by the municipality
• Monthly Activity Update report
• Yearly Activity Update (Q4 report)
• Report from Downtown Business Improvement Association Chair
• Monthly statistics from Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors

The committee approved the agenda and the minutes from February 14, 2023. Members requested future reports on residential land inventory, building permits, and the implications of Bill 23. The meeting included updates on affordable housing and the Downtown Business Improvement Association.

• Approved agenda for March 21, 2023 meeting
• Approved minutes of February 14, 2023 meeting
• Moved into Closed Session to consider land acquisition or disposition

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on March 15, 2023, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Council Meeting

Tillsonburg Council is meeting to consider several staff reports and by-laws, including a permanent seasonal patio program with a $30 encroachment fee, a request to waive the Lion's Auditorium rental fee for indoor pickleball, and a motion to ban TikTok on town-issued devices. Council will also receive updates on accessibility, the Bridge Street Re-Imagining Task Force, and a delegation from the Baldwin Place Residents Association regarding lands west of Baldwin Place.

• Seasonal Patio Program: $30 + HST encroachment fee, AODA compliance, engineer-stamped designs, insurance required
• Pickleball: waive Lion's Auditorium rental fee for Stonebridge Community Services, 6 weeks from March 16 to April 27
• Motion to ban TikTok on town-issued devices for cyber safety
• By-law to authorize Safe Restart Agreement Phase 4 funding for municipal transit
• By-law to amend traffic by-law and cemetery by-law

Council approved a new Seasonal Patio Program and a Transfer Payment Agreement for Municipal Transit funding. They also waived rental fees for indoor pickleball and approved a Memorandum of Understanding with the Horticultural Society.

• Approved Seasonal Patio Program with $30.00 + HST fee and AODA compliance
• Approved By-Law 2023-029 for Safe Restart Agreement Phase 4 Municipal Transit funding
• Approved By-Law 2023-030 to amend the Traffic By-Law
• Approved By-Law 2023-031 to amend the Cemetery By-Law
• Waived Lion’s Auditorium rental fees for Stonebridge Community Services indoor pickleball
• Approved 2023–2025 Horticultural Society Memorandum of Understanding
• Directed Development Commissioner to provide regular reports on Bridge Street Re-Imagining Task Force
• Prohibited use of TikTok app on Town-issued handheld devices

Council Meeting

The Council is considering several land-related matters, including a zone change for 68 Concession Street West and property severances. Additionally, the agenda includes appointing members to the Traffic Advisory Committee and approving interim management for the Tillsonburg Regional Airport.

• Zone change for 68 Concession Street West to permit Additional Residential Units
• Property severance application for Lot 138 and Part of Lot 139 by Charlie and Marianne Sofalvi
• Appointment of members to the Traffic Advisory Committee
• Airport hangar land lease agreement with Donald Hersey at Taxiway G1-7
• Interim management services contract for Tillsonburg Regional Airport with Northlands Adventure Properties Inc.

Council approved a zoning change for additional residential units at 68 Concession Street West and appointed Northlands Adventure Properties Inc. as interim airport management. Several by-laws were passed regarding land leases, committee appointments, and municipal program extensions.

• Approved zone change for 68 Concession Street West to permit additional residential units (Carried)
• Supported property severing application B22-80-7 for Charlie and Marianne Sofalvi (Carried)
• Appointed Northlands Adventure Properties Inc. as Interim Airport Management Firm (Carried)
• Approved hangar land lease agreement for Taxiway G1 Lot #7 with Donald Hersey (Carried)
• Appointed Councillors Parsons, Luciani, and Rosehart to the Traffic Advisory Committee (Carried)
• Authorized agreement extensions for Municipal Modernization Program Intake 3 (Carried)
• Disbanded the Boundary Adjustment Advisory Committee (Carried)
• Approved amended community swim hours for Lake Lisgar Waterpark 2023 season (Carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee is meeting to hear a presentation on transitional housing from United Way Oxford, and to discuss information items on 40 tiny homes and a temporary cold-weather shelter. They will also receive updates on 31 Earle Street, a proposed homelessness resolution, and the Community Strategic Plan. The meeting is largely informational and discussion-focused, with no final decisions listed on the agenda.

• Presentation on transitional housing by Kelly Gilson, Executive Director, United Way Oxford
• Discussion of 40 tiny homes article
• Discussion of temporary cold-weather shelter article
• Update on 31 Earle Street
• Proposed homelessness resolution

The committee discussed a draft motion to call on the provincial government to end homelessness but decided not to support the resolution at this time. Members also reviewed a draft concept for the 31 Earle Street property and received a presentation on a new 7-bedroom transitional housing home.

• Adopted meeting agenda (Carried)
• Approved January 25, 2023 meeting minutes (Carried)
• Declined to support Association of Municipalities of Ontario draft motion to end homelessness
• Adjourned meeting at 5:21 p.m. (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to adopt its agenda and previous minutes, elect a chair and vice-chair, and receive updates on the 2023 business plan, the Strathallen lease, and various subcommittees. The agenda is largely procedural, with most items being reports and updates rather than decisions.

• Election of Jesse Goossens as Chair and Andrew Burns as Vice-Chair
• Support for Boundary Adjustment Committee as a subcommittee of the Economic Development Advisory Committee
• 2023 Economic Development Business Plan discussion
• Strathallen Lease verbal update
• Reports from BIA, Chamber of Commerce, and Realtors Association

The Economic Development Advisory Committee elected its Chair and Vice-Chair and approved the minutes from January 17, 2023. The committee also formally supported making the Boundary Adjustment Committee a subcommittee of the Economic Development Advisory Committee.

• Elected Jesse Goossens as Chair and Andrew Burns as Vice-Chair
• Approved January 17, 2023 meeting minutes
• Supported making the Boundary Adjustment Committee a subcommittee of the Economic Development Advisory Committee

Council Meeting

Tillsonburg Council will consider adopting the 2023 operating and capital budgets, totaling $35,597,668 with $19,147,583 from taxation, and approve a dedicated capital levy increase. The meeting also includes a closed session for personnel and negotiation matters, a presentation on the Lake Lisgar Waterpark renovation, and several staff reports on housing, waste management, and facility contracts.

• 2023 Operating Budget of $28,399,968 and Capital Budget of $7,197,700, with combined levy of $19,147,583
• Award of tender for Lake Lisgar Waterpark renovation to PK Construction Inc. for $1,179,245 plus HST
• Authorization to proceed with re-zoning of 31 Earle Street for affordable/attainable housing
• Waste management program updates including Sunday hours and boundary expansion request
• Fire Hall mould remediation by Ontario Mould Specialists at $12,750 plus HST

Council approved a combined 2023 operating and capital budget totaling $35,597,668. Other key actions included awarding a waterpark renovation contract and authorizing planning applications for affordable housing.

• Adopted 2023 Operating Budget of $28,399,968 and Capital Budget of $7,197,700
• Approved $1,179,245 contract to PK Construction Inc. for Lake Lisgar Waterpark renovation
• Authorized planning applications for affordable/attainable residential development at 31 Earle Street
• Approved $12,750 for mould remediation at the Fire Hall via Ontario Mould Specialists
• Approved 2023 BIA Memorandum of Understanding with a 15% rate increase
• Approved addition of weekend security for Outdoor Rink at an approximate cost of $2,500
• Approved removal of no parking and 30-minute parking signs on Frances St
• Adopted Terms of Reference for the Community Health Care Committee

Council Meeting

Tillsonburg Council meets January 24, 2023, to receive a third-party review of its planning and development services, hear two zone change applications, and consider several by-laws including committee appointments and a concession lease. The meeting also includes a delegation on backyard chickens and routine adoption of minutes and reports.

• Zone change ZN 7-22-16 for 5 Mary Street to permit a second residential unit in a basement
• Zone change ZN 7-22-17 for 309 Broadway to recognize an existing triplex
• By-law to authorize Tillsonburg Community Centre Concession Lease with Chrissy's Catering for 2023-2025
• By-law to repeal airport hangar land lease agreement for Taxiway C1 Lot 9 with Danny Richer
• Delegation from Andrew Tucker regarding backyard chickens

Council approved two zone change applications to allow for a basement residential unit and to recognize an existing triplex. The False Alarm By-Law was amended to remove the appeals section, and several administrative by-laws were passed.

• Approved zone change for 5 Mary Street to permit a second basement residential unit
• Approved-in-principle zone change for 309 Broadway to recognize an existing triplex
• Amended False Alarm By-Law to remove Section 4 'Appeals'
• Instructed staff to research other municipalities' backyard chicken by-laws
• Approved appointment of committee members and expanded committee membership limits
• Approved By-Law 2023-010 to repeal airport hangar land lease agreement for Taxiway C1 Lot 9
• Approved By-Law 2023-011 to repeal appointment of an acting clerk
• Approved By-Law 2023-012 to amend Electronic Meeting Participation procedures

Police Services Board

The agenda for the Tillsonburg Police Services Board meeting on January 18, 2023, is only procedural boilerplate. It contains no listed agenda items, reports, or decisions for discussion.

Council Budget Meeting

Tillsonburg Council's budget meeting on January 16, 2023, focuses on reviewing and approving 2023 community grant requests, with proposed amounts totaling $52,300 for 13 groups. Council will also consider a 15% increase to the Business Improvement Area (BIA) levy, receive budget white papers on tennis/pickleball memberships, fleet replacement, sidewalk snow operations, and loose leaf collection, and appoint a clerk.

• Proposed community grants: Big Brothers Big Sisters $2,000; Lake Lisgar Revitalization $7,000; Tillsonburg Turtlefest $7,500; Tillsonburg and District Multi-Service Centre $7,000; Tri-County Agricultural Society $6,800; Horticultural Society $4,000; Royal Canadian Legion $3,500; Santa Claus Parade $2,500; Family Day $2,500; Cultural Advisory Committee $6,000; Junior Achievement $1,000; Fishing Derby $1,000; Youth Unlimited $1,000
• Proposed BIA levy increase of 15% for 2023, capped at 5.7% CPI for 2024-2025; BIA gross budget of $166,940 to be paid in four installments
• White paper on tennis and pickleball memberships to guide future court operations
• White paper on light-duty vehicle fleet replacement program
• White paper on sidewalk snow operations and loose leaf collection services; staff to report back on leaf collection in summer 2023

Council awarded grants to 13 community organizations and approved a 15% increase to the Tillsonburg Business Improvement Area (BIA) direction rate. The council also authorized a $166,940 levy for the BIA's 2023 budget and appointed a clerk via by-law.

• Approved grants for 13 community groups, including $7,500 for Tillsonburg Turtlefest and $7,000 for Lake Lisgar Revitalization Committee (Carried)
• Approved 15% increase to Tillsonburg BIA direction rate, capped at 5.7% for 2024 and 2025 (7-0)
• Approved $166,940 BIA Gross Budget to be paid in four equal installments (Carried)
• Received Tennis and Pickleball Memberships Budget White Paper as information (Carried)
• Received Fleet Replacement Program and Sidewalk Snow Operations white papers as information (Carried)
• Directed staff to provide a comprehensive review of loose leaf collection program in summer 2023 (Carried)
• Appointed Councillor Parsons to the Re-Imagine Bridge Street Joint Task Force (Carried)
• Passed by-law to appoint a clerk for the Town of Tillsonburg (Carried)

Council Meeting

Tillsonburg Council is meeting to decide on a proposed 7-lot residential subdivision, several 2023 budget items including a $250,000 consultant for industrial land development, and multiple by-laws such as the interim tax levy and borrowing. They will also hear delegations on homeless shelter support and recreation sports, and consider routine items like minutes and committee appointments.

• Public meeting for Official Plan Amendment, Draft Plan of Subdivision & Zone Change (OP 22-14-7, SB 22-04-7, ZN 7-22-12) for 7 single detached dwellings on Part of Lot 1606, Plan 500, Concession 5 NTR
• Budget white paper to fund Project Management Consultant up to $250,000 from Economic Development Reserve for Van Norman Innovation Park Phases 2 and 3
• By-law to enter into airport land lease with 1467246 Ontario Inc.
• By-law for 2023 interim tax levy and borrowing by-law for 2023 fiscal year
• Road naming approvals: Greenhill Drive, Clubhouse Way, Eagles Court (Bridges subdivision) and Ambkot Crescent (Cranberry Road Subdivision)

Council approved a zone change and subdivision plan for 7 single-detached dwellings submitted by Gene Sandham. The board also authorized up to $250,000 from the Economic Development Reserve to hire a project management consultant for the Van Norman Innovation Park. Several administrative by-laws regarding taxes, borrowing, and law enforcement were passed.

• Approved zone change and draft plan for 7 single-detached dwellings (File No. ZN 7-22-13/OP 22-14-7/SB 22-04-7)
• Approved up to $250,000 from Economic Development Reserve for Van Norman Innovation Park consultant
• Approved road names 'Greenhill Drive', 'Clubhouse Way', and 'Eagles Court' for Bridges subdivision
• Approved 'Cranberry Road Subdivision' and 'Ambkot Crescent' as names
• Approved By-Law 2023-003 for 2023 Interim Tax Levy
• Approved By-Law 2023-004 to authorize borrowing for 2023 expenditures
• Approved By-Law 2023-005 appointing Jeff VanGulk, Darryl Nesplic, and Angela Hughes as Law Enforcement Officers
• Approved a formal Land Acknowledgement to be read at the start of each Council meeting