Thunder Bay District public meetings in 2024

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee will approve the agenda and confirm the minutes from the November 20, 2024 meeting. The committee will receive a kick‑off notice for the Central Avenue Development Lands project, an update on the Housing Accelerator Fund action plan, and will discuss a review of the taskforce's terms of reference. Additional items include a 2025 work‑planning presentation and a discussion of feedback from the stakeholder roundtable and action plan.

• Central Avenue Development Lands – kick‑off notice (email from Project Manager Aaron Ward, 25 Nov 2024)
• Housing Accelerator Fund (HAF) – action plan update (memo presented by Project Manager Summer Stevenson)
• Terms of Reference – review discussion (Housing Task Force TOR_Feb 1 FINAL)
• 2025 Work Planning – PowerPoint presentation by Summer Stevenson
• Stakeholder Roundtable and Action Plan – discussion of feedback from November meeting

The committee confirmed the agenda and previous minutes, received updates on the Housing Accelerator Fund and Central Avenue Development Lands, and discussed the 2025 work plan. No formal decisions were made; the draft 2025 work plan will be presented at the January meeting.

• Agenda confirmed
• Minutes of Meeting 06-2024 confirmed
• No revisions to Terms of Reference
• 2025 work plan to be drafted and presented in January

EarthCare Advisory Committee

The EarthCare Advisory Committee agenda for December 18, 2024 contains only placeholders, a video link, and no specific agenda items. No rezoning, contracts, ordinances, fee changes, or public hearings are detailed. The document provides no substantive decisions or discussions.

The EarthCare Advisory Committee met on December 18, 2024, and approved the agenda and previous minutes. Members received updates on the Net-Zero Strategy, including the Home Energy Improvement Loan Program design and public engagement, and on climate adaptation efforts such as heat mapping and risk assessments. No formal decisions were made beyond routine approvals.

• Agenda approved (carried)
• Minutes of Meeting 05-2024 confirmed (carried)

Committee of the Whole

The Committee of the Whole will review the proposed Boulevard Garden and Maintenance By-law (Report 349-2024) and consider a recommendation to approve it and forward By-law 8-2025 to City Council on Jan 13 2025. Presentations will also include the Thunder Bay & Area Food Strategy Annual Report and a holiday performance by the École Gron Morgan Student Choir. Additional items are routine reports of municipal officers, outstanding items lists for Planning and Administrative Services, and minutes from various advisory committees.

• Presentation and recommendation to approve the proposed Boulevard Garden and Maintenance By-law (Report 349-2024, Attachment A)
• Thunder Bay & Area Food Strategy Annual Report presented by Food Strategy Coordinator
• Holiday medley performance by École Gron Morgan Student Choir
• Reports of municipal officers including multiple Boulevard Garden By-law documents
• Outstanding Items Lists for Planning Services and Administrative Services (memo from Krista Power)

The Committee of the Whole approved a Memorandum of Settlement between the City of Thunder Bay (Pioneer Ridge) and Unifor Local 229, authorizing the Mayor and Clerk to execute agreements and present a by-law to Council. The proposed Boulevard Garden and Maintenance By-law was referred back to Administration to review adding a ban on herbicides/fungicides/rodenticides/fertilizers, allowing shrubs within a set-back, increasing planter box plant height to 1000 mm, and allowing support structures. An amendment to remove softscape height restrictions was lost. The meeting also received several reports and committee minutes for information.

• Approved Memorandum of Settlement with Unifor Local 229 for Pioneer Ridge (carried)
• Referred Boulevard Garden and Maintenance By-law back to Administration for review of four additions (carried)
• Amendment to add 'Allowing support structures' to referral list (carried)
• Amendment to add 'Remove softscape height restrictions' to referral list (lost)
• Confirmed agenda as printed (carried)

Community Communications Committee

The Community Communications Committee will approve the agenda and confirm the September 2024 minutes. It will hear a presentation of the Citizen Satisfaction Survey results from Zencity and receive an update on the Minutes podcast. The committee will also discuss a survey engagement strategy framework. The next meeting date for February 2025 is confirmed.

• Agenda approval
• Confirmation of September 2024 minutes
• Presentation of Citizen Satisfaction Survey results by Zencity
• Update on the Minutes podcast by the corporate communications supervisor
• Discussion of survey engagement strategy framework

The Community Communications Committee received a presentation from Zencity on the 2024 Citizen Satisfaction Survey, which showed 39% satisfaction with quality of life and 34% naming homelessness as top change priority. The committee also heard an update on The Minutes podcast, which has been downloaded 5,472 times since inception. No formal decisions were made; the committee discussed survey access and engagement strategies.

• Agenda approved as printed (carried)
• Minutes of Meeting 02-2024 confirmed (carried)

Clean, Green and Beautiful Committee

The agenda for the Thunder Bay District Clean, Green and Beautiful Committee meeting on 2024-12-11 contains no listed items or decisions. It appears to be a placeholder with only generic headings and software information. No concrete actions, discussions, or proposals are detailed.

The Clean, Green and Beautiful Committee approved five high school beautification project applications totaling $9,475, with one application denied because the location was outside the District of Thunder Bay. The committee also discussed beautifying the underpass to Shuniah, agreeing that discussions with CN Rail and a formal proposal are needed first. A budget update was provided, and a working group will be formed for a legacy project.

• Approved $2,000 for Dennis Franklin Cromarty High School Smoke Shack project
• Approved $1,900 for St Ignatius High School Central Perch Cafe mural
• Approved $2,000 for St Ignatius High School Thrive and Bloom beautification project
• Approved $2,000 for St Patrick High School French-Canadian heritage mural
• Approved $1,575 for St Patrick High School Food for Thought cafeteria mural
• Denied sixth high school application due to location outside District of Thunder Bay
• Agreed to accept only one application per school going forward
• Deferred Terms of Reference discussion to January meeting

Inter-Governmental Affairs Committee

The agenda for the Thunder Bay District Inter‑Governmental Affairs Committee on 2024‑12‑11 contains no listed items or descriptions. No decisions, proposals, or discussions are recorded in the provided document. The agenda appears to be a procedural placeholder without substantive content.

The Inter-Governmental Affairs Committee deferred two agenda items to the January 8, 2025 meeting: a resolution from the Town of Aurora on redistributing Provincial Land Transfer Tax and GST for sustainable infrastructure, and correspondence from Ontario's Big City Mayors on the Solve The Crisis Campaign. The committee decided not to send delegates to the 2025 Good Roads Conference, and determined that at the 2025 ROMA conference, each delegation meeting should have one spokesperson, with other council members attending as spectators.

• Deferred sustainable infrastructure funding resolution to Jan 8, 2025
• Deferred Solve The Crisis Campaign correspondence to Jan 8, 2025
• Decided not to send delegates to 2025 Good Roads Conference
• Determined one spokesperson per delegation meeting at 2025 ROMA conference
• Allowed other council members to attend ROMA delegation meetings as spectators

Red River Ward Meeting

The Red River Ward meeting on Dec 11, 2024 will review parking matters, the temporary village proposal, and the 2025 capital projects for the ward. It will also address general ward and city issues and review minutes from the September 18, 2024 meeting. No decisions or attachments are listed in the agenda.

• Parking
• Temporary Village
• 2025 Capital Projects - Red River Ward
• Ward and City Issues
• Minutes of previous meeting (Sept 18, 2024) for information

The Red River Ward meeting on December 11, 2024, was informational, with no formal votes. Councillor Zussino and staff discussed new paid parking hours effective December 10, 2024 (9 a.m. to 6 p.m., Mon-Sat), the Temporary Village Initiative seeking alternate locations, and 2025 capital projects. A suggestion for 'No parking' signs on Sunrise Boulevard was supported by the chair, who will bring a motion to Council.

• No formal decisions made; meeting was informational
• Chair supported 'No parking' signs on Sunrise Boulevard; motion to be brought to Council
• Parking by-law change approved by Council on Dec 9, 2024 (reported)
• Temporary Village Initiative referred back to Administration for alternate locations (reported)

City Council

Thunder Bay City Council is meeting to authorize several borrowing by-laws for capital projects and a condominium exemption. The body will also discuss proposed changes to the Parking Authority Financial Plan and parking enforcement hours.

• By-law 411-2024: Borrowing of $5,502,728.80 for capital works
• By-law 413-2024: Borrowing of $4,199,999.31 for capital works
• By-law 412-2024: Borrowing of $2,999,995.50 for capital works
• By-law 410-2024: Borrowing of $1,097,026.83 for capital works
• By-law 355-2024: Condominium exemption for 1457 John Street Road

Council endorsed the Parking Authority Financial Plan, including rates and fees for the 2024 budget, with amendments to enforce parking Monday to Saturday from 9 am to 6 pm and to move the financial performance report date to Q1 2026. The plan also directs closing five underutilized lots and establishing paid parking in marina areas. All by-laws, including those for borrowing and a condominium exemption, were passed.

• Endorsed Parking Authority Financial Plan with amendments (carried)
• Amended parking enforcement hours to Monday-Saturday, 9 am-6 pm (carried)
• Moved financial performance report date to Q1 2026 (carried)
• Approved by-law 355-2024 for condominium exemption at 1457 John Street Road (carried)
• Approved borrowing by-laws 410-2024 ($1,097,026.83), 411-2024 ($5,502,728.80), 412-2024 ($2,999,995.50), 413-2024 ($4,199,999.31) (carried)
• Approved by-law 415-2024 to appoint parking enforcement officers (carried)
• Adopted minutes of previous council and committee meetings (carried)

Committee of the Whole

The Committee of the Whole is discussing the 2025 interim tax levy and funding for electric chargers. The body is also reviewing property description corrections for a condominium exemption and requests to defer reports on outdoor rinks and cemetery by-laws.

• Proposed 2025 interim tax levy at 50% of 2024 obligation, due March 5 and May 7, 2025
• Proposed $4,284.82 increase to 2023 Electric Truck capital budget via Natural Resources Canada grant
• Property description correction for Condominium Exemption By-law 355-2024 at 1457 John Street Road
• Request to defer Outdoor Rink Options report from December 16, 2024 to March 2, 2025
• Request to defer Cemetery By-Law report (regarding pets in cemeteries) to February 10, 2024

The Committee of the Whole approved the 2025 interim tax levy at 50% of the 2024 final tax obligation, due in two installments on March 5 and May 7, 2025, with penalties and interest set at 1.25%. The committee also approved a $4,284.82 capital budget increase for an electric truck grant, and deferred reports on outdoor rink options and cemetery by-law changes. A closed session was held to discuss property, litigation, and other confidential matters.

• Approved 2025 interim tax levy at 50% of 2024 obligation, due March 5 and May 7 (carried)
• Approved $4,284.82 capital budget increase for electric truck grant funding (carried)
• Deferred outdoor rink options report to March 3, 2025 (carried)
• Deferred cemetery by-law report to February 10, 2025 (carried)
• Approved condominium exemption for 1457 John Street Road (carried)
• Scheduled closed session for December 16, 2024 (carried)

Council Composition Review Committee

The Council Composition Review Committee will approve its agenda and confirm the minutes from the November 5 and November 20 meetings. Directors will present summaries of Phase 2 public engagement, including survey results, youth engagement, and ward‑and‑at‑large townhall feedback. Members will discuss next steps based on that data and review an updated timeline for the council composition review. The next meeting is scheduled for January 7, 2025.

• Agenda approval
• Confirmation of November 5 and November 20 meeting minutes
• Presentation of Phase 2 public engagement reports (survey, youth, ward/at‑large)
• Discussion of next steps based on Phase 2 data
• Review of revised timeline for council composition review

The Council Composition Review Committee confirmed the agenda and minutes from previous meetings. Members reviewed Phase 2 public engagement data and discussed potential council models, determining that a 10-councillor model will be recommended. The committee decided against further public engagement at this stage and will meet again in January to finalize their recommendation.

• Confirmed agenda for December 3, 2024 meeting (Carried)
• Confirmed minutes for November 5 and November 20, 2024 meetings (Carried)
• Determined no further public engagement will occur before recommendation
• Eliminated Option 2 (10 At-Large Councillors) from further consideration
• Determined recommendation will reflect a total of 10 councillors

Committee of the Whole

The Committee of the Whole will review the update on the Waverley Park Fountain and Cenotaph Restoration project, including its capital budget impact and recommendation to present related bylaws. It will also consider several petitions such as the Interocean Development Infrastructure Servicing Agreement for the Housing‑Enabling Water Systems Fund, a revised reporting date for the Red Light Cameras outstanding item, and proposals on municipal elections act updates, forest industry budget recommendations, and post‑graduation work permit reforms. Decisions and recommendations will be recorded for further council action.

• Waverley Park Fountain and Cenotaph Restoration Project – budget impacts and recommendation to present bylaws
• Approval of Interocean Development Infrastructure Servicing Agreement for the Housing‑Enabling Water Systems Fund, with municipal contribution to 2025‑2026 capital budgets
• Change of report back date for Red Light Cameras Outstanding Item 2024‑103‑INO to Q1 2025
• Provincial Updates to the Municipal Elections Act – call for amendments before Summer 2025
• Support for Ontario Forest Industries Association’s 2025 Ontario Budget Recommendations

The Committee of the Whole met on December 2, 2024, and made several decisions. They appointed Terri Hrkac to the Thunder Bay Community Foundation Board of Trustees, approved a property-related matter as directed in closed session, and approved a Housing-Enabling Water Systems Fund agreement. They also moved the red light camera report deadline to Q1 2025 and passed several resolutions calling on provincial and federal governments for action on elections, forestry, and immigration policies.

• Appointed Terri Hrkac to Thunder Bay Community Foundation Board (carried)
• Approved property-related matter as directed in closed session (carried)
• Approved Housing-Enabling Water Systems Fund Transfer Payment Agreement (carried)
• Moved red light camera report deadline to Q1 2025 (carried)
• Called on province to update Municipal Elections Act (carried)
• Supported Ontario Forest Industries Association 2025 budget recommendations (carried)
• Called for delay of Post-Graduation Work Permit reforms (carried)
• Scheduled closed session for December 9, 2024 (carried)

Heritage Advisory Committee

The Heritage Advisory Committee will confirm the October meeting minutes, approve the agenda, review a draft of the Committee's Terms of Reference, receive an update on the heritage register and property designations, and discuss volunteer support for the 2025 Arts & Heritage Awards.

• Agenda approval (no attachments)
• Confirmation of October 24, 2024 minutes (HAC_Oct24_2024)
• Review of draft Terms of Reference (HAC Revised Terms of Reference DRAFT.pdf)
• Heritage Register and Designation update by City Archivist Christina Wakefield
• Call for three members to volunteer for the 2025 Arts & Heritage Awards

The Heritage Advisory Committee approved in principle the HVAC upgrade plans for the 8th floor of the Whalen Building, a designated heritage property, confirming the plans do not conflict with significant heritage features. The committee also discussed upcoming member vacancies, draft terms of reference, and the heritage consultant procurement process, with no other formal decisions made.

• Approved in principle 8th floor HVAC upgrade plans for Whalen Building (carried)
• Confirmed minutes of October 24, 2024 meeting (carried)
• Approved agenda for November 28, 2024 meeting (carried)

Community, Youth and Cultural Funding Program Appeals Committee

The agenda for the Thunder Bay District Community, Youth and Cultural Funding Program Appeals Committee meeting on 2024-11-28 contains no listed items or decisions. It appears to be a placeholder agenda with no substantive content.

Neebing Ward Meeting

The Neebing Ward meeting will feature overviews of the planning process and infrastructure and engineering updates. The City Clerk will also provide an update on council composition.

• Overview of development and the planning process
• Infrastructure and engineering updates
• Council composition update

The Neebing Ward meeting on November 27, 2024 was an information and discussion session, not a decision-making meeting. Administration gave overviews of planning and engineering services, and a committee member presented two options for changing how city council is elected for public feedback. Residents raised concerns about road maintenance, community safety, a proposed temporary shelter village, a draft boulevard garden by-law, and an indoor turf facility; no votes or binding decisions were recorded.

• No substantive decisions or votes were recorded at this ward meeting
• Council Composition Review Committee presented two options for public feedback: 10 at-large councillors plus mayor, or 4 wards (2 each) plus 2 at-large plus mayor
• Temporary Shelter Village Initiative: Council did not support the Miles Street location and referred the report back to Administration to find alternate sites within the approved budget (as reported by the Chair)
• Boulevard Garden and Maintenance By-law: report deferred to the December 16, 2024 Committee of the Whole meeting (as reported by the Chair)
• Designated truck route: Administration to review in the new year (as reported by the Chair)
• Traffic light upgrades: upgrades being completed in the new year; Tbaytel working on fibre optic networks (as advised by Matthew Miedema)
• Road design at end of Mountain Road and Chippewa to be reviewed prior to resurfacing (as advised by Matthew Miedema)
• Hobby farm zoning concerns: Shannon Labelle to further review zoning and follow up with the concerned resident

McKellar Ward Meeting

The McKellar Ward council will hold a meeting on November 26, 2024. Attendees will receive an update on Victoriaville, discuss housing and homelessness issues, review planned 2025 infrastructure projects, and address other ward and city matters. No specific decisions or votes are listed in the agenda.

• Victoriaville Update
• Housing and Homelessness
• 2025 McKellar Ward Infrastructure Projects
• Ward & City Issues

The McKellar Ward meeting recorded no substantive council votes or decisions, functioning strictly as an informational and discussion forum. Attendees reviewed updates on the Reimagine Victoriaville project, housing and homelessness, 2025 infrastructure plans, and general ward issues.

• Received minutes of previous September 25, 2024 meeting for information

City Council

The Thunder Bay City Council will consider several items, including adopting By-law 374-2024 to amend By-law 203-1996 and adopt a corporate policy manual covering multiple internal policies. The council will also ratify Resolution Report 2024CLS.046 concerning a litigation settlement, which requires a two‑thirds vote. Minutes from the November 4 and November 18 Committee of the Whole meetings will be confirmed, and a notice of motion on the Parking Authority financial plan will be introduced for future debate. Finally, By-law 402-2024 will be confirmed to record the council's proceedings on November 26, 2024.

• Adopt By-law 374-2024 to amend By-law 203-1996 and adopt the Corporate Policy Manual (covers affordable rental housing, IT, records, investment, etc.)
• Ratify Resolution Report 2024CLS.046 (Litigation Settlement) requiring a two‑thirds council vote
• Confirm minutes of Committee of the Whole meetings held on November 4 and November 18, 2024
• Introduce Notice of Motion on Parking Authority Financial Plan (to be debated at the December 9, 2024 council meeting)
• Confirm By-law 402-2024 to record the council’s proceedings on November 26, 2024

The council confirmed minutes from previous meetings, adopted Committee of the Whole minutes, and ratified a litigation settlement (Report 2024CLS.046). It also passed By-law 374-2024 amending the Corporate Policy Manual. A motion to refer waterfront development funding to the 2025 budget was lost.

• Confirmed minutes of November 4, 2024 City Council meeting
• Adopted Committee of the Whole minutes from November 4 and November 18, 2024
• Ratified litigation settlement (Report 2024CLS.046)
• Passed By-law 374-2024 amending Corporate Policy Manual
• Lost motion to refer waterfront development funding to 2025 budget
• Lost motion to include waterfront funding in 2025 Operating Budget

Committee of the Whole

The Committee of the Whole is reviewing the proposed 2025 Capital Budget and a local improvement project for MacDonell Street. The meeting also includes presentations on poverty reduction and age-friendly initiatives, as well as a report on a temporary shelter village site.

• Proposed 2025 Capital Budget of $162,522,100
• Approval for new curb, gutter, and storm sewer on MacDonell Street from Central Avenue to Squier Street
• Report on site location for the Temporary Shelter Village Initiative
• Proposed deferral of the Comprehensive Sign By-law Review from Q4 2024 to Q3 2025
• 2024 Operating Budget Q3 Financial Status Update

Council approved the 2025 Capital Budget of $162,522,100 and authorized local improvement construction on Mac Donell Street. A motion to designate 114 Miles St E as the site for the Temporary Shelter Village Initiative was defeated after multiple votes, leading to a referral back to Administration to identify alternate sites. A litigation settlement resolution was carried in closed session and ratified in open session.

• Approved 2025 Capital Budget of $162,522,100
• Approved local improvement for Mac Donell Street (curb, gutter, storm sewer)
• Ratified litigation settlement resolution from closed session
• Defeated motion to approve 114 Miles St E for Temporary Shelter Village
• Referred Temporary Shelter Village report back to Administration for alternate sites
• Deferred Comprehensive Sign By-law Review to Q3 2025
• Established Closed Session for December 2, 2024

Official Recognition Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

EarthCare Advisory Committee

The agenda for the Thunder Bay District EarthCare Advisory Committee meeting on 2024-11-20 contains no listed items; only procedural placeholders are present.

The EarthCare Advisory Committee approved a memorandum from Councillor Andrew Foulds supporting amendments to the Boulevard Garden and Maintenance By-law. These changes address public feedback regarding plant heights, planter boxes, and registration processes. The memorandum will be presented to council on December 16, 2024.

• Approved agenda as printed (Carried)
• Confirmed minutes from meeting 04-2024 held October 9, 2024 (Carried)
• Approved content of Memorandum from Councillor Foulds supporting Boulevard Garden and Maintenance By-law changes (Carried)
• Decided to present the Boulevard Garden Memorandum to council at the December 16, 2024, Committee of the Whole meeting (Carried)

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee will approve the agenda and confirm the minutes from the October 16 meeting. It will receive a Growth Department overview, a deputation on seniors' housing needs, an update on the Let’s Build Thunder Bay stakeholder roundtable, a monthly update on the Housing Accelerator Fund action plan, and discuss a news article about federal funding to Toronto for encampments.

• Deputation – Building Homes – Seniors' Needs and Wants (Nancy Angus)
• Update – Let’s Build Thunder Bay stakeholder roundtable presentation
• Housing Accelerator Fund (HAF) Action Plan monthly update
• Discussion of federal government funding to Toronto for encampments (CTV News article)
• Growth Department overview

The Advisory Committee approved the meeting agenda and confirmed previous minutes. Officials presented updates on the new Growth Department, the Let's Build Thunder Bay Stakeholder Roundtable, and the Housing Accelerator Fund Action Plan. The committee also received a presentation on seniors' housing needs from Age BIG and discussed federal encampment funding.

• Confirmed agenda for Meeting 06-2024 (Carried)
• Confirmed previous minutes from October 16, 2024 (Carried)

Council Composition Review Committee

The Council Composition Review Committee is meeting to discuss potential city council structures. The session includes a presentation on a model featuring two elected councillors per ward and public deputations regarding council composition.

• Presentation by City of Guelph Councillor Cathy Downer and City Clerk Stephen O'Brien on a two-councillor per ward model
• Deputation request from Shane Judge regarding City Council Composition
• Deputation request from Jason Veltri regarding City Council Composition

The Council Composition Review Committee met as an information session, hearing from Guelph officials about their two-councillor-per-ward model and from four deputants on council composition alternatives. No decisions were made; the agenda was approved and the next meeting is scheduled for December 3, 2024.

• Approved meeting agenda as printed (carried)
• Heard presentation from Guelph on 2 councillors per ward model
• Received deputations from Shane Judge, Jason Veltri, Vern Seymour, and Cory Bagdon

Waterfront Development Committee

The Waterfront Development Committee will receive updates on development initiatives, the Waterfront Master Plan, infrastructure projects, and the work plan. The committee will also review the 2024‑2026 action timeline and set the 2025 meeting schedule. No specific motions or approvals are listed beyond agenda approval.

• Growth – Update on Development Initiatives (presentation)
• Waterfront Master Plan Update (presentation)
• Infrastructure Project Update (presentation)
• Work Plan Update (presentation)
• 2025 Meeting Schedule (discussion)

The committee approved adding a 2025 goal to align its action plan with the City of Thunder Bay's Growth Plan. It also scheduled 2025 meetings for the third Tuesday of each month (except July, August, December) and referred a failed funding motion to the budget process. No other substantive decisions were made.

• Approved adding 2025 goal: 'Align the goals of the Waterfront Development Committee with the City of Thunder Bay's Growth Plan' (carried)
• Consensus to schedule 2025 meetings on 3rd Tuesday monthly, 4-5:30 p.m., except July, August, December
• Referred failed funding motion to budget process at Nov 25 City Council meeting

Committee of the Whole

The Committee of the Whole will consider Report 392-2024 recommending approval of the 2025 Calendar of Meetings for January to August 2025. The recommendation also establishes special session meetings for Tbaytel (April 28, 2025), Thunder Bay Hydro Corporation (May 12, 2025), Thunder Bay Community Economic Development (June 16, 2025) and a Committee of the Whole special session on April 22, 2025 for the Citizens of Exceptional Achievement Awards. Additional items include deferring the Boulevard Garden and Maintenance By‑Law report back date to December 16, 2024 and nominating Kerri Marshall to the Northwestern Ontario Municipal Association Board.

• Approve 2025 Calendar of Meetings (January–August 2025)
• Establish special session meetings: Tbaytel – April 28, 2025; Thunder Bay Hydro – May 12, 2025; Community Economic Development – June 16, 2025; Committee of the Whole special session – April 22, 2025
• Defer Boulevard Garden and Maintenance By‑Law report back date to December 16, 2024
• Nominate Kerri Marshall to the Northwestern Ontario Municipal Association (NOMA) Board
• Presentation request by Dr. Richard Togman on Thunder Bay Public Library updates

The Committee of the Whole approved adding four new school crossing guard locations, with the $27,900 wage cost to be included in the 2025 budget. A request for $150,000 in one-time funding for waterfront development initiatives was lost. The committee also approved the 2025 meeting calendar, deferred a report on the boulevard garden by-law, and nominated Kerri Marshall to the NOMA board.

• Approved four new crossing guard locations (Marlborough St, Rockwood Ave, Mary St at Georgina Ave, Woodcrest Rd at Pioneer Dr) with $27,900 in 2025 budget (carried)
• Approved 2025 Calendar of Meetings for January-August, including special sessions for AGMs and awards event (carried)
• Lost motion for $150,000 one-time funding for Waterfront Development Committee initiatives (lost)
• Deferred report back date for Boulevard Garden and Maintenance By-law from Nov 25 to Dec 16, 2024 (carried)
• Nominated Kerri Marshall to represent City administration on NOMA Board (carried)
• Scheduled closed session for Nov 25, 2024 at 4:30 p.m. (carried)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee meeting on 2024-11-13 has no agenda items detailed in the provided document. No decisions or discussions are specified. The agenda appears to contain only procedural placeholders.

The Clean, Green and Beautiful Committee approved $15,000 from the Image Route fund for updating the architectural wood features on the Transit buildings' façade, conditional on the work not being included in the Transit Expansion Project budget. A working group was formed to review high school Emerging Projects applications. A deputation advocated for a permissive boulevard garden guideline instead of the current by-law, with a report to be re-presented to council on December 16, 2024.

• Approved $15,000 from Image Route fund for Transit facility façade update (carried)
• Formed working group to review High School Emerging Projects applications (carried)
• Confirmed minutes of meetings 04-2024 and 05-2024 (carried)
• Approved agenda as printed (carried)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will hear a deputation on the draft Boulevard Garden and Maintenance By-law, including reports and stakeholder feedback. A presentation will address making City of Thunder Bay events more accessible. The committee will receive updates on Invisible Disabilities Awareness Week activities and working group progress, and will schedule future meetings for 2025.

• Deputation on Draft Boulevard Garden and Maintenance By-law (reports and attachments)
• Presentation by Special Events Developer Karen Kadolph on event accessibility
• Update on Invisible Disabilities Awareness Week (ceremonial puck drop at Thunderwolves game)
• Roundtable where members report community accessibility issues
• Working group updates from Municipal Accessibility Specialist Scott Garner

The Accessibility Advisory Committee received a deputation from citizen Kyla Moore regarding accessibility concerns with the draft Boulevard Garden By-law, followed by discussion. The committee also heard a presentation on making City of Thunder Bay events more accessible. No formal decisions were made; the agenda and previous minutes were approved, and the meeting continued as an information session after quorum was lost.

• Approved the November 13, 2024 agenda (carried)
• Confirmed the minutes of Meeting 06-2024 held October 9, 2024 (carried)

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee meeting scheduled for November 13, 2024, contains no specific agenda items in the provided document. As a result, no decisions or discussions are detailed. The agenda appears to be procedural or empty.

Thunder Bay's Inter-Governmental Affairs Committee recommended that City Council call on the federal government to delay Post-Grad Work Permit reforms, citing negative impacts on Northwestern Ontario and labour gaps. It also recommended Council support the Ontario Forest Industries Association's 2025 provincial budget recommendations. A Housing Accelerator Fund update was received, and several items — ROMA delegations, busing eligibility, priority planning, Good Roads Conference attendance and Fair Share — were discussed or deferred without a decision.

• Recommended Council call for a federal delay of Post-Grad Work Permit reforms (carried)
• Recommended Council support OFIA's 2025 Ontario budget recommendations (carried)
• Approved the November 13, 2024 agenda (carried)
• Confirmed minutes of the October 9, 2024 meeting (carried)
• Received Housing Accelerator Fund update; applications continue to be accepted pending funding
• Deferred priority planning item to the January 9, 2025 committee meeting
• Deferred Good Roads Conference attendance decision to the next committee meeting
• Discussed Fair Share motion and busing eligibility; no decision recorded

Current River Ward Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed for this meeting.

The Current River Ward meeting on November 12, 2024, was informational, with no formal decisions made. Councillor Andrew Foulds provided background on the 1040 Huron Avenue affordable housing development, addressing resident concerns about rock blasting safety. The Council Composition Review Committee presented two options for public feedback: 10 at-large councillors plus mayor, or 4 wards with 2 councillors each plus 2 at-large and mayor. Residents also raised issues about a proposed boulevard garden by-law, evening parking enforcement, a turf facility, homeless encampments, and dog enforcement.

• No formal decisions made; meeting was informational
• Discussed 1040 Huron Avenue housing development, including blasting safety concerns
• Presented two council composition options for public feedback
• Heard resident concerns on boulevard garden by-law, parking, turf facility, encampments, dog enforcement

Council Composition Review Committee

The Council Composition Review Committee will receive updates on Phase Two public‑engagement initiatives, including a special committee for public deputations and a concluding open house. The committee will also review a template and sample report on council remuneration. An updated timeline for the review process will be presented for information.

• Update on Phase Two public‑engagement opportunities
• Discussion of a special committee meeting for public deputations
• Discussion of an open house as part of the public‑engagement plan
• Presentation of a council remuneration template and sample report
• Review of an updated timeline for the committee’s work

The Council Composition Review Committee received an update on Phase Two public engagement and confirmed survey results will be presented at the December 3, 2024 meeting, which was extended by one hour. The committee decided not to hold a concluding open house, citing exhaustive engagement and future public input when the recommendation goes to council. A report template and timeline were discussed, with a by-law needing passage by May 2025 for the 2026 municipal election.

• Extended December 3, 2024 meeting by one hour to receive public engagement data
• Decided not to hold a concluding open house for Phase Two public engagement
• Confirmed public engagement data and survey results will be presented December 3, 2024
• Confirmed deputation deadline of November 15, 2024 for special committee meeting
• Agreed to determine decision criteria, report content, and timeline after December 3 data analysis

Committee of the Whole

The Committee of the Whole is reviewing a contract for landfill equipment and the first annual update of the Affordable Access to Recreation and Transit Pilot Program. The body is also introducing the proposed 2025 Capital Budget for public consideration. Other items include updates on climate adaptation and various committee minutes.

• Proposed contract award to Allen Equipment Contracting Corp for rental of up to two bulldozers with operator for $498,261.86 annually
• Introduction of the 2025 Proposed Capital Budget for consideration before a November 25 vote
• Year one update on the Affordable Access to Recreation and Transit Pilot Program (July 1, 2023-June 30, 2024)
• Climate Adaptation Update 2024 regarding seven Strategic Directions
• Earthcare Advisory Committee and District of Thunder Bay Social Services Administration Board minutes

The Committee of the Whole approved a contract for the rental of up to two bulldozers with operators for the Solid Waste and Recycling Facility, at an annual cost of $498,261.86 including HST, awarded to Allen Equipment Contracting Corp. The committee also directed administration to proceed with a Thunder Bay Hydro investment in Thunder Bay Hydro Renewable Power Incorporated, as discussed in closed session. The 2025 proposed capital budget was introduced as a first report, with approval deferred to the November 25, 2024 meeting. A closed session was scheduled for November 18, 2024.

• Approved $498,261.86/yr bulldozer rental contract with Allen Equipment Contracting Corp (carried)
• Directed administration to proceed on Thunder Bay Hydro Renewable Power investment per closed session (carried)
• Removed Affordable Access Pilot Program item from Outstanding Items list (carried)
• Deferred 2025 Capital Budget approval to November 25, 2024 meeting (carried)
• Scheduled closed session for November 18, 2024 (carried)

City Council

City Council is meeting to vote on several by-laws, including new rules for purchasing goods and services. The body will also address the appointment of acting mayors and parking enforcement officers.

• By-law 359-2024: Supply Management By-law to govern how the Corporation purchases goods, services, and construction
• By-law 317-2024: Appointment of Acting Mayors 2024-2025
• By-law 391-2024: Appointment of Persons to Enforce Parking (amending By-law 99-2005)

The council confirmed the agenda and previous minutes, adopted Committee of the Whole minutes, and passed three by-laws: appointing acting mayors for 2024-2025, adopting a new Supply Management By-law (repealing By-law 113-2011), and amending the parking enforcement by-law. All motions were carried unanimously.

• Confirmed agenda and minutes of October 28, 2024 council meeting
• Adopted minutes of October 28, 2024 Committee of the Whole
• Passed By-law 317-2024 appointing acting mayors for 2024-2025
• Passed By-law 359-2024 adopting new Supply Management By-law, repealing By-law 113-2011
• Passed By-law 391-2024 amending parking enforcement by-law (By-law 99-2005)
• Passed By-law 396-2024 confirming proceedings of the meeting

At Large Town Hall Meeting

City officials and councillors will provide updates on several municipal initiatives. The meeting focuses on information sharing regarding city growth, the 2025 budget, and housing strategies.

• Overview of city growth by City Manager John Collin
• Phase Two update of the Council Composition Review
• 2025 Budget update from Councillor Mark Bentz
• Encampment Response update from Councillor Shelby Ch'ng
• Housing Accelerator and Surplus Properties updates

The meeting was informational, with no formal votes or decisions. Presentations covered city growth, council composition options, the 2025 budget schedule, encampment response updates, housing accelerator, and surplus properties. Administration committed to follow up on several questions, including parking meter issues and temporary village details.

• No formal decisions made; meeting was informational
• Administration to review parking model and report to Council
• Administration to follow up on State of Emergency requirements and trust funds for temporary village clients
• Administration to follow up on temporary village security, selection criteria, timeline, and impact assessments

Committee of the Whole

The Committee of the Whole is reviewing a proposal to replace the city's supply management by-law and approve a contract for digitizing commercial building permits. The body is also considering the appointment of Acting Mayors for 2024-2025 and the 2023 Audit Committee Annual Report.

• Proposed repeal of Supply Management By-law 113-2011 and replacement with By-law 359-2024
• Single source contract with Granicus for Commercial Building Permits Digitization
• Appropriation No. 18-2024 to increase project financing by $200,000 from the Building Permit Reserve Fund
• Appointment of Acting Mayors for December 2024 through November 2025
• Approval of 2023 audited Consolidated Financial Statements and Trust Fund Statements

The Committee of the Whole approved a new procurement by-law, authorized $200,000 for commercial building permit digitization, and confirmed board and committee appointments. Members also established a schedule for Acting Mayors through November 2025 and supported an immigration pilot program application.

• Approved $200,000 for commercial building permit digitization (Carried)
• Approved repeal and replacement of Supply Management By-law 113-2011 (Carried)
• Appointed Ron Hell and Brock Penner as airport authority nominees (Carried)
• Appointed citizens to Anti-Racism and Community Safety committees (Carried)
• Approved 2023 audited consolidated financial statements (Carried)
• Appointed Acting Mayors for December 2024–November 2025 (Carried)
• Supported CEDC application for Ontario Immigration Nominee Program (Carried)
• Scheduled closed session meeting for November 4, 2024 (Carried)

City Council

Thunder Bay City Council will meet to confirm minutes, close portions of Bruce Street and Windsor Street, and amend the Consolidated Reserve Fund by-law. A Notice of Motion seeks to change the 2025 Capital Budget presentation schedule.

• Close portion of Bruce Street at Minot Avenue
• Close portion of Windsor Street at Dublin Avenue
• Amend Consolidated Reserve Fund by-law
• Designate Site Plan Control for 278 Camelot Street and 15 Royston Court
• Amend 2025 Capital Budget Calendar presentation schedule

City Council approved the Human Rights-Based Community Action Plan and the Temporary Village Initiative, a $5 million project to build a temporary village for people experiencing homelessness, funded from the Renew Thunder Bay Reserve Fund. A separate motion to approve both the plan and village in principle was lost, but the individual approvals carried. Council also amended the 2025 budget calendar to move capital budget deliberations to November 4 and 25.

• Approved Human Rights-Based Community Action Plan (carried)
• Approved Temporary Village Initiative with $5M budget from Renew Thunder Bay Reserve Fund (carried)
• Lost motion to approve plan and village in principle (lost)
• Amended 2025 budget calendar for capital budget dates (carried)
• Adopted Committee of the Whole minutes from Oct 7 and Oct 21 (carried)
• Received ward meeting minutes for Neebing and Northwood (carried)
• Ratified resolutions including 2023 Audit Committee report and board appointments (carried)
• Passed by-laws for street closures and site plan control (carried)

McIntyre Ward Meeting

The agenda for the Thunder Bay District McIntyre Ward meeting on 2024-10-24 contains no listed items; it only shows generic placeholders and no decisions or discussions are specified.

The meeting was informational, with no formal decisions made. Presentations covered two options for council composition (10 at-large or 4 wards with 2 each plus 2 at-large) and the Housing Accelerator Fund program. Discussions included housing, the James Whalen Tug, Chippewa Park carousel, and a proposed temporary shelter village.

• No formal decisions made; meeting was informational

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to review proposed repairs and renovations for three specific properties. The body will also receive updates on heritage consultant funding and the 2025 Arts & Heritage Awards.

• Proposed repairs to front entrance stairway/steps at St. Paul's United Church (349 Waverley Street)
• Proposed renovations at Ottawa House (38-40 Cumberland Street South)
• Project update for Victoriaville Project - Chapples Building
• Funding and budget approval update for a heritage consultant
• Update and volunteer call for the 2025 Arts & Heritage Awards

The Heritage Advisory Committee approved in principle renovation plans for two designated heritage properties: St. Paul's United Church (349 Waverley Street) and Ottawa House (38-40 Cumberland Street South). The committee also heard updates on the Victoriaville Mall redevelopment, a heritage consultant hiring, and an extended provincial deadline for heritage register designations.

• Approved in principle stair replacement plans for St. Paul's United Church (carried)
• Approved in principle renovation plans for Ottawa House, including window replacements and demolishing rear staircase covering (carried)
• Confirmed minutes of September 26, 2024 meeting (carried)
• Approved agenda as printed (carried)

Official Recognition Committee

The Thunder Bay District Official Recognition Committee is scheduled to meet on October 22, 2024. The agenda is currently procedural and does not list specific items for discussion.

• Meeting scheduled for October 22, 2024
• Committee: Official Recognition Committee
• Department: Thunder Bay District

The Official Recognition Committee reviewed materials for the 47th Annual Citizens of Exceptional Achievement Awards, setting a timeline for mailouts and a submission deadline of January 31, 2025. No nominations were presented or brought forward for the monthly awards. The committee agreed to add the City Clerk's phone number to the application form. The meeting was procedural, with no substantive decisions beyond confirming the agenda and previous minutes.

• Agenda for October 22, 2024 meeting confirmed (carried)
• Minutes of September 17, 2024 meeting confirmed (carried)
• Reviewed volunteer distribution list, letter to organizations, nomination form, and media release for 47th annual awards event
• Set mailout of letters to organizations for week of November 25, 2024, with submission deadline of January 31, 2025
• Agreed to include Office of the City Clerk phone number on application form

Committee of the Whole

The Committee of the Whole will review a growth initiatives update and a proposal to fund a new building enclosure for the C.W. Parker Carousel. It will also consider continuing governance process changes that would modify the Committee of the Whole structure and introduce a standing committee by‑law. A Human Rights‑Based Community Action Plan for encampment response will be presented for approval, and the Boulevard Garden and Maintenance By‑law report back will be deferred to November 25, 2024.

• Up to $234,868 from the Renew Thunder Bay Reserve Fund to fund the C.W. Parker Carousel Building Enclosure
• Up to $300,000 from the Municipal Accommodation Tax Reserve Fund to fund the C.W. Parker Carousel Building Enclosure
• Recommendation to continue governance process changes and bring a new procedural by‑law forward for approval by June 30, 2025
• Recommendation to approve the Human Rights‑Based Community Action Plan for enhanced encampment response
• Deferral of the Boulevard Garden and Maintenance By‑law report back date to November 25, 2024

The Committee of the Whole approved the Human Rights-Based Community Action Plan and the Temporary Village Initiative, a stopgap measure for unsheltered homelessness, with a maximum $5.0 million budget for infrastructure and construction, financed from the Renew Thunder Bay Reserve Fund, and up to $1.5 million in the 2025 operating budget for an operator. A referral motion to send both reports back to Administration for external funding advocacy was lost. The committee also approved funding for the C.W. Parker Carousel building enclosure and directed continued work on a new governance process.

• Approved Human Rights-Based Community Action Plan (carried)
• Approved Temporary Village Initiative with $5.0M max budget, financed from Renew Thunder Bay Reserve Fund (carried)
• Approved up to $234,868 from Renew Thunder Bay Reserve Fund and up to $300,000 from Municipal Accommodation Tax Reserve Fund for C.W. Parker Carousel building enclosure (carried)
• Directed continued work on new governance process introducing Standing Committee structure, with new procedural by-law by June 30, 2025 (carried)
• Deferred Boulevard Garden and Maintenance By-law report to November 25, 2024 (carried)
• Scheduled closed session for October 28, 2024 (carried)
• Referral motion for Reports 384-2024 and 395-2024 to Administration for external funding advocacy (lost)

Neebing Ward Meeting

The agenda for the Thunder Bay District Neebing Ward meeting on 2024-10-17 contains only boilerplate headings and no specific items, proposals, or decisions. No rezoning, contracts, ordinances, fee changes, or public hearings are detailed.

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee meeting on 2024-10-16 has no agenda items detailed in the provided document. The agenda consists only of placeholders and procedural headings. No decisions, discussions, or proposals are specified.

The committee heard a deputation from Wolfgang Schoor on housing shortage and homelessness solutions, including tiny home clusters and non-rental living units. Staff provided updates on the Let's Build Thunder Bay Stakeholder Roundtable and the Housing Accelerator Fund Action Plan. No formal decisions were made beyond approving the agenda and previous minutes.

• Agenda for October 16, 2024 meeting confirmed (carried)
• Minutes of Meetings 03-2024 and 04-2024 confirmed (carried)
• Deputation on seniors' needs withdrawn, rescheduled for November 20, 2024
• Deputation by Wolfgang Schoor on housing shortage received

Westfort Ward Meeting

The provided agenda contains only procedural software boilerplate and empty data fields. No specific topics, decisions, or discussions are listed for this meeting.

The meeting served as an information session regarding Phase Two of the Council Composition Review and city growth. No formal votes or decisions were recorded; the session focused on resident feedback and updates on city bylaws.

Audit Committee

The Thunder Bay Audit Committee will review BDO Canada LLP’s final audit report for the 2023 consolidated financial statements and consider the draft 2023 Audit Committee Annual Report (Corporate Report 383‑2024). A resolution will be voted on to recommend that City Council approve the audited Consolidated Financial Statements and Trust Fund Statements for the year ended December 31 2023. The Committee will also confirm the minutes from the May 17 2024 meeting and address any new business.

• Confirm minutes of Audit Committee meeting held May 17 2024
• Presentation of BDO’s final audit report for 2023 consolidated financial statements (information only)
• Review of Draft Corporate Report 383‑2024 and 2023 Audit Committee Annual Report
• Resolution to recommend City Council approve audited Consolidated Financial Statements and Trust Fund Statements for year ended Dec 31 2023
• New Business (no specific items listed)

The Audit Committee accepted Corporate Report 383-2024, the 2023 Audit Committee Annual Report, for presentation to Committee of the Whole, and recommended City Council approve the audited Consolidated Financial Statements and Trust Fund Statements for the year ended December 31, 2023. The committee also directed Administration to develop a work plan, including Enterprise Risk Management, and schedule additional 2025 meetings. BDO's final audit report was presented and discussed.

• Accepted Corporate Report 383-2024 for presentation to Committee of the Whole (carried)
• Recommended City Council approval of audited Consolidated Financial Statements and Trust Fund Statements for 2023 (carried)
• Directed Administration to develop a work plan for the committee, including Enterprise Risk Management, and schedule additional 2025 meetings (carried)
• Confirmed minutes of Meeting 02-2024 held May 17, 2024 (carried)
• Amended agenda to include new business items on audit evaluations (carried)

Clean, Green and Beautiful Committee

The agenda for the Thunder Bay District Clean, Green and Beautiful Committee on 2024-10-15 contains no listed items. It appears to be a placeholder with no decisions or discussions recorded.

Northwood Ward Meeting

The Northwood Ward meeting will include a presentation on council composition and a discussion regarding trees on city property. The body will also review minutes from the June 26, 2024 meeting and discuss general ward and city issues.

• Presentation on Council Composition
• Discussion on Trees on City Property
• Review of minutes from the 01-2024 ward meeting (June 26, 2024)

The meeting consisted of presentations and discussions regarding proposed changes to City Council composition and city tree maintenance. No formal votes or legislative decisions were recorded.

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will approve its agenda, confirm minutes from the September 11 meeting, and follow up on the 2024‑2029 Multi‑Year Accessibility Plan that was adopted by Council in July. Members will discuss ways to promote Invisible Disabilities Awareness Week (Oct 20‑26, 2024) and share community accessibility concerns. The meeting also includes working‑group updates, a new meeting schedule, and standard procedural items.

• Follow‑up review of the 2024‑2029 Multi‑Year Accessibility Plan
• Discussion of Invisible Disabilities Awareness Week (Oct 20‑26, 2024)
• Roundtable reports on local accessibility issues
• Updates from accessibility working groups
• Adoption of the 2024 meeting schedule (next meeting Nov 13, 2024)

The Accessibility Advisory Committee reviewed the 2024-2029 Multi Year Accessibility Plan, which was adopted by City Council on July 15, 2024, and discussed updates and community feedback. The meeting lost quorum during this discussion and continued as an information session. No formal decisions were made; the agenda and previous minutes were approved.

• Agenda for October 9, 2024 meeting confirmed (carried)
• Minutes of September 11, 2024 meeting confirmed (carried)

Inter-Governmental Affairs Committee

The agenda for the Thunder Bay District Inter‑Governmental Affairs Committee on 2024‑10‑09 contains no listed items. It appears to consist only of placeholders and procedural sections without any decisions, proposals, or discussions. No rezoning, contracts, ordinances, fee changes, or public hearings are identified.

The Inter-Governmental Affairs Committee approved paying conference expenses for the Mayor, two councillors, the City Manager, and a Policy Assistant to attend the 2025 ROMA conference, funded from the committee budget. It also passed a resolution supporting AMCTO's proposed amendments to the Municipal Elections Act, urging the Province to act before Summer 2025. The committee requested a report on three to five priority advocacy items for the November 13, 2024 meeting. Several correspondence items were deferred or noted for future discussion.

• Approved funding for Mayor, Councillors Etreni and Pasqualino, City Manager, and Policy Assistant to attend ROMA 2025 conference (carried)
• Approved resolution supporting AMCTO's proposed amendments to the Municipal Elections Act (carried)
• Approved request for City Manager to report on 3-5 priority advocacy items by November 13, 2024 (carried)
• Deferred discussion on busing eligibility calculation to November 13, 2024 meeting
• Confirmed minutes of June 4, 2024 meeting (carried)

EarthCare Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific discussion items, decisions, or reports listed for this meeting.

The EarthCare Advisory Committee approved amendments to its Terms of Reference, including removing certain wording from the Land Acknowledgement, adding 'proactive' to its deliverables, and removing member demographic numbers. The committee also voted to defer the memorandum supporting the Boulevard Garden and Maintenance By-law to the November meeting to incorporate public consultation feedback. No other substantive decisions were made; the meeting included updates on climate adaptation and net-zero initiatives.

• Approved Terms of Reference amendments (moved by Essex, seconded by Todd)
• Deferred Boulevard Garden and Maintenance By-law memorandum to November meeting (moved by Essex, seconded by Stiles)
• Confirmed previous minutes of Meeting 03-2024 (moved by Essex, seconded by Todd)
• Approved agenda as amended (moved by Essex, seconded by Todd)

Committee of the Whole

The Committee of the Whole will consider a recommendation to increase the 2024 Affordable Rental Housing Funding Program allocation from $1,520,000 to $5,580,000, with up to $4,060,000 drawn from the Renew Thunder Bay Reserve Fund. It will also review a $739,472 contract to purchase two replacement ambulances, a $232,000 transfer for a Tournament Centre chiller replacement, and the repeal and replacement of By-law 158-2024 concerning Windsor Street. Additional items include a review of non‑profit recreational sports team fee waivers and updates on transit and housing initiatives.

• Increase Affordable Rental Housing Funding Program to $5,580,000 and commit $4,060,000 from the Reserve Fund
• Award Demers Braun Crestline a $739,472 contract for two replacement ambulances
• Transfer $232,000 from the Tournament Centre Capital Reserve Fund for chiller replacement reimbursement
• Repeal By-law 158-2024 and replace it with By-law 372-2024 for Windsor Street road allowance
• Remove Outstanding Item 2024-100-INO regarding non‑profit recreational sports team fee waiver

The Committee of the Whole recommended increasing the 2024 Affordable Rental Housing Funding Program allocation from $1.52M to $5.58M, with $4.06M from the Renew Thunder Bay Reserve Fund. It also approved several other items, including a $232,000 chiller replacement reimbursement, a $739,472 ambulance purchase contract, and amendments to the CEDC agreement. All recommendations are subject to ratification by City Council.

• Increased Affordable Rental Housing Funding Program allocation to $5.58M (carried)
• Approved $232,000 transfer for Tournament Centre chiller replacement (carried)
• Awarded $739,472 contract for two ambulances to Demers Braun Crestline (carried)
• Approved CEDC agreement amendments and reserve fund closure (carried)
• Removed Outstanding Item 2024-100-INO on sports team fees (carried)
• Repealed and replaced By-law 158-2024 with By-law 372-2024 (carried)
• Scheduled closed session for October 21, 2024 (carried)

City Council

Thunder Bay City Council will confirm minutes from the previous meeting and introduce three by-laws, including one to raise the Municipal Accommodation Tax rate from 4% to 5% and another to define the duties of the City Manager. A notice of motion is also set for debate regarding the 2025 Capital Budget calendar.

• By-law 351-2024: Increase Municipal Accommodation Tax rate from 4% to 5%
• By-law 370-2024: Define duties of the Office of the City Manager
• By-law 366-2024: Amend parking enforcement appointment by-law
• Notice of Motion: Amend 2025 Capital Budget Schedule
• Confirming By-law 364-2024: Confirm proceedings of Oct 7, 2024 meeting

Council approved a by-law increasing the Municipal Accommodation Tax rate from 4% to 5% and removing administrative schedules. They also passed by-laws to appoint a parking enforcement officer and define the City Manager's duties. A resolution to increase funding for the Affordable Rental Housing Funding Program was ratified. The meeting was largely procedural, with no other substantive decisions.

• Approved By-law 351-2024 to increase Municipal Accommodation Tax from 4% to 5%
• Approved By-law 366-2024 to appoint a person to enforce parking by-laws
• Approved By-law 370-2024 to define duties of the Office of the City Manager
• Ratified resolution for funding increase to Affordable Rental Housing Funding Program (Report 368-2024)
• Confirmed minutes of September 23, 2024 Council and Committee of the Whole meetings
• Received minutes of McKellar Ward meeting 02-2024
• Approved confirming by-law 364-2024

Council Composition Review Committee

The Council Composition Review Committee is meeting to discuss the second phase of public engagement. The body will consider proposed survey questions and review communication tactics and timelines.

• Review of phase two public engagement opportunities
• Consideration of proposed phase two survey questions
• Review of phase two communications plan tactics
• Update on the September 23, 2024 presentation to City Council
• Review of the updated committee timeline

The Council Composition Review Committee approved changes to the Phase Two public engagement survey, including removing a comparator reference, adding a comment box, and adjusting landing page language. The committee also discussed a special meeting for public deputations on November 20, 2024, and will reassess the open house at the next meeting. No other substantive decisions were made.

• Approved survey changes for Phase Two public engagement (carried)
• Directed Administration to provide final survey draft for 24-hour review before release (carried)
• Selected November 20, 2024 for special committee meeting on public deputations (discussed)
• Deferred open house decision to November 5, 2024 meeting (discussed)

Heritage Advisory Committee

The Heritage Advisory Committee discussed the recycling of the James Whalen Tug and the preservation of selected pieces. The body reached a consensus to shift research priorities toward the heritage property designation project to meet a July 2025 provincial deadline.

• Recycling of the James Whalen Tug per Report 263-2024, preserving only selected pieces
• Proposed amendment to the Property Standards By-law to include a heritage section
• Plan to hire a heritage consultant for property designations before July 2025
• Removal of the Brodie Street Library sale from the agenda following Council's July 22 decision
• Preservation of Walk of Fame tiles from the Victoriaville Mall demolition

The committee agreed to prioritize heritage property designation work over the next 8 months, pushing anniversary certificates to late 2025. They also received updates on the James Whalen Tug recycling plan, the cancelled Brodie Street Library sale, and a potential heritage section in the Property Standards By-law. No formal decisions were made on these items.

• Agenda approved (carried)
• Minutes of June 27, 2024 meeting confirmed (carried)
• Consensus to shift research priorities to heritage property designation project for next 8 months

McKellar Ward Meeting

The agenda for the Thunder Bay District McKellar Ward meeting on 2024-09-25 contains no listed items; it appears to be a placeholder with empty sections.

The McKellar Ward meeting on September 25, 2024, was informational, with no formal decisions made. Councillor Brian Hamilton and guests presented two options for council composition reform—Option 1 (10 at-large councillors plus mayor) and Option 2 (4 wards with 2 councillors each plus 2 at-large and mayor)—and discussed budget, surplus lands, and ward issues. Constituents provided feedback and questions, but no votes or approvals occurred.

• No formal decisions made; meeting was informational
• Presented two council composition options for public feedback
• Discussed Budget 2025 with recommended tax levy increase cap of 3.8%
• Noted potential surplus lands for development
• Provided updates on road work, traffic lights, and Victoriaville demolition

Anti-Racism and Equity Advisory Committee

The Thunder Bay District Anti‑Racism and Equity Advisory Committee meeting scheduled for 2024‑09‑24 has no agenda items detailed in the provided document. The agenda consists only of placeholder sections without listed topics or decisions. No specific discussions or decisions can be identified.

The committee confirmed the agenda and previous minutes, then appointed Temitope Ojo as Chair for October 2024 and Tracey MacKinnon for November 2024, with a December Chair to be decided in November. Updates were provided on the November 28 Anti-Racism Community Discussion, the rescheduling of One City Many Voices to early 2025, and recent event participation. Quorum was lost at 4:06 p.m., so remaining items were discussed informally.

• Confirmed agenda for meeting 06-2024 (carried)
• Confirmed minutes of meeting 05-2024 (carried)
• Appointed Temitope Ojo as Chair for October 2024 (carried)
• Appointed Tracey MacKinnon as Chair for November 2024 (carried)
• Deferred December Chair appointment to November meeting (carried)

City Council

The City Council will confirm the agenda for the September 23, 2024 meeting. It will adopt the minutes of City Council meetings held on September 9 and September 16, 2024, as well as the minutes of Committee of the Whole meetings on the same dates and the Town Hall meeting of June 10, 2024. The Council will also adopt By‑law 354‑2024, a confirming by‑law that records the proceedings of this meeting.

• Confirm agenda for September 23, 2024 meeting
• Approve City Council minutes (Sept 9 & Sept 16, 2024)
• Approve Committee of the Whole minutes (Sept 9 & Sept 16, 2024)
• Approve Town Hall meeting minutes (June 10, 2024)
• Adopt By‑law 354‑2024 confirming Council proceedings

Council approved an amended motion to recycle the James Whalen Tug and preserve select pieces, with a provisional contract cost cap of $415,000. The amendment removed the specific display site language and added a requirement for a later report on potential display. Council also adopted minutes from previous meetings and confirmed the meeting's proceedings via by-law.

• Approved recycling James Whalen Tug and preserving select pieces (amended motion)
• Included provisional contract cost cap of $415,000 for recycling and preservation
• Directed administration to report back later on potential display of preserved items
• Directed release of expression of interest for VIA Train historical artifact
• Adopted Committee of the Whole minutes from September 9 and 16, 2024
• Received Town Hall meeting minutes from June 10, 2024
• Confirmed by-law 354-2024 for meeting proceedings

Committee of the Whole

The Committee of the Whole is reviewing proposals to increase the Municipal Accommodation Tax and update the City Manager By-law. Members are also considering the vesting of unsuccessful tax sale properties and various property tax refunds.

• Proposed increase of Municipal Accommodation Tax from 4% to 5% effective January 1, 2025
• Recommendation to vest unsuccessful tax sale properties at 130 May Street South, 814 112th Street, and 113 Amelia Street West
• Proposed property tax cancellations, reductions, or refunds totaling $56,136.19 and $24,080.58
• Recommendation to adopt a new City Manager By-law to standardize duties and responsibilities
• Proposed creation of Recreation & Culture Capital and Thunder Bay Community Tennis Centre Capital Reserve Funds

The Committee recommended increasing the Municipal Accommodation Tax from 4% to 5% starting January 1, 2025. It also approved the vesting of three unsuccessful tax sale properties and recommended updates to the City Manager By-law and various reserve funds.

• Recommended increasing Municipal Accommodation Tax from 4% to 5% (Carried)
• Approved vesting of 814 112th Street to be retained by municipality (Carried)
• Approved vesting of 130 May Street South and 113 Amelia Street West to be sold (Carried)
• Approved property tax cancellations, reductions, or refunds totaling $56,136.19 (Carried)
• Approved property tax reductions or refunds totaling $24,080.58 (Carried)
• Recommended approval of draft City Manager By-law and repeal of By-law 84-1993 (Carried)
• Approved amendments to Capital General and Stabilization Reserve Funds (Carried)
• Recommended proceeding as directed in Closed Session for ONA and Unifor bargaining (Carried)

Community Communications Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or action items listed.

The Community Communications Committee received updates on the city's communications plan, including confirmation that the city addressed an Accessibility for Ontarians with Disabilities Act (AODA) non-compliance order by reviewing documents and meeting compliance. The committee also discussed a draft Corporate Media Policy to be presented to City Council, and heard about the launch of The Minutes podcast and other communication initiatives. No formal decisions were made beyond approving the agenda and previous minutes.

• Agenda for September 19, 2024 meeting confirmed (carried)
• Minutes of February 18, 2024 meeting confirmed (carried)

EarthCare Advisory Committee

The EarthCare Advisory Committee held a meeting on September 18, 2024, with a standard procedural agenda. The meeting included a video recording and a vote on a motion, but no specific decisions or agenda items were detailed in the provided text.

• Meeting held on September 18, 2024
• Video recording available
• Vote taken on a motion

The EarthCare Advisory Committee received presentations on the CityStudio program and a heat mapping project, and discussed the first report on the Boulevard Garden and Maintenance By-law. No formal decisions were made; the committee agreed to add the Terms of Reference review to the October agenda for further review. The meeting was informational and procedural.

• Agenda approved as amended (carried)
• Minutes of Meeting 02-2024 confirmed (carried)
• Terms of Reference review added to October agenda for further review

Red River Ward Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

The Red River Ward meeting on September 18, 2024, included presentations on the Housing Accelerator Fund and a proposed plan for Woodside Parkette. No formal decisions were made; the meeting was informational, with discussion on city growth, infrastructure, and a winter plowing suggestion for Carrick Park.

• No formal decisions made; meeting was informational

Official Recognition Committee

The Official Recognition Committee agenda for September 17, 2024 contains no listed items or decisions. The document appears to be a placeholder with no substantive topics scheduled for discussion.

The Official Recognition Committee approved its agenda and confirmed the minutes from the June 25, 2024 meeting. It then resolved into closed session to discuss personal matters, and upon returning, reviewed the final Policy and Terms of Reference documents. No new nominations were received for the Citizens of Outstanding Achievement Monthly Awards, and the committee discussed plans for the 47th Annual Official Recognition Awards, scheduling the event for April 15, 2025.

• Approved agenda for September 17, 2024 meeting (carried)
• Confirmed minutes of June 25, 2024 meeting (carried)
• Resolved into closed session to discuss personal matters (carried)
• Reviewed final Official Recognition Committee Policy and Terms of Reference (for information)

City Council (Public Meeting)

The Thunder Bay City Council will consider and vote on three proposed zoning by-law amendments for 321 Vickers Street N., 310 Dog Lake Road, and 1925 Arthur Street West, as well as an Official Plan amendment for 5049 Mapleward Road. The agenda also includes by-law resolutions to formally adopt these amendments and to designate site‑plan control for the properties on Arthur Street West and Vickers Street North. Reports of municipal officers will be presented before the council adjourns.

• Proposed Zoning By‑Law Amendment – 321 Vickers Street N. (Report 290‑2024)
• Proposed Zoning By‑Law Amendment – 310 Dog Lake Road (Report 292‑2024)
• Proposed Zoning By‑Law Amendment – 1925 Arthur Street West (Report 309‑2024)
• Official Plan Amendment – 5049 Mapleward Road (Report 320‑2024)
• By‑law resolutions to adopt amendments BL 291‑2024, BL 293‑2024, BL 307‑2024, BL 321‑2024, BL 322‑2024, and BL 323‑2024

City Council held a public meeting and approved four zoning by-law amendments and one official plan amendment, all carried unanimously. The amendments add site-specific provisions to properties at 321 Vickers Street N., 310 Dog Lake Road, and 1925 Arthur Street W., and adopt Official Plan Amendment 18 for 5049 Mapleward Road. The corresponding by-laws were introduced and passed.

• Approved zoning amendment adding Site Specific Provision 108 at 321 Vickers Street N. (carried)
• Approved zoning amendment adding Site Specific Provision 107 at 310 Dog Lake Road (carried)
• Approved zoning amendment redesignating 1925 Arthur Street W. to Rural Commercial with Site Specific Provision 106 (carried)
• Adopted Official Plan Amendment 18 for 5049 Mapleward Road (carried)
• Passed by-laws BL 291-2024, BL 293-2024, BL 307-2024, BL 321-2024, BL 322-2024, and BL 323-2024 (carried)

Committee of the Whole

The Committee of the Whole will discuss Report 263-2024 recommending that Administration proceed with Option 1 to recycle the James Whalen Tug and preserve pieces for a future historical artifact display. The Committee will also consider an expression of interest for the VIA Train historical artifact and any necessary by‑law ratification. Additional items include a deputation from the Regional Food Distribution Association, a presentation on the 2024 Provincial Policy Statement, and a review of the Planning Services outstanding list.

• Review Report 263-2024 recommending Option 1 for James Whalen Tug recycling and related by‑law ratification
• Request for expression of interest regarding the VIA Train historical artifact
• Deputation from Regional Food Distribution Association (request dated August 23 2024)
• Presentation on the 2024 Provincial Policy Statement (overview and comparison documents)
• Review of Planning Services Outstanding List (memo dated September 3 2024)

The Committee of the Whole approved a Memorandum of Settlement between the City of Thunder Bay (Superior North Emergency Medical Services – Thunder Bay) and UNIFOR Local 39-11, authorizing the Mayor and Clerk to execute agreements and present a by-law to Council. It also approved proceeding with Option 1 to recycle the James Whalen Tug and preserve select pieces for a future historical artifact display, with a provisional contract cost not exceeding $415,000. A 2024 Provincial Policy Statement overview memorandum was withdrawn from the agenda and will be re-presented at a future meeting.

• Approved UNIFOR Local 39-11 Memorandum of Settlement for SNEMS Thunder Bay (carried)
• Approved proceeding with Option 1 to recycle James Whalen Tug and preserve select pieces (carried; Councillor Giertuga opposed)
• Authorized provisional contract for recycling/preservation services up to $415,000
• Directed release of expression of interest regarding VIA Train historical artifact
• Scheduled Closed Session meeting for September 23, 2024 at 5:00 p.m.
• Confirmed agenda; 2024 Provincial Policy Statement overview withdrawn

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will receive an update on the 2024 Annual Open House, discuss plans for Invisible Disabilities Awareness Week (Oct. 20‑26, 2024), hear member reports on parking‑lot maintenance issues and accessibility at waterfront events, get information from the Built Environment Working Group, and confirm future meeting dates.

• 2024 Annual Open House Update – information presentation
• Invisible Disabilities Awareness Week 2024 – discussion of upcoming week (Oct. 20‑26)
• Parking Lot Maintenance – follow‑up on property‑owner responsibilities
• Accessible Waterfront Events – follow‑up on vendor accessibility and Mobi Mats procurement
• 2024 Meeting Schedule – dates set for Oct. 9 and Nov. 13, 2024

The committee discussed plans for Invisible Disabilities Awareness Week (Oct 20-26, 2024), including a possible flag raising at City Hall and public education. They also reviewed the successful Annual Open House and received updates on parking lot maintenance enforcement and accessible waterfront events. No formal decisions were made beyond approving the agenda and previous minutes.

• Approved agenda for Sept 11, 2024 meeting (carried)
• Confirmed minutes of June 12, 2024 meeting (carried)
• Discussed Invisible Disabilities Awareness Week plans (no formal decision)
• Reviewed Annual Open House update (no formal decision)
• Noted parking lot maintenance enforcement under O. Reg. 191/11 and By-law BL 95/2022 (information)
• Administration to work on Mobi Mats procurement for City events (follow-up)

Waterfront Development Committee

The Waterfront Development Committee will consider a draft memorandum that proposes a 2025 budget expansion to support its work. The agenda includes a presentation by the Thunder Bay Port Authority (CEO Chris Heikkinen), an update on the Waterfront Master Plan, and a confidential WDC Trail Crossing Summary. The committee will also confirm the minutes from the June 26, 2024 meeting and set dates for future meetings.

• Presentation by Thunder Bay Port Authority – CEO Chris Heikkinen
• Waterfront Master Plan update
• Confidential WDC Trail Crossing Summary
• Draft memorandum titled "Memo - WDC- 2025 Budget Request- Draft.pdf" recommending a budget expansion
• Schedule of future committee meetings on Oct 22 2024 and Nov 19 2024

The Waterfront Development Committee approved a memorandum to Council requesting $150,000 in the 2025 Budget to support its work, and will present it to Council. The meeting began without quorum and proceeded as an information session, with quorum achieved during a presentation by the Thunder Bay Port Authority. The committee also confirmed previous minutes and approved agenda amendments to include new business items.

• Approved memorandum to Council requesting $150,000 for 2025 Budget (carried)
• Confirmed minutes of Meeting 05-2024 (carried)
• Approved agenda amendment to include McKellar Island Bridge Reconstruction and Paid Parking at the Waterfront (carried)
• Approved agenda amendment to move WDC Trail Crossing Summary after New Business (carried)
• Resolved into closed session for land acquisition/negotiations (carried)

Committee of the Whole

The Committee of the Whole will vote to award a tender of up to $1,295,771 (inclusive of HST) to Interior Concrete Coatings Inc. for structural upgrades to the Victoriaville and Waterfront parkade. It will also consider a recommendation to recycle the James Whalen Tug and preserve parts for a future historical artifact display, including an expression of interest for the VIA Train artifact. A draft corporate policy for outdoor rinks will be reviewed for adoption into the Corporate Policy Manual.

• Award tender for Victoriaville and Waterfront Parkade Structural Upgrades to Interior Concrete Coatings Inc., up to $1,295,771 inclusive of HST
• Proceed with Option 1 to recycle the James Whalen Tug and preserve select pieces for a historical artifact display
• Adopt the draft Corporate Policy for Outdoor Rinks into the Corporate Policy Manual
• Release an expression of interest regarding the VIA Train historical artifact as part of the tug recommendation

The Committee of the Whole approved awarding a $1,295,771 tender for structural upgrades to the Victoriaville and Waterfront Parkade to Interior Concrete Coatings Inc. It also approved a new Corporate Policy on Outdoor Rinks and removed the related outstanding item. A closed-session item recommending Patrick Bushby's appointment to the Thunder Bay Port Authority was carried. No other substantive decisions were made; several reports were received for information.

• Awarded Victoriaville and Waterfront Parkade structural upgrades tender to Interior Concrete Coatings Inc. up to $1,295,771 (carried)
• Approved draft Corporate Policy on Outdoor Rinks and removed Outstanding Item 2023-107-INO (carried)
• Recommended Patrick Bushby for 3-year appointment to Thunder Bay Port Authority (carried)
• Scheduled closed session for September 16, 2024 re: labour relations (carried)

City Council

The Thunder Bay City Council will confirm the agenda, adopt minutes from previous meetings, and consider several by‑law actions. Council members will vote on By‑law 333‑2024, which amends By‑law 99‑2005 to appoint Municipal Law Enforcement Officers for parking enforcement. The council will also adopt By‑law 331‑2024 to confirm the proceedings of this meeting.

• Adopt By‑law 333‑2024 to appoint Municipal Law Enforcement Officers for parking enforcement (amends By‑law 99‑2005)
• Adopt By‑law 331‑2024 to confirm the proceedings of the September 9, 2024 council meeting
• Ratify a resolution (details not specified in agenda)
• Confirm the agenda for the September 9, 2024 meeting
• Adopt minutes from the August 26, 2024 City Council and Committee of the Whole meetings

Council approved a review of the Dangerous Goods Route for hazardous materials through Thunder Bay, but rejected a related resolution urging the NWMO to manage nuclear waste near reactor sites. A motion to refer the proximity principle to committee was lost. The meeting also adopted prior minutes and passed routine by-laws.

• Approved review of Dangerous Goods Route for hazardous materials (carried)
• Rejected resolution urging NWMO to manage nuclear waste near reactor sites (lost)
• Lost motion to refer proximity principle to Inter-Governmental Affairs Committee
• Adopted August 26, 2024 Committee of the Whole minutes (carried)
• Ratified Board Appointment - Thunder Bay Port Authority (carried)
• Passed By-law 333-2024 appointing parking enforcement officers (carried)
• Passed Confirming By-law 331-2024 (carried)

Council Composition Review Committee

The Council Composition Review Committee will hear a presentation on possible council composition options as directed by a prior resolution. Members will discuss Phase Two public engagement and review an updated timeline for the review process. The meeting will also confirm the minutes from the June 4, 2024 session and consider any new business.

• Presentation on council composition options by Director Krista Power
• Discussion of Phase Two public engagement
• Review of updated timeline (PDF)
• Confirmation of June 4, 2024 meeting minutes
• Agenda approval

The Council Composition Review Committee selected two options for Phase 2 public consultation on Thunder Bay's council structure: an 11-member council with four wards (two councillors each) plus two at-large councillors, or an 11-member council with one mayor and ten at-large councillors. The committee also directed administration to develop a survey and public engagement plan, with a report due at the October 1, 2024 meeting. No final decision on council composition was made.

• Approved two options for Phase 2 public consultation: 11-member council with 4 wards (2 councillors each) + 2 at-large, or 11-member council with 10 at-large councillors (carried)
• Directed Phase 2 engagement to seek public input on value of ward system vs. at-large members (carried)
• Referred survey and public consultation plan development to Administration (carried)
• Scheduled Administration report on draft survey and engagement proposals for October 1, 2024 meeting (carried)

City Council

The Thunder Bay City Council will confirm the agenda for the meeting and adopt By‑law 318‑2024, which records the proceedings of this council meeting. The council will also consider and adopt minutes from the August 12, 2024 City Council meeting and the August 12, 2024 Committee of the Whole meeting. New business will be heard, though no specific items are listed.

• Confirm agenda for the August 26, 2024 meeting
• Adopt minutes of the City Council meeting held August 12, 2024
• Adopt minutes of the Committee of the Whole meeting held August 12, 2024
• Adopt By‑law 318‑2024 to confirm the proceedings of this council meeting
• Consider new business (no specific items detailed)

The meeting was largely procedural. Council confirmed the agenda, approved the minutes of the August 12, 2024 Council meeting, adopted the August 12, 2024 Committee of the Whole minutes, and passed a confirming by-law (318-2024) to formalize the meeting's proceedings. No substantive policy decisions were made.

• Confirmed agenda as printed (carried)
• Approved minutes of August 12, 2024 City Council meeting (carried)
• Adopted minutes of August 12, 2024 Committee of the Whole (carried)
• Passed By-law 318-2024 confirming proceedings (carried)

City Council (Public Meeting)

The Thunder Bay City Council will consider three by‑laws that amend the city‑wide Official Plan (Amendment 17) and the Zoning By‑law, and designate multiple properties as Site Plan Control areas. These changes are part of the Housing Accelerator Fund Initiative 4 and aim to increase housing development opportunities within the Urban Settlement Area. The council will vote to adopt By‑law 285‑2024, By‑law 286‑2024, and By‑law 319‑2024.

• By‑law 285‑2024 – adoption of Official Plan Amendment 17 (city‑wide)
• By‑law 286‑2024 – amendment to the City of Thunder Bay Zoning By‑law (city‑wide)
• By‑law 319‑2024 – designation of multiple properties as Site Plan Control areas
• Report R 284‑2024 recommending the Official Plan and Zoning By‑law amendments
• Attachments A‑C outlining the proposed amendments and site plan designations

Council adopted Official Plan Amendment 17 and a city-wide Zoning By-law amendment to increase housing development opportunities within the Urban Settlement Area, as recommended in Report 284-2024. The amendments were carried, and three by-laws (BL 285-2024, BL 286-2024, BL 319-2024) were introduced and passed. The meeting briefly recessed due to technical difficulties with broadcasting equipment.

• Adopted Official Plan Amendment 17 (carried)
• Amended Zoning By-law 1-2022 city-wide (carried)
• Designated multiple properties as Site Plan Control areas (carried)
• Passed By-laws BL 285-2024, BL 286-2024, BL 319-2024 (carried)

Committee of the Whole

The Committee of the Whole will consider several reports, including a recommendation to award a contract for one new fire pumper truck to Fort Garry Fire Trucks for $1,029,095.52. It will also discuss extending the draft approval of a subdivision plan on R.S. Piper Avenue and set direction for the 2025 operating and capital budgets with a target municipal tax increase of up to 3.8% before growth. Additional items include a review of the city’s Dangerous Good Route and updates from various committees and municipal officers.

• Award contract for one new fire pumper truck to Fort Garry Fire Trucks for $1,029,095.52 (including HST)
• Extend draft approval of subdivision plan (Lot 3, Registered Plan 254, 2131 R.S. Piper Avenue) to August 31, 2025
• Set 2025 budget direction with a municipal tax levy increase of no more than 3.8% before growth
• Review the Dangerous Good Route for potential changes to hazardous goods transportation
• Report of Committee of Adjustment minutes from June 27, 2024

The Committee of the Whole directed administration to prepare the 2025 Operating and Capital Budgets with a municipal tax levy increase of no more than 3.8% before growth for city services. It also approved a $1,029,095.52 contract for a new fire pumper truck, extended a subdivision draft approval, and directed a review of hazardous goods routes. Several items were handled in closed session, including lease negotiations and a Tbaytel update, with directions to proceed as discussed.

• Approved 2025 budget direction with 3.8% tax levy cap (carried)
• Awarded $1,029,095.52 fire pumper truck contract to Fort Garry Fire Trucks (carried)
• Extended draft plan approval 58T-15502 to August 31, 2025 (carried)
• Directed review of Dangerous Goods Route and letter to NWMO on nuclear waste proximity (carried)
• Directed research on new procedural by-law for Standing Committees (carried)
• Approved proceeding as directed in closed session on lease negotiations (carried)
• Scheduled closed session for September 9, 2024 (carried)

Committee of the Whole

The Committee of the Whole will consider awarding a storm separation contract to Bay City Contractors for $1,205,986.85 and establishing a new U-Pass agreement with Lakehead University. The meeting also includes advocacy motions and the establishment of a future closed session.

• Award of Contract 9, 2024 - Storm Separation to Bay City Contractors for $1,205,986.85
• Approval of U-Pass Agreement with Lakehead University Student Union
• Endorsement of advocacy position papers for the AMO Conference
• Approval of Encampment Distance Guidelines
• Establishment of a Closed Session meeting for August 26, 2024

The Committee of the Whole approved several recommendations for Council ratification, including awarding a $1,205,986.85 storm separation contract to Bay City Contractors, authorizing a one-year U-Pass agreement with Lakehead University Student Union, and approving encampment distance guidelines. It also endorsed advocacy position papers and a motion urging Ontario to allocate 3,000 nominee spots to Northern Ontario. All items were carried and will be presented to City Council for final approval.

• Approved Contract 9 Storm Separation to Bay City Contractors for $1,205,986.85 (carried)
• Authorized one-year U-Pass agreement with Lakehead University Student Union (carried)
• Approved Encampment Distance Guidelines including 5-metre setback from trails, sidewalks, parking lots, bridges (carried)
• Endorsed four TBDSSAB position papers for AMO Conference advocacy (carried)
• Urged Ontario to allocate 3,000 Ontario Immigrant Nominee Program spots to Northern Ontario (carried)
• Scheduled Closed Session meeting for August 26, 2024 (carried)

City Council

The Thunder Bay City Council will consider a ratifying resolution for Report 272-2024, Contract 9 – Storm Separation. It will also introduce and vote on four by‑laws: a parking regulation amendment (BL 298‑2024), an appointment of persons to enforce parking (BL 299‑2024), an amendment to By‑law 11‑2007 (BL 303‑2024), and an amendment to the User Fee By‑law (BL 305‑2024). A confirming by‑law (BL 302‑2024) will be adopted to record the meeting proceedings.

• Ratifying Resolution for Report 272‑2024, Contract 9 – Storm Separation
• By‑law 298‑2024 – Parking Regulation Amendment to allow temporary construction zones exempt from parking fees
• By‑law 299‑2024 – Appointment of persons to enforce municipal parking by‑laws
• By‑law 303‑2024 – Amendment to By‑law 11‑2007 regarding officer appointments
• By‑law 305‑2024 – Amendment to the User Fee By‑law

City Council confirmed the agenda and minutes, adopted Committee of the Whole minutes, and ratified four resolutions. Council passed four by-laws: amending parking regulations to allow temporary construction zone fee exemptions, appointing parking enforcement officers, amending officer appointments, and amending user fees. A confirming by-law was also passed.

• Confirmed agenda and minutes of July 22, 2024 meetings (carried)
• Adopted Committee of the Whole minutes of July 22, 2024 (carried)
• Ratified four resolutions including legal services report, storm separation contract, and two advocacy items (carried)
• Passed By-law 298-2024 amending parking regulations for temporary construction zones (carried)
• Passed By-law 299-2024 appointing parking enforcement officers (carried)
• Passed By-law 303-2024 amending officer appointments (carried)
• Passed By-law 305-2024 amending user fees (carried)
• Passed By-law 302-2024 confirming proceedings (carried)

Clean, Green and Beautiful Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

The Clean, Green and Beautiful Committee approved 26 applications totaling $123,525 for community projects, including gardens, murals, and beautification initiatives. The committee also recommended allocating up to $42,500 from the WWI Legacy Project to launch a Remembrance Day Commemorative Banner project in 2024. Two members declared conflicts of interest and refrained from discussion and voting on the Emerging Projects item.

• Approved 26 Emerging Projects applications totaling $123,525 (carried)
• Approved Adelaide Butterfly Garden/Urban Greenscapes Pollinator Habitat $3,100
• Approved Alzheimer's Society of Thunder Bay - Dementia Art Project $1,600
• Approved Bay View Foot Clinic - Lot Beautification $3,000
• Approved Bora Laskin Faculty of Law & Mino-waabandan Inaakonigewinan Indigenous Law & Justice Institute St. Joseph's Foundation of TB - Traditional Fire Pit and Seating $5,000
• Approved Community Living Thunder Bay - Medicine Wheel Garden $3,765
• Approved Confederation College – Enhancements to Community Garden $5,000
• Approved EcoSuperior - Cigarette Butt Litter Prevention $2,300

City Council (Public Meeting)

The agenda contains no listed items; only procedural placeholders are present.

Council adopted the Housing Community Improvement Plan (HCIP) and Official Plan Amendment 16, activating several grant programs with up to $2,230,000 in 2024 funding. It also approved Official Plan Amendment 15 and zoning changes for 2121 Mahogany Way, including conditional severance approval. All motions were carried.

• Adopted Housing Community Improvement Plan and Official Plan Amendment 16 (carried)
• Activated Planning and Building Permit Fees, Additional Dwelling Units, Servicing, and Multi Unit Residential Grants (carried)
• Allocated up to $2,230,000 from Housing Accelerator Fund for HCIP grants in 2024 (carried)
• Increased Construction Assistance Grant maximum from $100,000 to $300,000 (carried)
• Adopted Official Plan Amendment 15 for 2121 Mahogany Way (carried)
• Approved zoning amendment adding site-specific provision 97 for 2121 Mahogany Way (carried)
• Approved conditional severance of land at 2121 Mahogany Way, valid until July 22, 2026 (carried)
• Withdrew delegated authority to Committee of Adjustment for 2121 Mahogany Way consent (carried)

City Council

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed.

The Thunder Bay City Council meeting on July 22, 2024, was largely procedural. Council confirmed the agenda and previous meeting minutes, and adopted the Committee of the Whole minutes. The substantive actions were the passage of two by-laws: one repealing the appointment of an Acting City Clerk, and another authorizing a Municipal Funding Agreement with the Association of Municipalities of Ontario for the Canada Community-Building Fund. A confirming by-law for the meeting's proceedings was also passed.

• Confirmed agenda and minutes of July 15, 2024 Council meeting
• Adopted minutes of July 15, 2024 Committee of the Whole
• Passed By-law 258-2024 repealing By-law 54/2019 (Acting City Clerk appointment)
• Passed By-law 260-2024 authorizing Municipal Funding Agreement with AMO for Canada Community-Building Fund
• Passed By-law 297-2024 confirming proceedings of the meeting

Committee of the Whole

The Committee of the Whole meeting on July 22, 2024 has no listed agenda items; the agenda appears to contain only placeholders and procedural sections.

The Committee of the Whole supported maintaining existing Thunder Bay Public Library facilities, rejecting scenarios requiring new debt or leased space. It also approved a downtown resident parking discount and the Transit and Municipal Fleet Net Zero Transition Plans. An amendment to extend parking discounts to Waterfront BIA employees was lost.

• Approved maintaining existing TBPL facilities over Master Facilities Plan Scenarios 2 and 3 (carried)
• Approved Transit and Municipal Fleet Net Zero Transition Plans (carried)
• Established downtown parkade resident rate at $52.28 +HST/month, 25% discount, effective Aug 15, 2024 (carried)
• Established Crooks and Courthouse Daily Lots resident rate at $46.47 +HST/month, 25% discount, effective Aug 15, 2024 (carried)
• Repealed By-law 245-2024 and amended By-law 075-2024 for Temporary Construction Exemption (carried)
• Lost amendment to include Waterfront BIA employees in parking discounts (lost)
• Scheduled closed session for Aug 12, 2024 at 4:30 p.m. (carried)

City Council

City Council is meeting to discuss a framework for responding to unsheltered homelessness. The body will also consider by-laws regarding parking enforcement and the repeal of an acting city clerk appointment.

• Adoption of updated distance guidelines for the Designated Encampment Framework
• By-law 246-2024: Appointment of persons to enforce municipal parking by-laws
• By-law 258-2024: Repeal of By-law 54/2019 regarding the appointment of Acting City Clerk

Thunder Bay City Council adopted updated distance guidelines for a designated encampment framework, with an exception keeping encampments at least 5 metres from trails, sidewalks, parking lots, and bridges; administration will study whether that distance can be increased to 10 metres and report back by August 12, 2024. Council also approved advocacy requests to the Ontario and federal governments on homelessness funding and social assistance, and authorized a mayoral letter supporting a built-structure pilot project. Council passed a parking enforcement appointment by-law and the confirming by-law, and received ward meeting minutes.

• Adopted updated encampment distance guidelines with a 5-metre exception near trails, sidewalks, parking lots, and bridges (carried)
• Referred to administration whether the 5-metre distance can be increased to 10 metres, report back by August 12, 2024 (carried)
• Directed a mayoral letter to potential funders supporting a built structure pilot project (carried)
• Agreed to advocate to Ontario for cost-matching, higher social assistance rates, and 24/7 crisis stabilization spaces (carried)
• Agreed to urge Canada to establish a National Encampment Response Plan (carried)
• Authorized City Manager and City Clerk to execute necessary documents (carried)
• Removed Outstanding List Item 2024-006-ADM from the Outstanding List (carried)
• Passed By-law 246-2024 appointing municipal parking enforcement officers and By-law 276-2024 confirming proceedings (carried)

Committee of the Whole

The Committee of the Whole is discussing the receipt of external funding for capital and operating works and a 10-year municipal funding agreement for the Canada Community-Building Fund. The body is also reviewing potential service areas for the Eye on the Street camera program and a deputation regarding unsheltered homelessness.

• Approval of external funding from sources including Federation of Canadian Municipalities, Blacksheep Mountain Bike Club, and The Federal Economic Development Agency for Northern Ontario
• Approval of potential service areas for the Eye on the Street camera program (Report 277-2024)
• Execution of a 10-year Municipal Funding Agreement for the Canada Community-Building Fund (2024-2034)
• Written deputation from Dr. Robert Thayer regarding unsheltered homelessness in the McVicar Creek/Ray Court area
• Proposed repeal of By-law 54/2019 regarding the appointment of an Acting City Clerk

The Committee recommended approval of settlement memorandums with IBEW Local 339 and UFCW Local 175. It also approved the receipt of external funding for various capital and operating works and authorized a municipal funding agreement for the Canada Community-Building Fund.

• Appointed Frank Gerry to the Heritage Advisory Committee
• Approved Memorandum of Settlement with IBEW Local 339
• Approved Memorandum of Settlement with UFCW Local 175
• Approved receipt and expenditure of external funding for capital and operating works
• Approved potential service areas for the Eye on the Street program
• Deferred Red Light Cameras report back date to December 2, 2024
• Approved repeal of By-law 54/2019 regarding the Acting City Clerk
• Authorized Municipal Funding Agreement for the Canada Community-Building Fund

Mayor's Taskforce on Building More Homes Advisory Committee

The provided text contains only procedural software interface elements. There are no specific topics, decisions, or discussions recorded in the document.

The committee recommended that City Council adopt the Housing Community Improvement Plan and activate three specific grants. The recommendation includes a requirement that Multi-Unit Residential Grant eligibility align with the city's Net-Zero Strategy. The committee also recommended supporting a Rural Community Immigration Pilot application.

• Recommended City Council adopt the Housing Community Improvement Plan (Carried)
• Recommended City Council activate Additional Dwelling Units, Servicing, and Multi-unit Residential Grants (Carried)
• Recommended Multi-Unit Residential Grant criteria require electrification of space and water heating (Carried)
• Recommended sending a letter of support to the Minister of Immigration, Refugees and Citizenship Canada regarding the CEDC Rural Community Immigration Pilot application (Carried)
• Approved the meeting agenda (Carried)

Heritage Advisory Committee

The committee reviewed renovation plans for 135 Archibald Street North and 330 Red River Road. Discussions included property standards for designated buildings and heritage features of the Brodie Street Library. An update was also provided regarding Tourism Thunder Bay's purchase of a new tour app.

• Approval in principle for roof shingle replacement at 135 Archibald Street North
• Renovation plan presentation for 330 Red River Road
• Update on the purchase of the Driftscapes tour app by Tourism Thunder Bay
• Discussion regarding property standards for designated buildings

The Heritage Advisory Committee approved in principle renovation plans for the Tilted Turret Pinball Pub and a property at 330 Red River Road. The committee also discussed potential heritage maintenance by-laws and the possible relocation of the public library.

• Approved roof shingle replacement for Tilted Turret Pinball Pub (135 Archibald Street North) (Carried)
• Approved front porch replacement and repairs at 330 Red River Road (Carried)
• Confirmed agenda for June 27, 2024 meeting (Carried)
• Confirmed minutes of Meeting 03-2024 from April 25, 2024 (Carried)

Clean, Green and Beautiful Committee

The provided text contains only procedural boilerplate and software interface elements. There are no specific topics, motions, or decisions recorded in this document.

The Clean, Green and Beautiful Committee approved budget reallocations, including increasing the Emerging Projects budget to $100,000 and establishing a $20,000 annual budget for High School projects. Members also formed a working group to review Emerging Projects applications by July 31 and another to discuss the Remembrance Day Commemorative Project with the Legion.

• Confirmed minutes from April 25, 2024
• Formed working group to review Emerging Projects applications (Carried)
• Decreased Image route and new projects budget to $115,000 (Carried)
• Established $20,000 annual budget for High School projects (Carried)
• Increased Emerging Projects annual budget to $100,000 (Carried)
• Formed working group to meet with the Legion regarding Remembrance Day project (Carried)

Waterfront Development Committee

The provided document contains only procedural boilerplate and software interface text. No topics, decisions, or projects are identified for the Waterfront Development Committee meeting on June 26, 2024.

The Waterfront Development Committee directed administration to draft a memorandum for Council detailing the committee's work plan and requesting a 2025 budget expansion. The committee also confirmed the minutes from their May 21, 2024, meeting and received updates on the Waterfront Master Plan and infrastructure projects.

• Approved May 21, 2024, meeting minutes
• Directed administration to draft a memorandum to Council regarding the 2025 budget
• Scheduled future meetings for September 10, October 22, and November 19, 2024

Northwood Ward Meeting

The provided document contains only software interface elements and empty headers. There are no specific topics, proposals, or decisions recorded in the text.

At the June 24, 2024 Committee of the Whole meeting, Council approved adopting distance guidelines and writing a letter of support for partners seeking funding to pilot a shelter village. Council also approved advocacy to the provincial and federal governments on encampment funding and social assistance rates. The resolution still requires ratification by Council at a following meeting. The ward meeting itself recorded no new decisions; residents raised concerns about roads, potholes, and surplus properties.

• Approved adopting distance guidelines for unsheltered homelessness response (Committee of the Whole, June 24, 2024; pending Council ratification)
• Approved writing a letter of support for partners seeking funding to pilot a shelter village (pending Council ratification)
• Approved advocating to the Government of Ontario to fulfill cost-matching for 2024 federal encampment funding (pending Council ratification)
• Approved advocating to improve social assistance adequacy by increasing rates (pending Council ratification)
• Approved advocating to fund low-barrier crisis stabilization spaces operating 24/7 (pending Council ratification)

Official Recognition Committee

The provided document contains only software interface elements and procedural boilerplate. No specific items, motions, or discussions are recorded in the text.

The Official Recognition Committee confirmed its agenda and the minutes from its February 29, 2024 meeting. The committee also moved into a closed session to discuss personal matters regarding nominations before receiving an update in open session and noting no new nominations.

• Approved the June 25, 2024 meeting agenda
• Confirmed the minutes from the February 29, 2024 meeting
• Resolved into closed session to discuss personal matters regarding nominations

Committee of the Whole

The Committee of the Whole will review recommendations for appointing Jean Claude “John” Collin as City Manager and David Paxton as Chief of Fire. The agenda also includes the adoption of a 2024-2029 Multi-Year Accessibility Plan and approval of the 2025 Budget Calendar. Additionally, officials will present an update on the Council Composition Review.

• Appointment of Jean Claude “John” Collin as City Manager
• Appointment of David Paxton as Chief of Fire
• Approval of the 2025 Budget Calendar and community engagement plan
• Adoption of the 2024-2029 Multi-Year Accessibility Plan
• Council Composition Review Update - Phase 1

Committee of the Whole adopted distance guidelines for a designated encampment framework, subject to ongoing review, and removed the Viscount Lot (306 Victoria Ave. S.) as a proposed built-structure pilot site. A referral motion to send the setback limits back to Administration and consult the Fort William Business Improvement Area was lost. Council also approved the 2025 Budget Calendar, a 2024-2029 Multi-Year Accessibility Plan, an amended Investment Policy Statement, and awarded a Waterfront Festival Area Renewal consulting contract to Scatliff + Miller + Murray up to $741,454.02. Appointments included Jean Claude "John" Collin as City Manager effective June 25, 2024, David Paxton as Chief of Fire, and Eric Tribe and David Bruno as Community Directors of the Community Economic Development Commission.

• Adopted encampment distance guidelines subject to ongoing review; removed Viscount Lot (306 Victoria Ave. S.) as pilot site (carried; Councillor Giertuga recorded opposed)
• Referral of setback limits back to Administration and Fort William BIA consultation lost
• Approved 2025 Budget Calendar and Option 3 for community engagement
• Adopted Multi-Year Accessibility Plan 2024-2029
• Adopted amended Accessibility Advisory Committee Terms of Reference
• Approved amended Investment Policy Statement
• Awarded RFP 2024-27 Waterfront Festival Area Renewal prime consultant to Scatliff + Miller + Murray up to $741,454.02 incl. HST
• Appointed Jean Claude "John" Collin as City Manager effective June 25, 2024; David Paxton as Chief of Fire; Eric Tribe and David Bruno to CEDC (four-year terms)

City Council

The City Council will review minutes from previous meetings and consider adding several parkette properties to the city's surplus list. The agenda also includes ratifying resolutions for key staff appointments and passing by-laws regarding street closures and municipal financing.

• Recommendation to add 724 Holly Crescent, 628 Thistle Crescent, and part of 661 Thornloe Drive to the surplus list
• By-law to appoint a City Manager (BL 212-2024)
• By-law to appoint a Chief of Fire (BL 216-2024)
• Authorization for borrowing from Ontario Infrastructure and Lands Corporation for capital works
• Multiple by-laws to close portions of Junot Avenue, Bruce Street, Sydney Street, and Windsor Street

Thunder Bay City Council voted down a motion to refer three parkette properties (724 Holly Crescent, 628 Thistle Crescent, and part of 661 Thornloe Drive) to administration for possible surplus, with a recorded vote showing 6 in favour and 6 against. Council separately approved deferring the decision on surplusing the vacant property at 172 and 168 Street (Woodcrest Parkette) to January 13, 2025. Council also passed a by-law resolution introducing 18 by-laws, including street closures, appointments of a City Manager and Chief of Fire, and authorization to apply to the Ontario Infrastructure and Lands Corporation for capital works financing. The meeting adjourned at 1:22 a.m.

• Motion to refer 724 Holly Crescent, 628 Thistle Crescent, and part of 661 Thornloe Drive to administration for surplus list failed (recorded vote: 6 yea, 6 nay)
• Approved deferring surplus decision on 172 and 168 Street (Woodcrest Parkette) to January 13, 2025
• Approved by-law resolution introducing 18 by-laws, including street closures on Junot Avenue, Bruce Street, Sydney Street, Windsor Street, Walkover Street, and Georgina Avenue
• Approved by-law designating 440 Chapples Drive as a municipal capital facility
• Approved by-law designating 430 Chapples Drive as a municipal capital facility
• Approved by-law appointing a City Manager
• Approved by-law appointing a Chief of Fire for Thunder Bay Fire Rescue
• Approved by-laws authorizing applications to Ontario Infrastructure and Lands Corporation for capital works financing

Neebing Ward Meeting

The Neebing Ward meeting includes a discussion regarding crime and community safety with Police Chief Darcy Fleury and Deputy Police Chief Ryan Hughes. The agenda also includes the review of minutes from the March 14, 2024, meeting.

• Discussion on crime and community safety
• Review of March 14, 2024, meeting minutes
• Ward and city issues

The Neebing Ward meeting on June 20, 2024, included discussions on crime and community safety with police leadership, updates on parkettes and surplus land, and various ward and city infrastructure items. No formal council votes or decisions were made during this informational ward meeting, though prior council actions and future timelines were discussed.

• Received previous Neebing Ward meeting minutes from March 14, 2024 (for information)
• Deferred decision on the potential sale of Hillcourt Estates to March 2025
• Noted June 3, 2024 Council approval of Design-Build RFP for Indoor Turf Facility with $42.7M bid cap

Mayor's Taskforce on Building More Homes Advisory Committee

The provided text contains only procedural metadata and software interface elements. There are no specific topics, discussions, or decisions listed for the June 19, 2024, meeting.

The committee recommended that City Council declare three specific properties as surplus and ratify a previous decision regarding five other properties. Members also reviewed a draft Housing Community Improvement Plan and received updates on the Housing Accelerator Fund.

• Approved agenda as printed (Carried)
• Confirmed minutes from May 22, 2024 meeting (Carried)
• Recommended City Council declare 742 Holly Crescent, 628 Thistle Crescent, and Part of 611 Thornloe Drive as surplus (Carried)
• Recommended City Council ratify the decision to surplus five properties from June 3, 2024 (Carried)

City Council - Special Session - Annual General Meeting (AGM)

The provided document consists of procedural boilerplate and software interface elements. No specific topics, decisions, or discussions are recorded in the text.

Thunder Bay City Council held a special session for the Community Economic Development Commission (CEDC) Annual General Meeting. Council authorized the City Clerk to sign resolutions approving the CEDC's audited financial statements for 2023 and appointing BDO Canada L.L.P. as the auditor. The meeting also confirmed the agenda and passed a by-law to validate the session's proceedings.

• Agenda confirmed (Carried)
• Authorized City Clerk to sign CEDC corporate resolutions (Carried)
• Approved CEDC Audited Consolidated Financial Statements for fiscal period ending Dec 31, 2023
• Appointed BDO Canada L.L.P. as CEDC auditor until a new auditor is appointed
• Confirmed minutes of June 17, 2023 CEDC Annual Meeting
• Ratified all by-laws, resolutions, and acts of CEDC Directors since last AGM
• Passed By-law 224-2024 to confirm meeting proceedings (Carried)

City Council (Public Meeting)

The provided text contains only procedural software interface elements and boilerplate. No specific topics, motions, or decisions are recorded in the document.

City Council adopted Official Plan Amendments No. 13 and No. 14 and corresponding zoning changes for 1191 Balsam St and 1000 Fort William Road. Council also approved a holding symbol removal and a site plan control designation.

• Adopted Official Plan Amendment No. 13 and Zoning By-law amendment for 1191 Balsam St (Carried)
• Adopted Official Plan Amendment No. 14 and Zoning By-law amendment for 1000 Fort William Road (Carried)
• Approved By-law 199-2024 to remove Holding Symbol at 243 Lawrence Road (Carried)
• Approved By-law 215-2024 for Site Plan Control Designation at 1160 Memorial Avenue (Carried)

Committee of the Whole

The provided document contains only software interface boilerplate and metadata. No specific topics, motions, or decisions are recorded in the text.

Thunder Bay's Committee of the Whole recommended designating the Thunder Bay Community Tennis Centre's indoor and seasonal facilities as municipal capital facilities, exempting them from municipal and education taxes and providing financial assistance. It also recommended reintroducing short-term parking meter rates and reviewing downtown residential parking concerns. Several other items were carried, including a lease for the tennis centre, a subdivision extension, and a records management policy update.

• Approved lease between City and Thunder Bay Community Tennis Centre (Report 2024CLS.026) (carried)
• Recommended designating indoor racquet facility at 440 Chapples Drive as municipal capital facility, exempting it from taxes and providing financial assistance (carried)
• Recommended designating seasonal facility at 430 Chapples Drive as municipal capital facility, exempting it from taxes and providing financial assistance (carried)
• Recommended reintroducing short-term parking meter rates: 50-cent minimum and 50-cent per 15-minute increments, excluding Marina Park; Marina Park at 50-cent minimum and 50-cent per 15-minute increments, excluding Market Square; Market Square at 75-cent minimum and 75-cent per 15-minute increments (carried)
• Recommended Administration review residential parking concerns in downtown cores and report back by July 22, 2024 (carried)
• Approved extension of draft plan approval for Lacewood South subdivision to June 30, 2025 (carried)
• Adopted Urban Design and Landscape Guidelines document prepared by Scatliff + Miller + Murray (carried)
• Deferred Thunder Bay Public Library Master Facilities Plan review from June 24, 2024 to on or before July 22, 2024 (carried)

Current River Ward Meeting

This meeting consists of procedural items and discussions regarding ward and city issues. The agenda includes a review of the April 30, 2024, meeting minutes for information. No specific projects or decisions are listed in the provided text.

• Review of April 30, 2024, meeting minutes

The Current River Ward meeting on June 13, 2024, included updates and discussions regarding the affordable housing development at 1040 Huron Avenue and city-wide homelessness and encampments. No substantive decisions or votes were recorded, as the session was an informational ward meeting.

• Received previous meeting minutes from April 30, 2024, for information
• Discussed development details and resident concerns regarding 1040 Huron Avenue
• Discussed resident concerns regarding homelessness and encampments in the McVicar Creek Neighbourhood

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is reviewing its amended Terms of Reference and planning for upcoming waterfront events. The meeting includes updates on transit system upgrades and the development of the AccessNow app.

• Recommendation to accept amended Committee Terms of Reference for City Council approval
• Planning for 'Live on the Waterfront' Open House in August 2024
• Transit update regarding Electronic Fare Management System arrival in mid-September 20024
• Update on development of the AccessNow app in the Red River Core
• Follow-up on National AccessAbility Week flag raising ceremony

The Accessibility Advisory Committee approved amended Terms of Reference to be presented to City Council for final approval. The committee also planned for upcoming Open House events and reviewed community accessibility issues regarding transit and parking.

• Approved the June 12, 2024 meeting agenda (Carried)
• Confirmed the May 8, 2024 meeting minutes as amended (Carried)
• Recommended amended Terms of Reference for City Council approval (Carried)

McIntyre Ward Meeting

The McIntyre Ward meeting will cover topics including council composition, infrastructure project updates, and the Thunder Bay Police Service. Guests include Rebecca Johnson of the Council Composition Review Committee and Deputy Chief Ryan Hughes. The agenda does not provide specific details regarding the contents of these discussions.

• Council Composition review
• Infrastructure Project Update
• Thunder Bay Police Service update
• Review of February 29, 2024 meeting minutes

The meeting served as an information session with no formal votes or decisions recorded. Officials provided updates on the Council Composition Review Committee's timeline, McIntyre Ward crime statistics, and scheduled 2024 infrastructure projects.

At Large Town Hall Meeting

The provided document contains only procedural boilerplate and software interface elements. No specific topics, decisions, or discussion items are listed for this meeting.

The At Large Town Hall meeting was an information session with no votes or formal decisions recorded. Councillors gave updates on the new City Manager, the 2024 budget, 2024 infrastructure projects, the Asset Management Plan Phase Two, the indoor turf facility, unsheltered homelessness, and the Housing Accelerator Fund. The indoor turf facility's Design-Build RFP was noted as recently ratified with a mandatory bid cap of $42.7M, and construction is expected to begin Spring 2025. Several resident questions were referred to Administration for follow-up.

• No formal decisions or votes recorded; meeting was an information and update session
• Indoor turf facility Design-Build RFP noted as recently ratified, with mandatory bid cap of $42.7M including facility and site works
• John Collin noted as new City Manager effective June 17, 2024
• Asset Management Plan Phase Two presented to Committee of the Whole on May 6, 2024; Phase Three approval required by July 1, 2025
• Report on designated encampment options scheduled for June 24, 2024 Committee of the Whole
• Administration to follow up on tree deficit in Asset Management Plan, pothole filling process, Leland Street/Donald Street sidewalk prioritization, water pressure for firefighting, and panhandling by-law

Council Composition Review Committee

The Council Composition Review Committee is reviewing a summary of phase one online and in-person public engagement. Members will also examine comparator data from other Ontario municipalities and discuss potential options for council composition.

• Phase one public engagement summary
• Presentation of comparator data from other Ontario municipalities
• Discussion regarding council composition options
• Updated project timeline
• Phase two communications tactics

The Council Composition Review Committee approved a motion directing Administration to analyze four potential council composition options: the current composition with redrawn boundaries of the current 7 wards, 10 wards, 8 wards, and 5 wards. Administration is to present on these options at the August 2024 committee meeting. The committee also received presentations on phase one public engagement and comparator data from nine other Ontario municipalities, and reviewed a proposed plan for future meetings. No final recommendation on council composition was made.

• Approved agenda as printed (carried)
• Confirmed minutes of the May 7, 2024 meeting (carried)
• Directed Administration to analyze four council composition options — current 7 wards with redrawn boundaries, 10 wards, 8 wards, and 5 wards (carried)
• Directed Administration to present on those options at the August 2024 meeting (carried)
• Received phase one public engagement summary presentation (for information)
• Received comparator data presentation on nine Ontario municipalities (for information)
• Received phase two communications tactics and updated timeline (for information)

Inter-Governmental Affairs Committee

The provided document contains only procedural software interface text and boilerplate. No specific topics, decisions, or discussions are documented in this record.

The committee decided to continue not endorsing the proximity principle and directed the City Manager to review Dangerous Goods routes. It also recommended support for the Highway 400/69 extension to the Committee of the Whole.

• Confirmed recommendation to not endorse the proximity principle (Carried)
• Directed City Manager to review current Dangerous Goods routes (Carried)
• Recommended support for Highway 400/69 extension from Sudbury to Chapleau to White River be presented to Committee of the Whole (Carried)
• Referred exotic animal regulation correspondence to next meeting and requested update on Chippewa Park Zoo animals (Carried)
• Approved payment of 2024 AMO Conference expenses for Mayor Boshcoff, Councillors Oliver, Ch'ng, Etreni, and Policy Assistant Larry Joy via committee budget (Carried)

Committee of the Whole

The Committee of the Whole is meeting to consider several recommendations, including awarding a $2,997,480.38 asphalt rehabilitation contract, approving a new cemetery by-law, and receiving updates on the solid waste strategy and housing land needs. The committee will also hear deputations on the Port of Thunder Bay, community centre fees, and the active transportation budget. Items approved will go to City Council later that evening for ratification.

• Award Contract 5, 2024 – Asphalt Rehabilitation and Intersection Improvements to Nadin Contracting Limited for $2,997,480.38
• Approve draft By-law 116-2024, Cemetery By-law, and repeal Chapter 367 of the Municipal Code
• Receive Solid Waste Management Strategy Annual Update 2024 for information
• Receive Thunder Bay Housing Land Needs Study and Strategy for information
• Direct administration to investigate outdoor rink options and report by December 16, 2024

The Committee recommended awarding a $2.99M asphalt rehabilitation contract to Nadin Contracting Limited and approved the sale of several surplus city properties. It also recommended a new Cemetery By-law and the temporary relocation of Court Services to Arthur Street.

• Recommended $2,997,480.38 asphalt rehabilitation contract to Nadin Contracting Limited
• Approved sale of surplus properties at 740 Grey Crescent, 125 Birchwood Crescent, 168 and 172 Woodside Street, and 837 Hodder Avenue
• Recommended approval of draft By-law 116-2024 (Cemetery By-law) and repeal of Chapter 367
• Approved lease with 2817641 Ontario Ltd. for temporary relocation of Court Services to 1265 Arthur St. E.
• Referred request to waive $100 non-profit sports team fees to Administration for review
• Recommended proceeding as directed in closed session for Unifor Local 39-11 mandate, Fort William Gardens, and Tournament Centre lease
• Directed Administration to investigate outdoor rink options and report back by December 16, 2024
• Directed Administration to review feasibility of including pets in cemeteries by October 7, 2024

City Council

This is a routine City Council meeting with mostly procedural items. Council will confirm previous minutes, adopt Committee of the Whole minutes, and ratify resolutions from an earlier Committee of the Whole meeting, including a contract award and a cemetery by-law amendment. They will also introduce and vote on several by-laws, including one to govern city-owned cemeteries and two to update appointments of municipal law enforcement officers.

• Ratification of Report 131-2024 - Contract 5, 2024
• Ratification of Cemetery By-law Amended Resolution
• By-law 116-2024 to govern cemeteries owned by the City of Thunder Bay
• By-law 190-2024 to appoint a person to enforce parking by-laws
• By-law 202-2024 to update appointment of municipal law enforcement officers

City Council approved a Design-Build Request for Proposal for an indoor turf facility with a mandatory bid cap of $42.7 million. The council also passed several by-laws regarding cemetery management, parking enforcement, and officer appointments.

• Approved Design-Build RFP for Indoor Turf Facility with $42.7M bid cap (Carried)
• Denied motion to defer indoor sports facility decision to June 24 (Lost)
• Approved By-law 116-2024 to govern city-owned cemeteries (Carried)
• Approved By-law 190-2024 to appoint Municipal Law Enforcement Officers for parking (Carried)
• Approved By-law 202-2024 to update appointment of Corporate Services Officers (Carried)
• Confirmed agenda and minutes from May 27, 2024 meetings (Carried)

Coordinating Committee

This agenda contains only boilerplate and no substantive items. The meeting appears to be a routine procedural session with no decisions, proposals, or discussions listed.

McKellar Ward Meeting

This agenda for the McKellar Ward meeting on May 28, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a template with no substantive content for residents.

The meeting consisted of informational updates provided by the Chair. No formal votes or decisions were recorded during the session.

Anti-Racism and Equity Advisory Committee

This agenda for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on May 28, 2024, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific topics are listed.

The committee confirmed the meeting agenda and previous minutes. Members reviewed an updated work plan and the City's responses to the Seven Youth Inquest reports. Updated Terms of Reference will be presented to Council in the coming weeks.

• Confirmed meeting agenda (Carried)
• Confirmed minutes of meeting 04-2024 (Carried)

Committee of the Whole

The Committee of the Whole is deciding on several contracts and funding allocations, including a $1.69 million sewer project and a $500,000 grant to the Regional Food Distribution Association. It will also review financial status reports and an employment equity report. The agenda includes routine minutes from various committees and boards for information.

• Award Contract 17, 2024 for Burwood Road Sanitary Sewer & Central Avenue Storm Sewer to Bay City Contractors for $1,692,565.70
• Approve $500,000 Community Partnership Fund grant to Regional Food Distribution Association
• Approve $14,275 Community Partnership Fund grant to Community Clothing Assistance
• Transfer $1.0 million from WSIB Reserve Fund to cover part of 2023 operating deficit
• Direct Human Resources to conduct Employment Equity Survey in 2026

The Committee recommended several infrastructure contracts and a design-build RFP for an indoor sports facility. It also approved community funding grants and a $1 million transfer to cover a 2023 operating deficit.

• Recommended $1,955,972.55 McKellar River Bridge Deck contract to Kem Construction (Thunder Bay) Ltd.
• Recommended $1,692,565.70 Burwood Road/Central Avenue sewer contract to Bay City Contractors
• Recommended Design-Build RFP for Indoor Turf Facility with $42.7 million bid cap
• Approved $500,000 for Regional Food Distribution Association and $14,275 for Community Clothing Assistance
• Recommended $1.0 million transfer from WSIB Reserve Fund to 2023 tax-supported operating deficit
• Recommended HR conduct an Employment Equity Survey in 2026
• Denied motion to limit Councillor budgets for community event ticket purchases
• Scheduled Closed Session meeting for June 3, 2024

City Council

Thunder Bay City Council is meeting on May 27, 2024, to consider several by-laws, including the 2024 tax policy and final tax levy, an amendment to user fees, and a municipal tax exemption for land used by veterans. The council will also ratify contracts for the McKellar River Bridge deck replacement and Burwood Road sanitary sewer and Central Avenue storm sewer projects. The agenda includes confirmation of previous meeting minutes and routine procedural items.

• By-law 099-2024: 2024 tax policy, tax ratios, and final levy
• By-law 141-2024: Amendment to User Fee By-law 028-2007
• By-law 114-2024: Municipal tax exemption for land used by veterans
• Ratification of Contract 11, 2024 – McKellar River Bridge Deck Replacement
• Ratification of Contract 17, 2024 – Burwood Road Sanitary Sewer & Central Avenue Storm Sewer

Council approved the 2024 tax policy (Report 098-2024), setting tax ratios and rates under Option 3, with the final levy due in two installments on August 7 and October 2, 2024. Council also granted a 10-year municipal tax exemption (to 2034) for properties used by the Polish Combatants Association in Canada Branch No 1 (Lakehead) Inc., repealed By-law 45-2014, and amended By-law 46-2006 to extend sewage and drainage areas. Four by-laws were passed, including the 2024 tax policy, the special services amendment, the veterans' tax exemption, and an amendment to the user fee by-law. Council also introduced ratifying resolutions for two contracts: McKellar River Bridge Deck Replacement and Burwood Road Sanitary Sewer & Central Avenue Storm Sewer.

• Approved 2024 tax policy (Report 098-2024), Option 3 tax ratios and rates; final levy due Aug 7 and Oct 2, 2024
• Granted 10-year municipal tax exemption (to 2034) for Polish Combatants Association Branch No 1 (Lakehead) Inc. properties
• Repealed By-law 45-2014 and amended By-law 46-2006 to extend sewage and drainage areas
• Passed By-law 099-2024 (2024 tax policy)
• Passed By-law 113-2024 (amending Special Services By-law 046-2006)
• Passed By-law 114-2024 (10-year tax exemption for land used by Veterans)
• Passed By-law 141-2024 (amending user fee By-law 028-2007)
• Introduced ratifying resolutions for Contract 11, 2024 (McKellar River Bridge Deck Replacement) and Contract 17, 2024 (Burwood Road Sanitary Sewer & Central Avenue Storm Sewer)

City Council (Public Meeting)

City Council is holding a public meeting to consider General Amendment No. 3 to Zoning By-law 1-2022, which would change rules for urban low-rise and mid-rise housing city-wide. The meeting includes a public hearing, a recommendation to adopt the amendment as detailed in Attachment A, and a vote on By-law 146-2024. The agenda also includes removing an outstanding item related to the 2023 Federal Housing Accelerator Fund application.

• General Amendment No. 3 to Zoning By-law 1-2022 – Urban Low-rise and Mid-rise Housing
• By-law 146-2024 to amend Zoning By-law 1-2022 (city-wide)
• Removal of Outstanding Item 2023-011-DEV (2023 Federal Housing Accelerator Fund application)
• Public hearing on proposed zoning changes

City Council approved General Amendment No. 3 to Zoning By-law 1-2022 regarding urban low-rise and mid-rise housing. The council also removed a related item concerning the Federal Housing Accelerator Fund from the outstanding list.

• Approved General Amendment No. 3 to Zoning By-law 1-2022 for urban low-rise and mid-rise housing (Carried)
• Removed Outstanding Item 2023-011-DEV-Application to 2023 Federal Housing Accelerator Fund from the Outstanding List (Carried)
• Introduced and passed By-law BL 146-2024 to amend Zoning By-law 1-2022 (Carried)

Mayor's Taskforce on Building More Homes Advisory Committee

This is the agenda for the Mayor's Taskforce on Building More Homes Advisory Committee meeting on May 22, 2024. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussion points are listed.

The committee endorsed Ministry of Labour apprenticeship programs and created a working group to promote these incentives within the housing industry. Members also received updates on the Housing Accelerator Fund and proposed zoning by-law amendments.

• Approved the meeting agenda (Carried)
• Confirmed minutes from the April 17, 2024 meeting (Carried)
• Endorsed Ministry of Labour apprenticeship programs and agreed to assist in promotion (Carried)
• Formed a working group to determine further promotion of apprenticeship programs and incentives

Waterfront Development Committee

This agenda contains no substantive items for decision or discussion. It is only procedural boilerplate with embedded video and eSCRIBE software interface elements, with no listed agenda items, reports, or attachments.

The committee confirmed the previous meeting minutes and approved the amended agenda. Members received updates on the Waterfront Master Plan, infrastructure projects, and the Lake Superior Remedial Action Plan. No substantive policy or funding decisions were made.

• Approved amended agenda (Carried)
• Confirmed minutes of meeting 03-2024 from April 16, 2024 (Carried)
• Consensus to invite Corporate Communications team to June 26, 2024 meeting

Audit Committee

This is the agenda for the Thunder Bay District Audit Committee meeting of May 17, 2024. The agenda text is entirely procedural boilerplate from the eSCRIBE system, with no listed agenda items, reports, or decisions. No substantive business is scheduled for discussion.

The committee reviewed the 2023 Q4 financial status showing a $1.9 million unfavourable variance in tax-supported operations. It recommended that the financial report be presented to the Committee of the Whole. The committee also requested an update on 2015 inventory recommendations for May 2025.

• Approved the May 17, 2024 agenda (Carried)
• Confirmed the February 1, 2024 meeting minutes (Carried)
• Requested Administration report back May 2025 on the status of twelve 2015 inventory recommendations (Carried)
• Recommended the 2023 Operating Budget Q4 Financial Status and Reserve report be presented to Committee of the Whole (Carried)

Inter-Governmental Affairs Committee

This agenda for the Thunder Bay District Inter-Governmental Affairs Committee meeting on 2024-05-15 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Inter-Governmental Affairs Committee approved its agenda and confirmed the minutes of its April 10, 2024 meeting. It discussed advocacy items to raise at the 2024 Association of Municipalities of Ontario (AMO) conference, August 18-21, 2024, and deferred correspondence on the proposed Highway 400/69 extension from Sudbury to Chapleau to White River to its next meeting because the Mayor was not in attendance. The Committee also received an update on new municipal health and safety obligations for construction projects and updates on the Women of Ontario Say No and Ontario Energy Board/Enbridge Gas matters. No new business items were discussed.

• Approved the May 15, 2024 agenda as printed (carried)
• Confirmed the minutes of Meeting 03-2024 held April 10, 2024 (carried)
• Requested Larry Joy add briefing documents to the AMO list
• Discussed AMO conference advocacy items including Northern Arterial (NWA), police services funding re: gangs & guns, regional service hub funding, a safe sobering site, Provincial Offences Act fine-collection tools, Airbnb concerns, McKellar Island Bridge improvements, and potential development projects
• Deferred correspondence on the proposed Highway 400/69 extension from Sudbury to Chapleau to White River to the next meeting (Mayor not in attendance)
• Received update on Women of Ontario Say No; related motion carried at the May 13, 2024 Committee of the Whole meeting
• Received update on Ontario Energy Board Phase 1 Enbridge Gas 2024 rebasing; referral discussed, Chair advised Bill 165 has passed so a support letter is not required

Committee of the Whole

This agenda for the Thunder Bay District Committee of the Whole meeting on 2024-05-13 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder or template with no substantive content for residents to review.

The Committee approved the 2024 tax ratios and rates under Option 3 and a 3.5% salary increase for non-union managerial and non-affiliated employees. It also authorized registration for the MTO DRIVE ON program and updated Marina Park parking fees.

• Approved 3.5% general salary increase for non-union managerial and non-affiliated employees (Carried)
• Approved 2024 tax ratios and rates as outlined in Option 3/Attachment 10 (Carried)
• Granted 10-year municipal tax exemption to Polish Combatants Association in Canada Branch No 1 (Lakehead) Inc. (Carried)
• Authorized Fleet Services and Fire Rescue to register for MTO DRIVE ON Program (Carried)
• Approved revised Marina Park parking fees via User Fee By-law 28-2007 (Carried)
• Referred Enbridge Gas 2024 Rebasing Application matter to Inter-Governmental Affairs Committee (Carried)
• Supported 'The Women of Ontario Say No' in advocating for legislation to replace Bill 5 (Carried)
• Recommended proceeding with City Manager recruitment as directed in Closed Session (Carried)

City Council - Special Session - Annual General Meeting (AGM)

This is a special session of the Thunder Bay District City Council designated as the Annual General Meeting (AGM) for 2024. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

City Council held a special session for the Thunder Bay Hydro Corporation Annual General Meeting. Council authorized the City Clerk to approve the 2023 audited financial statements and appoint BDO Canada L.L.P. as the auditor.

• Approved Audited Consolidated Financial Statements for period ending Dec 31, 2023
• Appointed BDO Canada L.L.P. as Auditor for Thunder Bay Hydro Corporation and Thunder Bay Hydro Renewable Power Incorporated
• Confirmed minutes of May 15, 2023 Annual Meeting
• Ratified all by-laws, resolutions, acts, contracts and proceedings of the Directors since the last AGM
• Passed By-law 181-2024 to confirm the proceedings of the May 13, 2024 meeting

City Council - Special Session

This is a special session of the Thunder Bay District City Council with an agenda that contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The provided text is essentially empty of substantive content, offering no concrete actions or topics for residents to track.

City Council ratified two resolutions previously adopted by the Committee of the Whole. The session also confirmed the agenda and minutes from previous meetings.

• Ratified Ministry of Transportation DRIVE ON Program Registration (Report 180-2024-Community Services-Fleet Services)
• Ratified Human Resources Matter regarding City Manager Recruitment
• Confirmed agenda for May 13, 2024 session
• Confirmed City Council minutes from May 6, 2024
• Adopted Committee of the Whole minutes from May 6, 2024
• Passed By-law 173-2024 to confirm proceedings of the May 13, 2024 meeting

Accessibility Advisory Committee Meeting

The Thunder Bay District Accessibility Advisory Committee met on May 8, 2024, and voted to replace the vacant Culturally Deaf and Deaf Blind representative positions with Citizen Representative positions, subject to Council ratification. The committee also discussed pedestrian push button pole placements at John St. and Memorial Ave., the 2024-2029 Multi-Year Accessibility Plan, and various community accessibility issues.

• Motion carried to replace Culturally Deaf and Deaf Blind representative positions with Citizen Representative positions
• Pedestrian push button poles at John St. and Memorial Ave. to be set back 2.5 meters instead of 1.5 meters
• Multi-Year Accessibility Plan update for 2024-2029, due to Council in June 2024
• Discussion on accessible parking spot map for website or app
• New accessible washrooms at Canada Games Complex update

The Accessibility Advisory Committee recommended replacing the Culturally Deaf and Deaf Blind representative positions with Citizen Representative positions. The committee also approved the meeting agenda and previous minutes from January and March 2024.

• Approved recommendation to replace Culturally Deaf and Deaf Blind roles with Citizen Representative positions (Carried)
• Approved recommendation to present amended Terms of Reference to Council for ratification (Carried)
• Approved recommendation for City Clerk to recruit for vacant representative positions (Carried)
• Approved recommendation to present necessary by-laws to City Council for ratification (Carried)
• Approved May 8, 2024 meeting agenda (Carried)
• Confirmed minutes from January 10, 2024 and March 13, 2024 meetings (Carried)

Council Composition Review Committee

The Council Composition Review Committee is meeting to review ward boundary mapping, hear results of Phase 1 public engagement, and discuss next steps including Phase 2. The agenda includes routine items like agenda approval and confirmation of previous minutes, but the main focus is on the mapping presentation and engagement update.

• Mapping ward boundaries presentation by Lead Mapping Technician Susan Henton
• Phase 1 public engagement results presented by City Clerk Krista Power and Acting Manager Alain Joseph
• Discussion on additional Phase 1 engagement and preliminary Phase 2 planning
• Revised timeline for the committee's work provided for information
• Next meeting scheduled for June 4, 2024

The Council Composition Review Committee reviewed ward boundary mapping and phase one public engagement results. The committee decided to postpone the phase one open house and requested comparator data from other municipalities for the next meeting.

• Approved agenda as printed (Carried)
• Confirmed minutes from April 2, 2024 meeting (Carried)
• Recommended deferring phase one public open house to phase two (Carried)
• Recommended Administration provide comparator data from other municipalities at June 4 meeting (Carried)
• Recommended moving committee meeting start time back to noon (Carried)

City Council

Thunder Bay City Council is meeting to confirm previous minutes, adopt Committee of the Whole minutes, and ratify resolutions from earlier committee meetings. The main business includes approving a franchise agreement with Enbridge Gas Inc. and amending parking and traffic by-laws. The agenda is largely procedural, with no major new policy decisions listed.

• Ratify Report 167-2024 to increase value of Pioneer Ridge Food and Nutrition Services Agreement
• Ratify Enbridge Gas Inc. franchise agreement (By-law 183-2024)
• By-law 150-2024 to appoint persons to enforce parking by-laws
• By-law 163-2024 to amend traffic by-law 40/2016 (parking, stopping, snow removal, school bus zones, one-way streets, pedestrian crossovers)
• Confirm minutes of April 22 and April 23, 2024 council meetings

City Council passed several by-laws including a franchise agreement with Enbridge Gas Inc. and updates to municipal parking and traffic regulations. Council also ratified an increase to the Pioneer Ridge Food and Nutrition Services Agreement.

• Approved By-law 183-2024 authorizing a franchise agreement with Enbridge Gas Inc.
• Approved By-law 163-2024 amending traffic and parking regulations (By-law 40/2016)
• Approved By-law 150-2024 appointing Municipal Law Enforcement Officers for parking enforcement
• Ratified Report 167-2024 to increase the value of the Pioneer Ridge Food and Nutrition Services Agreement
• Confirmed minutes from April 22 and April 23, 2024 City Council meetings
• Adopted Committee of the Whole minutes from April 22 and April 24, 2024

Committee of the Whole

The Committee of the Whole is deciding on several infrastructure contracts totaling about $9.6 million, including sidewalks, sewer and watermain work, asphalt paving, and a boat launch parking lot. They will also consider approving a new Affordable Rental Housing Funding Program policy with $1.52 million in funding, and changes to the Strategic Core Areas Community Improvement Plan. Other items include an update on the Asset Management Plan Phase Two and a request to increase a food services agreement to $6 million.

• Award Contract 2 (sidewalks, PXOs, bus pads) to 1000737525 ONTARIO INC. for $2,049,277.60
• Award Contract 4 (sewer/watermain II) to Nadin Contracting Limited for $2,388,584.11
• Award Contract 6 (sewer/watermain III) to Menei Brothers Contracting for $2,976,855.05
• Approve Affordable Rental Housing Funding Program with $1,520,000 in 2024 funding
• Increase Pioneer Ridge food services agreement with Sysco to $6,000,000

The Committee of the Whole approved a $1.52 million Affordable Rental Housing Funding Program, rejecting an amendment to cap per-unit grants. Several infrastructure contracts totaling over $10 million for sidewalks, sewers, watermains, and paving were awarded to various contractors. The committee also approved administrative changes to the Strategic Core Areas Community Improvement Plan and advanced the Enbridge Gas franchise agreement for final ratification by City Council.

• Approved $1.52M Affordable Rental Housing Funding Program (amendment to cap per-unit funding lost)
• Approved Asset Management Plan: Phase Two and Strategic Asset Management Policy
• Awarded $2,049,277.60 sidewalk and pedestrian crossover contract to 1000737525 ONTARIO INC.
• Awarded $2,388,584.11 sewer and watermain contract to Nadin Contracting Limited
• Awarded $2,976,855.05 sewer and watermain contract to Menei Brothers Contracting
• Awarded $907,301.22 hot-in-place asphalt paving contract to Pioneer Construction Inc.
• Approved temporary changes to Strategic Core Areas CIP Construction Assistance Grant Program
• Advanced Enbridge Gas franchise agreement to City Council for ratification

2024 Ontario Winter Games Organizing Committee

This is a meeting of the 2024 Ontario Winter Games Organizing Committee in Thunder Bay District. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Anti-Racism and Equity Advisory Committee

This is the agenda for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on April 30, 2024. The agenda contains only boilerplate interface text and no listed agenda items, decisions, or discussion topics. The meeting appears to be procedural with no substantive items provided.

The committee confirmed the agenda and previous meeting minutes. Members received a presentation on racist and discriminatory incident reporting from the Lakehead Social Planning Council. The election of a new Chair was deferred to a future meeting due to a lack of nominations and member attendance.

• Confirmed April 30, 2024 meeting agenda (Carried)
• Confirmed March 26, 2024 meeting minutes (Carried)
• Deferred election of Chair to a future meeting

Current River Ward Meeting

This is the April 30, 2024 Current River Ward meeting, chaired by Councillor Andrew Foulds. It included a presentation on the city's corporate communications and community engagement efforts, and responses to resident questions about community centre fees, park maintenance, and a housing project. The meeting was informational, with no formal decisions made.

• City reviewed community centre operations, saving $50K annually from Jumbo Gardens and Vale centres
• Picnic table delivery fee of $276 charged to Current River Recreation Association for 8 tables and garbage cans
• Ontario Aboriginal Housing Services received $1.3M for 1040 Huron Avenue to create 4 units for Indigenous individuals
• Site plan for 1040 Huron Avenue includes two 3-storey buildings with 12 units each, 24 total initially
• Evergreen washroom to be open only for events, reducing park traffic

The meeting served as an information session regarding corporate communications and responses to resident inquiries. No formal votes or legislative decisions were recorded during the session.

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to hear presentations on renovation plans for the Dew Drop Inn and an update on Cambrian Players renovations, and to discuss a cultural heritage evaluation of the Thunder Bay District Jail requested by Infrastructure Ontario. They will also discuss participation in the Waverley Park Community Picnic and receive updates from subcommittees and members.

• Presentation on Dew Drop Inn side door renovation plans for accessibility
• Update on Cambrian Players renovations approved February 22, 2024
• Discussion of cultural heritage evaluation for Thunder Bay District Jail
• Discussion of Heritage Advisory Committee participation in Waverley Park Community Picnic on June 23, 2024
• Heritage Register Subcommittee update on properties for potential designation

The Heritage Advisory Committee approved in principle the renovation plans for the exterior door and frame replacement at the Dew Drop Inn/St. Andrew’s Roman Catholic Church to improve accessibility. The committee confirmed these plans do not conflict with the building's significant heritage features. Additionally, the committee noted that no further approval is required for ongoing renovations at the Cambrian Players building, as a previous resolution remains applicable.

• Approved in principle door/frame replacement at Dew Drop Inn (Carried)
• Confirmed previous minutes for Feb 22 and Mar 28 meetings (Carried)
• Confirmed agenda for April 25 meeting (Carried)
• Confirmed no further approval needed for Cambrian Players renovations
• Agreed to provide input on Thunder Bay District Jail heritage evaluation by May 15

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee met April 25, 2024, approving a $220,000 budget allocation and reviewing updates on numerous beautification and environmental projects. Members discussed the Fort William BIA grant, formed a working group on the Remembrance Day Banner Project, and set a June 14 application deadline for new grants. The meeting lost quorum at 11:10 a.m. and continued as an information session.

• $220,000 budget ratified for Clean, Green & Beautiful
• Working group formed for Remembrance Day Banner Project
• Image Route funds: $266,723 plus contingency; $120,000 released from Bay & Water Street project
• Application deadline for new grants set for June 14, 2024
• 2023 projects: Fort William Country Club centennial garden, EcoSuperior litter prevention complete

The committee established a working group to research the Remembrance Day Banner Project. Members received budget updates on various beautification projects, including a ratified allocation of $220,000 for Clean, Green & Beautiful.

• Approved formation of Remembrance Day Banner Project working group
• Confirmed April 25, 2024 agenda
• Confirmed March 20, 2024 meeting minutes

Committee of the Whole

This agenda for the Thunder Bay District Committee of the Whole meeting on 2024-04-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

The Committee of the Whole met in closed session on April 24, 2024, to review a confidential memorandum from Deputy City Solicitor Cynthia Cline about a property-related matter. City officials and an outside lawyer from Weir Foulds LLP answered questions, and a map of the subject property area was provided. Councillor Rajni Agarwal declared a conflict of interest and was not in attendance. No decisions or votes were recorded in the public minutes; the meeting adjourned at 6:47 p.m.

Committee of the Whole

This is the agenda for the Thunder Bay District Committee of the Whole meeting on April 22, 2024. The agenda contains only procedural boilerplate and embedded content placeholders, with no specific items, reports, or decisions listed. Residents should not expect any substantive business to be discussed based on this agenda.

The Committee of the Whole approved a comprehensive plan to address unsheltered homelessness, including updating protocols and defining designated encampments, with a report due by June 24, 2024. They also authorized $65,000 in funding contributions for poverty reduction, food security, and age-friendly initiatives. Additionally, the committee ratified tax refunds totaling over $23,000 and approved a 1.05% remuneration increase for City Council members.

• Approved amended plan for designated encampments and updated response protocol (Carried)
• Approved $50,000 for community strategies and $15,000 for incident reporting (Carried)
• Approved tax cancellation/refund of $19,518.96 (Carried)
• Approved tax cancellation/refund of $3,652.58 for assessment errors (Carried)
• Approved 1.05% Council remuneration increase retroactive to Jan 1, 2024 (Carried)
• Approved Administration to proceed with incoming and outgoing City Manager matters (Carried)
• Approved Administration to proceed with Thunder Bay Public Library contractual matter (Carried)
• Removed Nuisance By-law request from Outstanding List (Carried)

City Council

This agenda is procedural boilerplate with no listed agenda items, decisions, or discussions. The document only contains interface text from the eSCRIBE meeting management system, with no actual content for the April 22, 2024 City Council meeting.

City Council approved an amendment to the User Fee By-law regarding fees and charges for municipal services. The council also confirmed minutes from previous City Council and Committee of the Whole meetings.

• Approved By-law 129-2024 to amend By-law 028-2007 User Fee By-law (Carried)
• Confirmed City Council minutes from April 8 and April 15, 2024 (Carried)
• Adopted Committee of the Whole minutes from April 8 and April 15, 2024 (Carried)
• Approved By-law 108-2024 to confirm meeting proceedings (Carried)

City Council - Special Session - Annual General Meeting (AGM)

This is a special session of Thunder Bay District City Council convened as the Annual General Meeting (AGM). The agenda contains only procedural boilerplate and no listed decisions, proposals, or discussion items.

Thunder Bay City Council held a special session for the Tbaytel Annual General Meeting. The council accepted the audited financial statements for the fiscal year ending December 31, 2023, appointed BDO Canada as the auditor for the Tbaytel Municipal Service Board, and appointed Scott Potts as the Board Chair. All motions were carried without recorded dissent.

• Agenda confirmed (Carried)
• Tbaytel Audited Financial Statements accepted (Carried)
• BDO Canada appointed as auditor for Tbaytel Municipal Service Board (Carried)
• Scott Potts appointed as Chair of Tbaytel Municipal Service Board (Carried)
• Confirming By-law 133-2024 introduced and carried

Mayor's Taskforce on Building More Homes Advisory Committee

This agenda for the Mayor's Taskforce on Building More Homes Advisory Committee is only procedural boilerplate. It contains no listed agenda items, reports, or decisions for the 2024-04-17 meeting.

The Mayor's Taskforce on Building More Homes Advisory Committee held its first meeting, approving its agenda and electing Mayor Ken Boshcoff as Chair and Ken Ranta as Vice-Chair for 2024. Staff presented information on the Housing Accelerator Fund and upcoming incentive programs, but no new policies or funding decisions were made. The committee discussed eligibility criteria for housing incentives and next steps for implementation.

• Agenda approved (Carried)
• Mayor Ken Boshcoff appointed Chair (Carried)
• Ken Ranta appointed Vice-Chair (Carried)
• Next meeting date to be determined by poll

Waterfront Development Committee

This agenda for the Thunder Bay District Waterfront Development Committee meeting on 2024-04-16 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content for residents to review.

The committee received a presentation on the Pool 6 Highest & Best Use Study and an update on the Waterfront Master Plan. No formal votes were taken on development projects, though the committee approved the previous meeting's minutes and the current agenda.

• Approved the April 16, 2024 agenda as amended (Carried)
• Confirmed the March 19, 2024 meeting minutes (Carried)
• Agreed to request presentations from Dr. Robert Stewart and Alain Joseph for May
• Agreed to request presentations from Friends of the Grain Elevators and Port of Thunder Bay for June

Committee of the Whole

The Committee of the Whole is deciding on several infrastructure contracts, including a $7,776,603.50 award for the Centennial Conservatory Phase 2 renewal and a $899,922.96 award for the Transit Garage Roof Section 2. They will also consider dissolving the Downtown Fort William Revitalization Committee and amending the user fee for non-hazardous contaminated soil. A first report on Urban Design and Landscape Guidelines is introduced for public consideration before a June 17 decision.

• Award Project 22-235 to MBuilds Limited Partnership for Centennial Botanical Conservatory, up to $7,776,603.50 plus $1,100,000 contingency
• Award Project 023-0023-003 to RuggedAir Industries Limited for Transit Garage Roof Section 2, up to $899,922.96 plus $90,000 contingency
• Dissolve Downtown Fort William Revitalization Committee and continue implementation of Strategic Renewal Plan
• Amend User Fee Schedule G for Non-Hazardous Contaminated Soil (over 220kg)
• First report on Urban Design and Landscape Guidelines Update, with decision deferred to June 17, 2024

The Committee approved several infrastructure contracts, including a major renewal for the Centennial Conservatory and a transit garage roof project. It also recommended the sale of surplus city property at 1141 Central Ave and updated user fees for contaminated soil.

• Recommended awarding Centennial Conservatory Phase 2 Renewal to MBuilds Limited Partnership for up to $7,776,603.50 plus a $1.1M contingency (Carried)
• Recommended awarding Transit Garage Roof Section 2 to RuggedAir Industries Limited for up to $899,922.96 plus a $90,000 contingency (Carried)
• Recommended selling surplus property at 1141 Central Ave to 1333440 Ontario Inc. for $212,660.00 (Carried)
• Recommended continuing Downtown Fort William Strategic Renewal Plan implementation and reviewing the Revitalization Committee's necessity by April 14, 2025 (Carried)
• Recommended amending User Fee Schedule G regarding Non-Hazardous Contaminated Soil fees (Carried)
• Scheduled Urban Design and Landscape Guidelines recommendations for approval on June 17, 2024 (Carried)
• Scheduled a Closed Session meeting for April 22, 2024 (Carried)

City Council (Public Meeting)

Thunder Bay City Council is holding a public meeting to consider a zoning by-law amendment for 490 River Street, proposed by owners Danny and Charmaine Thompson. The amendment would permit a 4-unit apartment in the Neighbourhood Commercial (NC) Zone with a minimum lot area of 525 square metres. Council will also vote on By-law 101-2024 to enact the change.

• Zoning amendment for 490 River Street to allow 4-unit apartment in NC Zone
• Minimum lot area of 525 square metres for the apartment use
• By-law 101-2024 to amend Zoning By-law 1/2022
• Public meeting procedures and disclosures of interest

Thunder Bay City Council approved a zoning by-law amendment for 490 River Street, allowing a 4-unit apartment building in the Neighbourhood Commercial zone. The amendment sets a minimum lot area of 525 square metres for this use. The change was carried without opposition, and the corresponding by-law was ratified.

• Agenda confirmed
• Zoning amendment for 490 River Street approved (Carried)
• By-law 101-2024 ratified (Carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to confirm minutes from four prior meetings and receive updates from the Games Coordinator, Games Ontario, and the Finance Chair. The agenda also includes a discussion on the event debrief covering successes, challenges, and recommendations, as well as legacy planning. No votes on new policies or contracts are listed.

• Confirm minutes from Jan 18, Jan 25, Feb 1, and Feb 8, 2024 meetings
• Games Coordinator Matthew Lawrence to provide update
• Games Ontario representatives to provide update
• Finance Chair Matthew Pearson to provide update
• Event debrief: successes, challenges & recommendations

The 2024 Ontario Winter Games Organizing Committee approved its agenda and confirmed the minutes of four earlier meetings (02-2024 through 05-2024). Members heard updates on next steps, finances, and legacy planning, and agreed to discuss challenges and recommendations at the May meeting. A final report is tentatively set for City Council on June 3, 2024, with sub-committee reports due April 24, 2024.

• Approved the April 11, 2024 agenda as printed (moved by Greg Stephenson, seconded by Kathy Ball; carried)
• Confirmed minutes of meetings 02-2024, 03-2024, 04-2024 and 05-2024 held Jan 18, Jan 25, Feb 1 and Feb 8, 2024 (moved by Jim Glena, seconded by Matthew Pearson; carried)
• Agreed to discuss challenges and recommendations at the May meeting
• Set next meeting for Wednesday, May 1, 2024 at 11:30 a.m. in the McNaughton Room, 3rd Floor City Hall

Inter-Governmental Affairs Committee

This is the agenda for the Thunder Bay District Inter-Governmental Affairs Committee meeting on 2024-04-10. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

The Inter-Governmental Affairs Committee approved two recommendations to forward memoranda to the Committee of the Whole. One supports The Women of Ontario Say No in advocating for new provincial legislation against harassment by local leaders. The other supports a measured approach to Ontario's energy transition following the Ontario Energy Board's decision on Enbridge Gas rebasing.

• Agenda approved (Carried)
• Previous minutes confirmed (Carried)
• Memorandum recommended to support Women of Ontario Say No regarding harassment legislation (Carried)
• Memorandum recommended to support measured approach to energy transition regarding Enbridge Gas rebasing (Carried)
• Update provided on new correspondence process for City Clerk's Office
• Correspondence from ROMA ministers noted for information
• Outstanding items list provided for information

Committee of the Whole

The Committee of the Whole is deciding on several infrastructure contracts, including sewer/watermain, asphalt rehabilitation, and pedestrian bridge replacements, totaling over $12 million. They will also consider transferring a commercial fishing dock facility from the federal government and receive updates on the emerald ash borer strategy and transit service changes.

• Award Contract 3, 2024 - Sewer & Watermain I (Simpson St/Dease St) to Makkinga Contracting for $5,429,086.41
• Award Contract 1, 2024 - Asphalt Rehabilitation I to Taranis Contracting Group for $5,496,650.89
• Award Contract 16, 2024 - Pedestrian Bridge Replacements to Pete's Backhoe Service Ltd. for $984,671.20, plus $123,763.25 for engineering services
• Accept transfer of DFO commercial fishing docks at Current River and begin operation for 5 years
• Receive update on Emerald Ash Borer Management Strategy 2021-2023

The Committee of the Whole recommended awarding Contract 3, 2024 for Sewer & Watermain I on Simpson St/Dease St to Makkinga Contracting and Equipment Rentals at the lowest tender of $5,429,086.41 including HST, with final payment based on measured quantities. It also recommended accepting the transfer of federal commercial fishing docks at the Current River facility and awarding two other contracts: asphalt rehabilitation to Taranis Contracting Group Ltd at $5,496,650.89 and pedestrian bridge replacements to Pete's Backhoe Service Ltd at $984,671.20, plus engineering services from WSP Engineering at $123,763.25. All resolutions carried and were forwarded to City Council for ratification, with some requiring a two-thirds vote. A facilitated training session for council members on conflict resolution was also recommended, with Councillor Rajni Agarwal's participation mandatory; she declared a conflict and did not vote.

• Recommended awarding Contract 3, 2024 Sewer & Watermain I (Simpson St/Dease St) to Makkinga Contracting and Equipment Rentals at lowest tender of $5,429,086.41 incl. HST (carried)
• Recommended accepting transfer of DFO commercial fishing docks at Current River facility; Parks and Open Spaces to operate for minimum 5 years starting 2024 (carried)
• Recommended awarding Contract 1, 2024 Asphalt Rehabilitation I to Taranis Contracting Group Ltd at lowest tender of $5,496,650.89 incl. HST (carried)
• Recommended awarding Contract 16, 2024 Pedestrian Bridge Replacements to Pete's Backhoe Service Ltd at $984,671.20 incl. HST, plus WSP Engineering services at $123,763.25 incl. HST (carried)
• Recommended Administration provide Transit Operator Safety update by March 10, 2025 (carried)
• Recommended facilitated training session on conflict resolution for council, with Councillor Agarwal's participation mandatory, funded from City Manager's Office budget (carried; Agarwal declared conflict and did not vote)
• Recommended Administration proceed as directed in Closed Session on Delta Hotel Parking License Agreement Report 2024CLS.006 (carried)
• Scheduled Closed Session Committee of the Whole meeting for April 15, 2024 at 6:00 p.m. (carried)

City Council

Thunder Bay City Council is meeting to confirm minutes, ratify contracts for sewer/watermain and asphalt work, and vote on three by-laws. The main items are replacing the city's parking regulation by-law, amending the freedom of information by-law, and appointing parking enforcement officers. The agenda is largely procedural, with no new business or motions listed.

• Ratify Contract 3 for sewer and watermain work (Report 074-2024)
• Ratify Contract 1 for asphalt rehabilitation (Report 080-2024)
• Adopt By-law 075-2024 to repeal and replace parking regulation by-law 100-2007
• Adopt By-law 082-2024 amending freedom of information by-law 54-2004
• Adopt By-law 086-2024 to appoint municipal law enforcement officers for parking enforcement

Council confirmed its April 8, 2024 agenda and the minutes of the March 25, 2024 City Council and Committee of the Whole meetings, and received two 2023 ward meeting minutes. Council introduced and passed three by-laws: a new parking regulation by-law repealing and replacing By-law 100-2007 and repealing By-law 101-2007 (Parking Authority Board), an amendment to By-law 54-2004 repealing Chapter 525 of the Municipal Code, and an amendment to By-law 99-2005 appointing Municipal Law Enforcement Officers to enforce parking by-laws. Council also introduced ratifying resolutions for two Infrastructure, Development & Operations reports (Contract 3 - Sewer & Watermain; Contract 1 - Asphalt Rehabilitation) and passed the confirming by-law for the meeting. All recorded votes carried; no tallies were recorded.

• Confirmed the April 8, 2024 agenda (carried)
• Confirmed minutes of the March 25, 2024 City Council meeting (carried)
• Adopted minutes of the March 25, 2024 Committee of the Whole meeting (carried)
• Received Neebing Ward Meeting 03-2023 (Oct 12, 2023) and Current River Ward Meeting 03-2023 (Oct 24, 2023) minutes (carried)
• Introduced ratifying resolutions for Report 074-2024 (Contract 3 - Sewer & Watermain) and Report 080-2024 (Contract 1 - Asphalt Rehabilitation) (carried)
• Passed By-law 075-2024 repealing and replacing parking By-law 100-2007 and repealing By-law 101-2007 (Parking Authority Board) (carried)
• Passed By-law 082-2024 amending By-law 54-2004 and repealing Chapter 525 of the Municipal Code (carried)
• Passed By-law 086-2024 amending By-law 99-2005 appointing Municipal Law Enforcement Officers for parking enforcement (carried)

Council Composition Review Committee

The Council Composition Review Committee is meeting to hear a presentation from Dr. Kate Graham on representation in municipal government. The committee will also confirm minutes from its March 5 and March 14 meetings. No other business is listed on the agenda.

• Presentation by Dr. Kate Graham, Assistant Professor at Huron University, on representation in municipal government
• Confirmation of minutes from meetings held March 5 and March 14, 2024
• Next meeting scheduled for May 7, 2024 at 4:00 p.m. in the McNaughton Room, City Hall

The committee received a presentation from Dr. Kate Graham regarding representation in municipal government and factors influencing candidate diversity. No substantive policy decisions were made during the meeting.

• Approved the meeting agenda (Carried)
• Confirmed minutes from meetings 03-2024 and 04-2024 (Carried)

Westfort Ward Meeting

This is a regular Westfort Ward meeting chaired by Councillor Kristen Oliver. The agenda includes discussion items on the Mountdale Boat Launch and Westfort Ward infrastructure projects, plus general ward and city issues. No decisions are listed; the items are for discussion only.

• Discussion of Mountdale Boat Launch
• Discussion of Westfort Ward infrastructure projects
• Review of minutes from May 23, 2023 ward meeting

The meeting served as an information session regarding 2024 capital projects and ward issues. No formal votes or decisions were recorded in the minutes.

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss heritage matters, including a presentation on proposed renovations to the 5th floor of the Whalen Building. The committee will also receive updates on the Heritage Register Subcommittee and other committee reports, and consider correspondence about the Hogarth Fountain restoration.

• Presentation on Whalen Building office renovations (5th floor)
• Heritage Register Subcommittee update on potential designations
• Letter of support for Hogarth Fountain restoration in Waverley Park
• Confirmation of November 23, 2023 minutes
• Rail Classics Magazine (May 1977) article on CN Railway

The Heritage Advisory Committee approved in principle the renovation of the 5th floor of the Whalen Building. The committee confirmed the plans to combine suites 501 and 503 do not conflict with the building's heritage features.

• Approved in principle renovation plans for Whalen Building suites 501 & 503 (Carried)
• Confirmed Whalen Building renovation plans do not conflict with heritage features (Carried)
• Confirmed agenda for March 28, 2024 meeting (Carried)
• Confirmed minutes from November 23, 2023 meeting (Carried)
• Deferred Heritage Register Subcommittee Update to April 25, 2024
• Deferred Cultural Plan Steering Committee Update to April 25, 2024

Anti-Racism and Equity Advisory Committee

This is the agenda for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on March 26, 2024. The agenda contains only procedural elements such as video links, embedded content, and system-generated details, with no listed agenda items, reports, or decisions. The meeting appears to be a routine or placeholder agenda with no substantive items for public consideration.

The Anti-Racism & Equity Advisory Committee confirmed its March 26, 2024 agenda and the minutes of its February 27, 2024 meeting. Most of the meeting was updates and discussion on website changes, racism reporting, a planned summit, and Pride flag decals. No substantive decisions, funding approvals, or policy changes were recorded. The committee also heard that a member was removed for failing to attend meetings and that the Chair will step down after June 2024.

• Confirmed the March 26, 2024 meeting agenda (carried)
• Confirmed the February 27, 2024 meeting minutes (carried)
• Consensus to revisit the AREAC Collaboration Site in the future if needed
• No vote recorded on Pride/Progress Flag Decals; plan to finalize by mid-May 2024
• No vote recorded on funding request for a long-standing annual event; budget not set up as a funding source

Committee of the Whole

The Committee of the Whole is reviewing a proposal to dissolve the Parking Authority Board and update parking regulations. Members are also discussing a review of the Municipal Accommodation Tax and several corporate policy updates.

• Dissolution of the Thunder Bay Parking Authority Board and repeal of By-law 101-2007
• Introduction of draft By-law 075-2024 regarding parking regulations
• Review of the Municipal Accommodation Tax program to determine if an increase is warranted
• Approval of a new Access and Privacy Policy
• Ratification of several Corporate Information Technology policies

The Committee approved a Memorandum of Settlement with the Amalgamated Transit Union Local 966 and voted to dissolve the Thunder Bay Parking Authority Board. Several new appointments were made to city advisory committees, and a new Access and Privacy Policy was approved.

• Approved Memorandum of Settlement with Amalgamated Transit Union (ATU) Local 966
• Dissolved the Parking Authority Board and repealed By-law 101-2007
• Approved replacement of parking By-law 100-2007 with By-law 075-2024 effective June 1, 2024
• Approved new Access and Privacy Policy to replace Corporate Policy 03-03-05
• Appointed 6 members to the Mayor's Taskforce on Building More Homes Advisory Committee
• Appointed members to Accessibility, Anti-Racism & Equity, Committee of Adjustment, CSWB, and Waterfront committees
• Directed Administration to review Municipal Accommodation Tax for potential increases by September 23, 2024
• Approved revised Acceptable Computer Use Policy and five additional CIT policies

City Council

Thunder Bay City Council is meeting March 25, 2024, immediately following Committee of the Whole, to confirm prior minutes and consider several by-laws. Key items include amending the municipal user fee by-law, authorizing a subdivision agreement with Terralux for Gabriella Court, and approving amendments to the ONE Joint Investment Board agreement. The agenda is largely procedural, with most items being routine approvals and confirmations.

• By-law 39-2024 amends User Fee By-law 028-2007, updating fees for municipal services across multiple departments
• By-law 55-2024 authorizes a Subdivision Agreement with Terralux General Contractors for Gabriella Court Subdivision
• By-law 31-2024 approves amendments to ONE Joint Investment Board Agreement and its Records Retention By-law
• By-laws 85-2024, 94-2024, 95-2024, and 96-2024 amend supply management, document execution, and land delegation by-laws (distributed separately)
• Confirmation of minutes from March 11 and March 18 Committee of the Whole, and March 11 City Council special session

Thunder Bay City Council voted to defer the ratification of the sale of city lands at Hillcourt Estates (Outstanding Item 2023-005-INO) until on or before March 31, 2025. Earlier motions to remove the item from the outstanding list or to defer it to March 31, 2026 were defeated. Council also passed seven by-laws, including amendments to user fees, a subdivision agreement with Terralux General Contractors and Development Limited, and updates to procurement and land disposal rules.

• Deferred ratification of Hillcourt Estates land sale to on or before March 31, 2025 (recorded vote: 6 yea, 6 nay; carried)
• Defeated motion to remove Hillcourt Estates sale from outstanding list (recorded vote: 4 yea, 8 nay)
• Defeated motion to defer Hillcourt Estates sale to March 31, 2026 (recorded vote: 4 yea, 8 nay)
• Adopted minutes of March 11 and March 18, 2024 Committee of the Whole meetings
• Received minutes of Red River Ward Meeting 02-2023 held September 14, 2023
• Passed By-law 31-2024: ONE Joint Investment Board agreement amendments and records retention
• Passed By-law 39-2024: amendment to user fee by-law 028-2007
• Passed By-law 55-2024: subdivision agreement with Terralux General Contractors and Development Limited (Gabriella Court Subdivision)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to elect a Vice-Chair for 2024, approve the agenda and previous minutes, and hear a presentation on Urban Design & Landscape Guidelines from Planner Jillian Fazio. Members will also receive reports on completed projects including EcoArt for Climate Action, EcoSuperior, and the Public Art Committee, plus updates from several advisory committees. The meeting is largely routine with reports and updates for information.

• Election of Vice-Chair for 2024
• Presentation on Urban Design & Landscape Guidelines Update by Planner Jillian Fazio
• EcoArt for Climate Action Report from Sustainability Coordinator Summer Stevenson
• EcoSuperior Re-Thinking Waste Coordinator update from Kennedy Bucci
• Women's History Art Bus final report from Public Art Committee

The committee appointed a Vice-Chair for the remainder of 2024 and reviewed updates on urban design guidelines and various community art and environmental projects. No other substantive policy decisions were made.

• Appointed Peter Mersch as Vice-Chair for the remainder of 2024 (Carried)
• Approved the March 20, 2024 meeting agenda (Carried)
• Confirmed the January 17, 2024 meeting minutes (Carried)

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to hear a presentation on Thunder Bay's Urban Design Standards, discuss a Science Based Targets briefing note, and receive updates on the Net-Zero Strategy and climate adaptation. The agenda is largely informational, with no formal decisions listed beyond approving the agenda and previous minutes.

• Presentation on Thunder Bay Urban Design Standards by Planner II Jillian Fazio
• Discussion of Science Based Targets briefing note
• Update on Net-Zero Strategy and Sustainability Working Group
• Climate Adaptation update from Coordinator Jacob Porter
• Canada Water Week event at Confederation College on March 24, 2024

The EarthCare Advisory Committee recommended a memorandum supporting climate adaptation and net-zero priorities for the city's updated design guidelines. The committee also referred a briefing note on science-based targets back to administration for further options.

• Recommended memorandum supporting Climate Adaptation principles and Net-Zero priorities for Urban Design & Landscape Guideline (Carried)
• Referred Science Based Targets briefing note back to Administration to provide a third option (Carried)
• Approved agenda as printed (Carried)
• Confirmed minutes of Meeting 01-2024 from January 17, 2024 (Carried)

Waterfront Development Committee

The agenda for the Thunder Bay District Waterfront Development Committee meeting on 2024-03-19 contains no substantive items. It is limited to boilerplate text and embedded content placeholders, with no listed decisions, proposals, or discussions. The meeting appears to be procedural in nature.

The committee approved the meeting agenda and the minutes from the February 20, 2024 meeting. Members received updates on 2024 waterfront events, the progress of the Thunder Bay Art Gallery expansion, and the Waterfront Master Plan timeline.

• Approved the March 19, 2024 meeting agenda (Carried)
• Confirmed the February 20, 2024 meeting minutes (Carried)
• Agreed to request presentations from CEDC, Lakehead University, Friends of the Grain Elevators, and Port of Thunder Bay for April through June

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including extending draft approval for the Lacewood North subdivision, approving an amended ONE Joint Investment Board agreement, and updating the Official Recognition Committee's terms of reference. They will also consider a sanction against Councillor Agarwal and delay reports on indoor turf.

• Extend draft plan approval for Lacewood North subdivision (58T-18501) at 2160 West Arthur Street to March 25, 2025
• Approve amended ONE Joint Investment Board agreement and records retention by-law, changing board from 10 to 12 members
• Approve Official Recognition Committee terms of reference and amended civic recognition policies
• Approve sanction against Councillor Agarwal and end appointment to Victoria Avenue BIA
• Change indoor turf report dates to June 3, 2024

The Committee recommended sanctions for Councillor Rajni Agarwal and her immediate removal from the Victoria Avenue BIA Board. Other actions included extending a subdivision draft plan approval and approving a joint investment board by-law.

• Approved sanctions for Councillor Agarwal and immediate removal from Victoria Avenue BIA Board
• Referred Councillor Agarwal to Administration for conflict resolution training options
• Approved extension of Lacewood North Draft Plan of Subdivision approval to March 25, 2025
• Approved by-law for ONE Joint Investment Board involvement and board expansion to 12 members
• Approved Official Recognition Committee Terms of Reference and amended Corporate Policies
• Approved recommendation to proceed as directed regarding Mapleward Road Solid Waste & Recycling Facility
• Postponed indoor turf report back dates to June 3, 2024
• Scheduled next Closed Session meeting for March 25, 2024

Neebing Ward Meeting

This is a regular Neebing Ward meeting where residents hear updates on provincial and city infrastructure projects, including Highway 61 planning, storm sewer work on Confederation Drive, and 2024 capital projects. The agenda also includes a West Arthur Secondary Plan update and general ward and city issues. No decisions are listed; items are for information and discussion.

• Highway 61 Planning and Preliminary Design Study (Arthur Street and Loch Lomond Road) update
• Storm sewer work on Confederation Drive update
• 2024 Infrastructure Updates
• 2024 Capital Projects
• West Arthur Secondary Plan Update

The meeting served as an information session regarding the Highway 61 Planning and Preliminary Design Study and the West Arthur Secondary Plan. City staff outlined scheduled 2024 pavement and watermain work and announced the cancellation of Saturday bus service for Route 4.

• Scheduled asphalt resurfacing for Freeman Drive and Arthur Street
• Scheduled railway crossing reconstruction at Fairview Avenue
• Scheduled watermain relining for area bounded by Arthur, Terminal, Morgan, and Ottawa Streets
• Scheduled lane and turning lane improvements at James Street and City Road
• Cancelled Route 4 Saturday bus service effective May 18, 2024
• Allocated $85,000 in budget for new trail development

Council Composition Review Committee

The Council Composition Review Committee is meeting to hear three public deputations regarding the composition of City Council. The deputations were requested by Shane Judge, Cory Bagdon, and Iain Angus, and will be called in the order received. No decisions are listed on the agenda; the meeting is focused on receiving public input.

• Deputation by Shane Judge (requested Feb 8, 2024)
• Deputation by Cory Bagdon (requested Feb 26, 2024)
• Deputation by Iain Angus (requested Mar 5, 2024)
• Next meeting scheduled for April 2, 2024 at 12:00 p.m.

The Council Composition Review Committee met to hear public deputations regarding the structure of City Council. Four residents presented different models, ranging from an all at-large council to a hybrid model. The committee approved its agenda but did not vote on any specific council composition changes during this meeting.

• Agenda approved (Carried)
• Deputation from Shane Judge received (supports all at-large council)
• Deputation from Cory Bagdon received (supports 8 ward councillors)
• Deputation from Iain Angus received (supports current hybrid model)
• Deputation from Vern Seymour received (supports 6 ward councillors)
• Next meeting scheduled for April 2, 2024

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting to consult on several accessibility topics, including proposed changes to pedestrian push button pole locations, a follow-up on tactile walking indicator colors, and an update from Transit Services. The committee will also review its draft Terms of Reference and confirm previous meeting minutes.

• Consultation on pole locations and pedestrian push buttons at select intersections prone to vehicle damage
• Follow-up on tactile walking indicator pilot project; report deferred to June 2025
• Transit Services update and deputation request from Tessa Soderberg
• Discussion on Pride/Progress flag decals at city facilities
• Draft Terms of Reference review, including removal of Immediate Past Chair position

The Accessibility Advisory Committee approved the meeting agenda and requested that Administration return on April 10, 2024, with more information regarding the relocation of pedestrian push button poles. The committee also received updates on tactile walking indicators and transit service performance.

• Approved the March 13, 2024 meeting agenda (Carried)
• Recommended Administration attend April 10, 2024 meeting to provide more info on pedestrian push button pole locations (Carried)

Inter-Governmental Affairs Committee

This is the agenda for the Thunder Bay District Inter-Governmental Affairs Committee meeting on 2024-03-13. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

The Inter-Governmental Affairs Committee approved its agenda and confirmed minutes from its February 14, 2024 meeting. The committee resolved into closed session to receive confidential information about a safe sobering site proposal submitted by a local agency to another level of government, then reconvened in open session. Members discussed an overview of advocacy items including Guns and Gangs, Safe Sobering, Mental Health, Provincial offences, Police Services, Stop Arm Cameras, and Short-Term Rentals, but made no decisions; recommendations will be brought to a future meeting. The next meeting is scheduled for April 10, 2024.

• Approved the March 13, 2024 agenda (carried)
• Confirmed minutes of the February 14, 2024 meeting (carried)
• Resolved into closed session under Municipal Act Section 239(2)(h)(i)(k) to receive confidential information (carried)
• No decisions made on advocacy priorities; members to bring recommendations to an upcoming meeting

City Council - Special Session

This is a procedural special session of Thunder Bay City Council. The main actions are confirming the agenda, adopting minutes from the March 4, 2024 Council and Committee of the Whole meetings, and ratifying a resolution from the Committee of the Whole (Report 064-2024 on Infrastructure, Development & Operations). The meeting also includes a confirming by-law (BL 068/2024) to formalize the proceedings. No substantive policy decisions or public hearings are listed.

• Ratification of Report 064-2024-Infrastructure, Development & Operations-Development Services (requires two-thirds vote)
• Adoption of minutes from March 4, 2024 Council and Committee of the Whole meetings
• Confirmation of By-law 68-2024 (confirming by-law for March 11, 2024)

City Council ratified Report 064-2024 regarding Infrastructure, Development & Operations-Development Services. The council also confirmed the agenda and minutes from previous meetings and passed a by-law to confirm the session's proceedings.

• Ratified Report 064-2024-Infrastructure, Development & Operations-Development Services (Carried)
• Approved By-law BL 068/2024 to confirm meeting proceedings (Carried)
• Confirmed March 4, 2024 City Council minutes (Carried)
• Adopted March 4, 2024 Committee of the Whole minutes (Carried)
• Confirmed the March 11, 2024 agenda (Carried)

Committee of the Whole

The Committee of the Whole will hear the annual State of the City Address from Mayor Ken Boshcoff. Members are also reviewing a Microsoft 365 licensing contract, housing initiatives, and requests to defer several city items.

• Award of Microsoft Enterprise Agreement Contract for $626,424.54
• Deferral of Hillcourt Estates land sale to on or before March 31, 2025
• Deferral of Unsheltered Homelessness protocol response to April 22, 2024
• State of the City Presentation by Mayor Ken Boshcoff
• Housing Accelerator Initiatives report

The Committee of the Whole approved a three-year Microsoft 365 licensing contract with Softchoice Canada Inc, billed annually at $626,424.54 including HST, starting March 27, 2024. It also approved a budget appropriation for Housing Accelerator Fund initiatives fully funded by Canada Mortgage and Housing Corporation, along with related by-law amendments. The committee removed the Hillcourt Estates land sale item from its outstanding list and deferred a homelessness protocol item to April 22, 2024. A closed session was scheduled for March 18, 2024.

• Approved Microsoft 365 licensing contract with Softchoice Canada Inc, $626,424.54 annually including HST for three years (carried)
• Approved Appropriation 05-2024 to establish Housing Accelerator Fund budget, fully funded by CMHC (carried)
• Approved by-law amendments to increase monetary thresholds under Supply Management By-law 113-2011 (carried)
• Approved by-law amendments to By-law 4-2005 raising land disposal/purchase authority to $200,000 (carried)
• Approved use of Negotiation Method to acquire archaeological management plan services from Woodland Heritage Northwest (carried)
• Removed Outstanding Item 2023-005-INO Sale of City Lands-Hillcourt Estates from the Outstanding List (carried)
• Deferred Outstanding Item 2023-006-DEV Response to Unsheltered Homelessness protocol to April 22, 2024 (carried)
• Scheduled Closed Session meeting for March 18, 2024 at 4:30 p.m. (carried)

Council Composition Review Committee

The Council Composition Review Committee is meeting to review the results of a phase 1 public survey on council composition, receive an update on collaboration with the Thunder Bay Public Library, and consider a revised timeline and communication strategy. The agenda is largely informational, with no decisions or votes scheduled.

• Phase 1 survey results presented by Communications Officer Jeff Walters
• Update on collaboration with Thunder Bay Public Library by Acting Manager Alain Joseph
• Revised timeline for the council composition review
• Confirmation of February 6, 2024 meeting minutes

The Council Composition Review Committee recommended several public engagement events in partnership with the Thunder Bay Public Library. These include focus groups, an Indigenous sharing circle, and a phase one open house.

• Recommended focus group sessions for March 21 and March 27, 2024 (Carried)
• Recommended an Indigenous community sharing circle for April 2024 (Carried)
• Recommended $20 per hour honorariums for focus group and sharing circle participants (Carried)
• Recommended a phase one open house for April or May 2024 (Carried)
• Approved the meeting agenda (Carried)
• Confirmed minutes from the February 6, 2024 meeting (Carried)

Committee of the Whole

The Committee of the Whole is meeting to consider several reports, including awarding a $1,082,195.35 contract for West Cell Capping Phase I to Nadin Contracting Limited and repealing and replacing the cemetery by-law. They will also receive a presentation on the Cultural Plan Framework and updates on lead water service replacement and outstanding items.

• Award Contract 15, 2023 for West Cell Capping Phase I to Nadin Contracting Limited for $1,082,195.35 (inclusive of HST)
• Repeal Cemetery By-Law 32/1994 and replace with proposed Cemetery By-law 14-2024
• Presentation on Cultural Plan Framework
• Update on Financial Assistance Program for Private Lead Water Service Replacement (2023 annual update)
• Minutes from Waterfront Development Committee meeting of Nov 29, 2023

Thunder Bay's Committee of the Whole approved awarding Contract 15, 2023 for West Cell Capping Phase I to Nadin Contracting Limited at the lowest tender of $1,082,195.35 including HST, noting final payment may vary based on measured quantities. The committee also recommended repealing Cemetery By-law 32-1994 and replacing it with draft By-law 14-2024, which will go to City Council for ratification on March 25, 2024. Two closed-session legal matters were ratified with recommendations that administration proceed as directed in closed session, and a closed session was scheduled for March 11, 2024.

• Approved Contract 15, 2023 – West Cell Capping Phase I to Nadin Contracting Limited at lowest tender of $1,082,195.35 (inclusive of HST); final payment may exceed this based on measured quantities (carried)
• Recommended repealing Cemetery By-law 32-1994 and approving draft By-law 14-2024, to be presented to City Council for ratification March 25, 2024 (carried)
• Recommended administration proceed as directed in closed session on Report 2024CLS.014 (Legal Matter – Settlement of Action) (carried)
• Recommended administration proceed as directed in closed session on Report 2024CLS.010 (Thunder Bay Community Tennis Centre – Legal Update) (carried)
• Scheduled a Committee of the Whole – Closed Session for Monday, March 11, 2024, at 6:00 p.m. (carried)
• Scheduled a City Council Special Session for Monday, March 11, 2024, immediately after Committee of the Whole, to present minutes and ratify Report 064-2024 (carried)
• Confirmed the agenda as printed (carried)
• Recessed the meeting at 7:03 p.m. due to technical difficulties with broadcasting equipment; resumed at 7:36 p.m. (carried)

City Council

This is a regular City Council meeting with mostly procedural items: confirming minutes, adopting committee and ward meeting minutes, and passing routine by-laws. The only substantive item is a ratifying resolution for Contract 15, 2023 (West Cell Capping Phase 1) from the Infrastructure & Operations department, which requires a two-thirds vote. A by-law to amend parking enforcement appointments (By-law 049-2024) will also be considered.

• Ratification of Contract 15, 2023 - West Cell Capping Phase 1 (requires two-thirds vote)
• By-law 049-2024 to amend By-law 99-2005, appointing persons to enforce parking by-laws
• Confirmation of minutes from Feb 12 and Feb 26, 2024 Council meetings
• Adoption of Committee of the Whole minutes from Feb 12 and Feb 26, 2024
• Receipt of ward meeting minutes (McIntyre, Red River, Northwood)

Thunder Bay City Council confirmed its agenda and previous meeting minutes, adopted Committee of the Whole and ward meeting minutes, and ratified two resolutions from an earlier Committee of the Whole session: Report 59-2024 on Contract 15, 2023 - West Cell Capping Phase 1, and Report 2024CLS.014 on a legal settlement. Council also passed By-law 049-2024 amending By-law 99-2005 to appoint municipal law enforcement officers for parking enforcement, and passed the confirming by-law for the March 4, 2024 meeting. The minutes do not disclose the dollar value or terms of the contract or settlement.

• Confirmed the March 4, 2024 agenda (carried)
• Confirmed minutes of the February 12 and February 26, 2024 City Council meetings (carried)
• Adopted February 12 and February 26, 2024 Committee of the Whole minutes (carried; Councillor Mark Bentz declared a conflict and did not vote or debate)
• Received McIntyre Ward (Nov 8, 2023), Red River Ward (Jan 24, 2024), and Northwood Ward (Nov 23, 2023) meeting minutes (carried)
• Ratified Report 59-2024, Contract 15, 2023 - West Cell Capping Phase 1 (carried; required two-thirds vote)
• Ratified Report 2024CLS.014, Legal Matter - Settlement of Action (carried; required two-thirds vote)
• Passed By-law 049-2024 amending By-law 99-2005 to appoint Municipal Law Enforcement Officers for parking enforcement (carried)
• Passed By-law 024-2024 confirming the March 4, 2024 proceedings (carried)

McIntyre Ward Meeting

This agenda for the McIntyre Ward meeting on February 29, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, with no specific topics, proposals, or actions to report.

The meeting served as an information session regarding the 2024 City budget and proposed capital projects. No formal votes or decisions were recorded; the session focused on presentations and resident feedback.

Official Recognition Committee

The Official Recognition Committee met to handle routine business, including confirming minutes and electing a chair and vice-chair for 2024. The committee approved updates to its Terms of Reference and policies, which will go to Council in March, and discussed planning the next awards event without a budget. Most substantive discussion on nominations occurred in closed session.

• Anthony Foglia reappointed Chair, Matthew Villella appointed Vice-Chair for 2024
• Approved updated Terms of Reference and policies for presentation to Council on March 18, 2024
• Discussed planning next Official Recognition Awards event with no committee budget
• Discussed potential gifts for Spirit of Thunder Bay Award recipients
• Closed session held for personal matters about identifiable individuals (Municipal Act s. 239(2)(b))

The Official Recognition Committee approved updates to its Terms of Reference and policies for Council's consideration. The committee also elected its Chair and Vice-Chair for the 2024 calendar year.

• Appointed Anthony Foglia as Chair for the remainder of 2024 (Carried)
• Appointed Matthew Villella as Vice-Chair for the remainder of 2024 (Carried)
• Approved updated Terms of Reference and Policies for presentation to Council on March 18, 2024 (Carried)
• Confirmed the agenda for the February 29, 2024 meeting (Carried)
• Confirmed the minutes from the December 13, 2023 meeting (Carried)
• Resolved into closed session to discuss personal matters about identifiable individuals (Carried)

Community Safety and Well-Being Advisory Committee

This agenda for the Thunder Bay District Community Safety and Well-Being Advisory Committee meeting on 2024-02-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Community Safety and Well-Being Advisory Committee appointed Diane Walker as Chair and Paul Capon as Vice-Chair for the remainder of 2024. The committee also approved its Terms of Reference and received updates on community safety initiatives, including housing funding and opioid response efforts. No new policies or budget allocations were voted on during this meeting.

• Diane Walker appointed Chair for remainder of 2024 (Carried)
• Paul Capon appointed Vice-Chair for remainder of 2024 (Carried)
• Agenda for Feb 28, 2024 meeting confirmed (Carried)
• Minutes from Dec 6, 2023 meeting confirmed (Carried)
• Terms of Reference accepted (Carried)

Downtown Fort William Revitalization Committee

This agenda contains no substantive items — only boilerplate interface text from the eSCRIBE meeting software. No decisions, discussions, or listed agenda items are present in the provided text.

The Downtown Fort William Revitalization Committee confirmed its agenda and the minutes of its December 13, 2023 meeting. It agreed the final Downtown Fort William Strategic Renewal Plan met requested changes and is ready to post online. The committee agreed there is value in continuing to meet and discussed meeting bi-annually, annually, or at the call of the Chair, with possible revisions to its Terms of Reference; the meeting schedule was left to be determined. No formal decisions were recorded on the committee's conclusion or the Terms of Reference changes.

• Approved the February 28, 2024 agenda as printed (carried)
• Confirmed the December 13, 2023 meeting minutes (carried)
• Agreed the final Strategic Renewal Plan met requested changes and is accessible to post online
• Agreed there is value in continuing to meet; discussed bi-annual, annual, or call-of-the-Chair meetings
• Discussed Terms of Reference revisions: reduced meeting schedule, monitoring the plan, adding City representatives
• Meeting schedule to be determined

Anti-Racism and Equity Advisory Committee

This is the agenda for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on February 27, 2024. The agenda contains only procedural boilerplate and no specific items, decisions, or discussions are listed.

The committee confirmed the 2023-2026 Work Plan and discussed planning for a summit focused on racism against international students and newcomers. The committee also coordinated participation in upcoming community festivals and discussed a potential website redesign.

• Confirmed agenda for 02-2024 meeting (Carried)
• Confirmed minutes of meeting 01-2024 (Carried)
• Resolved into closed session to discuss personal matters (Carried)
• Approved registration for a booth at the Folklore Festival

Committee of the Whole

This agenda contains no substantive items—only boilerplate interface text from the eSCRIBE software. The meeting is scheduled for 2024-02-26, but no decisions, discussions, or specific agenda items are listed.

Council approved a $1,412,341.80 contract for a new fire pumper truck and authorized a $438,000 reserve fund increase. Three union bargaining mandates for transit, electrical, and food workers were approved following closed-session discussions. Council also appointed three directors to the Synergy North Board and passed a resolution urging the federal government to reconsider caps on international student permits.

• Approved $1,412,341.80 contract for fire truck to Fort Garry Fire Trucks Ltd.
• Approved $438,000 increase to Fire Rescue Reserve Fund for truck financing
• Approved bargaining mandate for Amalgamated Transit Union
• Approved bargaining mandate for IBEW Local 339
• Approved bargaining mandate for UFCW Local 175
• Appointed Dan Topatigh, Maria Vasanelli, and Annette Bergeron to Synergy North Board
• Passed resolution urging federal reconsideration of international student permit caps
• Scheduled closed session for March 4, 2024

City Council (Public Meeting)

This agenda for the Thunder Bay District City Council public meeting on February 26, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

City Council approved Official Plan and Zoning By-law amendments for 160 and 202 Waterloo Street North to transition the area to Service Commercial. Council also approved a Zoning By-law amendment for 202 May Street North to expand the definition of motor vehicle service use.

• Approved Official Plan and Zoning By-law amendments for 160 & 202 Waterloo Street North (Carried)
• Approved Zoning By-law amendment for 202 May Street North to include vehicle painting and coating (Carried)
• Passed By-law BL 42/2024 regarding 160 Waterloo Street North (Carried)
• Passed By-law BL 43/2024 adopting Official Plan Amendment No. 12 for 160 Waterloo Street North (Carried)
• Passed By-law BL 44/2024 regarding 202 May Street North (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to receive updates on potential heritage designations and committee member reports. The main item is a presentation from Cambrian Players about accessibility improvements at 818 Spring Street, a designated heritage property formerly known as Polish Hall. The committee will also hear updates from subcommittees and members.

• Presentation on accessibility improvements at 818 Spring Street (Polish Hall), a designated heritage property
• Heritage Register Subcommittee update on listed properties for potential designation
• Updates from Clean, Green and Beautiful, Thunder Bay Historical Museum, Cultural Plan Steering Committee, and Public Art Committee
• Agenda approval and disclosures of interest

The Heritage Advisory Committee approved in principle accessibility upgrades for the designated heritage property at 818 Spring Street. The committee also requested a detailed report on heritage district designations and funding availability.

• Approved in principle accessibility plans for 818 Spring Street, including an all-gender accessible washroom (Carried)
• Recommended Heritage Register Subcommittee report back with designation and heritage district recommendations (Carried)
• Requested Administration review available funds for heritage work and consider a report to City Council if more funds are needed (Carried)
• Confirmed agenda as printed (Carried)

Waterfront Development Committee

This agenda contains no substantive items — it is only the eSCRIBE software interface with no listed agenda topics, descriptions, or attachments. The meeting appears to be procedural boilerplate with no decisions or discussions specified.

The Waterfront Development Committee approved its agenda and confirmed minutes from its November 29, 2023 meeting. Councillor Andrew Foulds was appointed Chair and Timothy Hardie Vice-Chair for the remainder of the 2024 calendar year, and the committee's Terms of Reference were approved. The committee also agreed to add an updated Waterfront Master Plan document to each meeting agenda, requested presentations for March, April and May, and set its 2024 meeting schedule.

• Approved the February 20, 2024 agenda as printed (carried)
• Confirmed minutes of Meeting 05-2023 held November 29, 2023 (carried)
• Appointed Councillor Andrew Foulds as Chair for the remainder of 2024 (carried)
• Appointed Timothy Hardie as Vice-Chair for the remainder of 2024 (carried)
• Approved the Waterfront Development Committee Terms of Reference (carried)
• Agreed to include an updated Waterfront Master Plan document on each meeting agenda
• Agreed to request presentations from Thunder Bay Art Gallery (March), Tourism/CEDC/Cultural Development (April) and Lakehead University (May)
• Set 2024 meeting schedule: 3rd Tuesday monthly, excluding July and August, at 4:00 p.m. in the McNaughton Room

Community Communications Committee

The Community Communications Committee will elect a Chair and Vice-Chair for 2024, confirm previous minutes, and receive updates on a citizen satisfaction survey and the communications plan. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Election of Chair and Vice-Chair for 2024
• Confirmation of November 16, 2023 minutes
• Update on Citizen Satisfaction Survey
• Update on Communications Plan
• 2024 meeting schedule: April 18, June 20, September 19, November 21

The Community Communications Committee elected its leadership for the 2024 calendar year. Members also received updates on an ongoing citizen satisfaction survey and the 2024 Strategic Communications Plan goals.

• Recommended Councillor Rajni Agarwal as Chair for 2024 (Carried)
• Recommended Derek Tycholas as Vice-Chair for 2024 (Carried)
• Approved the meeting agenda (Carried)
• Confirmed minutes from the November 16, 2023 meeting (Carried)

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee discussed various regional and provincial advocacy items. The committee voted to request that the federal government reconsider its position on international student permit caps and recommended providing a letter of support for sustainable funding for NOSM University.

• Recommendation to request federal reconsideration of international student permit caps
• Recommendation to provide a letter of support for sustainable NOSM University funding
• Presentation by Environment North and We the Nuclear Free North regarding the proximity principle
• Discussion of correspondence regarding nuclear waste transportation and storage
• Discussion of correspondence regarding municipal liability and Supreme Court decisions

Thunder Bay's Inter-Governmental Affairs Committee met on February 14, 2024 and approved three recommendations: sending a memo to Committee of the Whole asking the federal government to reconsider its cap on international student permits, providing a letter of support for sustainable funding to NOSM University, and removing the first three items from its outstanding items list. The committee also received presentations from Environment North and We the Nuclear Free North on advocacy to the Province of Ontario to adopt the proximity principle, and confirmed minutes of its January 10, 2024 meeting. No final decisions on the proximity principle were recorded; the item remains before the committee.

• Approved memo to Committee of the Whole requesting federal government reconsider international student permit cap (carried)
• Approved letter of support for sustainable funding to NOSM University (carried)
• Approved removing first three items from outstanding items list dated February 7, 2024 (carried)
• Confirmed minutes of January 10, 2024 Inter-Governmental Affairs Committee meeting (carried)
• Approved agenda as amended, with order changed (carried)
• Received presentations from Environment North and We the Nuclear Free North on proximity principle; no decision recorded

City Council

The City Council will review several by-laws including a city-wide zoning amendment and a holding symbol removal. The meeting also includes the adoption of previous committee minutes and the ratification of the Housing Task Force terms of reference.

• By-law 020-2024: Removal of a Holding Symbol at 1507 John St Rd
• By-law 021-2024: City-wide amendment to the Comprehensive Zoning By-law
• By-law 026-2024: Appointment of persons to enforce municipal parking by-laws
• By-law 033-2024: Condominium exemption for 115 Minot Avenue
• Ratification of Housing Task Force Terms of Reference

Council approved the 2024 Tax Supported Operating Budget of $389,511,900 and a Tax Supported Capital Budget of $79,928,300. The city also approved several utility budgets and increased specific golf user fees. A request to shift $1,029,300 in Victoria Parkade repair funding to 2025 was denied.

• Approved 2024 Tax Supported Operating Budget of $389,511,900
• Approved 2024 Tax Supported Capital Budget of $79,928,300
• Approved increases to golf season passes and daily green fees
• Denied request to decrease 2024 Victoria Parkade Repairs budget by $1,029,300
• Approved 2024 Solid Waste Operating Budget ($3,345,100 gross) and Capital Budget ($1,819,400 gross)
• Approved 2024 Wastewater Operating Budget ($17,683,400 gross) and Capital Budget ($10,612,700 gross)
• Approved 2024 Waterworks Operating Budget ($22,343,300 gross) and Capital Budget ($12,346,000 gross)
• Approved By-law 021-2024 to amend the City Wide Zoning By-law

Committee of the Whole

The Committee of the Whole is meeting to consider several recommendations, including adopting the Terms of Reference for the Mayor's Task Force on Building More Homes, approving contract increases for new garbage and snowplow trucks, and deferring two outstanding items. The agenda also includes routine reports and minutes from advisory committees and outside agencies.

• Adopt Terms of Reference for Mayor's Task Force on Building More Homes Advisory Committee
• Approve $147,769.87 contract increase for two tandem trucks with sideload refuse packers (total $977,804.12)
• Approve $127,548.75 contract increase for three tandem trucks with sander, plow and wing (total $1,222,044.15)
• Defer Downtown Fort William Strategic Renewal Plan implementation to April 15, 2024
• Defer Tactile Walking Indicators report to June 2025

The Committee appointed a selection panel for the next City Manager and approved a settlement with CUPE Local 87. It also recommended the sale of multiple surplus properties and the adoption of terms for a housing task force.

• Appointed Mayor Boshcoff and Councillors Agarwal, Foulds, Aiello, and Oliver to City Manager Selection Committee
• Approved Memorandum of Settlement with CUPE Local 87
• Recommended sale of 11 surplus properties, including 92 Machar Avenue and land near 524 High Street south
• Approved option to purchase surplus lands at 1249 Innovation Drive
• Adopted amended Terms of Reference for Mayor's Task Force on Building More Homes Advisory Committee
• Approved contract extensions for Main Rehabilitation (2011) Incorporated for 2024-2027
• Approved $147,769.87 contract increase for two tandem refuse trucks (Total: $977,804.12)
• Approved $127,548.75 contract increase for three tandem plow trucks (Total: $1,222,044.15)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator, Games Ontario, and all sub-committees. The agenda includes confirming the minutes of the previous meeting and discussing new business. This is a routine planning meeting with no major decisions or public hearings on the agenda.

• Confirm minutes of January 11, 2024 meeting
• Games Coordinator update
• Games Ontario update
• Updates from 17 sub-committees (Accessibility, Accommodations, Finance, etc.)
• New business and announcements

The committee approved the agenda and the January 11 meeting minutes. Members provided status updates on logistics, venue preparation, volunteer recruitment, and sponsorship activations ahead of the games.

• Approved meeting agenda (Carried)
• Confirmed minutes of Meeting 01-2024 (Carried)
• Deferred confirmation of minutes for meetings 02-2024, 03-2024, and 04-2024

Committee of the Whole

This agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The meeting appears to be scheduled but the agenda provides no substantive content for residents.

The Committee recommended the 2024 Tax Supported Operating Budget at $389,945,000 and the Tax Supported Capital Budget at $78,899,000. Several amendments were approved, including funding increases for police and community safety. A request to remove a service level reduction for the Neebing bus route was denied.

• Recommended 2024 Tax Supported Operating Budget of $389,945,000 (Carried)
• Recommended 2024 Tax Supported Capital Budget of $78,899,000 (Carried)
• Recommended $250,000 increase for Thunder Bay Police Services Expenditures (Carried)
• Recommended $250,000 annual increases for community safety and well-being for 2025 and 2026 (Carried)
• Approved Environment Division User Fees as provided in Schedule G (Carried)
• Referred Golf user fee adjustments to Administration for review to achieve $30,000 revenue increase (Carried)
• Recommended increasing Parking Authority Operating Budget revenues by $50,600 and expenses by $27,900 (Carried)
• Denied request to remove $18,000 service level reduction for Bus Route 4 - Neebing (Lost)

Council Composition Review Committee

The Council Composition Review Committee is meeting to review an updated timeline, hear an update on Phase 1 public engagement, and begin preliminary discussion on Phase 2 engagement. The committee will also discuss a partnership proposal from the Thunder Bay Public Library and receive information on Indigenous relations structures used by other municipalities.

• Update on Phase 1 engagement, including pop-up locations and survey results
• Preliminary discussion on Phase 2 engagement
• Thunder Bay Public Library partnership proposal
• Indigenous relations: structures from other municipalities for First Nation engagement
• Revised timeline for committee review

The committee approved referring a partnership proposal from the Thunder Bay Public Library to administration for further exploration. Members discussed phase 1 engagement results and planned focus groups with current council members and the executive management team for phase 2.

• Approved agenda as printed (Carried)
• Confirmed minutes of meeting 01-2024 (Carried)
• Referred Thunder Bay Public Library partnership proposal to Administration for exploration and recommendation (Carried)

Committee of the Whole

The Committee of the Whole is reviewing the proposed 2024 Capital and Operating Budget, including tax-supported departments and outside boards. The meeting also includes a recommendation regarding the City Manager recruitment process. The session is scheduled to recess until February 7, 2024.

• Review of Proposed 2024 Capital and Operating Budget
• Amendment to Budget for City Manager Recruitment
• Review of Thunder Bay Parking Authority (Outside Board)
• Review of Community Services and Corporate Services budgets

The Committee of the Whole met on February 5, 2024 to review the proposed 2024 Capital and Operating Budget. Members approved removing a $42,450 Christmas Day transit service reduction, cutting $18,700 from Community, Youth and Cultural Funding, adding $25,000 for neighbourhood programming, increasing corporate human relations spending by $85,000 for City Manager recruitment, deferring $1,029,300 in Victoria Parkade repairs to 2025, and adjusting Parking Authority user fees. A motion to remove an $18,000 Neebing bus route reduction was lost. The meeting recessed until February 7, 2024.

• Approved removing $42,450 Christmas Day transit service reduction from 2024 budget (carried)
• Denied removing $18,000 Bus Route 4 - Neebing service reduction (lost)
• Approved decreasing Community, Youth and Cultural Funding by $18,700 (carried)
• Approved adding $15,000 for two Movie Nights and $10,000 for neighbourhood programming including a Bike Program (carried)
• Approved increasing Corporate Human Relations Expenditures by $85,000 and transferring up to $85,000 from Stabilization Reserve for City Manager recruitment (carried)
• Approved decreasing 2024 Victoria Parkade Repairs capital budget by $1,029,300 and increasing 2025 forecast by same amount (carried)
• Approved increasing Parking Authority revenues by $50,600 and expenses by $27,900, with $0 net income (carried)
• Recessed until Wednesday, February 7, 2024 at 5:00 p.m. (carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to discuss the Games Headquarters, a final report, and receive updates from the Games Coordinator and Games Ontario. Sub-committee chairs will provide status reports across 17 areas including accessibility, finance, food services, and transportation. The meeting is largely procedural, focused on progress updates ahead of the February 8, 2024 follow-up meeting.

• Discussion on Games Headquarters
• Final report discussion
• Games Coordinator update by Matthew Lawrence
• Games Ontario update by Ryan Albright, Isaac Blank, Madison Pasma, Russell Zavitz
• 17 sub-committee reports including Finance, Medical, and Transportation

The committee approved the meeting agenda and received updates on venue logistics, equipment, and sub-committee progress. It was established that the Games headquarters will be located in the basement at Pool 6 and the volunteer headquarters at the Valhalla.

• Approved the meeting agenda (Carried)

Audit Committee

The provided document contains only technical metadata and placeholder text from the eSCRIBE software. There are no specific items, discussions, or decisions listed for the February 1, 2024, Audit Committee meeting.

The committee accepted the audit plan for the 2023 consolidated financial statements and approved a three-year internal audit work plan. Updated Terms of Reference and the Internal Audit Charter were also accepted to reflect administrative title changes.

• Approved the audit plan for consolidated financial statements for the year ending December 31, 2023
• Approved the 2024-2026 Internal Audit Work Plan
• Accepted updated Committee Terms of Reference
• Accepted updated Internal Audit Charter
• Confirmed the agenda for the February 1, 2024 meeting
• Confirmed the minutes from the September 28, 2023 meeting

Committee of the Whole

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document provides no details on any specific topics, proposals, or actions to be considered at this meeting.

The Committee of the Whole reviewed the proposed 2024 Capital and Operating Budget and made several amendments. It removed $40,000 for sidewalk replacement using asphalt and $50,000 for the Planning Services Heritage Grant Program, and reduced the Curbside Leaf and Yard Waste Program expansion to 3 annual events at $85,000. It approved the Thunder Bay Public Library capital budget as presented, with no further City funds committed to the central library project until the Official Plan and Zoning By-law planning process is complete. Motions to create a culvert user fee reserve fund, restore $63,000 for downtown litter debris pick-up, and remove $100,000 for the Strategic Core Areas Community Improvement Plan were lost.

• Approved removing $40,000 for sidewalk replacement using asphalt from the Engineering and Operations budget (carried)
• Approved removing the Planning Services Heritage Grant Program from the 2024 budget, decreasing net capital financed by the levy by $50,000 (carried)
• Approved increasing Building Services User Fee Revenues by $11,700 and approving Thunder Bay Fire Rescue, Building Services, and Parks & Open Spaces user fees as in Schedule G (carried)
• Approved increasing the Recreation Trails budget (IOT-PKS-0003-RT-P) by $85,500 for 2024, funded by Tax – Capital Out of Revenue (carried)
• Approved reducing the Curbside Leaf and Yard Waste Program expansion to 3 annual events at $85,000 (carried)
• Approved the Thunder Bay Public Library capital budget as presented, with no further City funds committed to the central library project until the Official Plan and Zoning By-law planning process is complete (carried)
• Approved increasing Waterworks Revenues by $504,000 with a contribution to the Waterworks Reserve Fund to result in $0 net income (carried)
• Lost: motions to create a culvert user fee reserve fund, restore $63,000 for downtown litter debris pick-up, and remove $100,000 for the Strategic Core Areas Community Improvement Plan

McKellar Ward Meeting

This is a McKellar Ward meeting in Thunder Bay, ON, chaired by Councillor Brian Hamilton. The agenda includes discussions on the 2024 City of Thunder Bay Budget, winter road maintenance, and community safety, as well as general ward and city issues. No decisions are listed; it is primarily a discussion and information session.

• Discussion on 2024 City of Thunder Bay Budget
• Winter road maintenance update by Manager of Roads Ian Spoljarich
• Community safety discussion
• Ward and city issues open discussion

The meeting served as an information session regarding winter road maintenance, parking fee increases, and planned infrastructure projects. No formal votes were taken, though the Chair announced a proposed $30,000 budget request for the Recreation & Culture fund.

Committee of the Whole

The Committee of the Whole is meeting to consider the proposed 2024 Operating and Capital Budget for tax and rate supported operations. The main item is a recommendation to approve the 2024 Tax Supported Operating Budget at $389,781,200 and the Tax Supported Capital Budget at $79,892,800, along with various rate-supported budgets and user fee schedules. The meeting also includes reports from outside boards and tax-supported departments.

• 2024 Tax Supported Operating Budget approved at $389,781,200
• 2024 Tax Supported Capital Budget approved at $79,892,800
• Waterfront District BIA levy of $113,000 and Victoria Avenue BIA levy of $60,000
• 2024 Wastewater Capital Budget at $10,612,700 with $800,000 from Disaster Mitigation & Adaptation grant
• User Fee Schedules A, B, D, and G to be approved

The Committee of the Whole recommended approving the proposed 2024 Operating and Capital budget for tax and rate supported operations, including a $389,781,200 Tax Supported Operating Budget and a $79,892,800 Tax Supported Capital Budget. It also carried several budget amendments, including adding $250,000 to Thunder Bay Police Services expenditures (later deferred to the February 7, 2024 meeting), $200,000 for two new Development Services staff, and $150,000 for a Thunder Bay Public Library capital expansion (referred back to administration and the library). The meeting recessed at 8:31 p.m. until Thursday, February 1, 2024 at 5:00 p.m.

• Recommended approving 2024 Operating and Capital budget; Tax Supported Operating Budget set at $389,781,200 (carried)
• Recommended Tax Supported Capital Budget of $79,892,800 (carried)
• Approved Waterfront District BIA levy of $113,000 and Victoria Avenue BIA levy of $60,000 (carried)
• Approved Municipal Accommodations Tax revenue increase of $100,000, with $50,000 to reserve fund and $50,000 to Thunder Bay CEDC (carried)
• Approved decreasing Canada Community Building Fund grant revenue by $298,200, offset from Capital General Reserve Fund (carried)
• Approved $150,000 transfer from Capital General Reserve Fund to Thunder Bay Community Auditorium Capital Reserve Fund (carried)
• Approved decreasing TBDSSAB 2024 levy by $61,000 (carried)
• Approved reducing Parks and Open Spaces 2024 budget by $73,000 for outdoor winter rink reductions (carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator, Games Ontario, and 17 sub-committees covering areas like accessibility, finance, food services, and transportation. The agenda is primarily status reports and planning coordination ahead of the games. No votes or decisions are listed on the agenda.

• Games Coordinator update from Matthew Lawrence
• Games Ontario update from Ryan Albright, Isaac Blank, Madison Pasma
• Updates from 17 sub-committees including Finance, Medical, Sponsorship, Transportation
• Next meetings scheduled for Feb 1 and Feb 8, 2024 at Northwestern Ontario Innovation Centre, 2400 Nipigon Rd.

The 2024 Ontario Winter Games Organizing Committee approved its agenda and received updates rather than voting on new business. Sponsorship closed with $365,000.00 in monetary and $360,000.00 in in-kind support, and a Stage 2 application is to be submitted to FedNor. Registration has closed with 48 outstanding athlete registrations, and the Games security plan is complete. The meeting adjourned at 1:35 p.m.; the next meeting is February 1, 2024 at 10:30 a.m.

• Approved the January 25, 2024 agenda as printed (moved by Karen Kadolph, seconded by Samantha Stovel) — carried
• No new business was brought forward
• Received sponsorship update: $365,000.00 monetary and $360,000.00 in-kind sponsorship
• Received finance update: Stage 2 application to be submitted to FedNor
• Received registration update: registration closed with 48 outstanding athlete registrations
• Received safety update: security plan for the Games is complete
• Received administration update: medals received this week; water bottles arriving this week
• Adjourned at 1:35 p.m.

Red River Ward Meeting

This is a regular ward meeting of the Red River Ward, chaired by Councillor Michael Zussino. The agenda includes approval of previous meeting minutes, a discussion of the 2024 budget, and a general item on ward and city issues. No specific proposals, votes, or dollar amounts are listed in the agenda.

• Review of minutes from September 14, 2023 meeting
• Discussion of 2024 Budget
• Ward and City Issues discussion

The meeting was informational and procedural; no formal votes or decisions were recorded. The Chair presented the 2024 Proposed Budget Community Handbook and a list of planned ward projects.

Committee of the Whole

The Committee of the Whole is meeting to receive a presentation on the Long Term Financial Overview from the Office of the City Treasurer. No other substantive items are on the agenda; the rest is procedural.

• Presentation: Long Term Financial Overview by Corporate Services - Office of the City Treasurer

The Committee of the Whole met on January 23, 2024 and confirmed its agenda. The only substantive item was a presentation on a Long Term Financial Overview by City Manager Norm Gale, City Treasurer Keri Greaves and Manager – Budgets & Long Term Planning Jesse Langen, who answered questions. The minutes record no motions, votes, or decisions on the presentation itself; the meeting adjourned at 9:07 p.m.

• Confirmed the January 23, 2024 Committee of the Whole – Special Session agenda as printed (carried)
• Received a Long Term Financial Overview presentation; no decision recorded

Anti-Racism and Equity Advisory Committee

This agenda contains only boilerplate and no substantive items. The meeting is scheduled for January 23, 2024, but no decisions or discussions are listed.

The Anti-Racism and Equity Advisory Committee elected a new Chair and Vice-Chair for 2024. The committee approved the 2023-2026 draft work plan with an amendment to include a community engagement environmental scan.

• Appointed Chanequa Cameron as Chair for the remainder of 2024 (Carried)
• Appointed Paul Magiskan as Vice-Chair for the remainder of 2024 (Carried)
• Approved 2023-2026 draft work plan, amended to include a community engagement environmental scan (Carried)
• Confirmed agenda for 01-2024 meeting (Carried)
• Confirmed minutes of meeting 07-2023 (Carried)

Committee of the Whole

The Committee of the Whole will consider endorsing the Parking Authority Financial Plan, which includes closing five underutilized lots and adding paid parking at marina areas. It will also recommend registering tax arrears certificates against properties with 2022 arrears, awarding a fuel farm replacement contract, and appointing an Acting Chief of Fire. The meeting includes a closed session for personal matters, labour relations, legal advice, and confidential information.

• Parking Authority Financial Plan: endorse plan, close Camelot, Crooks, Machar, Viscount and Nesco lots by June 1, 2024, establish paid parking at marina areas including Market Square
• Property Tax Accounts with 2022 Arrears: register tax arrears certificates to start Municipal Tax Sale process
• Egan Yard Fuel Farm Replacement: award contract to 1999377 Ontario Limited o/a CTRL Petroleum up to $1,312,935.04 (incl. HST), plus $130,000 contingency
• Appointment of Acting Chief of Fire: David Paxton effective February 1, 2024
• Presentation of Poverty Reduction Strategy 2023 Annual Report and deputation on Thunder Bay Public Library Strategic Plan 2024-2028

The Committee endorsed the Parking Authority Financial Plan, directing the closure of four underutilized lots and establishing paid parking in marina areas by June 1, 2024. The Committee also approved a contract up to $1,312,935.04 for the Egan Yard Fuel Farm Replacement and recommended David Paxton as Acting Chief of Fire. Additionally, tax arrears certificates were registered to begin the Municipal Tax Sale process for specific properties.

• Parking Authority Financial Plan endorsed with amendments (closed Camelot, Machar, Viscount, Nesco lots; Marina fee $2.00/hr)
• Egan Yard Fuel Farm Replacement contract awarded to CTRL Petroleum up to $1,312,935.04
• David Paxton recommended as Acting Chief of Fire effective Feb 1, 2024
• Tax arrears certificates registered for properties with 2022 arrears
• Jason Veltri appointed to Community Safety and Well-Being Advisory Committee
• Friends of Chippewa Park road improvement item removed from Outstanding List
• Closed sessions scheduled for Jan 29 and Feb 12, 2024

City Council

This is a largely procedural meeting. Council will confirm previous minutes, ratify resolutions from the Committee of the Whole (including a fuel replacement tender award and an acting fire chief appointment), and pass related by-laws. No major new policy or public hearing items are listed.

• Ratify Report 006-2024: Egan Yard Farm Fuel Replacement tender award
• Appoint Acting Chief of Fire for Thunder Bay Fire Rescue (By-law 18-2024)
• Repeal By-law 123/2020
• Confirm minutes of Jan 8, 2024 Council and Committee of the Whole meetings

Thunder Bay City Council confirmed the agenda and previous meeting minutes from January 8, 2024, adopted the Committee of the Whole minutes, and approved ratifying resolutions for the Egan Yard Farm Fuel Replacement tender and the appointment of an Acting Chief of Fire. Council also passed By-law 18-2024 to appoint the Acting Chief of Fire and By-law 14-2024 to confirm the proceedings.

• Confirmed agenda for January 22, 2024
• Confirmed previous minutes from January 8, 2024
• Adopted Committee of the Whole minutes from January 8, 2024
• Approved ratifying resolution for Egan Yard Farm Fuel Replacement tender and Acting Chief of Fire appointment
• Passed By-law 18-2024 to appoint an Acting Chief of Fire
• Passed By-law 14-2024 to confirm meeting proceedings

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to confirm previous minutes, receive updates from the Games Coordinator and Games Ontario, and hear reports from 17 sub-committees covering areas like accessibility, finance, food services, and transportation. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Confirmation of minutes from Dec 7 and Dec 14, 2023 meetings
• Games Coordinator update by Matthew Lawrence
• Games Ontario update by Ryan Albright, Isaac Blank, Madison Pasma
• Reports from 17 sub-committees including Finance, Medical, and Transportation
• Next meetings scheduled Jan 25, Feb 1, Feb 8, 2024 at 2400 Nipigon Rd.

The committee confirmed the meeting agenda and minutes from December 7 and 14, 2023. Members received progress updates on athlete flights, venue accessibility, and volunteer orientation. No substantive policy or financial decisions were recorded.

• Approved meeting agenda (Carried)
• Confirmed minutes from December 7, 2023, and December 14, 2023 (Carried)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to elect a Chair and Vice-Chair for 2024, confirm minutes from October and November 2023, and review its membership, terms of reference, and policy. They will also discuss establishing a Chamber of Commerce Business Excellence Awards review committee, receive updates on current and emerging projects, and review the budget. Updates from subcommittees (EarthCare, Public Art, Heritage, Downtown Fort William Revitalization) are also on the agenda.

• Election of Chair and Vice-Chair for 2024
• Review of committee membership, terms of reference, and policy
• Discussion on establishing Chamber of Commerce Business Excellence Awards Review Committee
• Budget review led by Director Cynthia Olsen
• Updates from EarthCare, Public Art, Heritage, and Downtown Fort William committees

The committee appointed a new Chair for 2024 and approved amended Terms of Reference. Members discussed updating the Emerging Projects application and reviewed current project budgets and membership vacancies.

• Appointed Stephen Margarit as Chair for the remainder of 2024 (Carried)
• Approved amended Clean, Green & Beautiful Terms of Reference (Carried)
• Confirmed agenda for January 17, 2024 meeting (Carried)
• Confirmed minutes from October 18, 2023 meeting (Carried)
• Confirmed minutes from November 15, 2023 meeting (Carried)
• Agreed that no changes to the Policy are required

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to elect a Chair and Vice-Chair for 2024, confirm previous minutes, and receive updates on the Net-Zero Strategy, climate adaptation, and a presentation from the Thunder Bay Repair Café. The agenda is largely routine, with no major decisions or public hearings scheduled.

• Election of Chair and Vice-Chair for 2024
• Presentation by Thunder Bay Repair Café (Nancy Saunders)
• Net-Zero Strategy update by Sustainability Coordinator Summer Stevenson
• Climate Adaptation update by Climate Adaptation Coordinator Jacob Porter
• Confirmation of minutes from December 13, 2023 meeting

The committee appointed its leadership for the 2024 calendar year and confirmed previous meeting minutes. Members received presentations on the Thunder Bay Repair Café and updates regarding the city's net-zero and climate adaptation strategies.

• Appointed Councillor Andrew Foulds as Chair for 2024 (Carried)
• Appointed Shannon Costigan as Vice-Chair for 2024 (Carried)
• Approved the January 17, 2024 meeting agenda (Carried)
• Confirmed the December 13, 2023 meeting minutes (Carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator, Games Ontario, and 17 sub-committees covering areas like accessibility, accommodations, finance, and transportation. The agenda is largely procedural, consisting of reports and correspondence, with no specific decisions or proposals listed for a vote.

• Games Coordinator Matthew Lawrence to provide an update
• Games Ontario representatives to provide an update
• IT Committee monthly report dated Jan 8, 2024
• Special Events monthly report dated Jan 11, 2024
• Transportation January update dated Jan 8, 2024

The organizing committee reviewed progress on accommodations, transportation, and medical services for the 2024 Ontario Winter Games. Sponsorship totals reached $655,500, with a deadline of January 22 for signage inclusion. The committee agreed to cancel the February 15 meeting and confirmed that airline agreements are signed.

• Agenda approved (Carried)
• February 15 meeting cancelled
• Sponsorship deadline set for January 22
• Volunteer orientation dates confirmed for Jan 25 and 27
• Airline agreements confirmed as signed

Accessibility Advisory Committee Meeting

The Thunder Bay District Accessibility Advisory Committee is meeting to elect a Chair and Vice-Chair for 2024, review its Terms of Reference, and discuss the 2024 Annual Open House. Members will also hear updates from working groups and report on community accessibility issues. The agenda is largely procedural, with no major decisions or financial items listed.

• Election of Chair and Vice-Chair for 2024
• Annual review of Terms of Reference under Procedural By-law 51/2021
• Discussion of 2024 Annual Open House
• Updates from Built Environment and Public Art working groups
• 2024 meeting schedule set for 8 dates from February to November

The committee appointed a new Chair and Vice-Chair for the 2024 calendar year. Members also voted to remove the Immediate Past Chair position from the committee's Terms of Reference, transferring those responsibilities to Administration.

• Appointed Samantha Zrobin as Chair for the remainder of 2024 (Carried)
• Appointed John Gobeil as Vice-Chair for the remainder of 2024 (Carried)
• Removed Immediate Past Chair position from Terms of Reference (Carried)
• Assigned Immediate Past Chair responsibilities to Administration (Carried)
• Confirmed agenda for January 10, 2024 meeting (Carried)
• Confirmed minutes from October 11, 2023 meeting (Carried)

Council Composition Review Committee

The Council Composition Review Committee is meeting to consider an updated survey on council composition, a revised workplan, and a communications/engagement plan. The committee will also confirm previous minutes and discuss research needs and administration. This is a working session focused on refining the review process.

• Proposed survey questions for City Council Composition Review
• Updated workplan for Council Composition Review (Nov 2023 v2)
• Communications Plan Tactics for January 2024
• Confirmation of minutes from December 5, 2023 meeting

The Council Composition Review Committee approved the survey questions for the first phase of public engagement. The committee also established a timeline for the survey launch and discussed a broader engagement plan including pop-up locations and focus groups.

• Approved proposed survey questions for phase one of public engagement (Carried)
• Confirmed agenda for January 9, 2024 meeting (Carried)
• Confirmed minutes from December 5, 2023 meeting (Carried)
• Determined survey will launch January 15 and conclude February 4

City Council

Thunder Bay City Council is meeting to confirm the agenda and minutes from December 18, 2023, and to consider several by-laws. The main items are the 2024 Interim Tax Levy and an amendment to appoint municipal law enforcement officers for parking enforcement. The meeting also includes a confirming by-law to formalize the proceedings.

• By-law 04-2024: 2024 Interim Tax Levy
• By-law 07-2024: Amends By-law 99-2005 to appoint officers for parking enforcement
• Confirming By-law 9-2024 to confirm meeting proceedings

City Council passed by-laws for the 2024 interim tax levy and the appointment of municipal law enforcement officers for parking. Council also ratified board appointments for the District Health Unit and the Ontario Winter Games Organizing Committee.

• Approved By-law 04-2024 for 2024 Interim Tax Levy (Carried)
• Approved By-law 07-2024 to appoint Municipal Law Enforcement Officers for parking (Carried)
• Ratified Board Appointment for Thunder Bay District Health Unit - Board of Health (Carried)
• Ratified 2024 Ontario Winter Games Organizing Committee resolution (Carried)
• Confirmed minutes from December 18, 2023 City Council meetings (Carried)
• Adopted December 18, 2023 Committee of the Whole minutes (Carried)

Committee of the Whole

The Committee of the Whole will consider several recommendations, including awarding a $967,280 contract for interior renovations to Whalen Building and City Hall, approving an updated Drinking Water Financial Plan, and directing staff to study red light cameras. The meeting also includes the Mayor's State of the City Address and a request to approve a single-source contract for a new care model at Pioneer Ridge.

• Award $967,280 contract to DRD Construction Services for Whalen Building and City Hall renovations, plus $96,000 contingency
• Approve updated Water Authority Financial Plan for submission to the Ministry
• Direct staff to update 2021 red light camera study and report back by October 28, 2024
• Approve single-source contract with Meaningful Care Matters for Pioneer Ridge 'Butterfly Philosophy' care model
• Mayor Ken Boshcoff to present annual State of the City Address

The Committee approved a contract for interior renovations to City Hall and the Whalen Building and endorsed a new drinking water financial plan. They also recommended the appointment of Cynthia Olsen to the Board of Health and requested a review of red light camera options.

• Recommended $967,280 contract to 587435 Ontario Inc. o/a DRD Construction Services for interior renovations to Whalen Building and City Hall
• Approved construction contingency up to $96,000 and project financing increase of up to $280,581 from Capital General Reserve Fund
• Approved updated Environment Division – Water Authority Financial Plan
• Recommended appointment of Cynthia Olsen to the Thunder Bay District Health Unit – Board of Health for a term expiring November 14, 2026
• Recommended Administration review options for a Red Light Camera Program and report back by October 28, 2024
• Approved use of Negotiation Method to purchase professional services from Meaningful Care Matters for Pioneer Ridge
• Recommended Administration proceed as directed in Closed Session regarding 2024 Ontario Winter Games